HomeMy WebLinkAboutRES2025-054 Alaska Remote Imaging GIS Worki
Sponsored by: Sorensen
CITY OF SEWARD, ALASKA
RESOLUTION 2025-054
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO
ACCEPT THE PROPOSAL WITH ALASKA REMOTE IMAGING TO
CONDUCT A GIS DATA UPDATE AND FIELD INSPECTION
SERVICES FOR THE CITY OF SEWARD ELECTRIC DEPARTMENT
IN THE AMOUNT OF $226,442 AND APPROPRIATING FUNDS
WHEREAS, the City of Seward Electric Department maintains a GIS map to track electric
system assets and infrastructure; and
WHEREAS, the current GIS system lacks a complete and accurate inventory of the City's
electric system infrastructure, limiting the City's ability to efficiently track asset value, respond to
outages, and support joint -use coordination; and
WHEREAS, the City issued a formal Request for Proposals (RFP) to solicit qualified firms
to complete a GIS system data update and field inspection services project for the Electric
Department; and
WHEREAS, five highly qualified vendors submitted proposals, which were evaluated
through a rigorous scoring process based on project understanding, qualifications, technical
approach, training capabilities, and overall cost; and
WHEREAS, following a detailed review, Alaska Remote Imaging (ARI) was selected as
the most qualified and cost-effective firm to execute this project; and
WHEREAS, ARI's methodology includes sub -meter accurate data collection, full
integration into ESRI GIS systems, delivery of comprehensive datasets and field forms, and in -
person training to ensure long-term maintainability of the GIS system by City staff; and
WHEREAS, ARI's proposal also demonstrates a strong commitment to safety,
environmental stewardship, and local field -readiness, making them well suited to work in Seward's
unique terrain and conditions; and
WHEREAS, the total fixed fee for this project is $226,442.00, which includes all
mobilization, equipment, training, and deliverables.
CITY OF SEWARD, ALASKA
RESOLUTION 2025-054
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA, that:
Section 1. The City Council hereby authorizes the City Manager to enter into a contract
with Alaska Remote Imaging in the amount of $226,442.00 for the purpose of updating the GIS
system and conducting field inspection services for the Seward Electric Department.
Section 2. Funding in the amount of $226,442.00 is hereby transferred and appropriated
from the Electric Enterprise Fund reserve Account 15000-0000-3400 to the 15000-3000-7009
Contracted Services for this purpose.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 9`1'
day of June 2025.
THE CITY OF SEWARD, ALASKA
Sue McClure, Mayor
AYES: Warner, Barnwell, Wells, Crites, Finch, Osenga, McClure
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
//z
Kris Peck
City Clerk
(City Seal)
City Council Agenda Statement
Meeting Date: June 9, 2025
To: City Council
Through: Kat Sorensen, City Manager
From: Taylor Crocker, Electric Operations Supervisor
Subject: Resolution 2025-054: Authorizing the City Manager to Accept the Proposal
with Alaska Remote Imaging to Conduct a GIS Data Update and Field
Inspection Services for the City of Seward Electric Department in the
Amount of $226,442 and Appropriating Funds
Background and justification:
The City of Seward Electric Department relies on a Geographic Information System (GIS) to track
and manage its electric system assets, including poles, transformers, meters, reclosers, vaults, and
joint -use equipment. However, the current GIS data set is incomplete, outdated, and lacks the
accuracy needed to support efficient maintenance planning, system design, storm response, and
asset valuation.
To address these challenges, the City issued a formal Request for Proposals (RFP) for GIS System
Data Update and Field Inspection Services. A total of five highly qualified vendors submitted
proposals. Each submission was scored based on a set of criteria including project understanding,
qualifications and experience, technical approach and methodology, GIS training capabilities, and
overall cost.
After a thorough and competitive evaluation process, Alaska Remote Imaging (ARI) was selected
as the most responsive and qualified bidder. ARI's proposal includes a comprehensive plan to
audit and capture all electric system assets with sub -meter accuracy, integrate the data into the
City's ESRI GIS software, and provide training for City staff to support future GIS updates and
data maintenance.
This contract will significantly enhance the City's ability to manage its electric infrastructure,
improve operational awareness for linemen during storm events, provide a verified pole count for
joint -use agreements, and support future system planning and rate case efforts.
The total fixed fee for the project is $226,442, which includes all labor, mobilization, equipment,
training, and deliverables.
Comprehensive and Strategic Plan Consistency Information
This legislation is consistent with (citation listed):
Comprehensive Plan: 3.7.1.4 Continue to upgrade and expand utilities to meet existing needs and
encourage future development
Strategic Plan:
Other:
Total amount of funds listed in this legislation: $ 226,442.00
This legislation (✓):
Creates revenue in the amount of:
Creates expenditure in amount of:
Creates a savings in the amount of: $
Has no fiscal impact
Funds are (✓):
Budgeted Line item(s): 15000 3000 7009 0000 00000
x
$
$ 226,442.00
x
Not budgeted
Not applicable
Fund Balance Information
Affected Fund (✓):
General
Boat Harbor
Motor Pool
Available Fund Balance
SMIC
Parking
Other
x
Electric
Water
$
Wastewater
Healthcare
Note: amounts are unaudited
Finance Director Signature:
x
Yes
Attorney Signature:
Not applicable Comments:
Administration Recommendation
x
Adopt Resolution
Other: