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HomeMy WebLinkAbout04282025 City Council PacketSeward City Council Agenda Packet Photo by Kris Peck Monday, April 28, 2025 City Council Chambers Beginning at 7:00 p.m. 1963 1965 2005 kintual All-Amenca City 11 1111 The City of Seward, Alaska CITY COUNCIL MEETING AGENDA City Council Chambers, 410 Adams Street Please silence all cell phones and devices during the meeting Mayor Sue McClure Vice Mayor John Osenga Council Member Randy Wells Council Member Kevin Finch Council Member Robert Barnwell Council Member Julie Crites Council Member Casie Warner City Manager Kat Sorensen Deputy City Manager Jason Bickling City Clerk Kris Peck City Attorney Sam Severin Monday, April 28, 2025 at 7:00 p.m. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. PROCLAMATIONS AND AWARDS A. Recognition of Service for HR Manager Tammy Nickell 5 B. Recognition of Service for Police Chief Alan Nickell 6 C. Recognition of Service for Sgt. Patrick Messmer .7 5. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING (Those who have signed in will be given the first opportunity to speak. Time is limited to 3 minutes per speaker and 36 minutes total time for this agenda item) 6. APPROVAL OF AGENDA AND CONSENT AGENDA (*Approval of Consent Agenda passes all routine items listed. Consent Agenda items are not considered separately unless a council member requests an item be moved to New Business) A. Minutes of Preceding Meeting 1) *Approval of the April 14, 2025 City Council Meeting Minutes 8 B. Introduction of Ordinances — None C. Resolutions 1) *Resolution 2025-038: Requesting the State of Alaska Legislators Make a Meaningful Increase to the Base Student Allocation (BSA) for Public Schools 17 2) *Resolution 2025=039: Recommending Kenai Peninsula Borough Approval of the Preliminary Plat of 204 Lowell Canyon Road and 206 Lowell Court, Vacating the Eastern Portion of the Lowell Court Right -of -Way and Vacating the Southern 10' of the Property Located at 204 Lowell Canyon Road 22 City Council Meeting Agenda April 28, 2025 1 1 P a g e 3) *Resolution 2025-040: Recommending Kenai Peninsula Borough Approval of the Preliminary Plat of 1312 Vista Avenue, 1305 First Avenue, 1303 First Avenue, 104 Mill Street, 112 Mill Street, and 1303 Chamberlin Road, Vacating a Portion of First Avenue Right -of -Way and Alleyway Rights -of -Way and Combining the Six Lots and Vacated Rights -of -Way into One Tract of Land .45 4) *Resolution 2025-041: Authorizing the City Manager to Purchase Electric Utility Materials from Anixter and General Pacific for the Electric Department's Annual Material Restocking in the Amount of $138,676.94 with a 10% Contingency on Each Order Not to Exceed $152,544.63 Total 69 5) *Resolution 2025-042: Authorizing the City Manager to Enter into a Contract with Ingersoll Enterprises for Custodial Services at the Harbormaster's Office and Restrooms in the Harbor Area, in the Amount of $45,345 Annually for a Term of Three Years 85 6) *Resolution 2025-043: Authorizing the City Manager to Enter into a Contract for Custodial Services with Ravenquest Housing & Maintenance for the Seward Community Library & Museum in the Amount of $72,000 Annually for a Term of Two Years 98 7) *Resolution 2025-044: Authorizing the City Manager to Accept the Proposal from KPFF Consulting Engineers to Provide Project Management for the Shore Power Project at the Port of Seward in the Amount of $398,039 with a 5% Contingency with Funding Provided Entirely through the Environmental Protection Agency Grant ...111 D. Other Items — None 7. IN -PERSON REPORTS AND PRESENTATIONS A. City Manager Report 130 B. City Clerk Report — None C. City Attorney Report — None D. Other Reports and Announcements — None E. Presentations — None 8. PUBLIC HEARINGS — None City Council Meeting Agenda April 28, 2025 2 1 P a g e 9. UNFINISHED BUSINESS A. Ordinances for Enactment 1) Ordinance 2025-007: Amending Seward City Code §15.10.140 Definition of an Efficiency Apartment; § 15.10.226 Land Uses Allowed Table, Adding Attached and Detached Accessory Dwelling Units; and Updating §15.10.215 Parking for Accessory Dwelling Units .138 [This item had a public hearing on April 14, 2025 and was postponed] 10. NEW BUSINESS A. Ordinances for Introduction — None B. Resolutions 1) Resolution 2025-037 Authorizing the City Manager to Create the Full -Time Position of Utility Billing Specialist in the Electric Department to Provide Services Currently Outsourced to the Util-Assist Contractor 150 C. Other New Business 1) Initiate by Council a Special Improvement District for Forest Acres Afognak Subdivision [City Administration] 158 11. INFORMATIONAL ITEMS AND REPORTS (No action required) A. Boards and Commissions Reports and Recommendations to Council — None B. Other Items 1) Timely Receipt of Annual Financial Disclosure Forms [City Clerk] 159 C. Upcoming City Council Meetings 1) City Council Meeting Monday, May 12, 2025 at 7:00 p.m. 12. CITIZEN COMMENTS (There is no sign in for this comment period. Time is limited to five minutes per speaker) 13. COUNCIL AND ADMINISTRATION COMMENTS AND RESPONSES TO CITIZEN COMMENTS 14. EXECUTIVE SESSION — None 15. ADJOURNMENT City Council Meeting Agenda April 28, 2025 3 1 P a g e PROCLAMATION WHEREAS, we recognize and commend Tammy Nickell for her many years of dedicated service to the City of Seward across multiple departments, exemplifying professionalism, adaptability, and care for her colleagues and community; and WHEREAS, Tammy Nickell began her service to the City of Seward on July 4, 2006, as a Dispatcher, where she played a vital role in public safety communications for nearly five years, responding to the needs of residents and first responders with calm, competence, and commitment; and WHEREAS, Tammy transitioned to the Finance Department, known for her meticulous work in accounts payable and her deep institutional knowledge, providing consistent support to departments citywide; and WHEREAS, in 2020, Tammy accepted the role of Human Resources Director, where she applied her knowledge and dedication to employee well-being, overseeing personnel matters with compassion and professionalism; and WHEREAS, Tammy has been a valued presence in City Hall, known not only for her strong work ethic and excellent judgment, but also for her wit and her iconic hair; and WHEREAS, Tammy is retiring from her position with the City of Seward to relocate and spend more time with her beloved grandchildren, beginning a new and well-earned chapter of life; and WHEREAS, Tammy's experience, warmth, and daily contributions to the City of Seward will be greatly missed by her coworkers and the broader community she has faithfully served. NOW, THEREFORE, I, Sue McClure, Mayor of the City of Seward, express heartfelt appreciation to Tammy Nickell for her exceptional service to the City of Seward and extending the best wishes for a joyful and fulfilling retirement surrounded by family. Dated this 28th day of April 2025 THE CITY OF SEWARD, ALASKA Sue McClure, Mayor 5 PROCLAMATION WHEREAS, we honor and recognize Chief Alan Nickell for his exemplary service to the City of Seward and the Seward Police Depaituent, and for his lifelong commitment to public service, both in uniform and in community; and WHEREAS, Chief Nickell began his career in public service with the United States Army and later the United States Air Force, where he served with distinction, traveling extensively and participating in operations supporting the Gulf War, including the liberation of Kuwait; and WHEREAS, in 2002, Chief Nickell joined the Seward Police Depatlinent and served for many years as the School Resource Officer for Seward's three schools, earning the trust and respect of students, faculty, and families through his approachable demeanor and commitment to youth safety; and WHEREAS, Chief Nickell was promoted to Sergeant in August 2014 and in that same year received the Seward Police Department's Life Saving Award in recognition of his swift, decisive, and courageous actions in the line of duty; and WHEREAS, in August 2018, he was promoted to Lieutenant and subsequently to Chief of Police in December 2020, where he has led the department with professionalism, integrity, and a strong commitment to community policing; and WHEREAS, throughout his tenure, Chief Nickell has been a steady leader and positive presence in the department, known not only for his leadership and experience but also for his holiday cheer and signature baked goods, which will be fondly remembered by those who served alongside him; and WHEREAS, Chief Alan Nickell retires in 2025 after more than two decades of dedicated service to the City of Seward and lasting contributions to public safety. NOW, THEREFORE, I, Sue McClure, Mayor of the City of Seward, express my sincere appreciation to Chief Alan Nickell for his years of outstanding service, both to the nation and to the Seward community, and extend best wishes for a fulfilling and well -deserved retirement. Dated this 28t'' day of April 2025 THE CITY OF SEWARD, ALASKA Sue McClure, Mayor PROCLAMATION WHEREAS, we recognize and honor Sergeant Patrick Messmer for his many years of distinguished service to the City of Seward and the Seward Police Department; and WHEREAS, Sergeant Messmer began his career in law enforcement after earning a bachelor's degree in criminal justice from the University of Alaska Fairbanks in May 1999. He was hired by the Bethel Police Department later that year and graduated third in his class from the Alaska State Trooper Academy in Sitka, among 41 cadets; and WHEREAS, Sergeant Messmer brought his knowledge and experience to the Seward Police Department in February 2006. He was promoted to Corporal in March 2008 and later promoted to Sergeant in March 2021, demonstrating continued excellence and leadership throughout his career; and WHEREAS, Sergeant Messmer is certified by the Alaska Police Standards Council (APSC) as a firearms and urban rifle instructor, and is also trained as an armorer for Glock and 1911 pistols, Remington 870 shotguns, and AR-15 patrol rifles making him an invaluable resource for officer safety and equipment readiness; and WHEREAS, Sergeant Messmer was voted Officer of the Year in 2015, a testament to his dedication, professionalism, and respect among his peers; and WHEREAS, beyond his formal duties, Sergeant Messmer serves as President of the Seward Police Association and plays a key role in the Seward Public Employees Association, advocating on behalf of his colleagues and contributing meaningfully to the broader city workforce; and WHEREAS, Sergeant Messmer also serves the community through his involvement on the Sea View Board of Directors, reflecting his strong commitment to public service both within and outside of law enforcement; and WHEREAS, Sergeant Messmer's leadership, technical expertise, and steadfast commitment to the City of Seward will be missed by his colleagues, the department, and the community at large; and WHEREAS, Sergeant Patrick Messmer will officially retire from the Seward Police Department on April 30, 2025. NOW, THEREFORE, I, Sue McClure, Mayor of the City of Seward, express my sincere appreciation to Sergeant Patrick Messmer for his dedicated service, contributions to public safety, and unwavering support for his fellow employees. I extend my best wishes to him in his retirement and future endeavors. Dated this 28th day of April 2025 THE CITY OF SEWARD, ALASKA Sue McClure, Mayor 7 City of Seward, Alaska City Council Meeting Minutes April 14, 2025 Volume 42, Page CALL TO ORDER The April 14, 2025, regular meeting of the Seward City Council was called to order at 7:00 p.m. by Mayor Sue McClure. OPENING CEREMONY Police Chief Alan Nickell led the Pledge of Allegiance to the flag. ROLL CALL There were present: Sue McClure, presiding, and John Osenga Randy Wells Kevin Finch Robert Barnwell Julie Crites Casie Warner comprising a quorum of the Council; and Kat Sorensen, City Manager Jason Bickling, Deputy City Manager Kris Peck, City Clerk Jodi Kurtz, Deputy City Clerk Sam Severin, City Attorney Excused — None Absent — None Proclamations and Awards Seward Seahawks Girls Basketball State Champions was read by Mayor McClure and presented to the team. National Ocean Science Bowl - Tsunami Bowl Teams was read by Mayor McClure and presented to the teams. Jeremy Horn In Memoriam was read by Mayor McClure and presented to Kale Tippet. 8 City of Seward, Alaska City Council Meeting Minutes April 14, 2025 Volume 42, Page CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Amanda Sweeting, outside city limits, introduced herself as the new Executive Director of the Chamber of Commerce. Kevin Dunham, outside city limits, said the American system of government had been envious up until the last few months. He was very concerned about the methods and allies of the nation's current president. Wolf Kurtz, outside city limits, updated council on the KBBI radio station and an upcoming advisory meeting about the radio. Russ White, inside city limits, spoke as a city employee and provided updates on upcoming Parks & Recreation events such as: The Kite Festival, Pink Cheeks Triathlon, Exit Glacier Race, Bike Rodeo, and Super Saturday Clean Up. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Osenga/Warner) Approval of Agenda and Consent Agenda Motion Passed Unanimous The clerk read the following approved consent agenda items: Approval of March 24, 2025, City Council Meeting Minutes Resolution 2025-034: Authorizing the City Manager to Purchase Engineered Wood Fiber Playground Surfacing from Northwest Playgrounds in the Amount of $56,000 with a 10% Contingency Resolution 2025-035: Approving the Second Amendment to the Amended and Restated Lease Agreement Between OBI Seafoods, LLC as Assignee of Icicle Seafoods, Inc. and the City of Seward Resolution 2025-036: Authorizing the Seward Historic Preservation Commission and City Manager to Apply for a Certified Local Government Grant from State of Alaska's Office of Archaeology and History in Order to Restore and Preserve Hoben Park No grounds for protest to the renewal of liquor license for the Yukon Bar IN -PERSON REPORTS AND PRESENTATIONS City Manager Report 9 City of Seward, Alaska City Council Meeting Minutes April 14, 2025 Volume 42, Page City Manager Kat Sorensen announced Kenai Aviation was selected by the federal government to offer commercial flights between Seward and Anchorage. There will be two flights a day starting on May 1, 2025. Tomorrow will be the Coast Guard Cutter Mustang decommissioning ceremony. It was sad to see the Mustang go, but it was exciting that Seward will be getting the Fast Response Cutter Frederick Mann. She noted her upcoming meetings in Washington, D.C. will mostly revolve around the Coast Guard presence in Seward. Regarding personnel updates, Sorensen said the city was currently interviewing for the next Police Chief. She hoped to have a final decision made by the next council meeting before Chief Nickell retires. Sorensen also noted that Human Resources Manager Tammy Nickell was retiring, and Executive Assistant Ashleigh Lipsey had been promoted to be her successor. McClure wanted to mention parking enforcement will be starting May 1, 2025 and she asked the City Manager to clarify how the new seasonal parking permits worked. Sorensen said the 2025 seasonal permits were all digital and based on license plates. These digital permits are now available on the city website. Finch hoped to see enforcement for illegal overnight camping in the downtown business district. City Clerk Report — None City Attorney Report City Attorney Sam Severin noted his report was fairly boring which was a good sign that things were going well. He explained how slow the process can be to resolve legal issues. He commented that the OBI Seafoods lease was a blip on the consent agenda, yet required a huge amount of tedious legal work behind the scenes to make sure the city was protected. The personnel section had also been really quiet lately, which reflected well on the current city management. Other Reports and Announcements — None Presentations Community Development Department Update by Daniel Meuninck PUBLIC HEARINGS Ordinances for Enactment Ordinance 2025-005: Approving the Land Use Amendment to Rezone Spring Creek Park and the Tidelands to The North; Located at 403 Nash Road and 3007 Bette Cato Avenue, from an Industrial (I) Zoning District to a Park (P) Zoning District Motion (Osenga/Barnwell) Enact Ordinance 2025-005 10 City of Seward, Alaska City Council Meeting Minutes April 14, 2025 Volume 42, Page Sorensen said this rezone was recommended by the Municipal Lands Inventory and Management Plan. She had received feedback from neighboring property owners who had expressed apprehension with rezoning the tidelands into a park. Administration's recommendation was now to fail this ordinance and direct administration to bring back a replat to separate the park from the tidelands. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. Tom Tougas, inside city limits, disclosed that he had joined with two other partners Kurt Lindsey, Carol Ann Lindsey, to develop the neighboring property the way it was designated. He wanted to develop this land adjacent to the rezone, and he wanted the tidelands removed from this rezone. This area was the logical area for ships to access the north dock. The sewage lagoon from the prison outflows thru this area to drain into the bay. He wanted to have opportunities to develop this land as industrial. No one else appeared and the public hearing was closed. Warner wanted to clarify the benefit to the general public to have the tidelands continue to be zoned industrial. Sorensen said a dock that could fit an icebreaker would be a benefit. Anything that is zoned, could be rezoned again. It had always been zoned industrial so that was the status quo. Barnwell said it was zoned industrial, and a park mixed in seemed counter -intuitive. He wouldn't want to discourage development that may help the economy diversify. Wells questioned why bother with changing the zoning to park if public access could be maintained with the current industrial zoning. Motion Failed Unanimous Rather than direct administration to bring back a replat that separated the park from the tidelands, Wells made a motion to leave the zoning the way it is. This motion passed unanimously. Ordinance 2025-006: Approving the Land Use Amendment to Rezone Fourth of July Beach Park, Located at 3311 Sorrel Road, from an Industrial (I) Zoning District to a Park (P) Zoning District Motion (Osenga/Barnwell) Enact Ordinance 2025-006 City Planner Courtney Bringhurst referenced the agenda statement. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. No one appeared and the public hearing was closed. Barnwell asked about re -doing the parking for Fourth of July Beach. Bringhurst explained the rezone and the parking situation with Sorrel Road. 11 City of Seward, Alaska City Council Meeting Minutes April 14, 2025 Volume 42, Page Motion Passed Unanimous Ordinance 2025-007: Amending Seward City Code § 15.10.140 Definition of an Efficiency Apartment; §15.10.226 Land Uses Allowed Table, Adding Attached and Detached Accessory Dwelling Units; and Updating § 15.10.215 Parking for Accessory Dwelling Units Motion (Osenga/Wells) Enact Ordinance 2025-007 Meuninck summarized from the agenda statement. He added that Community Development had received a variance application last year that involved two separate structures and a connecting breezeway. The city building inspector had also informed him that the connecting breezeway could actually be detrimental during an earthquake. Meuninck went over the definitions that would be changed, the updated land use table, and information on attached and detached ADUs. Based on council's conversation upon the introduction of this ordinance, he had continued to look into the detached ADUs. He agreed with Wells comments about being more developmentally friendly. He described the Community Development laydowns 1 and 2 regarding possible amendments. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. David Squires, inside city limits, applauded the efforts to change Title 15 and said it was long overdue. As a former Fire Chief, he said accessory apartments were always a headache. He felt that detached accessory dwellings should have their own utilities. In the event of a sale, the new owner wouldn't have to go through the whole process of adding water, sewer, and electric. Attempting to hook up an ADU to an existing dwelling would result in tearing up a lot of stuff to get all the lines through. He hoped council would strike that portion of the ordinance, but keep the rest intact. No one else appeared and the public hearing was closed. Council discussed the impact this ordinance would have on short-term rentals and housing. Wells referenced his laydown and motioned to remove Whereas #9, Whereas #13, and Whereas #14 from the ordinance. The motion was seconded, discussed and then failed. Council continued to discuss the ordinance with Meuninck about topics like parking requirements, parking spot shoveling/plowing, development, the ability to provide housing for aging parents. Motion (Wells/Finch) Postpone Ordinance 2025-007 The postponement date was yet to be determined. City administration would like to have further discussion on the item in order to craft a substitute Ordinance 2025-007. Motion to Postpone Passed Unanimous 12 City of Seward, Alaska City Council Meeting Minutes April 14, 2025 Volume 42, Page Council recessed the meeting at 8:49 p.m. Council resumed the meeting 8: 56 p.m. Ordinance 2025-008: Amending Seward City Code, Title 2, Electric Utility Department — Powers and Duties, to Include the Provision of Cashier and Utilities Billing Services Motion (Osenga/Wells) Enact Ordinance 2025-008 Sorensen explained the powers and duties of the Electric Department did not include the utility billing services. This addition of one line would add that service to the Electric Department. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. No one appeared and the public hearing was closed. McClure said this ordinance sounded like bookkeeping. Motion Passed NEW BUSINESS Resolutions Unanimous Resolution 2025-031: Authorizing the City Manager to Accept the Proposal from Utility Accounting & Rates Specialists, LLC for the Conversion of the Electric Department's Accounting Method from the Governmental Accounting Standards Board Framework to the Rural Utility Services Uniform System of Accounts, in the Amount $44,860 with a 20% Contingency Motion (Osenga/Wells) Approve Resolution 2025-031 Sorensen said this conversion project was included in the budget and the Electric Department initiated a request for proposals (RFP) for this project. Electric Operations Supervisor Taylor Crocker explained the uniform system of accounts and how this conversion would be a huge improvement for Seward. He said this style of accounting was used across America, and there were great improvements in transparency and accounting. Sorensen noted that among the statewide Railbelt Transmission Organization (RTO), Seward is the only organization using the GASB system of accounting. This conversion to a widely accepted system would be a huge help for streamlining accounting services. Motion Passed Unanimous 13 City of Seward, Alaska City Council Meeting Minutes April 14, 2025 Volume 42, Page Resolution 2025-032: Authorizing the City Manager to Continue the Overstory Vegetation Management Software Subscription, Beginning in 2024, for an Additional Two Years in the Amount of $107,625 Motion (Wells/Barnwell) Approve Resolution 2025-032 Sorensen said that continuing this Overstory software subscription was included the budget. Crocker said the Overstory software was really helpful for identifying problem trees on the electric grid. The other function was the ability to leave notes on the iPad for AK Tree Service and keep track of tree clearing progress in real time. Council discussed power outages, record keeping and clearing a lot of trees and vegetation that was long overdue. Motion Passed Unanimous Resolution 2025-033: Authorizing the City Manager to Purchase Streetlight Poles and Hardware from General Pacific for Replacement and Installation Throughout the City in the Amount of $81,285.25 and Appropriating Funds Motion (Osenga/Wells) Approve Resolution 2025-033 Crocker said he recently found triangle base for the poles outside of City Hall. If this resolution was approved, he could proceed with ordering the replacement poles. He also described the galvanized steel poles that would go into neighborhoods like the Hilltop Subdivision. Council and Crocker discussed the Developer Reimbursement Program as it pertained to streetlight poles. Crocker said the poles were not included in the agreement. Motion Passed Unanimous INFORMATIONAL ITEMS AND REPORTS Alaska Small Business Development Center [SBDC] Quarterly Report Comprehensive Plan Community Workshops Flyer from Community Development Upcoming City Council Meetings - City Council Meeting Monday, April 28, 2025, at 7:00 p.m. CITIZEN COMMENTS David Squires, inside city limits, thanked council for postponing Ordinance 2025-007. It was important to put into code what can be easily understood by public and city staff. On another topic, Squires addressed some road maintenance and traffic issues on Hemlock Avenue in Forest Acres. 14 City of Seward, Alaska City Council Meeting Minutes April 14, 2025 Volume 42, Page COUNCIL AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN COMMENTS Sorensen said she took an interesting 30-minute drive all around Seward last Friday night and checked all out the new developments. She reminded everyone about the Comprehensive Plan meeting next week. Crites congratulated the girls basketball team, NOSB teams, welcomed Amanda Sweeting, thanked Daniel Meuninck for the presentation, and thanked Taylor Crocker from the Electric Department. Crites appreciated discussion on the ADU ordinance and looked forward to working on it in more detail. Warner said the Seward Community Library had been doing some amazing events lately. She reminded everyone that the Kenai Peninsula Borough assembling meeting was tomorrow night at the library. Lastly, she congratulated Ashleigh Lipsey on her new position. Finch congratulated the girls basketball team and NOSB teams. He also wanted to thank Wolf Kurtz for his commitment to the local radio station. Barnwell thanked Tammy and Alan Nickell for being a huge asset to the community and they will be missed. He congratulated the high school teams, thanked Community Development for a really good presentation, thanked Taylor Crocker for his clear explanations. He joked that City Attorney Sam Severin would be dealt with here in a few minutes. Wells said he would regrettably not be able to attend the KPB Assembly meeting tomorrow. He encouraged attendance to show appreciation for the meeting being held here in Seward. Osenga congratulated the girls basketball team and NOSB teams, congratulated Ashleigh Lipsey on her promotion, and said Daniel Meuninck's presentation was great. Crites also wanted to add that the Willy Wonka and Chocolate Factory play at the high school was awesome. McClure echoed the comment about the high school play and all the congratulations. The NOSB was dear to her heart as she was a moderator for over 10 years. She noted the upcoming Kite Festival and Super Saturday Cleanup. She cautioned drivers to watch out for kids on bikes. McClure was looking forward to the KPB Assembly meeting tomorrow and encouraged attendance. Lasty, she said this was an important week in some religious circle,s and to have a Happy Easter. 15 City of Seward, Alaska City Council Meeting Minutes April 14, 2025 Volume 42, Page EXECUTIVE SESSION City Attorney Annual Evaluation Motion (McClure/Wells) Go into Executive Session for the City Attorney Annual Evaluation Motion Passed Unanimous City Attorney Sam Severin, City Manager Kat Sorensen, Deputy City Manager Jason Bickling, and City Clerk Kris Peck were invited to stay. Council went into Executive Session at 9:23 p.m. Council came out of Executive Session at 9:39 p.m. McClure stated that an Executive Session was held to evaluate the City Attorney, and it was time to adjourn the meeting. ADJOURNMENT The meeting was adjourned at 9:39 p.m. Kris Peck Sue McClure City Clerk Mayor (City Seal) 16 Resolution 2025-038 RESOLUTION 2025-038 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, REQUESTING THE STATE OF ALASKA LEGISLATORS MAKE A MEANINGFUL INCREASE TO THE BASE STUDENT ALLOCATION (BSA) FOR PUBLIC SCHOOLS Documents: • Agenda Statement • Resolution 2025-038 • Attachments — None 17 City Council Agenda Statement Meeting Date: April 28, 2025 To: City Council Through: City Council Members Casie Warner and Bob Barnwell Resolution 2025-038 ov SF�y q�ASKP� Subject: Resolution 2025-038: Requesting the State of Alaska Legislators Make a Meaningful Increase to the Base Student Allocation (BSA) for Public Schools Background and justification: The State of Alaska's Base Student Allocation (BSA) has not seen a meaningful increase since Fiscal Year 2017, despite rising operational costs and inflation that directly affect the ability of school districts to maintain quality education. The Kenai Peninsula Borough School District (KPBSD), which includes Seward schools, is projecting a deficit of over $13 million in FY2025. Without legislative action, the district faces the likely elimination of staff positions, critical programs, and possibly entire facilities. Continued reliance on one-time funding fails to provide stability or predictability for long-term educational planning. The City of Seward recognizes the essential role public education plays in workforce development, community sustainability, and overall youth wellbeing. This resolution affirms the City's commitment to education by directing the City Manager to formally advocate for a permanent, meaningful increase to the BSA, urging state legislators to fulfill their constitutional responsibility to Alaska's children. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: 2.2.5 — Support for Education and Lifelong Learning 3.1.3 — Regional Cooperation 4.4.2 — Community Sustainability 6.2 — Responsive Governance Strategic Plan: Other: Total amount of funds listed in this legislation: This legislation (✓): Creates revenue in the amount of: Creates expenditure in amount of: Creates a savings in the amount of: Has no fiscal impact X $ 0 18 Resolution 2025-038 Funds are (✓): Budgeted Line item(s): Not budgeted Not applicable X Affected Fund (✓): General Boat Harbor Motor Pool Available Fund Balance SMIC Parking Other Electric Water Wastewater Healthcare Note: amounts are unaudited Finance Director Signature: X Yes Attorney Signature: Not applicable Comments: Attorne Review Administration Recommendation X Adopt Resolution Other: 19 Resolution 2025-038 Sponsored by: Council Members Warner and Barnwell CITY OF SEWARD, ALASKA RESOLUTION 2025-038 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, REQUESTING THE STATE OF ALASKA LEGISLATORS MAKE A MEANINGFUL INCREASE TO THE BASE STUDENT ALLOCATION (BSA) FOR PUBLIC SCHOOLS WHEREAS, Article VII, Section 1 of the Constitution of the State of Alaska requires the state to establish and maintain a system of public schools open to all children; and WHEREAS, Alaska Statute AS 14.17.470 currently sets the Base Student Allocation (BSA) at $5,960, a level that has not been meaningfully adjusted since Fiscal Year 2017; and WHEREAS, the failure to adequately increase the BSA has contributed to annual budget shortfalls across the state, including a projected $13 million deficit for the Kenai Peninsula Borough School District in Fiscal Year 2025; and WHEREAS, the Kenai Peninsula Borough has reached the cap of its allowable contribution to education funding, leaving local governments and school districts with few options but to make painful cuts to programs, staff, and services; and WHEREAS, repeated reliance on one-time funding does not provide the stability or predictability needed to plan for long-term, sustainable public education; and WHEREAS, Alaska's children and future workforce deserve equitable access to a high - quality education system with fully staffed schools, reasonable class sizes, and enriching programs; and WHEREAS, the City of Seward recognizes the essential role strong public schools play in the health, economic stability, and social fabric of our community; and WHEREAS, in alignment with the City of Seward's support for public education and in coordination with similar resolutions by the Kenai Peninsula Borough and other municipalities, it is appropriate for the City to advocate for long-term solutions. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The City Council hereby directs the City Manager to send this resolution to the Alaska State Legislature and Governor Dunleavy urging a meaningful, long-term increase to the Base Student Allocation for Alaska's public school system. Section 2. This resolution shall take effect immediately upon its adoption. 20 Resolution 2025-038 CITY OF SEWARD, ALASKA RESOLUTION 2025-038 PASSED AND APPROVED by the City Council of the City of Seward, Alaska this 28th day of April 2025. AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck City Clerk (City Seal) THE CITY OF SEWARD, ALASKA Sue McClure, Mayor 21 Resolution 2025-039 Resolution 2025-039 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA RECOMMENDING KENAI PENINSULA BOROUGH APPROVAL OF THE PRELIMINARY PLAT OF 204 LOWELL CANYON ROAD AND 206 LOWELL COURT, VACATING THE EASTERN PORTION OF THE LOWELL COURT RIGHT-OF-WAY AND VACATING THE SOUTHERN 10' OF THE PROPERTY LOCATED AT 204 LOWELL CANYON ROAD Documents: • Agenda Statement • Resolution 2025-039 • Attachments: o Application 22 Resolution 2025-039 City Council Agenda Statement Meeting Date: April 28, 2025 To: City Council Through: Planning and Zoning Commission Subject: Resolution 2025-039: Recommending Kenai Peninsula Borough Approval of the Preliminary Plat of 204 Lowell Canyon Road and 206 Lowell Court, vacating the eastern portion of the Lowell Court right-of-way and vacating the southern 10' of the property located at 204 Lowell Canyon Road Background and justification: Attached for the Council's review and recommendation to the Kenai Peninsula Borough Planning Commission is a preliminary plat submitted by AK Lands, Land Surveying LLC on behalf of the City of Seward. The proposed plat is a subdivision of Lot 10 and Lot 6, Marathon Addition to Seward Townsite, creating Lot 10A and Lot 6A, Marathon Addition to Seward Townsite, City Replat. During the 2023 update of the Municipal Lands Inventory and Management Plan, the Commission recommended that the 50' right-of-way between 204 Lowell Canyon Road and 206 Lowell Court be vacated and that the southern 10' of 204 Lowell Canyon Road be vacated to create a minimum 50' right-of-way for Lowell Canyon Road. This would allow the city to list 204 Lowell Canyon Road as surplus land and sell with an RFP for residential housing. This preliminary plat is the first step in fulfilling that recommendation. Seward City Code § 16.01.015(A) states that "No preliminary or final plat for the subdivision or resubdivision of land located within the city limits shall be approved by the city unless all of the required improvements set forth in section 16.05.010 are provided for by the subdivider, owner, proprietor or developer in the manner described in sections 16.05.015." Both properties have access to city water, sewer, and electrical lines, and 206 Lowell Court has already been developed. The parcel located at 204 Lowell Canyon Road is still vacant. Both properties will have access to Lowell Canyon Road via Lowell Court. Thus, a subdivision agreement will not be required with this plat. Kenai Peninsula Borough Code §20.65.060 requires the vacated street ROW to be split equally and attached to the lots bordering the vacation. All conditions required by Seward City Code § 16.01.015(C), Conditions to plat approval, were met. The property owners within 300 feet of the requested preliminary plat were notified of the proposed subdivision, and the property was posted with public notice signage. 23 Resolution 2025-039 On April 8, 2025, the Seward Planning and Zoning Commission reviewed this preliminary plat and recommended the City Council and Kenai Peninsula Borough approval through Resolution 2025-014. Seward City Code §7.05.510(D) states that "The city manager may, at the direction of the City Council convey, quitclaim, release, cancel, or otherwise relinquish any real property easement, right-of-way, permit or license the city may have or hold for the purpose of installing, constructing or maintaining a public improvement or utility, whenever the interest is no longer used or useful for that purpose." In accordance with City and Borough requirements, the Seward City Council must review and comment on a preliminary plat of city -owned land before submittal to the Borough for approval. Subdivision Review: Zonin': Lot 10A is zoned single-family residential (RI) and Lot 6A is zoned urban residential (UR). Size: Lot 10A will be 11,644 square feet and Lot 6A will be 7,432 square feet. Utilities: Both Tracts of land have access to city water, sewer, and electricity. Existinji Use: Lot 10A is currently being used for a single-family dwelling. Lot 6A is vacant. Access: Lot 10A and Lot 6A have access to Lowell Court, which connects to Lowell Canyon Road. Lot 6A has direct access to Lowell Canyon Road. Flood Zone: Neither of the parcels are located within a FEMA mapped flood zone, however, the southern portion of 204 Lowell Canyon Road is located within a Seward Mapped Flood Data Area (SMFDA). Any development within this area may require additional permitting. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: Vol 1, Chapter 2.2.11 "Promote infill development by encouraging and promoting construction on vacant sites in areas of the city which are already established." Strategic Plan: N/A Other: Certification of Funds Total amount of funds listed in this legislation: $ 0 This legislation (✓): Creates revenue in the amount of: $ Creates expenditure in amount of: $ Creates a savings in the amount of: $ 24 Resolution 2025-039 Has no fiscal impact Funds are (✓): Budgeted Line item(s): Not budgeted Not applicable Affected Fund (✓): General Boat Harbor Motor Pool Available Fund Balance SMIC Parking Other Electric Water $ Wastewater Healthcare Note: amounts are unaudited Finance Director Signature: Yes Attorney Signature: Not applicable Comments: Administration Recommendation Adopt Resolution Other: 25 Resolution 2025-039 Sponsored by: Planning and Zoning Commission Public Hearing: April 28, 2025 Enacted: CITY OF SEWARD, ALASKA RESOLUTION 2025-039 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, RECOMMENDING KENAI PENINSULA BOROUGH APPROVAL OF THE PRELIMINARY PLAT OF 204 LOWELL CANYON ROAD AND 206 LOWELL COURT, VACATING THE EASTERN PORTION OF THE LOWELL COURT RIGHT-OF-WAY AND THE SOUTHERN 10' OF THE PROPERTY LOCATED AT 204 LOWELL CANYON ROAD WHEREAS, AK Lands, Land Surveying LLC has submitted a preliminary plat on behalf of the City of Seward for review and recommendation to the Kenai Peninsula Borough; and WHEREAS, the proposed plat is a subdivision of Lot 10 and Lot 6, Marathon Addition to Seward Townsite, creating Lot 10A and Lot 6A, Marathon Addition to Seward Townsite, City Replat; and WHEREAS, Lot 10 is currently developed with a single-family dwelling and zoned single- family residential (R1), and Lot 6 is vacant and zoned urban residential (UR); and WHEREAS, the proposed plat vacates a portion of the Lowell Court right-of-way between the two lots as well as the southern 10' of Lot 6; and WHEREAS, during the 2023 update of the Municipal Lands Inventory and Management Plan, the Seward Planning and Zoning Commission recommended this platting action so that the city -owned property (Lot 6) could be listed as surplus land and sold with an RFP for residential housing; and WHEREAS, the size of proposed Lots 10A and 6A meet the required minimum lot size and lot width for the single-family residential and urban residential zoning districts; and WHEREAS, according to the Kenai Peninsula Borough Floodplain map, Lot 10A and Lot 6A are not within a FEMA mapped flood zone; and WHEREAS, the southern half of Lot 6A is within the Seward Mapped Flood Data Area (SMFD); and WHEREAS, construction within the southern half of Lot 6A may require additional permitting; and WHEREAS, both Lot 10A and 6A have access to city water, sewer, and electricity; and WHEREAS, a subdivision agreement will not be required with this plat; and 26 Resolution 2025-039 CITY OF SEWARD, ALASKA RESOLUTION 2025-039 WHEREAS, Kenai Peninsula Borough Code §20.65.060 requires the vacated street ROW to be split equally and attached to the lots bordering the vacation; and WHEREAS, all conditions required by Seward City Code § 16.01.015, Conditions to plat approval, were met; the property owners within 300 feet of the requested replat were notified of the proposed subdivision, and the property was posted with public notice signage; and WHEREAS, the Seward Planning and Zoning Commission reviewed this preliminary plat on April 8, 2025 and recommended the City Council and Kenai Peninsula Borough approval through Resolution 2025-014; and WHEREAS, Seward City Code §7.05.510(D) requires City Council approval for the vacation of city -owned rights -of -way; and WHEREAS, the Seward City Council must review and comment on a preliminary plat of city -owned land before submittal to the Borough for approval. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The Council hereby recommends that, in accordance with Seward City Code Section 16.01.015, the Kenai Peninsula Borough approve the submittal of the preliminary plat of Marathon Addition to Seward Townsite, Lots 10 and 6; Located at 204 Lowell Canyon Road and 206 Lowell Court; Creating Lots 10A and 6A, Marathon Addition to Seward Townsite, City Replat Section 2. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 28th day of April 2025. AYES: NOES: ABSENT: ABSTAIN: ATTEST: THE CITY OF SEWARD, ALASKA Sue McClure, Mayor 27 Resolution 2025-039 CITY OF SEWARD, ALASKA RESOLUTION 2025-039 Kris Peck City Clerk (City Seal) 28 Context Map HOSPITAL 100 feet Preliminary Plat Application Property Map RES 2025-0XX - Vacating a portion of Lowell Court ROW and vacating 10 ft on the south side of the property located at 204 Lowell Canyon Road Location: 204 Lowell Canyon Road Parcel #: 14801003 29 Resolution 2025-039 Community Development/ Planning & Zoning 410 Adams Street, Seward, Alaska 99664 •(907) 224-4049 • (907) 224-4020 or email: planning©cityofseward.net PRELIMINARY PLAT SUBMITTAL FORM ❑✓PRELIMINARY PLAT ❑ REVISED PRELIMINARY PLAT (no fee required) ❑PHASED PRELIMINARY PLATO PRELIMINARY PLAT FOR PRIVATE STREETS / GATED SUBDIVISION All requirements of Seward Code Title 16 apply and must be met. SUBDIVISION PLAT NAME: must not include business names, contact staff for assistance if needed. Marathon Addition To Seward Townsite City Replat PROPERTY INFORMATION: legal description Lot 10 and Lot 6, Marathon Addition to Seward Townsite, Plat No. 19 Section, Township, Range Section 9, T1S, R1W, SM General area description Lowell Canyon Road near Mount Marathon hike City Seward Total Acreage 0.438 SURVEYOR Company: AK Lands Land Surveying Contact Person: Stacy Wessel Mailing Address: PO Box 110485 City, State, Zip Anchorage, AK 99511 Phone: (907) 744-LAND e-mail: stacy@aklands.com PROPOSED WASTEWATER AND WATER SUPPLY WASTEWATER on site City WATEREon site riCity SUBMITTAL REQUIREMENTS A preliminary plat application will be scheduled for the next available Planning and Zoning meeting after a complete application has been received. ['Electronic file of Plat and ['Preliminary plat NON-REFUNDABLE submittal fee $200.00- ['Certificate to plat for ALL parcels included in the subdivision ['Documentation showing proof of signatory authority (partnerships, corporations, estates, trusts, etc.) o Public Notice Sign(s) Posted on property - City staff will contact you to pick up sign EXCEPTIONS REQUESTED TO PLATTING CODE: A letter, to be presented to the Planning and Zoning commission, with substantial evidence justifying the requested exception and fully stating the grounds for the exception request, and the facts relied upon, MUST be attached to this submittal. 1. 2. KPB 20.30.120 (A1) APPLICANT: SIGNATURES OF ALL LEGAL PROPERTY OWNERS ARE REQUIRED. Additional signature sheets can be attached. When signing on behalf of another individual, estate, corporation, LLC, partnership, etc., documentation is required to show authority of the individual(s) signing. Contact KPB staff for clarification if needed. OWNER(s) 3. Name (printed): Stacy Wessel Signature: �_1N Phone: (907) 744-LAND e-mail: stacy ,aklands.com Name (printed): Signature: Phone: e-mail: Name (printed): Signature: Phone: e-mail: FOR OFFICE USE ONLY RECEIVED BY DATE SUBIJTED Receipt # Resolution 2025-039 The preliminary plat shall be drawn to scale of sufficient size to be clearly legible and shall clearly show the following: 1. Within the title block: Not applicable to my plat The required information has been shown/noted. a. Name of the subdivision which shall not be the same as an existing city, town, tract, or subdivision of land in the borough, of which a plat has been previously recorded, or so nearly the same as to mislead the public or cause confusion; ! J b. Legal description, location, date, and total area in acres of the proposed subdivision; and c. Name and address of owner(s), as shown on the KPB records and the certificate to plat, and registered land surveyor; 2. North point; / v 3. The location, width and name of existing or platted streets and public ways, railroad rights -of -way, and other important features such as section lines or political subdivisions or municipal corporation boundaries abutting the subdivision; 4. A vicinity map, drawn to scale showing location of proposed subdivision, north arrow if different from plat orientation, township and range, section lines, roads, political boundaries, and prominent natural and manmade features, such as shorelines or streams; 5. All parcels of land including those intended for private ownership and those to be dedicated for public use or reserved in the deeds for the use of all property owners in the proposed subdivision, together with the purposes, conditions, or limitations of reservations that could affect the subdivision; / v 6. The names and widths of public streets and alleys and easements, existing and proposed, within the subdivision; 7. Status of adjacent lands, including names of subdivisions, lot lines, block numbers, lot numbers, rights -of -way; or an indication that the adjacent land is not subdivided; 8. Approximate locations of areas subject to inundation, flooding, or storm water overflow, the line of ordinary high water, wetlands when adjacent to lakes or non -tidal streams, and the appropriate study which identifies a floodplain, if applicable; 9. Approximate locations of areas subject to tidal inundation and the mean high water line; 10. Block and lot numbering approximate dimensions and total numbers of proposed lots; 11. The approximate location of known existing municipal wastewater and water mains, and other utilities within the subdivision and immediately abutting thereto 12. Contours at suitable intervals when any roads are to be dedicated unless the planning director or commission finds evidence that road grades will not exceed 6 percent on arterial streets, and 10 percent on other streets; N/A 13. Approximate locations of slopes over 20 percent in grade and if contours are shown, the areas of the contours that exceed 20 percent grade shall be clearly labeled as such; NIA 14. Apparent encroachments, with a statement indicating how the encroachments will be resolved prior to final plat approval N/A Subdivision Name: 31 Date AK LANDS — fond Surveying — October 18, 2024 Vince Piagentini Kenai Peninsula Borough 144 N. Binkley St. Soldotna, AK 99669 Resolution 2025-039 PO Box 110485 Anchorage, AK 99515 (907) 744-LAND aklands@aklands.com http://aklands.com Subject: Marathon Addition to Seward Townsite City Replat — Letter of Authorization Mr. Piagentini, I, .:.,L,.I,N5, is the owner, or authorized agent of Lot 6, Marathon Addition to Seward Townsite, Plat No. 19 and authorize AK Lands, Land Surveying LLC to represent us before the City of Seward and Kenai Peninsula Borough for all requests related to the platting action, right of way vacation, right of way dedication and KPB exception request and its related activities. /‘./Zy City of Seward Date RLl..!<-i.(y 1of1 32 (('ANDS \\,:z.Lond Surveying October 18, 2024 Vince Piagentini Kenai Peninsula Borough 144 N. Binkley St. Soldotna, AK 99669 Resoluti9B ph5n941.9 Anchorage, AK 99515 (907) 744-LAND aklands@aklands.com http://aklands.com Subject: Marathon Addition to Seward Townsite City Replat — Letter of Authorization Mr. Piagentini, I, Kevin Finch , is the owner of Lot 10, Marathon Addition to Seward Townsite, Plat No. 19 and authorize AK Lands, Land Surveying LLC to represent us before the City of Seward and Kenai Peninsula Borough for all requests related to the platting action, right of way vacation, right of way dedication and KPB exception request and its related activities. �J �2v ..f Kevin Finch, Owner Date 1 of 1 33 Resolution 2025-039 CERDFICATE OF OWNERSHIP AND DEDICAllON g2,7ftEkEffiegiNfit 711',7E7 AUTIODIDED OFFICIAL SIGNANDE NOTARY'S ACKNOWLEDGMENT DOD ACESONCEDGED BEFORE ME RIM OM OF NOTARY DUBUC DOA ALASKA COMMISSION EXEDIES, At5TDOSICED 05510, SIGNATURE PRE NOTARY'S ACKNOWLEDGMENT PRINTED NAME ACK-LEW E. op, ME T., NOTARY PUBLIC 5011A45105 CODRASSION EXUDES 71°F71,2,;,3AT, PLAT APPROVAL 10.11 PENNER, BOROUGH OS RECORD DER PLAT 19 @ ELECTRIC MEER 5CD RJEL VALVEDELL -0- DOWSED POLE 0 TELE- DEOCTA5 X WATER DAOR VIP LINED .0.0UND SEWED UM IDO[ UNDERGROUND WADED LINE (GIS, VDCA11505 LINES LOT 8 MARATHON ADDITION TO SEWARD TOWNS1TE PLAT NO 19 LOT 7 UNSUBDASDED [RESOURCE MANAGEMENT] PROPOSED LOT 10.4 11,644 0.20 ACRE ZE, [URBAN RiADDIT AL] LowELL cnnr non° LOT4A MARATHON ADDITION TO SEWARD TOWNSITE, PART 2 PLAT NO. 79-8 [uRBAN PESIDEM121-] LOT 1A MARATHON ADDITION TO SEWARD TOWNSITE, PART 2 PLAT NO. 97-21 T ru61.7gArNA4T1rE"'s AcT ED WATER. 07:El :EST: 2,77, 5 THEIR ADE MEP STE FUTURES On LOT 105DAT IS NOT SHOWN HUTS, SURVEYOR'S CERTIFICATE 'A^IFTEZEEFEELFEFEESg- PRELI PLAT MARATHON ADDITION TO SEWARD TOWNSITE CITY REPLAT '''ATIRTAITW'TE SgliEESTUFT LOCATED WEIN PIED/5 OF SECrION TIEDE, DI, AD 2714: .71gfe. AKLANDS 110 34 ((ikANLANDS — Lond Surveying — April 8, 2025 City of Seward Planning Commission 410 Adams St. Seward, AK 99664 Subject: Preliminary Plat -Marathon Addition to Seward Townsite Dear Commission Members of the City of Seward, Resolution 2025-039 PO Box 110485 Anchorage, AK 99515 (907) 744-LAND aklands@aklands.com http://aklands.com AK Lands, Land Surveying is requesting approval to subdivide Lot 10 and Lot 6, Marathon Addition to Seward Townsite, Plat No. 19, located at 206 Lowell Ct. and 204 Lowell Canyon Road, respectively. These lots are zoned for single-family residential and urban district use, respectively, and border single-family residential, urban residential, and Resource Management zoning. We are seeking to vacate right-of-way and request an exception to KPB code 20.30.120. Request for Right -of -Way Vacation We are seeking to vacate the 50-foot right-of-way between Lot 10 and Lot 6. This right-of-way, Lowell Ct., was originally platted in 1952. Since then, several subdivision plats have vacated portions of this right-of-way. Notably: • In 1979: Plat 79-8 vacated the middle section of the right-of-way. Please refer to the attached plat for details. • In 1997: The remaining section of Lowell Ct. right-of-way, from First Avenue to the original right- of-way vacation, was vacated, leaving only a small 80-foot-long portion near the cul-de-sac. See attached plat. Our current proposal includes: • Lot 10A: Will absorb half of the vacated Lowell Ct. right-of-way, approximately 25 feet by 80 feet. Lot 10A will continue to have access via the existing cul-de-sac on Lowell Ct. • Lot 6A: Will absorb the remaining half of the vacated Lowell Ct. right-of-way, approximately 25 feet by 80 feet. Lot 6A will have access via Lowell Canyon Road, a fee simple thoroughfare leading to a dead-end. Responses to Required Criteria for KPB 20.65.050(D) 1. Is the right-of-way or public easement to be vacated currently in use? o Answer: The right-of-way in question is not actively used, nor developed and terminates at the rear of an existing apartment building. 2. Is a road impossible or impractical to construct, and has alternative access been provided? o Answer: No actual road exists within the right-of-way. Lot 10 access is per Lowell Ct. and Lot 6 access is either per Lowell Ct. or Lowell Canyon Rd. Page 1 of 3 35 Resolution 2025-039 3. Is the surrounding area fully developed, with all planned or needed rights -of -way and utilities constructed? o Answer: Yes, although the surrounding area is not fully developed (Lot 6A is vacant with the intent to develop), all planned or needed rights -of -ways and utilities are constructed. 4. Does the vacation of this public right-of-way affect access to a lake, river, or other public area of interest? If so, is equal or superior access provided elsewhere? o Answer: The right-of-way does not provide access to any waterbody or significant public feature. 5. Would the proposed vacation limit opportunities for interconnectivity with adjacent parcels (whether developed or undeveloped)? o Answer: No. Vacating this unused right-of-way will not hinder current or future connectivity, as adjacent parcels are adequately served by existing roads and corridors. 6. Is there any other feasible public access (beyond general road use) for this right-of-way? o Answer: None. Because it does not function as a path, trail, or other form of public access, vacating the right-of-way will not adversely affect the public. 7. Are all existing and future utility requirements met? o Answer: There are no utilities within the Right Of Way Vacation. There are other utility easements to be dedicated or to remain in place to accommodate overhead power lines and other utilities. 8. Are there any other relevant factors concerning the vacation application or the area proposed to be vacated? o Encroachment Resolution for Proposed Lot 10A: Vacating the right-of-way eliminates an existing shed encroachment on the northern lot, improving compliance with property boundaries. o Further Development for Proposed Lot 6A: By vacating the Lowel Ct. right-of-way and dedicating 1,331 sq. ft. of right-of-way along Lowell Canyon Rd., a 7,432 sq. ft. proposed Lot 6A is created. This accommodates the overhead power line and utilities in a dedicated easement along the south, and providing ample room for single-family or duplex construction. Request for Exception to KPB Code 20.30.120 - Streets: Width Requirements We request an exception to the KPB code that requires a minimum right-of-way width of 60 feet. We propose dedicating only 10 feet of additional right-of-way for the following reasons: 1. Minimal Traffic: Lowell Canyon Road is a dead-end, primarily leading to a hiking trail entrance. 2. Existing Infrastructure: The road already has sufficient infrastructure, including utilities and drainage, making further right-of-way dedication unnecessary. 3. Redundancy: The road serves only a small housing development and terminates at city property. Additional right-of-way dedication offers no substantial benefit. We believe these points meet the criteria for granting an exception: • Special Circumstances Affecting the Property: The unique location and existing infrastructure of Lot 6 make the standard 60-foot right-of-way impractical. Page 2 of 3 36 Resolution 2025-039 • Necessary for Preservation of Substantial Property Rights: Granting the exception allows the property owner to effectively use and enjoy their land without unnecessary encumbrance. • No Detriment to Public Welfare or Adjacent Properties: The reduced right-of-way width will not negatively impact traffic flow, safety, or the character of the neighborhood. Conclusion Vacating this right-of-way and granting the requested exception will align with existing development patterns, resolve unnecessary encroachments, and preserve property value. We believe this proposal is in the best interest of both the community and the City of Seward. For any questions or additional information, please feel free to contact me by phone or email. Sincerely, 3,,c7 Gt}e.d.d.,g-e AK Lands, Land Surveying, LLC by Stacy Wessel Page 3 of 3 37 Resolution 2025-039 <<P LOT 9 S6 OHP EXHIBIT O LOT 10 MARATHON ADDITION TO SEWARD TOWNSITE PLAT NO. 19 9647 SQ.FT ± 0.221 ACRES PROPOSED LOT 10A j 11,644 SQ.FT±'0 0.267 ACRES` 00, i LOT 6 MARATHON ADDITION TO SEWARD TOWNSITE PLAT NO. 19 6,766 SQ.FT ± 0.155 ACRES ? 582°17'225'W 37.18n v 0- . 9 Q` • •,• 0 0 LEGEND (R) RECORD PER PLAT 19 8 ELECTRIC METER o FUEL VALVE/FILL -0- POWER POLE ID TELE. PEDISTAL X WATER VALVE OHP GRAVEL RIGHT OF WAY DEDICATION RIGHT OF WAY VACATION OVERHEAD POWER LINE UNDERGROUND SEWER LINE (GIS) W W UNDERGROUND WATER LINE (GIS) 0' VACATE LOT LINES EDGE OF PAVEMENT N 20' f LOT 4A MARATHON c'u; ADDITION TO 'I SEWARD TOWNSITE, o PART 2 PLAT NO. 79-8 PROPOSED LOT 6A 7,432 SQ.FT ± 0.171 ACRES _ S87°05C42"W 71.98' 7 UTILITY ESMT TO BE DEDICATED BY PLAT an. TURNAROUND ESMT TO BE DEDICATED BY DOCUMENT [URBAN RESIDENTIAL] OHP N89°57 30' W 129.59' RIGHT-OF-WAY DEDICATION 1,331 SQ.FT. 0.031 ACRES N89°57'30"W 132.90'(R) LOWELL CANYON ROAD PROJECT NO. 1410 DATE OF FIELD SURVEY MAR 14-15, 2024 DATE PLAT NO. April 2, 2025 82-439 FIELD BK. AND PG. 08/52-55 (Jr 0 0 NOTES 1. THE PURPOSE OF THIS EXHIBIT IS TO SHOW THE VACATION OF THE LOWELL STREET RIGHT OF WAY AND A 10-FOOT DEDICATION OF THE LOWELL CANYON ROAD RIGHT OF WAY. 38 Resolution 2025-039 , 7 — Cr Z 4 �`s3pp =�6 FBA,; 111 at fin jtli 601 ▪ —1 L J 1 1 Yd ,a......:,...,6 L e i eg �nl{i4Y 155i •.00.dO.00s) -/s ro.ow (CZ 651) 1r'ss, olution 2 KPQ File No. 96-214 Q2 F£ . a CCC1 .i. wi a 4, g a as 9 ce/re/ee e5-1 Tll wsoxµoi is9 40 Planning Department 144 N. Binkley Street, Soldotna, Alaska 99669 • (907) 714-2200 • (907) 714-2378 Fax PETITION TO VACATE PLATTED RIGHT OF WAY / PLATTED PUBLIC EASEMENT / PLATTED PUBLIC AREA PUBLIC HEARING REQUIRED Upon receipt of complete application with fees and all required attachments, a public hearing before the Planning Commission will be scheduled. The petition with all required information and attachments must be in the Planning Department at least 30 days prior to the preferred hearing date. By State Statute and Borough Code, the public hearing must be scheduled within 60 days of receipt of complete application. Initially, a sketch may be included with the vacation petition for review by the Planning Commission. After the Planning Commission takes action on the vacation, a Subdivision Plat must be prepared by a licensed land surveyor. The plat will be processed in accordance with KPB 20.10.080. Platting authority is vested in the Planning Director. SUBMITTAL REQUIREMENTS A platted right of way vacation (ROWV) application will be scheduled for the next available planning commission meeting after a complete application has been received. - $500 non-refundable fee to help defray costs of advertising public hearing. Plat fees will be in addition to the vacation fees. Ir l - City Advisory Planning Commission. Copy of minutes at which this item was acted on, along with a copy of City Staff Report. 1;1 Lowell Street platted public right of way proposed to be vacated was dedicated by the plat of MARATHON ADDITION TO SEWARD TOWNSITE Subdivision, filed as Plat No. 19 in the Seward Recording District. - 3 copies of the plat or map showing the platted right of way to be vacated. Must not exceed 11 x 17 inches in size. Area to be vacated must be clearly depicted. Proposed alternative public access to be shown and labeled on the sketch. I I - REASON FOR VACATING The petitioner must attach a statement with reasonable justification for I I the vacation of the platted right of way / platted easement / platted public area. Has the platted right of way been fully or partially constructed? Yes Z No Is the platted right of way used by vehicles / pedestrians / other? Yes ✓ No Is alternative right-of-way being provided? Yes I No Are there utility easements associated with the right of way to be vacated? ✓ Yes No Is the platted right of way and or associated utility easement in use by any utility company? ✓ Yes No If so, which utility provider? Public Works -Water LEGAL DESCRIPTION ADJOINING LAND: Lot, Block, Subd. or street address LOT 10 AND LOT 6 MARATHON ADDITION TO SEWARD TOWNSITE FILED UNDER PLAT NO. 19 Section, township, range Section 9, T1S, R1W City (if applicable) Seward General area Mount Marathon The petition must be signed by owners of a majority of the land affected by the platted right of way proposed to be vacated. Each petitioner must include address and legal description of his/her property. Attach additional signature sheets if needed. Submitted by: Land Owner Name (printed): City Seward Signature'� / 5.---- e-mail: cbringhursf@citytyofseward.net Address: U I O' p Ida.i'n S St Owner of: Lot 10 Land Owner: Name (printed): KEVIN FINCH Signature „7:5"-- e-mail: Address:206 Lowell Ct. �1.� Owner of: Lot 10 FOR OFFICE USE ONLY RECEIVED BY DATE SUBMITTED KPB FILE # 5-039 41 Resolution 2025-039 VACATION OF PLATTED RIGHT OF WAY / PLATTED PUBLIC EASEMENT 1 PLATTED PUBLIC AREA 20_65.010. Authority; Legislative intent; Scope. This chapter is enacted under the authority of AS 29.40. A vacation decision is a discretionary legislative land use decision. The purpose of this chapter is to establish procedures for the vacation of a platted public right-of-way, public area, or other public easement dedicated on a borough approved plat, and to provide procedures for the alteration, including removal, of platted utility easements. This chapter does not apply to easements or property owned or held by a city or the borough in their proprietary capacity which may only be extinguished through the terms of the controlling document or applicable law. This chapter does not apply to private easements. 20.65.030. Vacation Criteria. Vacation of a platted public right-of-way, access, area or other easement granted for public use or public benefit must conform to the requirements of this chapter and AS 29.40.120 through AS 29.40.160 as now enacted or as amended. 20.65.040. Vacation Application. An informal pre -application conference by appointment with borough staff prior to the submittal of the application for vacation of a public right-of-way is encouraged. The application shall include the following items. A. A petition, provided by the borough planning department, signed by: 1. The owners of the majority of the land abutting the area being vacated; or 2. An official representative of the state, the borough, an affected utility, or a city when the area to be vacated is within the city. B. A sketch that depicts the area to be vacated, a preliminary vacation plat, or a copy of the existing plat showing the proposed alteration or replat. The format and number of copies of the sketch submittal shall be determined by the planning director; C. Written recommendations, comments, or meeting minutes from the planning and zoning commission of the affected city, if the area to be vacated is within a city. The sketch or submittal provided to an affected city must be the same submittal that is provided to the borough. D. The appropriate fee; and E. Applicant statement containing the reasons in support of the vacation. 20.65.050. Action on vacation application. A. Staff shall review the application and supporting materials for compliance. If the application is incomplete, staff will return it to the applicant with a written list of deficiencies to be satisfied for acceptance. B. After acceptance of the application, staff will: 1. Send notice of the proposed vacation and the public hearing in accordance with KPB 20.10.100. 2. Prepare a staff report that evaluates the merits of the proposed vacation. Revisions to the application submitted subsequent to the preparation of the staff report and after notice is sent will not be considered at the scheduled public hearing. Any such revisions will be treated as a revised application under this chapter. C. An accepted application shall be placed on the agenda of a regularly scheduled planning commission meeting. The public hearing on the vacation may not be more than 60 days after acceptance of the application, unless the applicant requests postponement. D. The planning commission shall consider the merits of each vacation request. A platted dedication to public use of land or interest in land may be vacated if the dedication is no longer necessary for present or future public use and in all cases the planning commission shall deem the area being vacated to be of value to the public. In evaluating the merits of the proposed vacation, the planning commission shall consider whether: 1. The right-of-way or public easement to be vacated is being used; 2. A road is impossible or impractical to construct, and alternative access has been provided; 3. The surrounding area is fully developed and all planned or needed rights -of -way and utilities are constructed; 4. The vacation of a public right-of-way provides access to a lake, river, or other area with public interest or value, and if so, whether equal or superior access is provided; 5. The proposed vacation would limit opportunities for interconnectivity with adjacent parcels, whether developed or undeveloped; 6. Other public access, other than general road use, exist or are feasible for the right- of-way; 7. MI existing and future utility requirements are met. Rights -of -way which are utilized by a utility, or which logically would be required by a utility, shall not be vacated, unless it can be demonstrated that equal or superior access is or will be available. Where an easement would satisfactorily serve the utility interests, and no other public need for the right-of-way exists, the commission may approve the vacation and require that a utility easement be granted in place of the right-of-way. 8. Any other factors that are relevant to the vacation application or the area proposed to be vacated. E. The planning commission may impose such conditions as it deems necessary to ensure compliance with the requirements and purpose of this title. 42 Resolution 2025-039 F. The borough will consider realignment of a right-of-way by vacation and rededication where the planning commission finds that the right-of-way realignment will enhance access and the realigned right-of-way is located to provide reasonable means of ingress and egress. G. Where the planning commission finds that a right-of-way must be preserved, but determines there is excessive width for all intended uses within the right-of-way, the commission may approve a partial vacation of a right-of-way such that the width is reduced to the maximum necessary for the intended use. Such vacation shall conform to this title for the class of right- of-way involved except where the right-of-way is not intended to be used for vehicular purposes. H. A planning commission decision to approve a vacation is not effective without the consent of the city council, if the vacated area to be vacated is within a city, or by the assembly in all other cases. The council or assembly shall have 30 days from the date of the planning commission approval to either consent to or veto the vacation. Notice of veto of the vacation shall be immediately given to the planning commission. Failure to act on the vacation within 30 days shall be considered to be consent to the vacation. This provision does not apply to alterations of utility easements under KPB 20.65.070 which do not require the consent of the assembly or city council unless city code specifically provides otherwise. Upon approval of the vacation request by the planning commission and no veto by the city council or assembly, where applicable, the applicant shall have a surveyor prepare and submit a plat including the entire area approved for vacation in conformance with KPB 20.10.080. Only the area approved for vacation by the assembly or council may be included on the plat. The final plat must be recorded within one year of the vacation consent. J. A planning commission decision denying a vacation application is final. No reapplication or petition concerning the same vacation may be filed within one calendar year of the date of the final denial action except in the case where new evidence or circumstances exist that were not available or present when the original petition was filed. K. An appeal of the planning commission, city council or assembly vacation action under this chapter must be filed in the superior court in accordance with the Alaska Rules of Appellate Procedure. 20.65.060. Title to vacated area. A. The title to the street or other public area vacated on a plat attaches to the lot or land bordering the area in equal proportions, except that if the area was originally dedicated by different persons, original boundary lines shall be adhered to so that the street area that lies on one side of the boundary line shall attach to the abutting property on that side, and the street area that lies on the other side of the boundary line shall attach to the property on that side. The portion of a vacated street that lies inside the limits of a platted addition attaches to the lots of the platted addition bordering on the area. If a public square is vacated, the title to it vests in a city if it lies inside the city, and in the borough if it lies inside the borough but outside all cities. If the property vacated is a lot, title vests in the rightful owner. B. If the municipality acquired the street or other public area vacated for legal consideration or by express dedication to the municipality other than as a subdivision platting requirement, before the final act of vacation the fair market value of the street or public area shall be deposited with the platting authority to be paid to the municipality on final vacation. C. Other provisions of this subsection notwithstanding, the planning commission may determine that a portion of the area proposed to be vacated should be reserved and if so, title to the area vacated and held for another public easement purpose remains in the borough or city, as applicable. 43 Resolution 2025-039 Planning Department 144 N. Binkley Street, Soldotna, Alaska 99669 • (907) 714-2200 • (907) 714-2378 Fax EXCEPTION REQUEST APPLICATION NAME OF PRELIMINARY PLAT OR PLANNING COMMISSION ITEM: Marathon Addition to Seward Townsite City Replat PROPERTY INFORMATION: legal description: Lot 6, Marathon Addition to Seward Townsite, Plat No. 19 General area location: Lowell Canyon Road near Mount Marathon hike 20.50.010. - EXCEPTIONS TO REGULATIONS —PROCEDURE —COMMISSION AUTHORITY. A. Unless prohibited under this title, the commission may authorize exceptions to any of the requirements set forth in this title. Application for an exception shall present the commission with substantial evidence, justifying the requested waiver or exception stating fully the grounds for the application and the facts relied upon. The commission shall make findings of fact meeting the following standards before granting any exception: 1. That special circumstances or conditions affecting the property have been shown by application; 2. That the exception is necessary for the preservation and enjoyment of a substantial property right and is the most practical manner of complying with the intent of this title; 3. That the granting of the exception will not be detrimental to the public welfare or injurious to other property in the area in which said property is situated. B. Where a design requirement of this title is addressed by a zoning regulation adopted by the borough assembly or city council, the variance procedures of the applicable zoning code shall be utilized in lieu of the exception procedures. C. All exceptions must be requested and granted at the time of preliminary plat approval. Exceptions may not be requested with a final plat submittal. D. Upon reconsideration of a plat committee decision following the procedure in KPB 20.25.120, an appeal of a decision of the planning commission made under this section shall be taken to the SUBMITTAL REQUIREMENTS Identify the exceptions requested including the section identifier of KPB code. Provide evidence justifying the requested exceptions that fully states the grounds for the exception request, and the facts relied upon. A letter can be attached to this application. See attached Letter. Exception requested for KPB 20.30.120 (A1) FOR OFFICE USE ONL Y RECEIVED BY DATE SUBMITTED KPB FILE # 44 Resolution 2025-040 RESOLUTION 2025-040 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA RECOMMENDING KENAI PENINSULA BOROUGH APPROVAL OF THE PRELIMINARY PLAT OF 1312 VISTA AVENUE, 1305 FIRST AVENUE, 1303 FIRST AVENUE, 104 MILL STREET, 112 MILL STREET, AND 1303 CHAMBERLIN ROAD, VACATING A PORTION OF FIRST AVENUE RIGHT-OF-WAY AND ALLEYWAY RIGHTS -OF -WAY AND COMBINING THE SIX LOTS AND VACATED RIGHTS -OF -WAY INTO ONE TRACT OF LAND Documents: • Agenda Statement • Resolution 2025-040 • Attachments: o Application 45 Resolution 2025-040 City Council Agenda Statement Meeting Date: April 28, 2025 To: City Council Through: Kat Sorensen, City Manager From: Planning and Zoning Commission Subject: Resolution 2025-040: Recommending Kenai Peninsula Borough Approval of the Preliminary Plat of 1312 Vista Avenue, 1305 First Avenue, 1303 First Avenue, 104 Mill Street, 112 Mill Street, and 1303 Chamberlin Road, Vacating a Portion of First Avenue Right - of -Way and Alleyway Rights -of -Way and Combining the Six Lots and Vacated Rights -of -Way into One Tract of Land Background and justification: Attached for the Council's review and recommendation to the Kenai Peninsula Borough Planning Commission is a preliminary plat submitted by AK Lands, Land Surveying LLC on behalf of the City of Seward. The proposed plat is subdividing Lots 1-6 & 12, Block 6 and Lots 1 & 12-14, Block 9, Cliff Addition to Seward Townsite with alleyway rights -of -way and First Avenue right-of-way vacations, creating Tract 1A, Cliff Addition to Seward Townsite, Walker Replat. The property owners began cutting a driveway into Lot 1, Block 6 (104 Mill Street) in early 2024. Due to the steep terrain, the construction of the driveway encroached onto the platted right-of-way (ROW) of First Avenue. Even though this is an undeveloped ROW, the development of a private driveway is not permitted in a ROW. The city does not have plans to develop this ROW due to the steep terrain, and recommended that the property owners work with a surveyor to vacate the ROW. Vacating the ROW and creating one single parcel of land will allow the owners to complete the development of their driveway, which will give them better access to their land to explore the best locations for a residential dwelling and the necessary utility connections. On August 28, 1984, the property owner of Lot 1, Block 9, Cliff Addition signed an agreement granting the City of Seward a portion of Lot 1 adjacent to Chamberlin Road for the construction, maintenance, repair and expansion of public utilities, roadway and embankment. As part of this agreement, the City agreed to support vacation of the alley right-of-way between Lots 1 and 12, 13, and 14 of Block 9 and the First Avenue right-of-way north of Mill Street between Lots 12, 13, and 14 of Block 9 and Lots 2, 3, 4, 5, and 6 of Block 6, Cliff Addition in the future event of a replat being submitted for the above property. Seward City Code § 16.01.015(A) states that "No preliminary or final plat for the subdivision or 46 Resolution 2025-040 resubdivision of land located within the city limits shall be approved by the city unless all of the required improvements set forth in section 16.05.010 are provided for by the subdivider, owner, proprietor or developer in the manner described in sections 16.05.015." The proposed plat has access to developed rights -of -way and city water, sewer, and electricity. Thus, a subdivision agreement will not be required with this plat. All conditions required by Seward City Code § 16.01.015(C), Conditions to plat approval, were met. The property owners within 300 feet of the requested preliminary plat were notified of the proposed subdivision, and the property was posted with public notice signage. On April 8, 2025, the Seward Planning and Zoning Commission reviewed this preliminary plat and recommended the City Council and Kenai Peninsula Borough approval through Resolution 2025-015. Seward City Code §7.05.510(D) states that "The city manager may, at the direction of the City Council convey, quitclaim, release, cancel, or otherwise relinquish any real property easement, right-of-way, permit or license the city may have or hold for the purpose of installing, constructing or maintaining a public improvement or utility, whenever the interest is no longer used or useful for that purpose." In accordance with City and Borough requirements, the Seward City Council must review and comment on a preliminary plat of city -owned land before submittal to the Borough for approval. Subdivision Review: Zoninj': The property is currently zoned single-family residential (R1). Size: Tract 1A will be 1.913 acres or 84,375 square feet. Utilities: Tract 1A has access to city water, sewer, and electricity Existinji Use: Tract lA is currently vacant. Access: Tract lA has access to Mill Street and the intersection of Ravina Street and Vista Avenue. Flood Zone: The south edge of the property adjacent to Mill Street is located within the Seward Mapped Flood Data Area (SMFD). Development in this area is unlikely due to the very steep terrain, however, development within the SMFD may require additional permitting. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: Vol 1, Chapter 2.2.11 • "Promote infill development by encouraging and promoting construction on vacant sites in areas of the city which are already established." 47 Resolution 2025-040 Strategic Plan: Other: N/A Total amount of funds listed in this legislation: This legislation (✓): Creates revenue in the amount of: Creates expenditure in amount of: Creates a savings in the amount of: Has no fiscal impact Funds are (✓): Budgeted Line item(s): Not budgeted Not applicable $ 0 Affected Fund (✓): General Boat Harbor Motor Pool Available Fund Balance SMIC Parking Other Electric Water Wastewater Healthcare Note: amounts are unaudited Finance Director Signature: Attorne Review Yes Attorney Signature: Not applicable Comments: Administration Recommendation Adopt Resolution Other: 48 Resolution 2025-040 Sponsored by: Planning and Zoning Commission Public Hearing: April 28, 2025 Enacted: CITY OF SEWARD, ALASKA RESOLUTION 2025-040 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, RECOMMENDING KENAI PENINSULA BOROUGH APPROVAL OF THE PRELIMINARY PLAT OF 1312 VISTA AVENUE, 1305 FIRST AVENUE, 1303 FIRST AVENUE, 104 MILL STREET, 112 MILL STREET, AND 1303 CHAMBERLIN ROAD, VACATING A PORTION OF FIRST AVENUE RIGHT-OF-WAY AND ALLEYWAY RIGHTS -OF -WAY AND COMBINING THE SIX LOTS AND VACATED RIGHTS -OF -WAY INTO ONE TRACT OF LAND WHEREAS, AK Lands, Land Surveying LLC has submitted a preliminary plat on behalf of the City of Seward for review and recommendation to the Kenai Peninsula Borough; and WHEREAS, the proposed plat is a subdivision of Lots 1-6 & 12, Block 6 and Lots 1 & 12-14, Block 9, Cliff Addition to Seward Townsite with alleyway rights -of -way and First Avenue right-of-way vacations, creating Tract 1A, Cliff Addition to Seward Townsite, Walker Replat; and WHEREAS, all of the Lots are currently vacant and zoned single-family residential (R1); and WHEREAS, the property owners began construction of a driveway from Mill Street in 2024; and WHEREAS, due to the steep terrain, the driveway ended up encroaching substantially into the First Avenue right-of-way (ROW); and WHEREAS, the First Avenue ROW in the Cliff Addition is undeveloped and the City of Seward does not have plans to develop it; and WHEREAS, the Public Works Director and Community Development staff recommended that the property owner work with a surveyor to vacate the ROW; and WHEREAS, vacating the ROW and creating one single parcel of land will allow the owners to complete the development of their driveway; and WHEREAS, a completed driveway will give the owners better access to their land to explore the feasibility for residential dwellings and the necessary utility connections; and WHEREAS, a portion of Lot 1, Block 9 was granted to the City of Seward in an agreement dated August 28, 1984, for the construction, maintenance, repair and expansion of public utilities, roadway and embankment; and 49 Resolution 2025-040 CITY OF SEWARD, ALASKA RESOLUTION 2025-040 WHEREAS, in consideration of this dedication of land for city use, the 1984 agreement stated that the City agrees to support vacation of the alley right-of-way between Lots 1 and 12, 13, and 14 of Block 9 and the First Avenue right-of-way north of Mill Street between Lots 12, 13, and 14 of Block 9 and Lots 2, 3, 4, 5, and 6 of Block 6, Cliff Addition in the future event of a replat of the above property; and WHEREAS, the size of proposed Tract 1A meets the required minimum lot size and lot width for the single-family residential zoning district; and WHEREAS, according to the Kenai Peninsula Borough Floodplain map, Tract lA is not within a FEMA mapped flood zone; and WHEREAS, the southern edge of Tract lA is within the Seward Mapped Flood Data Area (SMFD); and WHEREAS, development on the southern edge of Tract lA is unlikely due to the steep terrain, however, development within the SMFD may require additional permitting; and WHEREAS, Tract lA has access to city water, sewer, and electricity; and WHEREAS, Tract 1A has access to Mill Street and the intersection of Ravina Street and Vista Avenue; and WHEREAS, a subdivision agreement will not be required with this plat; and WHEREAS, all conditions required by Seward City Code § 16.01.015, Conditions to plat approval were met; the property owners within 300 feet of the requested replat were notified of the proposed subdivision, and the property was posted with public notice signage; and WHEREAS, the Seward Planning and Zoning Commission reviewed this preliminary plat on April 8, 2025, and recommended the City Council and Kenai Peninsula Borough approval through Resolution 2025-015; and WHEREAS, Seward City Code §7.05.510(D) requires City Council approval for the vacation of city -owned rights -of -way; and WHEREAS, the Seward City Council must review and comment on a preliminary plat of city -owned land before submittal to the Borough for approval. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The Council hereby recommends that, in accordance with Seward City Code Section 16.01.015, the Kenai Peninsula Borough approves the submittal of the preliminary plat of 50 Resolution 2025-040 CITY OF SEWARD, ALASKA RESOLUTION 2025-040 Lots 1-6 & 12, Block 6 and Lots 1 & 12-14, Block 9, Cliff Addition to Seward Townsite with alleyway rights -of -way and First Avenue right-of-way vacations, creating Tract 1 A, CliffAddition to Seward Townsite, Walker Replat. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 28t1i day of April 2025. AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck City Clerk (City Seal) THE CITY OF SEWARD, ALASKA Sue McClure, Mayor 51 Resolution 2025-040 Context Map N 200 feet Preliminary Plat Application Property Map RES 2025-0XX - Vacating a portion of First Avenue ROW and alley to the east, and combining Lots 1-6 & 12, Block 6 and Lots 1 & 12-14, Block 9, Cliff Addition to Seward Townsite Location: 1312 Vista Ave, 1305 First Ave, 1303 First Ave, 104 Mill St, 112 Mill St, 1303 Chamberlin Rd Parcel #: 14705016, 14705008, 14705007, 14705006, 14721001, 14721007 52 Resolution 2025-040 Community Development/ Planning & Zoning 410 Adams Street, Seward, Alaska 99664 •(907) 224-4049 • (907) 224-4020 or email: planning@cityofseward.net PRELIMINARY PLAT SUBMITTAL FORM MPRELIMINARY PLAT REVISED PRELIMINARY PLAT (no fee required) PHASED PRELIMINARY PLAT PRELIMINARY PLAT FOR PRIVATE STREETS / GATED SUBDIVISION All requirements of Seward Code Title 16 apply and must be met. SUBDIVISION PLAT NAME: must not include business names, contact staff for assistance if needed. CLIFF ADDITION TO SFWARD TOWNSITF WALKFR RFPLAT PROPERTY INFORMATION: legal description LOTS 1-6, AND 12, BLOCK 6 AND LOTS 1, AND 12-14, BLOCK 9 CLIFF ADDITION TO SEWARD TOWNSITE PLAT NO. 3 Section, Township, Range SE1/4 OF SEC. 4 AND THE SW1/4 OF SEC 3, T1S, R1W General area description West of Seward Lagoon City Seward Total Acreage 1.916 acres SURVEYOR Company: AK Lands Land Surveying Contact Person: Stacy Wessel Mailing Address: PO Box 110485 City, State, Zip Anchorage, AK 99511 Phone: (907) 744-LAND e-mail: stacy@aklands.com PROPOSED WASTEWATER AND WATER SUPPLY WASTEWATER on siteliCity WATERnon site�City SUBMITTAL REQUIREMENTS A preliminary plat application will be scheduled for the next available Planning and Zoning meeting after a complete application has been received. ['Electronic file of Plat and ▪ Preliminary plat NON-REFUNDABLE submittal fee $200.00- QCertificate to plat for ALL parcels included in the subdivision ▪ Documentation showing proof of signatory authority (partnerships, corporations, estates, trusts, etc.) ❑ Public Notice Sign(s) Posted on property - City staff will contact you to pick up sign EXCEPTIONS REQUESTED TO PLATTING CODE: A letter, to be presented to the Planning and Zoning commission, with substantial evidence justifying the requested exception and fully stating the grounds for the exception request, and the facts relied upon, MUST be attached to this submittal. 1. 2. KPB Code 20.130.120 APPLICANT: SIGNATURES OF ALL LEGAL PROPERTY OWNERS ARE REQUIRED. Additional signature sheets can be attached. When signing on behalf of another individual, estate, corporation, LLC, partnership, etc., documentation is required to show authority of the individual(s) signing. Contact KPB staff for clarification if needed. OWNER(s) 3. Name (printed): Stacy Wessel Signature: SZ , / Phone: (907) 744-LAND e-mail: stacy@aklan s.com Name (printed): Signature: Phone: e-mail: Name (printed): Signature: Phone: e-mail: FOR OFFICE USE ONLY RECEIVED BY DATE SUtTED Receipt # Resolution 2025-040 The preliminary plat shall be drawn to scale of sufficient size to be clearly legible and shall clearly show the following: 1. Within the title block: Not applicable to my plat. The required information has been shown/noted. a. Name of the subdivision which shall not be the same as an existing city, town, tract, or subdivision of land in the borough, of which a plat has been previously recorded, or so nearly the same as to mislead the public or cause confusion; b. Legal description, location, date, and total area in acres of the proposed subdivision; and c. Name and address of owner(s), as shown on the KPB records and the certificate to plat, and registered land surveyor; 2. North point; / V 3. The location, width and name of existing or platted streets and public ways, railroad rights -of -way, and other important features such as section lines or political subdivisions or municipal corporation boundaries abutting the subdivision; 4. A vicinity map, drawn to scale showing location of proposed subdivision, north arrow if different from plat orientation, township and range, section lines, roads, political boundaries, and prominent natural and manmade features, such as shorelines or streams; V 5. All parcels of land including those intended for private ownership and those to be dedicated for public use or reserved in the deeds for the use of all property owners in the proposed subdivision, together with the purposes, conditions, or limitations of reservations that could affect the subdivision; V 6. The names and widths of public streets and alleys and easements, existing and proposed, within the subdivision; 7. Status of adjacent lands, including names of subdivisions, lot lines, block numbers, lot numbers, rights -of -way; or an indication that the adjacent land is not subdivided; / v 8. Approximate locations of areas subject to inundation, flooding, or storm water overflow, the line of ordinary high water, wetlands when adjacent to lakes or non -tidal streams, and the appropriate study which identifies a floodplain, if applicable; i 9. Approximate locations of areas subject to tidal inundation and the mean high water line; / v 10. Block and lot numbering approximate dimensions and total numbers of proposed lots; 11. The approximate location of known existing municipal wastewater and water mains, and other utilities within the subdivision and immediately abutting thereto 12. Contours at suitable intervals when any roads are to be dedicated unless the planning director or commission finds evidence that road grades will not exceed 6 percent on arterial streets, and 10 percent on other streets; / v/ 13. Approximate locations of slopes over 20 percent in grade and if contours are shown, the areas of the contours that exceed 20 percent grade shall be clearly labeled as such; 14. Apparent encroachments, with a statement indicating how the encroachments will be resolved prior to final plat approval \/ Subdivision Name: Date AKLAN DS — fond Surveying — January 16, 2025 City of Seward and Kenai Peninsula Borough Resolution 2025-040 PO Box 110485 Anchorage, AK 99515 (907) 744-LAND aklands@aklands.com http://aklands.com Subject: CLIFF ADDITION TO SEWARD TOWNSITE WALKER REPLAT— Letter of Authorization To whom is may concern, We, GREGG GEORGE WALKER &KATHLEEN MARIE STUBBLEFIELD DAVIS , are the owners, or authorized agents of LOTS 1-3, 5-6, BLOCK 6 and LOTS 1,12-14, BLOCK, Cliff Addition to Seward Townsite Plat no. 3 and authorize AK Lands, Land Surveying LLC to represent us before the City of Seward and Kenai Peninsula Borough for all requests related to the platting action, right of way vacation, and its related activities. ill-77/LEEd MIME' D ws Name 75//oxidet,„ Th D /-moo-02.02 Signature Date Name Signature Date 1 of 1 55 Resolution 2025-040 ((kANDS — Land Survey€ng — January 16, 2025 City of Seward and Kenai Peninsula Borough PO Box 110485 Anchorage, AK 99515 (907) 744-LAND aklands@aklands.com http://aklands.com Subject: CLIFF ADDITION TO SEWARD TOWNSITE WALKER REPLAT— Letter of Authorization To whom is may concern, I, ERIC JOHN WALKER , is the owner, or authorized agent of LOTS 1-6, 12 BLOCK 6 and LOTS 1,12-14, BLOCK 9, Cliff Addition to Seward Townsite Plat no. 3 and authorize AK Lands, Land Surveying LLC to represent us before the City of Seward and Kenai Peninsula Borough for all requests related to the platting action, right of way vacation, and its related activities. h/ .G Name Signature Date 2 ' Eck--- 1of1 56 Resolution 2025-040 r , _. t 5 .�4n,�i4rngc, Al..�]94� t � 4 �..A D5 (9ii)T# LAND -- u11, .6.-op— tik16313� Lr da. ,ni 1 ri [p a i&idlrsdl cas►en January 16, 2025 City of Seward and Pen Ens u la Borough Su hj `t: CLIFF ADDITION TO SEWARD '] .O N YTE WALKER REPL I' I .otter of Authorization 'I whom is may concern, Wes _ GREGG GEORG� 1 I.F EF 81; ILLL •INS fARIE. STU B B L EF1 ELD DAVIS_. are the ownirs, or authorized agents of LOTS 1-3, 5-6, BLOCK 6 and LOTS 1,12-14, BLOCK, Cliff Addition to Seward Tour, s ilte Plat no_ 3. and authorize AK Lands., Land Surveying LL ; to represent us be fore the City o Seward and Kenai Peninsula Borough for all requests related to the r) Ianing action, right of way vacation, and its related activitiCS- - r 1 L-4,157 Name i nature Date Name Sigiature Date 57 Resolution 2025-040 CER11FICATE OF OWNERSHIP AND DEDICATION 'ffil45,3iirgEoREAkgERTit AUTHORIZED OFFICIAL SIGNATURE NOTARY'S ACKNOWLEDGMENT PRINTED NAME ACKNOWLEDGED REFORE i1111 OM OF NOTARY PUBLIC 01,145. NV...A.510N EXRIPES LOT CERTIFICATE OF OWNERSHIP AND DEDICATOR OWNEMLOTS, KOCK 6 SAOR NOTARY'S ACKNOWLEDGMENT PRINTED NAME .1040wLEDGEO REFollE KIE NOTARY Pil51.1,011 P4S. m,01,1mISSION EX,InE5 CERTIFICATE OF OWNERSHIP AND DEDICATION 2:41;1.2,52gEt2iiit OvavE,,L01,1.3,6,13ma 6 &Lois 1,12.10, BLOn01 AUTHORIZED OFICIAL SIGNANRE NOTARY'S ACKNOWLEDGMENT FOP ACKNOWLEDGED BEFORE ME THIS OM OF NOTAPy RUB. FOP MASKA MY COMMISSION FMK, CERTIFICATE Of ACCEPTANCE PRINTED NAME LOU PLAT APPROVAL NAI P.INSLILA BOROUGH OVEM FAO POWER UNE ,G15, SEwERAINE 16,1 WATER LINE MIS, N niftES LOTIonlAT NOT .0wx x„EON. SURVEYOR'S CERTIFICATE Miff& PRELI PLAT - : CLIFF ADDITION TO SEWARD TOWNSITE WALKER REPLAT co= T%VA'A. WITX ALLEYWAY PIGH, OF AVENUE PIG. Of WAY VACATIONS vtEREEigm, 'ZIN= ,0=1 Surveying LLC AKLANDS e e Su yry N /a s .10E1 58 Resolution 2025-040 AUTIEOPIEED OFFICIAL SIGNATURE PRINTED NAME NOTARY'S ACKNOWLEDGMENT ACKNOWLEMED ROOM ME TINS OM OF NOWA PUBLIC A4SEA NIT COANAISSION DOMES CERTIFICKE OF OWNERSHIP AND DEDICATOR OWNER ELOTE 1AS SD, KOCK N 40TE MITA BLOCK PRINTED NAME NOTARY'S ACKNOWLEDGMENT ADENOWLEDOES SEE:DEFOE EDS NOWA PUBLIC EDP POS. DOXIMISSION ONIZES CERTIFICATE OF OWNERSHIP AND DEDICATION EDO 2:41;1.2,52gEt2iiit ONNES SOO 1AS SATENDO: A LOO 1,12.10, DOSES DI AUTHOPIEED OFICIAL SONANDE NOTARY'S ACKNOWLEDGMENT FOP ACKNOWLEDGED BEFORE ME THIS DM OF NOTARY EUELIC FOP MASSA MA COMMISSION ONO, CERTIFICATE Of ACCEPTANCE PAINTED NAME PLAT APPROVAL NAI PENINSULA BOROUGH LEGEND OVEMEAO POWER U,IE ,G,S1 UCTEUN'' =LEE SDONTO„ WATER LINE MIS N SIAVEVOR'S CERTIFICATE TURES LOiloixa ruDi.Owx x„EON. — : CLIFF ADDITION TO SEWARD TOWNSITE WALKER REPLAT co= T%VA'A. ``''''ALUENNOTTA:i4t"L'" WITS ALLEYWAY PIGHO OF WAY AND RAO AVENUE SIGHT Of WO VACATIONS vEREEigm, L°T1,1t,lag" 'ZIN= ,P.10,,..L=nel Surveying LLC AKLANDS e e Su yry N /a S .10,1 59 Resolution 2025-040 AK LANDS �Lond Surveying March 17, 2025 City of Seward Planning Commission 410 Adams St. Seward, AK 99664 Subject: Cliff Addition to Seward Townsite-ROW Vacation Dear Kenai Peninsula Borough and City of Seward, PO Box 110485 Anchorage, AK 99515 (907) 744-LAND aklands@aklands.com http://aklands.com On behalf of AK Lands and the Walker family, I am pleased to submit this request for a replat of multiple parcels located within the Cliff Addition to the Seward Townsite, Plat No. 3. Our goal is to consolidate several steep and largely inaccessible lots into one lot that meets single-family residential zoning requirements while addressing the challenges posed by the area's extreme topography. Overview of Proposed Replat The replat involves two blocks, and the vacation of First Avenue right-of-way and 2 alleyways into one newly configured lot, specifically: 1. Proposed Tract A-1-1.916 acres o Created by combining Lots 1-6, and 12, Block 6, plus the adjoining alleyway and a portion of First Avenue and combining Lots 12-14, and 1, Block 9, plus the remaining portion of First Avenue and the alleyway. Supporting Materials • Three Preliminary Plats: 1. Without contours or slope shading (to clearly depict the subdivision boundaries) 2. With topographic contours 3. With both contours and hatched slope areas • Additionally, an exhibit is provided as a close-up view of the proposed parcel, highlighting contours and slope hatch areas that exceed 20%, 40%, and even 60% in some places. • Easement Document (Book 34, Page 897, dated August 24, 1984) In 1984, an easement was granted to the City for the expansion of public utilities, roadway, and embankment. Within this document, the City expressed support for vacating the alley right-of-way between Lots 1 and 12, 13, 14, Block 9 and the First Avenue right-of-way north of Mill Street between Lots 12, 13, 14, Block 9 and Lots 2, 3, 4, 5, 6, Block 6. The current request aligns with that earlier intent by consolidating steep, underutilized corridors and providing more manageable access. Page 1 of 3 60 Resolution 2025-040 Reason for Replat and Right -of -Way Vacations Steep Terrain and Inaccessibility • Lots 1, 2, and 3, Block 6: Sarah Walker intends to build a single-family home on these lots, yet access is currently impractical. The slopes approach 30% to the north (where First Avenue is platted) and over 60% to the south (where we are vacating), making a driveway virtually impossible. Alley access is also rendered unsafe by similarly steep grades. • Lots 12,13, 14, and 1, Block 9: These lots face comparable challenges, with slopes exceeding 60%. Road connections from Mill Street or Chamberlain Road cannot be developed feasibly due to extreme terrain, which is in some places essentially a cliff. • Lots 6, 5, and 4, Block 6: These lots also lack viable access from either First Avenue or existing alleys because of the high grades. Because of this topography, maintaining platted but undeveloped roads and alleys is neither practical nor beneficial to the public. Currently, there are no existing utilities within the lots and vacated rights -of -ways. Sewer, water and electric utilities will be served from Vista Avenue and Ravina Street. Responses to Right -of -Way Vacation Criteria 1. Current Use: The rights -of -way to be vacated are not being used and are unlikely to be developed for public traffic due to severe slopes. 2. Construction Impracticality: Road construction on 20%-60%* grades is impossible or unreasonably hazardous; therefore, alternative access has been proposed through private easements. 3. Fully Developed Surrounding Area: The steep topography limits further road network expansion. Combining parcels into one makes them more suitable for single-family use. 4. Public Access to Valued Resources: No public resources (lakes, rivers, etc.) exist here, so vacating these unused rights -of -way does not affect public access. 5. Potential Interconnectivity: Prospects of interconnection with adjacent parcels are impractical due to intense slopes. other property owners in this area may similarly vacate First Ave. and reconfigure, if needed. 6. Alternative Access: The proposed lot has access off of Vista Avenue and Ravina St. 7, Utility Requirements: This is vacant land. There are no existing utilities. Water, sewer, and electric can be served off of Vista Avenue and Ravina St. 8. No Other Public Need: Retaining these steep, undeveloped corridors creates undue maintenance burdens and does not support safe or feasible public use. Conclusion and Request Due to the extreme terrain, current parcel boundaries and rights -of -way are not conducive to practical development. By reconfiguring the lots into Proposed Tract A-1, we will ensure a suitable residential parcel that is safer to develop and access. We therefore respectfully request: 1. Approval of the Replat: Adoption of the attached preliminary plat configuration. 2. Right -of -Way Vacations: Allowance for vacation of unused, steep portions of alleys and First Avenue. 2 of 3 61 Resolution 2025-040 Thank you for considering our proposal. We look forward to working with the City of Seward and the Kenai Peninsula Borough to ensure a successful and responsible subdivision. AK Lands, Land Surveying by Stacy Wessel , Professional Land Surveyor 3 of 3 62 • RIGHT -OF -ENTRY PERMIT l This agreement is made this X day of , 19 er, by and between Gregg G. Walker, Executor for the estate of Mark C. W lker, hereina ter, referred to as "Grantor", and the City of Seward, Alaska, a municipal corporation organized and existing under the laws of the Stale of Alaska, hereinafter referred to as "City". WITNESSETH: BOOK _j iaziS 8 o40 eward Recordini District WHEREAS, Grantor is the fee simple owner of certain real property described below which is located within the City of Seward, Alaska; and WHEREAS, the City desires to construct improvements to the public road on grantor's property, and install public utilities in the roadway; NOW, THEREFORE, IT IS AGREED AS FOLLOWS: 1. Grantor does hereby grant to the City a Right -of -Entry in the real property described below for the location, construction, maintenance, repair and expansion of public utilities, roadway and embankment. 2. The said Right -of -Entry shall exist in favor of City, its successors and assigns for so long as the City, its successors or assigns deem the presence of public utilities, roadway and embankment. 3. The said agreement shall and does hereby exist in the following described real property: PARCEL 7A Real property in the City of Seward, Alaska, being a portion of Lot 1, Block 9, Cliff Addition as described on Survey Plat #1117 recorded at the Seward Recording Office; more particularly described as follows: Beginning at the Northeast corner of Lot 1 and also being on the South line of Lot 2, $lock 9, Cliff Addition and West line of Government Road; thence along the North line of Lot 1 West 26.69 feet; thence leaving said North line South 37°33'26" West 86.12 feet to the angle point of the East line of Lot 1 and the West line of Government Road; thence leaving said East and West lines South 31°58'29" West 72.19 feet to the South line of Lot 1; thence along the South line of Lot 1 East 17.5 feet to the East line of Lot 1; thence leaving said South line along the East line of Lot 1, also being the West line of Government Road North 18°42' East 64.65 feet to the angle point of the East line of Lot 1 and North 49°14' East 104.55 feet to the North line of Lot 1 and the point of beginning; containing 1446.9 square feet. 4. City agrees to hold Grantor harmless from claims arising out of injuries to persons or property caused by City's defective utility fixtures, construction and repairs to roadway and embankment. 5. In consideration of the foregoing, the City agrees to support vacation of the alley Right -of -Way between Lots 1 and 12, 13, and 14 of Block 9 and the First Avenue Right -of -Way North of Mill Street between Lots 12, 13, and 14 of Block 9 and Lots 2, 3, 4, 5, and 6 of Block 6, Cliff Addition at the time application for a replat of the above property is submitted to the Kenai Peninsula Planning Commission. 6. Grantor agrees to grant to the City title and all rights to the property described as Parcel 7A above at such time when the property is replatted by owner. 63 ' RIGHT -OF --ENTRY PERMIT (Cont'd) GRANTOR: soox esok►ti n 25-0401 Seward Re_-e_E=: Lis r4c CITY OF SEWARD, ALASKA: i 3 1, CL�gK ( ue Estate of Mark C. Walker. STATE OF ALASKA ) THIRD JUDICIAL DISTRICT ) ss. ATTEST: CITY CLERK n • (CITY SEAL) f: t, 1 BEFORE ME, the undersigned Notary Public in and for the State of Alaska, personally appeared i(y�z�a_ J /a _%y(,/ , known to me and to me known to be the Grantor herein named and who executed the foregoing instrument and who acknowledged to me that 144 signed and sealed the same freely and voluntarily for the uses and purposes therein mentioned. / WITNESS MY HAND AND SEAL this ql./ i day of f-, 19 y'u . (1/1:14.1 NOTARY PUBLIC in and for AlaSka. .% '. My Commission Expires: q-/d"•f-1" , STATE OF ALASKA ) THIRD JUDICIAL DISTRICT ) ss. BEFORE ME, the undersigned Nota,r_)' Public in and for the State of Alaska, personally appeared � ert I q. C Za Kr', known to me and to me known to be the City Manager of the City of Seward, Al ska, and who executed the foregoing instrument and who acknowledged to me that signed and sealed the same freely and voluntarily for the uses and urposes therein mentioned. WITNESS N HAND AND SEAL this L= day of f3 L L i , 19 D� 84-I569 P ILED 6ThTIz1CT DING 26 8AAM 6. p REQUESTED 8Y a_ _oT Sew 4rcl AoDRE$S Be_ ! (91, S'ewa.rrc M QQ(c, 4 10 NOT PUBLIC ,in and for Ala ka My Commission Expires: `-} 64 Resolution 2025-040 crAK LAN DS purveying — i April 2, 2025 City of Seward Planning Commission 410 Adams St. Seward, AK 99664 Subject: Cliff Addition to Seward Townsite-KPB exception Request Dear Kenai Peninsula Borough and City of Seward Officials: PO Box 110485 Anchorage, AK 99515 (907) 744-LAND aklands@aklands.com http://aklands.com On behalf of AK Lands and the Walker family, I am pleased to submit this request for a replat of multiple parcels within the Cliff Addition to the Seward Townsite, Plat No, 3. Our goal is to consolidate several steep and largely inaccessible lots into a single lot that meets single-family residential zoning requirements while addressing the area's extreme topography. In conjunction with this replat, we respectfully request an exception to Kenai Peninsula Borough (KPB) Code 20.30.120—which generally requires a 60-foot right-of-way (ROW) width for streets —due to the following unique conditions: 1. Overview of Proposed Replat 1, Proposed Tract A-1 (1.916 Acres) o Combines Lots 1-6 and 12 of Block 6 (including the adjoining alleyway and part of First Avenue) with Lots 12-14 and 1 of Block 9 (including the remaining portion of First Avenue and an alleyway). o Vacating First Avenue and two alleyways will create one consolidated parcel better suited for single-family residential use. 2. Request for Exception to ROW Widths o Vista Avenue: 40-46.5 feet wide (Plats 2018-17, 2018-13) o Mill Street: 59.62 feet wide (Plats 2002-21, 2005-11) o Ravina Street: 43.5 feet wide (Plat 2018-3) o Chamberlain Road: 59.7 feet wide plus an embankment/utility easement effectively exceeding 60 feet 2. Responses to Required Criteria for Exception (KPB Code) Criterion 1: "That special circumstances or conditions affecting the property have been shown by application." • Extreme Topography: Slopes range from 30% to over 60%, making standard road construction infeasible. • Minimal Traffic: These segments do not serve high -traffic corridors. • Existing Infrastructure: Roads such as Mill Street, Chamberlain Road, and Vista Avenue already provide utilities and drainage; requiring a few extra feet for ROW width offers little improvement. Page 1 of 2 65 Resolution 2025-040 Criterion 2: 'That the exception is necessary for the preservation and enjoyment of a substantial property right and is the most practical manner of complying with the intent of this title." • Preservation of Usable Lot: Strictly enforcing a 60-foot ROW would force impractical dedication, preventing feasible construction on already steep parcels. • Previously Granted Exceptions: Past plats {2002-21, 2005-11, 2018-17, 2018-3) have recognized similar challenges and provided exceptions ranging from 40 to 59.62 feet. Criterion 3: "That the granting of the exception will not be detrimental to the public welfare or injurious to other property in the area in which said property is situated.' • Not a Main Thoroughfare: Vista Avenue, Ravina Street, and other ROWs in question are low -traffic. • No Public Need for Additional ROW: Fractional differences from 60 feet do not hinder public access or utility installation; existing infrastructure is sufficient. • Steep, Undeveloped Corridors: Retaining unused steep ROWs creates maintenance liabilities without public benefit. 3. Conclusion We believe the proposed replat and associated ROW exceptions serve both private and public interests. Extreme scopes, minimal traffic, and existing infrastructure, along with prior plat exceptions, confirm that strict 60-foot ROW compliance is unnecessary. Granting this request allows the property to be responsibly developed without compromising public safety or welfare. Thank you for your time and consideration. Please contact me with any questions or if further information is needed. AK Lands, Land Surveying by Stacy Wessel, Professional Land Surveyor 2 of 2 66 Resolution 2025-040 - — — ROW WIDTHS GRANTED EXCEPTIONS FOR VISTA AVE. AND RAVINA ST. PER PLAT 2018-13 46.5' 40' 78.8' LOT13 CLIFF ADDITION TO SEWARD TOWNSITE PLAT NO, 3 LOT14 BLOCK 6 VISTA AVE. ROW WIDTH GRANTED EXCEPTIONS PER PLAT 2018-17 LOT156 CLIFF ADDITION TO 1_ SEWARD TOWNSITE THOMAS REPLAT N0. 2 PLAT2018-17 LOT166 LOT17 BLOCK 6 LOT18 MILL STREET H re LOT 7A O'BRIEN SUBDIVISION PLAT 84-4 LOT 7A O'BRIEN SUBDIVISION PLAT84-4 EAST (R) 221.18' CLIFF ADDITION TO SEWARD TOWNSITE -- PLAT NO. 3 LOT18A Y PROPOSED TRACT 1A 84,375 SQ.FT 1.916 ACRES LOT11 EAST (R) 289.66' CLIFF ADDITION TO SEWARD TOWNSITE PLAT NO, 3 Sy 62• BIGHT OF WAY FOP PUBLIC MILITIES, ROADWAY AND EMBANKMENT EAST 69.75' MILL STREET BLOT K8 LOT17 / Z LOT8 LOT 16 I yo CLIFF ADDITION TO / SEWARD TOWNSITE / PLAT(J0.3 ROW WIDTHS / GRANTED / EXCEPTIONS FOR MILL ST. PER PLAT 2002-21 AND PLAT 2005-11 BLOCK8 CLIFF ADDITION DEICKGRAEFF REPLAT 42 PLAT NO.\OS-11 LOT 17 LOT 2A BLOCK 12 CLIFF ADDITION CHAMBERLAIN ROAD REPLAT PLAT NO. 93-3 LOT1A BLOCK 12 CLIFF ADDITION PLAT87-26 TRACTI 60' OCEANVIEW SUBDIVISION BENNY BENSON PARK REPLAT PLAT NO. 2016-3 NOTES 1. THIS EXHIBIT ILLUSTRATES THE PROPOSED VACATION OF TWO ALLEYWAY RIGHTS -OF -WAY AND A PORTION OF THE FIRST AVENUE A w RIGHT-OF-WAY, AND APPROVALS FOR KPB EXCEPTION TO ROW WIDTHS i SURROUNDING THE SUBJECT PARCEL. 2. NO SURVEY WAS CONDUCTED FOR 0' 50' 100' THIS EXHIBIT. 3. THIS EXHIBIT IS PART OF THE LEGEND ® ROW VACATION PROPOSED PLATTING ACTION FOR THE CLIFF ADDITION TO SEWARD TOWNSITE, WALKER REPLAT. EXHIBIT PROJECT NO. DATE DATE OF FIELD SURVEY 1470 04-02-25 N/A 67 Resolution 2025-040 Rovino Street 0 \� I I 1 \ A,. r I I \ 0, �Ar:T A \ �s�4. /86-02) \ I L \� rG\ \\ — --I - - - - 1 �9,p \' \ I I \ ° \.Ala \\ 4 \ I- - - - - -\ a'' Lam\ I r ea \ . ., - -I I 2A tom) \ . - -I I' — /ROPi`• c 0 I I p\1 --I i � 60 __1!_L, LOT IA 25,295 s.f. a: Ah \\ ROW vacated this plot MILL STREET - j I ti Iao I ' `f I ' I I0." r-- I �y i :6 I I/ SURVEYORS CERTIFICATE 1, GERALD. B KURTZ , professronnl londsureeyordo hereby cerl/ly Mot this plat No true and correct repres020110n of the Mills adeptly surveyed and that Me dis/oxes and beoAnes ore shown co-rxuy ond0o/ ad lot comers hove been se/ and stoked PLAT APPROVAL This plot was approved by Me Kenai Penin Commission at the meting of Apri Kenai Peninsula Borough by ial DETAIL ( o30' • round mbar with I V2' Alum. Cop O Set 5/8", 30' rebar flush w/ground e• Utility, Consruction,and Slope Easement LOT /A 25295 SF CERTIFICATE OF OWNERSHIP AND DEDICATION I hereby certify mot I on, the owner of me property horn and desmb.d hereon swat Mot / Ire hereby ode.. 'Me of subdivision, one and all r/yht.of-ways teptblic use, and groin all easements to the use shown. KARENA ADLER Owner PO Bos /l2l SEWARO, AK 99664 NOTARY'S ACKNCWLEDGAIENT Subscribed and sworn before me this _1d y o for %ARENA ADLER, Nr commiss/on expires AD O L o y public /987 , LAT OF SEWARD TOWNSITE, CLIFF ADDITION LOT IA BLOCK 12 REPEAT a VACATION cREPLAY OF LOr 0/OCR 12 CLIFF ADDITION 10 SEWARD oy. UNITFD STATES SURVEY No. 111T Locoted wimp T.I S. R.1 W., S.M. Containing I lot in 0.63 Ae more or less. SEWARD RECORDING DISTRICT AIWA FR/A SURVEYORS 9024 VANGUARD DRIVE ANCNORAGE, AK 99507 349-4699 Date Feb. S, 1987 Scole 1.= 50. WO. 8T• 03 Flt 87- 01 Po 6 KPB. F/ eNo. 87-030 68 Resolution 2025-041 RESOLUTION 2025-041 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO PURCHASE ELECTRIC UTILITY MATERIALS FROM ANIXTER AND GENERAL PACIFIC FOR THE ELECTRIC DEPARTMENT'S ANNUAL MATERIAL RESTOCKING IN THE AMOUNT OF $138,676.94 WITH A 10% CONTINGENCY ON EACH ORDER NOT TO EXCEED $152,544.63 TOTAL Documents: • Agenda Statement • Resolution 2025-041 • Attachments: o General Pacific Quote o Anixter Quote 69 Resolution 2025-041 City Council Agenda Statement Meeting Date: April 28, 2025 To: City Council Through: Kat Sorensen, City Manager From: Taylor Crocker, Electric Operations Supervisor Subject: Resolution 2025-041: Authorizing the City Manager to Purchase Electric Utility Materials from Anixter and General Pacific for the Electric Department's Annual Material Restocking in the Amount of $138,676.94 with a 10% Contingency on Each Order Not to Exceed $152,544.63 Total Background and justification: The City of Seward Electric Department maintains a critical inventory of electric utility materials necessary for timely repairs of existing infrastructure and construction of new line extensions and services. This inventory ensures prompt response to routine maintenance needs and emergency repairs, as well as timely service connections for new customers. Competitive quotes were solicited from two vendors, General Pacific and Anixter (the only two vendors that serve Alaska). Quotes were evaluated based on material availability and competitive pricing to ensure the best value and efficiency in service delivery. After thorough evaluation, it was determined beneficial to split the order between both suppliers based on the combined criteria of availability and cost-effectiveness. Comprehensive and Strategic Plan Consistency Information 1 This legislation is consistent with (citation listed): Comprehensive Plan: Strategic Plan: Other: Total amount of funds listed in this legislation: $ This legislation: Creates revenue in the amount of: Creates expenditure in amount of: Creates a savings in the amount of: $ Has no fiscal impact X Funds are: X $ 152,544.63 Budgeted Line item(s): 15000 3000 7221 0000 00000 Not budgeted 70 Resolution 2025-041 Not applicable Affected Fund: General Boat Harbor Motor Pool Available Fund Balance SMIC Parking Other X Electric Water Wastewater Healthcare Note: amounts are unaudited Finance Director Signature: Attorne Review X Yes Attorney Signature: Not applicable Comments: Mli Administration Recommendation X Adopt Resolution Other: 71 Resolution 2025-041 Sponsored by: Sorensen CITY OF SEWARD, ALASKA RESOLUTION 2025-041 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO PURCHASE ELECTRIC UTILITY MATERIALS FROM ANIXTER AND GENERAL PACIFIC FOR THE ELECTRIC DEPARTMENT'S ANNUAL MATERIAL RESTOCKING IN THE AMOUNT OF $138,676.94 WITH A 10% CONTINGENCY ON EACH ORDER NOT TO EXCEED $152,544.63 TOTAL WHEREAS, the City of Seward Electric Department regularly maintains an inventory of materials necessary for repairing existing powerlines and constructing new line extensions and service connections for customers; and WHEREAS, the Electric Department conducted a solicitation process for quotes from qualified vendors, with evaluations based on price and material availability; and WHEREAS, quotes were received from two reputable suppliers, General Pacific and Anixter, with evaluations confirming their competitive pricing and availability of materials; and WHEREAS, the total cost of the materials from Anixter amounts to $47,680.10, with a 10% contingency ($4,768.10) not to exceed $52,448.11; and WHEREAS, the total cost for the materials from General Pacific amounts to $90,996.84, with a 10% contingency ($9,099.68) not to exceed $100,096.52. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The City Council hereby authorizes the City Manager to purchase annual restocking materials from Anixter for an amount not to exceed $52,448.11 ($47,680.10 with a 10% contingency of $4,768.10), and from General Pacific ($90,996.84 with a 10% contingency of $9,099.68) for an amount not to exceed $100,096.52. Section 2. Funding in the amount of $152,544.63 ($138,676.94 plus a ten percent contingency of $13,867.69) is hereby approved from budgeted expenses from account 15000- 3000-7221 Operating Material expense account from the Electric Department's approved operating budget FY25/26. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska this 28th day of April 2025. 72 Resolution 2025-041 CITY OF SEWARD, ALASKA RESOLUTION 2025-041 AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck City Clerk (City Seal) THE CITY OF SEWARD, ALASKA Sue McClure, Mayor 73 General Pacific, Inc. ResolutieRWAVON P.O. Box. 70 Fairview, OR 97024 USA 503-907-2900 Bill To: Seward, City of PO Box 167 Seward, AK 99664-0167 US 1-907-224-4050 Customer ID: 107850 Order Number 1334425 Order Date Page 04/10/2025 14: 3 5 :31 1 of 8 Quote Expires On: 05/10/2025 Ship To: Seward, City of 410 Adams St Seward, AK 99664 Requested By: Tatiana Calenici PO Number Ship Route Taker 25 Restock-2025-04-10 14:36:08 ANY CPARKER Quantities Item ID Item Descrintion Pricing UOM Unit Size Unit Price Extended Price Ordered Allocated I RemaininglUOM Unit Size ° q 25.0000 0.0000 25.0000 RL 3M 35-RED-3/4 1.0 Vinyl Color Coding Tape 3/41N x 66FT D003939749, 10/1/24 Tape Thickness: 7mil; Temperature Rating: 220F (105C) Specs/Certs: A-A-55809, UL 539H, SA LR48769 RL 1.0 5.6800 142.00 25.0000 0.0000 25.0000 RL 3M 35-WHITE-3/4 RL 5.6800 142.00 1.0 Vinyl Color Coding Elec Tape 3/4" x 66' 1.0 D003939749, exp 3/31/25 7mil thick; Temperature Rating: 220F (105C); Specs/Certs: A-A-55809, UL 539H, SA LR48769 100.0000 0.0000 100.0000 RL 3M 88-SUPER-3/4X66FT RL 6.2300 623.00 1.0 Vinyl Electrical Tape 3/4IN x 66FT 1.0 D003939749, exp 10/1/24 Scotch 88 Vinyl Electrical Tape; Black; Thickness: 8.5mil; Temp Rating: 220F (105C); Specs/Certs: MIL-I-24391C, ASTM D-3005 Type II, UL 539H, SA LR48769 50.0000 0.0000 50.0000 RL 3M 88-SUPER-1-1/2X44FT RL 8.8700 443.50 1.0 Vinyl Electrical Tape 1.51N x 44FT 1.0 D003939749, exp 3/31/25 Tape Thickness: 8.5mil; Temperature Rating: 220F (105C); Specs/Certs: MIL-I-24391C, ASTM D-3005 Type II, UL 539H, SA LR48769 100.0000 0.0000 100.0000 EA STE JR-OS-C EA 2.9800 298.00 74 19.1.3681 - 09/23/19 General Pacific, Inc. ResolutieftWAVON P.O. Box. 70 Fairview, OR 97024 USA 503-907-2900 Order Number 1334425 Order Date Page 04/10/2025 14: 3 5 :31 2 of 8 Quote Expires On: 05/10/2025 Quantities Item ID Item Description Pricing UOM Unit Size Unit Price Extended Price Ordered Allocated I Remaining UOM Unit Size ° q 1.0 "Jr. One -Shot" Equipment Lock w/Red Cap Ordered As: JR-OS-C 1.0 20.0000 0.0000 20.0000 EA EAT FL3K6 1.0 CPS 6 23" FAST K 4-6 Weeks EA 1.0 12.8800 257.60 40.0000 0.0000 40.0000 EA KEA FL3K3 1.0 Fuse, Type K 3 amp w/removable b-head EA 12.8800 515.20 1.0 4-6 Weeks 140.0000 0.0000 140.0000 EA 3M 8452 EA 1.0 Shrink Cold Jacket Seal Med 1.0 SPA exp 3/31/25 Cable Type: Jacketed Concentric Neutral Cable (jcn); Cable Size - 15 KV: 2-4/0 AWg (35-100mm2); 25 kV: 2-2/0 AWG (35-50 mm2)35kV; 1/0 AWG (60mm2)Min. - Max: 0.95 (24mm) - 1.94 (49Mm) Ordered As: 8452 18.5300 2,594.20 30.0000 0.0000 30.0000 EA 3M CC-2 EA 17.4400 523.20 1.0 Cable Preparation Kit CC-2 1.0 D003939749, exp 3/31/25 20.0000 0.0000 20.0000 EA EMP 22-130 EA 1.0 6"Red Caution Electric Line Buried Below 1.0 Caution Electric Line Buried Below. 6" x 1000' Red w/Black letters Shieldtec Standard Stretch Non -Detectable Ordered As: 22-130 25.3000 506.00 200.0000 0.0000 200.0000 EA HOM CC 2020 1.0 CU C-type comp tap 1/0sol-2/0 str q 80026262 Ordered As: CC2020 EA 1.0 4.8900 978.00 200.0000 0.0000 200.0000 EA HOM CC 4040 EA 1.0 4/0 copper Str - 4/0 Copper Str Crimpit 1.0 8.5300 1,706.00 100.0000 0.0000 100.0000 EA THO WR289 EA 1.7900 179.00 1.0 Connector, Comp H-Tap 2/0* 1/0-#2*#6 1.0 Ordered As: WR289 30.0000 0.0000 30.0000 EA 3M 40156 EA 1.0 AL 2-Hole Compression Lug 350 KCMIL 1.0 25.2800 758.40 19.1.3681 - 09/23/19 75 General Pacific, Inc. ResolutORWATiON P.O. Box. 70 Fairview, OR 97024 USA 503-907-2900 Order Number 1334425 Order Date Page 04/10/2025 14: 3 5 :31 3 of 8 Quote Expires On: 05/10/2025 Quantities Item ID Item Description Pricing UOM Unit Size Unit Price Extended Price Ordered Allocated I Remaining UOM Unit Size ° q D003939749, exp 3/31/25 Ordered As: 40156 30.0000 0.0000 30.0000 EA 3M 40166 1.0 Scothlok Aluminum Two Hole Lug D003939749, exp 3/31/25 Ordered As: 40166 EA 44.5200 1,335.60 1.0 100.0000 0.0000 100.0000 EA JOS J8810 EA 1.7600 176.00 1.0 Bolt, Machine 5/8"x10", 6" Thread Length 1.0 Ordered As: J8810 100.0000 0.0000 100.0000 EA JOS J8812 EA 1.9700 197.00 1.0 Bolt, Machine 5/8x12 1.0 5/8 Inch Dia - Minimum Tensile Strength 13,550 lbs; Bolt length: 12 in; Thread Length: 6 inch Ordered As: J8812 100.0000 0.0000 100.0000 EA JOS J8814 EA 2.2400 224.00 1.0 Bolt, Machine 5/8" X 14" 1.0 Thread Length: 6 inch Ordered As: J8814 25.0000 0.0000 25.0000 EA JOS J8820 1.0 Bolt, Machine 5/8" X 20", 6" Thread Ordered As: J8820 EA 1.0 4.9800 124.50 30.0000 0.0000 30.0000 EA JOS J8864 EA 6.7900 203.70 1.0 Bolt, Double Arming 5/8" x 14" 1.0 Minimum Tensile Strength 13,5501bs Ordered As: J8864 25.0000 0.0000 25.0000 EA JOS J8870 1.0 Bolt Dbl Arm 5/8 X 20" Ordered As: J8870 EA 1.0 6.2100 155.25 30.0000 0.0000 30.0000 EA JOS J8872 1.0 Bolt, Double Arm 5/8" X 22" 5/8 inch Dia - Minimum Tensile Strength 13,5501bs; Bolt length: 22 in Ordered As: J8872 EA 1.0 7.2200 216.60 30.0000 0.0000 30.0000 EA JOS J9412 EA 4.5300 135.90 76 19.1.3681 - 09/23/19 General Pacific, Inc. ResolutieRWAVON P.O. Box. 70 Fairview, OR 97024 USA 503-907-2900 Order Number 1334425 Order Date Page 04/10/2025 14:35:31 4 of 8 Quote Expires On: 05/10/2025 Quantities Item ID Item Description Pricing UOM Unit Size Unit Price Extended Price Ordered Allocated I Remaining UOM Unit Size ° q 1.0 Bolt, Oval Eye 5/8 X 12" Minimum Tensile Strength 13,550; Thread Length: 6 in 1.0 100.0000 0.0000 100.0000 EA MAC BVC-207 1.0 Transformer Ground Lug Connector EA 1.0 8.6000 860.00 50.0000 0.0000 50.0000 EA HOM CSW 6350 EA 1.0 Secondary transformer connector 1.0 31.1400 1,557.00 50.0000 0.0000 50.0000 EA HOM ABP440 1.0 Set Screw Bar Trans. Connector Q 800007977 EA 1.0 27.2700 1,363.50 100.0000 0.0000 100.0000 EA JOS J8648 EA 3.1300 313.00 1.0 1/2 x 8" Carriage bolt HDG 1.0 30.0000 0.0000 30.0000 EA HUG TR832F 1.0 DABolt 7/8X30 EA 1.0 32.3400 970.20 30.0000 0.0000 30.0000 EA HUG TR834F EA 34.2600 1,027.80 1.0 DABolt 7/8X34 1.0 30.0000 0.0000 30.0000 EA HUG TR838F EA 1.0 DABolt 7/8X34 1.0 37.4500 1,123.50 30.0000 0.0000 30.0000 EA HUG TR840-F EA 31.2400 937.20 1.0 DA Bolt 7/8 X 40 1.0 100.0000 0.0000 100.0000 EA PLP SG-4504 EA 1.0800 108.00 1.0 Grip Service Deadend #2 RED 1.0 50.0000 0.0000 50.0000 EA JOS P135AXW EA 4.2200 211.00 1.0 Hook Guy Attach W/Drive Pt 1.0 50.0000 0.0000 50.0000 EA MAC 7653LD EA 20.8600 1,043.00 1.0 Automatic DE Rigid Bail 1/0 STR 1.0 25.0000 0.0000 25.0000 EA JOS J1300 EA 1.0 Clevis, Insulated Sec, for 5/8" bolts 1.0 12.6800 317.00 40.0000 0.0000 40.0000 EA WIL WA15DB EA 33.1200 1,324.80 1.0 Stand -Off Bracket 15" 1.0 30.0000 0.0000 30.0000 EA WIL WA85DB EA 23.4800 704.40 77 19.1.3681 - 09/23/19 General Pacific, Inc. ResolutieRWAVON P.O. Box. 70 Fairview, OR 97024 USA 503-907-2900 Order Number 1334425 Order Date Page 04/10/2025 14: 3 5 :31 5 of 8 Quote Expires On: 05/10/2025 Quantities Item ID Item Description Pricing UOM Unit Size Unit Price Extended Price Ordered Allocated I Remaining UOM Unit Size ° q 1.0 Stand -Off Bracket 8.5" 1.0 100.0000 0.0000 100.0000 EA PLP GDE-1108 1.0 Grip Guy Dead End 7/16" 7W Grip Guy De 7/16" 7w Galv. "B" Coat Green EA 1.0 6.3800 638.00 100.0000 0.0000 100.0000 EA PLP ADWE-4116 EA 1.0 Guy -Grip Dead End .303-.313 LHL 1.0 4.9600 496.00 50.0000 0.0000 50.0000 EA 1.0 PLP AWDE-4122 EA Grip Guy Dead End 16m Alumoweld ORANGE 1.0 9.9700 498.50 10.0000 0.0000 10.0000 EA ALU FGS3096CR EA 55.9600 559.60 1.0 Guy Strain Ins 300001b 96" Clevis Roller 1.0 30.0000 0.0000 30.0000 EA MAC LPS-118-F EA 1.0 Clamp, 4/0-336 ACSR, Line Post 1.0 62.3600 1,870.80 15.0000 0.0000 15.0000 EA DUR 2-1757F-00 EA 1.0 M1757F Test Switch 10P 1.0 114.5000 1,717.50 2.0000 0.0000 2.0000 EA DUR 2-1757B-21 EA 1.0 M1757B-4242BB TS 10P 1.0 241.6900 483.38 10.0000 0.0000 10.0000 EA THO ATS42 EA 12.9500 129.50 1.0 Splice Auto Aluminum #4/#2 Dual Range 1.0 Full Tension Ordered As: ATS42 40.0000 0.0000 40.0000 EA AFL 8020.781 EA 60.7000 2,428.00 1.0 Compression Joint (8000 Series) 1.0 40.0000 0.0000 40.0000 EA MAC 7658AP EA 1.0 336.4 Auto Splice 1.0 27.5300 1,101.20 100.0000 0.0000 100.0000 EA CAR 4PBE 1.0 4" Bell End Quote #2448993 EA 1.0 5.3800 538.00 100.0000 0.0000 100.0000 EA CAR 2PBE EA 1.0 2" Bell End 1.0 4.6700 467.00 100.0000 0.0000 100.0000 EA PVC 4ULCOUPLER EA 5.6100 561.00 1.0 4" PVC UL Coupler 1.0 78 19.1.3681 - 09/23/19 General Pacific, Inc. ResolutieftWAVON P.O. Box. 70 Fairview, OR 97024 USA 503-907-2900 Order Number 1334425 Order Date Page 04/10/2025 14:35:31 6 of 8 Quote Expires On: 05/10/2025 Quantities Item ID Item Description Pricing UOM Unit Size Unit Price Extended Price Ordered Allocated I Remaining UOM Unit Size ° q 100.0000 0.0000 100.0000 EA 1.0 PVC 2 LONG LINE COUPLING 2" Long Line Couplings EA 1.0 2.5900 259.00 100.0000 0.0000 100.0000 EA CAR E941N 1.0 4" PVC Sch. 40 longline coupling EA 1.0 8.8600 886.00 100.0000 0.0000 100.0000 EA ABB 702-4 EA 1.0 RGD COND CLP 4IN 11 GA STEEL 1.0 7.8700 787.00 100.0000 0.0000 100.0000 EA ABB 702-2-STR EA 5.2600 526.00 1.0 702-2-STR 12GA STL 1.0 72.0000 0.0000 72.0000 EA MOR G40436S EA 12.1800 876.96 1.0 Plasti-Weld Medium Bodied Clear Cement 1.0 404 Series Qt size. Recommended application temperature 40F to 110F. Sch 40 and Sch 80 up to 6" dia. 20.0000 0.0000 20.0000 EA PVC 2X9.5S45S40 EA 5.0900 101.80 1.0 PVC 2"x9.5x45deg SCH40 Elbow 1.0 50.0000 0.0000 50.0000 EA PVC 2X18X90S40 EA 1.0 2"x18"x90deg Sch 40 PVC Elbow w/ BE 1.0 39.8500 1,992.50 20.0000 0.0000 20.0000 EA PVC 2X36X90S40 EA 16.4400 328.80 1.0 2"x36"x90deg Sch 40 PVC Elbow w/ BE 1.0 50.0000 0.0000 50.0000 EA PVC 4X24X90S40 EA 39.8500 1,992.50 1.0 4"x24"x90deg Sch 40 PVC Elbow w/BE 1.0 1,500.0000 0.0000 1,500.0000 FT PVC 4X10S4OULGRY FT 3.3500 5,025.00 1.0 4"x10'Sch 40ULGray PVC 1.0 100.0000 0.0000 100.0000 EA INT EK4536BL EA 14.5900 1,459.00 1.0 Photo Control Electronic 105-305 VAC, 1.0 50/60 Hz, 3 pin locking type. 10-year warranty. Load Ratings: Tungsten 1000W..Ballast 1800 VA, Electronic (LED) driver 6A. Activation details: On 1.5fc, Off 2.25fc, Time delay 2-5 sec. 100.0000 0.0000 100.0000 EA PLPUTC-1110 EA 6.2800 628.00 1.0 Tie Distribution 336.4 ACSR 'C' Neck 1.0 Tie Distribution 336.4 Acsr 'c' Neck *brown 79 19.1.3681 - 09/23/19 General Pacific, Inc. ResolutORWATiON P.O. Box. 70 Fairview, OR 97024 USA 503-907-2900 Order Number 1334425 Order Date Page 04/10/2025 14: 3 5 :31 7 of 8 Quote Expires On: 05/10/2025 Quantities Item ID Item Description Pricing UOM Unit Size Unit Price Extended Price Ordered Allocated I Remaining UOM Unit Size ° q 100.0000 0.0000 100.0000 EA 1.0 PLP WTJ-0418 Wraplock Tie, 4/0 ACSR, J-Neck EA 1.0 10.3200 1,032.00 50.0000 0.0000 50.0000 EA PLP DBST-1306 1.0 #2 J-Neck Double -Side Tie EA 1.0 8.8100 440.50 50.0000 0.0000 50.0000 EA PLP DBST-1102 EA 1.0 Double Side Tie C/F-Neck .316-.357 1.0 8.3800 419.00 25.0000 0.0000 25.0000 EA PLP DST-0152 EA 1.0 Double Support Tie C/F Neck .316-.357 1.0 13.7500 343.75 50.0000 0.0000 50.0000 EA PLP DBST-1302 EA 8.1100 405.50 1.0 Double Side Tie #2 alum ACSR ACAR 1.0 green,red 50.0000 0.0000 50.0000 EA PLP DST-0352 EA 1.0 Double Side Tie, #2 1.0 16.5200 826.00 7,500.0000 0.0000 7,500.0000 FT CME 2-7/W, ALUMINUM CPR, 220/EPR FN FT 1.0 EPR, #2 7X AL .220 Mil Full Neu 10#14 1.0 2-7/w, Aluminum CPR, 220/EPR-Amorphous, FN 10Wx14awg , 50/LLDPE-Jkt, 15kv 133% I.L. RUS Accepted Put -Up 2500 (FT) +10%/- 0% per reel "Non -Fill Strand" 3.2400 24,300.00 2,400.0000 0.0000 2,400.0000 FT CME NERITINA - 1200FT REEL FT 1.6400 3,936.00 1.0 1/0 7Str Full Neu Triplex XLPE Sery Drop 1.0 1/C 1/0 AWG (7W) AAC .060" XLPE 1/C 1/0 AWG (7W) AAC .060" XLPE 1/C 1/0 AWG 6/1 ACSR 1,200ft reels 4-6 Week lead time 1,000.0000 0.0000 1,000.0000 FT OMN ZUZARA 1.0 4/OAWG 4/0Neu Triplex ACSR XLPE ServDrop 1,000ft reels FT 1.0 3.5900 3,590.00 2,000.0000 0.0000 2,000.0000 FT NEH #4 SOLAL.25#BX 0.0382 Wire Tie Solid Aluminum #4 Sd #25 Box Wire Tie Solid Al #4 Sd 25#/651' Box 'cwt' FT 0.0382 0.1300 260.00 1,000.0000 0.0000 1,000.0000 FT SER #4 SOL BARE CU FT 1.0 #4 AWG Solid Soft Drawn Bare CU 1.0 0.9500 950.00 19.1.3681 - 09/23/19 80 General Pacific, Inc. ResolutiefJJltION P.O. Box. 70 Fairview, OR 97024 USA 503-907-2900 Order Number 1334425 Order Date Page 04/10/2025 14: 3 5 :31 8 of 8 Quote Expires On: 05/10/2025 Quantities Item ID Item Description Pricing UOM Unit Size Unit Price Extended Price Ordered Allocated I Remaining UOM Unit Size ° q 200ft Spool W/2" Arbo 3,150.0000 0.0000 3,150.0000 FT SER #6 SOL BARE CU 1.0 #6 AWG Soft Drawn Bare CU 315' Spool W/2" Arbor (25 lbs) FT 1.0 0.5900 1,858.50 50.0000 0.0000 50.0000 EA MAC ASH-55-BC 1.0 Anchor Shackle, 30,000# EA 39.7900 1,989.50 1.0 Total Lines: 75 SUB -TOTAL: 90,996.84 TAX: 0.00 AMOUNT DUE: 90,996.84 U.S. Dollars 81 19.1.3681 - 09/23/19 ANIX�ft. www.anixterpowersolutions.com 2200 E 63RD AVENUE ANCHORAGE, AK 99507 Phone: 907.868.3490 Fax: Resolution 2025-041 Stock buy Quotation: 000778052.00 To: CITY OF SEWARD ELECTRIC WAREHOUSE 605 SEA LION AVE SEWARD, AK 99664 Attn: Phone: Fax: Issued Date: Expiration Date: May 10, 2025 Sales Contact: Amber Akins (P) (F) AHughes@wescodist.com Item CustLine Product and Description Quantity Price Unit Extended 1 88-1.5X44FT 50 9.950 EA 497.50 2 M140TA23 30 30.900 EA 927.00 FUSE LINK T 140 AMP 23" REMOVABLE BTN HD 3 M100TA23 30 14.060 EA 421.80 FUSE LINK T 100 AMP REMOVEABLE BTN HD 4 M80TA23 30 14.060 EA 421.80 FUSE LINK T 80 AMP 23" REMOVABLE BTN HD 5 M50TA23 30 8.080 EA 242.40 FUSE LINK T 50 AMP SOL 23" REMOVABLE BTN HD 6 M30TA23 50 8.390 EA 419.50 FUSE LINK T 30 AMP SOL 23" REMOVABLE BTN HD 7 M25TA23 30 8.080 EA 242.40 FUSE LINK T 25 AMP REMOVEABLE BTN HD 8 M20TA23 30 7.260 EA 217.80 FUSE LINK T 20 AMP 23" REMOVABLE BTN HD 9 M15TA23 20 6.990 EA 139.80 FUSE LINK T 15 AMP REMOVEABLE BTN HD 10 M12TA23 50 6.990 EA 349.50 FUSE LINK T 12 AMP 23" REMOVABLE BTN HD Powered by www.proquote-solutions.com 82 Page 1 of 3 ANIX�ft. www.anixterpowersolutions.com 2200 E 63RD AVENUE ANCHORAGE, AK 99507 Phone: 907.868.3490 Fax: Resolution 2025-041 Stock buy Quotation: 000778052.00 Item CustLine Product and Description Quantity Price Unit Extended 11 M6TA23 FUSE LINK T 6 AMP REMOVEABLE BTN HD 12 KTK-20 FUSE FAST ACT MIDGET 20 AMP 600V BUSS 60 6.990 EA 100 17.200 EA 1,720.00 419.40 13 LE215CCOOT 40 49.000 EA 1,960.00 ELBOW 8.3/14.4 200A W/TP .850 -1.10 NO CONN STD PKG: 20 25 152.000 EA 3,800.00 TERMINATOR .64 - 1.08 STEM CONN CONC/JKT 15KV 14 7642-5-2-4/0 15 274FT 10 369.000 EA 3,690.00 FEEDTHRU 25KV 200A LB PORTABLE 16 5681-1/0 25 139.000 EA 3,475.00 17 YC4C6 300 1.150 EA 345.00 CONNECTOR COMPRESSN TAP CU 6-4A 6-6B STD PKG: 100 18 YC4C4 400 1.050 EA 420.00 CONN COMP TAP CU 6-4 RUN 4-4 TAP 19 YC2C4 400 1.750 EA 700.00 CONN COMP TAP CU 2-2 RUN 8-4 TAP 20 YC2C2 400 1.750 EA 700.00 CONN COMP TAP CU 2-2 RUN AND TAP STD PKG: 100 21 WR389 250 6.070 EA 1,517.50 CONNECTOR COMP TAP 4/0 266 A 2/0 - 3/0 B STD PKG: 250 22 J8894 30 13.590 EA 407.70 BOLT DA 3/4"X24" STD PKG: 15 23 BVC207 100 6.260 EA 626.00 Powered by www.proquote-solutions.com 83 Page 2 of 3 ANIX�ft. www.anixterpowersolutions.com 2200 E 63RD AVENUE ANCHORAGE, AK 99507 Phone: 907.868.3490 Fax: Resolution 2025-041 Stock buy Quotation: 000778052.00 Item CustLine Product and Description Quantity Price Unit Extended 24 CVB6K 25 PSSB782800 BOLT MACH SQ 7/8 X 28" GALV W/ 1 SQ NUT 26 GDW-556 50 240.000 EA 12,000.00 30 38.000 EA 1,140.00 10 125.000 EA 1,250.00 27 SVS-54W16LED4K-T-LE3-UNI 10 237.000 EA 2,370.00 SVS-54W 16LED4K-T-LE3-U N IV-DMG-RC-GY3 28 RFM108W32LED4K-T-R3M-UNV 20 363.000 EA 7,260.00 RFM 108W32LED4K-T-R3M-U NV-DMG-FAWS-RCD7-GYC SECTION TOTAL: $47,680.10 QUOTE TOTAL: $47,680.10 Special Notes 1) Review initial spreadsheet for further details and lead times. BY ACCEPTING THIS QUOTE, YOU AGREE THE WESCO TERMS CONDITIONS PUBLISHED AT WWW.WESCO.COM/TERMSOFSALE ARE EXPRESSLY INCORPORATED INTO AND GOVERN THIS TRANSACTION. Storage transport fees may apply if delivery isn't accepted w/in 90 days of availability. Price subject to change based on duties, freight, tariffs, or supplier increases. Anixter Power Solutions offers the industry's most extensive and dynamic portfolio of products, services and solutions for the Public Power, Investor -owned Utilities, Construction and Industrial markets. Powered by www.proquote-solutions.com 84 Page 3 of 3 Resolution 2025-042 RESOLUTION 2025-042 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH INGERSOLL ENTERPRISES FOR CUSTODIAL SERVICES AT THE HARBORMASTER'S OFFICE AND RESTROOMS IN THE HARBOR AREA, IN THE AMOUNT OF $45,345 ANNUALLY FOR A TERM OF THREE YEARS Documents: • Agenda Statement • Resolution 2025-042 • Attachments: o Ingersoll Enterprises Contract 85 City Council Agenda Statement Meeting Date: April 28, 2025 To: City Council Through: Kat Sorensen, City Manager From: Tony Sieminski, Harbormaster Resolution 2025-042 seat 4 As0% Subject: Resolution 2025-042: Authorizing the City Manager to Enter into a Contract with Ingersoll Enterprises for Custodial Services at the Harbormaster's Office and Restrooms in the Harbor Area, in the Amount of $45,345 Annually for a Term of Three Years Background and justification: The City of Seward Harbor Department has contracted custodial services for the Harbormaster building and three other locations in the Harbor area. This contract has been awarded to Ingersoll Enterprises for a combined total of over 30 years. Ingersoll Enterprises has been reliable, flexible and proven to be the most cost-effective proposer for this service to the City. The current contract ends on May 13, 2025, and has reached its maximum number of extensions. Based on Ingersoll's past performance, value and commitment to the duties asked, the Harbor proposes this contract be awarded to Ingersoll Enterprises who has provided a proposal with the best value to the City. The contract term is for three -years for cleaning the Harbormaster office space and restrooms and South Upland Area restrooms (year-round), and for cleaning the National Park Service site restrooms, and Northeast Launch Ramp Restrooms during the designated period between (May 1 — September 30). The contract also includes additional cleaning services during the Fourth of July holiday and the Silver Salmon Derby for a combined total of $45,345.00. Payment for this service will be invoiced as $4,185.00 every month (May 1 — September 30) and $2,160.00 (October 1 — April 30), plus additional cleaned for the combined total of $45,345.00. This contract will expire on April 30, 2028, and shall be re -negotiable for an additional three years on a year-to-year basis. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: Continue to improve the quality of public facilities and services made available to the residents of Seward. Strategic Plan: Other: Certification of Funds 86 Resolution 2025-042 X Total amount of funds listed in this legislation: $ 0 This legislation (✓): Creates revenue in the amount of: Creates expenditure in amount of: Creates a savings in the amount of: Has no fiscal impact X Funds are (✓): Budgeted Line item(s): Not budgeted Not applicable $ $ $45,345.00 $ Affected Fund (✓): General Boat Harbor Motor Pool X Available Fund Balance SMIC Parking Other Electric Water $ Wastewater Healthcare Note: amounts are unaudited Finance Director Signature: al. X Yes Attorney Signature: Not applicable Comments: Administration Recommendation X Adopt Resolution Other: 87 Resolution 2025-042 Sponsored by: Sorensen CITY OF SEWARD, ALASKA RESOLUTION 2025-042 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH INGERSOLL ENTERPRISES FOR CUSTODIAL SERVICES AT THE HARBORMASTER'S OFFICE AND RESTROOMS IN THE HARBOR AREA, IN THE AMOUNT OF $45,345 ANNUALLY FOR A TERM OF THREE YEARS WHEREAS, the Seward Harbor custodial contract expires in May 2025; and WHEREAS, Ingersoll Enterprises has been the successful proposer for over 30 years; and WHEREAS, Ingersoll Enterprises has been a reliable contractor with a flexible work schedule and provided value to the City for this much needed service; and WHEREAS, Ingersoll Enterprises has expressed interest in continuing this contract and provided the most economical proposal at $45,345. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The City Council hereby authorizes the City Manager to into contract with Ingersoll Enterprises from May 1, 2025, until April 30, 2028, to provide custodial services at the Harbormaster's building, as well as restrooms located additionally at the National Park Service, Upland Area and Northeast Boat Launch. Section 2. Funding in the amount of $45,345.00 is hereby transferred and appropriated within the Harbor Department's contracted services (11000-2000-7009) budget for this year and 2026 budget. The contractor shall be paid twice per month as per the attached contract. Section 3. The contract may be extended administratively for up to three years in total, insofar as insignificant changes are made and the Harbormaster is completely satisfied with the work and terms of the contract. Section 4. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska this 28t' day of April 2025. THE CITY OF SEWARD, ALASKA Sue McClure, Mayor 88 Resolution 2025-042 CITY OF SEWARD, ALASKA RESOLUTION 2025-042 AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck City Clerk (City Seal) 89 Resolution 2025-042 CONTRACT TO PROVIDE CUSTODIAL SERVICES FOR THE CITY OF SEWARD HARBOR DEPARTMENT May 2025 Index Item Description Page 1. Definitions 2 2. Description of Work 2, and Appendix A 3. Staffing 2 4. Regulations 2 5. Work Plan 2-3 6. Insurance 3-4 7. Length & Content of Contract 4-5 a. Contract Renewal b. Performance Evaluation, Monitoring Requirements c. Termination d. Mid Contract Negotiation 8. Hold Harmless 5 9. Performance Bond 5 10. Contractor's Compensation 5 I I. City Contact Person 5-6 12. Signatures 6 13. Appendix A 7 Page 1 of 7 Resolution 2025-042 HARBOR CUSTODIAL CONTRACT CITY OF SE WARD, ALASKA 1.Definitions In this contract, the terms have the following meaning: CITY: City of Seward, Alaska HBR: Seward Harbor Department OPERATOR: ( name of successful Proposer) 2. Description of Work The work consists of custodial services at off -site locations with the City, including: a. Seward Harbormaster's Building, 1300 4th Avenue (all areas, including public restrooms and cleaning supply room, but not including main shop area). The South Uplands Rest rooms. b. Public restrooms behind the National Park Service Headquarters Building, at the Northeast launch ramp. The OPERATOR will provide services from October I through April 30 for item "a", and from May 1 through September 30 each year for items "a" and "b" above. Hours of service are based upon convenient, appropriate times during closed hours. The OPERATOR will insure safe, appropriate, timely entrance and departure from each site. OPERATOR will provide cleaning supplies, bathroom supplies and tools for required cleaning. Certain supplies and tools are available for Contractor's use at the Harbormaster's Building. The OPERATOR may request additional supplies or tools, but the HBR does not guarantee they will be purchased or provided and OPERATOR is responsible for providing them. Sites a. and b. will be serviced twice daily during the three-day Fourth of July holiday period and for the period encompassing the Seward Silver Salmon Derby. The Harbor will provide these specific dates to the OPERATOR. The OPERATOR will submit to the Harbormaster reports necessary to provide custodial services and building security and/or maintenance as needed. 3. Staffing OPERATOR is an independent contractor and is not an employee or agent of the CITY. If employees are to be hired by OPERATOR, they will be trained by OPERATOR to conduct themselves in a friendly, professional manner, and be properly attired and equipped to perform duties. 4. Regulations All rules and regulations of the following agencies will be upheld and enforced at all times: Federal law and regulations, including applicable OSHA standards and requirements, Alaska State law and regulations, and Seward City Code. The City and its agents shall retain authority to enter the properties at any time to perform an inspection of facilities, maintenance, or other matters deemed necessary by the City. The use of the facilities, City -owned equipment and/or State-owned equipment shall not be allowed for any purpose other than the performance of the custodial duties. No person other than a designated agent of the OPERATOR shall be allowed access to any facility or equipment. 5. Work Plan A. Schedule of operations 1. Harbor Building office spaces must be cleaned between 7:00pm and 7:00am (not during staffed hours). Harbormaster Building restrooms, National Parks Service site restrooms, South Upland Area restrooms and Northeast Launch Ramp restrooms must be cleaned between 7:00 PM until 7:00 AM. 2. Time Schedules may change by mutual agreement. During Salmon Derby, OPERATOR will coordinate with HBR personnel for cleaning during the extended hours of operation Page 2 of 7 91 Resolution 2025-042 3. Additional cleaning will be required during the 9-day duration of the Salmon Derby, and the 3-day period around the 4'h of July. Please see the Harbormaster for these dates as they vary year to year. 4. Special projects (i.e.: strip floors, wax, detailed cleaning) may be accomplished on Holidays during the day with permission from the Harbormaster's staff. B. Report and monitor progress and performance to the City I. The OPERATOR will submit a monthly list of accomplished duties involving the Harbor Building office spaces and restrooms. In the summer, this list will include the National Park Service restrooms, the NE launch ramp restrooms, and the South Upland area restrooms. The list will include items which were addressed daily. Checklists will be submitted to the Harbormaster the first of each month. 2. OPERATOR will track and schedule a semi-annual "walk-through" inspection at each site with the Harbormaster. Written notes will be recorded by the Operator and the Harbormaster. 3. Performance goals will be submitted in writing for each site to the Harbormaster after each "walk-through" inspection. 4. The OPERATOR may submit a daily list of any damage or deficiencies to the harbor staff so the item can be replaced or repaired. 5. The OPERATOR shall submit a monthly list of cleaning supplies and other items (toilet paper, soap, etc.) to the Harbormaster to ensure adequate supplies are maintained. 6.Insurance The OPERATOR shall purchase and maintain the following insurance(s), during the term of the contract: A. WORKERS' COMPENSATION EMPLOYER'S LIABILITY Workers' compensation and Occupational Disability Insurance in compliance with all state federal regulations in the jurisdiction where the work is to be performed, including the following special coverage extensions: Employer's Liability coverage with limits of not less than: - -$1,000,000/accident - -$1,000,000/disease - -$1,000,000/policy limit Any policy of insurance must contain a provision or endorsement providing that the rights of the insurer and all employees provide a waiver of subrogation against the City of Seward. B. COMPREHENSIVE GENERAL LIABILITY Comprehensive General Liability Insurance with limits of: --$1,000,000/person and $1,000,000/occurrence for bodily injury, sickness or death, and $1,000,000 per occurrence for damage to property or $1,000,000 per occurrence combined single limit for bodily injury and property damage; or Commercial General Liability Insurance with limits of: --$ 1,000,000 General Aggregate Limit (Other than Products -Completed Operations) --$ 1,000,000 Products -Completed Operations Aggregate Limit --$ 1,000,000 Personal and Advertising Injury Limit --$1,000,000 Each Occurrence Limit --$ 50,000 Fire Damage Limit (Any one Fire) --$ 5,000 Medical Expense Limit (Any one Person) Page Hof 7 Resolution 2025-042 Including the following coverage: (1) Contractual Liability covering the liability assumed in the contract. (2) Deletion of any exclusion for explosion, collapse and underground damage. Special Policy Provisions: This insurance policy and any extension or renewals thereof must contain the following provisions or endorsements: (1) City of Seward is an additional insured there under as respects liability arising out of or from the work performed by OPERATOR of City of Seward. (2) Insurer waives all rights of subrogation against City of Seward and its employees or elected officials. (3) The insurance coverage is primary to any comparable liability insurance carried by the City of Seward. C. AUTOMOBILE LIABILITY (All owned, hired and non -owned vehicles - $1,000,000 combined single limit each occurrence for bodily injury and property damage.) Special Policy Provisions: This insurance policy and any extension or renewals thereof must contain the following provisions or endorsements: (I) City of Seward is an additional insured there under as respects liability arising out of or from the work performed by OPERATOR or City. (2) Insurer waives all rights of subrogation against City of Seward and its employees and elected officials. (3) The insurance coverage is primary to any comparable liability insurance carried by the City of Seward. Prior to commencement of any work under this contract by the OPERATOR or any of its subcontractors, OPERATOR will provide the City with certificates of insurance evidencing that OPERATOR and its subcontractors are in compliance with all of the above requirements. Said certificates will provide that the City will be given thirty (30) days prior notice of cancellation or material alteration of any of the insurance policies specified in the certificate. Upon request, OPERATOR shall permit the City to examine any of the insurance policies specified herein. Any deductibles or exclusions in coverage will be assumed by the OPERATOR, for account of and at the sole risk of the OPERATOR. The minimum amounts and types of insurance provided by the Contractor shall be subject to revision at the City's request in order to provide continuous coverage throughout the term of the contract and any extension hereof, a level of protection consistent with good business practice and accepted standard of the industry. Such factors as increases in the cost of living, inflationary pressures, new risk, and other conditions shall be utilized in assessing whether the minimum insurance requirements should be increased or changed from the types and amounts noted above. 7. Length and Content of Contract The length of the contract shall begin May 1, 2025 and extent through April 30 2028. which has been agreed upon by both parties. The original contract which gave extension authority to administration was approved by Council in resolution 2025- . A. Contract Renewal If the City, through the Harbormaster, is completely satisfied with the work and terms of the contract, a new three year extension may be requested. The OPERATOR is not bound to extend at this point. If a new agreement cannot be made, the Request for Proposal process shall begin again. At the end of three years, the City is required to go through the RFP process again, regardless of satisfaction with an operator. B. Contract Monitorin. / Performance Evaluation The requirements of the contract shall be monitored through the Harbor department, based on informal and formal inspections and public comments. Performance evaluation shall be conducted during the semi-annual walk through inspections each year. The OPERATOR is required to submit copies of all pertinent State of Alaska and City of Seward business licenses. The OPERATOR will conduct criminal records background checks prior to employment and is fully responsible for all Page 4 of 7 93 Resolution 2025-042 employees performing work concerning this contract. C. Contract Termination Contract may be terminated: a) immediately, for cause; b) by the City of Seward for its convenience upon thirty (30) calendar days written notice to the OPERATOR; c) by the OPERATOR upon thirty (30) calendar days written notice to the City of Seward; d) by mutual agreement of both parties. D. Mid -Contract Negotiation Contract may be negotiated by the City of Seward for its convenience upon thirty (30) calendar days written notice to the OPERATOR. The harbormaster building restrooms may undergo a significant renovation and may be closed for a period of time (up to one month), and no cleaning of the Harbormasters restroom will be needed. The City reserves the right to renegotiate this custodial contract prior to the construction period for a reduced scope of services (during the construction period) to include the harbor office, but to not include the restrooms in the harbormaster building. 8. Hold Harmless The OPERATOR shall indemnify and hold harmless the City for any loss, claim, or action to which the OPERATOR may cause by reason of any act or omission of the OPERATOR except for damages caused by or resulting from the sole negligence of the City, its agents or employees. 9. Performance Bond The OPERATOR shall furnish to the City Finance Director a Certificate of Deposit (CD) with a term expiring on April 30, 2028 or the term of the contract, in the amount of $ I ,500.00 (accrued interest payable to the Contractor), payable to the City of Seward. The City may, at its discretion, use the proceeds to pay the costs of performing custodial services if the OPERATOR fails to perform this contract in an acceptable manner in accordance with the provisions of the contract. 10. Contractor's Compensation The OPERATOR shall supply the City an accurate record of service performed in the form of an invoice, submitted every two weeks. The fee will not be paid until the invoice has been received and subsequent to authorization by the Harbormaster. Payment will be made the following Friday after the invoice date, unless there is less than a week (lapsed time) between the following Friday and the invoice date. Total amount bid for this contract is $45,345.00 on an annual basis. This amount is divided into monthly bid amounts based on seasonal responsibilities. From May ls' through September 30'h this monthly amount totals $23,085.00, and from October 1 s' through April 30'h this monthly totals $22,260.00. Invoiced payment schedule for 24 pay periods per annual basis should be as follows. The additional costs for the additional cleanings mentioned in #4 of the work plan are as follows: July 4'h additional $270.00 Eight (8) days of Salmon derby additional $2,160.00 Cost for additional cleaning will be $2,430.00 Additional Services not will be sole responsibility of contractor I. City Contact Person(s) When dealing with day-to-day operations and matters involving the Harbor and related sites, the OPERATOR shall contact the Harbormaster's Office: Page§54of 7 Resolution 2025-042 Harbormaster P.O. Box 167 Seward, Alaska 99664-0167 Phone: (907) 224-3138 Fax: (907) 224 7187 Email: harbormaster@cityofseward.net Monday through Sunday, 8:00 AM to 5:00 PM After hours emergencies (7pm lam) may be coordinated through Police Dispatch by calling 224-3338. Any further questions or concerns regarding this contract shall be directed to: Harbormaster Tony Sieminski P.O. Box 167 Seward, Alaska 99664-0167 Phone: (907) 224-4357 Fax: (907) 224-7187 Email: tsieminski cityofseward.net 12. Signatures This Contract is governed by the laws of the State of Alaska and such Federal and local laws and ordinances as are applicable to the work performed. IN WITNESS WHEREOF, the parties have set their hands and seals on the day of , 2025 OPERATOR: CITY: Kathleen Sorensen City Manager City of Seward, Alaska ATTEST: Kris Peck City Clerk (City Seal) Pate Late Page 6 of 7 95 Resolution 2025-042 Appendix A: CUSTODIAL REQUIREMENTS HARBOR DEPARTMENT DAILY DUTIES: Restrooms: Daily: check and clean paper dispensers, clean and sanitize sinks/toilets/urinals/floors, spot check: stalls/walls/doors, empty trash, scrub showers, vacuum/sweep and mop, spray deodorizer, clean min -ors, remove graffiti. Weekly: Scrub under shower mats and sanitize. Clean shower floors and drains. (Summer: Concrete floors must be hosed weekly) Monthly: hose wash entire restrooms once per month, and remove dust from fans and elevated spaces. Harbormaster Building: Includes all areas except back shop room. Daily: Empty trash, sweep, mop, clean coffee and microwave area, sanitize phones and counter tops. Weekly: Dust cabinets, desks, window sills. Vacuum. Wash interior windows. Every 6 months: strip, wax, and buff floors. Janitors Closet/Storage: Keep working area clean and organized. Ensure dispenser bottles are clearly labeled with contents. From 1 May through 30 September, each facility listed below will receive cleaning once per day. Additionally, during the 4'h of July holiday (3 days) and Annual Silver Salmon Derby (8 days), the restrooms will be cleaned twice daily. Check with the harbor for these specific dates. National Parks Service Restrooms Harbormaster Building & Restrooms NE Parking Lot Restrooms South Upland Area Restrooms From 1 October through 30 April, the Harbormaster building and its restroom facility, South upland area restrooms will be cleaned as the others will be winterized and not in use. CUSTODIAL REQUIREMENTS: Key Information All cleaning supplies and materials will be provided by the Harbor Department. Ordering supplies/materials will be completed by harbor staff. A minimum of 30 day notice in writing to the harbormaster is needed to terminate this contract. Cleaning is to be conducted between 7pm and 7am, except during the 4'h of duly and Salmon Derby periods when twice daily cleaning is required. Special projects (like floor waxing) may be completed on holidays during the day when the harbor is not staffed. Alternate cleaning staff must be approved by the harbormaster in advance. No guests are allowed in the harbormaster office/building. Phones, computers, faxes and other equipment may not be used. Page 96 of 7 Resolution 2025-042 97 Resolution 2025-043 RESOLUTION 2025-043 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT FOR CUSTODIAL SERVICES WITH RAVENQUEST HOUSING & MAINTENANCE FOR THE SEWARD COMMUNITY LIBRARY & MUSEUM IN THE AMOUNT OF $72,000 ANNUALLY FOR A TERM OF TWO YEARS Documents: • Agenda Statement • Resolution 2025-043 • Attachments: o Ravenquest Contract 98 Resolution 2025-043 City Council Agenda Statement Meeting Date: April 28, 2025 To: City Council Through: Kat Sorensen, City Manager From: Jolanta Ryan, Library and Museum Director Subject: Resolution 2025-043: Authorizing the City Manager to Enter into a Contract for Custodial Services with Ravenquest Housing & Maintenance for the Seward Community Library & Museum in the Amount of $72,000 Annually for a Term of Two Years Background and justification: The Seward Community Library & Museum (SCLM) opened on January 12, 2013, in its current location. Since then, it has exceeded expectations in terms of usage and visitation across all spaces, serving as a vital community center. The custodial contract for SCLM expired in September 2024. In an effort to secure continued services, SCLM issued a Request for Proposals (RFP) on March 11, 2025, for a new custodial contract; however, no proposals were received. Continued janitorial services are essential to maintaining a clean, safe, and welcoming environment for library and museum patrons, staff, and the broader community. To address this ongoing need, a new custodial contract is proposed. The contract will span an initial term of two years, from May 1, 2025, to April 30, 2027, with the option to extend for up to three (3) additional consecutive years upon mutual agreement by all parties. The total cost for the initial two-year period is $144,000, which equates to $72,000 annually or $6,000 per month. These funds will support the general janitorial services required to sustain daily operations and uphold the facility's standards of cleanliness and care. Comprehensive and Strategic Plan Consistency Informatio This legislation is consistent with (citation listed): Comprehensive Plan: Strategic Plan: Other: Provide a clean space for the Library/Museum patrons Certification of Funds Total amount of funds listed in this legislation: $ 144,000 This legislation (✓): Creates revenue in the amount of: Creates expenditure in amount of: $ $ 144,000 99 Resolution 2025-043 Creates a savings in the amount of: Has no fiscal impact Funds are (✓): Budgeted Line item(s): Not budgeted Not applicable Fund Balance Information Affected Fund (✓): General Boat Harbor Motor Pool Available Fund Balance SMIC Parking Other Electric Water Wastewater Healthcare Note: amounts are unaudited Finance Director Signature: Attorne Review 541- 944tiite X Yes Attorney Signature: Not applicable Comments: Administration Recommendation X Adopt Resolution Other: 100 Resolution 2025-043 Sponsored by: Sorensen CITY OF SEWARD, ALASKA RESOLUTION 2025-043 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT FOR CUSTODIAL SERVICES WITH RAVENQUEST HOUSING & MAINTENANCE FOR THE SEWARD COMMUNITY LIBRARY & MUSEUM IN THE AMOUNT OF $72,000 ANNUALLY FOR A TERM OF TWO YEARS WHEREAS, the Seward Community Library & Museum (SCLM) opened in its current location in 2013 and exceeded expectations for community engagement and usage since that time; and WHEREAS, the City of Seward's intent is to keep this state-of-the-art facility in excellent condition through contract services; and WHEREAS, to secure continued services, SCLM issued a Request for Proposals (RFP) on March 11, 2025, for a new custodial contract; however, no proposals were received; and WHEREAS, continued janitorial services are essential to maintaining a clean, safe, and welcoming environment for library and museum patrons, staff, and the broader community; and WHEREAS, to address this ongoing need, a new custodial contract is proposed. The contract will span an initial term of two years, from May 1, 2025, to April 30, 2027, with the option to extend for up to three (3) additional consecutive years upon mutual agreement by all parties; and WHEREAS, the total cost for the initial two-year period is $144,000, equating to $72,000 annually, or $6,000 per month. These funds will support the general janitorial services required to sustain daily operations and uphold the facility's standards of cleanliness and care; and WHEREAS, SCLM recommends this contract based upon contractor references, flexibility of the contractor, and a valuable service to the taxpayers of Seward. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The City Council hereby authorizes the City Manager to enter into a contract with Ravenquest Housing and Maintenance from May 1, 2025, to April 30, 2027, in the amount of $72,000 annually, with the option to extend at the discretion of the City Manager and by mutual agreement of all parties for up to three additional years at the current terms. 101 Resolution 2025-043 CITY OF SEWARD, ALASKA RESOLUTION 2025-043 Section 2. Funding in the amount of $144,000 is hereby appropriate in the FY 25/26 Library Museum budget for the contracted services account 10000-1500-7009. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska this 28th day of April 2025. AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck City Clerk (City Seal) THE CITY OF SEWARD, ALASKA Sue McClure, Mayor 102 Resolution 2025-043 CITY OF SEWARD, ALASKA Custodial Services Contract Seward Community Library & Museum This AGREEMENT, made and entered into this 21 day of April 2025 by and between the CITY OF SEWARD, a home rule municipal corporation located within the Kenai Peninsula Borough and organized under the laws of the State of Alaska, hereinafter referred to as the "City" and _ Ravenquest Housing & Maintenance , authorized to do business in Alaska, hereinafter referred to as the "Contractor." 1. DESCRIPTION OF WORK The work consists of custodial services and reporting of observed maintenance issues for the City of Seward (City), Seward Community Library & Museum (SCLM) facility located at 239 Sixth Avenue in Seward, Alaska from May 1, 2025 to April 30, 2027. This contract will have an option to extend upon agreement by all parties for up to three (3) consecutive additional years. The Contractor will service all areas in the building that require custodial services, including the entryway, atrium, library spaces, meeting spaces, kitchenette, restrooms, loading areas, basement and storage spaces. Hours of service are based upon convenient, appropriate times. The Contractor will insure safe, appropriate, timely entrance and departure from the site. The Contractor will submit to SCLM reports necessary to provide custodial services and building security and/or maintenance as needed and described within the contract and appendices. All work will be done to City specifications. It is the City's goal to provide a clean and safe environment to all users and employees. The City will enter into a written agreement or contract to authorize the work. 2. CITY CONTACT PERSON The Contractor shall contact the SCLM Director regarding day-to-day operations and all matters pertaining to this contract. 3. STAFFING The Contractor is an independent Contractor and is not an employee or agent of the City. If the Contractor hires employees, they will be trained by the Contractor to conduct themselves in a friendly, professional manner, and be properly attired and equipped to perform duties. The Contractor is responsible for hiring, custodial training, safety training and supervision of all its employees. The Contractor will notify the Director when new staff is hired or substituted. SCLM Custodial Services Contract: City of Sewlyd.3 Page 1 of 7 Resolution 2025-043 4. SCHEDULE OF OPERATIONS Hours of service are arranged as convenient for SCLM operations, during closed hours, and may change by mutual agreement. The Contractor will insure safe, appropriate, timely entrance and departure from the site and will notify the Director of changes in the regular schedule that has been agreed upon. 5. COMMUNICATION AND REPORTS The Contractor and the Library Museum Director will communicate on a weekly basis and as needed, regarding cleaning, maintenance issues, needs and concerns. A checklist of duties will be generated to facilitate the work required (see Appendix A) and made available to the Director upon request. The City and Contractor will schedule a "walk-through" inspection and review two times a year. Written notes will be recorded by the Contractor and Director for the purpose of coordinating and troubleshooting concerns and issues. Any changes or agreements in "business as usual" shall be confirmed in writing. 6. SERVICES TO BE PROVIDED The City and Contractor agree upon the scope of work in this contract and appendices to keep the building in clean and orderly condition. Perform heavy cleaning duties, such as sanitizing key surfaces in restrooms and common areas, counter and table tops, cleaning floors, shampooing carpets, washing surfaces, windows, glass and removing rubbish to City dumpster. Duties include notifying management of need for repairs and maintenance issues. The Contractor will take cost saving and sustainable measures whenever possible. 7. EQUIPMENT TO BE PROVIDED Consumable custodial and maintenance supplies will be provided by the Library and Museum Department, as detailed in Appendix B. All other supplies, equipment and tools will be supplied by the Contractor. The Contractor and their employees shall be responsible for their own transportation needs. 8. REGULATIONS All rules and regulations of the following agencies will be upheld and enforced at all times: Federal law, OSHA standards and requirements, Alaska State law, Seward City Code, and SCLM regulations and rules. The City and its agents shall retain authority to enter on the properties at any time to perform an inspection of facilities, maintenance, or other matters deemed necessary by the City. Use of City -owned facilities and equipment shall not be allowed for any purpose other than the performance of the custodial duties. No person other than a SCLM Custodial Services Contract: City of Seward04 Page 2 of 7 Resolution 2025-043 designated agent of the Contractor shall be allowed access to the facility, equipment or keys for the sole purpose of fulfilling this contract. 9. INSURANCE REQUIREMENTS Contractor will provide the following insurance policies covering its operations: Workers' Compensation, Commercial General Liability Insurance, Motor Vehicle Liability; or forms of insurance as stated in the contract documents. Certificates of insurance shall be provided to the City upon request. 10. HOLD HARMLESS The Contractor is an independent Contractor and not an agent or employee of the City. The Contractor shall indemnify and hold harmless the City for any loss, claim, or action to which the Contractor may cause by reason of any act or omission of the Contractor except for damages caused by or resulting from the sole negligence of the City, its agents or employees. 11. LENGTH AND CONTENT OF CONTRACT The term of this contract shall be May 1, 2025 through April 30, 2027. This contract will have an option to extend upon agreement by all parties for up to three (3) consecutive additional years. A. Contract Monitoring/ Performance Evaluation: The requirements of the contract shall be monitored through the SCLM department, based on informal and formal inspections, public comments and reports from library and museum staff. Performance evaluation shall be conducted as mentioned in Item 5 and by an annual assessment made by the SCLM Director on or around October 15, of each year. B. The Contractor shall obtain and maintain, throughout the term of this contract, State of Alaska and City of Seward business licenses, and shall remain compliant with the tax requirements of the Kenai Peninsula Borough. C. Contract Termination: The Contract may be terminated: a. immediately, for cause; b. by the City of Seward for its convenience upon thirty (30) calendar days written notice to the Contractor; c. by the Contractor upon thirty (30) calendar days written notice to the City of Seward; d. by mutual agreement by both parties. 12. CONTRACTOR'S COMPENSATION (based on and listed in Total Cost of Project in proposal) The Contractor shall be entitled to receive as compensation for the services rendered. A fee will be paid once per month based upon the completion of the requested services. The Contractor shall supply the City an accurate record of service performed in the form of an SCLM Custodial Services Contract: City of Seward, 5 Page 3 of 7 Resolution 2025-043 invoice, submitted every month in the amount of $ 6,000 as outlined in the base annual fee and upon completion of the work specified. 13. NO ASSIGNMENT The Contractor was selected based on its qualifications and this agreement shall not be assigned without the prior approval of the City. 14. GOVERNING LAW This Contract is governed by the laws of the State of Alaska and such federal and local laws and ordinances as are applicable to the work performed. Reuben Miranda Owner/Operator TBA ATTEST: City Clerk Kat Sorensen, City Manager SCLM Custodial Services Contract: City of Seward6 Page 4 of 7 10 Resolution 2025-043 APPENDIX A: SCLM CUSTODIAL DUTIES Custodial duties according to specifications set for the Seward Community Library & Museum. Note the special instructions for the Museum Spaces. DAILY DUTIES A. Restrooms: a. Service, sanitize and clean counters, diaper changer, toilets, sinks, urinals. b. Remove stains from walls and partitions. c. Replace paper and other consumable products. d. Sweep and mop floors and remove stains. e. Empty trash. B. Clean and disinfect touch surfaces such as arm rests, counter tops, door frames, faucets, handles, light switches, tables, sinks, water fountains, windows, glass surfaces and other surfaces that are touched on a regular basis. C. Clean floors and stairs by mopping, scrubbing, sweeping, or vacuuming as applicable. D. Vacuum all carpeted areas, including stairs and elevator. E. Use carpet spot remover as needed on stains. F. Keep janitor closet clean and organized. G. Remove trash to City dumpster and replace bags. H. Monitor building security and safety by performing such tasks as ensuring that doors are locked and secure after operating hours. I. Communicate any concerns, damages or repairs needed. J. Ensure all lights are off before leaving. K. Ensure all external doors are locked and secure before leaving. WEEKLY DUTIES A. Empty paper shredder. B. Clean inside/outside of glass windows and doors in entry way. C. Dust or wash furniture, shelves, windowsills, etc. D. Spot clean walls. E. Clean and disinfect nonporous sitting surfaces. F. Vacuum north loading bay area. G. Move furniture to vacuum underneath in sections each week. MONTHLY DUTIES A. Update inventory of cleaning supplies. B. Notify SCLM Director of supply shortages for reorder. QUARTERLY DUTIES A. Empty out north loading bay and museum entrance door mats. B. Vacuum basement, north and south stairwells from basement, library drop box closet and other closets and storage areas. ANNUAL DUTIES SCLM Custodial Services Contract: City of Seward? Page 5 of 7 Resolution 2025-043 A. Steam clean carpets (two times a year) and upholstery. B. Wash inside/outside windows. C. Strip, seal, finish and polish kitchen floor. AS NEEDED DUTIES D. Treat and extract stains from carpet. E. Maintain floor drains to prevent odors. F. Report any building security, lighting, maintenance or safety issues in a timely manner. A. Secured Storage a. No access or cleaning of any kind. b. Notify Director or Police Dispatch in case of suspected damage or emergency. NOT TO CLEAN IN ANY SPACE A. Electronic equipment or components. B. Individual staff work stations unless requested. NOTE: Wear gloves and follow proper safety instructions and procedures when using chemicals and cleaners. SCLM Custodial Services Contract: City of Seward 108 Page 6 of 7 Resolution 2025-043 APPENDIX B: SCLM CONSUMABLE COSTODIAL SUPPLIES Consumable custodial and maintenance supplies that the City will provide are listed, but not limited to: A. Paper towels B. Toilet paper C. Dispenser hand soap D. Large garbage liners E. Small garbage liners F. Sanitary bags G. Diaper Changing pads H. Gloves I. Dusters J. Emergency Blood-Borne/Pathogen Clean-up Kits K. Batteries SCLM Custodial Services Contract: City of Seward Page 7 of 7 Resolution 2025-043 110 Resolution 2025-044 RESOLUTION 2025-044 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ACCEPT THE PROPOSAL FROM KPFF CONSULTING ENGINEERS TO PROVIDE PROJECT MANAGEMENT FOR THE SHORE POWER PROJECT AT THE PORT OF SEWARD IN THE AMOUNT OF $398,039 WITH A 5% CONTINGENCY, WITH FUNDING PROVIDED ENTIRELY THROUGH THE ENVIRONMENTAL PROTECTION AGENCY GRANT Documents: • Agenda Statement • Resolution 2025-044 • Attachments: o KPFF Proposal 111 Resolution 2025-044 � of SF4y cif; ; City Council Agenda Statement Meeting Date: April 28, 2025 To: City Council Through: Kat Sorensen, City Manager From: Taylor Crocker, Electric Operations Supervisor Subject Resolution 2025-044: Authorizing the City Manager to Accept the Proposal from KPFF Consulting Engineers to Provide Project Management for the Shore Power Project at the Port of Seward in the Amount of $398,039 with a 5% Contingency with Funding Provided Entirely through the Environmental Protection Agency Grant Background and justification: The Port of Seward is moving forward with the implementation of a Shore Power Project aimed at reducing emissions, improving air quality, and increasing the sustainability of port operations. To effectively manage this significant infrastructure initiative, the City of Seward issued a Request for Proposals (RFP) seeking qualified firms with demonstrated experience in managing large- scale projects, particularly those involving shore power or comparable electrical infrastructure. The City received two proposals in response to the RFP. Following a rigorous evaluation and scoring process, KPFF emerged as the top -ranked firm. KPFF's proposal demonstrated extensive experience successfully managing similar shore power projects and other major infrastructure developments, including airport construction projects, making them uniquely qualified to navigate the complexities associated with this initiative. KPFF's submitted project scope amounts to $398,039. It is recommended that a 5% contingency ($19,902) be added, bringing the total budget authorization to $417,941. This funding, including the contingency, will be entirely covered by an Environmental Protection Agency (EPA) grant awarded specifically for the Shore Power Project at the Port of Seward. Utilizing this grant funding ensures that the project can proceed without direct financial impacts on local taxpayers, aligning both environmental sustainability goals and fiscal responsibility. Approval of this resolution will allow the City Manager to formally engage KPFF and promptly initiate critical project management tasks necessary for the timely completion of the Shore Power Project. 112 Resolution 2025-044 Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: Strategic Plan: Other: Total amount of funds listed in this legislation: $ This legislation (✓): Creates revenue in the amount of: Creates expenditure in amount of: Creates a savings in the amount of: Has no fiscal impact X Funds are (✓): Budgeted Line item(s): Not budgeted Not applicable $ $ $ Affected Fund (✓): General Boat Harbor Motor Pool X Available Fund Balance SMIC Parking Other Electric Water PSVSP-Grant Fund $ Wastewater Healthcare Note: amounts are unaudited Finance Director Signature: ,544, X Yes Attorney Signature: Not applicable Comments: Administration Recommendation X Adopt Resolution Other: 113 Resolution 2025-044 Sponsored by: Sorensen CITY OF SEWARD, ALASKA RESOLUTION 2025-044 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ACCEPT THE PROPOSAL FROM KPFF CONSULTING ENGINEERS TO PROVIDE PROJECT MANAGEMENT FOR THE SHORE POWER PROJECT AT THE PORT OF SEWARD IN THE AMOUNT OF $398,039 WITH A 5% CONTINGENCY, WITH FUNDING PROVIDED ENTIRELY THROUGH THE ENVIRONMENTAL PROTECTION AGENCY GRANT WHEREAS, the City of Seward issued a Request for Proposals (RFP) to obtain professional project management services for the Shore Power Project at the Port of Seward; and WHEREAS, two proposals were received and thoroughly evaluated through the City's established procurement procedures; and WHEREAS, KPFF was selected as the highest-ranking proposer due to their extensive experience managing significant infrastructure projects, including airport developments and other shore power installations; and WHEREAS, the proposal submitted by KPFF totaled $398,039, and it is recommended that a 5% contingency ($19,902) be added to ensure flexibility to address any unforeseen issues, bringing the total authorized funding to $417,941; and WHEREAS, funding for this contract and contingency will be fully covered by an Environmental Protection Agency (EPA) grant awarded to the City for the specific purpose of developing and implementing the Shore Power Project at the Port of Seward. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The City Council hereby authorizes the City Manager to accept the proposal with KPFF for project management services for the Shore Power Project in an amount not to exceed $398,039, with an additional 5% contingency of $19,902, for a total project budget authorization of $417,941. Section 2. Funding in the amount of $417,941 is hereby appropriated from the EPA grant funds allocated specifically for the Port of Seward Vessel Shore Power Fund contracted services expense account 15360-0000-7009. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska this 28th day of April 2025. 114 Resolution 2025-044 CITY OF SEWARD, ALASKA RESOLUTION 2025-044 AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck City Clerk (City Seal) THE CITY OF SEWARD, ALASKA Sue McClure, Mayor 115 Resolution 2025-044 Project Management Services, Port of Seward Shore Power and Cruise Ship Dock Expansion Project Resolution 2025-044 Local Presence March 24, 2025 Kris Peck, City Clerk City of Seward 410 Adams Street Seward, Alaska 99664 kpff RE: REQUEST FOR PROPOSAL — PROJECT MANAGEMENT SERVICES, PORT OF SEWARD SHORE POWER AND CRUISE SHIP DOCK EXPANSION Thank you for considering KPFF Consulting Engineers for Project Management Services associated with the Port of Seward Shore Power and Cruise Dock Expansion. The scope of this opportunity aligns perfectly with the KPFF Team's specialties in Project Management systems and tools, Engineering Design and Construction Management of cruise ship facilities and shore power installations (in Alaska and elsewhere on the West Coast), Grant Administration and management of Public Outreach. We look forward to working with the City and its project partners on this project, and others in the future. We are available to meet, in person, to further describe our qualifications and approach for this project! KPFF understands the goals and benefits of having local, Alaksa based, Project Management Services. All Team members have (or are currently) performed work similar to this scope in Alaska, three are Alaska based businesses, one member is located in Seward. KPFF Consulting Engineers (KPFF) is headquartered in Seattle, WA. With frequent daily flights from Seattle to Anchorage, KPFF staff are well -positioned to reach Seward within a day, even on short notice. Ed and Rob frequently travel to Alaska, as Ed is currently supporting a Cruise Ship Shore Power project in Whittier. Ed is a licensed Professional Engineer (PE) in Alaska and actively working on projects in Adak, Whittier, Anchorage, and Skagway. He is supported by a team of over 50 engineers, including civil, structural, and mechanical engineers also licensed in Alaska. KPFF recently completed a cruise ship expansion project in Skagway, where we had full-time construction managers and inspectors onsite for the duration of construction. Solstice Alaska Consulting, Inc. (SolsticeAK) is located in midtown Anchorage, a short 2-hour drive from Seward. SolsticeAK's staff has the flexibility to quickly travel to Seward, as needed throughout the project. Brad Ryan Consulting, (Brad) is located in Seward. Now serving as the Executive Vice President of the Alaska SeaLife Center, Brad remains deeply involved in Seward. His local presence, and Deputy PM role, will be a key asset to the Port electrification project, ensuring that he is readily available to attend meetings, oversee progress, and provide on -the -ground leadership for this critical initiative. RESPEC (Ben) - maintains offices in Juneau and Anchorage with good proximity to Seward and experience in the maritime environment. Their office in Juneau has provided electrical engineering services for projects in Seward's harbor for over 20 years. 117 Resolution 2025-044 Understanding of the Requirements KPFF understands that the City of Seward is planning to engage a consultant Project Manager to oversee and coordinate the overall construction and commissioning of the Seward Passenger Dock Replacement Project planned for construction in between Q2 2025 and Q2 2026. The Project Manager's primary objective will be to guide and control the project toward an on -time and under budget completion. To facilitate this objective, KPFF Consulting Engineers, Special Projects Division has assembled a team of Regional and Local experts who specialize in Project Management, Construction Engineering, Electrical Engineering, Public Outreach and Grant Administration. The KPFF Team represents a depth and competent and experienced Project Management, we understand what is required to successfully manage and implement capital and public works projects. As members of this team have demonstrated on past assignments, we are exceptionally well prepared to integrate with other City Staff and project stakeholders and serve as an effective extension of your organization. We understand how to effectively supply information to Senior Level Stakeholders, Procurement and Contract Administration for project status updates, ongoing negotiations, budget/schedule tracking and grant administration. Our Team will leverage their collective years of experience in the AEC community to assist City Staff and project stakeholders with identifying and implementing opportunities for continuous improvement and strategically mitigating the risks and challenges inherent with coordinating and managing public sector projects such as a cruise ship dock. From our numerous project experiences in different environments, we recognize that successful projects happen when the Project Manager is constantly in tune and current with all relevant stakeholder systems and processes and can always anticipate the next steps in the process, looking to mitigate issues and challenges whenever possible. Our communications strategy will include providing regular and concise project status to all stakeholders, using Project Management Tools and local personnel in Seward. Formal communications for management level presentations and updates will be concise and well composed and provided for stakeholder review in advance of deadlines. When public outreach and/or presentations are required, we will work alongside City Staff and Project Stakeholders to ensure the messages are on -point, well planned and well presented. When risks and issues show potential of impasse or increased complexities, we will advise the appropriate member of the Project team verbally, and document in writing if necessary. This allows us to facilitate mitigation strategies where feasible, and collectively decide who and when to involve in further communications. The progressively elevating communication approach allows stakeholders to have the appropriate information and opportunity to intercede and influence outcomes at all stages throughout the project lifecycle. When regulatory and jurisdictionat stakeholders are involved, we will leverage our experience, relationships, technical engineering expertise and problem -solving skills to understand their concerns and address relevant issues to enhance project success. We will attempt to accurately identify, and document potential project risks and constraints and facilitate resolution strategies when conflicts arise. TECHNICAL UNDERSTANDING & REVIEW: Our team has collectively worked on dozens of cruise ship shore power projects. Ed and Ben have a deep understanding of the typical requirements for electrical, civil and structural infrastructure required to bring power to the site and transformed appropriately for the battery and shore power system. We understand that proximity to the connected batteries and also of the batteries to the shore power system are critical for efficiency. We also understand the logistics and details of installing large transformers such as complications involved with transportation and delivery. We are well positioned to write technical requirements for design procurements, provide technical review of designs, project schedules and cost estimates. Many of our current and past projects are federally funded (similar to EPA grants) including MARAD PIDP, FTA, and RAISE. PUBLIC OUTREACH: We understand that the City of Seward needs assistance managing information flow to and from the project team, which includes the City, Seward Company, Alaska Railroad (AKRR), Royal Caribbean Cruise Lines, and their respective subconsultants and contractors, including Turnagain Marine Construction. The City is also interested in keeping residents appraised of project happenings potentially through outreach activities lead by a professional project manager. GRANT ADMINISTRATION: Because of the considerable size and requirements of the EPA grant agreement, the City is seeking assistance managing, reporting, and meeting all of the grant agreement requirements. Working together with KPFF, SolsticeAK will help the City to navigate all federal and EPA requirements, including contracting and procurement responsibilities and status and budget reporting. 118 Resolution 2025-044 Technical Expertise & Tools KPFF has been providing Project Management services to its private and public sector clients since the late 1990's. Most commonly, our services include: • Selection and management of designers including plans, specifications and estimates. • Coordination of permitting and jurisdictional approvals. • Grant Administration (local, State and Federal) • Coordination of procurement and construction contracting including bidding and award. • Daily construction oversight and quality assurance inspection in the field. • Construction Administration including document management, scheduling and change management. • Regular project status updates for project teams, executives and public stakeholders. To illustrate our Team's qualifications and depth of project management experience, we have highlighted some ongoing client relationships that feature project responsibilities similar to what we envision being required for the City of Seward. First, our relationship with the Port of Seattle, at SeaTac Airport, dates back to 1998 when we were contracted to provide Project Management services for their first major capital improvement program since the 1970s. Since then, we have been awarded On -call PM contracts in 2011, 2018 and again in 2021 with a total contract value of $16.5M. Since 2011, we have successfully managed dozens of separate projects with scopes that vary from infrastructure design and installation, to landside upgrades, tenant improvements and large technology projects. Second, our design and project management responsibilities in Alaska dates back decades. KPFF has led cruise ship and marina projects in Skagway and Ketchikan including marine infrastructure, rockslide mitigation, electrical upgrades, and bridge work. We have experience with grant -funded infrastructure projects in Adak and are currently supporting a cruise ship shore power project in Whittier. KPFF has completed more than 20 cruise ship and cargo ship shore power projects in Washington, California, and Alaska. We are currently working with five different ferry operators, including AMHS, at various stages of studies and designs to implement vessel charging systems that incorporate shoreside batteries. These programs/relationships demonstrate our qualifications and experience with managing and designing capital and public works projects on behalf of our clients. Each of these assignments has required our team to use fundamental project management systems to ensure efficient delivery of capital projects. To facilitate the Project Management scope, KPFF will provide tools and processes consistent with the Project Management Body of Knowledge (PMBOK) approach and maintain a Project Management Plan (PMP). Specifically: • Project Scope Management — We will utilize past project plans and scope templates to achieve full consensus on the project's deliverables and requirements (both of the PM) and of the designers and construction contractors. • Project Schedule Management — KPFF utilizes MS Project, SmartSheet and Primavera P6 as tools to develop, track and report project progress. As part of a Project Management Plan (PMP) we will work with the City and project stakeholders to determine which tool is preferred and the detail required for weekly schedule reports. • Project Cost Management— KPFF has significant experience in establishing project budget templates for earned value reporting, grant administration and tracking of authorized budgets. During scope development, we will work with the project stakeholders to define the project budget and the level of reporting desired. • Project Communications and Stakeholder Management— Rob and Robin will develop a Project Communications and Project Stakeholder Management Plans that identifies all project stakeholders, their relationship to the project and a communication system to satisfy project stakeholders' needs. SolsticeAK, with established relationships with the Seward Company, AKRR, and Turnagain, will facilitate regular meetings with the project team, develop a plan for public engagement, identify key project milestones and lead public outreach. Public engagement activities may include developing a project mailing list; stakeholder engagement surveys; open house -style meetings; open house advertising activities (including mailers, email "Constant Contact" notices, posters, and social media posts); and other outreach activities, including a potential website or StoryMap, electronic newsletters, and local group presentations. • Project Quality Management - Brad, located in Seward, will provide scheduled construction observations to document the Contractor is conforming with their quality control plan and also provide assessments of completed work for earned value reporting. Risk Management, Procurement Management, Resource Management and Change Management will be defined in the PMP and managed by Rob, with contributions from the rest of the Team as needed. • Grant Administration — KPFF and SolsticeAK will facilitate Grant Administration responsibilities and compliance. SolsticeAK will assemble all agreements, contracts, guidance and compliance requirements and project materials to develop a list of grant compliance and reporting requirements, timeline for completion, responsible parties. KPFF will manage overall grant administration including reporting tracking expenditures and local match requirements, and preparation of reimbursement requests. Contracts and agreements associated with the grant will be reviewed for consistency with all federal and EPA grant requirements. 119 Resolution 2025-044 Key Team Members The Project Management Team for this contract provides the City of Seward, and its Stakeholders, with a unique combination of Project Management expertise, technical engineering experience, grant administration and Public Outreach. Three of the team members are Alaska based partners, one (Brad) is located in Seward. This Team will provide the City of Seward, its project partners and the Community with confidence that the project is progressing according to plan, within authorized and agreed to schedule and budget objectives. Rob Price, PMP Principal -in -Charge Sr. Project Manager KPFF Ed DeBroeck, PE, DBIA Structural & Marine Engineer KPFF Brad Ryan Deputy PM Brad Ryan Consulting Inc. Rob has over 30 years of project management experience with a variety of public and private agencies. Rob's experience leading multidisciplinary project teams in various environments has given him an excellent perspective on how to efficiently implement systems for managing technical resources during design and construction and manage contractual systems with public agency clients. While at KPFF, Rob has led many projects of varying sizes and complexities including the management of design, construction, contracting, and closeout. While employed at the Port of Seattle Rob led planning and design projects on the Waterfront and at the Airport, including projects involving real estate acquisition, business relocations and public street vacations. Registrations I Project Management Professional (PMP) Ed has 18 years of experience leading planning, design and construction support for waterfront engineering and construction projects in Washington, Alaska and California. His experience includes civil and structural design, and project management for ferry terminals, cruise facilities, shore power installations, marinas, bridges and multi -discipline projects. Ed has worked on shore power and ferry electrification projects with public agencies and with Watts Marine throughout his entire career. Registrations I AK # 212650 Brad brings over a decade of project management and community engagement experience to Seward's port electrification project, both as an expert in infrastructure development and as an active member of the Seward community. His leadership in Alaska's municipalities includes serving as the Public Facilities Director for the Haines Borough, where he managed projects ranging from the construction of a community preschool to the expansion of the Haines Harbor Small Boat Harbor. As the Skagway Borough Manager, Brad ensured transparent communication with the community and Borough Assembly, keeping stakeholders informed on the schedule, budget, and progress of Skagway's capital projects —including developments as varied as a new school kitchen and a 500' x 50' cruise ship dock. Now serving as the Executive Vice President of the Alaska Sealife Center, Brad is deeply involved in Seward. His local presence will be a key asset to the port electrification project, ensuring that he is readily available to attend meetings, oversee progress, and provide on -the -ground leadership for this critical initiative. 120 Resolution 2025-044 Key Team Members Robin Reach Public Outreach 1 Grant Administration SolsticeAK Ben Haight, PE Lead Technical Engineer Electrical RESPEC Robin, has more than 20 years of experience in environmental studies, documentation, and permitting. Her varied background and knowledge enable her to effectively manage the writing of environmental documents involving multiple disciplines, stakeholders, and issues. Robin's projects often require that she facilitate conversations between agencies, engineers, and clients to mitigate for potential impacts to the environment. She works closely with planners, scientists, and engineers to ensure that projects meet public and agency approval. Having grown up in Alaska and having spent her entire professional career helping public and private clients obtain regulatory approvals, Robin is well aware of the issues and challenges surrounding Alaskan projects. With experience in marine assessments and wetlands, water quality, and fisheries field studies, (and with a background that includes growing up commercial fishing in rural Alaska), Robin has a thorough understanding of issues that arise during environmental documentation and permitting. Ben is a Principal Electrical Engineer for RESPEC with 50 years of experience. Ben brings a vast background of marine waterfront experience to the team with projects involving small boat harbors, docks, ferry terminals, and cruise ship docks. His projects include upland facilities involving generators and small powerplants, medium and low voltage power distribution, area lighting, communication systems, and control systems. For this project, Ben will lead the team with electrical technical support for the upland facilities, shore power for the vessels, and the marine structures. He will include his background for cruise ship shore power, substations, medium voltage feeders, large vessel shore power, communications, and ancillary systems in his role. Ben has been based in Juneau since 1975 with engineering experience for facilities along most of Alaska's coast. Registrations I AK #AELE4800 121 Resolution 2025-044 Cost Proposal MI1 Below is a preliminary estimate of professional fees which KPFF believes reflects the level of service outlined in the Request for Proposals. If, after review of this proposal, there are unresolved questions regarding the assumed level of effort, for any of the deliverables, we welcome further discussions to review the assumptions and adjust the level of effort, if mutually acceptable. City of Seward PM Services, Port of Seward Shore Power and Cruise Dock Expansion KPFF Subconsultants Total Project Manager Rob Price, PMP Principal Lead Engineer Ed De , PE Principalncipal Senior Project Coordinator Caressa Bacon Deputy Project Manager Brad Ryan Lead Engineer Ben Haight, PE RESPEC Public Outreach Robin Reach Solstice 2025 Hourly Rate $295 $250 $150 $200 $265 $142 Task 1.0 Project Management Wan Development (1 month) 20 4 40 4 4 $8,760 2 0 roohntdhus) le and Cost Tracking and Reporting (36 80 40 $29,600 3.0 Communications Management, Stakeholder Management and Public Outreach (36 months) 40 60 120 120 $67,840 4.0 Risk Management, Quality Assurcance - Site Observations (8 visits per month X 36 months) 80 40 360 40 $116,200 5.0 Resource Management, Team Direction and Project Management (36 months) 72 $21,240 6.0 Procurement Management and Bidding/Purchasing Strategies (12 months) 80 20 20 $33,900 7.0 Project Change Management (36 months) 40 10 10 10 $18,450 8.0 Project Closeout and Documentation (3 months) 60 40 $23,700 9.0 Grant Administration and Reporting (36 months) 40 72 80 $33,960 Total Hours 512 134 162 484 74 200 $353,650.00 KPFF Fee Subtotal $208,840 $96,800 $19,610 $28,400 Assumptions and Notes: 1. Consultant rates for 2025 displayed, rates may be adjusted each calendar year. 2. Project Duration - 36 months beginning April 2025. 3. Cost Proposal includes a 6% markup on sub -consultant fees. 4. Airfare from Seattle, Anchorage, Juneau estimated at $500 RT. 5. Assume invoices will be based on Actual Time & Materials expended with a "not to exceed" budget. 6. Lodging is estimated at $150 per night. 7. Assume all Staff will have current TWIC credentials before entering a controlled facility. 8. Assume mileage at $0.70 per mile (or Federal Reimbursement Rate). 9. Expenses will be invoiced at actual cost, without mark up. Subconsultant Summary Fee Expenses Total Brad Ryan $96,800 $2,500 $99,300 RESPEC $19,610 $4,770 $24,380 SolsticeAK $28,400 $9,350 $37,750 Subtotal _ $144,810 $16,620 $161,430 Subconsultant Markup 6% $8,689 $ - $8,689 Total Subconsultants (Fee, Expenses &Markup) $170,119 Subtotal $353,650 KPFF Expenses: Travel, Etc. $19,080 Subconsultanat Expenses (allowance): Travel, Etc $16,620 Subconsultant Markup $8,689 Total Scope Request $398,039 122 Resolution 2025-044 Past Performance & References Project examples supporting the client summaries above include: Port of Seattle, SeaTac Airport Project Management IDIQ — KPFF I SeaTac, WA, 2013 - Ongoing KPFF (under Rob's leadership) has provided Project Management services at SeaTac Airport since 2011. KPFF's responsibilities involve management of a wide variety of capital and expense projects from conceptual development to construction completion and project close- out. Services include coordination of multidisciplinary project teams for project definition and planning, monitoring and updating project progress including status reporting to Senior Level Stakeholders (Executive, Commission, Airline Tenants), coordinating architectural and engineering design and developing bid documents. acquiring permits and resolving jurisdictional issues, overseeing construction support and quality assurance inspections, negotiating change orders and coordinating puchlists, O&M documentation and recording of lessons learned. Many of these projects are partially funded by Federal Grants. KPFF has executed over 50 service directives in support of this program. Skagway Cruise Terminal Dock — KPFF I Skagway, AK, 2021-2024 KPFF worked with the Municipality of Skagway (MOS) to redevelop the existing cruise dock, ore dock, barge loading facility and the uplands areas. KPFF has led the design as prime consultant through design, permitting and Construction that was completed in May 2024. The project included upgrading the terminal to accommodate cruise vessels up to 1200 feet long by installing new dolphins, a 500' long steel float, a movable steel transfer bridge and upland improvements. KPFF managed the project team of 20 consultants to produce the design of the $55M project. KPFF also managed all the bidding and construction administration with full time onsite inspectors and construction managers. KPFF helped the MOS through a tight construction season where storms created over 30 weather delays. Ed & Rob both lead this project working with Ben Haight of RESPC on all electrical components of the project. Seward Cruise Ship Passenger Dock - SolsticeAK- I Seward, AK, ongoing SolsticeAK is currently assisting Turnagain Marine Construction with permitting the removal and construction of a new cruise ship dock in Seward. SolsticeAK has been collaborating with project designers and engineers to develop a detailed project description and figures to accompany environmental authorization requests. An agency meeting was held to discuss potential project impact and permitting needs. An Army Corps of Engineers application was developed and submitted, and a sediment sampling plan is under development for EPA approval. A biological assessment was prepared and provided to the National Marine Fisheries Service (NMFS) in compliance with the Endangered Species Act. To comply with the Marine Mammal Protection Act, SolsticeAK drafted and submitted separate Incidental Harassment Authorization requests to NMFS and the U.S.Fish and Wildlife Service. SolsticeAK is currently consulting with the State Historic Preservation Office to comply with the National Historic Preservation Act. Most permit applications and consultation material have been provided, and SolsticeAK is working to answer questions and provide additional information, as needed. KTN Ward Creek Bridge 747 Replacement - SolsticeAK- I Ketchikan, AK, Ongoing SolsticeAK is currently assisting DOT&PF with public involvement and environmental efforts associated with replacing the Ward Creek Bridge at the head of Ward Cove in Ketchikan. This project, funded by FHWA, has involved considerable public and agency involvement to pave the way for the environmental document and community support. SolsticeAK drafted a PIP that includes tasks, an implementation schedule, and mailing list. SolsticeAK coordinated local small group meetings with public entity stakeholders (Alaska Marine Highway System, Ketchikan Gateway Borough, the City of Ketchikan, local utilities) and private entity stakeholders (Ward Cove Dock Group and area businesses). SolsticeAK organized, advertised, and facilitated a public open house in Ketchikan. Open house advertisements included an electronic newsletter, a postcard mailer, and posted fliers, which were distributed to community members and stakeholders, and a public notice for the State's website. SolsticeAK helped prepare open house station posters, prepared handouts and other meeting materials, and prepared the venue prior to the open house. SolsticeAK then drafted meeting and open house notes. SolsticeAK also prepared permit applications for the project's geotech effort and will prepare the BA and IHA, if needed, once more detailed design is completed. Working with the project's design team and DOT&PF, SolsticeAK has added valuable QAIQC input to ensure that materials are not only technically correct, but understandable by the "typical" public and stakeholders. 123 Resolution 2025-044 Past Performance & References References Emily Deach Borough Manager Municipality of Skagway P.O. Box 415, Skagway, AK 99840 P: 907-983-9708 E: e.deach@skagway.org Sean Anderson Program Lead, Terminals Port of Seattle, SeaTac International Airport 17801 International Blvd., Seattle, WA 98158 P: 206-787-6850 E: Anderson.S@portseattle.org Mickey Richardson Port of Tomorrow/The Seward Company 5050 Cordova St, Ste 100 Anchorage AK 99503 P: 479-268-1525 E: m@portoftomorrow.com 124 Resolution 2025-044 Compliance Registrations Business License Insurance - Insurance for the sub consultants will be provided if requested following award 125 Resolution 2025-044 Your firm will be located in our DBE Directory on our website: http://www.dot.state.ak.us/cvlrts/directory.shtml SOLSTICE ALASKA CONSULTING INC Contact: Robin Reich Email: solsticeak@solsticeak.com Phone: (907)929-5960 Website: www.solsticeak.com Fax: Certification #: 9900647 Address: 2607 Fairbanks St Unit B Bond Limit: Anchorage, AK 99503-2823 DBE Type: Woman -Owned ACDBE Work Area(s) Northern Region Central Region Southcoast Region Work Category Description: Consultants - Environmental Consultants - Permitting Consultants - Public Involvement Professional Licenses: NAICS Code and Description: 541611 Administrative Management and General Manag Consulting Services 541620 Environmental Consulting Services 541820 Public Relations Agencies 541910 Marketing Research and Public Opinion Polling Business Description: Environmental Permitting, Planning, Public Development, Project Management Sincerely, Sarah Starzec DBE Certification Officer 907-269-0845 sarah.starzec@alaska.gov SOLSTICE ALASKA CONSULTING INC - Page 2 - January 24, 2024 "Keep Alaska Moving through service and infrastructure." 126 Resolution 2025-044 Alaska Business License # 297858 c d E o. 0 m I� cn 0 E 0 C 0 v W c o o 'a O 00 C N 9 (0 a) 7 d O) C v � c Q E Ew m a) c Cig 00 cO co 0 c O d O 0 E a V w a y_ O 0 o c W d > E iv 0. H as This is to certify that the owner is licensed by the department to do business as KPFF CONSULTING ENGINEERS 1601 FIFTH AVE, STE 1300, SEATTLE, WA 98101 54 - Professional, Scientific and Technical Services 127 Resolution 2025-044 Alaska Business License # 937940 r c d E a 0 > U o Z_ V fi J I- 0W c c) C y O A N V) 00 'O a. as Z c-0 0c a E E ° c 0 C.7 ' !p m ce 41 ° ' v c o H , L O d E 'a e m Q V a w .,.. z) U O c 0 C 3 1') —^ 41 0 v E co CL 0'^ 0 vJ 2607 FAIRBANKS STREET, UNIT B, ANCHORAGE, AK 99503 SOLSTICE ALASKA CONSULTING, INC is licensed by the department to conduct business for the period N N 0 uj N 0) c,)y 0) 0 E 0 o= M c1 o 3 N 0 N ,O N 0) . 0o 0 54 - Professional, Scientific and Technical Services CU y N c N I-0 I-= R c >0 L"0' 0 m .'c, y .E 0 w as y w .c 0 0) c C O 'y yr. c V) .c co o 03 a C u) O 0) O f0 '"' 0 O O. 0 0. c le. co 0) 0 Q) co (0 c 2 c c Je -00N- 0 y G 0 y `0 ) ao 46 t 0 c o �Jo as E co.c EN 0)3 v0)c v m c o c V N U_ p = a 128 Resolution 2025-044 ACOREP CERTIFICATE OF LIABILITY INSURANCE `..---- DATE(MWDD/YYYY) 3/18/2025 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Edgewood Partners Insurance Agency 3780 Mansell Rd. Suite 370 Alpharetta GA 30022 CONTACT Jerry Noyola PHONE FAX (NC. No. Exp. 770.220.7699 (Arc No): E-MAIL S: greylingcerts@greyling.com INSURER(S) AFFORDING COVERAGE NAIC 0 INSURER A: National Union Fire Ins Co of Pittsburg 19445 INSURED KPFFINC KPFF, Inc. 1601 5th Ave Suite 1600 Seattle WA 98101 INSURER a: The Travelers Indemnity Company 25658 INSURER C : New Hampshire Insurance Company 23841 INSURERD: Allied World Surplus Lines Insurance Co 24319 INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER: 914790600 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INBD SUBR NAM POLICY NUMBER POLICY EFF (MMIDDIYYYY) POLICY EXP (MMIDO/YYYYI UMITS A X COMMERCIAL GENERAL LIABILITY GL5268336 4/1/2025 4/1/2026 EACH OCCURRENCE 82,000,000 CLAIMS -MADE X OCCUR AGE TO RENTED PREM PREMISES (Ea occurrence) 5500,000 MED EXP (Any one person) $ 25,000 GEN'L AGGREGATE LIMIT APPLIES PER PERSONAL & ADV INJURY $ 2,000,000 GENERAL AGGREGATE $ 4,000,000 PRODUCTS - COMP/OP AGG $ 4,000,000 $ A AUTOMOBILE X — x _ LIABILITY ANY AUTO OWNED AUTOS ONLY HIRED AUTOS ONLY x SCHEDULED AUTOS NON -OWNED AUTOS ONLY CA9775930 4/1/2025 4/1/2026 COMBINEeD SINGLE LIMIT $ 2,000,000 BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE (Per accident) $ $ B X UMBRELLAUAB EXCESS LIAB X OCCUR CLAIMS -MADE CUP7X94996725NF 4/1/2025 4/1/2026 EACH OCCURRENCE 810,000,000 AGGREGATE $ 10,000,000 DEO X RETENTION $ inpnn $ c WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANYPROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBEREXCLUDEDI (Mandatory In NH) If Yes, desenbe under DESCRIPTION OF OPERATIONS below Y/N N N1A WC072113239 (AOS) WC072113237CA) 4/1/2025 4/1/2025 4/1/2026 4/1/2026 X S ATUTE OR E.L. EACH ACCIDENT 82,000,000 E.L. DISEASE - EA EMPLOYEE $ 2,000,000 E.L. DISEASE - POLICY LIMIT t 2,000,000 D ProfessionalPollutionLability 03120067 4/1/2025 4/1/2026 Per Claim /+aaregate SSfIRR 10,000,000 10,000,000 250,000 DESCRIPTION OF OPERATIONS I LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached If more space Is required) CERTIFICATE HOLDER CANCELLATION Evidence of Coverage SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD 129 CMR April 28, 2025 City Manager Report Administration: I am excited to announce that Butch Tiner has accepted the position of Chief of Police effective April 17. Chief Tiner is bringing with him a lifetime of local experience in Seward, having worked in nearly every position in the police department throughout his tenure in SPD. I'm confident his commitment to community policing and passion for serving Seward will make him a strong leader for our Police Department. If you see Chief Tiner around town, be sure to stop him and say "Congratulations!" We're all excited to be working with him in this new role. Jesse Lee Home Update: We recently heard back from the Alaska Department of Environmental Conservation (ADEC). They gave us a heads up that we will be receiving an official letter that will notify us of the following: 1. They are going to require a few more bore holes drilled to take samples. We will be bringing a resolution forward for those expenses once we hear back from the engineer on the estimates. 2. We can go ahead and fill in the excavated areas of the site. The cost to fill in the holes, bring in fill, level the site, and remove the fence was prepaid with grant funds. This work will need to be scheduled with the contractor that was paid (Metco). I have reached out and they said that with their current project schedule, it will be mid -summer at the earliest before they can get to it. They will need to know what the specific plans are for the site so that they can shape and fill it accordingly. We will be bringing a discussion item before you on this topic in the coming months to get that information. Forest Acres Afognak Subdivision: We are putting together a resolution for a council -initiated improvement district that will include the provision of allowing wells. The Council initiated improvement district shortens the process when compared to the property owner petition. City Code dictates that: 1. This action has to be noticed 4 weeks in advance 2. Letters have to be sent out to all property owners notifying them of this improvement and following assessment 3. Property owners have to respond back in advance whether or not they support or protest the improvement district For that resolution, we have to get actual cost updates (roads and electric) which we are currently working on with the Electric Dept and R&M. For the wells, we are working on regulations (so that no one impedes another property owner's development) and a permitting process. With the noticing timeline, we are tentatively planning to have that come back before you on May 27. 130 CMR April 28, 2025 Fire Department • Emergency Responses for the Year 2025: 165 • Fire and Life Safety Inspections 2025: 177 with 103 violations noted • Building permits YTD: 17 with a total valuation of $24,204,014.26 • Fire Marshal Mallory will be hosting a Junior Firefighter camp for kids 7-10 yrs old June 16 &17, sign-up your kids for a fun 2 days of interactive experiences. Contact: 907-224-3445 • We received our Skil saws that were awarded through the State of Alaska Forestry Volunteer Capacity Grant. • April 19 we co -trained with Bear Creek Fire Department on Live Fire Training • Chief McCoy returned from the International Fire conference with a multitude of new cutting -edge training ideas and materials to better prepare our responders for the hazards we face. • The volunteers received a grant from the Seward Community Foundation toward the purchase of life saving cardiac monitoring equipment. • On April 16 the Seward Volunteer Fire Department obtained their Certified Basic Life Support (BLS) Ground Service from the State of Alaska Office of EMS. This will allow our responders to provide a higher scope of Emergency Medical Services for our citizens and visitors. • Fire Marshal Mallory and our explorers provided home safety & Tsunami Awareness information to the public at the annual SCHC Health Fair on April 12. 131 CMR April 28, 2025 Electric Department • Railbelt Transmission Organization Progress: Significant progress has been made toward integrating the Seward Transmission line into the Railbelt Transmission Organization, positioning Seward to benefit from enhanced grid efficiency and potential cost savings. • Right -of -Way Clearing Update: AK Tree Service continues to advance right-of-way clearing efforts, which will significantly enhance grid reliability and improve public safety. • Utility Accounting Improvements: An accounting consultant has been onboarded to assist the department in transitioning to a Uniform System of Accounts. This industry -standard accounting framework will enhance financial transparency, improve decision -making, and provide better situational awareness. • Increase in New Service Requests: There has been a notable uptick in new electric service requests, signaling a robust construction season ahead for the Electric Department and supporting local community growth. • Shore Power Project Design RFP: A Request for Proposal (RFP) has been issued seeking an engineering firm for the detailed design of the Shore Power substation and associated transmission line extension, marking a key milestone in this significant infrastructure project. • GIS Mapping RFP: Another RFP has been released to identify a contractor to update and align the Electric Department's GIS map with actual field assets, ensuring accurate and reliable infrastructure management. Seward Community Library & Museum Special Announcements: Q Summer Hours — Starting May 1 Mon — Fri: 9 AM — 6 PM Sat: 9 AM — 5 PM Sunday (starting May 11): Museum only 1 PM — 4:30 PM I} Volunteers Wanted! The Seward Community Library & Museum is currently seeking volunteers to help staff the Museum or Library front desk on Saturdays. This is a great opportunity to support your community, gain experience, and spend time in a vibrant public space. If you're interested or would like more information, please stop by the library or contact us at 907-224-4355. Library Updates: 0 Salmon Culture/Salmon Science, Saturday, May 10 at 4:00 PM Alaska Public Media invites families to celebrate Salmon Culture/Salmon Science, at a free, fun -filled event celebrating Alaska's iconic salmon through hands-on science, culture, and storytelling —with a special appearance by Molly of Denali! Kids and families will dive into the world of salmon through interactive, educational activities that highlight the salmon life cycle, their ecological role, and their cultural significance in Alaska. Enjoy a fun - filled afternoon with Molly of Denali, engaging in hands-on games and watching short videos that 132 CMR April 28, 2025 explore each stage of a salmon's journey. Along the way, discover why salmon are so important to both the environment and local communities. Families will also have the chance to earn a special salmon badge, take home resources for continued learning, and capture the moment with a photo alongside Molly herself. • One on one tutoring sessions with Karen! Every Tuesday in April: 2 PM — 4 PM • Digital Literacy Workshops in April @ the Library 1:30 - 3:30 p.m. SCLM Meeting Room o April 30 - Q&A Overview of all topics • Digital Literacy Workshops in May @ the Senior Center 1:30 - 3:30 PM o May 7 - Mobile Device Basics (IOS) o May 14 - Mobile Device Basics (Android) o May 21- Video Conferencing Basics (Zoom etc.) o May 28 - Cybersecurity • Level Up at Your Library: Summer Reading Program Play is one of the ways we learn to relate to others, to think in new ways, and to foster friendships, new and old. Level Up at Your Library is an all -ages summer reading program based around puzzles and games. Whether you're playing with STEM concepts or gamifying your reading logs, learning to play chess or how to code video games, TREAD 2025: Level Up at Your Library reminds us that libraries are not just a space for knowledge, they are a space for fun! This summer, level up your reading —at the library and beyond! Log your reading minutes to earn points, unlock digital badges, and win awesome prizes. But reading isn't the only way to play! Attend special events and complete fun challenges to earn bonus points. From Human Foosball and Intro to Robotics to life-size Candy Land, trading card design, and our egg cracking prediction event--- every event is another chance to level up. Other bonus point adventures may include: • Kids Catan Game Session • Seward Seabird Festival • Coding Workshop • Puzzle & Game Swap • Perler Bead & Dragon Egg Crafts • Book Bingo • Egg Cracking Predictions • Family Game Night • Design -Your -Own Bookmark or Book Bag —and more! Stay tuned for registration information! 133 CMR April 28, 2025 Community Development • The Planning & Zoning Commission held four public hearings at their April 8 meeting: The Commission approved a Conditional Use Permit for Tirebrand to operate an auto repair shop in the Auto Commercial (AC) Zoning District. ❑ The Commission put forth a recommendation for City Council and the Kenai Peninsula Borough to approve the preliminary plat of 204 Lowell Canyon Road and 206 Lowell Court, vacating the eastern portion of the Lowell Court right-of-way and vacating the southern 10' of the property located at 204 Lowell Canyon Road. ❑ The Commission put forth a recommendation for City Council and the Kenai Peninsula Borough to approve the preliminary plat of 1312 Vista Avenue, 1305 First Avenue, 1303 First Avenue, 104 Mill Street, 112 Mill Street, and 1303 Chamberlin Road, vacating a portion of First Avenue right-of-way and alleyway rights -of -way and combining the six lots and vacated rights -of -way into one tract of land. ❑ The Commission denied a rezone of the property at 1604 Phoenix Road to go from a Two -Family (R2) zoning district to the Auto Commercial (AC) zoning district. • Community Development helped facilitate three town hall workshops related to the Comprehensive Plan update. The Comprehensive Plan surveys are still available for the public to take and can be found at the links below: ❑ Vision: https://survey123.arcgis.com/share/4c59d80d2c7d43a9b6e65082ae13e949 ❑ Quality of Life: https://survey123.arcgis.com/share/793a0540a7764506abf5d19c75c1488d ❑ Land Use: https://survey123.arcgis.com/share/11139b68b39e4310bc4fc3b2125e88c8 ❑ Economy: https://survey123.arcgis.com/share/1567669fe8064b2e979ee39e24a75b51 Parks and Recreation Department Sports & Recreation: • April Puzzle Battle featured a new winner, as six-month reigning champ Otterly Puzzled fell to Puzzling is Our Porpoise! • Adam Thomas has been hired as a full-time staff as the Teen Rec Room Lead, while Ron Marsh switches over to Recreation Specialist! • Women's Intro to Weightlifting Class has begun with a full class of eight taught by our very own Claire Dilday! • The Gold Racquetball league playoffs are set as a league of twelve has been dwindled down to the top four, three of which are city workers; Danny Meuninck, Courtney Bringhurst, Russ White will be joined by Clay Lambert in the playoffs. • Busy times ahead for the sports and rec crew as we prepare for the Kite Festival, Pink Cheeks Triathlon, Bike Rodeo/Super Saturday and Exit Glacier Race. Go to signupgenius.com to help volunteer for events. • Finally softball league is right around the corner at the end of May. Still plenty of room for teams to signup. 134 CMR April 28, 2025 Teen Rec Room: • The Teen Rec Room has seen 55 check -ins in the first half of April (4/1 to 4/16) with an average facility visit of 1.4 hours per user. That is an average of 6.4 check -ins per day. This is an increase of 63% over the previous report! A teen who is checking into the renovated space for the first time is literally saying "This place is sweet! It's so nice now!" as I am typing this. • Adam Thomas has accepted the job as the new Teen Rec Room Program Assistant! This will be my last CMR for the TRR. The Sports and Rec staff are excited for Adam to take the reins at the Teen Rec Room. • SPRD staff have solidified a new points system inspired by the point system that was used when the space was the Teen Youth Center. The point system is set amounts for completing specific tasks. The points correlate to 10 points equaling $1 that they can redeem either through TRR field trips, Adventure Camps or at the Snack Bar. With this system in place, Breakfast for Dinner was prepared, cooked and cleaned completely by teens this past week! • Sean Ulman was joined by Justine Pechuzal and SPRD staff member Liz Marsh during this last installment of the Writer's Workshop on April 9. The creative writing workshop has had a consistent attendance of 2-5 teens to work on their writing. • We have introduced $20 punch cards for the TRR Snack Bar, that parents can purchase for their kids. We will store the punch cards at the snack bar so kids can buy food during food nights. We are also happy to announce that the Snack Bar will be selling homemade pizza slices daily for the low price of $2. We are really excited to continue this program to show emphasize to kids that homecooked meals can be fun, easy and healthy. Campgrounds: • Campgrounds are now open for the season. Register online at www.sewardcampgrounds.com • Water should be turned on by May 1 • Williams permanent restroom work is underway • Spring Creek and Forest Acres Campgrounds are now open on a 1st come first serve basis • Campground drainage project is complete Park Maintenance: • Help with Rotary Pavilion improvements • Softball field maintenance • PARKS playground improvements. New tire swing installed at Waterfront Tot Lot. • Skate Park Ramp improvements • Installation of new planters made by the Maintenance Department • New grill installed at 1st Lake Park 135 CMR April 28, 2025 Parking: • Parking permits are now available online. Go to www.cityofseward.us/parking • Prepping parking lots for opening May 1 Harbor Department • No major issues have been reported within the Harbor area. • Assistant City Manager Bickling and I had a very engaging and exciting in -person meeting with R&M on April 17 to discuss the new Harbormaster building and South Upland concept design. • Harbor Workers are ordering replacement parts and inventory in preparation for the for the busy upcoming season. • The harbor office is now open over the lunch hour, Monday through Saturday. We will start our summer schedule on May 4with the office being open seven days a week. • We had a promising start to spring filled with visions of harbor seasonal services available, bus traffic, locals and visitors shopping at our favorite downtown businesses. BUT! with this slight hiccup in weather, we may see a slight delay in turning water on the floats and docks. Historically, these services are offered from the last week of April through the first week of May. • The AAHPA received 31 applications! Competing for one of three four -thousand -dollar scholarships and 34 applications for one $5,000 scholarship from Transpac Marinas. SMIC • No major issues reported within the SMIC area. • The new lease for JAG's yard/rail extension project has been completed. JAG has sent it to their legal team and will be presented to council soon. • GCI began to demo/remove the infrastructure from their lease site within SMIC on April 14. Their lease was scheduled to terminate on June 30 of this year. Public Works Notice: WSP Golder has submitted a City of Seward "WORKING IN THE RIGHT-OF-WAY PERMIT" for Lowell Creek Seismic Work near the bridge and outfall area. Planned dates for work are May 5-10, 2025. Temporary road closures for blasting (see notes, and traffic control plan below). The City of Seward assumes no responsibility for the traffic control plan nor validates that the plan complies with the provisions of the latest edition of the Manual on Uniform Traffic Control Devices by requiring a copy of the plan to be submitted with the application for a Working in the Right of Way Permit. 136 CMR April 28, 2025 $ CW20-7h W22-1 W20-1 W22-3 W20-7a Lowell Point Rd . --620 channelizing device 'Dagger symbol m w1-6 arrow 24^ x 12" W3-4 be prepared to step 48" x 48" W13-1 advisory speed (plaque) 24" x 24" W20-1 road work ahead 48" x 48" ® W20-7a flagger 48" x 48" W22-1 blasting zone ahead 48" x 48" W22-2 turn off 2-way radio and cell phone 42" x 36" W22-3 end blasting zone 42" x 36" Work Area Delineate shoulders of the road. see note 12 HIGH LEVEL WARNING DEVICES. SHALL BE ATOP ALL SIGNS W22-3 W20-7a W20-1 Brownell St W20-7a CW20atW zo-1 1 W22-2 3rd Ave W 1-6 W22-1 W20i 1 4th Ave Notes: 1. Minor field adjustments may be necessary. 2. This TCP is not to scale. 3. Sign spacing per MUTC❑ Table 6C-1. 4. Prior to blasting, the Blaster in Charge shall determine whether road users and business in the blasting zone will be endangered by the blasting operation. If there is danger, road users shall not be permitted to pass through the blasting operations. 5. Per the Blaster in Charge, all pedestrians and the traveling public shall be a minimum of 300' away from the blasting area. 6. Flaggers will hold all traffic during blasting shots. Once the work area is cleared, the flaggers will release their traffic. Traffic will be stopped for approximately 2 - 5 minutes for each shot, then two-way traffic will resume. Shots are estimated to occur every 20 - 30 minutes depending on conditions. 7. This TCP will be in effect for Seismic work. 8. Coordination with blasting crew will be via handheld radios. 9. Emergency vehicles will be provided with access at all times. 10. Existing posted speed limit is 25 MPH. 11. Signs shall be mounted on windmaster stands 1' min. above traveled pathway. 12. The shoulders of the roadway located in the work area will be delineated with cones or candles spaced 20' apart to create limited access and prevent vehicles from parking. 137 Ordinance 2025-007 UNFINISHED BUSINESS ORDINANCE 2025-007 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING SEWARD CITY CODE § 15.10.140 DEFINITION OF AN EFFICIENCY APARTMENT; § 15.10.226 LAND USES ALLOWED TABLE, ADDING ATTACHED AND DETACHED ACCESSORY DWELLING UNITS; AND UPDATING §15.10.215 PARKING FOR ACCESSORY DWELLING UNITS Documents: • Agenda Statement • Ordinance 2025-007 • Attachments: None 138 Ordinance 2025-007 City Council Agenda Statement Meeting Date: March 24, 2025 To: City Council Through: Planning and Zoning Commission Subject: Ordinance 2025-007: Amending Seward City Code § 15.10.140 Definition of an Efficiency Apartment; § 15.10.226 Land Uses Allowed Table, Adding Attached and Detached Accessory Dwelling Units; and Updating § 15.10.215 Parking for Accessory Dwelling Units Background and justification: On September 17th, 2024, the Planning and Zoning Commission held a work session to review various regulations within Title 15 and how they could be amended to potentially assist in easing the issues that private landowners and developers are facing with housing. During this work session, the topic of accessory dwelling units (ADUs) was brought up as one that the Commission should further discuss. ADUs are currently allowed in Seward City Code, but they are defined as efficiency/accessory apartments and are required to be "a single separate dwelling unit consisting of not more than one habitable room which includes combined kitchen, dining and sleeping areas with accompanying sanitary facilities, and which is located within or shares a common wall with a single-family dwelling." The primary concerns with this current code language brought up from the public and staff, were that an efficiency apartment (ADU) had to be attached to the primary dwelling and that the ADU could only have one habitable room. These two requirements meant that an individual could not convert a detached garage into a dwelling unit or build a new stand-alone structure without building a breezeway to "connect" the structure to the house, nor could the dwelling unit have separate rooms. ADUs provide a unique housing solution for family members who may require assistance or simply want to live near family. ADUs also provide an affordable housing option for young couples, seniors, or families who can't afford to rent a larger space or buy a home. ADUs also provide an extra source of income through long-term or short-term rentals to ease the financial burden of high mortgage payments, making homeownership more feasible. The Planning and Zoning Commission held three subsequent work sessions on November 19, 2024, December 17, 2024, and February 18, 2025 and one joint work session with City Council on January 27, 2025 to further discuss ADUs. Questions were raised regarding the reason for requiring an ADU to be attached to the primary dwelling either by sharing a common wall or with a breezeway. The building inspector, who was present at the December 17th meeting, stated that no building codes or life/safety requirements require an ADU to be attached to the primary 139 Ordinance 2025-007 dwelling. ADU's within certain zoning districts would not be required to be attached via a breezeway with this amended code. The Commission expressed that requiring an ADU to be directly attached to, or within the primary dwelling helps to maintain the character and intent of neighborhoods that are zoned to only allow single-family dwellings, which is why detached ADUs are prohibited within the Rural Residential and Single -Family Residential zoning districts in the proposed regulations. The Commission agreed that while it made sense to allow more than one habitable space within an ADU, the overall size of the ADU should still be subordinate to the primary dwelling. Attached and detached ADUs would still be required to abide by the development requirements in each zoning district for setbacks, maximum lot coverage allowances, and accessory building height, which will also restrict the overall size of the dwelling unit. Seward City Code currently allows efficiency apartments (attached ADUs with only one habitable room) within a single-family dwelling in the RR, R1, R2, R3, UR, OR, and AC zoning districts The effect of this legislation would be to allow: • Attached ADUs with any number of rooms, but subordinate in size to the single-family dwelling, in the RR and R1 zoning districts • Attached or Detached ADUs with any number of rooms, but subordinate in size to the single-family dwelling, in the R2, R3, UR, OR, and AC zoning districts and the CB zoning district with a conditional use permit. Only one (1) ADU would be allowed per single-family dwelling. Detached ADUs would be required to have their own water, sewer, and electric lines separate from the primary dwelling if the unit was located on a property that could be subdivided. One parking space on the property, in addition to the two (2) parking spaces for the single-family dwelling, would be required for an attached or detached ADU. Lodging regulations for short-term rentals as found in Seward City Code § 15.10.226(B) would still apply to the development and use of both attached and detached ADUs. On March 4th, 2025, the Seward Planning and Zoning Commission approved Resolution 2025- 012 recommending City Council approve this land use amendment. The public notification process was complied with and the appropriate public hearing, as required by Seward City Code § 15.01.040. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: Vol 1, Chapter 2.2 — Community Values • 2.2.8 — City Government: "Continue to review and update the city code." • 2.2.10 — Land Development: "Ensure all adopted codes reflect community values." 140 Ordinance 2025-007 Strategic Plan: Other: • 2.2.11 — Economic Base: "Promote infill development by encouraging and promoting construction on vacant sites in areas of the city which are already established." Vol 1, Chapter 3.2 — Land Use • 3.2.1.1 — "Ensure uniform and consistent enforcement of the zoning code, building code, subdivision ordinance, and city lease agreements, and evaluate potential code changes to make enforcement easier." • 3.2.1.2 — "Expand the opportunity for affordable, diverse, year- round housing through appropriate land use regulations." Vol 1, Chapter 3.3 — Housing • 3.3.1.1— "Support a range of housing choices that meeting the needs of people in various income and age groups." • 3.3.1.2 — "Create incentives to provide land for housing development within the City of Seward." NA NA Total amount of funds listed in this legislation: This legislation (✓): Creates revenue in the amount of: Creates expenditure in amount of: Creates a savings in the amount of: Has no fiscal impact Funds are (✓): Budgeted Line item(s): Not budgeted Not applicable Affected Fund (✓): General Boat Harbor Motor Pool Available Fund Balance SMIC Parking Other Electric Water $ Wastewater Healthcare Note: amounts are unaudited Finance Director Signature: 141 Ordinance 2025-007 Yes Attorney Signature: /s Kody George Not applicable Comments: Administration Recommendation Adopt Resolution Other: 142 Ordinance 2025-007 Sponsored: Planning and Zoning Commission Introduction: March 24, 2025 Public Hearing: April 14, 2025 Enactment: CITY OF SEWARD, ALASKA ORDINANCE 2025-007 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING SEWARD CITY CODE §15.10.140 DEFINITION OF AN EFFICIENCY APARTMENT; §15.10.226 LAND USES ALLOWED TABLE, ADDING ATTACHED AND DETACHED ACCESSORY DWELLING UNITS; AND UPDATING §15.10.215 PARKING FOR ACCESSORY DWELLING UNITS WHEREAS, according to Seward City Code 15.01.035, the Planning and Zoning Commission by its own motion may recommend amendments to Title 15 to the City Council; and WHEREAS, it is in the best interest of the community to periodically review and update the City zoning code to reflect community changes and needs; and WHEREAS, Community Development has received various complaints and concerns expressed by the public regarding the current regulations for efficiency apartments which require the unit to be attached to the primary dwelling and only have one habitable room; and WHEREAS, the Planning and Zoning Commission held work sessions on September 17, November 19, and December 17, 2024 and February 18, 2025 to discuss efficiency apartments and recommend changes; and WHEREAS, the Planning and Zoning Commission had a joint work session with the City Council on January 27, 2025 to review the proposed changes to efficiency apartments within code; and WHEREAS, the term, accessory dwelling unit (ADU) is more commonly used for what city code describes as an efficiency apartment; and WHEREAS, ADUs provide affordable housing solutions for a wide range of individuals and unique situations; and WHEREAS, the building inspector informed the Commission that there are no building codes or life safety requirements that require an ADU to be attached to the primary dwelling; and WHEREAS, the requirement for an ADU to be attached to the primary dwelling helps to maintain the character and intent of neighborhoods that are strictly zoned for single-family dwellings; and WHEREAS, an ADU is accessory to the primary dwelling, and thus required to be smaller in size; and 143 Ordinance 2025-007 CITY OF SEWARD, ALASKA ORDINANCE 2025-007 WHEREAS, development requirements such as setbacks, maximum lot coverage, and accessory building height will also further restrict the overall size of the ADU; and WHEREAS, only one ADU will be allowed per single-family dwelling; and WHEREAS, detached ADUs will only be allowed in zoning districts where duplexes and multi -family dwellings are allowed; and WHEREAS, detached ADUs located on properties that may be subdivided will be required to be attached to water, sewer, and electric lines separate from the primary dwelling; and WHEREAS, the Planning and Zoning Commission approved Resolution 2025-012 on March 4, 2025, recommending the City Council approve the proposed changes in code; and WHEREAS, the proposed code change is consistent with values and goals expressed in the Comprehensive Plan. NOW, THEREFORE, THE CITY OF SEWARD ORDAINS that: Section 1. Seward City Code Title 15.10.140 Definitions is hereby amended to read as follows (new language is in bolded italics and underlined, and deleted language is stricken): B. Specific definitions. (Parenthetical references are for cross-reference only.) In this chapter, unless otherwise provided or the context otherwise requires: I. Accessory building. A detached structure that: a. Is clearly incidental to and customarily found in connection with a principal building or use; b. Is subordinate to and serves a principal building or use; c. Is subordinate in area, extent or purpose to the principal building or use served; d. Contributes to the comfort, convenience or necessity of occupants, business or industry in the principal building or use served; and e. Is located on the same or adjacent lot under the same ownership as the principal building or use served. An accessory building shall be considered to be a part of the main building when joined by a common wall or connected by a breezeway to the main building. Accessory building means any structure regardless of type of foundation or base support, including skid -mounted or other moveable structures. 144 Ordinance 2025-007 CITY OF SEWARD, ALASKA ORDINANCE 2025-007 (Accessory or mother-in-law apartment. See Dwelling, Accessory dwelling unit Efficiency apartment) 31. Dwelling. A building designed or used exclusively as living quarters for one or more families. a. Accessory dwelling unit. A single separate dwelling unit, built on a permanent foundation, located on the same lot as a detached single-family dwelling, which is subordinate in size to the primary single-family dwelling. There shall only be one accessory dwelling unit per single-family dwelling i. Attached accessory dwelling unit (AADU). A dwelling unit that shares a common wall or is built within the existing primary single-family dwelling The use of a breezeway is not considered a form of connection to the primary dwelling ii. Detached accessory dwelling unit (DADU). A new stand-alone structure or converted portion of an existing stand-alone accessory structure into a dwelling unit. The DADU must be connected to its own water, sewer, and electric lines separate from the primary dwelling if the property on which the DADU is being built has the potential to be subdivided. a.b Apartment. Any portion of a building which is designed, built, rented, leased, let or hired out to be occupied or which is occupied as the home or residence of an individual for daily living and doing his own cooking independently of any other individual or family in the same building. b.c Apartment, commercial building. An apartment located within a building designed to accommodate a mix of residential and commercial uses. c. Apartment, efficiency (also called acccssory apartment). A single separate dwelling unit consisting of not more than one habitable room which includes combined kitchen, dining and sleeping areas with accompanying sanitary facilities, and which is located within or shares a common wall with a single family dwelling. d. Apartment, owner or manager. An apartment within a building that is designed to be used exclusively as the living quarters for the owner or manager family of that building or a commercial business located in the building. Section 2. Seward City Code Title 15.10.226 Land Uses Allowed Table is hereby amended to read as follows (new language is in bolded italics and underlined, and deleted language is stricken): 145 Ordinance 2025-007 CITY OF SEWARD, ALASKA ORDINANCE 2025-007 TABLE Zoning District Designations The following zoning district abbreviations are provided for information and interpretation: RR = Rural, very low density single-family residential R1 = Single-family, low density residential R2 = Single and two-family, medium density residential R3 = Single, two and multi -family, high density residential UR = Urban residential, a mix of residential uses and low impact home professional offices OR = Office residential AC = Auto and neighborhood oriented, light commercial HC = Harbor commercial CB = Central business district - dense downtown commercial I = Industrial RM = Resource management - partially developable lands subject to floodplains and steep slopes INS = Institutional, public, quasi -public uses P = Parks Table 15.10.226. Land Uses Allowed Key: O — Use Permitted Outright H — Home Occupation C — Use Requires Conditional Use Permit P — Use Requires Administrative Permit Blank — Use Prohibited Zoning Districts Principally Residential Principally Commercial Principally Public Uses RR RI R2 R3 UR OR AC HC CB I RM INS P Dwelling, attached O 0 0 0 0 0 0 C accessory dwelling unit 146 Ordinance 2025-007 CITY OF SEWARD, ALASKA ORDINANCE 2025-007 Zoning Districts Principally Residential Principally Commercial Principally Public Uses RR RI R2 R3 UR OR AC HC CB I RM INS P Dwelling, detached 0 O 0 0 0 C accessory dwelling unit Dwelling, apartment in a commercial O O O O O C building (limited to one unit) Dwelling, apartment in a commercial building (two or more units) 0 0 C C Dwelling, apartment, 0 0 0 0 0 0 0 efficiency or accessory Dwelling, apartment, studio CCCCC C Dwelling, attached single-family, i.e., townhouse, row CCCCCC C Dwelling, condominium CCCCCC C Dwelling, detached single-family 0 0 0 0 0 0 0 C C Dwelling, group home O O O O O O C Dwelling, guest house 0 0 C Dwelling, multi- family (3 or more units) CCCCCC C Dwelling, two- family or duplex O O O O O C C Dwelling, watchman or 0 C caretaker 147 Ordinance 2025-007 CITY OF SEWARD, ALASKA ORDINANCE 2025-007 Section 3. Seward City Code Title 15.10.215 Parking is hereby amended to read as follows (new language is in bolded italics and underlined, and deleted language is stricken): 15.10.215 Parking. A. Except in the CB and the HC districts, there shall be provided permanently maintained off- street parking for each principal business. It shall be the responsibility of the business owner to provide and maintain said off-street parking in accordance with this chapter continuously during the life of the business. B. For each principal building or use within a principal building, there shall be no less than the number of off-street vehicle parking spaces specified under this section: Land Use Minimum Number of Parking Spaces Dwellings and Lodges Single-family and 2-family dwellings and parish houses 2 parking spaces per dwelling unit Multiple -family dwellings and other places containing multiple dwelling units 2 parking spaces per dwelling unit plus 1/2 space for every unit larger than 2-bedrooms or greater than 1,000 square feet in size Hotels and motels 1 space per guest unit Lodging, rooming and boardinghouses 1 space per guest room plus spaces for the principal dwelling unit Dwelling, apartment efficiency accessory 1 off-street parking space in addition to those required of the principal dwelling dwelling unit Dwelling, studio apartment 1 space per dwelling unit Section 4. This ordinance shall take effect ten (10) days upon adoption. ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA the 14th day of April 2025. AYES: NOES: AB SENT: ABSTAIN: VACANT: THE CITY OF SEWARD, ALASKA Sue McClure, Mayor 148 Ordinance 2025-007 CITY OF SEWARD, ALASKA ORDINANCE 2025-007 ATTEST: Kris Peck, City Clerk (City Seal) 149 Resolution 2025-037 RESOLUTION 2025-037 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO CREATE THE FULL- TIME POSITION OF UTILITY BILLING SPECIALIST IN THE ELECTRIC DEPARTMENT TO PROVIDE SERVICES CURRENTLY OUTSOURCED TO THE UTIL-ASSIST CONTRACTOR Documents: • Agenda Statement • Resolution 2025-037 • Attachments o Utility Billing Specialist Job Description 150 Resolution 2025-037 City Council Agenda Statement Meeting Date: April 28, 2025 To: City Council Through: Kat Sorensen, City Manager From: Taylor Crocker, Electric Operations Supervisor Subject: Resolution 2025-037: Authorizing the City Manager to Create the Full -Time Position of Utility Billing Specialist in the Electric Department to Provide Services Currently Outsourced to the Util-Assist Contractor Background and justification: The City of Seward currently maintains an annual contract with Util-Assist, at a cost of approximately $130,000, for management of electric customer account services. While this external arrangement initially served the City's needs effectively, it has become evident that bringing these responsibilities in-house will notably enhance the quality and responsiveness of customer service provided to Seward residents. Transitioning these functions to an internal City employee within the Electric Department ensures customers will receive timely, direct, and personalized assistance from staff familiar with local circumstances and specific customer needs. Additionally, this change allows for better oversight and quality control of service delivery, resulting in improved customer satisfaction and stronger community relationships. The financial resources currently allocated to the external contract with Util-Assist will instead be utilized to fund the new in-house position, providing a cost -neutral solution with enhanced customer service outcomes. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: Strategic Plan: Other: Total amount of funds listed in this legislation: $ 0 This legislation (✓): Creates revenue in the amount of: Creates expenditure in amount of: Creates a savings in the amount of: Has no fiscal impact X $ $ 89,856 $ 151 Resolution 2025-037 Funds are (✓): Budgeted Line item(s): Not budgeted Not applicable X Affected Fund (✓): General Boat Harbor Motor Pool Available Fund Balance SMIC Parking Other Electric Water Yes Attorney Signature: Not applicable Comments: Wastewater Healthcare Note: amounts are unaudited Finance Director Signature: Attorney Review 5'1-94"4# Administration Recommendation Adopt Resolution Other: 152 Resolution 2025-037 Sponsored by: Sorensen CITY OF SEWARD, ALASKA RESOLUTION 2025-037 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO CREATE THE FULL-TIME POSITION OF UTILITY BILLING SPECIALIST IN THE ELECTRIC DEPARTMENT TO PROVIDE SERVICES CURRENTLY OUTSOURCED TO THE UTIL-ASSIST CONTRACTOR WHEREAS, the City of Seward currently contracts with Util-Assist to manage electric account services at an approximate annual cost of $130,000; and WHEREAS, funding for this position will be allocated from the savings realized by the termination of the contract with Util-Assist; and WHEREAS, internalizing these services within the City Electric Department will enhance operational efficiency and provide improved local customer service; and WHEREAS, the Electric Department has demonstrated the capability and capacity to successfully manage electric accounts internally; and WHEREAS, the addition of this position will result in cost savings to the City of Seward and promote more responsive, local customer support. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The City Council hereby authorizes the City Manager to fill the full-time position of Electric Billing Specialist dedicated to managing electric account services previously provided by the Util-Assist contractor. Section 2. Funding in the amount of $89,856 is hereby transferred and appropriated for the Electric Enterprise Fund salaries & benefits account 15000-3000-6XXX. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska this 28th day of April 2025. THE CITY OF SEWARD, ALASKA Sue McClure, Mayor 153 Resolution 2025-037 CITY OF SEWARD, ALASKA RESOLUTION 2025-037 AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck City Clerk (City Seal) 154 Resolution 2025-037 Seward, AK Job Descriptions March 2025 Job Title Utility Billing Specialist Department Electric Employment Status Full -Time Grade 6A $28.80 Exempt/Nonexempt Status Nonexempt Scope of Work This position is responsible for moderately difficult accounting clerical work involving standard accounts, computerized accounting and utility billing -specific processes, utility tariffs, and accounting related to enterprise funds of the City. Supervision Reports To Electric Office Manager Supervises None Essential Job Functions An employee in this position may be called upon to do any or all of the following essential functions. These examples do not include all of the duties which the employee may be expected to perform. To perform this job successfully, an individual must be able to perform each essential function to satisfact/on. • Exercises independence in the technical and specialized examination, verification, maintenance, reconciliation, and reporting of accounts and accounting data, and in making changes and corrections to accounts as necessary with proper approvals. • Manages the electric department's utility billing system and issues calls for troubleshooting support. Recommends the purchase of new hardware and/or software. • Performs all aspects of utility billing, including, but not limited to: maintaining customer accounts, assisting the Cashier in collection efforts; maintaining and operating electric meter reading hardware and software, evaluating information received from meter readings, utilizing banking services software to transmit electronic payments, coordinating operations and paperwork with electric department for billing purposes, interfacing utility billing system with the general ledger, updating utility rates in the utility billing system, and printing, folding, inserting and mailing bills. • Operates computers and financial application software at a moderate -to -high level of difficulty, including extensive use of spreadsheets with complex formulas. • Assists in training entry level accounting clerical personnel as required. • Prepares notices, letters, memoranda, and similar correspondence in conjunction with accounting clerical work, and provides clerical support for supervisors. • Maintains well -organized data files, systems and records. • Performs Customer's accounts audit tasks, identifying exceptions, researching and reconciling same, prepares schedules and spreadsheets, designs and modifies appropriate billing reports. • Reconciles general ledger accounts and subsidiary ledgers, posts payment activity as needed, and resolves discrepancies. • Establishes and maintains effective and efficient relations with customers, co-workers, department managers, other government agencies, and the public. • Responds to questions and requests for information, especially as they relate to utility customers, 155 Resolution 2025-037 accounts, late fees, payment agreements, service terminations, etc. • Follows safe work practices. Other Job Functions • Performs related duties as assigned. Requirements of Work Graduation from high school or GED equivalent, associate's degree or related course work in accounting or business, or two to three years related experience preferred and/or training, or any equivalent combination of education and experience which provides the following knowledge, ability and skills: Knowledge of • Department policies and procedures. • Standard accounting transactions and accounting systems, accounting codes, • classifications, and terminology. Skill in • Oral and written communications, effectively presenting information and responding to questions. • Troubleshooting and problem solving. Ability to • Perform arithmetic calculations quickly and accurately. • Learn and apply existing accounting systems, policies, procedures, methods and techniques, reconcile accounting data and transactions, keep accurate and timely records, compile information and prepare reports. • Work with computers and technology, including various software which includes spreadsheets, word processing, graphics, accounting and other types as needed. • Speak and write effectively. • Multi -task and prioritize work. • Establish and maintain effective working relationships with supervisors, coworkers, customers, vendors and the public. Necessary Special Requirements • Valid Driver's License • Must complete ICS 100, 200,700 and 800 within first 6 months of employment Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. • Work is performed mostly in an office setting, hand -eye coordination is necessary to operate computers and various pieces of office equipment. Specific vision abilities required by this job include close vision and the ability to adjust focus. • While performing the duties of this job, the employee is frequently required to sit, stand, walk, talk and hear, use hands and fingers to handle, feel, or operate objects, tools, or controls and reach with hands and arms. • The employee must frequently lift and/or move up to 10 pounds and sometimes lift and/or move up to 25 pounds. 156 Resolution 2025-037 157 City of Seward PO Box 167 Seward, Alaska 99664 Alaska Starts Mere... * To: Seward City Council From: Jason Bickling, Deputy City Manager Date: April 22, 2025 MEMORANDUM City Manager's Office Kat Sorensen, City Manager Phone: 907-224-4012 Email: ksorensen@cityofseward.net Initiate by Council a Special Improvement District for Forest Acres Afognak Subdivision At the work session on Monday, March 24, 2025 Council gave administration direction to bring to Council the most efficient way to allow wells in the Forest Acres/Afognak area only, along with what it would look like to cover 50% of the roads and electric costs. The most efficient way to do this would be a council -initiated improvement district, which we have already begun working on but wanted to confirm with Council for approval. Although not initiated by motion but by "other action" (direction at the work session) as highlighted below in the code reference, this memorandum is to confirm approval for this action. 5.20.015 Initiation. A. Initiation by petition. Improvement districts and assessments may be initiated by petition to the council of the owners of up to one-half in value of the property to be benefitted. A petition shall be in a form prescribed by the city manager which shall include a description of the improvement(s) sought by the petition as well as a list of the parcel(s) to be benefited. The petition, when signed, shall be filed with the city clerk. B. Initiation by council. The council by motion or other action may direct the city manager to make a survey and report on a proposed council initiated special improvement district. Initiation by Council will alleviate the property owners of doing a third petition and will bring us to the same place in a more efficient manner saving steps for administration and the clerk as well. 158 MEMORANDUM Meeting Date: April 28, 2025 From: Kris Peck, City Clerk Agenda Item: Verifying Timely Receipt of Financial Disclosure Forms All Financial Disclosure forms for City Council, Planning and Zoning Commission, and the City Manager were received by the City Clerk's office by April 15, 2025. The Financial Disclosure Forms cover the calendar year from January 1 - December 31, 2024. The City Clerk's office maintains the original forms on file for six (6) years, per the city's records retention schedule. 159 May 2025 May 2025 Th June e 25 SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 2 3 1 2 3 4 5 6 7 4 5 6 7 8 9 10 8 9 10 11 12 13 14 11 12 13 14 15 16 17 15 16 17 18 19 20 21 18 19 20 21 22 23 24 22 23 24 25 26 27 28 25 26 27 28 29 30 31 29 30 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Apr 27 28 29 30 May 1 2 3 4 5 6 7 8 9 10 7-00pm PRt7 Mtg] 11 12 13 14 15 16 17 7:00pm CC Mtg 18 19 20 21 22 23 24 6:00pm P&Z WS I 1 12:00pm PACAB I I 5:30pm HPC WS / Mtg 25 26 27 28 29 30 31 II Memorial Day I 1 7-00pm CC Mtg Council Calendar 1 160 4/21/2025 9:52 AM June 2025 June 2025 July 25 SuMo TuWe Th Fr Sa SuMo TuWeeTTh h Fr Sa 1 2 3 4 5 6 7 1 2 3 4 5 8 9 10 11 12 13 14 6 7 8 9 10 11 12 15 16 17 18 19 20 21 13 14 15 16 17 18 19 22 23 24 25 26 27 28 20 21 22 23 24 25 26 29 30 27 28 29 30 31 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Jun 1 2 3 4 5 6 7 7-00pm PRt7 Mtgl 8 9 10 11 12 13 14 7.00pm CC Mtg I 15 16 17 18 19 20 21 6:00pm P&Z WS I 22 23 24 25 26 27 28 7:00pm CC Mtg I 29 30 Jul 1 2 3 4 5 Council Calendar 2 161 4/21/2025 9:52 AM