HomeMy WebLinkAboutRES2025-028 Land Services Study Nash RdSponsored by: Sorensen
CITY OF SEWARD, ALASKA
RESOLUTION 2025-028
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO UPDATE THE
CITY'S CONTRACT WITH ELECTRIC POWER SYSTEMS, INC TO
CONDUCT A LAND SERVICES STUDY FOR EASEMENTS ALONG NASH
ROAD FOR THE PHASE II TRANSMISSION UPGRADE PROJECT
WHEREAS, the City of Seward Electric Department is undertaking the Nash Road Phase
II project to upgrade the final stretch of 69kV transmission to 115kV transmission in preparation
for the future conversion of the entire City of Seward -owned transmission system to 115kV; and
WHEREAS, the City of Seward requires a Land Services Study to define existing
easements, identify missing easements, and determine the requirements for expanding current
easements along the project corridor; and
WHEREAS, Electric Power Systems, Inc. (EPS) has submitted a proposal to perform
easement diligence services, which includes research on recorded easements, cataloging
unrecorded documents, and providing deliverables summarizing the findings in the form of a
report, spreadsheet, and project graphics; and
WHEREAS, EPS has been selected for this work due to their existing contract for the
design and engineering of the Nash Road 69kV to 115kV transmission upgrade project, ensuring
continuity and efficiency in the project; and
WHEREAS, EPS has proposed completing the recorded document research for a not -to -
exceed amount of $12,600 and the unrecorded document cataloging efforts for a separate not -to -
exceed amount of $51,500, with work to be completed within two to eight weeks after Notice to
Proceed; and
WHEREAS, conducting this study is necessary to ensure the proper legal framework for
the transmission upgrade and to facilitate the long-term stability of the City's electric transmission
infrastructure.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA, that:
Section 1. The City Council hereby authorizes the City Manager to upgrade the contract
with Electric Power Systems, Inc, to conduct a Land Services Study for easements along Nash
Road for the Phase II Transmission Upgrade Project.
Section 2. Funding in the amount of $64,100 is hereby appropriated from Electric Fund
reserves account 15000-0000-3400 to capital equipment account 15351-0000-8103 Electric Nash
Road Infrastructure Project Fund.
CITY OF SEWARD, ALASKA
RESOLUTION 2025-028
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Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska this 24th
day of March 2025.
THE CITY OF SEWARD, ALASKA
Sue McClure, Mayor
AYES: Wells, Osenga, Crites, Barnwell, Warner, McClure
NOES: None
ABSENT: Finch
ABSTAIN: None
ATTEST:
Kris Peck
City Clerk
(City Seal)
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City Council Agenda Statement
Meeting Date: March 24, 2025
To: City Council
Through: Kat Sorensen, City Manager
From: Taylor Crocker, Electric Operations Supervisor
Subject: Resolution 2025-028: Authorizing the City Manager to Update the City's
Contract with Electric Power Systems, Inc to Conduct a Land Services Study
for Easements Along Nash Road for the Phase II Transmission Upgrade
Project
Background and justification:
The City of Seward Electric Department is undertaking the Nash Road Phase II project to upgrade
the final stretch of 69kV transmission to 115kV transmission. This upgrade is part of the broader
plan to convert the entire City -owned transmission system to 115kV, ensuring enhanced reliability
and capacity for future energy needs.
To facilitate this project, the City must conduct a Land Services Study to:
• Define existing easements along the project corridor
• Identify missing easements
• Gain insight into the requirements for expanding current easements
Electric Power Systems, Inc. (EPS) has been selected for this work due to their existing contract
for the design and engineering of the Nash Road 69kV to 115kV transmission upgrade. Their
familiarity with the project and access to existing data will ensure efficiency and continuity.
EPS has proposed the following scope of work:
Recorded Document Research: Conducting a detailed inventory of recorded easements within the
first two miles of Nash Road east of Seward Highway. This research will be conducted using data
from the Bureau of Land Management, Department of Natural Resources, Kenai Peninsula
Borough GIS, and City of Seward GIS. The estimated cost for this work is $12,600, with a
completion timeframe of two weeks after Notice to Proceed.
Unrecorded Document Cataloging: Scanning and cataloging approximately ten banker's boxes of
unrecorded documents that may pertain to existing easements. This additional research will
support the transmission upgrade by identifying easements that need legal clarification or
expansion. The estimated cost for this effort is $51,500, with an anticipated completion within
eight weeks after Notice to Proceed and receipt of the documents.
Comprehensive and Strategic Plan Consistency Information
This legislation is consistent with (citation listed):
Comprehensive Plan:
Strategic Plan:
Other:
Total amount of funds listed in this legislation: $ 64,100
This legislation:
Creates revenue in the amount of:
Creates expenditure in amount of:
Creates a savings in the amount of: $
Has no fiscal impact
Funds are:
Budgeted Line item(s): 15351-0000-8103
X
X
Not budgeted
Not applicable
$ 64,100
Fund Balance Information
Affected Fund:
General
Boat Harbor
Motor Pool
X
Available Fund Balance
SMIC Electric
Parking Water
Other Infrastructure
Funding
X
Yes
Attorney Signature:
Not applicable Comments:
Wastewater
Healthcare
Note: amounts are unaudited
Finance Director Signature:
Attorney Review
Administration Recommendation
X
Adopt Resolution
Other:
Iectric Power S sit
Consulting Engineers Inc'
Right -of -Way Services
VIA ELECTRONIC MAIL
January 29, 2025
Mr. Taylor Crocker
Operations Manager
Electric Department
City of Seward
238 5th Avenue
Seward, Alaska 99664
SUBJECT: Nash Road Phase II Transmission 115kV Upgrade Project
Proposal for Easement Diligence Services
Dear Mr. Crocker:
Electric Power Systems, Inc. (EPS) is pleased to present our proposal to provide easement diligence
services for the City of Seward's (COS) 115kV Extension project. This research will inventory existing COS
recorded easements along the project corridor and catalogue unrecorded documents in COS'
possession.
Recorded Documents
Per our conversation, our recorded document research will be limited to the first two miles of Nash Road
east of Seward Highway.
Based upon our research, we anticipate this research will include four sections in two different townships
(S001N001W, Sections 26, 35, and 36 and S001S001W, Section 1).
We will rely on information readily available from Bureau of Land Management (BLM), Department of
Natural Resources, Kenai Peninsula Borough GIS, and COS GIS. Our deliverables are anticipated to
include: 1) a brief letter summarizing our findings; 2) a spreadsheet outlining the easements found and
the properties needing additional rights acquired; and 3) project graphics to support the letter and
spreadsheet. We can provide this information via hard copies, electronic files, or the format of your
choosing. As discussed, our diligence will not include marketable title.
We estimate we can complete this work for the not -to -exceed amount of $12,600.
www.epsrow.com
3305 Arctic Blvd., Suite 201, Anchorage, Alaska 99503-4575
Phone: (907) 522-1953 • Fax: (907) 770-7749
Email: row@epsinc.com
This cost is allocated to our staff as follows:
Staff
Title
Hours
Rate
Cost
Fred Mortimer
ROW Manager
24
$214
$5,136
Kathryn Schreckenghost
Project Manager
16
$205
$3,280
Megan Premer
ROW Assistant
40
$103
$4,120
Rounded Total
$12,600
We can complete this work within two weeks after Notice to Proceed.
Unrecorded Documents
Per our conversation, COS has approximately ten bankers boxes of unrecorded documents that may
pertain to this research. EPS will scan and catalogue these documents and can include them in the
research and deliverables described above.
We estimate we can complete this work for the not -to -exceed amount of $51,500.
This cost is allocated to our staff as follows:
Staff
Title
Hours
Rate
Cost
Fred Mortimer
ROW Manager
56
$214
$11,984
Kathryn Schreckenghost
Project Manager
72
$205
$14,760
Megan Premer
ROW Assistant
240
$103
$24,720
Rounded Total
$51,500
We can complete this work within eight weeks after Notice to Proceed and delivery of COS' unrecorded
documents.
In summary, we can complete our recorded document research for a not -to -exceed amount of $12,600
and the unrecorded document cataloguing efforts for a separate not -to -exceed amount of $51,500. We
assume these two tasks will be issued separate Notices to Proceed.
We anticipate delivering on time and within budget, but should we encounter unforeseen or unavoidable
delays, we will keep you advised.
electric Power S ^s
Consulting Engineers IfC'
Right -of -Way Seroiee_s
www.epsrow.com
3305 Arctic Blvd., Suite 201, Anchorage, Alaska 99503-4575
Phone: (907) 522-1953 • Fax: (907) 770-7749
Email: row@epsinc.com
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Thank you for the opportunity to work with you and please feel free to contact me at (907) 646-5128 or
fmortimer@epsinc.com with any questions you may have.
Sincerely,
ELECTRIC POWER SYSTEMS, INC.
ANL
Fred Mortimer, AICP, SR/WA
Right of Way Manager
electric Power S ^s
Consulting Engineers IfC'
Right -of -Way Seroiee_s
www.epsrow.com
3305 Arctic Blvd., Suite 201, Anchorage, Alaska 99503-4575
Phone: (907) 522-1953 • Fax: (907) 770-7749
Email: row@epsinc.com
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