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Home My WebLink AboutRES2025-011 RM Harbormaster Building DesignSponsored by: Sorensen CITY OF SEWARD, ALASKA RESOLUTION 2025-011 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO EXECUTE TASK ORDER 2734.34 WITH R&M ENGINEERING FOR THE HARBORMASTER BUILDING AND UPLANDS SCOPING AND CONCEPTUAL DESIGN IN AN AMOUNT NOT TO EXCEED $95,530 AND APPROPRIATING FUNDS WHEREAS, the Harbormaster's office was constructed in 1968 as part of the Harbor Reconstruction Plan after the 1964 Good Friday earthquake; and WHEREAS, the building has been remodeled a number of times, required major repairs, and is beyond its useful life; and WHEREAS, this is the next step to put the project in.a ready status and make the City of Seward eligible for state and federal funding. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCILOF THE CITY OF SEWARD, ALASKA, that: Section 1. The City Council hereby authorizes the City Manager to execute Task Order 2734.34 with R&M Engineering. Section 2. Funding in the amount of $95,530 is hereby transferred and appropriated in the Harbor Major Repair and Replacement Fund Account no.11001-0000-8101 Infrastructure Expense Account. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 27th day of January 2025. THE CITY OF SEWARD, ALASKA j u4*'W C A Sue McClure, Mayor CITY OF SEWARD, ALASKA RESOLUTION 2025-011 Page 2 of 2 AYES: Barnwell, Finch, Crites, Osenga, Wells, Warner, McClure NOES: None ABSENT: None ABSTAIN: None ATTEST: Kris Peck City Clerk (City Seal) City Council Agenda Statement Meeting Date: January 27, 2025 To: City Council Through: Kat Sorensen, City Manager From: Jason Bickling, Deputy City Manager Subject: Resolution 2025-011: Authorizing the City Manager to Execute Task Order 2734.34 with R&M Engineering for the Harbormaster Building and Uplands Scoping and Conceptual Design in an Amount Not to Exceed $95,530 and Appropriating Funds Background and justification: The Seward Harbormaster's Office was originally constructed in 1968 as part of the 1965 Harbor reconstruction project in the aftermath of the 1964 Good Friday earthquake. The Seward Boat Harbor has grown significantly since that time with multiple expansions. The building itself has had several remodels and major repairs but is far beyond its useful life. The building has many challenges including lack of space for personnel and equipment, the inability to see the harbor from the building, and the lack of nearby parking for people who want to do harbor business. The Port and Commerce Advisory Board, within the Seward Boat Harbor Master Plan, has recommended that the facility be moved to the South Harbor Uplands where there is space for a larger footprint. This location would also allow for a direct view of the harbor itself, the entrance to the harbor, and Resurrection Bay. In order for the city to be ready to receive funding, a 15% design and engineering needs to be completed. The city's investment in this facility will create the opportunity for a strong return on investment. In the Municipal Land Inventory and Use Plan, the recommendation for the South Harbor Uplands parcel is to, "...retain land ownership and continue public uses. This may also be a potential site for a new Harbormaster's office." Comprehensive and Strategic Plan Consistency Information 1 This legislation is consistent with (citation listed): Comprehensive Plan: 3.1.1.7 Encourage and assist in the development of new public services and facilities Strategic Plan: Other: 3.7.1.3 Continue to improve the quality and efficiency of governmental services Certification of Funds Total amount of funds listed in this legislation: $ 95,530 This legislation: Creates revenue in the amount of: Creates expenditure in amount of: Creates a savings in the amount of: Has no fiscal impact Funds are: Budgeted Line item(s): 11001-0000-8101 X X Not budgeted Not applicable $ $ 95,530 $ Affected Fund: General Boat Harbor Motor Pool X Available Fund Balance SMIC Parking Other Electric Water $ Wastewater Healthcare Note: amounts are unaudited Finance Director Signature: '1 9"e4tt* X Yes Attorney Signature: Not applicable Comments: Administration Recommendation X Adopt Resolution Other: R&M CONSULTANTS, INC. ANCHORAGE I FAIRBANKS I JUNEAU October 17, 2024 Jason Bickling Assistant City Manager City of Seward, Alaska 410 Adams St., City Hall Building Seward, Alaska 99664 RE: Task Order 34 - South Uplands Plan Scoping Dear Mr. Bickling, R&M No. 2734.34 R&M Consultants, Inc. (R&M) is pleased to submit this fee proposal to the City of Seward under our On -Call Engineering Services contract to provide scoping of the South Harbor Uplands Plan, including consideration and concept design of a future Harbormaster Office. This proposed task order is in response to request from you and the Seward Harbormaster - Tony Sieminski. We reviewed the South Harbor Up/ands P/an and associated figures, which provides guidance on how the land should be developed for economic and recreational use. We understand the city's request is for R&M, supported by KPB Architects, to provide planning, surveying, engineering, and architectural services at a concept level. We propose the following for the South Uplands Plan Scoping task: • Harbormaster Facility Concept Design (KPB/ead) o Programming & Concept Design Options for the Harbormasters Facility o Building massing study to define form and function of the new Harbormaster Office o Deliverables building massing models & bubble diagrams, architectural design narrative • South Uplands Land Use Planning and Analysis (R&MLead) o Review existing Uplands Plan, conduct existing condition analysis and land use code review o Concept planning for redevelopment, reuse, improvements, or modifications o Deliverables.: narrative of findings and recommendations • Site Plan Concepts (R&MLead) o Plat Review and Research o Utility planning and concept engineering o Preliminary Design Concept Development RMCONSULT.COM 1 9101 VANGUARD DRIVE, ANCHORAGE, AK 99507 1907.522.1707 Page 2 of 2 o Deliverables: concept site plans, concept for preliminary plan, engineering narrative • Scoping Charrette in -person over two days with stakeholders to define needs of the building and site amenities • Several virtual meetings with City Staff • Presentation of final deliverables in -person to City Council All deliverables noted in the efforts above will be packaged into a final report to be submitted to City Council as an informational item following staff review and approval. Attached is a proposal cost breakdown for the task to be invoiced on a Time and Expense basis. Please contact me at toleson@rmconsult.com or 646-9645 if you have questions. Sincerely, R&M CONSULTANTS, INC. Taryn Oleson-Yelle, AICP Senior Planner, Project Manager (Signature) (Date) Accepted by the City of Seward Kat Sorensen, City Manager Jason Bickling, Deputy City Manager 1 Anchorage, AK 99507 • R&M CONSULTANTS, INC. 2122FontgStreet#150uard Drive '• Fairbanks, AK99701.907452. 907.522.1707 Engineering Fee Estimate FIRM: R&M Consultants, Inc. CLIENT: City of Seward Project Name: South Uplands Plan & Harbormaster Concept Des Project No: 2734.34 10/16/2024 Task Department Task Description Labor Expenses Total Cost 1 Engineering Plan Scoping & Facility Concept Design $ 46,230 $ 28,347 $ 74,577 2 Survey Preliminary Plat Concept $ 20,953 $ - $ 20,953 $ - $ - $ - $ - $ - $ - Total $ 95,530 10/17/2024 TO 34 R&M Fee Proposal_South Uplands Plan Harbormaster Office - Scoping 1 of 8 A 7 R&M CONSULTANTS INC. I 2122 F oTsui 5 treet #150'. Fai banks, KK99701: 990077. 07 525.1277007 Engineering Cost Estimate FIRM: R&M Consultants, Inc. CLIENT: City of Seward Task: 1 Plan Scoping & Facility Concept Design Project No: 2734.34 10/16/24 SUB -TASK SUB -TASK DESCRIPTION 1.1 Project Management and Coordination LABOR HOURS PER JOB CLASSIFICATION Project Manager/ Senior Planner Prof 2 Site Devel. GM Prof 4 Utilities Staff GM Prof 5 Engineer Eng 1 Project Senior Engineer Planner Prof 2 Prof 2 Senior Land Surveyor (PLS) 16 8 2 1.2 Research & Plans, Code, As-Builts Review 8 2 8 2 8 1.3 Preliminary Uplands Design Concept Zoning 40 10 8 40 16 24 Land Use Parking Public Facilities Utilities Community Appearance Report 1.4 Scoping Charrette (2 days in person) 24 10 4 Prep & Attendance 1.5 Draft Deliverable Review & Comments 4 4 2 4 2 QC Review of Final Deliverables 4 4 1 Client review, respond to review comments 6 4 2 2 1.6 Presentation to City Council (in person) 10 6 Prep & Attendance TOTAL LABOR HOURS 112 44 13 56 20 40 0 LABOR RATES ($/HR) $152.38 $207.00 $241.50 $112.13 $158.13 $186.88 $201.25 LABOR COSTS ($) $17,066 $9,108 $3,140 $6,279 $3,163 $7,475 $0 EXPENSES DESCRIPTION QUANTITY UNIT PRICE PRICE MARKUP TOTAL PRICE Misc. Field Supplies 1 $ 150.00 $ 150.00 $ $ 150.00 R&M Vehicle Milage 512 $ 0.75 $ 384.00 $ - $ 384.00 Lodging & Meals (2 days, 1 night) 4 $ 343.00 $ 1,372.00 $ - $ 1,372.00 $ - $ - $ - SUB -CONTRACTORS SUB - TASK DESCRIPTION FIRM TOTAL PRICE COMMENTS: 1. Scoping Charrette will be over 2 days in City of Seward, PM will attend both days, Site Development GM and Surveyor will attend one day focused on Uplands Planning 2. KPB will lead Harbormaster Facility concept design, R&M will lead South Uplands land planning and site development concepts. 3. 4. Harbormaster Facility Concept Design KPB $ 24,037 TOTAL LABOR $ 46,230 TOTAL EXPENSES $ 1,906 SUBCONTRACTORS $ 24,037 SUBCONTRACTORS MARK-UP $ 2,404 TOTAL SUB- $ 24,037 TOTAL T&E COST $ 74,577 TO 34 R&M Fee Proposal_South Uplands Plan Harbormaster Office - Scoping 2 of 8 9101 uard ve • Anchorage, R & M CO N S U LTA N TS, INC . 212 Front Street #150 •Fairbanks, AK 970°1'907.452.5270907.522.1707 ° Engineering Cost Estimate FIRM: R&M Consultants, Inc. CLIENT: City of Seward Task: 2 Preliminary Plat Concept Project No: 2734.34 10/16/24 SUB -TASK SUB -TASK DESCRIPTION LABOR HOURS PER JOB CLASSIFICATION rroJect Manager/ Site Staff Project Senior Senior Devel. GM Utilities Engineer Engineer Planner Planner Prof 4 GM Prof 5 Eng 1 Prof 2 Prof 2 Prnf 9 Senior Land Surveyor (PLS) 2.1 Project Management and Coordination 8 4 2.2 Research & Utilities Perlimiary Design Concept 8 4 40 Review & Comments 2 8 Final Concept for Preliminary Plat 2 16 2.3 Scoping Charrette (in -person) 8 2.4 Presentation to City Council 8 TOTAL LABOR HOURS 16 0 0 0 0 0 92 LABOR RATES ($/HR) $152.38 $207.00 $241.50 $112.13 $158.13 $186.88 $201.25 LABOR COSTS ($) $2,438 $0 $0 $0 $0 $0 $18,515.00 EXPENSES DESCRIPTION QUANTITY UNIT PRICE PRICE MARKUP TOTAL PRICE Misc. Field Supplies R&M Vehicle Milage $ 150.00 $ $ 0.75 $ COMMENTS: This estimate is to produce a concept design for the subdivision of Tract H, Seward Original Townsite Waterfront Park Replat (Plat No. 2012-4). The concept will subdivide the existing tract into lease lots and a larger lot to facilitate the construction of a new Harbor Master's building. $ $ $ No fieldwork or platting services are included in this estimate. Expenses are included in Task 1. SUB -CONTRACTORS SUB - TASK DESCRIPTION FIRM TOTAL PRICE TOTAL LABOR TOTAL EXPENSES SUBCONTRACTORS SUBCONTRACTORS MARK-UP $ 20,953 TOTAL SUB- $ TOTAL T&E COST TO 34 R&M Fee Proposal_South Uplands Plan Harbormaster Office - Scoping $ 20,953 3 of 8 KPB August 26, 2024 Don Potter Project Manager R&M Consultants, Inc. 9101 Vanguard Drive Anchorage, AK 99507 RE: South Uplands Plan Seward Harbormaster Building - Concept Design Fee Proposal Dear Don: ARCHITECTS Thank you for the opportunity to provide a proposal for concept design efforts for the South Uplands Plan — Harbormaster Building in Seward, AK. Please find below our understanding of the scope of work as well as our fee proposal. Scope of Work: 1. Attend scoping Charrette in Seward with client (2-days) 2. Assist with the development of a facility program for Harbormaster building and site amenities 3. Prepare multiple Concept design drawings (massing Models) and design narrative 4. Attend virtual meetings with client and R&M to address questions and discuss development of concept designs ((2) 2-hour meetings) 5. Post-charrette development of drawings/design narrative and minutes 6. Develop package for presentation to City Council 7. Present concepts to City Council Deliverables: 1. Building massing models & bubble diagrams 2. Site plans — By R&M 3. Architectural Design narrative 4. Architectural components of the Presentation package Schedule: • Draft Deliverables —10 business days from Scoping Charrette • Final Deliverables — 5 business days from City Council Presentation Fee Summary: • Scoping Charrette in Seward o 2-days (includes mtg/travel & reimbursables) $4,733 • Draft Concept Designs, narratives and presentation materials $12,520 • City Council Presentation & Final Report o 1-day (includes mtg/travel and reimbursables) $6,784 Total Fee: $24,037 500 L Street, Suite 400 Anchorage, AK 99501 P: 907.274.7443 F: 907.274.7407 www.kpbarchitects.com KPB Exclusions & Assumptions: • Fees are Time and Expense T&E (NTE) • Travel mileage based @ $.067/mile • KPB Architects are only providing architectural conceptual design/scope • Project Management by R&M • Concept cost estimate (if required via R&M by sub -consultant) • Other required engineering not included in KPB's fee proposal ARCHITECTS Thank you for the opportunity and please feel free to contact us should you have any questions. We look forward to working with R&M Consultants again! Sincerely, KPB Architects .Y6 Michael A Prozeralik, AIA President/Managing Principal