HomeMy WebLinkAboutRES2025-023 CRW Water Tank1
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Sponsored by: Sorensen
CITY OF SEWARD, ALASKA
RESOLUTION 2025-023
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN
AGREEMENT WITH CRW ENGINEERING GROUP, INC IN THE
AMOUNT OF $175,120 PLUS 10% CONTINGENCY AND
APPROPRIATING FUNDS FOR DESIGN AND ENGINEERING
SERVICES FOR THE LOWELL CANYON WATER STORAGE TANK
REPLACEMENT
WHEREAS, on January 22, 2024, City Council passed Resolution 2024-004 authorizing
a loan from the Alaska Drinking Water with an intent to fund $1,905,000.00 with estimated
principal forgiveness of $1,500,000.00 for a total repayment of $405,000.00 for the Lowell Canyon
Water Tank Replacement; and
WHEREAS, on December 16, 2024, City Council passed Resolution 2024-069
authorizing $1,041,020 of the American Rescue Plan Act funds to be used for Resolution 2022-
051 and Resolution 2022-025, both of which are investments in water and sewer infrastructure;
and
•
WHEREAS, CRW Engineering provided excellent engineering services for the Noth
Seward Water Storage Tank & Pumping Facility project and has the proven expertise and local
experience to design the Lowell Canyon Water Storage Tank Replacement; and
WHEREAS, CRW Engineering provided staff with comprehensive scope and estimated
costs for the project design, plus staff reviewed the proposed scope with listed deliverables and
approves it as written.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA, that:
Section 1. The City of Seward hereby approves the contract for the design and engineering
of the Lowell Canyon Water Storage Tank Replacement.
Section 2. Funding in the amount of $175,120.00 plus 10% contingency of $17,512 for a
total of $192,632 is hereby appropriated from the SOA-DCRA (LGLR) fund account 80084-0000-
8101-0072 Infrastructure Expense.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska this 24th
day of February 2025.
CITY OF SEWARD, ALASKA
RESOLUTION 2025-023
Page 2 of 2
THE CITY OF SEWARD, ALASKA
w
Sue McClure, Mayor
AYES: Warner, Barnwell, Crites, Osenga, Wells, Finch, McClure
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
Kris Peck
City Clerk
(City Seal)
wig
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City Council Agenda Statement
Meeting Date: February 24, 2025
To: City Council
Through: Kat Sorensen, City Manager
From: Public Works Director, Doug Schoessler
Subject: Resolution 2025-023: Authorizing the City Manager to Enter into an
Agreement with CRW Engineering Group, Inc in the Amount of $175,120
Plus 10% Contingency and Appropriating Funds for Design and
Engineering Services for the Lowell Canyon Water Storage Tank
Replacement
Background and justification:
On January 16, 2025, the City entered into a professional services agreement with CRW
Engineering Group to complete a design study report on water tank related infrastructure.
On January 22, 2024, City Council passed Resolution 2024-004 authorizing a loan from the Alaska
Drinking Water with an intent to fund $1,905,000 with estimated principal forgiveness of
$1,500,000 for a total repayment of $405,000 for the Lowell Canyon Water Tank Replacement.
On December 16, 2024, City Council passed Resolution 2024-069 authorizing $1,041,020 of the
American Rescue Plan Act (ARPA) funds to be used for Resolution 2022-051 and Resolution
2022-025, both of which are investments in water and sewer infrastructure.
The existing pre-1980 water tank was inspected in 2011 and deemed to be in poor condition and
refurbishing would cost more than replacement. This water tank capacity represents a vital part of
Seward's water storage needs. Failure of this tank would jeopardize the water supply needed by
the City.
In January of 2025, Public Works staff requested and received a proposal from CRW for the
complete design and bid support services of the Lowell Canyon Water Storage Tank Replacement.
Public Works found this proposal to be satisfactory and is requesting City Council accept the
proposal defining the scope of work to complete the design and provide assistance during the bid
process. Accepting the proposal and contract for an amount not -to -exceed $175,120 plus 10%
contingency is in the best interest of the City and the project.
Comprehensive and Strategic Plan Consistency Information
This legislation is consistent with (citation listed):
Comprehensive Plan: 13.1 Water
Strategic Plan: Page 10 — Develop Infrastructure and Utility
Other:
1
Certification of Funds
Total amount of funds listed in this legislation: $ 0
This legislation:
Creates revenue in the amount of:
Creates expenditure in amount of:
Creates a savings in the amount of:
Has no fiscal impact
Funds are:
Budgeted Line item(s):
Not budgeted
Not applicable
Affected Fund:
General
Boat Harbor
Motor Pool
Available Fund Balance
SMIC
Parking
Other
Electric
Water
Wastewater
Healthcare
Note: amounts are unaudited
Finance Director Signature: 5
X
Yes
Attorney Signature:
Not applicable Comments:
Administration Recommendation
X
Adopt Resolution
Other:
r-ww
C RW
ENGINEERING GROUP
August 14, 2024
City of Seward
P.O. Box 167
Seward, Alaska 99664
Attn: Doug Schoessler, Public Works Director
Re: Lowell Canyon Water Storage Tank Design
Proposed Scope & Fee
Dear Mr. Schoessler,
CRW Engineering Group, Inc. (CRW) is pleased to provide this proposal to design the replacement for
the existing 200,000-gallon potable water storage tank at Lowell Canyon. The City of Seward (City)
desires to replace the existing tank with a 500,000-gallon tank. The adjacent 400,000-gallon tank was
refurbished in 2018 and is not part of this project.
The existing 200,000-gallon water storage tank and foundation will be demolished, and the new tank
and foundation will be constructed near the same footprint. The new tank will be constructed of steel
with an exterior insulation package, similar to the North Seward water storage tank constructed in 2015.
Controls for monitoring water level in the tank will be designed similar to the existing tank to the new
tank.
SCOPE OF SERVICES
CRW's scope of services generally includes providing surveying, geotechnical, water storage tank design,
and ADEC permitting services for the new tank.
CRW proposes to provide the following design services under this scope of work.
1) Conduct a field survey to establish horizontal and vertical control points from existing
monuments, collect topographic data and utility location data, and prepare a base map of the
site for the design effort.
2) Conduct a geotechnical investigation and prepare geotechnical recommendations for the water
storage tank foundation. It is assumed the City of Seward will excavate test pits for the field
investigation.
3) Prepare technical memorandum to address tank size, construction, configuration, piping and
overflow, site layout, controls, ADEC design requirements, and demolishing existing tank.
Construction of either a bolted or welded steel tank will be evaluated as part of this effort.
Prepare 35% design drawings.
4) Prepare design plans, specifications, bid documents, and contract documents. Calculate
quantities and prepare engineers cost estimates. Provide submittals at 75% design and 100%
design levels.
5) Complete ADEC engineering plan review checklists for City signature and submittal.
Anchorage Office: 3940 Arctic Blvd. Suite 300, Anchorage, AK 99503 I (907) 562-3252 fax (907) 561-2273
Palmer Office: 808 S. Bailey St. Suite 104, Palmer, AK 99645 I (907) 707-1352 www.crweng.com
August 14, 2024
Lowell Canyon Water Storage Tank Design
Proposed Scope & Fee
DELIVERABLES
The following deliverables will be provided. The 100% complete design will be stamped and signed by an
engineer registered in the State of Alaska.
• Design Technical Memorandum (35% complete): Adobe PDF electronic copies.
• Preliminary Design (75% complete): Adobe PDF electronic copies.
• Final Design (100% complete): Adobe PDF electronic copies (bid ready).
SCHEDULE
CRW is prepared to begin immediately and complete the work of this proposal in accordance with the
following schedule.
• Complete 35% Design: 120 days after Notice To Proceed
• Complete 75% Design: 90 days after receipt of comments for 35% Design
• Complete 100% Design: 90 days after receipt of comment for 75% Design
FEE
CRW proposes to complete these design services on a time and materials basis. The estimated cost for
the work is $175,120.
Assumptions made in preparing this proposal are as follows:
1) City will provide labor and equipment to excavate test pits for geotechnical investigation.
2) Public involvement is not included.
3) No easement or property acquisition is included.
4) No bid support is included.
5) No construction support is included.
We look forward to assisting the City of Seward with this project. If you have any questions or comments
regarding this proposal, please don't hesitate to contact me.
Sincerely,
CRW Engineering Group, Inc.
X&
Pete Bellezza, P.E.
Principal/Civil Engineer
Phone: (907) 646-5640 / email: pete.bellezza@crweng.com
2 of 2
City of Seward, Alaska
BASIC SERVICES
Revised 8/14/2024
Task & Subtask Description
File: Lowell Canyon Tank Design_Fee_R1.xls
Tab: Basic Services
Lowell Canyon Tank Design
CONTRACT FEE PROPOSAL
$260
Civil
$230
$200
Technician V
$160
Labor Category, Rate & Projected Hours
CRW Engineerin. Group
Controls
X
(1)
C
0)
C
w
$250
`)
U)
C
0)
C
w
$180
X
`)
U)
C
.En
C
w
$260
Structural
`)
U)
C
0)
C
w
$180
Land Surveyor VI
Geotechnical
Total
Labor
Sub
Contractor
Costs(1)
Cost $
Expenses
Total
Subtask
Total
Task
Task 1 - Surveying & Mapping
Horizontal/Vertical Control
2
4
4
$1,800
$40
$1,840
Topographic Land Survey
10
10
$3,400
$70
$3,470
Utility Locates/Survey
4
4
$1,360
$30
$1,390
Travel/Lodging/PerDiem
8
8
$2,720
$1,650
$4,370
Data Reduction & Comps
2
6
$1,580
$30
$1,610
Prepare Project Base Map
8
$1,520
$30
$1,550
Total Task 1:
0
0
0
0
0
0
0
0
0
4
40
26
0
0
$12,380
$1,850
$14,230
$14,230
Task 2 - Geotechnical Investigation
Geotechnical Field Work
2
4
16
$3,620
$830
$4,450
Soil Laboratory Testing
2
2
$680
$1,711
$10
$2,401
Engineering Analysis & Recommendations
4
6
$1,660
$30
$1,690
Geotechnical Report
2
4
12
$3,020
$60
$3,080
Total Task 2:
0
4
0
0
0
0
0
0
0
0
0
0
14
36
$8,980
$1,711
$930
$11,621
$11,621
Task 3 - 35% Design & Tech Memo
Technical Memo
Collect/Review Record Drawing Info
4
4
2
2
2
$2,960
$370
$3,330
Site Visit & Inspection
8
8
$3,280
$380
$3,660
Tank Size & Construction
8
12
2
4
$5,480
$110
$5,590
Site Layout
2
12
$2,860
$60
$2,920
Controls
6
6
$2,580
$50
$2,630
ADEC Design Requirements
2
16
$3,660
$70
$3,730
Demolish Existing Tank
4
6
$2,120
$540
$2,660
Prepare Technical Memo
2
4
12
2
4
$5,080
$100
$5,180
35% Design Drawings
8
8
24
$7,280
$150
$7,430
Total Task 3:
2
40
70
24
6
16
6
10
0
0
0
0
0
0
$35,300
$1,830
$37,130
$37,130
Task 4.1 - Preliminary Design (75% PS&E)
Plans
Cover Sheet
2
$320
$10
$330
Sheet Index/Legend/Abbrev/Location Map/Notes
2
8
8
$3,340
$70
$3,410
Survey Control
2
8
$1,960
$40
$2,000
Demolish Existing Tank Plan
2
6
4
$2,300
$50
$2,350
Civil Sheets
2
12
60
60
$24,880
$500
$25,380
Structural Sheets
4
24
24
$9,200
$130
$9,330
Controls Sheets
2
12
$2,660
$2,560
Specifications & Contract Documents
2
16
8
4
2
4
$8,160
$89
$8,249
Engineers Cost Estimate
1
1
2
$950
$7,150
$20
$8,120
Total Task 4.1:
4
33
75
74
10
16
8
28
24
2
8
0
0
0
$53,770
$7,150
$809
$61,729
$61,729
CRW Engineering Group, Inc.
Page 1 of 2
Date: 8/14/2024
City of Seward, Alaska
BASIC SERVICES
Revised 8/14/2024
Task & Subtask Description
File: Lowell Canyon Tank Design_Fee_R1.xls
Tab: Basic Services
Civil
a)
a)
c
co
C
w
$260 $230 $200 $160
Labor Category, Rate & Projected Hours
CRW En • ineerin . Group
Controls
X
a`)
a)
.5
w
$250
X
a)
a)
.0)
C
w
$260
Structural
a`)
a)
C
0)
C
w
$180
Cost $
Land Surveyor VI
Geotechnical
a)
a)
0)
w
$190
a)
(1)
.5
w
$150
Total
Labor
Sub
Contractor
Costs('
Expenses
Total
Subtask
Total
Task
Task 4.2 - Final Design (100% PS&E)
Plans
Cover Sheet
1
$160
$160
Sheet Index/Legend/Abbrev/Location Map/Notes
2
2
4
$1,500
$30
$1,530
Survey Control
1
4
$980
$20
$1,000
Demolish Existing Tank Plan
2
4
2
$1,580
$30
$1,610
Civil Sheets
2
8
40
40
$16,760
$340
$17,100
Structural Sheets
4
24
24
$9,200
$180
$9,380
Controls Sheets
2
8
$1,940
$1,930
Specifications & Contract Documents
2
12
4
2
2
4
$5,880
$120
$6,000
Engineers Cost Estimate
1
1
2
$950
$5,500
$20
$6,470
Permitting - ADEC Checklists
2
16
$3,660
$1,570
$5,230
Total Task 4.2:
4
27
63
47
6
10
8
28
24
1
4
0
0
0
$42,610
$5,500
$2,300
$50,410
$50,410
TOTAL BASIC SERVICES:
10
104
208
145
22
42
22
66
48
7
52
26
14
36
$153,040
$14,361
$7,719
$175,120
$175,120
Notes and Assumptions:
1) 10% markup on subconsultant fees.
2) All work is Time and Materials.
CRW Engineering Group, Inc. Page 2 of 2 Date: 8/14/2024