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Home My WebLink About09172025 PACAB PacketPACAB Agenda Packet Wednesday, September• 17, 2025 City Council Chambers Beginning at 12:00 p.m. 1963 1965 2005 kintual All-Amenca City 1 I I.. The City of Seward Seward, Alaska PORT AND COMMERCE ADVISORY BOARD MEETING AGENDA City Council Chambers, 410 Adams Street Please silence all cell phones and devices during the meeting Chair Bruce Jaffa Vice Chair Vacant Board Member Dwayne Atwood Board Member Melissa Schutter Board Member Norm Regis Board Member Jesse Groom Vacant September 17, 2025 at 12:00 p.m. Harbormaster Tony Sieminski City Clerk Kris Peck Deputy City Clerk Jodi Kurtz Executive Assistant Kristin Wise 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. CITIZEN COMMENTS ON ANY SUBJECT (Those who have signed in will be given the first opportunity to speak. Time is limited to 3 minutes per speaker and 36 minutes total time for this agenda item.) 5. APPROVAL OF AGENDA AND CONSENT AGENDA (Approval of Consent Agenda passes all routine items (marked with *) listed in this section. Consent Agenda items are not considered separately unless a board member requests. In the event of such a request, the item is returned to the Regular Agenda.) A. Minutes of Preceding Meeting Page 4 1)* Approve May 21, 2025 Port and Commerce Advisory Board Meeting Minutes B. Resolutions C. Other Items 6. SPECIAL ORDERS, PRESENTATIONS, AND REPORTS A. Proclamations and Awards B. City Manager Report Page 7 C. Other Reports and Announcements 1) Alaska Railroad Report Page 16 2) Seward Chamber of Commerce Port and Commerce Advisory Board Meeting Agenda Sepie ber17,2025 11Page D. Presentations (Presentations are limited to ten minutes each, excluding Q&A, and are limited to two per meeting unless increased by the board.) 7. UNFINISHED BUSINESS A. Resolutions B. Other Items 1) Discuss Heat Pump- Alaska Heat Smart Page 18 8. NEW BUSINESS A. Other New Business 1) Nominate Vice Chair Seat Page 22 2) Coast Guard Update 3) Harbor Uplands Development Page 23 9. INFORMATIONAL ITEMS AND REPORTS (No action required.) A. Reminder of Meetings 1) Regular Meeting on October 15, 2025 2) Regular Meeting on November 19, 2025 3) Regular Meeting on December 17, 2025 B. Other Items 10. CITIZEN COMMENTS (There is no sign in for this comment period. Time is limited to five (5) minutes per speaker.) 11. BOARD AND ADMINISTRATION COMMENTS AND RESPONSES TO CITIZEN COMMENTS 12. ADJOURNMENT Port and Commerce Advisory Board Meeting Agenda Sepie ber17,2o25 21Page City of Seward, Alaska Port and Commerce Advisory Board Meeting Minutes May 21, 2025 Volume 4, Page CALL TO ORDER The May 21, 2025, regular meeting of the Port and Commerce Advisory Board was called to order at 12:00 p.m. by Vice Chair Benjamin Smith. OPENING CEREMONY Vice Chair Benjamin Smith led the Pledge of Allegiance. ROLL CALL There were present: Bruce Jaffa, Benjamin Smith, presiding, and Dwayne Atwood Melissa Schutter Norm Regis Jesse Groom comprising a quorum of the Board; and Tony Sieminski, Harbormaster Jodi Kurtz, Deputy City Clerk Excused — Jaffa Absent — None Vacant - One CITIZEN COMMENTS ON ANY SUBJECT - None APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Regis/Schutter) Approval of Agenda and Consent Agenda Motion Passed Unanimous The clerk read the following approved consent agenda items: Approve the April 16, 2025, PACAB Meeting Minutes. SPECIAL ORDERS, REPORTS AND PRESENTATIONS Proclamations and Awards - None 4 City of Seward, Alaska Port and Commerce Advisory Board Meeting Minutes May 21, 2025 Volume 4, Page City Administration Report Harbormaster Tony Sieminski shared key updates from the report in the packet including R&M engineering report on the South Harbor Uplands. This development included a new parking layout, and a new harbormaster building. Sieminski also provided updates from other city departments. Other Reports and Announcements Alaska Railroad Report Seward Port Manager Dwayne Atwood referred to report in packet and shared a lapse video of the progress of the new cruise ship terminal construction project. The project was ahead of schedule thanks to mild winter weather. Atwood also updated the board on cargo ships, pipe ships, and a new paved pedestrian path. Chamber of Commerce Report Chamber of Commerce Director Amanda Sweeting spoke to the new full-time Communications Coordinator position that is currently open. Sweeting also provided updates on Chamber staffing in the cruise ship termina, the Combat Fishing Tournament and the Silver Salmon Derby. There is going to be a new ad hoc committee to discuss best practices for cruise ships and tour buses. Lastly, Sweeting announced the Double Scoops: Ice Cream Social & Job Fair. NEW BUSINESS Other New Business Discuss a resolution to encourage the application of heat pump grant funds [Jaffa] The board discussed the creation of a resolution to encourage people to apply for a heat pump. Regis suggested discussing with the Electric Department about different programs on heat pumps. Groom mentioned the $38.6 million dollars in grants that were awarded to Alaskan communities. INFORMATIONAL ITEMS AND REPORTS Regular Meeting on Wednesday, September 17, 2025 [After the summer hiatus] CITIZEN COMMENTS - None BOARD AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN COMMENTS Regis mentioned the Alaska Heat Smart program. 5 City of Seward, Alaska Port and Commerce Advisory Board Meeting Minutes May 21, 2025 Volume 4, Page Groom thanked the Chamber of Commerce for their amazing events. He noted the Seward Children's Museum is having their grand opening next week. Schutter echoed Groom's comments and thanked the Amanda Sweeting for her report. Atwood thanked the Chamber of Commerce and appreciated their presence in the cruise ship terminal. He noted the cruise ship season was underway and he would have more substantial information to share in September. Sieminski hoped to have more information on the Harbor Uplands development when the board reconvened in September. Smith noted there was a lot of great activities for kids this summer from a variety of different organizations. Both the Chamber of Commerce and the City of Seward were doing a great job getting information out with newsletters. ADJOURNMENT The meeting was adjourned at 12:39 p.m. Jodi Kurtz Bruce Jaffa Deputy City Clerk Chair (City Seal) 6 City Manager Report Administration The past two weeks have been filled with productive meetings, important project updates, and continued work to keep Seward moving forward. I met with representatives from Royal Caribbean to discuss exciting programs they'll be bringing to Seward this fall. I also met with Chugach Alaska Corporation to explore prospective future partnerships. In addition, we held our quarterly EPA grant check -in, where progress continues to move in a positive direction. I attended the Boys and Girls Club Board of Directors' monthly meeting, where planning is well underway for their November gala in Kenai. The organization has received a lot of positive feedback from the community this past year, reflecting their strong impact. A big thank -you goes to our Public Works crew for their efforts on the Lowell Creek Tunnel project over Labor Day weekend. Their hard work helps ensure safety and reliability for our community. In the most recent communications between the ADEC and KCI, the plan is currently that they will be doing the required test drilling at the Jesse Lee Home Site in mid -September. Some dangerous antennas were recently removed from the roof of the City Hall Facility and had a new antenna installed as well. The communications contractor also did a safety evaluation of our communications tower, and we will be making some upgrades based on those recommendations. All of this work is to ensure that our Police, Fire, and Emergency Operations Systems have reliable and redundant communications. Finance As required by the Seward Municipal Code 6.05.010, the following purchase orders between $5,000 and $30,000 have been approved by the City Manager since the last council meeting: Department Date Vendor Description Amount ROADS AND STREETS 8/27/2025 CRAIG TAVLOR EQUIPMENT STREET-68"ANGLE GROOM -SWEEPER 7,142.44 ELECTRIC GENERAL 8/21/2025 CRW ENGINEERING GROUP LLC WORK ORDER #4185 STONEY CREEK BORE - ELECTRICAL ENGINEERING SERVICES 8,315.00 ELECTRIC GENERAL 8/21/2025 CRW ENGINEERING GROUP LLC WORK ORDER 4!4182- OHUG DAIRY HILL TO NAPA STORE- ELECTRICAL ENGINEERING SERVICES 8.335.00 ELECTRIC GENERAL 8/21/2025 CRW ENGINEERING GROUP LLC WORK ORDER #4181 LEIRER ROAD OHUG - ELECTRICAL ENGINEERING SERVICES 16,055.00 ELECTRIC ADMIN 8/28/2025 UTIL-ASSIST INC Phase 2-Professional Services to Support and Evaluation 26.822.00 7 Harbor Department No major issues have been reported within the Harbor area There are currently two openings on PACAB. This is a great opportunity to dip your toe into volunteering with a small, manageable commitment. Fall of 2025 is a great time to get involved. We are expected to see some large amounts of rain and reminder to do a running system check. The 50-ton lift schedule is becoming more active and encourage users to call for available times as soon as they can. The 50-ton Travelift saw 44 lifts for the month of July. Status on leases - AT&T lease renewal — first draft has been sent to them for their review, Jag lease extension — is under review and will prioritize this but still optimistic to bring before council in late September, and the two new leases within SMIC area will be revisited after the fishing season. SMIC No major issues have been reported within the SMIC area. The 300-ton Travelift cable change was flawless this season This lift is back in full operation, and this schedule is filling up fast. North Dock has been active with our next barge scheduled for the first week of August. The 300-ton Travelift saw 6 lifts total for the month of July. Human Resources With the passage of Ordinance 2025-013, which amended language in the Collective Bargaining section, SPEA will present the draft collective bargaining agreement to their membership for voting during the first week of September. When the contract is ratified by SPEA, it will be presented to Council for adoption by resolution. The contract will be for a term of three years beginning January 1, 2026. A new police dispatcher will be starting in early September, and we're excited to have her onboard. On-the-job training to become a police dispatcher is intensive and lasts three months, due to the complexity of the job and their important role in public safety. There are still openings for Patrol Officers, Journeyman Linemen, and one position in the Finance Department for an Accounting Tech III. Apply online Job Opportunities I City of Seward Jobs. 8 Public Works The tunnel through Bear Mountain proved its worth this past week. Flow rates jumped from a normal 40 cubic feet per second (cfs) to a peak of 479 cfs tate Thursday night. rLawreli Cat Seward AK • USGS•1513s50O SubS[nbe 4a Wi r,�te August 26, 202$ - September 2, 21325 Discharge, cubic feet per second Aog rf, 2o2i l I:45_QO Pm 1,IPT k4rr MA AMN "WV Saar Public Works crews, alongside local contractors, worked around the clock from Thursday morning through Saturday morning to keep the road open and protect the bridge from being buried. At times, gravel debris and rising water came within just 11 feet of the bridge beams. Velocity flows at the tunnel outfall have since dropped and are nearly back to normal. =-�-�-ter`_• � � �_ � �� This is up Lowell Canyon at the inlet of the tunnel. From a nice clear little stream to this. At the time of these photos the flow was about 275cfs. 9 Community Development Planning & Zoning Commission The Commission held four legislative proceedings during their September 2nd meeting. The outcome of those resolutions was not known at the time of writing this report but will be included in the next City Manager Report. Those resolutions were: Resolution 2025-027 of the Planning and Zoning Commission of the City of Seward, Alaska, recommending City Council approval of the land use amendment to rezone 2400 Dimond Blvd, 2400 Birch Street, 2404 Birch Street, 2406 Birch Street, 2411 Spruce Street, 2500 Birch Street, and 2501 Spruce Street, from a Rural Residential (RR) zoning district to a Multi -family (R3) zoning district Resolution 2025-028, of the Planning and Zoning Commission of the City of Seward, Alaska, recommending City Council amend Seward City Code §15.10.140 Definitions for animal shelter and veterinary hospital and §15.10.226 Land Uses Allowed Table for veterinary hospital Resolution 2025-029, of the Planning and Zoning Commission of the City of Seward, Alaska, recommending City Council amend Seward City Code §15.10.140 Definitions for dwelling, apartment, commercial building and mixed -use development and Table 15.10.226 Land Uses Allowed for dwelling, apartment in a commercial building Resolution 2025-030, of the Planning and Zoning Commission of the City of Seward, Alaska, recommending City Council amend Seward City Code §15.20 Signs The Commission held two discussion items on the following topics: • Review absence notification requirements for meetings • September 16' work session topics which will be two -fold: • To review a final draft resolution regarding amending Parking Code Review updates to the Municipal Lands Inventory and Management Plan that have occurred since the last overhaul of the plan in 2023 A GIS public map viewer was sent out to City staff for testing and usability feedback. Feedback is due Friday, September 2nd. This map viewer will combine the many different map layers the city uses into one interactive map. After changes are made based on staff feedback, the updated version will be made available for the public to use and provide their feedback on usability. 10 Fire Department Emergency Responses for the Year 2025: 416 Fire and Life Safety Inspections 2025: 417 Fire & Life Safety Code Violations 2025: 283 Building permits YTD: 64 with a valuation of $39,084,588.26 All of Seward Fire Pumpers underwent annual pump testing along with the 75' Aerial and 374 feet of ground ladders by an independent third party. It's back to school: if you know a teenager 14-17 years old that may be interested in the Public Safety career field, or as a volunteer, please have them contact us about our youth program, the Fire Explorers. Last week they perfected their CPR skills! Police Department Statistics YTD PATROL Police Related Calls: 4218 Written Reports: 339 Criminal Charges: 127 Minor Offense Citations: 724 Motor Vehicle Accidents: 14 DISPATCH Event/Incident/Service Calls: 4218 911 Calls: 813 DMV Driver License and Identification Cards: 110 Motor Vehicle Registrations: 245 Boat Registrations: 8 Road Tests: 8 11 ANIMAL CONTROL Complaints: 50 Impounds: 19 Surrenders: 35 Dogs, 26 Felines Adoptions: 50 Sent to Rescue: 10 Canines Medical Assist: 3 GENERAL INFORMATION POLICE Attended Kenai Peninsula Borough Multi -Agency Response Workshop at the Kenai Fire Training Center Tyler CAD/RMS/MDT install, training completed, final step to be operational is scheduled for 8/28/25 Officer attending Sitka Public Safety Academy successfully completing courses DMV Reminder 8/28-9/10/2025. DMV's hours of operation may be modified, and services will be limited. Please call (907) 224-4037 for further information DISPATCH New dispatcher given conditional offer of employment, tentatively scheduled to start 9/7/25 SEWARD ANIMAL SHELTER 63 visitors checked into the shelter these past couple of weeks and we received two donations totaling $300. SPEA visited 8/26 and 21 animals were treated. Soldatna Animal Hospital scheduled to visit shelter and provide veterinary services on 8/28 Seward Community Library & Museum Museum We want to present our new online archive for historic newspapers! We invite residents and researchers to explore Seward's history through past newspapers and local stories. 12 The first round of digitization includes the Seward Phoenix Log from the 1960s to 1980s. Soon to follow this Fall season will be South Beach Sourdough Newsletters from WWII and more Seward Phoenix Log Newspapers up to the early 2000s! Seward Community Library and Museum :: Home Upcoming Events Sept 22-29 - Good Neighbor Week: Community Art Project and Recipe Potluck (Library & Community spaces) Celebrate Good Neighbor Week by adding your creative touch to a collaborative art piece! Stop by the library anytime during the week to color a tile that will become part of our Good Neighbor Community Art Project. All ages are welcome —come and help us create something beautiful together! Library Working on Online With Libraries (OWL) and the Public Library Association (PLA) and other grant applications. Adult Chess is back on Wednesdays 11:30-1. Chess for kids is back in Sept on Tuesdays 3-4pm. Tech Tutoring every Tuesday 2-4pm Storytime every Friday @ 12:30pm Digital Literacy Workshops (Wed 1:30-3:30 PM @ SCLM): Sept 3 - Computer Maintenance Basics (Library) Learn simple tips and tricks to keep your computer running smoothly, from updates to virus protection. Sept 10 - Mouse & Keyboard Basics (Library) Perfect for beginners —get hands-on practice with mouse movements, clicks, typing, and shortcuts. Sept 17 - Getting Started with Telehealth (Library) Discover how to use online tools to connect with healthcare providers from the comfort of home. Sept 24- Mobile Device Basics (iOS) (Library) Get to know your iPhone or iPad—learn settings, apps, and features to make your device work for you. 13 Parks & Recreation Department Sports & Recreation: • Youth Soccer wrapped up with a BBQ and Kids vs Coaches game. The weather was beautiful, thank you to everyone who made the season happen! • Open house at the Middle school and Elementary went well. • AVTEC will be open 7 days a week starting September 10 to 8pm. Sauna Tuesday to Saturday 5 to 7. • The Sports and Rec Calendar has been updated and is ready to view on Sewardparksandrecreation.com • Creepy Crawly skate night was a success • New program; Arts and Crafts w/ Mel starting September 1st, Candle Making. • Registration is open for Adult Basketball, Competitive Volleyball and 3 different racquetball leagues Teen Rec Room: • Over the past two weeks, the Teen Rec Room has seen 67 visits. Thats 26 more visits than the first two weeks of the month. 11 new memberships in one week. • Last Friday was the TRR open house. Open house featured free pizza, bonfire, smores, crafts and video games. • Weekly Dungeons and Dragons campaigns, once -a -month outing (Field trips) called Thrive Outside. Campgrounds: • Highly anticipated season closure • Shower House upgrades (wastewater pump and instant hot water) • Expansion of water/electric sites. • Add a large day use are in Res south. • Fall/winter re -furbishing of all signs Park Maintenance: • We are moving into the old Coast Guard building and in process of re -vamp (painting, carpets, sinks, etc.) 14 • We soon will be adding earthquake anchors to the parking shack in the South Launch lot. • Multiple new fences in the campgrounds to support the re -vamp efforts. • All winter the team will be moving items from the warehouse to the Coast Guard building. Parking: • Updating the verbiage on our citations to include ticketing in campgrounds and pavilions. • Gathering data to support a price increase to lower parking capacity. • Entered discussions with Community Development about parking oversight in the city. Electric Department New Service Requests & Winter Deadline: We continue to receive a high volume of new service requests. To guarantee installation prior to winter, applications must be submitted by September 5, 2025. Construction Progress: The line crew is nearing completion of a new subdivision line extension near the Lost Lake trailhead, keeping the project on track for energization as site work wraps up. Community Survey & Town Hall: Thank you to everyone who completed the Electric Survey. We're using the top trending survey topics to shape the agenda for our upcoming Town Hall on September 29, 2025 @ 7:00 PM. We're pleased to welcome Clay Koplin, CEO of Cordova Electric Cooperative, as a special guest to discuss how Cordova's sustainable hydro investments have reduced energy costs and become an economic driver for their community. Residents with planned new services are encouraged to apply before the deadline, and all community members are invited to attend the September 29 Town Hall. 15 RAILROAD Port Activity Update September 17, 2025 THE ALASKA RAILROAD'S MISSION -- Through excellent customer service and sound business management practices, provide safe, efficient, and economical transportation and real estate services that support and grow economic development opportunities for the State of Alaska. Port Traffic • The port has received 120 non -cruise vessels through early September, including pipe ships in late May and early July. The M/V Star Kilimanjaro and the M/V Titus discharged a total of 3,800 tons of pipe bound for the North Slope. • The 2025 cruise ship schedule included 61 ships and the last two are scheduled for September 19 and September 21. The Viking Venus and Viking Orion dockings will both be one -day ports of call. • The new Coast Guard icebreaker Storis was in port for three days in August and provided public tours. • The 2026 cruise ship season now includes 70 ships and 90 total ship days at the dock. That schedule also includes a four -ship day on August 6. The quantum class Ovation of the Seas is scheduled for every other Friday through the summer season. Port Capital Projects • The cruise dock and terminal building replacement continues to move forward. Structural steel installation began in August. The major demolition will begin after the terminal building is vacated on September 21. More information about the $137 million project is available at: https://sewardcompany.com • The cruise ship dock and terminal project will benefit from $45 million in anticipated EPA funding for vessel shore power. The Alaska Railroad worked with the municipality to submit for the Clean Ports Program grant. • The freight dock expansion project is still on schedule to begin in late 2026. Most of the cost will be met by a $19.8 million federal grant, with $5 million in ARRC matching funds and a gravel contribution by the City of Seward. More than 70,000 cubic yards of project fill has been staged. Dwayne Atwood, Accredited Maritime Port Executive Seward Port Manager 907-265-2696 office / 907-362-6038 mobile mailing: PO Box 95, Seward, AK 99664 physical: 913 Port Avenue 16 Turnagain Marine Image 1 7 Alaska Heat Smart (AHS) and the ACES Heat Pump Grant Report prepared for the City of Seward Executive Summary Alaska Heat Smart (AHS), in partnership with Southeast Conference, is administering the Accelerating Clean Energy Savings in Alaska's Coastal Communities (ACES) program. This five-year, $39 million initiative is funded by the U.S. Environmental Protection Agency (EPA) through the Climate Pollution Reduction Grant program (assistance agreement #84101201). ACES will provide income -based financial incentives to help households in over 40 coastal Alaska communities, including Seward, transition from fossil -fuel or wood heating to cold - climate heat pumps. The program's target is to enable up to 6,000 installations by 2030. ACES is a residential program only. Municipalities, including the City of Seward, are not direct applicants for incentive funds, though they can play a key role in outreach, facilitation, and contractor readiness. Program Overview • Program Name: Accelerating Clean Energy Savings in Alaska's Coastal Communities (ACES) • Funding Source: U.S. EPA, Climate Pollution Reduction Grants (CPRG) under the Inflation Reduction Act • Administered by: Southeast Conference (prime recipient) • Implementing Partner: Alaska Heat Smart (AHS) • Funding Amount: $39 million over five years • EPA Assistance Agreement: #84101201 • Geographic Scope: More than 40 coastal communities, from Ketchikan to Kodiak, including Seward • Program Target: Up to 6,000 household heat -pump installations Incentives and Eligibility Incentive Tiers (income -based): • $8,500 — for households at or below 80% Area Median Income (AMI) 18 • $6,000 — for households between 81% and 150% AMI • $4,000 — available to all households, no income cap Eligibility Requirements: • Residence must be in an eligible ACES community (Seward is included). • Building must be a primary residence (single-family homes, duplexes, condos, apartments, multifamily, or trailers). • Primary heating source must currently be fossil fuel or wood. • Pre -approval required; retroactive projects are not eligible. • An AHS home energy assessment and income verification are required before approval. • Renters may apply with the property owner's consent. • DIY installations are not eligible; only approved contractors may participate. Payment Mechanics: • Standard process: reimbursement to applicant after installation. • For the $8,500 tier: Southeast Conference can pay contractors directly to reduce upfront burden on lower -income households. Tax and Stacking: • Incentives are considered taxable income (W-9 required). • Stacking may be possible with: o Federal §25C heat -pump tax credit (up to $2,000 annually) o Alaska Housing Finance Corporation (AHFC) Home Energy Rebates (when launched) o Utility rebate programs, if rules allow Program Timeline • July 2024: Southeast Conference selected by EPA for $38.6M CPRG award • 2024-2025: Program development; incentive tiers established • Summer 2025: Eligibility lists published — Seward included identified as Phase 2 rollout community • September 4, 2025: AHS update — "hoping for full program rollout this fall"; waitlist open Seward's Status • Eligibility: Seward is explicitly listed on AHS's "ACES Eligible Communities" list. • Rollout: Seward is identified as a Phase 2 community. • Role: Residents may apply once rollout begins; City staff can support outreach and contractor readiness. City of Seward Participation Direct Municipal Application: • ACES is designed for residential incentives only. Official materials specify homeowner and renter eligibility, not municipal buildings 19 • There is no pathway for Seward to receive ACES incentives for city -owned facilities. Indirect Participation: The city can still benefit by: • Promoting ACES to residents • Supporting local contractors to qualify and meet demand • Coordinating with AHS and Southeast Conference for community readiness • Exploring other funding programs (e.g., DOE's Renew America's Nonprofits or Alaska Energy Authority grants) for municipal and public facilities Broader AHS Work • Healthy Homes (Juneau): Free remediation and efficiency for -90 homes • Alaska Carbon Reduction Fund: Helped -50 families fund heat pumps by October 2023 • NORTHH (DOE grant): $3.9M to improve efficiency in 20-30 nonprofit -owned buildings statewide Key Impacts for Seward • Household Savings: Depending on electricity/fuel costs, estimated 15-75% heating cost reduction • Equity: Largest incentives support low- and moderate -income households • Environmental: Significant reductions in carbon emissions and improved indoor/outdoor air quality • Economic: Supports local contractor workforce; potential job creation How Seward Residents Can Apply Applying is simple, but you must get pre -approved before installing anything. 1. Join the Waitlist Go to akheatsmart.orgJaces and sign up. This reserves your place until the program officially launches (expected Fall 2025). 2. Complete the Application Once contacted, you'll fill out an application and provide income verification to determine your incentive level ($4,000, $6,000, or $8,500). 3. Get a Home Energy Assessment Alaska Heat Smart will schedule a free energy assessment of your home. This step is required before approval. 4. Receive Approval After your paperwork and assessment are complete, you'll get official approval. Do not purchase or install a heat pump before this step — retroactive projects will not be reimbursed. 5. Hire a Qualified Contractor Choose from Alaska Heat Smart's list of approved installers. DIY projects are not allowed. 6. Installation & Payment 20 o For most applicants: you pay the contractor, then receive reimbursement from ACES. o For the $8,500 tier: Southeast Conference can pay your contractor directly, so you don't need to cover costs up front. 7. Enjoy Lower Heating Bills Once installed, your heat pump will reduce your reliance on oil, propane, or wood — saving money and improving comfort. Conclusion and Recommendations The ACES program represents a landmark $39 million federal investment to help Alaskans transition to cleaner, more affordable heating. Seward is included as an eligible Phase 2 community. • Residents can apply for incentives once rollout begins (fall 2025). • The City of Seward itself is not eligible for direct ACES incentives for municipal buildings. • The City can play a support role through outreach. Sources 1. AHS — ACES Community & Income Eligibility (includes Seward; Phase 2; agreement #84101201). 2. AHS — ACES Program Page (updated Sept 4, 2025: 5-year/$39M, 6,000 installs, waitlist, rollout fall 2025). 3. AHS — ACES FAQ (v7, Aug 12, 2025): Incentive tiers, eligibility, renters, DIY ineligibility, taxable income. 4. AHS — Contractor Support: Reimbursement/direct pay, qualified contractors, eligible equipment. 5. EPA — Southeast Conference CPRG Award (July 8, 2025): $38.6M; residential oil -to -HP summary; -6,100 installs in -50 communities. 6. Southeast Conference News Release (July 22, 2024): Incentives ($4k-$8.5k), 50 communities, 6,100 households, AHS assisted >1,000 homes. 21 PROCEDURES FOR NOMINATING A VICE CHAIR PACAB Nominate, elect, and swear in a Board Member as Vice Chair. When the item comes up on the agenda, the Chair will announce, "Our next item of business is to nominate and select a board member as Vice Chair. I will open the floor to nominations." Anyone interested in making a nomination should do so by making a motion. For example: "I make a motion to nominate Citizen Kane as Vice Chair." This motion requires a second. As a courtesy to the nominee, the Chair may ask if the person accepts the nomination. The Chair may call for unanimous consent and the vice chair is nomination is approved. [without a roll call vote] However, if anyone objects to the unanimous consent, then a roll call vote must take place. There must be 4 affirmative votes to approve. 22 CITY OF SEWARD HARBORMASTER BUILDING & SOUTH UPLANDS IMPROVEMENTS CONCEPT DESIGN Prepared by R&M Consultants, Inc. I September 2025 R&M CONSULTANTS, INC. Project Management, Planning, Civil Engineering KPB ARCHITECTS Architectural and Landscape Architecture 23 CITY OF SEWARD - HARBORMASTER &SOUTH UPLANDS PLANNING CHARRETTE 'YKj SEPTEMBER 8, 2025 SOUTH UPLANDS MASTERPLAN HARBORMASTER BUILDING 24 CITY OF SEWARD - HARBORMASTER &SOUTH UPLANDS SITE PHOTOS .5ix K3 SEPTEMBER 8, 2025 s��--�—ate__ ��`�yi��+`�<►�� 25 CITY OF SEWARD - HARBORMASTER &SOUTH UPLANDS SITE PLAN J K3 SEPTEMBER 8, 2025 s ems: e-4 ,-4 �e�.�e�.�e�.�e�.�e�.�e�.�e�.•^4e�.�e� HARBORMASTER OFFICE /4 7i./' ,4747.4.� .� .� .� .� .� .� .� .� .� .�� ' ,•.r,�.r1.r1r1.r1.r1.r•1.r•1.i^1.r•1.r•1.r•1.r•1 ra747474747474 r , •.^L•!". �f•L•f•L•f•L•f•L•f•LY^.Y•`. Y•`. Y•`. •`. Y•`. Y•`. Y•`. Y•`. •l^. •f•`.•f•`.•f•`.•f•`.•f•`.•t•`.•t•`.•t•`.•!L•!L•!L•!L•!:•!:•!L•!L•ILY.•!.•!.- LEASE AREA 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 AIIIIIIIIIIII I • ,14 1,•••• • ...N...N..Ni •e_.�....N .N....,fie-N.. 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J X^ ^ :\ : \ \\ \ X \\ \\ \\%\ \ \ \ \ \\%\ \ \\ \ \ `� X� \\� �\,\\X\,\\\ OH/E OH/E OH/E OH/E f.= LEASE AREA 28 o ao LEGEND NEW w 7 5 DESCRIPTION LOT LINE EDGE OF PAVEMENT FIRE LANE WATER LINE SANITARY SEWER LINE UTILITY EASEMENT BUILDING RESTRICTION LINE SWALE/BASIN CONTOURS ORDINARY HIGH WATER STRIPING BUILDING FLOAT BUILDING ASPHALT PAVEMENT CONCRETE SAND/GRAVEL RIPRAP LANDSCAPING BOARDWALK LOADING ZONE CITY OF SEWARD - HARBORMASTER &SOUTH UPLANDS SITE PLAN K3 SEPTEMBER 8, 2025 Ittotk gristtititt t0' • wi�iti VT— — ie} 29 LEGEND NEW w DESCRIPTION LOT LINE EDGE OF PAVEMENT FIRE LANE WATER LINE SANITARY SEWER LINE UTILITY EASEMENT BUILDING RESTRICTION LINE SWALE/BASIN CONTOURS ORDINARY HIGH WATER STRIPING BUILDING FLOAT BUILDING ASPHALT PAVEMENT CONCRETE SAND/GRAVEL RIPRAP LANDSCAPING BOARDWALK LOADING ZONE CITY OF SEWARD - HARBORMASTER &SOUTH UPLANDS PROGRAM K3 SEPTEMBER 8, 2025 City of Seward Date: 15-May-25 Harbormaster Building Space Proposed SF Amount Floor 1 Public Entry Vestibule 300 1 300 1 Administration/Public Counter 300 1 300 1 Lobby/Waiting Area 615 1 615 1 Conference Room 405 1 405 1 Restroom 100 1 100 1 Parking Kiosk 105 1 105 1 Subtotal 1825 2 Private Private Office Type A 105 4 420 1 & 2 Private Office Type B 150 1 150 1 Workstations 270 1 270 1 Workstations 245 1 245 2 Maintenance Shop 1750 1 1750 1 Locker Room 400 1 400 1 Breakroom 280 1 280 2 Conference Room 175 1 175 2 Restroom 50 3 150 1 & 2 Subtotal 3840 3 Storage Areas 1 Administration Storage 60 1 60 1 Big Storage 175 1 175 1 Small Storage 50 1 50 1 Storage 320 1 320 2 Subtotal 605 TOTAL 6270 Total w/ 15% circulation 941 7211 Total w/ 20% circulation 1254 7524 30 CITY OF SEWARD - HARBORMASTER &SOUTH UPLANDS ADJACENCY DIAGRAMAI 15to# Kz3 SEPTEMBER 8, 2025 TOOL WALL MAINTENANCE SHOP LOCKER ROOM - 12 LOCKERS - CENTER BENCH -LAUNDRY -SHOWER STORAGE ENCLOSED STAIR RR PRIVATE RR PARKING KIOSK 6-P WORKSTATIONS PRIVATE OFFICE PRIVATE OFFICE PRIVATE OFFICE PUBLI RR VESTIBULE 12-16P CONFERENCE ROOM 3-P ADMIN / PUBLIC COUNTER ENCLOSED STAIR SECURITY LINE LOBBY/WAITING ELEVATOR LEVEL 1 OPEN TO BELOW ROOF ENCLOSED STAIR 4-P CONFERENCE ROOM PRIVATE OFFICE PRIVATE OFFICE STORAGE WORKSTATION: ADMIN OPEN TO BELOW ROOF DECK PRIVATE RR BREAK ROOM I ENCLOSED STAIR ELEVATOR LEVEL 2 VESTIBULE PARKING KIOSK LOBBY/WAITING VERTICAL CIRCULATION PUBLIC RESTROOM CONFERENCE ROOM ADMINISTRATION/PUBLIC COUNTER PRIVATE OFFICE STORAGE OPEN WORKSTATIONS PRIVATE RESTROOM LOCKER ROOM MAINTENANCE SHOP CIRCULATION VERTICAL CIRCULATION CONFERENCE ROOM PRIVATE OFFICE STORAGE OPEN WORKSTATIONS PRIVATE RESTROOM MAINTENANCE SHOP BREAK ROOM CIRCULATION ROOF DECK 31 CITY OF SEWARD - HARBORMASTER &SOUTH UPLANDS CONCEPT MASSING SOUTH FACADE K3 SEPTEMBER 8, 2025 • 32 CITY OF SEWARD -HARBORMASTER &SOUTH UPLANDS CONCEPT MASSING NORTH FACADE .5ix K3 SEPTEMBER 8, 2025 /10/4 "77 0°4 33 CITY OF SEWARD - HARBORMASTER &SOUTH UPLANDS CONCEPT DESIGN Ala K3 SEPTEMBER 8, 2025 KEY FEATURES • : 1. Windows • 2. Industrial : 3. Warm tones • 4. Lighting 5. Multiple levels • • • • • • • • • • •. • OPPORTUNITIES FOR ADDITIONAL • VISITOR AMENITIES • The masterplan of the South Uplands includes several amenities in addition to • the Harbormaster building. These include a boardwalk extension from the harbor • along the north side, lease sites for businesses to add to the economical vibrancy • of the harbor and a reimagined parking area that provides efficient access to the • boat ramps and ample space to support visitor activities. The concept presents additional opportunities for site amenities to enhance the exceptional site resources. The top of the Harbormaster building can become a rooftop gathering place to take in the views of the harbor and Resurrection Bay and offer interpretive opportunities of learning. A "social stair" or outdoor gathering area can be built into the building or boardwalk, allowing for social gathering, interaction, and engagement . This informal gathering space will be located at an important location of the uplands plan to become a node of activity or a place for contemplation on the fair weather days during the quieter months. • • • • • • • • • • • • • • • • • • • CITY OF SEWARD - HARBORMASTER &SOUTH UPLANDS COSTS DESIGN FEES .allof K3 SEPTEMBER 8, 2025 01 02 03 04 SEM50/ DESIGNCHATIC $232,000.00 65% DEVELOPMENT $267,000.00 DESIGN STANDARDS FOR LAND LEASE PROJECTS $70,000.00 10 O CONSTRUCTION 510 DOCUMENTS $251,000.00 *TOTALS ROUNDED TO NEAREST THOUSAND 35 CITY OF SEWARD - HARBORMASTER &SOUTH UPLANDS COSTS PROJECT COSTS K3 SEPTEMBER 8, 2025 Cost Project Size (square footage) Harbormaster 8,153 adjust accordingly Total SF 8,153 Project cost per SF $887 adjust accordingly Base Building $ 7,231,711 Maintenance Shop $ 1,300,000 Total SF: 1,859 / $700 per SF Boundary & Design Survey $ 40,466 Site $ 1,932,580 Construction Cost Total (not including other projects costs) $10,504,757 Construction Contingency (Change Order Reserve) 8.00% $733,143 5-15% depending on new or renovation For changes during construction and unforseens such as bad soils and/or hidden conditions/ hazmat Architect/Engineer (A/E) Design Fees 7.50% $749,076 4 8% for DB and 7-10% for DBB Design phase Design Standards for Land Lease Projects $69,020 Architect/Engineer (A/E) Construction Administration 2.50% $229,107 1-2% for DB and 2-3% for DBB For Q&A during construction and field inspections for QA/QC MEP Commissioning 0.50% $45,821 To finalize the mech systems Special Inspections (welding, compaction, concrete) 0.50% $45,821 Inspection of structural elements during construction (may not be required depending on structural system) FF&E (funiture, fixture & equiment) 3.00% $274,929 Furniture and other loose equipment FF&E Audio/Visual 0.50% $45,821 AV equipment including IT, presentation and video conferencing Owner's Project Management 1.00% $91,643 Architects Either hired or an employee of the organization Project Contingency 5.00% $1,160,113 3% for new and 5% for renovation For expenses not anticipated such as additional furnishings or equipment not directly related to construction and/or additional architectural and engineering Total Project Costs (including land) 28.50% $13,949,252 Project Costs + Construction Costs Total Project Costs per SF $1,711 Project Costs + Construction Costs (per SF) The items above represent anticipated costs related to the overall project. It's intended as a starting point and guide to all possible costs encountered during a typical project. Percentages would increase/decrease depending on size/scale of project 36 September 2025 September 2025 October 2025 SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 2 3 4 5 6 1 2 3 4 7 8 9 10 11 12 13 5 6 7 8 9 10 11 14 15 16 17 18 19 20 12 13 14 15 16 17 18 21 22 23 24 25 26 27 19 20 21 22 23 24 25 28 29 30 26 27 28 29 30 31 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Aug 31 Sept 2 3 4 5 6 II Labor Day 1 1 7-00pm PRt7 Mtg] 7 8 9 10 11 12 13 7.00pm CC Mtg 14 15 16 17 18 19 20 6:00pm P&Z WS 1 1 12:00pm PACAB 1 I 6:00pm HPC WS/Mtg 21 22 23 24 25 26 27 1 7:00pm CC Mtg 28 29 30 Oct 1 2 3 4 Council Calendar 37 9/4/2025 3:16 PM October 2025 October 2025 November 2025 SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 2 3 4 1 5 6 7 8 9 10 11 2 3 4 5 6 7 8 12 13 14 15 16 17 18 9 10 11 12 13 14 15 19 20 21 22 23 24 25 16 17 18 19 20 21 22 26 27 28 29 30 31 23 24 25 26 27 28 29 30 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Sep 28 29 30 Oct 1 2 3 4 5 6 7 8 9 10 11 Municipal Election Day 12 13 14 15 16 17 18 7:00pm CC Mtg I 1 7:00pm P&Z Mtg] 1 12.00pm PACAB I I I Alaska Day 19 20 21 22 23 24 25 1 6:00pm P&Z WS 26 27 28 29 30 31 Nov 1 1 7.00pm CC Mtg Council Calendar 38 9/4/2025 3:16 PM November 2025 November December 2025 SuMo TuWe Thh Fr Fr Sa SuMo TuWe Th Fr Sa 1 1 2 3 4 5 6 2 3 4 5 6 7 8 7 8 9 10 11 12 13 9 10 11 12 13 14 15 14 15 16 17 18 19 20 16 17 18 19 20 21 22 21 22 23 24 25 26 27 23 24 25 26 27 28 29 28 29 30 31 30 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Oct 26 27 28 29 30 31 Nov 1 2 3 4 5 6 7 8 7:00pm P8i7 Mtg] 9 10 11 12 13 14 15 7.00pm CC Mtg 1 n Veteran's Day I 16:00pm HPC WS/Mtg 16 17 18 19 20 21 22 1 12.00pm PACAB 6:00pm P&Z WS 1 23 24 25 26 27 28 29 Day After Thanksgiving 7.00pm CC Mtg 1 Thanksgiving Day 30 Dec 1 2 3 4 5 6 Council Calendar 39 9/4/2025 3:16 PM