HomeMy WebLinkAbout06092025 City Council PacketSeward City Council
Agenda Packet
"Moose on First?" Photo by Kris Peck
Monday, June 9, 2025
City Council Chambers Beginning at 7:00 p.m.
Foreword
The May 27, 2025 City Council meeting was cancelled due to lack of
quorum. Several of the items have been transferred to this June 9,
2025 meeting agenda. The legislative items and reports are preserved
in time with the May 27 date. All resolutions and ordinances passed
will be updated to reflect the correct date.
City Clerk
Seward City Council
Agenda Packet
Tuesday, May 27, 2025
City Council Chambers Beginning at 7:00 p.m.
1963 1965 2005
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All-Amenca City
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The City of Seward, Alaska
CITY COUNCIL MEETING AGENDA
City Council Chambers, 410 Adams Street
Please silence all cell phones and devices during the meeting
Mayor Sue McClure
Vice Mayor John Osenga
Council Member Randy Wells
Council Member Kevin Finch
Council Member Robert Barnwell
Council Member Julie Crites
Council Member Casie Warner
Monday, June 9, 2025 at 7:00 p.m.
City Manager Kat Sorensen
Deputy City Manager Jason Bickling
City Clerk Kris Peck
City Attorney Sam Severin
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. PROCLAMATIONS AND AWARDS
A. Flag Day Proclamation ....6
5. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR
PUBLIC HEARING (Those who have signed in will be given the first opportunity to speak.
Time is limited to 3 minutes per speaker and 36 minutes total time for this agenda item)
6. APPROVAL OF AGENDA AND CONSENT AGENDA (*Approval of Consent Agenda passes
all routine items listed. Consent Agenda items are not considered separately unless a council
member requests an item be moved to New Business)
A. Minutes of Preceding Meeting
1) *Approval of the May 12, 2025 City Council Meeting Minutes .7
B. Introduction of Ordinances — None
C. Resolutions
1)* Resolution 2025-050: Authorizing the City Manager to Purchase an ESRI Small
Utility Enterprise Subscription License for a 3-Year Term in an Amount Not to Exceed
$35,700.00 12
2)* Resolution 2025-051: Authorizing the City Manager to Accept and Appropriate
Community Assistance Program Funds in the Amount of $106,166.21 for the Purpose
of Capital Projects Related to Fire, Public Safety, and Road Maintenance 25
3)* Resolution 2025-055: Authorizing the City Manager to Accept the Proposal by Electric
Power Systems to Lead the Engineering for the EPA Clean Ports Grant Shore Power
Project in the Amount of $1,830,436 Fully Funded Through the Environmental
Protection Agency Grant 39
City Council Meeting Agenda June 9, 2025 1 1 P a g e
4)* Resolution 2025-056: Authorizing the City of Seward to Participate in the Alaska
Public Risk Alliance 86
5)* Resolution 2025-057: Authorizing the City Manager to Purchase a Maintenance
Vehicle for the Parks and Recreation Department in the Amount of $57,471 with a 10%
Contingency .110
D. Other Items
1) *No grounds for protest to the renewal of the liquor license for Ray's
Waterfront .116
7. IN -PERSON REPORTS AND PRESENTATIONS
A. City Manager Report 121
B. City Clerk Report 132
C. City Attorney Report ..133
D. Other Reports and Announcements — None
E. Presentations — None
8. PUBLIC HEARINGS
A. Ordinances for Enactment
1) Ordinance 2025-009: An Ordinance of the City Council of the City of Seward, Alaska,
Amending Seward City Code, Title 8, Chapter 8.30.015 Business License Required
And 8.30.025 Application for a Business License [Sponsored by City Clerk] .135
B. Resolutions Requiring Public Hearing
1) Resolution 2025-048: Determining it to be in the Public Interest and Necessary to
Proceed with the Proposed Improvement District for and Benefiting Lots 17, 18, 19,
20, 21, AX, AY, AZ, BA, BC1, BC2, BD1, BD2, BE1, BE2, BF1, BF2, CD, CE, CF1,
CF2, CG1, CG2, CH, CI, CO, CP1, CP2, CQ1, CQ2, and CR of the Forest Acres
Subdivision for an Estimated Amount of $1,837,886 142
2) Resolution 2025-058: Authorizing the City Manager to Enter into a New Lease with
Mike and Norma McCormick for Lot 4 Block 2, Marina Subdivision, City of Seward,
Alaska and Recorded as Plat No 89-10, in the Seward Recording District, Third Judicial
District, State of Alaska .170
9. UNFINISHED BUSINESS — None
City Council Meeting Agenda June 9, 2025 2 1 P a g e
10. NEW BUSINESS
A. Ordinances for Introduction - None
B. Resolutions
1) Resolution 2025-049: Authorizing the City Manager to Enter into a 5-Year Contract
Agreement with Axon Enterprise, Inc for the Purchase of the Axon Virtual Reality
Police Training Program and the Necessary Hardware not to Exceed the Amount of
$276,745.52 and Appropriating Funds 189
2) Resolution 2025-052: Recommending Kenai Peninsula Borough Approval to Remove
Plat Note #4 from Lots 15, 16, 17, 18, 19, 20, 21, BC1, BC2, BD1, BD2, BE1, BE2,
BF1, BF2, CF1, CF2, CG1, CG2, CP1, CP2, CQ1, and CQ2, Forest Acres Subdivision,
Afognak Addition 207
3) Resolution 2025-053: Authorizing the City Manager to Accept the Proposal from
Kasteler Consulting Inc for Additional Investigation and Mitigation Work on the Jesse
Lee Home Property in an Amount Not to Exceed $65,043.42 and Appropriating
Funds 214
4) Resolution 2025-054: Authorizing the City Manager to Accept the Proposal with
Alaska Remote Imaging to Conduct a GIS Data Update and Field Inspection Services
for the City of Seward Electric Department in the Amount of $226,442 and
Appropriating Funds 228
C. Other New Business
1) Re -appoint Todd Mashlan to the Historic Preservation Commission for a 3-year
term .256
2) Establish a list of core Proclamations for 2025/2026 257
11. INFORMATIONAL ITEMS AND REPORTS (No action required)
A. Upcoming City Council Meetings
1) City Council Meeting Monday, June 23, 2025 at 7:00 p.m.
12. CITIZEN COMMENTS (There is no sign in for this comment period. Time is limited to five
minutes per speaker)
13. COUNCIL AND ADMINISTRATION COMMENTS AND RESPONSES TO CITIZEN
COMMENTS
14. EXECUTIVE SESSION - None
15. ADJOURNMENT
City Council Meeting Agenda June 9, 2025 3 1 P a g e
P OCG.A M)I TIOW
fE12EAS, Flag Day is celebrated on June 14 in the `United States; and
4fEREAS, this commemorates the adoption of the flag of the United
States which happened that day by resolution of the second Continental- Congress
in 1777; and
WifE12EAS, in 1916, President Woodrow Wilson issued a proclamation
that officially established June 14 as Flag Day; and
Wi EREAS, in August 1949, National-VagDay was established 6y an Act
of Congress; and
W IEREAS, many citizens have died protecting the flag; and
(WHEREAS, our flag is representative of our independence, our unity as a
nation and has a proud and glorious history.
NOW TifEREFORE, I, Sue 9t1cCCure, Mayor of the City of Seward,
Alaska, do hereby encourage a[C citizens of Seward to fly the American Flag with
pride in observance of Flag Day, Saturday, June 14, and show our respect to the
flag, our culture, our nation, and its designers and makers.
Dated this 9th day of June 2025
E CITY' OE SEWARD, ALASKA
Sue McClure, W ayor
6
City of Seward, Alaska City Council Meeting Minutes
May 12, 2025 Volume 42, Page
CALL TO ORDER
The May 12, 2025, regular meeting of the Seward City Council was called to order at 7:00 p.m.
by Mayor Sue McClure.
OPENING CEREMONY
Police Chief Louis Tiner led the Pledge of Allegiance to the flag.
ROLL CALL
There were present:
Sue McClure, presiding, and
John Osenga
Kevin Finch
Randy Wells
Robert Barnwell
Julie Crites
Casie Warner
comprising a quorum of the Council; and
Jason Bickling, Acting City Manager
Kris Peck, City Clerk
Jodi Kurtz, Deputy City Clerk
Excused — Wells
Absent — None
PROCLAMATIONS AND AWARDS
National Public Works Week was read by Mayor McClure and accepted by Acting Public Works
Director Jason Cournoyer.
Building Safety Month was read by Vice Mayor Osenga and accepted by Building Inspector
Jeremy Rogers.
CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED
FOR PUBLIC HEARING — None
7
City of Seward, Alaska City Council Meeting Minutes
May 12, 2025 Volume 42, Page
APPROVAL OF AGENDA AND CONSENT AGENDA
Motion (Osenga/Warner) Approval of Agenda and Consent Agenda
McClure requested two items be deleted from the agenda:
Resolution 2025-046: Request to Name the Airport at Seward, Alaska the Lenny Gilliland Seward
Airport
Public Works Presentation by the Public Works Director Doug Schoessler
Motion as Amended Passed Unanimous
The clerk read the following approved consent agenda items:
Approval of the April 28, 2025, City Council Meeting Minutes
Introduction of Ordinance 2025-009: An Ordinance of the City Council of the City of Seward,
Alaska, Amending Seward City Code, Title 8, Chapter 8.30.015 Business License Required And
8.30.025 Application for a Business License
Resolution 2025-047: Authorizing the City Manager to Purchase a Switch Cabinet for the Electric
Department in the Amount of $46,320
No grounds for protest to the renewal of the liquor license for Taco Dans
No grounds for protest to the Transfer of Controlling Interest for the liquor License from Taco
Dans to ZPA, LLC
No grounds for protest to the renewal of the liquor license for the Chattermark
No grounds for protest to the Transfer of Controlling Interest for the liquor License from the
Chattermark to ZPA, LLC
IN -PERSON REPORTS AND PRESENTATIONS
City Manager Report
Acting City Manager Jason Bickling said it was great weather over the weekend and the Bike
Rodeo and Super Saturday Cleanup were both very successful. New permanent restrooms were
currently being built in the Williams Campground. The dilapidated Parks & Recreation warehouse
will be given a fresh coat of paint. In the City Manager Report in the packet, the new HR Manager
will provide a new type of report in a narrative format rather than a spreadsheet. Lastly, Bickling
thanked Finance Department for a successful and smooth audit.
8
City of Seward, Alaska City Council Meeting Minutes
May 12, 2025 Volume 42, Page
Barnwell asked for an update on the city's partnership with the financial firm Carmen Jackson.
Bickling said the city's plan was to gradually shift away from utilizing outside contractors.
Electric Operations Supervisor Taylor Crocker explained that Util-Assist would continue to
work with water and sewer billing. Util-Assist was currently helping the Electric Department until
the new billing specialist position was filled.
City Clerk Report
Deputy City Clerk Jodi Kurtz provided an update on the four Seward High School who were
selected to go on the exchange to Obihiro, Japan. The chaperone this year would be Julie Crites.
City Attorney Report
City Attorney Sam Severin was unable to attend the meeting. The written report was in the packet.
Other Reports and Announcements — None
Presentations
Alaska SeaLife Center's Johnny Fraser on Measuring Happiness in Seward
[deleted from agenda]
PUBLIC HEARINGS - None
UNFINISHED BUSINESS - None
NEW BUSINESS
Resolutions
Resolution 2025-045: Authorizing the City Manager to Purchase a Toyota Forklift for the Electric
Department Warehouse in the Amount of $43,965 and Appropriating Funds
Motion (Osenga/Barnwell) Approve Resolution 2025-045
Crocker explained that their current forklift was from 2014 and was the type of forklift where the
operator goes up in the air along with the forks. This forklift had some very expensive batteries
that were dying. This battery issue resulted in safety concerns about the forks getting stuck in mid-
air along with the operator. Plus there was a maneuverability issue in the warehouse that led to an
Austin Powers situation with the forklift getting wedged in a narrow hallway. Crocker compared
forklift rental fees to purchasing one outright. If council approved this resolution, he would try to
auction off the current forklift.
9
City of Seward, Alaska City Council Meeting Minutes
May 12, 2025 Volume 42, Page
McClure clarified this resolution was not in the budget.
Barnwell thought the price sticker seemed high, but he did some research and concluded it was
actually quite reasonable.
Crocker added that he also checked the measurements of the fire door and other areas throughout
the warehouse to make sure this new forklift would fit.
Motion Passed Unanimous
Resolution 2025 046: Request to Name the Airport at Seward, Alaska the Lenny Gilliland Seward
Airport [Sponsored by Mayor McClure]
[deleted from agenda]
INFORMATIONAL ITEMS AND REPORTS
Upcoming City Council Meetings
City Council Work Session on Tuesday, May 27, 2025, at 5:30 p.m. - Topic: Discuss the future of
the Jesse Lee Home property
City Council Meeting Tuesday, May 27, 2025, at 7:00 p.m. - [Monday is Memorial Day Holiday]
CITIZEN COMMENTS — None
COUNCIL AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN
COMMENTS
Bickling thanked the city staff for de -winterizing and getting the city ready for summer. Last
weekend was busy, and this weekend was going to be even busier.
Crites appreciated the presentation from John Fraser.
Warner thanked Fraser for the presentation. She echoed that it was getting busy out there with the
summer season approaching.
Finch appreciated the presentation by Fraser. He thanked the Public Works Department for all
their hard work. He encouraged everyone to be safe and to remember that the bears are awake.
Barnwell thanked Fraser for the presentation. He wanted to recognize those in the community who
had passed away last week: Dan Seavey, Dorthy Urbach, and Craig Turnbull.
Osenga thanked Fraser for the happiness report, and agreed that Seward was a very special place.
He thanked those who participated in the Super Saturday Cleanup and all those who work for the
city.
10
City of Seward, Alaska City Council Meeting Minutes
May 12, 2025 Volume 42, Page
McClure extended her thoughts to the Seavey, Urbach, and Turnbull families. She said Dan
Seavey was supposed to be here tonight to explain the airport naming resolution, which is why she
removed it from the agenda. She would bring that airport resolution back at a later date. On a
historical note, there will be an event featuring historic cabins on Thursday. Lastly, she said 37
second graders will be touring City Hall tomorrow morning.
ADJOURNMENT
The meeting was adjourned at 7:49 p.m.
Kris Peck Sue McClure
City Clerk Mayor
(City Seal)
11
Resolution 2025-050
RESOLUTION 2025-050
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, AUTHORIZING
THE CITY MANAGER TO PURCHASE AN ESRI
SMALL UTILITY ENTERPRISE SUBSCRIPTION
LICENSE FOR A 3-YEAR TERM IN AN AMOUNT
NOT TO EXCEED $35,700.00
Documents:
• Agenda Statement
• Resolution 2025-050
• Attachments:
o ESRI Small Utility Enterprise Quote
12
City Council Agenda Statement
Meeting Date: May 27, 2025
To: City Council
Through: Kat Sorensen, City Manager
From: Taylor Crocker, Electric Operations Supervisor
Resolution 2025-050 sexy
4 As0%
Subject: Resolution 2025-050: Authorizing the City Manager to Purchase an ESRI
Small Utility Enterprise Subscription License for a 3-Year Term in an
Amount Not to Exceed $35,700.00
Background and justification:
The City of Seward Electric Department relies heavily on Geographic Information Systems (GIS)
to efficiently manage and maintain its infrastructure. The existing ESRI Small Government GIS
Subscription does not include key functionalities necessary for advanced utility mapping, design
integration, and comprehensive system analysis. Upgrading to the ESRI Small Utility Enterprise
Agreement Annual Subscription will significantly enhance operational capabilities, facilitate the
accurate management of utility assets, and support future initiatives such as AMI meter
deployments and advanced analytics through Overstory. The proposed subscription provides a
cost-effective solution compared to annual add -on credits, delivering an estimated annual saving
of $4,100 per year, $12,300 over three years.
Comprehensive and Strategic Plan Consistency Information
This legislation is consistent with (citation listed):
Comprehensive Plan:
Strategic Plan:
Other:
Total amount of funds listed in this legislation: $
This legislation (✓):
Creates revenue in the amount of:
Creates expenditure in amount of:
Creates a savings in the amount of: $
Has no fiscal impact
X
Funds are (✓):
X
$ $11,900 per year
Budgeted Line item(s): 15000 3000 7022 0000 00000
Not budgeted
Not applicable
13
Resolution 2025-050
Affected Fund (✓):
General
Boat Harbor
Motor Pool
Available Fund Balance
SMIC
Parking
Other
x
Electric
Water
Wastewater
Healthcare
Note: amounts are unaudited
Finance Director Signature:ue,_
X
Yes
Attorney Signature:
Not applicable Comments:
Administration Recommendation
X
Adopt Resolution
Other:
14
Resolution 2025-050
Sponsored by: Sorensen
CITY OF SEWARD, ALASKA
RESOLUTION 2025-050
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO PURCHASE AN
ESRI SMALL UTILITY ENTERPRISE SUBSCRIPTION LICENSE FOR A
3-YEAR TERM IN AN AMOUNT NOT TO EXCEED $35,700.00
WHEREAS, the City of Seward Electric Department currently utilizes an ESRI Small
Government GIS Subscription with limited mapping and design capabilities; and
WHEREAS, upgrading to the ESRI Small Utility Enterprise Agreement Annual
Subscription would provide enhanced mapping functionalities and advanced design capabilities
not available with the current subscription; and
WHEREAS, the ESRI Small Utility Enterprise Agreement Subscription will allow
integration of utility design features, improved system loading analytics following the installation
of AMI meters, and enhanced accuracy for programs like Overstory; and
WHEREAS, the Electric Department evaluated purchasing additional credits for the
existing GIS subscription, with projected annual costs estimated at $16,000; and
WHEREAS, purchasing the ESRI Small Utility Enterprise Agreement Annual
Subscription at $11,900 per year provides substantial savings; and
WHEREAS, the quotation provided by ESRI, dated May 9, 2025, confirms a fixed price
of $11,900 per year over three years, totaling $35,700.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA, that:
Section 1. The City Council hereby authorizes the City Manager to enter into an
agreement with ESRI for the Small Utility Enterprise Agreement Annual Subscription.
Section 2. Funding in the amount of $11,900 is hereby appropriated in the FY25_26
Electric Operating Budget contracted services account 15000 3000 7022. The expenses for the
remainder year will be incorporated in the new city's budget cycle.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska this 27th
day of May 2025.
15
Resolution 2025-050
CITY OF SEWARD, ALASKA
RESOLUTION 2025-050
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Kris Peck
City Clerk
(City Seal)
THE CITY OF SEWARD, ALASKA
Sue McClure, Mayor
16
esri
THE
SCIENCE
OF
WHERE'"
Environmental Systems Research Institute, Inc.
380 New York St
Redlands, CA 92373-8100
Phone: (909) 793-2853
DUNS Number: 06-313-4175 CAGE Code: OAMS3
To expedite your order, please attach a copy of
this quotation to your purchase order.
Quote is valid from: 5/9/2025 To: 8/7/2025
Resolution 2025-050
Quotation # Q-548440
Date: May 9, 2025
Customer # Contract #
City of Seward
Electric Department
Po Box 167
Seward, AK 99664
ATTENTION: Taylor Crocker
PHONE: (907) 224-4072
EMAIL: tcrocker@cityofseward.net
Material Qty Term
Unit Price
Total
168088 1 Year1
Meter Counts of 0 to 10,000 Small Utility Enterprise Agreement Annual Subscription
168088 1 Year2
Meter Counts of 0 to 10,000 Small Utility Enterprise Agreement Annual Subscription
168088 1 Year3
Meter Counts of 0 to 10,000 Small Utility Enterprise Agreement Annual Subscription
$11, 900.00
$11, 900.00
$11, 900.00
$11, 900.00
$11, 900.00
$11, 900.00
Subtotal:
Sales Tax:
Estimated Shipping and Handling (2 Day Delivery):
Contract Price Adjust:
Total:
Esri may charge a fee to cover expenses related to any customer requirement to use a proprietary vendor management, procurement, or invoice program.
$35,700.00
$0.00
$0.00
$0.00
$35,700.00
For questions contact: Email: Phone:
Michael Johansen mjohansen@esri.com (909) 793-2853
The items on this quotation are subject to and governed by the terms of this quotation, the most current product specific scope of use document
found at https://assets.esri.com/content/dam/esrisites/media/legal/product-specific-terms-of-use/e300.pdf, and your applicable signed agreement
with Esri. If no such agreement covers any item quoted, then Esri's standard terms and conditions found at https://go.esri.com/MAPS apply to your
purchase of that item. If any item is quoted with a multi -year payment schedule, Esri may invoice at least 30 days in advance of each anniversary
date without the issuance or a Purchase Order, and Customer is required to make all payments without right of cancellation. Third -party data sets
included in a quotation as separately licensed items will only be provided and invoiced if Esri is able to provide such data and will be subject to the
applicable third-party's terms and conditions. If Esri is unable to provide any such data set, Customer will not be responsible for any further payments
for the data set. US Federal government entities and US government prime contractors authorized under FAR 51.1 may purchase under the terms of
Esri's GSA Federal Supply Schedule. Supplemental terms and conditions found at https://www.esri.com/en-us/legal/terms/state-supplemental apply
to some US state and local government purchases. All terms of this quotation will be incorporated into and become part of any additional agreement
regarding Esri's offerings. Acceptance of this quotation is limited to the terms of this quotation. Esri objects to and expressly rejects any different
or additional terms contained in any purchase order, offer, or confirmation sent to or to be sent by buyer. Unless prohibited by law, the quotation
information is confidential and may not be copied or released other than for the express purpose of system selection and purchase/license. The
information may not be given to outside parties or used for any other purpose without consent from Esri. Delivery is FOB Origin for customers located
in the USA.
JOHANSENM This offer is limited to the terms and conditions incorporated and attached herein.
esri
THE
SCIENCE
OF
WHERE'"
Environmental Systems Research Institute, Inc.
380 New York St
Redlands, CA 92373-8100
Phone: (909) 793-2853
DUNS Number: 06-313-4175 CAGE Code: OAMS3
To expedite your order, please attach a copy of
this quotation to your purchase order.
Quote is valid from: 5/9/2025 To: 8/7/2025
Resolution 2025-050
Quotation # Q-548440
Date: May 9, 2025
Customer # Contract #
City of Seward
Electric Department
Po Box 167
Seward, AK 99664
ATTENTION: Taylor Crocker
PHONE: (907) 224-4072
EMAIL: tcrocker@cityofseward.net
If you have made ANY alterations to the line items included in this quote and have chosen to sign the quote to indicate your acceptance, you must fax
Esri the signed quote in its entirety in order for the quote to be accepted. You will be contacted by your Customer Service Representative if additional
information is required to complete your request.
If your organization is a US Federal, state, or local government agency; an educational facility; or a company that will not pay an invoice without having
issued a formal purchase order, a signed quotation will not be accepted unless it is accompanied by your purchase order.
In order to expedite processing, please reference the quotation number and any/all applicable Esri contract number(s) (e.g. MPA, ELA, SmartBuy, GSA,
BPA) on your ordering document.
BY SIGNING BELOW, YOU CONFIRM THAT YOU ARE AUTHORIZED TO OBLIGATE FUNDS FOR YOUR ORGANIZATION, AND YOU ARE AUTHORIZING
ESRI TO ISSUE AN INVOICE FOR THE ITEMS INCLUDED IN THE ABOVE QUOTE IN THE AMOUNT OF $ , PLUS SALES TAXES IF
APPLICABLE. DO NOT USE THIS FORM IF YOUR ORGANIZATION WILL NOT HONOR AND PAY ESRI'S INVOICE WITHOUT ADDITIONAL AUTHORIZING
PAPERWORK.
Please check one of the following:
agree to pay any applicable sales tax.
I am tax exempt, please contact me if exempt information is not currently on file with Esri.
Signature of Authorized Representative Date
Name (Please Print)
Title
The quotation information is proprietary and may not be copied or released other than for the express purpose of system selection and purchase/license. This information may not be given to outside
parties or used for any other purpose without consent from Environmental Systems Research Institute, Inc. (Esri).
Any estimated sales and/or use tax reflected on this quote has been calculated as of the date of this quotation and is merely provided as a convenience for your organization's budgetary purposes. Esri
reserves the right to adjust and collect sales and/or use tax at the actual date of invoicing. If your organization is tax exempt or pays state tax directly, then prior to invoicing, your organization must provide
Esri with a copy of a current tax exemption certificate issued by your states taxing authority for the given jurisdiction.
Esri may charge a fee to cover expenses related to any customer requirement to use a proprietary vendor management, procurement, or invoice program.
For questions contact: Email: Phone:
Michael Johansen mjohansen@esri.com (909) 793-2853
The items on this quotation are subject to and governed by the terms of this quotation, the most current product specific scope of use document
found at https://assets.esri.com/content/dam/esrisites/media/legal/product-specific-terms-of-use/e300.pdf, and your applicable signed agreement
with Esri. If no such agreement covers any item quoted, then Esri's standard terms and conditions found at https://go.esri.com/MAPS apply to your
purchase of that item. If any item is quoted with a multi -year payment schedule, Esri may invoice at least 30 days in advance of each anniversary
date without the issuance or a Purchase Order, and Customer is required to make all payments without right of cancellation. Third -party data sets
included in a quotation as separately licensed items will only be provided and invoiced if Esri is able to provide such data and will be subject to the
applicable third-party's terms and conditions. If Esri is unable to provide any such data set, Customer will not be responsible for any further payments
for the data set. US Federal government entities and US government prime contractors authorized under FAR 51.1 may purchase under the terms of
Esri's GSA Federal Supply Schedule. Supplemental terms and conditions found at https://www.esri.com/en-us/legal/terms/state-supplemental apply
to some US state and local government purchases. All terms of this quotation will be incorporated into and become part of any additional agreement
regarding Esri's offerings. Acceptance of this quotation is limited to the terms of this quotation. Esri objects to and expressly rejects any different
or additional terms contained in any purchase order, offer, or confirmation sent to or to be sent by buyer. Unless prohibited by law, the quotation
information is confidential and may not be copied or released other than for the express purpose of system selection and purchase/license. The
information may not be given to outside parties or used for any other purpose without consent from Esri. Delivery is FOB Origin for customers located
in the USA.
JOHANSENM This offer is limited to the terms and conditions incorporated and attached herein.
Esri Use Only:
Cust. Name
Cust. #
PO #
Esri Agreement #
Resolution 2025-050
esri. ZENCE
OF
WHERE'
SMALL ENTERPRISE AGREEMENT
SMALL UTILITY
(E215-1)
This Agreement is by and between the organization identified in the Quotation ("Customer") and Environmental
Systems Research Institute, Inc. ("Esri").
This Agreement sets forth the terms for Customer's use of Products and incorporates by reference (i) the
Quotation and (ii) the Master Agreement. Should there be any conflict between the terms and conditions of the
documents that comprise this Agreement, the order of precedence for the documents shall be as follows: (i) the
Quotation, (ii) this Agreement, and (iii) the Master Agreement. This Agreement shall be governed by and
construed in accordance with the laws of the state in which Customer is located without reference to conflict of
laws principles, and the United States of America federal law shall govern in matters of intellectual property. The
modifications and additional rights granted in this Agreement apply only to the Products listed in Table A.
Table A
List of Products
Uncapped Quantities (annual subscription)
Desktop Software and Extensions (Single Use)
ArcGIS Desktop Advanced
ArcGIS Desktop Standard
ArcGIS Desktop Basic
ArcGIS Desktop Extensions: ArcGIS 3D Analyst,
ArcGIS Spatial Analyst, ArcGIS Geostatistical Analyst,
ArcGIS Publisher, ArcGIS Network Analyst, ArcGIS
Workflow Manager, ArcGIS Data Reviewer
Developer Tools
ArcGIS Runtime Standard
ArcGIS Runtime Analysis Extension
Capped Quantities (annual subscription)
ArcGIS Online User Types
ArcGIS Online Viewer User Type
Enterprise Software and Extensions
ArcGIS Enterprise (Advanced and Standard)
ArcGIS Monitor
ArcGIS Enterprise Extensions: ArcGIS 3D Analyst,
ArcGIS Spatial Analyst, ArcGIS Geostatistical Analyst,
ArcGIS Network Analyst, ArcGIS Workflow Manager,
ArcGIS Data Reviewer
ArcGIS Enterprise Additional Capability Servers
ArcGIS Image Server
ArcGIS Enterprise User Types
10 ArcGIS Enterprise Creator User Type
ArcGIS Online Creator User Type 10
ArcGIS Online Apps and Other
ArcGIS Insights in ArcGIS Online
ArcGIS Location Sharing for ArcGIS Online
ArcGIS Online Service Credits
ArcGIS Enterprise Apps and Extensions
10
2 ArcGIS Insights in ArcGIS Enterprise 2
5 ArcGIS Location Sharing for ArcGIS Enterprise 5
5,000 ArcGIS Advanced Editing User Type Extension
for ArcGIS Enterprise
ArcGIS Business Analyst
ArcGIS Business Analyst Web App Standard
Online
Other Benefits
1
ArcGIS CityEngine
ArcGIS CityEngine Single Use
Number of Esri User Conference registrations provided annually
Number of Tier 1 Help Desk individuals authorized to call Distributor
10
2
1
2
Page 1 of 6 November 20, 2024
19
Resolution 2025-050
Customer may accept this Agreement by signing and returning the whole Agreement with (i) the Quotation
attached, (ii) a purchase order, or (iii) another document that matches the Quotation and references this
Agreement ("Ordering Document"). ADDITIONAL OR CONFLICTING TERMS IN CUSTOMER'S PURCHASE
ORDER OR OTHER DOCUMENT WILL NOT APPLY, AND THE TERMS OF THIS AGREEMENT WILL
GOVERN. This Agreement is effective as of the date of Esri's receipt of an Ordering Document, unless otherwise
agreed to by the parties ("Effective Date").
Term of Agreement: Three (3) years
This Agreement supersedes any previous agreements, proposals, presentations, understandings, and
arrangements between the parties relating to the licensing of the Products. Except as provided in Article 4—
Product Updates, no modifications can be made to this Agreement.
Accepted and Agreed:
(Customer)
By:
Authorized Signature
Printed Name:
Title:
Date:
CUSTOMER CONTACT INFORMATION
Contact: Telephone:
Address: Fax:
City, State, Postal Code: E-mail:
Country:
Quotation Number (if applicable):
Page 2 of 6 November 20, 2024
20
Resolution 2025-050
1.0—ADDITIONAL DEFINITIONS
In addition to the definitions provided in the Master
Agreement, the following definitions apply to this
Agreement:
"Case" means a failure of the Software or Online
Services to operate according to the Documentation
where such failure substantially impacts operational
or functional performance.
"Deploy", "Deployed" and "Deployment" mean to
redistribute and install the Products and related
Authorization Codes within Customer's
organ ization (s).
"Fee" means the fee set forth in the Quotation.
"Maintenance" means Tier 2 Support, Product
updates, and Product patches provided to Customer
during the Term of Agreement.
"Master Agreement" means the applicable master
agreement for Esri Products incorporated by this
reference that is (i) found at https://www.esri.com/en-
us/legal/terms/full-master-agreement and available in
the installation process requiring acceptance by
electronic acknowledgment or (ii) a signed Esri
master agreement or license agreement that
supersedes such electronically acknowledged
master agreement.
"Product(s)" means the products identified in
Table A —List of Products and any updates to the list
Esri provides in writing.
"Quotation" means the offer letter and quotation
provided separately to Customer.
"Technical Support" means the technical
assistance for attempting resolution of a reported
Case through error correction, patches, hot fixes,
workarounds, replacement deliveries, or any other
type of Product corrections or modifications.
"Tier 1 Help Desk" means Customer's point of
contact(s) to provide all Tier 1 Support within
Customer's organization(s).
"Tier 1 Support" means the Technical Support
provided by the Tier 1 Help Desk.
"Tier 2 Support" means the Esri Technical Support
provided to the Tier 1 Help Desk when a Case
cannot be resolved through Tier 1 Support.
2.0—ADDITIONAL GRANT OF LICENSE
2.1 Grant of License. Subject to the terms and
conditions of this Agreement, Esri grants to
Customer a personal, nonexclusive,
nontransferable license solely to use, copy, and
Deploy quantities of the Products listed in
Table A —List of Products for the Term of
Agreement (i) for the applicable Fee and (ii) in
accordance with the Master Agreement.
2.2 Consultant Access. Esri grants Customer the
right to permit Customer's consultants or
contractors to use the Products exclusively for
Customer's benefit. Customer will be solely
responsible for compliance by consultants and
contractors with this Agreement and will ensure
that the consultant or contractor discontinues
use of Products upon completion of work for
Customer. Access to or use of Products by
consultants or contractors not exclusively for
Customer's benefit is prohibited. Customer may
not permit its consultants or contractors to install
Software or Data on consultant, contractor, or
third -party computers or remove Software or
Data from Customer locations, except for the
purpose of hosting the Software or Data on
Contractor servers for the benefit of Customer.
3.0—TERM, TERMINATION, AND EXPIRATION
3.1 Term. This Agreement and all licenses
hereunder will commence on the Effective Date
and continue for the duration identified in the
Term of Agreement, unless this Agreement is
terminated earlier as provided herein. Customer
is only authorized to use Products during the
Term of Agreement. For an Agreement with a
limited term, Esri does not grant Customer an
indefinite or a perpetual license to Products.
3.2 No Use upon Agreement Expiration or
Termination. All Product licenses, all
Maintenance, and Esri User Conference
registrations terminate upon expiration or
termination of this Agreement.
3.3 Termination for a Material Breach. Either party
may terminate this Agreement for a material
breach by the other party. The breaching party
will have thirty (30) days from the date of written
notice to cure any material breach.
3.4 Termination for Lack of Funds. For an
Agreement with government or government -
Page 3 of 6 November 20, 2024
21
Resolution 2025-050
owned entities, either party may terminate this
Agreement before any subsequent year if
Customer is unable to secure funding through
the legislative or governing body's approval
process.
3.5 Follow-on Term. If the parties enter into
another agreement substantially similar to this
Agreement for an additional term, the effective
date of the follow-on agreement will be the day
after the expiration date of this Agreement.
4.0—PRODUCT UPDATES
4.1 Future Updates. Esri reserves the right to
update the list of Products in Table A —List of
Products by providing written notice to
Customer. Customer may continue to use all
Products that have been Deployed, but support
and upgrades for deleted items may not be
available. As new Products are incorporated into
the standard program, they will be offered to
Customer via written notice for incorporation into
the Products schedule at no additional charge.
Customer's use of new or updated Products
requires Customer to adhere to applicable
additional or revised terms and conditions in the
Master Agreement.
4.2 Product Life Cycle. During the Term of
Agreement, some Products may be retired or
may no longer be available to Deploy in the
identified quantities. Maintenance will be subject
to the individual Product Life Cycle Support
Status and Product Life Cycle Support Policy,
which can be found at
https://support.esri.com/en/other-
resources/product-life-cycle. Updates for
Products in the mature and retired phases may
not be available. Customer may continue to use
Products already Deployed, but Customer will
not be able to Deploy retired Products.
5.0—MAINTENANCE
The Fee includes standard maintenance benefits
during the Term of Agreement as specified in the
most current applicable Esri Maintenance and
Support Program document (found at
https://www.esri.com/en-
us/legal/terms/maintenance). At Esri's sole
discretion, Esri may make patches, hot fixes, or
updates available for download. No Software other
than the defined Products will receive Maintenance.
Customer may acquire maintenance for other
Software outside this Agreement.
a. Tier 1 Support
1. Customer will provide Tier 1 Support
through the Tier 1 Help Desk to all
Customer's authorized users.
2. The Tier 1 Help Desk will be fully trained in
the Products.
3. At a minimum, Tier 1 Support will include
those activities that assist the user in
resolving how-to and operational questions
as well as questions on installation and
troubleshooting procedures.
4. The Tier 1 Help Desk will be the initial point
of contact for all questions and reporting of a
Case. The Tier 1 Help Desk will obtain a full
description of each reported Case and the
system configuration from the user. This
may include obtaining any customizations,
code samples, or data involved in the Case.
5. If the Tier 1 Help Desk cannot resolve the
Case, an authorized Tier 1 Help Desk
individual may contact Tier 2 Support. The
Tier 1 Help Desk will provide support in such
a way as to minimize repeat calls and make
solutions to problems available to
Customer's organization.
6. Tier 1 Help Desk individuals are the only
individuals authorized to contact Tier 2
Support. Customer may change the Tier 1
Help Desk individuals by written notice to
Esri.
b. Tier 2 Support
1. Tier 2 Support will log the calls received
from Tier 1 Help Desk.
2. Tier 2 Support will review all information
collected by and received from the Tier 1
Help Desk including preliminary documented
troubleshooting provided by the Tier 1 Help
Desk when Tier 2 Support is required.
3. Tier 2 Support may request that Tier 1 Help
Desk individuals provide verification of
information, additional information, or
answers to additional questions to
Page 4 of 6 November 20, 2024
22
Resolution 2025-050
supplement any preliminary information
gathering or troubleshooting performed by
Tier 1 Help Desk.
4. Tier 2 Support will attempt to resolve the
Case submitted by Tier 1 Help Desk.
5. When the Case is resolved, Tier 2 Support
will communicate the information to Tier 1
Help Desk, and Tier 1 Help Desk will
disseminate the resolution to the user(s).
6.0—ENDORSEMENT AND PUBLICITY
This Agreement will not be construed or interpreted
as an exclusive dealings agreement or Customer's
endorsement of Products. Either party may publicize
the existence of this Agreement.
7.0—ADMINISTRATIVE REQUIREMENTS
7.1 OEM Licenses. Under Esri's OEM or Solution
OEM programs, OEM partners are authorized to
embed or bundle portions of Esri products and
services with their application or service. OEM
partners' business model, licensing terms and
conditions, and pricing are independent of this
Agreement. Customer will not seek any discount
from the OEM partner or Esri based on the
availability of Products under this Agreement.
Customer will not decouple Esri products or
services from the OEM partners' application or
service.
7.2 Annual Report of Deployments. At each
anniversary date and ninety (90) calendar days
prior to the expiration of this Agreement,
Customer will provide Esri with a written report
detailing all Deployments. Upon request,
Customer will provide records sufficient to verify
the accuracy of the annual report.
8.0—ORDERING, ADMINISTRATIVE
PROCEDURES, DELIVERY, AND
DEPLOYMENT
8.1 Orders, Delivery, and Deployment
a. Upon the Effective Date, Esri will invoice
Customer and provide Authorization Codes to
activate the nondestructive copy protection
program that enables Customer to download,
operate, or allow access to the Products. If this
is a multi -year Agreement, Esri may invoice the
Fee up to thirty (30) calendar days before the
annual anniversary date for each year.
b. Undisputed invoices will be due and payable
within thirty (30) calendar days from the date of
invoice. Esri reserves the right to suspend
Customer's access to and use of Products if
Customer fails to pay any undisputed amount
owed on or before its due date. Esri may charge
Customer interest at a monthly rate equal to the
lesser of one percent (1.0%) per month or the
maximum rate permitted by applicable law on
any overdue fees plus all expenses of collection
for any overdue balance that remains unpaid
ten (10) days after Esri has notified Customer of
the past -due balance.
c. Esri's federal ID number is 95-2775-732.
d. If requested, Esri will ship backup media to the
ship -to address identified on the Ordering
Document, FOB Destination, with shipping
charges prepaid. Customer acknowledges that
should sales or use taxes become due as a
result of any shipments of tangible media, Esri
has a right to invoice and Customer will pay any
such sales or use tax associated with the receipt
of tangible media.
8.2 Order Requirements. Esri does not require
Customer to issue a purchase order. Customer
may submit a purchase order in accordance with
its own process requirements, provided that if
Customer issues a purchase order, Customer
will submit its initial purchase order on the
Effective Date. If this is a multi -year Agreement,
Customer will submit subsequent purchase
orders to Esri at least thirty (30) calendar days
before the annual anniversary date for each
year.
a. All orders pertaining to this Agreement will be
processed through Customer's centralized point
of contact.
b. The following information will be included in
each Ordering Document:
(1) Customer name; Esri customer number, if
known; and bill -to and ship -to addresses
(2) Order number
(3) Applicable annual payment due
Page 5 of 6 November 20, 2024
23
Resolution 2025-050
9.0—MERGERS, ACQUISITIONS, OR
DIVESTITURES
If Customer is a commercial entity, Customer will
notify Esri in writing in the event of (i) a
consolidation, merger, or reorganization of Customer
with or into another corporation or entity;
(ii) Customer's acquisition of another entity; or (iii) a
transfer or sale of all or part of Customer's
organization (subsections i, ii, and iii, collectively
referred to as "Ownership Change"). There will be
no decrease in Fee as a result of any Ownership
Change.
9.1 If an Ownership Change increases the
cumulative program count beyond the maximum
level for this Agreement, Esri reserves the right
to increase the Fee or terminate this Agreement
and the parties will negotiate a new agreement.
9.2 If an Ownership Change results in transfer or
sale of a portion of Customer's organization, that
portion of Customer's organization will transfer
the Products to Customer or uninstall, remove,
and destroy all copies of the Products.
9.3 This Agreement may not be assigned to a
successor entity as a result of an Ownership
Change unless approved by Esri in writing in
advance. If the assignment to the new entity is
not approved, Customer will require any
successor entity to uninstall, remove, and
destroy the Products. This Agreement will
terminate upon such Ownership Change.
Page 6 of 6 November 20, 2024
24
Resolution 2025-051
RESOLUTION 2025-051
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, AUTHORIZING
THE CITY MANAGER TO ACCEPT AND
APPROPRIATE COMMUNITY ASSISTANCE
PROGRAM FUNDS IN THE AMOUNT OF
$106,166.21 FOR THE PURPOSE OF CAPITAL
PROJECTS RELATED TO FIRE, PUBLIC SAFETY,
AND ROAD MAINTENANCE
Documents:
• Agenda Statement
• Resolution 2025-051
• Attachments:
o Award Letter
o Capital Improvement Plan from FY25/26
Budget
25
X
City Council Agenda Statement
Meeting Date: May 27, 2025
To: City Council
Through: Kat Sorensen, City Manager
From: Sully Jusino, Finance Director
Resolution 2025-051 ov Sexy
4 As0%
Subject: Resolution 2025-051: Authorizing the City Manager to Accept and
Appropriate Community Assistance Program Funds in the Amount of
$106,166.21 for the Purpose of Capital Projects Related to Fire, Public
Safety, and Road Maintenance
Background and justification:
The Community Assistance Program, formerly known as Community Revenue Sharing, provides
funding to municipalities that provide services such as fire protection, water and sewer, public
road maintenance, and solid waste management.
The program is funded by state budget appropriations. Because allocation of program funds was
not anticipated, the City of Seward FY23_24 operating budget did not contain budgeted revenue
for the funds.
The State Revenue sharing funds have become more uncertain over time and to avoid factoring
one — time uncertain revenues into the City's operating budget, the City has operated under a
policy of utilizing one-time revenues to fund capital needs. Community Assistance Program
Funds in the amount of $106,166.21 will be appropriated to the General Fund and will be
transferred to the Capital Acquisition Fund in accordance with the City's budget policy.
Comprehensive and Strategic Plan Consistency Information
This legislation is consistent with (citation listed):
Comprehensive Plan:
Strategic Plan:
Other:
Certification of Funds
Total amount of funds listed in this legislation: $ 106,166.21
This legislation (✓):
Creates revenue in the amount of:
Creates expenditure in amount of:
Creates a savings in the amount of:
$ 106,166.21
26
Resolution 2025-051
Has no fiscal impact
Funds are (✓):
Budgeted Line item(s): 01000-0000-4200 Revenue Sharing Account
X
Not budgeted
Not applicable
Affected Fund (✓):
General
Boat Harbor
Motor Pool
X
Available Fund Balance
SMIC
Parking
Other
Electric
Water
$
Wastewater
Healthcare
Note: amounts are unaudited
Finance Director Signature:
.5a, •
Attorney Review
X
Yes
Attorney Signature:
Not applicable Comments:
1111. Administration Recommendation
X
Adopt Resolution
Other:
27
Resolution 2025-051
Sponsored by: Sorensen
CITY OF SEWARD, ALASKA
RESOLUTION 2025-051
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ACCEPT AND
APPROPRIATE COMMUNITY ASSISTANCE PROGRAM FUNDS IN
THE AMOUNT OF $106,166.21 FOR THE PURPOSE OF CAPITAL
PROJECTS RELATED TO FIRE, PUBLIC SAFETY, AND ROAD
MAINTENANCE
WHEREAS, the Community Assistance Program, formerly known as Community
Revenue Sharing, provides funding to municipalities that provide services such as fire
protection, water and sewer, public road maintenance, and solid waste management; and
WHEREAS, the program is funded by state budget appropriations; and
WHEREAS, because allocation of program funds was not anticipated, the City of
Seward 2024 operating budget does not contain budgeted revenue for the funds; and
WHEREAS, the City unexpectedly received $106,166.21 from the Community
Assistance Program; and 100% of those funds will be transferred from the General Fund to
the Capital Acquisition Fund to be used for capital projects related to fire, public safety and
road maintenance.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA that:
Section 1. The Capital Improvement Plan for FY25/FY26, which is attached hereto and
made a part hereof by reference, is hereby adopted.
Section 2. The Assistance Program funds in the amount of $106,166.21 is hereby accepted
and appropriated to 01000-0000-4200 in the General Fund Revenue Sharing Account and will be
transferred from the General Fund 01000-0000-3710 to the Capital Acquisition Fund 80010-0000-
3700 to be used for capital projects related to fire, public safety and road maintenance.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 27th day of
May 2025.
28
Resolution 2025-051
CITY OF SEWARD, ALASKA
RESOLUTION 2025-051
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
City Clerk
(City Seal)
THE CITY OF SEWARD, ALASKA
Sue McClure, Mayor
29
Resolution 2025-051
Department of Commerce, Community,
and Economic Development
DIVISION OF COMMUNITY AND REGIONAL AFFAIRS
Anchorage Office
GOVERNOR MIKE DUNLEAVY
September 30, 2024
Manager
Seward
P.O. Box 167
Seward, AK 99664
RE: FY25 Community Assistance Program (CAP)
Dear Manager:
550 W. 7th Ave Ste 1650
Anchorage, Alaska 99501
Main: 907.269-4501
Fax: 907.269-4563
The Division of Community and Regional Affairs (DCRA) is pleased to announce the FY25
Community Assistance Program (CAP) payment for your community. The FY25 CAP payment for
City of Seward is: $106,166.21
Entities that submitted all the required documentation for eligibility will be issued their CAP
payment. Entities that have not yet submitted the required documentation for eligibility will be
issued their calculated payment amount, once received.
To check the status of your CAP payment go to the DCRA website at:
https: / /www.commerce.alaska.gov/dcra/eGrantsOnLine/Pages/RevenueSharing.aspx
The status report will indicate any required documents needed to disburse your payment.
If there are any questions concerning the Community Assistance Program payment, please contact
me at: (907)269-7906 or caa@alaska.gov.
Sincerely,
. iulsar1 Nee,e
Lindsay Reese
Grant Administrator 2
30
Department
Project Description
CITY OF SEWARD
CAPITAL IMPROVEMENT PLAN
GENERAL FUND CAPITAL PROJECTS
2025/ 2026 CAPITAL BUDGET
New or
Replace
Forecasted City Cost
2025 2026
Forecasted
Project Cost
Resolution 2025-051
Other Source
Source
Public Works
Public Works
Sidewalk and ADA ramp repairs
Replace
$ 75,000
$ 75,000
$ 150,000
$ -
General Fund - Annual
Public Works
Sidewalk Replacement and Refurbishment
Replace
$ 1,000,000
$ -
$ 1,000,000
$ -
Public Works
City Hall Parking Lot and Retaining Wall
Replace
$ -
$ 55,000
$ 55,000
$ -
General Fund
Public Works
Replace Annex front door with sliding door ADA
Replace
$ 30,000
$ -
$ 30,000
$ -
Public Works
Replace City Hall back door with sliding door ADA
Replace
$ -
$ 30,000
$ 30,000
$ -
Public Works
Quarry- Renovate Scalehouse, add lighting, cameras, computer
New
$ 40,000
$ 40,000
$ -
Quarry Proceeds
Public Works
Streets -Nash Rd Hill, large dip -engineer, cut & fill
New
$ 90,000
$ -
$ 90,000
$ -
General Fund
Public Works
Comm. Ctr. Elevator clutch and door Refurbishment/Replacement
Replace
$ 40,000
Public Works
Comm. Ctr. Elevator major component Refurbishment/Replacement
Replace
$ 95,000
Public Works
Paving City Streets still on list
Replace
$ 200,000
$ -
$ 200,000
$ -
General Fund
Public Works
Devlop Delphin St (SMIC)
Replace
$ 100,000
$ -
$ 100,000
$ -
In-house labor/equip
City -Wide Large Projects
Public Works
Public Works Building Construction
New
$ 12,000,000
$ -
$ 12,000,000
$ -
General Fund/Bonds
Public Works
Lowell Creek Flood Control Diversion Tunnel
Replace
$ -
$ -
$ -
$ 300,000,000
Project in Process - USACE
Public Works
Heat Loop Project
Replace
$ 4,750,000
$ 750,000
AEA Grant
Public Works
i
Heated Sidewalk Improvement
Public Works
Replace
$ 13,495,000
$ 200,000
$ 1,000,000
$ 19,580,000
$ 750,000
$ 301,500,000
State/Fed Grant
Library/City Hall
Library
Library Cameras
New
$ 15,000
$ -
General Fund
Library
Library Staff Computers
New
$ 11,500
$ 11,500
$ -
General Fund
Library
Library Patron Computers
New
$ 30,000
$ -
General Fund
Library
Library plumbing repairs
Replace
$ 15,000
$ 15,000
$ -
General Fund
Library
Library roof leak repairs
Replace
$ 70,000
$ 70,000
$ -
General Fund
Library
Library ventilation repair
Replace
$ 150,000
$ 300,000
$ -
General Fund, Grant
Library
Library LED lights & repairs
Library/City Hall
Replace
$ 15,000
$ 231,500
$ 20,000
$ 461,500
$ -
$0
General Fund
IT ■
MIS
City Phone System
New
$ 250,000
$ 250,000
$ - General Fund
MIS
City Security and Access
IT
New
$ 300,000
$ 550,000
$ 250,000
$ 250,000
$ 550,000
$ 800,000
$ - General Fund, Grant
$
Fire
Fire
65% Design & Engineer Fire Station
New
$ 2,500,000
$ 2,500,000
$ 2,500,000
State/Federal/ City
Fire
Fire Station
New
$ 29,000,000
State/Federal/ City
31
Fire Install water Line & Hydrant to fire trainer New $ 150,000 KesoiUU1Il L UseZilf arhl/City
Fire $ - $ 2,500,000.00 $ 31,650,000.00 $ 2,500,000.00
Police
Police
Feasibility & Design Engineer Police Department
New
$ 250,000
$ 250,000
$ -
General Fund
Police
Police Department Building
Fire Police Public Safety
New
50,000
$ 15,000,000
$ 15,250,000
$ -
$
General Fund
Parks &Rec
Parks & Rec
Resurface Playgrounds
New
$ 300,000
$ 300,000
$ -
General Fund
Parks & Rec
Replace N. Ballaine Playground Equipment
New
$ 300,000
$ 300,000
$ -
General Fund or Grant
Parks & Rec
Williams Park Permanent Restroom
New
$ 150,000
$ 150,000
$ -
General Fund
Parks & Rec
Lagoon Boardwalk Improvements
New
$ 300,000
$ 300,000
$ -
General Fund
Parks & Rec
Paving portions of bike path
New
$ 50,000
$ 50,000
General Fund
Parks & Rec
Update campground electrical boxes
Parks & Rec
New
$ 50,000
$ 300,000
$ 800,000
$ 1,100,000
$0
General Fund
General Fund
$ 14,360,000 $ 4,231,500 $ 68,841,500 $ 304,000,000
32
Resolution 2025-051
Project Description
Electric
Critical Capital Need:
New or
Replace
CITY OF SEWARD
CAPITAL IMPROVEMENT PLAN
ENTERPISE FUNDS
2025/ 2026 CAPITAL BUDGET
Forecasted City Cost
2025 2026 Project Cost
Other Source
Source
Electric
Shore Power 115 kV plus Substation
New
$ 15,000,000
$ 15,110,637
Grant/ City
Electric
Substation Voltage Conversions & Refurb (Lawing)
Replace
$ 2,907,269
$ 5,814,537
Electric
Electric
Spring Creek Substation Refurbishment
Replace
$ 3,369,769
$ 3,369,769
Electric
Electric
Double Circuits to Harbor from Fort Raymond
New
$ 3,259,132
$ 3,259,132
Electric
Electric
Nash Road Phase 2
Replace
$ 2,693,367
$ 2,693,367
Electric
Electric
Primrose Avatanch Undergrounding
Replace
250,000
250,000
Electric
Electric
Stoney Creek Cable
Replace
250,000
250,000
Electric
High -Risk Capital Need:
Electric
Old Mill #3 - Cable
Replace
$ 250,000
$ 250,000
$
Electric
Electric
Gateway/Dora Way - Cable
Replace
$ 225,000
$ 225,000
$
Electric
Electric
Radiator Hoods - Fort Raymond Plant
Replace
$ 230,000
$ 230,000
$
Electric
Moderate -Risk Capital Need:
Electric
Electric
Electric
Questa Woods - Cable
Nash Woods Phase I - Cable
Security Cameras - Fort Raymond
Critical Capital Need:
Water
Electric
Replace $
Replace
Replace
130,000
250,000
$
130,000 $
250,000
210,000 $ 210,000 $
$ 10,444,768 $ 3,579,769 $ 31,931,805 $ 15,110,637
2025 2026
Electric
Electric
Electric
Water
Lowell Canyon 200K gallon Tank with 500K gallon tank
Replace
400,000
1,900,000
1,500,000
Infr. Grant
Water
Design-Hypochorite Generator -SMIC
New
38,000
76,000
38,000
Rural Water loan
Water
Construction-Hypochorite Generator-SMIC
New
$ 200,000
$ 400,000
$ 200,000
Rural Water loan
Water
Replace water lines - Elm Street
Replace
$ 220,000
$ 220,000
Water Fund
High -Risk Capital Need:
Water
Gateway Tank Roof
Repair
$ 300,000
$ 150,000
Rural Water loan
Water
Well abandonment - Fort Raymond Property
New
$ 45,000
$ 45,000
Water Fund
Moderate -Risk Capital Need:
Water
Double wall fuel tank water
Replace $ 50,000
$ 50,000 $
Water Fund
Water
Water Meter Program - with auto -readers
New
125,000 $
125,000 $ 250,000 $
Infrastructure
Water
Refurbish #4 production well
Replace
50,000
Water
Distribution Piping upgrades (ductile iron pipe)
Replace
$3,000,000 $ 3,000,000 $
3,000,000
Infr. Grant
Water
Wastewater
Wastewater
Replace 10" and 14" AC water line btwn Phoenix and Sea Lion
Critical Capital Need:
Blowers x3 Lowell Point Lagoon
Disinfection Required - SMIC Lagoon
Replace
New
New
$250,000 $
1,250,000 $
320,000.00 I $ 320,000
$ 250,000.00 $ 1,000,000
1,000,000
Loan, grant,
Wastewater Fund
$ 750,000.00 Clean Water Loan
33
Resolution 2025-051
Project Description
New or
Replace
CITY OF SEWARD
CAPITAL IMPROVEMENT PLAN
ENTERPISE FUNDS
2025/ 2026 CAPITAL BUDGET
Forecasted City Cost
2025 2026 Project Cost
Other Source
Source
Wastewater
Disenfection Required - Lowell Point Lagoon
New
1,500,000
$ 1,000,000.00
Clean Water Loan
Wastewater
Sewer Line Replacement alley in 500 block of 6th Ave
Replace
$
67,500.00
$
67,500
Wastewater Fund
Wastewater
Sewer Line Replacement 4th Ave by Madison
Replace
$ 150,000.00
$
150,000
Wastewater Fund
Wastewater
Water Meter Program -with auto -readers
New
$ 250,000.00
$
250,000
Infrastructure
High -Risk Capital Need:
Wastewater
Two double wall fuel tanks. 25k in 2023-2025
Replace
$
60,000
$
60,000
$
-
Wastewater Fund
Wastewater
Manhole refurbishment
Replace
$
120,000
$
120,000
$
-
Wastewater Fund
Wastewater
Mobile Standby Generator
New
$
75,000
$
150,000
$
75,000
Wastewater Fund
Wastewater
SMIC piping for bypass design & construction
New
$
150,000
Wastewater Fund
Moderate -Risk Capital Need:
Replace
Wastewater
SMIC lower lift station (engineering only)
New
$
75,000
$
-
$
75,000
$
-
Wastewater Fund
Wastewater
SMIC lower lift station construction
$
225,000
$
225,000
Wastewater Fund
Wastewater
Wastewater Lagoon sludge removal
Replace
$
-
$
200,000
$
2,200,000
$
2,000,000
Infrastructure
Wastewater
Replace infrastructure past useful life
Replace
$
3,300,000
$
3,000,000
Grant
Wastewater
Fencing @ Lowell Point WW Lagoon
New
$
60,000
$
60,000
$
-
Clean Water Loan
Wastewater
Aeration Equipment
Wastewater,
New
1,057,500
795,000
$
236,000
9,863,500
$
200,000
7,025,000
Wastewater Fund
Parking
2025
2026
Parking
Replace Parking Pay Stations
Replace
$
100,000
$
100,000
$
-
Parking Reserves
Parking
Parking Lot Striping
Replace
$
50,000
$
50,000
$
-
Parking Reserves
Parking
Pave Uplands
Replace
300,000
$
-
$
300,000
$
-
Parking Reserves
Parking
Parking Lot Signage
Replace
20,000
$
-
$
20,000
$
-
Parking Reserves
Parking
320,000
150,000
470,000
-
SMIC
SMIC
Additional Water Service
New
2025
$
2026
20,000
$
20,000
$
-
City
SMIC
Improve Drainage
New
$
750,000
$
1,000,000
$
250,000
Peltola Community Funding Proj FY 2025
SMIC
SMIC Boat Yard Expansion and Bathroom Remodel
New
120,000
$
120,000
$
-
City
SMIC
Additional power stalls
New
500,000
$
500,000
$
-
City
SMIC $
870,000 $
520,000 $
1,640,000 $
250,000
Harbor
2025
2026
Harbor
50-Ton Washdown Pad
Replace
-
$
221,000
$
1,100,000
$
882,000
Federal Infrastructure Grant
Harbor
Z-Float Extension Project
5,200,000
$
-
$
5,200,000
PAX Fees
Harbor
Concrete Section Waterline Repair
150,000
$
-
$
150,000
$
-
Harbor Reserves
Harbor
Harbormaster Bathroom Remodel
-
$
100,000
$
10,000
$
-
Harbor Reserves
Harbor
5,350,000
321,000
6,460,000
882,000
Enterprise Fund
$ 19,120,268 $
8,740,769 $
57,906,305 $ 29,155,637
34
Resolution 2025-051
Project Description
CITY OF SEWARD
CAPITAL IMPROVEMENT PLAN
ENTERPISE FUNDS
2025/ 2026 CAPITAL BUDGET
New or Forecasted City Cost
Replace 2025 2026 Project Cost Other Source Source
Rating (a):
Critical Risk (C): Likely to fail within next 5 years
High Risk (H): Likely to fail in 5-10 years
Moderate Risk (M): continuous increasing cost to maintain and operate.
"New" reflects creation or purchase of a new asset; not replacing an existing asset
35
Resolution 2025-055
RESOLUTION 2025-055
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, AUTHORIZING
THE CITY MANAGER TO ACCEPT THE
PROPOSAL BY ELECTRIC POWER SYSTEMS TO
LEAD THE ENGINEERING FOR THE EPA CLEAN
PORTS GRANT SHORE POWER PROJECT IN THE
AMOUNT OF $1, 83 0,43 6 FULLY FUNDED
THROUGH THE ENVIRONMENTAL
PROTECTION AGENCY GRANT
Documents:
• Agenda Statement
• Resolution 2025-055
• Attachments
o EPS Proposal
36
Resolution 2025-055
City Council Agenda Statement
Meeting Date: June 9, 2025
To: City Council
Through: Kat Sorensen, City Manager
From: Taylor Crocker, Electric Operations Supervisor
Subject: Resolution 2025-055: Authorizing the City Manager to Accept the Proposal
by Electric Power Systems to Lead the Engineering for the EPA Clean Ports
Grant Shore Power Project in the Amount of $1,830,436 Fully Funded
Through the Environmental Protection Agency Grant
Background and justification:
The City of Seward has received an EPA Clean Ports Grant aimed at significantly reducing
emissions at port facilities by providing shore power infrastructure for docked vessels. The
implementation of this project requires comprehensive engineering services to cover electrical,
mechanical, civil, structural, and control systems design.
Through a detailed and competitive Request for Proposal (RFP) process, Electric Power Systems
(EPS) emerged as the leading candidate due to their multidisciplinary capabilities, comprehensive
understanding of project requirements, and their extensive presence and proven experience
throughout Alaska. EPS is uniquely qualified to execute the complex engineering tasks essential
for the successful completion of the Shore Power Project. The estimated cost for these engineering
services is $1,830,436, fully funded by the EPA grant, thereby ensuring no additional financial
burden to City resources.
Comprehensive and Strategic Plan Consistency Information
This legislation is consistent with (citation listed):
Comprehensive Plan: 3.7.1.4 Continue to upgrade and expand utilities to meet existing needs and
encourage future development
Strategic Plan:
Other:
Total amount of funds listed in this legislation: $ 1,830,436
This legislation (V):
Creates revenue in the amount of:
Creates expenditure in amount of:
x
$
$ 1,830,436
37
Resolution 2025-055
Creates a savings in the amount of: $
Has no fiscal impact
Funds are (✓):
Budgeted Line item(s): EPA Clean Ports Grant
X
Not budgeted
Not applicable
Affected Fund (✓):
General
Boat Harbor
Motor Pool
X
Available Fund Balance
SMIC
Parking
Other
Electric
Water
EPA Clean Ports
Grant
Wastewater
Healthcare
Note: amounts are unaudited
Finance Director Signature:
9""tt*
X
Yes
Attorney Signature:
Not applicable Comments:
Administration Recommendation
X
Adopt Resolution
Other:
38
Resolution 2025-055
Sponsored by: Sorensen
CITY OF SEWARD, ALASKA
RESOLUTION 2025-055
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ACCEPT THE
PROPOSAL BY ELECTRIC POWER SYSTEMS TO LEAD THE
ENGINEERING FOR THE EPA CLEAN PORTS GRANT SHORE POWER
PROJECT IN THE AMOUNT OF $1,830,436 FULLY FUNDED THROUGH
THE ENVIRONMENTAL PROTECTION AGENCY GRANT
WHEREAS, Electric Power Systems (EPS) is a full -service multidisciplinary engineering
firm providing electrical, mechanical, civil, structural, and control systems engineering with
offices across Alaska; and
WHEREAS, EPS has demonstrated a comprehensive understanding of the project scope
and has been selected following a thorough Request for Proposals (RFP) evaluation process; and
WHEREAS, the project will advance the goals of the EPA Clean Ports Grant by
significantly reducing emissions and enhancing the sustainability of port operations through shore
power implementation; and
WHEREAS, the estimated project cost is $1,830,436, fully funded through the EPA grant
awarded to the City of Seward.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA, that:
Section 1. The City Council hereby authorizes the City Manager to accept the proposal
with Electric Power Systems to lead engineering services for the EPA Clean Ports Grant Shore
Power Project.
Section 2. Funding in the amount of $1,830,436 for this project is fully appropriated from
the EPA Clean Ports Grant Fund 15360-0000-8101 Infrastructure Expense Account.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska this 9tn
day of June 2025.
THE CITY OF SEWARD, ALASKA
39
Resolution 2025-055
CITY OF SEWARD, ALASKA
RESOLUTION 2025-055
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Kris Peck
City Clerk
(City Seal)
Sue McClure, Mayor
40
Resolution 2025-055
of Sep
it
4R
CITY OF SEWARD
ENGINEERING, PROCUREMENT & CONSTRUCTION DOCUMENT
DEVELOPMENT, SYSTEM INTEGRATION STUDIES, & COMMISSIONING
SUPPORT FOR UTILITY SHORE POWER ELECTRICAL FACILITIES &
GRID -FORMING BATTERY ENERGY STORAGE SYSTEM
MAY 15, 2025
POINT OF CONTACT:
Tim Conrad, PE
3305 Arctic Blvd. Suite 201
Anchorage, AK 99503
(907) 522-1953
tconrad@epsinc.com
SYSTEMS
Resolution 2025-055
electric purer SyT
Consuh(ng Engineers
Cover Letter
Mr. Kris Peck
City of Seward
410 Adams Street
Seward, AK 99664
May 15, 2025
RE: Proposal Submission — Engineering, Procurement and Construction Document Development, System Integration
Studies, and Commissioning Support for Utility Shore power Electrical Facilities and Grid -Forming Battery Energy
Storage System for the City of Seward
Dear Evaluation and Selection Committee:
Electric Power Systems, Inc. (EPS) is pleased to submit this proposal for engineering, procurement, and
commissioning support for utility shore power facilities and a grid -forming battery energy storage system, in
response to the April 14, 2025 Request for Proposals issued by the City of Seward.
EPS is a full -service multidisciplinary engineering firm with offices across Alaska, providing electrical, mechanical,
civil, structural, and control systems engineering. Since 1996, we have supported Alaska's utilities, independent
power producers, and remote communities with power system design, integration, and modernization services —
delivering solutions that balance technical performance, constructability, and long-term value.
We understand this project includes the design of a 115 kV transmission line from a primary metered point in
Seward's Fort Raymond substation and integration of a new 115 kV to 12.5 kV substation, underground feeders, a
12 MW/2-hour grid -forming BESS, and associated shore power interconnection infrastructure to serve the cruise
ships docked at a new dock facility in Seward. EPS has extensive experience in each of these areas, including
Railbelt grid projects, BESS deployment with microgrid and black start capabilities, and control system integration
for resilient, islanded operation. Our team is experienced in federal grant compliance, including reporting, labor
standards (e.g., Davis -Bacon), and procurement under programs such as DOE and DOT. We have reviewed the EPA
Clean Ports Program compliance framework and will ensure full adherence to its specific reporting, labor, and
procurement requirements throughout the project lifecycle.
We are confident in our team's ability to deliver this project on schedule and in alignment with all federal and
technical requirements. The enclosed proposal outlines our qualifications, approach, and commitment to helping
the City of Seward meet its Clean Ports objectives.
Sincerely,
David Burlingame
President, Electric Power Systems, Inc.
(907) 646-5103; dburliingame@epsinc.com
EPS Corporate Headquarters: 3305 Arctic Blvd Suite 201 • Anchorage, Alaska 99503 • eps@epsinc.com
Offices in Alaska and the Pacific Northwest
42
Resolution 2025-055
EPS Response for Utility Shore Power Electrical Facilities and Grid -Forming Battery Energy Storage System for the City of Seward
Table of Contents
Cover Letter 0
Table of Contents 0
1. Project Understanding & Technical Approach 1
1.1 Engineering & Design Services 3
1.2 Procurement & Construction Package Development 4
1.3 BESS Specification & Integration 5
1.4 Commissioning & Controls 5
2. Key Personnel & Team Qualifications 6
Electric Power Systems, Inc. 6
Key Personnel 7
Organizational Chart 7
3. Relevant Project Experience & Past Performance 11
4. Project Schedule & Management Plan 14
5. Fee Proposal & Cost Summary 15
6. EPA Grant Compliance & Federal Experience 16
7. Limitations, Exceptions, and Clarifications to the Scope of Work 17
Appendix A
Resumes
Appendix B
Project Schedule
Appendix C
Fee Schedule
43
Resolution 2025-055
EPS Response for Utility Shore Power Electrical Facilities and Grid -Forming Battery Energy Storage System for the City of Seward
1. Project Understanding & Technical Approach
Understanding of the Scope and Key Project Risks or Constraints: Electric Power Systems (EPS) understands
that the City of Seward seeks engineering services for the design, specification, and commissioning of shore power
electrical infrastructure and a 12 MW / 2-hour grid -forming Battery Energy Storage System (BESS). The project
includes a new 115 kV tap near Fort Raymond, with primary metering installed at Fort Raymond, a 115 kV to
12.5 kV substation located near the port, underground feeders, interconnection studies, and BESS integration to
meet the requirements while interconnected to the Railbelt Grid as well as in islanded operation with and without
diesel support. Critical risks include the fixed federal deadline of December 31, 2028, which places pressure on all
phases of delivery. Other key challenges include ensuring seamless BESS performance in both islanded and
Railbelt-connected modes, coordinating with third -party contractors for shore -side equipment and selecting an
optimal BESS site. Each of these factors presents potential schedule and technical risks that must be addressed
early through coordinated planning and design. Our design directly supports EPA Clean Ports goals by replacing
ship -based diesel generation with a reliable, fully electrified shore power system using the City's power supply
contract with Chugach Electric as the base power supplier. Drawing on our experience with similar federally
funded initiatives such as the EPA's Climate Pollution Reduction Grants (CPRG) program, we understand the
importance of aligning infrastructure upgrades with emissions reduction, environmental justice, and long-term
sustainability objectives. The proposed 12 MW grid -forming BESS and new 115 kV to 12.5 kV substation will
reduce port emissions, enhance grid resilience, and ensure compliance with federal grant requirements —
advancing clean energy priorities at the Port of Seward and the cruise ship owners. Proposed Methodology for
Engineering, BESS Integration, SCADA and Commissioning: Considering the location of the proposed
substation near the Seward Port, EPS proposes a 12.47 kV sheltered aisle metal -clad substation configuration. The
metal -clad gear will result in a compact design that is resistant to the harsh environment of the Seward port area
and provides the most reliable and long-term service to the Port. Additionally, utilizing a stainless steel or marine
grade aluminum enclosure will ensure maximum resilience to the deleterious effects of corrosion and salt spray. A
metal -clad enclosure further supports the mitigation of step and touch potentials on a compact site which in turn
maximizes personnel safety. The 115 kV tap will be designed near the Fort Raymond Substation as the line
progresses past the substation. The requirement to primary meter the line at Fort Raymond may require
combination CT/PT metering transformers mounted outside the substation, with metering equipment located
within the station. Alternatively, we believe it may be more practical and cost-effective to locate the primary
metering at the new substation and recommend discussing the advantages and disadvantages of this approach
during design development. The BESS performance requirements will be developed using our experience in
Kauai, Guam, and Nome as well as our study and modeling work related to the BESS installations at HEA, Chugach,
and GVEA. We will draw on that experience to define the performance requirements of the BESS while
interconnected to the Railbelt, verifying the performance through PSSE simulations. We will utilize our extensive
experience in islanded systems such as Nome, HEA, and KIUC to develop the anticipated performance of the BESS
with PSSE simulations during the islanding event as well as the successful transition to islanded operation prior to
the start of the City's diesel engines as well as after the start of the diesels. We expect that integration studies for
the interconnection of the BESS will require studies with the BESS connected to the Railbelt system as a whole, as
well as interconnected with only HEA and Bradley or with only Chugach. We understand that the ability to interact
in a weak system with other potentially grid -forming BESS' will require coordination with BESS facilities at other
utilities. For islanded operation, we will utilize our experience in similar diesel powered systems to ensure the
most reliable and economical operation is included in the performance specifications. We will meet with the City
and define the desired goals of islanded operation, assuming minimizing diesel run-time is a key consideration. We
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Resolution 2025-055
EPS Response for Utility Shore Power Electrical Facilities and Grid -Forming Battery Energy Storage System for the City of Seward
will develop a schedule for the project based on long -delivery items and whether the City or the Contractor will
provide those items as that will largely dictate the project schedule. Our team will deliver a fully integrated SCADA
solution to support grid -forming BESS operation, substation control, and real-time system monitoring. During the
design phase, EPS will develop a network architecture for the new 115 kV-12.5 kV substation that will integrate
with the City's existing SCADA system. Our approach prioritizes early coordination on data points, graphical screen
layouts, and control logic for automatic and manual modes to ensure reliable performance across both Seward
islanded and Railbelt-interconnected modes, using industrial communication protocols already utilized on the
City's SCADA system. EPS will coordinate with the BESS manufacturer to provide control options for the islanded
and Railbelt-connected modes that will be tested prior to field installation. Commissioning support will include
development of detailed plans, checklists, FAT/SAT oversight of all substation and control systems. EPS will
provide test procedures and simulations of the expected results of the tuning for the grid -forming controls under
Seward transitioning to island mode with and without diesel units operating-islanded and parallel with the
Railbelt as a whole, parallel with only HEA and parallel with only Chugach. EPS will also provide training materials
and operational guidance for Seward Electric Systems staff. EPS will make necessary adjustments after the initial
commissioning if necessary. Understanding of Railbelt Grid Characteristics and Operational Challenges: EPS
has over 30 years of experience working within the Railbelt grid and understands its operational constraints, its
light inertia and willingness to oscillate and points of instability, including single -line exposure, limited intertie
capacity, gas curtailments, and the growing role of renewable integration and its challenges. These realities inform
our design of flexible BESS controls, islanding logic, and protective schemes to ensure system stability during
transitions and disturbances. EPS has been responsible for many planning studies, systems analysis, and
disturbance and outage analysis on the Railbelt over many years and is extremely familiar with the challenges of
operating and designing fast -acting controls such as the BESS to the grid. Ability to Provide Onsite Engineering
Assistance Throughout the Project: EPS maintains offices in Anchorage, Fairbanks, Palmer, and Juneau and
routinely supports projects in remote and coastal Alaska. Tim Conrad, PE will be the dedicated lead project
engineer and oversee all phases of the project including site visits, field reviews, construction oversight, and
system commissioning. Assumptions and Coordination Needs: Site development and geotechnical investigation
will be essential to support the structural and electrical design of the substation, BESS, and underground feeders.
While not explicitly listed in the scope, we assume these services will be required and plan to provide them as part
of our effort. EPS will coordinate and subcontract geotechnical investigation services as needed to ensure
appropriate foundation design, equipment siting, and trenching conditions are addressed.
1.1 Engineering & Design Services
Electric Power Systems (EPS) will provide full electrical engineering services for the development of the new shore
power infrastructure in Seward, beginning with the design of a primary metered tap off the existing 115 kV
transmission line near Fort Raymond. Our team will evaluate existing line conditions, right-of-way constraints, and
protection coordination requirements to design a safe and reliable point of interconnection. We assume the City
has a general route selected for the short section of transmission line between the tap point and the port
substation. EPS will finalize this route and provide complete design services for the transmission line to the
substation, including the termination at the substation take -off structure. EPS will also complete the layout and
design of the new 115 kV to 12.5 kV substation to be located near Port Avenue and Z Float Road. The design will
incorporate a single power transformer, high -side transformer protection and low -side switchgear, and all
necessary control, protection, SCADA and monitoring systems. Substation grounding, fencing, physical security,
and civil site considerations will be incorporated in accordance with applicable utility standards and based on the
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45
Resolution 2025-055
EPS Response for Utility Shore Power Electrical Facilities and Grid -Forming Battery Energy Storage System for the City of Seward
more than 15 substations EPS has designed for various utilities within the Railbelt. The 12.5 kV feeder design will
consider optimal routing for underground installation, voltage drop, thermal ratings, and load capacity. EPS will
assess the site -specific constructability and provide drawings that clearly define trenching requirements, duct
bank layouts, and pull box placement. Based on our knowledge of cruise ship power, we expect a minimum of two
12.5 kV feeders, each supplying up to 12 MW for each of the two expected cruise ships that will be docked
simultaneously. The feeders will be underground from the proposed substation near Port Ave to the cruise ship
terminal on the south side of Port Ave with an anticipated 750 kcmil Copper 15kV conductor size. EPS will prepare
a comprehensive Issued -for -Construction (IFC) drawing package that includes physical layouts, protection, and
control schematics, SCADA integration, grounding plans, conduit and cable schedules, and one -line and three -line
diagrams. Detailed wiring diagrams and schematics will support installation and commissioning, and all drawings
will be prepared using AutoCAD. The SCADA system will include the hardware and software required at the
substation itself as well as the construction of screens adding each device and alarm/control point into the City's
SCADA system to allow complete monitoring and control.
1.2 Procurement & Construction Package Development
Engineer's Estimate of Probable Construction Cost: EPS will prepare a detailed Engineer's Estimate of Probable
Construction Cost (EEOPCC) for all electrical infrastructure components, including the 115 kV tap, substation,
underground feeders, and associated protection and control systems. The estimate will be based on unit pricing
from recent Railbelt-area projects, vendor budgetary quotes, and labor rates aligned with prevailing wage
requirements. Cost development will include line -item breakdowns for major materials, civil and electrical
construction, site work, and contingency allowances. EPS will provide a short history of recent price increases and
lead times and work with the City to determine the appropriate risk and escalation factors. Detailed Equipment
Specifications: EPS will generate comprehensive equipment specifications for all major components, including
transformers, breakers, switches, relays, SCADA/communications devices, control panels, and BESS-related
equipment. Each specification will define functional performance requirements, environmental ratings, applicable
standards (e.g., IEEE, ANSI, NEMA), factory testing protocols, and quality assurance expectations. Specifications
will be coordinated with manufacturer capabilities and system requirements to ensure compatibility across all
substation and distribution components. The equipment specifications will include requirements for the
equipment specific to the proposed Harbor locations and coastal marin location. The equipment will be specified
with equipment required to allow for SCADA access, monitoring and control. Specifications shall include drawings
for the equipment in three -lines, one —lines, DC schematics, wiring diagrams, layout, lighting, DC power system, AC
ancillary system, station service requirements, gas monitoring, and SCADA equipment connections and wiring.
High voltage equipment specifications will be developed for the selected protective devices, alarm and control
requirements as well as climatic considerations. Metering equipment shall be specified depending upon the final
selection of the primary metering location to be either a combination metering CT/PT or individual PTs and
bushing mounted CTs. Bid -Ready Procurement and Construction Documents: EPS will assemble a complete
bid -ready procurement and construction package suitable for competitive solicitation by the City of Seward or its
designated contractor. This package will include the final construction drawings, equipment specifications,
installation details, material lists, and contract technical requirements. Bid documents will be formatted for clarity
and ease of use by contractors with clearly defined work scopes, unit quantities, and reference drawings. We
assume the City of Seward will provide its own boiler plate front end of the material and construction procurement
documents.
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Resolution 2025-055
EPS Response for Utility Shore Power Electrical Facilities and Grid -Forming Battery Energy Storage System for the City of Seward
1.3 BESS Specification & Integration
BESS Specification and Integration: EPS will specify a 12 MW / 24 MWh Battery Energy Storage System (BESS)
with advanced grid -forming capabilities to support both Seward islanded microgrid operations and Railbelt grid -
paralleled service. The system will be designed to operate autonomously during outages to the single 115 kV
transmission line serving the City without any diesel engines operating. It will be capable of initiating black start
procedures and resynchronize with the Seward grid under varying operating conditions such as a blacked out
system, a system with only one diesel engine one -line, multiple engines one -line, synchronize and operate
interconnected with Homer Electric Association and its BESS, Chugach Electric Association and its BESS or the
entire Railbelt system. The BESS specification will include detailed requirements for modular inverters with fast
response grid -forming control algorithms, an integrated control and monitoring system, and communications
interface with SCADA and plant controls. The inverters will be specified to include voltage recovery and current
cessation requirements applicable to the Railbelt. EPS will also define specifications for the HVAC system, fire
suppression systems (such as clean -agent or water -based options), environmental enclosures, and balance -of -
system equipment. If applicable, the specification will account for optional ancillary components or capability to
support voltage stability, inertia, and system robustness under transient conditions. EPS will develop detailed BESS
performance criteria including: black start capability in coordination with Fort Raymond generation assets,
seamless islanding and controlled resynchronization to the Railbelt grid, autonomous voltage and frequency
regulation under load variability, and adaptive control modes for both Seward-islanded and grid -connected
operation as described above. EPS will perform interconnection studies and dynamic modeling using PSS/e
software. The system will be modeled and the new BESS will be added to the model to evaluate its performance.
The City's generation will also be modeled to evaluate the performance working with BESS. Although EPS does not
have actual test results from the City's generation, we do have considerable information for excitation and
governor systems to allow an adequate evaluation. EPS will evaluate the system protection from Daves Creek to
the harbor substation 12.47 kV feeders. EPS will also evaluate siting options for the BESS—whether co -located at
the new substation, at the shore power site, or at Fort Raymond —based on technical performance, interconnection
efficiency, accessibility, construction cost, and long-term operations and maintenance. We will present a siting
recommendation supported by comparative analysis of electrical layout, control coordination, and constructability.
Consideration of primary metering complexity with the BESS located on the loadside of the Fort Raymond
substation will be a consideration to also evaluate.
1.4 Commissioning & Controls
Commissioning and Controls: EPS will develop detailed commissioning plans for all electrical facilities, including
the 115 kV tap, 115/12.5 kV substation, underground feeders, protection and SCADA systems, and the Battery
Energy Storage System (BESS). These plans will define step-by-step procedures for functional testing, equipment
energization, system integration, and validation of protection and control settings in accordance with IEEE and
NETA standards. EPS understands that testing must go beyond individual components to include dynamic, end -to -
end validation of system performance —ensuring the BESS, SCADA, breakers, and protection systems operate as
intended. Our team will provide hands-on support during commissioning and acceptance testing, working closely
with contractors, City of Seward staff, and equipment vendors. EPS will also deliver comprehensive O&M
documentation, including standard operating procedures, alarm responses, and data interface guides, along with
in -person or virtual training for City personnel covering safe operation, controls, BESS performance, and
coordination during islanding or resynchronization events.
electric Power S nos
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Resolution 2025-055
EPS Response for Utility Shore Power Electrical Facilities and Grid -Forming Battery Energy Storage System for the City of Seward
2. Key Personnel & Team Qualifications
Electric Power Systems, Inc.
Electric Power Systems Inc. (EPS) is a multidisciplinary consulting engineering firm with over 25 years of
experience providing electrical, mechanical, civil, structural, and control systems engineering services.
Headquartered in Anchorage, Alaska, with offices throughout Alaska and the Pacific Northwest, we serve utility,
government, and industrial clients. Founded in 1977, EPS has extensive expertise in transmission and distribution
design, having contributed to nearly every major transmission line project in Alaska. EPS offers full -service design -
build capabilities through our in-house construction affiliates, Electric Power Constructors, Inc. (EPC) and
Mechanical Builders, Inc. (MBI), and provides right-of-way services through our Engineered Solutions Group (ESG).
Our distribution design team is proficient in industry -standard software and adheres to NESC and RUS design
standards. With nearly 100 professionals and engineers licensed in multiple states and territories, EPS delivers
reliable, cost-effective solutions for complex utility projects across diverse environments. To support high -voltage
design and structural analysis, EPS engineers utilize tools such as PLS-CADD, PLS-POLE, SAG10, and LPILE to
ensure accurate modeling and code compliance. For transmission and distribution projects, we also integrate
LiDAR data into PLS-CADD workflows to enhance terrain modeling, improve design precision, and streamline
planning —capabilities directly applicable to the 115 kV tap and feeder layout required for this project.
Key Personnel
The EPS project team is highly qualified and structured to deliver comprehensive engineering, integration, and
commissioning support for the Seward Shore Power and BESS project. EPS maintains a full-time staff of over 60
employees in its Anchorage office. This is where we've managed our past Railbelt projects and where we will
manage the City of Seward Project. The foundation of our organization is serving Alaska's electrical utilities. In
addition to our focus on Alaska electrical utility work, we feel characteristics of the EPS team that set us "apart"
include the close working relationships that we develop with our clients and the high quality of staff we supply for
a project. We work with our clients to get the job done consistently and regularly.
Electrical utility work is EPS' core business. Our owners, principals, and senior staff are all practicing engineers
with considerable experience focused on electric utility infrastructure. Designing transmission lines for challenging
Alaska projects —where selecting the optimal solution is critical —is what we do best. EPS prides itself on its nearly
100% repeat business from its current clients. This is a testament to our strong attention to providing superior
service on time and within budget.
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Organizational Chart
David Burlingame, PE
Quality Control
electric Awe S ems
Consulting Engineers
Tim Conrad, PE
Project Manager/
Substation Design
Chris Davis, PE Greg Huffman, PE, SE
Distribution Design Transmission Design
Dave Buss, PE
Controls/SCADA
Michael Tiongson, PE
Power Systems Study
Rich Meier, PE
BESS Study
Jacob Pomeranz, PE
BESS Integration
Sabrina Wynne
Contract Manager
I
I
Subcontractors —
Design Survey & Site
Development
Geotechnical
Investigation
Following is an overview of key personnel we anticipate using for this project. Full resumes are in Appendix A.
Substation Design / Project Lead - Tim Conrad, P.E. (AK EE 11027, CSE 14126): Tim is EPS's most experienced
substation designer, with 24+ years supporting utilities across Alaska, Hawaii, and the Pacific Northwest. He
specializes in transmission and distribution design, protection, grounding, and controls, and has managed over 100
substation and distribution projects statewide. His permitting and field testing expertise directly supports the
Seward project.
Quality Control - David Burlingame, P.E. (AK AELE7356, WA 48700, GU EE1193): David, co-founder of EPS,
brings 40+ years of experience in high -voltage substation design, grid integration, and renewable systems. He has
led 25+ substation builds and numerous transmission and BESS studies across Alaska and the Pacific. He will
provide senior oversight on substation, BESS, and grid stability efforts.
Transmission Design - Greg Huffman, P.E., S.E. (AK SE 13692, CE C8349): Greg has over 40 years of experience
in arctic and subarctic transmission engineering. He has led major 115 kV rebuild projects and specializes in
structural design for extreme terrain and environmental conditions. Greg will lead structural design and ensure
high -quality execution and compliance.
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EPS Response for Utility Shore Power Electrical Facilities and Grid -Forming Battery Energy Storage System for the City of Seward
Distribution Design - Chris Davis, P.E. (AK EE 10642, WA EE 24010151, ID EE 9200): With over 30 years in
power engineering and 18 at EPS, Chris is the firm's lead distribution designer. He has supported hundreds of
utility projects and specializes in designing for Alaskan environments. His knowledge of Seward's system ensures
technically sound, well -integrated design.
Power Systems Study - Michael Tiongson, P.E. (CA E-22903): Michael brings 26 years of experience in
protection, relay settings, arc flash analysis, and system studies. He has worked extensively across Alaska,
including recent 115 kV and 12.47 kV projects, and will ensure proper protection coordination and grid -forming
reliability for the BESS.
BESS Studies - Rich Meier, P.E. (WA 21009672): Rich has 10+ years of experience in modeling, simulation, and
renewable integration. He supports utilities with advanced system studies, model validation, and BESS/PV
performance. His collaborative approach and simulation expertise will ensure resilient grid performance in
Seward.
BESS Integration - Jacob Pomeranz, P.E. (AK EE 13379): Jacob leads EPS's Power System Engineering team and
specializes in renewable and BESS integration. He served as lead engineer for Nome's 2.5 MW BESS and has
extensive commissioning experience across remote Alaskan sites. He will lead Seward's BESS integration and
tuning.
SCADA/Controls - Dave Buss, P.E. (AK EE 10466, CSE AELO14123): Dave has 20+ years of experience in system
coordination, relay settings, and control systems for Alaskan utilities. He will lead BESS performance configuration
and SCADA integration, ensuring proper inverter settings and grid -forming functionality.
Contract Manager - Sabrina Wynne: Sabrina has 15 years of experience managing federally funded energy
projects. She specializes in compliance, cost control, and procurement and will ensure the Seward project aligns
with EPA Clean Ports requirements.
Subcontractor - R&M Consultants, Inc.: R&M, an Alaska -based firm, will provide surveying and site
development. They have supported electrical infrastructure since the 1980s and specialize in cold region design.
R&M and EPS currently collaborate on substation upgrades for MEA and others.
Subcontractor - Northern Geotechnical Engineering (NGE-TFT): NGE-TFT provides arctic -focused geotechnical
and materials testing services across Alaska. Their local engineers and technicians have decades of experience
supporting substation and utility projects under challenging site conditions.
3. Relevant Project Experience & Past Performance
The following is a representative sampling of EPS's experience on projects performed in the last 10 years similar to
the Seward Shore Power and BESS Project. Client references are included for each.
Kauai Island Utility Cooperative Aepo Substation & AES Lawai Substation
EPS designed each substation, the interconnection between the two substations, and provided a construction
supervisor to oversee the construction contractors. Aepo included a 57 kV three breaker sectionalized main bus
with one 57/12.47 kV power transformer. The station was designed to accommodate new load growth from
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residential development in the Aepo & Kukuila area, provide a 12.47 kV service point to a new IPP photovoltaic
farm, and accommodates a new Battery Energy Storage System (BESS). The station uses SEL-421 and SEL-311L
protective relays for the transmission lines, a SEL-487E for the transformer differential protection, a SEL-487B for
bus differential protection, and high-speed mirrored bit communication based protection. The distribution system
design included a sectionalized main bus in metal -clad switchgear. The metal -clad switchgear included 6 sections
of 15 kV rated switchgear with 5 vacuum circuit breakers, SEL-451 feeder protection relays, SEL-487B bus
differential protection, SEL-751A arc -flash protection, SEL-735 revenue metering, and high-speed mirrored bit
communication based protection. The outdoor metal -clad single -aisle switchgear design included a new power
control enclosure for all transmission, distribution, communication, and SCADA equipment. Data concentration for
SCADA was implemented using an SEL RTAC and a Novatech OrionLX. Lawai Substation served as the
interconnection point for the AES PV/BESS system to KIUC's system. Lawai included one 57 kV breaker with one
57/12.47 kV power
transformer. The station uses SEL-411L protective relays for the transmission interconnection, a SEL-487E for the
transformer differential protection, and an ERLPhase Tesla 4000 for highspeed disturbance fault recording. The
12.47 kV system design included a metal -enclosed, padmounted, outdoor switchgear assembly. The metal -enclosed
switchgear included one main section and four feeder sections of 15 kV rated switchgear, SEL-451 feeder
protection relays, SEL-487E differential protection, Satec PM180 metering, and high-speed mirrored bit
communication based protection. Data concentration for SCADA was implemented using an SEL-2240 Axion.
Client Reference: John Cox, Kauai Island Utility Cooperative, jpcox@kiuc.coop; (808) 246-8205
Nome Joint Utility System (NJUS) BESS, Nome, Alaska
EPS has delivered a wide range of engineering and technical services to NJUS as they include more renewables into
their generation mix. Our work to date has included design and system integration of the two 900 kW EWT wind
turbines and the new 2 MWHr Battery Energy Storage System (BESS). EPS wrote the specification for the BESS,
which included inverter details and performance requirements for grid forming and grid following. EPS has
modeled and developed project plans for additional renewable energy using Homer Pro software. The model
includes the diesel generator, existing wind turbines and BESS. We have expanded the model to now include 5
additional EWT turbines and 3 MW of solar photovoltaic arrays. In order to apply for grants and proceed with the
overall energy plan for NJUS, EPS provided detailed PV design including inverters, solar racking system, and
infrastructure backbone to connect to the distribution system and major material specifications to provide to
vendors for major material pricing. The 1MW array developed in phase 1 is considered "shovel ready" and waiting
for final funding. During the process, EPS reviewed vendor inverter information and integration requirements for
the inverters into the existing NJUS microgrid controller. The selection of the preferred vendor was developed
using a matrix format showing the capability of the major equipment and how it would integrate with the existing
microgrid controls. Selecting major equipment specific to the application is critical for these projects to ensure the
communities can maximize the equipment and renewable energy resources.
Client Reference: Thomas Simonnson; thomas@njus.org; (907) 304-4211 and Ken Morton, PE kenm@njus.org;
(907) 443-6304
Naknek Electric Association (NEA) BESS, Naknek, Alaska
EPS is currently working with NEA on procurement, design, integration and commissioning of a 4.5MW/6 MWHr
BESS system which will allow for more efficient operation of the power plant and pave the way for addition of
renewable energy into the system.The design includes grid forming inverters that can also operate in grid
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following as needed. The inverters can switch between modes while online as well as provide blackstart
capabilities. EPS has conducted detailed design for an initial 1 MW of solar power for the NEA system. The 1MW
array developed in phase 1 is considered "shovel ready" and waiting for final funding. During the process, EPS
reviewed vendor inverter information and integration requirements for the inverters into the existing NEA
microgrid controller. The selection of the preferred vendor was developed using a matrix format showing the
capability of the major equipment and how it would integrate with the existing microgrid controls. EPS has also
helped NEA submit grant applications for 3 MW of wind power and an additional 2 MW of solar. EPS designed,
installed and commissioned the control system for both NEA power plants and provides yearly operational
support.
Client Reference: Dianne King, diannek@naknekelectric.com; (907) 246-4261
Kotzebue Electric Association (KEA) BESS, Kotzebue, Alaska
EPS is currently working with KEA on procurement, design, integration and commissioning of a 4MW/16 MWHr
BESS system which will integrate with their existing renewables and pave the way for addition of renewable
energy into the system that the community currently has recently received funding for. The design includes grid
forming inverters that can also operate in grid following as needed. The inverters can switch between modes while
online as well as provide blackstart capabilities. This 4MW/16MWHr BESS will allow the community to run diesel
off for 6 hours minimum and will be integrated into the existing microgrid controls. KEA has six diesel generators
1070kW of solar and 1800kW of wind currently in their system and plans to add another 4-6MW of renewable
energy in the next 4-6 years. EPS provided a technical bid document for vendors to provide pricing and completed
an evaluation of the bids ranking all responses.
Client Reference: Matt Bergen, PE, m bergan@kea.coop; (907) 412-1591
Quartz Creek 115 kV Transmission Line Rebuild, Girdwood Substation to Indian Substation,
Chugach Electric Association, Anchorage, Alaska
EPS (D&L) is providing complete engineering and construction support services for rebuilding and upgrading
approximately 12 miles of the Quartz Creek 115 kV Transmission Line from Girdwood Tap to Indian Substation
and another 3/4 of a mile of double circuit line from Girdwood Tap to Girdwood Substation. We are predominantly
using new 230 kV H-frame structures using wood and steel poles in the existing right of way. Tall, self-supporting,
steel H-frame towers will be used to replace lattice towers along the Turnagain Arm section, and double circuit
230kV steel monopoles with davit arms are being used between Girdwood Tap and Substation.
The project alignment travels a diverse environment, including mountainous terrain, swamps, marine shoreline,
and coastal marshlands. Geologic conditions include shallow bedrock, glacial drift, and deep, loose tidal deposits
with organics. The route also crosses several avalanche paths, requiring avalanche -resistant structures and
conductor break -away measures.
ADSS fiber optic communication cable is included in the design. EPS worked with ADSS manufacturers to establish
an optimal ADSS design for the project's extreme loading (1" ice) and long spans (2,390 ft. maximum). The ADSS
will be installed in the communication space on new structures, except for the long -span structures along
Turnagain Arm, where the ADSS will be installed above the 230 kV phases.This long -span section required
consulting with a conductor manufacturer to determine a feasible high -strength conductor to minimize tower
heights. 795 kcmil ACSR/HS285 conductor has been selected.
Client Reference: Chris Kohler, Chugach Electric Association, (907) 762-4609; chris_kohler@chugahcelectric.com
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Quartz Creek 115 kV Transmission Line Rebuild, Ingram Creek to Johnson Pass Trailhead,
Hope Extension, and Indian to Powerline Pass Sections, Chugach Electric Association,
Anchorage, Alaska
EPS (D&L) provided complete engineering services for rebuilding these three separate sections of the Quartz Creek
115 kV Transmission totaling over 26 miles in length. EPS set the precedent for this continuing effort to rebuild the
Anchorage to Kenai transmission system by establishing a robust design criteria and structure system that is used
again and again as these lines are rebuilt and upgraded in sections. The design uses wood and steel H-frame
structures in the existing right of way and includes special avalanche -resilient structures. It allows for future
operation at 230 kV and the addition of a fiber optic underbuild cable.
Client Reference: Andrew Laughlin, Chugach, Electric Association, (907) 762-4438;
andrew_laughlin@chugachelectric.com
Nushagak Power Plant Upgrade, Dillingham, Alaska
EPC, along with sister companies EPS and MBI, provided all required engineering and construction for a new
4.4MW powerhouse with two re -purposed CAT 3608 generators, and full switchgear replacement in the existing
powerhouse. Electrical designs included integration with the existing electrical systems, generator controls
(excitation system and governor controls) with unit PLC's, switchgear and balance of plant communications,
Woodward generator controls, SEL-700G relays and a new balance of plant PLC and SCADA system. New
paralleling switchgear and substation power transformers were engineered to fully replace existing and allow the
plant's generation voltage to increase to 4160V from 2400V. EPC installed the new switchgear in the existing plant
without unplanned outages. Cutover of the new balance of plant SCADA system while keeping the existing plant
SCADA system operational was critical during construction phasing to reduce power plant and system outages.
EPC provided both the cutover plan and commissioning plan for the new balance of plant SCADA integration which
included new switchgear, two new engines and modification of the existing substation switchgear and controls for
the balance of plant fuel delivery system.
Client Reference: Will Chaney, Nushagak Cooperative, (907) 842-5251; wchaney@nushagak.coop
Fort Wainwright Getaways and Plant Connection, Fairbanks, Alaska
EPS provided voltage studies, duct bank heating calculations, plans, and staking sheets to install a duct bank
system from a new substation to the plant and to the existing 12.5kV feeders near the power plant. Fort
Wainwright (FWA) converted the power limited 69kV line coming into their power plant with a new substation
sized to allow FWA to be totally on the Golden Valley Electric Association (GVEA) source or allow allow FWA to
wheel power though GVEA's transmission to Fort Greely (FGA). 500kcmil Copper 15kV conductors were used for
this project to reconnect the existing overhead feeders and the existing power plant to the new substation
switchgear.
Client Reference: Shayne Coiley, Doyon Utilities LLC, (907) 455-1570; scoiley@doyonutilities.com
City of Sitka, Marine St. Substation Expansion, Sitka, Alaska
EPS provided complete civil/structural design for over $2M substation expansion in Sitka, AK. Design included civil
layout, grading and drainage, equipment foundations, oil containment, 2 steel structure designs for shop
fabrication, wood getaway support structure with vertical mounted switch, 15 ft high reinforced concrete retaining
wall around site, security fencing, procurement and construction support.
Client Reference: Tony Bird, City of Sitka, (907) 796-9046; tony@pacificpowerconsulting.com
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4. Project Schedule & Management Plan
Proposed Project Schedule and Milestones
We have included a complete project schedule in Appendix C, and have provided our key milestones and dates
below to demonstrate our clear, achievable path to delivering the project by March 2028.
Milestone
Start Date
End Date
Notice to Proceed
16-Jun-2025
16-Jun-2025
Kickoff Meeting
23-Jun-2025
23-Jun-2025
Design Criteria
24-Jun-2025
1-Aug-2025
Conceptual Design
24-Jun-2025
19-Aug-2025
BESS Spec & Integration
9-Jun-2025
17-Sept-2025
Preliminary Design 65%
23-Jul-2025
25-Nov-2025
Major Equipment Procurement
Support
20-Aug-2025
4-Jun-2027
Major Equipment Specifications
20-Aug-2025
04-Dec-2025
Major Equipment Procurement
11-Sept-2025
4-Jun-2027
Final Design 95%
17-Dec-2025
17-Dec-2026
Assistance During Construction
Bidding
28-Jan-2027
18-Mar-2027
Construction
19-Mar-2027
09-Mar-2028
Quality Assurance and Quality Control Procedures
EPS approaches quality control as a critical part of delivering accurate, buildable designs. Our process includes
structured reviews by senior engineers and experienced designers to ensure all drawings and specifications meet
code requirements, project scope, and client expectations. We use advanced design tools, peer checks, and internal
QA protocols to catch errors early and reduce the risk of construction change orders.
Risk is managed through clear communication with the City of Seward, integration planning with existing systems,
and coordination of utility interconnections. EPS also prepares contingency plans to adapt to changing site
conditions or design challenges, ensuring a reliable and flexible outcome.
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David Burlingame, PE, will provide quality control and assurance for this project, drawing on over 40 years of
experience in transmission, substation, and system stability engineering. As co-founder of Electric Power Systems
and lead engineer on more than 25 substation design projects ranging from 12.47 kV to 230 kV, Mr. Burlingame
has established a strong track record of delivering high -quality, constructible designs that meet utility standards
and project objectives. Notable projects include long-range transmission and stability planning for the Alaska
Railbelt system and large-scale integration studies involving HVDC, BESS, and inverter -based resources across
Alaska and Hawaii. For the Seward project, Mr. Burlingame will review all key deliverables, including design
drawings, protection settings, and system studies, to ensure technical accuracy, code compliance, and alignment
with project goals. He will work closely with the Project Manager, Tim Conrad, PE to maintain quality throughout
all phases of design and implementation.
5. Fee Proposal & Cost Summary
The following section provides EPS's proposed fee schedule, including estimated hours by task. We have included
our assumptions and exclusions in section 6. Assumptions & Clarifications below.
City of Seward Shore Power Substation & BESS Design Engineering
Task/Description
Labor Hours
Labor Total
Expenses
Total
Subcontractor
Total
Extended Total
1. Protection Coordination
Study
128
32,128
32,128
2. Interconnection System
Study
160
40,160
40,160
3. Design Criteria
52
13, 808
13,808
4. Conceptual Design
244
56,004
907
56,911
5. Preliminary Design
2,017
430,179
170,500
600,679
6. Major Equipment & Material
Procurement Support
568
138,176
10,953
149,129
7. Final Design
1,370
286,938
907
22,550
310,395
8. Assistance During
Construction Bidding
52
13,808
13,808
9. Engineering During
Construction & Commissioning
612
137,900
14,179
152,079
10. Substation & BESS Design
Project Management
395
106,430
106,430
11. QA/QC & Internal Review
75
13,500
13,500
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12. Transmission Design
173
36,526
36,526
13. Distribution Getaway
108
20,670
20,670
14. BESS Specification &
Integration
344
72,688
72,688
15. SCADA
Programming/Design
449
112,629
112,629
16. SCADA Commissioning
308
72,226
11,670
83,896
17. Owner Training &
Documentation
75
15,000
15,000
Estimate Subtotal
7,130
1,584,962
38,616
193,050
1,830,436
Total Estimate
1,830,436
6. EPA Grant Compliance & Federal Experience
Electric Power Systems, Inc. (EPS) understands and is fully prepared to meet the requirements of the EPA Clean
Ports Grant Program, including compliance with federal labor standards, reporting, procurement, and
documentation as outlined in 2 CFR Part 200 and EPA -specific guidance. EPS is not only familiar with federal grant
requirements —we are actively managing 40+ current grant -funded projects under programs from the EPA, DOE,
DOD, DOT, National Laboratories and others. We maintain robust internal systems for compliance reporting,
stakeholder coordination, and alignment with agency goals. With a full-time grant writer on staff and a strong
record of delivering microgrid upgrades, renewable integration, and energy modernization projects for remote and
tribal communities, EPS is exceptionally well -positioned to deliver Clean Ports initiatives with the technical
precision and compliance rigor these programs demand.
7. Limitations, Exceptions, and Clarifications to the Scope of Work
A.
As-builting of any existing facilities and record of survey drawings are not included with this proposal.
B.
This proposal excludes any engineering, testing, or any other analysis associated with hazardous materials
(asbestos, PCB's, toxic waste, combustibles, petroleum -based products, radioactive materials, molds, fungus,
spores, etc.). Should any hazardous materials be encountered, they will be dealt with on a cost plus markup
basis as directed by the City.
C.
We have assumed any existing record drawings pertaining to this work will be provided by the City in
AutoCAD® or equivalent format. Raster -to -vector drawing conversion is not included.
D.
We have assumed no water or sewer service to the site is required.
E.
We have assumed construction of the substation will be completed under a single prime contract.
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F.
Project schedule assumes a June XX, 2025 notice -to -proceed ("NTP") date. Any delay in the NTP, the City
review of submittals, or services not provided by EPS may have a direct impact on the schedule and budget
that is not necessarily day -for -day and dollar -for -dollar, respectively.
G.
Grounding design is contingent upon soil resistivity testing results. It is not feasible to perform that testing
in the winter when the ground is frozen.
H.
Construction management/supervision is not included.
1.
Construction inspection is not included.
J.
Creation and tuning of BESS control settings, including proprietary equipment configurations, is excluded
from this scope and assumed to be managed by the equipment manufacturer or vendor.
K.
Permitting and/or right-of-way services are not included.
L.
EPS assumes the structure and format of drawings, technical documents, and specifications prepared for
this project will be at EPS's discretion.
M.
This proposal, dated May 15, 2025, shall be fully incorporated by reference into the final agreement
between the City and EPS for the work specified herein.
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APPENDIX A
Resolution 2025-055
PROFESSIONAL REGISTRATIONS
Professional Electrical Engineer
State of Alaska
License no. AELE11027
Professional Control Systems Engineer
State of Alaska
License no. AEL014126
PROFESSIONAL AFFILIATIONS
Institute of Electrical & Electronics
Engineers, Member no. 40282737
IEEE Power & Energy Society, Member
no. 40282737
EDUCATION
B.S. Electrical Engineering
Power Systems Engineering Emphasis
University of Alaska Fairbanks (2000)
A.S. Mathematics
University of Alaska Fairbanks (2000)
CONTACT
Cell: (907) 522-1953
Email: tconrad@epsinc.com
3305 Arctic Blvd. Suite 201
Anchorage, AK 99503
TIM CONRAD, PE
ELECTRICAL ENGINEER
OVERVIEW
With over 24 years of experience, Tim is a senior project engineer and lead substation designer based in
Wasilla, AK, specializing in transmission, sub -transmission, and distribution substation design for electric
utilities and industrial clients. His work encompasses substation design, system protection, grounding,
controls, material specification, procurement, and construction engineering. He has conducted field
testing, analyzed data, and prepared reports on grounding systems, bus systems, raceway systems,
short-circuit analysis, feasibility studies, relay and control systems, and cost estimating. Additionally, he
has designed, managed, peer -reviewed, and coordinated over 100 overhead and underground
distribution systems across Alaska, working with electric utilities, commercial and industrial clients, and
private developers. His responsibilities included designing 15 kV and 25 kV systems in arctic conditions,
coordinating with land surveyors, governmental agencies, and other engineering disciplines, securing
permits, and managing right-of-way allocation. Beyond electrical engineering, he has designed and
managed Layer 2 and Layer 3 corporate networks supporting hundreds of users, with expertise in web,
email, FTP, file serving, DNS, VLANs, VPNs, extranets, relational databases, intrusion detection, and
disaster recovery, all with extensive experience in Unix/Linux environments.
PROJECT EXPERIENCE
CHUGACH ELECTRIC ASSOCIATION, RW RUTHERFORD SUBSTATION, Estimated Cost $14M - Anchorage,
Alaska (2003-2006). Substation Design Engineer: SW Retherford Substation was a 138/34.5 kV
substation constructed in south Anchorage and was integral to supporting the robust expansion of
Chugach's 34.5 kV sub -transmission system. The 138 kV bus was designed as a breaker -and -a -half, but
was initially operated as a ring bus. The 34.5 kV system was designed as a twelve breaker indoor
metal -clad switchgear lineup and configured as a main and transfer bus. Engineering designs were
provided for a substantial arctic and seismic rated pre -fabricated metal control building. Engineering
design work on the 138/34.5 kV substation included the design of all protective relaying and controls,
design of the station ground grid, design of a 35 kV/32 MVAR capacitor bank, design of all SCADA system
controls, and coordinated the design of a new digital microwave system with a new 150 ft lattice
communication tower. Specifications were developed for the competitive bidding and procurement of
all major equipment including two 100 MVA power transformers manufactured in Germany. Analyzed
field engineering data, performed standards research, and prepared engineering reports documenting
the substation design. Coordinated the digital microwave based communication facilities for voice, data
and protective relaying traffic with the existing and new facilities located at University and Point
MacKenzie substation. Provided coordination and engineering for the design of a 25 kW stand-by diesel
generation plant at Point MacKenzie substation to support the existing and new facilities at this remote
site.
CHUGACH ELECTRIC ASSOCIATION, POSTMARK SUBSTATION, Estimated Cost $4.1 M - Anchorage, Alaska
(2005-2007). Lead Substation Design Engineer & Project Manager: Postmark Substation was a new
138/12.47 kV substation located on property leased from Ted Stevens Anchorage International Airport.
Preliminary design work included creating switching diagrams, one -lines, physical, and landscaping
drawings. Engineering support was provided to support the expansion of the leased property to support
the construction of the project, coordination of new digital microwave facilities with the Federal
Aviation Administration, and the relocation of a 12" high pressure jet fuel pipeline. The project included
the design of a new 138 kV double line tap, two new 14 MVA power transformers with secondary
containment, and a new ten breaker 12.47 kV metal -clad switchgear lineup with an integral
control enclosure.
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HOMER ELECTRIC ASSOCIATION. DIAMOND RIDGE TRANSMISSION SUBSTATION & DIAMOND RIDGE DISTRIBUTION
SUBSTATION, Estimated Cost $9.2M - HomeF, Alaska (2006-2011). Lead Substation Design Engineer & Project
Manager: Diamond Ridge Transmission substation was a new five terminal 115/69 kV system configured as a main and
transfer bus. Diamond Ridge Distribution was a new six breaker 24.9 kV metal -clad switchgear system configured as a main
and transfer bus. Engineering design work on the 115/69 kV substation included the design of all protective relaying and
controls, design of the station ground grid, design of all SCADA system controls, performed standards research, and
coordinated the design of a new fiber-optic communication system. Specifications and contracts for the procurement of all
115 kV and 24.9 kV major equipment, power transformer, control building, and metal -clad switchgear were developed.
Engineering design work on the 24.9 kV substation included the design of all protective relaying and controls, design of the
station ground grid, design of all SCADA system controls, and coordinated the design of a new fiber-optic communication
system. Analyzed field engineering data, performed standards research, performed engineering studies, and prepared
engineering reports for the substation design. Provided coordination and engineering for the design of a new 10 kW
standby propane -powered generation plant at Diamond Ridge Substation to support the existing and new facilities.
Provided construction engineering and project management for construction activities.
DOYON UTILITIES, D STREET SUBSTATION, Estimated Cost $11 M - Ft. Richardson, Alaska (2010) Lead Substation Design
Engineer & Project Manager: D Street Substation was a new 34.5/12.47 kV substation with new diesel black start
generation located on Joint Base Elmendorf-Richardson. D Street Substation and the integral 9 MW diesel -fired emergency
power plant was part of Doyon Utilities ongoing efforts to upgrade and modernize electric utilities on military bases across
Alaska. The engineering scope included new 12.47 kV and 34.5 kV substation metal -clad switchgear, a new 47 MVA power
transformer, and the design of all protective relaying and controls, design of all SCADA system controls, and design network
topologies. Specifications and contracts were created for the procurement of major equipment. Engineering services also
included the design of all protective relaying and controls, design of the station ground grid, design of all SCADA system
controls, and the design and integration of three Caterpillar C-175 3.75 MVA black start diesel generators. This is an
unmanned facility with complete SCADA, automation, and integration to remote substations over fiber-optic lines.
Caterpillar EMCP 3.3 unit controllers, Woodward governors, ancillary meters and relays allow Doyon operators to remotely
start, stop, and monitor the performance of the equipment at this facility. The generators can automatically start and
synchronize to an energized 12.47 kV distribution system if the normal power supply is interrupted.
DOYON UTILITIES, LANDFILL GAS POWER PLANT, Estimated Cost $30M - Ft. Richardson, Alaska (2011-2012). Lead
Substation Design Engineer & Project Manager: This greenfield design -build project constructed a 8.4 MW dual -fuel,
gas -fired power plant to serve the Fort Richardson Army base. The Landfill Gas Power Plant has an ultimate capacity of 8.4
MW, with 7 MW of generation installed initially. The project included a 6,000 ft pipeline from the site's gas processing
building at the Municipality of Anchorage's Highland Road Landfill. The generation plant is fully automated and can switch
from landfill gas to natural gas without an outage. The plant incorporates SEL relays and Jenbacher control systems in
addition to distributed PLC's and control equipment. The work also included the design and construction of the plant
substation, with two 12.47 kV feeders and eight 4.16 kV breakers. This generation plant has the ability to utilize 100% of the
methane gas previously flared by the landfill and will provide approximately 30% of the energy needs of the Fort
Richardson base. The engineering scope included the design of the power plant, gas processing facility, pipeline, substation,
site development and distribution interconnection. In addition to design engineering, construction engineering throughout
the project and all start-up, testing and commissioning services.
MATANUSKA ELECTRIC ASSOCIATION, REDINGTON SUBSTATION REBUILD, Estimated Cost $4.1M - Wasilla, Alaska (2011-
2012). Lead Substation Design Engineer & Project Manager: Redington Substation was a rebuild project that included
a new 115 kV four breaker (one future) ring bus substation with an existing 115 kV/24.9 kV power transformer and new
control enclosure. The design included integrating new G&W Viper distribution reclosers with SEL-451 feeder protection
relays. This substation design included a new metal -clad power control enclosure for all transmission, distribution,
communication, and SCADA equipment. Redington Substation also includes provisions for the connection and storage of
the jointly owned Railbelt mobile substation. The substation was constructed with the potential for future expansion to
serve residential growth. Transmission and distribution systems in this substation feature high-speed mirrored bit based
protection. The station is prepared for the addition of fiber -optic -based line protection and a future 115 kV transmission
line terminal.
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DOYON UTILITIES, FORT WAINWRIGHT STATION SERVICE SWITCHGEAR, Estimated Cost $3 6M - Ft. Wainwright, Alaska I2011-
2013). Lead Substation Design Engineer & Project Manager: Engineering design scope included new 12.47 kV and 480
V substation metal -clad switchgear and the design of all protective relaying and controls, design of all SCADA system
controls, and design network topologies. Created specifications and contracts for the procurement of a combined 12.47
kV and 480 V outdoor metal -clad switchgear in a common enclosure. Managed the development of all switching diagrams,
one -lines, three -lines, schematics, wiring diagrams and panel elevations necessary for the electrical design of the station.
Analyzed field engineering data, performed standards research, performed engineering studies and calculations, and
prepared engineering reports for the substation design.
CHUGACH ELECTRIC ASSOCIATION. HOPE SUBSTATION UPGRADE, Estimated Cost $2.1M - Hope, Alaska (2012-2013) Lead
Substation Design Engineer & Project Manager: Hope Substation was designed as a 230 kV in/out bus initially
energized at 115 kV. The design provides Chugach with the ability to remotely sectionalize the Anchorage -to -Kenai intertie
line in an area where avalanches historically limit access. The design includes 230 kV Mitsubishi gas circuit breakers, 230 kV
Southern States disconnect switches, 230 kV ABB voltage transformers, new control enclosure, new lighting systems,
new pre- fabricated steel structures, and new rigid and flexible bus systems. Design challenges included providing large
transmission deadend structures on a very small footprint. Hope Substation sits adjacent to the Seward Highway at
milepost 55, and deadends a 1700 foot transmission circuit spanning a canyon. Hope Substation also transforms the 115 kV
to 14.4 kV single-phase distribution voltage to serve the community of Hope. The design also included a 90 foot tall
transmission and distribution shoefly to allow these critical circuits to remain energized for the duration of
construction.
UNITED STATES AIR FORCE, SUBSTATION REBUILD, Estimated Cost $4 4M - Ft. Richardson, Alaska (2012-2014). Lead
Substation Design Engineer & Project Manager: Substation #2 was a complete facility rebuild project that included
three 34.5 kV breakers, a 14 MVA 34.5 kV/12.47 kV power transformer, and seven 12.47 kV breakers. All of the breakers are
part of a common aisle outdoor metal -clad switchgear lineup. The upgrade included new Schweitzer 400 series protective
relays for the feeders, mains, and transformer protection, as well as SEL-735 revenue meters. The substation utilizes
advanced communication based mirrored bits protection circuits and Ethernet based SCADA data collection. Provisions
were made in the design to allow the old substation to remain in service while the new facility was constructed.
KAUAI ISLAND UTILITY COOPERATIVE, ANAHOLA SUBSTATION, Estimated Cost $6.3M - Kauai, Hawaii (2012-2015) Lead
Substation Design Engineer & Project Manager: Design included a 57/12.47 kV distribution substation on the island of
Kauai in Hawaii. Anahola Substation consists of a 57 kV in -and -out bus, two 57/12.47 kV power transformers, and a 12.47
kV outdoor metal -clad switchgear enclosure with a sectionalized 12.47 kV bus configuration. The substation serves as the
collector station for a 12 MW photovoltaic array and includes a 12 MW battery energy storage system. Substation network
design included specifying all equipment and designing all communication circuits to implement intra-substation copper
and fiber based physical layer networks including: SCADA, Engineering Access, Mirrored Bit, and Time Synchronization.
Network technology included packet switched Ethernet, EIA-232 serial, and IRIG time synchronization. All networks were
predominantly Schweitzer based and included integration with other vendors' equipment as well. Inter -substation
communications, including SCADA and communication based protection, were implemented on private fiber media using
SEL-ICON packet switched multiplexers.
MATANUSKA ELECTRIC ASSOCIATION, SHAW SUBSTATION REBUILD, Estimated Cost $5.2M - Wasilla, Alaska (2014-2015).
Lead Substation Design Engineer & Project Manager: Shaw Substation was a rebuild project that included a new 115
kV four breaker ring bus substation with a 115 kV/12.47 kV power transformer and new 12.47 kV outdoor metal -clad
switchgear. The design includes SEL-421 and SEL-311L protective relays for the transmission lines, and an SEL-487E
for transformer differential protection. The distribution system for this substation features a sectionalized main bus in
metal -clad switchgear, which includes nine sections of 15 kV rated switchgear with seven vacuum circuit breakers, SEL-451
feeder protection relays, SEL-487B bus differential protection, SEL-751A arc -flash protection, and SEL-735 revenue
metering. It also includes a new control enclosure for all transmission, distribution, communication, and SCADA equipment.
Data for the SCADA system is concentrated using an SEL-3354. Transmission and distribution systems in this substation
feature high-speed mirrored bit based protection, and the station is prepared for the addition of fiber -optic -based line
protection circuits in the future.
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KAUAI ISLAND UTILITY COOPERAF IVE & AES DISTRIBUTED ENERGY, AEPO & LAWAI SUBSTATION, Estimated Cost $8.9M - Kauai,
Hawaii (2017-2018) Lead Substation Design Engineer & Project Manager: Designs for two adjacent substations were
provided for Aepo Substation (KIUC) and Lawai Substation (AES). Engineering scope included the design for each substation
and the 57 kV interconnection between the two substations. Aepo included a 57 kV three breaker sectionalized main bus
with one 57/12.47 kV power transformer. The station was designed to accommodate new load growth from residential
development in the Aepo & Kukuila area, provide a 12.47 kV service point to a new IPP photovoltaic farm, and
accommodates a new Battery Energy Storage System (BESS). The distribution system design included a sectionalized main
bus in metal -dad switchgear. The metal -clad switchgear included six sections of 15 kV class switchgear with five vacuum
circuit breakers. The outdoor metal -clad single -aisle switchgear design included a new power control enclosure for all
transmission, distribution, communication, and SCADA equipment. Lawai Substation served as the interconnection point for
the AES PV/BESS system to KIUC's system. Lawai included one 57 kV breaker with one 57/12.47 kV power transformer. The
12.47 kV system design included a metalenclosed, pad -mounted, outdoor switchgear assembly. The metal -enclosed
switchgear included one main section and four feeder sections of 15 kV class switchgear.
CHUGACH ELECTRIC ASSOCIATION, DEBARR SUBSTATION UPGRADE, Estimated Cost $4 5M - Anchorage, Alaska (2017-2019)
Lead Substation Design Engineer & Project Manager: The DeBarr Substation upgrade was a design -build project with
that provided the complete project design for sister company Electric Power Constructors, Inc. (EPC). EPC was the prime
contractor, who performed the project construction and project management. The upgrade of the existing substation
required the complete demolition of all existing electrical and control equipment and installation of all new substation
equipment. The project required a new two -bay concrete transformer enclosure and firewall, installation of one new
12.5kV/34.5kV 14 MVA transformer, and new 12.47 kV and 34.5kV outdoor metal -clad switchgear. The design included all
conduits, controls, power cables, buswork, and other electrical elements. The structural scope included the design of a new
seismically rated transformer foundations with oil containment, and piling switchgear and lighting foundations. The work
also included major equipment procurement assistance for the power transformer and switchgear, including attending
factory witness testing of the equipment. Engineering support was also provided for a telecommunication tower relocation,
conditional use permit, and other construction permitting.
KAUAI ISLAND UTILITY COOPERATIVE, PMRF SUBSTATION Estimated Cost $9.7M - Barking Sands Naval Base, Kauai, Hawaii
(2018-2020) Lead Substation Design Engineer & Project Manager: The Pacific Missile Range Facility (PMRF)
Substation design included a 57/12.47 kV distribution substation on the island of Kauai in Hawaii. PMRF Substation is
located on the Barking Sands Naval Base in west Kauai. The engineering scope included a new 57 kV five breaker
sectionalized air -insulated main bus, two new 57 kV/12.47 kV power transformers, and new 12.47 kV metal -clad
switchgear. The station was designed to accommodate loads from the Pacific Missile Range Facility; provide a 12.47 kV
service point to a new IPP photovoltaic farm; and accommodate a new 6 MW/4 MWh Battery Energy Storage System (BESS).
The project also included the design and specification of eleven sections of metal -clad 15 kV class switchgear in a new
power control enclosure. Substation network design included specifying all equipment and designing all communication
circuits to implement intra-substation copper and fiber based physical layer networks including: SCADA, Engineering
Access, Mirrored Bit, and Time Synchronization. Network technology included packet switched Ethernet, EIA-232 serial, and
IRIG time synchronization.
CHUGACH ELECTRIC ASSOCIATION, POINT MACKENZIE SEISMIC UPGRADES & REPAIRS, Estimated Cost $1 3M - Point
MacKenzie, Alaska (2019-2020). Lead Substation Design Engineer & Project Manager: Point MacKenzie Substation
suffered significant damage resulting from an earthquake on November 30, 2018. The 230 kV portion of the substation
was rendered inoperable after the event. At least 15 of the 230 kV disconnect switches suffered damage in varying degree.
Engineering services included the necessary design work to replace all the damaged switches and make improvements to
the substation bus to mitigate damage from future seismic events. As part of these improvements, Chugach requested
design improvements to the substation bus, development of procurement specifications for new 230 kV switches,
pre -fabricated steel, and preparation of construction bid documents. Due to the remote location of the substation with
limited access, the design was completed with accommodations for winter construction when the site was land accessible.
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CHUGACH ELECTRIC ASSOCIATION. BELUGA T-10 TRANSFORMER REPLACEMENT, Estimated Cost $1 3M - Beluga, Alaska
(2019). Lead Substation Design Engineer & Project Manager: Power Transformer T-10 at Beluga Substation suffered
internal damage resulting from an earthquake on November 30, 2018. As part of the transformer replacement, Chugach
requested design modifications that included demolition of existing equipment; the addition of new seismically resilient
buswork, structures, and foundations; a new 138 kV gas circuit breaker; and a new 138 kV disconnect switch. The design
tasks included: design criteria development; preliminary design; equipment procurement and construction specifications;
final design; assistance during bidding; and engineering support during construction.
MATANUSKA ELECTRIC ASSOCIATION. HERNING SUBSTATION REBUILD, Estimated Cost $11 4M - Wasilla. Alaska (2019-
2021) Lead Substation Design Engineer & Project Manager: Herning Substation was a complete facility rebuild
project that included a new 115 kV breaker -and -a -half bus system, a 22.4 MVA 115 kV/12.47 kV power transformer,
provisions for a future power transformer, and eleven 12.47 kV breakers. The 12.47 kV breakers are part of a new common
aisle outdoor metal -clad switchgear lineup with a new control enclosure. The control enclosure design included a new AC
and DC plant and accommodations for the extensive relay, control, and communication systems. The upgrade included new
Schweitzer 400 series protective relays for the transmission and distribution systems. Provisions were made in the design to
allow the use of a mobile substation to serve load while the new facility was constructed.
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PROFESSIONAL REGISTRATIONS
State of Alaska
License no. AELE7356
State of Washington
License no. 48700
Territory of Guam
License no. EE1193
Northern Mariana Islands
EDUCATION
B.S. Electrical Engineering
University of Oklahoma
(1981)
CONTACT
Cell: (907) 646-5103
Email: dburlingame@epsinc.com
3305 Arctic Blvd. Suite 201
Anchorage, AK 99503
DAVID BURLINGAME, PE
ELECTRICAL ENGINEER
OVERVIEW
Mr. Burlingame co-founded Electric Power Systems, Inc. in 1996. The firm focuses on delivering
engineering services to the power industry. Over the past 26 years, it has grown to employ more than
140 people. The company is now a wholly owned subsidiary of Engineered Solutions Group, Inc. and has
offices in Anchorage, Palmer, and Juneau, Alaska, as well as Redmond, Olympia, and Vancouver,
Washington. ESG specializes in electrical and mechanical engineering, offering consulting, design, and
construction services to utility and industrial clients across Alaska, the Pacific Northwest, Hawaii, and the
South Pacific
PROJECT EXPERIENCE
• Project Lead in developing a Long -Range Transmission Plan for the Alaskan Railbelt system,
including solutions involving HVDC, BESS, hydro and inverter -connected generation.
• Co-author of a paper on the cause and mitigation measures associated with 250 MW oscillations
occurring in the Railbelt system.
• Representative for the Hawaiian utilities in a 30-member group of interested parties to develop the
Hawaiian Reliability Standards.
• Coordinator for AEA to reach agreement among the core group of Reliability and Planning
Standards for the Railbelt.
• Project Manager for various system studies for the Railbelt utilities on 34.5 kV — 230 kV
transmission systems involving transmission losses, metering stability, voltage control and
reliability assessments.
• Project Manager for system studies and analysis for a 700 MW load and generation involving 200
miles of overhead transmission line, 60 miles of submarine cable and HVDC terminals.
• Project Manager for system studies for 400 MW of PV, HVDC submarine cables, 100 MW ESS,
synchronous condensers and other stability measures to increase renewable penetration to over
50% in Hawaii.
• Project Manager for various Bradley Lake studies to define system stability limits and control
solutions for 120 MW power plant.
• Project Manager for long range transmission plans for Anchorage Municipal Light & Power, Chugach
Electric Association and Homer Electric Association. Plans involved analyzing various generation
project impacts on the Railbelt transmission system's gird stability and loadshedding system.
• Project Manager for the completion of several versions of the Railbelt Transmission Plan. A plan
analyzing the improvements required to meet AK-TPL1-4, Transmission Planning standard.
• Project Manager for 25 substation designs from 12.47 kV through 230 kV.
• Completed the feasibility design and analysis for a 1,100 MW IPP development in the State of
Washington.
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DAVID BURLINGAME 2
• Project Manager for the design, construction management and inspection of improvements to four 69 kV/ 12.47 kV
substations, 138 kV substation, 34.5 kV/12.47 kV substation and 115/24.9 kV substations.
• Developed Long -Range distribution plan for 65,000-meter utility, 7,000-meter utility and 15,000-meter utility.
• Project Manager for the analysis and scope of system stability studies for the Alaska interconnected system.
• Developed Long -Range distribution plan for Chugach Electric Association. Developed transient stability cases used to
verify Chugach Transmission Plan. Recommended system improvements to mitigate system stability and operating
deficiencies.
TESTIMONY, PUBLICATIONS, PRESENTATIONS
HOMER ELECTRIC ASSOCIATION, STANDBY POWER PLANT DESIGN. Provided testimony on system impact of proposed
transmission rates and capacity studies of PNM. Developed transmission impact studies and loss evaluations, coordinated
rate case development, negotiations and settlement.
NEW MEXICO UTILITIES COMMISSION. Provided testimony on generation and transmission system, reliability and
generation and transmission costs. Provided supporting testimony for Plains rate cases. Provided testimony of Southwest
Public Service Co and Public Service Company of Colorado merger impacts.
ALASKA PUBLIC UTILITIES COMMISSION Provided testimony on transmission reliability and outages.
NORTHWEST PUBLIC POWER ASSOCIATION (2003). Power System Fault Studies and Interpretation.
NORTHWEST PUBLIC POWER ASSOCIATION (2005). Power System Coordination & Sectionalizing.
NORTHWEST PUBLIC POWER ASSOCIATION i2009). Generation Monitoring & Control Systems.
HAWAII RENEWABLE ENERGY CONFERENCE (2013). Impacts of Renewable Energy on Islanded Power Systems.
UTILITY VARIABLE -GENERATION INTEGRATION GROUP (2014) Impact of Variable Generation on Islanded Systems.
GUAM RENEWABLE ENERGY SYMPOSIUM (2017). Planning for Increased Renewables.
NORTHWEST PUBLIC POWER ASSOCIATION (2019). Generation Governors and History of Railbelt.
RAILBELT UTILITIES (2022). Railbelt Oscillation & Mitigation Study.
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SYSTEMS
PROFESSIONAL REGISTRATIONS
Professional Electrical Engineer
State of Alaska
License no. 10252
State of Idaho
license no. 9200
State of Washington
License no. 24010151
EDUCATION
B.S. Electrical Engineering
University of Portland
(1994)
B.S. Applied Science
George Fax University
(1993)
CONTACT
Cell: (907) 350-0120
Email: cdavis@epsinc.com
3305 Arctic Blvd. Suite 201
Anchorage, AK 99503
CHRIS DAVIS, PE
ELECTRICAL ENGINEER
OVERVIEW
Chris has over 30 years of engineering experience, with 18 years focused on power transmission and
distribution. He also brings 12 years of expertise in managing new construction and renovation projects
for commercial building electrical systems. His broad experience includes electric distribution and
transmission, site and interior lighting, low voltage power, fire alarm systems, as well as access control,
security camera, wireless LAN, and telecommunications systems. He serves as the Distribution Manager,
overseeing design and study projects for several organizations, including Chugach Electric Association,
Matanuska Electric Association, Seward Electric, Elmhurst Mutual Power & Light, Copper Valley Electric
Association, and the Fort Knox Gold Mine.
PROJECT EXPERIENCE
ELMHURST MUTUAL POWER & LIGHT, MULTIPLE PROJECTS - Tacoma -Puyallup, Washington (2022-
PRESENT). Chris has been serving as the "On -Call" EMP&L System Engineer, providing support for all line
extensions and standards development. Historically, EMP&L has been a small residential utility, but in
recent years, the company has faced increased demand from large commercial customers, such as an
Amazon warehouse, which has required additional engineering support.
CITY OF ST. PAUL, AIRPORT FEEDER - St. Paul, Alaska (2022-2025 The City of Saint Paul's electrical
distribution system is entirely underground, with three circuits feeding the city from the powerhouse: 1)
Airport Feeder, 2) Town Feeder, and 3) Harbor Feeder. The exposed concentric neutral feeders were
direct -buried around 1983 and have since exceeded their 35-year expected lifespan. During a field
inspection, EPS noted that many of the padmount devices were showing signs of premature rusting and
were at risk of oil leakage. As a result, the scope of the project was expanded to include a full system
condition assessment. This led to the development of plans, staking sheets, cost estimates, and
assistance for the City of Saint Paul in securing RUS grants and loans for the necessary improvements.
SOUTHEAST ALASKA REGIONAL HEALTH CONSORTIUM, DEDICATED FEEDER MT. EDGECUME CAMPUS -
Sitka, Alaska (2020-2024). Performed design and design oversight for a 1.5-mile dedicated feeder to
supply power to a new medical campus in Sitka, Alaska. This project included a half -mile undersea cable
crossing between Baranof Island and Japonski Island, where the campus is located. The work
encompassed design, cost estimation, and construction engineering, along with ongoing support
services throughout the project.
ALASKA MUNICIPAL LIGHT & POWER, 10 YEAR PLAN - Anchorage, Alaska (2018-2019). Performed a 10-
year planning study for the transmission side of the Anchorage ML&P utility system. Duties included
condition assessment of all transmission poles in the system, 10-year load forecast analysis of the AM&P
service area, and project cost estimates.
DOWL ENGINEERS FOR ALASKA ENERGY AUTHORITY, BATTLE CREEK DIVERSION - Bradley Lake, Alaska
(2017-2020). EPS collaborated with Dowl Engineers on the distribution design for the power line
between the Bradley Lake Hydro Gate House and the Battle Creek Diversion Dam. The project involved
approximately 2 miles of 7.2kV single-phase distribution and communication fiber, installed along the
access road next to the HDPE penstock. Multiple services were added along the route, and a recloser was
included to isolate the line extension on generator power, helping to mitigate potential overload issues.
EPS provided system planning, engineering studies, bid documents, submittal reviews, on -site quality
assurance (QA), and as -built documentation.
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KINROSS GOLD CORPORATION, FORT KNOX 13 8Kv DISTRIBUTION LINE RELOCATIONS - Fort Knox, Alaska (2015-2020). As the
mine pit at Fort Knox continues to expand, the electrical distribution systems supporting the mine complex must evolve to
meet the growing demand. The existing 13.8kV distribution line feeding the pit dewatering system has been modified and
rebuilt multiple times over the past three years as the pit operations have moved into areas originally served by the line. The
2017 relocation is expected to be the final position for this line. In the same year, we designed four miles of line extensions to
accommodate the relocated loads and support the addition of a new Water Treatment plant. Additionally, we conducted
studies and preliminary designs for a new distribution line intended to power a 3.8 MW Electric Rope Shovel, though this
project was later deemed cost -prohibitive.
MCMILLAN LLC FOR COPPER VALLEY ELECTRIC ASSOCIATION, ALLISON CREEK INTERTIE DESIGN - Valdez, Alaska (2012-2013).
Collaborated closely with the developer and our firm's right-of-way department to design, route, provide cost estimates for,
and stake a new double -circuit 25 kV intertie line between the Dayville Road Switchyard and the proposed Allison Creek Hydro
Project near Valdez, Alaska. The line traverses challenging terrain typical of the Valdez area and was strategically routed
parallel to the Trans -Alaska Pipeline to avoid conflicts with University of Alaska and City of Valdez properties.
CITY OF METLAKATLA, WALDEN POINT 35kV LINE EXTENSION- Metlakatla, Alaska (2011-2019). Provided permitting, design, and
project management services —including material ordering —for a 14-mile, 35 kV sub -transmission line and a four -mile, 35 kV
submarine cable for the City of Metlakatla. The project is ongoing, as funding for the submarine cable crossing and associated
substation work has not yet been secured.
COPPER VALLEY ELECTRIC ASSOCIATION, SOLOMON POWER LINE - Valdez, Alaska (2009-2010) Verified existing conditions,
designed, and staked new power and communication lines between the Solomon Gulch Hydroelectric Facility powerhouse and
valve house. The new lines are engineered to withstand a 2-inch radial snow load, replacing the original design, which was
vulnerable to being pulled from the penstock due to ice and snow accumulation.
DOYON UTILITIES, FWA, FGA, & FRA FEEDER UPGRADES - Fort Greely, Fort Wainwright, & JBER-Richardson, Alaska (2007-2015).
Provided system upgrade planning, bid documents, quality control (QC), and GPS as -built documentation for the project to
upgrade over 66 miles of 12.5 kV feeders at Fort Wainwright for Doyon. The work involved installing a backbone of 336.4 kcmil
ACSR (Merlin) and taps of #1/0 ACSR (Raven), along with the construction of double -circuit lines. Additionally, Chris supported
voltage conversion projects, including upgrades from 2400V and 7200V to 14.4/24.9 kV at Fort Greely, and from 7200V to
7.2/12.5 kV at JBER-Richardson.
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PROFESSIONAL REGISTRATIONS
State of Alaska (Civil & Structural)
State of California (Civil)
State of Hawaii (Civil & Structural)
State of Washington (Civil &
Structural)
PROFESSIONAL AFFILIATIONS
American Society of Engineers
Structural Engineering Institute
EDUCATION
University of Washington
B.S. Civil Engineering (1982)
CONTACT
Cell: (907) 223-8345
Email: ghuffman@drydenlarue.com
3305 Arctic Blvd. Suite 201
Anchorage, AK 99503
GREG HUFFMAN, PE, SE
CIVIL & STRUCTURAL ENGINEER
OVERVIEW
Greg is a Professional Engineer licensed in Alaska (Civil & Structural), California (Civil), Hawaii (Civil &
Structural), Washington (Civil & Structural). He has over 39 years of experience in electrical power
consulting, specializing in civil and structural engineering for generation, substation, transmission, and
distribution projects. He has worked at Dryden & LaRue since 1996 and previously spent 14 years at R.W.
Beck, focusing largely on transmission projects in Alaska's challenging environments. His expertise
includes transmission routing, feasibility studies, and overseeing projects from conception through
construction. As a structural engineer, he has designed and upgraded transmission line structures up to
345 kV using wood, steel, and concrete materials, including various types of poles and towers.
Additionally, he handles project management, contract preparation, cost estimating, and construction
reviews.
PROJECT EXPERIENCE
CHUGACH ELECTRIC ASSOCIATION, QUARTZ CREEK 115kV TRANSMISSION LINE REBUILD. Project
Manager responsible for providing design, construction documents and construction support for
rebuilding 15 miles of this line between Ingram Creek and Johnson Pass Trailhead. Both wood and steel
H-frames were used on the new line, which was designed for future 230 kV operations.
HOMER ELECTRIC ASSOCIATION, SOLDOTNA QUARTZ CREEK 115kVTRANSMISSION LINE ENGINEERING
ANALYSIS. Project Manager responsible for managing the integration of LiDAR survey data, conducting
engineering analysis, and developing remedial designs for 47 miles of existing 115 kV transmission line.
He ensured that clearances and structure strengths were validated in compliance with NESC and HEA
requirements. Additionally, he was responsible for developing remedial designs and cost estimates for
14 identified violations.
GOLDEN VALLEY ELECTRIC ASSOCIATION, 230kV NORTHERN INTERTIE PROJECT. Project Engineer
responsible for the design and contract document preparation of this 96 mile, 230 kV transmission line
project. Five major material procurement contracts and four separate construction contracts were
awarded for this project. Guyed, tubular steel X-towers are the predominant structures used in
this project, with four- legged "swing -set" towers used for dead ends. Self-supporting steel Y-towers and
single -shaft structures are also used. The project included a crossing of the Tanana River near the
Fairbanks International Airport. The 167-foot tall tubular steel river crossing towers included aviation
illumination provisions. Steel structures for this project were supported on pipe and micro -piles. Pipe
piles were driven, some as deep as 80 feet, or augured and grouted into place.
THE FOUR DAM POOL POWER AGENCY, SWAN LAKE - LAKE TYEE 138kV INTERTIE Project Engineer
responsible for the design and contract document preparation of this 57 mile, 138 kV transmission line
interconnecting the Swan Lake and Lake Tyee Hydro- electric facilities. Located in the extremely rugged
and remote terrain of Southeast Alaska, this line has four major water crossings and four spans longer
than one mile each, the longest being nearly 6,900 feet. Much of the line is located in the Tongass
National Forest. The entire line will be constructed using only helicopter access and floating work camps.
All structures are supported on micro -pile clustered foundations. Use of micro -piles allowed the
contractor to use relatively light, helicopter -transportable equipment.
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GREG HUFFMAN 2
ANCHORAGE MUNICIPAL LIGHT & POWER, ARCTIC BLVD DOUBLE CIRCUIT 115kV TRANSMISSION LINE, Project Manager
responsible for the design and preparation of construction documents for this double circuit 115 kV line feeding ML&P's new
Substation 22. Laminated wood structures were used for to achieve a stronger structure than what typical wood pols can
provide. The design included 12.5 kV and fiber optic underbuild.
TECK-POGO, POGO MINE 138 kV TRANSMISSiON LINE PProject Manager responsible for the route selection, design, contract
document preparation, and construction engineering of this 45 mile, 138 kV transmission line project. The line taps GVEA's
138kV Delta line and feeds the Pogo gold mine located approximately 38 miles north of Delta Junction, Alaska. The line uses
wood and steel pole H-frame construction. It includes sections with overhead static wires and 13.8 kV underbuild. A 5-mile
section required winter access, and was completed from ice roads in approximately a three-week period. Several structures
required driven H-pile foundations.
HOMER ELECTRIC ASSOCIATION, MARATHON TO IVANOFF LAKE 115kV INTERTIE Project Manager responsible for professional
and engineering services necessary to permit, acquire legal access, design and prepare for construction a 115kV transmission
line between the Bernice Lake and Soldotna Substations. The line is approximately seven miles long and includes 25 kV
distribution and communication underbuild on wood poles. Sections of the line crossed wet peat bogs, requiring pile
foundations. This project required extensive efforts to resolve conflicts between the operational aspects of the Kenai Airport
facilities and the project which was located partially on airport lands.
MATANUSKA ELECTRIC ASSOCIATION, TEELAND TO REDINGTON 115kV UPGRADE. Project Manager responsible for providing full
design services for 10 miles of new 115 kV transmission line. The line interconnects Redington Substation with Teeland
Substation, replacing a 34.5 kV line. The new line and substation addition are de -signed and detailed to maintain existing 34.5
kV facilities energized during construction. The line is also designed for upgrading existing distribution underbuild facilities.
SEATTLE CITY LIGHT DEPARTMENT, LiDAR & RATING ANALYSIS FOR 115kV & 230KV TRANSMISSION LINES. Project Manager
responsible for managing the climbing inspections, condition assessment, recommendations for repair and maintenance,
remaining life estimates, inspection reports, and data files for asset management for over 80115kV and 230kV transmission
towers. The inspections were typically of Seattle City Light's critical structures, such as river crossing structures. They included
tubular steel poles and lattice steel structures.
CHUGACH ELECTRIC ASSOCIATION, CORROSION INSPECTION OF 138kV TRANSMISSION LINE TOWERS Project Manager
responsible for the field inspection and reporting of nine corroding transmission towers along Turnagain Arm, Alaska. Steel
member thicknesses were electronically measured to estimate steel loss. This field data was used to estimate strength loss and
recommendations for corrective actions.
SEATTLE CITY LIGHT DEPARTMENT, LIDAR & RATING ANALYSIS FOR 115kV & 230kV TRANSMISSION LINES. Project Manager
responsible for validation of facility ratings for over 500 circuit miles of 115 kV and 230 kV transmission lines. He solicited and
coordinated airborne LiDAR survey and imagery acquisition. This data along with real time weather and metered power data
was used to model the transmission lines and identify clearance violations in accordance with the NESC.
ALASKA ELECTRIC LIGHT & POWER, SNETTISHAM 138kV AVALANCHE MITIGATION Project Manager responsible for providing
avalanche mitigation studies and structure analysis and design for protecting the Snettisham transmission line from avalanche
damage. Several lattice steel towers were modeled and analyzed for estimated avalanche loading and for rerouting the
alignment. For three particularly vulnerable towers, 40-ft. tall, splitting wedge structures were designed to defend the towers
from avalanches.
COPPER VALLEY ELECTRIC ASSOCIATION, THOMPSON PASS AVALANCHE MITIGATION FOR 138kV TRANSMISSION LINE. Project
Manager responsible for engineering line repairs to the Solomon Gulch 138 kV Transmission Line resulting from avalanches in
1988, 2000, 2003, and 2006. Additionally, he provided several study reports over these years for mitigating avalanche dam-
age. Finally, in 2012, he was responsible for permitting and design of relocating approximately 3.5 miles of the transmission
line to a safer location.
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GREG HUFFMAN 3
MATANUSKA ELECTRIC ASSOCIATION, EGS - HOSPITAL 115kV DOUBLE CIRCUIT TRANSMISSION LINE. Project Manager
responsible for providing a routing study, right of way. permitting, engineering, and construction management services for a
new 115 kV double circuit transmission line interconnecting the new Eklutna Generating Station with the Hospital Substation.
The line, approximately 10.6 miles in length, also included an overhead optical ground wire and 12.5 kV distribution
underbuild. The project also included 115 kV and 230 kV getaway lines from the EGS switchyard to the existing Eklutna double
circuit transmission line and to Reed Substation. Structures are tubular steel with either driven pipe pile or direct embedded
foundations.
ALASKA ENERGY AUTHORITY, RECONFIGURATION OF THE TALKEETNA RIVER CROSSING FOR THE ANCHORAGE-FAIRBANKS
INTERTIE. Project Manager responsible for evaluating river erosion mitigation options for the Anchorage -Fairbanks Intertie,
which is designed to operate at 345 kV. The river was threatening two of the existing towers, and it was decided to remove
these towers from the flood plain and replace them with a single span across the river. Mr. Huffman managed a turnkey
project including complete engineering, procurement and construction of the project. It involved installing a new 145-ft. tall,
deadend structures to support the 3,030-ft. crossing using special high strength 954 kcmil AACSR conductor.
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PROFESSIONAL REGISTRATIONS
Professional Electrical Engineer
State of Alaska
License no. 10466
Professional Control Systems Engineer
State of Alaska
License no. 14123
EDUCATION
B.S. Electrical Engineering
Washington State University (1996)
TRAINING
Basler DECS 250 & 400 Commissioning
School (2016)
Woodward EasYgen School (2014)
Woodward 2301a/d School (2006)
Basler Relay Application School (1997)
Basler Power Control & Protection
School (1996)
CONTACT
Office: (907) 523-3101
Email: dbuss@epsinc.com
3305 Arctic Blvd. Suite 201
Anchorage, AK 99503
DAVID BUSS, PE
ELECTRICAL & CONTROL SYSTEMS ENGINEER
OVERVIEW
David has extensive experience delivering electrical and control systems engineering solutions across
government, industrial, utility, and commercial sectors. His areas of expertise include renewable
integration, system coordination, relay settings, power generation controls, switchgear controls, motor
controls, SCADA systems, system start-ups, troubleshooting, maintenance, and design engineering. Mr.
Buss demonstrates a proven ability to independently manage projects that require precise orchestration
of events to prevent electrical system outages. He has successfully overseen a variety of multidisciplinary
projects involving teams of engineers and technicians.
PROJECT EXPERIENCE
KOTZEBUE ELECTRIC ASSOCIATION WIND & SOLAR INTEGRATION Design and project engineer for the
integration of additional wind and solar resources. Responsible for assessing the impact on system
stability, load flows, and short circuit effects. Provide recommendations for control upgrades and battery
energy storage systems (BESS).
KOTZEBUE ELECTRIC ASSOCIATION WIND GENERATION INTEGRATION Design engineer for upgrading
switchgear and engine controls. The design scope included replacing existing plant switchgear and
designing and installing new switchgear and diesel controls to enable full integration of wind power with
diesel generation. Served as the Owner's representative during factory testing of new equipment.
Responsible for developing the protective relay coordination study and relay settings, as well as
overseeing the implementation and start-up of all relay and control settings.
METLAKATLA POWER & LIGHT HYDRO GOVERNOR UPGRADE Utility engineer responsible for specifying,
purchasing, and providing installation support for new digital governors for the three Purple Lake hydro
units and the Chester Lake hydro unit. Led the engineering efforts to replace the existing hydro controls
with new digital controls. Provided design engineering for the upgrade of relays and metering, along
with the implementation of new SCADA controls. Oversaw installation, testing, and final commissioning
of the systems.
INSIDE PASSAGE ELECTRIC COOPERATIVE GARTINA FALLS HYDRO INSTALLATION SUPPORT Provide on -site
engineering supervision of final installation and startup of a new 500 kW cross flow hydro generator.
INSIDE PASSAGE ELECTRIC COOPERATIVE Provide engineering design, supervision, and commissioning of
an upgraded SCADA system for multiple locations within the Inside Passage Electric Cooperative's
network. Responsibilities include reviewing, supporting, and troubleshooting Inductive Automation
Ignition SCADA systems.
CITY OF SITKA ELECTRIC DEPARTMENT ENGINEERING SUPPORT. Provided engineering support for the
design, installation, and startup of a new solar -diesel -fired turbine. Responsibilities included reviewing
manufacturer drawings, supervising in-house design functions, acting as the on -site City representative
for inspections, and overseeing programming and startup of equipment.
CITY OF WRANGELL MUNICIPAL LIGHT & POWER SCADA Responsible engineer for the installation of a
WonderWare-based SCADA system for monitoring local power plant data. Design, installation, and
programming of required communication, network, and software components. Worked with local craft
labor and city employees to coordinate completion of the project.
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DAVID BUSS 2
ALYESKA PIPELINE SERVICES GENERATOR CONTROLS UPGRADE Responsible engineer for design, programming, and field
startup of new generator controls for the Alyeska Pipeline Valdez terminal steam turbines. Provided IFC drawing packages,
specifications, and engineering support for completion of the project.
NATIONAL RADIO ASTRONOMY OBSERVATORY ALMA POWER SYSTEM REVIEW Provided on -site technical expertise for the
review of the ALMA Observatory in San Pedro de Atacama, Chile. Conducted an assessment of the installed power system,
including generation and distribution, to identify deficiencies and areas for improvement. Delivered a report with
recommendations to enhance system reliability and safety.
DOYON UTILITIES FORT GREELY POWERHOUSE UPGRADE. Lead engineer for the design, installation, and startup of three
Caterpillar C175 3 MW generators, replacing the existing backup generation at Fort Greely. Responsible for designing all
switchgear, controls, engine interface, and protection systems. Served as the on -site engineer for installation supervision and
startup.
INSIDE PASSAGE ELECTRIC COOPERATIVE Provide engineering and technical support to the cooperative for the Kake, Angoon,
Hoonah, and Chilkat Valley utilities. Support encompasses all aspects of the electric utility, including power generation,
distribution, metering, and controls.
SEAPA TYEE HYDRO GOVERNOR UPGRADES Provided engineering support for specifying, purchasing and installation support of
new digital governors the Tyee hydro units. Provided engineering review of bids and supported installation of new governors.
CITY OF AKUTAN HYDRO GENERATOR CONTROLS UPGRADE & INTEGRATION Lead engineer for upgrading existing hydro
controls and integrating them into the diesel system. Responsible for the design, equipment selection, installation support,
and commissioning of the new hydro controls.
HOMER ELECTRIC ASSOCIATION BRADLEY LAKE HYDRO EXCITER REPLACEMENT Lead engineer for the design, equipment
specification, installation support, and startup for replacing static exciters on two 60 MW hydro generators. Senior engineer
responsible for updating exciter and associated relay settings, as well as overseeing updated stability settings for the new
Power System Stabilizer (PSS). Supervised installation, and provided startup and testing support for the new exciters.
NORTHERN SE AQUACULTURE ASSOCIATION (NSRAA). Provide design engineering, equipment acquisition, installation support,
and startup services for a new governor and voltage regulator for a hydro generator. Installed a new 505 hydro governor and
Basler DECS250 voltage regulator. Delivered design drawings, equipment settings, and testing/commissioning services.
HOMER ELECTRIC ASSOCIATION BRADLEY LAKE HYDRO RELAY REPLACEMENT Provided senior engineering review for the relay
replacement at the Bradley Lake Hydro Project. This included the replacement of generator, transformer, distribution, and
transmission relays, along with an updated relay coordination study. Oversaw on -site installation, startup, and commissioning.
CITY OF WRANGELL MUNICIPAL LIGHT & POWER SCADA Lead engineer for the installation of a WonderWare-based SCADA
system to monitor local power plant data. Responsibilities included the design, installation, and programming of necessary
communication, network, and software components. Coordinated project completion with local craft labor and city
employees.
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PROFESSIONAL REGISTRATIONS
Professional Electrical Engineer
State of California
EDUCATION
B.S. Electrical Engineering
Holy Angel University, Philippines
(1993)
PROFESSIONAL EXPERIENCE
Senior Protection Engineer
Electric Power Systems (2020- Present)
Senior Protection & Control Engineer
Western Area Power Administration
(2008-2020)
Protection & Control Engineer
American Electric Power (2008)
Principal Engineer B, System Protection
(2003-2008)
Engineer A, Metering & Billing
(2001-2003)
National Transmission Corporation
Electrical Supervisor/Project In Charge
(2000-2001)
Electrical Estimator (1999-2000)
Roblette International Corporation
Senior Engineer, System Protection
National Power Corporation
(1996-1998)
Freelance Electrical Designer/Estimator
(1996)
Electrical Engineer QA/QC
Roblette International Corporation
(1994-1995)
CONTACT
Office: (360) 359-4356
Email: mtiongson@epsinc.com
905 24th Way SW Al
Olympia, WA 98502
MICHAEL TIONGSON, PE
ELECTRICAL ENGINEER
OVERVIEW
Michael brings over 26 years of experience as an Electrical Engineer, Electrical Estimator/Supervisor, and
Protection and Control Engineer, with expertise in transmission line protection and control systems. His
work includes evaluating wiring/schematic diagrams, protective relay settings, and identifying
improvements, as well as performing short circuit analysis, system protective relaying coordination, and
arc flash studies. He has developed relay settings, test plans, procedures, and conducted testing,
commissioning, troubleshooting, and system disturbance analysis. He is an SME on NERC PRC-001, 023,
026, FAC-008 and has also worked on distribution protection and coordination. In his current role, Mr.
Tiongson focuses on reviewing and improving relay settings, developing protective relay settings,
analyzing system disturbances to ensure proper relay operation, and preparing protection design
drawings, reports, proposals, and project schedules.
PROJECT EXPERIENCE
SNAKE RIVER POWER PLANT- Nome, Alaska (2024). Develop SEL-651R settings for the recloser of the new
BESS plant and perform protection coordination study.
KODIAK ELECTRIC ASSOCIATION - Kodiak, Alaska (2024). Develop SEL-411 L and SEL-311 L relay settings
for the upgrades of existing KEA 138kV transmission line and perform protection coordination study.
TURBINE TECHNOLOGY SERVICES CORPORATION, BIG SPRING GAS TURBINE 1 & 2 (2024). Created model
the Big Spring system in ETAP, set the SEL-787 & SEL-700G for Gas Turbine 1 & 2, and perform protection
coordination study from Gas Turbines to immediate downstream protective devices and extends down
to 4160V feeders.
HILCORP ENERGY COMPANY. TRANSFORMER & FEEDER PROTECTION - Anchorage, Alaska (2024)
Conducted review and update of the existing ETAP model with the new transformers, feeders, and
motors. Developed SEL-710, 751 & 851 settings and performed coordination studies.
CENTRALIA CITY LIGHT, REPLAY REPLACEMENT - Centralia, Washington (2024). Developed SEL-411 L relay
settings with Broken Conductor Application for the upgrade of existing 69kV transmission line.
NORTHLINE SEAFOODS, HANNAH BARGE MAIN SWITCHGEAR (2024) Created model of the Hannah Barge
Main Switchgear system in ETAP, set the breakers, and perform system short circuit analysis and
protection coordination study.
CITY OF SEWARD RELAY CONVERSION & SETTING DEVELOPMENT - Port Raymond, Alaska (2024). Review
existing SEL-351 R feeder relay settings and converted to SEL-651R. Developed SEL-311C, 751, and 787
relay settings for the upgraded 115kV transmission line and 115kV/69-12.47kV transformers.
CITY OF SITKA, RELAY SETTING & COORDINATION - Sitka, Alaska (20241 Develop SEL-751 & 651 R settings
for the new 12.47 kV feeder and perform protection coordination.
PALAU PUBLIC UTILITIES CORPORATION - Republic of Palau (2023). Updated the Aspen Oneliner model
with the new BESS and PV Plant at Bus Stop Junction and performed system protection coordination
study. Coordinated the recommendations to BESS contractor and PPUC. Developed settings of the
replacement relays at Aimeliik 34.5kV lines, Malakal 34.5 kV line, Transformer T3, Meyun, MMDC
feeders, Koror, and Airport 13.8kV and performed system protection coordination study.
TERMOELECTRICA DE MEXICALI, COMBINED CYCLE POWER PLANT - California (2023). Conducted
coordination and protection review of the Termoelectrica De Mexicali Combined Cycle Power Plant for
North American Electric Reliability Corporation (NERC) PRC-19 and provided recommended actions.
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MICHAEL TIONGSON 2
HILCORP ENERGY COMPANY. TRANSFORMER & FEEDER PROTECTION - Anchorage, Alaska (2022, Conducted review and update
of the existing ETAP model with the new transformer and feeder. Developed settings and calculation spreadsheet template of
SEL-487E for transformer protection, settings of SEL-751 for feeder protection, and performed coordination studies.
BETHEL-AVEC, FEEDER BREAKERS RECLOSING - Anchorage, Alaska (2022). Modeled the AVEC system and associated protective
devices and settings in ETAP. Conducted protective relays coordination studies to achieve the maximum possible degree of
selectivity. This involves review/evaluation of the best available one -line, existing and new fuses and reclosers, as -left relays
settings, system configurations, short circuit analysis, identification/preparation of recommended improvements. Created
scenarios for arc flash and generated arc flash hazard reports.
HONOLULU COMMUNITY COLLEGE 12.47kV SWITCHGEAR UPGRADE on the Auto -Transfer Control System Sequence of
Operation - Honolulu, Hawaii (2021-Ongoing). Conducted review/evaluation of the three -lines and schematic diagrams, as -left
relay settings, and identified/provided the recommended design improvements.
DOYON UTILITIES, SPARTAN SUBSTATION SYSTEM PROTECTIVE RELAY COORDINATION STUDY - Fairbanks, Alaska (2021-2022).
Developed protective relay settings for the existing and new 12.47kV feeders and conducted protective relays coordination
studies to achieve the maximum possible degree of selectivity. This involves review/evaluation of the one -line, three -lines and
schematic diagrams, existing relays settings, system model, short circuit analysis, and identification/preparation of
recommended improvements.
BRICE ENVIRONMENTAL SERVICES CORPORATION, COBRA DANE SYSTEM PROTECTIVE DEVICE COORDINATION & ARC FLASH
STUDIES - EAS CASM-R1, Shemya, Alaska (2021-2022). Updated the Cobra Dane Easy Power system model with new switchgear
breakers and conducted protective device coordination and arc flash studies to achieve the maximum possible degree of
selectivity and lowest arc flash hazard mitigation. This involves review/evaluation of the one -line, three -lines, existing relays
and breakers settings, short circuit analysis, identification/preparation of recommended improvements.
UNIVERSITY OF ALASKA FAIRBANKS, SYSTEM DISTURBANCE ANALYSIS - Fairbanks, Alaska (2022) Conducted disturbance
analysis on the UAF system sequential tripping that occurred on December 19, 2021, around 2302h. This involves
review/evaluation of the best available one -line, three -line, relay event reports and settings, system model and configurations,
CT polarities, and fault simulations, to verify the relay operations and identify any potential changes to improve the system
protection and coordination.
CENTRALIA CITY LIGHT, SYSTEM PROTECTIVE RELAY COORDINATION STUDY - Centralia, Washington (2021), Conducted
protective relays coordination study to achieve the maximum possible degree of selectivity. This involves review/evaluation of
the one -line, three -lines and schematic diagrams, as -left relay settings, identification/preparation of recommended
improvements, short circuit analysis and collaboration with Bonneville Power Authority.
CLEAR LONG RANGE DISCRIMINATION RADAR (LRDR) POWER COORDINATION STUDY - Clear AFS, Alaska (2020-2021).
Developed protective relay settings and conducted protective relays coordination and arc flash studies to achieve the
maximum possible degree of selectivity and lowest arc flash hazard mitigation. This involves review/evaluation of the one -line,
three -lines and schematic diagrams, existing relays and breakers settings, identification/preparation of recommended
improvements and short circuit analysis.
COMMONWEALTH UTILITIES CORPORATION (CUC). SYSTEM PROTECTIVE RELAY COORDINATION STUDY - Saipan, Northern
Mariana Islands (2021). Conducted protective relays coordination study to achieve the maximum possible degree of selectivity
on the temporary generator configurations. This involves review/evaluation of the one -line, three -lines and schematic
diagrams, as -left relay settings, identification/preparation of recommended improvements, short circuit analysis.
KODIAK ELECTRIC ASSOCIATION, SYSTEM PROTECTIVE RELAY COORDINATION & ARC FLASH STUDIES - Kodiak, Alaska (2020i
Conducted protective relays coordination and arc flash studies to achieve the maximum possible degree of selectivity and
lowest arc flash hazard mitigation. This involves review/evaluation of the one -line, three -lines and schematic diagrams,
identification/preparation of recommended improvements and short circuit analysis.
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SYSTEMS
PROFESSIONAL REGISTRATIONS
Professional Electrical Engineer
State of Washington
License no. 21009672
EDUCATION
Oregon State University
M.S., Electrical Engineering, 2015
Thesis: "Toward Automated Decision -
Making in Power Systems Wide -Area
Protection"
Oregon State University
B.S., Electrical Engineering, 2013
CONTACT
Office: (425) 243-3259
Email: rmeier@epsinc.com
4020 148th Ave. NE, Suite C
Redmond, WA 98052
RICH MEIER, PE
ELECTRICAL ENGINEER
OVERVIEW
Rich has extensive experience in power systems modeling and simulation, including transmission
planning, generation interconnections, controls and protection, compliance, forensic analysis and
troubleshooting of power system events, EMT analysis, and renewable generation integration. His
expertise lies at the intersection of power systems, software, modeling, and simulation. In addition to
his role as a consulting engineer at EPS, his past experience includes working as an EMS software
engineer, a modeling research assistant at a DOE National Lab, and positions at a vertically integrated
utility.
PROJECT EXPERIENCE
COOK INLET REGION, INC , BALD MOUNTAIN WIND FEASIBILITY STUDY - Anchorage, Alaska (2024 -
Ongoing) This study evaluated the feasibility of Bald Mountain Wind Project, a proposed 30-60 MW
wind project in the Southern region of the Railbelt. The impact of existing transmission system
constraints on energy deliverability from Bald Mountain Wind were evaluated and transmission
upgrades were proposed that alleviate those constraints. The impact of the Bald Mountain Wind Project
on line losses was also evaluated.
RENEWABLE INDEPENDENT POWER PRODUCERS LLC., IEEE 2800 VS 1547 ANALYSIS & INVERTER
SELECTION - Anchorage, Alaska (2024). EPS conducted a detailed review of the IEEE 2800 and IEEE 1547
standards for RIPP, to determine any potential drawbacks of using inverters compliant with IEEE 1547
but not IEEE 2800. EPS developed detailed reports comparing the two standards, making
recommendations about the technical aspects of each standard, and developing reviews of inverter
systems and their ability to potentially meet the various technical performance requirements.
HOMER ELECTRIC ASSOCIATION & RENEWABLE INDEPENDENT POWER PRODUCERS LLC., KENAI
PENINSULA SOLAR FARM INTERCONNECTION & INTEGRATION STUDY - Homer, Alaska (2024). EPS
conducted a combined interconnection and integration study for a proposed utility -scale solar
generation facility on the Kenai Peninsula. This IBR facility was evaluated from a steady-state power flow
perspective, a stability perspective, and from an operational perspective (solar variability and
regulation). The interconnection study involved reviewing the IBR facility design and proposed
interconnection to the HEA system, detailed power flow and dynamic modeling, and stability simulations
across various seasonal cases. The integration study assessed raw solar data, solar statistics, potential
impact of variability on system ACE, and ability for HEA to regulate the proposed solar facility.
SEATTLE CITY LIGHT. BOUNDARY HYDROELECTRIC SCL/BPA FORENSIC STUDY - Seattle, Washington
(2022) Provided engineering services related to observed power oscillations at the Boundary
Hydroelectric facility for SCL. This work involved synchrophasor data processing, on -site testing and
troubleshooting, model development and forensic analysis of Boundary's unit controls, amongst other
troubleshooting techniques.
DOMINION ENERGY & WUNDERLICH-MALEC ENGINEERING, SOLAR IBR MOD COMPLIANCE ASSISTANCE -
Various location in California (2021-22). Throughout 2021 and 2022 EPS assisted Wunderlich-Malec
Engineering with NERC MOD compliance studies, modeling, and reporting to California Independent
System Operator (CAISO) for multiple utility -scale solar generation facilities. This work
involved processing of on -site test data, modeling of both new and existing solar generation
interconnection, model testing in accordance with NERC MOD-025, MOD-026, MOD-027, and MOD-032.
Final models and reporting were submitted to CAISO for compliance -related approvals.
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RICH MEIER 2
MATANUSKA ELECTRIC ASSOCIATION, MEA SOLAR REGULATION STUDY - Palmer, Alaska (2020-21) Created a
simulation method for analyzing MEA generation sources and their ability to regulate ACE with additional intermittent
solar resources added. The study analyzes various combinations of proposed solar resources (size, location, etc.) and
their impact on meeting NERC BAL criteria, changes in cost to operate thermal generation, and impact on daily
operations at the plant level (e.g. starting, stopping, ramping individual thermal units in order to regulate the
variability). This study has been expanded to include study of additional renewable energy sources, different
approaches to dispatch, and inclusion of energy storage.
HAWAII ELECTRIC LIGHT COMPANY, HELCO DYNAMIC UFLS REVIEW - Hilo, Hawaii (2019) Conducted a series of
transient stability simulations to design new underfrequency load shedding (UFLS) parameters to be used
in the Big Island's existing dynamic UFLS remedial action scheme (RAS) that operates within their EMS. Introduced
new DF/DT triggers into the UFLS scheme to improve frequency response during significant generation outages
depending on the unit commitment, and in particular IBR penetration percentage.
PROFESSIONAL EXPERIENCE
2018-Present
Power Systems and Software Engineer
Electric Power Systems, Inc.
Redmond, Washington
2015-2018
Power Systems Engineer / Software Engineer
Alstom Grid / General Electric (GE) Power
Redmond, Washington
2013-2015
Graduate Research Assistant
Oregon State University
Corvallis, Oregon
2014
Graduate Electrical Engineering Intern
Southern California Edison (SCE)
Los Angeles, California
2012
Research Assistant/Intern
Dept. of Energy - National Renewable Energy Laboratory (NREL)
Golden, Colorado
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PROFESSIONAL REGISTRATIONS
Professional Electrical Engineer
State of Alaska
License no. 1337
EDUCATION
B.S. Electrical Engineering
University of Idaho (2007)
REFERENCES
Naknek Electric Association (NEA)
Dianne King, (907) 246-4261
Nome Joint Utility Systems (NJUS)
Ken Morton, PE, kenm@njus.org
Kotzebue Electric Association (KEA)
Matt Bergan, (907) 412-1591
CONTACT
CeII: (907) 382-4585
Email: jpomeranz@epsinc.com
3305 Arctic Blvd. Suite 201
Anchorage, AK 99503
JACOB POMERANZ, PE
ELECTRICAL ENGINEER
OVERVIEW
Jacob serves as the leader of the Power System Engineering Team in Anchorage. He specializes in the
design, integration, commissioning, and testing of power plants, substations, turbines, and generators.
He brings extensive expertise in the technical aspects of power systems, with a proven track record in
overseeing and managing significant projects across Alaska and beyond. His experience encompasses
design, project management, and technical leadership, ensuring the successful delivery of complex
engineering solutions.
PROJECT EXPERIENCE
NOME JOINT UTILITY SYSTEM, NOME BESS DESIGN & INTEGRATION - Nome, Alaska (2022-Present).
Project Lead electrical engineer for the design and integration of a 2.5MW/2.75MWh battery energy
storage system (BESS). The project consisted of integrating the BESS into the existing Snake River Plant
and the design required a detailed specification for major material procurement, underground power
and communications, structural and civil design, schematics and interconnections. The existing
microgrid controller was used to integrate the BESS into the existing power system that includes two
EWT 900kW wind turbines and four diesel powered generators. The BESS is a bridging system to allow
for the existing small diesel generators to be operated in parallel with the two EWT turbines for
maximum renewable penetration. EPS commissioned the BESS and provided training to onsite
personnel.
BRICE ENVIRONMENTAL SERVICES, ONGOING SHEMYA ISLAND PROJECTS - Shemya, Alaska (2018-
Present). Project manager and lead engineer for multiple projects on Shemya Island, including ACHE
field installation, transformer design and replacement, security fencing, and power plant upgrades.
Managed detailed schedules, progress reports, and onsite technical support for crews of up to 10
electricians and technicians, coordinating flight schedules, manpower, and project logistics.
CLEAR AIR FORCE BASE, LONG RANGE DISCRIMINATORY RADAR POWER PLANT - Clear, Alaska (2019-
Present). Lead electrical and integration engineer for a 28.5MVA generation facility with 7 Caterpillar
C175 generators (3.25MW, 12.47kV). Managed medium voltage switchgear, redundant feeders, and a
station service for plant auxiliaries. Oversaw power control and monitoring systems (PCMS) for plant
automation and utility outage response. Responsibilities included technical oversight of 5-6 engineers,
coordinating installation crews, setting project schedules, reviewing material submittals, and creating
test plans for equipment testing.
NUSHAGAK ELECTRIC AND TELEPHONE, POWER PLANT UPGRADES - Nushagak, Alaska (2017) Principal
electrical and integration engineer responsible for technical oversight and design for a project
integrating new and existing electrical systems. Managed coordination across disciplines, generator
controls, switchgear, and communications design. Key tasks included designing new paralleling
switchgear, power transformers, and adding two CAT 3608 generators with Woodward controls and SEL-
700G relays. Critical responsibilities included developing the cutover and commissioning plans for
integrating the new power control and monitoring system (PCMS) with the existing system, ensuring
minimal power plant and system outages during construction.
NAKNEK ELECTRIC ASSOCIATION. POWER PLANT ADDITION - Naknek, Alaska (2018). Principal electrical
and integration engineer for a project involving technical oversight and electrical design. Responsibilities
included coordinating across engineering disciplines, integrating new and existing systems, and
designing generator controls, switchgear, and communications. The project involved designing new
paralleling switchgear, a generator step-up substation, distribution feeders, and adding two CAT C280-
12 generators with Woodward controls and SEL relays. A new power control and monitoring system
(PCMS) was developed to manage generator functions, switchgear, and fuel systems.
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Resolution 2025-055
JACOB POMERANZ 2
HOMER ELECTRIC ASSOCIATION, STANDBY POWER PLANT DESIGN - Homer, Alaska (2017). Principal electrical and
integration engineer responsible for technical oversight and electrical design. Key tasks included coordinating across
disciplines, integrating new and existing systems, and designing generator controls, switchgear, and communications.
The project involved replacing standby power, designing standalone paralleling switchgear, and integrating a new CAT
C32 generator with an older 1.2 MW unit into Homer Electric Association's system for backup power in Seldovia. The
design included Woodward controls, SEL-700G relays, and a new power control and monitoring system, with dose
coordination required for integration with the existing DDC system.
DOYON UTILITIES, LANDFILL GAS POWER PLANT - Joint Base Elemendorf-Richardson, Anchorage, AK (2012-2013). Lead
integration, design, and onsite electrical engineer for a Landfill Gas Power Plant project. Designed generator installation
and integration with substation switchgear, developed commissioning plans, and executed startup and commissioning. Key
tasks included load testing generators, tuning governor controls and voltage regulators, and integrating the new plant into
the existing JBER electrical system. Supervised technicians and coordinated with the local utility during startup. Additionally,
tested and commissioned the PCMS system, managing generators, switchgear, HVAC, and ancillary equipment.
ALYESKA PIPELINE SERVICE COMPANY, STEAM TURBINE CONTROLS UPGRADE - Alyeska Terminal. Valdez. AK. Led the design
for the Alyeska Power Vapor steam turbine controls upgrade, including new governor controls and integration into the
existing PCMS system. The upgrade, completed without a plant outage, involved replacing analog Woodward controls with
modern microprocessor -based controls and integrating two standby CAT C175 diesel generators with the existing DDC
system.
DOYON UTILITIES, FT. WAINWRIGHT POWER HOUSE STATION SERVICE UPGRADE - Fairbanks, AK. Lead Integration and Onsite
Engineer responsible for the startup, commissioning, and integration of a new Station Service Substation at a coal-fired
power plant. Managed three voltage levels (12.47kV, 4.16kV, and 480V) without causing plant outages. Tested and
commissioned relays, communications, and integrated the new substation's PCMS into the existing system. Supervised
technicians and electricians and coordinated with power plant and government personnel during the project.
PALAU PUBLIC UTILITIES, COMMUNICATIONS UPGRADE - Country of Palau Inspected, replaced, and commissioned failed
SCADA and communication system components, including PLCs, protocol converters, and radios. Provided upgrade
recommendations and integrated new SCADA systems into the existing island -wide PCMS. Coordinated with plant
personnel during testing and commissioning.
DOYON UTILITIES. FORT GREELY POWER PLANT ENTERPRISE GENERATOR UPGRADES - Delta Junction, AK Lead Electrical
Design and Onsite Integration Engineer for the Fort Greely Power Plant Enterprise Upgrade. Designed and commissioned
the conversion of electromechanical relays, mechanical governors, and rotating exciter controls to modern microprocessor -
based systems. Managed startup, commissioning, and integration of updated analog controls on 1959 Enterprise Engines,
including Schweitzer relays, Woodward governors, and Static Basler exciters. Completed switching orders, phasing, and
load testing with Golden Valley Electric Association. Coordinated with plant personnel and government during startup and
integration.
GUAM POWER AUTHORITY, UNIT TESTING AND TUNING - Territory of Guam Designed and applied test equipment for
steam, diesel, and combustion turbine unit testing. Set up and tested various governors and exciters, recommended proper
tuning, and retested units for accurate system disturbance response. Completed speed and voltage step responses for
generator modeling with computer software.
DOYON UTILITIES, FORT RICHARDSON D STREET POWER HOUSE AND SUBSTATION - Joint Base Elemendorf-Richardson.
Anchorage, AK. Electrical Design and Onsite Integration Engineer for the Fort Richardson Power House. Designed and
implemented generator controls, including paralleling switchgear and integrating three CAT C175 generators into the
existing substation. Developed and integrated a new PCMS system for standby units into the base's electrical system.
Conducted unit acceptance testing, analyzed and tuned governor and voltage regulator response, and completed phasing
and commissioning to ensure reliable backup power during utility outages.
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BRICE ENVIRONMENTAL SERVICES, COBRA RADAR UPGRADES AND RADAR ELECTRICAL SYSTEM TECHNICAL SUPPORT
Eareckson Air Statgnn, Shemya Island. AK Principal Electrical and Integration Engineer. Designed and integrated a new radar
cooling system and PCMS, including 480V breakers and MCC. Integrated the new system with the facility's existing Johnson
Controls PCMS. Replaced failed Woodward generator controls on standby generators, providing onsite startup,
commissioning, and programming. Provided continuous technical support for the radar's electrical infrastructure.
HAWAIIAN ELECTRIC COMPANY, UNIT TESTING - Honolulu. HI Designed and applied test equipment for steam and
combustion turbine performance testing to meet National Electric Reliability Standards. Developed test plans and
conducted onsite testing of generator governors and exciters, analyzing performance for islanded power systems. Testing
included speed/frequency and voltageNAR step responses. Supported modeling engineers by adding data to transient
response software.
DOYON UTILITIES, FT WAINWRIGHT POWER HOUSE UPGRADE - Fairbanks, AK Electrical Design and Field Commissioning
Engineer for the Fort Wainwright Power House Upgrades. Led the replacement of turbine deck paralleling switchgear and
base feeders while keeping the coal- fired plant operational. Designed high-pressure hydraulic units for turbine controls
and integrated new Woodward Steam turbine controls, replacing the rotating excitation system with Basler DECS- 400 static
exciters. Provided technical oversight for switchgear replacement and integrated existing generators into the new system.
Designed and commissioned governor controls, exciter controls, switchgear, and station service, and provided onsite design
oversight for the new PCMS system.
DOYON UTILITIES, FT GREELY POWER HOUSE UPGRADE - Delta Junction, AK Worked on design and field commissioning for
the Fort Greely Power House Upgrades under a professional engineer's direction. The project involved installing a new
10MVA transformer and replacing two 1950s Enterprise Diesel Generators with CAT C175 units. Designed and
commissioned Woodward generator controls, CDVRs, relay controls, and new PCMS. Conducted tuning, startup, and
switchgear commissioning, supported onsite generator load testing, and developed integration plans. Provided onsite
supervision during PCMS system commissioning.
KODIAK ELECTRIC, HIGH SUBSTATION DESIGN - Kodiak, Alaska Assisted in the design of the KEA High Substation under the
direction of a professional engineer. The project involved designing step-up transformers, bus layouts, recloser controllers,
and expanding the substation for three new wind turbines. Responsibilities included cost estimation, outdoor structural
steel/bus design, controls, protection, and relay settings.
381STJOINT BASE ELEMENDORF-RICHARDSON BACKUP POWER GENERATION - Anchorage, AK Designed and commissioned
an upgrade for generator and switchgear controls at the 381ST Intelligence Squadron on Elmendorf Air Force Base.
Integrated new microprocessor relays, created relay settings, and added auto synchronizers for an unmanned system.
Tuned and balanced generator loading in parallel, conducted load and outage testing, and wrote switching orders and
phasing plans for system integration.
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Resolution 2025-055
EDUCATION
M.S. Project Management
University of Alaska Anchorage
School of Engineering
B.S. Business Technology
A.A.S. Diesel Technology
Montana State University Northern
Minor: Marketing/Technical Sales &
Service
REFERENCES
Cook Inlet Tribal Council
Hans Roeterink, (907) 632-8724
hans.roeterink@gmail.com
Alaska Energy Authority
William Price, (907) 771-3094
wprice@akenergyauthority.org
City of St. Paul
Phillip Zavadil, (907) 341-3994
CONTACT
Cell: (907) 947-0372
Email: swynne@epsinc.com
3305 Arctic Blvd. Suite 201
Anchorage, AK 99503
SABRINA WYNNE
PROJECT MANAGER
OVERVIEW
Sabrina has a diverse background spanning government contracting, regulated electric utility operations,
and multi -disciplinary project management. With expertise in finance, operations, and project
management, she brings a well-rounded perspective that ensures a thorough understanding of project
requirements and the ability to effectively oversee all aspects of projects and operations.
WORK EXPERIENCE
ELECTRIC POWER SYSTEMS, INC. - Anchorage, Alaska (2014-Present: Project Manager for electrical
engineering and construction projects for utility, commercial, and government clients for projects up to
$30M. Project Support Group manager of project support staff performing cost management, logistic,
and project management related functions. Additional responsibilities include preparing project
proposals and cost estimates, managing project finances and cost controls, overseeing contract and
regulatory compliance, and providing operational support to the company. Recent projects include Clear
LRDR Power Plant Construction ($56M) and Cooling and Supervisory Control and Data Acquisition SCADA
Metasys (CASMR1) Design/Build ($11 M). Sabrina provided management of all project contractual
deliverables as well as material procurement, and overall project management.
TDX POWER - Anchorage. Alaska (2009-2014;. Responsible for the operational and financial
management of five TDX-owned regulated electric utility companies, with approximately $25M in annual
revenue. Oversaw all business and technical operations, including daily technical management,
regulatory compliance, capital project management, customer relations, and strategic planning.
Additionally, provided support for non -utility business lines, including financial oversight of government
projects, bid and proposal development for new and existing work, and project operational oversight
with a focus on contract compliance.
CHUGACH ALASKA CORPORATION - Anchorage, Alaska (2004-2009)
Business Development Manager (2008-2009): Established strategic marketing initiatives for a $1 B
corporation focusing on the Federal Government marketplace. Supporting the CEO, executed customer
and project target identification, strategic partnership assessments, and customer relationship
management.
Senior Capture Manager (2007-2008): Served as a Capture Manager while leading a team of five Capture
Managers, collectively bidding on over $2B in project work annually to drive corporate growth.
Developed and implemented corporate business development practices, ensuring compliance with
federal regulations, including DCAA audit requirements. Acted as the primary point of contact for all
corporate support functions to ensure proposals aligned with company financial and operational plans.
Capture Manager (2006-2008): Responsible for complete proposal life -cycle management focused on
Federal Government projects for service areas including Base Operations Support, Construction,
Information Technology and Job Corps Operations. Single -project multi -year values up to approximately
$500M. Provided strategic partnership management, proposal management, cost estimating and
strategic pricing management, contract negotiations, proposal audit compliance, project start-up, and
post -award project support.
Cost Estimating Specialist, (2004-2006): Design and development of complex, multi -year cost proposals
for Federal Government and commercial contracts including contract negotiation and project start-up
support, project size ranging in value up to approximately $500M.
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Resolutio2,5A vVYNNE
PAPE' MACHINERY - Tacoma, Washington (2004) Retail sales of John Deere construction and forestry equipment parts and
product support.
PAPE MACHINERY - Eugene, Oregon (2004) Analyze and manage multi -million -dollar parts inventories across 11 Pape'
Machinery John Deere stores in Washington and Oregon. Developed and implemented stock ordering procedures to optimize
profitability while adhering to vendor guidelines to control costs. Reconciled parts inventories for all Pape' Group industrial
equipment companies.
81
Resolution 2025-055
APPENDIX B
Resolution 2025-055
City of Seward
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83
Resolution 2025-055
APPENDIX C
Resolution 2025-055
`���� ;4Plectric Power S s�T nc
�v� - F,r Consulting Engineers
SYSTEMS
Electric Power Systems, Inc. Fee Schedule
Valid 01/01/2025 through 12/31/2025
Testimony, deposition/expert witness $512.00
Engineer XII $272.00
Engineer XI $251.00
Engineer X $235.00
Engineer IX $214.00
Engineer VIII $205.00
Engineer VII $197.00
Engineer VI $191.00
Engineer V $182.00
Engineer IV $171.00
Engineer 111 $153.00
Engineer II $136.00
Engineer I $128.00
Project Manager VI $266.00
Project Manager V $235.00
Project Manager IV $214.00
Project Manager III $205.00
Project Manager II $197.00
Project Manager I $191.00
Engineer Tech VI $205.00
Engineer Tech V $191.00
Engineer Tech IV $163.00
Engineer Tech III $140.00
Engineer Tech II $126.00
Engineer Tech I $106.00
ROW Manager $208.00
ROW Senior Agent $181.00
ROW Agent $131.00
ROW Assistant $103.00
Professional Land Surveyor $196.00
Expeditor $106.00 ST / $138.00 OT
Clerical $72.00
Office Manager $91.00
1. The above listed rates are per hour.
2. The fee schedule is subject to review on January 1, 2026, and on January 1 of each year thereafter.
3. Expenses incurred, as necessary part of engineering services under this contract will be billed at cost plus 10%.
Incidental expenses, such as computer usage, local phone service, and copying are included in the above rates. If
Per Diem is utilized (vs. expenses and markup), it will be at the Federal Rates.
4. Services and materials purchased by Electric Power Systems, Inc. at the request of the owner will be billed at
cost plus 10%.
5. Services and materials provided by other Engineered Solutions Group, Inc. companies will not be subject to intra-
company markup, and are subject to the above fee schedule.
6. Interest at the rate of 1.5% per month (less, if restricted by law) may be charged for invoices greater than 60
days past due.
7. All credit card transactions will be processed through PayPal and will incur a 3% processing fee.
Electric Power Systems, Inc.
A division of Engineered Solutions Group, Inc.
3305 Arctic Blvd., Suite 201, Anchorage, AK 99503
Phone (907) 522-1953, Fax (907) 522-1182, www.esgrp.net
85
Resolution 2025-056
RESOLUTION 2025-056
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, AUTHORIZING THE
CITY OF SEWARD TO PARTICIPATE IN THE
ALASKA PUBLIC RISK ALLIANCE
Documents:
• Agenda Statement
• Resolution 2025-056
• Attachments:
o APRA Cooperative Participation Agreement
86
City Council Agenda Statement
Meeting Date: June 9, 2025
To: City Council
Through: Kat Sorensen, City Manager
From: Sully Jusino, Finance Director
Subject: Resolution 2025-056: Authorizing the City of Seward to Participate in the
Alaska Public Risk Alliance
Resolution 2025-056 seat
4CAs10%
Background and justification:
The City of Seward is a member of the Alaska Municipal League Joint Insurance Association
(AMLJIA), which pools self -insured losses and administrative services and jointly purchases
excess insurance, reinsurance, or other loss funding mechanisms through a Joint Insurance
Arrangement.
The members of the Alaska Municipal League Joint Insurance Association (AMLJIA) and Alaska
Public Entity Insurance (APEI) have voted to merge these organizations, effective on or about
July 1, 2025, to form the Alaska Public Risk Alliance (APRA), a nonprofit corporation in the State
of Alaska, and establish a Joint Insurance Arrangement for eligible municipalities and their public
corporations, city and borough school districts, and regional education alliance areas in the State
of Alaska.
The Alaska Public Risk Alliance (APRA) will provide the City coverage for property, including
building, contents, boiler and machinery, automobiles, mobile equipment and data processing
equipment; casualty, including general liability, public officials and employee's liability, law
enforcement professional liability, auto liability, and employee benefits liability, workers'
compensation, including employer's liability; and commercial blanket bond. The City maintains
supplemental marine insurance and firefighters group accident coverage with insurance
companies placed through the APRA.
Comprehensive and Strategic Plan Consistency Information
This legislation is consistent with (citation listed):
Comprehensive Plan:
Strategic Plan:
Other:
Total amount of funds listed in this legislation: $ 0
This legislation (✓):
87
Resolution 2025-056
Creates revenue in the amount of: $
Creates expenditure in amount of: $
Creates a savings in the amount of: $
Has no fiscal impact
Funds are (✓):
Budgeted Line item(s):
Not budgeted
Not applicable
Affected Fund (✓):
General
Boat Harbor
Motor Pool
Available Fund Balance
SMIC
Parking
Other
Electric
Water
Wastewater
Healthcare
Note: amounts are unaudited
Finance Director Signature:
x
Yes
Attorney Signature:
Not applicable Comments:
Administration Recommendation
x
Adopt Resolution
Other:
88
Resolution 2025-056
Sponsored by: Sorensen
CITY OF SEWARD, ALASKA
RESOLUTION 2025-056
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY OF SEWARD TO PARTICIPATE IN
THE ALASKA PUBLIC RISK ALLIANCE
WHEREAS, the City of Seward has been a member of the Alaska Municipal League Joint
Insurance Association (AMLJIA) for the purpose of pooling self -insured losses and administrative
services, and jointly purchasing excess insurance, reinsurance, or other loss funding mechanisms
through a Joint Insurance Arrangement; and
WHEREAS, the members of the Alaska Municipal League Joint Insurance Association
(AMLJIA) and Alaska Public Entity Insurance (APEI) have voted to merge these organizations,
effective on or about July 1, 2025, to form the Alaska Public Risk Alliance (APRA), a nonprofit
corporation in the State of Alaska, and establish a Joint Insurance Arrangement for eligible
municipalities and their public corporations, city and borough school districts, and regional
education alliance areas in the State of Alaska; and
WHEREAS the City of Seward wishes to participate in the Joint Insurance Arrangement
established by the Alaska Public Risk Alliance.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA, that:
Section 1. The City Council hereby authorizes the City Manager to enter into a Cooperative
Participation Agreement (hereinafter the "Agreement") with other Alaska municipalities, school
districts, and regional education attendance areas and to assume the duties and responsibilities as
described in the Agreement.
Section 2. The City of Seward participation in the Alliance will commence on July 1, 2025,
and will continue in effect unless coverage is canceled, non -renewed, or otherwise terminated in
accordance with this Agreement and the Alliance Bylaws.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 9th
day of June 2025.
THE CITY OF SEWARD, ALASKA
Sue McClure, Mayor
89
Resolution 2025-056
CITY OF SEWARD, ALASKA
RESOLUTION 2025-056
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Kris Peck
City Clerk
(City Seal)
90
Resolution 2025-056
Alaska Public Risk Alliance
COOPERATIVE PARTICIPATION AGREEMENT
July 1, 2025
91
Resolution 2025-056
Table of Contents
Preamble 1
1. Definitions 1
2. Purposes 2
3. Parties to Agreement 2
4. Term of Agreement 3
5. Powers of the Alliance 3
6. Establishment and Administration of the Joint Insurance Fund 3
7. Board of Directors 3
8. Powers of the Board of Directors 4
9. Coverage Provided 4
10. Claim Reserves and Capital 4
11. Accounts and Records 4
12. Responsibility for Funds 5
13. Method of Apportioning Costs 5
14. Additional Contributions 6
15. Establishing and Promoting an Aggressive Risk Management Program 6
16. Members' Responsibilities 6
17. Member Payments 7
18. New Members 7
19. Member Withdrawal 7
20. Claims Administration and Payment of Losses 8
21. Coverage Determination and Appeal 9
22. Exhaustion of Policy Limits 9
23. Liabilities of the Alliance 9
24. Member Liability 10
25. Termination and Dissolution 10
26. Merger or Consolidation 10
27. Notices 11
28. Amendment 11
29. Prohibition Against Assignment 11
30. Agreement Complete 11
31. Governing Law 11
32. Construction of Contract 11
33. Severability 11
34. Conformity to Statute 12
35. Signatures 12
92
Resolution 2025-056
Alaska Public Risk Alliance
COOPERATIVE PARTICIPATION AGREEMENT
Preamble
THIS AGREEMENT is made and entered into in the State of Alaska by and among those
municipalities and their public corporations, city and borough school districts, and regional
education attendance areas organized and existing under the Constitution or laws of the State of
Alaska, which have signed this Agreement. Parties signing this Agreement are collectively referred
to in this Agreement as "Members" and individually as "Member."
WHEREAS, AS 21.76.010 provides that two or more local governmental entities may enter into
Cooperative Agreements for the purpose of establishing joint insurance arrangements; and
WHEREAS, each of the parties to this Agreement desires to join with the other parties to form a
Joint Insurance Arrangement (JIA) for the purpose of pooling self -insured losses and administrative
services, and jointly purchasing excess insurance, reinsurance, or other loss funding mechanisms;
and
WHEREAS, it appears economically feasible and practical for the parties to this Agreement to do
so;
NOW, THEREFORE, the parties hereto agree as follows:
1. Definitions
The following definitions will apply to the provisions of the Agreement:
• "Administrator" means the person appointed by the Board of Directors, or as otherwise
provided in the Bylaws, to serve as chief executive officer of the Alliance.
• "Alliance" means Alaska Public Risk Alliance, a joint insurance arrangement and a
nonprofit corporation organized under the laws of the State of Alaska.
• "Board of Directors" or "Board" means the governing body of the Alliance.
• "Bylaws" means those bylaws of the Alliance that are adopted by the Alliance's Board of
Directors, and as duly amended thereafter. The bylaws, including without limitation all
definitions they contain, are incorporated into this Agreement by this reference.
93
Resolution 2025-056
• "Claim" means a demand made against the Alliance arising out of an occurrence that is
within the scope of coverage of the Alliance's joint insurance arrangement as developed
by the Board.
• "Claim Reserves" means the total funds set aside for the purpose of adjusting and paying
members' claims, which have been certified as adequate by a Casualty Actuary who is a
member of the American Academy of Actuaries.
• "Economic Capital" means the amount of funds required to support pool operations and
protect the Alliance from such events as unexpectedly high losses or poor investment
performance.
• "Fiscal Year" means that period of twelve months that is established as the fiscal year of
the Alliance.
• "Insurance" means and includes self-insurance through a funded program and/or any
commercial insurance contract. This joint insurance arrangement will not be considered
insurance for any other purpose, pursuant to AS 21.76.020(a).
• "Joint Insurance Fund" has the meaning ascribed to that term in AS 21.76.900.
• "Reinsurance" or "Excess Insurance" means insurance coverage purchased by the Alliance
to protect the funds of the Alliance against catastrophes or an unusual frequency of losses
during a single year.
• "Unallocated Capital" means funds held by the Alliance in amounts greater than the
amounts required for Claim Reserves and Economic Capital.
2. Purposes
This Agreement is entered into by the Members to provide comprehensive and effective coverage
and risk management services, as authorized by AS 21.76, with the objective of reducing the
amount and frequency of Members' losses and decreasing the cost of claims incurred by Members.
As provided by Section 21.76 of the Alaska Statutes, pooling of losses in this program is not
considered insurance.
3. Parties to Agreement
Each party to this Agreement certifies that it intends to, and does, contract with all other parties
who are signatories to this Agreement as well as other parties that may later be added to and
become signatories of this Agreement. Each party to this Agreement also certifies that the deletion
of any party from this Agreement will not affect this Agreement or such party's intent as described
above with the other parties to the Agreement then remaining. A roster of parties to the Agreement
is available on request.
APRA Cooperative Participation Agreement July 1, 2025 Page 2
94
Resolution 2025-056
4. Term of Agreement
This Agreement will become effective on the date coverage commences for the Members. The
Agreement will continue in effect unless coverage is canceled, non -renewed, or otherwise
terminated in accordance with this Agreement and the Alliance Bylaws.
5. Powers of the Alliance
The Alliance will have the powers necessary to administer this joint insurance arrangement
pursuant to AS 21.76.030(2) and AS 21.76.900(2) as amended, replaced or updated. The Alliance,
and to the extent delegated by the Board of Directors the Administrator, are authorized to
perform all acts necessary for the exercise of said powers pursuant to the terms hereof and in the
manner provided by law, including, but not limited to, any or all the following:
• to make and enter into contracts;
• to incur debts, liabilities, or obligations;
• to acquire, hold and dispose of property, funds, services, and other forms of assistance from
persons, firms, corporations, and governmental entities in the name of the Alliance;
• to sue and be sued in the name of the Alliance;
• to exercise all powers necessary and proper to carry out the terms and provisions of this
Agreement, or otherwise authorized by law; and
• all other and further powers that may be authorized by the Articles of Incorporation Bylaws,
and any other corporate governance documents of the Alliance, and as permitted or not
otherwise prohibited by law.
6. Establishment and Administration of the Joint Insurance Fund
The Alliance establishes a Joint Insurance Fund as described in AS Sec. 21.76.080 and will
administer it as provided by law.
7. Board of Directors
The Alliance will be governed by the Board of Directors, which is hereby established, and which
will be composed of 12 Directors according to the Bylaws. Each member of the Board will have
one vote. A list of the names of the Board of Directors of the Alliance is available on request.
APRA Cooperative Participation Agreement July 1, 2025 Page 3
95
Resolution 2025-056
8. Powers of the Board of Directors
The Board of Directors of the Alliance will have the powers and duties set out in the Bylaws and
other powers and functions as are provided for in this Agreement or in law including, but not
limited to, the power to authorize contracts in accordance with AS 21.76 upon such terms and
conditions as the Board deems appropriate, and to adopt rules for the fair and equitable
administration of the Alliance and the Joint Insurance Fund.
9. Coverage Provided
The Alliance may provide any kind of coverage for Members required by law or regulation or as
the Board will determine, and not otherwise prohibited under AS 21.76.010(b). All applicable
coverage memoranda or policy forms, as they may be adopted and amended from time to time
by action of the Board, are incorporated herein by this reference.
10. Claim Reserves and Capital
The Alliance will set aside funds in sufficient amounts to (1) pay all incurred claims, and (2)
provide the capital necessary to support pool operations and protect the Alliance against
unexpected events. These Claim Reserves and Economic Capital amounts will be determined by
a Casualty Actuary who is a member of the American Academy of Actuaries. The Economic
Capital will be based on a target funding level determined by the Board and is intended to
protect the Alliance at a high level of confidence.
Funds that exceed the Claim Reserves and Economic Capital amount are Unallocated Capital and
may be allotted by the Board to purposes that further the objectives of the Alliance. Such
purposes include, but are not limited to, increasing the funds held as Economic Capital, adjusting
Member contributions, and refunding amounts to eligible Members.
Any contribution adjustments or refunds will be based upon a formula that considers, but is not
limited to, a Member's participation in the Alliance; its loss and risk factors; and the financial needs
of the Alliance.
11. Accounts and Records
Annual Budget. The Board will annually adopt an operating budget.
Funds and Accounts. The Administrator will establish and maintain such funds and accounts as
may be required by applicable law or regulation or generally accepted accounting practices.
Financial books and records of the joint insurance arrangement will be in the hands of the
Administrator and will be open to inspection at all reasonable times by representatives of the
Members.
APRA Cooperative Participation Agreement July 1, 2025 Page 4
96
Resolution 2025-056
Alliance Report. The Board will provide for an annual independent audit of the accounts and
records of the joint insurance arrangement. This audit will conform to generally accepted auditing
standards, and will include a determination, by a casualty actuary who is a member of the
American Academy of Actuaries, that methodologies for establishing reserves for losses are
actuarially sound, and that the reserve level is adequate. By October 1 of each year, a report of the
financial condition of the Joint Insurance Arrangement, certified by a certified public accountant,
will be filed as a public record with the Legislative Budget and Audit Committee and the Director
of the Division of Insurance, as required by AS 21.76.020(b), and made available to each Member.
12. Responsibility for Funds
The Administrator of the Alliance will have the custody of and disburse the joint insurance
arrangement's funds in accordance with this Agreement and Board policy. The Administrator may
periodically approve other authorized signatories.
The Alliance will provide all officers and employees authorized to disburse Alliance funds with a
fidelity bond or comparable instrument in an amount set by the Board, but not less than
$1,000,000.
13. Method of Apportioning Costs
The revenue required by the Alliance to carry out its functions on behalf of Members is established
annually by the Board and apportioned among Members though determination of each Member's
contributions.
Each Member's contributions will be determined by the Administrator, taking into consideration
factors including but not limited to:
• The Member's exposures to risk, such as property location and values, employee
classifications and payroll, vehicles, and services provided.
• The Member's loss history, including claim frequency and severity.
• The Member's efforts to identify and mitigate risk through loss control activities.
• The amount of the Member's self -insured retention or deductibles.
• The cost of insurance, reinsurance, excess insurance, or other coverages purchased for or
on behalf of Members.
• Any adjustments based on exposure audit provisions in insurance policies or coverage
obtained pursuant to this Agreement.
APRA Cooperative Participation Agreement July 1, 2025 Page 5
97
Resolution 2025-056
14. Additional Contributions
In the unlikely event that the Board determines that the combined amount of Economic Capital
and Unallocated Capital is or is expected to become insufficient to effectively carry out the
provisions of this Agreement, the Board may vote to assess additional contributions relating to one
or more fiscal years that may apply to Members that are currently, or were formerly, parties to this
Agreement
A decision by the Board to assess additional contributions will not take effect unless and until it is
ratified at an annual or special meeting by two-thirds of the current Members. At least 30 days
prior to that Member meeting, the Administrator will provide to each Member a document
describing (1) the Board's rationale for levying the additional contributions, (2) the formula it will
use to allocate the additional contributions among Members, and (3) when Members must pay
the additional contributions levied.
15. Establishing and Promoting an Aggressive Risk Management Program
The Administrator will:
• Assist each Member in identifying and reducing risks.
• Provide loss prevention services to Members as needed, including, as appropriate and
available, training, inspections, and consulting services.
• Provide loss information to assist each Member in carrying out its claims management and
loss control program.
• Provide to Members, as needed and feasible, a review of their contracts to determine
sufficiency of indemnity and insurance provisions.
• Undertake all other responsibilities deemed necessary by the Board to carry out the
purposes of this Agreement.
16. Members' Responsibilities
Each Member of the Alliance has responsibilities to its fellow Members, and to the Alliance as a
whole. Members will in all ways cooperate with and assist the Alliance, and any insurer providing
coverage to the Alliance, in all matters relating to this Agreement, and will comply with all Bylaws,
rules, regulations, and policies adopted by the Board.
Each Member further agrees to:
• Appoint a representative to the Alliance as provided in the Bylaws.
APRA Cooperative Participation Agreement
98
141, 2025 Page 6
Resolution 2025-056
• Comply with recommendations of the Alliance concerning the development and
implementation of a loss control program.
• Undertake efforts to mitigate losses, including the prompt reporting of claims or potential
claims to the Alliance, and to fully cooperate with the Alliance and any insurer providing
coverage to the Alliance or its Members in the adjustment of claims.
17. Member Payments
Each Member will pay its contribution promptly when due. The contribution constitutes the
Member's financial obligation to the joint insurance arrangement for the coverage period, which
may be adjusted by subsequent audit of the Member's exposures or risks, and any additional
contributions levied as provided in Section 14 or Section 25 of this Agreement.
The Administrator may impose a finance charge on any account balances that are more than 30
days past due and may, following 30 days' written notice to the Member, cancel a Member's
coverage pursuant to applicable law if a contribution for coverage or any insurance policy obtained
through this Agreement for that Member remains unpaid.
Cancellation of coverage under this section will not relieve a Member of its financial obligations to
the Alliance.
18. New Members
Additional Members may be permitted, at the discretion of the Administrator and after completing
an application process established by the Board, to become signatories of this Agreement or a
similar agreement.
19. Member Withdrawal
A Member may withdraw as a party to this Agreement pursuant to the requirements of this
Section:
• Withdrawing Members must give written notice of intent to withdraw at least 180 days
prior to the expiration of coverage.
• A Member that fails to renew its coverage without giving the required 180 days' written
notice to the Administrator will be responsible for a penalty equal to 20 percent of its total
annual contribution for the most recent coverage year.
• A Member that withdraws during a coverage period, or has its coverage canceled by the
Administrator for failure to pay the required contribution, will be responsible for a penalty
equal to 20 percent of the total annual contribution for the Member for the current
coverage year.
APRA Cooperative Participation Agreement July 1, 2025 Page 7
99
Resolution 2025-056
• A member may request a waiver of the penalty imposed under this section by submitting
the request in writing to the Administrator. The Board must approve any penalty waivers.
Withdrawal from this Agreement under this section will not relieve a Member of any other financial
obligations to the Alliance. The withdrawal of any Member from this Agreement will not terminate
the Agreement.
20. Claims Administration and Payment of Losses
• Each Member will give prompt notice of any claims to the Alliance. The Member will
communicate directly with the Alliance and not through third parties unless agreed to by
the Administrator. Failure to give prompt notice of claims will result in a limitation of
coverage and penalties as provided in the relevant coverage memorandum.
• Except in circumstances where coverage is provided by an insurance carrier, the
Administrator will investigate all claims against the Member and will attempt to adjust or
settle such claims. The Member agrees to provide and make available to the Administrator
all information and all personnel as may be reasonably required to fully investigate and
defend each claim.
• Subject to the provisions of this Agreement and all applicable coverage agreements or
policies, legal counsel selected by the Alliance will defend claims against the Member. A
Member will have the right to hire, at its own expense, its own co -counsel to work with
defense counsel employed by the Alliance.
• The Administrator will pay adjudicated claims according to the provisions of this
Agreement and all applicable coverage memoranda or policies.
• In the event the Administrator determines it is advisable to settle a claim, the Member,
except as provided in the applicable coverage memorandum, will accept the
Administrator's recommendation and judgment and enter into such settlements as the
Administrator determines to be appropriate.
• With the express written permission of the Alliance, a Member with a self -insured retention
may be permitted to administer, defend and adjust claims within its own self -insured
retention, in a manner consistent with the Member's coverage memoranda and Alliance -
approved policies and procedures. Such written permission does not relieve the Member
from notice requirements as defined in this Agreement or in the applicable coverage
memorandum. Once the self -insured retention is reached, all outstanding defense and
adjustment of the claim will be handled by the Alliance pursuant to the paragraphs above.
Written permission notwithstanding, the Alliance, in its sole judgment and discretion,
retains the right to take over handling of claims below the Member's self -insured retention.
APRA Cooperative Participation Agreement
July 1, 2025
100
Page 8
Resolution 2025-056
21. Coverage Determination and Appeal
It will be the duty and responsibility of the Administrator to make the initial determination
regarding rights to coverage protections provided under the joint insurance arrangement. This
responsibility is limited to amounts of coverage provided by or retained by the Alliance, including
amounts within self -insured retentions or deductibles, and amounts where the Alliance is
designated as the "Company" or "Insurer" under the applicable policy or coverage memorandum.
The Administrator or designee will timely notify the Member of the determination in writing,
advising the Member whether or to what extent the Alliance:
• Is accepting or denying coverage;
• Will defend the claim and/or indemnify the Member; and
• Is reserving any rights to make any subsequent determinations regarding coverage.
A Member that disagrees with a decision by the Administrator to deny coverage may appeal the
decision to the Board. The Board will promulgate rules and procedures for the appeal process.
Notwithstanding the foregoing, a Member has the right to petition the Administrator and pursue
an appeal with the Board to request the Alliance's assistance in pursuing coverage placed by the
Alliance with an insurance carrier.
22. Exhaustion of Policy Limits
It is understood and agreed that in the event of a covered loss or accumulation of covered losses
affecting multiple Members whereby the amount of loss exceeds the limits of the coverage
memorandum or policy, the payments to individual Members will be made on a proportional
basis. This proportion will be determined as the ratio of the total limits available divided by the
total amount of the loss.
This provision applies to exhaustion of limits on a per occurrence or an annual aggregate basis as
appropriate.
23. Liabilities of the Alliance
Pursuant to Alaska law, the debts, liabilities, and obligations of the Alliance will not constitute
debts, liabilities, or obligations of any Members, except as expressly set forth in this Agreement.
The debts, liabilities and obligations of the Alliance will not constitute debts, liabilities or
obligations of its officers, directors, employees, agents, Board of Directors, committees or
Administrator.
APRA Cooperative Participation Agreement July 1, 2025 Page 9
101
Resolution 2025-056
24. Member Liability
Members will not be assessed for costs or expenses in excess of their contribution payment, except
as provided in Section 14 or in Section 25 of this Agreement.
25. Termination and Dissolution
This Agreement may be terminated if the Board of Directors, by a two-thirds vote of the Directors,
adopts a resolution recommending the Alliance be dissolved and this Agreement be terminated.
• The question of the dissolution and termination will be submitted to a vote at a meeting
of Members entitled to vote, which may be either an annual or special meeting. A
resolution to dissolve the Alliance and to terminate this Agreement will be adopted upon
receiving at least two-thirds of the votes which Members present at the meeting are
entitled to cast.
o If there are no Members, or no Members entitled to vote present, the adopted
resolution of the Board to dissolve the Alliance and terminate this Agreement will
take effect.
• In the event dissolution and termination is approved, this Agreement and the Alliance will
continue to exist solely for the purpose of disposing of all liabilities, distribution of assets,
and all other functions necessary to close out the affairs of the Alliance. The Board is vested
with all powers of the Alliance for the purpose of dissolving affairs of the Alliance.
• Upon dissolution and termination, and following the payment of, or provision for, all debts,
claims, and liabilities, all remaining assets and liabilities of the Alliance will be distributed
among the Members based on a formula and timing approved by the Board.
26. Merger or Consolidation
After completion of an analysis of the Alliance's liabilities and assets by a casualty actuary who is
a member of the American Academy of Actuaries, and any other analysis that the Board considers
appropriate, the Board may elect to merge or consolidate assets and liabilities of the Alliance with
those of another substantially similar organization for the purposes of providing ongoing coverage
and risk management for the Members. The Board may, but is not obligated to, approve a
distribution of assets among Members as part of the merger or consolidation. Such a merger or
consolidation will be made consistent with the requirements in AS 10.20 and will not constitute a
termination of the Agreement as described herein.
APRA Cooperative Participation Agreement
July 1, 2025
102
Page 10
Resolution 2025-056
27. Notices
Notices to Members hereunder will be sufficient if mailed to the address listed on the most recent
application form of the respective Members. A Member may change such address or other contact
information by providing written notice (which will include notice by fax or email) of such change
to the Alliance.
28. Amendment
This Agreement may be amended at any time by the written approval of a majority of the
Members signatory to it, or by the Board of Directors of the Alliance following 30 days' written
notice to the Members of the proposed change(s). Any amendment to this Agreement will be
effective on the subsequent July 1 unless another effective date is otherwise stated therein.
29. Prohibition Against Assignment
No Members may assign any right, claim, or interest it may have under this Agreement and no
creditor, assignee, or third -party beneficiary of any Member will have any right, claim or title to any
part, share, interest, fund, premium, contribution, or asset of the Alliance.
30. Agreement Complete
This Agreement, along with any exhibits hereto and documents incorporated by reference herein,
constitute the full and complete Agreement of the parties. There are no oral understandings or
agreements not set forth in writing herein.
31. Governing Law
This Agreement will be interpreted according to the laws of the State of Alaska. A suit brought
relating to any dispute hereunder or related hereto will be filed in the Superior Court of Alaska in
Anchorage or Juneau, and in no other place.
32. Construction of Contract
Separate agreements will be executed by each Member and all such agreements will be construed
as a single collective contract.
33. Severability
If a provision of this Agreement is or becomes illegal, invalid, or unenforceable, the remainder of
this Agreement will remain valid and enforceable.
APRA Cooperative Participation Agreement
July 1, 2025
103
Page 11
Resolution 2025-056
34. Conformity to Statute
In the event any term or provision of this Agreement is found to be in conflict with the laws,
regulation, or applicable statutes of the State of Alaska, such term or provision will be construed
so as to conform to such statutes or laws.
35. Signatures
The parties hereto, acting through properly authorized officials, hereby execute this Agreement,
effective July 1, 2025.
Member:
Member Name:
Signature:
Printed Name:
Title:
Date signed:
Alaska Public Risk Alliance, as Administrator for the Joint Insurance
Arrangement
Signature:
Printed Name:
Title:
Date signed:
EXHIBIT 1: List of Members
EXHIBIT 2: Board of Directors of APRA
APRA Cooperative Participation Agreement
July 1, 2025
104
Page 12
Resolution 2025-056
Exhibit 1
APRA MEMBER ROSTER
The following public entities are considered to be
1. City of Adak Water & Sewer Project
2. City of Adak
3. City of Akhiok
4. City of Akutan
5. City of Alakanuk VSW Project
6. City of Alakanuk
7. Alaska Gateway School District
8. City of Aleknagik
9. Aleutians East Borough
10. Aleutians East Borough School District
11. City of Ambler Public Health Facilities
Project
12. City of Ambler Infrastructure Improve
Project
13. City of Anaktuvuk Pass
14. Anchorage Community Developmen
Authority, Easy Park and 716 W 4th Ave, LLC
15. City of Anderson
16. City of Angoon
17. City of Anvik
18. City of Atka
19. City of Atqasuk
20. Ai Kettles
ty of Buckland
2. Bristol Bay Borough School District
2 City of Chefornak Water Sewer Project
24. City of Chefornak
25. City of Chevak
26. City of Chignik
27. City of Kasaan
Members of the Alaska Public Risk Alliance:
28. City of Thorne Bay
29. City of Clark's Point
30. City of Coffman Cove
31. City of Cold Bay
32. Denali Borough
33. Dillingham City School District
34. City of Diomede CDP
35. Diomede Joint Utility
36. 4
37. City of E t
38. City of Eek
ity of Egegik
City of Ekwok
41. City of Emmonak Water Sewer Project
42. City of Emmonak
43. City of Fairbanks
44. City of False Pass
45. City of Fort Yukon
46. Frontier Charter School
47. Galena City School District
48. City of Galena
49. City of Gambell
50. City of Golovin CDP
51. City of Golovin
52. Goodnews Bay Water & Sewer Project
53. City of Grayling Public Health Facilities
Project
54. Haines Borough School District
55. City of Holy Cross
56. City of Homer
105
Resolution 2025-056
57. Hoonah City School District
58. City of Hoonah
59. City of Hooper Bay Water & Sewer Project
60. City of Hooper Bay
61. City of Houston
62. City of Hughes
63. City of Huslia
64. Ilisagvik College and Ilisagvik College
Foundation
65. Ipnatchiaq Electric Company
66.
67.
68.
69.
70.
71.
72.
73.
74.
75.
76.
77.
78.
79. City of Kodiak
80. City of Kotlik tic Heath Facilities Project
81. City of Kotlik
82. City of Kotzebue `
83. sty f yuk Public Health Facilities Project
• oyuk
. City of Koyukuk
Nie 8 Lake and Peninsula Borough
87. City of Larsen Bay
88. City of Manokotak VSW Project
89. City of Manokotak
90. City of McGrath VSW Project
City of Kachemak
City of Kake
City of Kaktovik
City of Kaltag
City of Kaltag Public Health Facilities Project
Kenai Peninsula Borough
Kenai Peninsula Borough School District
City of Kenai
City of Kiana Public Health Facility Pro
City of Kiana
City of King Cove
Kodiak Island Borough
Kodiak Island Borough School District
91. City of McGrath
92. City of Mekoryuk
93. City of Mountain Village Water Sewer
Project
94. City of Mountain Village
95. Napakiak Managed Retreat Project
96. City of Napakiak Water Sewer Proj
97. City of Napakiak
98. City of Napaskiak
99. Nenana City Public Schools
100. City of Nenann
101. City of New Stuyahok Public Health
Facilities Project
102. City of New Stuyahok
. City of Newhalen
of Nightmute VSW Project
d5. ity ightmute
Ci of Nikolai
. Nome Public Schools
108. City of Nome
109. City of Noorvik
110. City of North Pole
111. North Slope Borough School District
112. Northwest Arctic Borough
113. City of Nuiqsut
114. City of Nulato
115. City of Nunam Iqua
116. City of Nunapitchuk Water Sewer Project
117. City of Nunapitchuk
118. City of Old Harbor Tank Farm
119. City of Old Harbor
120. City of Ouzinkie Public Health Facilities
Project
121. City of Ouzinkie
122. Pelican City School District
123. City of Pelican Water Sewer Project
APRA CPA - Exhibit 1 - Member Roster
As of 2/13/25
106
Page 2
Resolution 2025-056
124.
125.
126.
127.
128.
129.
130.
131.
132.
133.
134.
135.
136.
137.
138.
139.
140.
141.
142.
143.
144.
145.
146.
147.
148.
149.
150.
City of Pelican
Pilot Point Electrical
City of Pilot Point
City of Pilot Station
City of Platinum
City of Point Hope
City of Port Alexander
City of Port Heiden
City of Port Lions
Pribilof Montessori School
Pribilof School District
City of Quinhagak VSW Project
City of Quinhagak
City of Ruby and Ruby Electric
City of Russian Mission Gaming
City of Russian Mission
City of Saint George
City of Saint Mary's
City of Sand Point
City of Savoonga CDP
City of Savoonga
City of Saxman
City of Scammon Bay
City of Seldovia Water Sewer Project
City of Seldovia
City of Seward
itY
15 Citoj aktoolik Wind Energy Recovery
Shtoolik CDP
152. City of Shaktoolik VSW Project
153. City of Shaktoolik
154. City of Shishmaref CDP
155. City of Shishmaref Public Health Facilities
Project
156. City of Shishmaref
157. City of Shungnak
158. City of Soldotna
159. Southeast Island School District
160. City of Tanana
161. City of Teller VSW Project
162. City of Teller
163. City of Tenakee Springs
164. City of Thorne Bay VSW Project
165. City of Togiak
166. City of Toksook Bay
167. City of Unalakleet VSW Project
168. City of Unalakleet
169. City of Upper Kalskag
170. City of Utqiagvik
171. Valdez City School District
172. City of Valdez
City of Wainwright
14. City of Wales Water Sewer Project
175. City of Wales
176. City of White Mountain
177. City of Yakutat Public Health Facilities
Project
178. Yakutat School District
179. City and Borough of Yakutat
180. Yukon Flats School District
181. Yukon -Koyukuk School District
182. Alaska Association of Conservation Districts
183. Alaska Native Cultural Charter School
184. Aleutian Region School District
185. Anchorage Stream Academy Charter School
186. City of Aniak
187. Annette Island School District
188. Aquarian Charter School
189. Bering Strait School District
190. City of Bethel
APRA CPA - Exhibit 1 - Member Roster
As of 2/13/25
107
Page 3
•
191. Boreal Sun Charter School
192. Bristol Bay Borough
193. Chatham School District
194. Chinook Montessori Charter School
195. Chugach School District
196. Chugiak Volunteer Fire and Rescue
Company, Inc.
197. Copper River School District
198. Cordova Community Medical Center
199. Cordova School District
200. City of Cordova
201. Craig City School District
202. City of Craig
203. City of Delta Junction
204. Delta/Greely School District
205. Denali Borough School District
206. City of Dillingham
207. Discovery Peak Charter School
208. Eagle Academy Charter School
209. City of Edna Bay
210. Effie Kokrine Charter School
211. Girdwood Fire & Rescue, Inc.
212. City of Gustavus
213. Haines Borough
214. Highlan a y Chter School
215. Hydaburg Ci Schaol District
Y g
216. City of Hydaburg
217. At rea School District
k�Ry School District
219. Kashunamiut School District
220. Ketchikan Gateway Borough
221. Ketchikan Gateway Borough School District
222. City of Ketchikan
223. Klawock City School District
224. City of Klawock
Resolution 2025-056
225. Knik Cultural School
226. City of Kupreanof
227. Kuspuk School District
228. Lake & Peninsula School District
229. Lower Kuskokwim School District
230. Lower Yukon School District
231. Northwest Arctic Borough Schoo District
232. City of Palmer
233. Petersburg Borough
234. Petersburg Medi l Ce
235. Petersburg School istrict
236. Rilke Schule German School of Arts &
Sciences
237. Sitka o strict
238. City oreugh of Sitka
239. Skagway School District
0. Municipality of Skagway
outhwest Region School District
2City of Saint Paul
243. St. Mary's School District
244. Unalaska City School District
245. City of Unalaska
246. City of Wasilla
247. Watershed Charter School
248. City of Whale Pass
249. City of Whittier
250. Winterberry Charter School
251. Wrangell Public Schools
252. City & Borough of Wrangell
253. Yupiit School District
APRA CPA - Exhibit 1 - Member Roster
As of 2/13/25
108
Page 4
Resolution 2025-056
Exhibit 2
MEMBERS OF THE
APRA BOARD OF DIRECTORS
The following are the members of the board of directors of the Alaska Public Risk Alliance
Branzon Anania
Kristin Erchinger
Dennis Gray, Jr.
Melissa Haley
Bryant Hammond
Brandi Harbaugh
Alex Russin
Mark Vink
Joe Evans
Brad Thompson
Nils Andreassen
Lon Garrison
I<uspuk School District
City of Whittier
City of Hoonah
City and Borough of Sitka
City of Nome
Kenai Peninsula Borough
Cordova School District
Bering Strait School District
At Large
At Large
Alaska Municipal League
Alaska Association of School Boards
As of 2/13/25
109
Resolution 2025-057
RESOLUTION 2025-057
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, AUTHORIZING THE
CITY MANAGER TO PURCHASE A MAINTENANCE
VEHICLE FOR THE PARKS AND RECREATION
DEPARTMENT IN THE AMOUNT OF $57,471 WITH A
10% CONTINGENCY
Documents:
• Agenda Statement
• Resolution 2025-057
• Attachment:
o Chevrolet of South Anchorage Quote
110
City Council Agenda Statement
Meeting Date: June 9, 2025
To: City Council
Through: Kat Sorensen, City Manager
From: Melanie Hauze, Parks and Recreation Director
Resolution 2025-057 ov Sexy
4 As0%
Subject: Resolution 2025-057, Authorizing the City Manager to Purchase a
Maintenance Vehicle for the Parks and Recreation Department in the
Amount of $57,471 with a 10% Contingency
Background and justification:
Parks and Recreation has the task of maintaining parks, campgrounds, trails, parking lots, and
public spaces in Seward. Summer and winter maintenance, particularly snow removal, is hard
on Parks and Recreation fleet vehicles. With public areas the department is responsible for
expanding year after year, reliable maintenance vehicles are a necessity.
To meet the needs of the Parks and Recreation maintenance department, a full-size pick-up truck
with 4x4 capabilities has been chosen. Parks and Recreation received quotes from three dealers,
and found the best value is in a 2025 Chevrolet Silverado 1500. The truck will be equipped with
accessories and snow tires. Parks and Recreation worked with our automotive technician at the
Public Works department to determine what accessories were necessary.
The Parks and Recreation department is requesting to purchase one 2025 Chevrolet Silverado
1500, equipped with a headache rack, strobe light runners, bed liner, and a set of winter tires for
$57,471 with a 10% contingency from Chevrolet South Anchorage.
Comprehensive and Strategic Plan Consistency Information
This legislation is consistent with (citation listed):
Comprehensive Plan:
Strategic Plan:
Other:
6.20.010 Use of Competitive bids
Certification of Funds
Total amount of funds listed in this legislation: $ 57,471
This legislation (✓):
Creates revenue in the amount of:
Creates expenditure in amount of:
Creates a savings in the amount of:
Has no fiscal impact
x
Funds are (✓):
$ $57,471
111
Resolution 2025-057
X
Budgeted Line item(s): Motor Pool
Not budgeted
Not applicable
Fund Balance Information
Affected Fund (✓):
General
Boat Harbor
Motor Pool
X
Available Fund Balance
SMIC
Parking
Other
Electric
Water
$
Wastewater
Healthcare
Note: amounts are unaudited
Finance Director Signature:
5'41-94e4"ti'
X
Yes
Attorney Signature:
Not applicable Comments:
Administration Recommendation
X
Adopt Resolution
Other:
112
Resolution 2025-057
Sponsored by: Sorensen
CITY OF SEWARD, ALASKA
RESOLUTION 2025-057
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO PURCHASE A
MAINTENANCE VEHICLE FOR THE PARKS AND RECREATION
DEPARTMENT IN THE AMOUNT OF $57,471 WITH A 10%
CONTINGENCY
WHEREAS, the Parks and Recreation department is responsible for maintaining parks,
campgrounds, trails, parking lots, and public spaces in Seward; and
WHEREAS, winter maintenance, particularly snow removal, and summer maintenance
during the busy tourist season is hard on Parks and Recreation fleet vehicles. With public areas the
department is responsible for expanding year after year, reliable maintenance vehicles are a
necessity; and
WHEREAS, to meet the maintenance needs of the Parks and Recreation department, a
full-size 2025 Chevrolet Silverado 1500 pick-up truck with 4x4 capabilities has been chosen; and
WHEREAS, Parks and Recreation worked with the automotive technician at the Public
Works department to determine what accessories were necessary, including a headache rack, strobe
lights, running boards, a bed liner, and winter tires; and
WHEREAS, Chevrolet of South Anchorage provided the vehicle with the best value for
$57,471 with a 10% contingency.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA, that:
Section 1. The City Council hereby authorizes the City Manager to purchase one outfitted
2025 Chevrolet Silverado 1500 from Chevrolet of South Anchorage.
Section 2. Funding in the amount of $57,471 is hereby transferred and appropriated from
the Motor Pool Fund reserves account 03000-0000-3400 to the capital equipment account 03000-
1410-8103.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska this 9th
day of June 2025.
113
Resolution 2025-057
CITY OF SEWARD, ALASKA
RESOLUTION 2025-057
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Kris Peck
City Clerk
(City Seal)
THE CITY OF SEWARD, ALASKA
Sue McClure, Mayor
114
r Cilstoct
CHEVROLET OF SOUTH ANCHORAGE
9100 OLD SEWARDHWY, ANCHORAGE, AK, 99515
907-365-8600
Cu storne r/Corripan y:
Address.
undefined
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Sales Consultant:
Vehicle #1: 2025 Chevrolet 1500
Silvered()
VIN/Order #
MS RP.
Stock #
1 GCPKEEK5SZ196354
$57, 045.00
SZ196354
Additional Vehicle Information
Body Style: CK10543-4WD, Short Crew
PEG: 1SP-RST Preferred Equipment Group
Primary Color: GXD-Sterling Gray Metallic
Trim: HOU-1 WT/1 LTI1 SP/2LT/1 FL/1 LS-Cloth, Jet Black, Interior Trim
Engine: L3B-Engine: TurboMax
Transmission: MFC-8-Speed Automatic
Options: 1SP-RST Preferred Equipment Group MFC-8-Speed Automatic
A2X-Power Seat Adjuster (Driver's Side) N37-Steering Column, Manual Tilt
AKO-Glass, Deep Tinted PCL-1 LT/1 SP/2LT Convenience 1 Package
AVJ-Keyless Open & Keyless Start PDU-1 LT/1 SP All -Star Edition
AZ3-Seats: Front 40/20/40 Split -Bench, Full Feature QAE-Tires: 275/60 R20 All Terrain, Blackwell
B30-Floor Covering: Carpet, Color Keyed
BTV-Remote Engine Starting Pkg
C49-Defogger, Rear Window, Electric
C5W-GVW Rating 7000 Lbs
CJ2-Climate Control, Electronic - Multi -zone
DLF-Mirrors, O/S: Power, Heated
DP6-Mirrors, Outside, Body Color Cap
E63-Durabed
FE9-Federal Emissions
G80-Auto Locking Differential, Rear
GU6-Rear Axle: 3.42 Ratio
GXD-Sterling Gray Metallic
HOU-1 WT/1 LT/1 SP/2LT/1 FL/1 LS-Cloth, Jet Black, UEU-Sensor, Forward Collision Alert
Interior Trim
IOK-Chevrolet Infotainment, Enhanced connectivity
2.0
JL1-Integrated Trailer Brake Controller
K05-Engine Block Heater
K34-Cruise Control
KA1-Heated Seats, Front
KI3-Heated Steering Wheel
KI4-120 Volt Electrical Receptacle, In Cab
KW5-Alternator, 220 AMP
L3B-Engine: TurboMax
& Telescoping
QAQ-Tire, Spare: 255/80 R17 All Season, Blackwell
OK1-Standard Tailgate
0T5-Tailgate Function--EZ Lift, Power Lock &
Release
RD5-Wheels, 20" Black Painted Aluminum
SAF-Spare Tire Lock
T3U-LED Fog Lamps, Front
TQ5-Headlamps, Intellibeam
U2K-SiriusXM Satellite Radio (subscription)
UBI-2-USBs, Second Row Charge/Data Ports
UEI-OnStar Communication System
UE4-Following Distance Indicator
UF2-Lighting, Cargo Box, LED
UHX-Lane Keep Assist/Departure Warning
UHY-Automatic Emergency Braking
UK3-Radio Controls -Steering Wheel
UKJ-Sensor, Front Pedestrian Braking
UQF-Speaker System: Standard Sound System
UTJ-Theft Protection System, Unauthorized Entry
V76-Recovery Hooks
Z82-Trailering Package
TVWJACit S • kokatted% 4 An Ix
Amwde t Sal StA livverew tmshit.er
+mesa,
115
AGENDA STATEMENT
Meeting Date: May 27, 2025
From: Jodi Kurtz, Deputy City Clerk
Agenda Item: Liquor License Renewal
BACKGROUND & JUSTIFICATION:
The City Council has an opportunity to object to the request for a liquor license renewal for the
following business:
Name of Business: Ray's Waterfront Bar & Grill
Licensee: Janaska Corporation
Type of Business: Beverage Dispensary
License Number: 2790
The City of Seward Police Department, Fire Department, Finance Department have completed
their compliance checks and have found no issues.
FISCAL NOTE:
In the event the City of Seward chooses to file a protest for the above renewal of liquor license,
then under Alaska Statutes 4.11.80 the City of Seward will be required to assist in or undertake
the defense of its protest.
RECOMMENDATION:
No grounds for protest to the renewal of liquor license for Ray's Waterfront Bar & Grill, License
#2790 Beverage Dispensary.
116
MEMORANDUM
Date: Monday, May 5, 2025
To:
From:
RE:
Peter Daily
Naneth Ambrosiani
Chief Alan Nickell
Chief Clinton Crites
Jodi, Deputy City Clerk
Finance/Public Utilities
Finance/Leases
Police Department
Fire Department
Verifying compliance for the RENEWAL of a liquor license
RECEi vE®
MAY r 5 Z025
OFFICE OF THE
C/T y C(, ERK
The following business has applied for a liquor license renewal. Please review for compliance with
all utilities, lease payments and assessments. Thank you.
Name of Business:
Licensee:
Type of License:
License Number:
Ray's Waterfront Bar & Grill
Janaska Corporation
Beverage Dispensary
2790
Department
Status
Initials
Date
Finance/ Utilities
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Deadline for protest: Friday, July 4, 2025 (60 days from receipt of notification)
Last regular council meeting for approval: Monday, June 23, 2025
PLEASE RETURN TO CITY CLERK no later than noon on Tuesday, June 17, 2025
117
GOVERNOR MIKE DUNLEAVY
May 1, 2025
Department of Commerce, Community,
and Economic Development
ALCOHOL & MARIJUANA CONTROL OFFICE
550 West 7th Avenue, Suite 1600
Anchorage, AK 99501
Main: 907.269.0350
From: Alcohol.licensing@alaska.gov ; amco.localgovernmentonlv@alaska.gov
Licensee: Janaska Corporation
DBA: Ray's Waterfront Bar & Grill
VIA email: anna@rayswaterfront.com
CC: None
Local Government 1: City of Seward
Local Government 2: Kenai Peninsula Borough
Via Email: micheleturner@kpb.us; sessert@kpb.us; mienkins@kpb.us; nscarlett@kpb.us;
mboehmler@kpb.us; rraidmae@kpb.us; slopez@kpb.us; jrasor@kpb.us; hmills@kpb.us;
kpeck@citvofseward.net; clerk@citvofseward.net
Re: Beverage Dispensary - Seasonal License #2790 Combined 2025-2026 Renewal Notice
License Number:
#2790
License Type:
Beverage Dispensary - Seasonal License
Licensee:
Janaska Corporation
Doing Business As:
Ray's Waterfront Bar & Grill
Physical Address:
1316 4th Ave
Seward, AK 99664
Endorsement Type(s):
Restaurant Endorsement #15929
Designated Licensee:
Janaska Corporation
Phone Number:
(213) 280-8981; -(
Email Address:
anna@rayswaterfront.com
® License Renewal Application ® Endorsement Renewal Application
Dear Licensee:
Our staff has reviewed your application after receiving your application and the required fees. Your renewal documents
appear to be in order, and I have determined that your application is complete for purposes of AS 04.11.510, and AS
04.11.520.
Your application is now considered complete and will be sent electronically to the local governing body(ies), your
community council if your proposed premises are in Anchorage or certain locations in the Matanuska-Susitna Borough,
and to any non-profit agencies who have requested notification of applications. The local governing body(ies) will have
60 days to protest the renewal of your license.
118
Your application will be scheduled for the June 24th, 2025 board meeting for Alcoholic Beverage Control Board
consideration. The address and call -in number for the meeting will be posted on our home page. The board will not
grant or deny your application at the meeting unless your local government waives its right to protest per AS
04.11.480(a).
Please feel free to contact us through the Alcohol.licensinq@alaska.gov email address if you have any questions.
Dear Local Government:
We have received completed renewal applications for the above -listed licenses within your jurisdiction. This is the
notice required under AS 04.11.480. A local governing body may protest the issuance, renewal, relocation, or transfer
to another person of a license with one or more endorsements, or issuance of an endorsement by sending the
director and the applicant a protest and the reasons for the protest in a clear and concise statement within 60 days of
the date of the notice of filing of the application. A protest received after the 60-day period may not be accepted by
the board, and no event may a protest cause the board to reconsider an approved renewal, relocation, or transfer.
To protest any application(s) referenced above, please submit your written protest for each within 60 days to AMCO
and provide proof of service upon the applicant and proof that the applicant has had a reasonable opportunity to
defend the application before the meeting of the local governing body.
If you have any questions, please email amco.localgovernmentonlv@alaska.gov.
Dear Community Council (Municipality of Anchorage and Mat -Su Borough only)
We have received a completed renewal application for the above -listed license (see attached application documents)
within your jurisdiction. This letter serves to provide written notice to the above -referenced entities regarding the above
application, as required under AS 04.11.310(b) and AS 04.11.525.
Please contact the local governing body with jurisdiction over the proposed premises for information regarding the
review of this application. Comments or objections you may have about the application should first be presented to
the local governing body.
If you have any questions, please email Alcohol.licensing@alaska.gov
Sincerely,
Kyle Helie, Licensing Examiner II
For
Kevin Richard, Director
119
KENAI PENINSULA
Borough
Office of the Borough Clerk
144 North Binkley Street, Soldotna, AK 99669 I (P) 907-714-2160 I (F) 907-714-2388 I www.kpb.us
Friday, May 9, 2025
Sent via email: clerk@cityofseward.net
Kris Peck, City Clerk
City of Seward
RE: Non -Objection of Application
Licensee/Applicant
Business Name
License Type
License Location
License No.
Application Type
Dear Mr. Peck,
Janaska Corporation
Ray's Waterfront Bar & Grill
Beverage Dispensary — Seasonal License
1316 4th Ave, City of Seward
2790
License Renewal / Endorsement Renewal
This serves to advise that the Kenai Peninsula Borough has reviewed the above referenced
application and has no objection.
Should you have any questions, or need additional information, please do not hesitate to let us
know.
Sincerely,
1.Lti
Michele Turner, CMC
Borough Clerk
cc: anna@rayswaterfront.com;
mailto:amco.localgovernmentonly@alaska.gov
120
CMR May 27
Administration
The past month has been busy in all the best ways! A
big highlight was traveling to Washington, D.C. with
Vice Mayor Osenga, where we met with Senators
Murkowski and Sullivan, Representative Begich, and
a number of federal agencies. One of the key topics
we discussed was the U.S. Coast Guard's upcoming
lapse in presence while they construct a new facility
for the Fast Response Cutter (FRC). It's a big shift,
but we appreciated the opportunity to talk through
the impacts and highlight all the exciting things
happening in Seward.
We also had great conversations about the Shore
Power project and were reassured about continued
federal support. That's especially welcome news
given some of the uncertainty earlier this year about
the future of Clean Ports funding. The project
continues to move forward smoothly, and we're
proud of the progress being made.
I'll be out of the office the first week of June to
attend the Alaska Sustainable Energy Conference in
Anchorage. It's a great chance to connect with utility
leaders from around the state and spotlight the
work we're already doing here in Seward. Governor
Dunleavy will be attending, along with three
members of President Trump's cabinet —Secretary
of the Interior Doug Burgum, Secretary of Energy
Chris Wright, and EPA Administrator Lee Zeldin —so
it will also be a key advocacy opportunity for us.
Huge thanks to everyone who made Harbor Opening
and the Mermaid Festival weekend such a success! It
was amazing to see Seward buzzing with energy —
boats in the water, events around town, and
everything running smoothly.
It really set the tone for a great summer ahead. I
continued my annual tradition of participating in
Parks & Rec's Exit Glacier Race, followed by a hot
121
dog from the American Legion to celebrate Armed Forces Day, a day to honor and recognize all those
who serve or have served our country.
From May 14 — 16, Jason helped organize a visit from AML JIA, the City's insurance provider, who toured
all the city's facilities for updated insurance valuations.
We are making good progress on the Forest Acres Afognak Subdivision Improvement District and
working through the code requirements, including property owner notifications. This public hearing will
take place at the June 9 City Council Meeting.
And lastly, with a few recent promotions and transitions, we've got some job openings! If you or
someone you know is interested in joining the City team, check out the listings at:
Job Opportunities 1 City of Seward
As required by the Seward Municipal Code 6. 05. 010, the following purchase orders between $5,000
and 30,000 have been approved by the City Manager.
Department
Order
Date
Vendor
Description
Amount
CAMPGROUNDS
3/28/2025
US ECOLOGY
INC
Disposal of outdated pay stations from the
campgrounds.
5,235.75
POLICE
3/06/2025
DELL
MARKETING LP
rugged laptops for patrol vehicles
5,357.58
ELECTRIC
ADMIN
1/23/2025
ELECTRIC
POWER
SYSTEMS INC
Installation and commissioning services of
replacement VFD's for the radiator and intake
air controls at the Fort Raymond Power Plant
5,620.00
POLICE
3/06/2025ALASKA
SAFETY
INC
2025 Tahoe upfitting
5,800.00
ELECTRIC
ADMIN
3/06/2025
ELECTRIC
POWER
SYSTEMS INC
FT. RAYMOND BLACKSTART TESTING SUPPORT
6,000.00
CITY SHOP
2/03/2025
CONSTRUCTION
MACHINERY
INDUSTRIAL LLC
WO -Emergency repair for VOLVO L110H-
Loader
7,325.20
ROADS AND
STREETS
4/04/2025THE
SHERWIN
WILLIAMS CO
Traffic paint
7,797.30
PARKS AND REC
5/14/2025
FLEET
MAINTENANCE
SERVICE, LLC
Repair to Tool cat vehicle 233
8,084.08
ROADS AND
STREETS
5/08/2025
BOBS SERVICES
LLC
Repairs and Maintenance for the Unit#108-
sander box and plow
9,279.78
122
CAMPGROUNDS
2/06/2025
PREMIER
CONSTRUCTION
LLC
Contract Services- Repair/Maintenance to
Resurrection Shower. Installation of 4 timed
shower valves. Install 8 vapor tight LED
fixtures.
10,937.38
WATER
3/20/2025
US ECOLOGY
INC
Environmental integrated
solutions/removal/disposal for oily water, oily
sludge and tar solids.
12,987.51
CAMPGROUNDS
4/21/2025
RJ THOMAS
MANUFACTURI
NG COMPANY
INC
12 picnic tables for campgrounds and park
areas.
13,564.00
ELECTRIC
ADMIN
3/13/2025
HARRIS
COMPUTER
SYSTEMS
Onsite training for Electric Department with a
NorthStar Consultant and 2 days for remote
Follow up virtual consultation
14,700.00
ELECTRIC
ADMIN
3/06/2025
ELECTRIC
POWER
SYSTEMS INC
Fort Raymond DECS-250 Spare Replacement
and Preprogramming and Verifying
Replacement Voltage Regulators
15,171.90
ELECTRIC
ADMIN
1/23/2025
ELECTRIC
POWER
SYSTEMS INC
Ft. Raymond Substation RX3i PLC Hardware
Replacement & Spares
15,231.00
ELECTRIC
ADMIN
3/13/2025
ELECTRIC
POWER
CONSTRUCTORS
, INC.
Seward MV Breaker Testing
16,822.65
ELECTRIC
ADMIN
4/10/2025
WHITE SPRUCE
TRAILER SALES
INC
Midsota Dump Trailer 15.4K
17,858.00
CAMPGROUNDS
3/06/2025
RENT A CAN
TOILET CO. INC
Purchasing 15 Porta Potties for campgrounds.
20,400.00
WATER
2/21/2025
ANCHORAGE
WELL AND
PUMP SERVICE
INC
Clay valve emergency repair -Town water
20,871.00
ELECTRIC
ADMIN
5/08/2025
PRECAST
CONCRETE
(ANCHORAGE
SAND &
GRAVEL)
Concrete Pad Mounts.
21,350.00
SMIC SHIPLIFT
5/14/2025
KENDRICK
EQUIPMENT
LTD
Vendor used to purchase new Sheave
Assembly plus Pins and wire rope used to
assemble plus Freight
21,609.00
123
COMMUNITY
DEVELOPMENT
3/20/2025AGNEW
BECK
CONSULTING
INC
Consultant to help facilitate the
Comprehensive Plan Townhall meetings.
24,566.00
CAMPGROUNDS
3/28/2025ASCENSION
CONSTRUCTION
[ISAAC JOSEPH
ELHARD]
Construction of Williams campground slab.
Placement and hook up of the portable
restroom skid unit.
28,000.00
ELECTRIC
ADMIN
1/24/2025
ELECTRIC
POWER
SYSTEMS INC
PO 3322 CHANGE ORDER 2: LAWING
SUBSTATION - CIVIL EXPANSION
28,796.00
ELECTRIC
ADMIN
1/1/2025
ELECTRIC
POWER
SYSTEMS INC
PO 3322 CHANGE ORDER 1: LAWING
SUBSTATION - DESGIN SURVEY SERVICES
32,124.00
ELECTRIC
ADMIN
2/06/2025
MARINE
SYSTEMS INC
SUPPLIES AND LABOR SERVICE ON
GENERATOR UNITS AT FT. RAYMOND
SUBSTATION
34,105.40
Fire Department
• Emergency Responses for the Year 2025: 212
• Fire and Life Safety Inspections 2025: 363 with 205 violations noted
• Building permits YTD: 37 with a total valuation of $28,758,666.26
• Junior Firefighter camp for kids 7-10 yrs old June 16 &17 FILLED UP with 21 kids registered. If
more kids are interested we may be able to host a 2 camp later in the summer.
• May 15 Seward Fire participated with Seward Providence Hospital in Hazardous Material
decontamination training.
• Seward and Bear Creek Fire departments tested out 12 members on their Nationally Certified
Fire Apparatus Driver -Pumper exams May 17.
124
Seward Community Library & Museum
• Summer Reading Program is Live!!!
To sign up drop by the library or sign up online at cityofseward.us/SummerReading
During the next three months, SCLM will host a range of free activities for children, teens, and
adults to encourage and support a love of reading. Participants can win prizes for reaching their
reading goals. Find more info on our Facebook site (Seward Community Library and Museum) or
Library page on the cityofseward.us.
• Our first few programs are:
May 23: Intro to Robotics: Hosted by Steve Fink, 10 AM —12 PM, SCLM Community Room
May 30—June 1: Seward SeaBird Festival: Hosted by ASLC, All day at the Alaska SeaLife Center
June 4: Human Foosball @ AVTEC Gym: Hosted by Parks & Recreation
• 10:00 AM —10:30 AM: Little Kids
• 10:30 AM —11:00 AM: Big Kids
• 6:00 PM — 6:30 PM: Adults
June 5: Family Game Night, 4:00 PM — 5:45 PM, SCLM Community Room
June 11: Design Your Own Bookmark, All day @ Library front desk
June 12: Kids Shark Tank: Hosted by Seward Chamber, 10 AM —12 PM, SCLM Meeting Room
Museum Updates:
• The Resurrection Bay Historical Society has a permanent collection of objects, photographs and
archives you can now access online! Online Collections I Resurrection Bay Historical Society
• Please be patient as we upload more photos and fix any details we come across.
Library Updates:
Rural Summit: Cradle to Career Success
• Our Deputy Director, Karen, recently attended The Rural Summit for Cradle to Career Success in
Anchorage, Alaska, on behalf of the library, supported by a scholarship that made her
participation possible. The summit brought together librarians and nonprofit leaders from rural
communities across the country to share ideas, foster collaboration, and explore strategies for
cradle -to -career success. Karen
returned with fresh insights and
practical ideas that align closely
with our city's unique needs. The
event also provided valuable
networking opportunities with
peers addressing similar
challenges.
Spotlight on Recent Events
• We had a great turnout for our
Molly of Denali event, held in
collaboration with Alaska Public
Media, the Seward Prevention Coalition, and the Qutekcak Native Tribe. Families had a
wonderful time learning about salmon through engaging activities. Thank you to everyone who
helped make this event a success!
• We recently hosted High Voltage Entertainment & NHK (Japan Broadcasting Corporation) at
the library and museum as they filmed for an upcoming documentary series highlighting
Japanese pioneers who made a lasting impact abroad. The featured individuals in the series are
Harry S. Kawabe and Jujiro Wada, whose legacies are an important part of Seward's history.
Community Development
• The Planning and Zoning Commission held a work session on May 20 to discuss the parking
minimum requirements in City Code. You can listen to that work session on the City's YouTube
page. The Commission will also be voting on making a recommendation to City Council to
change the building height language in the Planning and Land Use Title (15) of City Code. That
public hearing and vote will occur during their meeting on Tuesday, June 3rd at 7pm.
• Community Development staff visited the Middle School to connect with each of the students
on their vision of Seward. They were broken into groups where they were able to plan their
ideal city and share feedback on what they like and don't like about living in Seward. The main
consensus was that most middle schoolers want a dirt bike track in town! The feedback
gathered will be shared in the new Comprehensive Plan.
• There are just a few more days left to fill out the Comprehensive Plan surveys. The last day you
can fill out the surveys is May 31. Get your feedback in today!
❑ Vision: https://survey123.arcgis.com/share/4c59d80d2c7d43a9b6e65082ae13e949
❑ Quality of Life:
https://survey123.arcgis.com/share/793a0540a7764506abf5d19c75c1488d
❑ Land Use: https://survey123.arcgis.com/share/11139b68b39e4310bc4fc3b2125e88c8
❑ Economy: https://survey123.arcgis.com/share/1567669fe8064b2e979ee39e24a75b51
• The City Planner met with a filming crew
from Tokyo, Japan, to assist with a portion of
a documentary they are filming. The Planner
assisted in providing details regarding a
legislative proceeding commemorating a past
Seward resident who will be highlighted in
the documentary.
• Staff has started interviewing candidates for
the open Community Development Executive
Assistant position. The position will be
posted on the City's website until it is filled.
Seward Parks and Recreation
Sports & Recreation:
• It's our busy time of year and we've been lucky to have great weather and participation for Pink
Cheeks, Super Saturday and Bike Rodeo.
126
• 75 participants for Pink Cheeks with our very own Adam Thomas claiming third place in the
Men's Solo Division.
• Around 150 people showed up to the Bike Rodeo and we were left with just four helmets.
• Over 30 participants and 80 bags of trash were picked up for Super Saturday!
• Courtney Bringhurst brought home her third straight Gold Racquetball Championship!
• We are fully staffed for the summer as we brought on Riley and Laurie and Devin is back for the
summer.
• Softball League starts on Monday with 9 teams signed up.
• Exit Glacier 5/10K was held May 17
Teen Rec Room:
• May has begun and we are finally beginning to see the sun. In the past two weeks, there have
been a number of developments. Since May 1st, we have seen 45 visits to the teen room; a
slight increase since April. We have also seen an increase in time spent at the teen room with
nearly 52 hours of use logged.
• We are also happy to announce that, while last week was supposed to be the last meeting of the
creative writing workshop, Sean and Brian have agreed to continue the sessions through the
summer. These meetings have been a huge success, with a number of teens coming to the teen
room specifically for the writing workshops.
• Over the past few weeks, we created a station for the teens to help craft decorations for the
skate nights. All of the decorations at the latest Studio Ghibli Skate Night were made by the
Teens!
Campgrounds:
• Our Campground season is in full swing!
• The Campground crew have been working hard to keeping operations smooth.
• Sixteen more picnic tables will get delivered and assembled to fill in the gaps.
127
Park Maintenance:
• The permanent restroom installed at Williams Campground. Should be operational Mid June.
• Working on fencing for the William group tent site.
• Will start painting projects soon. Planning on sprucing up the SPRD warehouse with a fresh coat
of paint.
• Fertilizing and seeding all Park area green spaces.
• Playground resurfacing at the PARKS playground waiting on delivery of material.
Parking:
• Paid Parking now open. If you haven't gotten you Parking pass go to
www.cityofseward.us/parking.
• Fully staffed for the Summer season.
Electric Department
• Power Sales Agreement (PSA): Final negotiations with Chugach Electric are nearing completion.
We anticipate the PSA to be finalized and signed by the end of May.
• Shore Power Project Engineering: The submission deadline for the Engineering RFP for the
Shore Power Project has closed. One bid was received and is currently under review.
• New Service Requests: Our Field Engineer has been actively designing numerous new service
requests, facilitating smooth handovers to the line crew for prompt construction and
implementation.
• GIS True -Up Project: The bidding period for our GIS True -Up RFP has concluded with five
submissions received. We are currently in the evaluation process and look forward to
significantly enhancing the accuracy and reliability of our system mapping.
• Staffing Update: The Electric Department has been operating short-staffed due to the recent
departure of our Electric Utility Cashier. We have successfully recruited a qualified candidate
who will join our team on May 28th. Recruitment remains ongoing for the Utility Billing
Specialist position.
Finance Department
• Finance is working on finalizing the 2024 Annual Financial Audit with Altman Rogers. We expect
to finalize the audit in the third week of June.
• The cross -training process has commenced. We have a training list prepared, and all positions
within the department have subscribed to the GFOA membership.
• Finance is working with the report module with Accufund, Deputy Finance Director, and Finance
Director attended the report writing training last week.
Human Resources
• There is a lot of interest in the open full-time positions at the City of Seward and management
teams have been interviewing potential candidates.
128
• Parks & Recreation are fully staffed, having filled their seasonal positions for parking,
campgrounds, summer maintenance, and gardeners.
• We are still looking to fill the Senior Accountant position in the Finance Department. Refer
anyone who might be interested to apply at Job Opportunities I City of Seward
Harbor Department
• No major issues have been reported within the Harbor area.
• Assistant City Manager Bickling and I are continuing the discussion about the new Harbormaster
building/South Upland concept and are VERY excited about the potential for that area.
• Starting May 4the Harbor office will begin our summer hours and open seven days a week.
• Seasonal services and facilities are now open for the summer. We had some minor repairs and
will continue to address those issues as they arise. Painting projects have begun that may result
in some short-term closures.
SMIC
• The new lease for Jag's yard/rail extension project has been completed. Jag has sent it to their
legal team and will be presented council.
• No major issues have been reported within the SMIC area.
129
Community Development Memorandum
Meeting Date: May 27, 2025
To: City Council
From: Daniel Meuninck, Community Development Director
Subject: Planning & Zoning Commission Residency Requirements
Background and justification:
City Council held a discussion during their January 27th regular meeting on the residency requirements of
Planning & Zoning Commissioners. At the end of that discussion, direction was given to the Community
Development Department to bring forth the same discussion item at a future Planning & Zoning meeting
to allow the current Commissioners and members of the public to voice their comments. The specific
discussion item was to receive feedback on allowing one member of the Planning & Zoning Commission
to live outside Seward City Limits if they live in the greater Seward area and own and operate a business
on their property inside city limits. The Commission facilitated this discussion during their February 18th
special meeting and the following is a narrative of the various talking points that were presented to or by
the Commission.
Four members of the public wrote letters to the Commission indicating their support for this change. Those
letters can be found following this memorandum. Three of those letters expressed a desire for the residency
requirements to be less restrictive than what is stated in the discussion item subject and allow the seat to be
open to an individual who leases or owns property inside city limits No letters were submitted to the
Commission favoring keeping the current residency requirements. A fifth letter was provided to the
Commission also in favor of changing the residency requirements. This letter was provided by a current
Commissioner who was unable to attend the meeting. That letter can also be found following this
memorandum.
Four members of the public attended the meeting and spoke to this discussion item. One member spoke in
favor of keeping the current residency requirement of requiring all Commissioners to reside inside city
limits and the other three members spoke in favor of changing the requirements. One of those three members
also submitted one of the letters. In total via letters sent to the Commission and public comment at the
meeting, six members of the public expressed a desire for Council to change the residency requirements
while one member of the public expressed a desire to keep the current requirements.
Following public comment, the Commission held their discussion. While each Commissioner did not say
how they would vote on this issue if they had the power to do so, it was pretty clear from the discussion
that the Commissioners themselves were split on this issue. The following bullet points are several of the
talking points that were discussed:
• The business community is already represented on the Commission by current Commissioners who
are business owners.
• Allowing this change would make the appointment process more competitive.
• Even if this change were made, the Council does not need to appoint someone who lives outside
city limits. If there are enough applicants who live inside city limits, the Council can choose to
130
appoint those individuals. And Council always has the ability to not appoint someone if they feel
that individual would not be a good fit on the Commission.
• There has been a lack of interest over the past four years of Seward residents wanting to serve on
the Commission. This conversation would not be taking place if the Commission were consistently
full.
• If the Council were to consider this change, allowing someone who leases property in town instead
of owning would be a fairer equivalent since current Commissioners can serve on the Commission
if they rent and don't own the property they reside on.
• The perspective of someone living outside city limits might be beneficial for the Commission. Our
outside and inside city limit residents are very integrated and involved in what happens inside city
limits. If someone lives outside city limits wishes to serve on the Commission, there can be value
in someone who is showing interest in supporting the city.
• There might be value in focusing on individuals who live outside city limits who are interested in
working with zoning code or have a skill set or background that would help the Commission instead
of focusing on just allowing someone from the business community. There seemed to be a general
consensus that if Council were to move in this direction, they should not limit the seat to only the
business community.
• Two Commissioners (one at the meeting and the other via letter) expressed interest in allowing two
members to serve on the Commission if they live outside city limits.
• The Commission does serve as a quasi-judicial body at times making decisions on the rights of
Seward city residents which is important to think about when considering someone from outside
city limits serving on the Commission and having that vote.
• Commissioners who serve on the Commission and live inside city limits have to live with their
decisions 24/7 versus someone who can help make a decision and then go home outside city limits.
• If a change was made, it would be important to define "greater Seward area" for where someone
could reside outside city limits.
The goal of this memorandum was to summarize the discussion points fairly and accurately, however things
can always get lost in translation. If context is helpful, the full discussion lasted roughly 30 minutes and
can be found on the City's YouTube channel under Planning & Zoning Commission Special Meeting
2/18/2025. The discussion item begins at the 39:44 mark.
131
CLERK REPORT
Kris Peck May 27, 2025
HEREBY CONFERS THE TITLE Or
Ulertifirb +.lnniripal (clerk
UPON
Kris Peck, CMC
'May 07, 2025
Dinner with a group of wonderful Alaskan City Clerks
The bad boys of clerking
Thank you for supporting
my education and
professional development.
I am proud to have
earned my CMC
designation!
Ann Macfarlane, the founder of Jurassic Parliament
Professional Development in Tacoma was a "bonding" experience
132
MUNSON, CACCIOLA & SEVERIN, LLP
ATTORNEYS AT LAW
SUITE 402
1029 WEST THIRD AVENUE
ANCHORAGE, ALASKA 99501
TELEPHONE: (907) 272-8401
bcf@bcfaklaw.com
June 5, 2025
Seward City Council
City of Seward
PO Box 167
Seward, AK 99664
Re: May Status Report
Dear City Council:
This is our status report covering activity on legal matters worked on during May 2025.
General Matters:
We assisted the police department with obtaining a Certificate of Authorization from the
FAA to utilize drones. We provided legal guidance on process for considering removal of a board
member. We provided guidance on a library records policy. We advised on the Council process
for approval of leases and amendments to leases.
Electric Utility:
We continue to assist the city with the Railbelt Transmission Organization effort. The RTO
is working on finalizing its tariff application and filing it with the RCA before July 1, 2025.
We continue to aid in negotiations with Chugach Electric on a new long-term Power
Supply Contract.
We aided in clarifying certain metering requirements for developments within the city.
We have tentatively reached a settlement agreement with an apartment tenant that was
overcharged for a number of years due to the landlord mislabeling two apartment units. The
settlement concept is to credit the tenant with the difference in the utility bills between the two
apartment units.
We assisted with the invitation to bid for the second phase of the Nash Road transmission
rebuild.
Personnel:
We continued to advise on personnel questions as they arise. This month we continued to
assist with a matter for the Police Department.
133
Status Report to Seward City Council
June 8, 2025
Page 2 of 2
Planning:
Provided legal guidance regarding Council amendments to legislation after the P&Z
Commission reviews it, regarding rezone application standards, and on the plat approval process.
We provided guidance on a tiny house village development, on short-term rentals, and
vesting/duration of a conditional use permit. We provided legal guidance on multiple ordinances,
including building heights, rezones, and a draft sign code to be reviewed by the P&Z commission.
We advised on the proposed special assessment district for improvements in the Forest
Acres and Forest Acres Afognak Addition subdivisions.
Port and Harbor:
We continue to assist the Harbormaster in seeking to obtain delinquent moorage fees for a
vessel tied up in a probate dispute. We continue to advise and assist the Harbormaster in renewing
certain leases including the Polar Seafood lease, following through on the OBI lease, and
reviewing NOAA's short-term agreement for placement of the tidal height gauge.
The Laraux vessel has recently been moved; we are attempting to negotiate a resolution
with the vessel owner. Due to negotiation having stalled, we have filed a motion for a status
hearing on May 19 and expecting a hearing no later than July 8.
You can expect to receive our next status report by July 10.
Very truly yours,
MUNSON, CACCIOLA & SEVERIN LLP
Samuel C. Severin
134
Ordinance 2025-009
ORDINANCE 2025-009
AN ORDINANCE OF THE CITY COUNCIL OF
THE CITY OF SEWARD, ALASKA,
AMENDING SEWARD CITY CODE, TITLE 8,
CHAPTER 8.30.015 BUSINESS LICENSE
REQUIRED AND 8.30.025 APPLICATION
FOR A BUSINESS LICENSE
Documents:
• Agenda Statement
• Ordinance 2025-009
• Attachments
- Example of OpenGov city department checklist
- Example of custom made spreadsheet for checking
sales tax and property tax
135
Ordinance 2025-009
City Council Agenda Statement
Meeting Date: Introduction on Monday, May 12, 2025
To: City Council
From: City Clerk
Subject: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AMENDING SEWARD CITY CODE, TITLE 8, CHAPTER
8.30.015 BUSINESS LICENSE REQUIRED AND 8.30.025 APPLICATION
FOR A BUSINESS LICENSE
Background and justification:
Seward is the only city within the Kenai Peninsula Borough (KPB) that requires a city business
license. The internal city department checklist is quite comprehensive, and the city utilizes
OpenGov software to make these internal compliance checks streamlined and efficient.
Compliance checks outside the scope of these city departments require the clerk's office staff to
manually create a spreadsheet of all applicants and email this document back and forth to the
KPB sales tax division. This manual process is tedious and time-consuming and creates
frustration with both the applicants and city staff. If a business is not in compliance, it requires
us to manually and periodically re -check with the KPB.
This ordinance would streamline the process for business applications by focusing only on the
internal city compliance checks.
X
Yes
Attorney Signature:
Not applicable Comments:
136
Ordinance 2025-009
Sponsored by: City Clerk
Introduction: May 12, 2025
Public Hearing: May 27, 2025
Enacted: TBD
CITY OF SEWARD, ALASKA
ORDINANCE 2025-009
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AMENDING SEWARD CITY CODE, TITLE 8, CHAPTER
8.30.015 BUSINESS LICENSE REQUIRED AND 8.30.025 APPLICATION
FOR A BUSINESS LICENSE
WHEREAS, Seward is the only city in the Kenai Peninsula Borough that requires a city
business license; and
WHEREAS, the City Clerk's office staff spends an onerous amount of time manually
checking borough sales and property tax requirements which are outside the scope of the city's
OpenGov compliance check program; and
WHEREAS, it is the responsibility of the business to maintain compliance with all
borough and state requirements, including but not limited to, sales tax, property tax, health and
safety, fire code, and food sanitation; and
WHEREAS, in order to streamline the application process for city staff, this ordinance
will no longer require city staff to run compliance checks beyond the internal city department
checklist.
NOW, THEREFORE, THE CITY OF SEWARD ORDAINS, that:
Section 1. Seward City Code Title 8 is hereby amended to read as follows with new
language underlined and deleted language is stricken:
8.30.015 Business license required.
A. No person may engage in a business in the City without first obtaining an annual or seasonal
business license as provided in section 8.30.025 of this chapter.
B. A separate business license is required for each business.
C. {€}The business license or approved duplicate license shall be displayed prominently at the site
of the business.
D. {d}A business license may not be sold, assigned, transferred or otherwise conveyed. If a person
ceases to engage in business, changes the name or type of business, nature or business
location, the business license expires. becomes void.
137
Ordinance 2025-009
CITY OF SEWARD, ALASKA
ORDINANCE 2025-009
Page 2 of 3
8.30.025 Application for a business license.
A. A person engaging in a business shall apply to the City Clerk for a business license bar
completing the required application steps as outlined below. on a form prescribed by the
City and The business shall not open for business until the business license is issued. Renewal
license applications must be filed no later than January 31 in each subsequent year, except
that a seasonal business operating during the summer season, May 1 to September 30 only,
shall file a renewal application no later than May 1 in each subsequent year.
B. Each application shall contain the following information:
1. The legible signature of the applicant;
2. An affirmation or oath as may be required on the application form; and
3. A description of the type and nature of the business.
C. Each application shall be accompanied by:
1. An annual, non-refundable fee of $30.00 per license, provided that the fee per license
for an application submitted after the due date shall be $60.00 subject to a late fee.
Business license fees shall be set by City Council fee schedule resolution;
2. Proof satisfactory that the applicant has received or applied for a A valid state business
license when such a license is required by state law;
3. Proof satisfactory An affirmation that the applicant possesses a valid will remain in
compliance with the Kenai Peninsula Borough sales tax division; license when such
license is required by law;
4. Proof satisfactory An affirmation that the applicant has received an applicable federal
or state occupational license when such license is required by federal and/or state law;
5. Proof satisfactory of any Any permits as required by any other sections contained in
this code;
6. Depending on the type of business, the verification process may include from review
by the city community development department, harbor department, fire department,
police department, electric department, and finance department attesting that a-I4
accounts for utilities, taxes and assessments arc current the business's accounts are
current and that it is in compliance with the requirements of each of these respective
city departments.
7. Verification from the Kenai Peninsula Borough that all sales and property tax accounts
arc current.
D. Upon receipt of the application, accompanied by the annual fee, the City Clerk shall review
the application and may consult with appropriate officials to determine whether the
138
Ordinance 2025-009
CITY OF SEWARD, ALASKA
ORDINANCE 2025-009
Pa2e 3 of 3
information contained therein is true and complete and otherwise in compliance with this
chapter.
E. Upon determining that the business application is in compliance with this chapter, the City
Clerk shall issue a business license.
F. If the application is denied, the City Clerk shall indicate on what grounds the denial is based.
The application fee will not be refunded.
G. It is the responsibility of the business to maintain compliance with all borough and state
requirements, including but not limited to, sales tax, property tax, health and safety,
international fire code, and food sanitation.
H. If an application is denied, thc City Clerk may issue a temporary license valid for no more
than 14 calendar days to permit thc applicant time to reapply. If no application is submitted
within thc 14 day period, or if the subsequent application is denied, Failure to obtain a city
business license the applicant is in is a violation of this chapter and the business must either
cease engaging in business or be subject to the penalty provisions contained in this chapter.
Section 2. This ordinance shall take effect ten (10) days upon enactment.
ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA this
XX day of XXX 2025.
ATTEST:
Kris Peck
City Clerk
(City Seal)
THE CITY OF SEWARD, ALASKA
Sue McClure, Mayor
139
Ordinance 2025-009
140
Ordinance 2025-009
Example of the manually creating a
spreadsheet to check sales tax compliance
via email with the KPB
New
Renew
Business Name
Business Type
Owner
Location
SOA Lic h
KPB #
Compliant?
X
X
X
X
X
Short Term
Nightly
Food Truck
'
4th of July
vendor
4th of July 'I
vendor
Axe Throwing
Cages
_
Short Term
Nightly
Food Truck
No
number
yet
New
Renew
Business Name
Business Type
Owner
Location
SOA Lic
KPB #
Compliant?
■
X
■
■
XI
X
X
X
x
■
Retail / Crafts
Site Specific to
Festivals
Festivals
- - - --
I
Boat Tours
I Harbor
I
I
I
Nightly
Sport Fishing
CharterII
HotelII
Food Trailer
I
I
I I
iI
III
•c
Site Speci to
Festivals
New
Renew
Business Name
Business Type
Owner
Location
SOA Lic 41 KPB #
Compliant?
X
Fishing and
sightseeing
r
Harbor
X
Selling Kettle
Corn
Site Specific
X
_
Pottery
Site Specific
X
Arts and Crafts
4th of July
Vendor
Nightly Lodging
If any businesses are listed as non -compliant, we have to compile those into a different
spreadsheet and re -send it periodically to the KPB. We do not get real time updates on
compliance. 141
Resolution 2025-048
RESOLUTION 2025-048
DETERMINING IT TO BE IN THE PUBLIC INTEREST
AND NECESSARY TO PROCEED WITH THE PROPOSED
IMPROVEMENT DISTRICT FOR AND BENEFITING
LOTS 17, 18, 19, 20, 21, AX, AY, AZ, BA, BC1, BC2, BD1,
BD2, BE1, BE2, BF1, BF2, CD, CE, CF1, CF2, CG1,
CG2,CH, CI, CO, CP1, CP2, CQ1, CQ2, AND CR OF THE
FOREST ACRES SUBDIVISION FOR AN ESTIMATED
AMOUNT OF $1,837,886.00
Documents:
• Agenda Statement
• Resolution 2025-048
• Improvement District Roll
• Improvement District Map
• Project Cost Sheet
• Project Cost Estimates:
o Roads Final Survey and Engineering
o Roads Construction Estimate
o Electric Estimate
• Wells / Septics
o Permit Requirements
o Permit
o Site Plan Example
o Site Plan Blank
o Reserve Area Map Draft
• Property Owner Letter/Responses/Spreadsheet
[will be provided as a laydown]
142
Resolution 2025-048
City Council Agenda Statement
Meeting Date: June 9, 2025
To: City Council
From: Kat Sorensen, City Manager
Subject:
Resolution 2025-048: Determining It To Be In The Public Interest And
Necessary To Proceed With The Proposed Improvement District For And
Benefiting Lots 17, 18, 19, 20, 21, AX, AY, AZ, BA, BC1, BC2, BD1, BD2,
BE1, BE2, BF1, BF2, CD, CE, CF1, CF2, CG1, CG2, CH, CI, CO, CP1,
CP2, CQ1, CQ2, and CR Of The Forest Acres Subdivision For An
Estimated Amount of $1,837,886
Background and justification:
A subdivision agreement providing for the installment of necessary utilities for the Forest Acres
Afognak Addition was never entered into by the developer. Without such agreement, many of the
lots have remained undeveloped. A petition was submitted in December 2022 by the property
owners in the Forest Acres Afognak Addition Area and the City completed a report to examine the
requested improvements and their associated cost. A public hearing was held on March 28, 2023
and property owners representing 67% of the cost filed written objection to the Improvement
District, citing the high costs of installing water, sewer, power, and road improvements. City
Council unanimously voted to fail Resolution 2023-029 which would have approved an
Improvement District for the Forest Acres Subdivision.
On June 26, 2023, City Council approved Ordinance 2023-016, which amended Chapter 5.20
and created a pathway to finance an improvement district of a subdivision of privately owned
properties similar to how they fund the Developer Reimbursement Program.
On July 31, 2023, the City Clerk received another petition from property owners to form an
Improvement District in the Forest Acres Subdivision. Although there was a mechanism, the
city did not have any funds available. This effort was again voted down due to the costs of
utility installation that the property owners would have to bear.
Since that time, there have been a number of work sessions to discuss solutions for the property
owners in the area. At the latest Work Session on March 24, 2025, a thorough evaluation of the
cost of water, sewer, electric, and road improvements was discussed along with options for
development in the area. From those discussions, Council directed Administration to come back
with a plan that will:
- Allow wells for residents in that area only;
(Supp. No. 29-1)
Created: 2025-02-06 09:49:04 [EST]
Page 1 of 6
143
Resolution 2025-048
- Create a plan to make sure that development is orderly and no one inhibits an adjacent
property owner from developing;
- Work with property owners to remove the plat restriction on some properties that require
them to hook up to city sewer;
- Cover half the cost of road and electric installation;
- Force owners to hook up to City water and sewer if and when water and sewer lines are
brought into the area.
At the April 28, 2025 meeting, City Council initiated an Improvement District for the Forest Acres
Afognak Subdivision. The relevant code sections are stated below, with a brief description of how
they have been or will be met:
5.20.010 Authority and intent.
A. A special improvement district may be initiated either by council or by petition from property owners for any
public improvements.
B. It is the intent of this chapter to permit the city, when funds are available, to pay for a portion of the costs of
extending public utilities to the undeveloped property in order to incentivize installation of public utilities and
property development within city boundaries.
This is a Council -initiated special improvement district, consistent with the purposes outlined in
code. Funds to pay a portion of the costs are currently available.
5.20.015 Initiation.
A. Initiation by petition. Improvement districts and assessments may be initiated by petition to the council of the
owners of up to one-half in value of the property to be benefitted. A petition shall be in a form prescribed by
the city manager which shall include a description of the improvement(s) sought by the petition as well as a
list of the parcel(s) to be benefited. The petition, when signed, shall be filed with the city clerk.
B. Initiation by council. The council by motion or other action may direct the city manager to make a survey and
report on a proposed council initiated special improvement district.
The improvement district was initiated by council. Administration has prepared a survey and report
on benefiting properties of the proposed improvement district.
5.20.020 Reports on necessity, cost, etc.
Upon receipt by the city manager of the petition from the city clerk, or upon direction of the council, the city
manager shall make a survey and report to council concerning the need for and desirable extent and estimated cost
of each proposed local improvement. The report shall contain a map or legal description of the proposed district.
After completion of the report, a public hearing shall be held.
(Supp. No. 29-1)
Created: 2025-02-06 09:49:04 [EST]
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144
Resolution 2025-048
The code was followed regarding advertisements for the public hearing and notification to the
property owners. The public hearing weekly advertisements started Wednesday, May 7th. The
property owners were mailed notices of the public hearing on Tuesday, May 20th. In the
notification process, the city requested that property owners notify administration in advance
whether they affirm or oppose the proposed improvement district. Property owner responses are
included in the council agenda packets for consideration.
5.20.025 Hearings on necessity.
A. Purpose. The hearing shall determine whether the proposed improvement district is in the public interest and
necessary.
B. Notice.
1. Notice of the public hearing shall be published in a newspaper of general circulation in the city at least
once a week for four consecutive weeks prior to the time fixed for the hearing, and the fourth
publication shall occur at least one week prior to the hearing. The city clerk shall send a written notice
by first class mail at least 15 days prior to the time of hearing to each owner of property to be assessed.
2. The notice shall include a summary of the improvement, the designation of the properties to be
assessed in the special improvement district, the purpose of the public hearing and the time and place
fixed for the public hearing. Mailed notices shall include a designation of the addressee's property to be
assessed. Each notice shall generally inform the property owner of the manner and method of
protesting or objecting to the action to be taken at the public hearing.
C. Written protests. If protests in writing are made by the owners of property who shall bear 50 percent or more
of the estimated cost of the improvement, the council shall not proceed with the improvement until the
protests have been reduced to less than 50 percent, except upon the approval of not less than five members
of the council.
D. Changes and revisions. After hearing all interested persons favoring or opposing the proposed improvement,
the council may decrease the extent or value of the improvement, and may delete from the district properties
not benefited by the improvement.
5.20.030 Resolution to proceed.
After the public hearing is closed, council shall adopt or reject a resolution to proceed with the proposed
improvement. The resolution to proceed shall find that the improvement is necessary and will benefit the properties
to be assessed. The findings of the council are conclusive. The resolution shall require an account to be kept of all
costs of the improvements and direct the proper city official to proceed with design and construction of the
improvements subject to acquisition of the necessary financing.
If approved by council, the city will move forward with the improvements. An RFP will be put
out for road improvements and a work order will be submitted to the Electric Department for
electric installation. The city will pay all costs associated with engineering and construction of
roads and electric up front.
(Supp. No. 29-1)
Created: 2025-02-06 09:49:04 [EST]
Page 3 of 6
145
Resolution 2025-048
Plat Restriction Removal: There is currently a plat restriction on Lots 15, 16, 17, 18, 19, 20, 21,
BC 1, BC2, BD 1, BD2, BE 1, BE2, BF 1, BF2, CF1, CF2, CG1, CG2, CP1, CP2, CQ1, and CQ2,
which states, "4. All lots within this subdivision must be connected to public sewer facilities prior
to development." This resolution to proceed will recommend to the Borough that the city
recommends and approves the removal of this plat restriction. The Borough requires a
recommendation to do so in an official capacity.
The city will require specific septic system and well permits for the improvement district. In that
process, reserve areas will be set up so that no one inhibits an adjacent property owner from
developing. We will get individual owner's property plans before we set up reserve areas. We
have include a reserve concept for discussion purposes.
After the road and electric improvements are made the city will calculate the costs. Another public
hearing will be held to apportion the final improvement costs to each lot as stated in code below:
5.20.035 Computation of assessments.
A. Costs of improvements. The costs of an improvement shall be the actual costs of the improvement, including
acquisition of interests in land for the improvement, design, engineering, administration, overhead,
professional services, guarantee fund, bond costs and interest incurred as a result of the improvement and all
other costs resulting from the construction of the improvement.
B. Method of apportionment. All property included within the improvement district shall be considered and held
to be all the property specially benefited by such public improvement and shall be the property to be assessed
to pay the cost and expense thereof. Council may determine upon and use any method for spreading the
assessment among the properties within the district, which bears a reasonable relationship to the benefit
received by the properties.
C. Assessment roll. After the improvement has been completed and the costs of the improvement computed, the
city manager shall prepare an assessment roll for the district. The special assessment roll shall contain
property descriptions, names of owners of record and assessment amounts. When the assessment roll is
completed, the council shall fix a time and place for a public hearing on objections to the assessment roll.
5.20.040 Hearings on objections to assessment roll.
A. Purpose. The hearing shall provide affected property owners the right to object to the method of
apportionment used in the assessment roll.
B. Notice.
1. Notice of the public hearing shall be published in a newspaper of general circulation in the city at least
once a week for four consecutive weeks prior to the time fixed for the hearing, and the fourth
publication shall occur at least one week prior to the hearing. The city clerk shall send a written notice
by first class mail at least 15 days prior to the time of hearing to each owner of property to be assessed.
2. The notice shall include a summary of the improvement, the designation of the properties to be
assessed in the special improvement district, the purpose of the public hearing and the time and place
fixed for the public hearing. Mailed notices shall state the amount of assessment against the particular
(Supp. No. 29-1)
Created: 2025-02-06 09:49:04 [EST]
Page 4 of 6
146
Resolution 2025-048
tract. Each notice shall generally inform the property owner of the manner and method of protesting or
objecting to the method of apportionment.
C. Correction to the roll. All persons concerned shall have a right to present their objections to the assessment
and to point out errors and inequalities and submit such reasons for amendments and corrections as they
may have. Council shall have power to vary the assessments in individual cases where the property assessed
is not benefited commensurate with the amount of the assessment. After the council has heard all objections
and suggestions, it shall correct all errors. When the roll is finally determined, the city clerk shall so certify.
Property owners will be eligible to be issued a building permit once all utilities (roads, electric,
septic system, and well) are installed.
There will be a provision in the improvement district that once city water and sewer are brought
to the area, the property owner has two years to hook up, at the owner's expense.
Comprehensive and Strategic Plan Consistency Information
This legislation is consistent with (citation listed):
Comprehensive Plan: 3.2.1, 3.3.1, 3.3.1.1
Strategic Plan:
Other:
Total amount of funds listed in this
legislation:
This legislation (✓):
Creates revenue in the amount of: $
Creates expenditure in amount of: $
Creates a savings in the amount of: $
Has no fiscal impact
x
$ 1,837,886.00
Funds are (✓):
Budgeted Line
item(s):
Not budgeted
Not applicable
x
1,837,886.00
Affected Fund (✓):
General
SMIC
Electric
Wastewater
(Supp. No. 29-1)
Created: 2025-02-06 09:49:04 [EST]
Page 5 of 6
147
Resolution 2025-048
Boat Harbor
Motor Pool
Available Fund Balance
x
Parking
Other
Yes Attorney
Signature:
Not Comments:
applicable
Water
$
Healthcare
Note: amounts are unaudited
Finance Director Signature:
Attorney Review
5'19a44#tt*
s/ Sam Severin, Kody George
Administration Recommendation
x
Adopt
Resolution
Other:
(Supp. No. 29-1)
Page 6 of 6
Created: 2025-02-06 09:49:04 [EST]
148
Resolution 2025-048
Sponsored by: Sorensen
Public Hearing: June 9, 2025
CITY OF SEWARD, ALASKA
RESOLUTION 2025-048
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA DETERMINING IT TO BE IN THE PUBLIC INTEREST AND
NECESSARY TO PROCEED WITH THE PROPOSED FOREST ACRES
AFOGNAK SUBDIVISION IMPROVEMENT DISTRICT FOR AND
BENEFITING LOTS 17, 18, 19, 20, 21, AX, AY, AZ, BA, BC1, BC2, BD1,
BD2, BE1, BE2, BF1, BF2, CD, CE, CF1, CF2, CG1, CG2, CH, CI, CO, CP1,
CP2, CQ1, CQ2, AND CR OF THE FOREST ACRES SUBDIVISION FOR
AN ESTIMATED AMOUNT OF $1,837,886.00
WHEREAS, the City of Seward has identified a community need for more residential
development and is actively taking steps to improve the availability of homes in the community;
and
WHEREAS, the development of the Forest Acres Subdivision Afognak Addition would
help fulfill the community need for more residential housing; and
WHEREAS, under normal conditions, infrastructure improvements would be accounted
for at the time of subdivision approval, per Seward City Code 16.01.015, 16.05.010, and
16.05.015; however, the properties subject to this Resolution were sold without the developer
having entering into a subdivision agreement with the city or installing the required roads, water,
sewer, and electric improvements; and
WHEREAS, the cost of providing such improvements is prohibitive for the property
owners to bear on their own and has prevented development of these lots; and
WHEREAS, SCC 5.20.015(B) states: "Initiation by council. The council by motion or
other action may direct the city manager to make a survey and report on a proposed council
initiated special improvement district. "; and
WHEREAS, on April 28, 2025, the City Council initiated an Improvement District for
the Forest Acres Subdivision Afognak Addition; and
WHEREAS, the Clerk's Office and City Administration followed the prescribed
notifications to the public and property owners set forth in SCC 5.20.025 Hearings on necessity;
and
WHEREAS, City Administration made a survey and report as required by SCC 5.20.020
concerning the need for and desirable extent and estimated cost of each proposed local
improvement; and
149
Resolution 2025-048
CITY OF SEWARD, ALASKA
RESOLUTION 2025-048
WHEREAS, the total estimated costs for the Improvement District based upon the
feasibility study are $1,837,886.00 which will be allocated to the benefiting properties; and
WHEREAS, this Improvement District is in the public interest, necessary and will benefit
the properties to be assessed.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. After full review by the City Council of all the facts and information presented,
it is hereby found and determined that the proposed Improvement District is in the public interest,
necessary, and will benefit the properties to be assessed.
Section 2. The Improvement District will include the following lots:
17, 18, 19, 20, 21, AX, AY, AZ, BA, BC1, BC2, BD1, BD2, BE1, BE2, BFI, BF2, CD,
CE, CF1, CF2, CG1, CG2, CH, CI, CO, CP1, CP2, CQ1, CQ2, and CR of Forest Acres
Subdivision.
Section 3. The method of apportionment shall be based upon the square feet -property size
which is listed as Method 2 in the original Feasibility Study conducted by R&M.
Section 4. The City Manager is hereby authorized and directed to create an account which
will be kept of all costs of the improvements and directs the proper city official to proceed with
design and construction of the improvements.
Section 5. The City Manager is hereby authorized to fund in the amount of $808,432 is
hereby appropriated from the 80071-0000-8101 Developer and Incentive and Reimbursement
Fund, directed to transfer funds from the Capital Acquisition Fund account 80010-0000-3710 in
the amount of $737,400, transfers from the General Fund account 01000-0000-3710 in the amount
of $292,059 to pay for the total cost of the engineering and construction of roads and electric up
front.
Section 6. After the improvements are completed, another public hearing will take place
where 50% of the actual costs of the improvements will be assessed to each lot by resolution under
apportionment Method 2. The City will be paying for the other 50% of the cost. The property
owner will have six months to pay the city the amount assessed without interest. Whatever balance
remains after six months will be recorded and assessed to the property and a payment plan will be
set up with options of monthly, quarterly, or annual payments over 5, 10, or 20 years. Interest for
those balances assessed will be prime + 2%.
Section 7. The Forest Acres Afognak Subdivision Special Improvement District gives
provisions to allow septic systems to be installed and wells to be drilled in this improvement district
only. Septic systems and wells will be subject to all state and borough regulations and any
150
Resolution 2025-048
CITY OF SEWARD, ALASKA
RESOLUTION 2025-048
additional requirements as set forth in this resolution and accompanying documents. Septic
Systems and Wells will both require a city permit before they are installed. Failure to do so could
result in the removal of the well and/or septic system, a daily fine of $500 per day, and the denial
of a building permit.
Section 8. City Council, by separate resolution, will recommend the Kenai Peninsula
Borough remove the plat note restriction on lots 15, 16, 17, 18, 19, 20, 21, BC1, BC2, BD1, BD2,
BE1, BE2, BF1, BF2, CF1, CF2, CG1, CG2, CP1, CP2, CQ1, and CQ2, which states, "4. All lots
within this subdivision must be connected to public sewer facilities prior to development."
Section 9: If water and sewer utilities are brought into the area, the property owners must
abandon their wells and septic systems, and hook into both the water and sewer systems within 24
months, at the property owner's expense.
Section 10: This approves R&M Task Order 36; R&M will do the survey work and finalize
engineering for the road construction.
Section 11. This approves the Electric Utility to generate a work order and schedule electric
installation.
Section 12. This resolution shall take effect upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 9tn
day of June 2025.
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Kris Peck
City Clerk
THE CITY OF SEWARD, ALASKA
Sue McClure, Mayor
151
Resolution 2025-048
City Of Seward
Summary of Developer Reimbursement Program
As of 05/15/2025
HILLTOP PROPERTIES
17100 0000 8101 0071 00000
18100 0000 8101 0071 00000
80071 0000 8101 0000 00000
80071 0000 8105 0000 00000
HARMON PROPERTIES LLC
17100 0000 8101 0071 00000
18100 0000 8101 0071 00000
80071 0000 8101 0000 00000
ZIMMERMAN INVESTMENTS LLC -PHASE 2
80071 0000 8101 0000 00000
Authorized
Funding on
11/28/22 Per
Res.2022-116
$ 775,000.00
$ 1,059,000.00
$ 2,159,000.00
$ 3,993,000.00
Authorized
Funding on
5/08/23 Per
Amended
Res.2023-050
$ 146,030.00
$ 163,500.00
$ 13,600.00
$ 323,130.00
Authorized
Funding on
5/9/22 Per
Res.2022-039
$ 311,873.00
DRP Unspent Funds $ 1,736,545.46
ARPA Unspent Funds as of 5.15.25 $ 647,526.66
$ 1,089,018.80
DRP Cash Balance $ 1,897,450
DRP Net Position After Encumbrances $ 808,432
Funding from Capital Adquisition Fund $ 737,400
Funding from The General Fund $ 292,054
DRP Net Position with Transfers in 1,837,886
Expenditures
$ 611,441.03
$ 580,032.31
$ 687,455.47
$ 511,821.14
$ 2,390,749.95
Expenditures
$ 150,039.00
$ 158,500.00
$ 14,112.99
$ 322,651.99
Unspent Funds
$ 163,558.97
$ 478,967.69
$ 959,723.39
$ 1,602,250.05
Unspent Funds
$ (4,009.00)
$ 5,000.00
$ (512.99)
$ 478.01
Expenditures Unspent Funds
$ 178,055.60 $ 133,817.40
152
Resolution 2025-048
Subdivision
Addition
Lot
Physical Address
Owner of Record
Lot Size
(AC)
Final Sury /
Eng
Roads
Electric
Total Cost
50% of Total
cost
1
Forest Acres
Afognak
17
2505 Afognak Ave
Dale Skinner
0.82
$4,281.74
$58,947.57
$13,055.79
$76,285.10
$38,142.55
2
Forest Acres
Afognak
18
2507 Afognak Ave
Dale Skinner
0.82
$4,281.74
$58,947.57
$13,055.79
$76,285.10
$38,142.55
3
Forest Acres
Afognak
19
2509 Afognak Ave
Dale Skinner
0.82
$4,281.74
$58,947.57
$13,055.79
$76,285.10
$38,142.55
4
Forest Acres
Afognak
20
2601 Afognak Ave
Craig Moebus
0.82
$4,281.74
$58,947.57
$13,055.79
$76,285.10
$38,142.55
5
Forest Acres
Afognak
21
2607 Afognak Ave
Afognak Constructi
1.41
$7,362.51
$101,361.06
$22,449.59
$131,173.16
$65,586.58
6
Forest Acres
AX
2610 Oak St.
Isaac Sleadd
1.01
$5,273.85
$72,606.15
$16,080.92
$93,960.92
$46,980.46
7
Forest Acres
AY
2611 Maple St.
Quitberg Family Tn
1.01
$0.00
$0.00
$16,080.92
$16,080.92
$8,040.46
8
Forest Acres
AZ
2607 Maple St.
Anneliese Kupfrian
1.01
$0.00
$0.00
$16,080.92
$16,080.92
$8,040.46
9
Forest Acres
BA
2608 Oak St.
Margaret Ledford
1.01
$5,273.85
$72,606.15
$16,080.92
$93,960.92
$46,980.46
10
Forest Acres
Afognak
BC1
302 Cottonwood St.
Jaz Odhner
0.47
$2,454.17
$33,787.02
$7,483.20
$43,724.39
$21,862.19
11
Forest Acres
Afognak
BC2
306 Cottonwood St.
Jaz Odhner
0.47
$2,454.17
$33,787.02
$7,483.20
$43,724.39
$21,862.19
12
Forest Acres
Afognak
BD1
310 Cottonwood St.
Timothy Anderson
0.47
$2,454.17
$33,787.02
$7,483.20
$43,724.39
$21,862.19
13
Forest Acres
Afognak
BD2
312 Cottonwood St.
Timothy Anderson
0.47
$2,454.17
$33,787.02
$7,483.20
$43,724.39
$21,862.19
14
Forest Acres
Afognak
BE1
303 Cottonwood St.
James Carlberg
0.47
$2,454.17
$33,787.02
$7,483.20
$43,724.39
$21,862.19
15
Forest Acres
Afognak
BE2
307 Cottonwood St.
Katherine Repko
0.47
$2,454.17
$33,787.02
$7,483.20
$43,724.39
$21,862.19
16
Forest Acres
Afognak
BF1
311 Cottonwood St.
Tony Strauss
0.47
$2,454.17
$33,787.02
$7,483.20
$43,724.39
$21,862.19
17
Forest Acres
Afognak
BF2
315 Cottonwood St.
Tony Strauss
0.47
$2,454.17
$33,787.02
$7,483.20
$43,724.39
$21,862.19
18
Forest Acres
CD
2502 Pine St.
Exit Glacier Guides
0.49
$2,558.60
$35,224.76
$7,801.63
$45,585.00
$22,792.50
19
Forest Acres
CE
2505 Oak St.
Benjamin Trocki
0.49
$2,558.60
$35,224.76
$7,801.63
$45,585.00
$22,792.50
20
Forest Acres
Afognak
CF1
203 Cottonwood St.
Exit Glacier Guides
0.48
$2,506.39
$34,505.89
$7,642.42
$44,654.69
$22,327.35
21
Forest Acres
Afognak
CF2
207 Cottonwood St.
Exit Glacier Guides
0.48
$2,506.39
$34,505.89
$7,642.42
$44,654.69
$22,327.35
22
Forest Acres
Afognak
CG1
202 Cottonwood St.
Michael Graves
0.48
$2,506.39
$34,505.89
$7,642.42
$44,654.69
$22,327.35
23
Forest Acres
Afognak
CG2
206 Cottonwood St.
Julia Savage
0.48
$2,506.39
$34,505.89
$7,642.42
$44,654.69
$22,327.35
24
Forest Acres
CH
1605 Oak St.
Michael Graves
1.03
$5,378.29
$74,043.89
$16,399.35
$95,821.53
$47,910.76
25
Forest Acres
CI
2611 Oak St.
Afognak Constructi
1.03
$5,378.29
$74,043.89
$16,399.35
$95,821.53
$47,910.76
26
Forest Acres
CO
2605 Afognak St.
Michael Graves
1.03
$5,378.29
$74,043.89
$16,399.35
$95,821.53
$47,910.76
27
Forest Acres
Afognak
CP1
102 Cottonwood St.
Rose McAdoo
0.48
$2,506.39
$34,505.89
$7,642.42
$44,654.69
$22,327.35
28
Forest Acres
Afognak
CP2
106 Cottonwood St
Michael Graves
0.48
$2,506.39
$34,505.89
$7,642.42
$44,654.69
$22,327.35
29
Forest Acres
Afognak
CQ1
103 Cottonwood St.
Jennifer Grischuk
0.48
$2,506.39
$34,505.89
$7,642.42
$44,654.69
$22,327.35
30
Forest Acres
Afognak
CQ2
2511 Pine St.
Trevor Kreznar
0.48
$2,506.39
$34,505.89
$7,642.42
$44,654.69
$22,327.35
31
Forest Acres
CR
2505 Pine St.
Andrew Scrivo Farr
1.03
$5,378.29
$74,043.89
$16,399.35
$95,821.53
$47,910.76
21.43 $1,395,332.00 $341,202.00 $1,837,886.00 $918,943.00
153
•
Forest Acres Afognak r
Subdivision Improvement
District Lot Map
20 CP1 CP2 w CG1 CG2
I 7
19 COTT()N1vv'D B.5
Resolution 2025-048
ABC
AY
BA
AZ
BC1
BC2
BD1
BD2
Resolution 2025-048
Forest Acres Afognak Subdivision Improvement District Costs
Survey and Final Engineering
$ 101,352
Road Construction
$ 1,395,332
Electric
$ 341,202
Total
$ 1,837,886
155
Resolution 2025-048
ReA&
VR&M CONSULTANTS, INC.
ANCHORAGE I FAIRBANKS I JUNEAU
April 24, 2025 R&M No. 2734.36
Jason Bickling
Assistant City Manager
City of Seward, Alaska
410 Adams St., City Hall Building
Seward, Alaska 99664
RE: Task Order 36 - Forest Acres Subdivision Road Improvements
Dear Mr. Bickling,
R&M Consultants, Inc. (R&M) is pleased to submit this fee proposal to the City of Seward under our On -Call Engineering
Services contract to provide survey and engineering for Forest Acres Subdivision Road Improvements. This proposed task
order is in response to request from you to support the city's ongoing negotiation and agreement with property owners of
the Forest Acres Subdivision to extend essential infrastructure to support development of their lands.
We reviewed available project documents, walked the project area and discussed the scope of work in a virtual meeting April
11, 2025. R&M will survey the right-of-ways north of Ash Street between Afognak Avenue and Maple Street and produce a
topographic basemap that includes property boundaries, topography, and planimetric features. The project will be tied to
the ongoing Hemlock Subdivision project and the proposed Dieckgraeff Road project to provide consistency between
horizontal and vertical control systems in the area. R&M civil engineering will design roads in the right-of-ways to City of
Seward standards and produce bid ready documents and cost estimates.
All deliverables noted in the efforts above will be packaged into a final report to be submitted to City Council as an
informational item following staff review and approval.
Attached is a proposal cost breakdown for the task to be invoiced on a Time and Expense basis.
Please contact me at cblackPrmconsult.com or 646-9607 if you have questions.
Sincerely,
R&M CONSULTANTS, INC.
(Signature) (Date)
RMCONSULT.COM 19101 VANGUARD DRIVE, ANCHORAGE, AK 99507 1907.522.1707
156
Page 2 of 2
Resolution 2025-048
Chris Black, P.E.
Group Manager - Site Development
etk.JA
Accepted by the City of Seward
Kat Sorensen, City Manager
Jason Bickling, Deputy City Manager
157
0
K
7
R&M CONSULTANTS, INC. 212Fron5treet#150•Faibanks,AK99701•907.4 2.52707
Engineering Fee Estimate
FIRM: R&M Consultants, Inc. CLIENT:
City of Seward
Project Name: Forest Acres Subdivision Road Improvements Project No: 2734.36
4/24/2025
Task Department Task Description Labor Expenses
Total Cost
1
Engineering
Civil Design
$ 48,507
$ -
$ 48,507
2
Geomatics
Boundary & Topographic Basemap
$ 52,745
$ 100
$ 52,845
$ -
$ -
$
$ -
$ -
$ -
Total
$ 101,352
4/24/2025 T036 Forest Acres 1c58mprovements.xlsx 1 of 8
91
R&M CONSULTANTS INC. I 212 F on 9Street #150 • Fairbanks,'AK 9�01.907.522.1707
� 4 2? 2�0
Engineering Cost Estimate
FIRM:
R&M Consultants, Inc.
CLIENT: City of Seward
Task: 1
Civil Design
Project No: 2734.36 04/24/25
SUB -TASK SUB -TASK DESCRIPTION
1.0 Project / Contract Management
2.0 Survey and Geotech Review
3.0 Concept Layout Development
4.0 Preliminary Design
LABOR HOURS PER JOB CLASSIFICATION
Project
Manager/ Site Devel.
Senior GM Prof 4
Planner Prof
2
Project Staff Project Project Project
Engineer Engineer Engineer Engineer Engineer
Prof 2 Eng 1 Prof 2 Prof 2 Prof 2
8
Civil Notes, Legend Abbrev.
24 4
8 8
8 8
4 8
Demo / Clearing Plan
4 8
Typical Sections / Details
8 12
Road Design and Plan
40 80
Drainage Design and Plan
20 40
Utility Coordination
4 8
Cost Estimate
4 4
Specifications
4 4
Internal QA/QC 8
5.0 Final Design
Update Plans, specs and estimate and QA/QC
20 40
TOTAL LABOR HOURS
LABOR RATES ($/HR)
8 24 136 220 0 0 0
$152.38 $215.63 $123.63 $115.00
LABOR COSTS ($)
$1,219 $5,175 $16,813 $25,300 $0 $0 $0
EXPENSES
DESCRIPTION QUANTITY UNIT
PRICE
PRICE MARKUP
TOTAL
PRICE
TOTAL EXPENSES $
SUB -CONTRACTORS
SUB -
TASK
DESCRIPTION FIRM
TOTAL
PRICE
COMMENTS:
1. Road design of Afognak Ave, Pine Street and
Oak Street north of Ash Street and Cottonwood
Street.
2. Assumes onsite water and sewer.
TOTAL LABOR
TOTAL EXPENSES
SUBCONTRACTORS
$ 48,507
SUBCONTRACTORS MARK-UP
TOTAL SUB- $ TOTAL T&E COST $ 48,507
TO36 Forest Acres 1c9mprovements.xlsx 2 of 8
R&M CONSULTANTS, INC. I 212Fon5treet#150•Fairbanks,'AK 9701•• 074 2? 270
Engineering Cost Estimate
FIRM:
R&M Consultants, Inc.
CLIENT: City of Seward
Task: 2
Boundary & Topographic Basemap
Project No: 2734.36 04/24/25
SUB -TASK SUB -TASK DESCRIPTION
LABOR HOURS PER JOB CLASSIFICATION
Project
Manager/ Senior
Senior Land
Planner Prof Surveyor
2
Land Party Survey
Surveyor Chief Tech.
2-Person 2-Person
Survey Survey
Crew Crew (OT)
1.0 Contract/Project Management 8 6
Fieldwork
Travel 4 8 2
Site Control
1 8
Boundary Survey 2 16 6
Topo Survey of Rights -of -Way 3 16 24
Differential Levels
1 4
Office
Research & Field Prep 8
GPS Network Adjustments & Reporting 5
Differential Levels Adjustment 3
Data processing and Import 12
Boundary Computations & Easements 12
Topographic Basemap Drafting & Deliverables 24
TIN Development 6
Final Reports & Professional Review 4
TOTAL LABOR HOURS 8 80 0 7 4 52 32
LABOR RATES ($/HR) $152.38 $214.19 $162.44 $201.25 $123.63 $324.88 $487.31
LABOR COSTS ($) $1,219 $17,135 $0 $1,409 $495 $16,894 $15,594.00
EXPENSES
DESCRIPTION QUANTITY UNIT
PRICE
PRICE MARKUP
TOTAL
PRICE
Misc. Field Supplies
COMMENTS:
This estimate is to produce a topographic basemap with
property boundaries of the rights -of -way north of Ash Street
between Afognak Ave. and Maple St.
1 $ 100.00 $ 100.00 $ - $ 100.00 No utilities will be surveyed for this effort.
$ - $ - $
TOTAL EXPENSES $ 100
SUB -CONTRACTORS
SUB -
TASK
DESCRIPTION FIRM
TOTAL
PRICE
We expect to perform the survey in the summer with trees at
full bloom which may require some tree trimming within the
right-of-way.
TOTAL LABOR $ 52,745
TOTAL EXPENSES $ 100
SUBCONTRACTORS $
SUBCONTRACTORS MARK-UP $ -
TOTAL SUB- $ TOTAL T&E COST $ 52,845
TO36 Forest Acres 1c60mprovements.xlsx 3 of 8
Resolution 2025-048
CITY OF SEWARD
R&M CONSULTANTS, INC.
Forest Acres Area - Feasibility Study for Special Improvement
District
ROADWAY IMPROVEMENTS ENGINEERS' ESTIMATE
July 2023
SCHEDULE C
ITEM
NO.
SPEC.
NO.
WORK DESCRIPTION
UNIT
ESTIMATED
QUANTITY
UNIT BID
PRICE
TOTAL BID
PRICE
C-1
Leveling Course
TON
4,664
$ 36.02
$ 167,984.31
C-2
Classified Fill & Backfill Type II -A
CY
17,551
$ 22.81
$ 400,345.91
C-3
Unclassified Excavation
CY
28,277
$ 22.81
$ 645,001.75
Subtotal Engineers' Estimate: $ 1,213,332
SCHEDULE B Base Bid: $ 1,213,332
Notes: 1. Basic rural roadway section
assumed. Design criteria and existing site
conditions to be verified in design
*Estimate Updated to 2025 values per engineer: $1,395,332.00
161
Resolution 202Efifmate
City of Seward Electric Department
Default address
238 5th Avenue
Seward, AK 99664
Phone: (907) 224-4073
Email: Electric@cityofseward.net
Bill To:
City of Seward - Electric Department
PO Box 167
Seward, AK 99664
Customer: City of Seward - Electric Department
Order*
Date
SWO.4239
09/26/2024
III 11111 II 111111111111111111111
Ship To:
City of Seward - Electric Department
PO Box 167
Seward, AK 99664
Contact: City of Seward - Electric Depa
Sales Rep
Payment Terms
FOB Point
Carrier
Ship Service
Date Scheduled
kboulden
COD
Origin
Will Call
09/23/2024
Item
# Type Number
Description
Qty
Unit Price Ordered Total Price
1 Sale 40035
25KVA- UG: Single Phase 7.2 / 12.5kV $6,110.00 14 ea $ 85,540.00
120/240V
2 Sale 16003 Concrete Pads- UM1-7CT $495.00 14 ea $ 6,930.00
3 Sale 16006 Concrete Pads-UM1-9CS $595.00 7 ea $ 4,165.00
4 Sale 75019-6B3 #6 Solid Copper Wire $0.45 350 ft $ 157.50
5 Sale 60008-6W5 Ground Rod - 5/8" X 8' - Hubbell - $15.23 14 ea $ 213.22
C615880
6 Sale 20072-1C7 Ground Rod Clamp - Blackburn - $3.06 14 ea $ 42.84
JAB58H
7 Sale 15003-2A3 15KV LB Elbow #2 - Cooper - $24.70 14 ea $ 345.80
LE215ABOOT
8 Sale 55047 4" - 24R 90D PVC $50.00 46 ea $ 2,300.00
9 Sale 55064 4" PVC - Schedule 40 - 10' Pieces $10.13 3,500 ft $ 35,455.00
10 Sale 55040 2" - 24R 90D PVC $14.56 59 ea $ 859.04
11 Sale 55063 2" PVC - 10' pieces - Schedule 40 - 10' $3.87 3,000 ft $ 11,610.00
Pieces
12 Sale 75048 350 MCM USE Triplex - "Wesleyan" $2.50 3,500 ft $ 8,750.00
13 Sale 75001 #2 220 Mil Concentric Neutral Jacketed $3.75 5,500 ft $ 20,625.00
14 Sale 15037 Secondary Pedestal - Heavy Duty - $129.48 22 ea $ 2,848.56
pencell - Pencell #AGNS-14HP
15 Sale 15034 Primary Pedestal - Single Phase $274.00 7 ea $ 1,918.00
30x26x18 - Continental - CW326-18TH-
CHU
16 Sale LABOR1 Labor Engineer - Field $82.32 8 hrly $ 658.56
17 Sale LABOR2 Labor Crew - Lineman $102.32 640 hrly $ 65,484.80
18 Sale LABOR2.1 Labor Crew - Foreman $104.29 160 hrly $ 16,686.40
19 Sale #537/ #549 Pickup Truck $25.00 40 hrly $ 1,000.00
20 Sale #535 Digger/Derrick Truck 2014 International $100.00 80 hrly $ 8,000.00
7500 4X4
21 Sale #512 Backhoe - Case 580SK $150.00 80 hrly $ 12,000.00
22 Sale #519 Excavator - Volvo ECR $150.00 80 hrly $ 12,000.00
23 Sale #541 Mini Excavator - Volvo ECR58D $125.00 20 hrly $ 2,500.00
September 26, 2024 8:26:51 AM AKDT
162
Page 1 of 2
Resolution 202Efifmate
City of Seward Electric Department
Default address
238 5th Avenue
Seward, AK 99664
Phone: (907) 224-4073
Email: Electric@cityofseward.net
Engineer Signature : Date:
General Manager Signature: Date:
September 26, 2024 8:26:51 AM AKDT
163
Order*
Date
SWO.4239
09/26/2024
III 11111 II 111111111111111111111
Subtotal: $300,089.72
OverHead: $41,112.29
Total: $341,202.01
Page 2 of 2
Resolution 2025-048
City of Seward
PO Box 167
Seward, Alaska 99664
City Department
Contact
Phone: (907) 224-####
Email:FLName@cityofseward.net
FOREST ACRES IMPROVEMENT DISTRICT PERMIT REQUIREMENTS FORA NON-PUBLIC
WATER WELL AND SEPTIC SYSTEM
Septic System Permit. A septic permit is to be issued by this department prior to
commencement of installation of a septic system. This permit is valid for one year from the
date of issue. The septic system installer must have a copy of the valid permit at the site.
Septic Systems must abide by SSC 14.20.025 Standards.
Well Permit. A well permit is to be issued by this department prior to commencement of
drilling operations for a non-public water well. A permit will NOT be issued if there is no
existing or permitted on -site wastewater disposal system or public wastewater connection.
This permit is valid for one year from the date of issue. The well driller must have a copy of
the valid permit at the site.
Application. The permit application shall be completed and signed by the property owner
or their agent. The applicant shall submit a site plan drawn on an 8-1/2 by 11 inch sheet (or
larger if necessary) to a scale not smaller than 1 inch to 50 feet. The site plan shall include
a statement signed by the property owner attesting that the septic system or well will be
sited, drilled, and completed in accordance with standards and provisions in the Forest
Acres Improvement District (Resolution 2025-048) and as set forth herein.
The site plan shall show:
1. Property owner name, address, and parcel number;
2. Location of the proposed well or septic system
3. Lot lines, road, rights of way, and easements on or adjacent to the lot;
4. Location of all proposed or existing structures on the lot;
5. Location of all wells within 100 feet of the proposed well on the subject and
adjacent properties;
6. All applicable protective well radii; and
164
Resolution 2025-048
7. The location or proposed location of all components listed below
*see attached example
The minimum separation requirements between a private water supply well and specified
facilities or areas shall be:
Separation of well from: Minimum Separation Distance in Feet:
Property Line 10
Subsurface Drain 25
Petroleum Hydrocarbon Tank 25
Animal containment areas 50
Sewage Holding Tank/Septic Tank 100
Septic Absorption Field 100
Wells are required to be drilled and Septic System installed by a licensed contractor with
all required business licenses, including a City business license.
After the well is drilled, an initial water quality test must be taken and submitted before the
well is used for domestic purposes. Within 90 days of installation, the owner or well driller
must submit verification of the water quality test and that the well log has been submitted
to Alaska Department of Natural Resources. Verification can be either by signed statement
or a copy of the form submitted to ADNR.
As -built drawings for the well and septic system must be submitted within 90 days of
installation.
165
Resolution 2025-048
City of Seward
PO Box 167
Seward, Alaska 99664
City Department
Contact
Phone: (907) 224-####
Email:FLName@cityofseward.net
FOREST ACRES IMPROVEMENT DISTRICT ON -SITE SEPTIC/WELL PERMIT APPLICATION
Parcel I.D.
Property Owners(s)
Phone
Email
Mailing Address
Site Address
Legal Description
APPLICATION IS FOR: (circle one)
Well
Septic System
Administrative Use Only:
Permit Number: Date:
Well Log: Asbuilt:
166
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Well / Septic
Permit Site
Plan
Requirements
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Scale 1"=50'
Owner Name:
Property Address:
Owner Signature:
167
Resolution 2025-048
Well / Septic
Permit Site
Plan
Requirements
N
Scale 1" = 50'
Owner Name:
Property Address:
Owner Signature:
168
Well and Septic
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Resolution 2025-048
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169
Resolution 2025-058
RESOLUTION 2025-058
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, AUTHORIZING THE
CITY MANAGER TO ENTER INTO A NEW LEASE
WITH MIKE AND NORMA MCCORMICK FOR
LOT 4, BLOCK 2, MARINA SUBDIVISION, CITY
OF SEWARD, ALASKA, RECORDED AS PLAT NO
89-10, IN THE SEWARD RECORDING DISTRICT,
THIRD JUDICIAL DISTRICT, STATE OF ALASKA
Documents:
• Agenda Statement
• Resolution 2025-058
• Attachments:
o Lease Agreement
170
City Council Agenda Statement
Meeting Date: June 9, 2025
To: City Council
Through: Kat Sorensen, City Manager
From: Tony Sieminski, Harbormaster
Resolution 2025-058 seat
CAslo*
Subject: Resolution 2025-058: Authorizing the City Manager to Enter into a New
Lease with Mike and Norma McCormick for Lot 4, Block 2, Marina
Subdivision, City of Seward, Alaska, Recorded as Plat No 89-10, in the
Seward Recording District, Third Judicial District, State of Alaska
Background and justification:
Michael and Norma McCormick have held a lease with the City of Seward at their current location
since 1997. The McCormicks have been serving visitors and locals for almost three decades and
wish to continue providing that valuable service in the Northeast Harbor area. In July 2020 they
exercised their last five-year lease extension which is scheduled to terminate on June 30, 2025. In
January, a formal request was made to enter another long-term lease with the City of Seward.
AO BARGE coliri,
171
Resolution 2025-058
Comprehensive and Strategic Plan Consistency Information
This legislation is consistent with (citation listed):
Comprehensive Plan: To create a thriving port through harbor improvements, infrastructure
expansion, and implementation of management plans
Develop a marketing plan that attracts diverse resources, and quality of life
that make Seward a great place to live and establish a business
Strategic Plan:
Other:
Total amount of funds listed in this legislation: $ 0
This legislation (✓):
X
Creates revenue in the amount of:
Creates expenditure in amount of:
Creates a savings in the amount of:
Has no fiscal impact
Funds are (✓):
Budgeted Line item(s):
Not budgeted
Not applicable
$ $5,040.00
Affected Fund (✓):
General
Boat Harbor
Motor Pool
Available Fund Balance
SMIC
Parking
Other
Electric
Water
Wastewater
Healthcare
Note: amounts are unaudited
Finance Director Signature:
51z,
x
Yes
Attorney Signature: s/ Kody George
Not applicable Comments:
Administration Recommendation
x
Adopt Resolution
Other:
172
Resolution 2025-058
Sponsored by: Sorensen
Public Hearing: June 9, 2025
CITY OF SEWARD, ALASKA
RESOLUTION 2025-058
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A
NEW LEASE WITH MIKE AND NORMA MCCORMICK FOR LOT 4,
BLOCK 2, MARINA SUBDIVISION, CITY OF SEWARD, ALASKA,
RECORDED AS PLAT NO 89-10, IN THE SEWARD RECORDING
DISTRICT, THIRD JUDICIAL DISTRICT, STATE OF ALASKA
WHEREAS, the City is owner of real property described as Lot 4, Block 2 Marina
Subdivision; and
WHEREAS, this land has been leased to Mike and Norma McCormick since 1997; and
WHEREAS, Mike and Norma McCormick, DBA Bay Barge Company, have been serving
fisherman, locals, and tourists for 28 years; and
WHEREAS, it is in the public interest to promote retail activity of this type within the City
for the benefit of the community; and
WHEREAS, having exercised their last lease extension, the McCormick's current lease will
expire on June 30, 2025; and
WHEREAS, the McCormicks would like to enter into a new lease prior to the expiration of
the current lease; and
WHEREAS, the new lease would be for a term of 20 years with two 5-year extensions.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The Council has determined that the essential terms and conditions of the
proposed lease with Michael and Norma McCormick for the real property described as Lot 4, Block
2, Marina Subdivision, as shown on plat 89-10, Seward Recording District, Third Judicial District,
State of Alaska are in the public's interest.
Section 2. The City Manager is authorized to execute a new lease with Michael and Norma
McCormick in substantially the form as presented at this meeting.
Section 3. This resolution shall take effect 30 days from the date and posting of adoption.
507486\1002\00610552
173
Resolution 2025-058
CITY OF SEWARD, ALASKA
RESOLUTION 2025-058
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 9th day of June
2025.
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Kris Peck
City Clerk
(City Seal)
507486\1002\00610552
THE CITY OF SEWARD, ALASKA
Sue McClure, Mayor
174
Resolution 2025-058
LEASE AGREEMENT
between
CITY OF SEWARD, ALASKA
and
Michael W. McCormick and
Norma I, McCormick
Effective Date: [ 1
175
Resolution 2025-058
12.3 Assignment to A,liare
ARTICLE 13 = LESSEE'S DUTY TO DEFENDIINDEMNIFY
ARTICLE 14 - CITY'S DUTY TO DEFEND/INDEMNIFY
ARTICLE 1 - INSURANCE
15.1 Minimum Insurance Requirements
15,2 Subrogation Rights Waived
ARTICLE 16 - CONDEMNATION
ARTICLE 17 - ARBITRATION
I.7.1 Arbitraeior,
14
14
14
14
14
15
16
16
16
ARTICLE 18 - MAINTENANCE AND REPAIRS
18.1 Normal Maintenance
18.2 Safety Issues
18.3 Coss of Repairs
17
17
17
18
18
18
20
21
21
21
21
22
22
22
22
22
22
2
23
23
23
24
ARTICLE 1 - ENVIRONMENTAL CONCERNS
19,1 Hazardous Materials
19.2 Permits and Reporting
ARTICLE 20 - ESTOPPEL CERTIFICATES
ARTICLE 21- CONDITIONS AND COVENANTS
ARTICLE 22 - NO WAIVER OF BREACH
ARTICLE 23 - TIME OF THE ESSENCE
ARTICLE 24 = COMPUTATION OF TIME
ARTICLE 25 - SUCCESSORS IN INTEREST
ARTICLE 26 - ENTIRE AGREEMENT
ARTICLE 27 - GOVERNING LAW
ARTICLE 28 - PARTIAL INVALIDITY
ARTICLE 29 - RELATIONSHIP OF PARTIES
ARTICLE 34 - INTERPRETATION
ARTICLE 31 - CAPTIONS
ARTICLE 3 - AMENDMENT
ARTICLE 33 - NOTICES
ARTICLE 34 - FIRE PROTECTION FOR LEASED LAND IN SIC
EXHIBIT A
176
Resolution 2025-058
1.2 Covenant of Quiet Enjoyment; Warranty of Title. Subject to the encumbrances as of the date
hereof, any reasonable restrictions imposed on the Leased Land as part of recording of a plat
by CITY, and the provisions of this LEASE, CITY hereby covenants and warrants that
LESSEE shall have the quiet enjoyment and possession of the Leased Land for the full term
of this LEASE.
1.3 Property Accepted 'As. is." LESSEE acknowledges that it has inspected the Leased Land
and accepts the same "as -is" and without reliance on any expressed or implied
representations or warranties of CITY (other than the representations in Section 1.2 hereof),
or agents of CITY, as to the actual physical condition or characteristics thereof and the legal
description or depiction of the Leased Land in Section 1.1 or Exhibit A hereto.
1.4 Permits. LESSEE, at its sole cost, shall obtain all permits necessary to the construction and
operation of its facilities on the Leased Land. CITY may from time to time, upon request of
LESSEE, execute such documents, petitions, applications, and authorizations as may be
necessary, as the underlying fee owner, to file with an agency or public body responsible
therefore an application for conditional use permits, zoning and re -zoning, tentative and final
tract approval, or precise plan approval that may be required for the lawful construction and
operation of the facilities of LESSEE permitted on the Leased Land by the terms of this
LEASE. However, nothing in this Section shall be construed as requiring CITY to support or
approve any such application or permit requests. If the agency or public body responsible to
approve or grant such application or permit request is a City of Seward agency, department,
or board, LESSEE shall follow all City of Seward procedures, the same as any other
applicant making similar requests of the City of Seward, according to the Charter,
ordinances, resolutions, or any regulation, rules, or procedures of the City of Seward.
Nothing in this Section imposes any duty or responsibility on CITY to assist LESSEE in
obtaining any other permits or approvals, including without limitation those required by the
U.S. Army Corps of Engineers (e.g., wetland fill permits), the Environmental Protection
Agency (e.g., Clean Air Act permits), the Alaska Department of Public Facilities and
Transportation (e.g., right-of-way permits), the Alaska Department of Fish and Game, and
the Alaska Department of Environmental Conservation.
1.5 Platting. If LESSEE requests a replat of the Leased Land, CITY shall assist LESSEE in the
preparation and filing of the replat, and LESSEE shall reimburse CITY for CITY's costs in
assisting with the preparation and filing of the replat. In the event CITY elects to replat,
LESSEE agrees to sign the plat and any other documents necessary to complete the platting
or replatting of any area including all or a portion of the Leased Land. LESSEE shall accept
reasonable restrictions, easements, or plat notes as may be required by CITY or other
governmental authorities as a condition to filing the plat of the Leased Land or the plat of
CITY -owned real property adjacent to the Leased Land.
1.6 Development of Leased Land. LESSEE shall continue to operate a bait and tackle shop.
LESSEE understands that construction and operations of its marine -related business is a
major consideration for the CITY's agreement to lease the Leased Land to LESSEE.
LESSEE shall not operate any other unrelated business on the Leased Land without the
consent of the CITY.
2177
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Resolution 2025-058
annual rental payment to be paid under the terms of this Lease shall be the appraised fair
market rental value (the "Fair Market Rental Value") of the Leased Land at the highest and
best use of the Leased Land. The highest and best use of the Leased Land shall be
determined without regard to LESSEE's intended or actual use of the Leased Land unless
that use is coincidentally the highest and best use of the Leased Land. CITY shall complete
such appraisal and deliver a copy of the appraisal report to LESSEE not less than ninety (90)
days before each Rental Adjustment Date.
3.3 Procedure for Rental Adjustment. To adjust the rent as of any successive Rental Adjustment
Date, CITY shall, at its own expense, retain an independent State of Alaska certified MAI
appraiser (Member, Appraisal Institute), who shall determine the "Fair Market Rental Value"
of the Leased Land in accordance with this Article 3, exclusive of improvements placed
thereon by LESSEE but inclusive of all improvements made by CITY (including those made
before or subsequent to this LEASE). The appraiser's report shall be delivered to LESSEE
not less than ninety (90) days before the Rental Adjustment Date. The appraiser's
determination of Fair Market Rental Value of the Leased Land shall constitute a final
binding determination of the Fair Market Rental Value and the adjusted annual rental rate
until the next Rental Adjustment Date, unless LESSEE objects to CITY's appraiser's
determination of the Fair Market Rental Value. In that case, LESSEE shall give written
notice to CITY of its objection within thirty (30) days of receipt of the appraiser's report, and
LESSEE shall then engage an independent State of Alaska certified MAI appraiser (Member,
Appraisal Institute) at LESSEE's expense to make an appraisal of the Fair Market Rental
Value in accordance with this Article 3.
If LESSEE's appraisal determines a Fair Market Rental Value that varies from that
determined by CITY's appraisal by no more than twenty percent (20%), then the adjusted
rental rate shall be the average of the rental rates determined by the two appraisals. If
LESSEE's appraisal determines a Fair Market Rental Value that varies from CITY's
appraisal by more than twenty percent (20%), then, unless CITY and LESSEE agree on a
rate themselves, the adjusted annual rental rate of the Leased Land shall be determined in
accordance with the arbitration provisions contained in Article 19 of this LEASE.
3.4 Effect of Late Appraisal by CITY. If, for any reason, CITY does not complete the appraisal or
deliver a copy of the appraisal report to LESSEE ninety (90) days before the Rental
Adjustment Date, CITY may proceed to complete the appraisal or deliver a copy of the
appraisal report to LESSEE at any time thereafter. However, any such adjusted annual rental
rate shall not be effective until the quarterly payment due date immediately following the
date CITY delivers the appraisal report to LESSEE.
3.5 Appraisal by LESSEE. If, for any particular Rental Adjustment Date, CITY fails to obtain an
appraisal of the Fair Market Rental Value or fails to deliver the appraisal report to the
LESSEE by the Rental Adjustment Date, LESSEE may engage an independent State of
Alaska certified MAI appraiser (Member, Appraisal Institute) at LESSEE's expense to make
an appraisal under the terms of this Article 3 and submit a copy to CITY before the next
quarterly rental payment due date. However, LESSEE must notify CITY in writing within
thirty (30) days following the Rental Adjustment Date of LESSEE's election to obtain an
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Resolution 2025-058
from time to time by CITY ordinance or resolution and relating to late fees for CITY leases
generally.
ARTICLE 4 - USE OF LEASED LAND
4.1 Use of Leased Land. CITY has limited land available for lease. Use of the Leased Land by
LESSEE has been determined by the City Council of CITY to be in the public interest.
LESSEE may use the Leased Land for a bait and tackle shop.
4.2 Obligations of LESSEE. LESSEE may use the Leased Land only in accordance with
applicable CITY zoning code provisions and provided the following conditions are met:
a) The Leased Land is to be completely cleaned and restored to its original condition,
that is, the condition existing prior to this LEASE or in better condition upon
termination of this LEASE.
b) LESSEE agrees to prohibit the use, keeping, storage, or disposal of Hazardous
Materials on the Leased Land except as permitted in Article 19 of this LEASE.
c) LESSEE shall not use the Leased Land in any manner or construct any facilities
thereon which would inhibit the use of adjacent or other lands.
d) LESSEE shall operate a bait and tackle store business on the Leased Land.
e) Any changes to this site require prior CITY approval, through the City Manager.
4.3 No Preferential Rights to Use Public Facilities. This LEASE does not grant to LESSEE any
exclusive rights to use any public port facilities constructed or operated by CITY. LESSEE
will be subject to any tariffs, procedures, rules, and regulations of CITY concerning the use
of such facilities as they may now exist or from time to time be amended, and LESSEE shall
not be entitled to any exclusive use.
4.4 Adequacy of Public Facilities. CITY makes no representations or warranties as to the fitness
of any particular part or the whole of CITY's public facilities for the uses intended by
LESSEE, and LESSEE has inspected those facilities and has satisfied itself that the facilities
are sufficient for the intended uses by LESSEE. CITY makes no representations or
warranties of any nature with respect to the commercial practicability or accuracy of any
information provided by CITY.
4.5 Tariffs and Other Service Fees. CITY shall have the right to make amendments to its tariffs,
regulations, and scheduled fees from time to time, even if those adjustments shall cost
LESSEE more for its operations or use of public facilities, and CITY is free to do so
provided only that it does not impose any greater burden or higher rate upon LESSEE than
upon any other similar user of the public facilities.
179
Resolution 2025-058
mutual and reciprocal parking rights or rights of ingress or egress, or other like matters
(herein called "third -party improvements"), all of which are for the purpose of the orderly
development of the Leased Land as a commercial unit subject, however, to the conditions
that:
a) All such matters shall be limited to the Lease Term and shall terminate upon
termination of this LEASE for whatever reason.
b) Any such matters of a permanent nature extending beyond the Lease Term shall not
be granted without the prior written approval of CITY. In any of the foregoing
instances referred to in this Section, CITY shall be without expense therefore, and
the cost and expense thereof shall be borne solely by LESSEE.
c) At the expiration of the Lease Term (including any extended period) third -party
improvements on the Leased Land other than portable equipment shall become the
property of CITY without the payment of any compensation to LESSEE.
5.3 Easements. In order to provide for the orderly development of the Leased Land and adjacent
lands, it may be necessary, desirable, or required that street, railroad, water, sewer, drainage,
gas, power line, and other easements and dedications and similar rights be granted or
dedicated over or within portions of the Leased Land. As additional consideration for this
LEASE, CITY and LESSEE each shall, at the request of the other, join with each other in
executing and delivering such documents from time to time and throughout the Lease Term
as may be appropriate, necessary, or required by the several governmental agencies
(including the City of Seward), public utilities, and other users or tenants of CITY land for
the purpose of granting such easements and dedications; provided, however, that such
easements and dedications and similar rights do not unreasonably interfere with LESSEE's
operations. The costs of locating or relocating any public easements or restrictions of record
including any relocation of public road, railroad, utility, or other easements shall be at the
sole cost and expense of the party requesting the relocation. CITY shall not refuse reasonable
requests for such relocations provided those relocations do not interfere with or inhibit the
overall development of CITY property or other public property. Any easements or rights of
access granted to LESSEE by CITY need not be exclusive to LESSEE.
ARTICLE 6 - CONSTRUCTION BY LESSEE
6.1 Improvements on Leased Land. LESSEE shall have the right to erect, maintain, alter,
remodel, reconstruct, rebuild, build, and/or replace buildings and other improvements on the
Leased Land, subject to the following conditions:
a) The cost of any construction, reconstruction, demolition, or of any changes,
alterations, or improvements, shall be borne and paid for by LESSEE.
b) The Leased Land shall at all times be kept free of mechanic's and materialmen's
liens.
180
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Resolution 2025-058
usual and customary performance guarantees from its contractors, and CITY shall be named
as an additional insured.
ARTICLE 7 - RETURN OF LEASED LAND/SITE CONDITIONS
7.1 Return of Leased Land in Original Condition. Subject to the provisions of Article 11.1
herein, upon termination of this LEASE for any reason, LESSEE shall return the Leased
Land to CITY in the same condition as at the commencement this LEASE, subject to
normal, non -abusive use. The Leased Land shall be free of all Hazardous Materials and
contamination arising out of or resulting from or occurring during LESSEE's operations
or use of the Leased Land during this LEASE.
ARTICLE 8 - FORCE MAJEURE
In the event either LESSEE or CITY is delayed from performance of any of its obligations
under this LEASE due to acts of nature, acts of the enemies of the United States of America,
sabotage, blockade, insurrection, riot, epidemic, fire, flood, explosion, earthquake/tsunami, civil
disturbance, or war, the time period wherein such performance is to occur shall be extended by that
amount of time necessary to compensate for the delay.
ARTICLE 9 - LESSEE'S ACTS OF DEFAULT
Each of the following shall be a "LESSEE Act of Default" under this LEASE and the terms
"acts of default" and "default" shall mean, whenever they are used in this LEASE, any one or more
of the following events:
9.1 Failure by LESSEE to pay promptly when due, and in no event later than twenty (20) days
from the due date thereof, the rent required to be paid under this LEASE.
9.2 Failure by LESSEE to comply with Section 4.1 of this LEASE.
9.3 Failure by LESSEE to observe, fulfill or perform any covenants, conditions, or agreements
on its part to be observed or performed under this LEASE, other than payment of rent or
compliance with Section 4.1, for a period of thirty (30) days after written notice specifying
such failure, requesting that it be remedied, and stating that it is a notice of default, has been
given to LESSEE by CITY; provided, however, that if said default is such that it cannot be
corrected within the applicable period, it shall not constitute an act of default if corrective
action is instituted by LESSEE within the applicable period and diligently pursued until the
default is corrected.
9.4 The making by LESSEE of an assignment for the benefit of creditors, the filing of a petition
in bankruptcy by LESSEE, the adjudication of LESSEE as insolvent or bankrupt, the petition
or application by LESSEE to any tribunal for any receiver or any trustee for itself or for any
substantial part of its property; or the commencement of any proceeding relating to LESSEE
under any bankruptcy, insolvency, reorganization, arrangement, or readjustment of debt law
or statute or similar law or statute of any jurisdiction, whether now or hereafter in effect
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Resolution 2025-058
b) Collect any and all rents due or to become due from subtenants or other occupants of
the Leased Land;
c) Recover from LESSEE, whether this LEASE be terminated or not, reasonable
attorney's fees and all other expenses incurred by CITY by reason of the breach or
default by LESSEE;
d) Recover an amount to be clue immediately on breach equal to the unpaid rent for the
entire remaining term of this LEASE.
e) Recover all damages incurred by CITY by reason of LESSEE's default or breach,
including, but not limited to, the cost of recovering possession of the Leased Land,
expenses of reletting, including costs of necessary renovation and alteration of the
premises, reasonable attorney's fees, and any real estate commissions actually paid.
f) Remove or require the removal of any improvements constructed without CITY
approval or constructed contrary to site development plans approved by CITY and
recover all costs and expense incurred by CITY to remove violating improvements.
10.4 If LESSEE does not immediately surrender possession of the Leased Land after termination
by CITY and upon demand by CITY, CITY may forthwith enter into and upon and repossess
the Leased Land and expel LESSEE without being deemed guilty in any manner of trespass
and without prejudice to any remedies which might otherwise be used for arrears of rent or
breach of covenant.
10.5 No expiration or termination of this LEASE shall expire or terminate any liability or
obligation to perform of LESSEE's which arose prior to the termination or expiration except
insofar as otherwise agreed to in this LEASE.
10.6 Each right and remedy of CITY provided for in this LEASE shall be cumulative and shall be
in addition to every other right or remedy provided for in this LEASE or now or hereafter
existing at law or in equity or by statute or otherwise, and the exercise or beginning of the
exercise by CITY of any one or more of the rights and remedies provided for in this LEASE
or now or hereafter existing at law or in equity or by statute or otherwise shall not preclude
the simultaneous or later exercise by CITY of any or all other rights or remedies provided for
in this LEASE or now or thereafter existing at law, or in equity or by statute or otherwise.
10.7 No delay or omission to exercise any right or power accruing following an act of default
shall impair any such right or power or shall be construed to be a waiver thereof, but any
such right and power may be exercised from time to time and as often as may be deemed
expedient.
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Resolution 2025-058
obligations under the terms of this LEASE. Upon foreclosure or other assertion of its
security interest, Lender may further assign, transfer, or dispose of its interests,
provided that any subsequent assignee, purchaser, or transferee shall remain bound
by each and every term of this LEASE.
12.3 Assignment to Affiliate. Notwithstanding Section 12.1 above, LESSEE may assign this
LEASE to an affiliate of LESSEE as that term is defined by AS 10.06.990(2) or Alaska
limited liability company in which LESSEE maintains a substantial membership interest;
provided, however, that LESSEE's full faith and credit shall remain obligated under this
LEASE as though the assignment had not taken place.
ARTICLE 13 - LESSEE'S DUTY TO DEFEND/INDEMNIFY
LESSEE shall defend, indemnify, and hold harmless CITY, its officials, employees, agents,
and contractors from any and all liability or claims for damages, including personal injuries,
environmental damage, death and property damage arising out of or resulting from LESSEE's use of
the Leased Land or the use of the Leased Land by LESSEE's sublessees, assignees, agents,
contractors, or the public, except for damages arising from the sole negligence or willful acts or
omissions of CITY, its officials, employees, agents, or contractors. If any action or proceeding is
brought against LESSEE by reason of any such occurrence, LESSEE shall notify CITY promptly in
writing of such action or proceeding.
ARTICLE 14 - CITY'S DUTY TO DEFEND/INDEMNIFY
CITY shall defend, indemnify and hold LESSEE harmless from any and all liability or claims
for damages, including personal injuries, death, and property damage arising from the sole
negligence or willful acts or omissions of CITY, its officials, employees, agents, or contractors.
ARTICLE 15 - INSURANCE
15.1 Minimum Insurance Requirements. Prior to commencement of the Lease Term or LESSEE'S
occupancy of the Leased Land, LESSEE shall procure and maintain, at LESSEE's sole cost
and expense, comprehensive commercial general liability insurance with limits of liability of
not less than TWO MILLION DOLLARS ($2,000,000) for all injuries and/or deaths
resulting to any one person and TWO MILLION DOLLARS ($2,000,000) limit from any
one occurrence. The comprehensive commercial general liability insurance shall include
coverage for personal injury, bodily injury, and property damage or destruction. Coverage
under such policies of insurance shall include collapse and underground property damage
hazards. Contractual liability insurance coverage in the amount of not less than TWO
MILLION DOLLARS ($2,000,000) is also required.
LESSEE shall obtain owned and non -owned automobile liability insurance with limits of
liability of not less than ONE MILLION DOLLARS ($1,000,000) per occurrence combined
single limit for bodily injury and property damage.
14183
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Resolution 2025-058
effect that such release shall not adversely affect or impair such policies or prejudice the
right of LESSEE to recover thereunder except as against CITY (including its elected and
appointed officials, employees and volunteers, and others working on behalf of CITY)
during the time of LESSEE's occupancy or use.
ARTICLE 16 - CONDEMNATION
If all or any part of the Leased Land is condemned for a public use by any government
agency or other duly authorized entity, CITY and LESSEE shall each make a claim against the
condemning or taking authority for the amount of any damage incurred by or done to them
respectively as a result of the taking. Neither LESSEE nor CITY shall have any rights in or to any
award made to the other by the condemning authority; provided, that in the event of a single award
to CITY which includes specific damages for loss of LESSEE's leasehold interest, CITY shall
transmit to LESSEE the amount of such specific damages so found, if any.
If part but not all of the Leased Land is condemned for public use, LESSEE shall make a
good faith determination as to whether or not the taking of the part of the Leased Land designated
for condemnation will prevent it from continuing to operate on the Leased Land. If LESSEE
determines in good faith that the condemning of such part of the Leased Land will prevent it from
continuing to operate on the Leased Land, LESSEE may notify CITY in writing to this effect, and
this LEASE shall then be terminated for all purposes effective fifteen (15) days from the date
LESSEE sends such notice to CITY, or at such other later date as LESSEE shall specify in its notice,
and such termination shall be treated in the same manner as a termination at the expiration of the
term of this LEASE. LESSEE shall, as a condition precedent to such termination, remove all
encumbrances, debts, and liens to which the Leased Land is subject. If at the time of such partial
taking for public use, LESSEE determines that such partial taking will not prevent it from continuing
to operate, then LESSEE and CITY shall negotiate an equitable and partial abatement of the rent
beginning to be effective on the actual date when LESSEE is effectively prevented from utilizing the
condemned land.
ARTICLE 17 - ARBITRATION
17.1 Arbitration.
a) Disputes between the parties with respect to the performance of this LEASE that
cannot be resolved by the parties, may be submitted to an independent arbitrator for a
settlement pursuant to the provisions of the Alaska Uniform Arbitration Act
(AS 09.43.300 et. semc .), as it now exists or may hereafter be amended from time to
time, and judgment on the award may be entered in any Superior Court in the State
of Alaska. Either party may submit to the other party a request for arbitration and the
party receiving a request shall have twenty (20) days to consent, in writing, to the use
of arbitration to resolve the dispute. Failure of either party to consent will preclude
the use of arbitration for that dispute. The costs and expenses of arbitration shall be
shared equally by the parties, and each party shall bear its own attorney's fees and
costs.
"184
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Resolution 2025-058
shall promptly within thirty (30) days of receipt of such notice advise CITY in writing of its
proposed schedule for performance of any work necessary to cure such deficiencies.
If such deficiencies relate to the safety of LESSEE's operation such that the surrounding land
and port facilities are exposed to risk, unnecessary potential hazards, or a risk to the public
interest (as distinguished from a business risk), or if CITY is not satisfied with the proposed
schedule of repairs either because of the delays therein or the scope of the repairs, then CITY
may engage an independent engineering consultant well -versed and experienced who shall
furnish to CITY a comprehensive survey and report for the purpose of establishing both the
need and urgency to perform such maintenance work. As soon as practicable following
receipt of said engineer's determinations and recommendations, if the report requires repair
then LESSEE shall pay the cost of the report and perform such work in accordance therewith
at LESSEE's cost, risk, and expense.
18.3 Cost of Repairs. Should LESSEE dispute the necessity of any maintenance work as being
necessary or advisable or reasonable to protect the public facilities on adjacent land, it may
submit the matter to arbitration; provided, however, that pending the decision of the
arbitrator it shall fully comply with the maintenance requests. If an arbitration award should
ultimately find that the repairs were not necessary then LESSEE may either deduct from
future rental payments the cost of such repairs or be reimbursed therefore. In deciding
whether repairs requested by CITY or required by an engineering report are necessary, the
arbitration panel is to give primary consideration to the safety and welfare of the Seward port
facilities and the citizens of Seward in light of the highest standards in the industry.
If any facility or service provided by CITY to the Leased Land shall become inadequate due
to changes in environmental control standards or should any facility require updating or
improvement by reason of a change in LESSEE's use of the Leased Land or operations
therefrom, LESSEE shall either construct such improvements at LESSEE's own cost or
reimburse CITY for such work at the option of CITY.
ARTICLE 19 - ENVIRONMENTAL CONCERNS
19.1 Hazardous Materials.
a) Condition of Site. LESSEE has had full opportunity to examine the site for the
presence of any Hazardous Material and accepts the site in "as is" condition.
LESSEE may elect, at LESSEE's sole cost, to conduct a baseline soils test prior to
execution of this LEASE.
b) Release of CITY. Any other provision of this LEASE to the contrary notwithstanding,
LESSEE releases CITY from any and all claims, demands, penalties, fines,
judgments, liabilities, settlements, damages, costs, or expenses (including, without
limitation, attorney's fees, court costs, litigation expenses, and consultant and expert
fees) arising prior to, during, and after the term of this LEASE, and resulting from
the use, keeping, storage, or disposal of Hazardous Material on the Leased Land by
LESSEE or its predecessors in interest, or arising out of or resulting from LESSEE's
1185
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Resolution 2025-058
ii) Any personal injury (including wrongful death) or property damage (real or
personal) arising out of or related to such Hazardous Material or any use of
the Leased Land;
iii) Any lawsuit brought or threatened, settlement reached, or government order
relating to such Hazardous Material or any use of the Leased Land; and/or
iv) Any violation of any laws applicable thereto; provided, however, that this
Section 19.1(d) shall apply only if the acts giving rise to the claims, demands,
penalties, fines, judgments, liabilities, settlements, damages, costs, or
expenses (1) occur prior to or during the term of this LEASE; and (2) arise, in
whole or in part, from the use of, operations on, or activities on the Leased
Land by LESSEE or LESSEE's predecessors in interest, employees, agents,
invitees, contractors, subcontractors, authorized representatives, subtenants,
or any other persons. The provisions of this subparagraph shall be in addition
to any other obligations and liabilities LESSEE may have to CITY at law or
equity and shall survive the transactions contemplated herein and shall
survive the termination of this LEASE.
e) Operator. For all purposes, LESSEE shall be deemed the operator of any facility on
the Leased Land.
f) Hazardous Material Defined. As used in this LEASE, Hazardous Material is any
substance which is toxic, ignitable, reactive, or corrosive or which is regulated by
any Environmental Law. Hazardous Material includes any and all material or
substances which are defined as industrial waste, hazardous waste, extremely
hazardous waste, or a hazardous substance under any Environmental Law.
Notwithstanding any statutory petroleum exclusion, for the purposes of this LEASE,
the term Hazardous Material includes, without limitation, petroleum, including crude
oil or any fraction thereof, petroleum soaked absorbent material, and other petroleum
wastes.
g)
Environmental Law Defined. As used in this LEASE, Environmental Laws include
any and all local, state, and federal ordinances, statutes, and regulations, as now in
force or as may be amended from time to time, relating to the protection of human
health and the environment, as well as any judgments, orders, injunctions, awards,
decrees, covenants, conditions, or other restrictions or standards relating to same.
Environmental Laws include, by way of example and not as a limitation of the
generality of the foregoing, Alaska Statutes Title 46, the Resource Conservation and
Recovery Act of 1976, the Comprehensive Environmental Response, Compensation
and Liability Act of 1980, the Clean Water Act, and the Superfund Amendments and
Reauthorization Act of 1986.
19.2 Permits and Reporting.
2(1
Resolution 2025-058
ARTICLE 24 - COMPUTATION OF TIME
The time in which any act provided by this LEASE is to be done by shall be computed by
excluding the first day and including the last, unless the last day is a Saturday, Sunday, or a holiday,
and then it is also excluded.
ARTICLE 25 - SUCCESSORS IN INTEREST
25.1 Each and all of the terms, covenants, and conditions in this LEASE shall inure to the benefit
of and shall be binding upon the successors in interest of CITY and LESSEE.
25.2 Notwithstanding Section 25.1, the parties recognize that this LEASE has been determined to
be in the public interest by the City Council of CITY for the reasons set forth in the
approving Resolution. The rights and duties created by the LEASE are personal to LESSEE
and CITY has granted the LEASE in reliance upon the individual character and financial
capability of LESSEE. Therefore, if LESSEE or an interested, partial owner of LESSEE,
transfers a majority interest to a successor in interest i) LESSEE will notify CITY of such
transfer and ii) if transfer occurs without the CITY's prior written consent, the CITY, in
CITY's sole discretion, may elect to terminate this LEASE.
ARTICLE 26 - ENTIRE AGREEMENT
This LEASE contains the entire agreement of the parties with respect to the matters covered
by this LEASE, and no other agreement, statement, or promise made by any party which is not
contained in this LEASE shall be binding or valid.
ARTICLE 27 - GOVERNING LAW
This LEASE shall be governed by, construed, and enforced in accordance with the laws of
the State of Alaska. The terms of this LEASE are subject in all respects to the Charter and Code of
Ordinances of CITY in effect on the date of this LEASE, and as they may be hereafter amended,
including, without limitation, Chapter 7.05 of the Seward City Code.
ARTICLE 28 - PARTIAL INVALIDITY
If any provision of this LEASE is held by a court of competent jurisdiction to be invalid,
void, or unenforceable, the remainder of the provisions shall remain in full force and effect and shall
in no way be affected, impaired, or invalidated.
ARTICLE 29 - RELATIONSHIP OF PARTIES
Nothing contained in this LEASE shall be deemed or construed by the parties or by any third
person to create the relationship of principal and agent or of partnership or of joint venture or of any
association between CITY and LESSEE; and neither the method of computation of rent, nor any
other provisions contained in this LEASE, nor any acts of the parties, shall be deemed to create any
relationship between CITY and LESSEE other than the relationship of lessee and lessor.
2187
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Resolution 2025-058
ARTICLE 34 - FIRE PROTECTION FOR LEASED LAND IN SMIC
LESSEE shall at its sole cost, risk and expense provide fire detection and protection to its
operations on the Leased Land and fire prevention to industry standards for risks to adjacent
facilities such that those risks are minimized. LESSEE shall continue to provide and maintain
industry accepted standards of fire protection such that the City of Seward's ISO rating is not
degraded by reason of LESSEE'S operation. The parties agree that with the rapid expansion of
technology in the field of fire prevention and control LESSEE's obligations hereunder may vary
during the term of this LEASE and CITY may submit LESSEE's compliance with its obligation
hereunder to arbitration not more frequently than once each five years.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals the dates herein
set forth.
CITY:
CITY OF SEWARD
LESSEE:
MICHAEL W. MCCORMICK AND
NORMA I MCCORMICK
Kathleen Sorensen, City Manager Michael W. McCormick
Date:
ATTEST:
Kris Peck
City Clerk
Norma I. McCormick
Date: M/11 2C / 24
11111101111////
NOT �.
ARY
LIC'iminotko
241 88
Resolution 2025-049
RESOLUTION 2025-049
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, AUTHORIZING
THE CITY MANAGER TO ENTER INTO A 5-YEAR
CONTRACT AGREEMENT WITH AXON
ENTERPRISE, INC FOR THE PURCHASE OF THE
AXON VIRTUAL REALITY POLICE TRAINING
PROGRAM AND THE NECESSARY HARDWARE
NOT TO EXCEED THE AMOUNT OF $276,745.52
AND APPROPRIATING FUNDS
Documents:
• Agenda Statement
• Resolution 2025-049
• Attachments:
o Axon Renewal Quote
o Previous Contract Comparison
189
Resolution 2025-049
City Council Agenda Statement
Meeting Date: May 27, 2025
To: City Council
Through: Kat Sorensen, City Manager
From: Louis Tiner, Chief of Police
Subject: Resolution 2025-049: Authorizing the City Manager to Enter into a 5-Year
Contract Agreement with Axon Enterprise, Inc for the Purchase of the Axon
Virtual Reality Police Training Program and the Necessary Hardware not to
Exceed the Amount of $276,745.52 and Appropriating Funds
Background and justification:
The City of Seward Police Department has requested to renew the existing contract with Axon for
a period of 60 months. This renewal will allow the Police Department to have replacement and
maintenance service for car cameras, body -worn cameras, less -than -lethal tasers, and digital
evidence storage. Additionally, it will equip the new police officers and vehicles with the
necessary equipment.
This purchase will improve the department's capacity to deliver meaningful, scenario -based
training. It will enhance each officer's ability to make critical, split-second decisions in the field.
Additionally, this tool will assist officers in tailoring their approach to different situations, helping
them become more empathetic toward the citizens they serve.
Comprehensive and Strategic Plan Consistency Information
This legislation is consistent with (citation listed):
Comprehensive Plan:
Strategic Plan:
Other:
Total amount of funds listed in this legislation: $ 26,116.00
This legislation (✓):
Creates revenue in the amount of:
Creates expenditure in amount of:
Creates a savings in the amount of:
Has no fiscal impact
X
Funds are (✓):
Budgeted Line item(s): 01000-1210-7009
Not budgeted
X
$
$ 26,116.00
$
190
Resolution 2025-049
Not applicable
Fund Balance Information
Affected Fund (✓):
General
Boat Harbor
Motor Pool
Available Fund Balance
SMIC
Parking
Other
Electric
Water
Wastewater
Healthcare
Note: amounts are unaudited
Finance Director Signature: 5
'44,
Yes
Attorney Signature:
Not applicable Comments:
Administration Recommendation
X
Adopt Resolution
Other:
191
Resolution 2025-049
Sponsored by: Sorensen
CITY OF SEWARD, ALASKA
RESOLUTION 2025-049
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO
A 5-YEAR CONTRACT AGREEMENT WITH AXON
ENTERPRISE, INC FOR THE PURCHASE OF THE AXON
VIRTUAL REALITY POLICE TRAINING PROGRAM AND THE
NECESSARY HARDWARE NOT TO EXCEED THE AMOUNT OF
$276,745.52 AND APPROPRIATING FUNDS
WHEREAS, in 2020 the City entered into a 5-year contract with Axon to provide the police
department with body cameras, in -car cameras, tasers, and an evidence management system; and
WHEREAS, the 5-year contract expires in June 2025 and a contract renewal is needed; and
WHEREAS, the City recognizes the need for advanced technology to enhance public safety,
transparency, and efficiency in law enforcement operations; and
WHEREAS, Axon has provided a reliable and effective digital evidence management system,
body -worn cameras, in -car video systems, and tasers that support City public safety initiatives; and
WHEREAS, the renewal of the contract ensures continuity in digital evidence management,
improved accountability, and enhanced operational effectiveness within the police department; and
WHEREAS, the addition of upgraded body -worn cameras and in -car video systems will further
strengthen documentation, increase officer safety, and improve community trust; and
WHEREAS, the inclusion of Axon's latest Taser technology will contribute to non -lethal force
options, ensuring officers have safe and effective means to de-escalate situations when necessary; and
WHEREAS, the integration of a VR training system will provide officers with immersive,
scenario -based training that enhances decision -making, response strategies, and de-escalation and crisis
intervention skills; and
WHEREAS, renewing this contract for an additional five years reflects the City's commitment to
adopting cutting -edge tools that support public safety and law enforcement best practices.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Manager is hereby authorized to enter into a 60-month contract with
Axon in an amount not to exceed $55,349.12 for the first year, and not to exceed $55,349.10 for
each of the remaining four years of the contract.
192
Resolution 2025-049
CITY OF SEWARD, ALASKA
RESOLUTION 2025-049
Section 2. This is the only phase of this project, and the total purchase price over 60 months
is $276,745.52.
Section 3. The amount of $29,234.00 is hereby appropriated into the FY25/26 Police
Department operating budget, and the amount of $26,116.00 will be appropriated from the General
Fund reserves account 01000-0000-3400 to 01000-1210-7009 for the total amount of $55,349.12
reflecting the contact increase. The expenses for this contract will be incorporated into the mid -
cycle budget for the 2026 Police Department operating budget.
Section 5. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 27th
day of May 2025.
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Kris Peck
City Clerk
(City Seal)
THE CITY OF SEWARD, ALASKA
Sue McClure, Mayor
193
Resolution 2025-049
Axon Enterprise, Inc.
17800 N 85th St.
Scottsdale, Arizona 85255
United States
VAT: 86-0741227
Domestic: (800) 978-2737
International: +1.800.978.2737
SHIP TO
BILL TO
Seward Police Dept. - AK
410 ADAMS ST
SEWARD,
AK
99664
USA
Seward Police Dept. - AK
PO Box 167
Seward
AK
99664-0167
USA
Email:
Quote Summary
Program Length
TOTAL COST
ESTIMATED TOTAL W/ TAX
60 Months
$276,745.52
$276,745.52
Q-682268-45786AA
Issued: 05/09/2025
0
Quote Expiration: 05/30/2025
Estimated Contract Start Date: 07/01/2025
Account Number: 135594
Payment Terms: N30
Mode of Delivery:
Credit/Debit Amount: $0.00
SALES REPRESENTATIVE
PRIMARY CONTACT
Alex Aguilar
Phone: (253) 389-2615
Email: alaguilar@axon.com
Fax:
Karl Schaefermeyer
Phone: (907) 224-4025
Email: kschaefermeyer@cityofseward.net
Fax: (907) 224-8480
Discount Summary
Average Savings Per Year
TOTAL SAVINGS
$27,211.68
$136,058.41
Page 1
194
Q-682268-45786AA
Resolution 2025-049
Payment Summa
Date
Subtotal
Tax
Jun 2025
$55,349.12
$0.00
Jun 2026
$55,349.10
$0.00
Jun 2027
$55,349.10
$0.00
Jun 2028
$55,349.10
$0.00
Jun 2029
$55,349.10
$0.00
Total
$276,745.52
$0.00
Total
$55,349.12
$55,349.10
$55,349.10
$55,349.10
$55,349.10
$276,745.52
Page 2
195
Q-682268-45786AA
Quote Unbundled Price:
Quote List Price:
Quote Subtotal:
Pricing
All deliverables are detailed in Delivery Schedules section lower in proposal
Resolution 2025-049
$416,082.40
$360,907.60
$276,745.52
Item
Description
Qty
Term
Unbundled
List Price
Net Price
Subtotal
Tax
Total
Program
$1.00
($543.62)
($543.62)
$0.00
($543.62)
100552
TRANSFER CREDIT - GOODS
1
100553
TRANSFER CREDIT - SOFTWARE AND SERVICES
1
$1.00
($270.86)
($270.86)
$0.00
($270.86)
Fleet3B+TAPRe
Fleet 3 Basic + TAP Renewal
11
60
$148.39
$139.74
$139.74
$92,228.40
$0.00
$92,228.40
BWCamSBDTAP
Body Wom Camera Single -Bay Dock TAP Bundle
1
60
$12.19
$12.40
$2.78
$166.80
$0.00
$166.80
C00020
BUNDLE - TASER 7 CERTIFICATION WITH VR
12
60
$137.89
$102.91
$102.91
$74,095.20
$0.00
$74,095.20
BWCUwTAP
A la Carte Hardware
72036
BWC Unlimited with TAP
14
11
60
$128.58
$99.66
$2,695.00
$72.25
$0.00
$60,690.00
$0.00
$0.00
$0.00
$60,690.00
$0.00
AXON FLEET 3 - STANDARD 2 CAMERA KIT
100759
AXON FLEET - AIRGAIN ANT - 5-IN-1 REMOUNT KIT
11
$20.00
$0.00
$0.00
$0.00
$0.00
R1900Kit
CRADLEPOINT R1900 SINGLE MODEM KIT
11
60
$3,363.00
$49.23
$32,491.80
$0.00
$32,491.80
H00001
AB4 Camera Bundle
14
$899.00
$0.00
$0.00
$0.00
$0.00
H00002
AB4 Multi Bay Dock Bundle
2
$3,277.80
$0.00
$0.00
$0.00
$0.00
H00003
A la Carte Software
73449
AB4 1-Ba Dock Bundle
AXON BODY - LICENSE - DEVICE CONNECTIVITY
1
14
60
$229.00
$5.42
$0.00
$5.42
$0.00
$4,552.80
$0.00
$0.00
$0.00
$4,552.80
20370
AXON VR - USER ACCESS - FULL VR
5
60
$24.95
$24.95
$7,485.00
$0.00
$7,485.00
BasicLicense
A la Carte Services
20379
Basic License Bundle
Z JI.
AXON VR - PSO - FULL INSTALLATION - INSIDE SALES
6
1
60
$16.27
$6,000.00
$16.25
1
$0.00
$5,850.00
$0.00
$0.00
$0.00
$5,850.00
$0.00
Total
$276,745.52
$0.00
$276,745.52
Delivery Schedule
Hardware
Bundle
Item
Description
QTY
Shipping Location
Estimated Delivery Date
AB4 1-Bay Dock Bundle
100201
AXON BODY 4 - DOCK - SINGLE BAY
1
1
06/01/2025
AB4 1-Bay Dock Bundle
71104
AXON - DOCK/DATAPORT POWERCORD - NORTH AMERICA
1
1
06/01/2025
AB4 Camera Bundle
100147
AXON BODY 4 - CAMERA - NA US FIRST RESPONDER BLK
RAPIDLOCK
14
1
06/01/2025
AB4 Camera Bundle
100466
AXON BODY 4 - CABLE - USB-C TO USB-C
16
1
06/01/2025
AB4 Camera Bundle
100775
AXON BODY 4 - MAGNETIC DISCONNECT CABLE
16
1
06/01/2025
AB4 Camera Bundle
11507
AXON BODY - MOUNT - RAPIDLOCK SINGLE MOLLE
2
1
06/01/2025
AB4 Camera Bundle
11703
AXON BODY - MOUNT - RAPIDLOCK MINI MOLLE
2
1
06/01/2025
AB4 Camera Bundle
74028
AXON BODY - MOUNT - WING CLIP RAPIDLOCK
12
1
06/01/2025
AB4 Multi Bay Dock Bundle
100206
AXON BODY 4 - 8 BAY DOCK
1
1
06/01/2025
AB4 Multi Bay Dock Bundle
100206
AXON BODY 4 - 8 BAY DOCK
1
1
06/01/2025
AB4 Multi Bay Dock Bundle
70033
AXON - DOCK WALL MOUNT - BRACKET ASSY
1
1
06/01/2025
Page 3
196
Q-682268-45786AA
Resolution 2025-049
Hardware
Bundle
Item
Description
QTY
Shipping Location
Estimated Delivery Date
AB4 Multi Bay Dock Bundle
70033
AXON - DOCK WALL MOUNT - BRACKET ASSY
1
1
06/01/2025
AB4 Multi Bay Dock Bundle
71019
AXON BODY - DOCK POWERCORD - NORTH AMERICA
2
1
06/01/2025
BUNDLE - TASER 7 CERTIFICATION WITH VR
100126
AXON VR - TACTICAL BAG
1
1
06/01/2025
BUNDLE - TASER 7 CERTIFICATION WITH VR
100591
AXON TASER - CLEANING KIT
1
1
06/01/2025
BUNDLE - TASER 7 CERTIFICATION WITH VR
100623
ENHANCED HOOK -AND -LOOP TRAINING (HALT) SUIT (V2)
1
1
06/01/2025
BUNDLE - TASER 7 CERTIFICATION WITH VR
100832
AXON VR - CONTROLLER - HANDGUN VR19H
1
1
06/01/2025
BUNDLE - TASER 7 CERTIFICATION WITH VR
100833
AXON VR - CONTROLLER - TASER 7
1
1
06/01/2025
BUNDLE - TASER 7 CERTIFICATION WITH VR
101290
AXON VR - HOLSTER - T7 SAFARILAND GRAY - RH
1
1
06/01/2025
BUNDLE - TASER 7 CERTIFICATION WITH VR
101294
AXON VR - TABLET
1
1
06/01/2025
BUNDLE - TASER 7 CERTIFICATION WITH VR
101300
AXON VR - TABLET CASE
1
1
06/01/2025
BUNDLE - TASER 7 CERTIFICATION WITH VR
20008WN
TASER 7 - HANDLE - HIGH VIS GRN LASER CLASS 3R
YL
12
1
06/01/2025
BUNDLE - TASER 7 CERTIFICATION WITH VR
20018
AXON TASER - BATTERY PACK - TACTICAL
14
1
06/01/2025
BUNDLE - TASER 7 CERTIFICATION WITH VR
20063
AXON TASER 7 - HOLSTER - SAFARILAND RH
12
1
06/01/2025
BUNDLE - TASER 7 CERTIFICATION WITH VR
20378
AXON VR - HEADSET - HTC FOCUS 3
1
1
06/01/2025
BUNDLE - TASER 7 CERTIFICATION WITH VR
22175
SON TASER 7 -CARTRIDGE -LIVE STANDOFF (3.5-DEGREE)
60
1
06/01/2025
BUNDLE - TASER 7 CERTIFICATION WITH VR
22176
AXON TASER 7 CARTRIDGE LIVE CLOSE QUART (12-60
DEGREE) NS
1
06/01/2025
BUNDLE - TASER 7 CERTIFICATION WITH VR
22177
AXON TASER 7 - CARTRIDGE - HALT STANDOFF NS
24
1
06/01/2025
BUNDLE - TASER 7 CERTIFICATION WITH VR
22178
AXON TASER 7 - CARTRIDGE - HALT CLOSE QUART NS
24
1
06/01/2025
BUNDLE - TASER 7 CERTIFICATION WITH VR
22179
AXON TASER 7 - CARTRIDGE - INERT STANDOFF (3.5-
DEGREE) NS
12
1
06/01/2025
BUNDLE - TASER 7 CERTIFICATION WITH VR
22181
AXON TASER 7 - CARTRIDGE - INERT CLOSE QUART (12-
DEGREE) NS
12
1
06/01/2025
BUNDLE - TASER 7 CERTIFICATION WITH VR
70033
AXON - DOCK WALL MOUNT - BRACKET ASSY
1
1
06/01/2025
BUNDLE - TASER 7 CERTIFICATION WITH VR
71019
AXON BODY - DOCK POWERCORD - NORTH AMERICA
1
1
06/01/2025
BUNDLE - TASER 7 CERTIFICATION WITH VR
74200
AXON TASER - DOCK - SIX BAY PLUS CORE
1
1
06/01/2025
BUNDLE - TASER 7 CERTIFICATION WITH VR
80087
AXON TASER -TARGET -CONDUCTIVE PROFESSIONAL
RUGGEDIZED
1
1
06/01/2025
BUNDLE - TASER 7 CERTIFICATION WITH VR
80090
IAXON TASER TARGET FRAME PROFESSIONAL 27.5 IN X 75
1
1
06/01/2025
CRADLEPOINT R1900 SINGLE MODEM KIT
100146
AXON FLEET - CRADLEPOINT R1900-5GB-GA+5YR
NETCLOUD
11
1
06/01/2025
CRADLEPOINT R1900 SINGLE MODEM KIT
100469
AXON FLEET 3 - SIM INSERTION - ATT FIRSTNET
11
1
06/01/2025
CRADLEPOINT R1900 SINGLE MODEM KIT
101018
AXON FLEET - AIRGAIN ANT - 7-IN-1 4LTE/5G 2WIFI 1GNS
FLAT BL
11
1
06/01/2025
A la Carte
100759
AXON FLEET - AIRGAIN ANT - 5-IN-1 REMOUNT KIT
11
1
06/01/2025
A la Carte
72036
AXON FLEET 3 - STANDARD 2 CAMERA KIT
11
1
06/01/2025
BUNDLE - TASER 7 CERTIFICATION WITH VR
22175
SON TASER 7 -CARTRIDGE -LIVE STANDOFF (3.5-DEGREE)
24
1
06/01/2026
BUNDLE - TASER 7 CERTIFICATION WITH VR
22176
AXON TASER 7 - CARTRIDGE - LIVE CLOSE QUART (12-
DEGREE) NS
24
1
06/01/2026
BUNDLE - TASER 7 CERTIFICATION WITH VR
22175
SON TASER 7 -CARTRIDGE -LIVE STANDOFF (3.5-DEGREE)
24
1
06/01/2027
BUNDLE - TASER 7 CERTIFICATION WITH VR
22176
AXON TASER 7 - CARTRIDGE - LIVE CLOSE QUART (12-
DEGREE) NS
24
1
06/01/2027
BUNDLE - TASER 7 CERTIFICATION WITH VR
22177
AXON TASER 7 - CARTRIDGE - HALT STANDOFF NS
24
1
06/01/2027
BUNDLE - TASER 7 CERTIFICATION WITH VR
22178
AXON TASER 7 - CARTRIDGE - HALT CLOSE QUART NS
24
1
06/01/2027
Body Wom Camera Single -Bay Dock TAP Bundle
73313
AXON BODY - TAP REFRESH 1 - DOCK SINGLE BAY
1
1
12/01/2027
BUNDLE - TASER 7 CERTIFICATION WITH VR
100210
AXON VR - TAP REFRESH 1 - TABLET
1
1
12/01/2027
BUNDLE - TASER 7 CERTIFICATION WITH VR
101009
AXON VR - TAP REFRESH 1 - SIDEARM CONTROLLER
1
1
12/01/2027
BUNDLE - TASER 7 CERTIFICATION WITH VR
101012
AXON VR - TAP REFRESH 1 - CONTROLLER
1
1
12/01/2027
Page 4
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Hardware
Bundle
Item
Description
QTY
Shipping Location
Estimated Delivery Date
BUNDLE - TASER 7 CERTIFICATION WITH VR
20373
AXON VR - TAP REFRESH 1 - HEADSET
1
1
12/01/2027
BWC Unlimited with TAP
73309
AXON BODY - TAP REFRESH 1 - CAMERA
14
1
12/01/2027
BWC Unlimited with TAP
73689
AXON BODY - TAP REFRESH 1 - DOCK MULTI BAY
2
1
12/01/2027
BUNDLE - TASER 7 CERTIFICATION WITH VR
22175
NON TASER 7 -CARTRIDGE -LIVE STANDOFF (3.5-DEGREE)
24
1
06/01/2028
BUNDLE - TASER 7 CERTIFICATION WITH VR
22176
AXON TASER 7 CARTRIDGE LIVE CLOSE QUART (12-24
DEGREE) NS
1
06/01/2028
BUNDLE - TASER 7 CERTIFICATION WITH VR
22175
AXON TASER 7 - CARTRIDGE - LIVE STANDOFF (3.5-DEGREE)
24
1
06/01/2029
BUNDLE - TASER 7 CERTIFICATION WITH VR
22176
AXON TASER 7 - CARTRIDGE - LIVE CLOSE QUART (12-
DEGREE) NS
24
1
06/01/2029
Body Wom Camera Single -Bay Dock TAP Bundle
73314
AXON BODY - TAP REFRESH 2 - DOCK SINGLE BAY
1
1
06/01/2030
BWC Unlimited with TAP
73310
AXON BODY - TAP REFRESH 2 - CAMERA
14
1
06/01/2030
BWC Unlimited with TAP
73688
AXON BODY - TAP REFRESH 2 - DOCK MULTI BAY
2
1
06/01/2030
Fleet 3 Basic + TAP Renewal
72040
AXON FLEET - TAP REFRESH 1 - 2 CAMERA KIT
11
1
06/01/2030
Software
Bundle lir
Item
Description
QTY
Estimated Start Date
Estimated End Date
Basic License Bundle
73683
AXON EVIDENCE - STORAGE - 10GB A LA CARTE
6
07/01/2025
06/30/2030
Basic License Bundle
73840
AXON EVIDENCE - ECOM LICENSE - BASIC
6
07/01/2025
06/30/2030
BUNDLE - TASER 7 CERTIFICATION WITH VR
101180
AXON TASER - DATA SCIENCE PROGRAM
12
07/01/2025
06/30/2030
BUNDLE - TASER 7 CERTIFICATION WITH VR
20248
AXON TASER - EVIDENCE.COM LICENSE
12
07/01/2025
06/30/2030
BUNDLE - TASER 7 CERTIFICATION WITH VR
20248
AXON TASER - EVIDENCE.COM LICENSE
1
07/01/2025
06/30/2030
BUNDLE - TASER 7 CERTIFICATION WITH VR
20370
AXON VR - USER ACCESS - FULL VR
12
07/01/2025
06/30/2030
BWC Unlimited with TAP
73686
AXON EVIDENCE - STORAGE - UNLIMITED (AXON DEVICE)
14
07/01/2025
06/30/2030
BWC Unlimited with TAP
73746
AXON EVIDENCE - ECOM LICENSE - PRO
14
07/01/2025
06/30/2030
Fleet 3 Basic + TAP Renewal
80400
AXON EVIDENCE - FLEET VEHICLE LICENSE
11
07/01/2025
06/30/2030
Fleet 3 Basic + TAP Renewal
80410
AXON EVIDENCE - STORAGE - FLEET 1 CAMERA UNLIMITED
22
07/01/2025
06/30/2030
A la Carte
20370
AXON VR - USER ACCESS - FULL VR
5
07/01/2025
06/30/2030
A la Carte
73449
AXON BODY - LICENSE - DEVICE CONNECTIVITY
14
07/01/2025
06/30/2030
Services
Bundle
Item
Description
QTY
BUNDLE - TASER 7 CERTIFICATION WITH VR
101193
AXON TASER - ON DEMAND CERTIFICATION
1
BUNDLE - TASER 7 CERTIFICATION WITH VR
20246
AXON TASER 7 - REPLACEMENT ACCESS PROGRAM - DUTY CARTRIDGE
12
Fleet 3 Basic + TAP Renewal
73392
AXON FLEET 3 - INSTALLATION - UPGRADE (PER VEHICLE)
11
A la Carte
20379
AXON VR - PSO - FULL INSTALLATION - INSIDE SALES
1
Warranties
Bundle
Item
Description
QTY
Estimated Start Date
Estimated End Date
Body Wom Camera Single -Bay Dock TAP Bundle
80466
AXON BODY - TAP WARRANTY - SINGLE BAY DOCK
1
06/01/2026
06/30/2030
BUNDLE - TASER 7 CERTIFICATION WITH VR
100197
AXON VR - EXT WARRANTY - HEADSET
1
06/01/2026
06/30/2030
BUNDLE - TASER 7 CERTIFICATION WITH VR
100213
AXON VR - EXT WARRANTY - TABLET
1
06/01/2026
06/30/2030
BUNDLE - TASER 7 CERTIFICATION WITH VR
101007
AXON VR - EXT WARRANTY - CONTROLLER
1
06/01/2026
06/30/2030
BUNDLE - TASER 7 CERTIFICATION WITH VR
101008
AXON VR - EXT WARRANTY - HANDGUN CONTROLLER
1
06/01/2026
06/30/2030
BUNDLE - TASER 7 CERTIFICATION WITH VR
80374
AXON TASER - EXT WARRANTY - BATTERY PACK T7/T10
14
06/01/2026
06/30/2030
BUNDLE - TASER 7 CERTIFICATION WITH VR
80395
AXON TASER 7 - EXT WARRANTY - HANDLE
12
06/01/2026
06/30/2030
BUNDLE - TASER 7 CERTIFICATION WITH VR
80396
AXON TASER - EXT WARRANTY - DOCK SIX BAY T7/T10
1
06/01/2026
06/30/2030
BWC Unlimited with TAP
80464
AXON BODY - TAP WARRANTY - CAMERA
14
06/01/2026
06/30/2030
Page 5
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Resolution 2025-049
Warranties
Bundle Item Description QTY Estimated Start Date Estimated End Date
BWC Unlimited with TAP
80465 AXON BODY - TAP WARRANTY - MULTI BAY DOCK
2
06/01/2026 06/30/2030
Fleet 3 Basic + TAP Renewal
80495 AXON FLEET 3 - EXT WARRANTY - 2 CAMERA KIT
11
06/01/2026 06/30/2030
Page 6
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Shipping Locations
Location Number
Street
410 ADAMS ST
City
SEWARD
State Zip Country
AK 99664 USA
Payment Details
Jun 2025
Invoice Plan
Item
Description
Qty
Subtotal
Tax
Total
Year 1
100759
AXON FLEET - AIRGAIN ANT - 5-IN-1 REMOUNT KIT
11
$0.00
$0.00
$0.00
Year 1
20370
AXON VR - USER ACCESS - FULL VR
5
$1,514.57
$0.00
$1,514.57
Year 1
20379
AXON VR - PSO - FULL INSTALLATION - INSIDE SALES
1
$0.00
$0.00
$0.00
Year 1
72036
AXON FLEET 3 - STANDARD 2 CAMERA KIT
11
$0.00
$0.00
$0.00
Year 1
73449
AXON BODY - LICENSE - DEVICE CONNECTIVITY
14
$921.25
$0.00
$921.25
Year 1
BasicLicense
Basic License Bundle
6
$1,183.73
$0.00
$1,183.73
Year 1
BWCamSBDTAP
Body Worn Camera Single -Bay Dock TAP Bundle
1
$33.75
$0.00
$33.75
Year 1
BWCUwTAP
BWC Unlimited with TAP
14
$12,280.48
$0.00
$12,280.48
Year 1
C00020
BUNDLE - TASER 7 CERTIFICATION WITH VR
12
$14,993.04
$0.00
$14,993.04
Year 1
Fleet3B+TAPRe
Fleet 3 Basic + TAP Renewal
11
$18,662.20
$0.00
$18,662.20
Year 1
H00001
AB4 Camera Bundle
14
$0.00
$0.00
$0.00
Year 1
H00002
AB4 Multi Bay Dock Bundle
2
$0.00
$0.00
$0.00
Year 1
H00003
AB4 1-Bay Dock Bundle
1
$0.00
$0.00
$0.00
Year 1
R1900Kit
CRADLEPOINT R1900 SINGLE MODEM KIT
11
$6,574.58
$0.00
$6,574.58
Invoice Upon Fulfillment
100552
TRANSFER CREDIT - GOODS
1
($543.62)
$0.00
($543.62)
Invoice U.on Fulfillment
100553
TRANSFER CREDIT - SOFTWARE AND SERVICES
1
($270.86)
$0.00
($270.86)
Total
$55,349.12
$0.00
$55,349.12
Jun 2026
Invoice Plan
Item
Description
Qty
Subtotal
Tax
Total
Year 2
100759
AXON FLEET - AIRGAIN ANT - 5-IN-1 REMOUNT KIT
11
$0.00
$0.00
$0.00
Year 2
20370
AXON VR - USER ACCESS - FULL VR
5
$1,492.61
$0.00
$1,492.61
Year 2
20379
AXON VR - PSO - FULL INSTALLATION - INSIDE SALES
1
$0.00
$0.00
$0.00
Year 2
72036
AXON FLEET 3 - STANDARD 2 CAMERA KIT
11
$0.00
$0.00
$0.00
Year 2
73449
AXON BODY - LICENSE - DEVICE CONNECTIVITY
14
$907.89
$0.00
$907.89
Year2
BasicLicense
Basic License Bundle
6
$1,166.57
$0.00
$1,166.57
Year 2
BWCamSBDTAP
Body Worn Camera Single -Bay Dock TAP Bundle
1
$33.26
$0.00
$33.26
Year 2
BWCUwTAP
BWC Unlimited with TAP
14
$12,102.38
$0.00
$12,102.38
Year 2
C00020
BUNDLE - TASER 7 CERTIFICATION WITH VR
12
$14,775.54
$0.00
$14,775.54
Year 2
Fleet3B+TAPRe
Fleet 3 Basic + TAP Renewal
11
$18,391.55
$0.00
$18,391.55
Year 2
H00001
AB4 Camera Bundle
14
$0.00
$0.00
$0.00
Year 2
H00002
AB4 Multi Bay Dock Bundle
2
$0.00
$0.00
$0.00
Year 2
H00003
AB4 1-Bay Dock Bundle
1
$0.00
$0.00
$0.00
Year 2
R1900Kit
CRADLEPOINT R1900 SINGLE MODEM KIT
11
$6,479.30
$0.00
$6,479.30
Total
1
$55,349.10
$0.00
$55,349.10
Jun 2027
Invoice Plan
Item
Description
Qty
Subtotal
Tax
Total
Year3
100759 AXON FLEET - AIRGAIN ANT - 5-IN-1 REMOUNT KIT
11
$0.00
$0.00
$0.00
Page 7
200
Q-682268-45786AA
Resolution 2025-049
Jun 2027
Invoice Plan
Item
Description
Qty
Subtotal
Tax
Total
Year 3
20370
AXON VR - USER ACCESS - FULL VR
5
$1,492.61
$0.00
$1,492.61
Year 3
20379
AXON VR - PSO - FULL INSTALLATION - INSIDE SALES
1
$0.00
$0.00
$0.00
Year 3
72036
AXON FLEET 3 - STANDARD 2 CAMERA KIT
11
$0.00
$0.00
$0.00
Year 3
73449
AXON BODY - LICENSE - DEVICE CONNECTIVITY
14
$907.89
$0.00
$907.89
Year 3
BasicLicense
Basic License Bundle
6
$1,166.57
$0.00
$1,166.57
Year 3
BWCamSBDTAP
Body Worn Camera Single -Bay Dock TAP Bundle
1
$33.26
$0.00
$33.26
Year 3
BWCUwTAP
BWC Unlimited with TAP
14
$12,102.38
$0.00
$12,102.38
Year 3
C00020
BUNDLE - TASER 7 CERTIFICATION WITH VR
12
$14,775.54
$0.00
$14,775.54
Year 3
Fleet3B+TAPRe
Fleet 3 Basic + TAP Renewal
11
$18,391.55
$0.00
$18,391.55
Year 3
H00001
AB4 Camera Bundle
14
$0.00
$0.00
$0.00
Year 3
H00002
AB4 Multi Bay Dock Bundle
2
$0.00
$0.00
$0.00
Year 3
H00003
AB4 1-Bay Dock Bundle
1
$0.00
$0.00
$0.00
Year 3
R1900Kit
CRADLEPOINT R1900 SINGLE MODEM KIT
11
$6,479.30
$0.00
$6,479.30
Total
$55,349.10
$0.00
$55,349.10
Jun 2028
Invoice Plan
Item
Description
Qty
Subtotal
Tax
Total
Year 4
100759
AXON FLEET - AIRGAIN ANT - 5-IN-1 REMOUNT KIT
11
$0.00
$0.00
$0.00
Year 4
20370
AXON VR - USER ACCESS - FULL VR
5
$1,492.61
$0.00
$1,492.61
Year 4
20379
AXON VR - PSO - FULL INSTALLATION - INSIDE SALES
1
$0.00
$0.00
$0.00
Year 4
72036
AXON FLEET 3 - STANDARD 2 CAMERA KIT
11
$0.00
$0.00
$0.00
Year 4
73449
AXON BODY - LICENSE - DEVICE CONNECTIVITY
14
$907.89
$0.00
$907.89
Year4
BasicLicense
Basic License Bundle
6
$1,166.57
$0.00
$1,166.57
Year 4
BWCamSBDTAP
Body Worn Camera Single -Bay Dock TAP Bundle
1
$33.26
$0.00
$33.26
Year 4
BWCUwTAP
BWC Unlimited with TAP
14
$12,102.38
$0.00
$12,102.38
Year 4
C00020
BUNDLE - TASER 7 CERTIFICATION WITH VR
12
$14,775.54
$0.00
$14,775.54
Year 4
Fleet3B+TAPRe
Fleet 3 Basic + TAP Renewal
11
$18,391.55
$0.00
$18,391.55
Year 4
H00001
AB4 Camera Bundle
14
$0.00
$0.00
$0.00
Year 4
H00002
AB4 Multi Bay Dock Bundle
2
$0.00
$0.00
$0.00
Year 4
H00003
AB4 1-Bay Dock Bundle
1
$0.00
$0.00
$0.00
Year 4
R1900Kit
CRADLEPOINT R1900 SINGLE MODEM KIT
11
$6,479.30
$0.00
$6,479.30
Total
$55,349.10
$0.00
$55,349.10
Jun 2029
Invoice Plan
Item
Description
Qty
Subtotal
Tax
Total
Year 5
100759
AXON FLEET - AIRGAIN ANT - 5-IN-1 REMOUNT KIT
11
$0.00
$0.00
$0.00
Year 5
20370
AXON VR - USER ACCESS - FULL VR
5
$1,492.61
$0.00
$1,492.61
Year 5
20379
AXON VR - PSO - FULL INSTALLATION - INSIDE SALES
1
$0.00
$0.00
$0.00
Year 5
72036
AXON FLEET 3 - STANDARD 2 CAMERA KIT
11
$0.00
$0.00
$0.00
Year 5
73449
AXON BODY - LICENSE - DEVICE CONNECTIVITY
14
$907.89
$0.00
$907.89
Year 5
BasicLicense
Basic License Bundle
6
$1,166.57
$0.00
$1,166.57
Year 5
BWCamSBDTAP
Body Wom Camera Single -Bay Dock TAP Bundle
1
$33.26
$0.00
$33.26
Year 5
BWCUwTAP
BWC Unlimited with TAP
14
$12,102.38
$0.00
$12,102.38
Year 5
C00020
BUNDLE - TASER 7 CERTIFICATION WITH VR
12
$14,775.54
$0.00
$14,775.54
Year 5
Fleet3B+TAPRe
Fleet 3 Basic + TAP Renewal
11
$18,391.55
$0.00
$18,391.55
Year 5
H00001
AB4 Camera Bundle
14
$0.00
$0.00
$0.00
Year 5
H00002
AB4 Multi Bay Dock Bundle
2
$0.00
$0.00
$0.00
Year 5
H00003
AB41-Bay Dock Bundle
1
$0.00
$0.00
$0.00
Year 5
R1900Kit
CRADLEPOINT R1900 SINGLE MODEM KIT
11
$6,479.30
$0.00
$6,479.30
Total
$55,349.10
$0.00
$55,349.10
Page 8
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Q-682268-45786AA
Resolution 2025-049
Page 9
202
Q-682268-45786AA
Resolution 2025-049
Tax is estimated based on rates applicable at date of quote and subject to change at time of invoicing. If a tax exemption certificate should be applied, please submit
prior to invoicing.
Standard Terms and Conditions
Axon Enterprise Inc. Sales Terms and Conditions
Axon Master Services and Purchasing Agreement:
This Quote is limited to and conditional upon your acceptance of the provisions set forth herein and Axon's Master Services and Purchasing Agreement
(posted at https://www.axon.com/sales-terms-and-conditions), as well as the attached Statement of Work (SOW) for Axon Fleet and/or Axon Interview
Room purchase, if applicable. In the event you and Axon have entered into a prior agreement to govern all future purchases, that agreement shall govern to
the extent it includes the products and services being purchased and does not conflict with the Axon Customer Experience Improvement Program Appendix
as described below.
Cradlepoint Terms and Conditions:
ACEIP:
By accepting this Quote including Cradlepoint products, Customer designates and authorizes Axon as its partner of record for purposes of Cradlepoint
product renewals, support coordination, and other relevant functions. This designation applies to all Cradlepoint products acquired by Customer during the
Subscription Term of this Quote whether directly from Cradlepoint, through Axon, or through any third -party vendor or distributor. Axon shall have no liability
to Customer or any third party arising out of or relating to Axon's acts or omissions as the partner of record. Customer has the right to opt out of this
authorization at any time by providing prior written notification to both Axon and Cradlepoint. Upon such notification, the designation will be removed. This
authorization remains effective until formally removed in accordance with this section or as otherwise agreed between the parties in the Agreement.
The Axon Customer Experience Improvement Program Appendix, which includes the sharing of de -identified segments of Agency Content with Axon to
develop new products and improve your product experience (posted at www.axon.com/legal/sales-terms-and-conditions), is incorporated herein by
reference. By signing below, you agree to the terms of the Axon Customer Experience Improvement Program.
Page 10
203
Q-682268-45786AA
Resolution 2025-049
Acceptance of Terms:
Any purchase order issued in response to this Quote is subject solely to the above referenced terms and conditions. By signing below, you represent that you
are lawfully able to enter into contracts. If you are signing on behalf of an entity (including but not limited to the company, municipality, or government agency
for whom you work), you represent to Axon that you have legal authority to bind that entity. If you do not have this authority, please do not sign this Quote.
Exceptions to Standard Terms and Conditions
Agency has existing contract(s) originated via Quote(s):
Q-318728, Q-318958, Q-319503, Q-340428, Q-355536, Q-367540, Q-420375, Q-477940, 0-498423, Q-253728, Q-254264, Q-253405
Agency is terminating those contracts effective 7/1/2025 Any changes in this date will result in modification of the program value which may result in additional fees
or credits due to or from Axon.
The parties agree that Axon is applying a Net Transfer Credit of -$814.48
100% discounted body -worn camera and docking station hardware and Fleet 3 Cameras contained in this quote reflects a TAP replacement for hardware purchased
under existing quotes aforementioned above. All TAP obligations from this contract will be considered fulfilled upon execution of this quote.
Signature Date Signed
5/9/2025
Page 11
204
Q-682268-45786AA
Resolution 2025-049
Page 12
205
Q-682268-45786AA
Resolution 2025-049
Appendix A- Comparison
Axon Old Contract (2020)
Body camera and
evidence record. Fleet Taser
Year 1 17,818.00 33,420.00 5,186.00
Year 2 7,434.00 15,480.00 6,320.00
Year 3 7,434.00 15,480.00 6,320.00
Year 4 7,434.00 15,480.00 6,320.00
Year 5 7,434.00 15,480.00 6,320.00
Contract Total
47,554.00 95,340.00 30,466.00 173,360.00
Axon Renewal Contract (2025)
All Services
Year 1 55,349.12
Year 2 55,349.10
Year 3 55,349.10
Year 4 55,349.10
Year 5 55,349.10
Contract Total 276,745.52 (103,385.52) Contract Increase
206
Resolution 2025-052
RESOLUTION 2025-052
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, RECOMMENDING
KENAI PENINSULA BOROUGH APPROVAL TO
REMOVE PLAT NOTE #4 FROM LOTS 15, 16, 17,
18, 19, 20, 21, BC1, BC2, BD1, BD2, BE1, BE2, BF1,
BF2, CF1, CF2, CG1, CG2, CP1, CP2, CQ1, AND
CQ2, FOREST ACRES SUBDIVISION, AFOGNAK
ADDITION
Documents:
• Agenda Statement
• Resolution 2025-052
• Attachments:
o Forest Acres Plat 2006-065
207
Resolution 2025-052
City Council Agenda Statement
Meeting Date: June 9, 2025
To: City Council
From: Kat Sorensen, City Manager
Subject:
Resolution 2025-052: Recommending Kenai Peninsula Borough Approval
to Remove Plat Note #4 from lots 15, 16, 17, 18, 19, 20, 21, BC1, BC2,
BD1, BD2, BE1, BE2, BF1, BF2, CF1, CF2, CG1, CG2, CP1, CP2, CQ1,
and CQ2, Forest Acres Subdivision, Afognak Addition
Background and justification:
A subdivision agreement providing for the installment of necessary utilities for the Forest Acres
Afognak Addition was never entered into by the developer. Without such agreement, many of the
lots have remained undeveloped. A petition was submitted in December 2022 by the property
owners in the Forest Acres Afognak Addition Area and the City completed a report to examine the
requested improvements and their associated cost. A public hearing was held on March 28, 2023
and property owners representing 67% of the cost filed written objection to the Improvement
District, citing the high costs of installing water, sewer, power, and road improvements. City
Council unanimously voted to fail Resolution 2023-029 which would have approved an
Improvement District for the Forest Acres Subdivision.
On June 26, 2023, City Council approved Ordinance 2023-016, which amended Chapter 5.20
and created a pathway to finance an improvement district of a subdivision of privately owned
properties similar to how they fund the Developer Reimbursement Program.
On July 31, 2023, the City Clerk received another petition from property owners to form an
Improvement District in the Forest Acres Subdivision. Although there was a mechanism, the
city did not have any funds available. This effort was again voted down due to the costs of
utility installation that the property owners would have to bear.
Since that time, there have been a number of work sessions to discuss solutions for the property
owners in the area. At the latest Work Session on March 24, 2025, a thorough evaluation of the
cost of water, sewer, electric, and road improvements was discussed along with options for
development in the area. From those discussions, Council directed Administration to come back
with a plan that will:
Allow wells for residents in that area only;
- Create a plan to make sure that development is orderly and no one inhibits an adjacent
property owner from developing;
- Work with property owners to remove the plat restriction on some properties that require
them to hook up to city sewer;
- Cover half the cost of road and electric installation;
208
Resolution 2025-052
- Force owners to hook up to City water and sewer if and when water and sewer lines are
brought into the area.
At the April 28, 2025 meeting, City Council initiated an Improvement District for the Forest Acres
Afognak Subdivision.
Seward City Code 14.20.025 allows the construction of on -site sewage disposal systems if "no
public sewer is available within 200 feet of any property line or boundary upon which the structure
to be serviced is located". However, there is currently a plat restriction on lots 15, 16, 17, 18, 19,
20, 21, BC1, BC2, BD1, BD2, BE1, BE2, BF1, BF2, CF1, CF2, CG1, CG2, CP1, CP2, CQ1, and
CQ2, which states, "4. All lots within this subdivision must be connected to public sewer facilities
prior to development." This restriction makes it unfeasible for property owners to install private
septic systems. This resolution recommends to the Borough that the city approve the removal of
this plat restriction. The Borough requires a recommendation to do so in an official capacity.
There will be a provision in the improvement district that once city water and sewer are brought
to the area, the property owner has two years to hook up, at the owner's expense.
Comprehensive and Strategic Plan Consistency Information
•
This legislation is consistent with (citation listed):
Comprehensive Plan: 3.2.1, 3.3.1, 3.3.1.1
Strategic Plan:
Other:
Total amount of funds listed in this
legislation:
This legislation (✓):
Creates revenue in the amount of: $
Creates expenditure in amount of: $
Creates a savings in the amount of: $
Has no fiscal impact
x
$
Funds are (✓):
Budgeted Line
item(s):
Not budgeted
Not applicable
x
Fund Balance Information
Affected Fund (✓):
General
Boat Harbor
SMIC
Parking
Electric
Water
Wastewater
Healthcare
209
Resolution 2025-052
Motor Pool
Available Fund Balance
Other
Note: amounts are unaudited
Finance Director Signature:
Yes
Not
applicable
Attorney
Signature:
Comments:
s/ Sam Severin
Administration Recommendation
Adopt
Resolution
Other:
210
Resolution 2025-052
Sponsored by: Sorensen
CITY OF SEWARD, ALASKA
RESOLUTION 2025-052
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA RECOMMENDING KENAI PENINSULA BOROUGH
APPROVAL OF THE REMOVAL OF PLAT NOTE #4 FOR LOTS 15, 16,
17,18, 19, 20, 21, BC1, BC2, BD1, BD2, BE1, BE2, BF1, BF2, CF1, CF2, CG1,
CG2, CP1, CP2, CQ1, AND CQ2 OF THE FOREST ACRES SUBDIVISION
AFOGNAK ADDITION
WHEREAS, the City of Seward has identified a community need for more residential
development and is actively taking steps to improve the availability of homes in the community;
and
WHEREAS, the development of the Forest Acres Subdivision Afognak Addition would
help fulfill the community need for more residential housing; and
WHEREAS, under normal conditions, infrastructure improvements would be accounted
for at the time of subdivision approval, per Seward City Code 16.01.015, 16.05.010, and
16.05.015; however, the properties subject to this Resolution were sold without the developer
having entered into a subdivision agreement with the city or installing the required roads, water,
sewer, and electric improvements; and
WHEREAS, the cost of providing such improvements is prohibitive for the property
owners to bear on their own and has prevented development of these lots; and
WHEREAS, on April 28th City Council initiated an Improvement District for the Forest
Acres Afognak Subdivision; and
WHEREAS, Seward City Code 14.20.025 allows the construction of on -site sewage
disposal systems if "no public sewer is available within 200 feet of any property line or boundary
upon which the structure to be serviced is located"; and
WHEREAS, the plat for the above -named lots has a restriction in plat note #4 requiring
all lots within the Afognak Addition to connect to public sewer facilities prior to development; and
WHEREAS, Seward City Council has determined that it is financially burdensome to the
property owners to require them to connect to existing public sewer facilities; and
WHEREAS, the City Council has approved the installation of private septic systems and
wells on these properties; and
WHEREAS, the City Public Works department will work with each of the property
owners to ensure proper installation of the septic systems; and
WHEREAS, property owners are required to connect to City water and sewer if water and
211
Resolution 2025-052
CITY OF SEWARD, ALASKA
RESOLUTION 2025-052
sewer lines are brought into the area at a future date.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. City Council recommends and approves the removal of the plat note restriction
on lots 15, 16, 17, 18, 19, 20, 21, BC1, BC2, BD1, BD2, BE1, BE2, BF1, BF2, CF1, CF2, CG1,
CG2, CP1, CP2, CQ1, and CQ2, which states, "4. All lots within this subdivision must be
connected to public sewer facilities prior to development."
Section 10. This resolution shall take effect upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 9th
day of June 2025.
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Kris Peck
City Clerk
(City Seal)
THE CITY OF SEWARD, ALASKA
Sue McClure, Mayor
212
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213
Resolution 2025-053
RESOLUTION 2025-053
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, AUTHORIZING THE
CITY MANAGER TO ACCEPT THE PROPOSAL
FROM KASTELER CONSULTING INC FOR
ADDITIONAL INVESTIGATION AND MITIGATION
WORK ON THE JESSE LEE HOME PROPERTY IN
AN AMOUNT NOT TO EXCEED $65,043.42 AND
APPROPRIATING FUNDS
Documents:
• Agenda Statement
• Resolution 2025-053
• Attachments:
o ADEC Work Plan Request
o KCI Work Description and Estimate
o ADEC Work Plan Approval
214
Resolution 2025-053
City Council Agenda Statement
Meeting Date: June 9, 2025
To: City Council
Through: Kat Sorensen, City Manager
From: Jason Bickling, Deputy City Manager
Subject: Resolution 2025-053: Authorizing the City Manager to Accept the Proposal
from Kasteler Consulting Inc for Additional Investigation and Mitigation
Work on the Jesse Lee Home Property in an Amount Not to Exceed
$65,043.42 and Appropriating Funds
Background and justification:
History of Mitigation
(KCI Report Excerpt Sept 2024) Mitigation work began in the Spring of 2021. During this time,
Coldfoot Environmental Services Inc. successfully completed abatement and demolition of the
Jewel and Balto structures, leaving just the concrete building foundations.
Coldfoot contracted KCI to assist with characterization and disposal of petroleum, oil, and
lubricant (POL) contaminated concrete, as well as the investigation of other potential
environmental concerns such as floor drains, subsurface utility connections (water and septic),
and lastly, to evaluate for potential soil contamination related to the site buildings. Initial
environmental site investigative work was conducted in June 2021 following building demolition,
along with investigative findings and soil sample collection for analysis of POLs and metals to be
compared against ADEC regulatory cleanup levels.
A total of 216 tons of contaminated soil was removed from the Jewel and Balto Building
Footprints. Soil contaminated with DRO, RRO, VOCs and PAHs was shipped by container to
Columbia Ridge Subtitle C landfill in Arlington, Oregon for disposal, which is a permitted
Hazardous Waste Treatment, Storage and Disposal Facility (TSDF) in accordance with Code of
Federal Regulations (CFR), Title 49, Chapters 171-180 The contaminated material from this site
was given Environmental Protection Agency (EPA) Resource Conservation and Recovery Act
(RCRA) ID: AKR000209668 for waste profiling, manifesting, tracking, and disposal.
During November of 2021, KCI collected 10 soil samples for laboratory analysis to characterize
the soil beneath the Balto Building. The samples were analyzed for Volatile Organic Compounds
(VOC), DRO, Residual Range Organics (RRO), Polyaromatic Hydrocarbons (PAHs) and RCRA
Metals. The results of the samples indicated contamination remained in the subsurface and
additional follow-on excavation and investigation would be required.
215
Resolution 2025-053
An Environmental Work Plan (WP) was developed in accordance with the requirements of ADEC
18 Alaska Administrative Code (AAC) 75, Oil and Other Hazardous Substances Pollution Control
(October 2023) and the ADEC Field Sampling Guidance (January 2022). The WP incorporated
the analytical results from the November 2021 activities and was produced with the objective of
achieving Cleanup Complete status with Institutional Controls (ICs).
Work at the site continued in 2022, when KCI returned to complete contaminated concrete
segregation and removal resulting from the Balto building demolition. Additional areas of
concern included the Balto Building excavation areas in relation to the boiler sump, fuel piping,
and above ground storage tank (AST) containment were addressed under this mobilization.
Additional soil was removed from the excavation floor of the Balto Building, due to results from
the 2021 samples indicating DRO remaining in the soil extending the excavation north and west
from the building footprint. An additional 3CYofsoil was removed to address the remaining DRO
contamination below the Balto Building.
In June of 2022, KCI collected nine soil samples for laboratory analysis for excavation profile
confirmation. These samples were submitted to SGS Laboratory and processed. After the
completion of the 2022 site work, KCI did not recommend further Remedial Action (RA) Activities
at the site due to the following:
• Elevated Mercury levels, which had previously been associated with the Jewel and Balto building
structures and appurtenances, ceased to exist indicating successful cleanup efforts,
• Very low volatile organic vapor results were observed during Heated Head Space (HHS) soil
field screening efforts,
• The depth of contamination of DRO and Arsenic, which had been identified in the soil through
analytical results, exists at least 15 feet below ground surface (bgs) and the excavation is planned
to be backfilled and capped by clean material.
• There is no groundwater use in the area and any development of water utilities in the future
would only require a depth of excavation of eight to ten feet bgs, eliminating potential to encounter
any remaining contamination.
On August 11, 2023, the ADEC approved the KCI report which detailed the RA Activities.
However, the ADEC Contaminated Sites Program Manager indicated additional soil samples
would be necessary to be collected from locations where DRO and Napthalene displayed elevated
results in order to measure natural attenuation of the analytes, and to provide an additional line
of evidence to support the determination of the nature of the Arsenic measured in soil.
In response to the ADEC August 2023 determination, KCI returned to the demolished Jesse Lee
Home - Orphanage Site in September 2023 to collect soil samples to monitor for natural
attenuation of diesel range organics (DRO) and Naphthalene.
In this investigation, the DRO exceedance results in the co -located 2023 analytical soil samples
indicated natural attenuation had been successfully taking place as compared to the 2022 samples.
Additionally, it was confirmed that the baseline levels of Arsenic are naturally elevated in the area
and are not due to the building demolition.
The ADEC, City of Seward, and KCI discussed remaining soil conditions, and path to site closure
on June 17th, 2024. The ADEC requested an additional investigation take place to confirm that
the pathway to groundwater at the site is not complete. A work plan was proposed by KCI to
216
Resolution 2025-053
further characterize any remaining contamination at this site. This plan, reported on in this
document, was to perform test pits with a mini -excavator to the greatest depth possible by the
machine, or until bedrock was encountered, in order to screen and sample the subsurface soil. A
total of two tests pits were proposed to be advanced across the site to perform vertical profile field
screening with a Photo -ionization Detector (PID) as described in the Field Sampling Guidance
(ADEC 2022) and to collect discrete grab soil samples from each location for laboratory analysis.
When revisited in 2024, remaining contamination was unexpectedly encountered during test
pitting between the depths of five feet below excavation base, or 22 ft below surface, to the extent
practicable with the excavator, or approximately nine feet below base of excavation.
Characterization samples were collected from the base of the test pits to aid in determining a path
forward.
Current Status:
From those activities in September of 2024, further contamination was encountered at a much
deeper level than expected. The Alaska Department of Environmental Conservation requires
additional further testing (bore hole testing and possible well monitoring) to be completed before
the site is put into use. The site can be filled in and leveled in the meantime if the contractor can
schedule it. Any site development will need to be put on hold until after those results are finalized
as a monitoring well may need to be left in place and could affect the site plans.
Comprehensive and Strategic Plan Consistency Information
This legislation is consistent with (citation listed):
Comprehensive Plan: 3.6.1 Improve, expand and diversify year-round parks and recreational
opportunities. 3.9.1.2 Encourage the recognition, rehabilitation and
preservation of prehistoric and historic sites, transportation routes, trails,
buildings, objects, and artifacts.
Strategic Plan:
Provide diverse, year-round, indoor and outdoor recreational, educational, and
cultural opportunities and facilities for residents and visitors of all ages and
socioeconomic backgrounds.
Other: Resolution 2020-074, Resolution 2022-064, Resolution 2022-099, Resolution
2024-050
Certification of Funds
Total amount of funds listed in this legislation: $ 65,043.42
This legislation (✓):
Creates revenue in the amount of:
Creates expenditure in amount of:
Creates a savings in the amount of:
Has no fiscal impact
x
Funds are (✓):
Budgeted Line item(s):
Not budgeted
Not applicable
x
$ 65,043.42
$
217
Resolution 2025-053
Affected Fund (✓):
General
Boat Harbor
Motor Pool
x
Available Fund Balance
SMIC
Parking
Other
Electric
Water
Wastewater
Healthcare
Note: amounts are unaudited
Finance Director Signature:
5'41 9/A44;to
x
Yes
Attorney Signature:
Not applicable Comments:
Administration Recommendation
x
Adopt Resolution
Other:
218
Resolution 2025-053
Sponsored by: Sorensen
CITY OF SEWARD, ALASKA
RESOLUTION 2025-053
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ACCEPT THE
PROPOSAL FROM KASTELER CONSULTING INC FOR ADDITIONAL
INVESTIGATION AND MITIGATION WORK ON THE JESSE LEE
HOME PROPERTY IN AN AMOUNT NOT TO EXCEED $65,043.42 AND
APPROPRIATING FUNDS
WHEREAS, in 2020, the City Council directed the City Manager to demolish the
Jesse Lee Home structures and mitigate the property for future community use; and
WHEREAS, in August of 2020, the City Council passed resolution 2020-074 which
authorized the City Manager to enter into a contract with Coldfoot Environmental Services,
Inc. for demolition, abatement, and removal services; and
WHEREAS, Kasteler Consulting, Inc., Coldfoot Environmental Services, Inc. and
City Administration developed an Environmental Work Plan for final clean-up and
mitigation of the Jesse Lee Home property; and
WHEREAS, during the excavation, removal, and testing process, more contaminated
material was found that has required significant additional mitigation; and
WHEREAS, due to deep and significant levels of additional contaminated soil
recently discovered, the strategy has changed from removal to a containment and controls
strategy; and
WHEREAS, The Alaska Department of Environmental Conservation requires more
investigation and data to be collected and this work fulfills that next step requirement; and
WHEREAS, this proposed work with KCI will allow the City to take the next step in
getting the site to where it can be approved for use.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA that:
Section 1. The City Manager is authorized to enter into a contract with Kasteler
Consulting, Inc. (KCI) for the investigative drilling and removal of contaminated material on
the Jesse Lee Home property in an amount not to exceed $65,043.42.
Section 2. The amount of $65,043.42 is hereby appropriated from General Fund to be
transferred from the account no. 01000-0000-3710 will be transferred to the Jesse Lee Home Fund
City Funding account 80090-0000-3700 to the account 80090-0000-7009 contracted services.
219
Resolution 2025-053
CITY OF SEWARD, ALASKA
RESOLUTION 2025-053
Section 3. This resolution shall take effect immediately upon adoption
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 9th day of
June 2025.
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Kris Peck
City Clerk
(City Seal)
THE CITY OF SEWARD, ALASKA
Sue McClure, Mayor
220
GOVERNOR MIKE DUNLEAVY
April 29, 2025
Electronic Delivery Only
Jason Bickling
City of Seward, Alaska
PO Box 167
Seward, AK 99664-0167
jickling@cityofseward.net
Re: Additional Site Characterization Work Plan Request
Dear Mr. Bickling,
Resolution 2025-053
Department of Environmental
Conservation
DIVISION OF SPILL PREVENTION AND RESPONSE
Contaminated Sites Program
43335 Kalifornsky Beach Rd. Ste 11
Soldotna, Alaska 99669
Main: 907-262-5210
Fax: 907-262-2294
www.dec.alaska.gov
File No.: 2332.38.054
Hazard ID: 27559
The Alaska Department of Environmental Conservation (DEC) Contaminated Sites Program (CSP)
has completed a review of the environmental records associated with the Former Seward Orphanage
— Jesse Lee Home contaminated site, including the site characterization and remediation activities
conducted through 2024. Based on our review, the following data gaps have been identified and
require further investigation:
• The 2024 soil samples collected from the base of a boring (approximately 60 feet below ground
surface) documented diesel range organics (DRO) at a concentration of 1,180
milligrams/kilogram (mg/kg), exceeding the DEC migration to groundwater (MTG) cleanup
level of 250 mg/kg. Petroleum contaminated soil needs to be vertically delineated.
• Due to the presence of contamination in the soil above the MTG cleanup levels, groundwater
samples will be required if encountered during site investigation.
Future reports and workplans may be submitted electronically. Files containing up to 20MB may be
emailed to me at CS.Submittals@alaska.gov. Files larger than 20 MB up to a limit of 8 GB may be
submitted to me through the Alaska ZendTo "drop-off' option at https://drop.state.ak.us/drop/.
If you have any questions or need further assistance, please feel free to contact me at (907) 262-8200
or via e-mail at dawn.wilburn@alaska.gov.
221
Jason Bidding 2
Former Seward Orphanage
Resolutioip p3)-9N
Sincerely,
Dawn Wilburn
Environmental Program Specialist
Contaminated Sites Program
cc:
Andrea Carlson, DEC, via andrea.carlson@alaska.gov
Todd Kastler, Kastler Consulting, Inc., via todd@kcialaska.com
Jacqueline Rowley, JMR GeoSolutions, LLC, jackie@jmrgeosolutions.com
Harmony Hirsch, Kastler Consulting, Inc., harmony@kcialaska.com
222
Resolution 2025-053
Kasteler Consulting, Incorporated
ADEC Certified Environmental Engineering Professionals
10351 Kew Ct. Anchorage, AK 99507
An Alaska Owned and Operated Small Business Since 2012
kcialaska.com
05/29/2025
Jason Bickling
Deputy City Manager
Seward, Alaska
RE: 2025 Jessie Lee Home Investigative Drilling Proposal
Mr. Bickling,
Kasteler Consulting, Inc. (KCI). is pleased to present a Time and Materials (T&M)
cost proposal for Jessie Lee Home Investigative Drilling groundwater sampling to
facilitate site closure.
This proposal provides cost estimates of environmental services related to the
installation, development, and sampling of one groundwater monitoring well at the
Seward located 2025 Jessie Lee Home.
Prior to fieldwork, a Work Plan would be submitted to ADEC for approval. A
Geoprobe Sonic 8140LS would be mobilized to Seward. Utility locates would be
performed in advance of drilling. One well would be advanced at one pre -determined
location. The estimated depth is 150 feet to groundwater. Soil cuttings would be
screened and two soil samples with QC duplicate would be collected from the boring.
The cuttings would be staged in a supersack and disposed according to soil results.
The well would be installed with ADEC-approved materials and developed for
sampling. A water sample would be collected if groundwater is encountered. The
well would be decommissioned following sampling and samples would be sent to an
approved laboratory for analysis. The drill rig would be demobilized along with the
crew. This initial well construction and sampling event is planned for July 2025, with
one borehole. Following receipt of analytical results, a report with results and
recommendations will be drafted and finalized.
1
223
Resolution 2025-053
Kasteler Consulting, Incorporated
ADEC Certified Environmental Engineering Professionals
10351 Kew Ct. Anchorage, AK 99507
An Alaska Owned and Operated Small Business Since 2012
kcialaska.com
Pricing Schedule:
The following table presents a Time and Materials (T&M) Not to Exceed (NTE) cost estimate for
Seward facility located 2025 Jessie Lee Home, Seward, AK.
PRICING SCHEDULE
Environmental Services
Seward, Alaska
2025 Jessie Lee Home Investigative Drilling
This T&M NTE proposal provides cost estimates of environmental services related to installation, purging, and
sampling of one groundwater monitoring wells at the Seward, Alaska,. Following installation of one 150-foot deep
monitoring well to collect soil, groundwater samples, and after reporting will be performed. An estimated two days
of drilling onsite is planned.
Mobilization / Demobilization
EST QTY
Unit of
Measure
Unit Price
Extended
Amount
Mobilization
1
LS
$ 3,000.00
$ 3,000.00
Demobilization
1
LS
$ 2,500.00
$ 2,500.00
Equipment
EST QTY
Unit of
Measure
Unit Price
Extended
Amount
Pickup Truck, wet
3
Day
$ 215.00
$ 645.00
P I D
3
Day
$ 103.00
$ 309.00
KCI Equipment Subtotal
$ 954.00
KCI Labor Subtotal
EST QTY
Unit of
Measure
Unit Price
Extended
Amount
Project Management and Oversight
6
His
$ 171.06
$ 1,026.38
QEP for Drilling Activities
30
His
$ 124.49
$ 3,734.63
Assistant Sampler/Labor Support
30
His
$ 119.00
$ 3,570.00
KCI Labor Subtotal
$ 8,331.00
Subcontractor and Vendor Support
EST QTY
Unit of
Measure
Unit Price
Extended
Amount
Investigative Borings
2
Day
$ 13,500.00
$ 27,000.00
Environmental Analysis
1
LS
$ 4,693.15
$ 4,693.15
Contaminated soil transportation and disposal
1
CY
$ 550.00
$ 550.00
Per Diem
6
Days
$ 448.00
$ 2,688.00
Subcontractor and Vendor Total
$ 34,931.15
PPE, Materials, and Supplies
EST QTY
Unit of
Measure
Unit Price
Extended
Amount
Misc. Tools, Equipment, PPE, and Supplies
2
Days
$ 350.00
$ 700.00
Materials Subtotal
$ 700.00
Drilling Work Plan, Draft and Final
1
LS
$1 ,830.00
$ 1 ,830.00
Drilling Report, Draft and Final
1
LS
$5,400.00
$ 5,400.00
Subtotal
$ 57,646.15
Non Labor OverheadlMarkup
15%
$ 7,397.27
Estimated Not To Exceed Total
$ 65,043.42
2
224
Resolution 2025-053
Kasteler Consulting, Incorporated
ADEC Certified Environmental Engineering Professionals
10351 Kew Ct. Anchorage, AK 99507
An Alaska Owned and Operated Small Business Since 2012
kcialaska.com
KASTELER
CONSULTING INC
KCI appreciates the opportunity to submit this proposal to the City of Seward for
investigative boring of one deep boring in attempt to find clean vertical boundaries
and bring the site to closure.
Sincerely,
tiog 74ezi1
Richard Todd Kasteler, P.E.
President, Kasteler Consulting, Inc.
Date 05/30/2025
Accepted:
Signature
Title
Date
225
3
GOVERNOR MIKE DUNLEAVY
May 5, 2025
Electronic Delivery Only
Jason Bickling
City of Seward, Alaska
PO Box 167
Seward, AK 99664-0167
jickling@cityofseward.net
Re: Remedial Excavation Report
Dear Mr. Bickling,
Resolution 2025-053
Department of Environmental
Conservation
DIVISION OF SPILL PREVENTION AND RESPONSE
Contaminated Sites Program
43335 Kalifornsky Beach Rd. Ste 11
Soldotna, Alaska 99669
Main: 907-262-5210
Fax: 907-262-2294
www.dec.alaska.gov
File No.: 2332.38.054
Hazard ID: 27559
The Alaska Department of Environmental Conservation (DEC) Contaminated Sites Program (CSP)
received the revised "Remedial Investigation Report," dated April 2025, via email on May 5, 2025.
The report has been reviewed and is now approved.
This report details site characterization activities that occurred in November 2024. Two soil borings
were advanced 45-50 feet (or approximately 59-65 ft below ground surface) in the same location as
the 2024 Test Pit 01 and 2024 Test Pit 02 locations. Soil was screened and sampled for diesel range
organics (DRO) and volatile organic carbons (VOCs) at the highest field screening result. Soil boring
(SB01) was also sampled at the base of the boring (65 ft bgs). DRO contamination (maximum
concentration 1,180 milligram/kilogram) was encountered at several depths, including the base of
both borings and was not vertically delineated. Groundwater was not encountered during the
investigation. DEC has requested additional site characterization work per a previous letter dated April
29, 2025.
Future reports and workplans may be submitted electronically. Files containing up to 20MB may be
emailed to me at CS.Submittals@alaska.gov. Files larger than 20 MB up to a limit of 8 GB may be
submitted to me through the Alaska ZendTo "drop-off' option at https://drop.state.ak.us/drop/.
If you have any questions or need further assistance, please feel free to contact me at (907) 262-8200
or via e-mail at dawn.wilburn@alaska.gov.
226
Jason Bidding 2
Former Seward Orphanage
Resolutior02553
may
Sincerely,
Dawn Wilburn
Environmental Program Specialist
Contaminated Sites Program
cc:
Andrea Carlson, DEC, via andrea.carlson@alaska.gov
Todd Kastler, Kastler Consulting, Inc., via todd@kcialaska.com
Jacqueline Rowley, JMR GeoSolutions, LLC, jackie@jmrgeosolutions.com
Harmony Hirsch, Kastler Consulting, Inc., harmony@kcialaska.com
227
Resolution 2025-054
RESOLUTION 2025-054
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, AUTHORIZING
THE CITY MANAGER TO ACCEPT THE
PROPOSAL WITH ALASKA REMOTE IMAGING
TO CONDUCT A GIS DATA UPDATE AND FIELD
INSPECTION SERVICES FOR THE CITY OF
SEWARD ELECTRIC DEPARTMENT IN THE
AMOUNT OF $226,442 AND APPROPRIATING
FUNDS
Documents:
• Agenda Statement
• Resolution 2025-054
• Attachments:
o ARI Proposal for COS
o ARI Attachment A
228
Resolution 2025-054
City Council Agenda Statement
Meeting Date: June 9, 2025
To: City Council
Through: Kat Sorensen, City Manager
From: Taylor Crocker, Electric Operations Supervisor
Subject: Resolution 2025-054: Authorizing the City Manager to Accept the Proposal
with Alaska Remote Imaging to Conduct a GIS Data Update and Field
Inspection Services for the City of Seward Electric Department in the
Amount of $226,442 and Appropriating Funds
Background and justification:
The City of Seward Electric Department relies on a Geographic Information System (GIS) to track
and manage its electric system assets, including poles, transformers, meters, reclosers, vaults, and
joint -use equipment. However, the current GIS data set is incomplete, outdated, and lacks the
accuracy needed to support efficient maintenance planning, system design, storm response, and
asset valuation.
To address these challenges, the City issued a formal Request for Proposals (RFP) for GIS System
Data Update and Field Inspection Services. A total of five highly qualified vendors submitted
proposals. Each submission was scored based on a set of criteria including project understanding,
qualifications and experience, technical approach and methodology, GIS training capabilities, and
overall cost.
After a thorough and competitive evaluation process, Alaska Remote Imaging (ARI) was selected
as the most responsive and qualified bidder. ARI's proposal includes a comprehensive plan to
audit and capture all electric system assets with sub -meter accuracy, integrate the data into the
City's ESRI GIS software, and provide training for City staff to support future GIS updates and
data maintenance.
This contract will significantly enhance the City's ability to manage its electric infrastructure,
improve operational awareness for linemen during storm events, provide a verified pole count for
joint -use agreements, and support future system planning and rate case efforts.
The total fixed fee for the project is $226,442, which includes all labor, mobilization, equipment,
training, and deliverables.
229
Resolution 2025-054
Comprehensive and Strategic Plan Consistency Information
This legislation is consistent with (citation listed):
Comprehensive Plan: 3.7.1.4 Continue to upgrade and expand utilities to meet existing needs and
encourage future development
Strategic Plan:
Other:
Total amount of funds listed in this legislation: $ 226,442.00
This legislation (✓):
Creates revenue in the amount of:
Creates expenditure in amount of:
Creates a savings in the amount of: $
Has no fiscal impact
Funds are (✓):
Budgeted Line item(s): 15000 3000 7009 0000 00000
x
$ 226,442.00
x
Not budgeted
Not applicable
Affected Fund (✓):
General
Boat Harbor
Motor Pool
Available Fund Balance
SMIC
Parking
Other
x
Electric
Water
Wastewater
Healthcare
Note: amounts are unaudited
Finance Director Signature:
5'zit 5"u"
Attorney Review
x
Yes
Attorney Signature:
Not applicable Comments:
Administration Recommendation
x
Adopt Resolution
Other:
230
Resolution 2025-054
Sponsored by: Sorensen
CITY OF SEWARD, ALASKA
RESOLUTION 2025-054
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO
ACCEPT THE PROPOSAL WITH ALASKA REMOTE IMAGING TO
CONDUCT A GIS DATA UPDATE AND FIELD INSPECTION
SERVICES FOR THE CITY OF SEWARD ELECTRIC DEPARTMENT
IN THE AMOUNT OF $226,442 AND APPROPRIATING FUNDS
WHEREAS, the City of Seward Electric Department maintains a GIS map to track electric
system assets and infrastructure; and
WHEREAS, the current GIS system lacks a complete and accurate inventory of the City's
electric system infrastructure, limiting the City's ability to efficiently track asset value, respond to
outages, and support joint -use coordination; and
WHEREAS, the City issued a formal Request for Proposals (RFP) to solicit qualified firms
to complete a GIS system data update and field inspection services project for the Electric
Department; and
WHEREAS, five highly qualified vendors submitted proposals, which were evaluated
through a rigorous scoring process based on project understanding, qualifications, technical
approach, training capabilities, and overall cost; and
WHEREAS, following a detailed review, Alaska Remote Imaging (ARI) was selected as
the most qualified and cost-effective firm to execute this project; and
WHEREAS, ARI's methodology includes sub -meter accurate data collection, full
integration into ESRI GIS systems, delivery of comprehensive datasets and field forms, and in -
person training to ensure long-term maintainability of the GIS system by City staff; and
WHEREAS, ARI's proposal also demonstrates a strong commitment to safety,
environmental stewardship, and local field -readiness, making them well suited to work in Seward's
unique terrain and conditions; and
WHEREAS, the total fixed fee for this project is $226,442.00, which includes all
mobilization, equipment, training, and deliverables.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA, that:
231
Resolution 2025-054
CITY OF SEWARD, ALASKA
RESOLUTION 2025-054
Section 1. The City Council hereby authorizes the City Manager to enter into a contract
with Alaska Remote Imaging in the amount of $226,442.00 for the purpose of updating the GIS
system and conducting field inspection services for the Seward Electric Department.
Section 2. Funding in the amount of $226,442.00 is hereby transferred and appropriated
from the Electric Enterprise Fund reserve Account 15000-0000-3400 to the 15000-3000-7009
Contracted Services for this purpose.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 9th
day of June 2025.
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Kris Peck
City Clerk
(City Seal)
THE CITY OF SEWARD, ALASKA
Sue McClure, Mayor
232
Resolution 2025-054
Proposal Presented for
City of Seward
Date: 5/13/2025
ARI
IMAGING
SURVEYING
DRAFTING
alaskaremoteimaging.com
6239 B Street, Suite 201
Anchorage, AK, 99518
907-519-0339
GIS System Data Update and
Field Inspection Services
Proposal Presented for City of Seward
Date: 5/13/2025
Excellence - Attunement - Innovation
Alaska Remote Imaging's Core Values
Proposal 25-0688 Page 1 of 16
233
Resolution 2025-054
Contents
Project Summary 3
Project Approach and Methodology 5
Milestone 1: Project Preparation I June 1st -June 21st, 2025 5
Milestone 2: Fieldwork Execution I June 23rd- November 7th, 2025 5
Milestone 3: Post Production & Quality Control I June 23rd - November 7th, 2025 6
Milestone 4: Deliverables I November 14th, 2025 7
Milestone 5: Client Review and Handoff I November 21 st, 2025 - End of Contract 7
Proactive Communication 7
ARI Methodology Practices 7
Staffing Plan and Qualifications 8
ARI's Experience and Qualifications 10
Fee Proposal 12
References 13
Assumptions, Inclusions, and Exclusions 15
Proposal Summary 16
Proposal 25-0688 Page 2 of 16
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Resolution 2025-054
Project Summary
ARI's Mission Statement
"Modernize the City of Seward's digital inventory to enhance
grid resilience, operational efficiency, and program safety."
Outcomes
• Comprehensive Capture: all electrical assets listed below to be captured with a focused and accurate
methodology
• Complete Integration: 100% of collected data to be prepared for use in ESRI GIS software with an
emphasis on ArcGIS Pro and ArcGIS Online Applications
• Accurate Geolocation: all data collection to be within 1-meter accuracy (30-60 cm expected) to support
data driven decision making
• Repeatable Process: the City of Seward will be empowered to replicate ARI's field data capture processes
by receiving all applications and checklists along with in person training and support
• System Support: ARI to provide desktop support and consultation for GIS system maintenance and
improvement
These outcomes will be achieved with:
• Intentional Coordination: ARI will communicate and coordinate all fieldwork and project timelines with
COS to ensure both parties can execute fieldwork with little to no disruptions
• Independent Field Execution: ARI will complete all project objectives independently and efficiently
Project Overview
The City of Seward Electrical Department is seeking a contractor to validate and enhance its electrical asset
inventory. The GIS database in use is non -exhaustive and the current data may not represent present-day conditions.
One major outcome of this project includes the identification and capture of electrical assets not currently included
in the GIS database as well as the review and verification of assets currently in the database. The upgraded GIS
database will enable The City of Seward Electrical Department to use the data for sound decision making in the short
term and provide a platform to build upon for long-term asset management and tracking. It will also allow future
fieldwork to be more efficient and accurate as all assets will be easily located and identified.
Electrical assets are located along portions of Sterling Highway, Seward Highway, and in the City of Seward. Not all
assets in these areas are currently included in the GIS database. All electrical assets will be audited and
documented, regardless of their existence in the current GIS database. This will require vigilance during field
execution to ensure missing assets are located. This project's data can be used to validate or supersede existing data
discrepancies and omissions.
All electrical assets will be captured with sub -meter, absolute accuracy (see the attachment for accuracy specs).
Sub -meter, absolute accuracy will allow the City of Seward Electrical Department to locate each asset quickly and
efficiently in the field. Sub -meter absolute accuracy will also allow location -dependent calculations to be made that
reflect real -world information.
The intentional preparation of data collection systems will ensure that the data formatting of attributes will replicate
and enhance the current GIS database with future goals in mind. Attributes for each asset will include attributes
listed below unless otherwise specified. Data formatting to include Field Name, Alias, Data Type, Number Format,
Proposal 25-0688 Page 3 of 16
235
Resolution 2025-054
Domain, Default, and Length for seamless integration into ESRI systems. Data collection methodology, systems, and
formatting will be reviewed and approved by City of Seward GIS personnel before fieldwork is executed.
Fieldwork is to be completed in a safe, efficient, and unobtrusive manner. A timeline with target areas of data capture
will be created and communicated to COS to notify the community, workers, etc. of fieldwork durations and
locations.
Upon the completion of fieldwork, the updated GIS database will be reviewed by the City Electric Department Field
Engineer and other COS personnel. Data refinement will occur as necessary. All deliverables will be delivered via the
cloud and on a physical hard drive. All deliverables will be compatible with ESRI GIS software.
The City Electric Department Field Engineer will receive in -person online training to learn how to use and update the
GIS database. ARI's comprehensive training will cover ESRI Field Maps Project and Form creation, project
preparation, quality control, data capture methodologies, post -capture quality control, and deliverable creation.
Minimum Data Capture and Verification to Include:
Utility & Transmission Poles:
• Pole Location (sub -meter, absolute
accuracy)
• Birthmark Data, including:
o Height
o Class
o Year of Installation
• Birthmark Photo
• Joint — use telecom equipment, including:
o Location
o Height above ground
• Additional Attributes as Requested
Transformers:
• Location (sub -meter, absolute accuracy)
• Size
• Nameplate Photo(s)
• Additional Attributes as Requested
Electric Vaults:
• Location (sub -meter, absolute accuracy)
• Dimensions
• Photos inside the vault
• Additional Attributes as Requested
Capacitors:
• Location (sub -meter, absolute accuracy)
• Additional Attributes as Requested
Other Assets
Electric Meters:
• Location (sub -meter, absolute accuracy)
• Type
• Additional Attributes as Requested
Fault Indicators:
• Location (sub -meter, absolute accuracy)
• Additional Attributes as Requested
Fuses:
• Location (sub -meter, absolute accuracy)
• Additional Attributes as Requested
Light Poles:
• Location (sub -meter, absolute accuracy)
• Luminaire Type & Size
• Height
• Additional Attributes as Requested
Normal Open Points:
• Location (sub -meter, absolute accuracy)
• Identified Clearly
• Additional Attributes as Requested
Reclosers:
• Location (sub -meter, absolute accuracy)
• Current Settings
• Additional Attributes as Requested
Additional assets can be added at the direction of COS. If the impact on fieldwork duration is minimal, no change to
this fixed fee proposal will be necessary.
Proposal 25-0688 Page 4 of 16
236
Resolution 2025-054
Project Approach and Methodology
Milestone 1: Project Preparation I June 1st -June 21st, 2025
ESRI Field Maps Set Up & Post Production Validation
ARI will utilize ESRI Field Maps and Forms to ensure efficient, accurate, and organized data capture in the field. Data
formatting of the existing GIS database will be referenced during Field Maps Forms and Projects creation. A Field
Maps form will be created for each asset (see assets listed in the Project Summary section above). In addition to the
required documentation, ARI will capture photo(s) of each individual asset. Photos will be captured with a handheld
camera with 5x optical zoom. All photos will be linked to their corresponding data point for use in ESRI software. Prior
to launching, technicians will test all forms to ensure the understanding and functionality of each asset's form and
the documentation necessary for each asset. Forms will be updated as needed based on field testing. The post
production team will validate all processes before field implementation.
Onsite Consultation with The City of Seward Electrical Department
The designated ARI project staff will meet with the City of Seward Electrical Department to demonstrate and present
the proposed data capture plan and sample deliverables. COS may request modifications to the field capture plan
and deliverables as needed.
Milestone 2: Fieldwork Execution I June 23'd — November 7th, 2025
ARI will execute fieldwork as two initiatives: 1) audit of cross-country transmission lines 2) audit of all other utility
assets. Fieldwork execution will take approximately 68 days. 12 mobilizations to and from Anchorage are included.
Transmission Audit
A transmission audit will include documentation of the attributes listed in the Project Summary Section under
Utility & Transmission Poles as well as a minimum of 6 photos of each pole: 2 parallel to line, 2 perpendicular to
line, 1 birthmark, 1 overhead equipment. Additional photos will be captured if joint -use telecom equipment is
present. Additional photos and attributes to be collected at the discretion of the City of Seward Electrical
Department. Approximately 60 poles will be audited per working day (+/- 3.7 miles per day).
Transmission audits will take place along the Sterling Highway, Seward Highway, and along Nash Road. ARI
technicians will utilize ATVs as needed to efficiently access all transmission poles. In rare instances where terrain,
standing water, etc. make a pole inaccessible by foot, a UAS system will be utilized to capture data as able. UAS data
to be georeferenced to the best of our ability.
Utility Audit
Documentation will include the attributes listed in the Project Summary Section for each asset. Photos will be
captured for each asset as well. A minimum of 1 photo will be captured for non -pole electrical assets. A minimum of
6 photos will be captured of each utility pole: 2 parallel to line, 2 perpendicular to line, 1 birthmark, 1 overhead
equipment. Additional photos will be captured if joint -use telecom equipment is present. Additional photos and
attributes of each asset to be collected at the discretion of the City of Seward Electrical Department.
Equipment & Applications
Transmission and Utility Audits will be executed with the following equipment and applications: ESRI Field Maps,
iPhone ortablet, GNSS Receiver, 2-meter rod. ESRI Field Maps will be accessed via a tablet and all attribute information
for each asset will be documented in real time. The tablet will be connected to a Juniper Systems Geode GNS3M GNSS
Receiver or equivalent to capture asset locations with sub meter accuracy. Horizontal accuracy is expected to be within
Proposal 25-0688 Page 5 of 16
237
Resolution 2025-054
1-2 feet (30-60 cm) in most areas, dependent on satellite connectivity. Data will be delivered in the coordinate system
based on COS's specifications. The tablet and GNSS Receiver will be attached to a 2-meter pole at a known height
allowing vertical data to be known and consistent at each data collection location.
A laser distometer will be mounted to the rod and utilized to determine the height of telecom equipment above ground
for transmission and utility poles. A UAS system will be used to capture photos and audit information when data
capture by foot or ATV is impossible. Specs for all equipment are available in the accompanying attachment.
Checkpoint Validation
A total of 20 checkpoints will be surveyed to verify the horizontal accuracy of the GNSS Receiver throughout
fieldwork execution: 5 along Sterling Highway, 5 along Seward Highway, 5 along Nash Road, and 5 in Seward. An
Emlid RS2+ Base and Rover set up will be used to collect checkpoints at 2-3 cm accuracy. Checkpoints will be
captured at the same location of initial data captured with the Geode GNS3M GNSS Receiver or equivalent.
Checkpoints and asset location comparisons will be provided to COS for review. ARI is opting to capture asset
locations with a sub -meter accuracy system rather than a 2-3 cm accuracy system to cut down on field labor and
post processing time. COS may opt for higher pole location accuracy if needed. This would increase the cost of
fieldwork and post production.
Solutions Tailored for Alaska
RV Lodging: ARI technicians will use a tow -behind camper for lodging to position themselves near fieldwork,
particularly when working around Moose Pass, Tern Lake, etc. to cut down on daily travel durations.
Environmental Considerations: ARI technicians will be outfitted with high -visibility gear, chest waders, bear spray,
bug nets, rain gear, etc. to ensure field resilience, safety, and complete capture. Additionally, ARI will practice leave -
no -trace principles and will leave property undisturbed, with respect to private landowners and the environment.
Real Time Progress: A Starlink system will be used as needed for daily uploads, review, and processing, allowing
Milestone 2 and Milestone 3 to overlap.
Local Support & Resources: Headquartered in Anchorage with 20+ Alaska -based employees, ARI is well positioned
to support this project and future endeavors.
Interactions with the Public
ARI understands that being contracted by the City of Seward is an honor and not a privilege. Contractors in the public
eye represent both the city and the industry as a whole. With this in mind, ARI technicians will exemplify the highest
level of professionalism in our appearance, dress, communication, and interactions throughout the community.
Milestone 3: Post Production & Quality Control I June 23`d — November 7`h, 2025
The Milestone 3: Post Production & Quality Control timeline will largely be in sync with Milestone 2: Fieldwork
Execution. As daily uploads make data available, the post production team will verify audit completion and accuracy
and begin processing. Photos will be paired with corresponding data points even if they were not captured with ESRI
Field Maps but were captured with a high -zoom hand camera or a high -zoom UAS sensor. Final deliverables will be
created as data capture of each asset is complete.
Data Quality Control:
• Verify that all attribute information and photos are collected for each data point and that asset locations are
within acceptable tolerances
• Complete asset location comparisons with checkpoints
Proposal 25-0688 Page 6 of 16
238
Resolution 2025-054
• Assets will be revisited as needed if data collection was insufficient or if the location data of assets is
inaccurate due to environmental causes
Mobilization Quality Control:
• Verify that the target areas for each mobilization are completed
Milestone 4: Deliverables I November 14th, 2025
ARI will deliver all ESRI Projects, Forms, and Shapefiles used to complete the field work and created during the post
production process. ARI will also deliver training documentation to enable COS to repeat all methodology explained
herein.
Asset Audit Deliverables:
• ESRI Field Maps forms for each asset
• Shapefiles for each asset
• Asset Checkpoint Comparison Report
• Hard Drive with all photos and Shapefiles
• Other deliverables as needed
Milestone 5: Client Review and Handoff I November 21st, 2025 — End of Contract
On -Site Consultation
ARI's Managing Principal and Post Production Manager will provide an on -site consultation in Seward. This
consultation will include a thorough review of all deliverables. Following the client review, ARI will provide up to 8
hours of data and deliverable refinement at the discretion and direction of the City of Seward Electrical Department.
On -Site Training
ARI will provide hands-on training during this visit with the City Electric Department Field Engineer and others.
Training will cover all audit methodology: preparation, field execution, quality control, and post production. This
training will prepare COS to utilize all deliverables as well as complete repeat data capture.
Virtual Consultations
The ARI Post Production Manager will provide a weekly 2-hour Teams consultation for three weeks following the on -
site consultation. One additional 2-hour Teams consultation will be available to the COS at the time of their choosing.
This consultation is intended to help COS prepare for additional data capture utilizing the same project methodology
and building out any applications to capture additional scope.
Proactive Communication
ARI management will update the City of Seward Electrical Department via emails and virtual Teams meetings:
• Real Time Communication: situations or issues beyond ARI's control that limit or modify scope will
be reported immediately
• Email Updates: provide weekly project progress updates
• Virtual Meetings: ARI to be available for scheduled meetings at a frequency set by the City of Seward
ARI Methodology Practices
ARI is built on a reputation of creating and applying methodologies that exceed expectations. Our core values
are "Excellence, Attunement, and Innovation". Client goals are realized when these values are lived out. In
addition to the approach listed herein, ARI will remain attuned to nuances throughout the lifespan of this
project.
Proposal 25-0688 Page 7 of 16
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Resolution 2025-054
Staffing Plan and Qualifications
Matt Gutacker
Title: Managing Principal
Role: Executive Project Oversight
Project Management Experience: 7 years
ARI's Single Point of Contact
Matt.g@alaskaremoteimaging.com
(907) 242-0299
Oliver Nannestad
Title: Operations Manager
Role: Project Manager
Project Management Experience: 4 Years
Certification: OSHA RF Safety, OSHA RF Awareness
Bria Goldade
Title: Post Production Manager
Role: Project Preparation, Quality Control, Delivery
Education: BS in Geology
ESRI Software & GIS Experience: 5 years
Robert Lumpkin
Title: Professional Land Surveyor
Role: Georeferencing Quality Control
Education: AS in Geomatics
Surveying Experience: 34 Years
Project Management Experience: 20 Years
Certification: Professional Land Surveyor (PLS)
240
Proposal 25-0688 Page 8 of 16
Resolution 2025-054
Alison Gutacker
Title: Office Manager
Role: Invoicing, Insurance, and Compliance
Education: BS in International Business
Office Management Experience: 7 years
Nora Fleischer
Title: Field Technician
Role: Field Execution
Audit Experience: 2 years
Certification: OSHA RF Safety, OSHA RF Awareness,
Wilderness Survival Medicine
Eli Patten
Title: Field Technician
Role: Field Execution
Audit Experience: 2years
Certification: Tower Climbing and Rescue, Wilderness Survival
Medicine
Morgan Olson
Title: Post Production Specialist
Role: Quality Control, Post Production, Data Refinement
Post Production Experience: 2 Years
Additional Field Staffing:
Additional technicians and personnel to be assigned and deployed at ARI's discretion.
Proposal 25-0688 Page 9 of 16
241
Resolution 2025-054
ARI's Experience and Qualifications
ARI has operated successfully year-round across all regions of the state and has performed survey or capture
in over 200 communities since 2021, including 475+ audit projects. When it comes to combining "boots on
the ground" with modern deliverables, ARI is Alaska's elite data capture service.
ARI's Focus
• Georeferenced Audits: ARI uses a variety of methodologies to generate accurate, complete, and
reliable data. ARI's Field Technician motto is "Focused, Prepared, and Resilient". We overcome the
Alaska Factor 12 months a year in all areas of the state.
• Data Processing and Management: ARI has a dedicated team for post -processing, drafting, and
delivery. Along with robust internal systems, we have proven successful at effectively processing and
delivering significant amounts of critical data in a detailed and timely manner. Our internal
cybersecurity hygiene, policies, and procedures allow us to securely handle and share sensitive
information on critical infrastructure.
• Integration: Our process is threefold: "Capture, Deliver, Integrate". This last step is often the most
important: getting the deliverables to the end zone so our client's team has the best experience
possible. ARI is familiar with integrating a wide variety of data assets into ESRI GIS Software,
AutoCAD, Revit, Civil 3D, and so on. The end user's experience is our first priority.
Infrastructure Inspections and Audits
• ARI has extensive experience using a blend of optical zoom cameras, sensors of various kinds, and
interactive deliverables to gather and present information for analysis, including:
o Conductor and OHE inspections with GIS deliverables
o Mapping for Pole Calculation engineering using various methods
o Thermal imagery of power distribution, both ISP and OSP, with GIS deliverables
o Amperage readings on power distribution within facility panels
o Power Distribution audits of complex facilities utilizing AC and DC systems (Telecom
Distribution Centers, Satellite ground stations, etc.)
o Detailed equipment, facility, and GIS audit checklist execution and delivery
■ These details are typically represented within a virtual digital twin or map format,
depending on the specific goal
Recent Projects
North Slope OHE Inspections — Northern Powerline Constructors
o Description: ARI developed a new GIS and Inspection workflow that live -streams a sUAS to
an on -site lineman utilizing a FAA waiver. This digitized the entire capture and
documentation process. 36 miles of line were executed in 2023, and 17 miles were executed
in 2024. All work was completed on time and within the initially proposed T+E estimate,
including all weather delays.
o Date: October 2023 and October 2024
o Client Contact: Saxton Shearer (Included as a Reference)
o ARI Management: Matt Gutacker, Oliver Nannestad, Bria Goldade
Proposal 25-0688 Page 10 of 16
242
Resolution 2025-054
GIS Deliverables for sUAS Powerline Inspections — Kotzebue Electric Association
o Description: Capturing high resolution inspection photos using a 20x optical zoom sUAS
sensor, integrating linemen reporting through a digital form, and combining all of the above
on an interactive GIS layer. All power distribution poles for KEA were captured. Thermal
imaging of all poles was captured as well, along with thermal inspections on the KEA Solar
Farm panels. This project was completed on time and without any change orders.
o Date: 7/9/2024 to 7/31/2024
o Client Contact: Tom Atkinson (Included as a Reference)
o ARI Management: Oliver Nannestad, Bria Goldade
Alaska Plan Site Audits — GCI Inc
• Description —This state-wide project covered 200 different facilities in approximately 120 different
remote communities. Field work was executed by a team of 5 field technicians non-stop for 12
months, working through the winter in all regions of Alaska. Deliverables included complex data
capture, site audits and inventory, geo-referenced drone imagery, 3D modeling, Revit Drafting, and
interactive virtual models. This was combined with approximately 50 other site audits for other GCI
projects, ARI's Post Production Team delivered an average of 1.2 completed sites per workday for 12
months straight. Completed on time and on budget. No change orders exceeded the SOW. Client
feedback was top-notch.
• Date: 6/15/2023 to 4/31 /2024
• Primary Client Contact: Todd Schmalle (Chris Haddox, the VP of this department and contract is
included here as a reference. Todd's reference information can also be made available upon
request.)
• ARI Management: Matt Gutacker, Bria Goldade
Proposal 25-0688 Page 11 of 16
243
Resolution 2025-054
Fee Proposal
Fixed Fee Project Total = $226,442.00
Item Category
ID
Description
Oty
Rate
Cost
JOB # 25-0688 City of Seward Electrical GIS Audit
T Travel Time
3 Travel Expense
4 Equipment Rental
9.1 Field Work
9.2 Field Work
9.3 Field Work
11.1 Equipment Rental
11.2 Equipment Rental
29 Post Production
30 Supervision
44 Supervision
45 Supervision
46.1 Supervision
46.2 Supervision
47 Logistics
48 Supervision
49 Supervision
Travel
Remote Mobilization, Demobilization, Drive Time
Per Diem - Per Day
ARI 22ft Tow -behind Camper - In Leu of Lodging - Working
Days + Sundays + Federal Holidays
13.0
68.0
81.0
$980
$100
$135
ubtotal =
Field Labor
TRANSMISSION = 1-Person Day Rate - Remote On Road 14.0 $1,900
System - Labor and Equipment - PER DAY (12 hour day)
Locating Previously Undocumented Assets: 1-Person Day Rate
- Remote On Road System - Labor and Equipment - PER DAY
ALL OTHER = 1-Person Day Rate - Remote On Road System -
Labor and Equipment - PER DAY (12 hour day)
4-Wheeler + Trailer - PER DAY - TRANSMISSION Routes
StarLink - Daily Uploads from Field
General Post Production
Post Production Services - PER HOUR
Post Production Management: PER HOUR
Project Supervision
Project Set-up, GIS Prep, Checklist and App Programming
Site Visit 1: Pre -project On -site: Checklist and Deliverables
Review and Collaboration with COS (Three ARI persons)
Project Management: PER HOUR
Project Supervision (Daily): PER HOUR
Project Coordinator/Logistics: PER HOUR
Final QC and Delivery of Hard Drive(s)
Site Visit 2: Project Close-out - System Hand-off, Training, ETC
6.0 $1,900
48.0 $1,900
$12,740.00
$6,800.00
$10,935.00
$30, 475.00
$26,600.00
$11,400.00
$91,200.00
14.0 $275 $3,850.00
68.0 $6.50 $442.00
136.0 $120
60.0
50.0
24.0
60.0
62.0
13.0
24.0
16.0
$150
$150
$150
$150
$150
$135
$150
$150
$16,320.00
$9,000.00
$7,500.00
$3,600.00
$9,000.00
$9,300.00
$1,755.00
$3,600.00
$2,400.00
Total = $226,442.00
Hourly Rate Breakdown:
9 Field Work
29 Post Production
30 Supervision
46.1 Management
46.2 Supervision
47 Logistics
Hourly Rates
Project Supervision
Field Capture - Labor and Equipment
Post Production Services - PER HOUR
Post Production Management: PER HOUR
Project Management: PER HOUR
Project Supervision (Daily): PER HOUR
Project Coordinator/Logistics: PER HOUR
1.0 $158 PER HOUR
1.0 $120 PER HOUR
1.0 $150 PER HOUR
1.0 $150 PER HOUR
1.0 $150 PER HOUR
1.0 $135 PER HOUR
Proposal 25-0688 Page 12 of 16
244
Resolution 2025-054
References
Tom Atkinson
Kotzebue Electric Association
General Manager/CEO
Mobile: (907) 346-7955 (See note below)
Office: (907) 442-1303
Note from Tom as of 5/2/2025: "Our cell network is
still not working well, since the undersea fiber cable
was cut this winter. Have them [COS] contact me on
my landline 907-442-1303 or at KEA at 907-442-349"
Email: t_atkinson@kea.coop
Tom Atkinson
General Manager/ CEO Kotzebue Electric Association
Kotzebue, Alaska, United States
Context of ARI Relationship: KEA contracted ARI to complete aerial drone inspections and pole
count inventory on all of Kotzebue's transmission and distribution OHE, delivered in Smartsheet as
well as ESRI's ArcGIS Online, along with thermal imagery of the same and of the Solar Farm
Saxton Shearer, PMP
Northern Powerline Constructors, Inc
Senior Project Manager
Office: (907) 257-4192
Mobile: (907) 223-9787
Email: SOShearer@northernpowerline.com
Saxton Shearer, PMP
Context of ARI Relationship: NPC contracted ARI
for powerline and OHE deficiency inspections two
years in a row for ConocoPhillips lines on the North
Slope. ARI developed digital checklists and GIS integration, along with livestreaming detailed drone
imagery to a NPC lineman, performing complex missions without incident or delay in winter weather
conditions
John "Chris" Haddox
GCI Inc
Vice President, Construction & Project Management
Office
Mobile: (907) 632-0762
Email: jhaddox@gci.com
Office: (907) 442-1303
Context of ARI Relationship: ARI has executed
400+ complex audits and surveys on GCI's infrastructure spanning 200+ Alaska communities since
2023
Senior Project Manager
Anchorage, Alaska, United States
Chris Haddox
Leader - Capital Projects and Engineering
Anchorage, Alaska, United States
Proposal 25-0688 Page 13 of 16
245
Resolution 2025-054
Jay Ubben
STG Inc
Sr. Project Manager
Mobile: (907) 717-4858
Office: (907) 644-4664
Email: jubben@stgincorporated.com
Context of ARI Relationship: STG has
contracted ARI for hundreds of audit and survey projects/locations across remote Alaska since 2021
Jay Ubben
Sr Project Manager at STG Incorporated
Greater Anchorage Area
General Reviews
We highly recommend reviewing ARI's general client feedback as listed on Google Reviews.
To date, ARI has maintained a 5-star rating from 100% of clientele, and has served 60+ Alaskan organizations
of all sizes. All customers have been left satisfied at a minimum.
Alaska Remote Imaging
4.7 ****fir 25 Google reviews
Information services in Anchorage, Alaska
"I highly recommend them to anyone looking for imaging
CO work"
*****
"Matt and his team at Alaska Remote Imaging are an
amazing group to work with!"
*****
"They produce an excellent product and are a pleasure to do
business with."
*****
Excellence - Attunement - Innovation
Alaska Remote Imaging's Core Values
Proposal 25-0688 Page 14 of 16
246
Resolution 2025-054
Assumptions, Inclusions, and Exclusions
Assumptions
• RFP Content Accuracy: The count of assets in reality, both those previously documented and
undocumented, will not exceed the counts provided with the RFP's GIS database Shapefiles by more
than 10%.
Individial Asset RG IS undocumented Assumed
Counts Quantity Margin Actual Total
Distribution Poles 1178 10% 1296
Transmission Poles (52 776 10% 854
miles)
Meters 2800 10% 3080
Junction Box 88 10% 97
Section Can 160 10% 176
Vaults 31 10% 34
Pedestals 602 10% 662
TOTAL 6199
• ARI will be able to access all electrical assets through the means described herein.
• City of Seward will notify its customer base of work being performed by ARI Field Technicians.
• The proposed timeline will meet City of Seward's Goals. The timeline can be expedited if necessary.
• Payment terms to be net 30. ARI will submit progress billing invoices as milestones are completed.
ARI is open to other alternatives for payment structure if necessary.
Inclusions
• Underground vaults will be opened for the purpose of taking photos if they can be safely opened by a
single person.
• Mobilization fees, travel time, lodging, and per diem.
• Company vehicle with safety amber strobe lighting and tow -behind RV for the duration of the project.
• ATVs and ATV trailers as needed.
• All equipment necessary for fieldwork execution.
• ARI will backup all files on our server intranet for 1 year and 2 additional years on an offline hard drive
as a redundancy.
• All expenses pertaining to this scope of work.
• $2mil/incident sUAS liability insurance & $1 mil/incident Errors and Omissions liability insurance.
• Complete Satisfaction Guaranteed.
Exclusions
• Conductors size and phase will not be documented
• Underground cables will not be inventoried or located (vaults will be opened for photo capture)
• Faded, worn, damaged or otherwise illegible equipment tags/nameplates may result in
omitted data. All damaged tags will be accompanied by a photo for documentation purposes
• The true -up of any discrepancies between COS's existing datasets and the deliverables from this
scope of work is to be done by others. ARI can add this scope to our proposal upon request
• Threatened access to private property and ROW: Hostile landowners threatening physical
violence will result in ARI yielding or abbreviating fieldwork, all incidents will be reported to
COS and remedied as is appropriate
• Georeferencing accuracy is based on 3rd Party software corrections and should be field
verified if absolute accuracy beyond the specifications of ARI's equipment is required for a task
• 3rd Party Software Liability: ARI will not be held liable for any losses due to the action or
inaction of 3rd party software providers, such as ESRI, Microsoft, etc., if it is outside of ARI's
control
• Hosting on ARI's instance of ArcGIS Online
Proposal 25-0688 Page 15 of 16
247
Resolution 2025-054
Proposal Summary
Client satisfaction is the primary focus of ARI, and our history of exceeding client expectations is what we are
most proud of.
Technology is constantly changing and becoming increasingly valuable. ARI enables benefits and reduces
pain -points along the way, giving each individual downstream a better experience. Our Core Values guide us
as we live out our Core Focus:
"Making Hard Jobs Easier through Modeling, Mapping, and Imaging"
As shown on ARI's
Project Tracker GIS Map
Achieving excellence in Alaska does not happen by accident. That is why ARI prepares with our guarantee in
mind: "We get it right the first time."
Thank you for considering ARI's services.
We hope to have the opportunity to exceed your expectations.
Excellence - Attunement - Innovation
Alaska Remote Imaging's Core Values
Proposal 25-0688 Page 16 of 16
248
Resolution 2025-054
Attachment A:
Proposal #25-0688: GIS System Data
Update and Field Inspection Services
Presented for City of Seward
Date: 5/13/2025
alaskaremoteimaging.com
6239 B Street, Suite 201
Anchorage, AK, 99518
907-519-0339
Attachment A: Methodology Examples and Equipment Specs
Excellence - Attunement - Innovation
Alaska Remote Imaging's Core Values
Attachment to Proposal #25-0688 Page 1 of 7
249
Resolution 2025-054
Methodology Examples
ESRI Field Maps
Form / Layer Creation Tablet Interface
Light Poles
Height
25
30
35
40
45
50
55
69
65
70
Height of the Light Pole: Use Ditto to determine height if niece
stay_
Required
Luminaire Size
150W
175W
250W
400W
*Required
Pole Type
Street Light
Yard Light
*Required
Date
*Required
8:47Q
Cancel
Collect Submit
0
Light Poles
48.205821"N 114.335656°W
50
55
60
65
70
Height of the Light Pale: Use Dista to determine height
if necessary.
Luminaire Size *
150W
175W
250W
400W
Pole i ype •
Street Light �f
Yard Light
Attachment to Proposal #25-0688 Page 2 of 7
250
Resolution 2025-054
Distometer & Tablet Set Up
Attachment to Proposal #25-0688 Page 3 of 7
251
Resolution 2025-054
Equipment Specifications
Distometer: Leica DISTO D810touch
Features
......-.
{
_ -
,.F'.,
! r
-
• Range up to 250 m
• ± 1.0 mm accuracy, 0.1 mm resolution
• X-Range Power Technology
• Measuring in pictures
• Precise liquid inclination sensor
• Bright and clear 3.2" touchscreen
• Li -Ian rechargeable batteries
• USB charging and download of pictures and screenshots
• Bluetoothte Technology for error -free data transfer
• Works with DISTOTm Plan App (iO5 and Android) and DISTOTM
transfer {Windows ]
• Keyboard simulating data -transfer via Bluetooth®
Technical data
Accuracy with favourable conditions "
Leka DISTOrm D810 touch
1.0 ram / 0.04 in "**
Accuracy with unfavourable conditions *
2.0 ram / C108 in "**
Range with favourable conditions *
0.05 - 250m / 0.16 - 820ft ***
Range with unfavourable conditions'*
0.05 - 120m / 0.16 - 394ft ***
Smallest unit displayed
0.1 rnm / 1/32 in
}f-Range Power Technology
yes
Laser
Class 2. 635 nm. < 1 mW
Digital Pointfinder with !a zoom and overview camera
yes
T@ measuring range'*""
360°
T@ measuring tolerance
t 0.1°
e laser point I at distances
6 / 30 / 60 mm 110 / 50 / 100 m
Protection class
IP54Idust- and splash water protectedl
Auto_ laser switch off after
90 s
Auto_ power switch off after
180 s
Elluetoot hes Smart
Elluetootht v4.0
Range of Elluetoothes Smart
up to 10 m
Eiattery durability [Li -Ion 2600 mAh]
up to 4'000 measurements
up to 8 hours operation time
Dimension { H x D x WI
164 x 61 x 31 mm 16.5 x 2.4 x 1-2 in
Weight [with batteries]
238 g/ 8.4 oz
Temperature range storage I operation
-25 to 60°C / -13 to 140°F I -10 to 50°C/ 14 to 122°F
" favourable conditions: white and diffuse reflecting target [white painted wall), low background illumination and moderate temperatures.
** unfavourable conditions: targets with lower or higher reflectivity or high background illumination or temperatures at the upper or lower end of the
specified temperature range.
**" Tolerances apply from 0.05 m to 5 n with a confidence level of 95%. Above 5 m the tolerance may deteriorate according to the values given in the
manual of the unit_
"*"" after user calibration. Additional angle related deviation are according to the values given in the manual of the unit
Attachment to Proposal #25-0688 Page 4 of 7
252
Resolution 2025-054
GNSS Receiver: Geode GNS3 Receiver
geode..
1
igak
• Made far
i iPhone I iPad
4
Li
GEODE GNS3 COMPATIBILITY
'Windows, 10/11 PC
Android'" Band above
(Phone and IPad (See our website for full list
of compatible Apple devices)
GeodeConnect software provides
configuration, communications setup. and
receiver settings
RECEIVER
• Receiver Type: multi -frequency multi -
constellation and L-band capable
• Signals: CPS: L1CA, L1P, L1C, L2P, L12P. L2C,
L5,GLONASS:G1, C2. BelDou: B1, B2, P.
GALILEO: E1BC, ESA. ESE!. E1B and QZSS:
L1CA, L1C, L2C, L5
• Channels:600+
• SBAS Support 3-channel parallel tracking
• L Band: Atlas' worldwide 1525-1560 Mhz
(with Subscription)
yyyc<yvE°t,
• Galileo High Accuracy Service support
(GNS3H•with multi -frequency enabled)
• Update Rate:1 Hz standard, up to 10 Hz and
20 Hz options
ACCURACY
• SBAS:30cmPMS`
• PTK:1cmRMS
• Atlas (9546j: H10:8 cm. H30:30 cm,
Basi c: 50 cm (requires subscription),
GALHAS (955C):20 cm'
• Autonomous:1.2 meters RMS`
• Cold Start: <60 sec typIca I (no almanac)
• Reacquisition:15 sec Arias, aII others <1 sec
COMMUNICATIONS
DIuetooth' 5.1 SPP, iAP2, EAP
Bluetooth Range: Class Long Range
Ports: USBType-C; Serial RS232C DB-9
Serial Baud Pates 4800-115200
1. At bs end Athena are registered trademarks of Hem uphere GLASS Inc.
2 GLASS arcuracysubjert to observaben conditions, multipath environment,
number of setel Irtes in view. satellite geometry and ionospheric activity.
Z. Calika HAS Final Mode speciicetion is 26 em; HAS is. currently opereting in
Initial Phase mode with relaxed arcuracya nd mnvengence time standards.
L Signals used dependent on model configuration.
• eattery run time dependent on correction signal end temperature.
ANTENNA
• Internal precision single/multi-frequency
with integrated ground plane
• External Antenna Port: MCX type
RECEIVER PROTOCOLS
• Data I/O Protocol: NM EA 0183, Crescent Raw
Binary (proprietary)
• Correction I/O Protocol: Hemisphere GNSS
Proprietary, PDX, RTCM v2.3, RTCM v3.2,
CMR,CMR+
• Other 1PPSTiming Output, Speed Pulse,
Event Marker Input
POWER
• Input Volta ge: 5V DC @5 2A U SB
• PowefConsumption:1.7-2 W nominal
• Overtime Technology" Battery:3.6V 6000
mAh Li -Ion (GNS3Mit NS3Hj 10 hoursS,
(GNS3S)16hours'
• Charging Time: Less than 4 hours
]UNIPER RUGGED'"
• Operating Temp:-20 Cto+60C
• Storage Temp( -30 C to +60 C
• Meets or Exceeds MIL -STD e10G (Drop,
Vibration,Temperature, Ingress Protection)
• Enclosure Rating: IP68 0.4 meters for 30 min)
RECEIVER UPGRADES
• 10 Hz Data Rate
• 2D Hz Data Rate
• Multi -Frequency
• Atlas Basic
• Atlas H30
• Atlas H10
• Athena' PTK Engine
INCLUDED ACCESSORIES
• Cable: USB Type C to USB Type-C
• 5/8 x11 Pole Mount Adapter
• USB charger
CONFIGURATIONS
• Geode GNS3SSingle Frequency Antenna.
no Atlas support
• GeodeGNS3M Multi Frequency Antenna,
all subscriptions supported
• GeodeGNS3H Multi Frequency Antenna.
Galileo High Accuracy Service supported
DIMENSIONS
• 110x110x57 mm (4.36x4.36x225 In)
• Weight:405g (14.3oz)GNS3M/GNS3H; 365g
(129oz) GNS3S
• Mount 1x20 camera stud and M4AMPS
diagonal
Attachment to Proposal #25-0688 Page 5 of 7
253
Resolution 2025-054
GNSS Receiver: Emlid Reach RS2+
REACH RS2+
Technical specifications
CONNECTIVITY
UHF LoRa radio Frequency range 868/915 M Hz
Power 0.1W
Distance
POSITIONING
Precisione Static H:4mm+0_5ppm V:8mrn+lppm
PPK H: 5 mm+0.5 ppm V: 10 mrn+lppm
RTK H:7mm+lppmV:14mrn+lppm
Convergence time --5 s typically
Signal tracked G PS/QZSS L1C/A, L2C, G LONASS L10F, L2OF,
Up to 8 km BeiDou B11, B21, Galileo E1-B/C, E5b
LTE modem Regions
Global Number of channels 184
Bands
FDD-LTE: 1, 2,3, 4, 5,7, 8, Update rate Up to10Hz
12,13, 18,19, 20, 26, 28, 66
TD-LTE:38, 40,41 MECHANICAL
UMTS (WCDMA/FDD):1, 2, 3, 4, 5, 6, 8,19
Ingress protection IP67 water and dustproof
Quad -Band {850/1900, 90D/1800 MHz)
SI M card Nano-SI M
Wi -Fi 802.11 b/g/n
Bluetooth 4.0/2.1 EDR
Dimensions 126x126x142mm
Weight 950g
Operating temperature -20°C to+65'C
Ports RS-232, USBType-C ELECTRICAL
Data protocols Corrections
NTRIP, RTCM 3 Autonomy 16 hrs as LTE RTK rover
Position output
NMEA, LLH/XYZ Charging USB-C 5V 3A
Data logging
Internal storage
RINEX at update rate upto 10Hz External power input 6-40V
16GB Battery liFeP046400rnAh,6.4V
Attachment to Proposal #25-0688 Page 6 of 7
254
Resolution 2025-054
UAS System: Matrice 30 Zoom Camera
Sensor
1/2" CMOS, Effective pixels: 48M
Lens
Focal length: 21-75 mm (equivalent: 113-405 mm)
Aperture: f/2.8-f/4.2
Focus: 5 m to co
Exposure
Compensation
±3 ev (using 1/3 ev as step length)
Electronic
Shutter Speed
Auto Mode:
Photo: 1 /8000-1 /2 s
Video: 1/8000-1/30 s
M Mode:
Photo: 1/8000-8 s
Video: 1/8000 -1/30 s
ISO Range
100-25600
Max. Video
Resolution
3840x2160
Max Photo Size
8000x6000
Attachment to Proposal #25-0688 Page 7 of 7
255
CITY OF SEWARD, ALASKA
APPLICATION FOR THE
SEWARD HISTORIC PRESERVATION COMMISSION
NAME: Q Pp, E - "1 LAN'
STREET ADDRESS:
RECEIVED
MAY 12 2025
OFFICE OF THE
CITY CLERK
[The Historic Preservation Commission consists of seven residents of the City of Seward and general Seward area
spanning from Lowell Point to the Tem Lake Junction on the Seward Highway. At least 4 of the 7 seats on the
commission shall be filled by residents inside Seward city limits}
MAILING ADDRESS: P/gax 75 6- Se .-1 Ae 9c46,4
E-MAIL ADDRESS thnQ_dSk od, kteNV-pti� TELEPHQNE:g07 ,487. 3705
LENGTH OF RESIDENCY IN THE SEWARD AREA: (j r5
List any special training, education or background such as grant writing, history, architecture, or
archeology, which may help you as a member of the Commission:
40-4 +4 is iJ rr Vage
S /e,5
Have you ever been involved in any aspect of historic preservation? 114 Yes n No
If so, briefly describe your involvement:
eel c - ,c ' f e a-• -
6-" 74" -4,- r40:3-caieel
am specifically interested in serving on the Historic Preservation Commission because:
oev r a2. 5'Grvo�e�s�.y ter.
Have you ever served on a similar commission elsewhere? gYes n No
If so, where?
and when? o.a.?
fa
'r+'. •nature} f7ATF
Form Revised May 2025
256
Establish a list of core Proclamations for 2025/2026
Draft for June 9, 2025
Any Proclamations outside of this list require pre -approval by the Mayor
Polar Bear Jump — January
Seward's Day — March
Harbor Opening, Blessing of the Fleet & Mermaid Festival — May
Memorial Day — May
Pride Weekend — June
Flag Day - June
Founders Day — August
POW /MIA Recognition Day — September
Veterans Day — November
257
June 2025
June 2025 July 25
SuMo TuWe Th Fr Sa SuMo TuWeeTTh h Fr Sa
1 2 3 4 5 6 7 1 2 3 4 5
8 9 10 11 12 13 14 6 7 8 9 10 11 12
15 16 17 18 19 20 21 13 14 15 16 17 18 19
22 23 24 25 26 27 28 20 21 22 23 24 25 26
29 30 27 28 29 30 31
SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
Jun 1
2
3
4
5
6
7
7-00pm PAr7 Mtgl
8
9
10
11
12
13
14
7.00pm CC Mtg I
15
16
17
18
19
20
21
6:00pm P&Z WS I
22
23
24
25
26
27
28
7:00pm CC Mtg I
29
30
Jul 1
2
3
4
5
Council Calendar
1
258
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July02
025
July 2025 Th August
SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa
1 2 3 4 5 1 2
6 7 8 9 10 11 12 3 4 5 6 7 8 9
13 14 15 16 17 18 19 10 11 12 13 14 15 16
20 21 22 23 24 25 26 17 18 19 20 21 22 23
27 28 29 30 31 24 25 26 27 28 29 30
31
SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
Jun 29
30
Jul 1
2
3
4
5
1 7-00pm PRt7 Mtg]
Independence
Day
6
7
8
9
10
11
12
13
14
15
16
17
18
19
7:OOpm CC Mtg l
1 6:OOpm P&Z WS l
20
21
22
23
24
25
26
27
28
29
30
31
Aug 1
2
7.00pm CC Mtg l
Council Calendar
2
259
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