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Home My WebLink AboutRES2025-034 Playground Resurfacing1 Sponsored by: Sorensen CITY OF SEWARD, ALASKA RESOLUTION 2025-034 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO PURCHASE ENGINEERED WOOD FIBER PLAYGROUND SURFACING FROM NORTHWEST PLAYGROUNDS IN THE AMOUNT OF $56,000 WITH A 10 % CONTINGENCY WHEREAS, Parks and Recreation is responsible for maintaining playgrounds within the community; and WHEREAS, this maintenance includes providing safe playground surfaces which can greatly reduce the risk of injuries; and WHEREAS, Parks and Recreation received quotes for engineered wood fiber for the purpose of resurfacing the playground on the waterfront, our largest, most popular community playground; and WHEREAS, the adequate level of engineered wood fiber (chips) necessary to safely surface the community playground is approximately 352 cubic yards; and WHEREAS, Northwest Playgrounds provided a quote with the best value for $56,000, including freight. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The City Council hereby authorizes the City Manager to purchase 352 cubic yards of certified engineered wood fiber safety surfacing, freight included from Northwest Playgrounds for $56,000. Section 2. Funding in the amount of $56,000 is hereby transferred and appropriated from the General Fund Unassigned fund balance 01000-0000-3400 to the 01000-1410-8103 Capital Equipment expense. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska this 14th day of April 2025. THE CITY OF SEWARD, ALASKA Sue McClure, Mayor CITY OF SEWARD, ALASKA RESOLUTION 2025-034 Page 2 of 2 AYES: Osenga, Finch, Barnwell, Crites, Warner, Wells, McClure NOES: None ABSENT: None ABSTAIN: None ATTEST: Kris Peck City Clerk (City Seal) 1 1 1 City Council Agenda Statement Meeting Date: April 14, 2025 To: City Council Through: Kat Sorensen, City Manager From: Melanie Hauze, Director of Parks and Recreation Subject: Resolution 2025-034: Authorizing the City Manager to Purchase Engineered Wood Fiber Playground Surfacing from Northwest Playgrounds in the Amount of $56,000 with a 10% Contingency Background and justification: The Parks and Recreation Department is responsible for maintaining playgrounds and equipment within the community. This includes providing safe playground surfaces which can greatly reduce the risk of injuries. The Community Playground needs resurfacing for the safety and enjoyment of the children who use it. Parks and Recreation requested quotes from three different companies for the resurfacing materials — TotTurf, Great Western Recreation, and Northwest Playgrounds. Quotes were received from Northwest Playgrounds and Western Recreation. TotTurf has a partnership with Western Recreation and did not submit a separate quote. The adequate amount of engineered wood fiber (chips) necessary is approximately 352 cubic yards. Northwest Playgrounds provided the best value at $56,000, including freight. With our camping season quickly approaching, our Community Playground would be made much safer with a quality landing surface. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: Continual Improvement of parks and properties. Strategic Plan: Other: Certification of Funds Total amount of funds listed in this legislation: $ 0 This legislation: Creates revenue in the amount of: Creates expenditure in amount of: Creates a savings in the amount of: Has no fiscal impact X Funds are: $ $ $56,000 $ X Budgeted Line item(s): 01000-1410-8103 Not budgeted Not applicable Fund Balance Information Affected Fund: General Boat Harbor Motor Pool X Available Fund Balance SMIC Parking Other Electric Water $ Wastewater Healthcare Note: amounts are unaudited Finance Director Signature: S. X Yes Attorney Review Attorney Signature: Not applicable Comments: Administration Recommendation X Adopt Resolution Other: h Northwest Playground Equipment, Inc. PO Box 2410, Issaquah, WA 98027-0109 Phone (425) 313-9161 FAX (425) 642-8117 Email: salesCnwplayground.com QUOTE Quote # NM-3132025-00009918 Quote Name: Engineered Wood Fiber - March 2025 Date: 03-13-2025 Bill To: Seward Parks & Recreation P.0 Box 167 Seward, AK 99664 Name: Melanie Hauze Email: mhauze@cityofseward.net Ship To: Seward Parks & Recreation 702 Aspen Lane Seward, AK 99664 Site Address: 311 Ballaine Boulevard Seward. AK 99664 Phone: 907-224-4054 Cell: (907) 224-4053 Item # Qty Description EQUIPMENT Engineered Wood Fiber Safety Engineered 1 352 Cubic Yards of Certified Engineered Wood Fiber Safety Wood Fiber Surfacing (12in After Compaction). Price Includes Dump On Site. Safety Supply NOTE: Semi -Truck Must Have Access to Unload Material On -Site. Typical Truck Size is 53' or Additional Charges May Apply Engineered Wood Fiber Safety Location Code: FREIGHT Price Total Price $40,000.00 $40,000.00 Equipment Subtotal (less tax): $40,000.00 Freight $16,000.00 Equipment Total (less tax): $56,000.00 CERTIFIED INSTALLATION Installation is NOT provided but AVAILABLE Upon Request Performance Bond (If Required): Credit Card Fee (If Required): Resale Certificate Required for Tax Exemption: Tax: Installation Total: $0.00 3.0% 3.5% ORDER TOTAL: $0.00 $56,000.00 Acceptance of Proposal: (Please be sure you have read, signed, initialed and understand the Terms and Conditions on the next page of this Quote) The items, prices and conditions listed herein are satisfactory and are hereby accepted. Heather Plucinski Sales Rep Page 1 of 2 Customer Signature Date Thank you for considering Northwest Playground Equipment, Inc for your Park, Playground, Shelter and Sports Equipment requirements r Northwest Playground Equipment, Inc. PO Box 2410, Issaquah, WA 98027-0109 Phone (425) 313-9161 FAX (425) 642-8117 Email: salestanwplayground.com Seward Parks & Recreation-- safety surfacing-- community Project Name: park Quote # NM-3132025-00009918 TERMS AND CONDITIONS QUOTE CONDITIONS AND ACCEPTANCE: This quote is only valid for 10 days. Orders placed or requested for delivery after 10 days are subject to Steel and Material price increases and Surcharges. (Pls Initial) It is the Buyer's responsibility to verify quantities and description of items quoted. Once your order has been placed, any changes including additions, deletions or color changes, will delay your shipment. EXCLUSIONS: Unless specified, this quote specifically excludes all of the following: Required Permits; Davis Bacon, Certified Payroll or Prevailing Wage fees Performance/Payment Bonds Site work and landscaping Removal of existing equipment Unloading; Receiving of inventory or equipment; Storage of equipment Equipment assembly and/or installation Safety surfacing; Borders or drainage requirements Landscaping Repairs DUE to poor access or in climatic weather FREIGHT AND DELIVERY: Shipping is FOB Origin. A 24-hr Call Ahead is available at additional cost. Delivery is currently 5+ weeks after order submittal. Unless otherwise noted, all equipment is delivered unassembled. (Pls Initial)Buyer is responsible to meet and provide a minimum of 2 ADULTS to unload truck A Check List, detailing all items shipped, will be mailed to you and a copy will be included with the shipment. Buyer is responsible for ensuring the Sales Order and Item Numbers on all boxes and pieces match the Check List. "" (Pls Initial)Shortages or damages must be noted on the driver's delivery receipt. Shortages or damages not noted become the buyers financial responsibility. Damaged Freight must be refused. Please notify Northwest Playground Equipment immediately of any damages. Shortages and Concealed Damage must be reported to Northwest Playground Equipment within 10 days of delivery. A reconsignment fee will be charged for any changes made to delivery address after order has been placed. TAXES: All orders delivering in Washington are subject to applicable sales tax unless a tax exemption or Reseller Permit is on file at the time the order is placed. PAYMENT TERMS: An approved Credit Application is required for new customers. 50% down payment is due at time of order with balance due upon delivery, unless other credit terms have been approved. Interest may be charged on past due balances at an annual rate of 18%. A 3.5% charge will be added to all credit card orders. RESTOCKING: Items canceled, returned or refused will be subject to a minimum 25% restocking fee. All return freight charges are the responsibility of the Buyer. MAINTENANCE/WARRANTY: Manufacturer's standard product warranties apply and cover equipment replacement and freight costs only; labor is not included. Northwest Playground Equipment offers no additional warranties. Maintenance of the equipment and safety surfacing is the responsibility of the customer. Any unauthorized alterations or modifications to the equipment (including layout) will void your warranty. INSTALLATION: (if applicable) A private locate service for underground utilities must be completed before your scheduled installation. Site must be level and free of loose debris (this includes ground cover/chips). A minimum 6 foot opening with good access must be available to the site for delivery trucks and tractor. An onsite dumpster must be provided for disposal of packaging materials. Arrangements must be made in advance for the disposal of dirt/rocks from within the installation area. Arrangements must be made in advance for the removal/disposal of existing equipment. Additional charges may apply if large rocks or concrete are found beneath the surface. Access to power and water must be available. Site supervision is quoted in 8-hour days. Acceptance of Terms & Conditions: Acceptance of this proposal, made by an authorized agent of your company, indicates agreement to the above terms and conditions. Heather Plucinski Sales Rep Customer Signature Date Page 2of2 Thank you for considering Northwest Playground Equipment, Inc for your Park, Playground, Shelter and Sports Equipment requirements