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HomeMy WebLinkAbout04142025 City Council PacketSeward City Council Agenda Packet Photo by Kris Peck Monday, April 14, 2025 City Council Chambers Beginning at 7:00 p.m. 1963 1965 2005 kintual All-Amenca City 11 1111 The City of Seward, Alaska CITY COUNCIL MEETING AGENDA City Council Chambers, 410 Adams Street Please silence all cell phones and devices during the meeting Mayor Sue McClure Vice Mayor John Osenga Council Member Randy Wells Council Member Kevin Finch Council Member Robert Barnwell Council Member Julie Crites Council Member Casie Warner City Manager Kat Sorensen Deputy City Manager Jason Bickling City Clerk Kris Peck City Attorney Sam Severin Monday, April 14, 2025 at 7:00 p.m. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. PROCLAMATIONS AND AWARDS A. Seward Seahawks Girls Basketball State Champions 5 B. National Ocean Science Bowl - Tsunami Bowl Teams 6 C. Jeremy Horn In Memoriam .7 5. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING (Those who have signed in will be given the first opportunity to speak. Time is limited to 3 minutes per speaker and 36 minutes total time for this agenda item) 6. APPROVAL OF AGENDA AND CONSENT AGENDA (*Approval of Consent Agenda passes all routine items listed. Consent Agenda items are not considered separately unless a council member requests an item be moved to New Business) A. Minutes of Preceding Meeting 1) *Approval of the March 24, 2025 City Council Meeting Minutes 8 B. Introduction of Ordinances — None C. Resolutions 1) *Resolution 2025-034:Authorizing the City Manager to Purchase Engineered Wood Fiber Playground Surfacing from Northwest Playgrounds in the Amount of $56,000 with a 10% Contingency 17 2) *Resolution 2025-035: Approving the Second Amendment to the Amended and Restated Lease Agreement Between OBI Seafoods, LLC as Assignee of Icicle Seafoods, Inc. and the City of Seward 23 City Council Meeting Agenda April 14, 2025 1 1 P a g e 3) *Resolution 2025-036: Authorizing the Seward Historic Preservation Commission and City Manager to Apply for a Certified Local Government Grant from State of Alaska's Office of Archaeology and History in Order to Restore and Preserve Hoben Park....36 D. Other Items 1) *No grounds for protest to the renewal of liquor license for the Yukon Bar 59 7. IN -PERSON REPORTS AND PRESENTATIONS A. City Manager Report 63 B. City Clerk Report — None C. City Attorney Report 82 D. Other Reports and Announcements — None E. Presentations (Presentations are limited to ten minutes each, excluding Q&A, and are limited to two per meeting unless increased by council) 1) Community Development Department Update by Daniel Meuninck 8. PUBLIC HEARINGS (Public hearing comments are limited to five minutes per person. After all speakers have spoken, a person may speak for a second time for no more than one minute) A. Ordinances for Enactment 1) Ordinance 2025-005: Approving the Land Use Amendment to Rezone Spring Creek Park and the Tidelands to The North; Located at 403 Nash Road and 3007 Bette Cato Avenue, from an Industrial (I) Zoning District to a Park (P) Zoning District 84 2) Ordinance 2025-006: Approving the Land Use Amendment to Rezone Fourth of July Beach Park, Located at 3311 Sorrel Road, from an Industrial (I) Zoning District to a Park (P) Zoning District 91 3) Ordinance 2025-007: Amending Seward City Code § 15.10.140 Definition of an Efficiency Apartment; § 15.10.226 Land Uses Allowed Table, Adding Attached and Detached Accessory Dwelling Units; and Updating § 15.10.215 Parking for Accessory Dwelling Units 97 4) Ordinance 2025-008: Amending Seward City Code, Title 2, Electric Utility Department — Powers and Duties, to Include the Provision of Cashier and Utilities Billing Services 109 9. UNFINISHED BUSINESS — None City Council Meeting Agenda April 14, 2025 2 1 P a g e 10. NEW BUSINESS A. Ordinances for Introduction — None B. Resolutions 1) Resolution 2025-031: Authorizing the City Manager to Accept the Proposal from Utility Accounting & Rates Specialists, LLC for the Conversion of the Electric Department's Accounting Method from the Governmental Accounting Standards Board Framework to the Rural Utility Services Uniform System of Accounts, in the Amount $44,860 with a 20% Contingency 114 2) Resolution 2025-032: Authorizing the City Manager to Continue the Overstory Vegetation Management Software Subscription, Beginning in 2024, for an Additional Two Years in the Amount of $107,625 .138 3) Resolution 2025-033: Authorizing the City Manager to Purchase Streetlight Poles and Hardware from General Pacific for Replacement and Installation Throughout the City in the Amount of $81,285.25 and Appropriating Funds 156 C. Other New Business — None 11. INFORMATIONAL ITEMS AND REPORTS (No action required) A. Boards and Commissions Reports and Recommendations to Council — None B. Other Items 1) Alaska Small Business Development Center [SBDC] Quarterly Report ...162 2) Comprehensive Plan Community Workshops Flyer from Community Development 163 C. Upcoming City Council Meetings 1) City Council Meeting Monday, April 28, 2025 at 7:00 p.m. 12. CITIZEN COMMENTS (There is no sign in for this comment period. Time is limited to five minutes per speaker) 13. COUNCIL AND ADMINISTRATION COMMENTS AND RESPONSES TO CITIZEN COMMENTS 14. EXECUTIVE SESSION A. City Attorney Annual Evaluation 15. ADJOURNMENT City Council Meeting Agenda April 14, 2025 3 1 P a g e PROCLAMATION WHEREAS, on March 8th, 2025, The Seward High School Girls Basketball Team won the Southern Regional Tournament; and WHEREAS, on March 16th, 2025, The Seward High School Girls Basketball Team won the 2A Division State Championship; and WHEREAS, the Seward High School Girls Team won twenty-seven consecutive victories— the most in the state of Alaska among all divisions of to complete the 2024-25 season; and WHEREAS, the Seward High School Girls Basketball Team was awarded the "Alaskan Assist Award" at the State Tournament for the most assisted plays (27) in the tournament; and WHEREAS, Ava Jagielski was selected as a 1st Team All -State player and Mikinley Willams as a 2nd Team All -State player for the 2A division throughout all of Alaska, and both were also named to the State All -Tournament Team; and WHEREAS, Natalie Sieminski and Mikinley Williams were chosen as ASAA good sport recipients for conduct throughout the 2024-2025 basketball season; and WHEREAS, the dedicated coaching staff of Curtis Berry, Grace Williams, and Demitra Apergis went above and beyond to bring out the best in the girls basketball team. NOW, THEREFORE, I, Sue McClure, Mayor of the City of Seward, Alaska, do hereby congratulate the Seward Seahawks Girls Basketball Team for winning the 2A Division State Championship along with other accomplishments throughout their historic basketball season. Dated this 14th day of April 2025 THE CITY OF SEWARD, ALASKA Sue McClure, Mayor (From left to right): Lia Shank, Regan Seibert, Pamela Hillestad, Mikinley Williams, Ava Jagielski, Sevin Phillips, Grace Fleming, Olive Jordan, Captain -Natalie Sieminski, Addison Lemme) 5 PROCLAMATION WHEREAS, the National Ocean Sciences Bowl (NOSB) is an academic competition where over 2,000 high school students nationwide are challenged in their knowledge of ocean biology, chemistry, geology, physics, geography, marine policy, research, technology, ocean history and ocean literature; and WHEREAS, as part of the NOSB, Alaska holds its regional ocean science bowl, called the Alaska Tsunami Ocean Sciences Bowl each year in Seward; and WHEREAS, since September of 2020, after many years of Seward not having a team, Mica VanBuskirk began coaching a group of students through a college level oceanography curriculum, organizing regular field trips and traveling to marine science events; and WHEREAS, the 2025 Alaska Tsunami Bowl was held in Seward February 27 thru March 2, with 16 teams from across the State of Alaska, most of which have these classes in their school curriculum; and WHEREAS, at the 2025 Tsunami Bowl competition, the Seward Sleeper Sharks team won 2nd place overall and Seward Guyot Ducks team won 4th place overall. NOW THEREFORE, I, Sue McClure, Mayor of Seward, Alaska, do hereby congratulate the students on their achievements in this year's 2025 Alaska Tsunami Ocean Science Bowl. Dated this 14th day of April 2025 THE CITY OF SEWARD, ALASKA Sue McClure, Mayor Back Row (left to right): Esme Wilder, Otto Nipp, Gracie Russell, Emily Anger, Wally Wallace Front Row (left to right): Makena DesErmia, Olive James, Maddie Haas, Sadie Haas 6 In Memoriam Jeremy Horn WHEREAS, the City Council of Seward wishes to offer this proclamation in memoriam for the loss of Jeremy Horn, and WHEREAS, Jeremy was elected as a member of the Seward City Council in 2017; and WHEREAS, Council Member Horn represented Seward on a 2018 visit to sister Obihiro, Japan as part of the adult delegation; and WHEREAS, Council Member Horn also represented Seward on a special visit to our si friendship city of Yeosu, South Korea in 2019; and WHEREAS, Jeremy was a cat lover, and he provided several beloved kittens for thi community, including Reghie for the Mayor and Sprout for the City Clerk; and WHEREAS, Jeremy passed away on March 10, 2025, in Seward, Alaska, much to the surprise and shock of the community; and WHEREAS, Jeremy will be deeply missed by his friends, family and colleagues. NOW, THEREFORE, I, Sue McClure, Mayor of the City of Seward, extend our deepest condolences and present this special recognition in memory of Jeremy Horn. DATED this 14th day of April 2025 THE CITY OF SEWARD, ALASKA Sue McClure, Mayor 7 City of Seward, Alaska City Council Meeting Minutes March 24, 2025 Volume 42, Page CALL TO ORDER The March 24, 2025, regular meeting of the Seward City Council was called to order at 7:00 p.m. by Mayor Sue McClure. OPENING CEREMONY Police Chief Alan Nickell led the Pledge of Allegiance to the flag. ROLL CALL There were present: Sue McClure, presiding, and John Osenga Kevin Finch Randy Wells Robert Barnwell Julie Crites Casie Warner comprising a quorum of the Council; and Kat Sorensen, City Manager Jason Bickling, Deputy City Manager Kris Peck, City Clerk Jodi Kurtz, Deputy City Clerk Excused — Finch Absent — None CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Brendan Ryan, inside city limits, spoke about the Afognak Subdivision issue where 18 people bought properties in what is now considered an illegal subdivision. He recalled the paperwork was not clear when the lots were purchased. He said the cost for the landowner to add city utilities was unaffordable. He was frustrated that a council member 20 years ago helped push this illegal subdivision through. He appreciated the effort to find a solution to this messed up situation. Marc Swanson, outside city limits, acknowledged the difficult decisions that council had to make. He spoke in support of rezoning of the Spring Creek Beach to Park zoning. He wanted to focus on the residents who live here and make Seward both a good place to live and visit. 8 City of Seward, Alaska City Council Meeting Minutes March 24, 2025 Volume 42, Page Karina England, inside city limits, introduced herself as the applicant to the city seat on the Kenai Peninsula Borough (KPB) Planning Commission. She loved this community and was interested in land use and city planning. She wanted to make sure Seward's voice as a community was heard by the KPB. Tim Ozerkov, outside city limits, spoke in support of the Chamber of Commerce contract and spoke about the ways the chamber benefits the community. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Osenga/Wells) Approval of Agenda and Consent Agenda Wells requested the Introduction of Ordinance 2025-007 be removed from the consent agenda. McClure requested the recommendation for Karina England to be placed on the consent agenda, however Barnwell objected. Motion as Amended Passed Unanimous The clerk read the following approved consent agenda items: Approval of the March 10, 2025, City Council Meeting Minutes Introduction of Ordinance 2025-005: Approving the Land Use Amendment to Rezone Spring Creek Park and the Tidelands to the North; Located at 403 Nash Road and 3007 Bette Cato Avenue, from an Industrial (I) Zoning District to a Park (P) Zoning District. Introduction of Ordinance 2025-006: Approving the Land Use Amendment to Rezone Fourth of July Beach Park, Located at 3311 Sorrel Road, from an Industrial (I) Zoning District to a Park (P) Zoning District Introduction of Ordinance 2025-008: Amending Seward City Code, Title 2, Electric Utility Department — Powers and Duties, to Include the Provision of Cashier and Utilities Billing Services Resolution 2025-030: Authorizing the City Manager to Enter into an Agreement with the Seward Chamber of Commerce for the Provision of Visitor Services and Economic Development Activities in the Amount of $300,000 from January 1, 2025 — December 31, 2025 No grounds for protest to the renewal of liquor license for the American Legion No grounds for protest to the renewal of liquor license for the Tidewater Taphouse 9 City of Seward, Alaska City Council Meeting Minutes March 24, 2025 Volume 42, Page SPECIAL ORDERS, PRESENTATIONS, AND REPORTS Proclamations and Awards - None City Manager Report City Manager Kat Sorensen spoke to the importance of being prepared for the volcanic eruption of Mount Spurr. She also mentioned a recent field trip from a kindergarten class of 27 kids who visited City Hall. She thanked the class for touring city hall and learning about local government. Lastly, Sorensen said the Parks & Recreation Department received an award from the Chamber of Commerce for service to the community. She noted several fun events that the Parks & Recreation crew had been involved with. McClure wanted to clarify the Police Dispatch number was not to be used for reporting power outages. She asked if there was an alternate phone number that could be used for power outage related calls or questions. City Clerk Report City Clerk Kris Peck described the kindergarten class field trip and how they did a practice council meeting regarding the future fire station. Peck informed council of the amendments that the kindergarteners had made to the fire station which included Lamborghini fire trucks, dalmatians, and a firefighter's pole. Presentations The Alaska Railroad Freight Dock Expansion by Elizabeth Greer PUBLIC HEARINGS Ordinances for Enactment Ordinance 2025-004: Amending Seward City Code Title 7, Campgrounds, Parks and Open Spaces and Title 11, Paid Parking, to Clarify that Day Use Areas, Campgrounds, and Other Reservable Areas are Subject to Parking Enforcement Motion (Osenga/Wells) Enact Ordinance 2025-004 Sorensen said this ordinance would clarify some enforcement issues for the Parks & Recreation Department. Deputy Parks & Recreation Director Benny Flores explained there was currently a loophole in the authority of the Parks & Recreation for enforcement. This was in regard to vehicles parked in a reserved camping spot. 10 City of Seward, Alaska City Council Meeting Minutes March 24, 2025 Volume 42, Page Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. No one appeared and the public hearing was closed. Wells asked for clarification on the parking enforcement aspect of this ordinance. Sorensen said it was directed at cars that were parked in reserved camping stalls. Wells asked how the problem would be solved to physically tow or remove the offenders from the reserved camping stalls. Flores said his department was able to accommodate the campers by utilizing other sites. However, they were currently not able to enforce with ticketing. Motion Passed Unanimous NEW BUSINESS Introduction of Ordinance 2025-007: Amending Seward City Code § 15.10.140 Definition of an Efficiency Apartment; § 15.10.226 Land Uses Allowed Table, Adding Attached and Detached Accessory Dwelling Units; and Updating § 15.10.215 Parking for Accessory Dwelling Units Motion (Osenga/Wells) Introduce Ordinance 2025-007 Sorensen explained how this ordinance would allow accessory dwelling units (ADU) in various types of zoning districts with Conditional Use Permits. Wells noted detached ADUs would be required to have own water, sewer, and electric lines separate from the primary dwelling if the unit was located on a property that could be subdivided. He understood how P&Z came to this determination, however he disagreed with their conclusion. Wells felt the ordinance could be worded differently to allow more cost saving to the person trying to build the ADU. McClure confirmed that amendments could be made after the public hearing at the next meeting. Motion Passed Unanimous Resolutions Resolution 2025-028: Authorizing the City Manager to Update the City's Contract with Electric Power Systems, Inc to Conduct a Land Services Study for Easements Along Nash Road for the Phase II Transmission Upgrade Project Motion (Osenga/Wells) Approve Resolution 2025-028 11 City of Seward, Alaska City Council Meeting Minutes March 24, 2025 Volume 42, Page Sorensen provided an overall summary of the benefits of this land services study for the easements along Nash Road. Motion Passed Unanimous Resolution 2025-029: Authorizing the City Manager to Execute Task Order 2734.35 with R&M Engineering for the 15% Design and Engineering of the Police Department Facility in an Amount Not to Exceed $297,994 and Appropriating Funds Motion (Wells/Warner) Approve Resolution 2025-029 Sorensen said passing this resolution would allow the city to move forward with the new police facility. The main benefit to having 15% design in place was being eligible to receive federal funding. Barnwell noted R&M was the same engineering firm for multiple projects and thought the cost was rather high. He also raised the question if the building was too large and thus difficult to heat and maintain. He asked if the Police Chief was involved in the design. Bickling spoke to a very comprehensive feasibility study that R&M did for this project. Wells asked the Police Chief to clarify again, for the benefit of the community, why the police and fire departments couldn't be combined into one building. Police Chief Alan Nickell said the engineering study showed that the city was better off to split the police and fire into separate buildings. Each department had such different functions and needs. Bickling added that the departments would need to have more overlap for the shared building to be effective, otherwise it would just be two large buildings connected to each other with a wall in between. McClure asked if it would include a jail. Nickell said the new design did not include a jail and that was a big cost savings. Motion Passed Unanimous Council recessed the meeting at 7.•53 p.m. Council resumed the meeting at 7: 58 p.m. Other New Business Recommend applicant Karina England for the Borough (KPB) Planning Commission Motion (Osenga/Wells) Seward City Seat on the Kenai Peninsula Recommend Karina England for the Seward City Seat on the Planning Commission 12 City of Seward, Alaska City Council Meeting Minutes March 24, 2025 Volume 42, Page Council suspended the rules at 8:00 p.m. to speak with the applicant Karina England. England spoke to her background of obtaining a certificate in sustainability. During her coursework she learned about land use and city planning. England spoke about Seward's Comprehensive Plan and how she wanted to influence the KPB's vision. She wanted to make sure what Seward doing was noticed by the KPB. Wells asked if she was familiar with Robert's Rules of Order and her ability have a non -biased opinion of development. England said she was currently reading Robert's Rules of Order. Second, she felt confident in her ability to hear other viewpoints. Motion Passed Unanimous Discuss a liaison to PACAB and the Planning & Zoning Commission [Sponsored by Wells] Wells described the history of appointing liaisons to PACAB and P&Z. He felt it was an important appointment to be made. Having the active participation from council helps the boards and commissioners accomplish their goals. He felt it was the role of city council to take on this responsibility. McClure said she had received feedback from P&Z commissioners saying it would be intimidating to have a council member present at each meeting. McClure felt everyone had the ability to watch the meetings on YouTube. She noted city staff being a liaison was also an option. Community Development Director Danniel Meuninck said he currently provided bi-weekly summaries for the City Manager's Report (CMR) and he also kept the public updated on what was happening with P&Z. Meuninck questioned how the commission would get direction from an individual council member. Crites suggested a rotating liaison would provide a more well-rounded perspective. Osenga felt they were getting into the weeds in terms of how often the liaison would report to council. Discuss the application process to be a Planning & Zoning Commissioner [Sponsored by Wells] Wells was concerned about the current process of appointing people to the commission just for the sake of having a quorum. He didn't think writing a single sentence on an application should qualify someone to be on P&Z. Wells wanted an interview process in place to make sure the applicants were a good fit for the commission. 13 City of Seward, Alaska City Council Meeting Minutes March 24, 2025 Volume 42, Page McClure agreed and felt the applicant should be present at the time of appointment and be willing to answer questions from the council. McClure noted that Karina England just went through a similar process and she did just fine. Osenga was concerned that a public interview process could be intimidating and would discourage people who were willing to learn and grow into the commission. He cautioned against being overly restrictive. Warner was concerned about creating another barrier to get into these commissions. If council moved forward with interview process, she wanted to have the interview questions be pre -defined. Peck confirmed that the clerk would no longer be putting new applicant appointments or re- appointments on the Consent Agenda. INFORMATIONAL ITEMS AND REPORTS Juneau Trip Summary by Council Member Wells Upcoming City Council Meetings City Council Meeting Monday, April 14, 2025 at 7:00 p.m. CITIZEN COMMENTS Cindy Ecklund, inside city limits, spoke as a KPB Assembly Member. She explained KPB's process for appointments to their boards & commissions. Ecklund provided a few updates including the April 15, 2025 KPB Assembly meeting would be held at the Seward Community Library & Museum. The meeting would feature awards for the Seward Football State Champions winners, Seward Girls Basketball State Champions, and an academic award for the cheerleaders. Ecklund also spoke in support of funding schools up to the cap. However, the KPB Mayor had indicated he was not in favor of funding to the cap. She encouraged people to write to the KPB Clerk and attend the assembly meetings to provide input on school funding. Karina England, inside city limits, spoke to the interview process that she had just went through as the applicant for the KPB Planning Commission. Overall, she thought it was a fine process. Knowing the questions beforehand may have been helpful, but overall she felt comfortable having the conversation with council. COUNCIL AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN COMMENTS Sorensen thanked everyone for great work session and thanked her staff Jason Bickling and Ashleigh Lipsey for the work session packet. Bickling echoed the comment about a great work session and was glad to see a pathway forward. 14 City of Seward, Alaska City Council Meeting Minutes March 24, 2025 Volume 42, Page Warner thanked city administration for the great work session and thanked the clerk's office for putting together a great agenda packet. Warner noted that she attended the recent PACAB meeting and recommended watching it on YouTube for information on heat pumps and the JAG presentation. Lastly, she announced the High School Theatre Collective will be performing Charlie and the Chocolate Factory starting on Friday, April 4, 2025. Barnwell thanked the public for a great turnout tonight. He thanked the Alaska Railroad for the presentation on the freight dock. The work session on Forest Acres subdivision was a good one and was glad they were reaching a resolution. Lastly, he told a story how Roald Dahl wrote him a funny letter in the early 1990 and unfortunately the letter has since been lost. Wells appreciated how this council was able to work together. He thanked Community Development, and specifically City Planner Courtney Bringhurst, for her presentation on plat maps at the recent P&Z work session. He thanked Warner for attending that PACAB meeting and concurred it was a great meeting. Crites enjoyed the work session tonight, particularly the historical aspect of it. She spoke in favor of an application process for making appointments for the boards and commissions. Crites recalled her own experience of being appointed to council to fill a vacancy. Osenga thanked administration and Council Member Wells for the informative work session tonight. He congratulated the Seward High School Girls Basketball State 2A champions, thanked Elizabeth Greer for the Alaska Railroad presentation, and congratulated Karina England for becoming recommended for the KPB Planning Commission. Sorensen noted Monday, March 31, 2025 was Seward's Day Holiday and City Hall will be closed. McClure echoed previous comments about Karina England and the productive work session. She had a couple of announcements to make: This Thursday at the library there will be an event to commemorate the 61st anniversary of 1964 earthquake. Coming up on April 10, 2025 will be the Community Choir concert at Lutheran Church. On another topic, she noted her absence from the previous council meeting and thanked everyone for the calls and texts messages to check if she was okay. She was participating in a family vacation and thanked Vice Mayor Osenga for running a great meeting. EXECUTIVE SESSION Discuss the City's grounds for taking legal action regarding previous owner of Forest Acres Afognak Subdivision Motion (Osenga/Wells) Go into Executive Session Motion Passed Unanimous 15 City of Seward, Alaska City Council Meeting Minutes March 24, 2025 Volume 42, Page The City Manager Kat Sorensen, Deputy City Manager Jason Bickling, City Clerk Kris Peck were invited to stay. City Attorney Kody George would join the executive session telephonically. Council recessed the meeting at 8:51 p.m. Council resumed the meeting at 8:55 p.m. Council went into Executive Session at 8:55 p.m. Council came out of Executive Session at 9:24 p. m. McClure stated that an executive session had been held and then adjourned the meeting. ADJOURNMENT The meeting was adjourned at 9:24 p.m. Kris Peck Sue McClure City Clerk Mayor (City Seal) 16 Resolution 2025-034 RESOLUTION 2025-034 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO PURCHASE ENGINEERED WOOD FIBER PLAYGROUND SURFACING FROM NORTHWEST PLAYGROUNDS IN THE AMOUNT OF $56,000 WITH A 10% CONTINGENCY Documents: • Agenda Statement • Resolution 2025-034 • Attachments: o Northwest Playgrounds Quote 17 Resolution 2025-034 City Council Agenda Statement Meeting Date: April 14, 2025 To: City Council Through: Kat Sorensen, City Manager From: Melanie Hauze, Director of Parks and Recreation Subject: Resolution 2025-034: Authorizing the City Manager to Purchase Engineered Wood Fiber Playground Surfacing from Northwest Playgrounds in the Amount of $56,000 with a 10% Contingency Background and justification: The Parks and Recreation Department is responsible for maintaining playgrounds and equipment within the community. This includes providing safe playground surfaces which can greatly reduce the risk of injuries. The Community Playground needs resurfacing for the safety and enjoyment of the children who use it. Parks and Recreation requested quotes from three different companies for the resurfacing materials — TotTurf, Great Western Recreation, and Northwest Playgrounds. Quotes were received from Northwest Playgrounds and Western Recreation. TotTurf has a partnership with Western Recreation and did not submit a separate quote. The adequate amount of engineered wood fiber (chips) necessary is approximately 352 cubic yards. Northwest Playgrounds provided the best value at $56,000, including freight. With our camping season quickly approaching, our Community Playground would be made much safer with a quality landing surface. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: Continual Improvement of parks and properties. Strategic Plan: Other: Certification of Funds Total amount of funds listed in this legislation: $ 0 This legislation: Creates revenue in the amount of: Creates expenditure in amount of: Creates a savings in the amount of: Has no fiscal impact X Funds are: $ $ $56,000 $ 18 Resolution 2025-034 X Budgeted Line item(s): 01000-1410-8103 Not budgeted Not applicable Fund Balance Information Affected Fund: General Boat Harbor Motor Pool X Available Fund Balance SMIC Parking Other Electric Water $ Wastewater Healthcare Note: amounts are unaudited Finance Director Signature: S. X Yes Attorney Review Attorney Signature: Not applicable Comments: Administration Recommendation X Adopt Resolution Other: 19 Resolution 2025-034 Sponsored by: Sorensen CITY OF SEWARD, ALASKA RESOLUTION 2025-034 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO PURCHASE ENGINEERED WOOD FIBER PLAYGROUND SURFACING FROM NORTHWEST PLAYGROUNDS IN THE AMOUNT OF $56,000 WITH A 10% CONTINGENCY WHEREAS, Parks and Recreation is responsible for maintaining playgrounds within the community; and WHEREAS, this maintenance includes providing safe playground surfaces which can greatly reduce the risk of injuries; and WHEREAS, Parks and Recreation received quotes for engineered wood fiber for the purpose of resurfacing the playground on the waterfront, our largest, most popular community playground; and WHEREAS, the adequate level of engineered wood fiber (chips) necessary to safely surface the community playground is approximately 352 cubic yards; and WHEREAS, Northwest Playgrounds provided a quote with the best value for $56,000, including freight. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The City Council hereby authorizes the City Manager to purchase 352 cubic yards of certified engineered wood fiber safety surfacing, freight included from Northwest Playgrounds for $56,000. Section 2. Funding in the amount of $56,000 is hereby transferred and appropriated from the General Fund Unassigned fund balance 01000-0000-3400 to the 01000-1410-8103 Capital Equipment expense. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska this 14t11 day of April 2025. THE CITY OF SEWARD, ALASKA Sue McClure, Mayor 20 Resolution 2025-034 Northwest Playground Equipment, Inc. PO Box 2410, Issaquah, WA 98027-0109 Phone (425) 313-9161 FAX (425) 642-8117 Email: sales@nwplayground.conn QUOTE Quote # NM-3132025-00009918 Quote Name: Engineered Wood Fiber - March 2025 Date: 03-13-2025 Bill To: Seward Parks & Recreation P.O Box 167 Seward, AK 99664 Name: Melanie Hauze Email: mhauze@cityofseward.net Ship To: Seward Parks & Recreation 702 Aspen Lane Seward, AK 99664 Site Address: 311 Ballaine Boulevard Seward, AK 99664 Phone: 907-224-4054 Cell: (907) 224-4053 Item # Qty Description EQUIPMENT Engineered Wood Fiber Safety Engineered 1 352 Cubic Yards of Certified Engineered Wood Fiber Safety Wood Fiber Surfacing (12in After Compaction). Price Includes Dump On Site. Safety Supply NOTE: Semi -Truck Must Have Access to Unload Material On -Site. Typical Truck Size is 53' or Additional Charges May Apply Engineered Wood Fiber Safety Location Code: FREIGHT Price Total Price $40,000.00 $40,000.00 Equipment Subtotal (less tax): $40,000.00 Freight $16,000.00 Equipment Total (less tax): $56,000.00 CERTIFIED INSTALLATION Installation is NOT provided but AVAILABLE Upon Request installation Total: $0.00 Performance Bond (If Required): 3.0% Credit Card Fee (If Required): 3.5% Resale Certificate Required for Tax Exemption: Tax: °/a $0.00 ORDER TOTAL: $56,000.00 Acceptance of Proposal: (Please be sure you have read, signed, initialed and understand the Terms and Conditions on the next page of this Quote) The items, prices and conditions listed herein are satisfactory and are hereby accepted. Heather Plucinski Sales Rep Page 1 of 2 Customer Signature Date Thank you for considering Northwest Playground Equipment, Inc for your Park, Playground, Shelter and Sports Equipment requirements 21 Resolution 2025-034 Northwest Playground Equipment, Inc. PO Box 2410, Issaquah, WA 98027-0109 Phone (425) 313-9161 FAX (425) 642-8117 Email: salesgnwplayground.com Seward Parks & Recreation-- safety surfacing-- community Protect Name: park Quote # NM-3132025-00009918 TERMS AND CONDITIONS QUOTE CONDITIONS AND ACCEPTANCE: This quote is only valid for 10 days. Orders placed or requested for delivery after 10 days am subject to Steel and Material price increases and Surcharges. (Pis Initial) It is the Buyer's responsibility to verify quantities and description of items quoted. Once your order has been placed, any changes including additions, deletions or color changes, will delay your shipment. EXCLUSIONS: Unless specified, this quote specifically excludes all of the following: Required Permits; Davis Bacon, Certified Payroll or Prevailing Wage fees Performance/Payment Bonds Site work and landscaping Removal of existing equipment Unloading; Receiving of inventory or equipment; Storage of equipment Equipment assembly and/or installation Safety surfacing; Borders or drainage requirements Landscaping Repairs DUE to poor access or in climatic weather FREIGHT AND DELIVERY: Shipping is FOB Origin. A 24-hr Call Ahead is available at additional cost. Delivery is currently 5+ weeks after order submittal. Unless otherwise noted, all equipment is delivered unassembled. (Pls Initial)Buyer is responsible to meet and provide a minimum of 2 ADULTS to unload truck A Check List, detailing all items shipped, will be mailed to you and a copy will be included with the shipment. Buyer is responsible for ensuring the Sales Order and Item Numbers on all boxes and pieces match the Check List. **' (Pis lnitial)Shortages or damages must be noted on the driver's delivery receipt. Shortages or damages not noted become the buyers financial responsibility. Damaged Freight must be refused. Please notify Northwest Playground Equipment immediately of any damages. Shortages and Concealed Damage must be reported to Northwest Playground Equipment within 10 days of delivery. A reconsignment fee will be charged for any changes made to delivery address after order has been placed. TAXES: All orders delivering in Washington are subject to applicable sales tax unless a tax exemption or Reseller Permit is on file at the time the order is placed. PAYMENT TERMS: An approved Credit Application is required for new customers. 50% down payment is due at time of order with balance due upon delivery, unless other credit terms have been approved. Interest may be charged on past due balances at an annual rate of 18%. A 3 5% charge will be added to all credit card orders. RESTOCKING: Items canceled, returned or refused will be subject to a minimum 25°/a restocking fee. All return freight charges are the responsibility of the Buyer. MAINTENANCE/WARRANTY: Manufacturer's standard product warranties apply and cover equipment replacement and freight costs only; labor is not included. Northwest Playground Equipment offers no additional warranties. Maintenance of the equipment and safety surfacing is the responsibility of the customer. Any unauthorized alterations or modifications to the equipment (including layout) will void your warranty. INSTALLATION: (if applicable) A private locate service for underground utilities must be completed before your scheduled installation. Site must be level and free of loose debris (this includes ground cover/chips). A minimum 6 foot opening with good access must be available to the site for delivery trucks and tractor. An onsite dumpster must be provided for disposal of packaging materials. Arrangements must be made in advance for the disposal of dirt/rocks from within the installation area. Arrangements must be made in advance for the removal/disposal of existing equipment. Additional charges may apply if large rocks or concrete are found beneath the surface. Access to power and water must be available. Site supervision is quoted in 8-hour days. Acceptance of Terms & Conditions: Acceptance of this proposal, made by an authorized agent of your company, indicates agreement to the above terms and conditions. Heather Plucinski Sales Rep Customer Signature Date Page 2 of 2 Thank you For considering Northwest Playground Equipment, Inc for your Park, Playground, Shelter and Sports Equipment requirements 22 Resolution 2025-035 RESOLUTION 2025-035 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, APPROVING THE SECOND AMENDMENT BETWEEN OBI SEAFOODS, LLC AS ASSIGNEE OF ICICLE SEAFOODS, INC. AND THE CITY OF SEWARD Documents: • Agenda Statement • Resolution 2025-035 • Attachments: o Amendment #2 to Amended and Restated Lease Agreement (City of Seward — 2025) 23 Resolution 2025-035 City Council Agenda Statement Meeting Date: April 14, 2025 To: City Council Through: Kat Sorensen, City Manager From: Tony Sieminski, Harbormaster Subject: Resolution 2025-035: Approving the Second Amendment to the Amended and Restated Lease Agreement Between OBI Seafoods, LLC as Assignee of Icicle Seafoods, Inc. and the City of Seward Background and Justification: The City of Seward ("the City") has a long-standing relationship with the seafood processing industry. Icicle Seafoods, Inc. ("Icicle") has owned and operated a processing facility at its current location for many years under the terms of a lease agreement with the City. The current form of the lease agreement was entered into in 2018. The lease expires in 2038, with two (2) five-year extension options. In 2019, Icicle and Ocean Beauty Seafoods, LLC, created a new entity called OBI Seafoods, LLC ("OBI"). Icicle holds a substantial membership interest in OBI, and in 2020, Icicle assigned the lease to OBI pursuant to Section 12.3 of the lease agreement which specifically allowed such an assignment. Since the 2020 season, OBI has operated the seafood processing plant under the terms of the lease. Throughout this period, Icicle has remained liable and obligated under the lease for the performance of OBI's obligations. On or around January 14, 2019, Icicle discovered a leak estimated to contain nine (9) gallons of fuel on the ground leased from the City and timely reported the spill to the State of Alaska, Department of Environmental Conservation ("ADEC"). ADEC supervised the cleanup, but all parties recognized that a total clean up might have required tearing down the buildings on site to access and investigate the full extent of the contaminated soils. ADEC agreed to an alternative approach in which Icicle installed a concrete cap over the contamination. In response to the spill, the parties entered into an Amendment to the Amended and Restated Lease Agreement and an Environmental Covenant to reflect the agreement of Icicle and OBI regarding actions that must be taken regarding the spill and the consent of the City, as the owner of the land, to such actions. A Corrective Environmental Covenant and a Corrective Amendment to Amended and Restated Lease Agreement were recorded on October 13, 2023, as Reception Nos. 2023-000847-0 and 2023-000848-0, respectively, each of which contained information omitted from the recorded prior versions. Recently, the City was informed that Icicle is planning to sell all of its membership interest in OBI to Silver Bay Seafoods, LLC ("Silver Bay"). Silver Bay began in 2007 as a single salmon processing facility in Sitka, Alaska and has grown to one of the largest seafood 24 Resolution 2025-035 companies in Alaska, operating thirteen domestic processing facilities throughout Alaska and the West Coast. Silver Bay is owned by 600 fishermen who supply the company's state-of-the- art processing plants with wild -caught, sustainably harvested seafood that is sold to customers worldwide. Under the terms of the lease, Icicle's prior assignment of its interest in the lease to OBI remains valid if Icicle maintains a substantial membership interest in OBI and remains obligated under the lease. Icicle is now seeking to amend the lease to allow: (i) Icicle to transfer all of its interest in OBI to Silver Bay with the consent of the City, and (ii) for the City to release Icicle from all obligations arising under the lease after Icicle has transferred its interest in OBI to Silver Bay, excluding Icicle's obligations under the current and previous amendments to the Amended and Restated Lease Agreement referenced above and their obligations under the lease that survive lease termination. As it relates to the environmental contamination and remediation efforts on the City's land, Icicle will have a continuing obligation for both to ensure that the public remains protected, and the public does not assume the burdens for any responses to environmental concerns in the future. Outside of the lease amendment, Icicle and Silver Bay have entered into a separate agreement that delineates their respective obligations. The terms of the lease ensure that OBI retains the obligation to return the property to the City in the same condition as when the lease was made. OBI and Icicle have accepted the proposed lease amendment that is before the Council for approval. The City Attorney participated in drafting the lease amendment language. Total amount of funds listed in this legislation: This legislation (✓): Creates revenue in the amount of: Creates expenditure in amount of: Creates a savings in the amount of: Has no fiscal impact Funds are (✓): Budgeted Line item(s): Not budgeted Not applicable Affected Fund (✓): General Boat Harbor Motor Pool Available Fund Balance SMIC Parking Other Electric Water $ Wastewater Healthcare Note: amounts are unaudited 25 Resolution 2025-035 Yes Finance Director Signature: Attorney Review Attorney Signature: /s Kody George Not applicable Comments: -‘1- 9a4"t-e Administration Recommendation Adopt Resolution Other: 26 Resolution 2025-035 Sponsored by: Sorensen CITY OF SEWARD, ALASKA RESOLUTION 2025-035 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, APPROVING THE SECOND AMENDMENT TO THE AMENDED AND RESTATED LEASE AGREEMENT BETWEEN OBI SEAFOODS, LLC AS ASSIGNEE OF ICICLE SEAFOODS, INC. AND THE CITY OF SEWARD WHEREAS, the City of Seward ("City") leased Lots 2A and 3A, Block 2, Marine Subdivision, Block Two Replat, Plat No. 96-28 Seward Recording District, Third Judicial District State of Alaska ("the Property") to Icicle Seafoods, Inc. ("Icicle") pursuant to terms set forth in Lease No. RE-071 on August 17, 1988; and WHEREAS, City Resolution 2018-055 approved an Amended and Restated Lease of the Property with Icicle Seafoods on June 25, 2018, which shall expire on December 31, 2038, unless extended ("the Lease"); and WHEREAS, Section 12.3 of the Lease provides that the Lessee named in the Lease may assign the Lease to an affiliate of Lessee or of its parent company or to an Alaska limited liability company in which Lessee or its parent company maintains a substantial membership interest; and WHEREAS, pursuant to Section 12.3 of the Lease, Icicle assigned the Lease to OBI Seafoods, LLC ("OBI") effective June 1, 2020 ("the Assignment"); and WHEREAS, the Assignment recognized that Icicle remained responsible to City under the terms of the Lease; and WHEREAS, on or about on or about January 14, 2019, Icicle discovered a leak estimated to contain nine (9) gallons of fuel on the Property ("Spill") and timely reported the Spill to the State of Alaska, Department of Environmental Conservation ("ADEC"); and WHEREAS, after City's adoption of Resolution 2023-074 on July 10, 2023, an Environmental Covenant and an Amendment to the Lease were entered into to reflect the agreement of Icicle and OBI regarding actions that must be taken regarding the Spill and the consent of City, as the Property owner, to such actions; and WHEREAS, due to errors in the Environmental Covenant and Amendment to the Lease, a Corrective Environmental Covenant and a Corrective Amendment to Amended and Restated Lease Agreement were recorded on October 13, 2023, as Document Nos. 2023-000847-0 and 2023-000848-0, respectively, (First Amendment) which constitute the final versions of the documents; and WHEREAS, ADEC has recently confirmed that the institutional controls listed in the Corrective Environmental Covenant are adequate temporary controls and that no further action is 27 Resolution 2025-035 CITY OF SEWARD, ALASKA RESOLUTION 2025-035 required until the next report to ADEC is due in 2028; and WHEREAS, Icicle wishes to transfer all of its membership in OBI to Silver Bay Seafoods, L.L.C. ("Silver Bay") and to be released from future obligations arising under the Lease, as amended, excluding its obligations under the First Amendment and any Icicle obligations which survive termination of the Lease; and WHEREAS, Silver Bay began in 2007 as a single salmon processing facility in Sitka, Alaska and has grown to one of the largest seafood companies in Alaska, operating thirteen domestic processing facilities throughout Alaska and the West Coast and is owned by 600 fishermen who supply the company's state-of-the-art processing plants with wild -caught, sustainably harvested seafood that is sold to customers worldwide; and WHEREAS, the City Council has reviewed public information available to it, and believes that the transfer of all of Icicle's interest in OBI to Silver Bay and the release of Icicle from future obligations under the Lease, as amended, excluding its obligations under the First Amendment and any Icicle obligations which survive the termination of the Lease, is in the best interests of City; and WHEREAS, Article 32 of the Lease requires that any amendment to the Lease be in writing; and WHEREAS, the Seward City Council finds that the essential terms and conditions of the Second Amendment to the Amended and Restated Lease are in the public interest. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The Seward City Council approves the terms of the Second Amendment to the Amended and Restated Lease Agreement ("Second Amendment"), attached herein. Section 2. As of the effective date of the Second Amendment as described in Section 4 therein, the Seward City Council releases Icicle and its parent company from all future obligations arising from the Lease, as amended, excluding its obligations described in the Second Amendment. Section 3. This resolution shall take effect 30 days from the date of posting of adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska this 14th day of April 2025. 28 Resolution 2025-035 After recording in the Seward Recording District, return to: City of Seward P.O. Box 167 Seward, AK 99664 SECOND AMENDMENT TO AMENDED AND RESTATED LEASE AGREEMENT This Second Amendment to Amended and Restated Lease Agreement ("Second Amendment") is made (with an effective date as described in Section 4, below) by and between the City of Seward, Alaska ("City"), a municipal corporation located in the Kenai Peninsula Borough, State of Alaska whose mailing address is P.O. Box 167, Seward, Alaska 99664, as the lessor, Icicle Seafoods Inc. ("Icicle"), an Alaska corporation whose mailing address is P.O. Box 79003, Seattle, Washington 98119, as the original lessee, and OBI Seafoods, LLC, ("OBI", and, collectively with City and Icicle, the "Parties"), an Alaska limited liability company, whose address is P.O. Box 70739, Seattle, Washington 98127, as the current lessee. This Second Amendment amends that certain "Amended and Restated Lease Agreement" dated as of July 25, 2018 ("Original Lease") made of record by a Memorandum of Amended and Restated Lease recorded on September 6, 2018 as Document No. 2018-000888- 0, records of the Seward Recording District, Third Judicial District, State of Alaska and re- recorded on September 7, 2018, as Document No. 2018-000895-0, records of the Seward Recording District, Third Judicial District, State of Alaska, as amended by that certain Corrective Amendment to Amended and Restated Lease Agreement recorded on October 13, 2023, as Document No. 2023-000848-0, records of the Seward Recording District, Third Judicial District, State of Alaska ("Corrective Amendment" or "First Amendment"). A history of the agreements executed by the Parties follows. WHEREAS, Icicle and City entered into the Original Lease setting forth the terms under which City leased the following legally described land ("Leased Land") to Icicle: Lots 2A and 3A, Block 2, MARINE SUBDIVISION, BLOCK TWO REPLAT, as shown on Plat 96-28, Seward Recording District, Third Judicial District, State of Alaska, consisting of approximately 4.93 acres or 214,804 square feet, more or less (Tax Parcel ID 145-240-15-LH01); WHEREAS, pursuant to Section 12.3 of the Original Lease, on June 1, 2020, Icicle entered into an Assignment and Assumption of Lease ("Assignment") with OBI pursuant to 4906-4763-5501v.7 0022769-000034 29 Resolution 2025-035 which all of Icicle's rights, duties and obligations set forth in the Original Lease were assigned to, and assumed by, OBI; WHEREAS, Section 12.3 of the Original Lease provides that Icicle remains obligated under the Original Lease notwithstanding the Assignment; WHEREAS, on or about January 14, 2019, Icicle discovered a leak estimated to contain nine (9) gallons of fuel ("Spill") from a fitting on an approximately four hundred (400) gallon above ground storage tank ("AST") which supplied a blend of approximately seventy percent (70%) reclaimed used oil and thirty percent (30%) diesel fuel to two boilers located in improvements on the Leased Land; WHEREAS, Icicle timely reported the Spill to the State of Alaska, Department of Environmental Conservation ("Alaska DEC") and worked diligently with its consultant Shannon & Wilson, Inc. to investigate the Spill, clean up the Spill and monitor the impact of the Spill on the Leased Land in accordance with all applicable legal requirements under the oversight of the Alaska DEC; WHEREAS, Alaska DEC identified the site as the Icicle Seafoods Seward Facility, Alaska ADEC File #2332.38.051 (the "Contaminated Site"); WHEREAS, Icicle removed the AST and approximately 10 cubic yards of impacted soil as part of its response action, but additional excavation activities were deemed not feasible due to the restricted space and the integrity of adjacent structure foundations, and some portion of the Spill may remain on the Leased Land under the foundation, footings and floor of improvements located on the Leased Land (such portion of the Spill, if any exists, hereinafter the "Residual Contamination"); WHEREAS, the City required an Amendment to the Original Lease to be entered into to set forth the obligations of the Parties related to the Residual Contamination; WHEREAS, an Environmental Covenant was recorded on July 26, 2023 as Document No. 2023-000555-0, records of the Seward Recording District, Third Judicial District, State of Alaska ("Original EC") which did not include appendices A-C referenced in the Original EC and was thereafter corrected by Document No. 2023-000847-0, recorded on October 13, 2023 in the Seward Recording District, Third Judicial District, State of Alaska ("Corrective EC") which contained appendices A-C that were omitted from the Original EC; WHEREAS, an Amendment to Amended and Restated Lease was recorded on July 26, 2023, as Document No. 2023-000554-0, records of the Seward Recording District, Third Judicial District, State of Alaska which acknowledged OBI's status as the lessee but did not include the recording information for the Original EC and was thereafter corrected by Document No. 2023-000848, recorded on October 13, 2023 in the Seward Recording District, Third Judicial District, State of Alaska (the "First Amendment"); 2 4906-4763-5501v.7 0022769-000034 30 Resolution 2025-035 WHEREAS, The First Amendment contained the recording information for the Corrective EC and sets out the duties, responsibilities and obligations of the City, Icicle and OBI regarding the Residual Contamination and cleanup; WHEREAS, Icicle wishes to sell its membership interest in OBI to Silver Bay Seafoods, L.L.C. ("Silver Bay"), an Alaska limited liability company, and be released from all its obligations arising on or after the closing date of such sale, excluding Icicle's obligations under the First Amendment, which include obligations under Article 7 (Return of Leased Land/Site Conditions), Article 4.2(a) (cleanup and restoration of the land to its original condition), and Article 19 (Environmental Concerns) of the Original Lease with respect to the Spill; WHEREAS, this Second Amendment does not constitute a specific and express assumption of Icicle's obligations by another lessee as contemplated in the First Amendment Section 3(a); WHEREAS, Icicle and Silver Bay have entered into a separate agreement setting forth the duties and obligations of each of them regarding environmental contamination related obligations including but not limited to those at the Contaminated Site; and WHEREAS, the Parties wish to enter into this Second Amendment for the purposes of evidencing their consent to amend the Original Lease, as amended, to reflect the change of ownership of OBI and the release of Icicle from its obligations arising under the Original Lease, as previously amended and as further amended hereby, excluding its obligations under the First Amendment; NOW, THEREFORE, for and in consideration of the mutual promises and covenants hereinafter contained, the Parties agree as follows: 1. All references to the Lease in this Second Amendment shall mean the Original Lease as amended by the First Amendment and as additionally amended by this Second Amendment. 2. Article 25 is amended to read as follows (additions in italics): 25.1 Each and all of the terms, covenants, and conditions in this LEASE shall inure to the benefit of and shall be binding upon the successors in interest of CITY and LESSEE. 25.2 Notwithstanding Section 25.1, if an interested party (including a party with a partial interest in LESSEE) transferring its interest to a non -affiliate wishes to be conditionally released from some or all of the terms, covenants, and conditions in this LEASE, (i) such transfer shall require CITY's prior consent, in CITY's 3 4906-4763-5501v.7 0022769-000034 31 Resolution 2025-035 sole discretion; and (ii) CITY may, in CITY's sole discretion, release the transferring party from some or all obligations under the LEASE arising on or after the closing date of such transfer of interest to a non -affiliate. 3. City hereby consents to the sale of all of Icicle's interest in OBI to Silver Bay and releases Icicle from all its obligations under the LEASE, as amended herein, arising on or after the closing date of such sale of interest to Silver Bay, excluding those obligations under the Corrective Amendment and any Icicle obligations that survive the termination of Icicle as the Lessee. Icicle remains liable for its own actions arising while it was the lessee named in the Lease and for actions of OBI arising prior to such closing date. From and after the effective date of this Second Amendment set forth in paragraph 4 below, the term "LESSEE" as used in the Lease shall mean OBI. 4. This Second Amendment is dated and effective as of the later of (i) the last date of signature set forth below, or (ii) the closing of the sale of Icicle's membership interests in OBI to Silver Bay. 5. Except as set forth in this Second Amendment, the Lease, as assigned, remains in full force and effect. [signatures on following page] 4 4906-4763-5501v.7 0022769-000034 32 Resolution 2025-035 IN WITNESS WHEREOF, the parties hereby have sent their hand and seals the dates herein set forth. CITY OF SEWARD ATTEST: By: By: Kat Sorensen, City Manager Kris Peck, City Clerk Date: STATE OF ALASKA ) ) ss. THIRD JUDICIAL DISTRICT ) The foregoing instrument was acknowledged before me this day 2025 by Kat Sorensen, City Manager of the City of Seward, Alaska on behalf of the City. Notary Public in and for Alaska My Commission expires: 5 4906-4763-5501v.7 0022769-000034 33 Resolution 2025-035 ICICLE SEAFOODS, INC. By: Name: Title: Date: PROVINCE OF NEW BRUNSWICK ) ss. The foregoing instrument was acknowledged before me this day of 2025 by , the of Icicle Seafoods, Inc. on behalf of the corporation. Notary Public in and for New Brunswick Residing at: My Commission expires: 6 4906-4763-5501v.7 0022769-000034 34 Resolution 2025-035 OBI SEAFOODS, LLC By: Name: Title: Date: STATE OF WASHINGTON ) ) ss. COUNTY ) The foregoing instrument was acknowledged before me this day of , 2025 by , the of OBI Seafoods, LLC on behalf of the limited liability company. Notary Public in and for Washington Residing at: My Commission expires: 7 4906-4763-5501v.7 0022769-000034 35 Resolution 2025-036 RESOLUTION 2025-036 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE SEWARD HISTORIC PRESERVATION COMMISSION AND CITY MANAGER TO APPLY FOR A CERTIFIED LOCAL GOVERNMENT GRANT FROM STATE OF ALASKA'S OFFICE OF ARCHAEOLOGY AND HISTORY IN ORDER TO RESTORE AND PRESERVE HOBEN PARK Documents: • Agenda Statement • Resolution 2025-036 • Attachments: o CLG Grant Application 36 City Council Agenda Statement Meeting Date: April 14, 2025 To: City Council Through: Kat Sorensen, City Manager From: Allison Stacy, Museum Curator Resolution 2025-036 of seky q� cif; o 4400, se q�ASIO* Subject: Resolution 2025-036: Authorizing the Seward Historic Preservation Commission and City Manager to Apply for a Certified Local Government Grant from State of Alaska's Office of Archaeology and History in Order to Restore and Preserve Hoben Park Background and justification: Hoben Park is one of Seward's eleven properties listed on the National Register of Historic Places. The park's original iron fence needs restoration (currently in the possession of the Seward Parks & Recreation Department) and the original vegetation, lilac and rose bushes, need to be replanted. The "Certified Local Government" grant program from the State of Alaska has funding available for restoring historic properties like Hoben Park. The Seward Historic Preservation Commission has been encouraged to apply for this grant cycle having discussed the restoration and significance of this project with the Office of Archaeology and History. With the City of Seward, the Seward Historic Preservation Commission successfully received and executed in 2021 the Seward Historic Walking Tour. This restoration project for Hoben Park will be an extension of this walking tour that has been promoted to thousands of visitors and has assisted in the historic preservation and promotion of Seward's historic places. The Seward Historic Preservation Commission has received immense support from the community through Letters of Support from organizations such as the Alaska SeaLife Center, Iditarod Trailblazers, Pioneers of Alaska, and Seward Rotary Club. The timeline expected to achieve this grant project would begin in May 2025 and end in September 2026, which is manageable, based on consultation with the potential contractor and the Parks & Recreation Department. It is in the best interests of the community to restore and preserve Seward's historic properties with which the City of Seward has been entrusted providing enjoyment and economic benefit for visitors and residents alike. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): 37 Resolution 2025-036 Comprehensive Plan: Strategic Plan: Other: Total amount of funds listed in this legislation: $ 0 This legislation: Creates revenue in the amount of: Creates expenditure in amount of: Creates a savings in the amount of: Has no fiscal impact Funds are: Budgeted Line item(s): HPC Fund 30016-XXXX-XXXX-0153 Not budgeted Not applicable Fund Balance Information Affected Fund: General Boat Harbor Motor Pool X Available Fund Balance Yes SMIC Parking Other Electric Water Attorney Signature: Not applicable Comments: Wastewater Healthcare Note: amounts are unaudited Finance Director Signature: 111- Administration Recommendation Adopt Resolution Other: 38 Resolution 2025-036 Sponsored by: Name CITY OF SEWARD, ALASKA RESOLUTION 2025-036 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE SEWARD HISTORIC PRESERVATION COMMISSION AND CITY MANAGER TO APPLY FOR A CERTIFIED LOCAL GOVERNMENT GRANT FROM STATE OF ALASKA'S OFFICE OF ARCHAEOLOGY AND HISTORY IN ORDER TO RESTORE AND PRESERVE HOBEN PARK WHEREAS, Hoben Park is one of Seward's eleven properties listed on the National Register of Historic Places; and WHEREAS, Hoben Park is in dire need of restoration of its original iron fence, which is currently in possession of Seward Parks and Recreation, and the need to replant Hoben Park's original vegetation: lilac and rose bushes; and WHEREAS, the "Certified Local Government" grant program from the State of Alaska has funding available for restoring historic properties; and WHEREAS, the Seward Historic Preservation Commission has been encouraged to apply for this grant cycle having discussed the restoration and significance of this project with the Office of Archaeology and History; and WHEREAS, with the City of Seward, the Seward Historic Preservation Commission successfully received and executed in 2021 the Seward Historic Walking Tour. This restoration project for Hoben Park will be an extension of this walking tour that has been promoted to thousands of visitors and has assisted in the historic preservation and promotion of Seward's historic places; and WHEREAS, the City Manager are requesting Council's authorization to apply for the "Certified Local Government" Grant for the purpose to restoration of Hoben Park; and WHEREAS, this grant requires a 60/40 percent match for the total project cost of $40,000 and where 40% of Sponsor Share ($16,000) is anticipated to be primarily satisfied by in -kind contributions and volunteer time and WHEREAS, the timeline expected to achieve this grant project would begin in May, 2025 and end in September 2026 which is manageable based on consultation with the potential contractor and Parks & Recreation Department; and WHEREAS, the Seward Historic Preservation Commission has received immense support from the community through Letters of Support from organizations such as the Alaska Sealife Center, Iditarod Trailblazers, Pioneers of Alaska, and Seward Rotary Club; and 39 Resolution 2025-036 CITY OF SEWARD, ALASKA RESOLUTION 2025-036 WHEREAS, it is in the best interests of the community to restore and preserve Seward's historic properties with which the City of Seward has been entrusted providing enjoyment and economic benefit for visitors and residents alike; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The City Council hereby authorizes the City Manager and Seward Historic Preservation Commission to apply for a 60/40 matching grant from the State of Alaska for Hoben Park Restoration Section 2. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska this 14th of April 2025. AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck City Clerk (City Seal) THE CITY OF SEWARD, ALASKA Sue McClure, Mayor 40 Resolution 2025-036 CLG GRANT APPLICATION Office of History & Archaeology Alaska Department of Natural Resources 550 West 7th Avenue, Suite 1310 Anchorage, Alaska 99501 FY24 Historic Preservation Fund: Grants for Certified Local Governments Deadline: Applications are due by 3:00 pm on Friday, February 7, 2025 The Certified Local Government (CLG) listed below is applying for a reimbursable 60-40 matching grant from the National Park Service, Historic Preservation Fund (HPF), administered through the State of Alaska, Office of History and Archaeology. CLG Name: City of Seward Historic Preservation Commission Project Title: Hoben Park Restoration Project 2025-2026 Federal Tax Identification Number: 92-6000086 UEI: VCUST: Type of CLG Grant Project: (Check project type below, as applicable) n S• urvey n Inventory n N• ational Register Nomination fl H• istoric Preservation Planning Budget Summary. Federal Award Request: $ 15,000 a. Total Project Cost (TPC) b. Federal Share (60%) c. Sponsor Share (40%) n Public Preservation Education n Predevelopment n Development (See additional requirements on Page 14) $ 40,000 $ 24,000 $ 16,000 Source of applicant (sponsor) share: (Use figures from "Sources" box on budget form) a. Cash b. In -kind Goods and Services c. Donated Goods and Services $ 5,000 $ 1,000 $ 10,000 ($33.39 per volunteer, est. 300 hrs) Name, title and contact information for the following: Grant Manager: Mailing Address: City, State, Zip: Telephone: E-mail Address: Sully Jusino PO Box 167 Seward, AK 99664 907-224-4050 sjusino@cityofseward.net HPF Grant Application for CLGs 41 Rev: Nov 2024 Resolution 2025-036 Preservation Commission Chair: Tanguy Libbrecht Mailing Address: 7307 Bailey Drive Telephone: E-mail Address: CLG Contact: Mailing Address: Telephone: E-mail Address: Anchorage, AK 99502 907-529-9709 tylibbrecht@gmail.com Allison Stacy PO Box 167 Seward, AK 99664 907-224-4045 astacy@cityofseward.net 2/6/25 Signature:'[uthorized Local Government Official Date Kat Sorensen, City Manager Name and Title (Print or Type) City of Seward Community Name HPF Grant Application for CLGs 42 Rev: Nov 2024 Resolution 2025-036 Willingness to Comply with Grant Requirements 1. I understand that this is a 60-40 matching grant program from the National Park Service Historic Preservation Fund (HPF), administered by the State of Alaska Department of Natural Resources, Office of History and Archaeology. 2. If awarded an HPF grant, I understand that it is my responsibility to comply with all pertinent State and Federal regulations, the State -Local Grant Agreement, and requirements outlined in the Historic Preservation Fund: Certified Local Government Grants Manual. Federal requirements may include but are not limited to the following: Section 106 and Section 110, National Historic Preservation Act (54 USC 306108); Americans with Disabilities Act; Architectural Barriers Act; National Environmental Policy Act; 2 CFR 200; and Build America, Buy America (also known as the Infrastructure Investment and Jobs Act), P.L. 117-58, Section 70914. 3. Should this project be awarded, I understand that project records are subject to audit after project completion, and that if such an audit questions expenditures for which I have been reimbursed I will return an amount equal to the questioned expenditures. 4. I understand that no grant exists until the State Historic Preservation Officer (SHPO) signs the State -Local Grant Agreement, even if the Alaska Historical Commission recommends funds for my project. Any funds expended before the performance period specified on the fully executed grant agreement or before obtaining the SHPO's signature may not be reimbursed without specific approval. 5. I understand that this is a reimbursable grant program. It is my responsibility to front costs, then seek reimbursement from the Office of History and Archaeology. Signature: Authorized Local Government Official Date Kat Sorensen, City Manager Name and Title (Print or Type) 43 Resolution 2025-036 CLG GRANT APPLICATION: FY24 CLG: City of Seward Historic Preservation Commission Project Name: 2025-2026 Hoben Park Restoration Project PROJECT INFORMATION See Writing a Successful CLG Application for more detail. 1. PROJECT DESCRIPTION — If needed, use continuation pages provided at the end of this document. Please limit length to 2,000 word count. a. Provide a brief introduction to your project including the aim, scope, and significance of the project to your community. Hoben Park, located at 401 Railway Avenue in Seward, Alaska, is a historic waterfront park owned by the City of Seward. Seward became known as the "Gateway to Alaska" in the early 20th century because of its location for visitors arriving by sea to go further north into the state's interior. This nickname is a result of the establishment and completion of the Alaska Railroad in 1923, which began in Seward and ended in Fairbanks. Hoben Park's significance is in affiliation with this period. The City built Hoben Park in time for President Warren G. Harding's visit on July 13, 1923. The City strategically designed the Park's location to be directly west of the Seward Railroad Depot and by the town's main dock. For years, travelers who arrived in Seward by train and sea enjoyed the recreational greeting of Hoben Park. Hoben Park had various names during the 1900s: Arcade Park, Nile Park, and Ladies Park. However, from 1928 to the 1950s, the Park was named after Harry V. Hoben, a prominent Seward resident who was mayor, member of the Chamber of Commerce, and owner of the Alaska Transfer Company. In 1995, the Seward City Council officially named the site Hoben Park. In 2006, Hoben Park achieved significant recognition when registered on the National Register of Historic Places. From 2006 to 2009, the City restored the Park's original features through three Historic Preservation Fund grants, such as repairing the fountain, the north and west concrete walls, and flower planters to reflect its 1920s appearance. Today, the Park remains a priority for the City of Seward. The Park's location remains in the community's core commercial area and is intended primarily for the enjoyment of visitors. Situated between the Alaska Sealife Center and the Seward Railroad Depot, another listing on the National Register of Historic Places that houses two local businesses, the community residents want to continue and maintain the Park's historic appearance and significance. The 2025-2026 Hoben Park Restoration Project aims to continue the Seward Historic Preservation Commission's ("SHPC") initiative to preserve, maintain, and revitalize one of HPF Grant Application for CLGs 44 Rev: Nov 2024 Resolution 2025-036 b. List any previous HPF grants this project has received. (Cite HPF number and grant name.) FY2009: Hoben Park Planters, Grant #09511 FY2007: Hoben Park Fountain Restoration, Grant #07482 FY2006: Hoben Park Restoration, Grant #06472 c. Briefly describe the relationship of this project to past, present, or future preservation work. 1,500 word limit. Hoben Park has architectural and natural features unique to Seward's Waterfront. Transforming the Park to its historic appearance acknowledges decades of Seward's history and its landmark status as the "Gateway to Alaska." The City hopes that a fully restored Hoben Park will give visitors a sense of place. Like walking through a time machine, visitors can be in a space that acknowledges the deep, rich history of the railroad, the Alaska landscape, the Iditarod Trail, and so much more. Restoring Hoben Park is a significant endeavor that honors the City's rich past, contributes to SHPC's ongoing educational activities, and aims to establish momentum for City preservation efforts. During the 1990s and early 2000s, SHPC initiated discussions and efforts about the Park's restoration; this included finalizing its status on the National Register of Historic Places and the Seward Register of Historic Places. Subsequent restoration efforts have included the installation of reconstructed historic lampposts and concrete flower planters. This project will continue to transform and restore Hoben Park to its historic appearance with the final touches of new vegetation and a newly restored iron fence. In addition, this project is SHPC's effort to stimulate economic tourism through historic landmarks. SHPC has worked diligently over the past five years to establish the Seward Historic Walking Tour as its go -to tourist activity. Seward locals operate their businesses within the historic sites listed on the Tour. SHPC wants to assist Seward's local HPF Grant Application for CLGs 45 Rev: Nov 2024 Resolution 2025-036 2. PRESERVATION OBJECTIVES How does the project relate to annual CLG grant priorities established for this fiscal year? (Cite relevant grant priorities and explain how each relates to your project.) 500 word limit. a. The project directly supports the State's CLG 2025 grant priorities by addressing Priorities 2 and 5. Priority 2 calls for projects that address "the rehabilitation of historic properties" and "restoring and preserving defining elements of historic properties." By conducting thorough research in RBHS' archives, we have found historic photographs of Hoben Park during its period of historical significance (1928 to 1943). SHPC has already fulfilled grant projects to restore Hoben Park's fountains and planters (Grant #06472 & Grant #07482). The proposed 2025 project to restore the concrete walls, iron fencing, and replant vegetation is the Commission's effort to complete those final aesthetic details and move forward to a long-term maintenance plan that the Parks and Rec. can be responsible for in collaboration with SHPC. Priority 5 states to "encourage historic preservation at a local level" and "use historic properties to stimulate economic incentives and community revitalization." Specifically, the 2025 restoration project addresses an opportunity for Seward to enhance their heritage tourism by recognizing national and local register listings and promoting its use, especially during our busiest seasons. Ultimately, the restoration of Hoben Park is well -aligned to encourage the preservation and stewardship of historic properties through collaborative, community -driven efforts. City staff are involved, and the partnerships are with locally and/or Alaskan -owned businesses. Historic places bring character to every City. It should be b. How does the project relate to the goals and objectives of the State Historic Preservation Plan. (Cite relevant goals and objectives and how your project would further them.) 1,000 word limit. Restoring Hoben Park to its historic appearance will offer visitors a deeper connection to Alaska's history by guiding them through Seward's historic main street and commercial zone. This project aligns with Objective #1 of the State Historic Preservation Plan by increasing public knowledge and understanding of Alaska's heritage. Hoben Park surrounds itself with other National Register listings, such as Brown & Hawkins, the Seward Railroad Depot, and the Ballaine House. These landmarks are associated with Seward's early development in the 1900s. The restoration provides a sense of place and a personal experience for each visitor in the historic district, giving them a complete visual understanding of Alaska in its earliest years. Additionally, the project supports Objective #5 by raising awareness of historic preservation's environmental, social, and economic benefits. We aim to foster civic support for these efforts through our social media platform and the distribution of walking tour maps at major hotels and tour attractions. Finally, this initiative strengthens local preservation efforts, as outlined in Objective #6, by highlighting the cultural and economic value of restoring historic places. Tourists, site HPF Grant Application for CLGs 46 Rev: Nov 2024 Resolution 2025-036 c. Describe how the project meets an identified historic preservation priority of your community. Does the project contribute to the implementation of your local historic preservation plan? If so, how? 1, 000 word limit. The Hoben Park restoration project aligns with the 2017 Seward Historic Preservation Plan by addressing four priorities. (See Attachment E) The first priority is encouraging community engagement in preservation and fostering appreciation for Seward's history. The focus is on enhancing Seward's intent to identify and maintain its social and economic assets, which includes efforts like the Hoben Park restoration. While SHPC partners with Parks and Rec., SCLM, RBHS, and local businesses, we are enhancing a central community space like Hoben Park, which can be a focal point for local events, historical commemorations, and cultural activities. Such improvements provide residents a place to gather and attract visitors interested in the town's history. This increased foot traffic can boost patrons for nearby local businesses, thereby supporting the local economy. The second priority of SHPC is coordinating our mission with other organizations here in the city. The Hoben Park restoration project is a collaborative effort to align with local organizations and their interests. Hoben Park has seen various restoration phases, including installing historic lamp posts and reconstructing the park's fountain in 2008. These efforts have been supported by grants from the Alaska State Historic Preservation Office, demonstrating Seward's momentum and coordination with the State's Office and its guidelines for Historic Preservation. SHPC has been instrumental in promoting preservation activities throughout Seward, such as assisting residents with advice on preservation efforts of their owned historic site and getting the public involved in National Historic Preservation Month. The restoration of Hoben Park aligns with the SHPC's mission of revitalizing a community space, thereby enhancing public appreciation for Seward's heritage. In addition, while the restoration of Hoben Park itself may not directly involve tax incentives, it serves as a catalyst for broader preservation efforts performed by local businesses. By demonstrating the value of restoring historic sites, the project encourages property owners to seek preservation efforts available through federal, state, or local government programs. Lastly, the Hoben Park Restoration Project significantly contributes to our third priority: promoting preservation within a designated historic space. Seward's waterfront and main street have been essential in our city since its founding in 1903. Restoring Hoben Park can enhance a communal space where long-term, new, or seasonal residents can gather, engage in local events, and connect with the city's heritage. This shared environment fosters community building and allows all residents to connect more deeply with their surroundings, especially during the summer season. Preserving and promoting such historic places safeguard cultural landmarks and encourage community engagement, ensuring that Seward's history remains an integral part of the city's identity. HPF Grant Application for CLGs 47 Rev: Nov 2024 Resolution 2025-036 3. PROJECT PERSONNEL- The Project Manager (PM) must have proven experience working on historic preservation projects. If the project is a survey, inventory, or National Register nomination, the PM must meet the professional qualification standards in 36 CFR 61. If not identified in this application, the Office of History and Archaeology must review selection of Project Manager prior to finalization of the contract with the individual. a. Note who will act as Project Manager (PM). Attach the PM's resume showing past experience working on preservation projects. List any previous HPF Projects the PM has worked on. (If planning to contract with PM after grant is awarded, outline the job qualifications that will be required.) 1,000 word limit. Allison Stacy will be the Project Manager for the 2025-2026 Hoben Park Restoration Project. Given her extensive experience in project management, deep understanding of historic preservation, and position as a Museum Curator working with RBHS & City Administrator for SHPC, she is qualified to complete this project and fulfill this grant. Stacy holds a strong track record of coordinating multidisciplinary teams and ensures compliance with preservation standards. In addition to technical expertise, Stacy possesses excellent communication skills and insists on full consultation amongst all stakeholders. (See Attachment F) Working with SHPC for over a year, Stacy will communicate openly with SHPC Chair Tanguy Libbrecht for guidance and questions. Tanguy has extensive experience managing grants for his National Register property, the Government Cable House in Seward, AK. Libbrecht acted ,.,. +4,,, D.-,.;,.,.+ RA f,... -E.onnna f,,.- +h„ CV7n (`.,..�.. b. Identify the local government personnel who will act as Grants Manager for the project. Sully Jusino, Finance Director with City of Seward HPF Grant Application for CLGs 48 Rev: Nov 2024 Resolution 2025-036 c. Describe the local historic preservation commission's role in the project. Attach a resolution from the commission supporting the project. 300 word limit. The SHPC is responsible for research on Hoben Park and the post -restoration celebration ceremony that will take place in September 2025. Commissioners will assist the Project Manager in administration duties such as gathering required reports. They will also provide volunteer hours, volunteer recruitment, and project oversight. They will meet as often as necessary to complete the project and ensure it completes all the priorities of the 2017 Seward Historic Preservation Plan. They will also ensure that the project meets the priorities stated for this year's CLG Grant. d. Identify volunteer personnel and their tasks. 300 word limit. Allison Stacy, Project Manager: Grant writing and reporting with the City of Seward. Serves as the primary contact for grant correspondence with the state, sourcing vendors, and liaison to the Parks and Recreation Department. Obtains project bids and acts as liaison to the City of Seward. Ensures grant compliance and directs other volunteers toward completion of the project. Tanguy Libbrecht-SHPC Chair: Assists with technical review of grant writing and liaison between contractors and the City of Seward. Assists with stakeholder consultation meetings and correspondence with SHPC Commissioners. Ensures grant reporting compliance with the Project Manager. MaryAnn Benoit, SHPC Commissioner: Research, marketing, and promotion. Head e. Identify any additional contractors to be used and expected duties. Attach resumes for all qualified historic preservation professionals working on the project. Metalwork for Restoration of Fencing: Karl Van Buskirk owns Storm Chasers Marine on Lowell Point, just on the outskirts of the City of Seward. Storm Chasers Marine Services provides ship husbandry, underwater construction, plate replacement, welding, painting, and metal fabrication solutions. Address: 13552 Lowell Point Rd, Seward, AK 99664 Phone: (907) 224-3536, 907-322-2004 Website: http://www.stormchasersmarine.com/ Karl has been contacted and sent pictures and basic project information about the Hoben Park fencing. He is interested in the project and will be over to look at the fencing and follow HPF Grant Application for CLGs 49 Rev: Nov 2024 Resolution 2025-036 4. WORK PLAN. Thoroughly address all items necessary for your project type. See Writing a Successful CLG Application for more detail. Use continuation sheets if needed. 1,000 word limit. a. Explain how the project will be undertaken. The Hoben Park Restoration Project focuses primarily on repairing concrete boundary walls and wrought iron fencing. This project will involve several key steps: The Project Manager will take the contractors to Hoben Park to thoroughly evaluate and assess the existing concrete structures and determine the extent of materials needed to install the new iron fencing. The PM will provide all contractors with background on the Park's historical significance and appearance, including past restoration projects performed on the lampposts, fountain, and planters. The PM will also work directly with the Director of Parks and Recreation to plan during March and April to decide where to plant the new vegetation for its long-term safety from tourist traffic and weather. SHPC and the PM will secure all necessary permits and approvals from the City Council and the State, especially since the Park is listed on the National Register of Historic Places and sits adjacent to another National Register listing. The PM will work with the City of Seward's Clerk's Office for all public notifications. The Project Manager and SHPC will notify local business owners located in Seward Railroad Depot and the Alaska Sealife Center that contractors will be on -site working during June, July, and August of 2025. The Clerk's Office will publish public notice from May to August about the restoration project in Hoben Park. The public is required two weeks ' notice. The repair and restoration periods will be during June, July, and August. Restoration of the concrete walls includes cleaning the surfaces, repairing cracks or spalling, and applying protective coatings to prevent future damage. The restoration of the iron fencing includes removing rust, repairing or replacing damaged sections, and repainting to protect against corrosion. The plan to replant vegetation consists of removing the dead bushes, planting new bushes, purchasing and placing new soil along the west wall, and applying plant protection wiring and wood trellises along the west wall. The final inspection of the project will consist of a comprehensive review with SHPC, Parks, and Recreation to ensure all work meets the established standards and the historical integrity of the Park is maintained. SHPC will hold a celebration & public promotion of Hoben Park in collaboration with RBHS by holding a ribbon -cutting event in Hoben Park. This event celebrates and recognizes each organization collaborating on this project, from contractors to volunteers. HPF Grant Application for CLGs 50 Rev: Nov 2024 Resolution 2025-036 b. Describe the geographic area encompassed by the proposed project. For survey, inventory, development, and National Register nomination projects, attach maps of the project area. Include the estimated number of buildings, structures, sites, square miles, etc., to be addressed. 500 word limit. Lat: 1132200.29705, Long: 252536.16665 According to AHRS documents (SEW-00662), Hoben Park is located at 401 Railroad Ave., Lot 2A, Waterfront Tracts 1998 Replat, between the Alaska Sealife Center on the South, Railroad Ave. on the North, and the railroad depot on the East. A low concrete wall marks the north and west park boundaries. A surfaced bike and pedestrian trail marks the south boundary. The original fountain, located near the park's center, is functioning. Replica historic light posts have been added. Additionally, two interpretation signs parallel the Park on the footpath, announcing the start of the Iditarod Trail and the history of Hoben Park. During the restoration project, City authorities will block the park for the public's safety. (See Attachment G) c. Cite any planning studies, condition assessments, design drawings, research reports, publications, or other sources of relevant information you plan to use for this project. 500 word limit. Barry, M. (1995). Seward, Alaska: a History of the Gateway City. Anchorage, Alaska. 'Arcade Building, One of the Most Modern and Commodious Structures Ever Built in the Territory.' (1925). Seward Weekly Gateway, 5 Dec., p.16. Mobley, C. (1994). Historic Architecture Survey of the Waterfront, Seward, Alaska, for the Proposed Institute of Marine Science Facility. Anchorage, Alaska: Charles Mobley & Associates. Wilson, W.H. (1977). Railroad in the Clouds. Pruett Publishing Company. National Register of Historic Places Registration Form. Available at: https://npgallery.nps.gov/NRHP/GetAsset/NRHP/06000515_text [Accessed 10 Jan. 2025]. "Rehabilitation of Hoben Park Seward" Documents & Proposal, 2006-2007, Seward Historic Preservation Commission Archives HPF Grant Application for CLGs 51 Rev: Nov 2024 Resolution 2025-036 d. Provide a work schedule showing months, expected activities, and benchmarks to achieve throughout the grant period of performance. 500 word limit. Jan/Feb 2025: Research and gather historical photos and information regarding Hoben Park's history, its National Register status, and previous restoration grants, and obtain all AHRS documents. Write grant and obtain necessary bids and letters of support for work. SHPC Meeting on Thursday, January 30, 2025, to review Grant Application and Work Plan Timeline. February 7, 2025: Grant Application submitted. April 1 to September 30, 2025: SCLM Exhibit Display - "History of Hoben Park." May 1, 2025: Receive grant approval. May 12, 2025: Announce Grant Award to City Council. Request Council Approval to accept award. May 27, 2025: Pass City Resolution to accept funds and begin work on project. June 1, 2025: Finalize and sign off Contractors to work on the project. June 15, 2025: Plants sourced and installed with appropriate protected enclosures. August 15, 2025: Metalwork of original iron fencing completed. August 30, 2025: Fencing installed and concrete. September 15, 2025: Ribbon cutting and promotion via web, print, radio, and possibly TV with the assistance of RBHS & SCLM. January 10, 2026: All work completed, and final grant reports submitted. HPF Grant Application for CLGs 52 Rev: Nov 2024 Resolution 2025-036 5. FINAL PRODUCTS a. Describe publications, workshops, audio-visual materials, reports, websites, brochures, survey materials, nominations, interpretive signs, etc., that will be produced as part of the proposed project. Identify the intended audience and where the public will be able to access these materials. Describe how you will inform your community about the project. 1,000 word limit. As part of the Hoben Park Restoration Project, SHPC will develop various educational materials to engage the community, raise awareness on historic preservation, and document project progress. Below is an overview of the key materials and outreach efforts. Project Reports: The Project Manager will create bi-weekly reports and updates for City Management detailing progress, volunteer engagement, and collaboration status between SHPC and its partnerships. Access: All progress reports and announcements will be available on the city's SHPC webpage and shared on the SHPC and RBHS Facebook Pages. Community Involvement: There will be multiple opportunities for volunteers to take part in the project. Volunteers can conduct Hoben Park research in the archives & secure storage in the Museum and/or work with Parks and Recreation to plant new vegetation. Volunteers can also work with SHPC and RBHS to create a celebratory event to recognize the accomplishment and completion of this project. Volunteers may hand out promotion flyers to post around the city in coffee shops, local office bulletin boards, and local businesses to spread awareness. Website and Social Media Outreach: The SHPC Web page will be the central place for updates on the project and educational content that can connect visitors to partner organizations such as Parks & Recreation, RBHS, SCLM, Storm Chasers, Ascension Construction, and Bell's Nursery. Regular posts on the SHPC Facebook page and engagement with the community through a six-month exhibit display at the Museum highlighting the history of Hoben Park. HPF Grant Application for CLGs 53 Rev: Nov 2024 Resolution 2025-036 6. ADDITIONAL INFORMATION a. Attach letters of commitment and support, as appropriate, from teachers, historical societies, museums, Native groups, and others. (Note attachments below.) Seward Rotary Club Letter of Support; City of Seward Parks & Recreation Letter of Support; Seward Pioneers Club Letter of Support (See Attachment H). b. Attach other relevant information, such as links to pertinent websites and copies of photographs. 5 image limit. Please do not include reports. (Note attachments below.) City of Seward, Historic Preservation Commission Webpage: https://www.cityofseward.us/government/boards-commissions/historic-preservation-commis sion 7. BUDGET: Maximum Federal Requests are $50,000 for Development projects; $25,000 for other Project Categories. Your budget submittal shall consist of one narrative and two tables. Use finable Excel worksheet or submit similar budget tables, and complete the narrative portion below for this Budget section. a. Budget Summary table identifying planned cost share of 60% federal and 40% match b. Matching Share table showing sources of match. c. Budget Narrative explaining costs in detail and describing how costs were calculated. BUDGET NARRATIVE: Describe activities to be performed under Personal Services, Contractual Services, Supplies/Materials, Travel, and Other cost categories. a. Personal Services: describe work each position/person will perform for the proposed project. 1,000 word limit. Allison Stacy is the acting project manager for this project. She will oversee the entire restoration project from planning to completion to ensure the project is in compliance with safety and historic preservation regulations. She will coordinate with all stakeholders to meet timelines, budgets, and project goals. She will also provide bi-weekly updates to city officials and community members. Issac Elhard is the manager of Ascension Construction. He will supervise all concrete repair tasks related to Hoben Park's north and west walls. He will ensure site preparation for concrete mixing and curing. Elhard will manage his crew and coordinate with suppliers for materials and equipment necessary for construction. Karl Van Buskirk is our partner with Storm Chasers Marine. He will repair and install the original wrought iron fencing along Hoben Park's north and west walls. He will ensure the restored fencing meets safety and aesthetic standards. He will work with the Project and Director of Parks and Rec. to align fencing with the design needs. He will conduct maintenance of the metal fixtures for long-term management when applicable. Melanie Hauze is the Director of Parks and Recreation. She oversees the integration of Hahen Park's restoration efforts with the nraiect manager_ She will nravide guidance an the HPF Grant Application for CLGs 54 Rev: Nov 2024 Resolution 2025-036 b. Contractual Services: List contractor name(s), if known. Describe work each will perform. 500 word limit. City of Seward Parks and Recreation Department https://www.cityofseward.us/departments/parks-recreation "Mission: Preserve, improve, and promote the city's natural resources, parkland, and recreational opportunities for current and future generations" Parks and Rec. will be responsible in purchasing the Lilac and Rose Bushes; Lilac Trees; Soil; Plant Protection Wire; Wood Trellises; and long-term management of watering, mowing, c. Supplies/Materials: Describe types of materials and/or supplies required for this project, how they relate to the project, estimated quantities, etc. 500 word limit. Plant Material: Wood Trellises, Plant Protection Wire, Lilac Bushes, Rose Bushes, Lilac Trees, Soil. Concrete Reconstruction: Concrete Mix, Transportation supplies (car mileage), gloves and tools. Iron Fencing Reconstruction: Sandblaster, paint, welding tools d. Travel: Identify who will be traveling, how many trips are anticipated, trip purpose, and destination. 500 word limit. Parks and Recreation: Travel #1: May 2025 To & From Anchorage, Pick up lilac tress from Bell's Nursery & all planting supplies from Home Depot Ascension Construction: Travel #1: May 2025 Local Travel, to and from Hoben Park to assess site with Project Manager HPF Grant Application for CLGs 55 Rev: Nov 2024 Resolution 2025-036 e. Other: Identify other costs which do not fall into one of the above categories. Explain purpose and relevance to this proposed project. 500 word limit. Applicant, has your entity... ■ u u ■ ■ ■ O O • CHECKLIST maintained current certification under the Certified Local Government program? signed and dated this application? signed the form titled: Willingness to Comply with Grant Requirements? provided the information requested on each page of the application package? included a public outreach component? attached maps showing location of project? attached photographs or clear photocopies showing overall character of properties for survey, inventory, National Register nomination, pre -development and development projects? attached letters of support from the community and, if needed, property owners? attached a resolution supporting this proposal (or indicate you've requested one prior to the Alaska Historical Commission meeting to recommend awards)? explained historic preservation commission involvement in the project, and addressed its role in the review process? checked your budget for accuracy? Development projects: Have you included additional information described on page 14? Deadline: Applications are due 3:00 pm on Friday, February 7, 2025. Only complete, signed, dated applications will be considered. Submit applications and questions to the CLG Program Coordinator at maria.lewis@alaska gov and dnr.oha@alaska.gov HPF Grant Application for CLGs 560 Rev: Nov 2024 Resolution 2025-036 Development: For development projects, additional information is needed. Provide the following items. (See OHA Application webpage for forms or examples, as needed.) 1. Property Name as listed in National Register of historic Places 2. National Register Number https://www.nps.gov/subjects/nationalregister/database-research.htm 3. Section 106 Review with OHA 4. Environmental Screening Worksheet 5. Owner's Consent to work on Property 6. Public Notice of Potential Project: Provide dates and locations of notice to the general public, affected agencies and tribes. Also provide a synopsis of any comments received. 7. Statement of Willingness to Execute a Covenant with OHA, if necessary 57 HPF Grant Application for CLGs 14 Rev: Nov 2024 Resolution 2025-036 Continuation Page 1 National Register of Historic Places Name of Property: Historic Name - Hoben Park Other Names/Site Number - Arcade Park, Nile Park, Ladies Park. AHRS Site No. SEW-00662 Public Notice of Potential Project: Dates: June to August 2025 Location: Hoben Park, 401 Railway Avenue Notification Dates: May 15, 2025 (See Attachment I for Clerk's Office Public Notice Example) HPF Grant Application for CLGs 5& Rev: Nov 2024 AGENDA STATEMENT Meeting Date: April 14, 2025 From: Jodi Kurtz, Deputy City Clerk Agenda Item: Liquor License Renewal BACKGROUND & JUSTIFICATION: The City Council has an opportunity to object to the request for a liquor license renewal for the following business: Name of Business: Yukon Bar Licensee: Yukon Bar Inc Type of Business: Beverage Dispensary License Number: 1245 The City of Seward Police Department, Fire Department, Finance Department have completed their compliance checks and have found no issues. FISCAL NOTE: In the event the City of Seward chooses to file a protest for the above renewal of liquor license, then under Alaska Statutes 4.11.80 the City of Seward will be required to assist in or undertake the defense of its protest. RECOMMENDATION: No grounds for protest to the renewal of liquor license for Yukon Bar, License #1245 Beverage Dispensary. 59 MEMORANDUM Date: Friday, March 28, 2025 To: Peter Daily Finance/Utilities James Shaefermeyer Finance/Leases Chief Alan Nickell Police Department Chief Clinton Crites Fire Department From: Jodi Kurtz, Deputy City Clerk RECEIVED APR 0 7 2025 OFFICE OF THE CITY CLERK RE: Verifying compliance for the RENEWAL of a liquor license for Yukon Bar. The following business has applied for liquor license renewal. Name of Business: Yukon Bar Licensee: Yukon Tender Inc. Type of License: Beverage Dispensary License Number: 1245 Department Status Initials Date Finance/Utilities Co i p 1 i 04 }� PO 3 --12 -2025 Finance/Leases LpP(4Q,v1+- IS 412/ P� Police Copt p(l w►-F 40,0 1/.2625- Fire Cobriso4ho¢' /ZCG Pry/v45•- W /7 /P Deadline for protest: Tuesday, May 27, 2025 (60 days from receipt of notification) Last regular council meeting for approval: Monday, May 12, 2025 PLEASE RETURN TO CITY CLERK no later than noon on Tuesday, May 6, 2025 60 GOVERNOR MIKE DUNLEAVY March 28, 2025 Department of Commerce, Community, and Economic Development ALCOHOL & MARIJUANA CONTROL OFFICE 550 West 7th Avenue, Suite 1600 Anchorage, AK 99501 Main: 907.269.0350 From: Alcohol.licensing@alaska.gov ; amco.localgovernmentonlv@alaska.gov Licensee: DBA: Yukon Bar VIA email: yukonbarmusic@yahoo.com CC: None Local Government 1: City of Seward Local Government 2: Kenai Peninsula Borough Via Email: kpeck@citvofseward.net; clerk@cityofseward.nee micheleturner@kpb.us; sessert@kpb.us; mienkins@kpb.us; nscarlett@kpb.us; mboehmler@kpb.us; rraidmae@kpb.us; slopez@kpb.us; bcarter@kpb.us; jrasor@kpb.us Yukon Tender Inc. Re: Beverage Dispensary License #1245 Combined 2025-2026 Renewal Notice License Number: #1245 License Type: Beverage Dispensary License Licensee: Yukon Tender Inc. Doing Business As: Yukon Bar Physical Address: 201 4th Ave Seward, AK 99664 Designated Licensee: Yukon Tender Inc. Phone Number: (907) 224-3063; (907) 362-3858 Email Address: yukonbarmusic@yahoo.com ® License Renewal Application ❑ Endorsement Renewal Application Dear Licensee: Our staff has reviewed your application after receiving your application and required fees. Your renewal documents appear to be in order, and I have determined that your application is complete for purposes of AS 04.11.510, and AS 04.11.520. Your application is now considered complete and will be sent electronically to the local governing body(ies), your community council if your proposed premises is in Anchorage or certain locations in the Matanuska- Susitna Borough, and to any non-profit agencies who have requested notification of applications. The local governing body(ies) will have 60 days to protest the renewal of your license. 61 Your application will be scheduled for the April 8th, 2025 special board meeting for Alcoholic Beverage Control Board consideration. The address and call -in number for the meeting will be posted on our home page. The board will not grant or deny your application at the meeting unless your local government waives its right to protest per AS 04.11.480(a). Please feel free to contact us through the Alcohol.licensing@alaska.gov email address if you have any questions. Dear Local Government: We have received completed renewal applications for the above listed licenses within your jurisdiction. This is the notice required under AS 04.11.480. A local governing body may protest the issuance, renewal, relocation, or transfer to another person of a license with one or more endorsement, or issuance of an endorsement by sending the director and the applicant a protest and the reasons for the protest in a clear and concise statement within 60 days of the date of the notice of filing of the application. A protest received after the 60-day period may not be accepted by the board, and no event may a protest cause the board to reconsider an approved renewal, relocation, or transfer. To protest any application(s) referenced above, please submit your written protest for each within 60 days to AMCO and provide proof of service upon the applicant and proof that the applicant has had reasonable opportunity to defend the application before the meeting of the local governing body. If you have any questions, please email amco.localgovernmentonlv@alaska.gov. Dear Community Council (Municipality of Anchorage and Mat -Su Borough only) We have received a completed renewal application for the above listed license (see attached application documents) within your jurisdiction. This letter serves to provide written notice to the above referenced entities regarding the above application, as required under AS 04.11.310(b) and AS 04.11.525. Please contact the local governing body with jurisdiction over the proposed premises for information regarding review of this application. Comments or objections you may have about the application should first be presented to the local governing body. If you have any questions, please email Alcohol.Iicensing@alaska.gov Sincerely, Kyle Helie, Licensing Examiner II For Kevin Richard, Director 62 City Manager Report Administration Forest Acres Afognak Subdivision: We are working with R&M, the Building Department, Finance, and the attorneys to bring back the information requested at the work session on March 24. The Kenai Peninsula Economic Development District (KPEDD) Industry Overview Forum will be Thursday, April 24th from 9am — 4pm at the Kenai Chamber of Commerce. For Registration information, go to: KPEDD.org Seward Community Library & Museum Museum Updates: • Resurrection Bay Historical Society needs volunteers to assist in running the Museum this summer. Library Updates: • The Seward Community Library & Museum would like to thank the Alaska SeaLife Center for welcoming our staff to the Octopus Encounter! We had a great time learning more about the SeaLife Center, the incredible octopus, and exploring ways we can continue collaborating on future projects. We're suckered in and can't wait to come back! • Celebrate National Library Week with Us! April 7-12! National Library Week is an annual celebration that highlights the vital role libraries, librarians, and library workers play in transforming lives and strengthening communities. Join us in celebrating with: g A free movie screening of Free for All: The Public Library O Fine forgiveness for lost or damaged books — please inquire at the front desk for details • A Volunteer Appreciation Event on Thursday at 5 PM — if you're one of our amazing volunteers, we'd love for you to join us! • Elements of Earth — April 22 from 3-5 PM Earth Day event with Timberline Learning Co -Op where kids will explore the four elements: water, fire, earth, air. 63 • Digital Literacy Workshops in April @ the Library —1:30 - 3:30 PM SCLM Meeting Room o April 2 - Mobile Device Basics (IOS) o April 9 - Mobile Device Basics (Android) o April 16 - Video Conferencing Basics (Zoom etc.) o April 23 - Cybersecurity o April 30 - Q&A Overview of all topics • One-on-one digital literacy tutoring sessions with Karen! Every Tuesday in April, 2 PM — 4 PM • Saturday @ the Library: Matinee Movie Join us on these Saturdays in April at 3 PM for a lineup of fun films! o April 5th- Jumanji o April 12- PBS Screening of "Free For All: The Public Library" o April 19- It's the Easter Beagle, Charlie Brown! o April 26- Inside Out Community Development • There will be three town hall workshops scheduled to solicit feedback from the community with regards to the City's Comprehensive Plan update. Those workshops will be... • Tuesday, April 22nd from 5:30-7:30pm at the UAF Rae Building • Wednesday, April 23rd from 5:30-7:30pm at the Bear Creek Fire Station • Thursday, April 24th from 5:30-7:30pm at the Seward High School • The Comprehensive Plan surveys are still available for the public to take and can be found at the links below: • Vision: https://survey123.arcgis.com/share/4c59d80d2c7d43a9b6e65082ae13e949 • Quality of Life: https://survey123.arcgis.com/share/793a0540a7764506abf5d19c75c1488d • Land Use: https://survey123.arcgis.com/share/11139b68b39e4310bc4fc3b2125e88c8 • Economy: https://survey123.arcgis.com/share/1567669fe8064b2e979ee39e24a75b51 • The Kenai Peninsula Borough is spearheading the development of a Comprehensive Safety Action Plan (CSAP) structured around the Safe System Approach (SSA) National Roadway Safety Strategy developed by the USDOT. Seward is one of the partner cities in the project and the Borough attended the April 8th Planning and Zoning Commission work session to provide an update on the plan and share the key findings and recommended solutions, next steps in the plan process, and how you can see the plan and provide comments. If you missed the presentation, you can watch the work session on the City's YouTube station and can find more information on the project website: https://www.kpb.us/safestreets • The Bureau of Land Management (BLM) is the Trail Administrator for the Iditarod National Historic Trail (INHT) and is responsible for facilitating the implementation of the INHT's Comprehensive Management Plan. The BLM held three virtual engagement meetings to share information about the process and gather input on the development actions to achieve 64 management goals. If you are interested in keeping up with this project, visit the project website to learn more about the project and sign up for the project newsletter: https://arcg.is/OCbiWz0 • The Community Development Director and City Planner attended the National Planning Conference in Denver, Colorado. The National Planning Conference is put on by the American Planning Association which is a great resource for navigating city development opportunities and challenges. Fire Department • Emergency Responses for the Year 2025: 151 • Fire and Life Safety Inspections 2025: 165 with 89 violations noted • Building permits YTD: 16 with a total valuation of $24,204,014.26 • 7 of our Volunteers just completed and passed EMT-1 • Fire Marshal Mallory just completed his Certified Fire Investigator Training and Chief McCoy attended the State Arson Conference for Continuing Education. • As a reward for Chief McCoy winning the State Fire Service Leadership award last year, the State of Alaska Fire Marshal's office paid all expenses for her to attend the highly acclaimed Fire Department International Conference (FDIC) in Indianapolis, IN, April 7-11 • Our members co -trained along with Bear Creek FD on roof ventilations techniques, ladder raises, and emergency window bailout training. Parks and Recreation Sports & Recreation: • Sports Leagues are wrapping up with a list of the winners for each league below o Rec VB League - We Showed Up Again o Comp. VB League - Big Dig Energy o BB League - Miss Melody o Rec Racquetball League - Patrick Lewis o Silver League Racquetball - Brian Wright o Gold League - Ongoing • Urbach's has also wrapped up with the final day featuring photo day for all the teams. • Archery is a wrap for the season, thank you to all who participated and Youth 360 for your partnership! • Library Laser Tag is in the books and was a fun -filled night! • Lots of staff heading out for their seasonal summer jobs, thank you to Kaelyn, Sarah, Adam and Zeke for all their hard work this winter • And finally, a big thank you and congratulations to our Recreation Specialist Amanda Sweeting who is moving on to become the Executive Director of the Chamber! 65 Campgrounds: • Our First Come First Serve Campground Forest Acres is now opened for camping! • The permanent restroom installation for Williams Campground has begun, utilities have been installed, and the beginning of the foundation process is underway. • Preparing for Campground opening • Grading Campgrounds and improving drainage in Resurrection Campground • Campgrounds open Apr 15 • Now hiring Campground attendants Park Maintenance: • Resurrection South Campground reconfiguration and added a fence for more uniform Campsites. • Completing the Iditarod picnic and day use area • Field prep for upcoming Softball Season • Creating new flower boxes to place around town, replacing old ones. Parking: • Parking permits are now available online. Go to www.cityofseward.us/parking • Prepping parking lots for opening May 1 Teen Rec Room: • The Teen Rec Room has seen 35 check ins in the second half of March (3/14-3/31) with an average facility visit of 1.9 hours per user. Checks -ins range from 1-7 per day during this period. • The TRR Calendar is available for the month of April! We will open early at 12 pm on April 11 and April 18 for the KBPSD Early Release & Vacation Day. • Breakfast for Dinner and Pizza Nights have been running smoothly and will eventually supplement a basic snack bar menu. • Teens have started pitching in to help clean the TRR and make food during food nights to earn points. These points can be used in the future to go on Teen Rec Room outings! 66 • Brian Wright hosted another round of the Writer's Workshop, helping foster kids creative writing pursuits. The next session is on April 9 from 6-7 pm. We have had 2-6 kids show up to each of these and are excited to watch it grow! All skill levels are welcome to join. Harbor Department • No major issues have been reported within the Harbor area. • Assistant City Manager Bickling and I will have a follow meeting with R&M on 4.17 for the new Harbormaster building and South Upland concept design. • We saw 11 lifts for the month of March on the 50-ton Travelift • Harbor Workers are preparing for the for the busy upcoming season. • Available staff took advantage on the Electric Departments training offer to fill extra seats. This training was held the first week of April and included Hazwoper awareness, fall protection, and confined space. SMIC • No major issues reported within the SMIC area. • The new lease for Jag's yard/rail extension project has been completed. Jag has sent it to their legal team and will be presented council soon. • We saw 4 lifts for the month of March on the 300 ton Travelift Electric Department • Shore Power Project Management Awarded to KPFF • After a thorough review of all submitted bids, KPFF was selected to manage the Shore Power Project. Their experience and expertise position them uniquely to successfully guide this significant infrastructure improvement for Seward. • AK Tree Service Continues ROW Clearing Efforts • AK Tree Service is actively clearing vegetation in our electric right-of-way areas. Given forecasts predicting a dry summer, this critical work enhances community safety by reducing potential fire hazards. • Joint Safety Training with Northern Industrial Training • City staff from multiple departments participated in comprehensive training conducted by Northern Industrial Training at the Seward Library. Sessions covered Hazardous Materials handling, Fall Protection, and Confined Spaces safety. • Early Spring Launches Construction Season Early • The unusually early arrival of spring has kicked off the construction season ahead of schedule. The Electric Department has already received approximately 30 job orders, indicating a busy summer ahead for our line crew 67 Public Works • The Hypo Chlorite Generator project design is now complete and will go out for RFP very soon • The new tunnel for Lowell Creek flood control is scheduled to finish design and go out to bid in February of 2026 with the bid award in October of 2026. Construction to start after award but most like in 2027 • The new Public Works Facility is working on options for funding and final design. It will be nice to complete the new facility and open up the current downtown location for new housing • The Lowell Canyon Water Storage Tank project is in design stage with CRW Engineering. The old 200,000-gallon storage tank is to be replaced with a new 500,000-gallon storage tank. This will improve the City's stored water capacity for emergencies and future growth. We expect the engineering and design to be completed in September of 2025. Construction will be in 2026 .f+ .. • . /.!•• -��w t• • - !Y �• _ r _ _ -;.i' ..• � f'-tom.+�xJ•.+• �fll: irk rr, • The Street Department is starting to sweep the city's streets for this month and the will the work on line and crosswalk painting. Road grading and pothole patching will also continue as needed. • The Shop is doing the annual winter/summer tire change overs for city vehicles. All vehicles should be completed by April 11 68 Department City of Seward - Human Resources Manager Report Staffing Information # of Job Title Positions Filled Administration City Manager 1 1 Deputy CiN Manager 1 1 Human Resources Manager 1 1 Executive Assistant 1 1 TOTAL: 4 4 Finance Director 1 1 Deputy Finance Director 1 1 Senior Accountant 1 0 Accounting Technician III 1 1 Accounting Technician II 1 1 Accounting Technician Utilities 1 1 Accounting Tech Payroll 1 1 Accounting Tech Accounts Payable 8 7 1 1 TOTAL: Public Works Director 1 1 Street Foreman 1 1 Maintenance Mechanic 3 3 Public Works Technician 1 1 Shop Foreman 1 1 Water and Wastewater Foreman 1 1 Water and Wastewater Operator 3 3 Building Maintenance Technician 2 2 TOTAL: 13 13 Community Development Director 1 Planner 1 Executive Assistant 1 TOTAL: 3 Electric Director 1 0 Operations Supervisor 1 0 Field Engineer 1 1 Office Manager 1 1 Electric Utility Cashier 1 1 Lineman 4 3 Plant Operator 2 2 TOTAL: 11 8 Fire Department Chief 1 1 Deputy Chief 1 1 Executive Assistant 1 1 Building Official 1 1 Fire Marshal 1 1 Firefighter/EMT 2 2 Fire Lieutenant 1 1 TOTAL: 8 8 Harbor Harbor Master 1 1 Deputy Harbor Master 1 1 Office Manager 1 1 Executive Assistant 2 2 Harbor Worker II 6 6 Harbor Worker III 1 1 Seasonal - Summer Laborer Part -Time 1 0 Seasonal - Summer Laborer Full -lime 1 0 TOTAL: 14 12 IT Director 1 Senior IT Tech 1 IT Technician 1 3 TOTAL: Library Director 1 1 Deputy Library Director 1 Library Technician 1 1 Curator 1 1 Library Aide 1 1 Seasonal - Aides 2 2 TOTAL: 7 7 Police Chief 1 1 Deputy Chief 1 1 Sergeant 1 1 Patrol Officer 8 7 Executive Assistant 1 1 Corrections Sergeant Unfunded 1 0 Corrections Officer Unfunded 4 0 Corrections Officer Unfunded 1 0 Dispatch Supervisor 1 1 Dispatcher 5 5 Animal Control Officer 1 1 Animal Control Officer Assistant 1 1 DMV Clerk TOTAL: 271 210 Parks & Recreation Director 1 Deputy Director 1 Executive Assistant 1 Campground Coordinator 1 Sports & Rec Manager Recreational Specialist 1 Park Maintenance Supervisor 1 TYC Recreation Assistant 1 Seasonal - Summer 1 7 Seasonal - Winter 2 TOTAL: 5 17 City Clerk's Office City Clerk Deputy City Clerk Executive Assistant TOTAL: Total number of authorized positions: 126 Total number of filled positions: 105 69 City of Seward PO Box 167 Seward, Alaska 99664 Alaska Starts 7-lere... * Finance Office Sully Jusino, Finance Director Phone: (907) 224-4059 Email: sjusino@cityofseward.net Attached is the Financial Report for the quarter ending December 31, 2024. This is an unaudited version of the report, which is primarily prepared on an accrual basis. Please note that many adjustments, including various accruals, are only made at year-end. For example, we account for the PERS On -Behalf revenues and expenditures, which reflect the contributions the State makes on the City's behalf into the PERS system. This adjustment affects State and Federal funding, as well as several expenditure accounts detailed in this report. Another example is the investment market value adjustment, which is recorded at year-end. During the fiscal year, only realized gains or losses are recorded in our books, while any unrealized gains or losses are reflected in the market value adjustment we record at year-end. This report does not compare it with prior years, and the intention is to provide an inside view of what is currently being compared with the actual year-end budget. Comparison of prior years will be provided with audited numbers. This version is not the final report, as the finance department is still making significant adjustments in light of the audit circumstances. This year, we are facing a significant issue with PERS, which has not allocated employees contributions in the system due to a major interruption. The city is working with PERS to ensure that all numbers are finalized by the end of our audit. If you have any questions or concern of this report please do not hesitate to give me a call at 907- 224-4059. 70 General Fund -Quarterly Budget-to-Actuals by Fund, All Departments Rollup December 31, 2024 Variance This Year This Year This Year (Over)/Under Percentage Budget Budget to date Balance to date Budget Budget Revenues 4000 Tax Revenue - Sales 6,500,000.00 6,500,000.00 8,077,226.78 1,577,226.78 -124% 4010 Tax Revenue - Real Property 1,275,000.00 1,275,000.00 1,475,521.99 200,521.99 -116% 4011 Tax Revenue - Personal Property 465,000.00 465,000.00 449,520.07 (15,479.93) -97% 4012 Tax Revenue - Motor vehicle 24,000.00 24,000.00 19,086.12 (4,913.88) -80% 4020 Hotel/Motel Room Tax 725,000.00 725,000.00 845,669.34 120,669.34 -117% 4030 Payments in Lieu of Tax 90,000.00 90,000.00 159,912.71 69,912.71 -178% 4040 Penalties and Interest on Taxes 3,500.00 3,500.00 5,735.42 2,235.42 -164% 4100 Building Permits 71,000.00 71,000.00 100,173.48 29,173.48 -141% 4101 Permits - Taxi 1,000.00 1,000.00 1,088.46 88.46 -109% 4102 DMV - Drivers License 20,000.00 20,000.00 11,066.50 (8,933.50) -55% 4103 DMV - Motor Vehicles 60,000.00 60,000.00 44,142.30 (15,857.70) -74% 4104 Animal Control Licenses 250.00 250.00 165.00 (85.00) -66% 4105 Business License 22,000.00 22,000.00 25,498.04 3,498.04 -116% 4106 License and Permits - Misc 3,150.00 3,150.00 3,168.66 18.66 -101% 4107 Inspection Fees 1,660.00 1,660.00 6,700.00 5,040.00 -404% 4200 Revenue Sharing - - 106,166.21 106,166.21 0% 4203 Dispatch Contract w/State of AK 36,000.00 36,000.00 - (36,000.00) 0% 4204 KPB 911 Dispatch 52,800.00 52,800.00 26,400.00 (26,400.00) -50% 4205 Alaska Liquor Tax - - 23,625.00 23,625.00 0% 4206 Alaska Raw Fish Tax 400,000.00 400,000.00 235,888.80 (164,111.20) -59% 4207 Fisheries Resource Landing Tax 2,400.00 2,400.00 2,497.08 97.08 -104% 4208 Alaska Marijuana Application Fees 300.00 300.00 1,900.00 1,600.00 -633% 4251 Grant Revenue - Federal Grants 527,303.67 527,303.67 94,170.67 (433,133.00) -18% 4252 Grant Revenue - State Grants 7,750.00 7,750.00 15,000.00 7,250.00 -194% 4253 Grant Revenue - Misc Grants 6,000.00 6,000.00 14,804.00 8,804.00 -247% 4254 Snow Removal fees - - 2,000.00 2,000.00 0% 4301 Admin Exp.- Harbor 478,980.00 478,980.00 478,980.44 0.44 -100% 4302 Admin. Exp. - SMIC 157,760.00 157,760.00 157,759.56 (0.44) -100% 4303 Admin. Exp.- Parking Fund 12,760.00 12,760.00 12,760.00 -100% 4304 Admin. Exp. - Electric 1,066,855.00 1,066,855.00 1,066,855.00 -100% 4305 Admin. Exp. - Water 294,315.00 294,315.00 294,315.00 -100% 4306 Admin. Exp. - Sewer 176,261.00 176,261.00 176,261.00 -100% 4307 Copying Fees 5,000.00 5,000.00 4,119.18 (880.82) -82% 4308 Sales Tax Credit 4,000.00 4,000.00 5,000.00 1,000.00 -125% 4309 Zoning Fees 2,000.00 2,000.00 764.96 (1,235.04) -38% 4311 Community Development - Zoning Fees 360.00 360.00 0% 4313 Comm Dev Printing Fees - 12.00 12.00 0% 4315 Replat Fee - - 800.00 800.00 0% 4316 Conditional Use Permit - 1,750.00 1,750.00 0% 4317 Short Term Rental 10,950.00 10,950.00 9,700.00 (1,250.00) -89% 4318 Sign Permit - 60.00 60.00 0% 4319 Variance Permit - 680.00 680.00 0% 4320 Misc Dog Fees 500.00 500.00 2,780.00 2,280.00 -556% 4323 Miscellaneous Police Fees 2,500.00 2,500.00 1,415.00 (1,085.00) -57% 4324 Animal Shelter Donations - - 2,442.20 2,442.20 0% 4331 Shop Work Orders 2,261.00 2,261.00 1,213.20 (1,047.80) -54% 4341 P&R: Punchard Fees - - 4,537.84 4,537.84 0% 4342 P&R: Class Registrations 5,000.00 5,000.00 2,220.00 (2,780.00) -44% 4343 P&R: Facility Rental 19,180.00 19,180.00 37,093.05 17,913.05 -193% 4344 P&R: Tournaments - - 1,319.00 1,319.00 0% 4345 P&R: Special Events 28,717.00 28,717.00 30,685.10 1,968.10 -107% 4348 P&R: Rock Wall Fees - - 90.00 90.00 0% 4349 P&R: Pavilion Fees 8,323.00 8,323.00 6,447.21 (1,875.79) -77% 4350 P&R: Camping Fees 991,823.00 991,823.00 740,388.50 (251,434.50) -75% 4351 P&R: Camping w/Utilities 700,000.00 700,000.00 605,174.88 (94,825.12) -86% 4353 P&R: Misc Revenue - - 1,516.41 1,516.41 0% 4356 P&R: Burial Reservations 300.00 300.00 650.00 350.00 -217% 4357 P&R: Memorial Bench Fees 2,000.00 2,000.00 125.00 (1,875.00) -6% 4358 P&R: Camping Reservation Cancellation Fees 52,020.00 52,020.00 75,017.27 22,997.27 -144% 4370 Library Service Revenue 10,909.00 10,909.00 8,543.73 (2,365.27) -78% 4371 Library Circulation Revenue 202.00 202.00 665.03 463.03 -329% 71 Variance This Year This Year This Year (Over)/Under Percentage Budget Budget to date Balance to date Budget Budget 4372 Museum Revenue 385.00 385.00 0% 4373 Museum Admissions 7,720.00 7,720.00 16,152.70 8,432.70 -209% 4380 Land Rents & Leases 50,000.00 50,000.00 61,639.88 11,639.88 -123% 4383 Municipal Building Rent 65,000.00 65,000.00 - (65,000.00) 0% 4400 Fines and Bails 16,500.00 16,500.00 39,955.50 23,455.50 -242% 4500 GF Interest on Investments 500,000.00 500,000.00 686,316.96 186,316.96 -137% 4501 GF Penalties & Interest 1,000.00 1,000.00 31,332.82 30,332.82 -3133% 4503 GF Misc Interest Revenue - - 28,734.16 28,734.16 0% 4610 Surplus Sales 5,000.00 5,000.00 3,218.80 (1,781.20) -64% 4611 Gravel Sales 80,193.00 80,193.00 159,344.75 79,151.75 -199% 4620 Franchise Fee - Refuse 25,750.00 25,750.00 29,897.55 4,147.55 -116% 4630 City Clerk Fees 120.00 120.00 60.00 (60.00) -50% 4632 Insurance Recovery/Rebate 61,101.73 61,101.73 0% 4633 Vending Machine Fees 250.00 250.00 - (250.00) 0% 4639 Misc Service Fees 6,360.23 6,360.23 0% 5899 Miscellaneous Revenue (136.36) (136.36) 0% Total Revenues 15,078,262.67 15,078,262.67 16,603,990.91 1,525,728.24 (104.77) Expenditures/Expenses Personnel Costs: 6000 Salaries 5,365,605.56 5,365,605.56 5,255,024.25 110,581.31 98% 6001 Overtime 297,550.00 297,550.00 308,426.80 (10,876.80) 104% 6002 Standby Time 32,000.00 32,000.00 43,506.36 (11,506.36) 136% 6003 Mayor & Council - Legislative Stipends 44,400.00 44,400.00 37,576.00 6,824.00 85% 6100 Medicare 107,156.62 107,156.62 103,993.52 3,163.10 97% 6101 Unemployment Insurance - - 4,876.85 (4,876.85) 0% 6102 Workers' Compensation 142,227.83 142,227.83 174,067.89 (31,840.06) 122% 6200 Leave Time - - (16,796.72) 16,796.72 0% 6201 Retirement Benefits 1,182,362.19 1,182,362.19 1,048,677.12 133,685.07 89% 6202 Health Insurance 2,369,589.18 2,369,589.18 2,291,070.33 78,518.85 97% 6209 PERS DC Forfeitures (1,946.39) 1,946.39 0% 6210 Air Ambulance Benefit 8,836.00 (8,836.00) 0% 6211 Met Life - Life Benefit 3,250.25 (3,250.25) 0% Total Personnel Costs: 9,540,891.38 9,540,891.38 9,260,562.26 280,329.12 8.28 Non -Personnel Costs: 7000 Audit 142,000.00 142,000.00 140,700.00 1,300.00 99% 7001 Communications 145,080.87 145,080.87 187,053.38 (41,972.51) 129% 7002 Postage and Freight 39,617.00 39,617.00 28,327.27 11,289.73 72% 7003 Banking & Credit Card Fees 14,150.00 14,150.00 92,093.02 (77,943.02) 651% 7004 Insurance 377,813.02 377,813.02 406,134.89 (28,321.87) 107% 7006 Legal 117,000.00 117,000.00 239,660.89 (122,660.89) 205% 7009 Contracted Services 996,999.00 996,999.00 1,026,290.21 (29,291.21) 103% 7010 Engineering 15,000.00 15,000.00 - 15,000.00 0% 7011 Testing 4,200.00 4,200.00 2,651.91 1,548.09 63% 7012 Other Special Services 35,500.00 35,500.00 27,659.48 7,840.52 78% 7013 State Lobbying Fees 85,500.00 85,500.00 85,780.58 (280.58) 100% 7014 Federal Lobbying Fees 92,000.00 92,000.00 92,284.58 (284.58) 100% 7015 Utilities 684,795.00 684,795.00 666,728.42 18,066.58 97% 7016 Heating Fuel 136,588.00 136,588.00 95,684.23 40,903.77 70% 7017 Rents & Leases 132,900.00 132,900.00 128,370.00 4,530.00 97% 7018 Towing Fees 5,000.00 5,000.00 239.00 4,761.00 5% 7021 Legal - Clerk 5,000.00 5,000.00 - 5,000.00 0% 7022 Software/SaaS Subscriptions 207,775.00 207,775.00 309,512.60 (101,737.60) 149% 7023 Inspection and Testing 7,500.00 7,500.00 4,865.25 2,634.75 65% 7200 Library Materials - Other - - 42.57 (42.57) 0% 7201 Library Books 10,150.00 10,150.00 11,484.04 (1,334.04) 113% 7202 Library Periodicals 2,250.00 2,250.00 1,973.07 276.93 88% 7203 Library Standing Orders 4,000.00 4,000.00 642.63 3,357.37 16% 7204 Library Non -Print 2,000.00 2,000.00 1,285.39 714.61 64% 7205 Library Electronic Materials 1,997.00 1,997.00 2,355.37 (358.37) 118% 7208 Museum Collection Supplies 1,000.00 1,000.00 949.11 50.89 95% 7210 Vehicle Supplies 9,300.00 9,300.00 10,814.52 (1,514.52) 116% 7211 Gas & Lube 138,451.00 138,451.00 114,904.76 23,546.24 83% 7212 Uniform Allowance 19,450.00 19,450.00 15,140.04 4,309.96 78% 7213 Safety Equipment 90,550.00 90,550.00 67,270.67 23,279.33 74% 72 Variance This Year This Year This Year (Over)/Under Percentage Budget Budget to date Balance to date Budget Budget 7214 Janitorial Supplies 24,200.00 24,200.00 19,007.34 5,192.66 79% 7215 Operating Supplies 256,165.00 256,165.00 238,807.38 17,357.62 93% 7216 Maintenance & Repair 308,959.64 308,959.64 375,276.33 (66,316.69) 121% 7217 Small Tools & Equipment 128,849.67 128,849.67 91,631.30 37,218.37 71% 7221 Operating Materials 123,000.00 123,000.00 86,020.00 36,980.00 70% 7222 Computer Hardware 62,503.00 62,503.00 36,649.43 25,853.57 59% 7223 Furniture - - 1,233.14 (1,233.14) 0% 7224 Winter Sand/ Salt 110,000.00 110,000.00 49,874.23 60,125.77 45% 7225 Shelter Medical Supplies 15,000.00 15,000.00 - 15,000.00 0% 7300 Advertising 31,900.00 31,900.00 10,686.14 21,213.86 33% 7301 Subscriptions & Dues 43,439.00 43,439.00 27,414.23 16,024.77 63% 7302 Travel & Subsistence 154,444.00 154,444.00 139,008.15 15,435.85 90% 7303 Education & Training 80,150.00 80,150.00 53,571.46 26,578.54 67% 7304 Equipment Rent 10,764.00 10,764.00 15,354.71 (4,590.71) 143% 7309 Police Academy Training 28,000.00 28,000.00 - 28,000.00 0% 7800 Sister City Program 10,000.00 10,000.00 14,535.22 (4,535.22) 145% 7801 Contributions to Chamber 300,000.00 300,000.00 300,000.00 - 100% 7802 Contributions to Senior Citizens 80,000.00 80,000.00 80,000.00 100% 7803 Contributions to B&G Club 25,000.00 25,000.00 25,000.00 - 100% 7804 Elections 14,000.00 14,000.00 4,005.57 9,994.43 29% 7805 Promotion 11,000.00 11,000.00 5,585.00 5,415.00 51% 7806 Volunteer Fireman Stipend 48,800.00 48,800.00 48,800.00 - 100% 7807 Contingency 5,000.00 5,000.00 5,000.00 0% 7808 Bad Debt Expense 1,000.00 1,000.00 1,000.00 0% 7810 Miscellaneous Expense 1,000.00 1,000.00 14,544.82 (13,544.82) 1454% 7813 Contributions to Small Business Position 25,000.00 25,000.00 25,000.00 100% 7814 Contribution to the ASLC Center for the PILT credit 81,000.00 81,000.00 140,763.51 (59,763.51) 174% 8001 Unrealized Loss on Investments 102,064.33 (102,064.33) 0% 8012 Debt Service Interest Expense 175,544.00 175,544.00 175,543.76 0.24 100% 8103 Capital Equipment 435,856.99 435,856.99 496,033.92 (60,176.93) 114% 8104 Motor Pool Rent 262,000.00 262,000.00 262,000.00 - 100% 8300 Debt Service Principal 235,000.00 235,000.00 235,000.00 100% Total Non -Personnel Costs: 6,611,141.19 6,611,141.19 6,884,307.85 (273,166.66) 104% Total Expenditures/Expenses 16,152,032.57 16,152,032.57 16,144,870.11 7,162.46 100% 73 Harbor Fund -Quarterly Budget-to-Actuals by Fund, All Departments Rollup December 31, 2024 This Year Variance This Year This Year Balance to (OverllUnder Percentage Budget Budget to date date Budget Budget Revenues 5000 Land Rents & Leases 444,000.00 444,000.00 456,419.06 12,419.06 -103% 5100 Transient Moorage 744,600.00 744,600.00 827,455.75 82,855.75 -111% 5101 Moorage 1,232,294.00 1,232,294.00 1,224,875.29 (7,418.71) -99% 5102 Wharfage 49,760.00 49,760.00 13,859.95 (35,900.05) -28% 5103 Boat Lift Fees 99,139.00 99,139.00 103,083.75 3,944.75 -104% 5105 Harbor Power Sales 499,328.00 499,328.00 474,433.51 (24,894.49) -95% 5150 Shower Fees 14,533.00 14,533.00 13,353.29 (1,179.71) -92% 5153 Fuel Pumping Fee 35,088.00 35,088.00 58,026.72 22,938.72 -165% 5154 Waiting List Fees 8,160.00 8,160.00 10,280.00 2,120.00 -126% 5155 Towing Fees 1,100.00 1,100.00 469.00 (631.00) -43% 5156 Pumping Boats 200.00 200.00 680.00 480.00 -340% 5157 North Harbor Launch Fee 25,855.00 25,855.00 16,326.28 (9,528.72) -63% 5158 South Harbor Launch Fee 14,216.00 14,216.00 10,274.81 (3,941.19) -72% 5800 Labor & Services 6,900.00 6,900.00 4,558.54 (2,341.46) -66% 5899 Miscellaneous Revenue 1,200.00 1,200.00 1,722.00 522.00 -144% 5901 EF Investment Interest 41,500.00 41,500.00 180,238.55 138,738.55 -434% 5905 EF Penalties and Interest 10,800.00 10,800.00 21,400.84 10,600.84 -198% 5920 PERS On -behalf paid by SOA 8,810.00 8,810.00 0% 5941 0900 - Debt Service Amortization of Bond 43,171.80 43,171.80 0% Premiums Total Revenues 3,228,673.00 3,228,673.00 3,469,439.14 240,766.14 (22.83) Expenditures/Expenses Personnel Costs: 6000 Salaries 662,781.00 662,781.00 746,635.13 (83,854.13) 113% 6001 Overtime 19,882.00 19,882.00 36,967.65 (17,085.65) 186% 6002 Standby Time 23,000.00 23,000.00 34,166.94 (11,166.94) 149% 6100 Medicare 10,405.00 10,405.00 12,555.81 (2,150.81) 121% 6102 Workers' Compensation 31,181.00 31,181.00 30,716.21 464.79 99% 6200 Leave Time - - (3,545.80) 3,545.80 0% 6201 Retirement Benefits 137,175.00 137,175.00 175,880.46 (38,705.46) 128% 6202 Health Insurance 324,320.00 324,320.00 337,990.08 (13,670.08) 104% 6209 PERS DC Forfeitures (377.47) 377.47 0% 6210 Air Ambulance Benefit 1,947.00 (1,947.00) 0% 6211 Met Life - Life Benefit 523.31 (523.31) 0% Total Personnel Costs: 1,208,744.00 1,208,744.00 1,373,459.32 (164,715.32) 9.00 Non -Personnel Costs: 7001 Communications 15,000.00 15,000.00 8,315.01 6,684.99 55% 7002 Postage and Freight 6,147.00 6,147.00 4,309.47 1,837.53 70% 7003 Bank and Credit Card Fees 70,160.00 70,160.00 79,368.37 (9,208.37) 113% 7004 Insurance 207,999.01 207,999.01 194,413.35 13,585.66 93% 7006 Legal 5,000.00 5,000.00 3,765.50 1,234.50 75% 7009 Contracted Services 116,700.00 116,700.00 108,912.54 7,787.46 93% 7011 Testing 710.00 710.00 905.69 (195.69) 128% 7015 Utilities 147,905.00 147,905.00 141,271.36 6,633.64 96% 7016 Heating Fuel 15,326.00 15,326.00 9,265.15 6,060.85 60% 7022 Software/SaaS Subscriptions 2,800.00 2,800.00 789.42 2,010.58 28% 7023 Inspection and Testing 6,500.00 6,500.00 - 6,500.00 0% 7100 General Power for Resale 472,000.00 472,000.00 384,647.05 87,352.95 81% 7211 Gas & Lube 29,207.00 29,207.00 17,441.06 11,765.94 60% 7212 Uniform Allowance 400.00 400.00 - 400.00 0% 7213 Safety Equipment 9,990.00 9,990.00 7,430.38 2,559.62 74% 7214 Janitorial Supplies 9,792.00 9,792.00 9,141.15 650.85 93% 7215 Operating Supplies 19,100.00 19,100.00 13,913.22 5,186.78 73% 7216 Maintenance & Repair 41,700.00 41,700.00 45,987.61 (4,287.61) 110% 7217 Small Tools & Equipment 11,600.00 11,600.00 2,577.83 9,022.17 22% 7221 Operating Materials 4,000.00 4,000.00 - 4,000.00 0% 7222 Computer Hardware 5,000.00 5,000.00 - 5,000.00 0% 7300 Advertising 1,550.00 1,550.00 512.14 1,037.86 33% 7301 Subscriptions & Dues 1,300.00 1,300.00 436.26 863.74 34% 7302 Travel & Subsistence 19,656.00 19,656.00 25,191.06 (5,535.06) 128% 7303 Education &Training 1,500.00 1,500.00 2,184.87 (684.87) 146% 7310 Recording Fees 200.00 200.00 - 200.00 0% 7321 Harbor General Indirect Costs 555,925.00 555,925.00 555,925.08 (0.08) 100% 7322 Harbor Admin Indirect Costs 628,285.00 628,285.00 628,285.04 (0.04) 100% 7324 Gen Fund Indirect Costs 478,980.00 478,980.00 478,980.00 - 100% 7325 Harbor Internal Cost Allocation (1,321,940.00) (1,321,940.00) (1,321,940.00) - 100% 7330 P.I.L.T. 220,865.14 (220,865.14) 0% 7331 Reclass PlLT to Transfer -Out - - (220,865.14) 220,865.14 0% 7808 Bad Debt Expense 13,400.00 13,400.00 26,197.65 (12,797.65) 196% 7900 Depreciation Expense 1,544,430.00 1,544,430.00 1,770,058.42 (225,628.42) 115% 8001 Unrealized Loss on Investments - - 24,701.88 (24,701.88) 0% 8012 Debt Service Interest Expense 29,600.00 29,600.00 58,343.87 (28,743.87) 197% 8013 Amortize Deferred Loss on Bonds - - 16,175.67 (16,175.67) 0% 8104 Motor Pool Rent 64,000.00 64,000.00 64,000.00 - 100% 8300 Debt Service Principal 385,000.00 385,000.00 385,000.00 - 0% Total Non -Personnel Costs: 3,598,922.01 3,598,922.01 3,746,506.10 (147,584.09) 26.73 Total Expenditures/Expenses 4,807,666.01 4,807,666.01 5,119,965.42 (312,299.41) 98% SMIC Fund -Quarterly Budget-to-Actuals by Fund, All Departments Rollup December 31, 2024 This Year This Year Variance This Year Budget to Balance to (Over)/Under Percentage Budget date date Budget Budget Revenues 5000 Land Rents & Leases 178,992.00 178,992.00 187,744.72 8,752.72 -105% 5001 Land Lease Credits - - 9,345.72 9,345.72 0% 5101 Moorage 71,500.00 71,500.00 114,977.70 43,477.70 -161% 5102 Wharfage 59,785.00 59,785.00 215,886.20 156,101.20 -361% 5103 Boat Lift Fees 275,861.00 275,861.00 245,507.50 (30,353.50) -89% 5104 Storage Fees 200,000.00 200,000.00 315,111.75 115,111.75 -158% 5106 SMIC Power Sales 91,325.00 91,325.00 48,302.58 (43,022.42) -53% 5109 Washdown Pad Fees 11,400.00 11,400.00 6,993.12 (4,406.88) -61% 5110 Crane Fees 1,913.00 1,913.00 1,379.82 (533.18) -72% 5153 Fuel Pumping Fee 842.00 842.00 1,091.68 249.68 -130% 5800 Labor & Services 1,800.00 1,800.00 100.00 (1,700.00) -6% 5899 Miscellaneous Revenue - - 23,394.00 23,394.00 0% 5901 EF Investment Interest 5,750.00 5,750.00 26,530.64 20,780.64 -461% 5905 EF Penalties and Interest 200.00 200.00 - (200.00) 0% 5920 PERS On -behalf paid by SOA - 1,344.00 1,344.00 0% Total Revenues 899,368.00 899,368.00 1,197,709.43 298,341.43 (16.57) Expenditures/Expenses Personnel Costs: 6000 Salaries 271,186.00 271,186.00 121,800.72 149,385.28 45% 6001 Overtime 1,875.00 1,875.00 3,149.18 (1,274.18) 168% 6100 Medicare 1,535.00 1,535.00 1,859.77 (324.77) 121% 6102 Workers' Compensation 7,792.76 7,792.76 7,435.50 357.26 95% 6200 Leave Time - - 10,650.68 (10,650.68) 0% 6201 Retirement Benefits 59,660.00 59,660.00 39,933.54 19,726.46 67% 6202 Health Insurance 38,705.00 38,705.00 39,069.04 (364.04) 101% 6211 Met Life - Life Benefit - - 84.57 (84.57) 0% Total Personnel Costs: 380,753.76 380,753.76 223,983.00 156,770.76 5.97 Non -Personnel Costs: 7002 Postage and Freight 2,401.00 2,401.00 2,628.31 (227.31) 109% 7004 lnsurance 25,749.24 25,749.24 28,803.93 (3,054.69) 112% 7009 Contracted Services 45,076.00 45,076.00 38,719.77 6,356.23 86% 7015 Utilities 29,548.00 29,548.00 25,886.22 3,661.78 88% 7016 Heating Fuel 2,424.00 2,424.00 2,937.22 (513.22) 121% 7023 Inspection and Testing 6,000.00 6,000.00 - 6,000.00 0% 7100 General Power for Resale 284,850.00 284,850.00 49,252.99 235,597.01 17% 7211 Gas & Lube 15,304.00 15,304.00 12,735.10 2,568.90 83% 7215 Operating Supplies 1,950.00 1,950.00 877.92 1,072.08 45% 7216 Maintenance & Repair 39,500.00 39,500.00 23,114.14 16,385.86 59% 7321 Harbor General Indirect Costs 70,115.00 70,115.00 70,114.92 0.08 100% 7322 Harbor Admin Indirect Costs 67,615.00 67,615.00 67,614.96 0.04 100% 7323 SMIC General Indirect Costs 147,180.00 147,180.00 147,180.00 100% 7324 Gen Fund Indirect Costs 157,760.00 157,760.00 157,760.00 100% 7325 Harbor Internal Cost Allocation (147,180.00) (147,180.00) (147,180.00) 100% 7330 P.I.L.T. - 77,819.55 (77,819.55) 0% 7331 Reclass PILT to Transfer -Out - (77,819.55) 77,819.55 0% 7808 Bad Debt Expense 1,000.00 1,000.00 1,000.00 0% 7900 Depreciation Expense 1,651,000.00 1,651,000.00 1,654,951.11 (3,951.11) 100% 8001 Unrealized Loss on Investments - 3,915.39 (3,915.39) 0% 8103 Capital Equipment - (12,747.68) 12,747.68 0% 8104 Motor Pool Rent 50,000.00 50,000.00 50,000.00 - 100% Total Non -Personnel Costs: 2,450,292.24 2,450,292.24 2,176,564.30 273,727.94 14.20 Total Expenditures/Expenses 2,831,046.00 2,831,046.00 2,400,547.30 430,498.70 85% Parking Fund -Quarterly Budget-to-Actuals by Fund, All Departments Rollup December 31, 2024 This Year This Year Variance This Year Budget to Balance to (Over)/Under Percentage Budget date date Budget Budget Revenues 5200 S. Harbor Lot 135,932.00 135,932.00 132,974.76 (2,957.24) -98% 5201 N. Harbor Lot 118,985.00 118,985.00 122,400.94 3,415.94 -103% 5202 N.E. Ramp Lot 48,608.00 48,608.00 15,780.37 (32,827.63) -32% 5204 S. Harbor Uplands Lot 19,517.00 19,517.00 25,643.93 6,126.93 -131% 5205 Slip Holder Parking Passes 26,656.00 26,656.00 17,249.20 (9,406.80) -65% 5206 Employee Passes 7,475.00 7,475.00 1,050.00 (6,425.00) -14% 5207 Miscellaneous Parking Fees 251.00 251.00 (155.50) (406.50) 62% 5209 Company Vehicle Pass 327.00 327.00 (327.00) 0% 5210 Vehicle w/ Trailer 15,833.00 15,833.00 44,206.86 28,373.86 -279% 5211 Visitor Parking Permits 3,821.00 3,821.00 9,792.90 5,971.90 -256% 5212Fines - Parking Tickets 2,301.00 2,301.00 91,574.50 89,273.50 -3980% 5901 EF lnvestment lnterest 10,500.00 10,500.00 44,663.43 34,163.43 -425% 5904 EF Misc. Interest Revenue 14,306.37 14,306.37 0% 5910 Gain on Sale of FA - - (8,340.72) (8,340.72) 0% 5940 Amort of CIA 202.00 202.00 0% Total Revenues 390,206.00 390,206.00 511,349.04 121,143.04 131% Expenditures/Expenses Personnel Costs: 6000 Salaries 53,253.00 53,253.00 53,834.23 (581.23) 101% 6001 0vertime 500.00 500.00 1,422.24 (922.24) 284% 6100 Medicare 500.00 500.00 3,010.25 (2,510.25) 602% 6101 Unemployment Insurance 290.00 290.00 290.00 0% 6102 Workers' Compensation 667.66 667.66 3,019.73 (2,352.07) 452% 6200 Leave Time (611.93) 611.93 0% 6201 Retirement Benefits 4,290.00 4,290.00 (91.08) 4,381.08 -2% 6202 Health Insurance 10,612.00 10,612.00 11,316.39 (704.39) 107% 6209 0900 - Debt Service Contra -Retirement PERS (33.71) 33.71 0% DC Forfeitures 6211 Met Life - Life Benefit 10.90 (10.90) 0% Total Personnel Costs: 70,112.66 70,112.66 71,877.02 (1,764.36) 103% Non -Personnel Costs: 7001 Communications 1,700.00 1,700.00 1,062.36 637.64 62% 7002 Postage and Freight 551.00 551.00 285.60 265.40 52% 7003 Bank and Credit Card Fees 12,071.00 12,071.00 18,469.33 (6,398.33) 153% 7004 lnsurance 1,603.83 1,603.83 766.37 837.46 48% 7006 Legal 2,000.00 2,000.00 - 2,000.00 0% 7009 Contracted Services 14,500.00 14,500.00 16,503.03 (2,003.03) 114% 7011 Testing - - 30.00 (30.00) 0% 7015 Utilities 939.00 939.00 851.64 87.36 91% 7211 Gas & Lube 1,760.01 (1,760.01) 0% 7212 Uniform Allowance 400.00 400.00 449.95 (49.95) 112% 7213 Safety Equipment 142.97 (142.97) 0% 7215 0perating Supplies 10,000.00 10,000.00 6,502.21 3,497.79 65% 7216 Maintenance & Repair 6,300.00 6,300.00 6,241.48 58.52 99% 7217 Small Tools & Equipment 1,000.00 1,000.00 35.37 964.63 4% 7221 Operating Materials - - 166.30 (166.30) 0% 7300 Advertising 300.00 300.00 300.00 0% 7301 Subscriptions & Dues 500.00 500.00 252.92 247.08 51% 7302 Travel & Subsistence 356.85 (356.85) 0% 7307 GF Administrative Fee 12,760.00 12,760.00 12,760.00 - 100% 7330 P.I.L.T. 36,910.56 (36,910.56) 0% 7331ReclassPlLTtoTransfer-Out (36,910.56) 36,910.56 0% 7900 Depreciation Expense 27,500.00 27,500.00 34,999.17 (7,499.17) 127% 8001 Unrealized Loss on Investments 6,529.58 (6,529.58) 0% 8104 Motor Pool Rent 13,000.00 13,000.00 13,000.00 - 100% Total Non -Personnel Costs: 105,124.83 105,124.83 121,165.14 (16,040.31) 115% Total Expenditures/Expenses 175,237.49 175,237.49 193,042.16 (17,804.67) 110% Electric Fund -Quarterly Budget-to-Actuals by Fund, All Departments Rollup December 31, 2024 This Year This Year Variance This Year Budget to Balance to (Over)/Under Perge centa Budget date date Budget Budget Revenues 5300 Residential 2,569,667.00 2,569,667.00 2,556,136.53 (13,530.47) -9996 5302 Residential fuel factor 1,815,187.00 1,815,187.00 2,020,210.63 205,023.63 -111% 5303 Residential customer charge 541,942.00 541,942.00 556,033.05 14,091.05 -103% 531056 Service 1,526,601.00 1,526,601.00 1,551,431.12 24,830.12 -102% 531256 fuel factor 957,112.00 957,112.00 1,173,413.35 216,301.35 -123% 5313 SG Customer Charge 254,712.00 254,712.00 290,554.34 35,842.34 -114% 5320 LG Service 1,923,902.00 1,923,902.00 1,871,870.40 (52,031.60) -97% 5322 LG fuel factor 2,153,973.00 2,153,973.00 2,310,917.32 156,944.32 -107% 5323 LG customer charge 47,574.00 47,574.00 42,371.29 (5,202.71) -89% 5324 LG demand charge 1,565,309.00 1,565,309.00 1,355,682.43 (209,626.57) -87% 5350 Harbor Fund Power Sales 442,873.00 442,873.00 284,718.42 (158,154.58) -64% 5352 Harbor power fuel factor 459,930.00 459,930.00 209,071.42 (250,858.58) -45% 5360 Street & Yard 77,877.00 77,877.00 78,433.96 556.96 -101% 5362 Yard Light Fuel 7,592.00 7,592.00 7,862.18 270.18 -104% 5370 Industrial Service 858,500.00 858,500.00 649,660.42 (208,839.58) -76% 5371 Industrial Customer Charge 754.00 754.00 3,600.00 2,846.00 -477% 5372 Industrial Demand Charge 126,254.00 126,254.00 595,390.58 469,136.58 -472% 5373 Industrial Fuel Factor 1,065,550.00 1,065,550.00 1,062,239.74 (3,310.26) -100% 5800 Labor & Services - - 772.68 772.68 0% 5801 Turn on Fees 18,258.00 18,258.00 11,942.19 (6,315.81) -65% 5802 Equipment Rental 5,484.00 5,484.00 20,552.50 15,068.50 -375% 5803 Joint Pole Use 10,314.00 10,314.00 - (10,314.00) 0% 5804 Work Order Revenue 257,691.00 257,691.00 102,479.94 (155,211.06) -40% 5899 Miscellaneous Revenue - - 1,031.92 1,031.92 0% 5901 EF Investment Interest 195,000.00 195,000.00 252,718.29 57,718.29 -130% 5905 EF Penalties and Interest 26,800.00 26,800.00 49,143.74 22,343.74 -183% 5920 PERS On -Behalf paid by SOA - - 1,383.00 1,383.00 0% 5941Amort.Bond Premium 55,741.00 55,741.00 55,741.34 0.34 -100% 5945 ERO-SURCHARGE - - 33,788.95 33,788.95 0% Total Revenues 16,964,597.00 16,964,597.00 17,149,151.73 184,554.73 101% Expenditures/Expenses Personnel Costs: 60005alaries 1,111,633.00 1,111,633.00 788,204.51 323,428.49 71% 60010vertime 105,090.00 105,090.00 209,380.30 (104,290.30) 199% 60025tandby Time 141,595.00 141,595.00 248,702.64 (107,107.64) 176% 6100 Medicare 14,881.00 14,881.00 20,798.96 (5,917.96) 140% 6102 Workers' Compensation 24,081.71 24,081.71 28,023.38 (3,941.67) 116% 6200 Leave Time - - 885.03 (885.031 0% 6201 Retirement Benefits 208,147.00 208,147.00 301,028.15 (92,881.15) 145% 6202 Health Insurance 330,033.00 330,033.00 263,580.21 66,452.79 80% 6203 In Lieu of FICA 5,100.00 5,100.00 - 5,100.00 0% 6204 Meal Allowance 7,128.00 7,128.00 18,861.88 (11,733.881 265% 6205 Electric Union Benefits 8,520.00 8,520.00 2,510.19 6,009.81 29% 6210 Air Ambulance Benefit - - 1,079.00 (1,079.001 0% 6211 Met Life- Life Benefit 69.67 (69.671 0% Total Personnel Costs: 1,956,208.71 1,956,208.71 1,883,123.92 73,084.79 96% Non -Personnel Costs: 7001 Communications 19,650.00 19,650.00 12,462.02 7,187.98 63% 7002 Postage and Freight 17,436.00 17,436.00 14,439.33 2,996.67 83% 7003 Bank and Credit Card Fees 150,000.00 150,000.00 129,491.03 20,508.97 86% 7004 Insurance 124,402.63 124,402.63 160,404.92 (36,002.29) 129% 7006 Legal 90,000.00 90,000.00 68,476.88 21,523.12 76% 7009 Contracted Services 1,193,000.00 1,193,000.00 717,296.43 475,703.57 60% 7010 Engineering 51,000.00 51,000.00 - 51,000.00 0% 7011 Testing 18,100.00 18,100.00 4,321.23 13,778.77 24% 70120ther Special Services 4,500.00 4,500.00 124.60 4,375.40 3% 7015 Utilities 220,920.00 220,920.00 205,542.01 15,377.99 93% 7016 Heating Fuel 36,720.00 36,720.00 24,366.38 12,353.62 66% 7017 Rents & Leases 16,222.00 16,222.00 24,198.10 (7,976.10) 149% 7022 Software/5ae5 Subscriptions 15,200.00 15,200.00 15,972.33 (772.33) 105% 7101 Chugach Power Purchases 4,491,916.00 4,491,916.00 3,535,688.54 956,227.46 79% 7102 Power Fuel Costs 3,819,176.00 3,819,176.00 3,138,585.18 680,590.82 82% 7103 Fuel for Generators 185,000.00 185,000.00 154,441.16 30,558.84 83% 7210 Vehicle Supplies 20,000.00 20,000.00 21,480.00 (1,480.001 107% 7211 Gas & Lube 35,700.00 35,700.00 56,190.24 (20,490.24) 157% 7212 Uniform Allowance 12,700.00 12,700.00 7,676.11 5,023.89 60% 7213 Safety Equipment 23,400.00 23,400.00 7,692.56 15,707.44 33% 72150perating Supplies 357,221.00 357,221.00 85,637.87 271,583.13 24% 7216 Maintenance & Repair 40,400.00 40,400.00 145,152.87 (104,752.87) 359% 7217 Small Tools & Equipment 23,500.00 23,500.00 5,765.14 17,734.86 25% 72210perating Materials 387,311.00 387,311.00 455,218.97 (67,907.97) 118% 7300 Advertising 10,000.00 10,000.00 6,938.00 3,062.00 69% 73015ubscriptions & Dues 81,500.00 81,500.00 27,839.14 53,660.86 34% 7302 Travel & Subsistence 24,500.00 24,500.00 19,637.06 4,862.94 80% 7303 Education&Training 14,250.00 14,250.00 8,879.88 5,370.12 62% 7304 Equipment Rent 6,500.00 6,500.00 150.56 6,349.44 2% 7307 GE Administrative Fee 1,066,855.00 1,066,855.00 1,066,855.00 - 100% 7311 RRC - ERO Surcharge - - 31,705.32 (31,705.32) 0% 7330 P.I.L.T. 1,338,249.79 (1,338,249.79) 0% 7331 Reclass PILT to Transfer -Out - - (1,338,249.79) 1,338,249.79 0% 7808 Bad Debt Expense 25,000.00 25,000.00 41,869.15 (16,869.151 167% 7810 Miscellaneous Expense - - 3,037.15 (3,037.15) 0% 7900 Depreciation Expense 1,585,000.00 1,585,000.00 1,880,242.73 (295,242.73) 119% 8001 Unrealized Loss on Investments - - 34,809.84 (34,809.84) 0% 8010 Utility Deposit Interest 1,500.00 1,500.00 258.44 1,241.56 17% 8012 Debt Service Interest Expense 576,700.00 576,700.00 572,429.00 4,271.00 99% 8013 Amortization of Deferred Loss on Bonds 20,903.00 20,903.00 20,903.40 (0.401 100% 8014 Amortization of Bond Issue Costs 4,500.00 4,500.00 - 4,500.00 0% 8103 Capital Equipment - - 13,317.71 (13,317.71) 0% 8104 Motor Pool Rent 85,000.00 85,000.00 85,000.00 - 100% 8200 Work Order Sal/Benefit credits - - 13,500.00 (13,500.00) 0% 8201 Work Order Operating Supply credits - - (1,717.96) 1,717.96 0% 8300 Debt Service Principal 205,000.00 205,000.00 205,000.00 - 0% Total Non -Personnel Costs: 15,060,682.63 15,060,682.63 13,021,278.32 2,039,404.31 86% Total Expenditures/Expenses 17,016,891.39 17,016,891.39 19,904,902.29 2,112,489.10 88% 77 Water Fund -Quarterly Budget-to-Actuals by Fund, All Departments Rollup December 31, 2024 Variance This Year This Year (Over)/Unde This Year Budget to Balance to r Percentage Budget date date Budget Budget Revenues 5300 Residential 542,461.00 542,461.00 488,206.38 (54,254.62) -90% 5310 SG Service 172,809.00 172,809.00 301,765.43 128,956.43 -175% 5320 LG Service 818,801.00 818,801.00 373,110.71 (445,690.29) -46% 5330 SMIC Sales 51,639.00 51,639.00 52,509.41 870.41 -102% 5340 Spec. Contracts 207,256.00 207,256.00 42,790.41 (164,465.59) -21% 5801 Turn on Fees 16,518.00 16,518.00 18,869.24 2,351.24 -114% 5806 Ship Water 40,082.00 40,082.00 7,407.27 (32,674.73) -18% 5807 Hydrant Rentals 140,208.00 140,208.00 134,940.19 (5,267.81) -96% 5899 Miscellaneous Revenue 2,550.00 2,550.00 30,824.20 28,274.20 -1209% 5901 EF Investment Interest 57,000.00 57,000.00 161,940.26 104,940.26 -284% 5905 EF Penalties and Interest 1,000.00 1,000.00 2,666.50 1,666.50 -267% 5920 PERS On -behalf paid by SOA 2,845.00 2,845.00 0% 5922 State Project Funds 2,899.42 2,899.42 0% Total Revenues 2,050,324.00 2,050,324.00 1,620,774.42 (429,549.58) 79% Expenditures/Expenses Personnel Costs: 6000 Salaries 205,100.00 205,100.00 183,827.22 21,272.78 90% 6001 Overtime 9,840.00 9,840.00 8,577.06 1,262.94 87% 6002 Standby Time 13,920.00 13,920.00 12,984.52 935.48 93% 6100 Medicare 3,072.00 3,072.00 2,979.27 92.73 97% 6102 Workers' Compensation 7,600.00 7,600.00 6,966.89 633.11 92% 6200 Leave Time - - (15,212.69) 15,212.69 0% 6201 Retirement Benefits 45,125.00 45,125.00 71,314.71 (26,189.71) 158% 6202 Health Insurance 134,646.00 134,646.00 109,017.21 25,628.79 81% 6209 PERS DC Forfeitures - - (223.01) 223.01 0% 6210 Air Ambulance Benefit 505.00 (505.00) 0% 6211 Met Life - Life Benefit 126.96 (126.96) 0% Total Personnel Costs: 419,303.00 419,303.00 380,863.14 38,439.86 91% Non -Personnel Costs: 7001 Communications 7,500.00 7,500.00 13,009.68 (5,509.68) 173% 7002 Postage and Freight 2,572.00 2,572.00 3,572.48 (1,000.48) 139% 7003 Bank and Credit Card Fees 12,000.00 12,000.00 10,932.82 1,067.18 91% 7004 Insurance 34,500.14 34,500.14 40,454.23 (5,954.09) 117% 7006 Legal 5,000.00 5,000.00 - 5,000.00 0% 7009 Contracted Services 23,000.00 23,000.00 11,116.48 11,883.52 48% 7010 Engineering 10,000.00 10,000.00 - 10,000.00 0% 7011 Testing 2,800.00 2,800.00 10,620.00 (7,820.00) 379% 7015 Utilities 322,765.00 322,765.00 302,109.68 20,655.32 94% 7016 Heating Fuel 5,076.00 5,076.00 4,653.57 422.43 92% 7022 Software/SaaS Subscriptions 700.00 700.00 1,693.44 (993.44) 242% 7023 Inspection and Testing 5,150.00 5,150.00 1,565.00 3,585.00 30% 7210 Vehicle Supplies 150.00 150.00 - 150.00 0% 7211 Gas & Lube 6,071.00 6,071.00 6,702.23 (631.23) 110% 7213 Safety Equipment 800.00 800.00 535.73 264.27 67% 7214 Janitorial Supplies - - 35.99 (35.99) 0% 7215 Operating Supplies 20,000.00 20,000.00 13,701.45 6,298.55 69% 7216 Maintenance & Repair 14,500.00 14,500.00 22,035.61 (7,535.61) 152% 7217 Small Tools & Equipment 5,150.00 5,150.00 3,118.53 2,031.47 61% 7221 Operating Materials - - 1,383.79 (1,383.79) 0% 7222 Computer Hardware 500.00 500.00 500.00 0% 7300 0900 - Debt Service Advertising 350.00 350.00 350.00 0% 7301 Subscriptions & Dues 1,110.00 1,110.00 1,314.36 (204.36) 118% 7302 Travel & Subsistence 2,500.00 2,500.00 2,959.24 (459.24) 118% 7303 Education & Training 1,944.00 1,944.00 1,953.00 (9.00) 100% 7307 GF Administrative Fee 294,315.00 294,315.00 294,315.00 100% 7330 P.I.L.T. 116,265.80 (116,265.80) 0% 7331 Reclass PlLT to Transfer -Out (116,265.80) 116,265.80 0% 7808 Bad Debt Expense 12,500.00 12,500.00 2,218.99 10,281.01 18% 7900 Depreciation Expense 417,000.00 417,000.00 402,312.24 14,687.76 96% 8001 Unrealized Loss on Investments - - 24,173.02 (24,173.02) 0% 8012 Debt Service Interest Expense 6,890.00 6,890.00 7,374.84 (484.84) 107% 8101 Infrastructure - - 2,500.00 (2,500.00) 0% 8104 Motor Pool Rent 5,000.00 5,000.00 5,000.00 100% 8300 Debt Service Principal 147,776.00 147,776.00 147,776.00 0% Total Non -Personnel Costs: 1,367,619.14 1,367,619.14 1,339,137.40 28,481.74 87% Total Expenditures/Expenses 1,786,922.14 1,786,922.14 1,720,000.54 66,921.60 88% Wastewater Fund -Quarterly Budget-to-Actuals by Fund, All Departments Rollup December 31, 2024 This Year This Year Variance This Year Budget to Balance to (Over)/Under Percentage Budget date date Budget Budget Revenues 5300 Residential 697,951.00 697,951.00 651,619.35 (46,331.65) -93% 5310 SG Service 315,000.00 315,000.00 399,537.67 84,537.67 -127% 5320 LG Service 244,292.00 244,292.00 212,562.14 (31,729.86) -87% 5330 SMIC Sales 27,314.00 27,314.00 26,278.17 (1,035.83) -96% 5801 Turn on Fees 18,745.00 18,745.00 23,198.09 4,453.09 -124% 5809 Sewer Misc. Service 5,989.00 5,989.00 9,526.46 3,537.46 -159% 5901 EF Investment Interest 57,000.00 57,000.00 162,873.16 105,873.16 -286% 5905 EF Penalties and Interest 1,250.00 1,250.00 2,448.24 1,198.24 -196% 5920 PERS On -behalf paid by SOA - - 3,043.00 3,043.00 0% Total Revenues 1,367,541.00 1,367,541.00 1,491,086.28 123,545.28 -109% Expenditures/Expenses Personnel Costs: 6000 Salaries 205,100.00 205,100.00 256,141.83 (51,041.83) 125% 6001 Overtime 9,840.00 9,840.00 22,610.91 (12,770.91) 230% 6002StandbyTime 13,920.00 13,920.00 30,575.32 (16,655.32) 220% 6100 Medicare 3,072.00 3,072.00 4,487.41 (1,415.41) 146% 6102 Workers' Compensation 7,600.00 7,600.00 10,541.67 (2,941.67) 139% 6200 Leave Time - 7,516.24 (7,516.24) 0% 6201 Retirement Benefits 45,125.00 45,125.00 66,874.85 (21,749.85) 148% 6202 Health Insurance 134,646.00 134,646.00 114,864.94 19,781.06 85% 6209 PERS DC Forfeitures (313.25) 313.25 0% 6211 Met Life - Life Benefit 147.96 (147.96) 0% Total Personnel Costs: 419,303.00 419,303.00 513,447.88 (94,144.88) 122% Non -Personnel Costs: 7001 Communications 13,580.00 13,580.00 375.61 13,204.39 3% 7002 Postage and Freight 6,813.00 6,813.00 4,960.66 1,852.34 73% 7003 Bank and Credit Card Fees 12,572.00 12,572.00 14,299.16 (1,727.16) 114% 7004 lnsurance 16,294.63 16,294.63 19,802.77 (3,508.14) 122% 7006 Legal 500.00 500.00 - 500.00 0% 7009 Contracted Services 170,926.00 170,926.00 24,616.39 146,309.61 14% 7010 Engineering 10,609.00 10,609.00 10,609.00 0% 7011 Testing 6,000.00 6,000.00 20,950.00 (14,950.00) 349% 7015 Utilities 305,159.01 305,159.01 274,282.24 30,876.77 90% 7022 Software/SaaS Subscriptions 700.00 700.00 1,693.44 (993.44) 242% 7023 Inspection and Testing 28,554.00 28,554.00 - 28,554.00 0% 7211 Gas & Lube 10,920.96 10,920.96 6,424.47 4,496.49 59% 7212 Uniform Allowance - - 115.98 (115.98) 0% 7213 Safety Equipment 1,100.00 1,100.00 946.17 153.83 86% 7215 Operating Supplies 32,000.00 32,000.00 32,914.72 (914.72) 103% 7216 Maintenance & Repair 12,100.00 12,100.00 15,929.00 (3,829.00) 132% 7217 Small Tools & Equipment 3,000.00 3,000.00 4,742.94 (1,742.94) 158% 7221 Operating Materials 7,000.00 7,000.00 1,362.50 5,637.50 19% 7301 Subscriptions & Dues 24,564.01 24,564.01 15,926.26 8,637.75 65% 7302 Travel & Subsistence 108.00 108.00 1,533.24 (1,425.24) 1420% 7303 Education & Training 1,440.00 1,440.00 1,656.49 (216.49) 115% 7307 GF Administrative Fee 176,270.00 176,270.00 176,261.00 9.00 100% 7330 P.I.L.T. 105,817.32 (105,817.32) 0% 7331ReclassPlLTtoTransfer-Out (105,817.32) 105,817.32 0% 7808 Bad Debt Expense 1,000.00 1,000.00 3,157.07 (2,157.07) 316% 7900 Depreciation Expense 349,340.00 349,340.00 351,843.94 (2,503.94) 101% 8001 Unrealized Loss on Investments - - 24,033.52 (24,033.52) 0% 8012 Debt Service Interest Expense 21,390.00 21,390.00 12,704.36 8,685.64 59% 8101 Infrastructure - - 11,698.00 (11,698.00) 0% 8104 Motor Pool Rent 5,000.00 5,000.00 5,000.00 100% 8300 Debt Service Principal 60,785.00 60,785.00 60,785.00 0% Total Non -Personnel Costs: 1,277,725.61 1,277,725.61 1,088,014.93 189,710.68 80% Total Expenditures/Expenses 1,697,028.61 1,697,028.61 1,601,462.81 95,565.80 91% City of Seward, Alaska. Central Treasury Report 12.31.2024 The attached Central Treasury Report provides the unrestricted cash available by fund as of December 31, 2024. The intent of this report is to provide transparent financial information to the public. These amounts fluctuate on a daily basis and are reconciled every month; however, these numbers are not audited. The amounts reports on the agenda statement items for the council represent the available fund balance/net assets for the impacted funds. This is a longer -term perspective that takes into account the assets and liabilities of the fund, which results in different numbers than the Central Treasury Report. Any funds with negative cash on the Central Treasury Report are either waiting for funding for expenses already paid or are in the process of being closed out, where the City is required to expend the funds prior to requesting reimbursement for expenditures; negative cash for a fund does not represent a problem with operations. For example, when the City conducts repairs following a major disaster declaration, it can take multiple years before the City receives reimbursement from FEMA for its costs. Funds in Negative balance: • Fund 15351 Electric Critical Infrastructure — The fund will be true up at the end of the project due to appropriations through resolutions and change orders. This fund was funded by the Electric 2022 bond. • Fund 15360 Port of Seward — Res.2025-016 The city will be reimbursed from the Federal Grant (EPA). • Fund 17332 SMIC Hypochlorite Generator Project- Res.2023-140 The city will be reimbursed from the State Grant. • Fund 80042 Seward Geothermal Heat Pump Project Grant- Res.2023-116 This grant has been closed, and the federal grant reimbursed $81,301.95. If you have questions or require additional information, please feel free to contact Finance Director Sully Jusino at (907)224-4059, or by e-mail at sjusino@cityofseward.net. 80 COS Central Treasury Report, December 31,2024 Cash and Investments Wells Fargo Checking Wells Fargo Payroll Clearing Account Undeposited Funds (Cash in Transit) Investments 2023 2024 9,078,763.71 12,940,392.07 398,432.61 19,691.56 44,800,338.18 46,695,237.17 54,277,534.50 59,655,320.80 By Fund: Fund Name Fund Number General Fund 01000 13,050,779.21 13,721,266.64 Teen Council Agency Fund 02000 6,314.18 6,537.55 Motor Pool Internal Service Fund 03000 2,407,597.94 1,711,297.85 Compensated Absences Fund 03100 526,984.83 526,984.83 Harbor Enterprise Fund 11000 441,198.59 1,174,744.46 Harbor MRRF Fund 11001 893,087.56 994,697.56 Harbor Passenger Fee Fund 11002 480,294.60 836,252.10 Harbor CPV State 11103 1,707,731.87 2,092,060.90 Harbor CPV KPB 11113 (334,499.02) 154,203.48 NE Harbor Launch Ramp Renovation Project - City 11422 0.00 0.00 G, K & L Floats City 11430 679,243.62 0.00 G, K & L Floats State 11431 (22,481.12) 0.00 Cathodic Protection Project 11440 13,679.80 0.00 SMIC Enterprise Fund 12000 356,702.49 776,729.13 Parking Enterprise Fund 13000 912,862.91 1,196,401.06 Electric Enterprise Fund 15000 3,140,601.92 4,866,393.41 Electric MRRF Fund 15001 957,301.76 1,607,301.76 Transmission Line - City Funding 15310 0.00 192,603.39 Electric Critical Infrastructure Fund 15340 7,868.33 156,707.06 Electric Nash Road Infrastructure Project 15351 1,242,256.57 (677,953.64) Port of Seward EPA- Federal Grant 15360 0.00 (227,947.01) Water Enterprise Fund 17000 2,552,311.28 2,839,788.38 Water MRRF Fund 17001 852,572.15 852,572.15 Water ARPA Fund 17100 427,049.36 134,457.07 Lowell Canyon Water Storage Tank 17330 222,914.29 222,914.29 SMIC Hypochlorite Generator Project 17332 (37,580.00) Wastewater Enterprise Fund 18000 2,839,377.52 2,987,906.65 Wastewater MRRF Fund 18001 742,025.05 742,025.05 Wastewater ARPA Fund 18100 473,241.90 174,759.85 Hospital Enterprise Fund 19100 2,380,163.72 4,268,510.97 Healthcare Facilities 19102 927,284.17 927,284.17 Seward Mountain Haven Enterprise Fund 19200 12,765,730.53 12,237,789.09 Seward Historical Tour 30016 349.00 349.00 SCHC - City Funding 30040 0.00 0.00 Bus Transportation - CPV Funds 30051 0.00 0.00 Erosion Fund 30070 2,150.00 2,150.00 Capital Acquisition Fund - City Funding 80010 639,734.02 2,155,642.19 Animal Shelter 80015 36,988.36 0.00 Streets & Sidewalks - City Funding 80020 74,554.09 828,615.09 Energy Efficiency - City Funding 80040 93,784.69 93,784.69 Seward Geothermal Heat Pump Project Grant 80042 (5,336.03) (90,226.95) Developer Reimbursement Program 80071 1,797,203.18 1,342,989.20 ARPA - LGLRR 80084 987,911.18 814,352.83 JLH - City Funding 80090 0.00 48,956.55 Total Pooled Cash and Investments by Fund 54,277,534.50 59,655,320.80 Note: *The above is the pooled cash balance of each fund, which simply represents the amount of available cash held by each fund. This differs from the fund balance in that the fund balance also considers the fund's current assets and liabilities. Prepar Finance MUNSON, CACCIOLA & SEVERIN, LLP ATTORNEYS AT LAW SUITE 402 1029 WEST THIRD AVENUE ANCHORAGE, ALASKA 99501 TELEPHONE: (907) 272-8401 bcf@bcfaklaw.com April 10, 2025 Seward City Council City of Seward PO Box 167 Seward, AK 99664 Re: March Status Report Dear City Council: This is our status report covering activity on legal matters worked on during March 2025. General Matters: We advised on the Pacific Seafood Lease as well as the OBI lease. We assisted the police department with obtaining a Certificate of Authorization from the FAA to utilize drones. Electric Utility: We continue to work on the Railbelt Transmission Organization (RTO) tariff in conjunction with other Railbelt electric utilities. Efforts this month included significant draft tariff revisions, reviewing an opposition to a motion for summary disposition in the pending RCA case on the Certificate of Public Convenience and Necessity (CPCN), and a two-day workshop. The RCA is holding a public hearing on the RTOs CPCN filing later this month. We continue to aid in negotiations with Chugach Electric on a new long-term Power Supply Contract. We represent the City in another RCA case concerning the Electric Reliability Organization, the Railbelt Reliability Council or RRC. A hearing for that matter is set for next week. We reviewed an ordinance making minor amendments to the code regarding utility billing. Personnel: We continued to advise on personnel questions as they arise. This month we continued to assist with a matter for the Police Department. Planning: 82 Status Report to Seward City Council April 10, 2025 Page 2 of 2 Our motion for attorney's fees was granted in the McDonald lawsuit, with the court provided the City enhanced fees based on Mr. McDonald's conduct during the litigation. On March 28, our office filed a Notice of Satisfaction of the Judgment after Mr. McDonald completed payment of the final judgment in the total amount of $38,247.19. Mr. McDonald has until April 19 to appeal the matter to the Alaska Supreme Court, but we have received no indication he intends to do so. We reviewed and provided guidance on the proposed PZC rules of procedure. We advised on the information presented at the work session regarding Forest Acres. Port and Harbor: We continue to assist the Harbormaster in seeking to obtain delinquent moorage fees for a vessel tied up in a probate dispute. We continue to advise and assist the Harbormaster in renewing certain leases. The Laraux vessel has recently been moved and we continue to monitor the situation. You can expect to receive our next status report by May 9. Very truly yours, MUNSON, CACCIOLA & SEVERIN LLP Samuel C. Severin 83 Ordinance 2025-005 ORDINANCE 2025-005 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, APPROVING THE LAND USE AMENDMENT TO REZONE SPRING CREEK PARK AND THE TIDELANDS TO THE NORTH; LOCATED AT 403 NASH ROAD AND 3007 BETTE CATO AVENUE, FROM AN INDUSTRIAL (I) ZONING DISTRICT TO A PARK (P) ZONING DISTRICT Documents: • Agenda Statement • Ordinance 2025-005 • Attachments: o Spring Creek Property Map 84 Ordinance 2025-005 City Council Agenda Statement Meeting Date: March 24, 2025 To: City Council From: Planning and Zoning Commission Subject: Ordinance 2025-005: Approving the Land Use Amendment to Rezone Spring Creek Park and the Tidelands to the North; Located at 403 Nash Road and 3007 Bette Cato Avenue, From an Industrial (I) Zoning District to a Park (P) Zoning District Background and justification: The Municipal Lands Inventory and Management Plan (MLIMP) 2023-2024 Update (page 99- 100) recommends platting the Spring Creek campground, beach, and adjacent city tidelands to the north into one parcel and rezoning it to a Park zoning district. On January 7, 2025, the Planning and Zoning Commission approved Resolution 2025-001 recommending Council approval of the preliminary plat of Spring Creek campground and beach. On February 10, 2025, Council approved Resolution 2025-007, recommending Kenai Peninsula Borough approval of the same preliminary plat. Due to complications with the plat, the tidelands to the north of Spring Creek campground, which include a significant stretch of beach used by the public, were not included in the recent plat that created a separate parcel for the Spring Creek campground and beach area. However, Seward City Code 15.01.035(B)(3) allows the Commission to initiate a land use amendment to rezone a parcel to a different zoning district than the surrounding properties as long as that parcel is a minimum of one acre. Tract A is 22.496 acres and Tract B is 7.23 acres. The proposed land use amendment would rezone both Tract A, Block 10, Fourth of July Creek Subdivision, Seward Marine Industrial Center, Spring Creek Park Replat, located at 403 Nash Road; and Tract B, Alaska Tidelands Survey 1574, located at 3007 Bette Cato from an Industrial (I) Zoning District to a Park (P) Zoning District. The Comprehensive Plan highlights the importance of recreational areas in Seward and outlines a goal to "ensure that Municipal land acquired for or converted to long-term or permanent -park or recreational uses are officially dedicated as Park." The Spring Creek campground and beach has been used as a recreational area for many years and is a popular place for locals and visitors alike. Rezoning the land to a Park zoning district would ensure that the public continues to have access to this location in years to come. On March 4, 2025, the Seward Planning and Zoning Commission approved Resolution 2025-010 recommending City Council approve this land use amendment. The public notification process was complied with and the appropriate public hearing, as required by Seward City Code § 15.01.040. 85 Ordinance 2025-005 ITIL Comprehensive and Strategic Plan Consistency Information 1 This legislation is consistent with (citation listed): Comprehensive Plan: Strategic Plan: Other: Vol 1, Chapter 3.6.1.1 "Improve existing and develop additional recreational infrastructure." • Identify, protect, and preserve scenic and natural areas for recreational enjoyment. Vol 1, Chapter 3.6.1.2 Ensure that Municipal land acquired for or converted to long-term or permanent -park or recreational uses are officially dedicated as park land. N/A Municipal Lands Inventory and Management Plan Certification of Funds Total amount of funds listed in this legislation: $ 0 This legislation (✓): Creates revenue in the amount of: Creates expenditure in amount of: Creates a savings in the amount of: Has no fiscal impact Funds are (✓): Budgeted Line item(s): Not budgeted Not applicable Affected Fund (✓): General Boat Harbor Motor Pool Available Fund Balance Yes $ $ $ SMIC Parking Other Electric Water $ Wastewater Healthcare Note: amounts are unaudited Finance Director Signature: Attorney Signature: /s Kody George Not applicable Comments: 86 Ordinance 2025-005 Administration Recommendation Adopt Resolution Other: Amend to include just park land, or postpone for clarity with neighboring property owners 87 Ordinance 2025-005 Sponsored by: Planning and Zoning Commission Introduction: March 24, 2025 Public Hearing: April 14, 2025 Enacted: CITY OF SEWARD, ALASKA ORDINANCE 2025-005 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, APPROVING THE LAND USE AMENDMENT TO REZONE SPRING CREEK PARK AND THE TIDELANDS TO THE NORTH; LOCATED AT 403 NASH ROAD AND 3007 BETTE CATO AVENUE, FROM AN INDUSTRIAL (I) ZONING DISTRICT TO A PARK (P) ZONING DISTRICT WHEREAS, the Municipal Lands Inventory and Management Plan (MLIMP), recommends that the Spring Creek campground, beach, and city tidelands to the north should be platted into one parcel and rezoned to a Park zoning district; and WHEREAS, on January 7, 2025, the Planning and Zoning Commission approved Resolution 2025-001, recommending Council approval of the preliminary plat to subdivide 3207 Sorrel Road into two tracts of land, separating the Industrial area from the Spring Creek campground and beach parking; and WHEREAS, on February 10, 2025, the City Council approved Resolution 2025-007 recommending Kenai Peninsula Borough approval of the same preliminary plat; and WHEREAS, due to the complexity of the plat, the city tidelands to the north which include a significant stretch of beach used by the public (Tract B) were not included in the recent plat that created a separate parcel for the Spring Creek campground and beach; and WHEREAS, Seward City Code 15.01.035(B)(3) allows the Commission to initiate a land use amendment to rezone a parcel to a different zoning district than the surrounding properties as long as that parcel is a minimum of one acre; and WHEREAS, the two parcels being rezoned are respectively 22.496 acres and 7.23 acres; and WHEREAS, a goal of the Seward Comprehensive Plan is to, "ensure that Municipal land acquired for or converted to long-term or permanent -park or recreational uses are officially dedicated as Park;" and WHEREAS, the Spring Creek campground, beach, and adjacent city tidelands to the north have been used as a recreational area for many years and are a popular place for locals and visitors alike; and WHEREAS, rezoning the land to a Park zoning district would ensure that the public has continued access to this location in years to come; and 88 Ordinance 2025-005 CITY OF SEWARD, ALASKA ORDINANCE 2025-005 WHEREAS, on March 4, 2025, the Seward Planning and Zoning Commission approved Resolution 2025-010 recommending City Council approve this land use amendment; and WHEREAS, the public notification process was complied with and the appropriate public hearing, as required by Seward City Code § 15.01.040. NOW, THEREFORE, THE CITY OF SEWARD ORDAINS, that: Section 1. The Council hereby approves the land use amendment to rezone Tract A, Block 10, Fourth of July Creek Subdivision, Seward Marine Industrial Center, Spring Creek Park Replat, located at 403 Nash Road; and Tract B, Alaska Tidelands Survey 1574, located at 3007 Bette Cato Avenue from an Industrial (I) zoning district to a Park (P) zoning district. Section 2. The Council hereby approves updating the current and future Land Use Maps for this location from Industrial to Park. Section 3. This ordinance shall take effect ten (10) days upon enactment. ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA this 14th day of April 2025. AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck City Clerk (City Seal) THE CITY OF SEWARD, ALASKA Sue McClure, Mayor 89 BETE CATO - Context Map Rezone Application Property Map Ordinance 2025-005 Industrial Plat Boundary N 500 feet ORD 2025-XXX - Approval of the land use amendment to rezone Spring Creek Park and Tract B from the Alaska Tidelands Survey 1574 from an Industrial zoning district to a Park zoning district Location: 403 Nash Road & 3007 Bette Cato Avenue Parcel #: 14534040 & 14533021 90 Ordinance 2025-006 ORDINANCE 2025-006 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, APPROVING THE LAND USE AMENDMENT TO REZONE FOURTH OF JULY BEACH PARK; LOCATED AT 3311 SORREL ROAD, FROM AN INDUSTRIAL (I) ZONING DISTRICT TO A PARK (P) ZONING DISTRICT Documents: • Agenda Statement • Ordinance 2025-006 • Attachments: o Fourth of July Beach Property Map 91 Ordinance 2025-006 City Council Agenda Statement Meeting Date: March 24, 2025 To: City Council From: Planning and Zoning Commission Subject: Ordinance 2025-006: Approving the Land Use Amendment to Rezone Fourth of July Beach Park, Located at 3311 Sorrel Road, From an Industrial (I) Zoning District to a Park (P) Zoning District Background and justification: The Municipal Lands Inventory and Management Plan (MLIMP) 2023-2024 Update (page 101- 102) recommends platting the Fourth of July Beach area and parking into one parcel and rezoning it as a Park zoning district. On January 7, 2025, the Planning and Zoning Commission approved Resolution 2025-002 recommending Council approval of the preliminary plat. On January 27, 2025, Council approved Resolution 2025-008 recommending Kenai Peninsula Borough approval of the same preliminary plat. Seward City Code §15.01.035(B)(3) allows the Commission to initiate a land use amendment to rezone a parcel to a different zoning district than the surrounding parcels as long as the parcel is a minimum of one acre. The now combined parcel proposed for rezone contains 15.331 acres. The proposed land use amendment would rezone Tract B-2, Block 10, Fourth of July Creek Subdivision, Seward Marine Industrial Center, Fourth of July Beach Park Replat, located at 3311 Sorrel Road, from an Industrial (I) zoning district to a Park (P) zoning district. The Comprehensive Plan highlights the importance of recreational areas in Seward and outlines a goal to "ensure that Municipal land acquired for or converted to long-term or permanent -park or recreational uses are officially dedicated as Park." The Fourth of July Beach has been used as a recreational area for many years and is a popular place for locals and visitors alike. Rezoning the land to Park would ensure that the public continues to have access to this location for years to come. On March 4th, 2025, the Seward Planning and Zoning Commission approved Resolution 2025- 011 recommending City Council approve this land use amendment. The public notification process was complied with and the appropriate public hearing, as required by Seward City Code § 15.01.040. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: Vol 1, Chapter 3.6.1.1 "Improve existing and develop additional recreational infrastructure." 92 Ordinance 2025-006 • Identify, protect, and preserve scenic and natural areas for recreational enjoyment." Vol 1, Chapter 3.6.1.2 • Ensure that Municipal land acquired for or converted to long- term or permanent -park or recreational uses are officially dedicated as park land. Strategic Plan: N/A Other: Municipal Lands Inventory and Management Plan Certification of Funds Total amount of funds listed in this legislation: $ 0 This legislation (V): Creates revenue in the amount of: $ Creates expenditure in amount of: $ Creates a savings in the amount of: $ Has no fiscal impact Funds are (✓): Budgeted Line item(s): Not budgeted Not applicable Affected Fund (✓): General Boat Harbor Motor Pool Available Fund Balance SMIC Parking Other Electric Water Wastewater Healthcare Note: amounts are unaudited Finance Director Signature: Yes Attorney Review Attorney Signature: /s Kody George Not applicable Comments: Administration Recommendation Adopt Resolution Other: 93 Ordinance 2025-006 Sponsored by: Planning and Zoning Commission Introduction: March 24, 2025 Public Hearing: April 14, 2025 Enacted: CITY OF SEWARD, ALASKA ORDINANCE 2025-006 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, APPROVING THE LAND USE AMENDMENT TO REZONE FOURTH OF JULY BEACH PARK; LOCATED AT 3311 SORREL ROAD, FROM AN INDUSTRIAL (I) ZONING DISTRICT TO A PARK (P) ZONING DISTRICT WHEREAS, the Municipal Lands Inventory and Management Plan (MLIMP) 2023-2024 Update, recommends that the Fourth of July Beach area should be platted into one parcel and rezoned as a Park zoning district; and WHEREAS, on January 7, 2025 the Planning and Zoning Commission approved Resolution 2025-002, recommending Council approval of the preliminary plat to combine the southern portion of 3207 Sorrel Road and 3311 Sorrel Road into one tract of land; and WHEREAS, on January 27, 2025 the City Council approved Resolution 2025-008 recommending Kenai Peninsula Borough approval of the same preliminary plat; and WHEREAS, the newly combined parcel includes the land that encompasses the Fourth of July Beach and parking area; and WHEREAS, Seward City Code 15.01.035(B)(3) allows the Commission to initiate a land use amendment to rezone a parcel to a different zoning district than the surrounding properties as long as that parcel is a minimum of one acre; and WHEREAS, the parcel being rezoned is 15.331 acres; and WHEREAS, a goal of the Seward Comprehensive Plan is to, "ensure that Municipal land acquired for or converted to long-term or permanent -park or recreational uses are officially dedicated as Park;" and WHEREAS, the Fourth of July Beach has been used as a recreational area for many years and is a popular place for locals and visitors alike; and WHEREAS, rezoning the land to Park would ensure that the public continues to have access to this location for years to come; and WHEREAS, on March 4th, 2025, the Seward Planning and Zoning Commission approved Resolution 2025-011 recommending City Council approve this land use amendment; and 94 Ordinance 2025-006 CITY OF SEWARD, ALASKA ORDINANCE 2025-006 WHEREAS, the public notification process was complied with and the appropriate public hearing, as required by Seward City Code § 15.01.040. NOW, THEREFORE, THE CITY OF SEWARD ORDAINS, that: Section 1. The Council hereby approves the land use amendment to rezone Tract B-2, Block 10, Fourth of July Creek Subdivision, Seward Marine Industrial Center, Fourth of July Beach Park Replat; located at 3311 Sorrel Road, from an Industrial (I) zoning district to a Park (P) zoning district. Section 2. The Council hereby approves updating the current and future Land Use Maps for this location from Industrial to Park. Section 3. This ordinance shall take effect ten (10) days upon enactment. ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA this 14th day of April 2025. AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck City Clerk (City Seal) THE CITY OF SEWARD, ALASKA Sue McClure, Mayor 95 Industrial Plat Boundary FRIARI JR11,' 400 feet Rezone Application Property Map ORD 2025-XXX - Approval of the land use amendment to rezone Fourth of July Beach Park from an Industrial zoning district to a Park zoning district Location: 3311 Sorrel Road Parcel #: 14534040 96 Ordinance 2025-007 ORDINANCE 2025-007 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING SEWARD CITY CODE § 15.10.140 DEFINITION OF AN EFFICIENCY APARTMENT; § 15.10.226 LAND USES ALLOWED TABLE, ADDING ATTACHED AND DETACHED ACCESSORY DWELLING UNITS; AND UPDATING §15.10.215 PARKING FOR ACCESSORY DWELLING UNITS Documents: • Agenda Statement • Ordinance 2025-007 • Attachments: None 97 Ordinance 2025-007 City Council Agenda Statement Meeting Date: March 24, 2025 To: City Council Through: Planning and Zoning Commission Subject: Ordinance 2025-007: Amending Seward City Code § 15.10.140 Definition of an Efficiency Apartment; § 15.10.226 Land Uses Allowed Table, Adding Attached and Detached Accessory Dwelling Units; and Updating § 15.10.215 Parking for Accessory Dwelling Units Background and justification: On September 17th, 2024, the Planning and Zoning Commission held a work session to review various regulations within Title 15 and how they could be amended to potentially assist in easing the issues that private landowners and developers are facing with housing. During this work session, the topic of accessory dwelling units (ADUs) was brought up as one that the Commission should further discuss. ADUs are currently allowed in Seward City Code, but they are defined as efficiency/accessory apartments and are required to be "a single separate dwelling unit consisting of not more than one habitable room which includes combined kitchen, dining and sleeping areas with accompanying sanitary facilities, and which is located within or shares a common wall with a single-family dwelling." The primary concerns with this current code language brought up from the public and staff, were that an efficiency apartment (ADU) had to be attached to the primary dwelling and that the ADU could only have one habitable room. These two requirements meant that an individual could not convert a detached garage into a dwelling unit or build a new stand-alone structure without building a breezeway to "connect" the structure to the house, nor could the dwelling unit have separate rooms. ADUs provide a unique housing solution for family members who may require assistance or simply want to live near family. ADUs also provide an affordable housing option for young couples, seniors, or families who can't afford to rent a larger space or buy a home. ADUs also provide an extra source of income through long-term or short-term rentals to ease the financial burden of high mortgage payments, making homeownership more feasible. The Planning and Zoning Commission held three subsequent work sessions on November 19, 2024, December 17, 2024, and February 18, 2025 and one joint work session with City Council on January 27, 2025 to further discuss ADUs. Questions were raised regarding the reason for requiring an ADU to be attached to the primary dwelling either by sharing a common wall or with a breezeway. The building inspector, who was present at the December 17th meeting, stated that no building codes or life/safety requirements require an ADU to be attached to the primary 98 Ordinance 2025-007 dwelling. ADU's within certain zoning districts would not be required to be attached via a breezeway with this amended code. The Commission expressed that requiring an ADU to be directly attached to, or within the primary dwelling helps to maintain the character and intent of neighborhoods that are zoned to only allow single-family dwellings, which is why detached ADUs are prohibited within the Rural Residential and Single -Family Residential zoning districts in the proposed regulations. The Commission agreed that while it made sense to allow more than one habitable space within an ADU, the overall size of the ADU should still be subordinate to the primary dwelling. Attached and detached ADUs would still be required to abide by the development requirements in each zoning district for setbacks, maximum lot coverage allowances, and accessory building height, which will also restrict the overall size of the dwelling unit. Seward City Code currently allows efficiency apartments (attached ADUs with only one habitable room) within a single-family dwelling in the RR, R1, R2, R3, UR, OR, and AC zoning districts The effect of this legislation would be to allow: • Attached ADUs with any number of rooms, but subordinate in size to the single-family dwelling, in the RR and R1 zoning districts • Attached or Detached ADUs with any number of rooms, but subordinate in size to the single-family dwelling, in the R2, R3, UR, OR, and AC zoning districts and the CB zoning district with a conditional use permit. Only one (1) ADU would be allowed per single-family dwelling. Detached ADUs would be required to have their own water, sewer, and electric lines separate from the primary dwelling if the unit was located on a property that could be subdivided. One parking space on the property, in addition to the two (2) parking spaces for the single-family dwelling, would be required for an attached or detached ADU. Lodging regulations for short-term rentals as found in Seward City Code § 15.10.226(B) would still apply to the development and use of both attached and detached ADUs. On March 4th, 2025, the Seward Planning and Zoning Commission approved Resolution 2025- 012 recommending City Council approve this land use amendment. The public notification process was complied with and the appropriate public hearing, as required by Seward City Code § 15.01.040. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: Vol 1, Chapter 2.2 — Community Values • 2.2.8 — City Government: "Continue to review and update the city code." • 2.2.10 — Land Development: "Ensure all adopted codes reflect community values." 99 Ordinance 2025-007 Strategic Plan: Other: • 2.2.11 — Economic Base: "Promote infill development by encouraging and promoting construction on vacant sites in areas of the city which are already established." Vol 1, Chapter 3.2 — Land Use • 3.2.1.1 — "Ensure uniform and consistent enforcement of the zoning code, building code, subdivision ordinance, and city lease agreements, and evaluate potential code changes to make enforcement easier." • 3.2.1.2 — "Expand the opportunity for affordable, diverse, year- round housing through appropriate land use regulations." Vol 1, Chapter 3.3 — Housing • 3.3.1.1— "Support a range of housing choices that meeting the needs of people in various income and age groups." • 3.3.1.2 — "Create incentives to provide land for housing development within the City of Seward." NA NA Total amount of funds listed in this legislation: This legislation (✓): Creates revenue in the amount of: Creates expenditure in amount of: Creates a savings in the amount of: Has no fiscal impact Funds are (✓): Budgeted Line item(s): Not budgeted Not applicable Affected Fund (✓): General Boat Harbor Motor Pool Available Fund Balance SMIC Parking Other Electric Water $ Wastewater Healthcare Note: amounts are unaudited Finance Director Signature: 100 Ordinance 2025-007 Yes Attorney Signature: /s Kody George Not applicable Comments: Administration Recommendation Adopt Resolution Other: 101 Ordinance 2025-007 Sponsored: Planning and Zoning Commission Introduction: March 24, 2025 Public Hearing: April 14, 2025 Enactment: CITY OF SEWARD, ALASKA ORDINANCE 2025-007 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING SEWARD CITY CODE §15.10.140 DEFINITION OF AN EFFICIENCY APARTMENT; §15.10.226 LAND USES ALLOWED TABLE, ADDING ATTACHED AND DETACHED ACCESSORY DWELLING UNITS; AND UPDATING §15.10.215 PARKING FOR ACCESSORY DWELLING UNITS WHEREAS, according to Seward City Code 15.01.035, the Planning and Zoning Commission by its own motion may recommend amendments to Title 15 to the City Council; and WHEREAS, it is in the best interest of the community to periodically review and update the City zoning code to reflect community changes and needs; and WHEREAS, Community Development has received various complaints and concerns expressed by the public regarding the current regulations for efficiency apartments which require the unit to be attached to the primary dwelling and only have one habitable room; and WHEREAS, the Planning and Zoning Commission held work sessions on September 17, November 19, and December 17, 2024 and February 18, 2025 to discuss efficiency apartments and recommend changes; and WHEREAS, the Planning and Zoning Commission had a joint work session with the City Council on January 27, 2025 to review the proposed changes to efficiency apartments within code; and WHEREAS, the term, accessory dwelling unit (ADU) is more commonly used for what city code describes as an efficiency apartment; and WHEREAS, ADUs provide affordable housing solutions for a wide range of individuals and unique situations; and WHEREAS, the building inspector informed the Commission that there are no building codes or life safety requirements that require an ADU to be attached to the primary dwelling; and WHEREAS, the requirement for an ADU to be attached to the primary dwelling helps to maintain the character and intent of neighborhoods that are strictly zoned for single-family dwellings; and WHEREAS, an ADU is accessory to the primary dwelling, and thus required to be smaller in size; and 102 Ordinance 2025-007 CITY OF SEWARD, ALASKA ORDINANCE 2025-007 WHEREAS, development requirements such as setbacks, maximum lot coverage, and accessory building height will also further restrict the overall size of the ADU; and WHEREAS, only one ADU will be allowed per single-family dwelling; and WHEREAS, detached ADUs will only be allowed in zoning districts where duplexes and multi -family dwellings are allowed; and WHEREAS, detached ADUs located on properties that may be subdivided will be required to be attached to water, sewer, and electric lines separate from the primary dwelling; and WHEREAS, the Planning and Zoning Commission approved Resolution 2025-012 on March 4, 2025, recommending the City Council approve the proposed changes in code; and WHEREAS, the proposed code change is consistent with values and goals expressed in the Comprehensive Plan. NOW, THEREFORE, THE CITY OF SEWARD ORDAINS that: Section 1. Seward City Code Title 15.10.140 Definitions is hereby amended to read as follows (new language is in bolded italics and underlined, and deleted language is stricken): B. Specific definitions. (Parenthetical references are for cross-reference only.) In this chapter, unless otherwise provided or the context otherwise requires: I. Accessory building. A detached structure that: a. Is clearly incidental to and customarily found in connection with a principal building or use; b. Is subordinate to and serves a principal building or use; c. Is subordinate in area, extent or purpose to the principal building or use served; d. Contributes to the comfort, convenience or necessity of occupants, business or industry in the principal building or use served; and e. Is located on the same or adjacent lot under the same ownership as the principal building or use served. An accessory building shall be considered to be a part of the main building when joined by a common wall or connected by a breezeway to the main building. Accessory building means any structure regardless of type of foundation or base support, including skid -mounted or other moveable structures. 103 Ordinance 2025-007 CITY OF SEWARD, ALASKA ORDINANCE 2025-007 (Accessory or mother-in-law apartment. See Dwelling, Accessory dwelling unit Efficiency apartment) 31. Dwelling. A building designed or used exclusively as living quarters for one or more families. a. Accessory dwelling unit. A single separate dwelling unit, built on a permanent foundation, located on the same lot as a detached single-family dwelling, which is subordinate in size to the primary single-family dwelling. There shall only be one accessory dwelling unit per single-family dwelling i. Attached accessory dwelling unit (AADU). A dwelling unit that shares a common wall or is built within the existing primary single-family dwelling The use of a breezeway is not considered a form of connection to the primary dwelling ii. Detached accessory dwelling unit (DADU). A new stand-alone structure or converted portion of an existing stand-alone accessory structure into a dwelling unit. The DADU must be connected to its own water, sewer, and electric lines separate from the primary dwelling if the property on which the DADU is being built has the potential to be subdivided. a.b Apartment. Any portion of a building which is designed, built, rented, leased, let or hired out to be occupied or which is occupied as the home or residence of an individual for daily living and doing his own cooking independently of any other individual or family in the same building. b.c Apartment, commercial building. An apartment located within a building designed to accommodate a mix of residential and commercial uses. c. Apartment, efficiency (also called acccssory apartment). A single separate dwelling unit consisting of not more than one habitable room which includes combined kitchen, dining and sleeping areas with accompanying sanitary facilities, and which is located within or shares a common wall with a single family dwelling. d. Apartment, owner or manager. An apartment within a building that is designed to be used exclusively as the living quarters for the owner or manager family of that building or a commercial business located in the building. Section 2. Seward City Code Title 15.10.226 Land Uses Allowed Table is hereby amended to read as follows (new language is in bolded italics and underlined, and deleted language is stricken): 104 Ordinance 2025-007 CITY OF SEWARD, ALASKA ORDINANCE 2025-007 TABLE Zoning District Designations The following zoning district abbreviations are provided for information and interpretation: RR = Rural, very low density single-family residential R1 = Single-family, low density residential R2 = Single and two-family, medium density residential R3 = Single, two and multi -family, high density residential UR = Urban residential, a mix of residential uses and low impact home professional offices OR = Office residential AC = Auto and neighborhood oriented, light commercial HC = Harbor commercial CB = Central business district - dense downtown commercial I = Industrial RM = Resource management - partially developable lands subject to floodplains and steep slopes INS = Institutional, public, quasi -public uses P = Parks Table 15.10.226. Land Uses Allowed Key: O — Use Permitted Outright H — Home Occupation C — Use Requires Conditional Use Permit P — Use Requires Administrative Permit Blank — Use Prohibited Zoning Districts Principally Residential Principally Commercial Principally Public Uses RR RI R2 R3 UR OR AC HC CB I RM INS P Dwelling, attached O 0 0 0 0 0 0 C accessory dwelling unit 105 Ordinance 2025-007 CITY OF SEWARD, ALASKA ORDINANCE 2025-007 Zoning Districts Principally Residential Principally Commercial Principally Public Uses RR RI R2 R3 UR OR AC HC CB I RM INS P Dwelling, detached 0 O 0 0 0 C accessory dwelling unit Dwelling, apartment in a commercial O O O O O C building (limited to one unit) Dwelling, apartment in a commercial building (two or more units) 0 0 C C Dwelling, apartment, 0 0 0 0 0 0 0 efficiency or accessory Dwelling, apartment, studio CCCCC C Dwelling, attached single-family, i.e., townhouse, row CCCCCC C Dwelling, condominium CCCCCC C Dwelling, detached single-family 0 0 0 0 0 0 0 C C Dwelling, group home O O O O O O C Dwelling, guest house 0 0 C Dwelling, multi- family (3 or more units) CCCCCC C Dwelling, two- family or duplex O O O O O C C Dwelling, watchman or 0 C caretaker 106 Ordinance 2025-007 CITY OF SEWARD, ALASKA ORDINANCE 2025-007 Section 3. Seward City Code Title 15.10.215 Parking is hereby amended to read as follows (new language is in bolded italics and underlined, and deleted language is stricken): 15.10.215 Parking. A. Except in the CB and the HC districts, there shall be provided permanently maintained off- street parking for each principal business. It shall be the responsibility of the business owner to provide and maintain said off-street parking in accordance with this chapter continuously during the life of the business. B. For each principal building or use within a principal building, there shall be no less than the number of off-street vehicle parking spaces specified under this section: Land Use Minimum Number of Parking Spaces Dwellings and Lodges Single-family and 2-family dwellings and parish houses 2 parking spaces per dwelling unit Multiple -family dwellings and other places containing multiple dwelling units 2 parking spaces per dwelling unit plus 1/2 space for every unit larger than 2-bedrooms or greater than 1,000 square feet in size Hotels and motels 1 space per guest unit Lodging, rooming and boardinghouses 1 space per guest room plus spaces for the principal dwelling unit Dwelling, apartment efficiency accessory 1 off-street parking space in addition to those required of the principal dwelling dwelling unit Dwelling, studio apartment 1 space per dwelling unit Section 4. This ordinance shall take effect ten (10) days upon adoption. ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA the 14th day of April 2025. AYES: NOES: AB SENT: ABSTAIN: VACANT: THE CITY OF SEWARD, ALASKA Sue McClure, Mayor 107 Ordinance 2025-007 CITY OF SEWARD, ALASKA ORDINANCE 2025-007 ATTEST: Kris Peck, City Clerk (City Seal) 108 Ordinance 2025-008 ORDINANCE 2025-008 A ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING SEWARD CITY CODE, TITLE 2, ELECTRIC UTILITY DEPARTMENT — POWERS AND DUTIES, TO INCLUDE THE PROVISION OF CASHIER AND UTILITIES BILLING SERVICES Documents: • Agenda Statement • Resolution 2025-008 • Attachments — None 109 City Council Agenda Statement Meeting Date: March 24, 2025 To: City Council Through: Kat Sorensen, City Manager Ordinance 2025-008 seat 4 As0% Subject: Resolution 2025-008: Amending Seward City Code, Title 2, Electric Utility Department — Powers and Duties, to Include the Provision of Cashier and Utilities Billing Services Background and justification: In January 2025, the Electric Department accepted responsibility for the customer service functions of electric utility billing, formerly the sole responsibility of the Finance Department. These customer service responsibilities include accepting payment, processing changes in service, and answering questions. Electric payments can now be made at the Electric Department in the City Hall Annex. Seward City Code Section 2.25.045 — Finance department — Powers and Duties defines this service as "Provide for telephone, cashier and utilities billing services." Similar language will be added to Seward City Code Section 2.25.075 — Electric utility department — Powers and Duties to remain consistent and allow for the flexibility for both departments to accept payments on behalf of one another if necessary. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: Strategic Plan: Other: Total amount of funds listed in this legislation: This legislation: Creates revenue in the amount of: Creates expenditure in amount of: Creates a savings in the amount of: Has no fiscal impact X Funds are: Budgeted Line item(s): Not budgeted Not applicable X $ 0 110 Ordinance 2025-008 Affected Fund: General Boat Harbor Motor Pool Available Fund Balance X SMIC Parking Other Electric Water Yes Attorney Signature: Not applicable Comments: Wastewater Healthcare Note: amounts are unaudited Finance Director Signature: Administration Recommendation X Adopt Resolution Other: 111 Ordinance 2025-008 Sponsored by: Sorensen Introduction Date: March 24, 2025 Public Hearing Date: April 14, 2025 Enactment Date: CITY OF SEWARD, ALASKA ORDINANCE 2025-008 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING SEWARD CITY CODE, TITLE 2, ELECTRIC UTILITY DEPARTMENT — POWERS AND DUTIES, TO INCLUDE THE PROVISION OF CASHIER AND UTILITIES BILLING SERVICES WHEREAS, in January 2025, the Electric Department accepted responsibility for the customer service functions of electric utility billing, formerly the sole responsibility of the Finance Department; and WHEREAS, customer service responsibilities include accepting payment for electric utility bills, processing changes in service, and answering questions; and WHEREAS, bill payment and other customer services are now available at the Electric Department in the City Hall Annex; and WHEREAS, the language being added to the Electric Department — Powers and duties mirrors the language in the Finance Department — Powers and duties to allow for the flexibility for both departments to accept payments on behalf of one another if necessary. NOW, THEREFORE, THE CITY OF SEWARD ORDAINS, that: Section 1. Seward City Code Title X is hereby amended to read as follows (new language is underlined and deleted language is stricken): 2.25.075 Electric utility department —Powers and duties. The electric utility department shall: A. Recommend a schedule of fees and rates to be charged for services performed by the electric department; B. [Reserved.] Provide for cashier and utilities billing services; Section 2. This ordinance shall take effect ten days upon enactment. ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA this 14th day of April 2025. 112 Ordinance 2025-008 CITY OF SEWARD, ALASKA ORDINANCE 2025-008 Page 2 of 2 AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck City Clerk (City Seal) THE CITY OF SEWARD, ALASKA Sue McClure, Mayor 113 Resolution 2025-031 RESOLUTION 2025-031 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ACCEPT THE PROPOSAL WITH UTILITY ACCOUNTING & RATES SPECIALISTS, LLC FOR THE CONVERSION OF THE ELECTRIC DEPARTMENT'S ACCOUNTING METHOD FROM THE GOVERNMENTAL ACCOUNTING STANDARDS BOARD FRAMEWORK TO THE RURAL UTILITY SERVICES UNIFORM SYSTEM OF ACCOUNTS, IN THE AMOUNT OF $44,860 WITH A 20% CONTINGENCY Documents: • Agenda Statement • Resolution 2025-031 • Attachments: Proposal from Utility Accounting & Rates Specialists 114 Resolution 2025-031 City Council Agenda Statement Meeting Date: April 14, 2025 To: City Council Through: Kat Sorensen, City Manager From: Taylor Crocker, Electric Operations Supervisor Subject: Resolution 2025-031: Authorizing the City Manager to Accept the Proposal from Utility Accounting & Rates Specialists, LLC for the Conversion of the Electric Department's Accounting Method from the Governmental Accounting Standards Board Framework to the Rural Utility Services Uniform System of Accounts, in the Amount $44,860 With a 20% Contingency Background and justification: The City of Seward Electric Department currently utilizes the Governmental Accounting Standards Board (GASB) method for financial reporting and accounting. Transitioning to the Rural Utility Services (RUS) Uniform System of Accounts (USoA) will align the Electric Department's accounting framework with industry standards across the Railbelt Utilities, enhancing financial transparency, accuracy, and regulatory compliance. This conversion is essential to meet the audit requirements of the Railbelt Reliability Council (RRC) and to enable effective cost -based decision -making, improved capital accounting, and robust financial planning An open Request for Proposals (RFP) was issued to seek qualified consultants to assist in this accounting transition. Utility Accounting & Rates Specialists, LLC (UARS) submitted the winning proposal, offering a detailed and structured three-phase approach: • Phase One: Assessment of existing accounting practices, development of a comprehensive work plan, and preliminary chart of account mapping. • Phase Two: Testing and parallel operation in a controlled environment, validating financial data integrity, and ensuring accurate budgeting and reporting capabilities under the new system. • Phase Three: Full implementation of the Uniform System of Accounts, comprehensive staff training, ongoing validation of financial reporting, and ensuring compliance with Railbelt Reliability Council audit standards. UARS proposed a fee of $44,860.00 to complete all three phases. However, to ensure thorough training and smooth transition, it is prudent to authorize additional funding of 20% ($8,972.00), bringing the total authorized amount to $53,832.00. This additional allocation is recommended to adequately cover supplemental training and any unforeseen support required by staff during the transition. 115 Resolution 2025-031 This strategic investment will substantially improve the City's financial reporting practices, align Seward with other utilities on the Railbelt, and strengthen the City's ability to accurately manage its electric utility operations well into the future. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: Strategic Plan: Other: Total amount of funds listed in this legislation: $ 53,832.00 This legislation: Creates revenue in the amount of: Creates expenditure in amount of: Creates a savings in the amount of: Has no fiscal impact X Funds are: X $ 53,832.00 $ Budgeted Line item(s): 15000 3001 7009 0000 00000 Not budgeted Not applicable Affected Fund: General Boat Harbor Motor Pool Available Fund Balance SMIC Parking Other X Electric Water $ Wastewater Healthcare Note: amounts are unaudited $53,832.00 Finance Director Signature: Shy X Yes Attorney Signature: Not applicable Comments: Attorney Review Administration Recommendation X Adopt Resolution Other: 116 Resolution 2025-031 Sponsored by: Kat Sorensen CITY OF SEWARD, ALASKA RESOLUTION 2025-031 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ACCEPT THE PROPOSAL WITH UTILITY ACCOUNTING & RATES SPECIALISTS, LLC FOR THE CONVERSION OF THE ELECTRIC DEPARTMENT'S ACCOUNTING METHOD FROM THE GOVERNMENTAL ACCOUNTING STANDARDS BOARD FRAMEWORK TO THE RURAL UTILITY SERVICES UNIFORM SYSTEM OF ACCOUNTS, IN THE AMOUNT OF $44,860 WITH A 20% CONTINGENCY WHEREAS, the City of Seward Electric Department has determined that transitioning from the Governmental Accounting Standards Board (GASB) framework to the Rural Utility Services (RUS) Uniform System of Accounts will enhance financial transparency, regulatory compliance, and operational efficiency; and WHEREAS, the City conducted a Request for Proposal (RFP), receiving proposals from qualified vendors, with Utility Accounting & Rates Specialists, LLC (UARS) submitting the most comprehensive proposal, demonstrating expertise, experience, and a detailed three-phase approach; and WHEREAS, the UARS proposal includes assessment of current accounting practices, comprehensive training for City employees on the new accounting system, and full assistance through the transition to ensure alignment with Railbelt Reliability Council reporting standards; and WHEREAS, UARS has proposed a fee of $44,860 for the complete three-phase project, and the City seeks to include a 20% contingency, bringing the total project appropriation to $53,832 to accommodate additional staff training needs and unforeseen expenses. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The City Council hereby authorizes the City Manager to accept the proposal with Utility Accounting & Rates Specialists, LLC, for the conversion of the Electric Department's accounting method to the RUS Uniform System of Accounts. Section 2. Funding in the amount of $53,832 ($44,860 + 8,972.00), the fee plus a 20% contingency, is hereby appropriated from the Electric Department expense code line 15000-3001- 7009 contracted services account to funds to cover the cost of services and additional training associated with the accounting system conversion. This expenditure was appropriated into the City's FY25_26 Operating Budget. 117 Resolution 2025-031 CITY OF SEWARD, ALASKA RESOLUTION 2025-031 Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska this 14t1 day of April 2025. AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck City Clerk (City Seal) THE CITY OF SEWARD, ALASKA Sue McClure, Mayor 118 CITY OF SEWARD mil(„ -,.< ��r„ rt.: -i!r rr la Utility Accounting & Rates Specialists, LLC Utility Accounting & Rates Specialists, LLC Russ Hissom, CPA, Principal 936 Prairieview Circle Oconomwoc, WI 53066 608 628 4020 russ.hissom©uarsconsulting.com City of Seward Resolution 2025-031 GASB to RUS Uniform System of Accounts Conversion Services April 1, 2025 119 Resolution 2025-031 Ui Utility Accounting & Rates Specialists, LLC March 12, 2025 Mr. Taylor Crocker, Electric Operations Manager Mr. Kris Peck, City Clerk City of Seward 410 Adams Street P.O. Box 167 Seward, AK 99664 Subject: Proposal for GASB to RUS Uniform System of Accounts (USoA) Conversion Services Dear Mr. Crocker and Mr. Peck, Utility Accounting & Rates Specialists (UARS) is pleased to submit this proposal to assist the City of Seward Electric Department in converting its financial reporting framework to the Rural Utility Services (RUS) Uniform System of Accounts (USoA). UARS has extensive expertise in guiding electric cooperatives and utilities through USoA conversions, capital accounting enhancements, and work order process improvements, ensuring seamless integration with existing financial systems while maintaining regulatory compliance and financial transparency. In addition, UARS provides both on -site and online industry training for national associations as well as individual cooperatives and utilities, equipping teams with the knowledge needed for effective accounting practices and financial management. With a strong foundation in RUS, FERC, and GASB accounting structures, UARS specializes in aligning financial processes with industry best practices while maintaining seamless integration with existing municipal financial systems. The project approach ensures regulatory compliance, improved cost tracking and capital asset accounting processes, and enhanced financial transparency, all critical for meeting Railbelt cooperative audit requirements. The proposed work plan focuses on: ✓ Mapping and implementing the USoA within the City's financial software ✓ Generating and validating the accuracy of electric department financial reporting monthly and annually ✓ Recommending changes to existing capitalization and depreciation practices and assemblies tracking ✓ Training staff to ensure smooth adoption of new reporting procedures ✓ Developing financial reporting templates aligned with industry best practices ✓ Ensuring consistency and compliance with Railbelt Reliability Council reporting requirements This proposal remains binding for 120 days from the submission deadline of April 1, 2025. I am excited about the opportunity to contribute to this project and look forward to discussing the proposal further, as well as supporting the conversion and related activities. Please contact me with any questions or to schedule a discussion at russ.hissom@uarsconsulting.com or 608 628 4020. Sincerely, Russ Hissom, CPA, Principal Utility Accounting and Rates Specialists, LLC Uarsconsulting.com Utility Accounting and Rates Specialists, LLC 120 2 Resolution 2025-031 Table of Contents 1. Project Background 4 2. Project Contact 4 3. Understanding of the project 4 4. Project approach and methodology 6 Project Kick-off and Policy Priorities Discussion 6 Phase 1— System review and workplan development 6 Phase 2— Testing and parallel operations 7 Phase 3 — Full chart of accounts conversion and validation 7 Project Timeline 8 5. Staffing plan and qualifications 10 6. Company qualifications 11 7. Fee proposal 13 8. References 14 9. Fee structure for ongoing accounting support 15 Appendix A — Resume Appendix B — Client Listing Appendix C — Key Features of a Railbelt Reliability Council Audit Table 1 — Phase 1 Project Steps, 6 Table 2 — Phase 2 Project Steps, 7 Table 3 — Phase 3 Project Steps, 7 Table 4 — Proposed project timeline, 8 Table 5 — Proposed total project fees, 12 Table 6 — Project References, 13 Table 7 — Fee Structure for Ongoing Accounting Support, 14 Utility Accounting and Rates Specialists, LLC 121 3 Resolution 2025-031 Project Background, Contact, and Understanding of the Project 1. Project Background UARS appreciates this opportunity to present this proposal to provide GASB to RUS Uniform System of Accounts (USofA) conversion services to the City of Seward Electric System (SES). You will find the project approach will meet SES's objectives in aligning the financial records with industry best practices, aligning financial reporting with RUS standards, and support future growth as well as audits of transmission costs by the Railbelt Reliability Council (RRC). 2. Project Contact The single point of contact for the project is: Utility Accounting and Rates Specialists, LLC Russ Hissom, CPA, Principal Russ.hissom(cr�uarsconsulting.com 608 628 4020 3. Understanding of the project Overall project framework The City of Seward Electric System (SES) is undertaking a strategic transition from the Governmental Accounting Standards Board (GASB) framework to the Rural Utility Services (RUS) Uniform System of Accounts (USofA) to enhance financial reporting accuracy, compliance, and alignment with industry best practices. This shift is crucial for improving transparency, cost tracking, and regulatory alignment, especially with future Railbelt Reliability Council (RRC) audits of transmission costs. The project will be delivered in three structured, gated phases, each requiring approval from the City Manager, CFO, and Electric Utility Manager before proceeding to the next stage. The phases are as follows: • Phase One focuses on assessing the City's existing accounting framework and developing a comprehensive work plan to transition to RUS USoA. This phase involves mapping the existing chart of to the RUS structure, identifying gaps in financial reporting, proposing solutions, and developing a revised cost estimate for subsequent phases. • Phase Two involves benchmark testing of the proposed chart of accounts and parallel operation in a test environment to ensure data integrity before full implementation. This phase is critical in refining business processes and validating budgeting, actuals, and reporting functionality. At the conclusion of this phase a revised cost and effort estimate will be made for Phase 3. • Phase Three marks the final transition to the new accounting system, encompassing full implementation, validation of 12 subsequent monthly financial statements, and the pre - audit annual financial statement. The details of this phase include the chart of accounts conversion, capital accounting policy review and recommendations, training and support, RTO compliant financial statement design consistent with other Railbelt cooperatives, and validating financial reporting on a monthly and annual basis. This will ensure that SES's financial records meet the requirements for an audit by the RRC. The key features of a Railbelt Reliability Council audit are shown in Appendix C. Utility Accounting and Rates Specialists 122 4 Resolution 2025-031 Project goals Meeting the project goals will provide SES with a strong financial reporting framework and records that meet best practices in the industry. The overall project goals include: • Align Financial Records with Industry Standards — Transition from GASB to RUS USofA to ensure compliance with rural utility accounting best practices. • Enhance Financial Transparency and Accuracy — Improve cost tracking, budgeting, and reporting for operations, capital projects, and debt service. • Ensure Regulatory Compliance — Structure financial records to support RRC audits and align with other RRC transmission owners. • Develop a Unified Chart of Accounts — Create a bidirectional account mapping system between the City's existing framework and the RUS accounting structure for seamless reporting. • Facilitate Cost -Based Decision Making — Implement a financial structure that enables data - driven planning, forecasting, and rate -setting. • Improve Capital Accounting Processes — Align capitalization, depreciation, and asset tracking with electric cooperative industry standards. • Implement Bi-Directional Budgeting & Reporting — Ensure financial systems support budget - to -actual reporting with one -to -many relationships for improved accuracy. • Support Audited Financial Statement Pre6aration — Ensure monthly financial validations and accurate year-end financial statements to support audits and regulatory reviews. • Minimize Disruptions During Transition — Execute a phased approach to implementation, allowing for benchmark testing and process refinements before full adoption. • Provide Staff Training and Support — Equip finance and electric department personnel with RUS accounting knowledge and best practices to manage the new system effectively. • Enhance Long -Term Financial Sustainability — Establish financial processes that support future utility growth, capital investments, and operational stability. Railbelt audit compliance considerations Major benefits to SES of this project include compliance with RRC audit and reporting requirements and alignment with industry best practices. RRC audits are conducted to assess financial compliance, operational efficiency, and adherence to industry best practices. The RRC plays a key role in overseeing the transmission operations and ensuring coordination among member organizations. These audits focus on financial reporting standards, cost allocations, and rate structures, making the implementation of the RUS Uniform System of Accounts critical for compliance. As the RUS USofA is activity based, transitioning to RUS standards will ensure that SES's financial statements are transparent, consistent with industry norms, and capable of withstanding regulatory scrutiny.2 2 The key features of a Railbelt Reliability Council audit are shown in Appendix C. Utility Accounting and Rates Specialists, LLC 123 5 Resolution 2025-031 Project Approach and Methodology 4. Project approach and methodology The approach to this transition is structured into three gated phases, each requiring approval from the City Manager, CFO, and Electric Utility Manager before proceeding. The phased work plan ensures minimal disruption, allowing SES to maintain operations while implementing the new accounting framework. The project will include: • Development and implementation of a bidirectional Chart of Accounts • Conversion of financial processes to RUS standards • Testing and validation of financial reporting methods • Staff training and ongoing technical support The following methodology outlines the detailed approach for each phase, ensuring a structured, effective, and compliant transition. Client service approach The foundation of the project is built on the utmost attention to client service. Discussions will be held with the City Finance Team and the Electric Operations Manager to ensure that the project approach meets the City's and SES's goals, and then we will deliver the services to meet all project timelines and provide frequent communication and updates to the City and SES project team and other designated parties. There will be same -day responses to emails, calls, and texts. Project updates will be provided throughout the project through web meetings, using that face-to-face contact to apprise the City/SES project team of project status, questions, and issues that may arise. In -person meetings will be held for project kick-off and staff training. UARS's focus is on client service, and you will be served with timely feedback and responses. Project Kick-off and Policy Priorities Discussion The process begins with a project kick-off meeting with the City Manager, CFO and the Electric Utility Manager (the City of Seward project team). During this meeting, project communication, updates, data requests, and the project timeline and milestones will be discussed. This phase includes the initial data request. Meetings: In -person meeting for project kick-off Deliverables: Preliminary project workplan, data request, scheduled project status updates Phase 1 — System review and workplan development Phase 1 sets the foundation for the project and the activities in Phases 2 and 3 of the project. The goal is to assess the City's existing accounting framework and develop the comprehensive workplan to make the full transition to the RUS Uniform System of Accounts (USofA). The project steps are as follows: Table 1 — Phase 1 Project Steps 1.01 System assessment 1.02 Develop chart of account mapping • Review existing financial reports, chart of accounts, and transactions to identify gaps. • Map current financial accounts to RUS USoA classifications for budgeting, actuals, and reporting. Utility Accounting and Rates Specialists 124 6 Resolution 2025-031 I c 1.03 Financial statement integration • Align balance sheet, income statement, cash flow statement, and owner's equity statement with RUS standards. • Map chart of accounts to financial statements 1.04 Revise preliminary workplan 1.05 Revise cost estimate for Phases 2 and 3 • Create a detailed transition plan, identifying resources, risks, and mitigation strategies. • Reassess internal and external resource requirements and revise cost estimates for Phases Two and Three. Meetings: Status updates and information discussion Key Deliverables: Chart of accounts, Bi-directional chart of accounts map (City to RUS USofA), Revised workplan, Revised cost estimate for Phases 2 and 3, Scheduled project status updates Milestones Achieved: Completion of Chart of Accounts mapping draft, Approval of transition workplan, Revised cost estimate for Phases 2 and 3 Phase 2 — Testing and parallel operations Phase Two involves benchmark testing of the proposed chart of accounts and parallel operation in a test environment to ensure data integrity before full implementation. This phase is critical to validate data flow, transaction accuracy, and financial statement outputs. The phase will be used to confirm that the budget - to -actual reporting works correctly under RUS standards. UARS will perform this phase with a combination of on -site fieldwork and remote computer access. The project steps are as follows: Table 2 — Phase 2 Project Steps Task Description 2.01 Development and testing of chart of accounts and financial processes Activities • Discussion with software provider on migration plan. Implement test environment running parallel to the existing accounting system. • Validate data flow, transaction accuracy, and financial statement outputs. • Confirm that the budget -to -actual reporting structure functions correctly under RUS standards. 2.02 Refinement and system adjustments • Identify potential errors, missing accounts, or reporting mismatches. • Adjust processes for depreciation, capital accounting, and expense allocations. 2.03 Financial cost estimate revision for Phase 3 • Evaluate the workload required for full implementation and finalize cost estimates. Meetings: Status updates and information discussion Key Deliverables: Reporting on testing results, Revised cost estimate for Phase 3, Scheduled project status updates Milestones Achieved: Successful benchmark testing of financial reports, Approval of Chart of Accounts integration into SES's financial processes, Updated cost estimate for Phase 3 implementation Phase 3 — Full chart of accounts conversion and validation Phase Three marks the final transition to the new accounting system, encompassing full implementation, validation of 12 subsequent monthly financial statements, and the pre -audit annual financial statement. The final outcome goal is to meet the goals of the City and SES in financial reporting, policy preparation, staff training, and regulatory compliance. The project steps are as follows: Utility Accounting and Rates Specialists, LLC 125 7 Resolution 2025-031 I c Table 3 — Phase 3 Project Steps 3.01 Conversion and implementation Activities • Map the current GASB chart of accounts to the RUS USofA framework. • Identify and address perceived gaps or inconsistencies in financial reporting practices. • Develop and implement the bi-directional data flow methodology to enhance budget accuracy • Develop the output process to generate independent financial statements for the electric department. 3.02 Capital accounting policy review and recommendations 3.03 Training and support 3.04 RRC compliance and financial alignment 3.05 Financial statements and reporting Align capitalization and depreciation policies with electric utility standards. Develop processes for implementing small retirement units and assemblies based on RUS and SES standards. • Establish methodologies for tracking Total Utility Plant and Net Plant in service. Provide recommendations for capital asset tracking and reporting processes based on stakeholder's input. Conduct workshop of training for finance and electric department staff on revised accounting procedures. • Ensure financial statements are structured consistent with other RRC transmission owners. • Design financial records to support future RRC audits. • Using a combination of on -site fieldwork and remote computer access, validate 12 monthly and the annual financial statements post -transition and develop budget to actual reports. Meetings: Status updates, information discussion, reporting on each segment, stakeholder discussions on capital asset tracking, training session for SES and City staff on changes Key Deliverables: Process flows for financial statements and tracking of total and net plant, Reporting on testing results, Capitalization and depreciation policies, Training materials and session, Monthly and annual validated financial statements, Budget to actual reports, Financial records designed to support RRC compliance audits, Scheduled project status updates Milestones Achieved: Successful migration of SES financial records to new chart of accounts, Update of capitalization policies and procedures, Staff training session, Validated financial statements, Designed SES financial records that are RRC audit-ready3 Project Timeline The project timeline will be finalized jointly with you to meet your schedule. The following table shows the preliminary timeline which can be adjusted after our initial discussions. Table 4— Proposed project timeline Protect Phase May ll S Month jiLly Aueust September Qctober. November December 'Alum Feb.luly LVLD Project management and biweekly updates Phase 1 Phase 2 Phase 3 (except following items) Phase 3 . Training Phase 3 - Financial statement verification Phase 3 - Audit -ready financial statements With a May/June, 2025 project kick-off, the new chart of accounts can be designed, implemented, and fully operational in time for the audit of the year ending December 31, 2025. While ongoing financial 3 The key features of a Railbelt Reliability Council audit are shown in Appendix C. Utility Accounting and Rates Specialists, LLC 126 8 Resolution 2025-031 statement verification will continue to cover a full annual cycle, the majority of the work is expected to be completed by January 2026, with ongoing work through July, 2026 just for statement verification. The project timeline will be reviewed, refined, and finalized during the kickoff meeting to ensure alignment with project goals and requirements. Utility Accounting and Rates Specialists, LLC 127 9 Resolution 2025-031 Staffing Plan and Qualifications 5. Staffing plan and qualifications Industry Leadership & Regulatory Expertise Mr. Russ Hissom, Principal at Utility Accounting and Rates Specialists, has spent over 35 years assisting utilities and cooperatives with their accounting, financial strategy, financial audits, rate studies, and expert witness service needs. Russ was a partner at the 10th largest US accounting and consulting firm — Baker Tilly, for 20 years, where he served clients as an audit partner for utilities that follow GASB standards, and provided rate and financial consulting services. Russ has successfully guided organizations through Uniform System of Accounts (USoA) implementations, work order process improvements, fixed asset accounting system conversions, financial audits, and regulatory compliance efforts. His experience also includes FERC-regulated transmission accounting, including Attachment 0 filings for Open Access Transmission Tariff (OATT) compliance. A seasoned expert in rate studies, Russ has prepared or overseen hundreds of electric rate studies, including generation, transmission, and distribution pricing models. He has testified before federal and state regulatory commissions, including ongoing testimony before the Public Utility Commission of Texas regarding transmission rate filings. His deep understanding of RUS and FERC accounting standards enables him to assist cooperatives and utilities in structuring their capitalization policies, financial reporting, and cost allocation methods in compliance with industry best practices. Russ has also held a certification as a Certified Information Systems Auditor and has worked with many software platforms and is experienced in assisting utilities with system conversions. Russ will provide you with all the services in the request for proposal. As your principal point of contact, he will manage all aspects of the project, ensure timely delivery of all deliverables, and provide ongoing support after the initial services are delivered. Educator, Author, and Industry Thought Leader Beyond his consulting work, Mr. Hissom is a national speaker, educator, and author in the utility industry. Since 2000, he has taught in -person FERC and construction accounting courses for the American Public Power Association (APPA) and regularly speaks at national energy industry conferences. Currently, he is developing a five -part webinar series on RUS accounting for the National Rural Electric Cooperative Association (NRECA). His thought leadership extends into publishing, with four textbooks on utility accounting and rate strategy and numerous articles at the website Utility Insights. Additionally, he leads continuing professional education (CPE)-certified online courses on RUS and FERC accounting, certified by the National Association of State Boards of Accountancy (NASBA). Mr. Hissom's resume is included in the appendix to this proposal. You may ask, "How can a smaller firm effectively meet the needs of the City of Seward and SES?" With decades of experience, Russ is committed to exceeding client expectations through exceptional service and industry expertise. Key factors that enable him to exceed expectations include: • Your utmost satisfaction is his goal in serving you. You can ask project references about their experience with the service they received. • Years of experience in serving co-ops and utilities leads to a shortened learning curve, which adds value to the hours of service provided to clients and the ability to meet all deadlines • Balancing and scheduling the project workload effectively will result in meeting all project milestones and delivery due dates • Decades of experience in serving the accounting needs of co-ops and utilities, as well as data conversion and implementation projects leads to great efficiencies, and results that will ensure financial reporting meets the goals of SES for both reporting and planning and is compliant with Railbelt Reliability Council requirements Utility Accounting and Rates Specialists 128 10 Resolution 2025-031 Company Qualifications • A proven track record of successfully completing projects exactly like those requested by the City and SES. • Industry leadership, demonstrated through articles, videos, courses and conference presentations, providing clients with insights into the latest trends that can be applied to their operations. Please contact client references to learn about their satisfaction with the services and outcomes provided by Utility Accounting & Rates Specialists. Additionally, please consider interviewing Russ directly for firsthand insight into his expertise and ability to meet the City and SES's needs. 6. Company qualifications Trusted Expertise in Utility Accounting and Rate Strategy Electric Cooperatives and utilities partner with Utility Accounting and Rates Specialists (UARS) to establish a solid financial foundation, ensuring they can effectively serve their customers with reliable and affordable services. With decades of experience, UARS provides expert guidance tailored to the unique needs of generation, transmission, and distribution entities, helping them navigate complex financial, regulatory, and accounting challenges. Recent Client Success Stories Project references are provided in the reference section of this proposal, but here are a few recent success stories for similar projects delivered to cooperatives and utilities: • Banning, CA Electric Department — UARS transitioned the Banning Electric Department from a municipal chart of accounts to the FERC Uniform System of Accounts, resulting in financial reporting tailored to the electric utility. • Hibbing, MN Utilities (HPU) — UARS led the transition of electric, gas, steam, and water services from a municipal chart of accounts to the FERC Uniform System of Accounts (electric, steam, and gas utilities) and NARUC USofA for the water utility. This project included account design, implementation of the chart of accounts on Caselle financial software, the development of financial reports for the HPU Commission, and comprehensive rate studies for each utility. Mr. Hissom also served as the outsourced full -charge accounting controller for HPU from 2022 — 2024, responsible for day-to-day accounting needs, financial reporting, and preparation of reports for the annual audit. He currently serves HPU with monthly accounting services for their construction projects. • Holyoke, MA Gas and Electric — UARS is currently assisting in transitioning electric work order and fixed asset accounting to NISC software, including the design of assembly units and fixed asset records. • Fayetteville, NC Utilities — UARS assisted in transitioning electric work order accounting and fixed asset management to an Oracle Enterprise Resource Planning (ERP) platform. This included designing assembly units and fixed asset records to align with industry standards. • Tipmont, IN Electric Cooperative — UARS evaluated the use of software systems (NISC) and MicroSoft Power BI reporting in connection with electric and broadband services. • Lower Valley Water and Sewer District, El Paso, TX — UARS transitioned water and sewer fixed asset management records and reporting to Tyler Munis software platform. • Illinois Municipal Electric Agency — UARS reviewed the FERC transmission rate filings (Attachment 0) for IMEA's investor -owned transmission provider for accuracy and use in testimony in a rate case before the Federal Energy Regulatory Commission. • Basin Electric Cooperative — Mr. Hissom testified in a rate case before the Federal Energy Regulatory Commission on accounting under the RUS Uniform System of Accounts (USoA) and the methodology electric cooperatives use to develop transmission and distribution rates for their members. • Lower Colorado River Authority — Mr. Hissom testified on accounting and cost allocations in LCRA's transmission rate filing before the Public Utilities Commission of Texas. 11 129 Resolution 2025-031 Company Qualifications Why UARS is the Right Partner for This Project Utility Accounting & Rates Specialists (UARS) is the ideal partner to support the Seward Electric System in transitioning to the RUS Uniform System of Accounts (USoA), enhance capital reporting, and train your team. UARS' expertise in utility accounting, financial compliance, and rate studies ensures a seamless and efficient implementation that aligns with industry best practices. What UARS Will Deliver for this Project: • Unmatched Expertise in Industry Accounting — UARS is a recognized industry leader in accounting for cooperatives and utilities, with a proven track record of delivering high -quality accounting consulting services, providing thought leadership, and training utility and co-op accounting in best practices for financial reporting and accounting. • Unmatched Expertise in Chart of Account Conversions — With decades of experience, UARS has successfully guided municipal utilities and cooperatives in financial conversions, accounting system integrations, and cost allocation modeling. Our deep understanding of transitioning to the Uniform System of Accounts (USofA) allows us to tailor our approach to align with the Electric Department's unique operational and financial structure. • Exceptional Client Service & Communication — We have successfully served cooperatives and utilities across the United States, Canada, and Guam, delivering outstanding client service through a combination of on -site fieldwork and virtual meetings. Frequent communication and project transparency are at the core of our approach, ensuring clear expectations, proactive problem -solving, and on -time deliverables. • Comprehensive Training & Implementation Support — A successful transition requires staff expertise, and UARS will provide in-depth training on accounting procedures, work order management, and financial reporting under the new system. Mr. Hissom will work closely with City staff and SES to develop sustainable processes that ensure long-term success. At UARS, we are committed to delivering solutions that enhance financial transparency, operational efficiency, and regulatory compliance. We look forward to the opportunity to support the Seward Electric System in this critical financial transformation. 12 130 Resolution 2025-031 Fee Proposal 7. Fee proposal We appreciate the opportunity the City has given us to propose on project. The fees for all project phases are shown in the following table: Table 5 — Proposed total project fees Task Services Phase 1 1.01 Project kick-off and system assessment 1.02 Develop chart of accounts mapping 1.03 Financial statement integration 1.04 Revise preliminaryworkplan 1.03 Revise cost estimate for Phases2 and 3 Total Phase 1 Travel expenses Total Phase 1 Fees and Expenses Hours Hourly Rate 3 5 25 5 8 5 2 5 2 5 40 Total 220 5 660 220 5,500 220 1,760 220 440 220 440 $ 8,800 $ 1,900 $ 10,700 Phase 2 2.01 Development and testing of chart of accounts and processes 25 5 220 5 5,500 2.02 Refinement and system adjustments - ID potential errors 8 5 220 1,760 2.02 Adjust processes for depreciation, capital accounting, and allocation 6 5 220 1,320 2.03 Revise cost estimate for Phase3 1 5 220 220 Total Phase 2 40 $ 8,800 Travel expenses $ 1,900 Total Phase 2 Fees and Expenses $ 10,700 Phase 3 3.01 Conversion and implementation 8 5 220 5 1,760 3.02 Capital accounting policy review and recommendations 8 5 220 1,760 3.03 Training workshop 8 $ 220 1,760 3.04 RRC compliance and financial alignment 6 5 220 1,320 3.05.0 Develop budget to actual reports 4 5 220 880 3.05.1 Monthly validation of 12 statements 48 5 220 10,560 3.05.2 Validate annual audit -report financial statements 16 5 220 3,520 Total Phase 3 98 $ 21,560 Travel expenses $ 1,900 Total Phase 3 Fees and Expenses $ 23,460 Total Phase 1, 2, and 3 Fees and Expenses $ 44,860 The quoted fee above is based on the information outlined in the request for proposal. The scope of services for Phases 2 and 3 will be initiated only upon authorization by the City and SES and will be preceded by an updated cost estimate reflecting the services required for those phases. Utility Accounting and Rates Specialists 131 13 Resolution 2025-031 References 8. References We urge you to contact these references to discuss their satisfaction with the services we provided. Contact information for each reference is in the following table. A comprehensive listing of utilities and cooperatives served is in the Appendix to this proposal. Table 6 — Project References Utility/Organization Contact Information City of Banning, CA Mr. Tom Miller, General Manager Electric Utility Phone: 909 253 2839 Email: tmiller@banningca.gov Services UARS transitioned the Banning Electric Department from a municipal chart of accounts to the FERC Uniform System of Accounts, resulting in financial reporting tailored to the electric utility. Hibbing, MN Public Utilities Mr. Luke Peterson, General Manager Phone: 218 421 3926 Email: luke.peterson@hpuc.com UARS led the transition of electric, gas, steam, and water services from a municipal chart of accounts to the FERC Uniform System of Accounts, including account design and implementation on Caselle financial software. Mr. Hissom served as HPU's full -charge accounting controller from 2022-2024, managing daily accounting, financial reporting, and audit preparations. He continues to provide monthly accounting services for HPU's construction projects. In 2024, he was part of the team that prepared cost of service studies for the HPU electric, gas, steam, and water utilities. Fayetteville, NC Utilities Ms. Rhonda Haskins, Chief Financial Officer Phone: 910 223 4001 Email: rhonda.haskinsa@faypwc.com UARS assisted in transitioning electric work order accounting and fixed asset management to an Oracle Enterprise Resource Planning (ERP) platform. This included designing assembly units and fixed asset records to align with industry standards. Holyoke, MA Gas and Electric Ms. Brooke McMahon, Director of Finance and Accounting Phone: 413 536 9318 Email: bmcmahon@hged.com UARS is currently on the project team assisting in transitioning electric work order and fixed asset accounting for Holyoke to NISC software, 14 132 Resolution 2025-031 References Utility/Organization Contact Information ervices including the design of assembly units and fixed asset records. American Public Power Ms. Heidi Lambert, Director of Education Association Phone: 202 467 2921 Email: hlambert@publicpower.org Mr. Hissom has been presenting APPA classes on public utility accounting, work order accounting, and advanced utility accounting three times each year since 2000. He also speaks at national APPA conferences on accounting and rates topics. 9. Fee structure for ongoing accounting support Once Phases 1 through 3 have been completed, the City and SES may require ongoing consulting and accounting support to provide electric department accounting services for administering and managing the USoA financial reporting system. UARS would be pleased to provide these services as needed by the City and SES on an hourly basis based on the following flat hourly rate: Table 7 — Fee Structure for Ongoing Accounting Support Year Hourly Rate 2026 $225 2027 $230 2028 $235 Travel expenses for any on -site field work will be charged at cost. 15 133 Appendix A Resume Russ Hissom, CPA russ.nissom. utill tyeducation.com 61)8 628 4020 PROFILE Russ serves the Power and Utilities industry by helping organizations enhance and maximize the value of their cost -of -service studies, ratemakrng accounting, financial management, and twsiriess processes. Industry Participation American Public Power Association American Waterworks association American Institute of CPA's Edison Electric Institute - Florida Municipal Electric Association Institute of Internal Auditors • ISACA (CISA) Experience Principal Utility Accounting & Rates Specialists, LLC Utility Accounting & Rates Specialists is a firm that delivers rates, financial, and accounting consulting services to power and utility organizations Russ specialties include: • Cost of service and rate design studies • Expert testimony for FERC and state regulatory bodies, and in arbitration and litigation - Economic analysis studies • Outsourced controller and Chief Financial Officer services • Accounting consulting and standards implementation • Electric work order systems implementation consulting • Speaker at national and state conferences • Instructor for industry learning academy courses • Author of industry articles and textbooks on accounting and rates topics Resolution 2025-031 January 2021 - present Partner 1983 - 1986, 1987.2020 Baker Tilly, US Huss served as a Baker Tilly Energy and Utilities Group partner for over 20 years, serving power and utilities organizations across North America with financial and rates consulting. Chief Financial Officer wPPI, Energy Russ served as the CFO of WPM, Energy, where he established its accounting systems, reporting frameworks, and assisted in developing member rates. Education BSA - Accounting Unnersity of Wisconsin - Milwaukee ut,htyeducationinsights com 1986 134 16 Resolution 2025-031 Appendix B Clients Served Arkansas Massachusetts • Conway Utilities • Paragould Utilities California • Anaheim Utilities • Banning Utilities • Burbank Power and Water • Biggs Electric Utility • California Public Utilities Commission • City of Modesto • Colton Electric Utility • Glendale Utilities • Gridley Electric Utility • Imperial Irrigation District • Liberty Utilities • Modesto Irrigation District • Northern California Power Agency • Pacific Gas & Electric • Riverside Utilities • Sacramento Municipal Utility District • San Diego Gas & Electric Utility • Southern California Edison • Southern California Public Power Authority • Trinity Public Utilities District Connecticut • Norwich Utilities • Concord Utilities • Holyoke Gas and Electric • Massachusetts Municipal Wholesale Power • North Attleborough Utilities • Shrewsbury Electric and Broadband Minnesota • Hibbing Public Utilities • Rochester Utilities • Southern MN Municipal Power Company • Xcel Energy Nebraska • Cedar -Knox Public Power District • Elkhorn Public Power District • Lincoln Electric • Niobrara Valley Public Power District • Omaha Public Power District New York • Long Island Power Authority • New York Public Service Commission North Carolina • Fayetteville Utilities North Dakota • Basin Electric Power Cooperative Ohio • Public Utilities Commission of Ohio Colorado • Colorado Springs Utilities • Fountain Water Utility • WAPA Florida • • • Guam • Clewiston Utilities Jacksonville Energy Authority Florida Municipal Power Authority Gainesville Regional Utilities Kissimmee Utility Authority Guam Power Authority Guam Water Authority Illinois • Illinois Municipal Power Agency • Naperville Utilities • St. Charles Utilities Indiana Oklahoma • Grand River Dam Authority • Oklahoma Gas and Electric • Oklahoma Municipal Power Authority South Carolina • Kiawah Island Water • Santee Cooper Power Authority • South Carolina Public Service Commission Tennessee • Nashville Electric Service Texas • • Bryan Utilities CPS Energy Garland Utilities Lower Colorado River Authority New Braunfels Utilities Washington • Energy Northwest 135 17 Resolution 2025-031 Client Client • Aubum Utilities • Richmond Utilities • Tipmont Electric Cooperative Iowa • Cedar Falls Utilities • Harlan Utilities • Muscatine Utilities Maryland • Easton Utilities Maine • Maine Public Service Commission • Chelan Public Utility District • Douglas County Publiic Power District Wisconsin • Holland Utilities • Kaukauna Utilities • Kiel Utilities • Manitowoc Public Utilities • New London Utilities • Oconomowoc Utilities • Rice Lake Utilities • Saukville Water and Sewer Utility • WE Energies • Wisconsin Public Service, Inc. • WPPI Energy 136 18 Resolution 2025-031 Appendix C The key features of a Railbelt Reliability Council audit from the RRC FAQ site include: 1. Regulatory Compliance: • Ensuring adherence to standards set by the Railbelt Reliability Council (RRC), which develops and enforces reliability, transmission, and interconnection standards for the Railbelt Bulk Electric System (BES). 2. Financial Statement Accuracy: • Assessing the precision and completeness of financial statements, including balance sheets, income statements, and cash flow statements. 3. Revenue & Cost Allocation Review: • Analyzing revenue streams, rate structures, and cost allocation methodologies to ensure accurate tracking of expenses related to generation, transmission, and distribution. 4. Capital Assets & Depreciation Analysis: • Reviewing capitalization policies, asset management practices, and depreciation schedules to ensure proper recording and valuation of assets. 5. Internal Controls & Risk Assessment: • Evaluating the effectiveness of internal financial controls, fraud prevention mechanisms, and risk management policies. 6. Power Cost Recovery & Regulatory Reporting: • Validating filings related to power cost equalization and other regulatory cost recovery mechanisms to ensure compliance with state and federal regulations. 7. Governance & Stakeholder Reporting: • Ensuring that reporting to boards, commissions, and the public meets transparency standards and provides insights for strategic financial improvements. These features collectively ensure that Railbelt utilities operate transparently, comply with regulatory standards, and maintain financial integrity. 137 19 Resolution 2025-032 RESOLUTION 2025-032 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO CONTINUE THE OVERSTORY VEGETATION MANAGEMENT SOFTWARE SUBSCRIPTION, BEGINNING IN 2024, FOR AN ADDITIONAL TWO YEARS IN THE AMOUNT OF $107,625 Documents: • Agenda Statement • Resolution 2025-032 • Attachments: Overview of Overstory Vegetation Management Software 138 Resolution 2025-032 City Council Agenda Statement Meeting Date: April 14, 2025 To: City Council Through: Kat Sorensen, City Manager From: Taylor Crocker, Electric Operations Supervisor Subject: Resolution 2025-032: Authorizing the City Manager to Continue the Overstory Vegetation Management Software Subscription, Beginning in 2024, for an Additional Two Years in the Amount of $107,625 Background and justification: The reliable and safe operation of the City of Seward's electric grid depends significantly on effective vegetation management practices. In August 2024, the City of Seward Electric Department adopted Overstory, a cutting -edge vegetation management solution (software) utilizing satellite imaging to identify, map, and prioritize vegetation risks along power lines. Overstory's technology produced detailed heat maps highlighting areas with the greatest vegetation risk to electrical reliability, enabling the Electric Department to strategically target resources and prioritize tree -clearing operations. In its initial year, Overstory proved to be highly effective, providing the City Electric Department with the ability to track clearing progress in real-time through interactive updates from contracted tree crews. Additionally, Overstory allows the Electric Department to directly respond to customer concerns by flagging specific line segments for prompt vegetation clearing, further improving responsiveness and customer satisfaction. To sustain these improvements in electric service reliability and public safety, continuation of the Overstory subscription for an additional two years is essential. Funding for Overstory has been integrated into the City Electric Department's approved FY2025-2026 operating budget, accounting for annual subscription costs of $52,500 for 2025 and $55,125 for 2026. Approval of this resolution will enable the Electric Department to maintain proactive vegetation management and continue leveraging technological advancements for the benefit of the community. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: Strategic Plan: Other: Total amount of funds listed in this legislation: $ 107,625.00 139 Resolution 2025-032 This legislation: Creates revenue in the amount of: $ Creates expenditure in amount of: Creates a savings in the amount of: $ Has no fiscal impact Funds are: Budgeted Line item(s): 15000 3000 7009 0000 00000 X $ 107,625.00 X Not budgeted Not applicable Affected Fund: General Boat Harbor Motor Pool Available Fund Balance SMIC Parking Other X Electric Water Wastewater Healthcare Note: amounts are unaudited Finance Director Signature: 5e X Yes Attorney Signature: Not applicable Comments: Administration Recommendation X Adopt Resolution Other: 140 Resolution 2025-032 Sponsored by: Sorensen CITY OF SEWARD, ALASKA RESOLUTION 2025-032 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO CONTINUE THE OVERSTORY VEGETATION MANAGEMENT SOFTWARE SUBSCRIPTION, BEGINNING IN 2024, FOR AN ADDITIONAL TWO YEARS IN THE AMOUNT OF 107,625 WHEREAS, the City of Seward Electric Department initiated the use of Overstory Vegetation Management Software in 2024, significantly enhancing the department's ability to proactively manage vegetation along the city's power grid; and WHEREAS, in August 2024, Overstory successfully employed satellite imaging to create a detailed heat map assessing vegetation risk along the City of Seward's power lines, enabling targeted and prioritized vegetation clearing; and WHEREAS, the implementation of Overstory has improved efficiency by providing real- time updates on vegetation management activities performed by contracted tree crews, ensuring timely and effective clearing of high -risk areas; and WHEREAS, the software has enhanced customer service by enabling the Electric Department to promptly address specific concerns or requests flagged by customers regarding vegetation near power lines; and WHEREAS, the continuation of this technology supports the City's objective of maintaining reliable electric service and reducing outages related to vegetation; and WHEREAS, the subscription cost for Overstory software will be $52,500 for the year 2025 and $55,125 for the year 2026, with these costs included and approved in the Electric Department's operating budget. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The Seward City Council hereby authorizes the City Manager to continue the Overstory Vegetation Management software subscription for two additional years. Section 2. Funding in the amount of $107,625 is hereby transferred and appropriated for the Electric Department FY25-26 operating budget under the 15000-3000-7009 contracted services expense account. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska this 14th day of April 2025. 141 Resolution 2025-032 CITY OF SEWARD, ALASKA RESOLUTION 2025-032 AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck City Clerk (City Seal) THE CITY OF SEWARD, ALASKA Sue McClure, Mayor 142 overstory City of Seward Proposal for vegetation analysis by remote sensing Madison Stebbins Business Development 1 Wildfire Subject Matter madison@overstory.com © 2023 Overstory Inc. All rights reserved CONFIDENTIAL - DO NOT DISTRIBUTE 143 Background The City of Seward is working to modernize its electric utility department. New leadership is seeking to create a data driven vegetation management program. In some cases on Seward's network, vegetation hasn't been trimmed in thirty years. In addition to building and implementing a right of way program, starting with reclamation, Seward is eager to gather better data on its electrical network to make informed decisions that better serve city residents. There are currently no inspection or planning tools in use on the City of Seward's network and the city utility is seeking tools to analyze, track, and reduce risks from both vegetation and wildfire. Solution: Overstory provides objective, data -driven analysis on vegetation -related risks across Seward's network, starting with transmission. Overstory's accurate vegetation analysis provides opportunities for to create a data driven vegetation management program, work tracking and reporting, and wildfire risk. CONFIDENT! P,ESObeN89261g BUTE O 2 144 Subscription period Scans Miles Exportable data layers Exportable intelligence Web product access Pricing overstory Vegetation Analysis for Seward Electric Cooperative 3 years 1 annually Full territory, 30 sq mi • Tree segmentation • Tree height • Tree health • Line, pole, and buffer mapping and correction • 3D Vegetation risk score • Recommended work prioritization • Hazard tree identification • Overhang identification • Wildfire risk analysis • Continuous access to Overstory web based product • Up to 20 authorized users of web based platform $50,000 CONFIDENTI es-ge10 IJTRIBUTE Enables the City of Seward to do: • Work prioritization Determine which areas should be prioritized for inspection and/or trim in a given year. (SAIDI, wildfire, & $) • Hazard tree targeting. Find areas in your territory that have the most dead trees (near a lot of customers) enabling you to reduce off -ROW related fall -ins. (SAIDI, wildfire, & $) • Wildfire risk analysis. Identify the overlap of wildfire risk and vegetation risk. (Wildfire & $) • Data -informed workload. Understand the amount of work that needs to be done to support transparent work planning. ($) • Pole and line correction. Support general pole and line clean up for GIS team and their users. ($) • Pricing is based on a multi -year subscription. There is a 5% adder each year to account for inflation and product improvements. • For a three year contract, pricing approximately comes to: Year 1: $50,000 Year 2: $52,500 Year 3: $55,125 145 Overview of approach 4 Sample timeline One month -1 • Meetings • Milestones CONFIDENTIRbso601,100331-83RIBUTE Setup • Kick-off • Your VM Process • Risk Framework Workshop • Data QA Workshop O Imagery accepted Organ Analyze Act Imagery collected during "leaf on" season: in the spring •Field validation & process iterations 147 Key Data Layers Pole & line correction We match your poles to their location in satellite imagery to ensure encroachment and risk are calculated as accurately as possible. 0 Tree segmentation Machine learning algorithms identify trees, distinguishing tree crowns from bushes, ground and shadows. CONFIDENTIFAEsPbt°198111261 RIBUTE Tree height Taking imagery from multiple angles (stereo or tri-stereo) enables accurate estimation of tree heights. 6 148 Risk framework Our proven approach to measure risk identifies the amount of vegetation in close proximity (both horizontally and vertically) to your assets. • • • r MI • [ c • • 11 • • • • e— • • • 0-3ft 3-6ft 6-10ft 10-15ft 15+ • • • 18ft+ 12-18ft 6-12ft Resolution 2025-032 - Critical risk • distance 0 6ft • High risk distance 0-6ft 6-12ft 12-18ft 18ft+ Medium risk • distance Low risk distance III No risk distance 149 3D encroachment risk Our proven approach to measure risk identifies the amount of vegetation in close proximity (both horizontally and vertically) to your conductor. We've accurately projected vegetation related outages using our proprietary risk matrix and weights. Risk matrix is customized with you during onboarding. A maximum of two different risk matrices can be configured in scope of this POV (one for transmission, one for distribution). Adding more risk frameworks means additional customization, which would impact the delivery timeline. 'O Toer s CONFIDENTks-t18°110 1gTIBUTE 2 / Moody's Store / 1-phase 224 feet OV-220 • High (3.5) VEGETATION Min. distance to line 3 - 5 ft Tree cover 62% Hazard tree count 0 Overhang Yes 8 150 0 CI Overhang 0 . Q We consider overhang as one type of encroachment risk. You can access a list of spans with overhanging vegetation. Resolution 2025-032 9 151 Tree health & fall -in risk Our Hazard tree risk analysis considers the proximity (height and distance) of a tree to a line, as well as the health of the tree and the slope of the terrain. 0 ax. 5'14b--__ _ Layers • it grt CONFIDENTIPR,I sPbeN89261g4BUTE Fall -in & health risk X Select which type of trees to include: © Declining strike trees Declining trees with strike potential Declining trees Declining trees without strike potential Strike trees Other trees with strike potential Rarltnrnuntl man 10 152 Mitigate wildf re risk How it works: • We assess which areas of your network have higher risk to mitigate wildfire risk. • Encroachment, priority, overhang, and hazard/strike trees are centralized to improve wildfire resilience and planning Resolution 2025-032 .F. girsim Spans by encroachment risk j �r } I Nigh f Medium Lcv, uMi Minor _ Clear Unknown W ildfire risk zones ■ very nigr 1 road Lover ■'eery law ■ Medium 153 Measure risk reduction CONFIDENTIPResP 9020101�21BUTE The same methods we use to analyze where you should trim can also help you understand if your contractors eliminated enough risk to meet your standards. 2021: Hot spot identified as high risk This span was among the 0.8% of spans 2022: Same span, now minor risk Without driving to the span, we can see that the identified as needing immediate attention risk has been almost completely eliminated. © 2023 Overstory Inc. All rights reserved 'overstory 154 Work prioritization Span level data is easily summarized at the circuit or feeder level to quickly identify which feeders have the greatest risk and total line miles in different risk categories. 0 CONFIDENTIPR,ESPbt°198111261 RIBUTE Best feeders to trim By highest encroachment risk All phases Eastlzth Score:104 • 0 2 ml • 0.3 mi • 0.7 mi • 1.5 m1 2,0 mi total Congress Score.83 • 01 mi 2.3 mi total Elm • 0.1 mi 1.4 mi total • 01 mi • 0.5 mi • 16 ml i Scorn:49 • 0.0 mi 0.4 mi • 1.0 ml 13 155 Resolution 2025-033 RESOLUTION 2025-033 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO PURCHASE STREETLIGHT POLES AND HARDWARE FROM GENERAL PACIFIC FOR REPLACEMENT AND INSTALLATION THROUGHOUT THE CITY IN THE AMOUNT OF $81,285.25 AND APPROPRIATING FUNDS Documents: • Agenda Statement • Resolution 2025-033 • Attachments: o GenPac SL Quote with Freight 156 Resolution 2025-033 City Council Agenda Statement Meeting Date: April 14, 2025 To: City Council Through: Kat Sorensen, City Manager From: Taylor Crocker, Electric Operations Supervisor Subject: Resolution 2025-033: Authorizing the City Manager to Purchase Streetlight Poles and Hardware from General Pacific for Replacement and Installation Throughout the City in the Amount of $81,285.25 and Appropriating Funds Background and justification: The City of Seward Electric Department maintains and operates streetlighting throughout the community to ensure public safety and visibility. Over time, several streetlight poles along major roadways have sustained damage or deterioration, resulting in structural failure or reduced lighting coverage. Replacing these poles is necessary to maintain reliable illumination and improve pedestrian and traffic safety on key streets. Additionally, new residential developments such as the Hilltop Subdivision are expanding the City's infrastructure footprint. These areas currently lack sufficient streetlighting, which is essential for safety, navigation, and overall quality of life for new residents. To address both the replacement of broken poles in existing neighborhoods and the installation of new lighting infrastructure in growing subdivisions, the Electric Department solicited a quote from General Pacific, Inc. The quote includes: • Five (5) triangular base streetlight poles with 6-foot arms, which are compatible with existing infrastructure and will replace broken poles on main streets • One (1) triangular base hardware kit, if needed for proper installation • Twenty (20) direct bury (embedded) streetlight poles with 6-foot arms for installation in new subdivisions such as Hilltop • An estimated freight charge for shipping the materials to Seward The total quoted amount is $81,285.25, which includes materials and estimated shipping. Lead time for delivery is estimated at 12-17 weeks. The Electric Department recommends proceeding with this purchase to maintain reliable service, address immediate infrastructure needs, and prepare for continued community development. Funding for this purchase is available within the Electric Department's approved capital budget. 157 Resolution 2025-033 Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: Strategic Plan: Other: Total amount of funds listed in this legislation: $ 81,285.25 This legislation (✓): Creates revenue in the amount of: Creates expenditure in amount of: Creates a savings in the amount of: Has no fiscal impact Funds are (✓): Line item(s): Not budgeted Not applicable X X $ $ 81,285.25 $ 15000 3000 8103 0000 00000 Affected Fund (✓): General Boat Harbor Motor Pool Available Fund Balance SMIC Parking Other X Electric Water $ Wastewater Healthcare Note: amounts are unaudited Finance Director Signature: 5,,,f_ 9„„., X Yes Attorney Signature: Not applicable Comments: Attorney Review Administration Recommendation X Adopt Resolution Other: 158 Resolution 2025-033 Sponsored by: Sorensen CITY OF SEWARD, ALASKA RESOLUTION 2025-033 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO PURCHASE STREETLIGHT POLES AND HARDWARE FROM GENERAL PACIFIC FOR REPLACEMENT AND INSTALLATION THROUGHOUT THE CITY IN THE AMOUNT OF $81,285.25 AND APPROPRIATING FUNDS WHEREAS, the City of Seward Electric Department has identified the need to replace several damaged or broken streetlight poles located on main thoroughfares; and WHEREAS, there is also a need to install new streetlight poles in newly developed subdivisions, including Hilltop, to ensure adequate public lighting and safety; and WHEREAS, the City received a quote from General Pacific included triangular base streetlight poles and hardware, direct bury streetlight poles for new subdivisions, and an estimated shipping cost for the materials; and WHEREAS, the total quoted amount for this purchase, including materials and estimated shipping, is $81,285.25; and WHEREAS, the Electric Department has reviewed the quote and determined it to be a necessary and appropriate purchase to maintain the reliability, safety, and visibility of the City's streetlighting infrastructure. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The City Council hereby authorizes the City Manager to purchase of streetlight poles and associated hardware with shipping from General Pacific. Section 2. Funding in the amount of $81,285.25 is hereby transferred and appropriated from the Electric Unassigned Fund 15000-0000-3400 to the Capital Equipment Expense code 15000-3000-8103. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska this 14th day of April 2025. THE CITY OF SEWARD, ALASKA Sue McClure, Mayor 159 General Pacific, Inc. Resolution 2025-033 QUOTATION P.O. Box. 70 Fairview, OR 97024 USA 503-907-2900 Bill To: Seward, City of PO Box 167 Seward, AK 99664-0167 US 1-907-224-4050 Customer ID: 107850 Order Number 1333216 Order Date Page 03/25/2025 15:48:04 1 of 2 Quote Expires On: 04/24/2025 Ship To: Seward, City of 911 Hemlock St Seward, AK 99664 Requested By: Taylor Crocker PO Number Ship Route Taker City of Seward - Street Lighting ANY CPARKER Quantities Item ID Item Descrintion Pricing UOM Unit Size Unit Price Extended Price Ordered Allocated I RemaininglUOM Unit Size ° q 5.0000 0.0000 5.0000 EA VAL DS32-950A390-6S-GV-H-LAB 1.0 TRIANGULAR BASE POLES As requested, poles with 6-ft arms to match EDI invoice (hardware quoted separately - see below Quote: ARCT25-10361-1 EA 1.0 4,173.0000 20,865.00 1.0000 0.0000 1.0000 EA VAL TRIANGULAR BASE HARDWARE EA 309.0000 309.00 1.0 TRIANGULAR BASE HARDWARE ONLY 1.0 If needed 20.0000 0.0000 20.0000 EA VAL EM32-20MH-6LMA-GV-HH EA 1.0 DIRECT BURY (EMBEDDED) POLES 1.0 As requested, direct bury poles with 6-ft arms, 20-ft fixture mounting height 12-17 weeks 2,477.0000 49,540.00 1.0000 0.0000 1.0000 EA GEN MISC SHIPPING EA 10,571.2500 10,571.25 1.0 Item Code For Shipping Misc Material 1.0 Shipping Estimate Actual freight TBD at time of shipping 19.1.3681 - 09/23/19 160 General Pacific, Inc. Resolution 2025-033 QUOTATION P.O. Box. 70 Fairview, OR 97024 USA 503-907-2900 Order Number 1333216 Order Date Page 03/25/2025 15:48:04 2 of 2 Quote Expires On: 04/24/2025 Quantities Item ID Item Description Pricing UOM Unit Size Unit Price Extended Price Ordered Allocated I Remaining UOM Unit Size ° q Total Lines: 4 SUB -TOTAL: 81,285.25 TAX: 0.00 AMOUNT DUE: 81,285.25 U.S. Dollars 161 19.1.3681 - 09/23/19 Docusign Envelope ID: 63F43C8D-E0CD-499B-9D44-E11 F3338BD2D 4 Alaska Small Business W' 'A Development Center ALASKA SBDC LJAA BUSINESS ENTERPRISE INSTITUTE. April 8, 2025 City of Seward 410 Adams St Seward, AK 99664 Dear Seward Community, This letter serves as our quarterly report for the period of January 1 to March 31, 2025. KellyAnn Cavaretta got off to a strong start in her fourth year as the Seward Business Advisor, logging over $2 million in capital infusion and helping five new businesses launch. On February 12, she presented the Starting a Business workshop at AVTEC, which was very well attended, with 23 participants. The Starting a Business workshop provides entrepreneurs with the foundational knowledge to start a business and is typically attended by 5-10 participants, so it was great to have such a robust turnout in Seward. KellyAnn continued her client satisfaction hot streak, with her 100% positive survey responses now extending to 13 consecutive quarters. Here is a summary of deliverables to the Seward community during the quarter: Client Hours: 121.8 Total Clients: 44 New Businesses Started or Bought: 5 Jobs Supported: 105 Capital Infusion: $2,068,192 Client Surveys: 100% positive The next section provides lists of the top advising topics and top industries obtaining technical assistance from the Alaska SBDC in Seward. Guidance to entrepreneurs looking to start a business remained in the top advising spot this quarter, followed by assistance to established businesses, with marketing appearing on the list. Regarding industries working with the SBDC, tour guides overtook accommodation as the top industry advised by a wide margin, while services rejoined the list. Topics 1. Start-up Assistance: 52.8 hrs (43%) 2. General Management: 18.8 hrs (15%) 3. Marketing: 14.0 hrs (11%) 4. Financing/Capital: 11.4 hrs (9%) 5 Financial Planning. 8 0 hrs (7%) Industries 1. Tour Guides: 40.3 hrs (33%) 2. Accommodations: 23.9 hrs (20%) 3. Retailers: 15.6 hrs (13%) 4. Food Services: 14.2 hrs (12%) 5. Services: 13.7 hrs (11%) We would like to thank the City of Seward for supporting the Seward Business Advisor position. KellyAnn has excelled in her role as the Seward advisor, and we are pleased to start the second contract with the city. Please do not hesitate to contact us if you have any questions. Sincerely, DocuSigned by: c 98AFA012679B4D7... Jon Bittner Executive Director Alaska SBDC & www.AKSBDC.org C. (907) 786-7201 ALASKA SBDC CENTERS G 1901 Bragaw Street, Suite 199, Anchorage, AK 99508 Anchorage • Fairbanks • Juneau • Kenai Peninsula • Ketchikan • Mat -Su Valley Seward to the Future CITY OF SEWARD, AK COMPREHENSIVE P Help shape Seward's future! Join us at one of our COMMUNITY WORKSHOPS April 22-24, 5:30 PM - 7:30 PM, doors open at 5:OOPM Tues. April 22, 2025 UAF K.M. Rae Marine Education Building 725 3rd Ave., Seward, Alaska Wed. April 23, 2025 Bear Creek Fire Station 73705 Seward Hwy (Mile 5), Seward, Alaska Thur. April 24, 2025 Seward High School 2700 Swetman St, Seward, Alaska We need to hear from you, Seward! Help us revitalize the plan that lays out our community's vision for the future. Join us to: * Learn about the comprehensive plan update process and how your ideas will help shape the plan. * Share your ideas about Quality of Life, Land Use, Economic Development, and more. U SCAN ME Comprehensive Plan Website Scan the QR code to learn more and to find our 4 community surveys, available until the end of May Contact Information City of Seward Community Development Director Daniel Meuninck dmeuninck@cityofseward.net 907-224-4048 Project Consultant Shelly Wade Agnew::Beck Consulting shelly@agnewbeck.com 907-242-5326 163 April 2025 April 2025 May 2025 SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 2 3 4 5 1 2 3 6 7 8 9 10 11 12 4 5 6 7 8 9 10 13 14 15 16 17 18 19 11 12 13 14 15 16 17 20 21 22 23 24 25 26 18 19 20 21 22 23 24 27 28 29 30 25 26 27 28 29 30 31 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Mar 30 31 Apr 1 2 3 4 5 6 7 8 9 10 11 12 I 6:oopm PZ Work Session 5:30pm Moved to 5/22 HPC WS/Mtg 7:00pm P8t7 Mtgl 13 14 15 16 17 18 19 7:00pm CC Mtg I 1 12:00pm PACAB 20 21 22 23 24 25 26 1 6:00pm P&Z WS 27 28 29 30 May 1 2 3 1 7.00pm CC Mtg Council Calendar 1 164 4/7/2025 9:12 AM May 2025 May 2025 June SuMo TuWe Th Fr Sa SuMo TuWee TTh h Fr Sa 1 2 3 1 2 3 4 5 6 7 4 5 6 7 8 9 10 8 9 10 11 12 13 14 11 12 13 14 15 16 17 15 16 17 18 19 20 21 18 19 20 21 22 23 24 22 23 24 25 26 27 28 25 26 27 28 29 30 31 29 30 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Apr 27 28 29 30 May 1 2 3 4 5 6 7 8 9 10 7-00pm PRt7 Mtg] 11 12 13 14 15 16 17 7:00pm CC Mtg 18 19 20 21 22 23 24 6:00pm P&Z WS I 1 12:00pm PACAB I I 5:30pm HPC WS / Mtg 25 26 27 28 29 30 31 II Memorial Day I 1 7-00pm CC Mtg Council Calendar 2 165 4/7/2025 9:12 AM