HomeMy WebLinkAboutRES2025-067 CRW Engineering for SMIC Hypochlorite Generator Projectr
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Sponsored by: Sorensen
CITY OF SEWARD, ALASKA
RESOLUTION 2025-067
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO CONTINUE THE
CONTRACT WITH CRW ENGINEERING GROUP FOR THE SMIC
HYPOCHLORITE GENERATOR PROJECT IN THE AMOUNT OF
$128,592 WITH A 10% CONTINGENCY, NOT TO EXCEED $141,451.20
WHEREAS, the Seward City Council approved resolution 2023-092 accepting the Alaska
Department of Environmental Conservation Clean Water Fund loan of $476,0000 with loan
forgiveness of $238,000 for the Hypochlorite Generator for the SMIC water pumphouse; and
WHEREAS, the Seward City Council also approved resolution 2023-140 for professional
design services for the SMIC Hypochlorite Generator Project; and
WHEREAS, CRW Engineering Group provided construction management services in the
past project, which included bidding services, engineering, on -site inspections, record drawings,
construction close-out forms, and the Operations & Maintenance (O&M) manual to satisfy ADEC
requirements; and
WHEREAS, the City has requested and CRW Engineering Group has provided a cost and
task proposal in the amount of $128,592 to conduct SMIC Hypochlorite Generator Project
Engineering Support services; and
WHEREAS, through their work on this project since inception, CRW Engineering Group
has developed an in-depth familiarity with the project, and has worked closely with the Public
Works Wastewater Facilities and will continue that work in this construction phase of the project;
and
WHEREAS, the city requests a 10% contingency in the amount of $12,859.20 for any
unforeseen issue to bid support and construction management services; and
WHEREAS, Seward City Code 6.10.120A (8) exempts professional services including
accounting, architectural, appraisal, engineering, land surveying, and other specialized service
from the otherwise applicable provision of the Title requiring competitive procurement procedures.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA, that:
Section 1. Authorize the City Manager to enter into an engineering contract with CRW
Engineering Group to bid support and construction management services for the SMIC
Hypochlorite Generator Project.
CITY OF SEWARD, ALASKA
RESOLUTION 2025-067
Section 2. Funding in the amount of $141,451.20 (128,592 + 12,859.20 contingency) is
hereby appropriated from the SMIC Hypochlorite Generator Project Loan account 17332-0000-
7010.
Section 3. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska this 14th
day of July 2025.
THE CITY OF SEWARD, ALASKA
tisAilkoci.LA-w_
Sue McClure, Mayor
AYES: Warner, Barnwell, Wells, Crites, Finch, Osenga, McClure
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
---2.---'-/X"----
Kris Peck
City Clerk
(City Seal)
City Council Agenda Statement
Meeting Date: July 14, 2025
To: City Council
Through: Kat Sorensen, City Manager
From: Doug Schoessler, Public Works Director
Subject: Resolution 2025-067: Authorizing the City Manager to Continue the
Contract with CRW Engineering Group for the SMIC Hypochlorite
Generator Project in the Amount of $128,592 with a 10% Contingency, not
to Exceed $141,451.20
Background and justification:
The current SMIC water treatment system uses chlorine gas cylinders in the SMIC water
pumphouse. The declining availability of cylinders and hazards of chlorine gas compels the City
to change to a hypochlorite generator, the same system already installed at the North Seward Water
Plant Facility.
The City requested a proposal from CRW Engineering Group, the engineering firm working on
this project, to include engineering with bid support and construction management services for the
SMIC Hypochlorite Generator Project. CRW investigated sizing and other requirements for
infrastructure in the SMIC water pumphouse and sent the City a proposal with the fee and scope
of services in the amount of $128,592.
With final construction bids to open on July 28, 2025, the focus now will be on engineering support
services during construction, those goals are best achieved through observation, inspection,
coordination, documentation and other tasks as described in the attached proposal.
CRW Engineering's experience with the City and understanding of the wastewater facilities brings
further value to the project, makes them suited to continue developing the project of the
wastewater facility. Additionally, CRW Engineering can begin the new work immediately.
Comprehensive and Strategic Plan Consistency Information
This legislation is consistent with (citation listed):
Comprehensive Plan: 13.1 Water
Strategic Plan:
Other:
2025-2026 Capital Improvement Plan
X
Total amount of funds listed in this legislation: $ 141,451.20
This legislation (✓):
Creates revenue in the amount of: $
Creates expenditure in the amount of: $ 141,451.20
Creates a savings in the amount of: $
Has no fiscal impact
Funds are (✓):
Budgeted Line item(s): 17332 0000 7010 — SMIC Hypochlorite Generator Project: Engineering
Not budgeted
Not applicable
X
Affected Fund (✓):
General
Boat Harbor
Motor Pool
X
Available Fund Balance
SMIC
Parking
Other
Electric
Water
Wastewater
Healthcare
Note: amounts are unaudited
Acting Finance Director Signature:
Yes
Attorney Signature:
Not applicable Comments:
Administration Recommendation
Adopt Resolution
Other:
rg
CRW
ENGINEERING GROUP
June 24, 2025
City of Seward
PO Box 167
Seward, Alaska 99664
Attn: Doug Schoessler — Public Works Director
Re: SMIC Hypochlorite Generator Project
Amendment for Bid and Construction Management Services
Dear Mr. Schoessler,
CRW Engineering Group (CRW) is pleased to present this proposal to provide bid and construction
management services for the SMIC Hypochlorite Generator project. As discussed, ADEC requires
construction to be completed under the direction of a registered engineer in accordance with the
approved plans. On past projects, CRW provided construction management for the project and the City
of Seward provided day-to-day inspections to monitor the construction. CRW made site visits for
milestone inspections and then prepared and stamped the record drawings (and O&M manual) to
satisfy ADEC requirements. This proposal assumes a similar arrangement for the construction of the
SMIC Hypochlorite Generator project.
SCOPE OF SERVICES
CRW proposes to provide the following services under this scope of work for the bidding and
construction of the SMIC Hypochlorite Generator project.
Task 1— Bidding Services
1) Provide final bid documents for upload to the City's website. Final bid documents will include
the necessary funding agency revisions for the project (remove DBE requirements, add current
Federal Davis -Bacon wage rates) and set the dates and times for advertising for bids, pre -bid
teleconference, and bid opening. This task will also include preparation of the unanticipated
Engineer's Report for ADEC permitting of the drain field.
2) Attend and chair the pre -bid conference (MS Teams), prepare the conference agenda, and
provide minutes.
3) Personnel that were in responsible charge of engineering will be available to interpret and
clarify documents prepared during project development.
4) Prepare any necessary addenda to the bid documents and provide addenda for upload to the
City's website.
5) Review contractor bids and provide a recommendation to the City for award of the contract.
Anchorage Office: 3940 Arctic Blvd. Suite 300, Anchorage, AK 99503 I (907) 562-3252 fax (907) 561-2273
Palmer Office: 808 S. Bailey St. Suite 104, Palmer, AK 99645 I (907) 707-1352 www.crweng.com
June 24, 2025
SMIC Hypochlorite Generator Project
Proposed Scope & Fee
Task 2 — Construction Management Services
1) The Construction Management Services will begin after bidding is complete and will end after
the final payment is made to the Contractor. It is estimated that this task will last for 6 months,
and construction will take place over two seasons (2025 and 2026) with a winter shutdown.
2) CRW will provide an experienced Construction Manager to act as the MASS Engineer. The
Construction Manager will provide overall management of quality control and documentation of
the construction.
3) For the Office Engineering Task, CRW will:
a.
b.
Assist the City with the coordination and completion of signed contract documents and
prepare Notice to Proceed for Contractor.
Attend and chair the pre -construction conference (MS Teams), prepare the meeting
agenda, and provide minutes.
c. Coordinate and submit the ADOL Notice of Work on behalf of the City.
d. Coordinate and submit the APDES Notice of Intent (NOI) application for excavation
dewatering on behalf of the City. Submit APDES Notice of Termination (NOT) at project
completion.
e. Review and track construction contractor's material and product submittals. Ensure
appropriate AIS documentation is provided for steel submittals to satisfy funding agency
requirements.
f. Respond to construction contractor's requests for interpretation/clarification of design
documents including Request for Information (RFI), Design Clarification/Verification
Requests (DC/VR), and Substitution Requests.
g•
Attend and chair construction meetings during field construction.
h. Prepare Winter Shutdown and Spring Notice to Resume documents.
i. Review and approve pay estimates.
j•
Review construction contractor's change order requests and prepare the necessary
change order documentation.
4) For the On -Site Inspection Services, CRW will:
a. Review daily inspection reports prepared by City of Seward personnel and coordinate
with City inspector as required.
b. Monitor the progress of the construction contractor, confirm that the work is completed
in accordance with the Contract Documents, manage quality control of the construction,
and evaluate unanticipated field conditions.
c. Provide milestone inspections during construction. Milestone inspections will include, at
a minimum, excavation for the drain field, pre -final inspection, startup, and final
inspection.
d. Coordinate and schedule a third -party materials testing firm to provide the necessary
density testing and special inspections. Special inspections will include geotechnical
testing and structural inspections for concrete, post -installed anchors, and steel.
2 of 4
June 24, 2025
SMIC Hypochlorite Generator Project
Proposed Scope & Fee
e. Provide commissioning support to include witness and verification of on -site wiring
checkout activities performed by contractor, and configuration and startup of the
hypochlorite system.
5) For the Project Closeout, CRW will:
a. Complete all post -construction documents and activities including certificate of
substantial completion, pre -final inspection checklist, final inspection checklist, final
acceptance, and final payment documentation.
b. Conduct warranty inspection and coordinate any necessary repairs with the contractor.
c. Coordinate with funding agency to provide required construction documents.
6) For the Operations & Maintenance (O&M) Manual, CRW will prepare the following:
a. Provide a description of the facility and a functional narrative of how it operates. A
concise description of the equipment will be provided, along with maintenance
requirements and routine procedures for the equipment, and a recommended spare
parts list. The manufacturer's data for equipment provided during construction will be
provided in a separate volume.
b. The O&M manual will generally progress from an overview description of the facility to
more detailed equipment information and data in subsequent chapters. At a minimum,
the O&M manual will consist of the following chapters and sections. Volume I will
include Chapter 1 through Chapter 3 and will include the appropriate narrative. Volume
II will be provided in a separate file.
i. O&M Manual Volume I
1. General lnformation
2. Equipment
3. Operation and Maintenance
4. Appendix
ii. O&M Manual Volume II
1. Mechanical Specifications & Manuals
2. Electrical Specifications & Manuals
3. Controls Specifications & Manuals
4. Warranty
7) For the Record Drawings and ADEC Final Approval To Operate (FATO), CRW will:
a. Transfer the construction contractor's red -line as -built information to the design
drawings in electronic AutoCAD format. The record drawings will be stamped and signed
by the Engineer of Record.
b. Prepare and submit request for interim approval to operate and FATO to ADEC Drinking
Water Program for water system.
3 of 4
June 24, 2025
SMIC Hypochlorite Generator Project
Proposed Scope & Fee
c. Prepare and submit request for FATO to the ADEC Onsite Wastewater Program for drain
field.
d. Prepare and submit required Class V injection well registration to the US EPA Region 10.
DELIVERABLES
The following deliverables will be provided in PDF format:
• Final Bid Documents
• Recommendation of Award
• ADOL Notice of Work
• APDES NOI
• Contractor Pay Applications
• Construction Close-out Forms
• Record Drawings
• O&M Manual
SCHEDULE
CRW is prepared to begin immediately and complete the work of this proposal in accordance with the
project bidding and construction schedule.
FEE
CRW proposes to complete the bidding services on a lump sum basis and complete construction
management services on a time and materials basis. The estimated cost for this work is $128,592.
Assumptions made in preparing this proposal are as follows:
1) City of Seward personnel will provide daily inspections during construction and provide reports
to CRW.
2) City of Seward to provide coliform sampling and testing required for construction of potable
water system.
3) Duration of construction project will be 6 months.
4) Duration of field construction will be 12 weeks.
We look forward to continuing to assist the City of Seward with this project. If you have any questions or
comments regarding this proposal, please don't hesitate to contact me.
Sincerely,
CRW Engineering Group, Inc.
Pete Bellezza, P.E.
Principal/Civil Engineer
Phone: (907) 646-5640 / email: pete.bellezza@crweng.com
4 of 4
File: SMIC Chlorination System Amend_2 Fee.xls
Tab: Basic Services
SMIC Hypochlorite Generator Project Bidding & Construction Management Services
CONTRACT FEE PROPOSAL
City of Seward, Alaska
BASIC SERVICES
Revised 6/24/2025
Task & Subtask Description
Labor Category, Rate & Projected Hours
CRW Engineering Group
Civil
X
a`)
a)
0)
w
$270
X
a`)
a)
0)
w
$260
a`)
a)
0)
w
$210
a`)
a)
0)
w
$170
Mechanical
X
a`)
a)
0)
w
$260
Electrical
>
a)
Ca)
0)
w
$200
Structural
X
a`)
a)
0)
w
$230
Cost $
a)
0
$140
Total
Labor
Sub
Contractor
Costs(t)
Expenses
Total
Subtask
Total
Task
Task 1 - Bidding Services
Prepare Final Bid Documents
12
4
2
$4,360
$90
$4,450
ADEC Wastewater Permitting/Engineering Report
8
$1,680
$452
$2,132
Pre -Bid Conference (MS Teams)
4
2
$1,500
$220
$30
$1,750
Respond to Bidder RFI's
2
2
1
1
2
$1,790
$660
$40
$2,490
Prepare Addenda
4
2
1
1
1
$2,120
$880
$40
$3,040
Review/Recommendation of Award
2
2
$960
$20
$980
Total Task 1:
24
0
20
0
0
0
2
2
0
0
3
2
$12,410
$1,760
$672
$14,842
$14,842
Task 2 - Construction Management Services
Office Engineering
Coordinate Contract Documents & NTP
2
2
$860
$20
$880
Agency Coordination (Notice of Work, NOI, NOT)
2
2
$860
$20
$880
Pre -construction Conference (MS Teams)
4
2
4
$2,140
$440
$40
$2,620
Submittal Reviews
6
4
8
2
2
4
$5,420
$1,320
$110
$6,850
DCVR's and RFI's and Substitution Requests
20
4
24
2
2
2
2
$11,740
$1,320
$230
$13,290
Construction Meetings (MS Teams, 12 each)
24
24
$10,320
$1,760
$210
$12,290
Review Daily Reports/Coordination w/City Inspector
24
12
$8,280
$170
$8,450
Pay Estimates (Assume 6 each)
8
12
$4,120
$80
$4,200
Change Orders (Assume 2 each)
8
2
8
2
2
2
2
2
$6,080
$880
$120
$7,080
Milestone Inspections
Drain Field Excavation
10
$2,100
$300
$2,400
Pre -final Inspection
10
10
$4,300
$1,760
$350
$6,410
Final Inspection
10
10
$4,300
$1,760
$350
$6,410
Materials Testing
4
4
$1,720
$8,250
$30
$10,000
Special Inspections
$8,250
$8,250
Facility Commissioning
2
10
2
$2,620
$310
$2,930
Project Closeout
ADEC Approvals to Operate
4
8
4
$3,400
$70
$3,470
Record Drawings
2
8
8
4
4
$5,560
$880
$110
$6,550
O&M Manual
24
2
2
2
2
$6,540
$130
$6,670
Warranty Inspection & Repairs Coodination
8
10
$3,780
$340
$4,120
Total Task 2:
0
138
62
144
10
2
12
10
2
6
8
2
$84,140
$26,620
$2,990
$113,750
$113,750
TOTAL BASIC SERVICES:
24
138
82
144
10
2
14
12
2
6
11
4
$96,550
$28,380
$3,662
$128,592
$128,592
CRW Engineering Group
Page 1
Date: 6/24/2025
City of Seward, Alaska Labor Category, Rate & Projected Hours
BASIC SERVICES
Revised 6/24/2025
Task & Subtask Description
CRW Engineering Group
Civil Mechanical
Electrical
Structural
X 5 > 5 x
m 5 m m m
c c c c c
W W W W W
$200 $260
Notes and Assumptions:
1) 10% markup on subconsultant fees.
2) City of Seward personnel will provide daily inspections during construction and provide reports to CRW.
3) City of Seward to provide coliform sampling and testing required for construction of potable water system.
4) Duration of construction project will be 6 months.
5) Duration of field construction will be 12 weeks.
$230 $210
File: SMIC Chlorination System Amend_2 Fee.xls
Tab: Basic Services
Total
Labor
Sub
Contractor
Costs(1)
Cost $
Expenses
Total
Subtask
Total
Task
CRW Engineering Group Page 2 Date: 6/24/2025