HomeMy WebLinkAboutRES2024-071 AK Tree ServiceSponsored by: Sorensen
CITY OF SEWARD, ALASKA
RESOLUTION 2024-071
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ACCEPT THE
PROPOSAL FROM AK TREE SERVICE LLC AND NEGOTIATE A
CONTRACT FOR VEGETATION MANAGEMENT SERVICES
WHEREAS, the City of Seward is committed to improving the safety and reliability of its
power distribution network while maintaining cost-effective operations; and
WHEREAS, the City of Seward has developed an Integrated Vegetation Management Plan
to ensure the efficient and effective clearing of powerline right-of-way areas, which are vital for
system reliability, community safety, and controlling power costs for ratepayers; and
WHEREAS, outdated vegetation management practices have posed a risk to system
reliability and public safety; and
WHEREAS, the City of Seward issued a Request for Proposal (RFP) for vegetation
management services to identify a qualified contractor capable of supporting its Integrated
Vegetation Management Plan; and
WHEREAS, AK Tree Service, LLC was selected as the winning bidder based on
competitive pricing and a strong reputation for quality work in vegetation management; and
WHEREAS, AK Tree Service, LLC will utilize the Overstory software previously
authorized by the City Council to identify high -risk vegetation areas and track clearing progress,
ensuring efficient use of resources and effective decision -making; and
WHEREAS, the annual cost for transmission and distribution clearing under this contract
is $600,000, consistent with the current budgeted amount; and
WHEREAS, the contract will include an initial three-year term, with the option for up to
two one-year extensions based on performance and mutual agreement.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA, that:
Section 1. The City Council hereby authorizes the City Manager to enter into a contract
with AK Tree Service, LLC for vegetation management services as outlined in the City's Integrated
Vegetation Management Plan.
Section 2. The contract shall be for a term of three years, with an option for up to two one-
year extensions and shall include an annual expenditure of $600,000.00 for vegetation clearing
from the City's FY25/26 Budget under the contracted services account 15000-3004-7009
Transmission OP & Maintenance Department.
CITY OF SEWARD, ALASKA
RESOLUTION 2024-071
Page 2 of 2
Section 3. The City Council recognizes and supports the use of Overstory software by AK
Tree Service, LLC, to prioritize high -risk areas, track progress, and enhance the efficiency and
value of vegetation management efforts.
Section 4. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska this 16th
day of December 2024.
THE CITY OF SEWARD, ALASKA
aWIV IIrotK
Sue McClure, Mayor
AYES: Osenga, Warner, Wells, Barnwell, Crites, McClure
NOES: None
ABSENT: Finch
ABSTAIN: None
ATTEST:
Kurtz
Ling City Clerk
(City Seal)
1
1
1
City Council Agenda Statement
Meeting Date: December 16, 2024
To: City Council
Through: Kat Sorensen, City Manager
From: Taylor Crocker, Electric Operations Supervisor
Subject: Resolution 2024-071: Authorizing the City Manager to Accept the Proposal
from AK Tree Service LLC and Negotiate a Contract for Vegetation
Management Services
Background and justification:
The City of Seward is committed to improving the reliability, safety, and efficiency of its power
distribution network. To achieve this, the City has developed an Integrated Vegetation
Management Plan to clear the right-of-way under powerlines and maintain these areas in a cost-
effective manner. Regular vegetation clearing is critical to reducing power outages, minimizing
fire risks, and ensuring cost control for ratepayers.
In response to the City's Request for Proposal (RFP) for vegetation management services, AK
Tree Service, LLC was identified as the most qualified contractor based on competitive pricing
and their strong reputation for quality work. The proposed contract includes:
• A three-year term, with the option for up to two one-year extensions.
• Annual vegetation clearing costs of $600,000, consistent with the current budgeted
amount.
• Utilization of the Overstory software, previously approved by the Council, to identify
high -risk areas and track progress.
This partnership will allow the City to implement data -driven vegetation management practices
that prioritize safety and reliability while maximizing the value of its financial investments.
Comprehensive and Strategic Plan Consistency Information
This legislation is consistent with (citation listed):
Comprehensive Plan:
Strategic Plan:
Other:
Total amount of funds listed in this legislation: $ 600,000 annually
This legislation (✓):
276
x
Creates revenue in the amount of:
Creates expenditure in amount of:
Creates a savings in the amount of:
Has no fiscal impact
Funds are (✓):
x
$
$ 600,000 annually
$
Budgeted Line item(s): 15000-3004-7009-0000-00000
Not budgeted
Not applicable
Fund Balance Information
Affected Fund (✓):
General
Boat Harbor
Motor Pool
Available Fund Balance
SMIC
Parking
Other
x
Electric
Water
$
Wastewater
Healthcare
Note: amounts are unaudited
Finance Director Signature: c>al,„
9"z•ge
Yes
Attorney Signature:
Not applicable Comments:
Administration Recommendation
X
Adopt Resolution
Other:
277