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HomeMy WebLinkAboutRES2025-044 KPFF Shore Power Project Mgmt1 1 1 Sponsored by: Sorensen CITY OF SEWARD, ALASKA RESOLUTION 2025-044 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ACCEPT THE PROPOSAL FROM KPFF CONSULTING ENGINEERS TO PROVIDE PROJECT MANAGEMENT FOR THE SHORE POWER PROJECT AT THE PORT OF SEWARD IN THE AMOUNT OF $398,039 WITH A 5% CONTINGENCY, WITH FUNDING PROVIDED ENTIRELY THROUGH THE ENVIRONMENTAL PROTECTION AGENCY GRANT WHEREAS, the City of Seward issued a Request for Proposals (RFP) to obtain professional project management services for the Shore Power Project at the Port of Seward; and WHEREAS, two proposals were received and thoroughly evaluated through the City's established procurement procedures; and WHEREAS, KPFF was selected as the highest-ranking proposer due to their extensive experience managing significant infrastructure projects, including airport developments and other shore power installations; and WHEREAS, the proposal submitted by KPFF totaled $398,039, and it is recommended that a 5% contingency ($19,902) be added to ensure flexibility to address any unforeseen issues, bringing the total authorized funding to $417,941; and WHEREAS, funding for this contract and contingency will be fully covered by an Environmental Protection Agency (EPA) grant awarded to the City for the specific purpose of developing and implementing the Shore Power Project at the Port of Seward. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The City Council hereby authorizes the City Manager to accept the proposal with KPFF for project management services for the Shore Power Project in an amount not to exceed $398,039, with an additional 5% contingency of $19,902, for a total project budget authorization of $417,941. Section 2. Funding in the amount of $417,941 is hereby appropriated from the EPA grant funds allocated specifically for the Port of Seward Vessel Shore Power Fund contracted services expense account 15360-0000-7009. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska this 28th day of April 2025. CITY OF SEWARD, ALASKA RESOLUTION 2025-044 Page 2 of 2 THE CITY OF SEWARD, ALASKA S-tm'('vlY\c-C (1,4.rc Sue McClure, Mayor AYES: Osenga, Finch, Crites, Warner, Wells, McClure NOES: None ABSENT: Barnwell ABSTAIN: None ATTEST: Kris Peck City Clerk (City Seal) •`%% Of SE1'V�'% ti ~:'t'o °Ra ti�'O SEAL • - S�ti NF 1 1g',LQ' •' ,,,qrF OF Q. 1 1 1 City Council Agenda Statement Meeting Date: April 28, 2025 To: City Council Through: Kat Sorensen, City Manager From: Taylor Crocker, Electric Operations Supervisor Subject Resolution 2025-044: Authorizing the City Manager to Accept the Proposal from KPFF Consulting Engineers to Provide Project Management for the Shore Power Project at the Port of Seward in the Amount of $398,039 with a 5% Contingency with Funding Provided Entirely through the Environmental Protection Agency Grant Background and justification: The Port of Seward is moving forward with the implementation of a Shore Power Project aimed at reducing emissions, improving air quality, and increasing the sustainability of port operations. To effectively manage this significant infrastructure initiative, the City of Seward issued a Request for Proposals (RFP) seeking qualified firms with demonstrated experience in managing large- scale projects, particularly those involving shore power or comparable electrical infrastructure. The City received two proposals in response to the RFP. Following a rigorous evaluation and scoring process, KPFF emerged as the top -ranked firm. KPFF's proposal demonstrated extensive experience successfully managing similar shore power projects and other major infrastructure developments, including airport construction projects, making them uniquely qualified to navigate the complexities associated with this initiative. KPFF's submitted project scope amounts to $398,039. It is recommended that a 5% contingency ($19,902) be added, bringing the total budget authorization to $417,941. This funding, including the contingency, will be entirely covered by an Environmental Protection Agency (EPA) grant awarded specifically for the Shore Power Project at the Port of Seward. Utilizing this grant funding ensures that the project can proceed without direct financial impacts on local taxpayers, aligning both environmental sustainability goals and fiscal responsibility. Approval of this resolution will allow the City Manager to formally engage KPFF and promptly initiate critical project management tasks necessary for the timely completion of the Shore Power Project. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: Strategic Plan: Other: Total amount of funds listed in this legislation: $ This legislation (✓): Creates revenue in the amount of: Creates expenditure in amount of: Creates a savings in the amount of: Has no fiscal impact X Funds are (✓): Budgeted Line item(s): Not budgeted Not applicable $ $ $ Affected Fund (✓): General Boat Harbor Motor Pool X Available Fund Balance SMIC Parking Other Electric Water PSVSP-Grant Fund $ Wastewater Healthcare Note: amounts are unaudited Finance Director Signature: ,544, X Yes Attorney Signature: Not applicable Comments: Administration Recommendation X Adopt Resolution Other: / Project Management Services, Port of Seward Shore Power and Cruise Ship Dock Expansion Project Port of Seward Local Presence March 24, 2025 Kris Peck, City Clerk City of Seward 410 Adams Street Seward, Alaska 99664 kpff RE: REQUEST FOR PROPOSAL — PROJECT MANAGEMENT SERVICES, PORT OF SEWARD SHORE POWER AND CRUISE SHIP DOCK EXPANSION Thank you for considering KPFF Consulting Engineers for Project Management Services associated with the Port of Seward Shore Power and Cruise Dock Expansion. The scope of this opportunity aligns perfectly with the KPFF Team's specialties in Project Management systems and tools, Engineering Design and Construction Management of cruise ship facilities and shore power installations (in Alaska and elsewhere on the West Coast), Grant Administration and management of Public Outreach. We look forward to working with the City and its project partners on this project, and others in the future. We are available to meet, in person, to further describe our qualifications and approach for this project! KPFF understands the goals and benefits of having local, Alaksa based, Project Management Services. All Team members have (or are currently) performed work similar to this scope in Alaska, three are Alaska based businesses, one member is located in Seward. KPFF Consulting Engineers (KPFF) is headquartered in Seattle, WA. With frequent daily flights from Seattle to Anchorage, KPFF staff are well -positioned to reach Seward within a day, even on short notice. Ed and Rob frequently travel to Alaska, as Ed is currently supporting a Cruise Ship Shore Power project in Whittier. Ed is a licensed Professional Engineer (PE) in Alaska and actively working on projects in Adak, Whittier, Anchorage, and Skagway. He is supported by a team of over 50 engineers, including civil, structural, and mechanical engineers also licensed in Alaska. KPFF recently completed a cruise ship expansion project in Skagway, where we had full-time construction managers and inspectors onsite for the duration of construction. Solstice Alaska Consulting, Inc. (SolsticeAK) is located in midtown Anchorage, a short 2-hour drive from Seward. SolsticeAK's staff has the flexibility to quickly travel to Seward, as needed throughout the project. Brad Ryan Consulting, (Brad) is located in Seward. Now serving as the Executive Vice President of the Alaska SeaLife Center, Brad remains deeply involved in Seward. His local presence, and Deputy PM role, will be a key asset to the Port electrification project, ensuring that he is readily available to attend meetings, oversee progress, and provide on -the -ground leadership for this critical initiative. RESPEC (Ben) - maintains offices in Juneau and Anchorage with good proximity to Seward and experience in the maritime environment. Their office in Juneau has provided electrical engineering services for projects in Seward's harbor for over 20 years. Understanding of the Requirements KPFF understands that the City of Seward is planning to engage a consultant Project Manager to oversee and coordinate the overall construction and commissioning of the Seward Passenger Dock Replacement Project planned for construction in between Q2 2025 and Q2 2026. The Project Manager's primary objective will be to guide and control the project toward an on -time and under budget completion. To facilitate this objective, KPFF Consulting Engineers, Special Projects Division has assembled a team of Regional and Local experts who specialize in Project Management, Construction Engineering, Electrical Engineering, Public Outreach and Grant Administration. The KPFF Team represents a depth and competent and experienced Project Management, we understand what is required to successfully manage and implement capital and public works projects. As members of this team have demonstrated on past assignments, we are exceptionally well prepared to integrate with other City Staff and project stakeholders and serve as an effective extension of your organization. We understand how to effectively supply information to Senior Level Stakeholders, Procurement and Contract Administration for project status updates, ongoing negotiations, budget/schedule tracking and grant administration. Our Team will leverage their collective years of experience in the AEC community to assist City Staff and project stakeholders with identifying and implementing opportunities for continuous improvement and strategically mitigating the risks and challenges inherent with coordinating and managing public sector projects such as a cruise ship dock. From our numerous project experiences in different environments, we recognize that successful projects happen when the Project Manager is constantly in tune and current with all relevant stakeholder systems and processes and can always anticipate the next steps in the process, looking to mitigate issues and challenges whenever possible. Our communications strategy will include providing regular and concise project status to all stakeholders, using Project Management Tools and local personnel in Seward. Formal communications for management level presentations and updates will be concise and well composed and provided for stakeholder review in advance of deadlines. When public outreach and/or presentations are required, we will work alongside City Staff and Project Stakeholders to ensure the messages are on -point, well planned and well presented. When risks and issues show potential of impasse or increased complexities, we will advise the appropriate member of the Project team verbally, and document in writing if necessary. This allows us to facilitate mitigation strategies where feasible, and collectively decide who and when to involve in further communications. The progressively elevating communication approach allows stakeholders to have the appropriate information and opportunity to intercede and influence outcomes at all stages throughout the project lifecycle. When regulatory and jurisdictionat stakeholders are involved, we will leverage our experience, relationships, technical engineering expertise and problem -solving skills to understand their concerns and address relevant issues to enhance project success. We will attempt to accurately identify, and document potential project risks and constraints and facilitate resolution strategies when conflicts arise. TECHNICAL UNDERSTANDING & REVIEW: Our team has collectively worked on dozens of cruise ship shore power projects. Ed and Ben have a deep understanding of the typical requirements for electrical, civil and structural infrastructure required to bring power to the site and transformed appropriately for the battery and shore power system. We understand that proximity to the connected batteries and also of the batteries to the shore power system are critical for efficiency. We also understand the logistics and details of installing large transformers such as complications involved with transportation and delivery. We are well positioned to write technical requirements for design procurements, provide technical review of designs, project schedules and cost estimates. Many of our current and past projects are federally funded (similar to EPA grants) including MARAD PIDP, FTA, and RAISE. PUBLIC OUTREACH: We understand that the City of Seward needs assistance managing information flow to and from the project team, which includes the City, Seward Company, Alaska Railroad (AKRR), Royal Caribbean Cruise Lines, and their respective subconsultants and contractors, including Turnagain Marine Construction. The City is also interested in keeping residents appraised of project happenings potentially through outreach activities lead by a professional project manager. GRANT ADMINISTRATION: Because of the considerable size and requirements of the EPA grant agreement, the City is seeking assistance managing, reporting, and meeting all of the grant agreement requirements. Working together with KPFF, SolsticeAK will help the City to navigate all federal and EPA requirements, including contracting and procurement responsibilities and status and budget reporting. Technical Expertise & Tools KPFF has been providing Project Management services to its private and public sector clients since the late 1990's. Most commonly, our services include: • Selection and management of designers including plans, specifications and estimates. • Coordination of permitting and jurisdictional approvals. • Grant Administration (local, State and Federal) • Coordination of procurement and construction contracting including bidding and award. • Daily construction oversight and quality assurance inspection in the field. • Construction Administration including document management, scheduling and change management. • Regular project status updates for project teams, executives and public stakeholders. To illustrate our Team's qualifications and depth of project management experience, we have highlighted some ongoing client relationships that feature project responsibilities similar to what we envision being required for the City of Seward. First, our relationship with the Port of Seattle, at SeaTac Airport, dates back to 1998 when we were contracted to provide Project Management services for their first major capital improvement program since the 1970s. Since then, we have been awarded On -call PM contracts in 2011, 2018 and again in 2021 with a total contract value of $16.5M. Since 2011, we have successfully managed dozens of separate projects with scopes that vary from infrastructure design and installation, to landside upgrades, tenant improvements and large technology projects. Second, our design and project management responsibilities in Alaska dates back decades. KPFF has led cruise ship and marina projects in Skagway and Ketchikan including marine infrastructure, rockslide mitigation, electrical upgrades, and bridge work. We have experience with grant -funded infrastructure projects in Adak and are currently supporting a cruise ship shore power project in Whittier. KPFF has completed more than 20 cruise ship and cargo ship shore power projects in Washington, California, and Alaska. We are currently working with five different ferry operators, including AMHS, at various stages of studies and designs to implement vessel charging systems that incorporate shoreside batteries. These programs/relationships demonstrate our qualifications and experience with managing and designing capital and public works projects on behalf of our clients. Each of these assignments has required our team to use fundamental project management systems to ensure efficient delivery of capital projects. To facilitate the Project Management scope, KPFF will provide tools and processes consistent with the Project Management Body of Knowledge (PMBOK) approach and maintain a Project Management Plan (PMP). Specifically: • Project Scope Management — We will utilize past project plans and scope templates to achieve full consensus on the project's deliverables and requirements (both of the PM) and of the designers and construction contractors. • Project Schedule Management — KPFF utilizes MS Project, SmartSheet and Primavera P6 as tools to develop, track and report project progress. As part of a Project Management Plan (PMP) we will work with the City and project stakeholders to determine which tool is preferred and the detail required for weekly schedule reports. • Project Cost Management— KPFF has significant experience in establishing project budget templates for earned value reporting, grant administration and tracking of authorized budgets. During scope development, we will work with the project stakeholders to define the project budget and the level of reporting desired. • Project Communications and Stakeholder Management— Rob and Robin will develop a Project Communications and Project Stakeholder Management Plans that identifies all project stakeholders, their relationship to the project and a communication system to satisfy project stakeholders' needs. SolsticeAK, with established relationships with the Seward Company, AKRR, and Turnagain, will facilitate regular meetings with the project team, develop a plan for public engagement, identify key project milestones and lead public outreach. Public engagement activities may include developing a project mailing list; stakeholder engagement surveys; open house -style meetings; open house advertising activities (including mailers, email "Constant Contact" notices, posters, and social media posts); and other outreach activities, including a potential website or StoryMap, electronic newsletters, and local group presentations. • Project Quality Management - Brad, located in Seward, will provide scheduled construction observations to document the Contractor is conforming with their quality control plan and also provide assessments of completed work for earned value reporting. Risk Management, Procurement Management, Resource Management and Change Management will be defined in the PMP and managed by Rob, with contributions from the rest of the Team as needed. • Grant Administration — KPFF and SolsticeAK will facilitate Grant Administration responsibilities and compliance. SolsticeAK will assemble all agreements, contracts, guidance and compliance requirements and project materials to develop a list of grant compliance and reporting requirements, timeline for completion, responsible parties. KPFF will manage overall grant administration including reporting tracking expenditures and local match requirements, and preparation of reimbursement requests. Contracts and agreements associated with the grant will be reviewed for consistency with all federal and EPA grant requirements. Key Team Members The Project Management Team for this contract provides the City of Seward, and its Stakeholders, with a unique combination of Project Management expertise, technical engineering experience, grant administration and Public Outreach. Three of the team members are Alaska based partners, one (Brad) is located in Seward. This Team will provide the City of Seward, its project partners and the Community with confidence that the project is progressing according to plan, within authorized and agreed to schedule and budget objectives. Rob Price, PMP Principal -in -Charge Sr. Project Manager KPFF Ed DeBroeck, PE, DBIA Structural & Marine Engineer KPFF Brad Ryan Deputy PM Brad Ryan Consulting Inc. Rob has over 30 years of project management experience with a variety of public and private agencies. Rob's experience leading multidisciplinary project teams in various environments has given him an excellent perspective on how to efficiently implement systems for managing technical resources during design and construction and manage contractual systems with public agency clients. While at KPFF, Rob has led many projects of varying sizes and complexities including the management of design, construction, contracting, and closeout. While employed at the Port of Seattle Rob led planning and design projects on the Waterfront and at the Airport, including projects involving real estate acquisition, business relocations and public street vacations. Registrations I Project Management Professional (PMP) Ed has 18 years of experience leading planning, design and construction support for waterfront engineering and construction projects in Washington, Alaska and California. His experience includes civil and structural design, and project management for ferry terminals, cruise facilities, shore power installations, marinas, bridges and multi -discipline projects. Ed has worked on shore power and ferry electrification projects with public agencies and with Watts Marine throughout his entire career. Registrations I AK # 212650 Brad brings over a decade of project management and community engagement experience to Seward's port electrification project, both as an expert in infrastructure development and as an active member of the Seward community. His leadership in Alaska's municipalities includes serving as the Public Facilities Director for the Haines Borough, where he managed projects ranging from the construction of a community preschool to the expansion of the Haines Harbor Small Boat Harbor. As the Skagway Borough Manager, Brad ensured transparent communication with the community and Borough Assembly, keeping stakeholders informed on the schedule, budget, and progress of Skagway's capital projects —including developments as varied as a new school kitchen and a 500' x 50' cruise ship dock. Now serving as the Executive Vice President of the Alaska Sealife Center, Brad is deeply involved in Seward. His local presence will be a key asset to the port electrification project, ensuring that he is readily available to attend meetings, oversee progress, and provide on -the -ground leadership for this critical initiative. Key Team Members Robin Reach Public Outreach 1 Grant Administration SolsticeAK Ben Haight, PE Lead Technical Engineer Electrical RESPEC Robin, has more than 20 years of experience in environmental studies, documentation, and permitting. Her varied background and knowledge enable her to effectively manage the writing of environmental documents involving multiple disciplines, stakeholders, and issues. Robin's projects often require that she facilitate conversations between agencies, engineers, and clients to mitigate for potential impacts to the environment. She works closely with planners, scientists, and engineers to ensure that projects meet public and agency approval. Having grown up in Alaska and having spent her entire professional career helping public and private clients obtain regulatory approvals, Robin is well aware of the issues and challenges surrounding Alaskan projects. With experience in marine assessments and wetlands, water quality, and fisheries field studies, (and with a background that includes growing up commercial fishing in rural Alaska), Robin has a thorough understanding of issues that arise during environmental documentation and permitting. Ben is a Principal Electrical Engineer for RESPEC with 50 years of experience. Ben brings a vast background of marine waterfront experience to the team with projects involving small boat harbors, docks, ferry terminals, and cruise ship docks. His projects include upland facilities involving generators and small powerplants, medium and low voltage power distribution, area lighting, communication systems, and control systems. For this project, Ben will lead the team with electrical technical support for the upland facilities, shore power for the vessels, and the marine structures. He will include his background for cruise ship shore power, substations, medium voltage feeders, large vessel shore power, communications, and ancillary systems in his role. Ben has been based in Juneau since 1975 with engineering experience for facilities along most of Alaska's coast. Registrations I AK #AELE4800 Cost Proposal Below is a preliminary estimate of professional fees which KPFF believes reflects the level of service outlined in the Request for Proposals. If, after review of this proposal, there are unresolved questions regarding the assumed level of effort, for any of the deliverables, we welcome further discussions to review the assumptions and adjust the level of effort, if mutually acceptable. City of Seward PM Services, Port of Seward Shore Power and Cruise Dock Expansion KPFF Subconsultants Total Project Manager Rob Price, PMP Principal Lead Engineer Ed De , PE Principalncipal Senior Project Coordinator Caressa Bacon Deputy Project Manager Brad Ryan Lead Engineer Ben Haight, PE RESPEC Public Outreach Robin Reach Solstice 2025 Hourly Rate $295 $250 $150 $200 $265 $142 ^T&sk 1.0 Project Management Wan Development (1 month) 20 4 40 4 4 $8,760 2 0 roohntdhus) le and Cost Tracking and Reporting (36 80 40 $29,600 3.0 Communications Management, Stakeholder Management and Public Outreach (36 months) 40 60 120 120 $67,840 4.0 Risk Management, Quality Assurcance - Site Observations (8 visits per month X 36 months) 80 40 360 40 $116,200 5.0 Resource Management, Team Direction and Project Management (36 months) 72 $21,240 6.0 Procurement Management and Bidding/Purchasing Strategies (12 months) 80 20 20 $33,900 7.0 Project Change Management (36 months) 40 10 10 10 $18,450 8.0 Project Closeout and Documentation (3 months) 60 40 $23,700 9.0 Grant Administration and Reporting (36 months) 40 72 80 $33,960 Total Hours 512 134 162 484 74 200 $353,650.00 KPFF Fee Subtotal $208,840 $96,800 $19,610 $28,400 Assumptions and Notes: 1. Consultant rates for 2025 displayed, rates may be adjusted each calendar year. 2. Project Duration - 36 months beginning April 2025. 3. Cost Proposal includes a 6% markup on sub -consultant fees. 4. Airfare from Seattle, Anchorage, Juneau estimated at $500 RT. 5. Assume invoices will be based on Actual Time & Materials expended with a "not to exceed" budget. 6. Lodging is estimated at $150 per night. 7. Assume all Staff will have current TWIC credentials before entering a controlled facility. 8. Assume mileage at $0.70 per mile (or Federal Reimbursement Rate). 9. Expenses will be invoiced at actual cost, without mark up. Subconsultant Summary Fee Expenses Total Brad Ryan $96,800 $2,500 $99,300 RESPEC $19,610 $4,770 $24,380 SolsticeAK $28,400 $9,350 $37,750 Subtotal _ $144,810 $16,620 $161,430 Subconsultant Markup 6% $8,689 $ - $8,689 Total Subconsultants (Fee, Expenses &Markup) $170,119 Subtotal $353,650 KPFF Expenses: Travel, Etc. $19,080 Subconsultanat Expenses (allowance): Travel, Etc $16,620 Subconsultant Markup $8,689 Total Scope Request $398,039 Past Performance & References Project examples supporting the client summaries above include: Port of Seattle, SeaTac Airport Project Management IDIQ — KPFF I SeaTac, WA, 2013 - Ongoing KPFF (under Rob's leadership) has provided Project Management services at SeaTac Airport since 2011. KPFF's responsibilities involve management of a wide variety of capital and expense projects from conceptual development to construction completion and project close- out. Services include coordination of multidisciplinary project teams for project definition and planning, monitoring and updating project progress including status reporting to Senior Level Stakeholders (Executive, Commission, Airline Tenants), coordinating architectural and engineering design and developing bid documents. acquiring permits and resolving jurisdictional issues, overseeing construction support and quality assurance inspections, negotiating change orders and coordinating puchlists, O&M documentation and recording of lessons learned. Many of these projects are partially funded by Federal Grants. KPFF has executed over 50 service directives in support of this program. Skagway Cruise Terminal Dock — KPFF I Skagway, AK, 2021-2024 KPFF worked with the Municipality of Skagway (MOS) to redevelop the existing cruise dock, ore dock, barge loading facility and the uplands areas. KPFF has led the design as prime consultant through design, permitting and Construction that was completed in May 2024. The project included upgrading the terminal to accommodate cruise vessels up to 1200 feet long by installing new dolphins, a 500' long steel float, a movable steel transfer bridge and upland improvements. KPFF managed the project team of 20 consultants to produce the design of the $55M project. KPFF also managed all the bidding and construction administration with full time onsite inspectors and construction managers. KPFF helped the MOS through a tight construction season where storms created over 30 weather delays. Ed & Rob both lead this project working with Ben Haight of RESPC on all electrical components of the project. Seward Cruise Ship Passenger Dock - SolsticeAK- I Seward, AK, ongoing SolsticeAK is currently assisting Turnagain Marine Construction with permitting the removal and construction of a new cruise ship dock in Seward. SolsticeAK has been collaborating with project designers and engineers to develop a detailed project description and figures to accompany environmental authorization requests. An agency meeting was held to discuss potential project impact and permitting needs. An Army Corps of Engineers application was developed and submitted, and a sediment sampling plan is under development for EPA approval. A biological assessment was prepared and provided to the National Marine Fisheries Service (NMFS) in compliance with the Endangered Species Act. To comply with the Marine Mammal Protection Act, SolsticeAK drafted and submitted separate Incidental Harassment Authorization requests to NMFS and the U.S.Fish and Wildlife Service. SolsticeAK is currently consulting with the State Historic Preservation Office to comply with the National Historic Preservation Act. Most permit applications and consultation material have been provided, and SolsticeAK is working to answer questions and provide additional information, as needed. KTN Ward Creek Bridge 747 Replacement - SolsticeAK- I Ketchikan, AK, Ongoing SolsticeAK is currently assisting DOT&PF with public involvement and environmental efforts associated with replacing the Ward Creek Bridge at the head of Ward Cove in Ketchikan. This project, funded by FHWA, has involved considerable public and agency involvement to pave the way for the environmental document and community support. SolsticeAK drafted a PIP that includes tasks, an implementation schedule, and mailing list. SolsticeAK coordinated local small group meetings with public entity stakeholders (Alaska Marine Highway System, Ketchikan Gateway Borough, the City of Ketchikan, local utilities) and private entity stakeholders (Ward Cove Dock Group and area businesses). SolsticeAK organized, advertised, and facilitated a public open house in Ketchikan. Open house advertisements included an electronic newsletter, a postcard mailer, and posted fliers, which were distributed to community members and stakeholders, and a public notice for the State's website. SolsticeAK helped prepare open house station posters, prepared handouts and other meeting materials, and prepared the venue prior to the open house. SolsticeAK then drafted meeting and open house notes. SolsticeAK also prepared permit applications for the project's geotech effort and will prepare the BA and IHA, if needed, once more detailed design is completed. Working with the project's design team and DOT&PF, SolsticeAK has added valuable QAIQC input to ensure that materials are not only technically correct, but understandable by the "typical" public and stakeholders. Past Performance & References References Emily Deach Borough Manager Municipality of Skagway P.O. Box 415, Skagway, AK 99840 P: 907-983-9708 E: e.deach@skagway.org Sean Anderson Program Lead, Terminals Port of Seattle, SeaTac International Airport 17801 International Blvd., Seattle, WA 98158 P: 206-787-6850 E: Anderson.S@portseattle.org Mickey Richardson Port of Tomorrow/The Seward Company 5050 Cordova St, Ste 100 Anchorage AK 99503 P: 479-268-1525 E: m@portoftomorrow.com Compliance Registrations Business License Insurance - Insurance for the sub consultants will be provided if requested following award Your firm will be located in our DBE Directory on our website: http://www.dot.state.ak.us/cvlrts/directory.shtml SOLSTICE ALASKA CONSULTING INC Contact: Robin Reich Email: solsticeak@solsticeak.com Phone: (907)929-5960 Website: www.solsticeak.com Fax: Certification #: 9900647 Address: 2607 Fairbanks St Unit B Bond Limit: Anchorage, AK 99503-2823 DBE Type: Woman -Owned ACDBE Work Area(s) Northern Region Central Region Southcoast Region Work Category Description: Consultants - Environmental Consultants - Permitting Consultants - Public Involvement Professional Licenses: NAICS Code and Description: 541611 Administrative Management and General Manag Consulting Services 541620 Environmental Consulting Services 541820 Public Relations Agencies 541910 Marketing Research and Public Opinion Polling Business Description: Environmental Permitting, Planning, Public Development, Project Management Sincerely, Sarah Starzec DBE Certification Officer 907-269-0845 sarah.starzec@alaska.gov SOLSTICE ALASKA CONSULTING INC - Page 2 - January 24, 2024 "Keep Alaska Moving through service and infrastructure." Alaska Business License # 297858 c E O o. co I� V E O N C C O v W c o o 'a 0 a0 C N 9 ea a) Pd O) C •0 c Em ui E w a)o c Cis CO C6 c% C co d O E 0 E a V w a W. 0 O c .+ 2 C W d > E as fl. 0 eo en as This is to certify that the owner is licensed by the department to do business as KPFF CONSULTING ENGINEERS 1601 FIFTH AVE, STE 1300, SEATTLE, WA 98101 (0 N O •• N W a) C7 N a) 2 �.G Eo 0 0 W a C� m 0= to c ,Q o .3 N O o o c 0 54 - Professional, Scientific and Technical Services C u) 0 0'' Y S^ 0 e./ w0 0 'c :a Via) 0 fa -c L O N C O C 'td a) 2 IA co c co .c a L is Ts o m o; a c 2to d 0 .y V €0 a a)w c in 0:1 a) E as.o Y 7 -0 0) 2 N W 0 -0 0 aa) o 15 r cc o � .2 V)_c E' 45 m•— a)c a)o u, 3 co y co C •N U U co E E)of U) c N E Alaska Business License # 937940 r c d E a 0 > 0 o Z_ V . o c c U O J 17 C.) W c o 'C 2 a0 D c a) 9 al co w E VJ c L"0 O :L.y 0 -E .Opp ID O 1) N-0 N p NLOO N N - coN C O y J _N ) •c v) _ d Z Z J 7 U N a) E c Y w O c� p� Eo Nm ) E 8 E a) N - • U U 0 d C) -0 0 co C0 C 7 • O Z C O O C �= O 3 O. V 7' !n = p fn C M c N cO 0 mu H U) c'3 N 0w 0 V ▪ 0 CO w Q N O '� L O ~ Q N W m lO 0 l0 W (i)i o. N 0 c E E o J F �w �aci cti Q�' m E co E e00 w 0 d c � c ✓ a w Z a O to'Q d y v- O 0 Q y �e .. Q c �o. OC > cL o .o a)a) p U) Go asas 0 CL ID CI 2607 0-C E N `m a)•- a) c w c 0)) 0) 0) .+ l0 N =g =c U)E Yw E m y E N H8 F �U R ACOREP CERTIFICATE OF LIABILITY INSURANCE `..---- DATE(MWDD/YYYY) 3/18/2025 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Edgewood Partners Insurance Agency 3780 Mansell Rd. Suite 370 Alpharetta GA 30022 CONTACT Jerry Noyola PHONE FAX (NC. No. Exp. 770.220.7699 (Arc No): E-MAIL S: greylingcerts@greyling.com INSURER(S) AFFORDING COVERAGE NAIC 0 INSURER A: National Union Fire Ins Co of Pittsburg 19445 INSURED KPFFINC KPFF, Inc. 1601 5th Ave Suite 1600 Seattle WA 98101 INSURER a: The Travelers Indemnity Company 25658 INSURER C : New Hampshire Insurance Company 23841 INSURERD: Allied World Surplus Lines Insurance Co 24319 INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER: 914790600 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INBD SUBR NAM POLICY NUMBER POLICY EFF (MMIDDIYYYY) POLICY EXP (MMIDO/YYYYI UMITS A X COMMERCIAL GENERAL LIABILITY GL5268336 4/1/2025 4/1/2026 EACH OCCURRENCE 82,000,000 CLAIMS -MADE X OCCUR AGE TO RENTED PREM PREMISES (Ea occurrence) 5500,000 MED EXP (Any one person) $ 25,000 GEN'L AGGREGATE LIMIT APPLIES PER PERSONAL & ADV INJURY $ 2,000,000 GENERAL AGGREGATE $ 4,000,000 PRODUCTS - COMP/OP AGG $ 4,000,000 $ A AUTOMOBILE X — x _ LIABILITY ANY AUTO OWNED AUTOS ONLY HIRED AUTOS ONLY x SCHEDULED AUTOS NON -OWNED AUTOS ONLY CA9775930 4/1/2025 4/1/2026 COMBINEeD SINGLE LIMIT $ 2,000,000 BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE (Per accident) $ $ B X UMBRELLAUAB EXCESS LIAB X OCCUR CLAIMS -MADE CUP7X94996725NF 4/1/2025 4/1/2026 EACH OCCURRENCE 810,000,000 AGGREGATE $ 10,000,000 DEO X RETENTION $ inpnn $ c WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANYPROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? (Mandatory In NH) If Yes, desenbe under DESCRIPTION OF OPERATIONS below Y/N N N1A WC072113239 (AOS) WC072113237CA) 4/1/2025 4/1/2025 4/1/2026 4/1/2026 X S ATUTE OR E.L. EACH ACCIDENT 82,000,000 E.L. DISEASE - EA EMPLOYEE $ 2,000,000 E.L. DISEASE - POLICY LIMIT t 2,000,000 D ProfessionalPollutionLability 03120067 4/1/2025 4/1/2026 Per Claim /+aaregate SSfIRR 10,000,000 10,000,000 250,000 DESCRIPTION OF OPERATIONS I LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached If more space Is required) CERTIFICATE HOLDER CANCELLATION Evidence of Coverage SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD