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Home My WebLink AboutRES2025-029 Police Dept 15 Percent1 1 Sponsored by: Sorensen CITY OF SEWARD, ALASKA RESOLUTION 2025-029 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO EXECUTE TASK ORDER 2734.35 WITH R&M ENGINEERING FOR THE 15% DESIGN AND ENGINEERING OF THE POLICE DEPARTMENT FACILITY IN AN AMOUNT NOT TO EXCEED $297,994 AND APPROPRIATING FUNDS WHEREAS, in 2023 a Public Safety Feasibility Study was completed; and WHEREAS, it was determined that the current Police Department Facility was outdated, undersized, inefficient, has no public access, and does not meet current code; and WHEREAS, the City has missed opportunities for funding because we did not have a "ready" project; and WHEREAS, a 15% design and engineering proposal would make us eligible for funding. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The City Council hereby authorizes the City Manager to execute Task Order 2734.35 with R&M Engineering. Section 2. Funding in the amount of $297,994 is hereby transferred and appropriated in the Capital Acquisition Fund 80010-1210-8102-0092 New Police Department Facility Building expense account. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska this 10d' day of March 2025. THE CITY OF SEWARD, ALASKA Sue McClure, Mayor AYES: Warner, Barnwell, Crites, Osenga, Wells, McClure NOES: None ABSENT: Finch ABSTAIN: None ++++i��rse� `bf SEryq•. ATTEST: :O.. OAp o•� �% 6 ## - �-- t to: SEAL: • - Y 1 - ;(/-ffiv..-4—.E..1..'f•,:t..."1/1 %�rE OF P`-`..• Kris Peck, City Clerk City Council Agenda Statement Meeting Date: March 24, 2025 To: City Council Through: Kat Sorensen, City Manager Subject: Resolution 2025-029: Authorizing the City Manager to Execute Task Order 2734.35 with R&M Engineering for the 15% Design and Engineering of the Police Department Facility in an Amount Not to Exceed $297,994 and Appropriating Funds Background and justification: The City Council authorized a Public Safety Feasibility Study in 2023 for both the Fire Department and Police Department facilities. The Police Department services that would be in a new facility include Police, Dispatch, Community Lost and Found, and would act as the Emergency Operations Center (EOC). That Feasibility Study revealed that the current Police Department Facility is significantly undersized, inefficient, is unsafe, and does not meet current code. The Feasibility Study information for the Police Department was presented to the Planning and Zoning Commission for review. We have missed out on funding opportunities in the past because a facility project was not at a ready status. For us to be ready to receive funding, we need to have a 15% Design and Engineering proposal completed. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: 3.1.1.7, 3.7.1.3 Strategic Plan: Other: Total amount of funds listed in this legislation: $ 297,994 This legislation: Creates revenue in the amount of: Creates expenditure in amount of: Creates a savings in the amount of: Has no fiscal impact Funds are: Budgeted Line item(s): Not budgeted X X $ $ $ Not applicable Fund Balance Information Affected Fund: General Boat Harbor Motor Pool X Available Fund Balance SMIC Parking Other Electric Water Wastewater Healthcare Note: amounts are unaudited Finance Director Signature: 5� X Yes Attorney Signature: Not applicable Comments: Attorney Review Mli Administration Recommendation X Adopt Resolution Other: PeA& R&M CONSULTANTS, INC. ANCHORAGE I FAIRBANKS I JUNEAU February 28, 2025 R&M No. 2734.35 Jason Bickling Deputy City Manager City of Seward, Alaska 410 Adams St., City Hall Building Seward, Alaska 99664 RE: Task Order 35 - Police Station Site Selection & 15% Design Dear Mr. Bickling, R&M Consultants, Inc. (R&M) is pleased to submit this fee proposal to the City of Seward under our On -Call Engineering Services contract to provide 15% design services for a new Police Station, including consideration of three sites for locating the new station. This proposed task order is in response to request from you and Police Chief Alan Nickell. R&M will provide project management, planning, and civil engineering services. R&M is assisted by the multi -discipline team of Integrus Architecture and KPB Architects for architectural design, preliminary cost estimating, and public safety facility expertise. Reid -Middleton will provide structural engineering and RSA is prepared to provide electrical engineering services. Specialty cost estimation and geotechnical investigation are not in the proposed contract. The following scope of work has been developed from information provided by the Assistant City Manager via email and during subsequent conversations informed by the results of the 2024 Public Safety Building Needs Assessment & Site Selection Study, as well as the recently completed process for the 15% design of the proposed new Fire Station. A Time and Expense (T&E) fee estimate for the services described below is enclosed with all subconsultant proposals. Task i. Site Analysis and Selection Up to three sites will be analyzed using the process and criteria established in the Public Safety Needs Assessment & Site Selection study. R&M's planners will conduct desktop research on up to three site and analyze them using the locational criteria and methodology established in the Site Selection Study. Initial results will be presented to the Assistant City Manager and Police Chief and collaboratively discussed in an in -person work session to arrive at a preferred or recommended site. Results will be compiled into a new report along with results of Task 2. RMCONSULT.COM 19101 VANGUARD DRIVE, ANCHORAGE, AK 995071 907.522.1707 Page 2 of 2 Task 2. Concept Development (15% Design) A concept design will be developed for a new police station for the preferred site identified in Task 1. It will build on the programming recommendations from the Public Safety Needs Assessment and will include the following efforts and deliverables: • Code review, easement and platting research and recommendations • Diagrammatic floor plans and layouts • Site master planning and diagramming • Massing study • Aesthetic and materials concepts • Design discipline narratives: Planning, Civil, Architectural, Structural, Mechanical, and Electrical Two on -site coordination meetings with project management, architects and civil site engineers will be held to workshop site selection, floor plans, site diagramming and other details. Task 3. Project Management, Presentations R&M will provide project management, quality -assurance and quality -control on deliverables, lead consultant coordination, and serve as the main point of contact for the City of Seward. Our team will present in -person at work sessions to the Planning Commission and Seward City Council once a preferred site is selection and again to City Council when pre -final 15% design has been developed. All deliverables noted in the efforts above will be packaged into a final report to be submitted to the Assistant City Manager and Policy Chief following City Council comments at an informational work session and staff review and approval. Attached is a proposal cost breakdown for the task to be invoiced on a Time and Expense basis. Please contact me at toleson@rmconsult.com or 646-9645 if you have questions. Sincerely, R&M CONSULTANTS, INC. Taryn Oleson-Yelle, AICP Senior Planner, Project Manager (Signature) (Date) Accepted by the City of Seward Kat Sorensen, City Manager Jason Bickling, Deputy City Manager urd ive Anchorage, AK 99507 R&M CONSULTANTS, INC. 2122 Front 9StreetD#r150'. Fairbanks, AK 99701 •'907452. 907.522.1707 Engineering and Planning Cost Estimate FIRM: R&M Consultants, Inc. CLIENT: City of Seward Project Name: Police Station Site Selection & 15% Design Project No: 2734.35 Date: Feb 28, 2025 Task Department Task Description Labor Subs Expenses Total Cost 1 Planning Site Analysis & Selection $ 18,228 $ 26,053 $ 44,280 2 Planning Concept Development (15% Design) $ 25,128 $ 208,295 $ 233,422 3 Planning Project Management & Presentations $ 18,371 $ 1,920 $ 20,291 Total $ 297,994 3/3/2025 City of Seward_Police Station15% Design_Draft 2-27-25 1 of 4