Loading...
HomeMy WebLinkAbout03242025 City Council PacketSeward City Council Agenda Packet Photo by Kris Peck Monday, March 24, 2025 City Council Chambers Beginning at 7:00 p.m. 1963 1965 2005 kintual All-Amenca City 11 1111 The City of Seward, Alaska CITY COUNCIL MEETING AGENDA City Council Chambers, 410 Adams Street Please silence all cell phones and devices during the meeting Mayor Sue McClure Vice Mayor John Osenga Council Member Randy Wells Council Member Kevin Finch Council Member Robert Barnwell Council Member Julie Crites Council Member Casie Warner City Manager Kat Sorensen Deputy City Manager Jason Bickling City Clerk Kris Peck City Attorney Sam Severin Monday, March 24, 2025 at 7:00 p.m. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. PROCLAMATIONS AND AWARDS — None 5. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING (Those who have signed in will be given the first opportunity to speak. Time is limited to 3 minutes per speaker and 36 minutes total time for this agenda item) 6. APPROVAL OF AGENDA AND CONSENT AGENDA (*Approval of Consent Agenda passes all routine items listed. Consent Agenda items are not considered separately unless a council member requests an item be moved to New Business) A. Minutes of Preceding Meeting 1) *Approval of the March 10, 2025 City Council Meeting Minutes 5 B. Introduction of Ordinances 1) *Introduction of Ordinance 2025-005: Approving the Land Use Amendment to Rezone Spring Creek Park and the Tidelands to The North; Located at 403 Nash Road and 3007 Bette Cato Avenue, from an Industrial (I) Zoning District to a Park (P) Zoning District 11 2) *Introduction of Ordinance 2025-006: Approving the Land Use Amendment to Rezone Fourth of July Beach Park, Located at 3311 Sorrel Road, from an Industrial (I) Zoning District to a Park (P) Zoning District 18 3) *Introduction of Ordinance 2025-007: Amending Seward City Code § 15.10.140 Definition of an Efficiency Apartment; § 15.10.226 Land Uses Allowed Table, Adding Attached and Detached Accessory Dwelling Units; and Updating § 15.10.215 Parking for Accessory Dwelling Units 24 4) *Introduction of Ordinance 2025-008: Amending Seward City Code, Title 2, Electric Utility Department — Powers and Duties, to Include the Provision of Cashier and Utilities Billing Services .36 City Council Meeting Agenda March 24, 2025 1 1 P a g e C. Resolutions 1) *Resolution 2025-030: Authorizing the City Manager to Enter into an Agreement with the Seward Chamber of Commerce for the Provision of Visitor Services and Economic Development Activities in the Amount of $300,000 from January 1, 2025 — December 31, 2025 41 D. Other Items 1) *No grounds for protest to the renewal of liquor license for the American Legion ....53 2) *No grounds for protest to the renewal of liquor license for the Tidewater Taphouse .58 7. IN -PERSON REPORTS AND PRESENTATIONS A. City Manager Report .63 B. City Clerk Report 71 C. City Attorney Report — None D. Other Reports and Announcements — None E. Presentations (Presentations are limited to ten minutes each, excluding Q&A, and are limited to two per meeting unless increased by council) 1) The Alaska Railroad Freight Dock Expansion by Elizabeth Greer 8. PUBLIC HEARINGS (Public hearing comments are limited to five minutes per person. After all speakers have spoken, a person may speak for a second time for no more than one minute) A. Ordinances for Enactment 1) Ordinance 2025-004: Amending Seward City Code Title 7, Campgrounds, Parks and Open Spaces and Title 11, Paid Parking, to Clarify that Day Use Areas, Campgrounds, and Other Reservable Areas are Subject to Parking Enforcement 72 9. UNFINISHED BUSINESS — None 10. NEW BUSINESS A. Ordinances for Introduction B. Resolutions 1) Resolution 2025-028: Authorizing the City Manager to Update the City's Contract with Electric Power Systems, Inc to Conduct a Land Services Study for Easements Along Nash Road for the Phase II Transmission Upgrade Project 77 City Council Meeting Agenda March 24, 2025 2 1 P a g e 2) Resolution 2025-029: Authorizing the City Manager to Execute Task Order 2734.35 with R&M Engineering for the 15% Design and Engineering of the Police Department Facility in an Amount Not to Exceed $297,994 and Appropriating Funds .85 C. Other New Business 1) Recommend applicant Karina England for the Seward City Seat on the Kenai Peninsula Borough (KPB) Planning Commission .106 2) Discuss a liaison to PACAB and the Planning & Zoning Commission [Sponsored by Wells] 108 3) Discuss the application process to be a Planning & Zoning Commissioner [Sponsored by Wells] 111 11. INFORMATIONAL ITEMS AND REPORTS (No action required) A. Boards and Commissions Reports and Recommendations to Council — None B. Other Items 1) Juneau Trip Summary by Council Member Wells 113 C. Upcoming City Council Meetings 1) City Council Meeting Monday, April 14, 2025 at 7:00 p.m. 12. CITIZEN COMMENTS (There is no sign in for this comment period. Time is limited to Jive minutes per speaker) 13. COUNCIL AND ADMINISTRATION COMMENTS AND RESPONSES TO CITIZEN COMMENTS 14. EXECUTIVE SESSION A. Discuss the City's grounds for taking legal action regarding previous owner of Forest Acres Afognak Subdivision 15. ADJOURNMENT City Council Meeting Agenda March 24, 2025 3 1 P a g e City of Seward, Alaska City Council Meeting Minutes March 10, 2024 Volume 42, Page CALL TO ORDER The March 10, 2025, regular meeting of the Seward City Council was called to order at 7:00 p.m. by Vice Mayor John Osenga. OPENING CEREMONY Police Chief Alan Nickell led the Pledge of Allegiance to the flag. ROLL CALL There were present: Sue McClure, presiding, and John Osenga, presiding, and Randy Wells Kevin Finch Robert Barnwell Julie Crites Casie Warner comprising a quorum of the Council; and Kat Sorensen, City Manager Kris Peck, City Clerk Jodi Kurtz, Deputy City Clerk Kody George, City Attorney Excused — McClure Absent — None PROCLAMATIONS AND AWARDS — None CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Rhonda Hubbard, inside city limits, hoped that Resolution 2025-025 could be postponed in order to consider a more conservative fiscal approach. She wanted council to take more time to review the information. With bonding there would be additional loan fees and reserve costs. Having a bond would interfere with a potential utility sale or co-op in the future. Phil Kaluza, inside city limits, expressed concerns about Resolution 2025-025. He would like to see more economics on bonding compared to using internal costs. When the city finances itself, it would be city money going from one pocket to another. Lastly, he questioned the need for smart meters being such a high priority. 5 City of Seward, Alaska City Council Meeting Minutes March 10, 2024 Volume 42, Page Ristine Casagranda, inside city limits, echoed the previous two comments on Resolution 2025- 025 and hoped council would postpone the resolution. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Wells/Finch) Approval of Agenda and Consent Agenda Wells requested Resolution 2025-027 be removed from consent. Motion as Amended Passed Unanimous The clerk read the following approved consent agenda items: Approval of the February 24, 2025 City Council Meeting Minutes Introduction of Ordinance 2025-004: Amending Seward City Code Title 7, Campgrounds, Parks and Open Spaces and Title 11, Paid Parking, to Clarify Day Use Areas, Campgrounds, and Other Reservable Areas are Subject to Parking Enforcement Resolution 2025-026: Authorizing the City Manager to Enter into a Service Agreement with Premier Construction LLC for Portable Toilet Services in the Amount of $54,564.73 with a 10% Contingency and Appropriating Funds Re -appoint Mike Brittain to the Prince William Sound Regional Citizens' Advisory Council for a 2-year term IN -PERSON REPORTS AND PRESENTATIONS City Manager Report City Manager Kat Sorensen provided an update on a successful lobbying trip in Juneau with Mayor McClure and Council Member Wells. They met with legislators and discussed issues that were facing the community of Seward. Sorensen also gave a big shout out to the Seward teams who competed in the National Ocean Sciences Tsunami Bowl. City Clerk Report Deputy City Clerk Jodi Kurtz provided an update on the 2025 student exchange program with Obihiro, Japan. City Attorney Report City Attorney Kody George provided an update on the Railbelt Transmission Organization (RTO). He was working on filing a certificate of Public Need and Necessity by July 1, 2025. George also updated council on negotiations with Chugach Electric for a wholesale contract power agreement. Lastly, George said the city had been awarded enhanced attorney fees in the McDonald 6 City of Seward, Alaska City Council Meeting Minutes March 10, 2024 Volume 42, Page case. The enhanced fees meant the city was awarded more than the regular fees. Barnwell asked about any updates on the abandoned vessel on city property which was being removed. George said the next steps would be to make a decision to either airbag the vessel farther onto the property or float it out. Other Reports and Announcements — None Presentations The Seward Company Update on Cruise Ship Dock by Mickey Richardson and Christy Terry PUBLIC HEARINGS — None UNFINISHED BUSINESS — None NEW BUSINESS [Clerk's Note — Resolution 2025-025 has been moved to the top because Resolution 2025-024 is dependent on it passing] Resolutions Resolution 2025-025: Declaring Its Official Intent to Reimburse City Funds Used for the Acquisition, Construction and Equipping of Certain Electric Transmission System Capital Improvements from Proceeds of One or More Tax -Exempt Borrowings Motion (Wells/Barnwell) Approve Resolution 2025-025 Sorensen explained the bond borrowing process and how Resolution 2025-024 was tied to it. She explained the thought process behind a bond versus doing an internal loan. Looking at the overall picture, cashing out from investments was not something to make a habit out of. Sorensen noted this resolution does not bring forth a loan application, but rather gives the city permission to seek reimbursement for purchased materials. This would include the Nash Road construction materials listed in Resolution 2025-024. Finch felt that people wanted to see their money used for something tangible and not worry about paying off a bond. He wanted to see tax dollars be spent on something visible. Sorensen explained how city administration recommended this bond over the internal loan. Building new city facilities would be general fund infrastructure investments, whereas this one was an enterprise fund infrastructure investment. Barnwell felt the overall approach made sense. He questioned if AMI smart metering should be such a high priority. 7 City of Seward, Alaska City Council Meeting Minutes March 10, 2024 Volume 42, Page Electric Operations Supervisor Taylor Crocker explained the AMI smart metering was a boost for everyone in the community. He explained the history of Seward obtaining the surplus meters from Kodiak and they were at the end of their useful life. The price for upgrading to AMI smart meters is roughly $1 million, but some expenses were already being paid currently. Kodiak had since upgraded to the AMI smart meters. Motion Passed 5-1 Yes: Warner, Barnwell, Crites, Wells, Osenga No: Finch Resolution 2025-024: Authorizing the City Manager to Purchase Construction Material for the Electric Department for the Nash Road Phase II Project Motion (Wells/Barnwell) Approve Resolution 2025-024 Crocker said the Electric Department was looking to buy poles, conductors, and insulators. He wanted to purchase these items for the final two miles of Nash Road. These materials were difficult items to obtain and the logistics of getting them to Alaska was complex. Crocker had reached out to Anixter and General Pacific, and General Pacific came back with the lower price quote. Council discussed the materials and logistics of getting them to Nash Road. Crocker clarified the order would be 50 utility poles of treated Douglas Fir and the lifespan would be around 50 years. Motion Passed Unanimous Resolution 2025-027: Approving the Planning and Zoning Commission Priorities for January 2025 to January 2026 Motion (Wells/Warner) Approve Resolution 2025-027 Community Development Director Daniel Meuninck summarized the commission's list of priorities for the upcoming year. These priorities included: The Comprehensive Plan, P&Z Rules of Procedure, parking ratio for lodging, legislative and quasi-judicial roles, conditional use permits (CUP), variances, ex-parte communication, code enforcement, sign code, and training sessions for commissioners. Wells said he had concerns regarding CUPs and the sign code. He hoped the process could be made easier rather than creating more red tape. He also didn't want to see the CUP process geared against certain business types. However, he was in favor of simplifying code and make things more user friendly. Motion Passed Unanimous 8 City of Seward, Alaska City Council Meeting Minutes March 10, 2024 Volume 42, Page INFORMATIONAL ITEMS AND REPORTS Other Items Providence Financial Report Upcoming City Council Meetings: Work Session: Monday, March 24, 2025, at 5:30 p.m. to discuss: Forest Acres Afognak Subdivision Regular Meeting: Monday, March 24, 2025, at 7:00 p.m. CITIZEN COMMENTS Ristine Casagranda, inside city limits, said the previous meter exchange was a hot mess. She encouraged this administration to do a better job with programming the software. Look into what went wrong and don't repeat the same mistakes. She gave kudos to P&Z for their dedication to the community. Land was being opened up, developers were being reimbursed, and industry was expanding. She encouraged the public to participate in the Comprehensive Plan surveys, and Community Development was great to work with. She also noted that P&Z was running smoothly and accomplished a lot in a short amount of time. COUNCIL AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN COMMENTS Warner thanked everyone for the public comments and thanked Vice Mayor Osenga for running a smooth meeting tonight. She noted it was Spring Break so keep an eye out for kids during the daytime and to enjoy the extra daylight. Crites thanked The Seward Company for the dock presentation. She was excited to visit the site of the new cruise ship terminal. She announced that the new Chugachmiut Regional Health Center would be having their grand opening events in April. She encouraged everyone to come by and see this awesome building. Finch thanked everyone for coming out and speaking. He thanked the presenters for the update on the cruise ship terminal. He had recently visited the site and the new terminal's footprint in the dirt was indeed massive. Barnwell thanked The Seward Company and Christy Terry for the presentation. They had been great about sharing the dock updates with the community. It was phenomenal how much progress was being made already on the site. On other topics, he encouraged high school students to apply for the student exchange with Obihiro, Japan. He congratulated the Seward High School Tsunami Bowl teams and basketball teams for their achievements. Lastly, he noted the Comprehensive Plan town hall meetings coming up in April. 9 City of Seward, Alaska City Council Meeting Minutes March 10, 2024 Volume 42, Page Wells echoed previous comments. He gave a huge shout out to the City Manager for a great lobbying trip to Juneau last week. It was incredible to be the shining star of the state of Alaska. It was amazing to hear all the great communication between the legislators and our City Manager. He was very proud of how top-notch Seward came across to all the representatives in Juneau. Sorensen gave a shout out to the clerk's office for replacing the big bulletin board in the hallway. The old bulletin board was installed in 1978, and she was excited to see a new one in place. She also mentioned upcoming Seward Chess Tournament and Tony's Invitational Volleyball Tournament. Osenga hoped that upgrading to the new smart meters would be a smooth transition. He thanked the presenters for the informative update on the cruise ship dock. He encouraged high school students to look into participating in the student exchange with Obihiro. He wished the basketball teams good luck in the state tournament. Lastly, he noted Mayor McClure would return at the next meeting. ADJOURNMENT The meeting was adjourned at 8:26 p.m. Kris Peck City Clerk (City Seal) John Osenga Vice Mayor 10 Ordinance 2025-005 ORDINANCE 2025-005 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, APPROVING THE LAND USE AMENDMENT TO REZONE SPRING CREEK PARK AND THE TIDELANDS TO THE NORTH; LOCATED AT 403 NASH ROAD AND 3007 BETTE CATO AVENUE, FROM AN INDUSTRIAL (I) ZONING DISTRICT TO A PARK (P) ZONING DISTRICT Documents: • Agenda Statement • Ordinance 2025-005 • Attachments: o Spring Creek Property Map 11 Ordinance 2025-005 City Council Agenda Statement Meeting Date: March 24, 2025 To: City Council From: Planning and Zoning Commission Subject: Ordinance 2025-005: Approving the Land Use Amendment to Rezone Spring Creek Park and the Tidelands to the North; Located at 403 Nash Road and 3007 Bette Cato Avenue, From an Industrial (I) Zoning District to a Park (P) Zoning District Background and justification: The Municipal Lands Inventory and Management Plan (MLIMP) 2023-2024 Update (page 99- 100) recommends platting the Spring Creek campground, beach, and adjacent city tidelands to the north into one parcel and rezoning it to a Park zoning district. On January 7, 2025, the Planning and Zoning Commission approved Resolution 2025-001 recommending Council approval of the preliminary plat of Spring Creek campground and beach. On February 10, 2025, Council approved Resolution 2025-007, recommending Kenai Peninsula Borough approval of the same preliminary plat. Due to complications with the plat, the tidelands to the north of Spring Creek campground, which include a significant stretch of beach used by the public, were not included in the recent plat that created a separate parcel for the Spring Creek campground and beach area. However, Seward City Code 15.01.035(B)(3) allows the Commission to initiate a land use amendment to rezone a parcel to a different zoning district than the surrounding properties as long as that parcel is a minimum of one acre. Tract A is 22.496 acres and Tract B is 7.23 acres. The proposed land use amendment would rezone both Tract A, Block 10, Fourth of July Creek Subdivision, Seward Marine Industrial Center, Spring Creek Park Replat, located at 403 Nash Road; and Tract B, Alaska Tidelands Survey 1574, located at 3007 Bette Cato from an Industrial (I) Zoning District to a Park (P) Zoning District. The Comprehensive Plan highlights the importance of recreational areas in Seward and outlines a goal to "ensure that Municipal land acquired for or converted to long-term or permanent -park or recreational uses are officially dedicated as Park." The Spring Creek campground and beach has been used as a recreational area for many years and is a popular place for locals and visitors alike. Rezoning the land to a Park zoning district would ensure that the public continues to have access to this location in years to come. On March 4, 2025, the Seward Planning and Zoning Commission approved Resolution 2025-010 recommending City Council approve this land use amendment. The public notification process was complied with and the appropriate public hearing, as required by Seward City Code § 15.01.040. 12 Ordinance 2025-005 ITIL Comprehensive and Strategic Plan Consistency Information 1 This legislation is consistent with (citation listed): Comprehensive Plan: Strategic Plan: Other: Vol 1, Chapter 3.6.1.1 "Improve existing and develop additional recreational infrastructure." • Identify, protect, and preserve scenic and natural areas for recreational enjoyment. Vol 1, Chapter 3.6.1.2 Ensure that Municipal land acquired for or converted to long-term or permanent -park or recreational uses are officially dedicated as park land. N/A Municipal Lands Inventory and Management Plan Certification of Funds Total amount of funds listed in this legislation: $ 0 This legislation (✓): Creates revenue in the amount of: Creates expenditure in amount of: Creates a savings in the amount of: Has no fiscal impact Funds are (✓): Budgeted Line item(s): Not budgeted Not applicable Affected Fund (✓): General Boat Harbor Motor Pool Available Fund Balance Yes $ $ $ SMIC Parking Other Electric Water $ Wastewater Healthcare Note: amounts are unaudited Finance Director Signature: Attorney Signature: /s Kody George Not applicable Comments: 13 Ordinance 2025-005 Administration Recommendation Adopt Resolution Other: Amend to include just park land, or postpone for clarity with neighboring property owners 14 Ordinance 2025-005 Sponsored by: Planning and Zoning Commission Introduction: March 24, 2025 Public Hearing: April 14, 2025 Enacted: CITY OF SEWARD, ALASKA ORDINANCE 2025-005 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, APPROVING THE LAND USE AMENDMENT TO REZONE SPRING CREEK PARK AND THE TIDELANDS TO THE NORTH; LOCATED AT 403 NASH ROAD AND 3007 BETTE CATO AVENUE, FROM AN INDUSTRIAL (I) ZONING DISTRICT TO A PARK (P) ZONING DISTRICT WHEREAS, the Municipal Lands Inventory and Management Plan (MLIMP), recommends that the Spring Creek campground, beach, and city tidelands to the north should be platted into one parcel and rezoned to a Park zoning district; and WHEREAS, on January 7, 2025, the Planning and Zoning Commission approved Resolution 2025-001, recommending Council approval of the preliminary plat to subdivide 3207 Sorrel Road into two tracts of land, separating the Industrial area from the Spring Creek campground and beach parking; and WHEREAS, on February 10, 2025, the City Council approved Resolution 2025-007 recommending Kenai Peninsula Borough approval of the same preliminary plat; and WHEREAS, due to the complexity of the plat, the city tidelands to the north which include a significant stretch of beach used by the public (Tract B) were not included in the recent plat that created a separate parcel for the Spring Creek campground and beach; and WHEREAS, Seward City Code 15.01.035(B)(3) allows the Commission to initiate a land use amendment to rezone a parcel to a different zoning district than the surrounding properties as long as that parcel is a minimum of one acre; and WHEREAS, the two parcels being rezoned are respectively 22.496 acres and 7.23 acres; and WHEREAS, a goal of the Seward Comprehensive Plan is to, "ensure that Municipal land acquired for or converted to long-term or permanent -park or recreational uses are officially dedicated as Park;" and WHEREAS, the Spring Creek campground, beach, and adjacent city tidelands to the north have been used as a recreational area for many years and are a popular place for locals and visitors alike; and WHEREAS, rezoning the land to a Park zoning district would ensure that the public has continued access to this location in years to come; and 15 Ordinance 2025-005 CITY OF SEWARD, ALASKA ORDINANCE 2025-005 WHEREAS, on March 4, 2025, the Seward Planning and Zoning Commission approved Resolution 2025-010 recommending City Council approve this land use amendment; and WHEREAS, the public notification process was complied with and the appropriate public hearing, as required by Seward City Code § 15.01.040. NOW, THEREFORE, THE CITY OF SEWARD ORDAINS, that: Section 1. The Council hereby approves the land use amendment to rezone Tract A, Block 10, Fourth of July Creek Subdivision, Seward Marine Industrial Center, Spring Creek Park Replat, located at 403 Nash Road; and Tract B, Alaska Tidelands Survey 1574, located at 3007 Bette Cato Avenue from an Industrial (I) zoning district to a Park (P) zoning district. Section 2. The Council hereby approves updating the current and future Land Use Maps for this location from Industrial to Park. Section 3. This ordinance shall take effect ten (10) days upon enactment. ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA this 14th day of April 2025. AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck City Clerk (City Seal) THE CITY OF SEWARD, ALASKA Sue McClure, Mayor 16 BETE CATO - Context Map Rezone Application Property Map Ordinance 2025-005 Industrial Plat Boundary N 500 feet ORD 2025-XXX - Approval of the land use amendment to rezone Spring Creek Park and Tract B from the Alaska Tidelands Survey 1574 from an Industrial zoning district to a Park zoning district Location: 403 Nash Road & 3007 Bette Cato Avenue Parcel #: 14534040 & 14533021 17 Ordinance 2025-006 ORDINANCE 2025-006 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, APPROVING THE LAND USE AMENDMENT TO REZONE FOURTH OF JULY BEACH PARK; LOCATED AT 3311 SORREL ROAD, FROM AN INDUSTRIAL (I) ZONING DISTRICT TO A PARK (P) ZONING DISTRICT Documents: • Agenda Statement • Ordinance 2025-006 • Attachments: o Fourth of July Beach Property Map 18 Ordinance 2025-006 City Council Agenda Statement Meeting Date: March 24, 2025 To: City Council From: Planning and Zoning Commission Subject: Ordinance 2025-006: Approving the Land Use Amendment to Rezone Fourth of July Beach Park, Located at 3311 Sorrel Road, From an Industrial (I) Zoning District to a Park (P) Zoning District Background and justification: The Municipal Lands Inventory and Management Plan (MLIMP) 2023-2024 Update (page 101- 102) recommends platting the Fourth of July Beach area and parking into one parcel and rezoning it as a Park zoning district. On January 7, 2025, the Planning and Zoning Commission approved Resolution 2025-002 recommending Council approval of the preliminary plat. On January 27, 2025, Council approved Resolution 2025-008 recommending Kenai Peninsula Borough approval of the same preliminary plat. Seward City Code §15.01.035(B)(3) allows the Commission to initiate a land use amendment to rezone a parcel to a different zoning district than the surrounding parcels as long as the parcel is a minimum of one acre. The now combined parcel proposed for rezone contains 15.331 acres. The proposed land use amendment would rezone Tract B-2, Block 10, Fourth of July Creek Subdivision, Seward Marine Industrial Center, Fourth of July Beach Park Replat, located at 3311 Sorrel Road, from an Industrial (I) zoning district to a Park (P) zoning district. The Comprehensive Plan highlights the importance of recreational areas in Seward and outlines a goal to "ensure that Municipal land acquired for or converted to long-term or permanent -park or recreational uses are officially dedicated as Park." The Fourth of July Beach has been used as a recreational area for many years and is a popular place for locals and visitors alike. Rezoning the land to Park would ensure that the public continues to have access to this location for years to come. On March 4th, 2025, the Seward Planning and Zoning Commission approved Resolution 2025- 011 recommending City Council approve this land use amendment. The public notification process was complied with and the appropriate public hearing, as required by Seward City Code § 15.01.040. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: Vol 1, Chapter 3.6.1.1 "Improve existing and develop additional recreational infrastructure." 19 Ordinance 2025-006 • Identify, protect, and preserve scenic and natural areas for recreational enjoyment." Vol 1, Chapter 3.6.1.2 • Ensure that Municipal land acquired for or converted to long- term or permanent -park or recreational uses are officially dedicated as park land. Strategic Plan: N/A Other: Municipal Lands Inventory and Management Plan Certification of Funds Total amount of funds listed in this legislation: $ 0 This legislation (V): Creates revenue in the amount of: $ Creates expenditure in amount of: $ Creates a savings in the amount of: $ Has no fiscal impact Funds are (✓): Budgeted Line item(s): Not budgeted Not applicable Affected Fund (✓): General Boat Harbor Motor Pool Available Fund Balance SMIC Parking Other Electric Water Wastewater Healthcare Note: amounts are unaudited Finance Director Signature: Yes Attorney Review Attorney Signature: /s Kody George Not applicable Comments: Administration Recommendation Adopt Resolution Other: 20 Ordinance 2025-006 Sponsored by: Planning and Zoning Commission Introduction: March 24, 2025 Public Hearing: April 14, 2025 Enacted: CITY OF SEWARD, ALASKA ORDINANCE 2025-006 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, APPROVING THE LAND USE AMENDMENT TO REZONE FOURTH OF JULY BEACH PARK; LOCATED AT 3311 SORREL ROAD, FROM AN INDUSTRIAL (I) ZONING DISTRICT TO A PARK (P) ZONING DISTRICT WHEREAS, the Municipal Lands Inventory and Management Plan (MLIMP) 2023-2024 Update, recommends that the Fourth of July Beach area should be platted into one parcel and rezoned as a Park zoning district; and WHEREAS, on January 7, 2025 the Planning and Zoning Commission approved Resolution 2025-002, recommending Council approval of the preliminary plat to combine the southern portion of 3207 Sorrel Road and 3311 Sorrel Road into one tract of land; and WHEREAS, on January 27, 2025 the City Council approved Resolution 2025-008 recommending Kenai Peninsula Borough approval of the same preliminary plat; and WHEREAS, the newly combined parcel includes the land that encompasses the Fourth of July Beach and parking area; and WHEREAS, Seward City Code 15.01.035(B)(3) allows the Commission to initiate a land use amendment to rezone a parcel to a different zoning district than the surrounding properties as long as that parcel is a minimum of one acre; and WHEREAS, the parcel being rezoned is 15.331 acres; and WHEREAS, a goal of the Seward Comprehensive Plan is to, "ensure that Municipal land acquired for or converted to long-term or permanent -park or recreational uses are officially dedicated as Park;" and WHEREAS, the Fourth of July Beach has been used as a recreational area for many years and is a popular place for locals and visitors alike; and WHEREAS, rezoning the land to Park would ensure that the public continues to have access to this location for years to come; and WHEREAS, on March 4th, 2025, the Seward Planning and Zoning Commission approved Resolution 2025-011 recommending City Council approve this land use amendment; and 21 Ordinance 2025-006 CITY OF SEWARD, ALASKA ORDINANCE 2025-006 WHEREAS, the public notification process was complied with and the appropriate public hearing, as required by Seward City Code § 15.01.040. NOW, THEREFORE, THE CITY OF SEWARD ORDAINS, that: Section 1. The Council hereby approves the land use amendment to rezone Tract B-2, Block 10, Fourth of July Creek Subdivision, Seward Marine Industrial Center, Fourth of July Beach Park Replat; located at 3311 Sorrel Road, from an Industrial (I) zoning district to a Park (P) zoning district. Section 2. The Council hereby approves updating the current and future Land Use Maps for this location from Industrial to Park. Section 3. This ordinance shall take effect ten (10) days upon enactment. ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA this 14th day of April 2025. AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck City Clerk (City Seal) THE CITY OF SEWARD, ALASKA Sue McClure, Mayor 22 Industrial Plat Boundary FRIARI JR11,' 400 feet Rezone Application Property Map ORD 2025-XXX - Approval of the land use amendment to rezone Fourth of July Beach Park from an Industrial zoning district to a Park zoning district Location: 3311 Sorrel Road Parcel #: 14534040 23 Ordinance 2025-007 ORDINANCE 2025-007 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING SEWARD CITY CODE § 15.10.140 DEFINITION OF AN EFFICIENCY APARTMENT; § 15.10.226 LAND USES ALLOWED TABLE, ADDING ATTACHED AND DETACHED ACCESSORY DWELLING UNITS; AND UPDATING §15.10.215 PARKING FOR ACCESSORY DWELLING UNITS Documents: • Agenda Statement • Ordinance 2025-007 • Attachments: None 24 Ordinance 2025-007 City Council Agenda Statement Meeting Date: March 24, 2025 To: City Council Through: Planning and Zoning Commission Subject: Ordinance 2025-007: Amending Seward City Code § 15.10.140 Definition of an Efficiency Apartment; § 15.10.226 Land Uses Allowed Table, Adding Attached and Detached Accessory Dwelling Units; and Updating § 15.10.215 Parking for Accessory Dwelling Units Background and justification: On September 17th, 2024, the Planning and Zoning Commission held a work session to review various regulations within Title 15 and how they could be amended to potentially assist in easing the issues that private landowners and developers are facing with housing. During this work session, the topic of accessory dwelling units (ADUs) was brought up as one that the Commission should further discuss. ADUs are currently allowed in Seward City Code, but they are defined as efficiency/accessory apartments and are required to be "a single separate dwelling unit consisting of not more than one habitable room which includes combined kitchen, dining and sleeping areas with accompanying sanitary facilities, and which is located within or shares a common wall with a single-family dwelling." The primary concerns with this current code language brought up from the public and staff, were that an efficiency apartment (ADU) had to be attached to the primary dwelling and that the ADU could only have one habitable room. These two requirements meant that an individual could not convert a detached garage into a dwelling unit or build a new stand-alone structure without building a breezeway to "connect" the structure to the house, nor could the dwelling unit have separate rooms. ADUs provide a unique housing solution for family members who may require assistance or simply want to live near family. ADUs also provide an affordable housing option for young couples, seniors, or families who can't afford to rent a larger space or buy a home. ADUs also provide an extra source of income through long-term or short-term rentals to ease the financial burden of high mortgage payments, making homeownership more feasible. The Planning and Zoning Commission held three subsequent work sessions on November 19, 2024, December 17, 2024, and February 18, 2025 and one joint work session with City Council on January 27, 2025 to further discuss ADUs. Questions were raised regarding the reason for requiring an ADU to be attached to the primary dwelling either by sharing a common wall or with a breezeway. The building inspector, who was present at the December 17th meeting, stated that no building codes or life/safety requirements require an ADU to be attached to the primary 25 Ordinance 2025-007 dwelling. ADU's within certain zoning districts would not be required to be attached via a breezeway with this amended code. The Commission expressed that requiring an ADU to be directly attached to, or within the primary dwelling helps to maintain the character and intent of neighborhoods that are zoned to only allow single-family dwellings, which is why detached ADUs are prohibited within the Rural Residential and Single -Family Residential zoning districts in the proposed regulations. The Commission agreed that while it made sense to allow more than one habitable space within an ADU, the overall size of the ADU should still be subordinate to the primary dwelling. Attached and detached ADUs would still be required to abide by the development requirements in each zoning district for setbacks, maximum lot coverage allowances, and accessory building height, which will also restrict the overall size of the dwelling unit. Seward City Code currently allows efficiency apartments (attached ADUs with only one habitable room) within a single-family dwelling in the RR, R1, R2, R3, UR, OR, and AC zoning districts The effect of this legislation would be to allow: • Attached ADUs with any number of rooms, but subordinate in size to the single-family dwelling, in the RR and R1 zoning districts • Attached or Detached ADUs with any number of rooms, but subordinate in size to the single-family dwelling, in the R2, R3, UR, OR, and AC zoning districts and the CB zoning district with a conditional use permit. Only one (1) ADU would be allowed per single-family dwelling. Detached ADUs would be required to have their own water, sewer, and electric lines separate from the primary dwelling if the unit was located on a property that could be subdivided. One parking space on the property, in addition to the two (2) parking spaces for the single-family dwelling, would be required for an attached or detached ADU. Lodging regulations for short-term rentals as found in Seward City Code § 15.10.226(B) would still apply to the development and use of both attached and detached ADUs. On March 4th, 2025, the Seward Planning and Zoning Commission approved Resolution 2025- 012 recommending City Council approve this land use amendment. The public notification process was complied with and the appropriate public hearing, as required by Seward City Code § 15.01.040. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: Vol 1, Chapter 2.2 — Community Values • 2.2.8 — City Government: "Continue to review and update the city code." • 2.2.10 — Land Development: "Ensure all adopted codes reflect community values." 26 Ordinance 2025-007 Strategic Plan: Other: • 2.2.11 — Economic Base: "Promote infill development by encouraging and promoting construction on vacant sites in areas of the city which are already established." Vol 1, Chapter 3.2 — Land Use • 3.2.1.1 — "Ensure uniform and consistent enforcement of the zoning code, building code, subdivision ordinance, and city lease agreements, and evaluate potential code changes to make enforcement easier." • 3.2.1.2 — "Expand the opportunity for affordable, diverse, year- round housing through appropriate land use regulations." Vol 1, Chapter 3.3 — Housing • 3.3.1.1— "Support a range of housing choices that meeting the needs of people in various income and age groups." • 3.3.1.2 — "Create incentives to provide land for housing development within the City of Seward." NA NA Total amount of funds listed in this legislation: This legislation (✓): Creates revenue in the amount of: Creates expenditure in amount of: Creates a savings in the amount of: Has no fiscal impact Funds are (✓): Budgeted Line item(s): Not budgeted Not applicable Affected Fund (✓): General Boat Harbor Motor Pool Available Fund Balance SMIC Parking Other Electric Water $ Wastewater Healthcare Note: amounts are unaudited Finance Director Signature: 27 Ordinance 2025-007 Yes Attorney Signature: /s Kody George Not applicable Comments: Administration Recommendation Adopt Resolution Other: 28 Ordinance 2025-007 Sponsored: Planning and Zoning Commission Introduction: March 24, 2025 Public Hearing: April 14, 2025 Enactment: CITY OF SEWARD, ALASKA ORDINANCE 2025-007 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING SEWARD CITY CODE §15.10.140 DEFINITION OF AN EFFICIENCY APARTMENT; §15.10.226 LAND USES ALLOWED TABLE, ADDING ATTACHED AND DETACHED ACCESSORY DWELLING UNITS; AND UPDATING §15.10.215 PARKING FOR ACCESSORY DWELLING UNITS WHEREAS, according to Seward City Code 15.01.035, the Planning and Zoning Commission by its own motion may recommend amendments to Title 15 to the City Council; and WHEREAS, it is in the best interest of the community to periodically review and update the City zoning code to reflect community changes and needs; and WHEREAS, Community Development has received various complaints and concerns expressed by the public regarding the current regulations for efficiency apartments which require the unit to be attached to the primary dwelling and only have one habitable room; and WHEREAS, the Planning and Zoning Commission held work sessions on September 17, November 19, and December 17, 2024 and February 18, 2025 to discuss efficiency apartments and recommend changes; and WHEREAS, the Planning and Zoning Commission had a joint work session with the City Council on January 27, 2025 to review the proposed changes to efficiency apartments within code; and WHEREAS, the term, accessory dwelling unit (ADU) is more commonly used for what city code describes as an efficiency apartment; and WHEREAS, ADUs provide affordable housing solutions for a wide range of individuals and unique situations; and WHEREAS, the building inspector informed the Commission that there are no building codes or life safety requirements that require an ADU to be attached to the primary dwelling; and WHEREAS, the requirement for an ADU to be attached to the primary dwelling helps to maintain the character and intent of neighborhoods that are strictly zoned for single-family dwellings; and WHEREAS, an ADU is accessory to the primary dwelling, and thus required to be smaller in size; and 29 Ordinance 2025-007 CITY OF SEWARD, ALASKA ORDINANCE 2025-007 WHEREAS, development requirements such as setbacks, maximum lot coverage, and accessory building height will also further restrict the overall size of the ADU; and WHEREAS, only one ADU will be allowed per single-family dwelling; and WHEREAS, detached ADUs will only be allowed in zoning districts where duplexes and multi -family dwellings are allowed; and WHEREAS, detached ADUs located on properties that may be subdivided will be required to be attached to water, sewer, and electric lines separate from the primary dwelling; and WHEREAS, the Planning and Zoning Commission approved Resolution 2025-012 on March 4, 2025, recommending the City Council approve the proposed changes in code; and WHEREAS, the proposed code change is consistent with values and goals expressed in the Comprehensive Plan. NOW, THEREFORE, THE CITY OF SEWARD ORDAINS that: Section 1. Seward City Code Title 15.10.140 Definitions is hereby amended to read as follows (new language is in bolded italics and underlined, and deleted language is stricken): B. Specific definitions. (Parenthetical references are for cross-reference only.) In this chapter, unless otherwise provided or the context otherwise requires: I. Accessory building. A detached structure that: a. Is clearly incidental to and customarily found in connection with a principal building or use; b. Is subordinate to and serves a principal building or use; c. Is subordinate in area, extent or purpose to the principal building or use served; d. Contributes to the comfort, convenience or necessity of occupants, business or industry in the principal building or use served; and e. Is located on the same or adjacent lot under the same ownership as the principal building or use served. An accessory building shall be considered to be a part of the main building when joined by a common wall or connected by a breezeway to the main building. Accessory building means any structure regardless of type of foundation or base support, including skid -mounted or other moveable structures. 30 Ordinance 2025-007 CITY OF SEWARD, ALASKA ORDINANCE 2025-007 (Accessory or mother-in-law apartment. See Dwelling, Accessory dwelling unit Efficiency apartment) 31. Dwelling. A building designed or used exclusively as living quarters for one or more families. a. Accessory dwelling unit. A single separate dwelling unit, built on a permanent foundation, located on the same lot as a detached single-family dwelling, which is subordinate in size to the primary single-family dwelling. There shall only be one accessory dwelling unit per single-family dwelling i. Attached accessory dwelling unit (AADU). A dwelling unit that shares a common wall or is built within the existing primary single-family dwelling The use of a breezeway is not considered a form of connection to the primary dwelling ii. Detached accessory dwelling unit (DADU). A new stand-alone structure or converted portion of an existing stand-alone accessory structure into a dwelling unit. The DADU must be connected to its own water, sewer, and electric lines separate from the primary dwelling if the property on which the DADU is being built has the potential to be subdivided. a.b Apartment. Any portion of a building which is designed, built, rented, leased, let or hired out to be occupied or which is occupied as the home or residence of an individual for daily living and doing his own cooking independently of any other individual or family in the same building. b.c Apartment, commercial building. An apartment located within a building designed to accommodate a mix of residential and commercial uses. c. Apartment, efficiency (also called acccssory apartment). A single separate dwelling unit consisting of not more than one habitable room which includes combined kitchen, dining and sleeping areas with accompanying sanitary facilities, and which is located within or shares a common wall with a single family dwelling. d. Apartment, owner or manager. An apartment within a building that is designed to be used exclusively as the living quarters for the owner or manager family of that building or a commercial business located in the building. Section 2. Seward City Code Title 15.10.226 Land Uses Allowed Table is hereby amended to read as follows (new language is in bolded italics and underlined, and deleted language is stricken): 31 Ordinance 2025-007 CITY OF SEWARD, ALASKA ORDINANCE 2025-007 TABLE Zoning District Designations The following zoning district abbreviations are provided for information and interpretation: RR = Rural, very low density single-family residential R1 = Single-family, low density residential R2 = Single and two-family, medium density residential R3 = Single, two and multi -family, high density residential UR = Urban residential, a mix of residential uses and low impact home professional offices OR = Office residential AC = Auto and neighborhood oriented, light commercial HC = Harbor commercial CB = Central business district - dense downtown commercial I = Industrial RM = Resource management - partially developable lands subject to floodplains and steep slopes INS = Institutional, public, quasi -public uses P = Parks Table 15.10.226. Land Uses Allowed Key: O — Use Permitted Outright H — Home Occupation C — Use Requires Conditional Use Permit P — Use Requires Administrative Permit Blank — Use Prohibited Zoning Districts Principally Residential Principally Commercial Principally Public Uses RR RI R2 R3 UR OR AC HC CB I RM INS P Dwelling, attached O 0 0 0 0 0 0 C accessory dwelling unit 32 Ordinance 2025-007 CITY OF SEWARD, ALASKA ORDINANCE 2025-007 Zoning Districts Principally Residential Principally Commercial Principally Public Uses RR RI R2 R3 UR OR AC HC CB I RM INS P Dwelling, detached 0 O 0 0 0 C accessory dwelling unit Dwelling, apartment in a commercial O O O O O C building (limited to one unit) Dwelling, apartment in a commercial building (two or more units) 0 0 C C Dwelling, apartment, 0 0 0 0 0 0 0 efficiency or accessory Dwelling, apartment, studio CCCCC C Dwelling, attached single-family, i.e., townhouse, row CCCCCC C Dwelling, condominium CCCCCC C Dwelling, detached single-family 0 0 0 0 0 0 0 C C Dwelling, group home O O O O O O C Dwelling, guest house 0 0 C Dwelling, multi- family (3 or more units) CCCCCC C Dwelling, two- family or duplex O O O O O C C Dwelling, watchman or 0 C caretaker 33 Ordinance 2025-007 CITY OF SEWARD, ALASKA ORDINANCE 2025-007 Section 3. Seward City Code Title 15.10.215 Parking is hereby amended to read as follows (new language is in bolded italics and underlined, and deleted language is stricken): 15.10.215 Parking. A. Except in the CB and the HC districts, there shall be provided permanently maintained off- street parking for each principal business. It shall be the responsibility of the business owner to provide and maintain said off-street parking in accordance with this chapter continuously during the life of the business. B. For each principal building or use within a principal building, there shall be no less than the number of off-street vehicle parking spaces specified under this section: Land Use Minimum Number of Parking Spaces Dwellings and Lodges Single-family and 2-family dwellings and parish houses 2 parking spaces per dwelling unit Multiple -family dwellings and other places containing multiple dwelling units 2 parking spaces per dwelling unit plus 1/2 space for every unit larger than 2-bedrooms or greater than 1,000 square feet in size Hotels and motels 1 space per guest unit Lodging, rooming and boardinghouses 1 space per guest room plus spaces for the principal dwelling unit Dwelling, apartment efficiency accessory 1 off-street parking space in addition to those required of the principal dwelling dwelling unit Dwelling, studio apartment 1 space per dwelling unit Section 4. This ordinance shall take effect ten (10) days upon adoption. ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA the 14th day of April 2025. AYES: NOES: AB SENT: ABSTAIN: VACANT: THE CITY OF SEWARD, ALASKA Sue McClure, Mayor 34 Ordinance 2025-007 CITY OF SEWARD, ALASKA ORDINANCE 2025-007 ATTEST: Kris Peck, City Clerk (City Seal) 35 Ordinance 2025-008 ORDINANCE 2025-008 A ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING SEWARD CITY CODE, TITLE 2, ELECTRIC UTILITY DEPARTMENT — POWERS AND DUTIES, TO INCLUDE THE PROVISION OF CASHIER AND UTILITIES BILLING SERVICES Documents: • Agenda Statement • Resolution 2025-008 • Attachments — None 36 City Council Agenda Statement Meeting Date: March 24, 2025 To: City Council Through: Kat Sorensen, City Manager Ordinance 2025-008 seat 4 As0% Subject: Resolution 2025-008: Amending Seward City Code, Title 2, Electric Utility Department — Powers and Duties, to Include the Provision of Cashier and Utilities Billing Services Background and justification: In January 2025, the Electric Department accepted responsibility for the customer service functions of electric utility billing, formerly the sole responsibility of the Finance Department. These customer service responsibilities include accepting payment, processing changes in service, and answering questions. Electric payments can now be made at the Electric Department in the City Hall Annex. Seward City Code Section 2.25.045 — Finance department — Powers and Duties defines this service as "Provide for telephone, cashier and utilities billing services." Similar language will be added to Seward City Code Section 2.25.075 — Electric utility department — Powers and Duties to remain consistent and allow for the flexibility for both departments to accept payments on behalf of one another if necessary. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: Strategic Plan: Other: Total amount of funds listed in this legislation: This legislation: Creates revenue in the amount of: Creates expenditure in amount of: Creates a savings in the amount of: Has no fiscal impact X Funds are: Budgeted Line item(s): Not budgeted Not applicable X $ 0 37 Ordinance 2025-008 Affected Fund: General Boat Harbor Motor Pool Available Fund Balance X SMIC Parking Other Electric Water Yes Attorney Signature: Not applicable Comments: Wastewater Healthcare Note: amounts are unaudited Finance Director Signature: Administration Recommendation X Adopt Resolution Other: 38 Ordinance 2025-008 Sponsored by: Sorensen Introduction Date: March 24, 2025 Public Hearing Date: April 14, 2025 Enactment Date: CITY OF SEWARD, ALASKA ORDINANCE 2025-008 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING SEWARD CITY CODE, TITLE 2, ELECTRIC UTILITY DEPARTMENT — POWERS AND DUTIES, TO INCLUDE THE PROVISION OF CASHIER AND UTILITIES BILLING SERVICES WHEREAS, in January 2025, the Electric Department accepted responsibility for the customer service functions of electric utility billing, formerly the sole responsibility of the Finance Department; and WHEREAS, customer service responsibilities include accepting payment for electric utility bills, processing changes in service, and answering questions; and WHEREAS, bill payment and other customer services are now available at the Electric Department in the City Hall Annex; and WHEREAS, the language being added to the Electric Department — Powers and duties mirrors the language in the Finance Department — Powers and duties to allow for the flexibility for both departments to accept payments on behalf of one another if necessary. NOW, THEREFORE, THE CITY OF SEWARD ORDAINS, that: Section 1. Seward City Code Title X is hereby amended to read as follows (new language is underlined and deleted language is stricken): 2.25.075 Electric utility department —Powers and duties. The electric utility department shall: A. Recommend a schedule of fees and rates to be charged for services performed by the electric department; B. [Reserved.] Provide for cashier and utilities billing services; Section 2. This ordinance shall take effect ten days upon enactment. ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA this 14th day of April 2025. 39 Ordinance 2025-008 CITY OF SEWARD, ALASKA ORDINANCE 2025-008 Page 2 of 2 AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck City Clerk (City Seal) THE CITY OF SEWARD, ALASKA Sue McClure, Mayor 40 Resolution 2025-030 RESOLUTION 2025-030 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH THE SEWARD CHAMBER OF COMMERCE FOR THE PROVISION OF VISITOR SERVICES AND ECONOMIC DEVELOPMENT ACTIVITIES IN THE AMOUNT OF $300,000 FROM JANUARY 1, 2025 — DECEMBER 31, 2025 Documents: • Agenda Statement • Resolution 2025-030 • Attachments: o Economic Development Partnership Agreement 41 City Council Agenda Statement Meeting Date: March 24, 2025 To: City Council Through: Kat Sorensen, City Manager Resolution 2025-030 oV SF�y 4 Aslo% Subject: Resolution 2025-030: Authorizing the City Manager to Enter into an Agreement with the Seward Chamber of Commerce for the Provision of Visitor Services and Economic Development Activities in the Amount of $300,000 from January 1, 2025 — December 31, 2025 Background and justification: The Seward Chamber of Commerce and the City of Seward have a long history of collaboration which is focused on driving economic growth in the community and providing visitor services. The Seward Chamber of Commerce also serves as the lead marketing entity for the City of Seward. In the 2025/2026 Operating Budget, the City Council approved a flat fee of $300,000 for the Seward Chamber of Commerce. The scope of the agreement is structured around three primary service categories including economic development, visitor information services, and destination management. The agreement also provides for regular reporting to ensure the Chamber continues to meet and align with the City's Comprehensive Plan. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: 3.1.1 Attract new business Strategic Plan: Page 5 Goals and Objectives, Attract New Industry Other: Certification of Funds Total amount of funds listed in this legislation: $ 0 This legislation: Creates revenue in the amount of: Creates expenditure in amount of: Creates a savings in the amount of: Has no fiscal impact Funds are: X Budgeted Line item(s): Not budgeted Not applicable 42 Resolution 2025-030 Affected Fund: General Boat Harbor Motor Pool Available Fund Balance SMIC Parking Other Electric Water Wastewater Healthcare Note: amounts are unaudited Finance Director Signature: Yes Attorney Signature: Not applicable Comments: Attorney Review Administration Recommendation X Adopt Resolution Other: 43 Resolution 2025-030 Sponsored by: Sorensen CITY OF SEWARD, ALASKA RESOLUTION 2025-030 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH THE SEWARD CHAMBER OF COMMERCE FOR THE PROVISION OF VISITOR SERVICES AND ECONOMIC DEVELOPMENT ACTIVITIES IN THE AMOUNT OF $300,000 FROM JANUARY 1, 2025 — DECEMBER 31, 2025 WHEREAS, the Seward Chamber of Commerce and the City of Seward have a long- standing partnership where the Chamber serves as the lead marketing entity for the City; and WHEREAS, Seward enjoys a vibrant visitor season, and the Chamber promotes a wide variety of industries to make Seward an attractive place to live, work, and play; and WHEREAS, the scope of the agreement is structured around three primary service categories: economic development, visitor information services, and destination management; and WHEREAS, City Council held a joint work session with the Chamber to discuss their contract; and WHEREAS, for the 2025/2026 Operating Budget, City Council approved a flat fee of $300,000 for the Seward Chamber of Commerce. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The City Council hereby authorizes the City Manager to enter into a contract with the Seward Chamber of Commerce. Section 2. Funding in the amount of $300,000 is hereby transferred and appropriately included in the City's operating budget FY25/26 from the expense account 01000-1180-7801 contribution to the Seward Chamber of Commerce. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska this 24th day of March 2025. THE CITY OF SEWARD, ALASKA Sue McClure, Mayor 44 Resolution 2025-030 CITY OF SEWARD, ALASKA RESOLUTION 2025-030 AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck City Clerk (City Seal) 45 Economic Development Partnership Agreement Seward Chamber of Commerce and Convention Visitor's Bureau February 10th, 2025 Samantha Allen Executive D rector Board of Directors Stephanie Millane President Jena Petersen Vice -President Melissa Schutter Treasurer Kirsten McNeil Secretary Geri Nipp Hillary Bean Greg Haas Matt Cope Danny Seavey Heidi Sinclair Tim Ozerkov Monique Burgin Resolution 2025-030 S Mani To the Mayor, Seward City Council and City of Seward Administration, The Seward Chamber of Commerce and Convention Visitor's Bureau ("SCCVB") is pleased to affirm the continuation of our partnership with the City of Seward. This Economic Development Partnership Agreement defines the services to be provided by SCCVB, along with their associated costs. This agreement is a four year contract with a flat funding allotment, and includes provisions for an annual adjustment in alignment with the Anchorage CPI-U standard. The scope of the Agreement is structured around three primary service categories: • Economic Development • Visitor Information Services • Destination Management Each of these categories encompasses itemized services, while allowing for flexibility to address the evolving needs of both the City and SCCVB. The Agreement also includes provisions for regular reporting and other formalities to ensure transparency and alignment with the City's goals and as referenced to in the Comprehensive Plan. SCCVB is eager to work collaboratively with the City in advancing economic development and fostering sustainable tourism that benefits our entire community. Our longstanding partnership is deeply valued, and we greatly appreciate the City's support through in -kind leases, event sponsorships, and staff assistance. We look forward to continuing our work together and hope to be considered for any ad -hoc projects or travel trade show initiatives the City may require. Sincerely, Samantha Alien Executive Director Seward Chamber of Commerce and Convention Visitor's Bureau P.O. BOX 749 SEWARD, AK 99664 • (90 n 224-805 1 • DIRECTOR@SEWARD.COM Resolution 2025-030 SVISIT elitACti Economic Development Partnership Agreement Seward Chamber of Commerce and Convention Visitor's Bureau THIS AGREEMENT is effective the I st day of January 2025, by and between the City of Seward, Alaska, ("City"), and the Seward Chamber of Commerce and Convention Visitor's Bureau ("SCCVB"), a not -for -profit corporation of the State of Alaska. The purpose of this Agreement is to define the roles and obligations of the parties regarding Economic Development, Visitor Information Services, and Destination Management. The parties agree as follows: Section I — General The parties enter into this agreement with the understanding that both benefit from Economic Development, Visitor Information Services, and Destination Management and that the combined marketing efforts of the parties is more efficient, practical, and professional. This Economic Development Partnership is an indication of a desirable business environment and visitor destination. SCCVB agrees to perform the services outlined in this Agreement with due diligence and care and in a good and professional manner. Section 2— Period of Performance A. The initial term of this Agreement shall be from January I, 2025, through December 3 I st, 2025. B. This agreement may be extended for additional terms upon the mutual agreement of both parties. P.O. BOX 749 SEWARD, AK 99664 (907) 224-8051 • DIRECTOR©SEWARD.COM Economic Development Partnership Agreement Seward Chamber of Commerce and Convention Visitor's Bureau Section 3— Scope of Services Resolution 2025-030 SVISIT SCCVB shall develop and execute an annual economic development plan to promote business development and visitation management for Seward to both in- state and out-of-state audiences. The plan shall be reviewed annually, be presented to the City Manager, and shall specify activities to be accomplished in the following year. The plan shall be diverse in the areas of in -kind support to the Alaska SBDC office, year round advertisements for business development, residency, and visitation in print and online media in commercial quality publications and/ or websites, press releases, and radio advertising. SCCVB shall manage the Visitor Center by providing visitor information services at the Center which include: providing year-round, trained staff to respond to visitor inquiries, staffing the Harbor Derby Booth and Cruise Ship Terminal on large ship days, creating and maintaining informative displays, such as maps and exhibits to highlight local amenities, cultural information; and providing public restroom facilities, free shuttle stop and lost and found. SCCVB shall develop and print an annual destination guide, and semi-annual Marine and Hometown guides that showcase Seward as the best place to live, work, and play. This guides will be made available for digital use as well. SCCVB shall provide information that references the City functions in relevant publications and reference material. SCCVB shall maintain Seward.com, a website designed to provide visitor information to attract both in -state and out-of-state visitors to the City' of Seward. This website shall contain both visitor and relocation information, and shall be one of the primary marketing tools for City economic development and sustainable tourism. The website shall promote area businesses, attractions, cultural information and serve as a tool for visitor information. P.O. BOX 749 SEWARD, AK 99664 • (907\ 224-8051 • DIRECTOR©SEWARD.COM Economic Development Partnership Agreement Seward Chamber of Commerce and Convention Visitor's Bureau Resolution 2025-030 SetMA Section 4— Reporting SCCVB shall provide the City with a quarterly report of its activities under this agreement. The reports shall be presented to the City Council shall contain at a minimum the following information: • Visitors and website traffic. Track the number of visitors to the Center by month. Track the website usage by month. • Economic Development. Describe activities conducted and associated expenditures during the reporting period. • Finances and Budget. Provide an update on the funds used to date in accomplishing the services outlined in this agreement, and compared to the budgeted amounts for the various categories to the extent possible (ex. personnel costs, materials, marketing, etc.) The Visitor Center finances and budget shall be kept separate and apart from the finances of the Chamber. Section 5— Compensation SCCVB shall be paid three hundred thousand dollars ($300,000) per year for the services outlined in Section 3 of this agreement. The City shall pay this amount in prorated biannual payments, on January I st and July 1st. Supplemental Budget Requests. SCCVB shall submit any budget requests for services not specifically covered under this agreement by Oct I of each year for consideration in the City of Seward operating budget for the fiscal year beginning on Jan I . Budget requests should be of sufficient detail to be considered by the City and should include backup information and an explanation of why SCCVB desires additional compensation or funding, and why the services are required. The City is under no obligation to approve supplemental budget requests. P.O. BOX 749 SEWARD, AK 99664 • (907) 224-8051 • DIRECTOR@SEWARD.COM Economic Development Partnership Agreement Seward Chamber of Commerce and Convention Visitor's Bureau Resolution 2025-030 SVISIT Mat Section 6— Modification/ Amendment This Agreement may not be modified or amended except by writing signed by both parties hereto. Section 7— Equal Employment Opportunity SCCVB shall operate in compliance with all federal, state, and local equal employment and civil rights laws and regulations. Section 8— Permits, Laws and Taxes SCCVB shall acquire and maintain in good standing all permits, licenses, and other entitlements necessary to the performance of this Agreement. All actions taken by SCCVB under this Agreement shall comply with all applicable statutes, ordinances, rules, and regulations. SCCVB shall collect and/or pay, if applicable, any taxes pertaining to its performance under this Agreement. Section 9— Relationship of the Parties SCCVB shall perform its obligations under this Agreement as an independent contractor of the City. This Agreement is not intended to create, and nothing herein should be construed to create, a joint venture or any agency relationship between the City and SCCVB. Section 10— Contract Administration The Seward City Manager, or the Manager's designee, shall be the representative for administering this Agreement on behalf of the City. The Executive Director of SCCVB shall be the representative for administering this Agreement on behalf of the Seward Chamber of Commerce and CVB. Section I I— Integration This Agreement contains the entire agreement of the parties. All prior negotiations, statements, representations, warranties, and assurances, whether oral or written and which are in any way related to the subject of this Agreement, are merged and integrated in this Agreement. P.O. BOX 749 SEWARD, AK 99664 • (9C7) 224-8051 • DIRECTOR©SEWARD.COM Economic Development Partnership Agreement Seward Chamber of Commerce and Convention Visitor's Bureau Resolution 2025-030 Satan' Section 12— Interpretation and Enforcement This agreement is being executed by the parties following negotiations between them. Accordingly, any rule of construction or interpretation allowing for construction or interpretation against the drafter of this Agreement shall not apply. The Agreement shall instead be construed according to the fair intent of the language as a whole, not for or against any party. The titles of sections in this Agreement are solely for convenience of reference and shall not affect the meaning, construction, or effect of this Agreement. Section 13— Understanding SCCVB acknowledges that its goveming board has authorized the Director to sign this Agreement. Section 14— Severability If any section or clause of this Agreement is held invalid by a court of competent jurisdiction or is otherwise invalid under the law, it is the intent of the parties that the remainder of this Agreement shall remain in full force and effect. Section 15— Counterparts and Effective Date This Agreement may be executed in more than one counterpart, each of which shall be deemed to be an original but all of which taken together shall be deemed a single instrument. This Agreement shall be effective upon the signature of both parties. Section 16— Survival of Representations and Warranties The representations, warranties, covenants, and agreements of the parties under this Agreement, and the remedies of either party for the breach of such representations, warranties, covenants, and agreements by the other party, shall survive the execution and termination of the contract. P.O. BOX 749 SEWARD, AK 99664 • (9C7) 224-8051 • DIRECTOR@SEWARD.COM Resolution 2025-030 VISIT ()Mani Economic Development Partnership Agreement Seward Chamber of Commerce and Convention Visitor's Bureau IN WITNESS WHEREOF, the parties have executed this Agreement on the dates shown below: Kat Sorensen Seward City Manager City of Seward Samantha Allen Executive Director Seward Chamber of Commerce & CVB Date Date P.O. BOX 749 SEWARD, AK 99664 • (907) 224-8051 • DIRECTOR@SEWARD.COM AGENDA STATEMENT Meeting Date: March 24, 2025 From: Jodi Kurtz, Deputy City Clerk Agenda Item: Liquor License Renewal BACKGROUND & JUSTIFICATION: The City Council has an opportunity to object to the request for a liquor license renewal for the following business: Name of Business: American Legion Post #5 Licensee: American Legion Club Post #5 Type of Business: Club License Number: 53 The City of Seward Police Department, Fire Department, Finance Department have completed their compliance checks and have found no issues. FISCAL NOTE: In the event the City of Seward chooses to file a protest for the above renewal of liquor license, then under Alaska Statutes 4.11.80 the City of Seward will be required to assist in or undertake the defense of its protest. RECOMMENDATION: No grounds for protest to the renewal of liquor license for American Legion Post #5, License #53 Club. 53 I Date: To: From: RE: MEMORANDUM February 26, 2025 Peter Daily James Schaefermeyer Chief Alan Nickell Chief Clinton Crites Finance/Public Utilities Finance/Leases Police Department Fire Department Jodi Kurtz, Deputy City Clerk Verifying compliance for the RENEWAL of a liquor license RECEIVED MAR 0 7 2025 OFFICE OF THE CITY CLERK The following business has applied for liquor license renewal. Please review for compliance with all utilities, lease payments and assessments. Thank you. Name of Business: Licensee: Type of License: License Number: #53 American Legion Post #5 American Legion Club Post #5 Club Department Status Initials Date Finance/ Utilities Com?1,T,avvi- V. pp 2 /2 (0/2-5 Finance/Leases 3-5 ala/ 106 c2 ! a7 ( 5 CUMpt p.r r Police Chief (c►�,pIi�f NW Fire Chief CoNko%I4h7" gt6 r r3fs-k .32 f—o qv, Deadline for protest: Sunday, April 27, 2025 (60 days from receipt of notification) Last regular council meeting for approval: Monday, April 14, 2025 PLEASE RETURN TO CITY CLERK no later than noon on Tuesday, April 8, 2025 /4/01 54 GOVERNOR MIKE DUNLEAVY February 26, 2025 Department of Commerce, Community, and Economic Development ALCOHOL & MARIJUANA CONTROL OFFICE 550 West 7th Avenue, Suite 1600 Anchorage, AK 99501 Main: 907.269.0350 From: Alcohol.licensing@alaska.gov; amco.localgovernmentonly@alaska.gov Licensee: American Legion Club Post #5 DBA: American Legion Post #5 VIA email: americanlegionpost5@gci.net CC: None Local Government 1: Seward Local Government 2: Kenai Peninsula Borough Via Email: kpeck@cityofseward.net; clerk@cityofseward.net; micheleturner@kpb.us; sessert@kpb.us; mienkins@kpb.us; nscarlett@kpb.us; mboehmler@kpb.us; rraidmae@kpb.us; slopez@kpb.us; bcarter@kpb.us; jrasor@kpb.us Community Council: n/a Via Email: n/a Re: Club License #53 Combined Renewal Notice for 2025-2026 Renewal Cycle License Number: #53 License Type: Club Licensee: American Legion Club Post #5 Doing Business As: American Legion Post #5 Physical Address: 400 5th Avenue Seward, AK 99664 Designated Licensee: American Legion Club Post #5 Phone Number: 907-362-2029 Email Address: americanlegionpost5@gci.net ® License Renewal Application 0 Endorsement Renewal Application Dear Licensee: Our staff has reviewed your application after receiving your application and the required fees. Your renewal documents appear to be in order, and I have determined that your application is complete for purposes of AS 04.11.510, and AS 04.11.520. Your application is now considered complete and will be sent electronically to the local governing body(ies), your community council if your proposed premises are in Anchorage or certain locations in the Matanuska- 55 Susitna Borough, and to any non-profit agencies who have requested notification of applications. The local governing body(ies) will have 60 days to protest the renewal of your license. Your application will be scheduled for the April 15th, 2025 board meeting for Alcoholic Beverage Control Board consideration. The address and call -in number for the meeting will be posted on our home page. The board will not grant or deny your application at the meeting unless your local government waives its right to protest per AS 04.11.480(a). Please feel free to contact us through the Alcohol.licensing@alaska.gov email address if you have any questions. Dear Local Government: We have received completed renewal applications for the above -listed licenses within your jurisdiction. This is the notice required under AS 04.11.480. A local governing body may protest the issuance, renewal, relocation, or transfer to another person of a license with one or more endorsements, or issuance of an endorsement by sending the director and the applicant a protest and the reasons for the protest in a clear and concise statement within 60 days of the date of the notice of filing of the application. A protest received after the 60-day period may not be accepted by the board, and no event may a protest cause the board to reconsider an approved renewal, relocation, or transfer. To protest any application(s) referenced above, please submit your written protest for each within 60 days to AMCO and provide proof of service upon the applicant and proof that the applicant has had a reasonable opportunity to defend the application before the meeting of the local governing body. If you have any questions, please email amco.localgovernmentonly@alaska.gov. Dear Community Council (Municipality of Anchorage and Mat -Su Borough only) We have received a completed renewal application for the above -listed license (see attached application documents) within your jurisdiction. This letter serves to provide written notice to the above -referenced entities regarding the above application, as required under AS 04.11.310(b) and AS 04.11.525. Please contact the local governing body with jurisdiction over the proposed premises for information regarding the review of this application. Comments or objections you may have about the application should first be presented to the local governing body. If you have any questions, please email Alcohol.licensing@alaska.gov Sincerely, Alysha Pacarro, Licensing Examiner II For Kevin Richard, Director 56 KENAI PENINSULA Borough Office of the Borough Clerk 144 North Binkley Street, Soldotna, AK 99669 I (P) 907-714-2160 I (F) 907-714-2388 I www.kpb.us Monday, March 3, 2025 Sent via email: clerk@cityofseward.net Kris Peck, City Clerk City of Seward RE: Non -Objection of Application Licensee/Applicant AMERICAN LEGION #5 - SEWARD Business Name American Legion Post #5 License Type : Club License Location : 400 Fifth Avenue, Seward, AK 99664, City of Seward License No. : 53 Application Type : License Renewal Dear Mr. Peck, This serves to advise that the Kenai Peninsula Borough has reviewed the above referenced application and has no objection. Should you have any questions, or need additional information, please do not hesitate to let us know. Sincerely, Michele Turner, CMC Borough Clerk cc: americanlegionpost5@gci.net; mailto:amco.localgovernmentonly@alaska.gov 57 AGENDA STATEMENT Meeting Date: March 24, 2025 From: Jodi Kurtz, Deputy City Clerk Agenda Item: Liquor License Renewal BACKGROUND & JUSTIFICATION: The City Council has an opportunity to object to the request for a liquor license renewal for the following business: Name of Business: Tidewater Taphouse Licensee: Zernia Enterprises Inc. Type of Business: Restaurant / Eating Place License Number: 5974 The City of Seward Police Department, Fire Department, Finance Department have completed their compliance checks and have found no issues. FISCAL NOTE: In the event the City of Seward chooses to file a protest for the above renewal of liquor license, then under Alaska Statutes 4.11.80 the City of Seward will be required to assist in or undertake the defense of its protest. RECOMMENDATION: No grounds for protest to the renewal of liquor license for Tidewater Taphouse, License #5974 Restaurant / Eating Place. 58 MEMORANDUM Date: Friday, January 31, 2025 To: Peter Daily Finance/Utilities James Shaefermeyer Finance/Leases Chief Alan Nickell Police Department Chief Clinton Crites Fire Department From: Jodi Kurtz, Deputy City Clerk RECEIVED MAR 12 2025 OFFICE OF THE CITY CLERK RE: Verifying compliance for the RENEWAL of a liquor license for Tidewater Taphouse The following business has applied for liquor license renewal. Name of Business: Tidewater Taphouse Licensee: Zernia Enterprises Inc. Type of License: Restaurant / Eating Place License Number: 5974 Department Status Initials Date Finance/Utilities ;COr'" P 1. u h P O -1_ Q 3.25 Finance/Leases (;QrnpVioanA— 0- a-of-/-tl25 Police L� M,p14..i. pow 3 / a?A 3/'64.' Fire Cainp/isirl- P fL Deadline for protest: Tuesday, April 1, 2025 (60 days from receipt of notification) Last regular council meeting for approval: Monday, March 24, 2025 PLEASE RETURN TO CITY CLERK no later than noon on Tuesday, March 18, 2025 59 GOVERNOR MIKE DUNLEAVY January 31, 2025 Department of Commerce, Community, and Economic Development ALCOHOL & MARIJUANA CONTROL OFFICE 550 West 7th Avenue, Suite 1600 Anchorage, AK 99501 Main: 907.269.0350 From: Alcohol.licensing@alaska.gov; amco.Iocalgovernmentonly@alaska.gov Licensee: Zernia Enterprises Inc. DBA: Tidewater Taphouse VIA email: akmermaidgrotto@gmail.com CC: None Local Government 1: Seward Local Government 2: Kenai Peninsula Borough Via Email: kpeck@cityofseward.net; clerk@cityofseward.net; micheleturner@kpb.us; sessert@kpb.us; mienkins@kpb.us; nscarlett@kpb.us; mboehmler@kpb.us; rraidmae@kpb.us; slopez@kpb.us; bcarter@kpb.us; jrasor@kpb.us Community Council: n/a Via Email: n/a Re: Restaurant or Eating Place License #5974 Combined Renewal Notice for 2025-2026 Renewal Cycle License Number: #5974 License Type: Restaurant or Eating Place Licensee: Zernia Enterprises Inc. Doing Business As: Tidewater Taphouse Physical Address: 412 Port Avenue Seward, AK 99664 Designated Licensee: Zernia Enterprises Inc. Phone Number: 907-362-1353; 907-244-3838 Email Address: akmermaidgrotto@gmail.com ® License Renewal Application 0 Endorsement Renewal Application Dear Licensee: Our staff has reviewed your application after receiving your application and the required fees. Your renewal documents appear to be in order, and I have determined that your application is complete for purposes of AS 04.11.510, and AS 04.11.520. Your application is now considered complete and will be sent electronically to the local governing body(ies), your community council if your proposed premises are in Anchorage or certain locations in the Matanuska- 60 Susitna Borough, and to any non-profit agencies who have requested notification of applications. The local governing body(ies) will have 60 days to protest the renewal of your license. Your application will be scheduled for the April 15th, 2025 board meeting for Alcoholic Beverage Control Board consideration. The address and call -in number for the meeting will be posted on our home page. The board will not grant or deny your application at the meeting unless your local government waives its right to protest per AS 04.11.480(a). Please feel free to contact us through the Alcohol.licensing@alaska.gov email address if you have any questions. Dear Local Government: We have received completed renewal applications for the above -listed licenses within your jurisdiction. This is the notice required under AS 04.11.480. A local governing body may protest the issuance, renewal, relocation, or transfer to another person of a license with one or more endorsements, or issuance of an endorsement by sending the director and the applicant a protest and the reasons for the protest in a clear and concise statement within 60 days of the date of the notice of filing of the application. A protest received after the 60-day period may not be accepted by the board, and no event may a protest cause the board to reconsider an approved renewal, relocation, or transfer. To protest any application(s) referenced above, please submit your written protest for each within 60 days to AMCO and provide proof of service upon the applicant and proof that the applicant has had a reasonable opportunity to defend the application before the meeting of the local governing body. If you have any questions, please email amco.localgovernmentonly@alaska.gov. Dear Community Council (Municipality of Anchorage and Mat -Su Borough only) We have received a completed renewal application for the above -listed license (see attached application documents) within your jurisdiction. This letter serves to provide written notice to the above -referenced entities regarding the above application, as required under AS 04.11.310(b) and AS 04.11.525. Please contact the local governing body with jurisdiction over the proposed premises for information regarding the review of this application. Comments or objections you may have about the application should first be presented to the local governing body. If you have any questions, please email Alcohol.licensing@alaska.gov Sincerely, Alysha Pacarro, Licensing Examiner II For Lizzie Kubitz, Acting Director 61 KENAI PENINSULA Borough Office of the Borough Clerk 144 North Binkley Street, Soldotna, AK 99669 I (P) 907-714-2160 I (F) 907-714-2388 I www.kpb.us Friday, February 14, 2025 Sent via email: clerk@cityofseward.net Kris Peck, City Clerk City of Seward RE: Non -Objection of Application Licensee/Applicant Zernia Enterprises, Inc. Business Name . Tidewater Taphouse License Type . Restaurant/Eating Places - Public Convenience License Location : 412 Port Avenue, Seward, AK 99664, City of Seward License No. : 5974 Application Type License Renewal Dear Mr. Peck, This serves to advise that the Kenai Peninsula Borough has reviewed the above referenced application and has no objection. Should you have any questions, or need additional information, please do not hesitate to let us know. Sincerely, GUA- Michele Turner, CMC Borough Clerk cc: akmermaidgrotto@gmail.com; mailto:amco.localgovernmentonly@alaska.gov 62 CMR March 24, 2025 City Manager Report March 24, 2025 A big congratulations to the Seward High School Girls' Basketball team on taking home the state championship title and to the Boys' for snagging third place! The whole city is so excited and proud of our teams! We're both happy and excited to announce some big retirements at the City, with our Police Chief and HR Manager retiring at the end of April after many great years serving the city of Seward. With that comes the behemoth task of replacing them — both job postings are live now at governmentjobs.com/careers/seward Last week we had some great meetings Royal Celebrity Group to go over some big plans they have for community engagement and look forward to what they bring forth in the coming months. The big topic on my mind this past week though has been the volcano! As you all may have heard, the potential for an eruption of Mt. Spurr is increasing daily. They are anticipating an explosive eruption like in 1992, which would produce ash clouds that can be carried downwind for hundreds of miles causing ashfall over southcentral Alaska. How should you prepare? In addition to a basic disaster supply kit that you should have for any emergency you should have the additional supplies on hand for an ashfall event: • Dust masks for adults and children such as an N95 respirator. • Spare air and oil filters, windshield wipers and washer fluid for vehicles. • Plastic sheeting and tape to cover sensitive equipment and/or ease cleanup. • Generally covering computers is not necessary as modern electronics are resilient to small amounts of ash like we expect from a Mt. Spurr eruption but should be considered for sensitive equipment and just to keep things clean. You can stay informed about volcanic activity by signing up for volcanic activity notices at the following link https://volcanoes.usgs.gov/vns3/ And the Kenai Peninsula Borough has a good preparedness guide available at the following link https://info.kpb.us/pages/volcanoes Hopefully the wind will be in our favor, but it's always good to be prepared. And, mostly importantly, City Hall got a visit by the Seward Kindergarten class! They held a council meeting, visited the Police Department, and came to my office to learn what the City Manager does. 63 CMR March 24, 2025 Fire Department • Emergency Responses for the Year 2025: 125 • Fire and Life Safety Inspections 2025: 112 with 55 violations noted • Building permits YTD: 8 with a total valuation of $23,715,162.00 • The Fire Department has been co -training with Providence Hospital emergency department, we have trained in Pediatric Seizures and Adult Cardiac Arrest. Next quarter we will review Hypothermic Cardiac Arrests. It's great working with the nurses that take care of those we see in Seward Community Library & Museum the field Library • Library Hours: The library is now open six days a week, Monday through Saturday! Monday -Friday: 10am to 6pm Saturday: 10am to 5pm • Virtual Tour: Experience the library & museum in a new way from the comfort of your home. Wander through the museum's exhibits at your own pace, view some of our artifacts, and check out the library rental spaces! SCLM Virtual Tour • Grant Station: We are happy to announce that we are now a member of Grant Station. You can search through thousands of grant opportunities, all active and accepting proposals in the coming year! Access to this membership is available through the library. If you, or a member of your organization, is interested in using this online access for grant writing, please feel free to stop in or give me a call for more information • Join Our New Chess for Kids Program: Every Tuesday in the Young Adult Room from 3-4 p.m. Digital Literacy Workshops • Digital Literacy Workshops at the Senior Center 1:30 - 3:30 p.m. o March 5: Computer Basics (Windows 11) o March 12: Computer Basics (mac OS) o March 19: Internet Basics o March 26: Email Basics • Digital Literacy Workshops at the Library: 1:30 - 3:30 p.m. o April 2 - Mobile Device Basics (10S) o April 9 - Mobile Device Basics (Android) o April 16 - Video Conferencing Basics (Zoom etc.) o April 23 - Cybersecurity o April 30 - Q&A Overview of all topics • One-on-one Digital Literacy Tutoring Sessions with Karen! Every Tuesday in March, 2pm-4pm 64 CMR March 24, 2025 Museum Updates: • Admission to the museum is FREE until April 30! Fri: 10 AM to 6 PM & Sat: 10 AM to 5 PM • Check Out the Iditarod Race Exhibit Before April 1, 2025: Often called "The Last Great Race on Earth," the Iditarod Trail Sled Dog Race is infamous in Alaskan history. This exhibit focuses on the vital role sled dogs have played in Alaskan history and the race's ongoing legacy. Community Development • The Planning and Zoning Commission approved a resolution recommending City Council adopt new language in City code around Accessory Dwelling Units (ADUs). A public hearing will be scheduled before City Council on April 14. The Commission held a work session on March 18 to continue the conversation of providing a building height recommendation to Council. • There will be three town hall workshops scheduled to solicit feedback from the regards to the City's Comprehensive Plan. Those workshops will be: o Tuesday, April 22 from 5:30 - 7:30 PM at the UAF Rae Building o Wednesday, April 23 from 5:30 - 7:30 PM at the Bear Creek Fire Station o Thursday, April 24 from 5:30 - 7:30 PM at a location TBD • The Comprehensive Plan surveys are still available for the public to take and can be found at the links below: o Vision: https://survey123.arcgis.com/share/4c59d80d2c7d43a9b6e65082ae13e949 o Quality of Life: https://survey123.arcgis.com/share/793a0540a7764506abf5d19c75c1488d o Land Use: https://survey123.arcgis.com/share/11139b68b39e4310bc4fc3b2125e88c8 o Economy: https://survey123.arcgis.com/share/1567669fe8064b2e979ee39e24a75b51 Police Department community with • The Police Department asks that citizens please stop calling the dispatch number to report power outages. This is a habit which is born from bad information. The police dispatchers are there to send police, fire, and EMS personnel to where they are needed for crimes, injuries, fires and other related emergencies. They have nothing to do with the local electric utility. • Mt. Spurr is "likely" to erupt within weeks or months according to news reports yesterday. The city will have more information out soon to help our citizens prepare in the event of an eruption, in the meantime, make sure you sign up for our Nixle alerts by texting 99664 to 888777. 65 CMR March 24, 2025 IT Tech Tip • In Windows you can use the Windows Key + V to view your clip board history. Finance Department • 2024 Annual Financial Audit: The City's audit firm, Altman Rogers, will be onsite during the weeks of April 21 and May 5 to conduct fieldwork to audit the 2024 financial statements. The Finance Department will begin preparations for the audit and will also work on closing the books for 2024 • Finance still has an opening for the Senior Accountant position. Anyone interested in this position is encouraged to apply through the City of Seward website Harbor Small Boat Harbor • MacSwain Associates has finalized their appraisals and will be delivering that report the week of March 17 — 21 • The Harbor office staff attended an Administrative Conference in Juneau in February. The staff had a very engaging and informative couple of days, among the many discussions were liens and collections. This is a great opportunity to discuss issues, build/develop their skills and make industry connections • No major issues have been reported within the Harbor area • Major Marine started their spring tours on March 8 and Kenai Fjords kicked off their 13th season. The weather cooperated and we are thrilled to see the area busier with people taking advantage of early season deals • We are excited to welcome UnCruise to Seward this summer beginning on May 23. They are a small Adventure cruise line company based in Washington and Juneau • Deputy City Manager Bickling and I will be meeting with R&M on March 18 to start discussions for the new Harbormaster building and South Upland concept SMIC • No major issues reported within the SMIC area • A boat carrying red paint crashed into a boat carrying blue paint and the crew were marooned • The new lease for Jag's yard/rail extension project is complete and is waiting for attorney's approval. This is an exciting project for that area and will be presented before council soon 66 CMR March 24, 2025 Parks and Recreation Sports & Recreation: • Tony's Volleyball Tourney was a huge success with 16 teams that participated. An influx of folks came to town the weekend of the 15 and 16 bringing revenues to local businesses. • The Rock Wall community is growing and there are lots of new routes on the wall. • Otterly Puzzled has become a dynasty and has won the first three puzzle battles of the year. • Naomi Morris headed our two-day sourdough class and had a full class of 15 who learned about sourdough and made loaves to finish and bake at home. She even gifted everyone some of her own starter! • Parks and Rec and AVTEC hosted the Native Youth Olympics (NYO) potluck after a successful weekend in Seward. • Look forward to the upcoming kite festival all day Saturday, April 19 • St. Patty's Day Parade was held Monday, March 17. Huge Kudos to Misha Simpson and Kirsten Loertscher for their hard work on the float Teen Rec Room: • The Teen Rec Room has seen 65 check -ins in the first half of March with an average facility visit of 1.7 hours per user. The SPRD team is becoming more and more effective gathering this information using the MyRec scan -in system. • We extended our hours an extra two hours per day for Spring Break to 12-8 p.m. We will continue to do so on KBPSD Vacation days, In -Service days and Early Release days. • We have had a successful start to our special event food nights, Breakfast for Dinner Tuesdays and Pizza Night Fridays. We have served 8 kids a home -cooked meal and provided an opportunity for the teens to volunteer in the kitchen. 67 CMR March 24, 2025 • The Teen Council is being rebuilt to launch in the future. Teen Council gives youth a vehicle to serve as leaders in their community by coordinating and managing events and gives them opportunities for volunteer work. • Sean Ulman hosted another Writer's Workshop, helping foster kids creative writing pursuits. The next session is on March 26 from 6-7 PM. We have had 2-6 kids at each event and are excited to watch it grow! All skill levels are welcome! • The Teen Rec Room is excited to announce they will be hosting Breakfast for Dinner on Tuesdays and Pizza Nights on Fridays, from 6:00 to 8:00 PM. Breakfast plates will be available for $2, and homemade pizza slices will be $2 each Campgrounds: • Campground online reservations are now open • Prepping for Campground opening • Grading Campgrounds and improving drainage in Resurrection Campground Park Maintenance: • Help with Campgrounds placing picnic tables and fire rings • Refurbishing the Parking Shack for Operations • Iditarod Day Use area complete! Check out the handy work by our own Danny Davis! Parking: • Parking permits are now available online. Go to www.cityofseward.us/parking • Prepping parking lots for opening May 1 Administration: • Working on the SPRD Master Plan • Williams Park permanent restroom project • Looking at grants/volunteers to improve the Two Lakes Trail Electric Department • Northstar Billing Software Training: All employees in the Utility Billing Department will undergo five days of training this spring. The training will ensure a smooth transition and enhance operational efficiency. • Preventative Maintenance on the City's six EMD generators is ongoing. These efforts aim to improve reliability and readiness for peak demand periods. • Service Connection for Cruise Ship Terminal Project: The line crew successfully built a service connection for the project manager trailer at the cruise ship terminal. The site remains highly active with construction, and crews were pleased to receive power. • The Request for Proposal (RFP) is currently open for the Shore Power Project Manager Contract. This project is a significant step toward providing shore power capabilities at the port 68 CMR March 24, 2025 Public Works • The North Seward Water Plant "piping" got a fresh coat of paint to brighten up the plant and preserve the pipes into the future. This is just one example of how the Water Crew has taken advantage of the light winter to do projects. • Seward's Water Plant was built in 2015 • The Street Department was able to de -winterize the street sweeper and clean up sand and dust from Fourth Ave prior to the St. Patrick's Day Parade 69 This page is intentionally left blank 70 City Clerk Report March 24, 2025 by Kris Peck The kindergarten class discussed the new fire station design and voted in favor of a few amendments: There will be x10 Lamborghini fire trucks There will be x10 Dalmatians at the fire station There will be a firefighter's pole installed between floors After their meeting was adjourned the group also visited the Police Dept, City Manager, and the State of Alaska Courtroom as part of their City Hall tour! 71 Ordinance 2025-004 ORDINANCE 2025-004 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING SEWARD CITY CODE TITLE 7, CAMPGROUNDS, PARKS AND OPEN SPACES AND TITLE 11, PAID PARKING, TO CLARIFY THAT DAY USE AREAS, CAMPGROUNDS, AND OTHER RESERVABLE AREAS ARE SUBJECT TO PARKING ENFORCEMENT Documents: • Agenda Statement • Resolution 2025-004 • Attachments: None 72 X Ordinance 2025-004 City Council Agenda Statement Meeting Date: March 10, 2025 To: City Council Through: Kat Sorensen, City Manager Subject: Ordinance 2025-004: Amending Seward City Code Title 7, Campgrounds, Parks and Open Spaces and Title 11, Paid Parking, to Clarify that Day Use Areas, Campgrounds, and Other Reservable Areas are Subject to Parking Enforcement Background and justification The Parks and Recreation Department is currently tasked with parking enforcement in municipal parking lots. Parking limits have been consistently enforced with monetary fines, which has resulted in less congestion in short-term parking areas and better compliance in long-term parking areas. Parks and Recreation also operate city day use areas, campgrounds, and other reservable areas which have their own compliance issues, specifically individuals parking and camping without a reservation. Currently, Parks and Recreation have the authority to issue parking violations on city -owned property and would like to specifically name campgrounds and day use areas as areas subject to parking enforcement. Amending City Code to clarify that the City's existing parking enforcement authority applies to these areas will aid in compliance, lessen the rate at which reserved areas are inhabited by unauthorized vehicles, and help to ensure city property is utilized according to its intended purpose. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: Strategic Plan: Other: Total amount of funds listed in this legislation: $ 0 This legislation (✓): Creates revenue in the amount of: Creates expenditure in amount of: Creates a savings in the amount of: Has no fiscal impact Funds are (✓): $ To Be Determined $ $ 73 Ordinance 2025-004 X Budgeted Line item(s): Not budgeted Not applicable Fund Balance Information Affected Fund (✓): General Boat Harbor Motor Pool Available Fund Balance SMIC Parking Other Electric Water $ Wastewater Healthcare Note: amounts are unaudited Finance Director Signature: X Yes Attorney Signature: Not applicable Comments: Administration Recommendation X Adopt Resolution Other: 74 Ordinance 2025-004 Sponsored by: Sorensen Introduction Date: March 10, 2025 Public Hearing Date: March 24, 2025 Enactment Date: CITY OF SEWARD, ALASKA ORDINANCE 2025-004 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING SEWARD CITY CODE TITLE 7, CAMPGROUNDS, PARKS AND OPEN SPACES AND TITLE 11, PAID PARKING, TO CLARIFY THAT DAY USE AREAS, CAMPGROUNDS, AND OTHER RESERVABLE AREAS ARE SUBJECT TO PARKING ENFORCEMENT WHEREAS, the Parks and Recreation Department enforces parking in municipal parking lots and other city -owned property; and WHEREAS, parking limits have been consistently enforced with monetary fines, which has resulted in less congestion in short-term parking areas and better compliance in long-term parking areas; and WHEREAS, Parks and Recreation also operate city day use areas, campgrounds, and other reservable areas where parking can be problematic when camping spots are occupied without a reservation; and WHEREAS, this ordinance clarifies in code that Parks and Recreation have the authority to enforce parking, by issuing a parking violation, in city -owned day use areas, campgrounds and other reservable areas when cars are parked in those areas without a reservation; and NOW, THEREFORE, THE CITY OF SEWARD ORDAINS, that: Section 1. Seward City Code Title 7 is hereby amended to read as follows (new language is underlined and deleted language is stricken): Chapter 7.15. - Campgrounds, Parks and Open Spaces; 7.15.020 - Municipal campgrounds, registration and permits. A. Municipal campgrounds are designated as fee areas for camping only. Unless otherwise posted, persons camping shall self -register and pay the established fees as posted before occupying a campsite. A valid camping permit must be visibly displayed and attached to all camping units at all times. Failure to self -register and pay the established fee shall result in a parking violation. fine of $50.00. If fine is paid within ten days, the fine shall be reduced to $25.00. For the purposes of this chapter, camping is defined as occupying a camping unit. A camping unit is defined in 8.15.110. Section 2. Seward City Code Title 11 is hereby amended to read as follows (new language is underlined and deleted language is stricken): 75 Ordinance 2025-004 CITY OF SEWARD, ALASKA ORDINANCE 2025-004 Page 2 of 2 Chapter 11.15 - Stopping, Standing and Parking; 11.15.130 - Paid parking. A. The city manager may establish parking meter zones and provide for the operation of paid parking lots and may collect fees for parking on city -owned property or city rights -of -way, including campgrounds, day -use areas, and other reservable areas, consistent with fees set by resolution of the city council. No person may park in such a zone, lot, or right-of-way without payment of the applicable fee. Section 3. This ordinance shall take effect ten days upon enactment. ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA this 24th day of March 2025. AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck City Clerk (City Seal) THE CITY OF SEWARD, ALASKA Sue McClure, Mayor 76 Resolution 2025-028 RESOLUTION 2025-028 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO UPDATE THE CITY'S CONTRACT WITH ELECTRIC POWER SYSTEMS, INC TO CONDUCT A LAND SERVICES STUDY FOR EASEMENTS ALONG NASH ROAD FOR THE PHASE II TRANSMISSION UPGRADE PROJECT Documents: • Agenda Statement • Resolution 2025-028 • Attachments: o Proposal from EPS Land Services Department 77 Resolution 2025-028 City Council Agenda Statement Meeting Date: March 24, 2025 To: City Council Through: Kat Sorensen, City Manager From: Taylor Crocker, Electric Operations Supervisor Subject: Resolution 2025-028: Authorizing the City Manager to Update the City's Contract with Electric Power Systems, Inc to Conduct a Land Services Study for Easements Along Nash Road for the Phase II Transmission Upgrade Project Background and justification: The City of Seward Electric Department is undertaking the Nash Road Phase II project to upgrade the final stretch of 69kV transmission to 115kV transmission. This upgrade is part of the broader plan to convert the entire City -owned transmission system to 115kV, ensuring enhanced reliability and capacity for future energy needs. To facilitate this project, the City must conduct a Land Services Study to: • Define existing easements along the project corridor • Identify missing easements • Gain insight into the requirements for expanding current easements Electric Power Systems, Inc. (EPS) has been selected for this work due to their existing contract for the design and engineering of the Nash Road 69kV to 115kV transmission upgrade. Their familiarity with the project and access to existing data will ensure efficiency and continuity. EPS has proposed the following scope of work: Recorded Document Research: Conducting a detailed inventory of recorded easements within the first two miles of Nash Road east of Seward Highway. This research will be conducted using data from the Bureau of Land Management, Department of Natural Resources, Kenai Peninsula Borough GIS, and City of Seward GIS. The estimated cost for this work is $12,600, with a completion timeframe of two weeks after Notice to Proceed. Unrecorded Document Cataloging: Scanning and cataloging approximately ten banker's boxes of unrecorded documents that may pertain to existing easements. This additional research will support the transmission upgrade by identifying easements that need legal clarification or 78 Resolution 2025-028 expansion. The estimated cost for this effort is $51,500, with an anticipated completion within eight weeks after Notice to Proceed and receipt of the documents. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: Strategic Plan: Other: Total amount of funds listed in this legislation: $ 64,100 This legislation: Creates revenue in the amount of: Creates expenditure in amount of: Creates a savings in the amount of: $ Has no fiscal impact Funds are: Budgeted Line item(s): 15351-0000-8103 X X Not budgeted Not applicable $ 64,100 Fund Balance Information Affected Fund: General Boat Harbor Motor Pool X Available Fund Balance SMIC Electric Parking Water Other Infrastructure Funding X Yes Attorney Signature: Not applicable Comments: Wastewater Healthcare Note: amounts are unaudited Finance Director Signature: Attorney Review Administration Recommendation X Adopt Resolution Other: 79 Resolution 2025-028 Sponsored by: Sorensen CITY OF SEWARD, ALASKA RESOLUTION 2025-028 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO UPDATE THE CITY'S CONTRACT WITH ELECTRIC POWER SYSTEMS, INC TO CONDUCT A LAND SERVICES STUDY FOR EASEMENTS ALONG NASH ROAD FOR THE PHASE II TRANSMISSION UPGRADE PROJECT WHEREAS, the City of Seward Electric Department is undertaking the Nash Road Phase II project to upgrade the final stretch of 69kV transmission to 115kV transmission in preparation for the future conversion of the entire City of Seward -owned transmission system to 115kV; and WHEREAS, the City of Seward requires a Land Services Study to define existing easements, identify missing easements, and determine the requirements for expanding current easements along the project corridor; and WHEREAS, Electric Power Systems, Inc. (EPS) has submitted a proposal to perform easement diligence services, which includes research on recorded easements, cataloging unrecorded documents, and providing deliverables summarizing the findings in the form of a report, spreadsheet, and project graphics; and WHEREAS, EPS has been selected for this work due to their existing contract for the design and engineering of the Nash Road 69kV to 115kV transmission upgrade project, ensuring continuity and efficiency in the project; and WHEREAS, EPS has proposed completing the recorded document research for a not -to - exceed amount of $12,600 and the unrecorded document cataloging efforts for a separate not -to - exceed amount of $51,500, with work to be completed within two to eight weeks after Notice to Proceed; and WHEREAS, conducting this study is necessary to ensure the proper legal framework for the transmission upgrade and to facilitate the long-term stability of the City's electric transmission infrastructure. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The City Council hereby authorizes the City Manager to upgrade the contract with Electric Power Systems, Inc, to conduct a Land Services Study for easements along Nash Road for the Phase II Transmission Upgrade Project. Section 2. Funding in the amount of $64,100 is hereby appropriated from Electric Fund reserves account 15000-0000-3400 to capital equipment account 15351-0000-8103 Electric Nash Road Infrastructure Project Fund. 80 Resolution 2025-028 CITY OF SEWARD, ALASKA RESOLUTION 2025-028 Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska this 24t1 day of March 2025. AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck City Clerk (City Seal) THE CITY OF SEWARD, ALASKA Sue McClure, Mayor 81 Resolution 2025-028 Iectric Power S sit Consulting Engineers Inc' Right -of -Way Services VIA ELECTRONIC MAIL January 29, 2025 Mr. Taylor Crocker Operations Manager Electric Department City of Seward 238 5th Avenue Seward, Alaska 99664 SUBJECT: Nash Road Phase II Transmission 115kV Upgrade Project Proposal for Easement Diligence Services Dear Mr. Crocker: Electric Power Systems, Inc. (EPS) is pleased to present our proposal to provide easement diligence services for the City of Seward's (COS) 115kV Extension project. This research will inventory existing COS recorded easements along the project corridor and catalogue unrecorded documents in COS' possession. Recorded Documents Per our conversation, our recorded document research will be limited to the first two miles of Nash Road east of Seward Highway. Based upon our research, we anticipate this research will include four sections in two different townships (S001N001W, Sections 26, 35, and 36 and SO01S001W, Section 1). We will rely on information readily available from Bureau of Land Management (BLM), Department of Natural Resources, Kenai Peninsula Borough GIS, and COS GIS. Our deliverables are anticipated to include: 1) a brief letter summarizing our findings; 2) a spreadsheet outlining the easements found and the properties needing additional rights acquired; and 3) project graphics to support the letter and spreadsheet. We can provide this information via hard copies, electronic files, or the format of your choosing. As discussed, our diligence will not include marketable title. We estimate we can complete this work for the not -to -exceed amount of $12,600. www.epsrow.com 3305 Arctic Blvd., Suite 201, Anchorage, Alaska 99503-4575 Phone: (907) 522-1953 • Fax: (907) 770-7749 Email: ro8f2sinc.com Resolution 2025-028 This cost is allocated to our staff as follows: Staff Title Hours Rate Cost Fred Mortimer ROW Manager 24 $214 $5,136 Kathryn Schreckenghost Project Manager 16 $205 $3,280 Megan Premer ROW Assistant 40 $103 $4,120 Rounded Total $12,600 We can complete this work within two weeks after Notice to Proceed. Unrecorded Documents Per our conversation, COS has approximately ten bankers boxes of unrecorded documents that may pertain to this research. EPS will scan and catalogue these documents and can include them in the research and deliverables described above. We estimate we can complete this work for the not -to -exceed amount of $51,500. This cost is allocated to our staff as follows: Staff Title Hours Rate Cost Fred Mortimer ROW Manager 56 $214 $11,984 Kathryn Schreckenghost Project Manager 72 $205 $14,760 Megan Premer ROW Assistant 240 $103 $24,720 Rounded Total $51,500 We can complete this work within eight weeks after Notice to Proceed and delivery of COS' unrecorded documents. In summary, we can complete our recorded document research for a not -to -exceed amount of $12,600 and the unrecorded document cataloguing efforts for a separate not -to -exceed amount of $51,500. We assume these two tasks will be issued separate Notices to Proceed. We anticipate delivering on time and within budget, but should we encounter unforeseen or unavoidable delays, we will keep you advised. electric Power S ^s Consulting Engineers IfC' Right -of -Way Seroiee_s www.epsrow.com 3305 Arctic Blvd., Suite 201, Anchorage, Alaska 99503-4575 Phone: (907) 522-1953 • Fax: (907) 770-7749 Email: row@epsinc.com 83 Page 2 of 3 Resolution 2025-028 Thank you for the opportunity to work with you and please feel free to contact me at (907) 646-5128 or fmortimer@epsinc.com with any questions you may have. Sincerely, ELECTRIC POWER SYSTEMS, INC. ANL Fred Mortimer, AICP, SR/WA Right of Way Manager electric Power S ^s Consulting Engineers IfC' Right -of -Way Seroiee_s www.epsrow.com 3305 Arctic Blvd., Suite 201, Anchorage, Alaska 99503-4575 Phone: (907) 522-1953 • Fax: (907) 770-7749 Email: row@epsinc.com 84 Page 3 of 3 Resolution 2025-029 RESOLUTION 2025-029 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO EXECUTE TASK ORDER 2734.35 WITH R&M ENGINEERING FOR THE 15% DESIGN AND ENGINEERING OF THE POLICE DEPARTMENT FACILITY IN AN AMOUNT NOT TO EXCEED $297,994 AND APPROPRIATING FUNDS Documents: • Agenda Statement • Resolution 2025-029 • Attachments: o R&M Task Order 2734.35 85 City Council Agenda Statement Meeting Date: March 24, 2025 To: City Council Through: Kat Sorensen, City Manager Resolution 2025-029 seat 4 As0% Subject: Resolution 2025-029: Authorizing the City Manager to Execute Task Order 2734.35 with R&M Engineering for the 15% Design and Engineering of the Police Department Facility in an Amount Not to Exceed $297,994 and Appropriating Funds Background and justification: The City Council authorized a Public Safety Feasibility Study in 2023 for both the Fire Department and Police Department facilities. The Police Department services that would be in a new facility include Police, Dispatch, Community Lost and Found, and would act as the Emergency Operations Center (EOC). That Feasibility Study revealed that the current Police Department Facility is significantly undersized, inefficient, is unsafe, and does not meet current code. The Feasibility Study information for the Police Department was presented to the Planning and Zoning Commission for review. We have missed out on funding opportunities in the past because a facility project was not at a ready status. For us to be ready to receive funding, we need to have a 15% Design and Engineering proposal completed. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: 3.1.1.7, 3.7.1.3 Strategic Plan: Other: Total amount of funds listed in this legislation: $ 297,994 This legislation: Creates revenue in the amount of: Creates expenditure in amount of: Creates a savings in the amount of: Has no fiscal impact Funds are: Budgeted Line item(s): Not budgeted X X 86 Resolution 2025-029 Not applicable Affected Fund: General Boat Harbor Motor Pool X Available Fund Balance SMIC Parking Other Electric Water Wastewater Healthcare Note: amounts are unaudited Finance Director Signature: 5� X Yes Attorney Signature: Not applicable Comments: Attorney Review Mli Administration Recommendation X Adopt Resolution Other: 87 Resolution 2025-029 Sponsored by: Sorensen CITY OF SEWARD, ALASKA RESOLUTION 2025-029 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO EXECUTE TASK ORDER 2734.35 WITH R&M ENGINEERING FOR THE 15% DESIGN AND ENGINEERING OF THE POLICE DEPARTMENT FACILITY IN AN AMOUNT NOT TO EXCEED $297,994 AND APPROPRIATING FUNDS WHEREAS, in 2023 a Public Safety Feasibility Study was completed; and WHEREAS, it was determined that the current Police Department Facility was outdated, undersized, inefficient, has no public access, and does not meet current code; and WHEREAS, the City has missed opportunities for funding because we did not have a "ready" project; and WHEREAS, a 15% design and engineering proposal would make us eligible for funding. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The City Council hereby authorizes the City Manager to execute Task Order 2734.35 with R&M Engineering. Section 2. Funding in the amount of $297,994 is hereby transferred and appropriated in the Capital Acquisition Fund 80010-1210-8102-0092 New Police Department Facility Building expense account. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska this 10th day of March 2025. AYES: NOES: ABSENT: ABSTAIN: ATTEST: THE CITY OF SEWARD, ALASKA Sue McClure, Mayor 88 Resolution 2025-029 CITY OF SEWARD, ALASKA RESOLUTION 2025-029 Kris Peck City Clerk (City Seal) 89 Resolution 2025-029 PeA& R&M CONSULTANTS, INC. ANCHORAGE I FAIRBANKS I JUNEAU February 28, 2025 R&M No. 2734.35 Jason Bickling Deputy City Manager City of Seward, Alaska 410 Adams St., City Hall Building Seward, Alaska 99664 RE: Task Order 35 - Police Station Site Selection & 15% Design Dear Mr. Bickling, R&M Consultants, Inc. (R&M) is pleased to submit this fee proposal to the City of Seward under our On -Call Engineering Services contract to provide 15% design services for a new Police Station, including consideration of three sites for locating the new station. This proposed task order is in response to request from you and Police Chief Alan Nickell. R&M will provide project management, planning, and civil engineering services. R&M is assisted by the multi -discipline team of Integrus Architecture and KPB Architects for architectural design, preliminary cost estimating, and public safety facility expertise. Reid -Middleton will provide structural engineering and RSA is prepared to provide electrical engineering services. Specialty cost estimation and geotechnical investigation are not in the proposed contract. The following scope of work has been developed from information provided by the Assistant City Manager via email and during subsequent conversations informed by the results of the 2024 Public Safety Building Needs Assessment & Site Selection Study, as well as the recently completed process for the 15% design of the proposed new Fire Station. A Time and Expense (T&E) fee estimate for the services described below is enclosed with all subconsultant proposals. Task i. Site Analysis and Selection Up to three sites will be analyzed using the process and criteria established in the Public Safety Needs Assessment & Site Selection study. R&M's planners will conduct desktop research on up to three site and analyze them using the locational criteria and methodology established in the Site Selection Study. Initial results will be presented to the Assistant City Manager and Police Chief and collaboratively discussed in an in -person work session to arrive at a preferred or recommended site. Results will be compiled into a new report along with results of Task 2. RMCONSULT.COM 19101 VANGUARD DRIVE, ANCHORAGE, AK 995071 907.522.1707 90 Resolution 2025-029 Page 2 of 2 Task 2. Concept Development (15% Design) A concept design will be developed for a new police station for the preferred site identified in Task 1. It will build on the programming recommendations from the Public Safety Needs Assessment and will include the following efforts and deliverables: • Code review, easement and platting research and recommendations • Diagrammatic floor plans and layouts • Site master planning and diagramming • Massing study • Aesthetic and materials concepts • Design discipline narratives: Planning, Civil, Architectural, Structural, Mechanical, and Electrical Two on -site coordination meetings with project management, architects and civil site engineers will be held to workshop site selection, floor plans, site diagramming and other details. Task 3. Project Management, Presentations R&M will provide project management, quality -assurance and quality -control on deliverables, lead consultant coordination, and serve as the main point of contact for the City of Seward. Our team will present in -person at work sessions to the Planning Commission and Seward City Council once a preferred site is selection and again to City Council when pre -final 15% design has been developed. All deliverables noted in the efforts above will be packaged into a final report to be submitted to the Assistant City Manager and Policy Chief following City Council comments at an informational work session and staff review and approval. Attached is a proposal cost breakdown for the task to be invoiced on a Time and Expense basis. Please contact me at toleson@rmconsult.com or 646-9645 if you have questions. Sincerely, R&M CONSULTANTS, INC. Taryn Oleson-Yelle, AICP Senior Planner, Project Manager (Signature) (Date) Accepted by the City of Seward Kat Sorensen, City Manager Jason Bickling, Deputy City Manager 91 91 1 urd ive Anchorage, AK 99507 R&M CONSULTANTS, INC. 2122 Front 9StreetD#r150'. Fairbanks, AK 99701 •'907 452. 907.522.1707 Engineering and Planning Cost Estimate FIRM: R&M Consultants, Inc. CLIENT: City of Seward Project Name: Police Station Site Selection & 15% Design Project No: 2734.35 Date: Feb 28, 2025 Task Department Task Description Labor Subs Expenses Total Cost 1 Planning Site Analysis & Selection $ 18,228 $ 26,053 $ 44,280 2 Planning Concept Development (15% Design) $ 25,128 $ 208,295 $ 233,422 3 Planning Project Management & Presentations $ 18,371 $ 1,920 $ 20,291 Total $ 297,994 3/3/2025 City of Seward_Police Sta s 215% Design_Draft 2-27-25 1 of 4 9101 R&M CONSULTANTS, INC. 212 Front Vanguard Street #150 • Fairbanks, AK 99701.907.4 2?5270 Engineering Cost Estimate FIRM: R&M Consultants, Inc. CLIENT: City of Seward Task: 1 Site Analysis & Selection Project No: 2734.35 Date: Feb 28, 2025 SUB -TASK SUB -TASK DESCRIPTION 1 City & Subconsultant Coordination LABOR HOURS PER JOB CLASSIFICATION Project Contract Manager/ Project Staff Staff Manager Senior Engineer Engineer Planner Planner 2 Site Analysis (3 Sites) 4 4 Site Visit & Existing Conditions Documentation 8 12 Desktop Analysis 8 2 8 Scoring per Locational Criteria 4 4 Site Selection Worksession (prep + facilitation) 12 8 10 3 Recommendations Reporting Draft 12 10 Final 4 4 Presentation to PZC in Task 3 TOTAL LABOR HOURS 1 52 10 0 52 LABOR RATES ($/HR) $373.75 $158.13 $215.63 $115.00 $143.75 LABOR COSTS ($) $374 $8,223 $2,156 $0.00 $7,475.00 EXPENSES DESCRIPTION QUANTITY UNIT PRICE PRICE MARKUP TOTAL PRICE Misc. Field Supplies R&M Vehicle Milage Per Diem (meals only) 1 $ 150.00 $ 150.00 $ - $ 150.00 256 $ 0.75 $ 192.00 $ - $ 192.00 2 $ 131.00 $ 262.00 $ - $ 262.00 $ - $ - $ - $ - $ SUB -CONTRACTORS SUB - TASK DESCRIPTION FIRM TOTAL PRICE COMMENTS: 1. Applies 2025 rates 2. Travel to Seward for in -person site visits and workshops included in expense estimate Specialty Architectual Design Architectual Design Electrical & Mechanical Engineer Structural Engineer Integrus $ 10,600 TOTAL LABOR $ 18,228 KPB RSA $ 12,535 TOTAL EXPENSES $ 604 SUBCONTRACTORS $ 23,135 Reid -Middleton SUBCONTRACTORS MARK-UP $ 2,314 TOTAL SUB - 23,135 TOTAL T&M COST $ 44,280 3/3/2025 City of Seward_Police Sta s 315% Design_Draft 2-27-25 2 of 4 9101 R&M CONSULTANTS INC . 212 FrontVanguard #150 • Fairbanks, AK 99701.907.4 2.5270 Planning Cost Estimate FIRM: R&M Consultants, Inc. CLIENT: City of Seward Task: 2 Concept Development (15% Design) Project No: 2734.35 Date: Feb 28, 2025 SUB -TASK SUB -TASK DESCRIPTION 1 Project Management and Coordination City of Seward Architectual Structural Electrical & Mechanical LABOR HOURS PER JOB CLASSIFICATION Project Manager/ Project Senior Engineer Planner Staff Staff Engineer Planner 2 Desktop Review fo Existing Data Existing Site Information 2 2 2 2 2 2 4 8 Existing Utilities 2 4 Code Review 3 Site Concept Design 2 2 Design Option 1 2 4 8 Design Option 2 2 4 8 Concept Narrative 4 6 4 4 Conceptual Cost Estimate Civil Review 4 2 QC Review of Deliverables 4 4 5 Conceptual Design Scoping Meeting & Report On -Site Coordination Meetings (2) 16 16 Update Concept Narrative & QC 10 4 Review Meeting and Review Comments 4 4 4 TOTAL LABOR HOURS 48 60 40 LABOR RATES ($/HR) $158.13 $215.63 $115.00 $143.75 LABOR COSTS ($) $7,590 $12,938 $4,600 EXPENSES DESCRIPTION QUANTITY UNIT PRICE PRICE MARKUP TOTAL PRICE Mileage to Seward 256 $ 0.75 $ 192.00 $ Per Diem (meals + lodging) 4 $ 448.00 $ 1,792.00 $ $ 192.00 $ 1,792.00 SUB -CONTRACTORS SUB - TASK DESCRIPTION FIRM TOTAL PRICE COMMENTS: 1. Applies 2025 Rates 2. Presentation of results to City Council is included in Task 3 3. On -Site Design Scoping Meeting in person in Seward Specialty Architectual Design Architectual Design Electrical & Mechanical Engineer Structural Engineer Integrus $ 84,400.00 TOTAL LABOR $ 25,128 KPB $ 103,155.39 TOTAL EXPENSES RSA (included in KPB fee) SUBCONTRACTORS Reid -Middleton (in KPB fee) SUBCONTRACTORS MARK-UP 11 TOTAL SUB- r $ 187,555.39 TOTAL FIXED COST $ 1,984 $187,555 $ 18,756 $ 233,422 3/3/2025 City of Seward_Police Sta s. A 15% Design_Draft 2-27-25 3 of 4 ive Anchorage, AK 99507 • R&M CONSULTANTS, INC. 2121F r ntStreet#r150'•Fairbanks,AK99701•907452. 907.522.1707 Planning Cost Estimate FIRM: R&M Consultants, Inc. CLIENT: City of Seward Task: 3 Project Management & Presentations Project No: 2734.35 Date: Feb 28, 2025 LABOR HOURS PER JOB CLASSIFICATION SUB -TASK SUB -TASK DESCRIPTION Project Staff Project Manager Planner Engineer 1 Project Management Sub -Consultant Coordination Status Reports & Invoicing 12 14 6 2 Planning & Zoning Commission 4 2 Prep + Meetings 12 4 4 In Person Meeting (travel + presentation) 8 3 City Council Presentations (2) Prep + Meetings 20 6 4 In Person Meeting (travel + presentation) 16 TOTAL LABOR HOURS 88 10 14 LABOR RATES ($/HR) $158.13 $143.75 $215.63 LABOR COSTS ($) $13,915 $1,438 $3,019 EXPENSES DESCRIPTION QUANTITY UNIT PRICE PRICE MARKUP TOTAL PRICE Mileage to Seward Per Diem (meals + lodging) 768 $ 0.75 $ 576.00 $ $ 576.00 3 $ 448.00 $ 1,344.00 $ $ 1,344.00 SUB -CONTRACTORS SUB - TASK DESCRIPTION FIRM TOTAL PRICE COMMENTS: 1. Applies 2025 Rates 2. Assumes one Planning & Zoning Commission Presentation in -person to present results of Site Selection 3. Assumes one City Council Presentation in - person to present pre -final 15% Design TOTAL LABOR TOTAL EXPENSES SUBCONTRACTORS $ 18,371 $ 1,920 SUBCONTRACTORS MARK-UP TOTAL SUB- $ - TOTAL FIXED COST $ 20,291 3/3/2025 City of Seward_Police Sta s 515% Design_Draft 2-27-25 4 of 4 INTEGRUS A COLLABORATION OF YGH & INTEGRUS ARCHITECTURE Resolution 2025-029 707SW WASHINGTON ST SUITE 1200 PORTLAND, OR 97205 503.221.01501 OFFICE 503.295.0840 I FAX 117 S MAIN ST SUITE 100 SEATTLE, WA 98104 206.628.31371 OFFICE 206.628.31381 FAX 10 S CEDAR ST SPOKANE, WA 99201 PO BOX 1482(99210) 509.838.8681 I OFFICE 509.838.21941FAX February 17, 2025 Taryn Oleson-Yelle, Senior Planner R&M Consultants, Inc. 9101 Vanguard Drive Anchorage, AK 99507 RE: 15% Design City of Seward Police Station Dear Mr. Prozeralik: We are pleased to submit the following proposal for 15% design of the City of Seward Police Station as facility specific design consultants. Our proposal for this scope of work on an lump sum basis is $99,994. SCOPE OF SERVICES Provide planning services for the City of Seward Police Station project described in the 'City of Seward: Public Safety Building Needs Assessment & Site Selection Report' dated December 22, 2023. This includes diagrams, plan layout, massing studies, (2) in person design review meetings, code review specific to police station facilities and limited consultant coordination participation. Additionally, this includes further investigation into potential project sites in addition to those explored in the needs assessment. EXCLUSIONS Production drawing set SCHEDULE Assumed 4 months of design • Compensation for Scope of Services Integrus will provide professional services based on the scope of services described above as follows on a fixed fee basis: 15% Design Site Selection Support $84,400.00 $10,600.00 96 INTEGRUS A COLLABORATION OF YGH & INTEGRUS ARCHITECTURE Resolution 2025-029 R&M Consultants, Inc. Page 2 February 17, 2025 • Reimbursable Expenses Reimbursable expenses, and any other charges incurred during the course of our work not directly provided by us, shall be billed at direct cost plus 10%. Direct expenses may include, but are not limited to, the following items: travel and per diem expenses, telephone, postage, mileage, printing and plotting, LEED registration, NREC/permitting fees, and miscellaneous. Reimbursable Expenses TOTAL FEE PROPOSAL $4, 540.00 $99,994.00 Please feel free to call if you have any questions concerning our proposal. Thank you for the opportunity to work with you on this project. Sincerely, INTEGRUS ARCHITECTURE, P.S. Jeff Luedeman Associate Principal INTEGRUS F1eekItidior20025-029 FEE PROPOSAL A COLLABORATION OF YGH & INTEGRUS ARCHITECTURE Seward Police 15% Design City of Seward Integrus Project No.: Date: February 17, 2025 FEE PROPOSAL PROFESSIONAL SERVICES 1. 15% Design Lump Sum INTEGRUS ARCHITECTURE Site Diagramming Prin Sr PM Des Prof N/A N/A N/A N/A I N/A $300 $250 $0 $0 $0 ' $0 $0 2 56 56 Massing Studies Floor Plan Development Police Specific Code Review Consultant Coordination Participation Design Narrative On Site Coordination Mtgs (2 mtgs / 1 person per mtg) 32 32 4 60 120 8 8 16 2 16 32 Total hours per employee 8 220 216 Total Integrus Architectural Fee $2,400 $55,000 $27,000 $0 $0 $0 $0 $0 15% Design TOTAL $84,400 $84,400 2. 111 Site Selection Support Lump Sum INTEGRUS ARCHITECTURE Site Research Site Diagramming Workshop Prep Virtual Site Workshop Participation Report Narrative / Review $300 Prin Sr PM $250 Des Prof N/A $125 $0 N/A $0 N/A $0 16 4 16 8 2 4 Total hours per employee Total Integrus Architectural Fee 2 32 16 $600 $8,000 $2,000 $0 $0 $0 $0 $0 Site Selection Support TOTAL $10,600 $10,600 Estimated Reimbursable Expenses ACTUAL INTEGRUS ARCHITECTURE EXPENSES Travel Meals / Per Diem $100 per person per day Airline Automobile Car rental Hotel 1 person, 2 trips 600 1,600 900 1,440 Total Expenses $4,540 Administration Fee/Mark Up 10.0% 454 Total Expenses Plus Administration Fee Estimated Reimbursable Expenses TOTAL $4,994 $4,994 TOTAL PROFESSIONAL SERVICES ESTIMATED REIMBURSABLE EXPENSES $95,000 $4,994 TOTAL FEE $99,994 10 S. Cedar Street, Spokane, WA 99201 117 S. Main Street, Suite 100, Seattle, WA 98104 707 SW. Washington Stree1200, Portland, OR 97205 1 of 1 FIeetnitidio r20025-029 KPB February 28, 2025 Taryn Oleson-Yelle Senior Planner R&M Consultants, INC ARCHITECTS RE: City of Seward: Police Station 15% Concept Design and Site Selection - Scope Letter and Fee Proposal Dear Taryn, Thank you for the continued opportunity to work with you and R&M on this exciting new project in Seward. Our team met internally and developed our approach and work plan to accomplish the 15% Concept Design for the City of Seward Police Station. Outlined below is our scope of work and deliverables. Project Scope Provide support in site selection for the City of Seward Police Station. This includes site selection review, massing studies, as well as report diagrams, narratives, and review. Provide architectural and landscape design services to 15% for the City of Seward Police Station. This includes code review, diagrammatic floor plans and layouts, site master planning and diagramming, massing studies, aesthetic and material concepts, 2 3D model views, presentations, and design discipline narratives pertaining to Civil, Architectural, Structural, Mechanical, and Electrical. Assumptions: 2 site visits by Architecture and Site Planner to meet City Department heads and review designs in person. Project Team • Architecture: KPB Architects • Site/Landscape Design: KPB Architects • Structural Engineering: Reid -Middleton • Mechanical/Electrical Engineering: RSA Engineers Schedule Assumed 4 months of design Proposed Design Fee • Design Team : Site Selection $10,632.00 • Design Team :15% Concept Design $99,161.80 • Reimbursables $5,896.79 • Total Concept Design Fee $115,690.59 We are excited to be a part of this project and look forward to working with you and the project team. Please contact us should you have any questions or concerns. Sincerely, Approved Andre»'Weiss, AIA, NCARB KPB Architects Inc. Taryn Oleson-Yelle R&M Consulting, INC 500 L Street, Suite 400 Anchorage, AK 99501 P: 9g974.7443 F: 907.274.7407 www.kpbarchitects.com Resolution 2025-029 Fee Proposal Matrix by Discipline and Task Discipline Phase 100 Phase 200 Phase 300 Phase 400 Phase 500 Phase 600 Project Number Project Name Prepared By Phase 700 22076.02 Seward Police Andrew Weiss Phase 800 Phase 900 Phase 1000 Task 1100 Site Selection 15% Concept Schematic Design Construction Regulatory and Bidding Phase Construction Post Occupancy Furniture, Design Design Development Documents Permitting Support Administration Phase Fixtures, and Extra Task Equipment Total Total Total Total Total Total Total Total Total Total Total Contract Total KPB Architects $ 12,535.20 $ 90,557.39 Civil Structural Mech Elec $ 5,118.00 $ 3,960.00 $ 3,520.00 BHS Geotech Survey Cost Estimate Other Other Other s TOTAL $ 12,535.20 $ 103 155 39 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ _$ _$ NJT$IN$UE=$ SS $ _ $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - t t _ t - t _ t - t - t _ t _ $ 103,092.59 $ 3,520.00 $ 115,690.59 Confidential Information (Rev3.4) KPB r it Inc. Printed on 2 , 11:32 AM Page 1 of 1 FEE MATRIX Resolution 2025-029 PROPOSAL FOR PROFESSIONAL SERVICES Client Name RFP/Proposal Number Project Number Project Name Prepared By Date Template version date 8/12/2020 22076.02 Seward Police Andrew Weiss 02.24.2025 KPB Professional fees Discipline Principal Project Manager/ Designer Architect III Architect II Architect I Sr. Landscape Architect/ Planner Project Designer III Project Designer II Project Designer I Interior Designer Administrative Rate $ 329.00 $ 270.00 $ 220.00 $ 169.00 $ 147.00 $ 251.00 $ 157.00 $ 111.00 $ 96.00 $ 215.00 $ 179.00 Hours 0.00 121.00 0.00 130.00 0.00 92.00 0.00 164.00 0.00 0.00 0.00 KPB Professional fees $ - $ 32,670.00 $ - $ 21,970.00 $ - $ 23,092.00 $ - $ 18,204.00 $ - $ - $ - Total KPB Prof fees $ 95,936.00 Sub -consultants for this contract (attach breakdown for each sub -consultant) Sub -consultant type Civil Structural Mech Elec BHS Geotech Survey Cost Estimate Other Other Other Sub -consultant name RMI RSA RSA Sub -consultant fee 0.00 5,118.00 3,960.00 3,520.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Sub -consultant expenses 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 _ Mark-up on Sub -consultant fees & expenses 10.00% Subtotal sub -consultant exp Subtotal sub -consultant fee Subtotal Handling fee Total Sub -consultant costs $ - $ 12,598.00 $ 1,259.80 $ 13,857.80 Travel and Reimbursable Expenses Per Diem -Meals Per Diem -Meals Quantity Lodging Lodging Quantity Ground Transportation Ground Transportation Quantity Auto Rental Auto Rental Quantity Airfare Airfare Quantity Parking Parking Quantity mileage mileage Quantity Other Travel Item Other Travel Item Quantity Other Travel Item Other Travel Item Quantity Other Reimbursable expenses Mark-up on Reimbursable Expenses 18 $ 200.00 See Attached Listing on final page Subtotal KPB expenses Mark-up fee $ 3,600.00 KPB Reimb exp $ 5,896.79 6 $ 180.00 $ 1,080.00 0 $ 25.00 $ - 0 $ 125.00 $ - 0 $ 650.00 $ - 0 $ 15.00 $ - 1016 $ 0.67 $ 680.72 0 $ - $ - 0 $ - $ - 10.00% $ - $ 5,360.72 $ 536.07 Total Grand Total for Project $ 115,690.59 Confidential Information (Rev3.4) Printed on 2 2 it 02 , 11 38 AM Page 1 of 1 Summary Page Resolution 2025-029 Phase 100 PROPOSAL FOR PROFESSIONAL SERVICES Site Selection Project Number Project Name Prepared By 22076.02 Seward Police Andrew Weiss KPB Professional fees Discipline Principal Project Manager/ Designer Architect III Architect II Architect Sr. Landscape Architect/ Planner Project Designer III Project Designer II Project Designer I Interior Designer Administrative Rate $ 329.00 $ 270.00 $ 220.00 $ 169.00 $ 147.00 $ 251.00 $ 157.00 $ 111.00 $ 96.00 $ 215.00 $ 179.00 Hours 0.00 20.00 0.00 0.00 0.00 12.00 0.00 20.00 0.00 0.00 0.00 KPB Professional fees $ - $ 5,400.00 $ - $ - $ - $ 3,012.00 $ - $ 2,220.00 $ - $ - $ - Total KPB Prof fees $ 10,632.00 - Sub -consultants for this contract (attach breakdown for each sub -consultant) Sub -consultant type Civil Structural Mech Elec BHS Geotech Survey Cost Estimate Other Other Other Sub -consultant name 0 RMI RSA RSA 0 0 0 0 0 0 0 Sub -consultant fee $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Sub -consultant expenses $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Mark-up on Sub -consultant fees & expenses 10.00% Subtotal sub -consultant exp Subtotal sub -consultant fee Subtotal Mark-up Total Sub -consultant costs $ - $ - $ - $ - _ Travel and Other Reimbursable Expenses Per Diem -Meals Lodging Ground Transportation Auto Rental Airfare Parking mileage Other Travel Item Other Travel Item Other Reimbursable exps Mark-up on Reimbursable Expenses 6 units @ units @ units @ units @ units @ units @ units @ units @ units @ $ 200.00 See Attached Listing on final page Subtotal KPB expenses $ 1,200.00 KPB Reimb exp $ 1,903.20 2 $ 180.00 $ 360.00 $ 25.00 $ - $ 125.00 $ - $ 650.00 $ - $ 15.00 $ - 254 $ 0.67 $ 170.18 $ - $ - $ - $ - $ - 10.00% $ 173.02 Total Task Total $ 12,535.20 Confidential Information (Rev3.4) Inc. Printed on 2 2 92 11:30 AM Page 1 of 1 Phase 100 Resolution 2025-029 Phase 200 PROPOSAL FOR PROFESSIONAL SERVICES 15% Concept Design Project Number Project Name Prepared By 22076.02 Seward Police Andrew Weiss KPB Professional fees Discipline Principal Project Manager/ Designer Architect III Architect II Architect I Sr. Landscape Architect/ Planner Project Designer III Project Designer II Project Designer I Interior Designer Administrative Rate $ 329.00 $ 270.00 $ 220.00 $ 169.00 $ 147.00 $ 251.00 $ 157.00 $ 111.00 $ 96.00 $ 215.00 $ 179.00 Hours 0.00 101.00 0.00 130.00 0.00 80.00 0.00 144.00 0.00 0.00 0.00 KPB Professional fees $ - $ 27,270.00 $ - $ 21,970.00 $ - $ 20,080.00 $ - $ 15,984.00 $ - $ - $ - Total KPB Prof fees $ 85,304.00 Sub -consultants for this contract (attach breakdown for each sub -consultant) Sub -consultant type Civil Structural Mech Elec BHS Geotech Survey Cost Estimate Other _ Other Other Sub -consultant name 0 RMI RSA RSA 0 0 0 0 0 0 0 Sub -consultant fee $ - $ 5,118.00 $ 3,960.00 $ 3,520.00 $ - $ - $ - $ - $ - $ - $ - Sub -consultant expenses $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Mark-up on Sub -consultant fees & expenses 10.00% Subtotal sub -consultant exp Subtotal sub -consultant fee Subtotal Mark-up Total Sub -consultant costs $ - $ 12,598.00 $ 1,259.80 $ 13,857.80 Travel and Other Reimbursable Expenses Per Diem -Meals Lodging Ground Transportation Auto Rental Airfare Parking mileage Other Travel Item Other Travel Item Other Reimbursable exps Mark-up on Reimbursable Expenses 12 units @ units @ units @ units @ units @ units @ units @ units @ units @ $ 200.00 See Attached Listing on final page Subtotal KPB expenses $ 2,400.00 KPB Reimb exp $ 3,993.59 4 $ 180.00 $ 720.00 $ 25.00 $ - $ 125.00 $ - $ 650.00 $ - $ 15.00 $ - 762 $ 0.67 $ 510.54 $ - $ - $ - $ - $ - 10.00% $ 363.05 Total Task Total $ 103,155.39 Confidential Information (Rev3.4) c. Printed on 2 2 it0 , 11:30 AM Page 1 of 1 Phase 200 Resolution 2025-029 REID MIDDLETON, INC. Date: 2/24/2025 STRUCTURAL ENGINEER'S FEE ESTIMATE PROJECT: City of Seward: Police Station 15% Design PREPARED FOR: KPB PREPARED BY: David Stierwalt, PE Terms: Lump Sum Fee PROPOSAL NO: 402024.154.001b ITEM PRINCIPAL ASSOCIATE PRINCIPAL ASSOCIATE SENIOR ENGINEER PROJECT ENGINEER DESIGN ENGINEER DESIGNER I PROJECT ADMIN LINE TOTALS TASK TOTALS 1 15% Design Project Setup Review Preliminary Planning Docs 1 1 1 $ 399 $ 229 Structural Narrative Preliminary Framing Plans (if needed) 4 8 $ 916 $ 1,832 Review Meetings Coordination with Design Team 2 4 $ 458 $ 916 Misc Project Management 'Subtotal Task 1 0 1 20 0 0 1 2 $ 368 $ 5,118 0 0 '73 TOTAL HOURS: 1 0 20 0 0 0 0 2 $5,118 HOURLY RATE: $ 260 S 239 $ 229 $ 204 $ 181 $ 164 $ 146 $ 139 SUBTOTAL LABOR: $260 $0 $4,580 $0 $0 $0 $0 $278 $5,118 ESTIMATED REIMBURSABLE EXPENSES $0 TOTAL EST FEE: $5,118 A: REIMBURSABLES INCLUDE MILEAGE, PER DIEM COSTS, AIRFARE & COURIER CHARGES. B: REFER TO REID MIDDLETON, INC EXHIBITS A & B. C: THIS PROJECT WILL NOT BE PUT ON HOLD OR HAVE THE PERIOD OF PERFORMANCE EXTENDED WITHOUT AN OPPORTUNITY TO ADJUST THE ENGINEERING FEES TO ACCOUNT FOR THE ADDITIONAL REWORK ASSOCIATED WITH A RESTART OR ELONGATED TIMELINES. 104 R S A Resolution 2025-029 Engineering, Inc February 25, 2025 KPB Architects 500 L St, #400 Anchorage, AK 99501 ATTENTION: Andy Weiss Dear Andy, REFERENCE: City of Seward Police Station Concept Design Mechanical and Electrical Fee Proposal Mechanical & Electrical Engineers RSA Engineering is pleased to offer a fee proposal for mechanical and electrical engineering services for the above referenced project. We have based our fee on your email and attachment dated 2/22/25, along with the following assumptions • Design narratives will be provided for a standalone police station. • We have included time to review cost estimates and provide commentary. • We have included time to review the floor plans for adequate mechanical and electrical room space and provide commentary. Exclusions: • Design services beyond concept phase narratives is not included. • Travel for this phase of the project is not included. • Estimating is not included. We anticipate any estimating will be performed by others. RSA proposes the following lump sum fees of $3,960 (three thousand nine hundred and sixty dollars) for Mechanical and $3,520 (three thousand five hundred and twenty dollars) for Electrical design services. Please review and advise if this proposal is acceptable by signing below and returning a copy to our office as our notice to proceed. We look forward to working with you on bringing this facility to the City of Seward. Sincerely, A.J. S6hirack, PE Associate Principal Engineer ajs/hhm 25-0095/P25-052 Accepted for KPB Architects 670 W. Fireweed Ln, Ste 200 Anch1a®,5C (907) 276-0521 I www.rsa-ak.com Kenai Peninsula Borough Planning Department Seward City Seat Application Name: Karina England Selected Seat: Seward City Seat (Term Expires 07/31/2026) Mailing Address: PO Box 1925 Seward, AK My Residence Address is DIFFERENT from my Mailing Address Residence Address: Email: kengland442@gmail.com Home Phone: Mobile Phone: What knowledge, experience, or expertise will you bring to the Planning Commission? I completed a fast -paced program focusing on sustainability. I have a passion for working toward a more sustainable future, as well as passion for Seward. I would love to be able to give voice to a greener future for the Borough, and allow us to come together to make that future a reality. I already have a few ideas that I would love to bring to the table for consideration. Voter # SSN Date of Birth 106 March 25, 2025 print on city letterhead Kenai Peninsula Borough Office of the Borough Mayor 144 N Binkley Soldotna, Alaska 99669 Dear Mayor Micciche, The City Council of Seward, Alaska would like to recommend applicant representative on the Kenai Peninsula Borough Planning Commission. the Borough who resides within the City of Seward. to be the city's is a qualified voter of We understand this appointment is for a term that expires on July 31, 2026. Please submit our recommendation to the Borough Assembly for confirmation at your earliest convenience. Sincerely, Sue McClure Mayor City of Seward 107 To: Seward City Council Members, Community Development Director, City Planner, City Manager From: Council Member Wells Subject: Proposal to Appoint a Liaison between Planning & Zoning Commission and PACAB Date: February 25, 2026 I am writing to address the need to appoint a council member to serve as a liaison between the Planning & Zoning Commission (P&Z) and the Port and Commerce Advisory Board (PACAB). This proposal arises from concerns voiced during our recent council meeting on February 24, 2026, where Mr. Bruce Jaffa expressed disappointment and frustration with the council's lack of engagement with PACAB. I firmly believe that reestablishing this liaison role could effectively prevent such issues and demonstrate our unwavering commitment to these vital boards and commissions. As outlined on page 19 of the City Council New Orientation Binder, RULE 35 "Council Relations with Boards, Commissions and Advisory" section (a) "Generally" stipulates that the Mayor shall appoint a Council liaison to the Planning and Zoning Commission and to any other board(s) as the Council may deem necessary. While the Seward City Council previously discontinued these appointments due to the availability of YouTube meeting recordings, I strongly advocate for reinstating this practice for the following compelling reasons: • Enhanced Communication: A liaison establishes a direct line of communication between the P&Z Commission, PACAB, and the city council, significantly reducing misunderstandings and ensuring alignment among all bodies. • Expedited Decision -Making: The involvement of a city council member can accelerate the decision -making process by providing timely updates and feedback, leading to more efficient and effective governance. • Improved Coordination: The liaison facilitates coordination between the P&Z Commission, PACAB, and the city council, ensuring that planning, zoning, and commerce -related decisions align with the city's broader goals and policies. • Greater Accountability: A city council member serving as a liaison helps ensure that the actions of both commissions meet the city council's expectations and the community's needs, promoting enhanced transparency and responsibility. • Comprehensive Representation: The liaison represents the interests and concerns of the city council and the community within both commissions, ensuring that diverse perspectives are carefully considered in all decisions. 11Page 108 • Efficient Information Sharing: The liaison facilitates the exchange of crucial information and data between the commissions and the city council, enabling all bodies to make more informed and strategic decisions. • Effective Conflict Resolution: A liaison can mediate and resolve conflicts that may arise between the commissions and the city council, fostering a more collaborative and harmonious working relationship. • Increased Public Trust: Having a city council member as a liaison can significantly boost public confidence in the planning, zoning, and commerce management processes, demonstrating a strong commitment to transparency and accountability. For context, the Seward, Alaska P&Z Commission is responsible for several key duties: • Interpreting the Zoning Code and making compliance determinations when requested by Administration. • Reviewing and acting upon requests for variance permits, conditional use permits, and other matters under the Seward Zoning Code. • Conducting annual reviews of the city comprehensive plan, including public hearings, and forwarding recommendations to the Council. • Promoting public interest and understanding of comprehensive planning, plating, zoning, land management, and other community development issues. • Advising the City Council on matters related to the Zoning Code, comprehensive plan, official zoning map, and land use plan. • Serving in an advisory capacity to the borough planning commission on various matters, including subdivision plat proposals and right-of-way vacation petitions. Similarly, the Seward, Alaska PACAB has several crucial responsibilities: • Advisory Role: PACAB advises the city council on matters related to the port and commerce, providing valuable recommendations and insights to support informed decision -making. • Policy Development: The board helps develop policies and strategies to enhance the port's operations and commercial activities, ensuring they align with the city's long-term goals and economic development plans. • Community Engagement: PACAB actively engages with the community to gather input and feedback on port and commerce -related issues, ensuring that the interests and concerns of residents and businesses are thoroughly considered. • Project Oversight: The board oversees various projects and initiatives related to the port and commerce, diligently monitoring progress and ensuring they are completed effectively and efficiently. • Economic Development: PACAB works tirelessly to promote economic development by supporting initiatives that attract businesses and investment to the port and surrounding areas. • Meeting Coordination: The board meets regularly to discuss and address issues related to the port and commerce, ensuring ongoing communication and coordination among all stakeholders. 2IPage 109 These reasons underscore the importance of appointing a city council member to serve as a liaison between the P&Z Commission, PACAB, and the Seward City Council. By implementing this liaison system, we can streamline processes, improve accountability, and ensure that planning, zoning, and commerce -related decisions align with our city's broader goals and policies. This approach fosters better communication, coordination, and ultimately leads to more effective urban development and governance, benefiting all residents of Seward. I strongly urge the Council to consider reinstating the practice of appointing liaisons to these crucial commissions and boards. In doing so, we demonstrate our unwavering commitment to effective governance and our appreciation for the invaluable work performed by our dedicated boards and commissions. Thank you for your consideration of this matter. I look forward to discussing this proposal in greater detail at our next council meeting, where we can collaboratively chart a course for improved communication and governance in our beloved city. Respectfully submitted, Council Member Wells 3IPage 110 To: Seward City Council Members From: Seward City Council Member Randy C. Wells Regarding: Interview process for boards and commissions Date: 02/24/2025 As we continually strive for excellence in our city's governance, I propose an improvement to our process of appointing members to the Planning and Zoning (P&Z) Commission. Specifically, I advocate implementing an interview process for applicants, rather than simply appointing them so to ensure a quorum at P&Z meetings. The P&Z Commission plays a pivotal role in shaping Seward's development and growth. By conducting thorough interviews, the Seward City Council can more effectively assess each applicant's qualifications, commitment, and alignment with our community's goals. This approach not only promotes transparency and fairness but also ensures that we select individuals who are truly dedicated to serving our city and its residents. Interviews provide us with invaluable insights into the applicants' perspectives, helping to identify potential conflicts of interest. This process will ultimately lead to more effective, inclusive, and informed decision - making, benefiting our entire community. I have outlined reasons for my recommendation for your consideration: • Assess Qualifications and Fit: Interviews enable council members to thoroughly evaluate applicants' qualifications, experience, and suitability for their role. This ensures that appointed members possess the necessary skills, knowledge, and expertise to contribute effectively to the commission's work. • Understand Commitment: Through interviews, council members can gauge applicants' commitment to regular meeting attendance and active participation in discussions. This helps ensure consistent quorum achievement and fosters a more engaged commission. 111 • Promote Transparency: Conducting interviews enhances transparency in the selection process. It demonstrates to our community that appointments are based on merit rather than favoritism, thereby strengthening public trust in the council's decisions and governance. • Encourage Diversity: The interview process provides an opportunity to consider a diverse range of candidates, ensuring that the commission represents various perspectives, backgrounds, and areas of expertise. This diversity can lead to more comprehensive, inclusive, and well-rounded decision -making. • Identify Potential Conflicts of Interest: Interviews allow council members to identify and address any potential conflicts of interest that applicants might have. This is crucial for maintaining the integrity, impartiality, and credibility of the commission's decisions. • Enhance Communication: The interview process fosters direct communication between council members and applicants. This interaction helps build rapport and provides a deeper understanding of applicants' visions and goals for our community. • Ensure Alignment with Community Goals: By interviewing applicants, council members can ensure that candidates' goals and values align with the broader objectives of our community and council. This alignment is essential for cohesive, effective governance and long-term community development. By implementing an interview process, we can ensure that our commission is composed of dedicated, qualified individuals who will work tirelessly to shape a brighter future for Seward. Thank you for your time and consideration. Randy C. Wells 112 To: Seward City Council From: Council Member Randy C. Wells Regarding: Juneau Travel Date: March 3-5, 2025 I would like to extend my gratitude to the citizens of Seward for allowing me, Mayor Sue McClure, and our City Manager, Kat Sorensen, to travel to Juneau last week to meet with our legislators. Much of our time was spent expressing our appreciation for their support of the R/R & Royal Caribbean port expansion project. This initiative represents a significant step towards Seward's future prosperity. During our visit, we observed a palpable sense of uncertainty in the capital due to the current political climate. As a result, the legislators seemed particularly appreciative of our presence and our expression of gratitude. Our City Manager, Kat, represented the City of Seward and its residents with remarkable professionalism and expertise. Her interactions with the legislators were notably impressive and effective. We had the privilege of meeting with the following legislators and commissioners: • Senator Gary Stevens • Representative Louise Stutes • Senator Jesse Bjorkman • Commissioner Julie Sande • Representative Frank Tomaszewski • Representative Bill Elam • Commissioner Catherine Munoz These meetings allowed us to strengthen our relationships with key decision -makers and advocate for the interests of Seward. I believe that such engagement is crucial for the continued growth and development of our community, and I am grateful to have been part of these meetings. Sincerely, Randy C. Wells 113 April 2025 April 2025 May 2025 SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 2 3 4 5 1 2 3 6 7 8 9 10 11 12 4 5 6 7 8 9 10 13 14 15 16 17 18 19 11 12 13 14 15 16 17 20 21 22 23 24 25 26 18 19 20 21 22 23 24 27 28 29 30 25 26 27 28 29 30 31 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Mar 30 31 Apr 1 2 3 4 5 6 7 8 9 Historic rescheduled May 10 11 12 I 6:oopm PZ Work Session 15:30pm HPC WS/Mtg 7:00pm P8t7 Mtgl Preservation to Thursday, 22, 2025 13 14 15 16 17 18 19 7:00pm CC Mtg 1 1 12:00pm PACAB 20 21 22 23 1 24 25 26 1 6:00pm P&Z WS 27 28 29 30 May 1 2 3 1 7.00pm CC Mtg Council Calendar 1 114 3/17/2025 9:47 AM May 2025 May 2025 Th June e 25 SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 2 3 1 2 3 4 5 6 7 4 5 6 7 8 9 10 8 9 10 11 12 13 14 11 12 13 14 15 16 17 15 16 17 18 19 20 21 18 19 20 21 22 23 24 22 23 24 25 26 27 28 25 26 27 28 29 30 31 29 30 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Apr 27 28 29 30 May 1 2 3 4 5 6 7 8 9 10 7-00pm PRt7 Mtgi 11 12 13 14 15 16 17 7:00pm CC Mtg 18 19 20 21 22 PC 23 24 6:00pm P&Z WS 1 1 12:00pm PACAB 1 H WS/Meeting 25 26 27 28 29 30 31 II Memorial Day I 1 7-00pm CC Mtg 1 Council Calendar 2 115 3/17/2025 9:47 AM