HomeMy WebLinkAbout02242025 City Council PacketSeward City Council
Agenda Packet
Photo by Kris Peck
Monday, February 24, 2025
City Council Chambers Beginning at 7:00 p.m.
1963 1965 2005
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All-Amenca City
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The City of Seward, Alaska
CITY COUNCIL MEETING AGENDA
City Council Chambers, 410 Adams Street
Please silence all cell phones and devices during the meeting
Mayor Sue McClure
Vice Mayor John Osenga
Council Member Randy Wells
Council Member Kevin Finch
Council Member Robert Barnwell
Council Member Julie Crites
Council Member Casie Warner
City Manager Kat Sorensen
Deputy City Manager Jason Bickling
City Clerk Kris Peck
City Attorney Sam Severin
Monday, February 24, 2025 at 7:00 p.m.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR
PUBLIC HEARING (Those who have signed in will be given the first opportunity to speak. Time is limited
to 3 minutes per speaker and 36 minutes total time for this agenda item.)
5. APPROVAL OF AGENDA AND CONSENT AGENDA (Approval of Consent Agenda passes all
routine items listed under Item 7. Consent Agenda items are not considered separately unless a council member
requests an item be returned to the Regular Agenda.)
6. SPECIAL ORDERS, PRESENTATIONS, AND REPORTS
A. Proclamations and Awards
1) Proclamation celebrating Urbach's 110 years in business 5
B. City Manager Report .6
C. City Clerk Report — None
D. City Attorney Report — None
E. Other Reports and Announcements — None
F. Presentations (Presentations are limited to ten minutes each, excluding Q&A, and are limited to two per
meeting unless increased by council.)
1) Arthur Miller, CEO of Chugach Electric
7. CONSENT AGENDA (also marked with an asterisk *)
A. Minutes of Preceding Meeting
1)* Approval of the February 10, 2025 City Council Meeting Minutes 15
City Council Meeting Agenda February 24, 2025 1 1 P a g e
B. Introduction of Ordinances — None
C. Resolutions
1)* Resolution 2025-021: Authorizing the City Manager to Accept the 2025 Volunteer Fire
Capacity Grant in the Amount of $8,624.78 .21
2)* Resolution 2025-022: Authorizing the City Manager to Accept a One -Time Payment
of $12,078 from the 2018 and 2020 Copper River and Prince William Sound Salmon
Disaster Relief Fund Through the Pacific States Marine Fisheries
Commission 28
3)* Resolution 2025-023: Authorizing the City Manager to Enter into an Agreement with
CRW Engineering Group, Inc in the Amount of $175,120 Plus 10% Contingency and
Appropriating Funds for Design and Engineering Services for the Lowell Canyon
Water Storage Tank Replacement ...35
D. Other Items 53
1)* Re -appoint Brenan Hornseth to the Planning & Zoning Commission for a 3-year term
set to expire in February 2028 54
2)* Re -appoint Rhonda Hubbard to the Planning & Zoning Commission for a 3-year term
set to expire in February 2028 55
3)* Appoint June Pemberton to the Planning & Zoning Commission for a 3-year term set
to expire in February 2028 56
8. PUBLIC HEARINGS (Public hearing comments are limited to five (5) minutes per person. After all
speakers have spoken, a person may speak for a second time for no more than one (1) minute.)
A. Ordinances for Enactment
1) Ordinance 2025-001: Amending Seward City Code Title 2 Agenda and Council
Packet .57
2) Ordinance 2025-002: Amending Seward City Code Title 2 Chapter 2.30, Article 3 Port
and Commerce Advisory Board .63
3) Ordinance 2025-003: Amending Seward City Code Title 2 Chapter 2.30 Article 4
Historic Preservation Commission ..69
9. UNFINISHED BUSINESS — None
10. NEW BUSINESS
A. Ordinances for Introduction — None
B. Resolutions — None
C. Other New Business — None
11. INFORMATIONAL ITEMS AND REPORTS (No action required)
A. Boards and Commissions Minutes — None
City Council Meeting Agenda February 24, 2025 2 1 P a g e
B. Other Items
1) Upcoming City Council Meetings
a. Monday, March 10, 2025 at 7:00 p.m. Regular Meeting
2) Report submitted by Mike Brittain — City Representative for Prince William Sound
Regional Citizens' Advisory Council .75
12. CITIZEN COMMENTS (There is no sign in for this comment period. Time is limited to five minutes per
speaker.)
13. COUNCIL AND ADMINISTRATION COMMENTS AND RESPONSES TO CITIZEN
COMMENTS
14. EXECUTIVE SESSION — None
15. ADJOURNMENT
City Council Meeting Agenda February 24, 2025 3 1 P a g e
PROCLAMATION
WHEREAS, on July 26, 1915, Leon Urbach opened Urbach's Clothier in Seward, Alaska
on Fourth Avenue; and
WHEREAS, Leon Urbach carried clothing for the working man; and
WHEREAS, when Leon retired after 38 years of proprietorship on June 1, 1954, his son
Larry Urbach and wife Dorothy took over the store; and
WHEREAS, today, Dorothy Urbach and her daughter Susie Urbach are business partners
in the store, which continues to offer quality shoes, clothing, and accessories year-round; and
WHEREAS, Urbach's continues to support the community by sponsoring the Urbach's
Youth Basketball League; and
WHEREAS, on April 11, 2024, the Historic Preservation Commission awarded Urbach's
with the prestigious recognition of being added to the Seward Register of Historic Places, and
WHEREAS, the year 2025 will see the 110th anniversary of Urbach's being owned and
operated by the same family; and
WHEREAS, this very likely makes Urbach's the longest continually operating store by
one family in Alaska.
NOW, THEREFORE, I, Sue McClure, Mayor of the City of Seward recognize and
congratulate Urbach's on the 110th anniversary of their business in Seward.
Dated this 24th day of February 2025 THE CITY OF SEWARD, ALASKA
Sue McClure, Mayor
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CMR February 24, 2025
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February 24, 2025
Administration:
It's been a busy week with the holiday on Monday, and I've been wrapping up my Incident Command
training. I was able to get into a remote course and have been learning a lot of the protocols during an
incident.
Jason has also been hard at work on Emergency Action Plans for all the city departments and updating
our protocols to match the latest standards.
An update on the Jesse Lee Home — we have received information from the engineers on the testing
done in the fall. They shared their results with the Alaska Department of Environmental Conservation
and have recommended the site be closed with minimal restrictions. We are hopeful this may be the
end of this process, and the site can finally be put to use. Once we are cleared to move forward, we will
have a work session with Council for next steps for the property development.
I've also been calling in to several legislative sessions in Juneau for the final approval of the Alaska
Railroad bonding authority for the new cruise ship terminal. It's been a bit of a process to get the
legislation across the finishing line, spanning two years/sessions, but it seems to be moving along, and
construction is still slated to be completed for 2026.
We've also been closely monitoring the freezing of federal funds and navigating that appropriately with
our EPA Shore Power Grant. We're confident in the project and continuing forward with RFPs for a
project manager and engineering. You should see those coming out soon.
Some exciting news from our HR world — we have a new online application system. We've partnered
with GovernmentJobs.com to streamline our application, interview, and hiring process, and have
already seen a shift in our application numbers! Check out our new, streamlined system and maybe
apply for a job today!
https://www.governmentjobs.com/careers/seward
Fire Department
• Emergency Responses for the Year 2025: 91
• Fire and Life Safety Inspections 2025: 66 with 50 violations noted
• We held our annual awards banquet on February 12
Police Department
• Our new police officer recruits are progressing well with the field training process.
• For citizens pulling trailers, please remember that they are required to have working lights
(taillight, brake light, turn signals) and be properly registered to be used on the roadway. The
officers have been asked to keep a closer eye on these and issue citations to offenders.
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CMR February 24, 2025
Parks and Recreation Department
Sports & Recreation:
• The adult climbing community has soared
this past month, reaching a record number
of participants every week!
• Our Step -Off Challenge showcased
incredible determination, with two winners
collectively achieving nearly 200,000 steps
in just 30 days!
• The high school halftime events during the
Urbach Games were a true highlight of our
year, as the joy of the students and the
cheers from the community filled the air.
• Our Winter Puzzle Battle series continues
to captivate participants, with winners
completing their puzzle in an impressive 32
minutes!
• Valentine's Day from Sports and Rec had a lot of love to give! Our Valentine's Week celebration
kicked off with a delightful Book Lovers Sip-n-Swap, where 20 literary enthusiasts connected
over coffee and conversation. The festivities continued with a Build -a -Bouquet event, resulting
in over 45 beautiful bouquets crafted. The excitement culminated with Kids' Night on
Valentine's Day, giving parents a special chance for a date night!
• JAG Winter Adventure Camp! February 25 to 28, 2025, join us after school for four days of
thrilling outdoor adventures. Spots are still available!
Teen Rec Room: Now open! Hours M — F: 2 to 8 PM with outings every Friday. Call (907) 224-5472 or
visit us on our Facebook page @Seward Teen Rec Room
Campgrounds:
• Campground online reservations are now open
• Shower house plumbing project complete
Park Maintenance:
• Indoor projects: refurbishing benches, picnic tables, etc.
• Enhancing the Iditarod Day Use area with picnic tables, BBQs, fire rings, and benches
Administration:
• Working on the SPRD Master Plan
• Williams Park permanent restroom project
• Looking at grants to improve the Two Lakes Trail
• Working with Red Cross to replenish shelter supplies and updating MOU
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CMR February 24, 2025
Electric Department
• Forest Acres Subdivision Vegetation Management — AK Tree Service has made significant
progress in tree clearing efforts within the Forest Acres Subdivision. Many mature trees that
were growing into power lines, posing reliability and safety risks, are now being removed or
trimmed. This work enhances system reliability and mitigates potential outages for the
community.
• Power Sales Agreement with Chugach Electric — Negotiations for the Power Sales Agreement
with Chugach Electric Cooperative are still ongoing. The Chugach CEO will be present at the next
City Council meeting, providing an opportunity for further discussions and updates on the
agreement.
• Nash Road Infrastructure Upgrade — Funding and materials are in progress to continue the Nash
Road Infrastructure project. Two miles remain to be converted from 69kV to 115kV, along with
planned upgrades to the Lawing Substation. These improvements will enhance grid capacity and
reliability for Seward's electric system.
Seward Community Library & Museum
Library Hours Update: The library is now open six days a week, Monday through Saturday!
Monday -Friday: 10am to 6pm
Saturday: 10am to 5pm
• Storytime Update! Storytime has moved
from Fridays at 11:30 AM to 12:30 PM to
better accommodate more attendees.
• Digital Literacy Workshops — Sign up here!
o Every Thursday in February
o February 20: E-mail Basics
o February 27: Mac and OS Basics
• Thinking Money for Kids. Our next 5-week
course will begin on March 6!
If you've been looking for ways to teach
your kids that money doesn't grow on
trees, get ready! Stay tuned for our
program calendar.
• Checkmate the Library Join us every Wednesday at lunchtime
M you want to open an application on the deskrao. ritet
do Y. needtod,?
DoubknclIckthe Iconnnthedektop
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for some chess fun! Feel free to
bring your lunch (please note, lunch is not provided) and enjoy a game or two! Keep a look out
for our spring Seward Chess Tournament!
• Saturday @ the Library: Matinee Movie
o Join us on these Saturdays in February at 3 PM!
o 2/15/25 — The Neverending Story
o 2/22/25 - Pinocchio
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CMR February 24, 2025
Museum Updates
• Don't forget — admission to the museum is FREE until April 30!
Friday: 10am to 6pm
Saturday: 10am to 5pm
• Highlight Exhibit — Iditarod Race: Often called "The Last Great Race on Earth," the Iditarod Trail
Sled Dog Race is infamous in Alaskan history. This exhibit focuses on the vital role sled dogs have
played in Alaskan history and the race's ongoing legacy. (January 18 — April 1)
• Field Trips — Attention educators, students, and group leaders! The Seward Museum is already
booking field trips for Spring. If you want to bring your group, please get in touch with the
Curator to set aside dates.
Community Development
• The Planning & Zoning Commission continued their conversations on Accessory Dwelling Units
and Building Height Overlays at their latest work session based on direction from City Council at
their joint work session.
• Staff have been working this past year to update the Planning and Zoning Commission's Rules of
Procedure document. The Commission held a special meeting on February 18 to adopt the new
version of this document. The previous version was originally created in 2008 and last amended
in 2014. The current document updates some code changes that have occurred since the last
amendment and fills in some procedural gaps that were missing in the old document. This new
document will be used to help train new Commissioners as well as educate the public on how
the Commission operates.
• Staff had two more presentations on the Comprehensive Plan; one to SeaView Community
Services Board Members and Staff and one to a joint PTA/Site Council meeting at the Middle
School.
• Staff met with an engineer from R&M with a specialty in water drainage to discuss the Forest
Acres Flooding and had a planned site visit with that engineer to show areas of concern.
Public Works Department
• The new Public Works Facility Project meetings are continuing. This important project seems to
be a little forgotten with the other city building plans going on. The new Public Works facility is
already over 65% designed, but the estimate price came in at $24M. That seems excessive to
put out to "bond," so we are seeking grant funding for at least part of the construction, but we
will need to "bond" the balance needed. Funding is the main issue to finally get this project to
completion.
• We are scheduled to meet with engineers from the Cruise Ship Terminal group with our R&M
Engineering team on February 21 to determine whether the existing Railroad Passenger
Terminal can be removed successfully to be re -used for the new public works site. It is a great
idea. We'II find out if it is cost-effective and compatible with the City's needs. Hope it all works
to save money for the city! More to come soon on this.
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CMR February 24, 2025
• The US Army Corp of Engineers has made progress on the design of the new Lowell Creek
Tunnel. They are still planning to have it out to bid in February of 2026. Then award the project
in October 2026. There will still be more local, stakeholder meetings between now and next
February.
Public Works Projects for design or construction this year:
The SMIC Water Plant building addition for a Hypochlorite Generator System
$476,000
Lowell Canyon 500,000-gallon Water Storage Tank Replacement project
$3,000,000
Water meter program in conjunction with the Water Sewer Rate Study
$432,000
Lowell Point Wastewater Lagoon blower replacements
$547,000
Public Works Facility at the selected "Fort Raymond" site
$24,000,000
Then removal of old PW facility on 6th Ave to make 26 residential lots
Sidewalk Project F" replacing sidewalks selected as most needed
$600,000
Well Abandonments at Fort Raymond for old wells #1 and #2
$78,000
Elm Street water line repair/replacement
$400,000
• All of these projects are in conjunction with the multiple yearly repairs of culverts, streets, water
and sewer lines, and our regular duties. We hope that we don't have many big rain events or
landslides or smoke from fires, all of which have happened in the last few years. Through it all,
this Public Works Staff is always fantastic to work with!
• This new equipment addition for the Street Department's is a concrete milling machine. With
the good weather we were able to try it out. Many high edge trip hazards will be eliminated. We
can now mill down the uneven edges to make them level or at least rounded down. High edges
on ADA ramps can also be flattened some to make it easier for a wheelchair to access the
sidewalk. The unit also has a vacuum attachment to take care of the dust and small particles
produced from grinding down the edges. You will see the crew using the new equipment on
sidewalks around town.
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CMR February 24, 2025
Harbor Department
Seward Harbor
• Harbor staff with MacSwain Associates on February 6 for an on -site visit. We toured the area,
discussed our leases, and they are proceeding with their next step
• The Deputy Harbormaster had a successful trip to Seattle. The attendance for the Seattle Boat
Show was down a little this year due to weather
• The Harbormaster was in Juneau Feb 17 — 21 attending the AAHPA Legislative fly -in. The
Association takes this opportunity to meet our respective representatives and discuss the needs
of our Ports and Harbors. We will continue to advocate for the Harbor Facility Grant Program
and in addition to that we are asking that the limit be raised from $5M to $7.5M
• The Tiger Crane purchased from Quality Equipment has been installed and in service for the
Harbor as of Feb 10. This was a month's long process with shipping delays and installation
hurdles, but we are very pleased with the finished product. Thank you, Council, for all your hard
work and support in replacing this vehicle and crane
SMIC
• Vendors are scheduling work for the 2025 summer season for North Dock. We are expecting
another busy year for that facility
• A new lease for JAG's yard/rail extension project has begun. This is an exciting project for that
area and will be before Council soon
Finance Department
• 2024 Annual Financial Audit: The City's audit firm, Altman Rogers, will be onsite during the
weeks of April 21 and May 5 to conduct fieldwork for the audit of the 2024 financial statements.
The Finance Department will begin preparations for the audit and will also work on closing the
books for 2024
• Collaborating closely with the Department of Public Works to secure various grants/loans for
different projects
• Working on the Budget FY25/26 book, compiling documents for publication and distribution
• We are developing a web platform for bed tax collection in collaboration with Granicus. This
platform will enable us to collect bed tax payments and ensure compliance. Currently, we are in
the early stages of building it
• Finance has received three candidates for the Account Tech II position. Interviews will be
conducted next week
• Finance has two positions open: Accounting Tech II and Senior Accountant. Anyone interested in
these positions is encouraged to apply through our City of Seward website
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CMR February 24, 2025
Seward Fire Department
PO Box 167
Seward, AK 99664
907-224-3445
sewardfd@cityofseward.net
NEWS RELEASE
For Immediate Release:
February 14, 2025
Contact: Chief C. Crites
Phone: 907-224-3445
Seward Fire Department Holds Annual Awards Banquet
The Seward Fire Department celebrated another successful year of serving the community at its
annual awards banquet Wednesday Feburary12th 2025.
Every year we honor the bravery, sacrifice, and dedication of our members through these awards;
this year's recipients are examples of these qualities. The awardees are nominated by their peers
for exceptional service to their community during the previous year. "Our volunteers serve our
residents and visitors of Seward throughout all hours of the day and night and do so with very
little praise." said Seward Fire Chief Clinton Crites.
The following individuals were recognized for their special achievements in 2024:
Firefighter of the Year: Jason Harrington
Distinguished Service Award: Craig Hampton
Chief's Award: Ali Whillhite
Community Service Award, Individual Citizen: Jeff Wolf, BCVFD/SVAC
Community Service Award, Organization: Bear Creek Volunteer Fire Department
Most Calls Ran (184) Jeremy Rogers. Most Training Hours (247.5 hrs) Wendy Rogers
Explorer of the Year Bristol Appel
Explorer with the most Community Service and Training Hours Aiden Jensen
Morgan Woodard Was promoted to Fire Lieutenant
The Seward Fire Department along with its dedicated volunteers responded to 510 calls for
service in 2024, logging 2,522 hours of response. Not all volunteers are Firefighters, the fire
department has non -certified (Auxiliary) members that assist with many other aspects of the
department.
If you are interested in becoming a volunteer Firefighter or Auxiliary member, please give us a
call at 224-3445 or send us an email to Sewardfd@cityofseward.net. Men and women with
almost every skill set are needed. We are always looking for new talents interested in giving
back to their community.
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CMR February 24, 2025
Above: Deputy Chief McCoy, Chief Crites, and Seward's 2024 Firefighter of the Year Jason Harrington. Side note: FF
Harrington got engaged just before the banquet, congrats to him and Mariah!
Below: Bear Creek Fire Department receiving the 2024 Community Service Award for an organization. Seven of their
members pictured are dual role at both Bear Creek and Seward Fire!
Firefighter Woodard promoted to Fire Lieutenant
Explorer Aiden Jensen
13
CMR February 24, 2025
Department
City of Seward - Human Resources Manager Report
Staffing Information
# of
Job Title Positions Filled
Administration
City Manager 1 1
Deputy CiN Manager 1 1
Human Resources Manager 1 1
Executive Assistant
1 1
TOTAL: 4 4
Finance
Director 1 1
Deputy Finance Director 1 1
Senior Accountant 1 0
Accounting Technician III 1 1
Accounting Technician II 1 0
Accounting Technician Utilities 1 1
Accounting Tech Payroll 1 1
Accounting Tech Accounts Payable 1 1
TOTAL: 8 6
Public Works
Director 1 1
Street Foreman 1 1
Maintenance Mechanic 3 3
Public Works Technician 1 1
Shop Foreman 1 1
Water and Wastewater Foreman 1 1
Water and Wastewater Operator 3 3
Building Maintenance Technician 2 2
TOTAL: 13 13
Community Development Director 1
Planner 1
Executive Assistant
1
TOTAL: 3
Electric
Director 1 0
Operations Supervisor 1 0
Field Engineer 1 1
Office Manager 1 1
Electric Utility Cashier 1 1
Lineman 4 3
Plant Operator 2 2
TOTAL: 11 8
Fire Department
Chief 1
Deputy Chief 1
Executive Assistant 1
Building Official 1
Fire Marshal 1
Fire6ahter/EMT 3
Seasonal - Summer Laborer 1
TOTAL: 9
Harbor
Harbor Master 1 1
Deputy Harbor Master 1 1
Office Manager 1 1
Executive Assistant 2 2
Harbor Worker II 6 6
Harbor Worker III 1 1
Seasonal - Summer Laborer Part -Time 1 0
Seasonal - Summer Laborer Full -lime 1 0
TOTAL: 14 12
IT
Director 1
Senior IT Tech 1
IT Technician 1
3
TOTAL:
Library
Director 1 1
Deputy Library Director 1
Library Technician 1 1
Curator 1 1
Library Aide 1 1
Seasonal - Aides 2 2
TOTAL: 7 7
Police
Chief 1 1
Deputy Chief 1 1
Sergeant 1 1
Patrol Officer 8 7
Executive Assistant 1 1
Corrections Sergeant Unfunded 1 0
Corrections Officer Unfunded 4 0
Corrections Officer Unfunded 1 0
Dispatch Supervisor 1 1
Dispatcher 5 5
Animal Control Officer 1 1
Animal Control Officer Assistant 1 1
DMV Clerk
TOTAL: 271 210
Parks & Recreation
Director 1
Deputy Director 1
Executive Assistant 1
Campground Coordinator 1
Sports & Rec Manager
Recreational Specialist 1
Park Maintenance Supervisor 1
TYC Recreation Assistant 0
Seasonal - Summer 1 7
Seasonal - Winter 2
TOTAL: 5 16
City Clerk's Office
City Clerk
Deputy City Clerk
Executive Assistant
TOTAL:
Total number of authorized positions: 127
Total number of filled positions: 102
14
City of Seward, Alaska City Council Meeting Minutes
February 10, 2025 Volume 42, Page
CALL TO ORDER
The February 10, 2025, regular meeting of the Seward City Council was called to order at 7:00
p.m. by Mayor Sue McClure.
OPENING CEREMONY
Police Chief Alan Nickell led the Pledge of Allegiance to the flag.
ROLL CALL
There were present:
Sue McClure, presiding, and
John Osenga
Randy Wells
Kevin Finch
Robert Barnwell
Julie Crites
Casie Warner
comprising a quorum of the Council; and
Kat Sorensen, City Manager
Jason Bickling, Deputy City Manager
Kris Peck, City Clerk
Jodi Kurtz, Deputy City Clerk
Sam Severin, City Attorney
Excused — None
Absent — None
CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED
FOR PUBLIC HEARING
Wei Ying Wong, inside city limits, introduced herself as new President and CEO of the Alaska
SeaLife Center.
Brad Ryan, outside city limits, introduced himself as the new Deputy Director of the Alaska
Sealife Center.
15
City of Seward, Alaska City Council Meeting Minutes
February 10, 2025 Volume 42, Page
APPROVAL OF AGENDA AND CONSENT AGENDA
Motion (Osenga/Wells) Approval of Agenda and Consent Agenda
Warner requested Resolution 2025-018 and Resolution 2025-019 be removed from the consent
agenda.
Motion as Amended Passed Unanimous
The clerk read the following approved consent agenda items:
Approval of the January 27, 2025, City Council Meeting Minutes.
Introduction of Ordinance 2025-001: Amending Seward City Code Title 2 Agenda and Council
Packet
Introduction of Ordinance 2025-002: Amending Seward City Code Title 2 Chapter 2.30, Article
3 Port and Commerce Advisory Board
Introduction of Ordinance 2025-003: Amending Seward City Code Title 2 Chapter 2.30, Article
4 Historic Preservation Commission
Resolution 2025-020: Authorizing the City Manager to Purchase a New Toolcat UW56 from
Craig Taylor Equipment Utilizing Sourcewell Cooperative Purchasing in the Amount of $74,789
with a 10% Contingency
SPECIAL ORDERS, PRESENTATIONS, AND REPORTS
City Manager Report
City Manager Kat Sorensen reported on her attendance at a cruise line industry conference in
Vancouver, Canada. She also had discussion about the pause that was impacting federal funding.
At this point the EPA funding for the $45 million dollar shore power grant was moving forward
as expected. Sorensen noted upcoming Valentine's Day events with the Parks & Recreation
Department. Lastly, she invited the new Library Director to introduce herself to council.
Community Library & Museum Director Jolanta Ryan introduced herself. She moved from
Skagway and was excited to be in Seward. The library was now going to be open six days a week
including Monday. This schedule change was the result of a community survey about the library.
Ryan also updated council on upcoming library events.
McClure asked administration about current status of Jesse Lee property. Deputy City Manager
Jason Bickling responded with an update about the contaminated soil. There would be restrictions
on what could be done with the property. McClure suggested a work session on the topic.
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City of Seward, Alaska City Council Meeting Minutes
February 10, 2025 Volume 42, Page
Sorensen added an update about a recent power outage and the total cost was $377,000 to the City
of Seward which included damage, repairs, and generators. There would be an upcoming
resolution to appropriate funds.
City Attorney Report
City Attorney Sam Severin summarized from his written report in the packet. He noted fellow
city attorney Rob Palmer had been doing a lot of work with both the Planning & Zoning
Commission and Community Development Department. Severin provided an update on the
abandoned vessel lawsuit.
Barnwell had follow-up questions regarding the costs of removing the vessel.
Presentations
Fire Department 2024 Year in Review by Fire Chief Clinton Crites
PUBLIC HEARINGS — None
UNFINISHED BUSINESS
Resolutions
Resolution 2025-007: Recommending Kenai Peninsula Borough Approval of the Preliminary Plat
of the Property Located at 3207 Sorrel Road, Creating the Spring Creek Park Replat
[This resolution had a public hearing and was postponed on January 27, 2025]
Motion (already on the floor) Approve Resolution 2025-007
A substitute version of Resolution 2025-007 was presented as a laydown that featured a more
concise Whereas section. Council motioned to approve Substitute Resolution 2025-007.
City Planner Courtney Bringhurst explained that P&Z recommended the pedestrian public
access easement, but city staff could not find a suitable place for the easement. She recommended
council strike Section 2 of the substitute resolution.
Council amended Substitute Resolution 2025-007 by striking: Scction 2. The Council hereby
casement for the public to access the beach. The location of the casement may be determined by
administration and the surveyor.
Motion as Amended Passed Unanimous
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City of Seward, Alaska City Council Meeting Minutes
February 10, 2025 Volume 42, Page
NEW BUSINESS
Resolutions
Resolution 2025-017: Authorizing the City Manager to Fund the Vacant Full -Time Teen and
Youth Center Program Assistant Position in Parks and Recreation for Oversight of the Teen Rec
Room in the Amount of $75,000 and Appropriating Funds
Motion (Osenga/Warner) Approve Resolution 2025-017
Sorensen said this resolution would fund the position at the newly redesigned Teen & Youth Center
(TYC). She explained how some years ago, this particular position was meant to be terminated,
but thankfully never actually happened. The $75,000 would cover both salary and benefits. She
invited the Parks & Recreation Director to speak.
Parks & Recreation Director Melanie Hauze described the positive impacts the new teen room
would have on the community. Funding this full-time position ensured consistency and long-term
sustainability for the program.
Wells asked if this position was budgeted. Sorensen responded the position was not budgeted for
and the funds had to be appropriated. However, she noted it was lucky that the position was vacant,
rather than terminated. The city had avoided all the hurdles of the termination fees.
Barnwell said he was a big supporter of Parks & Recreation. He thought they were doing an
awesome job, but wanted to caution against overextending themselves with too many employees.
Motion Passed Unanimous
Resolution 2025-018: Authorizing the City Manager to Apply for a Loan with the Alaska
Department of Environmental Conservation Clean Water Fund for $547,500 with Loan
Forgiveness of $250,000, Leaving a Balance of $297,500 and Appropriating Funds, to be Funded
by the City of Seward for Lowell Point Lagoon Blower Improvements
Motion (Wells/Osenga) Approve Resolution 2025-018
Sorensen explained the loan and recommended council make an amendment to the update the
forgiveness amount to be $500,000 instead of $250,000. Sorensen invited the Public Works
Director to speak.
Public Works Director Doug Schoessler said it worked out really well to be able to bump up the
loan forgiveness to $500,000. He explained how the blowers aeriated the sewage lagoon at Lowell
Point. He wanted to apply for this loan to upgrade to better, more efficient blowers.
Council amended Resolution 2025-018 by updating the loan forgiveness to $500,000 and to make
the according calculations throughout the document.
18
City of Seward, Alaska City Council Meeting Minutes
February 10, 2025 Volume 42, Page
Motion as Amended Passed Unanimous
Resolution 2025-019: Authorizing the City Manager to Apply for a Loan with the Alaska
Department of Environmental Conservation Drinking Water Fund for $432,000 with Loan
Forgiveness of $432,000 to Fund the New Water Meter Project
Motion (Wells/Osenga) Approve Resolution 2025-019
Schoessler explained with a new water meter project for commercial buildings. It was one of the
requirements of the loan process to have council approval. Ideally, the goal was to fund the meters
and a portion of the installation.
McClure clarified this water meter project was strictly for commercial properties and their water
usage.
Motion Passed Unanimous
INFORMATIONAL ITEMS AND REPORTS
Boards and Commissions Minutes
Planning & Zoning Minutes from January 7, 2025
Historic Preservation Commission Minutes from November 14, 2025
Other Items
Upcoming City Council Meetings
Work Session: Monday, February 24, 2025, at 5:30 p.m. to discuss: Electric Utility
Regular meeting: Monday, February 24, 2025, at 7:00 p.m. Regular Meeting
CITIZEN COMMENTS
Doug Schoessler, inside city limits, gave a big shout out to the Finance Department for doing quite
a bit of work on his loan projects.
COUNCIL AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN
COMMENTS
Sorensen thanked council for funding the position at the TYC. She wished she was still eligible
to hang out at the TYC because it looked so fun. Sorensen also thanked council for sending her to
Vancouver for the cruise line conference.
19
City of Seward, Alaska City Council Meeting Minutes
February 10, 2025 Volume 42, Page
Warner announced the upcoming Kenai Peninsula Borough school closure dates. She thanked
Parks & Recreation for having the teen room open early during the school closures.
Finch said it was nice to see the improvements at the TYC. He encouraged Doug Schoessler to
keep finding those great loan opportunities for big projects.
Crites thanked the TYC, Doug Schoessler, and the Fire Department presenters. She noted the Fire
Department building was 50 years old.
Barnwell thanked the Fire Department for all the information and updates. He noted the need for
a new Police building and a new City Hall. He was concerned about how to pay for these much -
needed new buildings. Barnwell hoped for some updates on Chugach electric rates and generator
maintenance issues.
Wells gave a huge shout -out to the architects and engineers for their work on the new fire station.
He thanked the Library Director, SeaLife Center President, Doug Schoessler, and the Finance
Department.
Osenga noted it was a good work session on the future fire station. He appreciated the efforts to
improve the City of Seward.
McClure enjoyed the presentation on the future fire station and thanked former Fire Chief Squires
for attending the work session. She encouraged residents to apply for the Planning & Zoning
Commission. She thanked the library for being open on Mondays. She announced a Resurrection
Bay Historical Society event that would feature stories of growing up in Seward.
Sorensen noted the Presidents' Day Holiday on Monday and the library would be open on Tuesday
like a regular city office.
ADJOURNMENT
The meeting was adjourned at 8:05 p.m.
Kris Peck Sue McClure
City Clerk Mayor
(City Seal)
20
Resolution 2025-021
RESOLUTION 2025-021
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, AUTHORIZING
THE CITY MANAGER TO ACCEPT THE 2025
VOLUNTEER FIRE CAPACITY GRANT IN THE
AMOUNT OF $8,624.78
Documents:
• Agenda Statement
• Resolution 2025-021
• Attachments:
o VFC Award Letter
21
Resolution 2025-021
City Council Agenda Statement
Meeting Date: February 24, 2025
To: City Council
Through: Kat Sorensen, City Manager
From: Seward Fire Department
Subject: Resolution 2025-021: Authorizing the City Manager to Accept the 2025
Volunteer Fire Capacity Grant in the Amount of $8,624.78
Background and justification:
The Seward Fire Department applied for, and has been awarded, a 2025 Volunteer Fire Capacity
(VFC) grant (formally known as VFA) from the Alaska Department of Natural Resources in the
amount of $8,624.78. The City is required to provide a minimum of 10% cash match as a condition
of the grant. Funding of $862.48 has been identified as the proposed match amount within the
current Fire Department Volunteer 2025 budget.
The total project value is $9,614.17. The grant funds must be used for purchasing equipment
identified in the grant application. This year, the items requested are 4 STIHL battery -powered
chainsaws with bars, batteries, and chargers (including shipping) used for wildland firefighting.
These purchases will be used to help outfit our department with wildland tools in case of a wildland
emergency in and around the Seward area. These tools will help protect the lives and property of
the citizens of Seward and help with neighboring agencies if mutual aid is needed.
With the high cost of firefighting equipment, the Seward Fire Department continues to seek
funding for equipment. Applications for the US Forest Service grants are available annually,
pending legislative approval. The City of Seward is fortunate to have these grants to help the rural
fire departments and intend to apply whenever they are available.
Comprehensive and Strategic Plan Consistency Information
This legislation is consistent with (citation listed):
Comprehensive Plan: Volume 1-page 19, 3.8.2 Volume 2-page 27, 12.1
Strategic Plan: Page 18
Other:
2025 Budget
Total amount of funds listed in this legislation: $ 9,614.17
This legislation (✓):
Creates revenue in the amount of:
Creates expenditure in amount of:
Creates a savings in the amount of:
X
$
$ 862.48
$
22
Resolution 2025-021
Has no fiscal impact
Funds are (✓):
X
Budgeted Line item(s): 01000-1221-7217
Not budgeted
Not applicable
Fund Balance Information
Affected Fund (✓):
General
Boat Harbor
Motor Pool
X
Available Fund Balance
SMIC
Parking
Other
Electric
Water
Wastewater
Healthcare
Note: amounts are unaudited
Finance Director Signature:
5'u,. •
X
Yes
Attorney Signature:
Not applicable Comments:
Administration Recommendation
X
Adopt Resolution
Other:
23
Resolution 2025-021
Sponsored by: Sorensen
CITY OF SEWARD, ALASKA
RESOLUTION 2025-021
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ACCEPT THE 2025
VOLUNTEER FIRE CAPACITY GRANT IN THE AMOUNT OF $8,624.78
WHEREAS, the Seward Fire Department applied for, and was awarded, a 2025 Volunteer
Fire Capacity grant from the Alaska Department of Natural Resources in the amount of $8,624.78;
and
WHEREAS, the City of Seward is required to provide a minimum of 10% cash match as
a condition of the grant; and
WHEREAS, funding of $862.48 has been identified as the proposed match amount within
the current Volunteer Fire Department 2025 budget; and
WHEREAS, the grant must be used for purchasing equipment identified in the grant
application; and
WHEREAS, the equipment requested included 4 STIHL battery powered chainsaws, 1
high speed charger, 3 batteries, and 5 STHIL 20" chainsaw bars (with shipping); and
WHEREAS, these battery powered chainsaws are better equipped than our current gas
powered chainsaws when fighting wildland fires in and around the Seward area and enable our
firefighters to provide defensible spaces, safely reach fire lines, and establish routes as well as
access roads to remote locations while fighting wildfires.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA, that:
Section 1. The City Council hereby authorizes the City Manager to accept the 2025
Volunteer Fire Capacity grant award in the amount of $8,624.78 to grant revenue account 01000-
1221-4251.
Section 2. Matching funds in the amount of $862.48 are included in the 2025 budget and
are hereby appropriated to small tools & equipment expense account 01000-1221-7217.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 24th
day of February 2025.
THE CITY OF SEWARD, ALASKA
24
Resolution 2025-021
CITY OF SEWARD, ALASKA
RESOLUTION 2025-021
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Kris Peck
City Clerk
(City Seal)
Sue McClure, Mayor
25
�oF�T��\ THE STATE
\���� - ,
'ALASKA
GOVERNOR MIKE DUNLEAVY
January 27th, 2025
To State of Alaska Fire Departments:
Resolution 2025-021
Department of Natural Resources
Division of Forestry & Fire Protection
[PROGRAM]
3700 Airport Way
Fairbanks, AK 99709-4699
Main: 907.451.2600
Thank you for applying for the 2025 Volunteer Fire Capacity (VFC) grants, formerly known as VFA. Thirty-three (33)
fire departments applied, and all applications were funded. Thirty-three (33) Alaska Fire Departments will receive up
to $10,000 per fire department. A total of $306,292 will be awarded. This is the letter of official notification.
The enclosed spreadsheet lists all applicants and the amount requested/amount awarded. If a fire department is
awarded a grant, the amount awarded will be listed in the "Amount Awarded" column. Please contact your respective
DOF Fire Management Officer (FMO) with any questions you may have.
• Checks will be distributed electronically using the VFD's SOA vendor number and in accordance with the
SOA electronic payment agreement. Electronic disbursements are expected by no later than March 2026.
• To be eligible for a 2026 VFC grant, compliance documentation, such as copies of receipts for 2025 grant
expenditures, must be submitted electronically through the OLAS portal, or in coordination with the DOF local
Fire Management Officers (FMOs).
• Volunteer Fire Capacity is an award of Federal Financial Assistance with funding from the USDA Forest
Service. Prime and sub -recipients to this award are subject to OMB guidance in sub -parts A through F of 2
CFR Part 200 as adapted and supplemented by the USDA in 2 CFR Part 400. Adoption by USDA of the OMB
guidance in 2 CFR 400 gives regulatory effect to OMB guidance in 2 CFR 200 where full text may be found.
• The brochure, "Complying with Civil Rights", FS-850, can be found at
https://www.fs.usda.gov/Internet/FSE_DOCUMENTS/fseprd610492.pdf
• The OMB Circulars are available on the internet at www.ecfr.gov
Applicants are encouraged to reapply annually by submitting applications and compliance documentation by the
specified grant deadline.
Sincerely,
'CA& c5G-41241,4-
Sarah Saarloos, Fire Staff Officer
State of Alaska, DNR
Division of Forestry & Fire Protection
26
Resolution 2025-021
Fire Department
Amount Requested
Amount Awarded
Agency or DOF Office
Delta Junction VFD
$8,927.47
$8,927.47
Delta Area Office
Tri-Valley VFD
$8,678.52
$8,678.52
Fairbanks Area Office
North Pole FD
$9,967.39
$9,967.39
Fairbanks Area Office
Chena-Goldstream Fire & Rescue
$8,941.53
$8,941.53
Fairbanks Area Office
Steese Area VFD
$10,000.00
$10,000.00
Fairbanks Area Office
McKinley VFD
$5,625.00
$5,625.00
Fairbanks Area Office
Ester VFD
$10,000.00
$10,000.00
Fairbanks Area Office
Western Emergency Serivces Area
$10,000.00
$10,000.00
Kenai Kodiak Area Office
Moose Pass Vol. Fire Co.
$9,986.75
$9,986.75
Kenai Kodiak Area Office
Lowell Point VFD
$10,000.00
$10,000.00
Kenai Kodiak Area Office
Cooper Landing VFD
$9,813.40
$9,813.40
Kenai Kodiak Area Office
Central Emergency Services
$8,491.54
$8,491.54
Kenai Kodiak Area Office
Bear Creek Fire/EMS Department
$8,538.00
$8,538.00
Kenai Kodiak Area Office
Seward FD
$8,624.78
$8,624.78
Kenai Kodiak Area Office
Nikiski FD
$9,900.00
$9,900.00
Kenai Kodiak Area Office
Bayside Volunteer Fire Department
$10,000.00
$10,000.00
Kenai Kodiak Area Office
Homer Volunteer Fire Department
$8,892.00
$8,892.00
Kenai Kodiak Area Office
Talkeetna VFD
$10,000.00
$10,000.00
Mat Su Area
Caswell Lakes FSA #135
$9,759.22
$9,759.22
Mat Su Area
Willow VFD
$9,759.22
$9,759.22
Mat Su Area
Sutton VFD
$9,531.00
$9,531.00
Mat Su Area
Houston FD
$9,900.00
$9,900.00
Mat Su Area
Chickaloon Fire Service, Inc.
$9,999.90
$9,999.90
Mat Su Area
Haines VFD
$6,001.65
$6,001.65
Southeast Alaska
Sitka FD
$7,142.09
$7,142.09
Southeast Alaska
Saint Paul Dept. of Public Safety
$8,495.24
$8,495.24
Southwest District
Native Village of Eagle
$9,899.09
$9,899.09
State of Alaska Protection
Tok VFD
$9,583.36
$9,583.36
Tok Area Office
Valdez FD
$9,900.00
$9,900.00
Valdez -Copper River Area Office
Gakona VFD
$9,940.50
$9,940.50
Valdez -Copper River Area Office
Kennicott/McCarthy VFD
$9,994.50
$9,994.50
Valdez -Copper River Area Office
GlennRich Fire Rescue
$10,000.00
$10,000.00
Valdez -Copper River Area Office
Kenny Lake VFD
$10,000.00
$10,000.00
Valdez -Copper River Area Office
$306,292.15
27
Resolution 2025-022
RESOLUTION 2025-022
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, AUTHORIZING
THE CITY MANAGER TO ACCEPT A ONE-TIME
PAYMENT OF $12,078 FROM THE 2018 AND 2020
COPPER RIVER AND PRINCE WILLIAM SOUND
SALMON DISASTER RELIEF THROUGH THE
PACIFIC STATES MARINE FISHERIES
COMMISSION
Documents:
• Agenda Statement
• Resolution 2025-022
• Attachments:
o City of Seward Payment Letter
28
Resolution 2025-022
City Council Agenda Statement
Meeting Date: February 24, 2025
To: City Council
Through: Kat Sorensen, City Manager
From: Sully Jusino, Finance Director
Subject: Resolution 2025-022: Authorizing the City Manager to Accept a One -Time
Payment of $12,078 from the 2018 and 2020 Copper River and Prince
William Sound Salmon Disaster Relief Through the Pacific States Marine
Fisheries Commission
Background and justification:
Municipalities and boroughs depend on revenue from Prince William Sound salmon landings and
other fishery -related activities. The fishery disasters negatively impacted local governments, as
fishery revenue makes up a significant portion of their operating budgets, supporting services like
education, public works, and ports & harbors.
The Alaska Department of Fish and Game allocated $1,027,000 to communities as part of the
2018 and 2020 Copper River and Prince William Sound Salmon Disaster Relief. The City of
Seward is eligible for a one-time payment of $12,078.
The State's Fishery Business tax rate is 3% for shore -based landings, with revenue split 50/50
between the State and the municipalities or boroughs where the landings occurred. If landings
happen within both a municipality and a borough, the tax revenue is divided equally between the
two entities.
The disaster funds will be distributed pro rata to eligible communities based on each community's
proportion of the total loss of all eligible communities. If landings occurred in a community
represented by both a municipality and borough, the funds will be split 50/50.
Comprehensive and Strategic Plan Consistency Information
This legislation is consistent with (citation listed):
Comprehensive Plan:
Strategic Plan:
Other:
Total amount of funds listed in this legislation: $ $12,078
This legislation:
29
Resolution 2025-022
X
Creates revenue in the amount of: $
Creates expenditure in amount of: $
Creates a savings in the amount of: $
Has no fiscal impact
Funds are:
Budgeted Line item(s): 01000-0000-4206
X
Not budgeted
Not applicable
Affected Fund:
General
Boat Harbor
Motor Pool
X
Available Fund Balance
SMIC
Parking
Other
Electric
Water
$
Wastewater
Healthcare
Note: amounts are unaudited
Finance Director Signature:
X
Yes
Attorney Signature:
Not applicable Comments:
Administration Recommendation
X
Adopt Resolution
Other:
30
Resolution 2025-022
Sponsored by: Sorensen
CITY OF SEWARD, ALASKA
RESOLUTION 2025-022
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ACCEPT A ONE-
TIME PAYMENT OF $12,078 FROM THE 2018 AND 2020 COPPER RIVER
AND PRINCE WILLIAM SOUND SALMON DISASTER RELIEF
THROUGH THE PACIFIC STATES MARINE FISHERIES COMMISSION
WHEREAS, the municipalities and boroughs depend on revenue from Prince William
Sound salmon landings and other fishery -related activities. The fishery disasters negatively
impacted local governments, as fishery revenue makes up a significant portion of their operating
budgets, supporting services like education, public works and ports & harbors; and
WHEREAS, the Alaska Department of Fish and Game allocated $1,027,000 to
communities as part of the 2018 and 2020 Copper River and Prince William Sound Salmon
Disaster Relief, and the City of Seward is eligible for a one-time payment of $ 12,078; and
WHEREAS, the State's fishery business tax rate is 3% for shore -based landings, with
revenue split 50/50 between the State and the municipalities or boroughs where the landings
occurred. If landings happen within both a municipality and a borough, the tax revenue is divided
equally between the two entities; and
WHEREAS, disaster funds will be distributed pro rata to eligible communities based on
each community's proportion of the total loss of all eligible communities. If landings occurred in
a community represented by both a municipality and borough, the funds will be split 50/50.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA, that:
Section 1. The City Council hereby authorizes the City Manager to receive a one-time
payment of $12,078 from the 2018 and 2020 Copper River and Prince William Sound Salmon
Disaster Relief funds through the Pacific States Marine Fisheries Commission.
Section 2. The City Manager is hereby authorized to accept the funds from the State's
Fishery Business tax as part of the 2018 and 2020 Copper River and Prince William Sound Salmon
Disaster Relief through the Pacific States Marine Fisheries Commission in the amount of $12,078
in the revenue account 01000-0000-4206 Alaska Raw Fish Tax.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 24t"
day of February 2025.
31
Resolution 2025-022
CITY OF SEWARD, ALASKA
RESOLUTION 2025-022
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Kris Peck
City Clerk
(City Seal)
THE CITY OF SEWARD, ALASKA
Sue McClure, Mayor
32
Resolution 2025-022
PACIFIC STATES MARINE FISHERIES COMMISSION
205 SE SPOKANE STREET, SUITE 100
PORTLAND, OREGON 97202-6487
PHONE (503) 595-3100 • FAX (503) 595-3232
WWW.PSMFC.ORG
WWW.RELIEF.PSMFC.ORG
November 13th, 2024
RE: 2018 and 2020 Copper River and Prince William Sound Salmon Disaster
Relief
The Alaska Department of Fish and Game (ADF&G) allocated $1,027,000 to
communities as part of the 2018 and 2020 Copper River and Prince William
Sound salmon disasters. The City of Seward is eligible to receive a one-time
payment of $12,078.
Municipalities and boroughs depend on revenue from Prince William Sound
salmon landings and other fishery -related activities. Local governments were
negatively impacted by the fishery disasters, as fishery revenue makes up a
significant portion of their operating budgets, supporting services like
education, public works, ports, and harbors. The State's Fishery Business tax
rate is 3% for shore -based landings, with revenue split 50/50 between the State
and the municipalities or boroughs where the landings occurred. If landings
happen within both a municipality and a borough, the tax revenue is divided
equally between the two entities.
Eligibility Criteria:
1. Fish ticket data must show that Chinook and/or Sockeye Salmon from the
Copper River drift gillnet fishery were landed in the municipality in 2018,
or that Chinook, Sockeye, and/or Chum Salmon from Prince William Sound
were landed in 2020.
"To promote the conservation, development and management of Pacific coast fishery resources through coordinated
regional research, monitoring and utilization"
33
Resolution 2025-022
2. The estimated loss in gross revenue for salmon species landed in the
municipality in 2018 and 2020 combined must be at least $150,000
compared to the respective five-year averages (2013-2017 and 2015-2019).
Distribution of Funds:
Disaster funds will be distributed pro rata to eligible communities based on
each community's proportion of the total loss of all eligible communities. If
landings occurred in a community represented by both a municipality and
borough, the funds will be split 50/50.
Please submit the following no later than Wednesday, February 12tt', 2025.
Funds will be issued upon receipt of the information below.
Please write or call with questions.
P: (503) 595-3464
Respectfully,
Brian Bissell, Project Manager
Fishery Disaster Programs
F: (503) 214-1170 1 E: bbissell@psmfc.org
In order to provide your community with disaster relief, we must receive the
following form you:
1. Attached ACH Form
2. Attached W-9 Form
3. Return a copy of this letter, completed below.
Point of Contact:
Phone:
Email:
34
Resolution 2025-023
RESOLUTION 2025-023
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, AUTHORIZING
THE CITY MANAGER TO ENTER INTO AN
AGREEMENT WITH CRW ENGINEERING
GROUP, INC IN THE AMOUNT OF $175,120 PLUS
10% CONTINGENCY AND APPROPRIATING
FUNDS FOR DESIGN AND ENGINEERING
SERVICES FOR THE LOWELL CANYON WATER
STORAGE TANK REPLACEMENT
Documents:
• Agenda Statement
• Resolution 2025-023
• Attachments:
o Lowell Canyon Water Storage Tank Design
Proposed Scope & Fee
o Professional Services Agreement — CRW
35
City Council Agenda Statement
Meeting Date: February 24, 2025
To: City Council
Through: Kat Sorensen, City Manager
From: Public Works Director, Doug Schoessler
Resolution 2025-023 of SFky
ci ;; o
4CAs*P*
Subject: Resolution 2025-023: Authorizing the City Manager to Enter into an
Agreement with CRW Engineering Group, Inc in the Amount of $175,120
Plus 10% Contingency and Appropriating Funds for Design and
Engineering Services for the Lowell Canyon Water Storage Tank
Replacement
Background and justification:
On January 16, 2025, the City entered into a professional services agreement with CRW
Engineering Group to complete a design study report on water tank related infrastructure.
On January 22, 2024, City Council passed Resolution 2024-004 authorizing a loan from the Alaska
Drinking Water with an intent to fund $1,905,000 with estimated principal forgiveness of
$1,500,000 for a total repayment of $405,000 for the Lowell Canyon Water Tank Replacement.
On December 16, 2024, City Council passed Resolution 2024-069 authorizing $1,041,020 of the
American Rescue Plan Act (ARPA) funds to be used for Resolution 2022-051 and Resolution
2022-025, both of which are investments in water and sewer infrastructure.
The existing pre-1980 water tank was inspected in 2011 and deemed to be in poor condition and
refurbishing would cost more than replacement. This water tank capacity represents a vital part of
Seward's water storage needs. Failure of this tank would jeopardize the water supply needed by
the City.
In January of 2025, Public Works staff requested and received a proposal from CRW for the
complete design and bid support services of the Lowell Canyon Water Storage Tank Replacement.
Public Works found this proposal to be satisfactory and is requesting City Council accept the
proposal defining the scope of work to complete the design and provide assistance during the bid
process. Accepting the proposal and contract for an amount not -to -exceed $175,120 plus 10%
contingency is in the best interest of the City and the project.
Comprehensive and Strategic Plan Consistency Information
This legislation is consistent with (citation listed):
Comprehensive Plan: 13.1 Water
Strategic Plan: Page 10 — Develop Infrastructure and Utility
36
Resolution 2025-023
Other:
Certification of Funds
Total amount of funds listed in this legislation: $ 0
This legislation:
Creates revenue in the amount of:
Creates expenditure in amount of:
Creates a savings in the amount of:
Has no fiscal impact
Funds are:
Budgeted Line item(s):
Not budgeted
Not applicable
$
$
$
Affected Fund:
General
Boat Harbor
Motor Pool
Available Fund Balance
SMIC
Parking
Other
Electric
Water
$
Wastewater
Healthcare
Note: amounts are unaudited
Finance Director Signature: 5
X
Yes
Attorney Signature:
Not applicable Comments:
Administration Recommendation
X
Adopt Resolution
Other:
37
Resolution 2025-023
Sponsored by: Sorensen
CITY OF SEWARD, ALASKA
RESOLUTION 2025-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN
AGREEMENT WITH CRW ENGINEERING GROUP, INC IN THE
AMOUNT OF $175,120 PLUS 10% CONTINGENCY AND
APPROPRIATING FUNDS FOR DESIGN AND ENGINEERING
SERVICES FOR THE LOWELL CANYON WATER STORAGE TANK
REPLACEMENT
WHEREAS, on January 22, 2024, City Council passed Resolution 2024-004 authorizing
a loan from the Alaska Drinking Water with an intent to fund $1,905,000.00 with estimated
principal forgiveness of $1,500,000.00 for a total repayment of $405,000.00 for the Lowell Canyon
Water Tank Replacement; and
WHEREAS, on December 16, 2024, City Council passed Resolution 2024-069
authorizing $1,041,020 of the American Rescue Plan Act funds to be used for Resolution 2022-
051 and Resolution 2022-025, both of which are investments in water and sewer infrastructure;
and
WHEREAS, CRW Engineering provided excellent engineering services for the Noth
Seward Water Storage Tank & Pumping Facility project and has the proven expertise and local
experience to design the Lowell Canyon Water Storage Tank Replacement; and
WHEREAS, CRW Engineering provided staff with comprehensive scope and estimated
costs for the project design, plus staff reviewed the proposed scope with listed deliverables and
approves it as written.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA, that:
Section 1. The City of Seward hereby approves the contract for the design and engineering
of the Lowell Canyon Water Storage Tank Replacement.
Section 2. Funding in the amount of $175,120.00 plus 10% contingency of $17,512 for a
total of $192,632 is hereby appropriated from the SOA-DCRA (LGLR) fund account 80084-0000-
8101-0072 Infrastructure Expense.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska this 24th
day of February 2025.
THE CITY OF SEWARD, ALASKA
38
Resolution 2025-023
CITY OF SEWARD, ALASKA
RESOLUTION 2025-XXX
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Kris Peck
City Clerk
(City Seal)
Sue McClure, Mayor
39
Resolution 2025-023
r-ww
CRW
ENGINEERING GROUP
August 14, 2024
City of Seward
P.O. Box 167
Seward, Alaska 99664
Attn: Doug Schoessler, Public Works Director
Re: Lowell Canyon Water Storage Tank Design
Proposed Scope & Fee
Dear Mr. Schoessler,
CRW Engineering Group, Inc. (CRW) is pleased to provide this proposal to design the replacement for
the existing 200,000-gallon potable water storage tank at Lowell Canyon. The City of Seward (City)
desires to replace the existing tank with a 500,000-gallon tank. The adjacent 400,000-gallon tank was
refurbished in 2018 and is not part of this project.
The existing 200,000-gallon water storage tank and foundation will be demolished, and the new tank
and foundation will be constructed near the same footprint. The new tank will be constructed of steel
with an exterior insulation package, similar to the North Seward water storage tank constructed in 2015.
Controls for monitoring water level in the tank will be designed similar to the existing tank to the new
tank.
SCOPE OF SERVICES
CRW's scope of services generally includes providing surveying, geotechnical, water storage tank design,
and ADEC permitting services for the new tank.
CRW proposes to provide the following design services under this scope of work.
1) Conduct a field survey to establish horizontal and vertical control points from existing
monuments, collect topographic data and utility location data, and prepare a base map of the
site for the design effort.
2) Conduct a geotechnical investigation and prepare geotechnical recommendations for the water
storage tank foundation. It is assumed the City of Seward will excavate test pits for the field
investigation.
3) Prepare technical memorandum to address tank size, construction, configuration, piping and
overflow, site layout, controls, ADEC design requirements, and demolishing existing tank.
Construction of either a bolted or welded steel tank will be evaluated as part of this effort.
Prepare 35% design drawings.
4) Prepare design plans, specifications, bid documents, and contract documents. Calculate
quantities and prepare engineers cost estimates. Provide submittals at 75% design and 100%
design levels.
5) Complete ADEC engineering plan review checklists for City signature and submittal.
Anchorage Office: 3940 Arctic Blvd. Suite 300, Anchorage, AK 99503 I (907) 562-3252 fax (907) 561-2273
Palmer Office: 808 S. Bailey St. Suite 104, Palmer, AK 99645 I (907) 707-1352 www.crweng.com
40
Resolution 2025-023
August 14, 2024
Lowell Canyon Water Storage Tank Design
Proposed Scope & Fee
DELIVERABLES
The following deliverables will be provided. The 100% complete design will be stamped and signed by an
engineer registered in the State of Alaska.
• Design Technical Memorandum (35% complete): Adobe PDF electronic copies.
• Preliminary Design (75% complete): Adobe PDF electronic copies.
• Final Design (100% complete): Adobe PDF electronic copies (bid ready).
SCHEDULE
CRW is prepared to begin immediately and complete the work of this proposal in accordance with the
following schedule.
• Complete 35% Design: 120 days after Notice To Proceed
• Complete 75% Design: 90 days after receipt of comments for 35% Design
• Complete 100% Design: 90 days after receipt of comment for 75% Design
FEE
CRW proposes to complete these design services on a time and materials basis. The estimated cost for
the work is $175,120.
Assumptions made in preparing this proposal are as follows:
1) City will provide labor and equipment to excavate test pits for geotechnical investigation.
2) Public involvement is not included.
3) No easement or property acquisition is included.
4) No bid support is included.
5) No construction support is included.
We look forward to assisting the City of Seward with this project. If you have any questions or comments
regarding this proposal, please don't hesitate to contact me.
Sincerely,
CRW Engineering Group, Inc.
X,&
Pete Bellezza, P.E.
Principal/Civil Engineer
Phone: (907) 646-5640 / email: pete.bellezza@crweng.com
2 of 2
41
Resolution 2025-023
City of Seward, Alaska
BASIC SERVICES
Revised 8/14/2024
Task & Subtask Description
File: Lowell Canyon Tank Design_Fee_R1.xls
Tab: Basic Services
Lowell Canyon Tank Design
CONTRACT FEE PROPOSAL
X
`m
a)
.0)
c
w
$260
Civil
$230
$200
Technician V
$160
Labor Category, Rate & Projected Hours
CRW Engineerin. Group
Controls
X
m
c
.6)
c
w
$250
`m
a)
c
.En
c
w
$180
X
a`)
c
0)
c
w
$260
Structural
`m
a)
c
.En
c
w
$180
Technician V
$160
Land Surveyor VI
Geotechnical
Total
Labor
Sub
Contractor
Costs(1)
Cost $
Expenses
Total
Subtask
Total
Task
Task 1 - Surveying & Mapping
Horizontal/Vertical Control
2
4
4
$1,800
$40
$1,840
Topographic Land Survey
10
10
$3,400
$70
$3,470
Utility Locates/Survey
4
4
$1,360
$30
$1,390
Travel/Lodging/PerDiem
8
8
$2,720
$1,650
$4,370
Data Reduction & Comps
2
6
$1,580
$30
$1,610
Prepare Project Base Map
8
$1,520
$30
$1,550
Total Task 1:
0
0
0
0
0
0
0
0
0
4
40
26
0
0
$12,380
$1,850
$14,230
$14,230
Task 2 - Geotechnical Investigation
Geotechnical Field Work
2
4
16
$3,620
$830
$4,450
Soil Laboratory Testing
2
2
$680
$1,711
$10
$2,401
Engineering Analysis & Recommendations
4
6
$1,660
$30
$1,690
Geotechnical Report
2
4
12
$3,020
$60
$3,080
Total Task 2:
0
4
0
0
0
0
0
0
0
0
0
0
14
36
$8,980
$1,711
$930
$11,621
$11,621
Task 3 - 35% Design & Tech Memo
Technical Memo
Collect/Review Record Drawing Info
4
4
2
2
2
$2,960
$370
$3,330
Site Visit & Inspection
8
8
$3,280
$380
$3,660
Tank Size & Construction
8
12
2
4
$5,480
$110
$5,590
Site Layout
2
12
$2,860
$60
$2,920
Controls
6
6
$2,580
$50
$2,630
ADEC Design Requirements
2
16
$3,660
$70
$3,730
Demolish Existing Tank
4
6
$2,120
$540
$2,660
Prepare Technical Memo
2
4
12
2
4
$5,080
$100
$5,180
35% Design Drawings
8
8
24
$7,280
$150
$7,430
Total Task 3:
2
40
70
24
6
16
6
10
0
0
0
0
0
0
$35,300
$1,830
$37,130
$37,130
Task 4.1 - Preliminary Design (75% PS&E)
Plans
Cover Sheet
2
$320
$10
$330
Sheet Index/Legend/Abbrev/Location Map/Notes
2
8
8
$3,340
$70
$3,410
Survey Control
2
8
$1,960
$40
$2,000
Demolish Existing Tank Plan
2
6
4
$2,300
$50
$2,350
Civil Sheets
2
12
60
60
$24,880
$500
$25,380
Structural Sheets
4
24
24
$9,200
$130
$9,330
Controls Sheets
2
12
$2,660
$2,560
Specifications & Contract Documents
2
16
8
4
2
4
$8,160
$89
$8,249
Engineers Cost Estimate
1
1
2
$950
$7,150
$20
$8,120
Total Task 4.1:
4
33
75
74
10
16
8
28
24
2
8
0
0
0
$53,770
$7,150
$809
$61,729
$61,729
CRW Engineering Group, Inc.
Pad 2f 2
Date: 8/14/2024
Resolution 2025-023
City of Seward, Alaska
BASIC SERVICES
Revised 8/14/2024
Task & Subtask Description
File: Lowell Canyon Tank Design_Fee_R1.xls
Tab: Basic Services
Labor Category, Rate & Projected Hours
CRW Engineering Group
Civil
X
a`)
c
.c c
w
$260
$230
a)
a)
c
0)
c
w
$200
Technician V
$160
Controls
X
a)
a)
.5)
w
$250
a5
a)
0)
w
$180
Structural
X
a5
a)
0)
c
w
$260
a`
a))
c
0)
c
w
$180
Technician V
$160
Land Surveyor VI
Cost $
Geotechnical
a`
a))
c
0)
c
w
$150
Total
Labor
Sub
Contractor
Costs(1)
Expenses
Total
Subtask
Total
Task
Task 4.2 - Final Design (100% PS&E)
Plans
Cover Sheet
1
$160
$160
Sheet Index/Legend/Abbrev/Location Map/Notes
2
2
4
$1,500
$30
$1,530
Survey Control
1
4
$980
$20
$1,000
Demolish Existing Tank Plan
2
4
2
$1,580
$30
$1,610
Civil Sheets
2
8
40
40
$16,760
$340
$17,100
Structural Sheets
4
24
24
$9,200
$180
$9,380
Controls Sheets
2
8
$1,940
$1,930
Specifications & Contract Documents
2
12
4
2
2
4
$5,880
$120
$6,000
Engineers Cost Estimate
1
1
2
$950
$5,500
$20
$6,470
Permitting - ADEC Checklists
2
16
$3,660
$1,570
$5,230
Total Task 4.2:
4
27
63
47
6
10
8
28
24
1
4
0
0
0
$42,610
$5,500
$2,300
$50,410
$50,410
TOTAL BASIC SERVICES:
10
104
208
145
22
42
22
66
48
7
52
26
14
36
$153,040
$14,361
$7,719
$175,120
$175,120
Notes and Assumptions:
1) 10% markup on subconsultant fees.
2) All work is Time and Materials.
CRW Engineering Group, Inc.
Padaf 2 Date: 8/14/2024
Resolution 2025-023
Professional Engineering Services Agreement with
CRW ENGINEERING GROUP, INC.
for Lowell Canyon Water Storage Tank Replacement
This AGREEMENT, made and entered into this 16th day of January 2025 by and between the
CITY OF SEWARD, a home rule municipal corporation located within the Kenai Peninsula Borough
and organized under the laws of the State of Alaska, hereinafter referred to as the "City" and
CRW Engineering Group, INC. , a Limited Liability Company authorized to do business in Alaska,
with offices located at 3940 Arctic Boulevard, Suite 300 Anchorage, Alaska 99503, hereinafter referred to
as the "Contractor."
WITNESSETH
WHEREAS, the City of Seward wishes to enter into a contract with a professional
engineering firm to work collaboratively with City of Seward Staff to provide Engineering Services
to include: Conducting a Field Survey and Perform Base Mapping, Prepare Construction Level
Documents and Project Management services for the Lowell Canyon Water Storage Tank Replacement
Project in Seward, Alaska; and
WHEREAS, CRW Engineering Group, Inc. submitted a proposal asserting it is qualified to
perform these services and able to do so in a timely and cost effective manner; and
NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein,
the parties agree as follows:
1.0 DEFINITIONS
1.1 "Agreement" shall mean this Professional Services Agreement, including:
Exhibit A - CRW Engineering Group, Inc., Lowell Canyon Water Storage Tank
Replacement; Proposal: Part One Dated August 14, 2024
Exhibit B - CRW Engineering Group, Inc., Lowell Canyon Water Storage
Tank; Fees and Costs: Part Two Dated August 14, 2024
1.2 "Change Order" is an addition to, or reduction of, or other revision approved by the City in
the scope, complexity, character, or duration of the services or other provisions of this
Agreement.
1.3 "City" shall all mean the City of Seward, Alaska.
Lowell Canyon Water Storage Tank Replacement- 2024
1
Resolution 2025-023
1.4 "Contracting Officer" shall mean Public Works Director, Douglas Schoessler, City Manager,
Kathleen Sorensen, and may include any successor or authorized representative.
1.5 "Project" shall mean the engineering and project management tasks related to the Lowell
Canyon Water Storage Tank Replacement in Seward, Alaska, as further described
in CRW's proposal issued August 14, 2024 and section 4.0 of this agreement.
2.0 TERM OF AGREEMENT. This Agreement shall take effect upon execution. This
Agreement shall remain in full force and effect until the Project has been completed and further, until
all claims and disputes have been concluded. The work is considered complete when the City
has received and found acceptable the finished product of all work described in 4.0 Scope of
Services or changes thereto. This date is not necessarily the Completion Date as described in 5.0
Completion Date. This Agreement may be amended only in writing and upon compliance
with all applicable statutes, ordinances, and regulations.
3.0 FEES. The Fee and Cost schedule is attached hereto and referred to as Exhibit B.
4.0 SCOPE OF SERVICES. The City and Contractor have agreed upon the following scope of
work as described in the proposal documents dated August 14, 2025:
4.1 Description of Services: The City of Seward requests engineering services to design,
acquire all necessary permits, generate bid documents and manage construction
activities for the Lowell Canyon Water Storage Tank Replacement.
4.2 Scope of Work:
A.
Conduct a Field Survey and Base Mapping: The field survey is necessary to establish
horizontal and vertical control points from existing monuments, collect topographic data
and utility location data, and prepare a base map of the site for the design effort. Conduct
geotechnical investigation and prepare geotechnical recommendations for the water storage
tank foundation. It is assumed if necessary the City of Seward will excavate test pits for the
field investigation.
B. Prepare Construction Level Documents: Drawings, Specifications, and Estimates: Prepare
technical memorandum to address tank size, construction, configuration, piping and
overflow, site layout, controls, ADEC design requirements, and demolishing existing tank.
Construction of either a bolted or welded steel tank will be evaluated as part of this effort.
Prepare design plans specifications, bid documents, and contract documents. Calculate
quantities and prepare engineers cost estimates.
C. Prepare and Submit Environmental Permits: The contractor will assist the City by the
preparation of all environmental permits required by Local, State, and Federal agencies.
Updating the existing permits may be required if the final design has changed enough to
trigger an amendment to the original permits.
This Scope of Services can only be changed in writing pursuant to Section 26.0 of this Agreement.
Lowell Canyon Water Storage Tank Replacement- 2024
2
Resolution 2025-023
5.0 SCHEDULE FOR COMPLETION. The schedule for completion for all work described
herein shall be as follows:
The engineered design must be complete no later than August 31, 2025. The final bid documents produced
shall be delivered in a report and include two bound copies, one unbound copy to facilitate reproduction
and three digital copies. The final bid documents produced will be completed no later than September 30,
2025.
The contractor must work collaboratively with City Staff to insure all construction is complete, including
all necessary submittals, no later than September 30, 2026.
6.0 PERSONNEL/ORGANIZATION
6.1 Key Personnel. Work and services provided by the Contractor will be performed
by:Pete Bellezza, PE, Mike Leguineche, PE,
6.2 Changes in Key Personnel. The Contractor shall give the City reasonable advance notice
of any necessary substitution or change of key personnel and shall submit justification therefore
in sufficient detail to permit the City to evaluate the impact of such substitution on this
Agreement. No substitutions or other changes shall be made without the written consent of the
City.
7.0 STANDARD OF PERFORMANCE. The Contractor agrees to provide all required professional
services to complete the project and any additions or changes thereto. The Contractor accepts the relationship
of trust and confidence established between it and the City by this Agreement. The Contractor covenants
with the City to furnish its best skill and judgment, and to further the interest of the City at all times through
efficient business administration and management. The Contractor shall provide all services in a competent
manner. It is understood that some of the services to be rendered hereunder required professional
judgment and skill. In those cases, the Contractor agrees to adhere to the standards of the applicable
profession.
8.0 TIMELINESS OF PERFORMANCE. Time is of the essence in this Agreement. Contractor's
failure to meet any such deadlines or required performance may adversely imperil other contractual
obligations of the City.
9.0 COMPLIANCE WITH LAWS. The Contractor shall be familiar with and at all times comply with
and observe all applicable federal, state and local laws, ordinances, rules, regulations, and executive
orders, all applicable safety orders, all orders or decrees of administrative agencies, courts, or other
legally constituted authorities having jurisdiction or authority over the Contractor, the City, or the service
which may be in effect now or during performance of the services.
10.0 INDEMNITY. The Contractor shall indemnify, defend, and hold and save the City, its officers, agents
and employees harmless from any claims or liability of any nature or kind including costs and expenses
(including attorneys' fees), for or on account of any and all legal actions or claims of any character whatsoever
alleged to have resulted from injuries or damages sustained by any person or persons or property (including
contract rights or intangible assets) and arising from, or in connection with, performance of this
Agreement, and caused in whole or in part by any negligent act or omission of the Contractor;
provided, however, that this paragraph shall not be construed so as to require indemnification of the City from
such claims, damages, losses, or expenses caused by or resulting from the sole negligence of the City.
Lowell Canyon Water Storage Tank Replacement- 2024
3
Resolution 2025-023
11.0 INSURANCE. The Contractor understands that no City insurance coverage, including Workers'
Compensation, is extended to the Contractor while completing the terms of this Agreement. The Contractor
shall carry adequate (commercially reasonable coverage levels) insurance covering Workers'
Compensation, general public liability, automobile, professional liability including errors and omissions,
and property damage including a contractual liability endorsement covering the liability created or
assumed under this Agreement. The Contractor shall not commence work under this Agreement or any work
on any phase of the Project until the Contractor provides the City with certificates of insurance
evidencing that all required insurance has been obtained. These insurance policies and any extension or
renewals thereof must contain the following provisions or endorsements:
a. City is an additional insured thereunder as respects liability arising out of or from the work
performed by Contractor of City of Seward.
b. City will be given notice of cancellation or material alteration of any of the insurance policies
specified in the certificate.
c. Insurer waives all rights of subrogation against City of Seward and its employees or
elected officials.
d. The proposer shall provide, as a minimum, insurance of the types listed below:
11.1 Commercial General Liability Insurance: The contractor must maintain Commercial
General Liability Insurance in an amount sufficient to cover any suit that may be brought against the
proposer. This amount must be at least two million dollars ($2,000,000) per occurrence, and two million
dollars ($2,000,000) general aggregate and Products -Complete Operations aggregate. The contractor must
assume all insurable risks and bear any loss or injury to property or persons occasioned by neglect or
accident during the term of the contract, except for negligence entirely attributable the City.
11.2 Professional Liability Insurance: The contractor must maintain Professional Liability
Insurance in an amount not less than two million dollars ($2,000,000) aggregate to protect the proposer from
any claims or damages for any error, omission, or negligent act of the proposer, the proposer's Firm,
employees or subcontractors which results in a financial loss to the City. The contractor must provide
proof of professional liability coverage to include errors and omissions.
11.3 Workers' Compensation Insurance: The contractor must maintain Workers' Compensation
Insurance to protect the contractor from any claims or damages for any personal injury or death which
may arise from services performed under this contract. Statutory limits apply to Workers' Compensation
Insurance. This requirement applies to the proposer's Firm, the contractor's subcontractors and assignees, and
anyone directly or indirectly employed to perform work under this contract. The contractor must notify the
City as well as the State Division of Workers' Compensation immediately when changes in the proposer's
business operation affect the contractor's insurance status. The policy must include employer's liability
coverage of one hundred thousand dollars ($100,000) per personnel, and one million dollars ($1,000,000)
per occurrence.
11.4 Vehicle and Equipment Insurance: The coverage shall include all owned, hired, and non -owned
vehicles to a one million dollar ($1,000,000) each occurrence combined single limit for bodily injury and
property damage.
Lowell Canyon Water Storage Tank Replacement- 2024
4
Resolution 2025-023
12.0 GOVERNING LAW. The laws of Alaska will determine the interpretation, performance
and enforcement of this Agreement.
13.0 OWNERSHIP OF WORK PRODUCTS. Payment to the Contractor for services hereunder
include full compensation for all work products and other materials produced by the Contractor and its
subcontractors pertaining to this Agreement. The originals of all material prepared or developed by the
Contractor or its employees, agents, or representatives hereunder, including documents, drawings,
designs, calculations, maps, sketches, notes, reports, data, models, computer tapes, and samples shall
become the property of the City when prepared, whether delivered or not, and shall, together with any
materials furnished the Contractor and its employees, agents, or representatives by the City hereunder,
be delivered to the City upon request and, upon termination or completion of this Agreement.
Materials previously created and copyrighted by the Contractor included in this project will remain
property of the Contractor. Copies will be made available to the City upon request. Materials purchased
from and copyrighted by third parties are not included in this provision.
14.0 PATENTS, TRADEMARKS, AND COPYRIGHTS. The Contractor agrees to defend, indemnify,
and save the City harmless from and against any and all claims, costs, royalties, damages and expenses
of any kind of nature whatsoever (including attorneys' fees) which may arise out of or result from or be
reasonably incurred in contesting any claim that the methods, processes, or acts employed by the Contractor
or its employees in connection with the performance of services hereunder infringes or contributes to
the infringement of any letter patent, trademark, or copyright. In case such methods, processes, or
acts are in suit held to constitute infringement and use is enjoined, the Contractor, within reasonable
time and at its own expense, will either secure a suspension of the injunction by procuring for the City a license
or otherwise, or replace such method, process, etc., with one of equal efficiency.
15.0 NONWAIVER. No failure of the City or Contractor to insist upon the strict performance by
the other of any of the terms of this Agreement or to exercise any right or remedy herein conferred shall
constitute a waiver or relinquishment to any extent of its rights to rely upon such terms or rights on any future
occasion. Each and every term, right, or remedy of this Agreement shall continue in full force and effect.
16.0 SAFETY/PERFORMANCE. The Contractor shall perform the work in a safe and workmanlike
manner The Contractor shall comply with all federal and state statues, ordinances, orders, rules, and
regulations pertaining to the protection of workers and the public from injury or damage, and shall take all
other reasonable precautions to protect workers and the public from injury or damage.
17.0 SUSPENSION OR TERMINATION.
17.1 Fault Termination or Suspension. This Agreement may be terminated by either party upon ten
(10) days written notice if the other party fails substantially to perform in accordance with
its terms. If the City terminates this Agreement it will pay the Contractor a sum equal to the
percentage of work completed and accepted by the City that can be substantiated by the Contractor
and the City, offset by any amounts owed to the City. However, within the ten (10) day Notice of
Intent to terminate the party in default shall be given an opportunity to present a plan to correct
its failure.
Lowell Canyon Water Storage Tank Replacement- 2024
5
Resolution 2025-023
17.2 Convenience Suspension or Termination. The City may at any time terminate or suspend this
Agreement for any reason including its own needs or convenience. In the event of a convenience
termination or suspension for more than six (6) months, the Contractor will be compensated
for authorized services and authorized expenditures performed to the date of receipt of
written notice of termination or suspension. No fee or other compensation for the uncompleted
portion of the services will be paid, except for already incurred indirect costs which the
Contractor can establish and which would have been compensated but because of the termination
or suspension would have to be absorbed by the Contractor without further compensation.
17.3 Activities Subsequent to Receipt of Notice of Termination or Suspension Immediately
upon receipt of a Notice of Termination or suspension and except as otherwise directed by the City
or its Representative, the Contractor shall:
a. stop work performed under this Agreement on the date and to the extent specified in
the Notice; and
b. transfer title to the City (to the extent that title has not already been transferred) and
deliver in the manner, at the times, and to the extent directed by the City's representative,
work in progress, completed work, supplies, and other material produced as a part of, or
acquired in respect of the performance of the work terminated or suspended by the Notice.
18.0 EQUAL EMPLOYMENT OPPORTUNITY. The Contractor shall not discriminate against
any employee or applicant for employment because of race, religion, color, national origin, or
because of age, physical handicap, sex, martial status, change in marital status, pregnancy, or
parenthood when the reasonable demands of the position do not require distinction on the basis of age,
physical handicap, sex, marital status, changes in marital status, pregnancy, or parenthood. The
Contractor shall take affirmative action required by law to ensure that applicants are employed and
that employees are treated during employment without regard to their race, color, religion, national
origin, ancestry, age, or marital status.
19.0 NO ASSIGNMENT OR DELEGATION. The Contractor may not assign, subcontract
or delegate this Agreement, or any part of it, or any right to any of the money to be paid under it without
written consent of the Contracting Officer.
20.0 INDEPENDENT CONTRACTOR. The Contractor shall be an independent contractor in the
performance of the work under this Agreement, and shall not be an employee or agent of the City.
21.0 PAYMENT OF TAXES. As a condition of performance of this Agreement, the Contractor
shall pay all federal, state and local taxes incurred by the Contractor and shall require their payment by
any other persons in the performance of this Agreement.
22.0 PRECEDENCE AND DIVISIBILITY. The provisions of this Agreement shall fully govern the
services performed by the Contractor. If any term, condition, or provision of this Agreement is
declared void or unenforceable, or limited in its application or effect, such event shall not affect any
other provisions hereof and all other provisions shall remain fully enforceable.
Lowell Canyon Water Storage Tank Replacement- 2024
6
Resolution 2025-023
23.0 ENTIRE AGREEMENT. This Agreement contains the entire agreement between the parties as
to the services to be rendered by the Contractor. All previous or concurrent agreements,
representations, warranties, promises, and conditions relating to the subject matter of this Agreement
are superseded by this Agreement.
24.0 COMPLETION OF WORK, TERM OF AGREEMENT. The Contractor shall
perform all work in a timely fashion, and in accordance with the schedules included in this Agreement
and Exhibits.
25.0 CLAIMS AND DISPUTES. Venue for all claims and disputes under this Agreement, if not otherwise
resolved by the parties, shall be in the appropriate Alaska State court in Anchorage, Alaska.
26.0 CHANGES IN SCOPE OF WORK.
26.1 General. No claim for additional services not specifically provided in this Agreement
will be allowed, nor may the Contractor do any work or furnish any materials not covered by
the Agreement unless the work or material is ordered in writing by the Contracting Officer.
Preparation of Change Orders and design changes, due to errors and/or omissions by the
Contractor, will be done at the sole expense of the Contractor.
26.2 Changes in Scope of Work. The City or its representative may, at any time, by a written Change
Order delivered to the Contractor, make changes to the scope of work, or authorize additional
work outside the scope of work.
26.3 Compensation to the Contractor. If any Change Order for which compensation is allowed under
this Article causes an increase or decrease in the estimated cost of, or time required for, the
performance of any part of the work under this Agreement, or if such change otherwise
affects other provisions of this Agreement, an equitable adjustment will be negotiated. Such
an adjustment may be:
a. in the estimated cost or completion schedule, or both; and
b. in the amount of fee to be paid; and
c. in such other provisions of the Agreement as may be affected, and the Agreement
shall be modified in writing accordingly.
26.4 Any claim by the Contractor for adjustment under this section must be asserted within
fifteen (15) days from the day of receipt by the Contractor of the notification of
change; provided, however, that the City or its representative, deciding that the facts
justify such action, may receive and act upon any such claim asserted at any time prior
to final payment under this Agreement. Failure to agree to any adjustment shall be a dispute
within the meaning of Section 25.0 of this Agreement.
`raLowell Canyon Water Storage Tank Replacement- 2024 7
Resolution 2025-023
27.0 LIMITATION OF FUNDS.
27.1 At no time will any prow 1 s 1 on of this Agreement make the City or its
representative liable for payment for performance of work under this Agreement in excess of
the amount that has been appropriated by the City Council and obligated for expenditure
for purposes of this Agreement.
27.2 Change orders issued pursuant to Section 26 of this Agreement shall not be considered
an authorization to the Contractor to exceed the amount allotted in the absence of a statement
in the change order, or other modification increasing the amount allotted.
27.3 Nothing in this Section shall affect the right of the City under Section 17 to terminate
this Agreement.
28.0 PRIOR WORK. For the purposes of this Agreement, work done at the request of the City or its
representative before execution of this Agreement shall be deemed to be work done after its execution
and shall be subject to all the conditions contained herein.
29.0 NOTICES. Any notices, bills, invoices, or reports required by the Agreement shall be sufficient if
sent by the parties in the United States mail, postage paid, to the address noted below:
Kathleen Sorensen Pete Belleza, PE
City Manager CRW Engineering Group, Inc.
City of Seward 3940 Arctic Blvd., Suite 300
PO Box 167 Anchorage, AK 99503
Seward, Alaska 99664-0167
Lowell Canyon Water Storage`raTank Replacement- 2024
8
Resolution 2025-023
IN WITNESS WHEREOF, the parties have executed this Agreement.
City of Seward CRW Engineering Group, Inc.
By: Kathleen Sorensen
Title: City Manager
By:
Title:
Date: Date:
ATTEST:
Kris Peck
City Clerk
(City seal)
Lowell Canyon Water Storage Tank Replacement- 2024 9
AGENDA STATEMENT
Meeting Date: February 24, 2025
From: Kris Peck, City Clerk
Agenda Item: Guidelines for Filling P&Z Vacancies
BACKGROUND
Members of the Planning & Zoning Commission are appointed by City Council and serve a
three-year term. On a pro rata basis, the terms for commissioners rotate and expire at the
end of February.
This year, there are three commissioners whose terms expire: Brenan Hornseth, Rhonda
Hubbard, and Sean Ulman.
The city clerk has received three applications for the three vacancies from the following:
Brenan Hornseth, Rhonda Hubbard, and June Pemberton.
The new terms will commence on March 1, 2025 and expire at the end of February 2028.
PROCEDURE FOR VOTING & APPOINTING
By default the applicants are listed on the Consent Agenda. The council may also use
ballot voting to make the appointments or make a nomination and call for a vote. Council
may also choose not to make an appointment and re -advertise the vacancy.
53
CITY OF SEWARD
APPLICATION FOR THE
PLANNING AND ZONING COMMISSION
City Clerk's Office PO Box 167 Seward, AK 99664
Phone: 907-224-4046, Email: clerk@cityofseward.net
RECEIVED
FEB 2 0 2025
OFFICE OF THE
Name: Brenon Hornseth CITY CLERK eJis( 3-
tPri
Street address:
PO Box address:•
E-mail address:
Home telephone: Cell phone
How many years have you lived within the city limits of Seward, Alaska: 8
List any special training, education, or background you have which may help you as a member of the
Commission:
3 years service on P&Z (2022-2025) including various commissionertrainings during that period
Vice Chair of P&Z 2024-2025
Interest in the ideas of Strong Towns and books and works of Jeff Speck, Jane Jacobs, Chuck Mahrohn
I am specifically interested in serving on the Planning and Zoning Commission because:
want to make Seward a better for its residents through continuing the work I've started
on ways our code and land use can be reformed to address the housing crunch and make
Seward a more beautiful, walkable, affordable, thiriving, resilient and pleasant place to live.
Have you ever served on a similar commission elsewhere? El Yes 0No
If so, where? And when?
Are you available to attend meetings on Tuesday evenings twice a month? Yes
E I understand there might be multiple terms lengths available and will check with the City Clerk for details.
IN I understand that I am required to complete the financial disclosure form as part of this application.
® If appointed, I understand Commissioners shall be compensated for service at the rate of $100 per month.
® If appointed, I understand that I must notify Community Development if I am unable to attend a meeting.
IA If appointed, I understand that I may be removed from the Commission due to attendance issues.
02-20-2025
Signature Date
Updated January 2025
54
City Clerk's Office PO Box 167 Seward, AK 99664
Phone: 907-224-4046, Email: clerk@cityafseward.net
CITY OF SEWARD
APPLICATION FOR THE
PLANNING AND ZONING COMMISSION
Name: Rhonda Hubbard
Street address: 1
P❑ Box address:
Home telephone one
How many years have you lived within the city limits of Seward, Alaska: 62
RECEIVED
BAN 302025
OFFICE of TF-IE
CITY CLERK
List any special training, education, or background you have which may help you as a member of the
Commission:
I am a lifelong resident of Seward and quite familiar with areas within City limits. My formal
education is in business administration and currently operate a commercial fishing and trade
business, We built a home here, improved on it and once operated a B&B, therefore have some
experience with planning and building departments codes and area covenants.
I am specifically interested in serving on the Planning and Zoning Commission because:
During my residency I have seen Seward evolve into a vibrant seasonal destination attracting
more visitors than ever. This has positive attributes yet stresses public infrastructure, workers,
and how proper -ties can best be utilized to meet seasonal demands while also accommodating
year round residents, and socio-economic services needed to sustain a healthy community. I
am interested in formally contributing to his conversation and help bring solutions to the table.
Have you ever served on a similar commission elsewhere? ['Yes �'❑No
If so, where? And when?
Are you available to attend meetings on Tuesday evenings twice a month? yes
IN I understand there might be multiple terms lengths available and will check with the City Clerk for details.
IN I understand that I am required to complete the financial disclosure form as part of this application.
RI If appointed, I understand Commissioners shall be compensated for service at the rate of $100 per month.
8 If appointed, I understand that I must notify Community Development if 1 am unable to attend a meeting.
II If appointed, I understand that I may be removed from the Commission due to attendance issues.
55
Updated January 2025
CITY OF SEWARD
APPLICATION FOR THE
PLANNING AND ZONING COMMISSION
Name: U-- VA e e 1-- 1'\
City Clerk's Office PO Box 167 Seward, AK 99664
Phone: 907-224-4046, Email: clerk@cityofseward.net
RECEIVED
FEB 19 2025
OFFICE OF THE
CITY CLERK
)0:'/ L
Street address:
PO Box address: - E-mail address:
Horne telephone: Cell phone:
How many years have you lived within the city limits of Seward, Alaska: '0yr r. o
List any special training, education, or background you have which may help you
./aas/ a member of the
Commission: f- rrr+ t '� sung i 5 F-ct— ,4i11o.z , f� -Porr► c` rr,e be
+ Tes-v-Es,m+ f c vf5 fl, rife , rk cam c 1 S. CoNr" eC rri "•L'e'YC1� csTr
ku5 ke7 'CZ [� ] 1 +�'� 4�c 4C 0.41 o r 1^ „ T �_G 1`5 • +� 1 8r►M1t—
} ut,.� Y. O�`�SC.7 Vrr� � �.C`
- u•' he-1-100A( v� -Fo rr0� a.r� ca t, #re,v.'f i t -- 5 ewers 43 D.d
I am specifically interested in serving on the Planning and Zoning Commigsion because:
n w, a� r e't� ti ter.+ d 5a• CAYN4 � V o 1 C tp l o h S --
0-1 t vn 414 ryti �{ i + cL ! h 1-5 a 01 5 W e. ? . +-
04 r5 PVC 11�61 now I C0vr'" , b?e k`n of , �•�y
vO l c e e w e I 1 �_V
Have you ever served on a similar commission elsewhere? El Yes . o
If so, where? And when?
Are you available to attend meetings on Tuesday evenings twice a month? 9 e
t I 5
understand there might be multiple terms lengths available and will check with the City Clerk for details.
understand that I am required to complete the financial disclosure form as part of this application.
Erlf appointed, I understand Commissioners shall be compensated far service at the rate of $100 per month.
R`If appointed, I understand that I must notify Community Development if I am unable to attend a meeting.
C'If appointed, I understand that I may be removed from the Commission due to attendance issues.
Sign ure Date
Updatea January 2025
56
Ordinance 2025-001
ORDINANCE 2025-001
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, AMENDING
SEWARD CITY CODE TITLE 2 AGENDA AND
COUNCIL PACKET
Documents:
• Agenda Statement
• Ordinance 2025-001
• Attachments — None
57
Ordinance 2025-001
City Council Agenda Statement
Meeting Date: February 10, 2025
To: City Council
From: City Clerk
Subject: ORDINANCE 2025-001: AN ORDINANCE OF THE CITY COUNCIL
OF THE CITY OF SEWARD, ALASKA, AMENDING SEWARD CITY
CODE TITLE 2 AGENDA AND COUNCIL PACKET
Background and justification:
The current city council agenda made its debut in September 2022 and was considered a huge
improvement over the previous agenda format. After working with the new format, there are
sections on the agenda that can still be improved upon.
Due to the amount of Seward Seahawks sports teams and other large groups receiving
proclamations, the Mayor has manually moved the Proclamations ahead of the Citizen
Comments and this has proven to be a welcome change.
This ordinance would also consolidate item #5 Approval of Agenda and Consent Agenda and
#7 Consent Agenda into just one item regarding the consent agenda. This would not affect the
flow of the meeting and make more logical sense on paper.
Regarding the Council Packet deadlines, the City Clerk is recommending a stricter deadline for
making the packet available to the public.
• Attorne Review
X
Yes
Not applicable Comments:
Attorney Signature:
58
Ordinance 2025-001
Sponsored by: City Clerk
Introduction Date: February 10, 2025
Public Hearing Date: February 24, 2025
Enactment Date: TBD
CITY OF SEWARD, ALASKA
ORDINANCE 2025-001
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AMENDING SEWARD CITY CODE TITLE 2 AGENDA AND
COUNCIL PACKET
WHEREAS, the current city council agenda made its debut in September 2022 and was
considered a huge improvement over the previous agenda format; and
WHEREAS, after working with the new format, there are sections of the agenda that can
still be improved upon; and
WHEREAS, the city clerk received feedback from council during a January 27, 2025
discussion on the proposed changes; and
WHEREAS, this ordinance will focus on further improvements to the council agenda and
the council packet for Title 2 Administration.
NOW, THEREFORE, THE CITY OF SEWARD ORDAINS, that:
Section 1. Seward City Code Title 2 is hereby amended to read as follows with new
language underlined and deleted language is stricken:
2.10.066 Agenda.
A. Order of business. The order of business for the regular meetings of the city council shall be
as follows:
1. Call to Order
2. Pledge of Allegiance;
3. Roll Call;
4. Proclamations and Awards
5. Citizen Comments of any Subject Except those Items Scheduled for Public Hearing;
6. Approval of Agenda and Consent Agenda
a. Minutes of Preceding Meeting
b. Introduction of Ordinances
c. Resolutions
d. Other Items
59
Ordinance 2025-001
CITY OF SEWARD, ALASKA
ORDINANCE 2025-001
Page 2 of 4
7. Special Orders, Presentations and Reports In -Person Reports and Presentations
a. Proclamations and Awards
a. City Manager Report
b. City Clerk Report
c. City Attorney Report
d. Other Reports and Announcements
f. Presentations
7. Consent Agenda
a. Minutes of Preceding Meeting
b. Introduction of Ordinances
c. Resolutions
d. Action Memoranda
c. Other Items
8. Public Hearings
a. Ordinances for Enactment
b. Resolutions Requiring Public Hearing
9. Unfinished Business
10. New Business
a. Resolutions Ordinances for Introduction
b. Action Memoranda Resolutions
c. Other New Business
11. Informational Items and Reports
a. Boards and Commissions Minutes
1. Planning and Zoning Commission
2. Port and Commerce Advisory Board
3. Historic Preservation Commission
a. Boards & Commissions Reports and Recommendations to Council
b. Other Items
c. Upcoming City Council Meetings
60
Ordinance 2025-001
CITY OF SEWARD, ALASKA
ORDINANCE 2025-001
Pa2e 3 of 4
12. Citizen Comments
13. Council and Administration Comments and Response to Citizen Comments
14. Executive Session
15. Adjournment
B. Consent agenda - use of.
1. Items on the council agenda which are considered routine by the city manager and city
clerk shall be on the consent agenda.
2. Unless the mayor or a council member specifically requests that an item be removed
from the consent agenda, all items appearing under the consent agenda are approved
with a single motion, no discussion, and one vote. If an item is removed from the
consent agenda, the item shall be considered under the regular meeting agenda.
C. Council member agenda items. Council members who wish to add items to the agenda must
present the item, in writing, to the city clerk no later than 12:00 p.m. on the Tuesday
preceding the Monday meeting.
D. Prior to the final vote on the agenda, a council member may delete any item from the
agenda or postponing any item on the agenda to a subsequent council meeting. However,
if any member objects, the member wishing to delete or postpone an agenda item must
make a motion to do so. The motion requires a second and must receive four affirmative
votes for approval.
E. No matters other than those on the agenda shall be acted upon by the city council; provided,
matters that seem to be emergencies or of an urgent need by the mayor, or any council
member, or the city manager, with an explanation of the emergency or urgency stated in
open council meeting, may with the consent of the council majority present, be considered
and acted upon by the council.
2.10.071 Council packet.
A. All reports, ordinances, resolutions, contracts, documents or other matters to be submitted
to the council at the regular meeting shall be submitted to the city clerk not later than 12:00
p.m. on the Tuesday preceding the Monday meeting.
B. The city clerk shall prepare the agenda for all matters according to the order of business,
numbering each item consecutively.
C. A complete copy of the agenda and supporting materials shall be provided to each council
preceding the council meeting.
61
Ordinance 2025-001
CITY OF SEWARD, ALASKA
ORDINANCE 2025-001
Page 4 of 4
C. The agenda will be published on the city website and posted on the four designated bulletin
boards during the week prior to the meeting.
D. Thc agenda packet shall be available to thc public in the city clerk's office at 9:00 a.m. on
the day of the council meeting and in thc council chambers during ctiach meeting.
D. The agenda packet shall be published on the city website by 5:00 p.m. on the Friday
preceding the council meeting. The packet must also be available in council chambers during
each meeting.
E. Thc agenda will be published in the local newspaper during the week prior to the meeting.
Section 2. This ordinance shall take effect ten (10) days upon enactment.
ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA this
24th day of February 2025.
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Kris Peck
City Clerk
(City Seal)
THE CITY OF SEWARD, ALASKA
Sue McClure, Mayor
62
Ordinance 2025-002
ORDINANCE 2025-002
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, AMENDING
SEWARD CITY CODE, TITLE 2, CHAPTER 2.30,
ARTICLE 3 — PORT AND COMMERCE ADVISORY
BOARD
Documents:
• Agenda Statement
• Ordinance 2025-002
• Attachments — None
63
Ordinance 2025-002
City Council Agenda Statement
Meeting Date: February 10, 2025
To: City Council
From: City Clerk
Subject: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
SEWARD, ALASKA, AMENDING SEWARD CITY CODE, TITLE 2,
CHAPTER 2.30, ARTICLE 3 — PORT AND COMMERCE ADVISORY
BOARD
Background and justification:
The current city code for Boards & Commissions leaves several unanswered questions that need
to be defined or answered more clearly, such as the boundaries of Seward's "surrounding areas"
and the line about "city staff shall provide a clerk to the board."
This ordinance intends to better define the roles of city staff and the clerk's office in relation to
PACAB, as well as tighten other aspects of the board. New additions include a requirement for
one board member to reside inside city limits Another major change is the voting would require
a minimum of 4 votes rather than a majority of those present.
This ordinance also provides more clarity to standard operating practices such as board members
taking the Oath of Office, a mechanism for calling a special meeting, and receiving recognition
for service on the board.
Lastly, the frequency of meetings would be reduced to once per month and retain the summer
hiatus. The current code requirement of PACAB meeting twice per month feels like a burden on
city staff. By comparison P&Z is only required to meet once per month, and the Historic
Preservation Commission is only twice per year. The City Clerk has calculated that one PACAB
regular meeting includes x6 different city staff members for a combined total of 30 hours which
equates to roughly $1,000.
X
Yes
Attorney Signature:
Not applicable Comments:
64
Ordinance 2025-002
Sponsored by: City Clerk
Introduction Date: February 10, 2025
Public Hearing Date: February 24, 2025
Enactment Date: TBD
CITY OF SEWARD, ALASKA
ORDINANCE 2025-002
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AMENDING SEWARD CITY CODE, TITLE 2, CHAPTER 2.30,
ARTICLE 3 — PORT AND COMMERCE ADVISORY BOARD
WHEREAS, Title 2, Section 2.30 of the Seward City Code, pertains to the City of Seward
Boards and Commissions; and
WHEREAS, the Port and Commerce Advisory Board reviewed these proposed
amendments with the City Clerk during the December 4, 2024 meeting; and
WHEREAS, in order to better serve the Council, administration and the public, and to
better reflect the Board's current role, the City Clerk has brought forward this ordinance to amend
Title 2, Article 3 — Port and Commerce Advisory Board.
NOW, THEREFORE, THE CITY OF SEWARD ORDAINS, that:
Section 1. Seward City Code Title 2 is hereby amended to read as follows with new
language underlined and deleted language is stricken:
2.30.310 Established.
A. Composition. The Port and Commerce Advisory Board is hereby created, consisting of seven
residents of the City of Seward and/or surrounding arctias, general Seward area spanning
from Lowell Point to the Tern Lake Junction on the Seward Highway, who shall be appointed
by the council.
4 If there is more than one applicant for the position, the council shall appoint by ballot
voting.
1. Applicants must receive at least four votes in order to be appointed. The council may
use ballot voting to make the appointments,- or make a nomination and call for a vote.
Council may also choose not to make an appointment and re -advertise the vacancy.
2. At least one board member shall reside inside Seward city limits.
3. No officer or employee of the city may be appointed a member of the board.
B. Chair and vice chair.
1. The board shall select a chair and vice chair annually.
65
Ordinance 2025-002
CITY OF SEWARD, ALASKA
ORDINANCE 2025-002
Page 2 of 4
2. The chair shall preside at all board meetings, may participate in the debate, and vote
on any matter of the board.
3. In the absence of the chair, the vice chair shall exercise all the powers of the chair.
2.30.315 Terms of office; filling vacancies.
A. Members of the Port and Commerce Advisory Board shall be appointed for a term of three
years; provided, that the terms of initial appointments shall be staggered so that as nearly
as possible a pro rata number of members shall be appointed for each year.
B. The council may appoint any qualified person to fill a vacancy of any member of the board
provided that the appointment shall be for the unexpired term of the vacancy.
C. Following a member's absence from three consecutive meetings or 25 percent of scheduled
meetings of the board, the remaining board members may decide whether thc board
member should be retained or dismissed. Any recommendation from the board or
administration for dismissal of a board member shall be forwarded to city council for action.
D. Members shall not be paid for services on the board or participation in board activities
without prior approval of the city council.
E. New members shall take the oath of office with the city clerk.
F. Members who serve one full term may receive a plaque in recognition upon end of service.
G. Members serve two or more full terms on the commission may receive an engraved gold
pan in recognition upon end of service.
2.30.317 Staff assistance to board.
A. The city manager, or designee from the harbor department, shall:
1. Assist the board and shall be qualified by special training and experience in the field of
ports, harbors, and commerce.;
2. Be the regular technical advisor of the board, but shall not have the power to vote.
B. City staff shall provide a clerk to thc board. The clerk shall: The city manager's office staff,
or designee, shall:
4, Properly advertise the meetings as required by thc Alaska Open Meetings Act;
1. Prepare the board packet.; and
2. Attend the board meetings and work sessions. and keep a record of board proceedings.
C. The city clerk's office shall:
1. Advertise the meetings as required by the Alaska Open Meetings Act.
66
Ordinance 2025-002
CITY OF SEWARD, ALASKA
ORDINANCE 2025-002
Pa2e 3 of 4
2. Attend and clerk the board meetings and take meeting minutes of board proceedings.
2.30.320 Meetings and quorum.
A. The Port and Commerce Advisory Board meets on the first and third Wednesday of the
month, excluding June, July, and August in city council chambers.
B. Four members of the board shall constitute a quorum for the transaction of business except
that, in the absence of a quorum, any number less than a quorum may adjourn the meeting
to a later date.
C. Thc affirmative votes of at Icast a majority of those board members present shall be
required for any action.
C. Four affirmative votes are required for any action.
D. Thc clerk to the commission shall keep minutes of proceedings showing the vote of ctiach.
member upon ctiach question and shall keep records of any actions. , all of which shall be
immediately filed in the office of the city clerk and shall be a public record.
D. The format of the monthly meetings shall be determined by the city manager and city clerk.
The meeting options are Regular Meeting or Work Session.
E. Special meetings or additional Work Sessions may be called by the city clerk upon written
request of the city manager.
2.30.325 Powers and duties.
A. It shall be the responsibility of the port and commerce advisory board to:
1. Report annually to the city council at the last council meeting prior to the year end and
at any other time as may be requested by the city council. The annual report shall
include, at the minimum, a report on the current year's activities, and a list of the
upcoming year's planned activities.
2. Make recommendations to the city council concerning the design and coordination of
projects to promote and develop transportation, trade, energy, commerce, and
infrastructure throughout Seward.;
3. Provide input to the city council on policy and procedural matters involving the
establishment and continuance of commercial activity, improving the quality of life and
protecting the public's best interest.
4. Advise the city council on matters involving the establishment of support services
towards the objectives outlined in subsections 2.30.325(A)(2) and 2.30.325(A)(3).;
5. Perform other duties as requested by the city council.
67
Ordinance 2025-002
CITY OF SEWARD, ALASKA
ORDINANCE 2025-002
Page 4 of 4
B. The board shall have no authority to solicit, expend or commit city funds without first
obtaining approval by and any necessary appropriations from the city council.
Section 2. This ordinance shall take effect ten (10) days upon enactment.
ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA this
24th day of February 2025.
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Kris Peck
City Clerk
(City Seal)
THE CITY OF SEWARD, ALASKA
Sue McClure, Mayor
68
Ordinance 2025-003
ORDINANCE 2025-003
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, AMENDING
SEWARD CITY CODE, TITLE 2, CHAPTER 2.30,
ARTICLE 4 — HISTORIC PRESERVATION
COMMIS SION
Documents:
• Agenda Statement
• Ordinance 2025-003
• Attachments — None
69
City Council Agenda Statement
Meeting Date: February 10, 2025
To: City Council
From: City Clerk
Ordinance 2025-003 �0F SF�y
CAsxo*
Subject: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
SEWARD, ALASKA, AMENDING SEWARD CITY CODE, TITLE 2,
CHAPTER 2.30, ARTICLE 4 — HISTORIC PRESERVATION
COMMIS S ION
Background and justification:
The current city code for Boards & Commissions leaves several unanswered questions that need
to be defined or answered more clearly, such as the boundaries of Seward's "surrounding areas"
and the line about "city staff shall provide a clerk to the commission."
This ordinance intends to better define the roles of city staff and the clerk's office in relation to
Historic Preservation Commission as well as tighten other aspects of the commission. This
ordinance also provides more clarity to standard operating practices such as board members
taking the Oath of Office and receiving recognition for service on the board.
New additions include a requirement for one board member to reside inside city limits. Another
major change is the voting would require a minimum of 4 votes rather than a majority of those
present.
Attorne Review
X
Yes
Attorney Signature:
Not applicable Comments:
70
Ordinance 2025-003
Sponsored by: City Clerk
Introduction Date: February 10, 2025
Public Hearing Date: February 25, 2025
Enactment Date: TBD
CITY OF SEWARD, ALASKA
ORDINANCE 2025-003
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AMENDING SEWARD CITY CODE, TITLE 2, CHAPTER 2.30,
ARTICLE 4 — HISTORIC PRESERVATION COMMISSION
WHEREAS, Title 2, Section 2.30 of the Seward City Code, pertains to the City of Seward
Boards and Commissions; and
WHEREAS, the current city code for Boards & Commissions leaves some questions that
need to be more clearly defined; and
WHEREAS, to better define the roles of city staff involvement and the Historic
Preservations Commission, the City Clerk has brought forward this ordinance to amend Title 2,
Article 4 — Historic Preservation Commission.
NOW, THEREFORE, THE CITY OF SEWARD ORDAINS, that:
Section 1. Seward City Code Title 2 is hereby amended to read as follows with new
language underlined and deleted language is stricken:
2.30.410 Established.
A. An -historic preservation commission is hereby created, consisting of seven residents of the
City of Seward or surrounding areas, and general Seward area spanning from Lowell Point
to the Tern Lake Junction on the Seward Highway, who shall be appointed by the council. If
there is more than one applicant for thc position, thc council shall appoint by ballot voting.
Applicants must receive at Icast four votes in order to bc appointed. No officer or employee
of the city may bc appointed a member of the commission.
1. Applicants must receive at least four votes in order to be appointed. The council may
use ballot voting to make the appointments or make a nomination and call for a vote.
Council may also choose not to make an appointment and re -advertise the vacancy.
2. At least one commissioner shall reside inside Seward city limits.
3. No officer or employee of the city may be appointed a member of the board.
B. To the extent available in the community, three commission members shall be professionals,
as defined in Appendix A of 36CFR 614 , from the disciplines of history, architecture or
architectural history and archaeology. If the commissioners are not professionals in the
disciplines of history, architecture or architectural history, and archaeology, then
consultants in these disciplines will be appointed as consultants to the historic preservation
71
Ordinance 2025-003
CITY OF SEWARD, ALASKA
ORDINANCE 2025-003
Page 2 of 4
commission. Consultant appointments shall be approved by the historic preservation
commission and must be qualified under the standards defined in Appendix A of 36 CFR 61.
A chairman of the commission shall be selected annually by the appointed members.
C. Chair and vice chair.
1. The commission shall select a chair and vice chair annually.
2. The chair shall preside at all commission meetings, may participate in the debate, and
vote on any matter of the commission.
3. In the absence of the chair, the vice chair shall exercise all the powers of the chair.
D. The city manager, or designee from the Seward Community Library & Museum, shall assist
the commission and shall be qualified by special training and experience in the field of
historic preservation. City staff will be the regular technical advisor of the commission ,but
shall not have the power to vote. and prepare and distribute the meeting packets.
E. City staff shall provide a clerk to the commission. The clerk shall:
1. Properly advertise the meetings as required by the Alaska Open Meetings Act;
2. Prepare the commission packet; and
3. Attend the commission meetings and keep a record of commission proceedings.
E. The city clerk's office shall:
1. Advertise the meetings as required by the Alaska Open Meetings Act.
2. Attend and clerk the commission meetings and take meeting minutes of commission
proceedings.
2.30.415 Terms of office; filling vacancies.
A. Members of the historic preservation commission shall be appointed for a term of three
years, provided that the terms of initial appointments shall be staggered so that as nearly as
possible a pro rata number of members shall be appointed for each year.
B. The city council, may appoint any qualified person to fill a vacancy of any member of the
board provided that the appointment shall be for the unexpired term of the vacancy.
C. Following a member's absence from three consecutive regular meetings of the commission,
the remaining commission members shall decide whether the commission member should
be retained or whether to request council appointment of a new member.
C. Any recommendation from the commission or administration for dismissal of a
commissioner shall be forwarded to city council for action.
D. New commissioners shall take the oath of office with the city clerk.
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Ordinance 2025-003
CITY OF SEWARD, ALASKA
ORDINANCE 2025-003
Pa2e 3 of 4
E. Commissioners who serve one full term may receive a plaque in recognition upon end of
service.
F. Commissioners serve two or more full terms on the commission may receive an engraved
gold pan in recognition upon end of service.
2.30.420 Meetings and quorum.
A. The commission will meet at least twice each year in city council chambers or at a time and
place to be designated by the commission.
B. Four members of the commission shall constitute a quorum for the transaction of business,
except that, in the absence of a quorum, any number less than a quorum may adjourn the
meeting to a later date. The affirmative votes of at least a majority of those commission
members present shall be required for any action.
C. Four affirmative votes are required for any action.
C. The clerk to the commission shall keep minutes of proceedings showing the vote of each.
member upon each question and shall keep records of any actions, all of which shall be
immediately filed in the office of the city clerk and shall be a public record.
2.30.425 Powers and duties.
A. It shall be the responsibility of the historic preservation commission to:
1. Develop a local historic plan that will include provisions for identification, protection
and interpretation of the area's significant resources. Such a plan is to be compatible
with the Alaska Historic Preservation Plan and to produce information compatible with
and for the Alaska Heritage Resources Survey.
2. Survey and inventory community historic architectural and archaeological resources
within the community.
3. Review and comment to the state historic preservation officer on all proposed National
Register nominations for properties within the community area.
4. Act in an advisory role to other officials and departments of local government regarding
the identification and protection of local historic and archaeological resources.
5. Work toward the continuing education of citizens regarding local historic preservation
and community history.
6. Support the enforcement of the Alaska Historic Preservation Act, AS 41.35.
7. Review local projects and recommendations about the effect on properties identified
in the local historic preservation inventory.
73
Ordinance 2025-003
CITY OF SEWARD, ALASKA
ORDINANCE 2025-003
Page 4 of 4
B. The commission shall have no authority to solicit, expend or commit city funds without first
obtaining approval by and any necessary appropriations from the city council.
Section 2. This ordinance shall take effect ten (10) days upon enactment.
ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA this
24th day of February 2025.
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Kris Peck
City Clerk
(City Seal)
THE CITY OF SEWARD, ALASKA
Sue McClure, Mayor
74
Prince William Sound Regional Citizens' Advisory Council
Report by Mike Brittain
February 2025
Concerns generally followed the 'usual', with facilities aging, and news from the North Slope, the
latter of which PWSRCAC has nothing to do with, save for the news of expanded production and the
promise of increased flow through the system in the coming years. In that vein, I found it
interesting that there is a new field being developed on the north slope, known as the Pikka Unit and
is being developed by two newcomers to Alaska.
Otherwise, in my opinion, one of the most serious concerns is the storage tank containment liners
that are approaching 50 years old. Testing them is problematic as they are the bottom layer of the
containment system for the tanks and their integrity is in question. This problem is being worked on,
but I like to point out that each of these tanks holds twice the amount of crude that the Exxon Valdez
spilled. While that is true, the liners are not the sole protection against a spill, but are the most
enigmatic at this point in time.
In summation, by far the biggest threat to the integrity of the tanks and loading and transport of crude
oil is complacency. That's the whole point of the PWSRCAC.
Respectfully submitted,
Mike Brittain
75
Highlights from the January 2025
Board of Directors meeting
The Prince William Sound Regional Citizens' Advisory Council held a meeting on
January 23 & 24, 2025, in Anchorage. The following is a synopsis of actions and
discussions that took place at that meeting. This report is not all inclusive.
REGIONAL CITIZENS' ADVISORY COUNCIL
Report from Alyeska Pipeline Service Company
Klint VanWingerden, Director of Operations for the Valdez Marine Terminal (VMT), updated the Board on
Alyeska's plan to address concerns raised in a Council -sponsored report titled "Assessment of Risks and
Safety Culture at Alyeska's Valdez Marine Terminal." That report, authored by PWSRCAC contractor Billie
Pirner Garde, was released in 2023.
VanWingerden noted that Alyeska's team of personnel who were tasked with reviewing the report had
focused on it as an opportunity to improve operations. The team developed a plan to understand the
issues, recommend changes, and take action based on the report's three recommendations to Alyeska.
VanWingerden summarized what Alyeska has done so far to address the concerns, and what tasks are
ongoing. These details are available in his presentation on our website.
• VanWingerden's presentation slides: www.tinyurl.com/Alyeska-Update-Garde (PDF)
• Assessment of Risks and Safety Culture at Alyeska's Valdez Marine Terminal by Billie Pirner Garde:
www.tinyurl.com/Billie-Garde-Report
Andres Morales, Alyeska's Emergency Preparedness and Response Director, summarized numerous
maintenance updates, inspections, and repairs at the terminal. Highlights include:
• Morales reported that a potential new fire -fighting foam is performing well in testing. Alyeska has
been looking for a new product to replace the current foam, which contains PFAS, a chemical that
is associated with human health concerns.
• Alyeska has extended its 10-year contract with Edison Chouest Offshore (ECO) for an additional 5
years. In 2018, ECO took over as the contractor that provides Alyeska's Ship Escort Response
Vessel System (SERVS) with escort tugs and a variety of response equipment and personnel. The
contract will now expire in 2033.
Morales' presentation slides: www.tinyurl.com/Alyeska-Jan-2025 (PDF)
Contingency plan update for Valdez Marine Terminal
Linda Swiss, the Council's project manager for oil spill contingency planning, and Breck Tostevin, attorney
with Nielsen, Koch & Grannis, updated the Board about the recent 5-year renewal of Alyeska's
contingency plan to prevent and respond to a spill at the terminal. Swiss reported that the plan was
approved by the Alaska Department of Environmental Conservation (ADEC) in November 2024, allowing
operations to continue in accordance with the plan.
However, ADEC had previously set several conditions of approval that must be met. One of these
conditions requires further analysis of the secondary containment liners under the crude oil storage
tanks at the terminal's East Tank Farm. These liners, made up of catalytically -blown asphalt, are part of a
system that is intended to contain oil in the event of a spill and prevent contamination of surface and
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groundwater. These underground liners are hard to inspect, and the Council is concerned about the
condition of the nearly 50-year-old liners.
Alyeska receives a 60% "prevention credit" from ADEC based on the integrity of these liners. This credit
allows Alyeska to plan for a smaller spill, thus reducing the amount of equipment and responders
committed to be on hand to begin a quick response. The credit is contingent upon the asphalt liner
meeting ADEC's "sufficiently impermeable" standard and able to contain spilled oil to allow cleanup to be
completed before surface and groundwater contamination occurs. Cracks and damage have previously
been discovered in some areas, so the Council has concerns about the liner's integrity.
• ADEC's approval documents and the Council's comments are available on the Council's Oil Spill
Prevention and Response Committee's (OSPR) website: www.tinyurl.com/VMT-Renewal
• The updated plans are available on ADEC's website at: www.tinyurl.com/ADEC-Cplans Note: Search
under Approved Plans then search for Alyeska.
After ADEC's decision to renew the plan, PWSRCAC submitted a Request for Informal Review to ADEC's
Spill Prevention and Response Director to require that submissions in response to the liner be subject to
public review, that a schedule for completing liner inspections be incorporated into the plan, and to
require corrective action if inspections demonstrate that the existing liner does not meet the "sufficiently
impermeable" standard. A decision in response to our request is expected by February 24, 2025.
Law could adversely affect fishing vessel response program
Joe Lally, the Council's Director of Programs, updated the Board on a law, and subsequent potential Coast
Guard policy and regulations, that may affect the fleet of fishing vessels that are contracted and trained
by SERVS to help respond in case of an oil spill.
In 2023, in response to enactment of a provision in the National Defense Authorization Act, the U.S. Coast
Guard released a Work Instruction that would unnecessarily impose onerous inspection requirements to
vessels that tow boom and other response equipment during oil spill drills and actual incidents. This is
problematic because the vessels that participate in the response fleet were built for purposes other than
oil spill response, and a significant number of them are uninspected. If implemented, these inspection
requirements would pose significant operating and response challenges, potentially delaying a response.
Additionally, many of the vessels who have not been subject to this type of inspection before, may be
excluded from participating in the response program altogether.
The Council has been participating in a workgroup to help develop a solution that would allow the
current fleet to remain in operation. Members include the Council, Cook Inlet Regional Citizens Advisory
Council, Alyeska/SERVS, Alaska Chadux Network, Cook Inlet Spill Prevention and Response, Inc.,
Washington State Maritime Cooperative, Southeast Alaska Petroleum Response Organization, and
American Waterway Operators. Workgroup members are engaging with the Coast Guard and legislators
to determine a path forward on this issue.
Weather buoy outages
During several agenda items, the Board discussed the recent outage of NOAA's Seal Rocks weather buoy
(Station 46061), which collects and transmits data about weather conditions near Hinchinbrook Entrance.
The Entrance is the narrow passage between Hinchinbrook and Montague Islands through which tankers
pass between Prince William Sound and the Gulf of Alaska. Outbound laden tankers are not allowed to
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transit Hinchinbrook Entrance when winds exceed 45 knots or seas exceed 15 feet. The wind and wave
data from the Seal Rocks buoy is the primary source of information that the U.S. Coast Guard uses to
make critical navigation safety decisions for outbound laden tankers.
During the U.S. Coast Guard's report to the Board, CDR Sarah Rousseau explained that while the buoys
are important, they are not the only source of data about weather conditions in the area. She noted that
the U.S. Coast Guard also receives reports from Alaska Marine Highway vessels; SERVS tugs; spot reports
from the National Weather Service; and other local mariners.
In recent years, the Council has been voicing support for NOAA's National Data Buoy Center to receive
additional funding for more timely repairs to the Seal Rocks weather buoy, and the other important
weather buoys in the Gulf of Alaska, when outages occur.
Coast Guard to implement regulations for marine cybersecurity
During the U.S. Coast Guard's report, CDR Sarah Rousseau stated that the Coast Guard is implementing
regulations for marine cybersecurity. She noted that the new regulations will require reporting of
incidents, additional training of mariners, cybersecurity staff person, a cybersecurity assessment, as well
as a plan to include cybersecurity components into drills and exercises. She noted that prior to this
upcoming regulation change, all cybersecurity efforts have been voluntary. She noted that she expects
the final rule to be in place this July.
The U.S. Coast Guard is currently seeking public comments on a possible 2-to-5-year delay in the
implementation schedule of these new cybersecurity regulations that affect U.S. flagged ships. Those
comments must be submitted by March 18, 2025.
Details are available on the U.S. Coast Guard's website: www.tinyurl.com/USCG-Rule-Cybersecurity
Reports accepted: Long -Term Environmental Monitoring Program
The Council accepted the 2024 Summary Report for the Council's Long -Term Environmental Monitoring
Program (LTEMP) and the associated Technical Supplement by Dr. Morgan Bender of Fjord & Fish
Sciences. The report and supplement provide data and results from the 2024 sampling excursions in Port
Valdez and the northern Gulf of Alaska coast. During the excursions, samples from mussels, sediment,
and seawater were collected at a combination of regions that are near current oil industry activities, sites
that were polluted by Exxon Valdez oil, and reference sites. The samples were analyzed for the presence
of hydrocarbons. Dr. Bender's results show that there is currently a low risk for effects on wildlife.
• 2024 Summary Report: www.tinyurl.com/LTEMP-Summary-2024
• 2024 Technical Supplement: www.tinyurl.com/LTEMP-Technical-2024
The Board also accepted the 2024 Sediment Metals Report. This pilot study provides a summary of 23
metals identified in sediments collected near two monitoring sites in Port Valdez.
Dr. Bender reported that sediments near the terminal held higher amounts of metals than the reference
site at Gold Creek. Her analysis showed that some of the metals could be above the threshold for
negative effects. Further monitoring and analysis is recommended.
• 2024 Sediment Metals Report: www.tinyurl.com/Sediment-Metals-2024
The presentation of these three reports to the Board is available on the Council's YouTube channel:
www.tinyurl.com/LTEMP-2024
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Report accepted: Calculations Used in Tank Vent Headspace Report
The Council accepted a report by Bill Mott of Taku Engineering titled "2022 Tank Pressure/Vacuum Pallet
Damage: Crude Oil Storage Tank Headspace Gas Assessment."
In this report, Mott summarized the calculations and key assumptions (due to the limited available
data) used in a previous report related to a 2022 incident. In that incident, pallets or vents on several of
the terminal's crude oil storage tanks were damaged due to excessive snow load and ice accumulation.
The previous report found that the existing monitoring points are inadequate for identifying high oxygen
content in a single tank headspace, and there were areas of combustible gas concentrations in all of the
tanks operating at a slight vacuum that had major unrepaired vent damage.
Read the new report: 2022 Tank Pressure/Vacuum Pallet Damage: Crude Oil Storage Tank Headspace Gas
Assessment: www.tinyurl.com/Tank-Headspace
Previous report: Crude Oil Storage Tank Vent Damage: www.tinyurl.com/Tank-Vent-Damage-Report
Anchorage Office Relocation
The Board of Directors authorized funds for the relocation of the Anchorage office to the RAM Building,
2525 Gambell Street, Suite 305, Anchorage, AK 99503. The move will occur in May 2025.
Adoption of updated Long Range Plan
The Board approved the updated PWSRCAC Long Range Plan for FY2026-FY2030. This document,
updated annually, is a framework for the Council's work plans and guidance for staff when developing
project budgets.
The plan is available on our website: www.tinyurl.com/2025-2029-LRP
Project updates
Updates on all current projects: www.tinyurl.com/5-0-Project-Status (PDF)
About the Highlights
These highlights are a quick synopsis of the annual meetings of the Prince William Sound Regional
Citizens' Advisory Council. More about the Council I About our work
Board meeting are routinely recorded. Excerpts of the audio and/or video of agenda items can be
made available upon request.
Questions? More information? Contact us:
Any questions or requests for further information can be directed to:
Amanda Johnson: amanda.johnson@pwsrcac.org or Jennifer Fleming: fleming@pwsrcac.org
Highlights from January 2025 meeting of the PWSRCAC Board of Directors I www.pwsrcac.org Page 4
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