The URL can be used to link to this page

Home My WebLink About02102025 City Council PacketSeward City Council Agenda Packet Photo by Kris Peck Monday, February 10, 2025 City Council Chambers Beginning at 7:00 p.m. 1963 1965 2005 kintual All-Amenca City 11 1111 The City of Seward, Alaska CITY COUNCIL MEETING AGENDA City Council Chambers, 410 Adams Street Please silence all cell phones and devices during the meeting Mayor Sue McClure Vice Mayor John Osenga Council Member Randy Wells Council Member Kevin Finch Council Member Robert Barnwell Council Member Julie Crites Council Member Casie Warner City Manager Kat Sorensen Deputy City Manager Jason Bickling City Clerk Kris Peck City Attorney Sam Severin Monday, February 10, 2025 at 7:00 p.m. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING (Those who have signed in will be given the first opportunity to speak. Time is limited to 3 minutes per speaker and 36 minutes total time for this agenda item.) 5. APPROVAL OF AGENDA AND CONSENT AGENDA (Approval of Consent Agenda passes all routine items listed under Item 7. Consent Agenda items are not considered separately unless a council member requests an item be returned to the Regular Agenda.) 6. SPECIAL ORDERS, PRESENTATIONS, AND REPORTS A. Proclamations and Awards — None B. City Manager Report .5 C. City Clerk Report — None D. City Attorney Report .13 E. Other Reports and Announcements — None F. Presentations (Presentations are limited to ten minutes each, excluding Q&A, and are limited to two per meeting unless increased by council.) 1) Fire Department 2024 Year in Review 7. CONSENT AGENDA (also marked with an asterisk *) A. Minutes of Preceding Meeting 1)* Approval of the January 27, 2025 City Council Meeting Minutes 15 City Council Meeting Agenda February 10, 2025 1 1 P a g e B. Introduction of Ordinances 1)* Introduction of Ordinance 2025-001: Amending Seward City Code Title 2 Agenda and Council Packet 22 2)* Introduction Ordinance 2025-002: Amending Seward City Code, Title 2, Chapter 2.30, Article 3 — Port and Commerce Advisory Board .28 3)* Introduction Ordinance 2025-003: Amending Seward City Code, Title 2, Chapter 2.30, Article 4 — Historic Preservation Commission 34 C. Resolutions 1)* Resolution 2025-018: Authorizing the City Manager to Apply for a Loan with the Alaska Department of Environmental Conservation Clean Water Fund for $547,500 with Loan Forgiveness of $250,000, Leaving a Balance of $297,500 and Appropriating Funds, to be Funded by the City of Seward for Lowell Point Lagoon Blower Improvements 40 2)* Resolution 2025-019: Authorizing the City Manager to Apply for a Loan with the Alaska Department of Environmental Conservation Drinking Water Fund for $432,000 with Loan Forgiveness of $432,000 to Fund the New Water Meter Project 45 3)* Resolution 2025-020: Authorizing the City Manager to Purchase a New Toolcat UW56 from Craig Taylor Equipment Utilizing Sourcewell Cooperative Purchasing in the Amount of $74,789 with a 10% Contingency 50 D. Other Items — None 8. PUBLIC HEARINGS — None 9. UNFINISHED BUSINESS 1) Resolution 2025-007: Recommending Kenai Peninsula Borough Approval of the Preliminary Plat of the Property Located at 3207 Sorrel Road, Creating the Spring Creek Park Replat .57 [This resolution had a public hearing and was postponed on January 27, 2025] 10. NEW BUSINESS A. Ordinances for Introduction — None B. Resolutions 1) Resolution 2025-017: Authorizing the City Manager to Fund the Vacant Full -Time Teen and Youth Center Program Assistant Position in Parks and Recreation for Oversight of the Teen Rec Room in the Amount of 75,000 and Appropriating Funds 81 C. Other New Business — None City Council Meeting Agenda February 10, 2025 2 1 P a g e 11. INFORMATIONAL ITEMS AND REPORTS (No action required) A. Boards and Commissions Minutes 1) Planning & Zoning Minutes from January 7, 2025 93 2) Historic Presentation Commission Minutes from November 14, 2025 .99 B. Other Items 1) Upcoming City Council Meetings a. Work Session Monday, February 24, 2025 at 5:30 p.m. to discuss: Forest Acres Afognak Subdivision [Clerk's Note — The Work Session topic has been changed to Electric Utilities. The original topic will be rescheduled to March 24, 2025] b. Monday, February 24, 2025 at 7:00 p.m. Regular Meeting 12. CITIZEN COMMENTS (There is no sign in for this comment period. Time is limited to five minutes per speaker.) 13. COUNCIL AND ADMINISTRATION COMMENTS AND RESPONSES TO CITIZEN COMMENTS 14. EXECUTIVE SESSION — None 15. ADJOURNMENT City Council Meeting Agenda February 10, 2025 3 1 P a g e CMR February 10, 2025 City Manager Report February 10, 2025 Administration I just returned from a great trip to Vancouver for the Cruise Line Industry Association's Pacific Northwest Conference. It was a great opportunity to meet with other port communities across the state of Alaska, as well as different members of the industry, and to learn how communities across the state and industry interact. I also had several conversations while I was gone about the EPA funded Shore Power grant. We are navigating the federal funding pause and how it impacts our grant through discussions with our state and federal lobbyists. We are currently continuing work on the project as normal, and will be publicizing a few RFPs in the coming weeks pertaining to the project. While I was gone, we were excited to welcome Jolanta Ryan to the team! Jolanta started her role as Library Director this month and joins us with experience in Skagway and Haines under her belt. Next time you stop by the library, join me in welcoming Jolanta to the City of Seward! Utilities Work Session: We have scheduled the work session for furthering the utilities discussion for February 24 at 5:30 PM. Electric Department Storm Impacts and Cost Analysis The Electric Department is focusing this month's report on the financial impact of storm -related outages. Storms have significantly affected the utility, highlighting the need for proactive maintenance and vegetation management. On October 11, 2024, a severe storm caused extensive damage to our transmission system, resulting in a total cost of $377,511.89 to the City. The cost breakdown is as follows: • $127,887.05 — Sturgeon Electric labor and equipment • $126,277.34 — In-house labor, equipment, and materials • $93,347.50 — Fuel for generators • $30,000.00 — Post -run generator repairs During this storm, multiple hemlock trees outside of the right-of-way (ROW) came down, breaking a 69 kV corner pole in half and damaging multiple cross arms and insulators. The transmission system was offline for 56 hours before restoration, and it took an additional 48 hours to complete generator repairs. A more recent storm in January 2025 also caused an outage, but in this case, the damage was due to trees within the ROW impacting the power lines. This difference highlights the importance of a structured maintenance management program, including vegetation management, to mitigate risks and reduce unexpected storm -related costs. While some trees may be difficult to identify as potential hazards —particularly those located outside the ROW —a dedicated, ongoing maintenance program will help minimize future outages and repair expenses. 5 CMR February 10, 2025 Investing in proactive vegetation management and system maintenance will strengthen the reliability of our electric system and reduce the financial burden of storm -related damage in the future. The costs for the January 12 —14 Outage are still being put together. Here is what we have on those costs thus far: • (calculations in progress) — Sturgeon Electric labor and equipment • (calculations in progress) — In-house labor, equipment, and materials • $82,339.21 — Fuel for generators • (calculation in progress) — Post -run generator repairs • $64,677.19 — Tree Clearing Harbor Small Boat Harbor • MacSwain Associates is compiling information and on schedule to deliver the draft report on February 20 • No major issues have been reported within the Harbor area. • The Deputy Harbormaster represented the Harbor this year at the Seattle Boat Show the first week of February. • The Harbormaster will be attending the AAHPA Legislative fly -in the third week of February. The Association takes this opportunity to meet our respective representatives and discuss the needs of our Ports and Harbors. We will continue to advocate for the Harbor Facility Grant Program and in addition to that we are asking that the limit be raised from $5 million to $7.5 million SMIC • Vendors are scheduling work for the 2025 summer season for North Dock. We are expecting another busy year for that facility. • No major issues reported within the SMIC area. Finance Department • 2024 Annual Financial Audit: the City's audit firm, Altman Rogers, will be onsite during the weeks of April 21 and May 5, 2025, to conduct fieldwork for the audit of the 2024 financial statements. The Finance Department will begin preparations for the audit and will also work on closing the books for 2024. • Finance Department is currently working on the Budget FY25/26 finalization and compiling documents for publication and distribution. • Finance has two positions open: Accountant Tech II and Senior Accountant. Anyone interested in these positions is encouraged to apply through our City of Seward website 6 CMR February 10, 2025 Community Development • The Planning & Zoning Commission will have three open seats on the Commission in February. You must live inside Seward city limits to serve on the Commission. Applications can be found here [Planning and Zoning Commissioner Application] and are due to the City Clerk's Office by end of business on Wednesday, February 19th. If you are interested in learning more information, please stop by the Community Development Office for more information or watch this Informational Session on what it means to serve on the Commission [Community Development P&Z Informational Session] • Community Development Staff are working with Parks and Recreation to update the Seward City Tours Shuttle Stop Signs. • As part of the Seward Comprehensive Plan update we are gathering input from the community through four different surveys. Anyone can take the surveys, whether inside or outside city limits. All of the surveys will be open until May 31, 2025. ❑ Vision: https://survey123.arcgis.com/share/4c59d80d2c7d43a9b6e65082ae13e949 ❑ Quality of Life: https://survey123.arcgis.com/share/793a0540a7764506abf5d19c75c1488d ❑ Land Use: https://survey123.arcgis.com/share/11139b68b39e4310bc4fc3b2125e88c8 ❑ Economy: https://survey123.arcgis.com/share/1567669fe8064b2e979ee39e24a75b51 Fire Department • Emergency Responses for the Year 2025: 51 • Fire and Life Safety Inspections 2025: 31 with 36 violations noted • Chief Crites attended the annual Alaska Fire Chiefs Conference in Juneau Jan 27-31 and met with our legislators about our local concerns on the peninsula and attended a reception at the Lt. Governor's house. 7 CMR February 10, 2025 Seward Community Library & Museum Welcome Jolanta Ryan, our new Library Director! We are excited to welcome Jolanta to Seward and her role at the Library! • Museum Exhibit Highlight: Iditarod Race: Often called "The Last Great Race on Earth," the Iditarod Trail Sled Dog Race is infamous in Alaskan history. This exhibit focuses on the vital role sled dogs have played in Alaskan history and the race's ongoing legacy (January 18 — April 1) • Field Trips — Attention educators, students, and group leaders! The Seward Museum is already booking field trips for Spring. Don't wait, contact the curator to schedule dates. • The Library Community Room and Meeting Room can now be booked online! Reminder that both meeting spaces are available for booking 7 days a week, even when the library is closed! Library Learning Experience (LLX) Conference Reimagine, Refocus, Reset. Charting a Path for the Future Library staff attended the LLX conference in Phoenix, AZ January 24 — 27, 2025 • The conference featured 80+ programs, authors, speakers, and workshops on topics such as artificial intelligence in libraries and outreach & community engagement • Also discussed were Innovative Library Programs and Services, including: o Recovery centers for patrons affected by substance use o Connecting with prisons and high school students o Mobile library checkout kiosks o Incorporating green spaces, play, music and art • Staff had the opportunity to network with librarians from across the U.S. and Canada, exchange ideas, meet authors, explore the latest book releases, and discover new library technology trends. • One of the unique experiences staff had —something not available in Seward —was the opportunity to ride in a Waymo One self -driving car. The ride was smooth and accompanied by calming music, making for a pleasant experience. However, the technology still has some kinks to work out, such as the car stopping in the middle of the lane rather than pulling up to the curb, 8 CMR February 10, 2025 so be cautious when exiting. Waymo One can be booked through an app on your phone, just like Uber or Lyft. • The Library began hosting Digital Literacy workshops on February 6. These workshops will continue every Thursday in February from 1:30 — 3:30 PM. Sign up here! • Workshops will include Internet Basics, Video Conferencing Basics, Cybersecurity Basics, Email Basics, and Computer and Mobile Device Basics for both Windows and macOS. They will provide participants with the knowledge and skills to navigate the internet safely, set up and use email for personal and professional communication, and protect their personal information online. • We will also provide guidance on using smartphones, tablets, and computers, which are essential tools for communication and information access. Seward Parks and Recreation Department Every Thursday in February - PAO g@ill1M;x3iMEg Doom FGbPMOPFJ ® a Internet Basics Computer Basics FQLF'dOP77 3 - (Windows 11) FGbpdO[i' 7 - Email Basics FQbPMOP ] N 7 =Computer Basics (Mac OS) Bring your own Computer or borrow one of the Library's Subject to availability Sports & Recreation: • UYBL Halftime games were a huge success! The youth played a 5-minute game during half-time at the Seward High School Seahawk Classic, the crowd absolutely loved it Q • Adult Leagues have started • Build a Bouquet will be held Thursday, Feb 13 from 4 to 7:30 PM. Create your own bouquet for your sweetheart. • Fri, Feb 14 drop your kids off at the AVTEC gym for Kid's night for your date night 5:30 — 7 PM • Senior Adventure Camp will be held Saturday, Feb 15 & 22 from 1 to 4 PM • Disco Skate night will be held Saturday, Feb 22 from 6 to 8 PM 9 CMR February 10, 2025 Teen Rec Room: • Teen Rec Room open! Hours M — F: 2 to 8 PM • The Teen Rec Room is very popular, with 10 to 15 teens coming daily Campgrounds: • Campground online reservations are now open • Updating Campground policies • Replacing plumbing parts at the shower house Park Maintenance: • Indoor projects: refurbishing benches, picnic tables, etc. • Continued work at the Teen Rec Room • Cutting down hazard trees and removing wood from the Two Lakes Trail and Forest Acres Campground • Williams Park permanent restroom project Parking: • Parking permits are now available online. Go to www.cityofseward.us/parking Administration: • Working on the SPRD Master Plan • Looking at grants to improve the Two Lakes Trail • Working with Red Cross to replenish shelter supplies and update MOU IT Department Undo Everywhere with a Simple Keyboard Shortcut Did you know you can undo nearly any action in a Windows operating system? You probably know that pressing Ctrl + Z will undo anything you just typed, but this also applies to everything else. For example, if you accidentally moved or deleted a file, hitting Ctrl + Z will bring it right back to its original location. Additionally, you can redo anything you undid by pressing Ctrl + Y. 10 CMR February 10, 2025 Public Works • Cold weather and flowing water have created some interesting ice formations around Seward • In the picture below on the left you will see ice at the entrance of the Lowell Creek tunnel. Water is still flowing strong under and around the ice formations. • On the right are some spectacular ice formations at the Lowell Creek Falls • Recent rain events contributed to higher ground water, resulting in excessive water flow from First and Second Lakes. Colder temperatures are freezing culverts and causing glaciation across some driveways on Second Ave, and other roads such as Port Ave. and the Nash Road hill. The Street department has been working hard to clear culverts and ice blockages. • Two Lakes small lagoon still has high water levels. Water department crews have been running a large water pump with 6-inch diameter hoses 24 hours a day for over a week to help lower the water to normal levels. CMR February 10, 2025 Department City of Seward - Human Resources Manager Report Staffing Information # of lob Title Posi ions Filled Administration City Manager Deputy City Manager Human Resources Manager Executive Assistant TOTAL: Finance Director Deputy Finance Director Senior Accountant Accounting Technician III Accounting Technician II Accounting Technician Utilities Accounting Tech Payroll Accounting Tech Accounts Payable TOTAL: Public Works Director Street Foreman Maintenance Mechanic Public Works Technician Shoo Foreman Water and Wastewater Foreman Water and Wastewater Operator Building Maintenance Technician TOTAL: 3 1 Community Development Director Planner Fxecubve Assistant TOTAL: Electric Director Operations Supervisor Field Engineer Office Manager Electric Utility Cashier Lineman Plant Operator TOTAL: Fire Department Chief Deputy Chief Executive Assistant Building Official Fire Marshal Firefighter/EMT Seasonal - Summer Laborer TOTAL: Harbor Harbor Master Deputy Harbor Master Office Manager Executive Assistant Harbor Worker II Harbor Worker III Seasonal - Summer Laborer Part -lime Seasonal - Summer Laborer Full -Time TOTAL: 1 2 IT Director Senior IT Tech IT Technician TOTAL: Library Director Deputy Library Director Library Technician Curator Library Aide Seasonal - Aides TOTAL: Police Chief Deputy Chief Sergeant Patrol Officer Executive Assistant Corrections Sergeant Unfunded Corrections Officer Unfunded Corrections Officer Unfunded Dispatch Supervisor Dispatcher Animal Control Officer Animal Control Officer Assistant DMV Clerk TOTAL: 27 20 Parks & Recreation Director Deputy Director Executive Assistant Campground Coordinator Sports & Rec Manager Recreational Specialist Park Maintenance Supervisor Seasonal - Summer Seasonal - Winter 14 3 TOTAL: 24 6 City Clerk's Office City Clerk 1 Deputy CiN Clerk 1 Executive Assistant 1 TOTAL: 3 Total number of authorized positions: 126 Total number of filled positions: 102 12 MUNSON, CACCIOLA & SEVERIN, LLP ATTORNEYS AT LAW SUITE 402 1029 WEST THIRD AVENUE ANCHORAGE, ALASKA 99501 TELEPHONE: (907) 272-8401 bcf@bcfaklaw.com February 6, 2025 Seward City Council City of Seward PO Box 167 Seward, AK 99664 Re: January Status Report Dear City Council: This is our status report covering activity on legal matters worked on during January 2025. General Matters: Summary judgment was granted in the City's favor in the Rydberg matter. Rydberg had sued Chief Nickell under various theories, including failure to provide public records. We reviewed the contract with the AK Small Business Development Center. We advised on ordinance related to parking enforcement. We advised on a public records request for employment files. Electric Utility: The Railbelt Transmission Organization is in the process of responding to public comments and preparing for a hearing on its Certificate of Public Convenience and Necessity application. We continue to aid in negotiations with Chugach Electric on a new Power Supply Contract with a goal to present a deal for approval to the Council in February. The RCA issued an order in the Chugach Rate Case accepting Chugach's compliance filings, approving a refund plan and approving the tariff. Chugach will begin processing the refunds for the City and its retail customers, with a credit to show on the City's account. This order essentially closes the rate case. We advised regarding access to properties for tree clearing. We discussed a utilities claim against an estate with the City and the estate's attorney. Personnel: We continue to work with outside counsel to defend a suit by a former employee who unsuccessfully filed four prior complaints against the City with state agencies and has now brought a lawsuit against the City for wrongful dismissal. We continued to advise on personnel questions as they arise. This month we assisted with a matter for the Police Department. 13 Status Report to Seward City Council February 6, 2025 Page 2 of 2 Planning: Our motion for attorney's fees remains outstanding in the McDonald matter. We advised the Planning Department with quasi-judicial and executive session guidance regarding conditional use permit applications. Port and Harbor: We continue to assist the Harbormaster in seeking to obtain delinquent moorage fees for a vessel tied up in a probate dispute. We advised regarding an RFP, including a resolution to reject all proposals. The Court has issued an order with regard to the Laraux vessel which is trespassing on city tidelands near the former McDonald property. It must be moved within 60 days or the city may remove it and request a judgment for the cost of doing so. The court also imposed a $1000 fine. This order will hopefully encourage the owner to move the vessel, but allows the city the ability to sell or destroy the vessel, as it sees fit, if it is not moved. We continue to assist the Harbormaster in renewing certain leases within the harbor. You can expect to receive our next status report by March 6. Very truly yours, MUNSON, CACCIOLA & SEVERIN LLP Samuel C. Severin 14 City of Seward, Alaska City Council Meeting Minutes January 27, 2025 Volume 42, Page CALL TO ORDER The January 27, 2025, regular meeting of the Seward City Council was called to order at 7:01 p.m. by Mayor Sue McClure. OPENING CEREMONY Police Chief Alan Nickell led the Pledge of Allegiance to the flag. ROLL CALL There were present: Sue McClure, presiding, and John Osenga Randy Wells Kevin Finch Robert Barnwell Julie Crites Casie Warner comprising a quorum of the Council; and Jason Bickling, Acting City Manager Kris Peck, City Clerk Jodi Kurtz, Deputy City Clerk Excused — None Absent — None CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Ristine Casagranda, inside city limits, spoke about the Joint Work Session with Planning & Zoning (P&Z). She felt the work session was too focused on marijuana and urged council to explore other issues such as the housing crisis. She hoped council could change city code regarding wells and sewer requirements. Casagranda said Forest Acres had four lots that could be developed this summer if the code was changed. Christiana Smith, outside city limits, spoke in support of opening a P&Z seat for someone outside city limits. 15 City of Seward, Alaska City Council Meeting Minutes January 27, 2025 Volume 42, Page APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Osenga/Wells) Approval of Agenda and Consent Agenda McClure requested Resolution 2025-017 be removed from the consent agenda. McClure added Resolution 2025-009 to the consent agenda. There was no objection from the council. Motion as Amended Passed Unanimous The clerk read the following approved consent agenda items: Approval of the January 13, 2025, City Council Meeting Minutes Resolution 2025-009: Authorizing the City Manager to Purchase a 2026 International Dump Truck and Accessories for the Public Works Department for an Amount Not to Exceed $190,000 Resolution 2025-012: Recommending Kenai Peninsula Borough Approval of the Preliminary Plat of the Property Located at 237 & 235 Fourth Ave, Creating the Kawabe Park Replat Resolution 2025-013: Supporting Full Funding for the State of Alaska Municipal Harbor Facility Grant Program in the FY26 State Capital Budget Resolution 2025-014: In Support of Raising the Maximum Available Alaska Department of Transportation Harbor Facility Grant to $7,500,000 for Eligible Projects on an Annual Basis Resolution 2025-015: Adopting an Alternative Allocation Method for the FY25 Shared Fisheries Business Tax Program, and Certifying this Allocation Method Fairly Represents the Distribution of Significant Effects of Fisheries Business Activity in the Cook Inlet Fisheries Management Area and Authorizing the City Manager to Apply for Funds from the Shared Fisheries Business Tax Program No grounds for protest to the renewal of the liquor license for Gateway Hotel No grounds for protest to the renewal of the liquor license for Oaken Keg SPECIAL ORDERS, PRESENTATIONS, AND REPORTS City Manager Report Acting City Manager Jason Bickling congratulated Deputy Fire Chief Kate McCoy for her recent leadership award. Bickling also addressed P&Z vacancies, the Forest Acres Afognak subdivision, and the Comprehensive Plan surveys. Barnwell asked for an update on the emergency backup generators. Bicking responded that three 16 City of Seward, Alaska City Council Meeting Minutes January 27, 2025 Volume 42, Page of the six generators were in need of repair. He spoke in support of the 1940s generator technology being important in the modern day. McClure asked about what would become of the Comprehensive Plan surveys. Community Development Director Daniel Meuninck described his in-house approach to the surveys and his recommendations for future town hall meetings. City Clerk Report City Clerk Kris Peck said the clerk report featured a graph and statistics for all the public records requests that were processed in the year 2024. Wells asked for an explanation of the process for requesting public records for the benefit of the audience. Police Chief Alan Nickell explained some of the reasons why individuals might request police reports. Most of the police reports were used for insurance purposes after a vehicle accident. PUBLIC HEARINGS Resolutions Requiring Public Hearing Resolution 2025-007: Recommending Kenai Peninsula Borough Approval of the Preliminary Plat of the Property Located at 3207 Sorrel Road, Creating the Spring Creek Park Replat Motion (Osenga/Barnwell) Approve Resolution 2025-007 City Planner Courtney Bringhurst summarized the replat and said the Spring Creek area be separated out so it could be rezoned to park. She explained a staff recommendation from the Public Works Director regarding an easement for public access. There were some issues with the easement as recommended by P&Z. Ultimately, she said the rezone would provide ample security to the Spring Creek Park. There was a very low risk of reverting back from park zoning to industrial zoning. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. No one appeared and the public hearing was closed. Council discussed Resolution 2025-007 and felt it needed several revisions on the Whereas section in order to make sense. Motion (McClure/Osenga) Motion to Postpone Passed Postpone Resolution 2025-007 until February 10, 2025 Unanimous 17 City of Seward, Alaska City Council Meeting Minutes January 27, 2025 Volume 42, Page Resolution 2025-008: Recommending Kenai Peninsula Borough Approval of the Preliminary Plat of the Properties Located At 3207, 3311, & 3314 Sorrel Road, Creating the Fourth of July Beach Park Replat Motion (Osenga/Barnwell) Approve Resolution 2025-008 Bringhurst summarized the Fourth of July replat from the agenda statement. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. No one appeared and the public hearing was closed. McClure noted Fourth of July Beach was one of her favorite places. Barnwell addressed some parking concerns at the beach. Motion Passed Unanimous NEW BUSINESS Resolutions Resolution 2025-010: Rejecting All Proposals for the Northeast Harbor Upgrades Project Motion (Osenga/Wells) Approve Resolution 2025-010 Harbormaster Tony Sieminski said the city went through the whole process for the Request for Proposals, but the dollar amount was simply way too high even after the harbor upgrades project had been scaled down. After further discussions, city administration wanted to reject all proposals and go in a different direction with the capital project budgets. Peck clarified that city code allowed council to reject any and all proposals. Motion Passed Unanimous Resolution 2025-011: Authorizing the City Manager to Execute Task Order 2734.34 with R&M Engineering for the Harbormaster Building and Uplands Scoping and Conceptual Design in an Amount Not to Exceed $95,530 and Appropriating Funds Motion (Wells/Warner) Approve Resolution 2025-011 Bickling explained the reasons for a new Harbormaster building on the Uplands. This conceptual design was one of the required steps to obtain state and federal funding. Motion Passed Unanimous 18 City of Seward, Alaska City Council Meeting Minutes January 27, 2025 Volume 42, Page Resolution 2025-016: Accepting $45,732,040 in Grant Funds from the U.S. Environmental Protection Agency Clean Ports Grant Program for the Implementation of Shore Power at the Seward Cruise Ship Terminal, and Appropriating the Funds According to the Budget Laid Out in the Grant Narrative Motion (Osenga/Barnwell) Approve Resolution 2025-016 McClure said she removed this resolution from the consent agenda only because she wanted to give city administration a chance to explain what a big deal it was for Seward to get this $45 million in grant funds. Bickling said being awarded this grant was very exciting news for Seward. He explained the battery energy storage system and how it would benefit Seward. The system was like a sponge that absorbed energy and would retain enough power to run the city for a few hours. This shore power system would also prevent cruise ships from burning diesel while in port. Motion Passed Unanimous Other New Business Discuss updates to the council agenda format as it appears in city code [Sponsored by the City Clerk] Peck discussed possible changes to the agenda and received feedback from council. The discussion would be reflected in an upcoming ordinance Receive Council feedback on allowing one member of the Planning & Zoning Commission to live outside Seward City Limits if they live in the greater Seward area and own and operate a business on their property inside city limits [Sponsored by the Community Development] Meuninck recalled previous shortages on P&Z that resulted in meetings being cancelled due to lack of quorum. There would be three vacancies coming up in February and he was looking at alternatives to recruit more commissioners if needed. He wanted to be clear that he was just testing the waters and was not pushing for one way or the other. Council discussed the requirements regarding ownership of property and business for a resident outside city limits. Council directed city administration to wait until the next cycle of P&Z vacancies and bring it back to Council if P&Z was struggling to fill seats. Council also directed administration to bring it to P&Z as a discussion item. INFORMATIONAL ITEMS AND REPORTS Boards and Commissions Minutes PACAB minutes from December 4, 2024 19 City of Seward, Alaska City Council Meeting Minutes January 27, 2025 Volume 42, Page Other Items Upcoming City Council Meetings Work Session Monday, February 10, 2025, at 6:00 p.m. Topic: Design and engineering for the Seward Fire Station Monday, February 10, 2025, at 7:00 p.m. Regular Meeting The Washington Report CITIZEN COMMENTS Rhonda Hubbard, inside city limits, spoke in favor of expanding the P&Z eligibility requirements to allow a commissioner to live outside city limits These people were part of the community and deserved representation. Rissie Casagranda, inside city limits, appreciated the discussion on allowing a P&Z commissioner outside city limits and advised caution in this direction. She was skeptical of an outside commissioner who could have a voice on her R1 zoned lot. Casagranda thanked Community Development for being an amazing city department. On another topic, she spoke to the extremely bright apartment lights near her residence. These lights were literally the same type as what a prison would use. She hoped there could be blinders installed on these prison lights. There was nothing in city code to prevent that type of light pollution in her R1 zone. [Wells left the dais at 8:13 p.m. and returned at 8:17 p.m.] Christiania Smith, outside city limits, spoke about possible budget concerns at the school district including bus transportation and the swimming pool. She addressed the importance of swimming and hoped Parks and Recreation Department could operate the pool facility in Seward. Stephanie Millane, outside city limits, spoke in favor of a P&Z commissioner from outside city limits provided they owned a business in town. On another topic, Millane announced that she was new president of the Seward Chamber of Commerce. Doug Schoessler, inside city limits, spoke to the P&Z residency requirement discussion. One requirement that needed to be defined was a set boundary for outside city limits such as Mile 7. He noted the Port and Commerce Advisory Board (PACAB) had 6 of 7 members who lived outside city limits However, PACAB was an advisory board whereas P&Z had more authority. Schoessler noted the importance of these committees. COUNCIL AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN COMMENTS Bickling thanked council for another good meeting and their help with navigating issues. 20 City of Seward, Alaska City Council Meeting Minutes January 27, 2025 Volume 42, Page Crites said she enjoyed the work session and noted it was a good meeting. Warner thanked City Administration and Community Development for putting together the agendas and work session material. She thanked the City Clerk's Office for putting the council packets together. On another topic, she noted the current Harbormaster Office cannot actually see the harbor. Lastly, she spoke to Chugachmiut bringing resources to the community that were geared towards children ages 0-5. Finch thanked everyone who participated in the work session and thanked the public for their opinions. He noted the impending cold snap was coming and urged caution in the winter weather. Barnwell spoke about the importance of funding and education. He complimented Community Development on being a quality department. Other cities had spent thousands of dollars on the Comprehensive Plan and he was impressed that Community Development was able to do it all in- house. Wells had no comment. Osenga thanked P&Z for the information and ideas during the work session. He thanked Community Development for all their hard work. Lastly, Osenga echoed the previous comment about taking caution in the upcoming cold weather. McClure noted there was a lot of good input from people tonight. She said council had to listen to a lot of different perspectives and make hard decisions. However, one easy decision was to accept the $45 million shore power grant. ADJOURNMENT The meeting was adjourned at 8:25 p.m. Kris Peck Sue McClure City Clerk Mayor (City Seal) 21 Ordinance 2025-001 ORDINANCE 2025-001 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING SEWARD CITY CODE TITLE 2 AGENDA AND COUNCIL PACKET Documents: • Agenda Statement • Ordinance 2025-001 • Attachments — None 22 Ordinance 2025-001 City Council Agenda Statement Meeting Date: February 10, 2025 To: City Council From: City Clerk Subject: ORDINANCE 2025-001: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING SEWARD CITY CODE TITLE 2 AGENDA AND COUNCIL PACKET Background and justification: The current city council agenda made its debut in September 2022 and was considered a huge improvement over the previous agenda format. After working with the new format, there are sections on the agenda that can still be improved upon. Due to the amount of Seward Seahawks sports teams and other large groups receiving proclamations, the Mayor has manually moved the Proclamations ahead of the Citizen Comments and this has proven to be a welcome change. This ordinance would also consolidate item #5 Approval of Agenda and Consent Agenda and #7 Consent Agenda into just one item regarding the consent agenda. This would not affect the flow of the meeting and make more logical sense on paper. Regarding the Council Packet deadlines, the City Clerk is recommending a stricter deadline for making the packet available to the public. • Attorne Review X Yes Not applicable Comments: Attorney Signature: 23 Ordinance 2025-001 Sponsored by: City Clerk Introduction Date: February 10, 2025 Public Hearing Date: February 24, 2025 Enactment Date: TBD CITY OF SEWARD, ALASKA ORDINANCE 2025-001 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING SEWARD CITY CODE TITLE 2 AGENDA AND COUNCIL PACKET WHEREAS, the current city council agenda made its debut in September 2022 and was considered a huge improvement over the previous agenda format; and WHEREAS, after working with the new format, there are sections of the agenda that can still be improved upon; and WHEREAS, the city clerk received feedback from council during a January 27, 2025 discussion on the proposed changes; and WHEREAS, this ordinance will focus on further improvements to the council agenda and the council packet for Title 2 Administration. NOW, THEREFORE, THE CITY OF SEWARD ORDAINS, that: Section 1. Seward City Code Title 2 is hereby amended to read as follows with new language underlined and deleted language is stricken: 2.10.066 Agenda. A. Order of business. The order of business for the regular meetings of the city council shall be as follows: 1. Call to Order 2. Pledge of Allegiance; 3. Roll Call; 4. Proclamations and Awards 5. Citizen Comments of any Subject Except those Items Scheduled for Public Hearing; 6. Approval of Agenda and Consent Agenda a. Minutes of Preceding Meeting b. Introduction of Ordinances c. Resolutions d. Other Items 24 Ordinance 2025-001 CITY OF SEWARD, ALASKA ORDINANCE 2025-001 Page 2 of 4 7. Special Orders, Presentations and Reports In -Person Reports and Presentations a. Proclamations and Awards a. City Manager Report b. City Clerk Report c. City Attorney Report d. Other Reports and Announcements f. Presentations 7. Consent Agenda a. Minutes of Preceding Meeting b. Introduction of Ordinances c. Resolutions d. Action Memoranda c. Other Items 8. Public Hearings a. Ordinances for Enactment b. Resolutions Requiring Public Hearing 9. Unfinished Business 10. New Business a. Resolutions Ordinances for Introduction b. Action Memoranda Resolutions c. Other New Business 11. Informational Items and Reports a. Boards and Commissions Minutes 1. Planning and Zoning Commission 2. Port and Commerce Advisory Board 3. Historic Preservation Commission a. Boards & Commissions Reports and Recommendations to Council b. Other Items c. Upcoming City Council Meetings 25 Ordinance 2025-001 CITY OF SEWARD, ALASKA ORDINANCE 2025-001 Pa2e 3 of 4 12. Citizen Comments 13. Council and Administration Comments and Response to Citizen Comments 14. Executive Session 15. Adjournment B. Consent agenda - use of. 1. Items on the council agenda which are considered routine by the city manager and city clerk shall be on the consent agenda. 2. Unless the mayor or a council member specifically requests that an item be removed from the consent agenda, all items appearing under the consent agenda are approved with a single motion, no discussion, and one vote. If an item is removed from the consent agenda, the item shall be considered under the regular meeting agenda. C. Council member agenda items. Council members who wish to add items to the agenda must present the item, in writing, to the city clerk no later than 12:00 p.m. on the Tuesday preceding the Monday meeting. D. Prior to the final vote on the agenda, a council member may delete any item from the agenda or postponing any item on the agenda to a subsequent council meeting. However, if any member objects, the member wishing to delete or postpone an agenda item must make a motion to do so. The motion requires a second and must receive four affirmative votes for approval. E. No matters other than those on the agenda shall be acted upon by the city council; provided, matters that seem to be emergencies or of an urgent need by the mayor, or any council member, or the city manager, with an explanation of the emergency or urgency stated in open council meeting, may with the consent of the council majority present, be considered and acted upon by the council. 2.10.071 Council packet. A. All reports, ordinances, resolutions, contracts, documents or other matters to be submitted to the council at the regular meeting shall be submitted to the city clerk not later than 12:00 p.m. on the Tuesday preceding the Monday meeting. B. The city clerk shall prepare the agenda for all matters according to the order of business, numbering each item consecutively. C. A complete copy of the agenda and supporting materials shall be provided to each council preceding the council meeting. 26 Ordinance 2025-001 CITY OF SEWARD, ALASKA ORDINANCE 2025-001 Page 4 of 4 C. The agenda will be published on the city website and posted on the four designated bulletin boards during the week prior to the meeting. D. Thc agenda packet shall be available to thc public in the city clerk's office at 9:00 a.m. on the day of the council meeting and in thc council chambers during ctiach meeting. D. The agenda packet shall be published on the city website by 5:00 p.m. on the Friday preceding the council meeting. The packet must also be available in council chambers during each meeting. E. Thc agenda will be published in the local newspaper during the week prior to the meeting. Section 2. This ordinance shall take effect ten (10) days upon enactment. ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA this 24th day of February 2025. AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck City Clerk (City Seal) THE CITY OF SEWARD, ALASKA Sue McClure, Mayor 27 Ordinance 2025-002 ORDINANCE 2025-002 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING SEWARD CITY CODE, TITLE 2, CHAPTER 2.30, ARTICLE 3 — PORT AND COMMERCE ADVISORY BOARD Documents: • Agenda Statement • Ordinance 2025-002 • Attachments — None 28 Ordinance 2025-002 City Council Agenda Statement Meeting Date: February 10, 2025 To: City Council From: City Clerk Subject: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING SEWARD CITY CODE, TITLE 2, CHAPTER 2.30, ARTICLE 3 — PORT AND COMMERCE ADVISORY BOARD Background and justification: The current city code for Boards & Commissions leaves several unanswered questions that need to be defined or answered more clearly, such as the boundaries of Seward's "surrounding areas" and the line about "city staff shall provide a clerk to the board." This ordinance intends to better define the roles of city staff and the clerk's office in relation to PACAB, as well as tighten other aspects of the board. New additions include a requirement for one board member to reside inside city limits Another major change is the voting would require a minimum of 4 votes rather than a majority of those present. This ordinance also provides more clarity to standard operating practices such as board members taking the Oath of Office, a mechanism for calling a special meeting, and receiving recognition for service on the board. Lastly, the frequency of meetings would be reduced to once per month and retain the summer hiatus. The current code requirement of PACAB meeting twice per month feels like a burden on city staff. By comparison P&Z is only required to meet once per month, and the Historic Preservation Commission is only twice per year. The City Clerk has calculated that one PACAB regular meeting includes x6 different city staff members for a combined total of 30 hours which equates to roughly $1,000. X Yes Attorney Signature: Not applicable Comments: 29 Ordinance 2025-002 Sponsored by: City Clerk Introduction Date: February 10, 2025 Public Hearing Date: February 24, 2025 Enactment Date: TBD CITY OF SEWARD, ALASKA ORDINANCE 2025-002 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING SEWARD CITY CODE, TITLE 2, CHAPTER 2.30, ARTICLE 3 — PORT AND COMMERCE ADVISORY BOARD WHEREAS, Title 2, Section 2.30 of the Seward City Code, pertains to the City of Seward Boards and Commissions; and WHEREAS, the Port and Commerce Advisory Board reviewed these proposed amendments with the City Clerk during the December 4, 2024 meeting; and WHEREAS, in order to better serve the Council, administration and the public, and to better reflect the Board's current role, the City Clerk has brought forward this ordinance to amend Title 2, Article 3 — Port and Commerce Advisory Board. NOW, THEREFORE, THE CITY OF SEWARD ORDAINS, that: Section 1. Seward City Code Title 2 is hereby amended to read as follows with new language underlined and deleted language is stricken: 2.30.310 Established. A. Composition. The Port and Commerce Advisory Board is hereby created, consisting of seven residents of the City of Seward and/or surrounding arctias, general Seward area spanning from Lowell Point to the Tern Lake Junction on the Seward Highway, who shall be appointed by the council. 4 If there is more than one applicant for the position, the council shall appoint by ballot voting. 1. Applicants must receive at least four votes in order to be appointed. The council may use ballot voting to make the appointments,- or make a nomination and call for a vote. Council may also choose not to make an appointment and re -advertise the vacancy. 2. At least one board member shall reside inside Seward city limits. 3. No officer or employee of the city may be appointed a member of the board. B. Chair and vice chair. 1. The board shall select a chair and vice chair annually. 30 Ordinance 2025-002 CITY OF SEWARD, ALASKA ORDINANCE 2025-002 Page 2 of 4 2. The chair shall preside at all board meetings, may participate in the debate, and vote on any matter of the board. 3. In the absence of the chair, the vice chair shall exercise all the powers of the chair. 2.30.315 Terms of office; filling vacancies. A. Members of the Port and Commerce Advisory Board shall be appointed for a term of three years; provided, that the terms of initial appointments shall be staggered so that as nearly as possible a pro rata number of members shall be appointed for each year. B. The council may appoint any qualified person to fill a vacancy of any member of the board provided that the appointment shall be for the unexpired term of the vacancy. C. Following a member's absence from three consecutive meetings or 25 percent of scheduled meetings of the board, the remaining board members may decide whether thc board member should be retained or dismissed. Any recommendation from the board or administration for dismissal of a board member shall be forwarded to city council for action. D. Members shall not be paid for services on the board or participation in board activities without prior approval of the city council. E. New members shall take the oath of office with the city clerk. F. Members who serve one full term may receive a plaque in recognition upon end of service. G. Members serve two or more full terms on the commission may receive an engraved gold pan in recognition upon end of service. 2.30.317 Staff assistance to board. A. The city manager, or designee from the harbor department, shall: 1. Assist the board and shall be qualified by special training and experience in the field of ports, harbors, and commerce.; 2. Be the regular technical advisor of the board, but shall not have the power to vote. B. City staff shall provide a clerk to thc board. The clerk shall: The city manager's office staff, or designee, shall: 4, Properly advertise the meetings as required by thc Alaska Open Meetings Act; 1. Prepare the board packet.; and 2. Attend the board meetings and work sessions. and keep a record of board proceedings. C. The city clerk's office shall: 1. Advertise the meetings as required by the Alaska Open Meetings Act. 31 Ordinance 2025-002 CITY OF SEWARD, ALASKA ORDINANCE 2025-002 Pa2e 3 of 4 2. Attend and clerk the board meetings and take meeting minutes of board proceedings. 2.30.320 Meetings and quorum. A. The Port and Commerce Advisory Board meets on the first and third Wednesday of the month, excluding June, July, and August in city council chambers. B. Four members of the board shall constitute a quorum for the transaction of business except that, in the absence of a quorum, any number less than a quorum may adjourn the meeting to a later date. C. Thc affirmative votes of at Icast a majority of those board members present shall be required for any action. C. Four affirmative votes are required for any action. D. Thc clerk to the commission shall keep minutes of proceedings showing the vote of ctiach. member upon ctiach question and shall keep records of any actions. , all of which shall be immediately filed in the office of the city clerk and shall be a public record. D. The format of the monthly meetings shall be determined by the city manager and city clerk. The meeting options are Regular Meeting or Work Session. E. Special meetings or additional Work Sessions may be called by the city clerk upon written request of the city manager. 2.30.325 Powers and duties. A. It shall be the responsibility of the port and commerce advisory board to: 1. Report annually to the city council at the last council meeting prior to the year end and at any other time as may be requested by the city council. The annual report shall include, at the minimum, a report on the current year's activities, and a list of the upcoming year's planned activities. 2. Make recommendations to the city council concerning the design and coordination of projects to promote and develop transportation, trade, energy, commerce, and infrastructure throughout Seward.; 3. Provide input to the city council on policy and procedural matters involving the establishment and continuance of commercial activity, improving the quality of life and protecting the public's best interest. 4. Advise the city council on matters involving the establishment of support services towards the objectives outlined in subsections 2.30.325(A)(2) and 2.30.325(A)(3).; 5. Perform other duties as requested by the city council. 32 Ordinance 2025-002 CITY OF SEWARD, ALASKA ORDINANCE 2025-002 Page 4 of 4 B. The board shall have no authority to solicit, expend or commit city funds without first obtaining approval by and any necessary appropriations from the city council. Section 2. This ordinance shall take effect ten (10) days upon enactment. ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA this 24th day of February 2025. AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck City Clerk (City Seal) THE CITY OF SEWARD, ALASKA Sue McClure, Mayor 33 Ordinance 2025-003 ORDINANCE 2025-003 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING SEWARD CITY CODE, TITLE 2, CHAPTER 2.30, ARTICLE 4 — HISTORIC PRESERVATION COMMIS SION Documents: • Agenda Statement • Ordinance 2025-003 • Attachments — None 34 City Council Agenda Statement Meeting Date: February 10, 2025 To: City Council From: City Clerk Ordinance 2025-003 �0F SF�y CAsxo* Subject: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING SEWARD CITY CODE, TITLE 2, CHAPTER 2.30, ARTICLE 4 — HISTORIC PRESERVATION COMMIS S ION Background and justification: The current city code for Boards & Commissions leaves several unanswered questions that need to be defined or answered more clearly, such as the boundaries of Seward's "surrounding areas" and the line about "city staff shall provide a clerk to the commission." This ordinance intends to better define the roles of city staff and the clerk's office in relation to Historic Preservation Commission as well as tighten other aspects of the commission. This ordinance also provides more clarity to standard operating practices such as board members taking the Oath of Office and receiving recognition for service on the board. New additions include a requirement for one board member to reside inside city limits. Another major change is the voting would require a minimum of 4 votes rather than a majority of those present. Attorne Review X Yes Attorney Signature: Not applicable Comments: 35 Ordinance 2025-003 Sponsored by: City Clerk Introduction Date: February 10, 2025 Public Hearing Date: February 25, 2025 Enactment Date: TBD CITY OF SEWARD, ALASKA ORDINANCE 2025-003 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING SEWARD CITY CODE, TITLE 2, CHAPTER 2.30, ARTICLE 4 — HISTORIC PRESERVATION COMMISSION WHEREAS, Title 2, Section 2.30 of the Seward City Code, pertains to the City of Seward Boards and Commissions; and WHEREAS, the current city code for Boards & Commissions leaves some questions that need to be more clearly defined; and WHEREAS, to better define the roles of city staff involvement and the Historic Preservations Commission, the City Clerk has brought forward this ordinance to amend Title 2, Article 4 — Historic Preservation Commission. NOW, THEREFORE, THE CITY OF SEWARD ORDAINS, that: Section 1. Seward City Code Title 2 is hereby amended to read as follows with new language underlined and deleted language is stricken: 2.30.410 Established. A. An -historic preservation commission is hereby created, consisting of seven residents of the City of Seward or surrounding areas, and general Seward area spanning from Lowell Point to the Tern Lake Junction on the Seward Highway, who shall be appointed by the council. If there is more than one applicant for thc position, thc council shall appoint by ballot voting. Applicants must receive at Icast four votes in order to bc appointed. No officer or employee of the city may bc appointed a member of the commission. 1. Applicants must receive at least four votes in order to be appointed. The council may use ballot voting to make the appointments or make a nomination and call for a vote. Council may also choose not to make an appointment and re -advertise the vacancy. 2. At least one commissioner shall reside inside Seward city limits. 3. No officer or employee of the city may be appointed a member of the board. B. To the extent available in the community, three commission members shall be professionals, as defined in Appendix A of 36CFR 614 , from the disciplines of history, architecture or architectural history and archaeology. If the commissioners are not professionals in the disciplines of history, architecture or architectural history, and archaeology, then consultants in these disciplines will be appointed as consultants to the historic preservation 36 Ordinance 2025-003 CITY OF SEWARD, ALASKA ORDINANCE 2025-003 Page 2 of 4 commission. Consultant appointments shall be approved by the historic preservation commission and must be qualified under the standards defined in Appendix A of 36 CFR 61. A chairman of the commission shall be selected annually by the appointed members. C. Chair and vice chair. 1. The commission shall select a chair and vice chair annually. 2. The chair shall preside at all commission meetings, may participate in the debate, and vote on any matter of the commission. 3. In the absence of the chair, the vice chair shall exercise all the powers of the chair. D. The city manager, or designee from the Seward Community Library & Museum, shall assist the commission and shall be qualified by special training and experience in the field of historic preservation. City staff will be the regular technical advisor of the commission ,but shall not have the power to vote. and prepare and distribute the meeting packets. E. City staff shall provide a clerk to the commission. The clerk shall: 1. Properly advertise the meetings as required by the Alaska Open Meetings Act; 2. Prepare the commission packet; and 3. Attend the commission meetings and keep a record of commission proceedings. E. The city clerk's office shall: 1. Advertise the meetings as required by the Alaska Open Meetings Act. 2. Attend and clerk the commission meetings and take meeting minutes of commission proceedings. 2.30.415 Terms of office; filling vacancies. A. Members of the historic preservation commission shall be appointed for a term of three years, provided that the terms of initial appointments shall be staggered so that as nearly as possible a pro rata number of members shall be appointed for each year. B. The city council, may appoint any qualified person to fill a vacancy of any member of the board provided that the appointment shall be for the unexpired term of the vacancy. C. Following a member's absence from three consecutive regular meetings of the commission, the remaining commission members shall decide whether the commission member should be retained or whether to request council appointment of a new member. C. Any recommendation from the commission or administration for dismissal of a commissioner shall be forwarded to city council for action. D. New commissioners shall take the oath of office with the city clerk. 37 Ordinance 2025-003 CITY OF SEWARD, ALASKA ORDINANCE 2025-003 Pa2e 3 of 4 E. Commissioners who serve one full term may receive a plaque in recognition upon end of service. F. Commissioners serve two or more full terms on the commission may receive an engraved gold pan in recognition upon end of service. 2.30.420 Meetings and quorum. A. The commission will meet at least twice each year in city council chambers or at a time and place to be designated by the commission. B. Four members of the commission shall constitute a quorum for the transaction of business, except that, in the absence of a quorum, any number less than a quorum may adjourn the meeting to a later date. The affirmative votes of at least a majority of those commission members present shall be required for any action. C. Four affirmative votes are required for any action. C. The clerk to the commission shall keep minutes of proceedings showing the vote of each. member upon each question and shall keep records of any actions, all of which shall be immediately filed in the office of the city clerk and shall be a public record. 2.30.425 Powers and duties. A. It shall be the responsibility of the historic preservation commission to: 1. Develop a local historic plan that will include provisions for identification, protection and interpretation of the area's significant resources. Such a plan is to be compatible with the Alaska Historic Preservation Plan and to produce information compatible with and for the Alaska Heritage Resources Survey. 2. Survey and inventory community historic architectural and archaeological resources within the community. 3. Review and comment to the state historic preservation officer on all proposed National Register nominations for properties within the community area. 4. Act in an advisory role to other officials and departments of local government regarding the identification and protection of local historic and archaeological resources. 5. Work toward the continuing education of citizens regarding local historic preservation and community history. 6. Support the enforcement of the Alaska Historic Preservation Act, AS 41.35. 7. Review local projects and recommendations about the effect on properties identified in the local historic preservation inventory. 38 Ordinance 2025-003 CITY OF SEWARD, ALASKA ORDINANCE 2025-003 Page 4 of 4 B. The commission shall have no authority to solicit, expend or commit city funds without first obtaining approval by and any necessary appropriations from the city council. Section 2. This ordinance shall take effect ten (10) days upon enactment. ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA this 24th day of February 2025. AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck City Clerk (City Seal) THE CITY OF SEWARD, ALASKA Sue McClure, Mayor 39 Resolution 2025-018 RESOLUTION 2025-018 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO APPLY FOR A LOAN WITH THE ALASKA DEPARTMENT OF ENVIRONMENTAL CONSERVATION CLEAN WATER FUND FOR $547,500 WITH LOAN FORGIVENESS OF $250,000, LEAVING A BALANCE OF $297,500 AND APPROPRIATING FUNDS, TO BE FUNDED BY THE CITY OF SEWARD FOR LOWELL POINT LAGOON BLOWER IMPROVEMENTS Documents: • Agenda Statement • Resolution 2025-018 • Attachments: None 40 City Council Agenda Statement Meeting Date: February 10, 2025 To: City Council Through: Kat Sorensen, City Manager From: Doug Schoessler, Public Works Director Resolution 2025-018 OF SF�y 4 As0% Subject: Resolution 2025-018: Authorizing the City Manager to Apply for a Loan with the Alaska Department of Environmental Conservation Clean Water Fund for $547,500 with Loan Forgiveness of $250,000, Leaving a Balance of $297,500 and Appropriating Funds, to be Funded by the City of Seward for Lowell Point Lagoon Blower Improvements Background and justification: The City of Seward Wastewater Treatment Facility still has the original air supply blowers with are old and inefficient. This purchase will remove and replace the main blowers with more efficient and effective blowers that operate at a lower cost. The new blowers will produce more air in the lagoon, helping bacteria grow to remove more organic solids and create a cleaner effluent discharge into the receiving body of water. This project will upgrade components to minimize potential breakdowns that could cause lagoon failures. To obtain funding, the city staff applied for a loan from the State of Alaska Department of Environmental Conservation's Clean Water Fund (ACWF). The submitted loan questionnaire was accepted, offering the city a $547,500 loan with a forgiveness of $250,000. The Wastewater Department has adequate reserves or revenues to fund the loan. The use of new improved technologies and practices will help to reduce the energy consumption needed to properly aerate the wastewater lagoon. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: Volume II, 13.2 Wastewater Strategic Plan: Other: Total amount of funds listed in this legislation: $ 547,500 This legislation: Creates revenue in the amount of: Creates expenditure in the amount of: Creates a savings in the amount of: X $ 297,500 41 Resolution 2025-018 Has no fiscal impact Funds are: Budgeted Line item(s): Not budgeted Not applicable X Fund Balance Information Affected Fund: General Boat Harbor Motor Pool Available Fund Balance X Yes SMIC Parking Other Electric Water X Attorney Signature: Not applicable Comments: Wastewater Healthcare Note: amounts are unaudited Finance Director Signature: Administration Recommendation X Adopt Resolution Other: 42 Resolution 2025-018 Sponsored by: Sorensen CITY OF SEWARD, ALASKA RESOLUTION 2025-018 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO APPLY FOR A LOAN WITH THE ALASKA DEPARTMENT OF ENVIRONMENTAL CONSERVATION CLEAN WATER FUND FOR $547,500 WITH LOAN FORGIVENESS OF $250,000, LEAVING A BALANCE OF $297,500 AND APPROPRIATING FUNDS, TO BE FUNDED BY THE CITY OF SEWARD FOR LOWELL POINT LAGOON BLOWER IMPROVEMENTS WHEREAS, wastewater facility blower upgrades to replace obsolete equipment will increase air supply to the lagoon and aid in achieving permit compliance; and WHEREAS, the old blowers are inefficient and have a high electricity cost to operate. They are over 30 years old, past their lifespan. They are also extremely loud and hard on employee hearing safety; and WHEREAS, staff completed and submitted the required questionnaire to the loan funding being offered by the Alaska Drinking Water fund; and WHEREAS, removing and replacing the main blowers at the Lowell Point wastewater treatment plant with higher efficiency blowers will lower operating costs; and WHEREAS, the State of Alaska Department of Environmental Conservation (ADEC) Clean Water Fund has loan funds available for replacing the Lowell Point Lagoon blowers for up to $547,500 with forgiveness of $250,000; and WHEREAS, utilizing the "Alaska Clean Water" funds is an excellent opportunity to reduce the city taxpayer's capital cost liability for the Lowell Point Lagoon. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The City Manager hereby confirms the loan commitments to the State of Alaska Department of Environmental Conservation and its intent to fund $547,500.00 for the Lowell Point Lagoon Blower Improvements, with an estimated principal forgiveness of $250,000 subject to receiving a loan from ADEC. Section 2. The City Council hereby authorizes the City Manager to accept the loan grant funding and enter into a loan grant agreement with ADEC for $547,500 with $250,000 forgiveness of the total. Section 3. The City Manager is hereby authorized to execute any and all documents that may be necessary to affect a $547,500 loan with $250,000 forgiveness from ADEC, the terms of its repayment over 10 years at the lowest rate of interest available to ADEC Clean Water Fund, 43 Resolution 2025-018 CITY OF SEWARD, ALASKA RESOLUTION 2025-018 subject to annual appropriations, including but not limited to an agreement for the loan and a promissory note. Section 4. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska this 10t1 day of February 2025. AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck City Clerk (City Seal) THE CITY OF SEWARD, ALASKA Sue McClure, Mayor 44 Resolution 2025-019 RESOLUTION 2025-019 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO APPLY FOR A LOAN WITH THE ALASKA DEPARTMENT OF ENVIRONMENTAL CONSERVATION DRINKING WATER FUND FOR $432,000 WITH LOAN FORGIVENESS OF $432,000 TO FUND THE NEW WATER METER PROJECT Documents: • Agenda Statement • Resolution 2025-019 • Attachments: None 45 Resolution 2025-019 City Council Agenda Statement Meeting Date: February 10, 2025 To: City Council Through: Kat Sorensen, City Manager From: Doug Schoessler, Public Works Director Subject: Resolution 2025-019: Authorizing the City Manager to Apply for a Loan with the Alaska Department of Environmental Conservation Drinking Water Fund for $432,000 with Loan Forgiveness of $432,000 to Fund the New Water Meter Project Background and justification: The City of Seward Water rate study includes the purchase and installation (some work will be contracted) of approximately 200 smart water meters with remote reader capabilities. By installing water meters, the City of Seward is gaining efficiency by simplifying billing by moving away from the complicated ERU billing. This will also promote water conservation. The use of water meters for all businesses and apartment buildings more than a duplex will make water and sewer billing much easier and understandable by going to a "user pay" system. Technology improvements will improve data collection for billing and save costs to manually read meters at each site. Phase II will work to replace existing meters with smart meters. In order to obtain funding, the city staff applied for a loan from the State of Alaska Department of Environmental Conservation Drinking Water Fund. The submitted loan questionnaire was accepted, offering the city a $432,000 loan with a forgiveness of $432,000. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: Volume II, Water 13.1 Strategic Plan: Other: Total amount of funds listed in this legislation: This legislation: Creates revenue in the amount of: Creates expenditure in the amount of: Creates a savings in the amount of: Has no fiscal impact X 46 Resolution 2025-019 Funds are: Budgeted Line item(s): Not budgeted Not applicable X Fund Balance Information Affected Fund: General Boat Harbor Motor Pool Available Fund Balance X Yes SMIC Parking Other Electric Water Attorney Signature: Not applicable Comments: Wastewater Healthcare Note: amounts are unaudited Finance Director Signature: Er Administration Recommendation X Adopt Resolution Other: 47 Resolution 2025-019 Sponsored by: Sorensen CITY OF SEWARD, ALASKA RESOLUTION 2025-019 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO APPLY FOR A LOAN WITH THE ALASKA DEPARTMENT OF ENVIRONMENTAL CONSERVATION DRINKING WATER FUND FOR $432,000 WITH LOAN FORGIVENESS OF $432,000 TO FUND THE NEW WATER METER PROJECT WHEREAS, the new water meters with enhanced technologies to deliver equal or better services will benefit residents; and WHEREAS, the City of Seward Water Department applied for a loan from the State of Alaska Department of Environmental Conservation (ADEC) Drinking Water Fund; and WHEREAS, the submitted loan questionnaire was accepted, offering the city a $432,000 loan with a forgiveness of $432,000 to install smart water meters for efficiency, simplified billing rates, and promotion of water conservation; and WHEREAS, utilizing these loan funds is an excellent opportunity to reduce the city taxpayer's capital cost liability for the Water Enterprise Fund; and WHEREAS, in the effort to obtain funding, city staff applied for a loan. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The City Manager hereby confirms City of Seward commitments to the State of Alaska and its intent to fund $432,000 for new water meter project with loan forgiveness of $432,000, subject to receiving a loan from ADEC. Section 2. The City Council hereby authorizes the City Manager to accept the loan grant funding and enter into a loan grant agreement with ADEC for $432,000 with $432,000 loan forgiveness. Section 3. The City Manager is hereby authorized to execute any and all documents that may be necessary to affect a $432,000 loan from ADEC, with agreed interest, terms and repayment to ADEC Drinking Water Fund, subject to annual appropriations, including but not limited to an agreement for the loan, processing fee and a promissory note. Section 4. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska this 10th day of February 2025. 48 Resolution 2025-019 CITY OF SEWARD, ALASKA RESOLUTION 2025-019 AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck City Clerk (City Seal) THE CITY OF SEWARD, ALASKA Sue McClure, Mayor 49 Resolution 2025-020 RESOLUTION 2025-020 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO PURCHASE A NEW TOOLCAT UW56 FROM CRAIG TAYLOR EQUIPMENT UTILIZING SOURCEWELL COOPERATIVE PURCHASING IN THE AMOUNT OF $74,789 WITH A 10% CONTINGENCY Documents: • Agenda Statement • Resolution 2025-020 • Attachments: o Sourcewell Quote 50 Resolution 2025-020 City Council Agenda Statement Meeting Date: February 10, 2025 To: City Council Through: Kat Sorensen, City Manager From: Melanie Hauze, Parks and Recreation Director Subject: Resolution 2025-020: Authorizing the City Manager to Purchase a New Toolcat UW56 from Craig Taylor Equipment Utilizing Sourcewell Cooperative Purchasing in the Amount of $74,789 with a 10% Contingency Background and justification: Parks and Recreation department needs to acquire a Toolcat to more efficiently fulfill the array of responsibilities on city properties managed by the Parks and Recreation Department. The multifunction Toolcat greatly increases the productivity of Parks and Recreation employees and allows the timely upkeep of walkways, parking lots, ballfields, cemeteries, campgrounds, and parks. The Toolcat is a useful tool in opening and closing campgrounds by efficiently moving large items such as benches, big -belly trash cans, iron firepits and steel -framed picnic tables. Parks and Recreation also needs to be able to address areas like the Senior Center, City Hall, the waterfront path, and sidewalks leading up to the schools in a timely fashion when there are heavy snow falls or long melt freeze cycles, which create a hazard on the walkways. The Toolcat makes this quick response possible. Additionally, the Toolcat aids in leveling campsites with large amounts of gravel. Major winter use consists of removing snow and ensuring our public walkways, parks and parking lots are safe for residents to navigate. The daily snow removal and path clearing totals approximately 4 miles. These are reoccurring tasks that are required daily in winter and summer months. Funds are available in the Motor Pool Fund for the purchase of the Toolcat for Parks and Recreation in the amount of $74,789.00 plus a 10% contingency, which will be appropriated to the Campground Capital Equipment Fund. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: Strategic Plan: Other: 3.7.1.3 Continue to improve the quality and efficiency of City Government Services Total amount of funds listed in this legislation: $ 74,789.00 51 Resolution 2025-020 This legislation: Creates revenue in the amount of: $ Creates expenditure in amount of: Creates a savings in the amount of: $ Has no fiscal impact Funds are: Budgeted Line item(s): 03000-1400-3400 X X Not budgeted Not applicable $ 74,789.00 Fund Balance Information Affected Fund: General Boat Harbor Motor Pool X Available Fund Balance SMIC Parking Other Electric Water X Yes Attorney Signature: Not applicable Comments: Wastewater Healthcare Note: amounts are unaudited Finance Director Signature: Attorney Review Administration Recommendation X Adopt Resolution Other: 52 Resolution 2025-020 Sponsored by: Sorensen CITY OF SEWARD, ALASKA RESOLUTION 2025-020 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO PURCHASE A NEW TOOLCAT UW56 FROM CRAIG TAYLOR EQUIPMENT UTILIZING SOURCEWELL COOPERATIVE PURCHASING IN THE AMOUNT OF $74,789 WITH A 10% CONTINGENCY WHEREAS, the Parks and Recreation Department maintains 173 acres of parks, campgrounds, parking lots, walkways, cemeteries and other public land; and WHEREAS, to continue providing quality service to the Seward community, the Parks and Recreation Department will purchase a new Toolcat UW56; and WHEREAS, the multifunctional Toolcat greatly increases the productivity of Parks and Recreation employees particularly in maintaining winter safety standards in our areas of responsibility; and WHEREAS, Seward City Code 6.10.120(B) allows competitive procurement purchases which utilize competitive bids obtained by other governmental units, and the Parks and Recreation Department is purchasing this vehicle utilizing Sourcewell Contract 020223; and WHEREAS, funds are available in the Motor Pool Reserves for this purchase of Toolcat for Parks and Recreation in the amount of $74,789 plus a 10% contingency. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The City Manager is hereby authorized to purchase the Toolcat UW56 from Craig Taylor Equipment utilizing the competitive procurement by Sourcewell cooperative purchasing for an amount not to exceed $74,789.00 with 10% contingency. Section 2. Funding in the amount of $74,789.00 will be appropriated from the Motor Pool Reserves account 03000-0000-3400 to 03000-1400-8103 Capital Equipment, as approved in the FY25/26 budget. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska this 10th day of February 2025. 53 Resolution 2025-020 CITY OF SEWARD, ALASKA RESOLUTION 2025-020 AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck City Clerk (City Seal) THE CITY OF SEWARD, ALASKA Sue McClure, Mayor 54 Resolution 2025-020 0,1" Bobcat. Customer City of Seward - Sourcewell contract #020223 434 6TH AVE SEWARD, AK, 99664 Phone: +1907 224 4005 Contact Item Name Item Number Bobcat UW56 M1225 Standard Equipment: Adjustable Vinyl Seats All -Wheel Steer Automatically Activated Glow Plugs Auxiliary Hydraulics Variable Flow with dual direction detent Beverage Holders Bob-Tach Boom Float Cargo Box Support Cruise Control Speed Management Enclosed Cab with HVAC Dual Port USB charger Lower Engine Guard Limited Slip Transaxle Engine and Hydraulic Monitor with Shutdown Front LED Work Lights Full-time Four -Wheel Drive Deluxe Road Package Included: Deluxe Road Package includes: Backup Alarm, Turn Signals, Flashers, Tail Lights, Brake Lights, Rear view mirror, Side Mirrors, Horn, Rear work lights, and headlights Attachment Control Engine Block Heater Heavy Duty Battery Power Bob-Tach M1225-P01-001 M1225-R08-0O2 M1225-A01-0O2 M1225-R07-0O2 M1225-R14-0O3 Quantity 1 Quotation Number: JR984301 Quote Sent Date: Jan 29, 2025 Expiration Date: Feb 28, 2025 Prepared By: Justin Richmond Phone: 9072520826 Email: j.richmond@cteak.com Dealer Craig Taylor Equipment Co, Soldotna, AK 44170 KALIFONSKY BEACH ROAD Price Each Total 64,464.00 64,464.00 Horsepower Management Roll Over Protective Structure (ROPS) . Meets Requirements of SAE-J1040 & ISO 3471 Falling Object Protective Structure (FOPS) . Meets Requirements of SAE-J1043 & ISO3449, Level I Dome Light Hydraulic Dump Box Instrumentation: Standard 5" Display with Keyless Start, Engine Temperature and Fuel Gauges, Hour meter, RPM and Warning Indicators. Includes maintenance interval notification, fault display, job codes, quick start, and security lockouts. Joystick, Manually Controlled with Lift Arm Float Lift Arm Support Parking Brake, automatic Power Steering with Tilt Steering Wheel Radiator Screen Rear Receiver Hitch Seat Belts, Shoulder Harness Spark Arrestor Muffler Suspension, 4-wheel independent Tires: 27 x 10.5-15 (8 ply), Lug Tread Toolcat Interlock Control System (TICS) Two -Speed Transmission Machine Warranty: 12 Months, unlimited hours Bobcat Engine Warranty: Additional 12 Months or total of 2000 hours after initial 12 month warranty 1 2,600.00 1 1 1 1 281.00 128.00 92.00 1,012.00 2,600.00 281.00 128.00 92.00 1,012.00 55 Resolution 2025-020 Radio Option M1225-R15-0O2 1 474.40 474.40 Traction Control M1225-R16-0O2 1 556.80 556.80 Interior Trim M1225-A01-004 1 180.80 180.80 Total for Bobcat UW56 69,789.00 Quote Total - USD 69,789.00 Dealer P.D.I. 1,500.00 Freight Charges 3,500.00 Sales total before Taxes 74,789.00 Taxes 0.00 Quote Total - USD 74,789.00 Notes: Sourcewell Contract #020223 Customer acceptance: Quotation Number:: JR984301 Purchase Order: Authorized Signature: Print: Sign: Date: Email: Tax Exempt: Y Q / N O 56 UNFINISHED BUSINESS Resolution 2025-007 There will be a laydown with a revised Resolution to approve RESOLUTION 2025-007 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, RECOMMENDING KENAI PENINSULA BOROUGH APPROVAL OF THE PRELIMINARY PLAT OF THE PROPERTY LOCATED AT 3207 SORREL ROAD, CREATING THE SPRING CREEK PARK REPLAT Documents: • Agenda Statement • Resolution 2025-007 • Attachments: o Property Map o Floodplain Map o Preliminary Plat o Application o Public Access Easement Vacation 57 Resolution 2025-007 City Council Agenda Statement Meeting Date: January 27, 2025 To: City Council Through: Kat Sorensen, City Manager From: Planning and Zoning Commission Subject: Resolution 2025-007: Recommending Kenai Peninsula Borough Approval of the Preliminary Plat of the Property Located at 3207 Sorrel Road, Creating the Spring Creek Park Replat Background and justification: Attached for the Council's review and recommendation to the Kenai Peninsula Borough Planning Commission is a preliminary plat submitted by AK Lands, Land Surveying LLC on behalf of the City of Seward. The tract of land being subdivided is the far western portion of the SMIC area, primarily comprising tidelands, the SMIC harbor, and access to Spring Creek and Fourth of July beach. The proposed plat will divide the current tract of land legally known as, That Point of Block 10, Excluding Lots 1 & 2, Fourth of July Creek Subdivision, SMIC into two tracts of land to be known as, Tract A & B, Block 10, Fourth of July Creek Subdivision, SMIC, Spring Creek Park Replat. During the 2023 update of the Municipal Lands Inventory and Management Plan, the Commission recommended that the Spring Creek Campground and beach access area be platted into one parcel so it could be rezoned to Park. This preliminary plat is the first step in fulfilling that recommendation. Seward City Code § 16.01.015(A) states that "No preliminary or final plat for the subdivision or resubdivision of land located within the city limits shall be approved by the city unless all of the required improvements set forth in section 16.05.010 are provided for by the subdivider, owner, proprietor or developer in the manner described in sections 16.05.015." Spring Creek Campground is operated as a dry campground, and there are no plans to further develop the property at this time. However, the parcel has access to city water, sewer, and electrical lines adjacent to the property on the east. The parcel also has access to Nash Road. Thus, a subdivision agreement will not be required with this plat. The east side of the parcel is located within a FEMA mapped flood zone `D', which means that there are possible but undetermined flood hazards, however, an official flood hazard analysis has not been conducted yet for the area. The northeast side of the property is located within an AE flood zone. This designation indicates land that is close to a body of water and is a high -risk flood area with a 1% annual chance of flooding and a 26% chance of flooding over the course of a 30- year mortgage. The west side of the property, the portion primarily located within the tidelands, 58 Resolution 2025-007 is a VE flood zone. This flood zone indicates a coastal area with a high risk of flooding from storm surges and wave action. Any development occurring within these flood zones will require additional permitting and regulations. During the January 7th P&Z meeting, the Planning and Zoning Commission requested that the 50' public access easement be removed and left as only a utility easement. This was due to a recommendation from the Public Works director. The Commission then added a condition to the Resolution requesting that a 10'-20' pedestrian easement be added to the plat in a location to be determined by the Public Works director, Parks and Recreation director, and Community Development director. Even though this plat will be rezoned to Park, and accessible to the public regardless of any access easements, the Commission was concerned that if the land were ever rezoned back to Industrial and leased by a business, the public would not have access to the beach. A few issues became apparent during the subsequent internal meeting with the three directors to review possible locations where a pedestrian easement could be placed. People are already accustomed to accessing the beach by driving their vehicles down to the beach. If the property were ever rezoned to Industrial and leased by a private business, and there was only a 10-20' pedestrian access easement to the beach, people would have to park their vehicles along Nash Road and then walk down to the beach. This would cause excessive congestion on Nash Road during the busy summer season, creating safety issues and other problems. Also, placing any access easement on the property now without knowing the future development needs of the property will create challenges to any future development, whether for the campground or private industry. Ultimately, if beach access is the primary concern for this area, rezoning the land to Park is the best solution. Access easements can be removed and changed just as easily as the zoning and do not provide any more security for public access. Having an access easement makes sense if the zoning of the property were to remain Industrial, however, since the property will be rezoned to Park, administration recommends that the City Council move to strike the recommendation from the Planning and Zoning Commission to place a 10-20' pedestrian easement on the property. Once the property is zoned to Park, which requires approval from the Planning and Zoning Commission and City Council, changing the zoning again would require the same process of approval. If the Commission and Council ever decided to change the property from Park back to Industrial, that would be the more appropriate time to require a condition for a public access easement to be placed on the property. This would allow the Commission and Council to better match the easement's location and size to the public's access needs and the property's desired use. All conditions required by Seward City Code §16.01.015(C), Conditions to plat approval, were met. The property owners within 300 feet of the requested preliminary plat were notified of the proposed subdivision, and the property was posted with public notice signage. In accordance with City and Borough requirements, the Seward City Council must review and comment on a preliminary plat of city -owned land before submittal to the Borough for approval. Subdivision Review: Zoning: The property is currently zoned Industrial (I). 59 Resolution 2025-007 Size: Tract A will be 22.469 acres. Tract B will be 70.524 acres. Utilities: Both Tracts of land have access to city water, sewer, and electricity on the east side of the property. Existing Use: Tract A is currently being used as a dry campground and parking area to access the Spring Creek beach. Tract B is used as a boat harbor, storage, and beach access to Fourth of July beach. Access: Tract A has access to Nash Road. Tract B has access to private roads such as Mustang Ave and Sorrel Road. Flood Zone: According to the Kenai Peninsula Borough Floodplain map, Tract A and B have portions of land located within the Seward Mapped Flood Data Area (SMFD) and FEMA flood zones D, AE, and VE. Any development within these areas would require a floodplain permit. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: Vol 1, Chapter 3.6.1 — Improve, expand and diversify year-round parks and recreational opportunities for residents and visitors. Vol 1, Chapter 3.6.1.1 • Identify, protect, and preserve scenic and natural areas for recreational enjoyment. • Continue to protect and preserve all city parks. Vol 1, Chapter 3.6.1.2 Ensure that Municipal land acquired for or converted to long-term or permanent park or recreational uses are officially dedicated as park land Strategic Plan: Other: N/A Total amount of funds listed in this legislation: This legislation: Creates revenue in the amount of: Creates expenditure in amount of: Creates a savings in the amount of: Has no fiscal impact X Funds are: Budgeted Line item(s): Not budgeted Not applicable Affected Fund: General SMIC Electric Wastewater 60 Resolution 2025-007 Boat Harbor Motor Pool Available Fund Balance X Yes Parking Other Water Attorney Signature: Not applicable Comments: Healthcare Note: amounts are unaudited Finance Director Signature: Administration Recommendation X Adopt Resolution Other: 61 Resolution 2025-007 Sponsored by: Planning and Zoning Commission Public Hearing: January 27, 2025 CITY OF SEWARD, ALASKA RESOLUTION 2025-007 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, RECOMMENDING KENAI PENINSULA BOROUGH APPROVAL OF THE PRELIMINARY PLAT OF THE PROPERTY LOCATED AT 3207 SORREL ROAD, CREATING THE SPRING CREEK PARK REPLAT WHEREAS, AK Lands, Land Surveying LLC has submitted a preliminary plat on behalf of the City of Seward for review and recommendation to the Kenai Peninsula Borough; and WHEREAS, the parcel being subdivided is located at 3207 Sorrel Road; and WHEREAS, the current parcel is one tract of land comprising the tidelands and harbor to the west of SMIC, the Spring Creek campground / beach area, and the Fourth of July beach; and WHEREAS, the proposed plat will divide the tract into two parcels, Tract A, which will encompass the Spring Creek campground, beach, and adjacent tidelands, and Tract B, which will comprise the remainder of land south of the Spring Creek campground down to the Fourth of July beach; and WHEREAS, during the 2023 update of the Municipal Lands Inventory and Management Plan, the Seward Planning and Zoning Commission recommended that the Spring Creek campground and beach area be platted as a single parcel; and WHEREAS, the tract of land being subdivided is currently zoned Industrial (I); and WHEREAS, the size of Tract A & B meet the required minimum lot size and lot width for the Industrial zoning district; and WHEREAS, according to the Kenai Peninsula Borough Floodplain map, Tract A and B have portions of land located within the Seward Mapped Flood Data Area (SMFD) and FEMA flood zones D, AE, and VE; and WHEREAS, any construction within these flood zones would require additional permitting; and WHEREAS, both Tracts of land have access to city water, sewer, and electricity on the east side of the property; and WHEREAS, a subdivision agreement will not be required with this plat; and 62 Resolution 2025-007 CITY OF SEWARD, ALASKA RESOLUTION 2025-007 WHEREAS, the Planning and Zoning Commission at their January 7th meeting requested that the 50' public access easement be removed from the plat and a 10-20' pedestrian access easement be added; and WHEREAS, administration recommended that the 50' public access easement be removed as they did not feel it was in an appropriate location and could hinder potential development of the property; and WHEREAS, the property will be rezoned to Park and thus entirely accessible to the public, making any type of access easement unnecessary; and WHEREAS, due to concerns from the Commission regarding the public accessing the beach in the future if the Park zoning were ever changed, the Commission recommended that a 10-20' pedestrian easement be placed on the property; and WHEREAS, Administration reviewed possible locations to place a 10-20' pedestrian easement, and could not find a suitable location; and WHEREAS, Administration feels that a 10-20' pedestrian easement would only cause more problems in the future if it were ever needed since it does not allow people to drive their vehicles down to the beach; and WHEREAS, Administration recommends that the Council moves to strike the recommendation to add a 10-20' pedestrian easement; and WHEREAS, all conditions required by Seward City Code § 16.01.015, Conditions to plat approval, were met; the property owners within 300 feet of the requested replat were notified of the proposed subdivision, and the property was posted with public notice signage; and WHEREAS, the Seward City Council must review and comment on a preliminary plat of city -owned land before submittal to the Borough for approval. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The Council hereby recommends that, in accordance with Seward City Code Section 16.01.015, the Kenai Peninsula Borough approve the submittal of the preliminary plat of Fourth of July Creek Subdivision, Seward Marine Industrial Center (SMIC), That Point of Block 10, Excluding Lots 1 & 2; Located at 3207 Sorrel Road; Creating Tract A & B, Block 10, Fourth of July Creek Subdivision, SMIC, Spring Creek Park Replat. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 27th day of January 2025. 63 Resolution 2025-007 CITY OF SEWARD, ALASKA RESOLUTION 2025-007 AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck City Clerk (City Seal) THE CITY OF SEWARD, ALASKA Sue McClure, Mayor 64 Resolution 2025-007 Key Context Ma• Industrial Plat Boundary Proposed subdivision boundary FP' Preliminary Plat Application Property Map RES 2025-0XX - Subdividing Fourth of July Creek Subdivision, Seward Marine Industrial Center, That Point of Block 10, Excluding Lots 1 & 2; Creating Tract A & B, Block 10, Fourth of July Creek Subdivision, Seward Marine Industrial Center, Spring Creek Park Replat Location: 3207 Sorrel Road Parcel #: 14534040 65 Resolution 2025-007 Preliminary Plat Application Floodplain Map RES 2025-0XX - Subdividing Fourth of July Creek Subdivision, Seward Marine Industrial Center, That Point of Block 10, Excluding Lots 1 & 2; Creating Tract A & B, Block 10, Fourth of July Creek Subdivision, Seward Marine Industrial Center, Spring Creek Park Replat Location: 3207 Sorrel Road Parcel #: 14534040 66 399 VICINITY MAP SCALE 1 E " ;4,4 �ro•�ry,W360 zW °z Resolution 2 Fa' �(aW z" tiaz w„ - -�rpr _ J . . 0.00s1 to og 624 of m� 1007 1>- lCC 1' < z 67 Resolution 2025-007 Community Development/ Planning & Zoning 410 Adams Street, Seward, Alaska 99664 '(907) 224-4049 • (907) 224-4020 or email: planning@cityofseward.net PRELIMINARY PLAT SUBMITTAL FORM ❑✓PRELIMINARY PLAT REVISED PRELIMINARY PLAT (no fee required) ▪ PHASED PRELIMINARY PLATO PRELIMINARY PLAT FOR PRIVATE STREETS / GATED SUBDIVISION All requirements of Seward Code Title 16 apply and must be met. SUBDIVISION PLAT NAME: must not include business names, contact staff for assistance if needed. Fourth of July Creek Sub , Seward Marine Industrial Center, Spring Replat PROPERTY INFORMATION: legal description Block 10, Fourth of July Creek Sub., SMIC,Plat No. 97-27 Section, Township, Range Section 18, T1 S, R1E, S.M., AK. General area description Seward Marine Industrial Center City Seward Total Acreage 92.993 SURVEYOR Company: AK Lands Land Surveying Contact Person: Stacy Wessel Mailing Address: PO Box 110485 City, State, Zip Anchorage, AK 99511 Phone: (907) 744-LAND e-mail: stacy@aklands.com PROPOSED WASTEWATER AND WATER SUPPLY WASTEWATERn on siteliCity WATERQon site ❑✓ City SUBMITTAL REQUIREMENTS A preliminary plat application will be scheduled for the next available Planning and Zoning meeting after a complete application has been received. ['Electronic file of Plat and ▪ Preliminary plat NON-REFUNDABLE submittal fee $200.00- ['Certificate to plat for ALL parcels included in the subdivision ▪ Documentation showing proof of signatory authority (partnerships, corporations, estates, trusts, etc.) o Public Notice Sign(s) Posted on property - City staff will contact you to pick up sign EXCEPTIONS REQUESTED TO PLATTING CODE: A letter, to be presented to the Planning and Zoning commission, with substantial evidence justifying the requested exception and fully stating the grounds for the exception request, and the facts relied upon, MUST be attached to this submittal. 1. 2. 3. KPB 20.30.030(A) KPB 20.30.170 KPB 20.30.210 APPLICANT: SIGNATURES OF ALL LEGAL PROPERTY OWNERS ARE REQUIRED. Additional signature sheets can be attached. When signing on behalf of another individual, estate, corporation, LLC, partnership, etc., documentation is required to show authority of the individual(s) signing. Contact KPB staff for clarification if needed. OWNER(s) Name (printed): Stacy Wessel Signature: 669,1.444./ e-mail: stacyy@aklands.com Phone: (907) 744-LAND Name (printed): Signature: Phone: e-mail: Name (printed): Signature: Phone: e-mail: FOR OFFICE USE ONLY RECEIVED BY DATE SUBg8TED Receipt # Resolution 2025-007 The preliminary plat shall be drawn to scale of sufficient size to be clearly legible and shall clearly show the following: 1. Within the title block: Not applicable to my plat. The required information has been shown/noted. a. Name of the subdivision which shall not be the same as an existing city, town, tract, or subdivision of land in the borough, of which a plat has been previously recorded, or so nearly the same as to mislead the public or cause confusion; / V/ b. Legal description, location, date, and total area in acres of the proposed subdivision; and c. Name and address of owner(s), as shown on the KPB records and the certificate to plat, and registered land surveyor; 2. North point; V 3. The location, width and name of existing or platted streets and public ways, railroad rights -of -way, and other important features such as section lines or political subdivisions or municipal corporation boundaries abutting the subdivision; 4. A vicinity map, drawn to scale showing location of proposed subdivision, north arrow if different from plat orientation, township and range, section lines, roads, political boundaries, and prominent natural and manmade features, such as shorelines or streams; 5. All parcels of land including those intended for private ownership and those to be dedicated for public use or reserved in the deeds for the use of all property owners in the proposed subdivision, together with the purposes, conditions, or limitations of reservations that could affect the subdivision; V 6. The names and widths of public streets and alleys and easements, existing and proposed, within the subdivision; 7. Status of adjacent lands, including names of subdivisions, lot lines, block numbers, lot numbers, rights -of -way; or an indication that the adjacent land is not subdivided; / v 8. Approximate locations of areas subject to inundation, flooding, or storm water overflow, the line of ordinary high water, wetlands when adjacent to lakes or non -tidal streams, and the appropriate study which identifies a floodplain, if applicable; / V/ 9. Approximate locations of areas subject to tidal inundation and the mean high water line; 10. Block and lot numbering approximate dimensions and total numbers of proposed lots; 11. The approximate location of known existing municipal wastewater and water mains, and other utilities within the subdivision and immediately abutting thereto / 12. Contours at suitable intervals when any roads are to be dedicated unless the planning director or commission finds evidence that road grades will not exceed 6 percent on arterial streets, and 10 percent on other streets; N/A 13. Approximate locations of slopes over 20 percent in grade and if contours are shown, the areas of the contours that exceed 20 percent grade shall be clearly labeled as such; N/A 14. Apparent encroachments, with a statement indicating how the encroachments will be resolved prior to final plat approval N/A Subdivision Name: Date ((kAN LANDS — fond Surveying — November 13, 2024 City of Seward Planning Commission City Hall Building 410 Adams St. Seward, AK 99664 Resolution 2025-007 PO Box 110485 Anchorage, AK 99515 (907) 744-LAND aklands@aklands.com http://aklands.com Subject: Request for Exceptions to Regulations for Subdivision of Block 10, Fourth of July Creek Subdivision - SMIC Dear Members of the City of Seward Planning Commission, The City of Seward is undertaking two concurrent subdivision projects (replats) within the Seward Marine Industrial Center (SMIC), which is situated on the eastern side of Resurrection Bay at the end of Nash Road, just six road miles from the city center. SMIC is a specialized heavy industrial area encompassing 0.15 square miles of coastal land, owned entirely by the City of Seward. It serves as a critical hub for maritime services, including full -service shipyards, maritime boat areas, and port facilities. The area is constantly evolving to meet the maritime needs of Alaska. The purpose of this letter is to request exceptions to Kenai Peninsula Borough (KPB) Code 20.30.030(A), 20.30.170, and 20.30.210 for both replats. These exceptions are essential to facilitate important community enhancements and support ongoing industrial developments. Part One: Spring Creek Campground Replat The first replat involves subdividing Block 10, Fourth of July Creek Subdivision Seward Marine Industrial Center, Plat No. 97-27, into two lots, one of which encompasses the current Spring Creek Campground area. Currently, Block 10 encompasses 92.993 acres. The campground is located in the northern section of SMIC and is fronted by Nash Road, a 100-foot dedicated public right-of-way. The subdivision aims to divide Block 10 along an existing fence line, designating the campground area as Tract A, which will be 22.469 acres. This campground has historically been used by visitors and residents for day -use recreation, camping and fishing. By creating a distinct parcel, the City intends to utilize this area independently to better serve public needs. The southern portion of the parcel, to be labeled Tract B, fronts Tract A4—a private service road —and will comprise the remaining 70.534 acres. Page 1 of 4 70 Resolution 2025-007 Part Two: Fourth of July Beach Park Development The second replat, conducted concurrently but to be recorded afterward, involves subdividing Tract B into two lots. One of these lots will absorb Lot 3, Block 8, Fourth of July Creek Subdivision SMIC (Plat 2002-22), forming a single lot intended for a park already known as Fourth of July Beach, located west-southwest of Sorrel Road. The new parcel will eventually be rezoned into a park zoning designation. Additionally, Lot 4A-4, Block 7, JAG Replat will be subdivided into two lots to create a parking area supporting the park. Both the park area and parking lot have dedicated fee simple rights - of -way abutting the new lots, fronted by Sorrel Road, a 60-foot right-of-way. The remaining portions will continue to support SMIC's industrial operations and are fronted by Tract A4, a private road. Exceptions Requested 1. Exception to KPB Code 20.30.030(A) - Proposed Street Layout Requirements and KPB Code 20.30.210 - Lots Access to Street KPB Code 20.30.030(A) states that streets provided on the plat must provide fee simple right-of-way dedications to the appropriate governmental entity. KPB Code 20.30.210 requires that each lot shall abut on a fee simple dedicated street except as provided by KPB 20.30.030(B). o Explanation: In the Spring Creek Campground Replat, proposed Tract A fronts Nash Road, a fee simple dedicated right-of-way available for public use. However, Tract B, the southern remainder, does not front a dedicated right-of- way but fronts on Tract A4, a private 60-foot-wide tract developed as a service road serving SMIC's needs. The City wishes to retain control over this tract to manage access within SMIC, ensuring safety and operational efficiency. Justifications for Exception: 2. Special Circumstances or Conditions Affecting the Property ■ Controlled Industrial Access: SMIC's heavy industrial nature requires controlled access to ensure safety and security for operations and personnel. Introducing dedicated public rights -of -way could compromise these critical needs. ■ Unique Ownership Structure: The City owns all lands within the subdivision, including Tract A4, allowing for internal management of access without impacting public road systems. Page 2 of 4 71 Resolution 2025-007 3. Necessity for Preservation and Enjoyment of a Substantial Property Right ■ Operational Efficiency and Safety: Retaining private control over Tract A4 is essential for managing traffic flow, restricting unauthorized access, and maintaining safety protocols within the industrial area. ■ Practical Compliance: Granting these exceptions is the most practical way to comply with the intent of the KPB Code while addressing the unique requirements of an industrial maritime center. 4. No Detriment to Public Welfare or Injury to Other Property • Uninterrupted Access: All lots will continue to have access via Tract A4 or Sorrel Road, ensuring no lot is denied access. ■ Enhanced Public Amenities: Creating dedicated park and campground areas enhances public welfare by providing recreational spaces without impeding industrial operations. • Safety Considerations: Controlled access reduces the risk of accidents in heavy industrial zones, protecting both the public and industrial personnel. 2. Exception to KPB Code 20.30.170 - Block Length Requirements KPB Code 20.30.170 requires blocks to be not less than 330 feet nor more than 1,320 feet in length. o Explanation: The current block configuration and proposed subdivisions do not conform to these block length requirements due to the unique layout and ownership structure of the industrial area. All lands within the subdivision are owned by the City, and block lengths are dictated by existing industrial uses and geographic constraints. The block was originally subdivided in 1997. Justifications for Exception: 2. Special Circumstances or Conditions Affecting the Property ■ Geographic Constraints: The area's geography and existing industrial infrastructure make it impractical to conform to standard block length requirements. ■ Existing Industrial Uses: Operational needs of the industrial facilities require larger parcels for efficient functioning. 3. Necessity for Preservation and Enjoyment of a Substantial Property Right ■ Operational Efficiency: Strict adherence to block length requirements would disrupt existing industrial operations and hinder efficient land use. ■ Practical Compliance: Granting the exception allows the City to optimize land use while maintaining compliance with the overall intent of the code. Page 3 of 4 72 Resolution 2025-007 4. No Detriment to Public Welfare or Injury to Other Property • No Impact on Adjacent Properties: Since the City owns all surrounding land, there is no adverse effect on neighboring properties. • Public Benefit: The subdivision facilitates the creation of public amenities such as parks and campgrounds, enhancing community welfare. Additional Considerations • Compliance with Road Width Standards: Tract A4 has been established with a width of 60 feet, meeting KPB Code requirements for road dedication widths and ensuring adequate access dimensions. • Historical Precedent: The City has previously undertaken similar plats and replats within SMIC to meet evolving needs. These have been reviewed and approved by the Seward Planning and Zoning Commission and the Kenai Peninsula Borough, setting a precedent for the current request. • Future Ownership Considerations: As the City is the sole owner of the lands within the subdivision and plans to retain ownership, the exceptions will not adversely affect future development or ownership transitions. Conclusion In light of the special circumstances and the unique configuration of SMIC—bounded by Resurrection Bay —the City of Seward respectfully requests that the Commission grant the exceptions to KPB Code 20.30.030(A), 20.30.210, and 20.30.170 for both replats. These exceptions are necessary for the practical, safe, and efficient development of the area and align with the intent of the KPB Code without causing detriment to public welfare or adjacent properties. This will also provide additional parks for the public while keeping the industrial area secure and operational. We appreciate your consideration of this request and are available to provide any additional information or answer any questions you may have. Sincerely, 3Z7 �zi Respectfully, AK Lands, Land Surveying by Stacy Wessel , Professional Land Surveyor Page 4 of 4 73 AKLANDS Lond Surveying October 21, 2024 Vince Piagentini Kenai Peninsula Borough 144 N. Binkley St. Soldotna, AK 99669 Subject: Spring Creek and Park Replat — Letter of Authorization Resolutip@ q-ag Anchorage, AK 99515 (907) 744-LAND. aklands@aklands.com http://aklands.com Mr. Piagentini, I, TcLsc-Y. , is the owner or authorized agent of Lot 1, Block 10 and Block 10, Fourth of July creek Subdivision Seward Marine industrial Center (proposed -Spring Creek Replat) and Lot 4A-1, Block 7, Fourth of July creek Subdivision Seward Marine Industrial Raibow Replat (Proposed Park Replat) and authorize AK Lands, Land Surveying LLC to represent us before the City of Seward and Kenai Peninsula Borough for all requests related to the easement vacation, platting action, and its related activities. City of Sward r�ic;ci.441{\ Dc ,`t1/4-C k'►lkAcC(Z Date 1 of 1 74 Resolution 2025-007 Planning Department 144 N. Hinkley Street, Soldotna, Alaska 99669 • (907) 714-2200 ' (907) 714-2378 Fax PETITION TO VACATE PLATTED RIGHT OF WAY / PLATTED PUBLIC EASEMENT / PLATTED PUBLIC AREA PUBLIC HEARING REQUIRED Upon receipt of complete application with fees and all required attachments, a public hearing before the Planning Commission will be scheduled. The petition with all required information and attachments must be in the Planning Department at least 30 days prior to the preferred hearing date. By State Statute and Borough Code, the public hearing must be scheduled within 60 days of receipt of complete application. Initially, a sketch may be included with the vacation petition for review by the Planning Commission. After the Planning Commission takes action on the vacation, a Subdivision Plat must be prepared by a licensed land surveyor. The plat will be processed in accordance with KPB 20.10.080. Platting authority is vested in the Planning Director. SUBMITTAL REQUIREMENTS A platted right of way vacation (ROWV) application will be scheduled for the next available planning commission meeting after a complete application has been received. -$500 non-refundable fee to help defray costs of advertising public hearing. Plat fees will be in addition to the vacation fees. n- City Advisory Planning Commission. Copy of minutes at which this item was acted on, along with a copy of City Staff Report. n50' Public Access Esmt. platted public right of way proposed to be vacated was dedicated by the plat of Fourth of July Creek Sub. Seward Marine Industrial Center subdivision, filed as Plat No. 97-27 in the Seward Recording District. n- 3 copies of the plat or map showing the platted right of way to be vacated. Must not exceed 11 x 17 inches in size. Area to be vacated must be clearly depicted, Proposed alternative public access to be shown and labeled on the sketch. n- REASON FOR VACATING The petitioner must attach a statement with reasonable justification for the vacation of the platted right of way / platted easement / platted public area. Has the platted right of way been fully or partially constructed? Yes i No Is the platted right of way used by vehicles / pedestrians / other? Yes ✓ No Is alternative right-of-way being provided? / Yes No Are there utility easements associated with the right of way to be vacated? / Yes No Is the platted right of way and or associated utility easement in use by any utility company? ✓ Yes No If so, which utility provider? Public Works -Sewer LEGAL DESCRIPTION ADJOINING LAND: Lot, Block, Subd. or street address Block 10, Fourth of July Creek Subdivision, Seward Marine Industrial Center (SMIC), Plat No. 97-27 Section, township, range Section 18, T1 S, R1 E City (if appliicabre) Seward General area SM1C, West of Nash Road The petition must be signed by owners of a majority of the land affected by the platted right of way proposed to be vacated. Each petitioner must include address and legal description of his/her property. Attach additional signature sheets if needed. Submitted by: Land Owner Name (printed):City of Seward Signature) e-maikcbringhurst@cityofseward.net Address: . Owner of: Land Owner: Name (printed): Signature e-mail: Owner of: Address: FOR OFFICE USE ONLY RECEIVED BY DATE SUBMITTED KPB FILE # 75 ((kAN DS — Land Surveying — January 6, 2025 City of Seward Planning Commission 410 Adams St. Seward, AK 99664 Subject: Public Access Easement Request Dear Commission Members of the City of Seward: Resolution 2025-007 PO Box 110485 Anchorage, AK 99515 (907) 744-LAND aklands@aklands.com http://aklands.com AK Lands, Land Surveying seeks to replat Block 10 of the Fourth of July Creek Subdivision, Seward Marine Industrial Center (SMIC), Plat No. 97-27 into two separate lots. The northern lot, already functioning as a campground and recreation area, will be rezoned as a park. The remaining portion will continue to serve industrial operations. Currently, Block 10 is zoned industrial, and its northern lot includes a gravel pad near Resurrection Bay, bordered by a creek to the north and industrial activities to the south. Visitors regularly use the northern portion for camping, RV parking, and fishing. By subdividing and rezoning this area as a park, the City of Seward will provide safe, exceptional camping opportunities while preserving public access to the waterfront. Request for Vacation of Public Access Easement We respectfully request vacation of the public access easement overlapping the existing utility easement. We do not seek to vacate the utility easement itself. Because the northern lot will be officially dedicated to public park use, an additional public access easement is unnecessary. There is no road or right-of-way in this easement, and no future road construction is anticipated. The campground will remain open to the public, fully meeting public access needs. Criteria for Granting an Exception 1. Special Circumstances (Standard 1) The property is unique in that it borders both a busy industrial zone and popular recreational area. Splitting the lot for designated uses aligns with how the land is already being utilized. 2. Preservation and Enjoyment of Property Right (Standard 2) Vacating the public access easement is the most practical way to support park development and maintain public use. It simplifies land management, allowing the City of Seward to continue offering recreational opportunities without redundant encumbrances. 3. No Detriment to Public Welfare or Surrounding Properties (Standard 3) This action will not harm neighboring properties or the broader community. The public still retains full access to the park for camping, RV use, and fishing. There is no change to existing traffic patterns or infrastructure, and utilities remain protected under the existing easement. Thank you for considering this request. We believe the proposed replat, park designation, and public access easement vacation is in the best interest of both the public and the City of Seward. Page 1 of 2 76 Resolution 2025-007 For any questions or additional information, please feel free to contact me by phone or email. Sincerely, 3ta.7_ a)e,a4.41 AK Lands, Land Surveying, LLC by Stacy Wessel Attachments: 250106 Spring Preliminary Plat -Public Access Vacation.pdf SW97-27 - Seward Marine Industrial Center .pdf Application for KPB Platted Public Easement.PDF 250105 Preliminary Plat-Spring.PDF Page 2 of 2 77 Resolution 2025-007 0 z W O J N z z 0 _ Z LLJ LLJ U J H H Z uJ w w w 77-1 VICINITY MAP z O O 0 0 N O Y THE 50-FOOT PUBLIC ACCESS EASEMENT O W w H Z ¢ Q CC W ¢ CC O cc cC OQ? z2o O J H H Q Z zQa (n W 0 Q cco Op w z O } w O Z H = Z w w Q H J = cCLLIJIK O D (ilU Z Q N w 0 0 �w w(n2 1- O W W 2 W w(l w H cc 0 ]CaJOo Q 2 H LL O >O00Y J wu 0 Z O J cWc CO . O L O LL' } W XZZQw0 W 0 W g w ) H 0 [Li) < E 0 0 W 0 H Q (n Q Z LL> o w J w w O ccz x>> w cnoQUwOw OLL vi Z a (. OC N o 0 O 0 J LL O Q Q LL LL Q W 0 J (9 W H SKY W 2O N H d Q� H Z ZO PO BOX 110485 Lii o Ln _1O m ° E < N • 0 0 U ‹ -0 Zc N (f) 1 LL (6 J -a O co ▪ co cc O • ^ ru m U N- Q Z z o Q ro rn t Q 0 N Qz 78 Resolution 2025-007 U E � s of OWNERSHIP CERTIFICATE r o VN —::— �aall�j App co E 5a°"z. P £f ILI o � 20 December, 1997 C z w J PLAT APPROVAL seoco-cl 97-a7 79 M MTtl A VICINITY MAP SCALE km ms 0 628 80 Resolution 2025-017 RESOLUTION 2025-017 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO FUND THE VACANT FULL-TIME TEEN AND YOUTH CENTER PROGRAM ASSISTANT POSITION IN PARKS AND RECREATION FOR OVERSIGHT OF THE TEEN REC ROOM IN THE AMOUNT OF 75,000 AND APPROPRIATING FUNDS Documents: • Agenda Statement • Resolution 2025-017 • Attachments: o Program Assistant Teen Rec Room Job Description o Teen Rec Room Renovation Pictures 81 City Council Agenda Statement Meeting Date: February 10, 2025 To: City Council Through: Kat Sorensen, City Manager From: Melanie Hauze, Parks and Recreation Director Resolution 2025-017 seat q�ASKP� Subject: Resolution 2025-017: Authorizing the City Manager to Fund the Vacant Full -Time Teen and Youth Center Program Assistant Position in Parks and Recreation for Oversight of the Teen Rec Room in the Amount of $75,000 and Appropriating Funds Background and justification: Parks and Recreation recently renovated the basement of 336 Third Avenue, a community building that also houses the Boy & Girls Club and Senior Center and opened a Teen Rec Room. Teenage years are a time of significant social and emotional development, and teens seek meaningful activities that engage them in positive ways outside of school. The Teen Rec Room needs a full-time staff member who can create a safe, supportive environment where teens can build social skills, navigate challenges, and receive mentorship. This helps with a sense of belonging and can reduce the risk of youth involvement in negative behaviors. Having a dedicated position allows for deeper, more consistent engagement with teens, building a stronger connection, and demonstrating proactive support for teen empowerment. Programs tailored to teens can bridge gaps between different social and cultural groups, promote inclusivity, and enhance community cohesion. A dedicated staff member will also develop and coordinate a variety of programs, including academic support, creative arts, sports and leadership development, responding to the growing demand for structured, enriching activities for this age group. Finally, having a dedicated full-time position ensures program consistency, allowing for better planning, execution, and long-term sustainability. This continuity helps build trust with teens and their families, making programs more effective over time and ensuring a positive impact on the community. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: Strategic Plan: Other: 82 Resolution 2025-017 Total amount of funds listed in this legislation: $ 0 This legislation: Creates revenue in the amount of: Creates expenditure in amount of: Creates a savings in the amount of: Has no fiscal impact Funds are: Budgeted Line item(s): Not budgeted Not applicable X X $ 75,000 Affected Fund: General Boat Harbor Motor Pool X Available Fund Balance X SMIC Parking Other Yes Electric Water Attorney Signature: Not applicable Comments: Wastewater Healthcare Note: amounts are unaudited Finance Director Signature: Attorney Review Administration Recommendation X Adopt Resolution Other: 83 Resolution 2025-017 Sponsored by: Sorensen CITY OF SEWARD, ALASKA RESOLUTION 2025-017 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO FUND THE VACANT FULL-TIME TEEN AND YOUTH CENTER PROGRAM ASSISTANT POSITION IN PARKS AND RECREATION FOR OVERSIGHT OF THE TEEN REC ROOM IN THE AMOUNT OF 75,000 AND APPROPRIATING FUNDS WHEREAS, Parks and Recreation recently renovated the basement of 336 Third Avenue, a community building that also houses the Boy & Girls Club and Senior Center, and opened a Teen Rec Room; and WHEREAS, the Teen Rec Room will be open from 2:00 — 8:00 PM, Monday thru Friday, to provide teens with a safe, supportive environment where they can build social skills, navigate challenges, study, and receive mentorship; and WHEREAS, the Teen Rec Room needs a full-time, dedicated staff member who can meet these needs and respond to the growing demand for structured, enriching activities for this age group; and WHEREAS, that staff person can develop and coordinate a variety of programs, including academic support, creative arts, sports programs, and leadership development; and WHEREAS, Parks and Recreation currently has a vacant position dedicated to the Teen and Youth Center; and WHEREAS, funding the position ensures program consistency for positive, teen -focused activities and programs, allowing for better planning, execution, and long-term sustainability of the program. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The City Council hereby authorizes the City Manager to fully fund the vacant position in Parks and Recreation for a program assistant to staff the Teen Rec Room. Section 2. Funding in the amount of $75,000 is hereby transferred and appropriated from the General Fund unassigned fund balance account 01000-0000-3400 to Parks and Recreation Teen and Youth Center salary and benefits account 01000-1430-6XXX to cover cost of this position. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska this 10th day of February 2025. 84 Resolution 2025-017 CITY OF SEWARD, ALASKA RESOLUTION 2025-017 AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck City Clerk (City Seal) THE CITY OF SEWARD, ALASKA Sue McClure, Mayor 85 Resolution 2025-017 Seward, AK Job Descriptions January 9, 2025 Job Title Program Assistant Teen Rec Room Department Parks & Recreation Employment Status Full -Time Grade 3A $22.86 Exempt/Nonexempt Status Nonexempt Scope of Work This position is responsible for the operations and management of the Teen Rec Room's recreation programs, with cross -training for the Sports and Recreation Division. Develops program concepts, plans activities, assists in marketing and coordinates programs such as day drop -ins, planned structured programming, classes, on -going programs and special events, primarily for teens and middle -school age students. Supervision Reports To Sports & Recreation Manager Supervises None Essential Job Functions An employee in this position may be called upon to do any or all of the following essential functions. These examples do not include all of the duties which the employee may be expected to perform. To perform this job successfully, an individual must be able to perform each essential function to satisfaction. • Serves as Division leader for the TRR, including responsibilities such as: Completes camera system checks, responsible for internal assets (sound equipment, furniture, computer lab, snack room equipment, television sets, game tables); outdoor safety, snow removal, lot litter clean-up; tracks operating supplies inventory; performs or contracts minor or major building or equipment reports. • Assists with the development of comprehensive teen recreational, educational, social, cultural, environmental programs and drop -in activities. • Ensures teen programs include arts such as music and crafts, sports and games, social time, quiet education activities, field trips, educational, social and environmental programs, and special projects. • Maintains and files accurate records and submits as needed: attendance, incident and accident reports, expenditures, vandalism and/or theft reports, etc. • Submits budget proposals and assists with maintenance of the Division's biennial budget. Responsible for collection of fees, daily deposits and monthly reports. • Provides leadership and direct supervision of teen programs and activities. • Assesses, analyzes and recommends actions on recreational and leisure needs of youth. • Works with youth and teens in recreation settings. • With training, must be able to identify risk behaviors and needs, to be able to make appropriate references to social services. • Able to discern when legal intervention is required versus normal discipline. • Enforces State of Alaska's requirements for "Drug -Free Zone". Other Job Functions • Other applicable duties as assigned. 86 Resolution 2025-017 Requirements of Work Graduation from high school or GED equivalent. 1 year of experience in this field preferred; or any equivalent combination of training and experience which provides the following knowledge, skills and ability: Knowledge of • Department policies and procedures. • The use of standard office equipment including computers and relevant software programs. Skill in • Oral and written communications. • Organization and attention to detail. • Customer service. Ability to • Effectively market SPRD events and activities. • Perform basic mathematical calculations. • Work independently with minimal supervision. • Multi -task and prioritize work. • Establish and maintain effective working relationships with supervisors, coworkers, residents, and the general public. Necessary Special Requirements • Valid Driver's License • Must complete ICS 100, 200,700 and 800 within first 6 months of employment Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • Work is performed both in an office setting and outdoors; hand -eye coordination is necessary to operate computers and various pieces of office equipment. Specific vision abilities required by this job include close vision and the ability to adjust focus. • While performing the duties of this job, the employee is frequently required to sit, stand, walk, talk and hear; use hands and fingers to handle, feel, or operate objects, tools, or controls and reach with hands and arms. • The employee is occasionally required to climb, balance, stoop, kneel, bend, crouch, or crawl. • The employee is occasionally exposed to heat, cold, wetness and humidity. • The employee must occasionally lift and/or move up to 50 pounds and sometimes in excess of 50 pounds. 87 I MU5U1U1ICJI I ZUZO-U I I -ASA ir ,/ /Hi/ Jr Resolution 2025-017 Resolution 2025-017 Resolution 2025-017 92 City of Seward, Alaska Planning & Zoning Commission Meeting Minutes January 7, 2025 Volume 8, Page CALL TO ORDER The January 7, 2025, regular meeting of the Planning & Zoning Commission was called to order at 7:00 p.m. by Chair Carol Griswold. OPENING CEREMONY Commissioner Nathaniel Charbonneau led the Pledge of Allegiance to the flag. ROLL CALL There were present: Carol Griswold, presiding, and Brenan Hornseth Nathaniel Charbonneau Vanessa Verhey Sean Ulman Rhonda Hubbard Clare Sullivan comprising a quorum of the Commission; and Daniel Meuninck, Community Development Director Courtney Bringhurst, City Planner Clara Brown, Executive Assistant Kris Peck, City Clerk Jodi Kurtz, Deputy City Clerk Excused — Verhey Absent — None Vacant — None CITIZEN COMMENTS ON ANY SUBJECT - None APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Sullivan/Charbonneau) Approval of Agenda and Consent Agenda Motion Passed Unanimous The clerk read the following approved consent agenda items: Approve December 3, 2024, Planning & Zoning Commission Meeting Minutes 93 City of Seward, Alaska Planning & Zoning Commission Meeting Minutes January 7, 2025 Volume 8, Page SPECIAL ORDERS, PRESENTATION, AND REPORTS City Administration Report Community Development Director Daniel Meuninck encouraged the public to fill out the Comprehensive Plan surveys. He reminded everyone that business licenses are due for annual renewal for 2025. Meuninck said P&Z would have three commissioner seats expiring at the end of February. Lastly, he announced the upcoming Joint Work Session with the City Council on Monday, January 27, at 5:30 p.m. PUBLIC HEARINGS Resolutions Requiring Public Hearing Resolution 2025-001, Recommending Seward City Council and Kenai Peninsula Borough Approval of the Preliminary Plat of Fourth of July Creek Subdivision, Seward Marine Industrial Center (SMIC), That Point of Block 10, Excluding Lots 1 & 2; Located at 3207 Sorrel Road; Creating Tract A & B, Block 10, Fourth of July Creek Subdivision, SMIC, Spring Creek Replat Motion (Charbonneau/Sullivan) Approval of Resolution 2025-001 City Planner Courtney Bringhurst stated that the commission revisited late 2023 discussions on the Municipal Lands Inventory Management Plan and the replating of a large parcel in the SMIC area. She explained how this replat would divide the land into two parcels. She also commented on a 50-foot easement in the campground area that was reviewed with the Public Works Director. The recommendation was to vacate the public access easement and collaborate with Parks and Recreation for better access options as development continues. Bringhurst noted that the public did not require a designated public access easement to access the property once it was rezoned as a park. She spoke of the primary purpose of the current 50-foot public access easement was to ensure public access to the beach. She also spoke of the support of the recommendation to vacate the easement for flexibility for future development or access planning. [Stacy Wessel, AK Land Surveyor, was on the phone if the commission had any questions.] Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. No one appeared and the public hearing was closed. The commission discussed public access and land management near Spring Creek, emphasizing the public's right to beach access under the Alaska State Constitution, which included private property within beach grass or tideland areas. The commission highlighted challenges with unclear boundaries, survey costs, and easement agreements for formal access points. Proposals included rezoning areas like Spring Creek Campground as parkland to secure recreational use. Concerns about boundaries, private land access, and physical barriers like the creek were raised. Further research and negotiation were deemed necessary to establish practical and legal access routes while protecting public rights. 94 City of Seward, Alaska Planning & Zoning Commission Meeting Minutes January 7, 2025 Volume 8, Page Further discussion included adjusting the 50-foot utility easement for a sewer line near Spring Creek to accommodate a separate 10-foot pedestrian easement. Overlapping easements were considered, but concerns arose about maintaining unencumbered access for utility repairs. Public Works suggested relabeling the utility easement as a "50-foot sewer easement" to prevent additional uses. A separate pedestrian easement parallel to Spring Creek was proposed as a compromise to balance utility access and public needs. The commission was open to this approach to address both priorities. Resolution 2025-001 was amended to change the name to Seward Marine Industrial Center (SMIC), Spring Creek Park Replat. Resolution 2025-001 was amended to add Section 2. 10'-20' public easement to plat for pedestrian public access easement. Main Motion as Amended Passed Unanimous Resolution 2025-002, Recommending Seward City Council and Kenai Peninsula Borough Approval of the Preliminary Plat of Tract B, Block 10, Fourth of July Creek Subdivision, SMIC, Spring Creek Replat; Lot 3, Block 8, Fourth of July Creek Subdivision, SMIC Seward Ship's Drydock Replat; and Lot 4A-4, Block 7, Fourth of July Creek Subdivision, SMIC, JAG Replat; Located at 3207, 3311, & 3314 Sorrel Road; Creating Tracts B-1 & B-2, Block 10 and Lots 4A-5 & 4A-6, Block 7, Fourth of July Creek Subdivision, SMIC, Park Replat Motion (Charbonneau/Sullivan) Approval of Resolution 2025-002 Bringhurst noted a corrected application was included for proper documentation. The proposed plat involved parking and trail access for Fourth of July Beach and the intention was to rezone as park. She also addressed a second parcel near Sorrel Road would include beach parking. The 50- foot cul-de-sac at Sorrel Road was confirmed to meet standards which removed the need for further verification. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. No one appeared and the public hearing was closed. Resolution 2025-002 was amended to strike Section 1. The Commission hereby recommends that a full cul Resolution 2025-002 was amended to update the replat with the name Fourth of July Creek Subdivision, Seward Marine Industrial Center (SMIC), Fourth of July Beach Park Replat. Main Motion as Amended Passed NEW BUSINESS Resolutions Unanimous 95 City of Seward, Alaska Planning & Zoning Commission Meeting Minutes January 7, 2025 Volume 8, Page Resolution 2025-003, Recommending Seward City Council and Kenai Peninsula Borough Approval of the Preliminary Plat of Lots 1, 2, & 3, Block 10, Original Townsite of Seward; Located at 237 & 235 Fourth Ave; Creating Lot 1A, Block 10, Seward Original Townsite, Kawabe Park Replat Motion (Sullivan/Charbonneau) Approval of Resolution 2025-003 Bringhurst clarified that the replat of Kawabe Park was a straightforward process that did not require a public hearing. This replat involved vacating the interior lot lines from the historic Seward Townsite Plat. The park zoning, use, and boundaries would remain unchanged. The replat would consolidate the area into a single 9,000-square-foot lot, with no alterations to its current designation or purpose. Motion Passed Other New Business Discussion of building height overlay Unanimous The commission considered proposals for building height overlays within the city to present to the City Council. The commission discussed maintaining the current 34-foot height limit across all zoning districts and explored overlay areas where buildings could be up to 38-feet (three stories) and 50-feet (four stories) could be permitted. Commissioners discussed potential areas along Seward Highway, SMIC, and specific sections of downtown for taller buildings. They considered factors like impacts, viewshed, zoning compatibility, and public safety. Their concerns included effects on the city's small-town atmosphere, infrastructure demands, and public feedback. Commissioners emphasized the need for a public work session before finalizing any recommendations. The goal was to approach the upcoming Joint Work Session with general proposals and rationale while leaving detailed decisions for subsequent discussions. Discuss work session topic for Tuesday, January 21, 2025 The commission set their work session topic for Tuesday, January 21, 2025 to include: Municipal Lands Inventory and Management Plan Provide recommendations for city -owned land that could be used for housing P&Z Priorities The commission also wanted to review documents in preparation for the upcoming Joint Work Session with City Council, which included building height, accessory dwelling units (ADUs), and marijuana establishments. INFORMATIONAL ITEMS AND REPORTS Reminder of Meetings Work session on Tuesday, January 21, 2025, at 6:00 p.m. 96 City of Seward, Alaska Planning & Zoning Commission Meeting Minutes January 7, 2025 Volume 8, Page Joint work session with City Council on Monday, January 27, 2025, at 5:30 p.m. Regular meeting on Tuesday, February 4, 2025, at 7:00 p.m. CITIZEN COMMENTS - None BOARD AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN COMMENTS Sullivan thanked everyone for sharing their comments and thoughts. She valued differing opinions and viewpoints so the commission could effectively represent the community. Sullivan also thanked city administration and the clerk's office. Charbonneau thanked city administration for all their hard work. Hornseth thanked city administration and the surveyor Stacy Wessel for their expertise. Hubbard appreciated all the diverse ideas and she appreciated staff for helping make the community a better place. She wished everyone a Happy New Year! Chair Griswold asked Community Development staff about the final standings of the racquet ball tournament. Meuninck responded that the city staff had swept the podium at the racquetball tournament. Courtney Bringhurst had taken the gold, Meuninck got the silver, and Russ White took home the bronze. in the racquet ball tournament. He thanked the Commission for their hard work. He shared his remembrance of the time he started as Community Development Director and several P&Z meetings were cancelled due to lack of quorum. Now everyone was catching up with priorities and tackling some harder issues. Clara Brown wished everyone a Happy New Year and announced that she had now been working in the Community Development office for a full year. and mentioned that she handed out promo items at Safeway to encourage people to take the Comprehensive Plan surveys. Hubbard encouraged city staff to get information out to public on Facebook in hopes of more public engagement. She lamented the loss of the local newspaper. Griswold was pleased to see the commission accomplishing many important things and it was a good feeling. She thanked city administration and the clerk's office. ADJOURNMENT The meeting was adjourned at 8:43 p.m. 97 City of Seward, Alaska Planning & Zoning Commission Meeting Minutes January 7, 2025 Volume 8, Page Jodi Kurtz Deputy City Clerk Carol Griswold Chair 98 City of Seward, Alaska Historic Preservation Commission Meeting Minutes November 14, 2024 Volume 3, Page 391 CALL TO ORDER The November 14, 2024 meeting of the Historic Preservation Commission was called to order at 6:57 p.m. by Chair Tanguy Libbrecht. OPENING CEREMONY Commissioner Art LeMaster led the Pledge of Allegiance to the flag. ROLL CALL There were present: Tanguy Libbrecht, presiding, and Sue Ward Dona Walker Laura Erickson Mary Ann Benoit Art LeMaster Todd Mashlan comprising a quorum of the Commission; and Allison Stacy, Museum Curator Ashleigh Lipsey, Executive Assistant to the City Manager Kris Peck, City Clerk Excused — None Absent — None Vacant — None CITIZEN COMMENTS ON ANY SUBJECT — None APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Ward/Benoit) Approval of Agenda and Consent Agenda Motion Passed Unanimous The clerk read the following approved consent agenda items: The September 12, 2024 Historic Preservation Commission Meeting Minutes 99 City of Seward, Alaska Historic Preservation Commission Meeting Minutes November 14, 2024 Volume 3, Page 392 SPECIAL ORDERS, PRESENTATIONS, AND REPORTS City Administration Report Museum Curator Allison Stacy explained the new rolling deadline for the Historic Preservation Award had been updated and was now posted on the city website. Stacy noted she had been very busy lately as Acting Library Director. Chair Report Chair Tanguy Libbrecht said the work session tonight had been very productive. The Historic Preservation meeting dates had been selected for 2025: January 30, April 10, September 18, and November 13. Libbrecht noted St. Peters Episcopal Church would be a recurring agenda item. Libbrecht also spoke about CLG grants, Hoben Park, and raising awareness of historic preservation. Other Reports and Announcements Historic Preservation Facebook Page Report Benoit said there were no big changes since the last meeting. There was a bit more activity in the summertime. There were 6 new followers for a total of 1,012 followers. She was looking for ideas for additional posts and content. Presentations - None UNFINISHED BUSINESS - None NEW BUSINESS Resolutions - None Other New Business Hoben Park Updates Benoit said she had talked with the Parks & Recreation Department about purchasing lilacs. There was also discussion about planting tulips. Benoit wanted to come up with a list of flowers that had been planted in the past. Benoit also provided an update on a historic fence that Parks & Recreation was going to restore. The fence was a small decorative metal fencing with vertical and horizontal struts. Stucco Johnson Homesite Sign Benoit had worked with local enthusiasts Carol Griswold and Colleen Kelly on updating the sign. 100 1 City of Seward, Alaska Historic Preservation Commission Meeting Minutes November 14, 2024 Volume 3, Page 393 Seward Plaque Updates Libbrecht said he was planning to present the plaques to the recipients in January. The idea was to invite the recipients to an Historic Preservation meeting to receive the award in council chambers. St. Peter's Episcopal Church Discussions Mashlan described the artwork above the altar. He wanted to feature the new research and information from local historian Doug Capra. The copyright would be transferred so St Peter's Church could re -print as needed. They were looking into a self -publishing company and Mashlan hoped the first run would be around $1,000 for 100 books. Booklet on Jan Van Empel No comment. Preservation Plan Work Session Updates & Approval No comment. INFORMATIONAL ITEMS AND REPORTS HPC Regular Meeting and Work Session 2024 Schedule Wrap Up Other Items City Administration will work on 2024 HPC Report for January 2025 meeting. CITIZEN COMMENTS -None COMMISSION AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN COMMENTS Erickson was pleased to see the full commission and thanked everyone for the collaboration Walker recalled a unique half-moon painting that was stored in a basement downtown. She hoped the artwork could be found and rescued. Ward thanked both Benoit and Mashlan for all the work they were doing. She was excited about taking the time to work St. Peter's Church. Seward was at risk of losing an iconic building. Libbrecht thanked city administration and the commissioners. It was great to have a full commission. He thanked the museum curator for the great meeting packets. Libbrecht asked about the CLG grant that was due in February. Regarding the application for more walking tour signs, he noted there were a lot of competing projects. It would become an ongoing discussion to go through the entire process. 101 City of Seward, Alaska Historic Preservation Commission Meeting Minutes November 14, 2024 Volume 3, Page 394 Benoit said the walking tour signs would be easier this time around since they were something that had already been developed. She thanked Mashlan for his work and dedication to St. Peter's Church. She felt that steps were being taken to make things happen. LeMaster was encouraged by the efforts to restore St. Peter's Church. There needed to be people in the building using it. Mashlan said the Episcopal Diocese of Alaska had taken action that would help streamline local efforts for the church. Libbrecht thanked Stacy for her efforts as Museum Curator and Acting Library Director. ADJOURNMENT The meeting was adjourned at 7:35 p.m. Kris Peck City Clerk (City Seal) Tanguy Lib echt Chair 102 February 2025 February 2025 Th March 025 SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 1 2 3 4 5 6 7 8 2 3 4 5 6 7 8 9 10 11 12 13 14 15 9 10 11 12 13 14 15 16 17 18 19 20 21 22 16 17 18 19 20 21 22 23 24 25 26 27 28 23 24 25 26 27 28 29 30 31 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Jan 26 27 28 29 30 31 Feb 1 2 3 4 5 6 7 8 7-00pm PFit7 Mtg] I 12:00pm PACAB WS 9 10 11 12 13 14 15 7:00pm CC Mtg 16 17 18 19 20 21 22 II President's Day I 1 6:00pm P&Z WS I 112:00pm PACAB Mtg 23 24 25 26 27 28 Mar 1 5:30pm CC WS (Forest Acres Afognak Subd) 1 7.00pm CC Mtg Council Calendar 1 103 2/3/2025 2:53 PM March 2025 March 2025 April SuMo TuWe Th Fr Sa SuMo TuWee TTh h Fr Sa 1 1 2 3 4 5 2 3 4 5 6 7 8 6 7 8 9 10 11 12 9 10 11 12 13 14 15 13 14 15 16 17 18 19 16 17 18 19 20 21 22 20 21 22 23 24 25 26 23 24 25 26 27 28 29 27 28 29 30 30 31 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Feb 23 24 25 26 27 28 Mar 1 2 3 4 5 6 7 8 7:OOpm PRi7 Mtgl I 12:00pm PACAB Mtg 9 10 11 12 13 14 15 7.00pm CC Mtg 16 17 18 19 20 21 22 6:OOpm P&Z WS I I 12:00pm PACAB WS 23 24 25 26 27 28 29 7.00pm CC Mtg 30 31 Apr 1 2 3 4 5 n Seward's Day Council Calendar 2 104 2/3/2025 2:53 PM April 2025 April 2025 May 2025 SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 2 3 4 5 1 2 3 6 7 8 9 10 11 12 4 5 6 7 8 9 10 13 14 15 16 17 18 19 11 12 13 14 15 16 17 20 21 22 23 24 25 26 18 19 20 21 22 23 24 27 28 29 30 25 26 27 28 29 30 31 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Mar 30 31 Apr 1 2 3 4 5 I12:00pm PACAB Mtg 6 7 8 9 10 11 12 7-OOpm PRt7 Mtg] I 5:30pm HPC WS/Mtg 13 14 15 16 17 18 19 7:OOpm CC Mtg 1 I 12:00pm PACAB WS 20 21 22 23 24 25 26 6:OOpm P&Z WS 1 27 28 29 30 May 1 2 3 7.00pm CC Mtg Council Calendar 3 105 2/3/2025 2:53 PM