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Home My WebLink About12032024 Planning & Zoning PacketPlanning & Zoning Commission Meeting Packet Regular Meeting Tuesday, December 3, 2024 Council Chambers, City Hall 7: 00 p.m. 1963 1965 2005 kintual All-Amenca City 1 I I.. The City of Seward, Alaska PLANNING & ZONING COMMISSION MEETING AGENDA City Council Chambers, 410 Adams Street Please silence all cell phones and devices during the meeting Chair Carol Griswold Vice Chair Brenan Hornseth Commissioner Nathaniel Charbonneau Commissioner Vanessa Verhey Commissioner Sean Ulman Commissioner Rhonda Hubbard Commissioner Clare Sullivan Community Development Director Daniel Meuninck City Planner Courtney Bringhurst Executive Assistant Clara Brown City Clerk Kris Peck December 3, 2024 at 7:00 p.m. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING (Those who have signed in will be given the first opportunity to speak. Time is limited to 3 minutes per speaker and 36 minutes total time for this agenda item.) 5. APPROVAL OF AGENDA AND CONSENT AGENDA (Approval of Consent Agenda passes all routine items listed under Item 7. Consent Agenda items are not considered separately unless a commissioner requests. In the event of such a request, the item is returned to the Regular Agenda. Marked with *.) 6. SPECIAL ORDERS, PRESENTATIONS, AND REPORTS A. Proclamations and Awards - None B. City Administration Report C. Other Reports and Announcements - None D. Presentations (Presentations are limited to ten minutes each, excluding Q&A, and are limited to two per meeting unless increased by the commission.) - None 7. CONSENT AGENDA A. Minutes of Preceding Meeting 1)* Approve October 8, 2024 Planning & Zoning Commission Meeting Minutes 4 2)* Resolution 2024-023, of the Planning and Zoning Commission of the City of Seward, Alaska, Granting a Six -Month Extension to Conditional Use Permit 2024-003 Issued to CATC Alaska Tourism Corporation to Construct a Second Bunkhouse on Lot 22A, Clearview 2018 Replat; Located at 208 Phoenix Road; Within an Auto Commercial (AC) Zoning District 8 Planning & Zoning Commission Meeting Agenda December 3, 2024 2 8. PUBLIC HEARINGS (Public hearing comments are limited to five (5) minutes per person. After all speakers have spoken, a person may speak for a second time for no more than one (1) minute.) A. Resolutions Requiring Public Hearing - None 9. UNFINISHED BUSINESS A. Resolutions - None 10. NEW BUSINESS A. Resolutions - None B. Other New Business 1) Review 2025 meeting dates and proposed date changes 11 2) Receive direction from the Commission on how to move forward with past work session topics such as marijuana establishments and housing 12 3) Discuss work session topic for Tuesday, December 17, 2024. 11. INFORMATIONAL ITEMS AND REPORTS (No action required.) A. Reminder of Meetings 1) Work session on Tuesday, December 17, 2024, at 6:00 pm in Council Chambers at City Hall. 2) Regular meeting on Tuesday, January 7, 2025, at 7:00 pm in Council Chambers at City Hall. B. Other Items 12. CITIZEN COMMENTS (There is no sign in for this comment period. Time is limited to five (5) minutes per speaker.) 13. COMMISSION AND ADMINISTRATION COMMENTS AND RESPONSES TO CITIZEN COMMENTS 14. ADJOURNMENT Planning & Zoning Commission Meeting Agenda December 3, 2024 3 City of Seward, Alaska Planning & Zoning Commission Meeting Minutes October 8, 2024 Volume 8, Page CALL TO ORDER The October 8, 2024, regular meeting of the Planning & Zoning Commission was called to order at 7:07 p.m. by Chair Carol Griswold. OPENING CEREMONY Commissioner Hubbard led the Pledge of Allegiance to the flag. ROLL CALL There were present: Carol Griswold, presiding, and Brenan Hornseth Nathaniel Charbonneau Vanessa Verhey Sean Ulman Rhonda Hubbard Clare Sullivan comprising a quorum of the Commission; and Daniel Meuninck, Community Development Director Courtney Bringhurst, City Planner Clara Brown, Executive Assistant Kris Peck, City Clerk Jodi Kurtz, Deputy City Clerk Excused — Charbonneau, Hornseth Absent — None Vacant — None CITIZEN COMMENTS ON ANY SUBJECT- None APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Sullivan/Verhey) Approval of Agenda and Consent Agenda Motion Passed Unanimous The clerk read the following approved consent agenda items: Approval of the September 3, 2024, Planning & Zoning Commission Meeting Minutes Approval of the September 11, 2024, Planning & Zoning Commission Special Meeting Minutes 4 City of Seward, Alaska Planning & Zoning Commission Meeting Minutes October 8, 2024 Volume 8, Page SPECIAL ORDERS, PRESENTATION, AND REPORTS City Administration Report Community Development Director Daniel Meuninck provided an update on city business license renewals. He spoke about the Trout Unlimited Grant that was sponsoring organizations through the Alaska Fish and Wildlife Foundation. Meuninck also updated the commission on the Comprehensive Plan and details about the public engagement survey. Lastly, Meuninck provided details of commissioner training available through the American Planning Association. PUBLIC HEARINGS Resolutions Requiring Public Hearing Resolution 2024-020, of the Planning and Zoning Commission of the City of Seward, Alaska, Granting a Conditional Use Permit to Robert Williams to use the Unsubdivided Portion of Survey No. 149, Located at 2405 Seward Hwy; and Lot B1, Forest Acres Subdivision Levee Replat, Located at 2413 Seward Hwy for Commercial Outdoor Storage; Within an Auto Commercial (AC) Zoning District [This is a quasi-judicial item. Commissioners may not discuss any items pertaining to this Resolution with the applicant, other commissioners, or the public.] Motion (Sullivan/Verhey) Approve Resolution 2024-020 Bringhurst referred to packet for the location of the project and surrounding properties. She explained the zoned areas on the map of all properties around this location. She mentioned that this property has been discussed previously for a proposed land swap. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. No one appeared and the public hearing was closed. The applicant Robert Williams (telephonically) was available to answer questions from the commission. William described his plan to move the entrance back to make it easier for trailers to enter and exit the premises. Williams addressed the proposed land swap. Resolution 2024-020 was amended on Condition #14 to add: that will be completed within 1 year of the start of the business." Resolution 2024-020 was amended to strike Condition #4 in its entirety. Resolution 2024-020 was amended to add new Condition #4: The driveway on the main security gate on east side of property along Seward Hwy will be move back by at least 26 feet. Resolution 2024-020 was amended to delete Condition #5 in its entirety. 5 City of Seward, Alaska Planning & Zoning Commission Meeting Minutes October 8, 2024 Volume 8, Page Main Motion as Amended Passed NEW BUSINESS Resolutions Unanimous Resolution 2024-021, of the Planning and Zoning Commission of the City of Seward, Alaska, Recommending City Council Support the Kenai Peninsula Borough Assembly Approval of the 024 Kenai Peninsula Borough Hazard Mitigation Plan Update, which will include the City of Seward and the City of Seldovia. Motion (Sullivan/Verhey) Approve Resolution 2024-021 Bringhurst recalled a previous work session regarding the Hazard Mitigation Plan. She provided an update the status of the KPB plan, the city's plan, and the Bear Creek Flood Board plan. Griswold noted the plan had not yet been updated with the comments she had made for the August draft. Motion Passed Unanimous Resolution 2024-022, of the Planning and Zoning Commission of the City of Seward, Alaska, Recommending Kenai Peninsula Borough Approval of the Preliminary Plat of the Original Townsite of Seward, Lots 12, 13, 14 & North'/2 of Lot 15, Block 15; Located at 313 & 315 Fourth Ave; Creating Lot 14A, Seward Original Townsite Wisel Replat Motion (Sullivan/Verhey) Approve Resolution 2024-022 Bringhurst spoke on the location of the replat and noted it was same location as the recently failed CUP for the hotel. Bringhurst spoke about the future development of this property. She said the applicant John Wisel has started the replat process that required him to vacate the interior lot line and create one parcel. Motion Passed Other New Business Unanimous City Attorney discussion and Q&A with Commissioners regarding quasi-judicial proceedings (telephonically) City Attorney Robert Palmer discussed quasi-judicial proceedings with the commission and answered questions. 6 City of Seward, Alaska Planning & Zoning Commission Meeting Minutes October 8, 2024 Volume 8, Page Discuss work session topic for Wednesday, October 23, 2024 After discussion the commission chose to discuss Marijuana Regulations, Building Height and Parking requirements on the October 23, 2024 Work Session. INFORMATIONAL ITEMS AND REPORTS Reminder of Meetings Work session on Wednesday, October 23, 2024, at 6:00 p.m. in Council Chambers at City Hall November 5, 2024, meeting has been rescheduled due to the election Two meetings on Tuesday, November 19, 2024, in Council Chambers Work Session at 5:30 p.m. Regular meeting at 7:00 p.m. CITIZEN COMMENTS — None BOARD AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN COMMENTS Hubbard appreciated the city staff for all the information at the meeting tonight and looked forward to the upcoming work session. Ulman appreciated the variety of topics. He appreciated everyone's hard work. Sullivan thought it was a great work session about the Seward Police Station. She thanked the city attorney for the information on ex parte contact. She appreciated the staff on how hard they work to move the agenda along and move the city forward. Griswold appreciated the city staff, the CUP applicant, and the City Attorney for their participation tonight. ADJOURNMENT The meeting was adjourned at 8:54 p.m. Jodi Kurtz Carol Griswold Deputy City Clerk Chair (City Seal) Planning and Zoning Agenda Statement Meeting Date: December 3, 2024 To: Planning and Zoning Commission Through: Daniel Meuninck, Community Development Director From: Courtney Bringhurst, Planner Agenda Item: Resolution 2024-023: Granting a Six -Month Extension to Conditional Use Permit 2024-003 Issued on July 12, 2024 to CATC Alaska Tourism Corporation to Construct a Second Bunkhouse on Lot 22A, Clearview 2018 Replat; Located at 208 Phoenix Road; Within an Auto Commercial (AC) Zoning District Background and justification: CATC Alaska Tourism Corporation was approved to receive a Conditional Use Permit (CUP) to construct a second bunkhouse on their property located at 208 Phoenix Road on July 2, 2024. Seward City Code § 15.10.325(G) states that an approved CUP shall lapse six months from the date of approval if the use for which the permit was issued has not been implemented or a building permit obtained. Neither of these conditions have been met, and the CUP will reach the six-month mark on January 12, 2025. Despite the delay in construction, CATC Alaska Tourism Corporation still intends to build the second bunkhouse. As such, CATC Alaska Tourism Corporation has requested a six-month extension to their CUP 2024-003, in which time they intend to obtain a building permit and begin construction. The reason for the extension is solely due to the delay in construction, and the plans that were approved by the Commission on July 2" d, 2024 remain the same. Seward City Code § 15.10.325(G) states that the Commission may grant a six-month extension upon finding that circumstances have not changed sufficiently since the date of initial permit approval. Recommendation The Commission has the authority to grant the requested extension as authorized by Seward City Code §15.10.325(G). 8 Sponsored by: Staff CITY OF SEWARD, ALASKA PLANNING AND ZONING COMMISSION RESOLUTION 2024-023 A RESOLUTION OF THE PLANNING AND ZONING COMMISSION OF THE CITY OF SEWARD, ALASKA, GRANTING A SIX-MONTH EXTENSION TO CONDITIONAL USE PERMIT 2024-003 ISSUED ON JULY 12, 2024 TO CATC ALASKA TOURISM CORPORATION TO CONSTRUCT A SECOND BUNKHOUSE ON LOT 22A, CLEARVIEW 2018 REPLAT; LOCATED AT 208 PHOENIX ROAD; WITHIN AN AUTO COMMERCIAL (AC) ZONING DISTRICT WHEREAS, on July 2, 2024 the Planning and Zoning Commission approved Resolution 2024-014 granting a Conditional Use Permit (CUP) to CATC Alaska Tourism Corporation to construct a second bunkhouse at 208 Phoenix Road; and WHEREAS, Seward City Code § 15.10.325(G) states that an approved CUP shall lapse six months from the date of approval if the use for which the permit was issued has not been implemented or a building permit obtained; and WHEREAS, CATC Alaska Tourism Corporation has not obtained a building permit for the bunkhouse, but intends to obtain a building permit and begin construction in the spring of 2025 and requested a time extension for their CUP; and WHEREAS, the construction plans for the employee bunkhouse, which were approved on July 2nd, 2024 have not changed; and WHEREAS, Seward City Code § 15.10.325(G) states that the Commission may grant a six-month extension upon finding that circumstances have not changed sufficiently since the date of initial permit approval. NOW, THEREFORE, BE IT RESOLVED by the Seward Planning and Zoning Commission, that: Section 1. Conditional Use Permit 20224-003, issued to CATC Alaska Tourism Corporation by the Resolution 2024-014 is hereby extended six months, until July, 2025 Section 2. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the Seward Planning and Zoning Commission this 3rd day of December, 2024. 9 CITY OF SEWARD, ALASKA RESOLUTION 2024-023 AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck - City Clerk - (City Seal) THE CITY OF SEWARD, ALASKA Carol Griswold, Chair 10 Planning and Zoning Memorandum Meeting Date: December 3, 2024 To: Planning and Zoning Commission From: Daniel Meuninck, Community Development Director Subject: Review 2025 Planning and Zoning Meeting Dates and Proposed Date Changes Regular Meetings: Scheduled Meeting Date Proposed Meeting Date January 7 February 4 March 4 April 1 (Conflict: National Planning Conference) April 8 May 6 June 3 July 1 August 5 September 2 October 7 (City election day) Oct 14 or Double Header on Oct 21* November 4 December 2 Work Sessions: Scheduled Meeting Date Proposed Meeting Date January 21 February 18 March 18 April 15 (back to back meetings) April 22 May 20 June 17 July 15 August 19 September 16 October 21* November 18 December 16 11 Meeting Date: To: From: Subject: Receive direction from the Commission on how to move forward with past work session topics such as marijuana establishments and housing Planning and Zoning Memorandum December 3, 2024 Planning and Zoning Commission Daniel Meuninck, Community Development Director Background and justification: The Planning and Zoning Commission held a couple of work sessions at the end of 2024 to discuss marijuana establishments in Title 15 as well as portions of Title 15 that pertain to housing. Staff is seeking direction from the Commission on how to proceed with the input that was received at these work sessions. Staff recommends that the Planning and Zoning Commission request a joint work session with City Council to discuss the proposed code changes that were discussed at these earlier work sessions. Possible dates for this work session would be Monday January 13th or 27tn Having a work session with City Council would allow the Commission an opportunity to provide more context for the recommended changes, as well as receive input from the council members. This process would allow also for more public engagement and collaboration, as well as prevent using up more of the Commission's time if the majority of the City Council is opposed to any of the proposed changes. Staff has drafted the proposed code revisions for marijuana establishments, accessory dwelling units, and building height from the input that was provided by the public and Commission at the October 23rd and November 19th, 2024, work sessions. These drafts could be reviewed by the Planning and Zoning Commission at the December 17th work session to allow an opportunity to provide more input before presenting the drafts to City Council at a joint work session. Staff would like to know if the Commission is in favor of these proposed next steps and if the Commission has any other recommendations for how to proceed? 12