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Home My WebLink AboutRES2025-061 EPC Install Fuel Meter at Fort Raymondi i i Sponsored by: Sorensen CITY OF SEWARD, ALASKA RESOLUTION 2025-061 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ACCEPT THE PROPOSAL WITH ELECTRIC POWER CONSTRUCTORS FOR THE PURCHASE AND INSTALLATION OF FUEL METERS AT THE FORT RAYMOND GENERATION POWER PLANT IN THE AMOUNT OF $161,364, WITH A 5% CONTINGENCY, NOT TO EXCEED $169,432.20 AND APPROPRIATING FUNDS WHEREAS, accurate measurement of fuel usage at the Fort Raymond Generation Power Plant is essential to improve operational efficiency and track generator performance; and WHEREAS, the installation of dedicated fuel meters for each EMD unit will provide critical data to calculate accurate heat rates and fuel consumption metrics, enhancing the City's ability to manage generation costs and efficiency; and WHEREAS, Electric Power Constructors (EPC) provided a proposal for the purchase and installation of fuel meters at a total project cost of $161,364; and WHEREAS, a 5% contingency of $8,068.20 is recommended to account for potential unforeseen costs during installation, bringing the total project authorization to $169,432.20; and WHEREAS, EPC has prior experience with City of Seward utility infrastructure and the expertise required to successfully complete the installation, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The City Council hereby authorizes the City Manager to accept the proposal from EPC to purchase and install fuel meters at the Fort Raymond Generation Power Plant in an amount not to exceed $169,432.20. Section 2. Funding in the amount of $169,432.20 is hereby appropriated from Electric Enterprise Fund unrestricted net position 15000-0000-3400 to the Substation Operations department capital expense account 15000-3003-8103. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska this 14th day of July 2025. CITY OF SEWARD, ALASKA RESOLUTION 2025-061 THE CITY OF SEWARD, ALASKA Sue McClure, Mayor AYES: Warner, Barnwell, Wells, Crites, Finch, Osenga, McClure NOES: None ABSENT: None ABSTAIN: None ATTEST: Kris Pec City Clerk (City Seal) City Council Agenda Statement Meeting Date: July 14, 2025 To: City Council Through: Kat Sorensen, City Manager From: Taylor Crocker, Electric Operations Supervisor Subject: Resolution 2025-061: Authorizing the City Manager to Accept the Proposal with Electric Power Constructors for the Purchase and Installation of Fuel Meters at the Fort Raymond Generation Power Plant in the Amount of $161,364, with a 5% Contingency, Not to Exceed $169,432.20 and Appropriating Funds Background and justification: The Fort Raymond Generation Power Plant serves as a critical backup and peak power generation facility for the City of Seward. Currently, there is no accurate way to measure the amount of diesel fuel being burned in each individual EMD generator unit. This lack of data makes it difficult to determine generator efficiency and calculate heat rates, which are essential for evaluating operational performance and managing fuel costs. To address this issue, Electric Power Constructors (EPC), a trusted engineering partner with experience on past City utility projects, has provided a proposal to supply and install precision fuel meters for each EMD generator. These meters will provide real-time and historical data on fuel usage, allowing staff to calculate accurate heat rates and improve maintenance and operations planning. The total proposed cost from EPC is $161,364. A 5% contingency of $8,068.20 is recommended to cover any unforeseen installation issues, bringing the total project authorization to $169,432.20. This investment will lead to long-term operational improvements, cost tracking accuracy, and better generator performance analysis. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: 3.7.1.4 Strategic Plan: Other: Total amount of funds listed in this legislation: $ 169,432.20 This legislation (✓): Creates revenue in the amount of: Creates expenditure in amount of: $ 169,432.20 Creates a savings in the amount of: $ Has no fiscal impact Funds are (✓): Budgeted Line item(s): 15000 3003 8103 — Substation Operations: Capital Equipment x x Not budgeted Not applicable Fund Balance Information Affected Fund (✓): General Boat Harbor Motor Pool Available Fund Balance SMIC Parking Other X Yes x Electric Water Attorney Signature: Not applicable Comments: Wastewater Healthcare Note: amounts are unaudited Finance Director Signature: Attorney Review Administration Recommendation X Adopt Resolution Other: 't° °60 4. 1.Fii.11.1l7;4- March 19, 2025 City of Seward Attn: James Unrein 410 Adams St. P.O. Box 167 Seward, AK 99664 Electric Power Constructors, Inc. 3305 Arctic Blvd Suite 201 ■ Anchorage, Alaska 99503 • Tel: (907) 522-1953 Subject: Fort Raymond Substation Power Plant Fuel Meter Replacement Electric Power Constructors, Inc. (EPC) is pleased to present this proposal to replace the existing fuel meters on gensets at the Fort Raymond Substation power plant in Seward, Alaska for the City of Seward (COS). This proposal includes engineering and construction costs to replace the existing fuel meters on gensets 1 and 2, add differential metering on units 4 and 5, replace the existing dial meter on genset 6, and to add a fuel meter to genset 3. The new fuel meters for Units 1 and 2 will be installed at the same location as the existing Brooks -Oval BM10 meters which are on the incoming line to the daytank. The daytank for these two units are "belly" tanks and are part of the generator skid, so only the single supply line will be measured. The meters for Units 3 and 6 will be installed at a suitable location near each genset and also have similar belly daytanks as Units 1 and 2. Unit 4 and 5 will be equipped with differential metering that will measure both incoming and outgoing fuel from each genset. Unit 4 and 5 will be unavailable for half a day while the existing Brooks meter is removed from the common tank. After that, each generator will be unavailable for up to one full day while the meters are replaced, piping is modified and new cables are installed between the meter and the engine control panel. The SCADA system will read the internal totalizer of each meter via Modbus communication protocol and will be added to the SCADA system screens and the historian for trend viewing. KRAL OME-32 Volumeters will be used for the replacements. EPC has installed KRAL meters in several power plants throughout Alaska. They are highly accurate and relatively inexpensive compared to alternative flow measurement instruments. In addition, meters have integral temperature compensation to reduce differential metering error caused by fuel heating up within the genset. Flow limiting valves will be installed for the meters on gensets 1, 2, 3, and 6 to control the supply flow rate to within the acceptable measuring range of the meters to ensure long-term accuracy and reliability. The KRAL meters currently have a nine to eleven week lead time. CONTRACTOR SCOPE OF WORK Mechanical Engineering and Construction • Update existing mechanical drawings for demo of existing meter to gensets 4 and 5 and addition of new meters • Replace fuel supply flow meters to gensets 1, 2, and 6 (3 meters total) ftr inc. ]�Fia'r. :s- 60 Electric Power Constructors, Inc. 3305 Arctic Blvd Suite 201 ■ Anchorage, Alaska 99503 • Tel: (907) 522-1953 • Remove flow meter from DT-4 supply and install new meters on supply and return for gensets 4 and 5 (4 meters total) • Install new supply flow meter to genset 3 (1 meter total) • For each meter above, two union pipe fitters will modify piping and provide service bypass to allow genset operation while meter is being serviced • Provide flow limiting valves for meters to gensets 1, 2, 3, 6. • Provide new 80 mesh wye strainers for each meter. Electrical / SCADA construction and commissioning • Update existing electrical drawings for demo of wires for existing meter to the PLC digital input card and addition of the new meters. • SCADA programming updates to remove points from existing meters and addition of Kral meter logic and points. • Installation of electrical cables and terminations by two union electricians. One Anchorage or Palmer based SCADA engineer will travel to Seward for Modbus integration for each meter. • Update SCADA manual and provide as -built drawings. COST ESTIMATE No. Estimate Hours Labor Travel and Other Direct 1 Engineering/Programming 2 Mechanical Construction 3 Electrical Construction 4 PM/Procurement/Expediting 5 Fuel Meters & Flow Limiting Valves 79 $15,347 170 $23,548 176 $24,490 70 $11,140 0 $0 $1,389 $12,359 $18,930 $0 $54,162 $16,735 $35,907 $43,420 $11,140 $54,162 !Total: 495 $74,525 $32,677 $161,364 ASSUMPTIONS/CLIENT SCOPE OF WORK • COS to dispose of existing Brooks fuel meters. • COS to schedule one week with a generator to be unavailable for one day each and half a day for units 4 & 5 for the meter removal for the common day tank. EPC proposes to provide the services listed above for a total estimated cost of $161,364. This estimate is valid for 30 days. This estimate will not be exceeded without client's approval. EPC can begin work on this immediately upon a notice to proceed. Any travel delays will be billed on a T&M basis. If you need any additional information, please contact me at (907) 646-5146 or email at rabe@epsinc.com. Ryota Abe SCADA Engineer