The URL can be used to link to this page

Home My WebLink About03192025 PACAB PacketPort & Commerce Advisory Board Agenda Packet Photo by Doug Schoessler Wednesday, March 19, 2025 City Council Chambers 12:00 p.m. 1963 1965 2005 kintual All-Amenca City 1 I I.. The City of Seward, Alaska PORT AND COMMERCE ADVISORY BOARD MEETING AGENDA City Council Chambers, 410 Adams Street Please silence all cell phones and devices during the meeting Chair Bruce Jaffa Board Member Jesse Groom Harbormaster Tony Sieminski Vice Chair Benjamin Smith Board Member Norm Regis City Clerk Kris Peck Board Member Dwayne Atwood Vacant Executive Admin Ashleigh Lipsey Board Member Melissa Schutter March 19, 2025 at 12:00 p.m. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. AWARDS 5. CITIZEN COMMENTS ON ANY SUBJECT 6. APPROVAL OF AGENDA AND CONSENT AGENDA A. Minutes of Preceding Meeting 1)* Approve January 15, 2025 Port and Commerce Advisory Board Meeting Minutes....4 B. Resolutions — None C. Other Items — None 7. PRESENTATIONS AND REPORTS A. City Administration Report .8 B. Other Reports and Announcements 1) Alaska Railroad Report 16 2) Seward Chamber of Commerce Report C. Presentations 1) JAG Alaska 8. UNFINISHED BUSINESS — None 9. NEW BUSINESS A. Resolutions — None Port and Commerce Advisory Board Meeting Agenda March 19, 2025 11Page B. Other New Business 1) Discuss Ordinance 2025-002 ..17 2) Reports to Council ..21 10. INFORMATIONAL ITEMS AND REPORTS A. Reminder of Meetings 1) PACAB Regular Meeting on Wednesday, April 16, 2025 B. Other Items — None 11. CITIZEN COMMENTS 12. BOARD AND ADMINISTRATION COMMENTS AND RESPONSES TO CITIZEN COMMENTS 13. ADJOURNMENT Port and Commerce Advisory Board Meeting Agenda March 19, 2025 21Page City of Seward, Alaska Port and Commerce Advisory Board Meeting Minutes January 15, 2025 Volume 4, Page CALL TO ORDER The January 15, 2025, regular meeting of the Port and Commerce Advisory Board was called to order at 12:00 p.m. by Chair Bruce Jaffa. OPENING CEREMONY Chair Bruce Jaffa led the Pledge of Allegiance to the flag. ROLL CALL There were present: Bruce Jaffa, presiding, and Benjamin Smith Dwayne Atwood Melissa Schutter Norm Regis Jesse Groom comprising a quorum of the board; and Tony Sieminski, Harbormaster Kris Peck, City Clerk Jodi Kurtz, Deputy City Clerk Ashleigh Lipsey, Executive Assistant Excused — Groom Absent — None Vacant - One CITIZEN COMMENTS ON ANY SUBJECT — None APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Regis/Atwood) Motion Passed Approval of Agenda and Consent Agenda Unanimous The clerk read the following approved consent agenda items: Approve December 4, 2024, Port and Commerce Advisory Board Meeting Minutes SPECIAL ORDERS, REPORTS AND PRESENTATIONS 4 City of Seward, Alaska Port and Commerce Advisory Board Meeting Minutes January 15, 2025 Volume 4, Page City Administration Report Executive Assistant Ashleigh Lipsey provided several updates, including a split in utility billing to improve transparency and understanding of the electric and water charges. She also announced that Deputy Fire Chief Kate McCoy was honored with the 2024 Akerley Fire Service Leadership Award. Lipsey provided further updates on the Teen Rec Room, Community Development Surveys, and the library digital literacy workshops. Harbormaster Report Harbormaster Tony Sieminski provided an update on a request for proposals (RFP) for the land appraisals of 45 city lots. He spoke on the preparations for a fully funded dock project expected in the coming year. He also addressed social media rumors regarding the Lowell Creek tunnel project and said there were no updates to the plan. Other Reports and Announcements Alaska Railroad Report Seward Port Manager Dwayne Atwood referred to his written report in packet. He provided updates on the next major shipment of steel pipes which would total over 3,300 tons. He addressed the recent storms and said repairs had been underway on the east side of the freight dock. He also addressed the freight dock plans and upgrades. Lastly, he said the broader issue of rising sea level remains uncertain. Chamber of Commerce Report Chamber of Commerce President Melissa Schutter said public feedback had underscored the need for improved communication which led to the all -new Chamber e-newsletter. She announced that the State of Alaska Chamber of Commerce annual report will be presented on January 30, 2025 at the Breeze Inn. Schutter also discussed the annual budget allocation, the Small Business Advisory Salary, and a work session to finalize the chamber contract with the City of Seward. Presentations Alaska Railroad and The Seward Company (Port of Tomorrow) Dock Projects presented by Christy Terry from the Alaska Railroad, and Mickey Richardson from The Seward Company. NEW BUSINESS Other New Business Select PACAB Chair for 2025 Regis nominated Bruce Jaffa as Chair for 2025. There were no other nominations. 5 City of Seward, Alaska Port and Commerce Advisory Board Meeting Minutes January 15, 2025 Volume 4, Page Motion Select Bruce Jaffa as Chair for 2025 Motion Passed Unanimous Nominate and Select PACAB Vice Chair for 2025 Jaffa nominated Ben Smith as Vice Chair for 2025. There were no other nominations. Motion Select Ben Smith as Vice Chair for 2025 Motion Passed Unanimous INFORMATIONAL ITEMS AND REPORTS Reminder of Meetings - Regular Meeting on February 5, 2025 CITIZEN COMMENTS — None BOARD AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN COMMENTS Lipsey thanked the presenters and reminded everyone about the Polar Bear Jump this Saturday! She said Sports and Recreation had revived the Polar Bear Carnival which would be held at AVTEC. There will be games and goodies, so be sure to check it out! Sieminski echoed the appreciation for the presentation and looked forward to the progress being made on the dock project. He also encouraged everyone to attend the Polar Bear Jump this Saturday and join in the festivities and emphasized it would be a lot of fun! Regis spoke about the Port Avenue project and its upgrades, highlighting the community's involvement in identifying areas where people could seek shelter from the rain. A recurring concern has been ensuring sidewalks on both sides of the street. Atwood thanked Chair Jaffa and Vice Chair Smith for taking on the responsibility and their efforts were greatly appreciated. He said the Seward Company presentation was excellent, and even though he was familiar with the content, there was always something new to learn. Atwood was excited to revisit the topic of pedestrian improvements along Port Avenue. He stated it was encouraging to see progress in addressing these issues and he appreciated everyone's participation. Schutter thanked the presenters noted how their visits often align with Seward's beautiful weather. She also expressed gratitude for Lipsey's reminder about the Polar Bear Jump. She thanked Chair Jaffa and Vice Chair Smith for their continued leadership. She encouraged everyone to sign up for the Chamber of Commerce newsletter for valuable updates. Lastly, she hoped for a good turnout at the upcoming Chamber of Commerce meeting at the Breeze Inn. 6 City of Seward, Alaska Port and Commerce Advisory Board Meeting Minutes January 15, 2025 Volume 4, Page Smith thanked the Port of Tomorrow and Alaska Railroad for their detailed presentation. He commended the city's response during Sunday's windstorm and praised the electric crew and contractors for their efforts to fix the extensive damage. Their work underscores the challenges of maintaining electricity in this region and deserves deep appreciation. He noted the separation of utility bills as a reflection of these critical services. Lastly, Smith was honored to continue as Vice Chair of PACAB. Chair Jaffa thanked the board for selecting him as Chair again. He echoed Board Member Smith's praise for the electric crew and their efforts. He also appreciated the effective public communication during the windstorm such as updates and photos on Facebook. Jaffa extended his appreciation to include public works, the railroad, dock crews, police, fire departments, and others whose dedication ensures public services run smoothly. He also commended the Seward Company for their transparent and community -focused approach to a major project. Jaffa also addressed how a strong education system benefits children and strengthens communities. He encouraged everyone to work together to ensure that future generations have the tools needed to thrive. ADJOURNMENT The meeting was adjourned at 1:13 p.m. Jodi Kurtz Bruce Jaffa Deputy City Clerk Chair (City Seal) 7 CMR March 10, 2025 Administration: I made a trip to Juneau with Mayor McClure and Council Member Wells to meet with our State lobbyists. Among other things, we discussed our Legislative Priorities, and I'm excited to report back on the trip at our upcoming council meeting. Other projects in the works include emergency action plans and our utility expansion. Emergency Action Plans: We are in the process of finalizing our updated EAPs for each site and will implement those in the next couple of months, including a number of different kinds of drills. This is part of the implementation of our greater Emergency Operations Plan. Utility Expansion Work Session: For the work session on Monday, March 24, we will be presenting some interesting history that we became aware of recently. It will be helpful in understanding why this situation exists. We will also be bringing back the requested information on different cost scenarios and possible paths forward. Harbor Department Seward Harbor • MacSwain Associates is scheduled to finalize appraising the 45 lease lots in the coming 2 weeks. • The Harbormaster was in Juneau Feb 17 — 21 attending the AAHPA Legislative fly -in. We had a productive few days' meeting with respective Representatives, Senators and many more! In addition, I took the opportunity to attend a Navy League Juneau Council meeting, Juneau Docks and Harbors Board meeting and Chamber of Commerce Luncheon with Congressman Begich who was the guest speaker • No major issues have been reported within the Harbor area • Spring tours are scheduled to begin on March 8 and 13 Spring is here? • We have been working out details for a small Adventure tour company wanting to use Seward as a home base for the 2025 season • What causes some boats to become party boats? Answer below SMIC • Initial vendor scheduling for North Dock has slowed but did have one new potential customer inquiry • No major issues reported within the SMIC area • A new lease for Jag's yard/rail extension project is almost complete. This is an exciting project for that area and will be bringing that exciting project before Council soon • Pier pressure 8 Electric Department • Shore Power Project — Contracted Project Manager RFP A recent Request for Proposals (RFP) was posted for a contracted project manager to oversee the Shore Power project at the cruise ship dock. This project manager will be responsible for keeping the project organized and ensuring compliance with the EPA grant requirements. • Canopy Bid for Fort Raymond Power Plant Radiators The Electric Department has posted an invitation to bid on a canopy structure for the radiators at the Fort Raymond power generation plant. This canopy will improve reliability by providing protection for the radiators and enhance operator safety during inspections and maintenance. • Right -of -Way (ROW) Reclamation Progress AK Tree Service continues its ROW reclamation work in Seward. The Forest Acres neighborhood has been fully cleared, and the crew is now focusing on the most overgrown sections of the electric right-of-way throughout the city. Fire Department • Emergency Responses for the Year 2025: 102 • Fire and Life Safety Inspections 2025: 84 with 55 violations noted • Building permits YTD: 8 with a total valuation of $ 23,715,162.00 • Several of our members attended Bear Creek Fire Department's "Push In" for their new 3000-gallon tanker. • Interviews for our two new positions were completed, and job offers were given to two highly motivated, skilled and competent individuals. They will go through orientation during the week of the 17 and beginning March 24 there will be 24-hour coverage 7 days a week at the Fire Department which will decrease response time and provide much needed safety, maintenance, and security at the station. 9 Seward Community Library & Museum Announcements: • Library Hours Update: The library is now open six days a week, Monday through Saturday! Monday -Friday: 10am to 6pm Saturday: 10am to 5pm • Come check out our fresh new look! We've rearranged our library space to create more comfortable and inviting areas for reading, working, and relaxing. Stop by to explore the new layout and find your perfect spot! 10 Museum Updates: • Don't forget — admission to the museum is FREE until April 30! Friday: 10am to 6pm Saturday: 10am to 5pm • What's New in the Archives! Resurrection Bay Historical Society is currently processing the archives involving papers of Seward Attorney L.V. Ray, who defended railroad promoter, and one of Seward's founders, John Ballaine. Alaska Northern Railway sued John Ballaine for land ownership of Seward Townsite Lots, which left the door open for Anchorage to be the headquarters for the Alaska Railroad. The lawsuit began in April 1915 and was dismissed in November 1915. John Ballaine won the case! Library Updates: • Want to book our Community Room or Meeting Room? We are now online! You can book your meeting space by clicking here. Reminder that both meeting spaces are available for booking 7 days a week, even when the library is closed! • Digital Literacy Workshops at the Senior Center - Every Wednesday in March o March 5: Computer Basics (Windows 11) o March 12: Computer Basics (mac OS) o March 19: Internet Basics o March 26: Email Basics • One on one Digital Literacy tutoring sessions with Karen! Every Tuesday in March 2 — 4 PM • Thinking Money for Kids — 5-week course will begin on March 6! If you've been looking for ways to teach your kids that money doesn't grow on trees, get ready! • Checkmate at Noon —Join us every Wednesday at lunchtime for some chess fun! Feel free to bring your lunch (please note, lunch is not provided) and enjoy a game or two! • Seward Chess Tournament — March 15 from 10:10 AM — 4:30 PM Sponsored and hosted by the Alaska Chess Federation & Seward Community Library & Museum Tournament Style: 5 round Swiss Time Controls: Game clock of 25 min a player per round with a 5-sec delay When: Saturday, March 15 @ 10:10 AM - 4:30 PM Where: SCLM Community Room 239 6th Ave Seward, AK 99664 Register online here: chessnut.club/e/seward-chess-tournament Register by email: admin@alaskachessfederation.org • Saturday Matinee Movie Join us on these Saturdays in March at 3 PM for a lineup of fun films! March 1— Kung Fu Panda March 8— Men In Black March 15—Sing March 22—The Goonies March 29-9 11 Community Development • At their March 4 meeting, the Planning & Zoning Commission recommended City Council rezone the new Fourth of July Beach and Spring Creek Campground replats to Park. Those items will be brought before City Council at an upcoming meeting. The Commission will use their next work session on March 18 to continue the conversation of providing building height recommendations to Council. • Community Development staff along with the Public Works Director and the Program Manager for the Seward Bear Creek Flood Service Area met with an engineer from R&M who specializes in working with drainage issues to discuss the Forest Acres flooding concerns. The group walked the areas affected and met with one of the residents of the neighborhood who has been affected by the flooding in the past. R&M will be taking the lead to determine possible steps the city can consider to mitigate flooding concerns in this area in the future. • The City has contracted with Agnew Beck to facilitate three town hall meetings with the community related to the Comprhensive Plan update. The dates of the town halls will be Tuesday, April 22, Wednesday, April 23, and Thursday, April 24. Locations and times TBD. More information to follow. Finance Department • 2024 Annual Financial Audit: The City's audit firm, Altman Rogers, will be onsite during the weeks of April 21 and May 5 to conduct fieldwork for the audit of the 2024 financial statements. The Finance Department will begin preparations for the audit and will also work on closing the books for 2024 • Working on the Budget FY25/26 book, compiling documents for publication and distribution. • We are collaborating with Granicus to develop a web platform for bed tax collection. This platform will facilitate bed tax payments and ensure compliance. We should continue progressing through the early stages of its development. • The Accountant Tech II position has been filled, and the candidate will start in two weeks. • Finance still has an opening for the Senior Accountant position. Anyone interested in this position is encouraged to apply through the City of Seward website Public Works • The mild winter weather has allowed Public Works groups to work and many small projects on the streets, water and wastewater, the equipment shop, and inside buildings • Preventative maintenance is being completed on multiple pieces of equipment at the City Shop for several city departments • The Street department is also going thru heavy equipment to perform updates and upgrading machinery with new parts. They are also working on building maintenance to help the custodians with projects. 12 • The Water and Wastewater Department is constantly busy to assure we have clean water and the wastewater lagoons are operating well. They are also helping with storm water drainage as needed The SMIC Water Plant building addition for a Hypochlorite Generator System $476,000 Lowell Canyon 500,000-gallon Water Storage Tank Replacement project $3,000,000 Water meter program in conjunction with the Water Sewer Rate Study $432,000 Lowell Point Wastewater Lagoon blower replacements $547,000 Public Works Facility at the selected "Fort Raymond" site $24,000,000 Then removal of old PW facility on 6th Ave to make 26 residential lots Sidewalk Project F" replacing sidewalks selected as most needed $600,000 Well Abandonments at Fort Raymond for old wells #1 and #2 $78,000 Elm Street water line repair/replacement $400,000 CITY ❑F SEWARD PUBLIC WORKS FACILITY SEWARD ALASKA E5 % DESIGN Parks and Recreation Department Sports & Recreation: 0 s vi 0 • March is upon us with more programming from Sports and Rec for community members of all ages! A sourdough class, more youth archery, our monthly puzzle battle, pizza nights at the Teen Room, and more! Check out Facebook for our published March Calendar • We finished up Ocean Adventures with the SeaLife Center! Over the course of the program, we had over 60 kids attend! A successful partnership event that helped kids become tiny stewards of the sea • Drawing Hour at Rowdy Radish is back on after their winter break! Join us every other Sunday from 2 — 4 PM for some sketching fun • Teen Hour at Res Art has finally developed a following with 10 teens enjoying the space reserved just for them — working on group projects or just socializing 13 • Winter Adventure Camp was a success this week with 6 pre -teens romping around the woods and sailing the seas enjoying time in the outdoors, learning new skills, and meeting other teens. Thank you, JAG, for sponsoring this amazing camp! Teen Rec Room: • The Teen Rec Room is open for teens grades 6 — 12, Mon — Fri from 2 — 8 PM. The facility has seen an average of 8 check -ins a day! Call 907 224-5472 or visit us on our Facebook page @Seward Teen Rec Room • Ron Marsh was hired as the Program Assistant for the Teen Rec Room. Ron is excited to serve as a continual support for the teen room users. He has facilitated the setup of MyRec, a gym management software that is providing users the ability to scan in and out of the facility using a barcode scanner. This will help TRR administration monitor engagement and grow the program. • We received the third and final couch for the facility which fills out our reading and chill out area 14 • Local authors Sean Ulman and Brian Wright hosted their second installment of a Writer's Workshop for teens. They had 5 participants with three new faces for this session and assistance from SPRD staff member Claire Dilday. They are excited to host their next two sessions on Wednesdays, March 12 and 26 from 6 — 7 PM • The Teen Rec Room staff are excited to host Breakfast for Dinner on Tuesdays and Pizza Nights on Fridays, from 6 — 8 PM. Breakfast plates will be available for $2, and homemade pizza slices will also be offered for $2 each Campgrounds: • Campground online reservations are now open • Shower house plumbing project complete • New larger site numbers installed at Resurrection and Williams tent area • Williams permanent restroom to be installed this Spring prior to Camping season. Park Maintenance: • Indoor projects: refurbishing benches, assembling picnic tables, • Enhancing the Iditarod Day Use area with picnic tables, BBQ, fire rings and benches. • Placed a bench at First Lake for nature's beauty enjoyment. Parking: • Parking permits are now available online. Go to www.cityofseward.us/parking • Working on Parking shack improvements. The Parking Shack will be operational and manned this Summer to answer questions, take payments, and have a presence in the Harbor area Administration: • Working on the SPRD Master Plan • Williams Park permanent restroom project • Looking at grants to improve the Two Lakes Trail • Working with Red Cross to replenish shelter supplies and updated the MOU • Portable Restroom Contract 15 ALASKA RAILROAD Port Activity Update March 19, 2025 THE ALASKA RAILROAD'S MISSION -- Through excellent customer service and sound business management practices, provide safe, efficient, and economical transportation and real estate services that support and grow economic development opportunities for the State of Alaska. Port Traffic • A second SeaTac Marine barge was scheduled to arrive March 15 with an additional shipment of approximately 7,000 tons of Spenard Builders Supply materials. The monthly (Anchorage) barges are routed through Seward during heavy ice conditions in Cook Inlet. Additionally, an estimated 7,700-plus tons of steel pipe is also due to arrive on the cargo ship Ocean Dream on April 22. • Winter freight train service to Seward has operated ahead of the planned two -week schedule due to increased car availability. • The 2025 cruise ship schedule now includes 61 ships and 84 total ship days at the dock. The first ship, the Carnival Luminosa, arrives on April 26 and the final ship will be the Viking Orion on September 21. • The 2026 cruise ship season now includes 70 ships and 90 total ship days at the dock. That schedule also includes a four -ship day on August 6. Port Capital Projects • Andrews and Sons recently cleared two acres of the former coal yard to create a new boat storage location for Exit Marine. Boats will be relocated to that new area this fall. • The cruise dock and terminal building replacement continues to move forward. Initial stages of the $137 million project include new water and fuel line installation. The major demolition will begin in September. More information is available at: https://sewardcompany.com • The cruise ship dock and terminal project will benefit from $45 million in anticipated EPA funding for vessel shore power. The Alaska Railroad worked with the municipality to submit for the Clean Ports Program grant. • The freight dock expansion project is still on schedule to begin in late 2026. Most of the cost will be met by a $19.8 million federal grant, with $5 million in ARRC matching funds and a gravel contribution by the City of Seward. More than 60,000 cubic yards of project fill has been staged. Dwayne Atwood, Accredited Maritime Port Executive Seward Port Manager 907-265-2696 office 1907-362-6038 mobile mailing: PO Box 95, Seward, AK 99664 physical: 913 Port Avenue 16 f Sponsored by: City Clerk Introduction: February 10, 2025 Public Hearing: February 24, 2025 Amended and Enacted: February 24, 2025 CITY OF SEWARD, ALASKA ORDINANCE 2025-002 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING SEWARD CITY CODE, TITLE 2, CHAPTER 2.30, ARTICLE 3 — PORT AND COMMERCE ADVISORY BOARD WHEREAS, Title 2, Section 2.30 of the Seward City Code, pertains to the City of Seward Boards and Commissions; and WHEREAS, the Port and Commerce Advisory Board reviewed these proposed amendments with the City Clerk during the December 4, 2024 meeting; and WHEREAS, in order to better serve the Council, administration and the public, and to better reflect the Board's current role, the City Clerk has brought forward this ordinance to amend Title 2, Article 3 — Port and Commerce Advisory Board. NOW, THEREFORE, THE CITY OF SEWARD ORDAINS, that: Section 1. Seward City Code Title 2 is hereby amended to read as follows with new language underlined and deleted language is stricken: 2.30.310 Established. A. Composition. The Port and Commerce Advisory Board is hereby created, consisting of seven residents of the City of Seward and , general Seward area spanning from Lowell Point to the Tern Lake Junction on the Seward Highway, who shall be appointed by the council. If +h., r., i c +ham.. .,lica.,t for +h , n ci+inn +hc co ncil ohaII appoin+_h.. h-.IL.+ 1. Applicants must receive at least four votes in order to be appointed. The council may use ballot voting to make the appointments- or make a nomination and call for a vote. Council may also choose not to make an appointment and re -advertise the vacancy. 2. At least four seats shall be filled by residents inside Seward city limits. If there are no city residents applying, council may consider filling the seats with non-residents. 3. No officer or employee of the city may be appointed a member of the board. B. Chair and vice chair. 1. The board shall select a chair and vice chair annually. 17 CITY OF SEWARD, ALASKA ORDINANCE 2025-002 Page 2 of 4 2. The chair shall preside at all board meetings, may participate in the debate, and vote on any matter of the board. 3. In the absence of the chair, the vice chair shall exercise all the powers of the chair. 2.30.315 Terms of office; filling vacancies. A. Members of the Port and Commerce Advisory Board shall be appointed for a term of three years; provided, that the terms of initial appointments shall be staggered so that as nearly as possible a pro rata number of members shall be appointed for each year. B. The council may appoint any qualified person to fill a vacancy of any member of the board provided that the appointment shall be for the unexpired term of the vacancy. C. Following a member's absence from three consecutive meetings or 25 percent of scheduled meetings of the board, the remaining board members may decide whether the board Any recommendation from the board or administration for dismissal of a board member shall be forwarded to city council for action. D. Members shall not be paid for services on the board or participation in board activities without prior approval of the city council. E. New members shall take the oath of office with the city clerk. F. Members who serve one full term may receive a plaque in recognition upon end of service. G. Members serve two or more full terms on the commission may receive an engraved gold pan in recognition upon end of service. 2.30.317 Staff assistance to board. A. The city manager, or designee from the harbor department, shall: 1. Assist the board and shall be qualified by special training and experience in the field of ports, harbors, and commerce.; 2. Be the regular technical advisor of the board, but shall not have the power to vote. B. City staff shall provide a clerk to the board. The clerk shall: The city manager's office staff, or designee, shall: 1. Prepare the board packet.;d 2. Attend the board meetings and work sessions. . C. The city clerk's office shall: 1. Advertise the meetings as required by the Alaska Open Meetings Act. 18 CITY OF SEWARD, ALASKA ORDINANCE 2025-002 Page 3 of 4 2. Attend and clerk the board meetings and take meeting minutes of board proceedings. 2.30.320 Meetings and quorum. A. The Port and Commerce Advisory Board meets on the first and third Wednesday of the month, excluding June, July, and August in city council chambers. B. Four members of the board shall constitute a quorum for the transaction of business except that, in the absence of a quorum, any number less than a quorum may adjourn the meeting to a later date. C. The affirmative votes of at Icvst a majority of those board members present shall be C. Four affirmative votes are required for any action. D. The clerk to the commission shall keep minutes of proceedings showing the vote of coach member upon ctiach question and shall keep records of any actions, all of which shall be immediately filed in the office of the city clerk and shall be a public record. D. The format of the monthly meetings shall be determined by the city manager and city clerk. The meeting options are Regular Meeting or Work Session. E. Special meetings or additional Work Sessions may be called by the city clerk upon written request of the city manager or three board members. 2.30.325 Powers and duties. A. It shall be the responsibility of the port and commerce advisory board to: 1. Report annually to the city council at the last council meeting prior to the year end and at any other time as may be requested by the city council. The annual report shall include, at the minimum, a report on the current year's activities, and a list of the upcoming year's planned activities. 2. Make recommendations to the city council concerning the design and coordination of projects to promote and develop transportation, trade, energy, commerce, and related infrastructure throughout Seward_; 3. Provide input to the city council on policy and procedural matters involving the establishment and continuance of commercial activity to improve the quality of life and to protect the public's best interest.; 4. Advise the city council on matters involving the establishment of support services towards the objectives outlined in subsections 2.30.325(A)(2) and 2.30.325(A)(3).; 5. Perform other duties as requested by the city council. 19 CITY OF SEWARD, ALASKA ORDINANCE 2025-002 Page 4 of 4 B. The board shall have no authority to solicit, expend or commit city funds without first obtaining approval by and any necessary appropriations from the city council. Section 2. This ordinance shall take effect ten (10) days upon enactment. ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA this 24th day of February 2025. THE CITY OF SEWARD, ALASKA Sue McClure, Mayor AYES: Barnwell, Crites, Warner, Osenga, Finch, Wells, McClure NOES: None ABSENT: None ABSTAIN: None ATTEST: Kris Peck City Clerk (City Seal) ***A OF SE1y'�,,. Sack —+-- O� is SEAL I. a.. 47 :..tj.oNF � 19�d�r�Q- i 0. OF AL 20 f i i Sponsored by: City Clerk Introduction Date: February 10, 2025 Public Hearing Date: February 24, 2025 Enactment Date: February 24, 2025 CITY OF SEWARD, ALASKA ORDINANCE 2025-001 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING SEWARD CITY CODE TITLE 2 AGENDA AND COUNCIL PACKET WHEREAS, the current city council agenda made its debut in September 2022 and was considered a huge improvement over the previous agenda format; and WHEREAS, after working with the new format, there are sections of the agenda that can still be improved upon; and WHEREAS, the city clerk received feedback from council during a January 27, 2025 discussion on the proposed changes; and WHEREAS, this ordinance will focus on further improvements to the council agenda and the council packet for Title 2 Administration. NOW, THEREFORE, THE CITY OF SEWARD ORDAINS, that: Section 1. Seward City Code Title 2 is hereby amended to read as follows with new language underlined and deleted language is stricken: 2.10.066 Agenda. A. Order of business. The order of business for the regular meetings of the city council shall be as follows: 1. Call to Order; 2. Pledge of Allegiance; 3. Roll Calif 4. Proclamations and Awards 5. Citizen Comments of any Subject Except those Items Scheduled for Public Hearingf 6. Approval of Agenda and Consent Agenda a. Minutes of Preceding Meeting b. Introduction of Ordinances c. Resolutions d. Other Items 21 CITY OF SEWARD, ALASKA ORDINANCE 2025-001 Page 2 of 4 7. Special Orders, Presentations and Reports In -Person Reports and Presentations a. Proclamations and Awards a. City Manager Report b. City Clerk Report c. City Attorney Report d. Other Reports and Announcements f. Presentations 7. Consent Agenda a. Minutes of Preceding Meeting b. Introduction of Ordinances c. Resolutions d. Action Memoranda c. Other Items 8. Public Hearings a. Ordinances for Enactment b. Resolutions Requiring Public Hearing 9. Unfinished Business 10. New Business a. Ordinances for Introduction b. Resolutions c. Other New Business 11. Informational Items and Reports a. Boards and Commissions Minutes Historic Preservation Commission a. Boards & Commissions Reports and Recommendations to Council b. Other Items c. Upcoming City Council Meetings 22 CITY OF SEWARD, ALASKA ORDINANCE 2025-001 Page 3 of 4 12. Citizen Comments 13. Council and Administration Comments and Response to Citizen Comments 14. Executive Session 15. Adjournment B. Consent agenda - use of. 1. Items on the council agenda which are considered routine by the city manager and city clerk shall be on the consent agenda. 2. Unless the mayor or a council member specifically requests that an item be removed from the consent agenda, all items appearing under the consent agenda are approved with a single motion, no discussion, and one vote. If an item is removed from the consent agenda, the item shall be considered under the regular meeting agenda. C. Council member agenda items. Council members who wish to add items to the agenda must present the item, in writing, to the city clerk no later than 12:00 p.m. on the Tuesday preceding the Monday meeting. D. Prior to the final vote on the agenda, a council member may delete any item from the agenda or postponing any item on the agenda to a subsequent council meeting. However, if any member objects, the member wishing to delete or postpone an agenda item must make a motion to do so. The motion requires a second and must receive four affirmative votes for approval. E. No matters other than those on the agenda shall be acted upon by the city council; provided, matters that seem to be emergencies or of an urgent need by the mayor, or any council member, or the city manager, with an explanation of the emergency or urgency stated in open council meeting, may with the consent of the council majority present, be considered and acted upon by the council. 2.10.071 Council packet. A. All reports, ordinances, resolutions, contracts, documents or other matters to be submitted to the council at the regular meeting shall be submitted to the city clerk not later than 12:00 p.m. on the Tuesday preceding the Monday meeting. B. The city clerk shall prepare the agenda for all matters according to the order of business, numbering each item consecutively. C. A complete copy of the agenda arrd supporting materials shall be provided to each council member, thc city manager, and depa+ n cnt heads no later than 7:00 p.m. on the Saturday preceding thc council meeting. 23 CITY OF SEWARD, ALASKA ORDINANCE 2025-001 Page 4 of 4 C. The agenda will be published on the city website and posted on the four designated bulletin boards during the week prior to the meeting. B. The agenda packet shall be available to the public in the city clerk's office at 9:00 a.m. on the day of the council meeting and in the council chambers during such meeting. D. The agenda packet shall be published on the city website by 5:00 p.m. on the Friday preceding the council meeting. The packet must also be available in council chambers during each meeting. E. The agenda will be published in the local newspaper during the week prior to the meeting. Section 2. This ordinance shall take effect ten (10) days upon enactment. ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA this 24th day of February 2025. THE CITY OF SEWARD, ALASKA Sue McClure, Mayor AYES: Warner, Wells, Barnwell, Finch, Crites, Osenga, McClure NOES: None ABSENT: None ABSTAIN: None ATTEST: Kris Peck City Clerk (City Seal) 24