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HomeMy WebLinkAbout10272025 City Council PacketSeward City Council Agenda Packet Photo by Kris Peck Monday, October 27, 2025 City Council Chambers Beginning at 7:00 p.m. 1963 1965 2005 kintual All-Amenca City 11 1111 The City of Seward, Alaska CITY COUNCIL MEETING AGENDA City Council Chambers, 410 Adams Street Please silence all cell phones and devices during the meeting Mayor Sue McClure Vice Mayor John Osenga Council Member Robert Barnwell Council Member Julie Crites Council Member Casie Warner Council Member Lori Draper Council Member Mike Calhoon City Manager Kat Sorensen Deputy City Manager Jason Bickling City Clerk Kris Peck City Attorney Sam Severin Monday, October 27, 2025 at 7:00 p.m. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE A. Swear in Newly Elected Officials: 1) Sue McClure, Mayor 2) Lori Draper, Council Member [excused absence] 3) Mike Calhoon, Council Member 3. ROLL CALL 4. PROCLAMATIONS AND AWARDS A. Veterans Day Proclamation .5 5. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING (Those who have signed in will be given the first opportunity to speak. Time is limited to 3 minutes per speaker and 36 minutes total time for this agenda item) 6. APPROVAL OF AGENDA AND CONSENT AGENDA (*Approval of Consent Agenda passes all items listed. Consent Agenda items are not considered separately unless a council member requests an item be moved to New Business) A. Minutes of Preceding Meeting 1) *Approval of the October 13, 2025 City Council Meeting Minutes .6 B. Introduction of Ordinances 1) *Introduction of Ordinances 2025-017: Approving the Land Use Amendment to Rezone 2500 Laurel Street from a Resource Management (RM) Zoning District to an Auto Commercial (AC) Zoning District and 1000 Hemlock Avenue from an Institutional (Ins) Zoning District to an Auto Commercial (AC) Zoning District 14 City Council Meeting Agenda October 27, 2025 1 1 P a g e C. Resolutions 1) *Resolution 2025-105: Authorizing the City Manager to Purchase a New Pickup Truck for the Harbor Department in the Amount of $48,408 23 2) *Resolution 2025-106: Authorizing the City Manager to Purchase 300 MCM Copper Service Conductors from General Pacific, Inc in the Amount Of $34,461 for the Customer -Driven Project at the New Railroad Terminal 30 7. IN -PERSON REPORTS AND PRESENTATIONS A. City Manager Report 36 B. City Clerk Report 47 C. City Attorney Report — None D. Other Reports and Announcements — None E. Presentations 1) Public Works Department Update by Director Doug Schoessler 2) Seward Theater Collective & Seward Arts Council by Meegan Miller 8. PUBLIC HEARINGS — None 9. UNFINISHED BUSINESS — None 10. NEW BUSINESS A. Ordinances for Introduction — None B. Resolutions 1) Resolution 2025-100: Authorizing the Allocation of $240,680 from the General Fund for the City's Cost Share of Water and Sewer Infrastructure Improvements on Hemlock Avenue and Appropriating Funds 51 2) Resolution 2025-101: Recommending Kenai Peninsula Borough Approval of the Preliminary Plat of 1000 Hemlock Avenue, 2500 Laurel Street, 2405 Seward Highway, and 2413 Seward Highway Exchanging an Equal Portion of City -Owned Land with Privately -Owned Land and Vacating Interior Lot Lines to Create Two New Parcels to be Known as Tracts 5B-1 and 5B-2, Forest Acres Subdivision, Seward Gateway Properties 81 3) Resolution 2025-102: Authorizing the City Manager to Accept the Estimate from Grooms LLC to Fabricate 26 Ladder Extensions for I and T Dock in the Amount of $2,165 Per Ladder for a Total of $56,290 and Appropriating Funds .98 4) Resolution 2025-103: Authorizing the City Manager to Accept the Proposal from Electric Power Constructors (EPC) for the Rebuild of the Lawing Substation in an Amount Not to Exceed $5,200,000 107 City Council Meeting Agenda October 27, 2025 2 1 P a g e 5) Resolution 2025-104: Authorizing the City Manager to Accept the Proposal from SEL Engineering Services Inc and Northern Powerline Constructors Inc for the Spring Creek Substation Rebuild Project in an Amount Not to Exceed $5,381,452.38 114 C. Other New Business 1) Nominate and Select a Vice Mayor for a One -Year Term 170 11. INFORMATIONAL ITEMS AND REPORTS A. Upcoming City Council Meetings 1) Regular Meeting on Monday, November 17, 2025 at 7:00 p.m. [This will be the only City Council Meeting held in November] B. Other items 1) Alaska Small Business Development Center Quarterly Report 171 12. CITIZEN COMMENTS (There is no sign in for this comment period. Time is limited to five minutes per speaker) 13. COUNCIL AND ADMINISTRATION COMMENTS AND RESPONSES TO CITIZEN COMMENTS 14. EXECUTIVE SESSION — None 15. ADJOURNMENT City Council Meeting Agenda October 27, 2025 3 1 P a g e PROCLAMATION WHEREAS, since the birth of this great nation, millions of Americans have answered the call to defend our American ideals of freedom and democracy throughout the world; and WHEREAS, Veterans Day is a time to reflect on the service and sacrifice of all generations of these veterans who have given selflessly of themselves to defend our freedoms and our American way of life; and WHEREAS, the origin of Veterans Day began with the Armistice on June 28, 1918, also known as the Treaty of Versailles, which formally ended the hostilities of World War I; and WHEREAS, we gather on the eleventh hour on the eleventh day of the eleventh month, as we have every year since November 11, 1919, to express our gratitude and appreciation for the selfless service of our veterans to preserve our rights, liberties, and privileges; and WHEREAS, our men and women in uniform have been the bearers of a proud military tradition of selfless service in both peace and war that has been passed down from generation to generation for more than two centuries; and WHEREAS, our community has a fundamental obligation to acknowledge the contribution, courage and distinction in the face of adversity the unwavering commitment to America of our veterans of all wars; and WHEREAS, it is essential that we salute those who have fought to defend our nation; never forgetting the brave men and women who have made the ultimate sacrifice to ensure freedom for all people; and WHEREAS, on Veterans Day, we pay tribute to our veterans from the humble beginnings of this great nation and their families; to honor their selfless service with a renewed determination of commitment to keep the promises we have made to all who answered our country's call: NOW THEREFORE, I, Sue McClure, Mayor of the City of Seward do hereby proclaim November 11, 2025, as VETERANS DAY and do call upon all citizens of Seward to honor all Veterans for their enduring commitment to preserve the highest freedoms and ideals on which America was founded. Dated this 27th day of October 2025 THE CITY OF SEWARD, ALASKA Sue McClure, Mayor 5 City of Seward, Alaska City Council Meeting Minutes October 13, 2025 Volume 43, Page CALL TO ORDER The Monday, October 13, 2025 regular meeting of the Seward City Council was called to order at 7:00 p.m. by Mayor Sue McClure. OPENING CEREMONY Police Chief Louis Tiner led the Pledge of Allegiance. ROLL CALL There were present: Sue McClure, presiding, and John Osenga Kevin Finch Randy Wells Robert Barnwell Julie Crites Casie Warner comprising a quorum of the Council; and Kat Sorensen, City Manager Jason Bickling, Deputy City Manager Kris Peck, City Clerk Jodi Kurtz, Deputy City Clerk Excused — Finch, Warner Absent — None PROCLAMATIONS AND AWARDS — None CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Shane Hand, inside city limits, spoke on behalf of the Seward Public Employees Association [SPEA]. He spoke in support of the bargaining agreement between the City of Seward and SPEA. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Osenga/Wells) Approval of Agenda and Consent Agenda McClure requested the certification of election results be added to the consent agenda. Motion as Amended Passed Unanimous 6 City of Seward, Alaska City Council Meeting Minutes October 13, 2025 Volume 43, Page The clerk read the following approved consent agenda items: Approval of the September 22, 2025, City Council Meeting Minutes. Certify the results of the October 7, 2025, Regular Municipal Election Resolution 2025-099: Recommending Kenai Peninsula Borough Approval of the Revised Preliminary Plat of the Property Located at 3207 Sorrel Road, Creating Spring Creek Replat IN -PERSON REPORTS AND PRESENTATIONS City Manager Report City Manager Kat Sorensen noted the upcoming Planning & Zoning Work Session would be a discussion on the Comprehensive Plan. She noted there was a 2025 Comprehensive Plan Survey Analysis included in this council packet. Deputy City Manager Jason Bickling provided an update on the Jesse Lee Home site and the ongoing soil testing with the Department of Environmental Conservation. City Clerk Report City Clerk Kris Peck thanked everyone involved with the Regular Municipal Election. He also gave a shout out to the local artists who made the election countdown sign on the boardwalk. The final election results were provided tonight as a laydown. City Attorney Report City Attorney Rob Palmer (telephonically) provided an update on the complex Polar Seafood lease agreement. Other Reports and Announcements — None Presentations City of Seward Information Technology Department by IT Director Dustin Phillips Project HOPE and Opioid Overdose Kits by Jessica Johnson (Microsoft Teams video presentation) 7 City of Seward, Alaska City Council Meeting Minutes October 13, 2025 Volume 43, Page PUBLIC HEARINGS Ordinances for Enactment Ordinance 2025-014: Amending Seward City Code §15.10.140 Definitions for Animal Shelter and Veterinary Hospital and § 15.10.226 Land Uses Allowed Table for Veterinary Hospital Motion (Osenga/Wells) Enact Ordinance 2025-014 City Planner Courtney Bringhurst summarized from the packet and explained how a veterinary service from Soldotna had been offering temporary services at the Seward Animal Shelter. Technically, a veterinary hospital was not allowed in this Institutional Zone. This situation led the Planning & Zoning Commission to review the Land Uses Allowed Table. The proposed ordinance would allow veterinary services outright in this Institutional zoning district. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. No one appeared and the public hearing was closed. McClure noted this was pretty cut and dry. Motion Passed Unanimous Ordinance 2025-015: Amending Seward City Code Chapter § 15.20 — Signs Motion (Osenga/Wells) Enact Ordinance 2025-015 Bringhurst acknowledged this was quite a lengthy ordinance The primary focus was to address confusion with temporary signage. Seward City Code also needed to be updated to follow a Supreme Court decision where signs cannot be regulated differently based on their content. The summary of the proposed amendments removed all ties to the content of the signs. Bringhurst also explained feather signs in relation to festivals. She noted a laydown which contained a proposed amendment for allowing feather signs at community events. This amendment was based on feedback from the Parks & Recreation Department. Feather signs could replace A -frame signs during races and special events. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. No one appeared and the public hearing was closed. Ordinance 2025-015 was amended in 15.20.030 Signs allowed without permits, letter P, number 6, by striking, "by mobile vendors." The amended version will read: Feather signs may be allowed during specific scheduled community events as determined and approved by administrative official. Main Motion as Amended Unanimous 8 City of Seward, Alaska City Council Meeting Minutes October 13, 2025 Volume 43, Page Ordinance 2025-016: Amending Seward City Code §15.10.140 Definitions for Dwelling, Apartment, Commercial Building and Mixed -Use Development and Table § 15.10.226 Land Uses Allowed for Dwelling, Apartment in a Commercial Building Motion (Osenga/Barnwell) Enact Ordinance 2025-016 Bringhurst noted the Planning & Zoning Commission Work Sessions that focused on housing. During these discussions, some unclear and ambiguous regulations were discovered. The proposed legislation would create a definition for mixed use development, and allow apartments to be built outright in Central Business and Harbor Commercial zoning districts. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. Kelli Hatfield, outside city limits, spoke as a developer of property inside city limits. She spoke in support of the ordinance and hoped council would pass the ordinance as it was written. No one else appeared and the public hearing was closed. Barnwell expressed concern about the harbor district with the increased building height. Bickling responded that the South Harbor Uplands development would have design standards and be very specific for the way all the structures would look on these City of Seward lease sites. This was a safeguard against the concerns raised by Barnwell. Motion Passed Unanimous Resolutions Requiring Public Hearing Resolution 2025-096: Authorizing the City Manager to Enter into and Execute the Purchase and Sale Agreement and Related Documents for the Purchase of 2.7 Acres of Land, Physical Address 104 Benson Drive, Parcel 14502302, in the Amount of $580,000 and Appropriating Funds [Osenga declared a potential conflict of interest due to a family member selling the land. McClure ruled a conflict did exist and excused Osenga from the dais] Motion (Wells/Barnwell) Approve Resolution 2025-096 Bickling read the agenda statement verbatim because it was important for the public to hear. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. 9 City of Seward, Alaska City Council Meeting Minutes October 13, 2025 Volume 43, Page Lori Draper, inside city limits, recalled her initial shock of hearing the city's idea of buying the land and building a new police station. She felt the land was ideally suited for apartments. However, after talking with residents and City Administration she felt that her issues had been eliminated one -by -one. Draper suggested the City could carve out some of the parcel for residential rentals because it would be nice to see some housing added to this project. Sierra Roland, inside city limits, stated that she lived near the development and was supportive of the land becoming a police station. The new police station would help support local families and students and be a great benefit to the community. Kathy Fredrickson, inside city limits, stated that she lived near the property in question. She spoke to all the residents on Benson Drive and summarized their reactions to a new police station. One general concern was the amount of traffic. Fredrickson shared her observations and statistics counting cars and traffic on the street. She also noted a lack of shoulders for bicycles and pedestrians. Fredrickson also spoke in support of having the Seward High School access opened up from the other side of the parking lot and how that would reduce the traffic. In summary, Fredrick said her neighbors had no objections to a new police station. No one else appeared and the public hearing was closed. Bickling said he talked to the Kenai Peninsula Borough about a continuous sidewalk. There had also been some internal discussion about housing options that were presented by Draper. Crites felt the parcel was a good location for a police station and fully supported this resolution. Sorensen pointed out that a police station would be a good deterrent for speeding in the neighborhood. Council felt all their questions had been answered and thanked everyone for their input. Motion Passed 4-0 Council recessed the meeting at 8:17p.m. Council resumed the meeting at 8:23 p.m. Yes: Barnwell, Crites, Wells, McClure No: None Abstain: Osenga Resolution 2025-097: Authorizing Amendment No. 4 to Cooperative Agreement and an Amendment to the Third Amended and Restated Agreement for Lease of Tract 2a, Waterfront Tracts and the Lease, Operation and Maintenance of the Alaska SeaLife Center Motion (Osenga/Wells) Approve Resolution 2025-097 Sorensen explained the four organizations involved in the initial startup of the SeaLife Center. The Alaska Department of Fish & Game [ADFG] was a safeguard. This resolution removes ADFG entirely from the operating agreement. All parties were supportive of this amendment. 10 City of Seward, Alaska City Council Meeting Minutes October 13, 2025 Volume 43, Page Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. Wei Ying Wong, inside city limits, spoke as the President and CEO of the Alaska SeaLife Center. She supported this amendment to the lease. No one else appeared and the public hearing was closed. Motion Passed UNFINISHED BUSINESS - None NEW BUSINESS Resolutions Unanimous Resolution 2025-098: Approving the Bargaining Agreement Between the City of Seward and the Seward Public Employees Association, Covering Terms and Conditions of Employment for All Members of the Collective Bargaining Unit, Effective January 1, 2026 and Ending December 31, 2028 Motion (Wells/Osenga) Approve Resolution 2025-098 Sorensen highlighted some of the changes to the agreement with SPEA. She also pointed out an excellent summary in the packet. Council and City Administration discussed the access to legal services up to $2,700 per year as part of the new agreement. Motion Passed Unanimous Other New Business Discuss adjustments to the regular City Council meetings in November and December Sorensen noted the current schedule put the City Council meetings very close to the Veterans Day Holiday and the Thanksgiving Holiday. She explained how having just one meeting in mid - December had become the norm and was interested in trying this for November. Sorensen had checked with city department heads to make sure the city could evenly spread the workload across the rescheduled meetings. Council discussed the proposed adjustments and determined the meeting schedule will be as follows: There will be a meeting held on Monday, November 17, 2025 and a meeting held on Monday, December 15, 2025. 11 City of Seward, Alaska City Council Meeting Minutes October 13, 2025 Volume 43, Page INFORMATIONAL ITEMS AND REPORTS Other Items Letter from Warner regarding upcoming meeting attendance Letter from Warner regarding context of Project HOPE presentation Update from Mike Brittain and the Prince William Sound Regional Citizen's Advisory Council Comprehensive Plan 2025 Survey Analysis Upcoming City Council Meetings Regular Meeting on Monday, October 27, 2025 at 7:00 p.m. CITIZEN COMMENTS Shane Hand, inside city limits, expressed appreciation for City Administration and City Council. He appreciated the support and collaboration with going through union negotiations. He thanked everyone for their hard work. COUNCIL AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN COMMENTS Sorensen said she had a list of people to thank. She thanked all those involved in the Polar Seafood lease agreement. She thanked Community Development and Planning & Zoning for their work on the sign code updates. A big thank you to Kevin Finch and Randy Wells for their tenure on council. Sorensen was thankful for the Work Session earlier and thanked Jason Bickling who will be Acting City Manager at the next meeting. Lastly, she thanked SPEA for their work on the collective bargaining agreement. Bickling thanked Randy Wells and said it was great working with him. Barnwell appreciated the Work Session with the Electric Department and he was confident in their abilities. He said the land sale for the new police station was a big win tonight. The union agreement was great and he thanked Shane Hand for his hard work. He thanked Wells and Finch for their service on council. He noted Wells really did his homework and put a lot of effort into the job. Wells said he had learned so much over the last four years serving on City Council. Prior to serving on council, his understanding of local government was completely wrong. He appreciated anyone who sat at the dais and went through this learning process. He guaranteed serving on council would be an eye-opening experience to a new council member. The four years had changed him for the rest of his life. 12 City of Seward, Alaska City Council Meeting Minutes October 13, 2025 Volume 43, Page Osenga thanked the Electric Department for the informative work session. Getting information out to the public was important. He thanked Kevin Finch for his dedication to council. Osenga told a story about his first encounter with Randy Wells. He also said Wells was very smart and did his research, and it was an honor to serve with him. McClure was overwhelmed and humbled by all the votes she received for Mayor. She gave a shout out to the folks at Mountain Haven who voted with special needs ballots. This was a perfect example of an election where every vote counts. She encouraged everyone to vote. She thanked Randy Wells for his tenure on council. She spoke in favor of the relatively new 3-year term and how it allowed for the difficult learning curve. She noted Electric Department's updates and appreciated the transparency for the public. Osenga also wanted to note the voter turnout in the recent election. ADJOURNMENT The meeting was adjourned at 8:52 p.m. Kris Peck Sue McClure City Clerk Mayor (City Seal) 13 ORDINANCE 2025-017 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, APPROVING THE LAND USE AMENDMENT TO REZONE 2500 LAUREL STREET, FROM A RESOURCE MANAGEMENT (RM) ZONING DISTRICT TO AN AUTO COMMERCIAL (AC) ZONING DISTRICT AND 1000 HEMLOCK AVENUE FROM AN INSTITUTIONAL (INS) ZONING DISTRICT TO AN AUTO COMMERCIAL (AC) ZONING DISTRICT Documents: • Agenda Statement • Ordinance 2025-017 • Attachments: o Rezone Application Property Map 14 City Council Agenda Statement Meeting Date: October 27, 2025 To: City Council Through: Kat Sorensen, City Manager From: Planning and Zoning Commission Subject: Ordinance 2025-017: Approving the Land Use Amendment to Rezone 2500 Laurel Street from a Resource Management (RM) Zoning District to an Auto Commercial (AC) Zoning District and 1000 Hemlock Avenue from an Institutional (Ins) Zoning District to an Auto Commercial (AC) Zoning District Background and justification: On May 6, 2025, the Planning and Zoning Commission approved Resolution 2025-017 recommending City Council and Kenai Peninsula Borough approval of the preliminary plat of 1000 Hemlock Avenue, 2500 Laurel Street, 2405 Seward Highway, and 2413 Seward Highway. The two city -owned properties, 1000 Hemlock Avenue and 2500 Laurel Street, are currently zoned Institutional and Resource Management, respectively. The two privately -owned properties, 2405 and 2413 Seward Highway, are zoned Auto Commercial. The proposed preliminary plat will alter the current boundaries of each of the parcels and create two new tracts of land. Due to the change in boundaries, both tracts of land would contain split -zoned areas where land was absorbed from another parcel that was zoned differently. To proactively address this issue, the City recommends rezoning the two city -owned parcels to Auto Commercial. Seward City Code §15.01.035(B)(3) states that "except for an ordinance altering the boundaries of existing, contiguous zoning districts or an ordinance which brings a parcel into conformance with the land use plan, no ordinance altering zoning within the City shall be considered if the area encompassed by the proposed ordinance contains less than one acre." Both parcels of city -owned land are greater than one acre, and the proposed zoning is contiguous with the zoning of the privately -owned tract of land. On June 3, 2025, the Seward Planning and Zoning Commission approved Resolution 2025-020 recommending City Council approve this land use amendment. The public notification process was complied with and the appropriate public hearing, as required by Seward City Code § 15.01.040. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: Vol 1, Chapter 3.2.1.1 — "Manage land use to facilitate economic development while maintaining the historic, small-town character of Seward." 15 Strategic Plan: Other: N/A Municipal Lands Inventory and Management Plan Certification of Funds Total amount of funds listed in this legislation: $ 0 This legislation (✓): Creates revenue in the amount of: Creates expenditure in amount of: Creates a savings in the amount of: Has no fiscal impact Funds are (✓): Budgeted Line item(s): Not budgeted Not applicable Affected Fund (✓): General Boat Harbor Motor Pool Available Fund Balance $ $ $ SMIC Parking Other Electric Water $ Wastewater Healthcare Note: amounts are unaudited Finance Director Signature: Attorne Review Yes Attorney Signature: Not applicable Comments: 16 Sponsored by: Planning & Zoning Introduction: October 27, 2025 Public Hearing: November 17, 2025 Enacted: CITY OF SEWARD, ALASKA ORDINANCE 2025-017 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, APPROVING THE LAND USE AMENDMENT TO REZONE 2500 LAUREL STREET FROM A RESOURCE MANAGEMENT (RM) ZONING DISTRICT TO AN AUTO COMMERCIAL (AC) ZONING DISTRICT AND 1000 HEMLOCK AVENUE FROM AN INSTITUTIONAL (INS) ZONING DISTRICT TO AN AUTO COMMERCIAL (AC) ZONING DISTRICT WHEREAS, the City of Seward has submitted a land use plan amendment application to rezone 2500 Laurel Street from Resource Management and 1000 Hemlock Avenue from Institutional to Auto Commercial; and WHEREAS, Seward City Code §15.01.035(B)(3) states that "except for an ordinance altering the boundaries of existing, contiguous zoning districts or an ordinance which brings a parcel into conformance with the land use plan, no ordinance altering zoning within the City shall be considered if the area encompassed by the proposed ordinance contains less than one acre"; and WHEREAS, 2500 Laurel Street is 6.05 acres, and 1000 Hemlock Avenue is 2.16 acres; and WHEREAS, the proposed rezone location is contiguous to an Auto Commercial zoning district; and WHEREAS, Resolution 2025-017 approved on May 6, 2025, recommended the approval of the preliminary plat of 1000 Hemlock Avenue, 2500 Laurel Street, 2405 Seward Highway, and 2413 Seward Highway; and WHEREAS, the alterations of property boundaries in this preliminary plat will create split - zoning within the new tracts of land; and WHEREAS, the city is proactively addressing this issue by changing the zoning of the city -owned parcels to reflect the zoning of the privately -owned parcels; and WHEREAS, the Auto Commercial zoning district will provide the city with more development options on the portion of land that it owns; and WHEREAS, on June 3, 2025, the Seward Planning and Zoning Commission approved Resolution 2025-020 recommending City Council approve this land use amendment; and 17 CITY OF SEWARD, ALASKA ORDINANCE 2025-017 WHEREAS, the public notification process was complied with and the appropriate public hearing, as required by Seward City Code § 15.01.040. NOW, THEREFORE, THE CITY OF SEWARD ORDAINS, that: Section 1. The Council hereby approves the land use amendment to rezone Tract 5B, Forest Acres Subdivision, Levee Replat, located at 2500 Laurel Street, from a Resource Management (RM) zoning district to an Auto Commercial (AC) zoning district; and Lot 13, Fort Raymond Subdivision, located at 1000 Hemlock Avenue, from an Institutional (Ins) zoning district to an Auto Commercial (AC) zoning district. Section 2. The Council hereby approves updating the current and future Land Use Maps for these two locations from Institutional and Resource Management to Auto Commercial. Section 3. This ordinance shall take effect ten days upon enactment. ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, this 17th day of November 2025. AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck City Clerk (City Seal) THE CITY OF SEWARD, ALASKA Sue McClure, Mayor 18 Context Map Rural Residential Multi -family Residential Auto Commercial Institutional Industrial Resource Management Park 200 feet Rezone Application Property Map RES 2025-0XX - Rezoning the property located at 2500 Laurel Street from Resource Management (RM) to Auto Commercial (AC) and the property located at 1000 Hemlock Avenue from Institutional (Ins) to Auto Commercial (AC) Parcel Number: 14502142 & 14502601 19 Context Map Rural Residential Multi -family Residential Auto Commercial Institutional Industrial Resource Management Park 200 feet Rezone Application Property Map Yellow outline - Shows the boundaries of the new Tracts of land from the preliminary plat that was approved by the Commission at the May 6, 2025 P&Z meeting. Tract 5B-1 will be city -owned property and Tract 5B-2 will be privately -owned property. The proposed rezone would prevent split zoning from occuring by ensuring that both Tracts of land were an Auto Commercial zoning district. 20 CITY OF SEWARD P. O. Box 167 410 Adams Street Seward, Alaska 99664 Community Development 907.224.4.049 planning@cityofseward.net LAND USE PLAN AMENDMENT - REZONING APPLICATION This completed application is to be submitted to the Community Development Department no later than six (6) weeks in advance of the next regularly scheduled Planning and Zoning Commission meeting. Regular meetings are held the first Tuesday of each month. The application must be accompanied by the $321 filing fee. • l Petitioner: ( + [7 5 10 G...; C,e`t Address: y1 C +-tOtotyn s Si - Telephone Number: 96 ./ - 2 .. `-I -'/c a v Email: i�. << f, OSt+Kar04•ne-"f piaNnirtct Property Description J Address: Est L Y .-1 :-_a i" 6,..,t,( 1c. 1-4e, „toc L f'v`e_ .fir-ac-4 .S_fre -es-t- Nc-re_S (xvf-e_. Cecil tc,..4,- Lot: I -22 Block: Subdivision:-,-,-.t- Ro,.41 ,vr0-v r/ C . 0S Size of subject area: -.2_: i t,, acres Number of parcels within subject area: l Additional Information Located in Historic Overlay District? Yes [, No pj Intended use and/or reason for rezoning: A cu - rev.i- ere lty--i +nary p le-L-k-- ern f-.e ,.r-- - S tk, i i i CJk&vx q s:, +L. o c t t r r-c v.-t- beN..t ., d ct r i S /5ci., C +f-c,A.k2 se 1 i -4 --Zo v., i to T L1 5 , ZJvi-e w , t ( co v- re i--[ 3.} T" i-4L U. { -2 :� ni v‘ Q c.) t l LG C . t `4u t1A0 41 t-z. -_ (( y p l ! k 1 l ZIP lcr� Ai G-wv Does the proposed amendment comply with the Comprehensive Plan? Please list how below. Seward 2030 Comprehensive Plan Volume I: https://www.citvofseward.us/home/showdocument?id=1705 Volume II: https://www.citvofseward.us/home/showdocument?id=1707 j,'2,t-1 3.-3Lt2-- 21 Does the proposed amendment comply with the Historic Preservation Plan (skip if not within Historic Overlay District) What is the effect of the zoning amendment on the property owners and on the community at large? U.,.-e_-,,, �-.-,._ ,-r eel c.-s.deY1I, �1+.S.e:_ .1 4-% .ck-4-4*1--•G,._ 'Tv. a �r-<�vL (! tilt S. ,6 - •c-1 Ca N�v'.,�w:-, �f ...�� t'd lvhVVS.R. •�t�-tom - t .1 AI)wu-fi)CA` 1"t, lSF G,'4, -1�^(r_ c: (74c�. {-(-cec 1 c •{�f'' - 1 1,-1Ce4---k t-4 in se, kbcte , C,,,, ,e.Ni i0-NClttU$.O a" i(( I-eii I hereby certify that the above statements and other information submitted are true and accurate to the best of my knowledge. I understand that this item will be scheduled for action only if all application materials are submitted not less than six (6) weeks in advance of the next regularly scheduled Planning and Zoning Commission meetin . Reg ar eetin s re-held-the`ffirst Tuesday of every month. Applicant Signature: Enclosed: `-..____.— $321 Payment IK-) Map of the subject area QC) Other: ( ) A map is required to accompany this application. Proof of ownership for parcel(s) must be available if Borough tax roles do not indicate applicant's name. The APPLICATION and MAP (indicating the specific area) must be submitted together, with a FEE of $321.00 (payable to the City of Seward) to the Community Development Office. Please mark the method through which this Rezone application is being initiated: (SCC 15.01.035 (b)) By the City Council on its own motion; By the commission on its own motion; *By petition of a majority of the property owners in the area to be amended; *By petition bearing the signatures of 50 registered voters within the City; or *By petition as provided by the home rule charter of the City. *If the initiated method was through petition, please include the signatures on the page provided or additional pages if needed. 22 RESOLUTION 2025-105 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO PURCHASE A NEW PICKUP TRUCK FOR THE HARBOR DEPARTMENT IN THE AMOUNT OF $48,408 Documents: • Agenda Statement • Resolution 2025-105 • Attachments: o Swickard Quote 23 Meeting Date: To: Through: From: City Council Agenda Statement October 27, 2025 City Council Kat Sorensen, City Manager Tony Sieminski, Harbormaster Subject: Resolution 2025-105: Authorizing the City Manager to Purchase a New Pickup Truck for the Harbor Department in the Amount of $48,408 Background and justification: The Seward Harbor Department has a substantial area to cover daily between the Seward Boat Harbor and the SMIC yard, and a dependable vehicle is needed to transport the crew safely between locations. The department's request to purchase a new vehicle is multi -faceted. First, we recognize the benefit that upgrading to a newer vehicle has from a safety and reliability standpoint but also the potential benefits that a newer vehicle has to the environment. Second, we have staggered the department's fleet of vehicles to maintain a more even and planned budget with the belief they should be replaced every ten years before any major mechanical failures need to be addressed. This method allows us flexibility to adjust our purchases if needed and still be planned and not reactive. After receiving and reviewing 4 competitive quotes from Anchorage area dealers, it was determined that Swickard Chevrolet Buick GMC of Anchorage offers the best value. We are requesting approval for the purchase of a new 2026 Chevrolet 1500 from Swickard of Anchorage. This quote includes a set of winter tires of rims, bedliner, headache rack and running boards for $48,408 plus a 10% contingency. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: Strategic Plan: Other: 6.20.010 Use of Competitive Bids Total amount of funds listed in this legislation: $ 48,408.00 This legislation (✓): Creates revenue in the amount of: Creates expenditure in amount of: x $ $ $48,408.00 24 X Creates a savings in the amount of: Has no fiscal impact Funds are (✓): Budgeted Line item(s): Motor Pool Not budgeted Not applicable Fund Balance Information Affected Fund (✓): General Boat Harbor Motor Pool X Available Fund Balance SMIC Parking Other Electric Water $48,408.00 Yes Wastewater Healthcare Note: amounts are unaudited Finance Director Signature: Attorney Review Attorney Signature: Not applicable Comments: Administration Recommendation X Adopt Resolution Other: 25 Sponsored by: Sorensen CITY OF SEWARD, ALASKA RESOLUTION 2025-105 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO PURCHASE A NEW PICKUP TRUCK FOR THE HARBOR DEPARTMENT IN THE AMOUNT OF $48,408 WHEREAS, the Harbor Department has the responsibility of maintaining and working between the Seward Marine Industrial Center (SMIC) and the Seward Boat Harbor; and WHEREAS, a dependable vehicle is needed to transport the crew safely between both locations; and WHEREAS, this vehicle was budgeted for the 2025 season; and WHEREAS, the quote provided includes a set of winter tires on rims, bed liner, running boards, and a headache rack; and WHEREAS, Swickard Chevrolet Buick GMC of Anchorage provided the best value for $48,408.00. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The City Council hereby authorizes the City Manager to purchase a pickup truck for the Harbor Department in the amount of $48,408.00. Section 2. Funding in the amount of $48,408.00 is hereby appropriated from the Motor Pool Reserves 03000-0000-3400 to the 03000-2000-8103 Capital Equipment expense. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska this 27th day of October 2025. AYES: NOES: ABSENT: ABSTAIN: THE CITY OF SEWARD, ALASKA Sue McClure, Mayor 26 CITY OF SEWARD, ALASKA RESOLUTION 2025-105 ATTEST: Kris Peck City Clerk (City Seal) 27 i gm 1 Vehicle Locator Detail Report for Customer SWICKARD CHEVROLET BUICK GMC OF ANCHORAGE 1300 E FIFTH AVE. ANCHORAGE, AK, 99501 907-279-0841 Customer/Company: Address: City of Seward Sales Consultant: Vehicle #1: 2026 Chevrolet 1500 Silverado VIN/Order # MSRP Stock # 1GCPKBEK2TZ117710 $49,840.00 2117710 Additional Vehicle Information _ Body Style: CK10543-4WD. Short Crew PEG: 1CX-Custom Preferred Equipment Group Primary Color: GAZ-Summit White Trim: HOU-1 WT11 LT11 SPI2LTI1 FLIT LS-Cloth, Jet Black, Interior Trim Engine: L3B-Engine: TurboMax Transmission: MFC-8-Speed Automatic Options: 1CX-Custom Preferred Equipment Group 1SZ-Option Package Discount 4AA-Interior Trim, Jet Black A2X-Power Seat Adjuster (Drivers Side) AKO-Glass, Deep Tinted AQQ-Keyless Remote Entry AXG-WINDOW REG DRVR DR POWER OPERATED, EXPRESS UP/DOWN AZ3-Seats: Front 40/20/40 Split -Bench, Full Feature B30-Floor Covering: Carpet, Color Keyed B32-Floor Mats, Front, Rubberized Vinyl B33-Floor Mats, 2nd Row, Rubberized Vinyl BTV-Remote Engine Starting Pkg C49-Defogger, Rear Window, Electric C5W-GVW Rating 7000 Lbs DLF-Mirrors, O/S: Power, Heated E63-Durabed EF7-COUNTRY UNITED STATES OF AMERICA (USA) E9-Federal Emissions G80-Auto Locking Differential, Rear GAZ-Summit White GU6-Rear Axle: 3.42 Ratio HOU-1 WT11 LTII SP12LT11 FL11 LS-Cloth, Jet Black, Interior Trim 1OR-Chevrolet Infotainment, 7" Color Screen J26-ENGINEERING YEAR 2026 K05-Engine Block Heater K34-Cruise Control KC9-110 Volt Electrical Receptacle, In P/U Box KI4-120 Volt Electrical Receptacle, In Cab KW5-Alternator, 220 AMP L3B-Engine: TurboMax MAH-MARKETING AREA US, PUERTO RICOIUSVI MFC-8-Speed Automatic r•-$ 111.4. r d f3Qd /'kt - .%m►'�` im S NB5-Single Exhaust System NZP-Wheels, 20" x 9" Silver Painted Aluminum PCX-1 CX12CX Convenience 1 Package PDX-1 CX Custom Value Package PED-Chevy Safety Assist QAB-Tires: 275/60 R20 All Season, Blackwell QAQ-Tire, Spare: 255180 R17 All Season, Blackwell QK1-Standard Tailgate QT5-Tailgate Function—EZ Lift, Power Lock & Release SAF-Spare lire Lock SLM-Sales Stock Orders TQ5-Headlamps, Inteilibeam U2K-SiriusXM Satellite Radio (subscription) UBI-2-USBs, Second Row ChargelData Ports UE 1-OnStar Communication System UE4-Following Distance Indicator UEU-Sensor, Forward Collision Alert UF2-Lighting, Cargo Box, LED UHX-Lane Keep Assist/Departure Warning UHY-Automatic Emergency Braking UKJ-Sensor, Front Pedestrian Braking UQF-Speaker System: Standard Sound System UTJ-Theft Protection System, Unauthorized Entry V76-Recovery Hooks VGC-Paint Protector Film for Shipping W4-4G LTE Wi-Fi Hotspot capable WMI-Aero Shutters, front grille WNO-VIN MODEL YEAR 2026 X88-Nameplate - Chevrolet Z60-Suspension Package Z82-Trailering Package Disclaimer. GM has tried to make the pricing information provided In this summary accurate. Please refer to actual vehicle invoice, however. for complete pricing information. GM will not make any sales or policy adjustments in the case of inaccurate pricing Information in this summary. 28 City of Seward- 2025 Motor Pool Information Unrestricted Net Position as of 12/31/24 (2025 Estimated Beginning Balance)* : $ 1,840,891 2023 Appropriations Motor Pool Res. 2023 017 Purchase Wing Blade for Loader $ 23,26--90 Res.2023 019 Purchase Chevy Truck for Electric $ 6O,023.00 Res. 2023 106 Purchase of the Plow Truck $ 394r887,90 Res. 2023 110 Purchase of the new Utility Tractor $ 183,233.13 Res. 2023 111 Long Bed Ram 2C00 single cab $ 55,785-90 Res. 2023 121 Chevy Silvcrado flatbed and crane for Harbor $ 83,186.31 Res. 2023 123 Purchase of 1 Chevrolet Tahoe $ 311,838.20 Res. 2023 137 Purchase for the second Police responder. $ 22,839 00 Total $ 1,185,127.54 2024 Appropriations Motor Pool Rcs. 2021 017 Purchase John Deere Gator for P&R $ 26,362.0' Res. 2021 019 Purchase of John Deere road grader for PW $ 499,492 00 Res.2021 057 Chevrolet Silvcrado 2500 for arking $ 51,897.10 Res.2021 067 Ford Bronco for meter reading $ 30;170.00 $ 607,927.53 2025 Appropriations Motor Pool Res. 2025 003 Public Works new Truck with Snow Plow $ 86^.90 Res. 2025 020 P&R Toolcat $ 74,789,00 Res.2025 057 P&R Manintcnacc Vehicle $ 57;4,4430 Rcs. 2025 006 Electric Truck $ 50,893:80 Res.2025 009 Dump Truck for Public Works $---------- 190-00949 Rcs.2025 069 FIRE CANAM $ 51,319.40 Res.2025-076 Harbor - 50Ton $ 619,500.00 Res.2025-083 Police 2 Cars & Equip. $ 197,142.37 Harbor- whaler21 $ 182,000.00 Harbor -Truck ($60,000) $ 53,248.80 Watewater- mobile stand by generator $ 75,000.00 $ 1,636,363.57 $ 713,999.82 Contribution to the Motor Pool (for replacement vehicles): City Manager $ 4,500.00 Police Department $ 10,000.00 Fire Department $ 60,000.00 Building Department $ 4,000.00 Street Operations $ 140,000.00 City Shop $ 8,000.00 Parks Maintenance $ 15,000.00 Campgrounds $ 9,500.00 TYC $ 11,000.00 Harbor $ 64,000.00 SMIC $ 50,000.00 Parking $ 13,000.00 Electric $ 85,000.00 Water $ 5,000.00 Wastewater $ 5,000.00 Total Contribution FY25: $ 484,000.00 **Projected Unrestricted Net Position as of 12/31/25 (Ending Balance): $ 1,197,999.82 FY25 Budge *(Ties to ACFR) Page 90 Motor Pool Interfund Loan History Balance as of Loan Purpose: Loan Date Amount Interest Rate Term Annual Payments 12/31/2025 Seward General Hospital PERS Unfunded Liability 10/4/2006 $ 1,250,000.00 5.25% 2007-2026 $ 98,576.00 $ 98,576 Animal Shelter 12/31/2021 $ 930,500.00 0.00% 2022-2051 $ 31,016.67 $ 496,266 29 RESOLUTION 2025-106 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO PURCHASE 300 MCM COPPER SERVICE CONDUCTORS FROM GENERAL PACIFIC, INC IN THE AMOUNT OF $34,461 FOR THE CUSTOMER -DRIVEN PROJECT AT THE NEW RAILROAD TERMINAL Documents: • Agenda Statement • Resolution 2025-106 • Attachments: o General Pacific Quote 30 City Council Agenda Statement Meeting Date: October 27, 2025 To: City Council Through: Kat Sorensen, City Manager From: Taylor Crocker, Electric Operations Supervisor Subject: Resolution 2025-106: Authorizing the City Manager to Purchase 300 MCM Copper Service Conductors from General Pacific, Inc in the Amount Of $34,461 for the Customer -Driven Project at the New Railroad Terminal Background and justification: The City of Seward Electric Department is supporting a customer -driven project for the new railroad terminal that requires the installation of new underground electric service. To meet the customer's electrical load requirements, 300 MCM copper conductors are needed to complete the primary service extension from the utility's distribution system to the customer's transformer location. City staff obtained a quote from General Pacific, Inc. on October 2, 2025, for THHN/THWN-2 500 MCM copper conductors, totaling 2,100 feet of cable, for a total cost of $34,461. The material purchase is necessary to maintain the project's schedule and ensure that the customer connection can be completed before winter conditions limit construction activity. This purchase will be refunded by the EPA Clean Ports Grant accepted by the city by Res.2025- 016.General Pacific has provided reliable and competitive pricing for electrical materials on prior City projects and is the preferred vendor for this order. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: Strategic Plan: Other: Total amount of funds listed in this legislation: $ 34,461.00 This legislation (V): Creates revenue in the amount of: Creates expenditure in amount of: X $ 34,461.00 31 X Creates a savings in the amount of: $ Has no fiscal impact Funds are (✓): Budgeted Line item(s): 15360 0000 8103 0000 00000 Not budgeted Not applicable Fund Balance Information Affected Fund (✓): General Boat Harbor Motor Pool Available Fund Balance SMIC Parking Other x Electric Water Wastewater Healthcare Note: amounts are unaudited Finance Director Signature: Attorne Review c5", 9"z" X Yes Attorney Signature: Not applicable Comments: Administration Recommendation X Adopt Resolution Other: 32 Sponsored by: Sorensen CITY OF SEWARD, ALASKA RESOLUTION 2025-106 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO PURCHASE 300 MCM COPPER SERVICE CONDUCTORS FROM GENERAL PACIFIC, INC IN THE AMOUNT OF $34,461 FOR THE CUSTOMER -DRIVEN PROJECT AT THE NEW RAILROAD TERMINAL WHEREAS, the City of Seward Electric Department is constructing new electric service infrastructure to support the customer -driven expansion at the new railroad terminal; and WHEREAS, 300 MCM copper service conductors are required to complete the primary service installation; and WHEREAS, staff obtained a quote from General Pacific, Inc. dated October 2, 2025, for the purchase of THHN/THWN-2 500 MCM Black copper conductors (total 2,100 feet) in the amount of $34,461.00; and WHEREAS, the purchase of these materials is budgeted within the City of Seward Electric Department's Customer Driven Projects fund for FY 2025. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The City Council hereby authorizes the City Manager to purchase 300 MCM copper service conductors from General Pacific, Inc. for the total amount of $34,461.00. Section 2. Funding in the amount of $34,461.00 for this purchase is fully appropriated from the EPA Clean Port Grant Fund 15360-0000-8103 Capital Equipment. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska this 27th day of October 2025. THE CITY OF SEWARD, ALASKA Sue McClure, Mayor 33 CITY OF SEWARD, ALASKA RESOLUTION 2025-106 AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck City Clerk (City Seal) 34 General Pacific, Inc. Quote P.O. Box. 70 Fairview, OR 97024 USA 503-907-2900 Bill To: Seward, City of PO Box 167 Seward, AK 99664-0167 US 1-907-224-4050 Customer ID: 107850 Quote 1345096 Order Date Page 10/02/2025 13:56:48 1 of 1 Ship To: Seward, City of 410 Adams St Electric Seward, AK 99664 Ordered By: Taylor Crocker PO Number Ship Route Taker 3741-2025-10-02 14:10:11 ANY CPARKER Quantities Item ID Item Descrivtion Pricing UOM Unit Size Unit Price Extended Price Ordered Allocated I Remaining) UOM Unit Size ° q Delivery Instructions: Please ship to City of Seward CIO Span Alaska 3815 W Valley Hwy N Auburn, WA 98001 Final Destination Seward AK 2,100.0000 0.0000 2,100.0000 FT H OMN THHN500 3 x 700' FT 1.0 THHN/THWN-2 500 MCM Black 1.0 16.4100 34,461.00 SUB -TOTAL: 34,461.00 TAX: 0.00 AMOUNT TENDERED : 0.00 AMOUNT DUE: 34,461.00 U.S. Dollars 35 19.1.3681 - 09/23/19 City Managers Report Administration As we head into the last days of October, I want to wish everyone a safe and happy Halloween. Please keep an eye out for trick -or -treaters and enjoy the festivities around town. And be sure to check out all the wonderful pumpkins decorated at the library. Our city departments are really showing off their creativity! In the office, we're looking towards our end of year routines and continuing steady progress on several fronts. Federal Shutdown and EPA Grant Work Despite the continued federal government shutdown, we have not experienced any significant delays or disruptions in our operations. Work on the EPA Clean Ports Grant continues to move forward smoothly, with staff, partners, and contractors keeping strong communication lines open to ensure maintained momentum. International Delegation Visit Mayor McClure and I met with a delegation from Greenland to discuss best practices around tourism, community planning, and balancing visitor economy with local needs. It was a productive and inspiring exchange. Upcoming ICMA Conference I will be away during the October 27 Council meeting to attend the International City/County Management Association (ICMA) Annual Conference. This conference 36 provides an invaluable opportunity to connect with city managers from across the country, attend professional development sessions, and bring back ideas that can strengthen our operations and community engagement here in Seward. I look forward to bringing back everything I learned to Seward! Community Development Community Development The Commission held a joint work session and special meeting on Tuesday, October 21 st The work session was dedicated to the Comprehensive Plan. Staff presented results from the community surveys and town hall workshops and held a discussion with the Commission and public on what priorities should be put into the plan. The special meeting had one quasi-judicial proceeding that was postponed from the cancelled October 14th meeting. The outcome was not known at the time of writing this report. The resolution is listed below: Resolution 2025-031 of the Planning and Zoning Commission of the City of Seward, Alaska, granting a conditional use permit to Philip Zimmerman to construct a 4-plex at 2009 Phoenix Road within a multi -family residential (R3) zoning district The Commission currently has two agenda items planned for their November 4th meeting. The Commission will be voting on recommending changes to the City's parking code. And the Alaska Railroad Corporation has applied for a Conditional Use Permit to install an artificial reef in the tidelands by the Alaska SeaLife Center. Staff are currently taking professional development courses through the Strong Towns Academy. Strong Towns Academy is an online learning platform by Strong Towns that offers courses and resources on building financially resilient, people -centered communities through better local planning, development, and policy decisions. It's designed for city officials, planners, and citizens who want to create stronger, more sustainable towns. Reminder that the City is now accepting new Development Reimbursement Program (DRP) applications. The updated application along with the City Council Evaluation Rubric can be found on the Community Development website: Application Forms 1 Seward, AI< 37 Human Resources Implementation of NeoGov Onboarding is progressing, and this project has provided a great opportunity to examine and update all of the City's hiring processes and documentation. The benefits to using NeoGov for recruitment and onboarding reach beyond convenience and user experience. NeoGov maintains federal hiring forms such as the 1-9 Employment Eligibility Verification and W-4, so NeoGov customers are always using current forms. NeoGov also links directly to the federal 1-9 auto -verify system, further streamlining the process. NeoGov also automatically complies with all federal records retention laws. These records are searchable to comply with any records requests and easily downloaded. Finance As required by the Seward Municipal Code 6.05.010, the following purchase orders between $5,000 and $30,000 has been approved by the City Manager since the last council meeting: Order Date Type Reference Vendor Description Balance 10/09/2025 Capital Asset Q-1568304 CRAIG TAYLOR EQUIPMENT Repairs and maintenance for Unil#186 Tool Cat 6,816.84 10/16/2025 Open Dept ALASKA REMOTE IMAGING LLC Open PO for GIS Services 20,000.00 10/16/2025 Standard KENDRICK EQUIPMENT LTD Vendor Used to Purchase New Steering Linkage Chain for 300 Ton Trevelift and Sheave Assembly for 50 Ton Travelift 6,051.15 Electric Department Mt. Marathon Hydro Project Trail Work The Electric Department began work on the Jeep Trail in preparation for the upcoming Mt. Marathon Hydro Plant rehabilitation. The work has been progressing well, and crews have identified several sections of the trail that require upgrades to improve access and stability. A tracked dump truck is expected on -site next week to assist with installing culverts and reinforcing the trail with crushed rock. Once structural improvements are complete, the Department will hydroseed several slope areas to encourage grass growth and suppress alder regrowth along the corridor. Transition to the Uniform System of Accounts (USoA) The Department continues to make steady progress on transitioning to the Uniform System of Accounts to align with other Railbelt utilities. Standardizing Seward's accounting 38 structure will make it easier to generate accurate reports, streamline audit processes, and provide improved transparency in financial management. The new system is anticipated to be fully operational by the second quarter of 2026. New Electric Service Installations Our Field Engineer and Line Crew have had a productive construction season completing a record number of new electric service installations. The crew will continue working diligently up to ground freeze to ensure as many pending services as possible are energized before winter. All services paid prior to the September 5th deadline have been installed. Community Engagement and Utility Planning Transparency and community involvement remain central goals for the Electric Department as we plan for Seward's electric future. Following our first Electric Utility Town Hall held in September, Hayes Research will soon be reaching out to Seward residents to invite participation in focus groups. These sessions will help gather feedback on community priorities and long-term utility planning. We encourage all residents to participate and share their input. The Department also plans to host one additional Town Hall later this year, followed by two more during the first half of 2026, to ensure ongoing community collaboration. Underground Boring Projects Sturgeon Electric recently completed several key underground electric boring projects across the City. Completed locations include the new Railroad Terminal, the new dock, Dairy Hill to NAPA, Leier Road (under the tracks), the end of Stoney Creek Road (under the Seward Highway and Railroad), and Old Mill Subdivision. These bores will enable the Line Crew to complete vital system improvements that enhance reliability and support future expansion. Public Works Public Works completed a great deal of work despite covering operators being out for training, vacations, and sick leave. We are still short-handed and are looking forward to the full crew being back together soon. The Wastewater Department is busy doing the annual flush out of the sewer mains to keep everything moving smoothly. Many of the accesses are buried in the alleyways and need to 39 be located. Thorn the gravel overtop uncovered with the excavator so the tanker truck can push water loads down each sewer main to clean them out. It is a time-consuming task that needs to be done yearly to avoid clogged mains. The City Shop has nearly completed swapping summer tires for snow tires on to the City vehicles. Only a few trucks are left to finish the fleet. The Street Department just completed the last paving projects of the year by patching several damaged roads from the latest digs for new services, broken or leaking water mains, and larger potholes. The year end sweeping of the leaves from the gutters and storm drains is now complete and the sweeper truck is winterized until next spring. Harbor/ SMIC HARBOR We had one major incident reported within the Harbor area on 10.4.25. There are currently two openings on PACAB. This is a great opportunity to dip your toe into volunteering with a small, manageable commitment. Fall of 2025 is a great time to get involved. The rain has been steady, and it will continue for the next foreseeable future. We would like to remind our users to do a running system check on their vessels. The 50-ton lift schedule is transitioningto our fall schedule. Status on leases - AT&T lease renewal —first draft is still under their review, Jag lease extension — is under review and will bring before SCC as soon as possible, and the two new leases within SMIC area will be revisited after the fishing season. The office is now on winter hours and will be closed on Sundays. All Seasonal services have been winterized and will reopen May 2026. Potable water will continue to be available on F and Z float and at the top of F - Float gangway, Sewer pump out station on Z float will be in operation for the winter and the Harbormaster and Upland Restrooms will remain open. The Harbormaster and Deputy Harbormaster attended the 46th Annual Alaska Association of Harbormasters and Port Administrators conference between10.20 —10.24.25. This event was held in Juneau and more to come on this in our next CMR installment. 40 SMIC No major issues have been reported within the SMIC area. North Dock is slowing down with barge activity with only a couple more scheduled for the fall season. We have started scheduling vendors for North Dock use for the 2026 season and 2027!!. The 300-ton lift schedule has also transitioned into the fall schedule pace. Fire Department Emergency Responses for the Year 2025: 483 Fire and Life Safety Inspections 2025: 425 Fire & Life Safety Code Violations 2025: 299 Building permits YTD: 69 with a valuation of $40,189,588.26 Lt. Morgan Woodard was awarded the 2025 William A. Hagevig Fire Service Instructor of the year award at this year's state fire conference in Sitka. EMT II Class concluded on October 25th and Fire Instructor course began October 27th Police Department Police Department Statistics YTD* PATROL Written Reports: 373 Criminal Charges: 141 Minor Offense Citations: 814 Motor Vehicle Accidents: 16 DISPATCH Event/Incident/Service Calls: 4938 911 Calls: 902 41 ANIMAL CONTROL Complaints: 64 Impounds: 22 Surrenders: 36 Dogs, 32 Cats Community Assists: 46 Visits & Volunteers: 368 Total Shelter Animals: 13 Cats, 6 dogs, 3 dogs in foster care, 3 cat in foster care DMV - Monthly report September Driver License and Identification Cards: 120 Motor Vehicle Registrations: 252 Boat Registrations: 4 Road Tests: 12 GENERAL INFORMATION POLICE Temp. Officer Vic Aye ended his term of employment with the Police Department 10/13/2025 Temp Officer Joanna Roop has started a second term of employment with the Police Department October is National Crime Prevention Month continues Oct 18' Public Health and Safety Week Oct. 25' Community and Law Enforcement Relations Week Seward Cares For Its Bears (Season Awareness) Town meeting 10/15/2025 at 3:30pm As we enjoy the beautiful Fall colors and the shift in seasons, it is a great reminder to continue communicating about bear safety, bear awareness and keeping things buttoned up at home and around town. Provided guided tours of the Police Department for Home School Participants DISPATCH Fire -Police -Medical Emergencies Dial 911 DMV Possible Limited Hours of Service 10/15-17. Please call (907)224-4037 to confirm hours. 42 Parks and Recreation Sports & Recreation: • All of our sports leagues have had a successful start for Fall 2025. We have 143 participants signed up between our Basketball League, three Racquetball leagues, and two Volleyball leagues at the time of this report. Basketball has supplied referees from their own teams, and the games have been a blast! • SPRD staff member Tara Butcher has begun revitalizing the mural along the south side of the kid's playground on Waterfront Park. Stop by and give it a look! • We have not one, but two mysterious Halloween themed scavenger hunts this month. We have a Build -A -Monster scavenger hunt where kids can find the various parts of Frankenstein's face and craft him together. Once finished, these little monsters are to be displayed at the Halloween Carnival for all to see! The second one was put together by Bobby from Safeway and requires participants to solve riddles and follow clues in order to win a gift card to Safeway! Look out for Bobby's Riddler Challenge flyers around town to get started! • Halloween Carnival tickets are now on sale! Stop by the front desk at AVTEC gym to pick up a bundle of tickets so you and your family can enjoy fun games at the Halloween Carnival. All of the proceeds generated will support the newly resurrected Teen Council Scholarship fund and all of the various organizations that are running booths at the carnival! • We have freshly sharpened ice skates and other gear available for rent from AVTEC gym. We rented out ice skates over 130 times last winter. Rentals are free for members at AVTEC gym and $5 for non-members. Return your gear on the third day so the next person is ready to play! Teen Rec Room: There have been a couple of exciting developments at the Teen Rec Room the past few weeks. While winter is setting in and folks are settling down, we are starting to see some consistency in the TRR that we haven't seen up to this point. • Over the past two weeks, the Teen Rec Room has seen 126 visits and nearly 170 hours of usage. While we are seeing new faces almost every day, we are developing a large crowd of teens who are consistently showing up. This consistent user base is making it easier to communicate and develop a sense of community. 43 • The friendly folks in the Parks and Rec department managed to hang up our new Teen Rec Room sign. If you haven't seen it yet, cruise on by and check it out! We think it looks pretty cool. • HUGE shout out to Ukanuzit! The friendly folks at Ukanuzit donated $1800 to free snacks for the kids. We believe keeping kids fed throughout the day is one of the most important things we can do. With Ukanuzit's generous donation, we are able to continue to provide them with a couple of free snacks a day. Campgrounds: • Buttoned up Campgrounds for the Winter • Resurfacing and filling in potholes Park Maintenance: • Acquired railroad ties from AKRR to repair all garden beds with rotting timber. • Cemetery improvements - leveling out graves, reseeding grass, reconstructing garden beds. • Pressure washing all wooden playground equipment structures and staining • Enhancing Forest Acres Playground with new equipment • Refurbishing signs in Park areas Community Library & Museum Winter Hours Library: Monday to Friday: 10am - 6pm Saturday: 10am - 5pm Museum (Free Winter Admission): Friday: 10am - 6pm Saturday: 10am - 5pm Special Announcements: The Seward Community Library & Museum will be closed on Wednesday, October 29th for a staff professional development day. The team will visit and meet with library directors from Moose Pass, Girdwood, and the Loussac Library in Anchorage to exchange ideas and learn from their operations. Museum Updates: 44 Professional Development - Museum Summit Library Director Jolanta Ryan, Museum Curator Allison Stacy, and Deputy Director Karen Cooper McLoughlin attended the American Alliance of Museums' 2025 Museum Summit (October 15-16). This global virtual event brought together museum professionals from around the world to explore key issues shaping the field, including institutional mission and values, and the future of volunteerism. Curator attended the Museums Alaska Board Retreat. We spent a day and a half at the library discussing the field's needs and potential new income streams for museums. And we were also lucky enough to visit the Alaska Native Heritage Center where we witnessed powerful exhibits on Indigenous Boarding Schools with mentions of Benny Benson's history, Seward's Jesse Lee Home, and the Seward Sanatorium. Upcoming Events Saturday Movie Matinee, free snacks and admission. 2pm every Saturday! • Nov 1sf- Coco • Nov 8th- Max • Nov 15th-Alaskan Nets • Nov 22nd-A Charlie Brown Thanksgiving • Nov29- Remember The Titans Nov 14- Cardboard Box Car Workshop 11:OOam • Vroom vroom! Turn an ordinary cardboard box into the ride of your dreams! Join us for a creative, hands-on craft session where kids can design and decorate their own cardboard box cars using paint, paper, stickers, and imagination. All materials provided just bring your creativity and get ready to roll into fun! Nov 14- Make Your Own Shrinky Dinks! 1:30pm • Join us fora creative afternoon of Shrinky Dink crafting! Draw, color, and cut out your own designs —then watch as we bake them into mini masterpieces. Perfect for kids, teens, and anyone who loves hands- on fun. Beanstack Challenges SCLM uses Beanstack to make reading fun and trackable for all ages. We currently have multiple challenges running, so there's something for everyone! Patrons can log books, earn badges, and celebrate milestones while discovering new favorites. 45 Our Beanstalk Challenges: 1,000 Books Before Kindergarten, 25 books in 2025, Fall Into Reading, Hispanic Heritage Month, European Heritage Month, Hallow -Reads, Spooky Movies Challenge, Banned Book Challenge Library Updates: It's time to pick your favorite pumpkin masterpiece! The City of Seward Staff Pumpkin Decorating Contest voting is officially live. Click the link here to vote online or stop by the library to check out the creative entries from departments across the city, then cast your vote for the pumpkin that wins your heart. Voting closes 10/31 at 11:59pm. Winners will be announced on November 1! Thank you to everyone who participated —your creativity makes this contest a fall favorite every year! • Digital Literacy Workshops (Wed 1:30-3:30 PM @ Senior Center): o Nov 5- Facebook Basics • Discover how to set up, navigate, and safely use Facebook to stay connected with loved ones and communities. o Nov 12- Getting Started with Telehealth • Discover how to use online tools to connect with healthcare providers from the comfort of home. o Nov 19- Video Conferencing Basics • Get comfortable with Zoom, Google Meet, and other video tools so you can connect with family, friends, and more. o Nov 26- Mobile Device Basics (iOS) • Get to know your iPhone or iPad—learn settings, apps, and features to make your device work for you. 46 City of Seward Mayors 1912 — Present 1912 Frank Ballaine 1913 Charles Crawford 1914 G G Boe 1915 C A Meyers 1916 C A Meyers 1917 Samuel McDonald 1918 M V Hoben 1919 E E Chamberlin 1920 A H McNeer, E E Chamberlin 1921 John Noon 1922 H E Ellsworth, Sam Graff 1923 L V Ray 1924 L V Ray 1925 L V Ray 1926 LVRay 1927 LVRay 1928 LVRay 1929 D C McMullen 1930 D C McMullen 1931 D C Brownell 1932 D C Brownell 1933 D C Brownell 1934 D C Brownell 1935 D C Brownell 1936 D C Brownell 1937 D C Brownell 1938 D C Brownell 1939 D C Brownell Clerk Report October 2025 From the archives and recently updated! 47 City of Seward Mayors 1912 — Present 1940 John Blase 1941 John Blase 1942 Thorwald Osbo 1943 Thorwald Osbo 1944 William Baker 1945 Thomas Erdmann 1946 Phil Harding 1947 Clarence Keating 1948 Eugene Lanier 1949 Eugene Lanier 1950 Eugene Lanier 1951 Eugene Lanier 1952 Fussel Painter 1953 Anthony Gilbert 1954 Anthony Gilbert 1955 Anthony Gilbert 1956 Perry Stockton 1957 Perry Stockton 1958 Perry Stockton 1959 Alex Petrovich 1960 Alex Petrovich 1961 Alex Petrovich 1962 Perry Stockton 1963 Perry Stockton 1964 Perry Stockton 1965 Richard Kirkpatrick 1966 Richard Kirkpatrick 1967 Richard Kirkpatrick 48 City of Seward Mayors 1912 — Present 1968 Richard Kirkpatrick 1969 William Ullam 1970 Earl Skinner 1971 - 1973 Robert Richardson 1973 - 1975 Lee McAnerney 1975 - 1977 Richard Neve 1977 - 1979 Raymond Hugli 1979 - 1981 Raymond Hugli 1981 - 1983 Don Cripps 1983 - 1985 Don Cripps 1985 - 1987 Harry Giesler 1987 - 1989 Harry Giesler 1989 - 1991 William Noll 1991 David Hilton, Don Cripps 1992 Beverly Dunham, Dave Crane 1993 - 1995 Dave Crane 1995 - 1997 Louis Bencardino 1997 - 1999 Lowell "Bob" Satin 1999 - 2001 Edgar Blatchford 2001 - 2002 Edgar Blatchford 2003 - 2004 C. David Brossow 2005 - 2006 Vanta Shafer 2007 - 2008 Clark Corbridge 2009 - 2011 Willard Dunham 2011 - 2013 David Seaward 2013 - 2015 Jean Bardarson 2015 - 2017 Jean Bardarson 2017 - 2019 David Squires 49 City of Seward Mayors 1912 — Present 2019 - 2022 Christy Terry 2022 - 2025 Sue McClure 2025-2028 Sue McClure First three year term in history 50 RESOLUTION 2025-100 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE ALLOCATION OF $240,680 FROM THE GENERAL FUND FOR THE CITY'S COST SHARE OF WATER AND SEWER INFRASTRUCTURE IMPROVEMENTS ON HEMLOCK AVENUE AND APPROPRIATING FUNDS Documents: • Agenda Statement • Resolution 2025-100 • Attachments: o Exhibit A: Map of Parcels o Legal Description of Both Parcels o Resolution 2024-041 o Purchase and Sale Agreement 51 City Council Agenda Statement Meeting Date: October 27, 2025 To: City Council Through: Kat Sorensen, City Manager Subject: Resolution 2025-100: Authorizing the Allocation of $240,680 from the General Fund for the City's Cost Share of Water and Sewer Infrastructure Improvements on Hemlock Avenue and Appropriating Funds Background and justification: The City of Seward and a private developer both wish to install utilities down Hemlock Ave. Under Title 16 of the Seward City Code, developers are required to provide certain subdivision improvements, such as water, sewer, and street infrastructure, before lots can be conveyed or building permits issued. To meet these requirements and extend utility infrastructure down Hemlock Avenue, the City and the developer have agreed to share the cost of water and sewer installation equally. The improvements include approximately 650 linear feet of sewer line, 620 linear feet of water line, three fire hydrants, three sewer manholes, and 7,800 square feet of asphalt restoration, with a total estimated project cost of $481,360 (including contingency). The developer will pay the total project cost up front. The City's share of the cost, not to exceed $240,680, will be funded from the General Fund. The developer will manage the project, including installation and construction, and will provide documentation to the City for reimbursement after the project's completion. This shared investment supports both private development and the City's long-term infrastructure goals. The improvements will serve the new development while also providing utility capacity for adjacent City -owned parcels, reducing future project costs and promoting efficient use of public resources. By partnering on this project, the City advances housing opportunities and strengthens its infrastructure network at a cost-effective rate. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: • 3.1.1.2 Update and expand infrastructure for commercial and industrial properties that are currently underdeveloped. • 3.2.1 Promote residential and commercial development within the city of Seward • 3.3.1 Encourage development of new housing in Seward • 3.3.1.2 Create incentives to provide land for housing development within the City of Seward. 52 Strategic Plan: Other: • 3.3.1.3 Assess solutions to extend cost-effective utilities to home sites on land zoned for residential development. • 3.7.1.4 Continue to upgrade and expand utilities to meet existing needs and encourage future development. Total amount of funds listed in this legislation: $ This legislation (✓): Creates revenue in the amount of: Creates expenditure in amount of: Creates a savings in the amount of: $ Has no fiscal impact x Funds are (✓): Budgeted Line item(s): 80070-0000-8101 X Not budgeted Not applicable $ $240,680 Affected Fund (✓): General Boat Harbor Motor Pool X Available Fund Balance X Yes SMIC Electric Parking Water Other Utility Improvement District Attorney Signature: Not applicable Comments: Wastewater Healthcare Note: amounts are unaudited Finance Director Signature: Administration Recommendation X Adopt Resolution Other: 53 Sponsored by: Sorensen CITY OF SEWARD, ALASKA RESOLUTION 2025-100 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE ALLOCATION OF $240,680 FROM THE GENERAL FUND FOR THE CITY'S COST SHARE OF WATER AND SEWER INFRASTRUCTURE IMPROVEMENTS ON HEMLOCK AVENUE AND APPROPRIATING FUNDS WHEREAS, the City of Seward supports public -private partnerships that facilitate community growth, housing development, and the extension of municipal utilities in a cost- effective and sustainable manner; and WHEREAS, Title 16, Chapter 16.05, of the Seward City Code specifies certain improvements that must be provided by the subdivider, owner, proprietor or developer (collectively referred to in this Agreement as "Developer") prior to conveying platted lots to any other person; and WHEREAS, such lots must be provided with streets, communication and electric lines, water systems, sewer systems and street lighting, (SCC § 16.05.010); and WHEREAS, no building permit may be issued for construction of a dwelling unit on a platted lot until the owner thereof has provided the required improvements for such lots (SCC § 16.01.025); and WHEREAS, consistent with the land swap agreement and the mutual obligation to comply with the water and sewer condition to record the final plat, the Developer and City agree to share the expense of bringing water and sewer utilities down Hemlock Ave to the newly created parcels designated as Tracts 5B-1 and 5B-2, which was a condition of the Seward Planning and Zoning Commission Resolution 2025-020; and WHEREAS, the Developer is responsible for constructing and installing the water and sewer utilities to standard specifications to Tracts 5B-1 and 5B-2; and WHEREAS, the Developer intends to construct and install the water and sewer utilities primarily with their own resources and not rely on any substantial subcontracting of mechanics and laborers; and WHEREAS, the total estimated cost of improvements is $481,360, including a 10% contingency; and WHEREAS, the City has a vested interest in bringing utilities to the nearby lot for future development; and 54 CITY OF SEWARD, ALASKA RESOLUTION 2025-100 WHEREAS, the City and Developer have agreed to share equally (50/50) in the cost of constructing and installing the water and sewer utility improvements, with the City's share not to exceed $240,680, including contingency and proportional change orders. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The City Council hereby authorizes the City Manager to execute all necessary documents and coordination to ensure project completion. Section 2. Funding in the amount of $240,680 will be transferred from the General Fund unassigned fund balance 01000-0000-3710 to the Utility Improvement District City Funding 80070-0000-3700, and the expense will be allocated in the 80070-0000-8101 Infrastructure Expense Account. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska this 27th day of October 2025. AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck City Clerk (City Seal) THE CITY OF SEWARD, ALASKA Sue McClure, Mayor 55 Context Map PLAT NO. SW84-14 1 � DD I FOREST ACRES SUB PLAT NO. SW17 CC-1 RESUBDIVISION OF FOREST ACRES SUB. PLAT NO. SW76-6 \.y 11 M1 50' 1 PP [RESOURCE MANAGEMENT] TRACT 5C FOREST ACRES SUB. LEVEE REPLAT PLAT NO. 2012-17 I [MULTI FAMILY RESIDENTIAL] I IT] ] 1 i I� , 00 1 \ 1 I I 1,-;1 ) \ I j I r 1 FOREST ACRES SUB. ti I 1 ' - PLAT NO. SW17 I V\ L , I II / 6 11 � -\ f i 1-- I �, al 3tNN \ I I I , J ,P $, .-j'` /!7 1.10�si �/ '1� xx U5524214s5149 Wo/ LOT11A1 FORT RAYMOND SUB. REPLAT NO. 4 PLAT NO. 2016-4 1A165`\M . ;�„E1g1 [PARK] zz PUBLIC USE ACCESS ESMT b'0. SERIAL NO. 2024-000535-0 �0 RIGHT OF WAY DEDICATION '``' 5,755 SQ.FT .i� 29>,26' a°P [INSTITUTIONAL] TRACT A FORT RAYMOND SUB. NO. I HEMLOCK ADDITION J PLAT NO. 2023-9. / [INSTITUTIONAL] [RESOURCE MANAGEMENT] O7E.CKG s6 R9FFF `nZ95T._ RO r-60' it/I � I/& ' '/ ' 4;TRACT 5B-1 N' ' L ' 352,080 SQ.FT I 4, / _�.} ' 8.083 ACRES 4 ~~ / El0 ' / i ' '® TRACT 5A FOREST ACRES SUB. LEVEE REPLAT PLAT NO. 2012-17 TRACT 5B-2 248,990 SQ.FT 5.716 ACRES / LOT USS 9000 / Exhibit A �3 ti �3 VYr/// �S�M1 �%a/ // 3 , M3 / 43 // LOTS , y$ / U559000 /� 0' N 100' 200' Yellow line indicates the sections of land to be swapped 56 This description was prepared by AK Lands, Land Surveying on August 19, 2025, at the request of City of Seward for the purpose of describing a parcel for a land swap. The authorized user for this description is City of Seward. Unauthorized use of this description is prohibited. Any reproduction of this description shall be reproduced exactly as written. The author of this description is Stacy M. Wessel, PLS Alaska No. 107877 Parcel A A parcel of land located in Lot 13, Fort Raymond Subdivision, Plat No. 86-10, Seward Recording District, Third Judicial District, State of Alaska, generally depicted in Exhibit A to Appendix B and more particularly described by metes and bounds as follows: Commencing at the Corner No. 2, US Survey No. 149, Section 34, Township 1 North, Range 1 West, Seward Meridian, State of Alaska; thence N63°12'07"E 589.96 feet to the northeast corner of said Lot 13; thence on the easterly line thereof S55°00'58"E 552.80 feet to the southeast corner of said Lot 13 coincident with the Seward Highway right-of-way and the True Point of Beginning for this description; thence on the southerly line of said Lot 13 S28°25'10"W 29.43 feet to the southeast corner of said Lot 13; thence on the westerly line thereof N75°47'10"E 440.13 feet to a point; thence N40°43'40"E 186.25 feet to the easterly line of said Lot 13; thence on the easterly line thereof S55°00'58"E 389.53 feet to the True Point of Beginning. Said parcel embraces an area of 42,371 square feet, being 0.973 acres as calculated from said courses and distances. APricl • • g.• :740 tac M. Wessel • . No. 107877 J 9F P 5� tl1 .PEESSIOtirA: �..ar 57 This description was prepared by AK Lands, Land Surveying on August 19, 2025, at the request of City of Seward for the purpose of describing a parcel for a land swap. The authorized user for this description is City of Seward. Unauthorized use of this description is prohibited. Any reproduction of this description shall be reproduced exactly as written. The author of this description is Stacy M. Wessel, PLS Alaska No. 107877 Parcel B A parcel of land located in a portion of U.S. Survey No. 149, Seward Recording District, Third Judicial District, State of Alaska, generally depicted in Exhibit B to Appendix C and more particularly described by metes and bounds as follows: Commencing at the Corner No. 2, US Survey No. 149, Section 34, Township 1 North, Range 1 West, Seward Meridian, State of Alaska; thence N63°12'07"E 1178.99 feet to the westerly corner of Lot B1, Forest Acres Subdivision Levee Replat, Plat No. 2012-17, Seward Recording District, Third Judicial District, State of Alaska and the True Point of Beginning for this description; thence S47°30'08"W 531.67 feet to a point on the easterly line of Lot 13, Fort Raymond Subdivision, Plat No. 86-10, Seward Recording District, Third Judicial District, State of Alaska; thence on the easterly line thereof N55°00'58"W 163.27 feet to a point on the southerly line of Tract 5B, Forest Acres Subdivision Levee Replat, Plat No. 2012-17, Seward Recording District, Third Judicial District, State of Alaska; thence on the southerly line thereof N63°12'07"E 589.03 feet to the True Point of Beginning. Said parcel embraces an area of 42,371 square feet, being 0.973 acres as calculated from said courses and distances. OF. A� s11 Alecb• *: 49 TM Y,•... *f 58 1 Sponsored by: Sorensen Public Hearing: August 12, 2024 CITY OF SEWARD, ALASKA RESOLUTION 2024-041 A RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO NEGOTIATE A LAND SWAP FOR A PORTION OF CITY PROPERTY LOCATED AT 1000 HEMLOCK AVENUE IN EXCHANGE FOR A PORTION OF PRIVATE PROPERTY LOCATED AT 2405 SEWARD HIGHWAY WHEREAS, the city owns property at 2500 Laurel Street and 1000 Hemlock Avenue (collectively known as the "Snow Dump") which is used for storing equipment, materials, and snow piles; and WHEREAS, the Public Works Director has been looking for an opportunity to negotiate a land swap to expand the Snow Dump area and enhance its usability; and WHEREAS, the owner of the adjacent property located at 2405 Seward Highway is willing to negotiate a land swap; and WHEREAS, the swap will be beneficial to the property owner because the acquired portion of land will provide access to the owner's existing parcel via Hemlock Avenue; and WHEREAS, the swap will be beneficial to the city because the acquired portion of land will enhance the usability of the Snow Dump; and WHEREAS, the property owner has plans to develop the site that will benefit the community; and WHEREAS, the Planning and Zoning Commission has discussed this land swap and given their recommendations. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The City Council hereby authorizes the City Manager to negotiate a land swap of approximately one acre of city property at 1000 Hemlock Avenue in exchange for approximately one acre of the adjacent parcel at 2405 Seward Highway. Section 2. This resolution shall take effect 30 days after adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska this 12th day of August, 2024. 59 CITY OF SEWARD, ALASKA RESOLUTION 2024-041 Page 2 of 2 THE CITY OF SEWARD, ALASKA SAth111°�u.K Sue McClure, Mayor AYES: Finch, Osenga, Calhoon, Wells, Barnwell, McClure NOES: None ABSENT: Crites ABSTAIN: None ATTEST: Kris Peck City Clerk (City Seal) 1 1 60 Resolution 2024-041 City Council Agenda Statement Meeting Date: August 12, 2024 To: City Council From: Kat Sorensen, City Manager Subject: Resolution 2024-041: Authorizing the City Manager to Negotiate a Land Swap for a Portion of City Property at 1000 Hemlock Avenue in Exchange for a Portion of Private Property at 2405 Seward Highway Background and justification: The Public Works Director has approached the owner of a parcel located at 2405 Seward Highway — known as the "Gillespie Property" — to see if there was interest in a land swap. The land is adjacent to the city property at 1000 Hemlock Avenue and the city property at 2500 Laurel Street known as the "Snow Dump." The city would like to swap approximately one acre of land at 1000 Hemlock Avenue with approximately one acre of the property owner's parcel to expand the city's Snow Dump. The swap is beneficial to both parties because it would give the property owner access to Hemlock Avenue, as well as expand and enhance useability of the Snow Dump. The current owner of the property is interested in swapping land for this purpose. This land swap also encourages important community development, as the property owner has plans to develop the site. Their plans include bringing utilities to the site to build multi -family housing and a storage facility. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: 3.2.1 Strategic Plan: Other: • Certification of Funds Total amount of funds listed in this legislation: $ 0 This legislation (✓): Creates revenue in the amount of: Creates expenditure in amount of: Creates a savings in the amount of: Has no fiscal impact X Funds are (✓): Budgeted Line item(s): Not budgeted Not applicable X $ $ $ 61 Resolution 2024-041 Affected Fund (✓): General Boat Harbor Motor Pool Available Fund Balance X Yes SMIC Parking Other Electric Water $ Wastewater Healthcare Note: amounts are unaudited Finance Director Signature: Attorney Signature: s/Alex Foote Not applicable Comments: IMI Administration Recommendation X Adopt Resolution Other: Resolution 2024-041 Planning & Zoning Commission Memorandum Meeting Date: July 2, 2024 To: Planning and Zoning Commission Through: Daniel Meuninck, Community Development Director From: Courtney Bringhurst, Planner Subject: Discuss a land swap between the property located at 2405 Seward Highway and city owned property at 1000 Hemlock Ave Background and justification: City administration will be bringing a Resolution to City Council for approval to enter into negotiations with the property owners of 2405 Seward Highway to trade the southwest corner of their property with the southeast corner of the city property located at 1000 Hemlock Ave. The approximate size of land to be traded is 1 acre. The southeast corner of the city property located at 1000 Hemlock Ave does not provide a functional use to the city now or in the future. However, it is extremely useful to the property owners of 2405 Seward Highway as it provides them with direct access to Hemlock Ave versus being limited to the Seward Highway. The orientation of the land to their property makes it more usable for the uses they have planned for the property. The city also benefits from this land trade as it provides the city with additional land for the snow dump. The three parcels being altered with this land swap are all zoned differently. 2405 Seward Highway is zoned auto commercial. 1000 Hemlock Ave is zoned Institutional. 2500 Laurel Street is zoned resource management. The southeast corner of 1000 Hemlock Ave will need to be rezoned to auto commercial after the land swap has been approved and platted, and the southwest corner of 2405 Seward Highway will need to be rezoned to resource management. The remaining portion of 1000 Hemlock Ave could remain Institutional or be rezoned to resource management. Staff is presenting this memorandum to the Planning and Zoning Commission to gather their feedback on the future zoning designation for the west side of the property located at 1000 Hemlock Ave as well as any feedback regarding the land swap. 63 39 Resolution 2024-041 Context Map 255,10 ft 200 feet Land Swap Memorandum Property Map Proposed land swap between the property located at 2405 Seward Highway and city owned property at 1000 Hemlock Ave Green triangles indicate the proposed sections of land to be swapped 40 Context Map City Snow Dum 2405 Seward emlock Ave 200 feet Land Swap Memorandum Zoning Discuss the zoning for each of the sections land swap between the property located at property at 1000 Hemlock Ave Highway Resolution 2024-041 Rural Residential Multi -family Residential Auto Commercial Industrial Institutional Park Resource Management of land that will be affected from the 2405 Seward Highway and city owned Yellow lines indicate the proposed sections of land to be swapped 6$ 41 Resolution 2024-041 '4IFSEWER .. AND WATER EXISTING _ UTILITIES ').VPd iii SEWER AND WATER , PROPOSED lit . it EASEMENT EWERAND WATER PROPOSE) SEWARD GATEWAY STORAGE ROUTE .. ,_ . lit or °FAO EXISTING ELECTRICAL ,.. , BOAT • RV • AUTO FOREST ACRES SUBDIVISION 2405 SEWARD HIGHWAY ANCHORAGE, AK 05654 ......,..-. - ' iffiK"' . ]..,... NENVARE GATEWAY COMA. PAINTIORN IA} RI Utilities Legend 'S rNrWtrlf= "' ANCHORAGE . 9,654 Electrical Power .... _ . Water . , t Sewer, 1 - ,.... - 68 Resolution 2024-041 FOREST MOS ANCHORAGE. SEWARD GATEWAY STORAGE BOAT • RV • AUTO ACRES SUBDIVISION SEWARD HIGHWAY AK OB66J A ! ii Mr NM, 1 0 ! MN MN _ il ! ■.■. ■■■■ MIME ■..■ I .... .... ■■.. .... .... _ .... .... _ _ .... ! n _ Saw.SmlarzWAY Sxo UG.. T.116 .... r ( MINIMMINIMMIME f F .... O111WING TITLE Seward Gateway Residences 67 Document Title: Purchase and Sale Agreement Grantor 1: City of Seward Grantee 1: Travis E. Maurer & Robert W. Williams Grantor 2: Travis E Maurer & Robert W. Williams Grantee 2: City of Seward Legal Descriptions: Lot B1, Plat 2012-17; Portion U.S. Survey 149; Lot 13, Plat 1986-10; and Tract 5B, Plat 2012-17 all in Seward Recording District. PURCHASE AND SALE AGREEMENT This Real Estate Purchase and Sale Agreement ("Agreement") is entered into by Travis E. Maurer of 4301 Reid Drive NW, Gig Harbor, WA, 98335, and Robert W. Williams of 7671 Schuster Street, Las Vegas, NV 89139 ("Maurer & Williams"), and the City of Seward of PO Box 167, Seward, AK, 99664 ("City"). Maurer & Williams and City are collectively referred to herein as ("the Parties"). A. Intent. The Parties intend this agreement to vacate existing property lines and create two new parcels via a land exchange to improve access, resolve split -lot zoning conflicts, improve development potential of each property, and equitably allocate necessary development costs. The Parties desire to achieve those outcomes by completing necessary regulatory processes (i.e. subdivision), rezoning the properties, and then exchanging the newly created parcels. The property to be exchanged is of equal value. Upon completion of the land swap and recording of the final plat, the City would own Tract 5B-1 and Maurer & Williams would own Tract 5B-2. See Appendix A. B. Existing Maurer & Williams Property.' The Maurer & Williams property (-5.74 acres) is currently described as follows: Lot B1 (PIN: 14502140, 2405 Seward Highway): Lot B1, Forest Acres Subdivision Levee Replat, Plat 2012-17, Seward Recording District, State of Alaska, containing 1.144 acres more or less. Portion USS 149 (PIN: 14502133, 2405 Seward Highway): That portion of U.S. Survey No. 149, Seward Recording District, State of Alaska, and more particularly described as follows: Beginning at a point on the Northerly line of said Survey, North 63 degrees 41' East, 1,178.10 feet from Corner No. 2 of said Survey and the True Point of Beginning; thence South 54 degrees 31' East 251.62 feet to a point on the Westerly Right -of- Way Line of the Alaska Railroad; thence South 29 1 See Quit Claim Deed John Bull Builders, LLC to Travis E Maurer and Robert W. Williams, No. 2024- 000253-0 (Recorded April 24, 2024). 2025 MAURER & WILLIAMS and CITY PURCHASE AND SALE AGREEMENT - Page 1 of 13 68 degrees 10' West along said Westerly Right -of -Way Line 521.21 feet to a point, thence North 54 degrees 31' West 586.7 feet to a point on the Northerly Boundary of said Survey; thence North 63 degrees 41' East along said Northerly Boundary 587.8 feet to the True Point of Beginning, containing 4.60 acres more or less. SUBJECT TO reservations, exceptions, easements, covenants, conditions, and restrictions of record, if any. C. Existing City Property. The City property (-8.21 acres) is currently described as follows: Lot 13 (PIN: 14502601, 1000 Hemlock Ave)2: Lot 13, Fort Raymond Subdivision, Plat 1986-10, Seward Recording District, State of Alaska, containing 2.164 acres more or less. Tract 5B (PIN: 14502142, 2500 Laurel St.)3: Tract 5B, Forest Acres Subdivision Levee Replat, Plat 2012-17, Seward Recording District, State of Alaska, containing 6.05 acres more or less. D. Regulatory Process. 1. Subdivision/Platting. On May 6, 2025, the City of Seward Planning and Zoning Commission held a public hearing and recommended the City of Seward City Council and the Kenai Peninsula Borough approve the preliminary plat known as the Forest Acres Subdivision Seward Gateway Properties, Plat 2025-xx, which would create Tracts 5B-1 and 5B-2.See Resolution 2025- 017. The Kenai Peninsula Borough would consider approving the final plat, which would assign it a plat number, upon the Parties executing a Subdivision Agreement and the City of Seward City Council recommending approval of the plat. 2. Rezoning. On June 3, 2025, the City of Seward Planning and Zoning Commission held a public hearing and recommended the City of Seward City Council rezone the existing City property to Auto Commercial. See Planning and Zoning Commission Resolution 2025-020. E. Future Maurer & Williams Property ("Tract 5B-2"). Upon completion of the land swap and the necessary regulatory processes, Maurer & Williams would own Tract 5B-2 and generally described as Tract 5B-2, Forest Acres Subdivision Seward Gateway Properties, Plat 2025- xx, in the Seward Recording District, State of Alaska, containing 5.716 acres more or less; and SUBJECT TO reservations, exceptions, easements, covenants, conditions, and restrictions of record, if any. 2 See Quitclaim Deed State of Alaska to the City of Seward, Book 318 Pages 5-6 (recorded March 2, 1967). 3 See Warranty Deed Afognak Construction & Excavating, Inc. to the City of Seward, No. 2009-000648-0 (recorded June 1, 2009). 2025 MAURER & WILLIAMS and CITY PURCHASE AND SALE AGREEMENT - Page 2 of 13 69 F. Future City Property ("Tract 5B-1"). Upon completion of the land swap and the necessary regulatory processes, City would own Tract 5B-1 and generally described as Tract 5B-1, Forest Acres Subdivision Seward Gateway Properties, Plat 2025- xx, in the Seward Recording District, State of Alaska, containing 8.083 acres more or less; and SUBJECT TO reservations, exceptions, easements, covenants, conditions, and restrictions of record, if any. G. City Authority. On August 12, 2024, Seward City Council approved Resolution 2024-041 authorizing the City Manager to negotiate a land swap for a portion of City property located at 1000 Hemlock Avenue in exchange for a portion of private property located at 2405 Seward Highway. I. AGREEMENT Therefore, for valuable consideration, the receipt and sufficiency of which is acknowledged by the Parties, the Parties intend by their signing of this Agreement to be legally bound to the terms, conditions, and covenants stated or otherwise incorporated herein, and in furtherance thereof, agree as follows: 1. Real Property to be Conveyed. The City agrees to convey the "Parcel A" to Maurer & Williams, and Maurer & Williams agrees to convey "Parcel B" to the City as a land swap (collectively Parcel A and Parcel B are known as the "Property'): (a) Parcel A (City to Maurer & Williams): A parcel of land located in Lot 13, Fort Raymond Subdivision, Plat No. 86-10, Seward Recording District, Third Judicial District, State of Alaska, generally depicted in Exhibit A to Appendix B and more particularly described by metes and bounds as follows: Commencing at the Corner No. 2, US Survey No. 149, Section 34, Township 1 North, Range 1 West, Seward Meridian, State of Alaska; thence N63°12'07"E 589.96 feet to the northeast corner of said Lot 13; thence on the easterly line thereof S55°00'58"E 552.80 feet to the southeast corner of said Lot 13 coincident with the Seward Highway right-of- way and the True Point of Beginning for this description; thence on the southerly line of said Lot 13 S28°25'10"W 29.43 feet to the southeast corner of said Lot 13; thence on the westerly line thereof N75°47'10"E 440.13 feet to a point; thence N40°43'40"E 186.25 feet to the easterly line of said Lot 13; thence on the easterly line thereof S55°00'58"E 389.53 feet to the True Point of Beginning. Said parcel embraces an area of 42,371 square feet, being 0.973 acres as calculated from said courses and distances. (b) Parcel B (Maurer & Williams to City): 2025 MAURER & WILLIAMS and CITY PURCHASE AND SALE AGREEMENT - Page 3 of 13 70 A parcel of land located in a portion of U.S. Survey No. 149, Seward Recording District, Third Judicial District, State of Alaska, generally depicted in Exhibit B to Appendix C and more particularly described by metes and bounds as follows: Commencing at the Corner No. 2, US Survey No. 149, Section 34, Township 1 North, Range 1 West, Seward Meridian, State of Alaska; thence N63°12'07"E 1178.99 feet to the westerly corner of Lot B1, Forest Acres Subdivision Levee Replat, Plat No. 2012-17, Seward Recording District, Third Judicial District, State of Alaska and the True Point of Beginning for this description; thence S47°30'08"W 531.67 feet to a point on the easterly line of Lot 13, Fort Raymond Subdivision, Plat No. 86-10, Seward Recording District, Third Judicial District, State of Alaska; thence on the easterly line thereof N55°00'58"W 163.27 feet to a point on the southerly line of Tract 5B, Forest Acres Subdivision Levee Replat, Plat No. 2012-17, Seward Recording District, Third Judicial District, State of Alaska; thence on the southerly line thereof N63°12'07"E 589.03 feet to the True Point of Beginning. Said parcel embraces an area of 42,371 square feet, being 0.973 acres as calculated from said courses and distances. 2. Conditions Precedent. The Parties agree to complete the necessary tasks and execute the necessary documents, including the deeds depicted in Appendix B and C, contingent on the following: (a) Rezone. The City Council enacts the rezone ordinance recommended in the Planning and Zoning Commission Resolution 2025-020; and (b) Subdivision agreement. The Parties execute a subdivision agreement in which the City pays half of the costs to construct water and sewer utilities as required by SMC 16.05.015. (c) Plat approval. The City Council and the Kenai Peninsula Borough approving the plat currently described as preliminary plat of Forest Acres Subdivision Seward Gateway Properties, Plat 2025-xx, as recommended by the in the Planning and Zoning Commission Resolution 2025-017. The parties recognized the Forest Acres Subdivision Seward Gateway Properties Plat will only receive a plat number if approved by the Kenai Peninsula Borough. 3. Purchase and Sale. The Parties agree the Property is of equal value and agree to exchange them simultaneously. 3. Closing: The Parties agree to close (i.e., exchange deeds for land swap) within a reasonable time after satisfaction of the conditions in Section 2. A reasonable time is expected to be within 45 days. Final plat recording and utility installation may occur after closing. 4. Subdivision Agreement. The Parties recognize that water and sewer lines must be installed to the Property. Pursuant to SMC 16.05.015, a subdivision agreement is required 2025 MAURER & WILLIAMS and CITY PURCHASE AND SALE AGREEMENT - Page 4 of 13 71 because the installation of water and sewer lines will not be completed prior to recording of the final plat. The Parties intend for Maurer & Williams to complete the utility installation with the City paying half of the installation costs not to exceed $240,680. 5. Closing Costs. The Parties agree to split the following closing costs: surveyor and recording fees. Maurer & Williams must prepay estimated property taxes. KPBC 20.60.030. Each party shall bear all other closing costs incurred, if any. 6. Non -Foreign Affidavit. Neither Maurer & Williams nor the City are foreign people as the term is used and defined in Section 1445 of the Internal Revenue Code, as amended, and regulations promulgated thereunder. 7. Time of Essence. Time is of the essence of this Agreement. 8. Binding Effect/Assignment Restricted. This Agreement is binding on and will inure to the benefit of Maurer & Williams, the City, and their respective heirs, legal representatives, successors, and assigns. Nevertheless, neither Maurer & Williams nor the City may assign its rights under this Agreement without the consent of the other party, which may not be unreasonably withheld. 9. No Brokers or Agents. The Parties represent that neither party has employed the services of a real estate broker or agent in connection with the Property, or that if such agents have been employed, that the party employing said agent will individually pay any and all expenses outside the closing of this Agreement. 10. Free and Voluntary Agreement. The Parties have read all this Agreement and fully understand all the terms used and their significance. The Parties execute this instrument freely and voluntarily to convey the title of the Property. 11. Entire Agreement. This Agreement sets forth the entire understanding of the Parties with respect to the purchase and sale of the Property. This Agreement supersedes any and all prior negotiations, correspondence, discussions, agreements, and understandings, whether oral or written, between the Parties. This Agreement may not be modified or amended except by a written agreement executed by both Parties. 12. Severability. If one or more of the provisions of this Agreement is held invalid, illegal, or unenforceable in any respect, such holding will not impair the validity, legality, or enforceability of the remaining provisions. 13. Construction. The Parties have reviewed and negotiated this Agreement. The Parties agree that any ambiguities will not be construed against a party. 14. Counterparts. This Agreement may be signed in multiple counterparts with the same effect as if all Parties signed the same document. Delivery of a legible photocopy or scanned 2025 MAURER & WILLIAMS and CITY PURCHASE AND SALE AGREEMENT - Page 5 of 13 72 copy of the entire signed original of this Agreement will be treated the same as delivery of the original. 15. Effective_ Date: This Agreement shall be effective and binding upon either party only upon such date that this Agreement is fully executed by all Parties on the signature page. This provision may not be waived by partial performance or otherwise and no reliance shall be placed on this Agreement until it is so executed. 16. Duration of Agreement. Because events described in this agreement must occur after closing, the Parties intend for this agreement to survive closing and govern until the final plat is recorded and the utility improvements are satisfactorily completed, which ever event occurs later. 17. Appendices to Agreement. The following constitute the appendices which have been attached to and made a part of this Agreement by reference hereinabove: Appendix A: General depiction of land swap property Appendix B: Quitclaim Deed City to Maurer & Williams (Parcel A) Appendix C: Quitclaim Deed Maurer & Williams to City (Parcel B) Dated this day of , 2025. Maurer Williams By: By: Travis E. Maurer Robert W. Williams City of Seward By: Kathleen Sorensen City Manager STATE OF WASHINGTON County of MAURER ACKNOWLEDGEMENT )ss. 2025 MAURER & WILLIAMS and CITY PURCHASE AND SALE AGREEMENT - Page 6 of 13 73 I, the undersigned, a Notary Public, do hereby certify that on this day of 2025, personally appeared Travis E. Maurer, to me known to be the individual described in and who executed the within instrument, and acknowledged that s/he signed and sealed the same as the free and voluntary act and deed, for the purposes and uses therein mentioned, and on oath state that s/he was duly authorized to execute said document. In witness whereof, I have set my hand and official seal on the day and year in this certificate first above written. STATE OF NEVADA County of Notary Public in and for the State of Washington My Commission Expires: WILLIAMS ACKNOWLEDGEMENT )ss. I, the undersigned, a Notary Public, do hereby certify that on this day of , 2025, personally appeared Robert W. Williams, to me known to be the individual described in and who executed the within instrument, and acknowledged that s/he signed and sealed the same as the free and voluntary act and deed, for the purposes and uses therein mentioned, and on oath state that s/he was duly authorized to execute said document. In witness whereof, I have set my hand and official seal on the day and year in this certificate first above written. Notary Public in and for the State of Nevada My Commission Expires: 2025 MAURER & WILLIAMS and CITY PURCHASE AND SALE AGREEMENT - Page 7 of 13 74 CITY ACKNOWLEDGEMENT STATE OF ALASKA ) ss. THIRD JUDICIAL DISTRICT I, the undersigned, a Notary Public, do hereby certify that on this day of , 2025, personally appeared Kathleen Sorensen, to me known to be the individual described in and who executed the within instrument, and acknowledged that s/he signed and sealed the same as the free and voluntary act and deed, for the purposes and uses therein mentioned, and on oath state that s/he was duly authorized to execute said document. In witness whereof, I have set my hand and official seal on the day and year in this certificate first above written. Notary Public in and for Alaska My Commission Expires: 2025 MAURER & WILLIAMS and CITY PURCHASE AND SALE AGREEMENT - Page 8 of 13 75 Appendix B: Quitclaim Deed to Maurer & Williams [Only record when signed and immediately after KPB approves the plat.] When recorded return to: Travis E. Maurer 4301 Reid Drive NW Gig Harbor, WA, 98335 Document Title: Quitclaim Deed Grantor/Seller: City of Seward Grantee/Purchaser: Travis E Maurer & Robert W. Williams Legal Description: Portion Lot 13, Plat 86-10, Seward Recording District QUITCLAIM DEED The Grantor, City of Seward of PO Box 167, Seward, AK, 99664, for and in consideration of a simultaneous land swap conveys and quitclaims to the Grantees, Travis E. Maurer of 4301 Reid Drive NW, Gig Harbor, WA, 98335, and Robert W. Williams of 7671 Schuster Street, Las Vegas, NV 89139 all interest in the following described real estate: Parcel A: A parcel of land located in Lot 13, Fort Raymond Subdivision, Plat No. 86- 10, Seward Recording District, Third Judicial District, State of Alaska, generally depicted in Exhibit A to Appendix B and more particularly described by metes and bounds as follows: Commencing at the Corner No. 2, US Survey No. 149, Section 34, Township 1 North, Range 1 West, Seward Meridian, State of Alaska; thence N63°12'07"E 589.96 feet to the northeast corner of said Lot 13; thence on the easterly line thereof S55°00'58"E 552.80 feet to the southeast corner of said Lot 13 coincident with the Seward Highway right- of-way and the True Point of Beginning for this description; thence on the southerly line of said Lot 13 S28°25'10"W 29.43 feet to the southeast corner of said Lot 13; thence on the westerly line thereof N75°47'10"E 440.13 feet to a point; thence N40°43'40"E 186.25 feet to the easterly line of said Lot 13; thence on the easterly line thereof S55°00'58"E 389.53 feet to the True Point of Beginning. Said parcel embraces an area of 42,371 square feet, being 0.973 acres as calculated from said courses and distances. SUBJECT TO reservations, exceptions, easements, covenants, conditions, and restrictions of record, if any. Appendix B: Quitclaim Deed to Maurer & Williams - Page 9 of 13 76 After completion of the land swap described by Document 2025-xxxxxx-x (Recorded month, day, year) and completion of the associated platting process, Parcel A automatically merges with the adjacent property, which will be known as Tract 5B-2, Forest Acres Subdivision Seward Gateway Properties, Plat 2025- xx, in the Seward Recording District, State of Alaska, containing 8.083 acres more or less; SUBJECT TO reservations, exceptions, easements, covenants, conditions, and restrictions of record, if any. Dated this day of , 2025. Grantor By: Kathleen Sorensen City Manager GRANTOR CITY ACKNOWLEDGEMENT STATE OF ALASKA ) ss. THIRD JUDICIAL DISTRICT I, the undersigned, a Notary Public, do hereby certify that on this day of 2025, personally appeared Kathleen Sorensen, to me known to be the individual described in and who executed the within instrument, and acknowledged that s/he signed and sealed the same as the free and voluntary act and deed, for the purposes and uses therein mentioned, and on oath state that s/he was duly authorized to execute said document. In witness whereof, I have set my hand and official seal on the day and year in this certificate first above written. Notary Public in and for Alaska My Commission Expires: Appendix B: Quitclaim Deed to Maurer & Williams - Page 10 of 13 77 Appendix C: Quitclaim Deed to City [Only record when signed and likely immediately after KPB approves the plat.] When recorded return to: City of Seward PO Box 167 Seward, AK, 99664 Document Title: Quitclaim Deed Grantor/Seller: Travis E Maurer & Robert W Williams Grantee/Purchaser: City of Seward Legal Descriptions: Portion of USS 149, Seward Recording District QUITCLAIM DEED The Grantors, Travis E. Maurer of 4301 Reid Drive NW, Gig Harbor, WA, 98335, and Robert W. Williams of 7671 Schuster Street, Las Vegas, NV 89139, for and in consideration of a simultaneous land swap conveys and quitclaims to Grantee, City of Seward of PO Box 167, Seward, AK, 99664, all interest in the following described real estate: Parcel B: A parcel of land located in a portion of U.S. Survey No. 149, in the records of Seward Recording District, State of Alaska, generally depicted in Exhibit B to Appendix C and more particularly described by metes and bounds as follows: Commencing at the Corner No. 2, US Survey No. 149, Section 34, Township 1 North, Range 1 West, Seward Meridian, State of Alaska; thence N63°12'07"E 1178.99 feet to the westerly corner of Lot B1, Forest Acres Subdivision Levee Replat, Plat No. 2012-17, Seward Recording District, Third Judicial District, State of Alaska and the True Point of Beginning for this description; thence S47°30'08"W 531.67 feet to a point on the easterly line of Lot 13, Fort Raymond Subdivision, Plat No. 86-10, Seward Recording District, Third Judicial District, State of Alaska; thence on the easterly line thereof N55°00'58"W 163.27 feet to a point on the southerly line of Tract 5B, Forest Acres Subdivision Levee Replat, Plat No. 2012-17, Seward Recording District, Third Judicial District, State of Alaska; thence on the southerly line thereof N63°12'07"E 589.03 feet to the True Point of Beginning. Said parcel embraces an area of 42,371 square feet, being 0.973 acres as calculated from said courses and distances. Appendix C: Quitclaim Deed to City - Page 11 of 13 78 SUBJECT TO reservations, exceptions, easements, covenants, conditions, and restrictions of record, if any. After completion of the land swap described by Document 2025-xxxxxx-x (Recorded month, day, year) and completion of the associated platting process, Parcel B automatically merges with the adjacent property, which will be known as Tract 5B-1, Forest Acres Subdivision Seward Gateway Properties, Plat 2025- xx, in the Seward Recording District, State of Alaska, containing 8.083 acres more or less; SUBJECT TO reservations, exceptions, easements, covenants, conditions, and restrictions of record, if any. Dated this day of , 2025. Grantor Maurer Grantor Williams By: By: Travis E. Maurer Robert W. Williams GRANTOR MAURER ACKNOWLEDGEMENT STATE OF WASHINGTON County of ) ss. I, the undersigned, a Notary Public, do hereby certify that on this day of , 2025, personally appeared Travis E. Maurer, to me known to be the individual described in and who executed the within instrument, and acknowledged that s/he signed and sealed the same as the free and voluntary act and deed, for the purposes and uses therein mentioned, and on oath state that s/he was duly authorized to execute said document. In witness whereof, I have set my hand and official seal on the day and year in this certificate first above written. Notary Public in and for the State of Washington My Commission Expires: Appendix C: Quitclaim Deed to City - Page 12 of 13 79 STATE OF NEVADA County of GRANTOR WILLIAMS ACKNOWLEDGEMENT )ss. I, the undersigned, a Notary Public, do hereby certify that on this day of 2025, personally appeared Robert W. Williams, to me known to be the individual described in and who executed the within instrument, and acknowledged that s/he signed and sealed the same as the free and voluntary act and deed, for the purposes and uses therein mentioned, and on oath state that s/he was duly authorized to execute said document. In witness whereof, I have set my hand and official seal on the day and year in this certificate first above written. Notary Public in and for the State of Nevada My Commission Expires: Appendix C: Quitclaim Deed to City - Page 13 of 13 80 Resolution 2025-101 RESOLUTION 2025-101 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA RECOMMENDING KENAI PENINSULA BOROUGH APPROVAL OF THE PRELIMINARY PLAT OF 1000 HEMLOCK AVENUE, 2500 LAUREL STREET, 2405 SEWARD HIGHWAY, AND 2413 SEWARD HIGHWAY EXCHANGING AN EQUAL PORTION OF CITY - OWNED LAND WITH PRIVATELY -OWNED LAND AND VACATING INTERIOR LOT LINES TO CREATE TWO NEW PARCELS TO BE KNOWN AS TRACTS 5B-1 AND 5B-2, FOREST ACRES SUBDIVISION, SEWARD GATEWAY PROPERTIES Documents: • Agenda Statement • Resolution 2025-101 • Attachments: o Preliminary Plat Application with Maps 81 City Council Agenda Statement Meeting Date: October 27, 2025 To: City Council Through: Kat Sorensen, City Manager From: Planning and Zoning Commission Subject: Resolution 2025-101: Recommending Kenai Peninsula Borough Approval of the Preliminary Plat of 1000 Hemlock Avenue, 2500 Laurel Street, 2405 Seward Highway, and 2413 Seward Highway Exchanging an Equal Portion of City -Owned Land with Privately -Owned Land and Vacating Interior Lot Lines to Create Two New Parcels to be Known as Tracts 5B-1 and 5B-2, Forest Acres Subdivision, Seward Gateway Properties Background and justification: Attached for the Council's review and recommendation to the Kenai Peninsula Borough Planning Commission is a preliminary plat submitted by AK Lands, Land Surveying LLC on behalf of the City of Seward. The proposed plat will subdivide Fort Raymond Subdivision, Lot 13; Forest Acres Subdivision Levee Replat, Tract 5B and Lot B1; and that portion of US Survey No. 149 described as Parcel Number 2; creating Tract 5B-1 and Tract 5B-2, Forest Acres Subdivision, Seward Gateway Properties. Seward City Code §7.05.120 states that "the City Council may acquire or dispose of an interest in real property by negotiation, public auction, or sealed bid." On August 12, 2024, Seward City Council approved Resolution 2024-041 authorizing the City Manager to negotiate a land swap for a portion of city property located at 1000 Hemlock Avenue in exchange for a portion of private property located at 2405 Seward Highway. This preliminary plat is the result of those negotiations and shows the new boundaries of the city -owned property, Tract 5B-1, and the privately -owned property, Tract 5B-2. Seward City Code § 16.01.015(A) states that "No preliminary or final plat for the subdivision or resubdivision of land located within the city limits shall be approved by the city unless all of the required improvements set forth in section 16.05.010 are provided for by the subdivider, owner, proprietor or developer in the manner described in sections 16.05.015." The proposed plat has access to developed rights -of -way and electricity, but not city water or sewer. Thus, a subdivision agreement will be required with this plat. All conditions required by Seward City Code §16.01.015(C), Conditions to plat approval, were met. The property owners within 300 feet of the requested preliminary plat were notified of the 82 Resolution 2025-101 proposed subdivision, and the property was posted with public notice signage. On May 6, 2025, the Seward Planning and Zoning Commission reviewed this preliminary plat and recommended the City Council and Kenai Peninsula Borough approval through Resolution 2025- 017. In accordance with City and Borough requirements, the Seward City Council must review and comment on a preliminary plat of city -owned land before submittal to the Borough for approval. Subdivision Review: Zonin,i: 1000 Hemlock Avenue is zoned Institutional (I), 2500 Laurel Street is zoned Resource Management (RM), 2405 Seward Highway is zoned Auto Commercial (AC), and 2413 Seward Highway is zoned Auto Commercial (AC). The segmented zoning created by the preliminary plat will be corrected in a future Resolution. Size: Tract 5B-1 will be 8.083 acres and Tract 5B-2 will be 5.716 acres. Tract 5B-1 is 5,755 square feet (0.13 acres) smaller than the combined acreage of the two city -owned properties on 1000 Hemlock Avenue and 2500 Laurel Street because an additional 20' of right-of-way is being dedicated to Juniper Street. Utilities: Both Tracts have access to city electricity, but not water or sewer. Existing Use: Tract 5B-1 is vacant but is utilized as the city snow dump. Tract 5B-2 is vacant. Access: Tract 5B-1 has access to Hemlock Avenue and Juniper Street. Tract 5B-2 has access to the Seward Highway and Hemlock Avenue. Flood Zone: All of Tract 5B-1 and the southwest end and northwest corner of Tract 5B-2 are located within the FEMA-mapped AE flood zone. The AE flood zone is a high -risk flood zone, meaning it has a 1% annual chance of flooding, or a 26% chance over a 30-year mortgage. Construction in these areas will require a floodplain permit. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: Vol 1, Chapter 2.2.11 • "Promote infill development by encouraging and promoting construction on vacant sites in areas of the city which are already established." Vol 1, Chapter 3.2.1 • "Promote residential and commercial development within the city of Seward and its vicinity in accordance with community values." Strategic Plan: N/A Other: 83 Resolution 2025-101 Total amount of funds listed in this legislation: This legislation (✓): Creates revenue in the amount of: Creates expenditure in amount of: Creates a savings in the amount of: Has no fiscal impact Funds are (✓): Budgeted Line item(s): Not budgeted Not applicable $ 0 Affected Fund (✓): General Boat Harbor Motor Pool Available Fund Balance Yes SMIC Parking Other Electric Water Attorney Signature: Not applicable Comments: Wastewater Healthcare Note: amounts are unaudited Finance Director Signature: Attorne Review Administration Recommendation Adopt Resolution Other: 84 Resolution 2025-101 Sponsored by: Planning and Zoning Commission CITY OF SEWARD, ALASKA SUBSTITUTE RESOLUTION 2025-101 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, RECOMMENDING KENAI PENINSULA BOROUGH APPROVAL OF THE PRELIMINARY PLAT OF 1000 HEMLOCK AVENUE, 2500 LAUREL STREET, 2405 SEWARD HIGHWAY, AND 2413 SEWARD HIGHWAY EXCHANGING AN EQUAL PORTION OF CITY - OWNED LAND WITH PRIVATELY -OWNED LAND AND VACATING INTERIOR LOT LINES TO CREATE TWO NEW PARCELS TO BE KNOWN AS TRACTS 5B-1 AND 5B-2, FOREST ACRES SUBDIVISION, SEWARD GATEWAY PROPERTIES WHEREAS, AK Lands, Land Surveying LLC has submitted a preliminary plat on behalf of the City of Seward for review and recommendation to the Kenai Peninsula Borough; and WHEREAS, the proposed plat is a subdivision of Lot 13, Fort Raymond Subdivision; Tract 5B, Forest Acres Subdivision Levee Replat; Lot B 1, Forest Acres Subdivision Levee Replat; and that portion of US Survey No. 149 described as parcel number 2; creating Tract 5B-1 and Tract 5B-2, Forest Acres Subdivision, Seward Gateway Properties; and WHEREAS, Seward City Code §7.05.120 states that "the City Council may acquire or dispose of an interest in real property by negotiation, public auction, or sealed bid"; and WHEREAS, on August 12, 2024, the Seward City Council approved Resolution 2024-041 authorizing the City Manager to negotiate a land swap for a portion of city property located at 1000 Hemlock Avenue in exchange for a portion of private property located at 2405 Seward Highway; and WHEREAS, Tract 5B-1 will remain city -owned land and Tract 5B-2 will be privately owned; and WHEREAS, Tract 5B-1 will be 8.083 acres; and WHEREAS, Tract 5B-2 will be 5.716 acres; and WHEREAS, Tract 5B-1 will be 5,755 square feet (0.13 acres) smaller than the combined acreage of the two city -owned properties on 1000 Hemlock Avenue and 2500 Laurel Street because a 20' wide portion of land adjacent to Juniper Street, which had previously been dedicated as an access easement, is now being dedicated as right-of-way; and WHEREAS, 1000 Hemlock Avenue is zoned Institutional (I) and 2500 Laurel Street is zoned Resource Management (RM); and WHEREAS, 2405 & 2413 Seward Highway are zoned Auto Commercial (AC); and 85 Resolution 2025-101 CITY OF SEWARD, ALASKA RESOLUTION 2025-101 WHEREAS, the segmented zoning created by the preliminary plat will be corrected in a future Resolution; and WHEREAS, according to the Kenai Peninsula Borough Floodplain map, all of Tract 5B- 1 and the southwest end and northwest corner of Tract 5B-2 are located within the FEMA-mapped AE flood zone; and WHEREAS, development within these areas will require a floodplain permit; and WHEREAS, both Tracts have access to city electricity but not water or sewer; and WHEREAS, Tract 5B-1 has access to Hemlock Avenue and Tract 5B-2 has access to the Seward Highway and Hemlock Avenue; and WHEREAS, a subdivision agreement will be required with this plat to address the installation of water and sewer lines to the property; and WHEREAS, all conditions required by Seward City Code § 16.01.015, Conditions to plat approval, were met; the property owners within 300 feet of the requested replat were notified of the proposed subdivision, and the property was posted with public notice signage; and WHEREAS, the Seward Planning and Zoning Commission reviewed this preliminary plat on May 6, 2025 and recommended the City Council and Kenai Peninsula Borough approval through Resolution 2025-017; and WHEREAS, the Seward City Council must review and comment on a preliminary plat of city -owned land before submittal to the Borough for approval. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The Council hereby recommends that, in accordance with Seward City Code Section 16.01.015, the Kenai Peninsula Borough approve the submittal of the preliminary plat of Lot 13, Fort Raymond Subdivision; Tract 5B, Forest Acres Subdivision Levee Replat; Lot B1, Forest Acres Subdivision Levee Replat; and that portion of US Survey No. 149 described as parcel number 2; creating Tract 5B-1 and Tract 5B-2, Forest Acres Subdivision, Seward Gateway Properties Section 2. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 27tn day of October 2025. 86 Resolution 2025-101 CITY OF SEWARD, ALASKA RESOLUTION 2025-101 AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck City Clerk (City Seal) THE CITY OF SEWARD, ALASKA Sue McClure, Mayor 87 Resolution 2025-101 .. VIFP -Pao A AIRPORT Preliminary Plat Application Property Map • Context Map RES 2025-XXX - Exchanging an equal portion of city -owned land with privately - owned land and vacating interior lot lines to create two new parcels to be known as Tracts 5B-1 and 5B-2, Forest Acres Subdivision, Seward Gateway Properties Location: 1000 Hemlock Ave, 2500 Laurel St, 2405 & 2413 Seward Hwy Parcel #: 14502601, 14502142, 14502133, 14502140 88 Resolution 2025-101 I/ Context Map Tract 5B-1 Tract 56-2 Rural Residential Multi -family Residential Auto Commercial Institutional Industrial Resource Management Park 200 feet Preliminary Plat Application Property Map RES 2025-XXX- Exchanging an equal portion of city -owned land with privately - owned land and vacating interior lot lines to create two new parcels to be known as Tract 56-1 (city -owned) and Tract 5B-2 (privately -owned) Yellow lines = proposed new parcel boundaries 89 Resolution 2025-101 Community Development/Planning & Zoning 410 Adams Street, Seward, Alaska 99664 "(907) 224-4049 • (907) 224-4020 or email: planning@cityofseward.net PRELIMINARY PLAT SUBMITTAL FORM ❑J PRELIM WARY PLAT REVISED PRELIMINARY PLAT (no fee required) PHASED PRELIMINARY PLATO PRELIMINARY PLAT FOR PRIVATE STREETS / GATED SUBDIVISION All requirements of Seward Code Title 16 apply and must be met. SUBDIVISION PLAT NAME: must not include business names, contact staff for assistance if needed. Forest Acres Subdivision -Seward Cutaway Properties PROPERTY INFORMATION: Legal Description See attached Sheet Section, Township, Range The E1/2 OF SEC. 34, T1N, R1W, S.M., AK General area description South of Resurrection River City Seward Total Acreage 13.799 SURVEYOR company: AK Lands, Land Surveying Contact Person: Stacy Wessel Mailing Address: PO Box 110485 City, State, Zip Anchorage, AK 99511 Phone: (907) 744-LAND e-mail: stacyaaklands.com PROPOSED WASTEWATER AND WATER SUPPLY WASTEWATER on site EiCity WATERnon site City SUBMITTAL REQUIREMENTS A preliminary plat application will be scheduled for the next available Planning and Zoning meeting after a complete application has been received. ▪ Electronic file of Plat and ▪ Preliminary plat NON-REFUNDABLE submittal fee $200.00 + $14.00 Tax = $214.00 Certificate to plat for ALL parcels included in the subdivision ▪ Documentation showing proof of signatory authority (partnerships, corporations, estates, trusts, etc.) Public Notice Sign(s) Posted on property - City staff will contact you to pick up sign EXCEPTIONS REQUESTED TO PLATTING CODE: A letter, to be presented to the Planning and Zoning commission, with substantial evidence justifying the requested exception and fully stating the grounds for the exception request, and the facts relied upon, MUST be attached to this submittal. 2. 3. 1. KPB 20,30.120 APPLICANT: SIGNATURES OF ALL LEGAL PROPERTY OWNERS ARE REQUIRED. Additional signature sheets can be attached. When signing on behalf of another individual, estate, corporation, LLC, partnership, etc., documentation is required to show authority of the individual(s) signing. Contact KPB staff for clarification if needed. OWNER(s) Name (printed): Stacy Wessel Signature: �a Phone: (90) 744-LAND (5263) e-mail: stacyt aklands.com Name (printed): Signature: Phone: e-mail: Name (printed): Signature: Phone: e-mail: FOR OFFICE USE ONLY RECEIVED BY DATE SUBMITTED Receipt # 90 Resolution 2025-101 The preliminary plat shall be drawn to scale of sufficient size to be clearly legible and shall clearly show the following: 1. Within the title block: Not applicable to my plat. The required information has been shown/noted, a. Name of the subdivision which shall not be the same as an existing city, town, tract, or subdivision of land in the borough, of which a plat has been previously recorded, or so nearly the same as to mislead the public or cause confusion; b. Legal description, location, date, and total area in acres of the proposed subdivision; and c. Name and address of owner(s), as shown on the KPB records and the certificate to plat, and registered land surveyor; 2. North point; _ 1 �/ 3. The location, width and name of existing or platted streets and public ways, railroad rights -of -way, and other important features such as section lines or political subdivisions or municipal corporation boundaries abutting the subdivision; v"' 4. A vicinity map, drawn to scale showing location of proposed subdivision, north arrow if different from plat orientation, township and range, section lines, roads, political boundaries, and prominent natural and manmade features, such as shorelines or screams; 5. All parcels of land including those intended for private ownership and those to be dedicated for public use or reserved in the deeds for the use of all property owners in the proposed subdivision, together with the purposes, conditions, or limitations of reservations that could affect the subdivision; �"' y 6. The names and widths of public streets and alleys and easements, existing and proposed, within the subdivision; 7. Status of adjacent lands, including names of subdivisions, lot lines, block numbers, lot numbers, rights -of -way; or an indication that the adjacent land is not subdivided; S. Approximate locations of areas subject to inundation, flooding, or storm water overflow, the line of ordinary high water, wetlands when adjacent to lakes or non -tidal streams, and the appropriate study which identifies a floodplain, if applicable; 1✓ 9, Approximate locations of areas subject to tidal inundation and the mean high water line; 10. Block and lot numbering approximate dimensions and total numbers of proposed tots; 11. The approximate location of known existing municipal wastewater and water mains, and other utilities within the subdivision and immediately abutting thereto 12. Contours at suitable intervals when any roads are to be dedicated unless the planning director or commission finds evidence that road grades will not exceed 6 percent on arterial streets, and 10 percent on other streets; 13. Approximate locations of slopes over 20 percent in grade and if contours are shown, the areas of the contours that exceed 20 percent grade shall be clearly labeled as such; 14. Apparent encroachments, with a statement indicating how the encroachments will be resolved prior to final plat approval Subdivision Name: 1 CN 2 S.t RCre SWoof Sekicor-c4 Date AK LANDS — Land Surveying — April 9, 2025 City of Seward and Kenai Peninsula Borough Subject: Forest Acres Subdivision — Letter of Authorization Resolution 2025-101 PO Box 110485 Anchorage, AK 99515 (907) 744-LAND akiands@aklands.com http://aklands.com To Whom It May Concern: I, , am the owner (or authorized agent) of Lot B1, Forest Acres Subdivision, Levee Replat, and the unsubdivided portion of U.S. Survey No. 149, described as Parcel No. 2 per the Warranty Deed recorded on September 19, 2022, at Serial No. 2022-000966-0. I hereby authorize AK Lands, Land Surveying LLC to represent me before the City of Seward and the Kenai Peninsula Borough for all matters related to the platting action, including any necessary KPB Exceptions to code, Right -of -Way dedication, and all related activities. g w/ Name Signature Date 1 of 1 92 A((RANDS — Land Surveying — April 9, 2025 City of Seward and Kenai Peninsula Borough Subject: Forest Acres Subdivision — Letter of Authorization Resolution 2025-101 PO Box 110485 Anchorage, AK 99515 (907) 744-LAND aklands@aklands.com http://aklands.com To Whom It May Concern: I, , am the owner (or authorized agent) of Lot 81, Forest Acres Subdivision, Levee Replat, and the unsubdivided portion of U.S. Survey No. 149, described as Parcel No. 2 per the Warranty Deed recorded on September 19, 2022, at Serial No. 2022-000966-0. I hereby authorize AK Lands, Land Surveying LLC to represent me before the City of Seward and the Kenai Peninsula Borough for all matters related to the platting action, including any necessary KPB Exceptions to code, Right -of -Way dedication, and all related activities. -z� Signature Date 1 of 1 93 Resolution 2025-101 CERTIFICATE OF OWNERSHIP AND DEDICATION I HEREBY CERTIFY THAT THE CITY OF SEWARD IS THE OWNER OF THE REAL PROPERTY RIGHTS -OF -WAY AND PUBLIC AREAS TO PUBLIC USE AND GRANT ALL EASEMENTS TO THE USE SHOWN. OWNER OF LOT 13, FOR) RAYMOND S. AND TR.' T 5B, FOREST ACRES SUB LEVEE R.EPIAT CIN OF SEWARD SEWARD, AK 99664 Gcsr1E 1 �_\ D1 cZAr Rs I PLAT NO 2012-17 1 SWl '. 5. Ai� � AUTHORIZED OFFICIAL SIGNATURE DATE FF2 FF21 TITLE PRINTED NAME NOTARY'S ACKNOWLEDGMENT FOR ACKNOWLEDGED BEFORE ME THIS NOTARY PUBLIC FOR ALASKA MY COMMISSION EXPIRES: DAY OF 2025 CERTIFICATE OFFREE CONSENT DEDICATE ALL RIGHTS -OF -WAY AND POWNEHEREBY ADOPT THIS PLAN OF UBLIC �HICATION IsilgrAcNEOTO=FIFFTooP AND DEDIVISION AND BY ICATION FASEMENTS To PUBLIC USE AD GRANT LL THE USE SHOWN. 1174r7 0730 ED PORTION OF OS SURVEY NO.14D AND LOT8n FOREST ACRESSN.. LEVEE 4301 REID DR. NW GIG HARBOR, WA 98335 AUTHORIZED OFFICIAL SIGNATURE DATE TITLE PRINTED NAME NOTARYS ACKNOWLEDGMENT ACKNOWLEDGED BEFORE ME THIS NOTARY PUBLIC FOR ALASKA MY COMMISSION EXPIRE: CERTIFICATE OF ACCEPTANCE DAY OF 2025 THE UNDERSIGNED OFFICIAL IDENTIFIED BY NAME AND TITLE IS AUTHORIZED TO INCLUDING EASEMENTS, RIGHTS-0E-WAy ALLEYS, AND OTHER PUBLIC AREAS SHOWN ON THIS PLAT IDENTIFIED AS FOLLOWS: THE ACCEPTANCE OF LANDS FOR PUBLIC USE OR PUBLIC PURPOSE DOES NOT OBLIGATE THE PUBLIC OR ANY GOVERNING BODY TO CONSTRUCT, OPERATE, OR MAINTAIN AUTHORIZED OFFICIAL SIGNATURE DATE TITLE PRINTED NAME PLAT APPROVAL T,1.0.11,SAmpTor:.,V,1,5THr,IATECT2 or THE KENAI PENINSULA BOROUGH PLANNING KENAI PENINSULA BOROUGH AUTHORIZED °FECAL SIGNATURE ( PwrNO.sws6-22 )I 41 [RURAL RESIDENTIAL) 1 PLAT FWILLIAMSOREST ALRE EE1a I NO. SW84 II DO I FOREST ACRES S. PLAT NO SWIl LEGEND 1 PP [RESOURCE MANAGEMENT) (I/ - , I _ I (MULTI FAVILY RESIDENTIAL) I I TRACT SC FOREST ACRE S SUB. 1 I TI II / NN e [PARR] — Russ OF AY DEDICATION 2A,.=6° ,/ PLAT NO. 202,9. (INSTI TUTIOVAL) O FOUND/SET MONUMENT AS DESCRIBED-0-POWER POLE 0 FOUND 5/8'' REBAR, BENT, MEASURED TO POE 'STAMPEoa4"YEuOW Pw6TICCAP, ♦ NOTHING FOUND OR SET sEr 1-1/4• YELLOW PLASTIC CAP A LAND O AMPLWITH GRADE n FUSH ,T15107877 (.4) M.URED BLARING AND/OR DISTANCE )n COMPUTED BEARING AND/OR DISTANCE (N) HELD BEARING AND/OR DISTANCE • RECORD PER EL.5W1BB6-1D Iu) RECORD PER PLAT NO.2012T w RECOVERED DTP DEDICATED THIS PLAT C— GUY ANCHOR ® ELECTRICAL mETEa pELECTRICAL VTRANSFORMER 0 TELECOM Is0AL FIRE HYDRANT ® POST SIG X FENCE EDGE OF ASPHALT FEMA FLOOD ONE ONE— OVER HEAD POWER SEWER UNDERGROUND GIS [CITY OFSEWARDZONING) WATER UNDERGROUND GIS [RESOURCE ALONAGEAENT) EASEMENT CANE DATA NNE EP ES R=o=4.E DISTAJACE 56. 56 OS' s.OE tall 422.52. tan 6rlav o.o0'IRLI 1D.00'(RI) 7.19 10.54 Ell ELS 25 28'wv 15,5'1E21 89.77'Iav n'IR11 o . Ian 26 .44' 1a11 \ /1// - /1, el 4-t- / / LOT .54000 / / / N / / 7� MONUMENT DETAILS FOUND 2-1/rBIN ELOW SCARRED S O H614 03CAREBAR FLUSH WITH GRADE FOUND 1/4°AL P IN MONUMENT 0 4' BELOW RIM GOOD CONDITION ON FLCAP OUND REEAR 1.3' BELOW GRADE. ILLEGIBLE OP o yJa1.BWGRADE ILLEGIBLE VICINITY MAP SCALE. 1"-1/2 MILE NOTES: 1 THIS PROJECT IS LOCATED WITHIN ALASKA STATE PLANE ZONE 4 NAD 83 ALL D=C.,ELA,RtxGZIg ::,,,StIA,N2SXN44..COMBINED SCALE FACTOR OF 2 NO EASEMENTS VACATED THIS PLAT 3 ZONING INFORMATION, UNDERGROUND WATER. AND SEWER LINES AND ARE FROM THE CITYHAM HEEOSS (NATIONAL FLOOD HLAYER W 403EAA 4. OTHER UNDERGROUND AND BEST HAZARD oBOROUGH SERVICE) THEPROPOSED SUBDIVISION. DN 5 SURVEY PERFORMED IN WINTER CONDITIONS, SITE FEATURES NOT SHOWN nN /o MAY NOT ACCPRATELY REFIEET THE FULL UTILITY EASEMENT LOCATED ON TRACT Bl, PER PLAT 2012-17 HAS BEEN VACATED PER KENAI PENINSULA BOROUGH PLANNING COMMISSION RESOLUTION 2019-25. 8 THIS PROPERTY IS SUBJECT TO RI,ERVATIONS AND EXCEPTIONS AS CONTAINED IN 11. LOTS WITHIN THIS SUBDINSION MAY BE LOCATED WITHIN A DESIGNATED FLOOD HAZARD AREA; IF SUCH IS THE CASE, DEVELOPMENT MUST COMPLY WITH TITLE 15 EEE• LE• `VA ONOF HEDPROPER,MAYBEREQ REQUIRED RIORTOCONSTR DETERMINE 12. 120(STREET WIDTH REQUIEMENTS) GRANTED IXePLATCOMMDMITTEE MEETING OF 2025. SURVEYOR'S CERTIFICATE SSEL, PROFESSIONAL LAND SURVEYOR, HEREBY CERTIFY THAT I AM SUPERVISION THAT THE MONUMENTS SHOWN HEREON ACTUALLY MST DESCRIBED AND THAT ALL DIMENSIONS AND OTHER DETAILS ARE CORRECT PRELI PLAT Plat of: FOREST ACRES SUBDIVISION SEWARD GATEWAY PROPERTIES CREATING TRACT 50-1 AND TRACT 5B-2 CONTAINING 13 799 ACRES LOT Bl, FOREST ACRES SUBDINSION LEVEE REPLAT, PLAT 2012-17 AND sgiaElyv LOCATED WITHIN THE E1/2 OF SECTION 34,T1N,R1W,SM,AK OWNER ri0.0,1111 ONOFB==t.B) AK Lands, Land Surveying LLC APO BICLANDS ,klands@zkWntlstPm on 110485 Anchorage, AK 09511 BP,.>YInR (902) 244wxD Date: o4/8/203s Scale: 1, 1001 Date of S4rve0:1AN. 15-1T,2025 Sheet: 10f 1 Drawn: MAW IPA:1538 (Field Book: 12/65-21 066 No. N/A 94 Resolution 2025-101 Planning Department a 8 O U a 144 N. Binkley Street, Soldotna, Alaska 99669 • (907) 714-2200 • (907) 714-2378 Fax EXCEPTION REQUEST APPLICATION NAME OF PRELIMINARY PLAT OR PLANNING COMMISSION ITEM: PROPERTY INFORMATION: legal description: See attached General area location: South of Resurrection River 20.50.010. - EXCEPTIONS TO REGULATIONS —PROCEDURE —COMMISSION AUTHORITY. A. Unless prohibited under this title, the commission may authorize exceptions to any of the requirements set forth in this title. Application for an exception shall present the commission with substantial evidence, justifying the requested waiver or exception stating fully the grounds for the application and the facts relied upon. The commission shall make findings of fact meeting the following standards before granting any exception: 1. That special circumstances or conditions affecting the property have been shown by application; 2. That the exception is necessary for the preservation and enjoyment of a substantial property right and is the most practical manner of complying with the intent of this title; 3. That the granting of the exception will not be detrimental to the public welfare or injurious to other property in the area in which said property is situated. B. Where a design requirement of this title is addressed by a zoning regulation adopted by the borough assembly or city council, the variance procedures of the applicable zoning code shall be utilized in lieu of the exception procedures. C. All exceptions must be requested and granted at the time of preliminary plat approval. Exceptions may not be requested with a final plat submittal. D. Upon reconsideration of a plat committee decision following the procedure in KPB 20.25.120, an appeal of a decision of the planning commission made under this section shall be taken to the SUBMITTAL REQUIREMENTS Identify the exceptions requested including the section identifier of KPB code. Provide evidence justifying the requested exceptions that fully states the grounds for the exception request, and the facts relied upon. A letter can be attached to this application. FOR OFFICE USE ONLY RECEIVED BY DATE SUBMITTED 95 KPB FILE # ((kAN DS —Land Surveying April 8, 2025 City of Seward Planning Commission 410 Adams St. Seward, AK 99664 Subject: Forest Acres Subdivision — Seward Gateway Properties - KPB exception Request Dear City of Seward and Kenai Peninsula Borough Officials: Resolution 2025-101 PO Box 110485 Anchorage, AK 99515 (907) 744-LAND aklands@aklands.com http://aklands.com On behalf of AK Lands, the City of Seward, and Mr. Travis Maurer, I am pleased to submit this request for a replat that will consolidate four existing parcels into two new lots within the City of Seward. The City of Seward currently owns Lot 13 of the Fort Raymond Subdivision and Tract 5B of the Forest Acres Subdivision Levee Replat. Mr. Maurer owns Lot B-1 of the Forest Acres Subdivision Levee Replat, as well as the unsubdivided portion of land situated between Lot 13 and Lot B-1. These parcels are largely undeveloped, consisting of gravel surfaces with some grading. Mr. Robert Williams, a developer, is collaborating with Mr. Maurer on this project. The City and Mr. Maurer seek to reconfigure their respective properties through a land swap designed to benefit both parties. The proposed reconfiguration will consolidate Lot 13, the unsubdivided land, Tract B-1, and Tract 5B into two lots. Tract 5B will be absorbed into the newly configured City -owned lot, which will be utilized as a snow dump. The second newly created lot will be slated for future development by Mr. Maurer and Mr. Williams, likely involving a further subdivision into multiple lots for housing. This subdivision plan will include dedicating a portion of the right-of-way (ROW) along Juniper Street and requesting an Exception to KPB code 20.30.120 Right of Way Widths. Responses to KPB Exception Criteria Under KPB Code, requests for an exception must satisfy the following three criteria: • Special Circumstances or Conditions Affecting the Property o Laurel Street was initially established with a narrower ROW under earlier plats (17 & 2012-17) o The road is not a main thoroughfare, primarily serving one multifamily property, and two large tracts zoned for resource management. o Expanding the ROW to the full 60-foot standard would require an additional five-foot dedication at this time, and potentially another ten -foot dedication if the private landowner decides to further subdivide in the future. Requiring multiple dedications from different property owners does not align with current use patterns or projected traffic needs. • Necessity for Preservation and Enjoyment of a Substantial Property Right; Practical Manner of Complying with the Title o The proposed ROW configuration preserves developable acreage and minimizes unnecessary encumbrances on private property (west) and City -owned property (east). o Requiring the full 60-foot ROW may impose a significant burden with minimal public benefit, especially given the low -traffic nature and limited length of Laurel Street. Page 1 of 2 96 Resolution 2025-101 • No Detrimental Impact on Public Welfare or Adjacent Properties o Reduced ROW width along Laurel Street has been granted in previous subdivisions (2012-17) without adverse effects on public welfare or neighboring parcels. o The area's flat terrain and modest traffic do not warrant a standard 60-foot ROW. o Future utility installations can be adequately accommodated within the current ROW width. Conclusion We appreciate your consideration of this replat and our request for an exception under KPB Code 20.30.120. The proposed land swap and ROW configuration will facilitate the City of Seward's operational needs —such as creating a new snow dump —while enabling Mr. Maurer's and Mr. Williams's plans for future development. We believe the proposed replat and associated ROW exceptions serve both private and public interests. The flat terrain, minimal traffic, and absence of existing utility infrastructure —coupled with prior plat exceptions —confirm that strict 60- foot ROW compliance is unnecessary. Granting this request will allow the property to be responsibly developed without compromising public safety or welfare. Thank you for your time and consideration. Please contact me with any questions or if further information is needed. AK Lands, Land Surveying by Stacy Wessel, Professional Land Surveyor Attachments: Plat 2012-17 2 of 2 97 RESOLUTION 2025-102 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ACCEPT THE ESTIMATE FROM GROOMS LLC TO FABRICATE 26 LADDER EXTENSIONS FOR I AND T DOCK IN THE AMOUNT OF $2,165 PER LADDER FOR A TOTAL OF $56,290 AND APPROPRIATING FUNDS Documents: • Agenda Statement • Resolution 2025-102 • Attachments: o Grooms LLC Estimate o Sole Source Justification 98 City Council Agenda Statement Meeting Date: October 27, 2025 To: City Council Through: Kat Sorensen, City Manager From: Tony Sieminski, Harbormaster Subject: Resolution 2025-102: Authorizing the City Manager to Accept the Estimate from Grooms LLC to Fabricate 26 Ladder Extensions for I and T Dock in the Amount of $2,165 Per Ladder for a Total of $56,290 and Appropriating Funds Background and justification: Starting in 2005, the Bulkhead Project was implemented as part of a multiphase project to relocate the lift pit and refurbish I and T dock. This was a much -needed restoration and relocation of the 50-ton lift pit at that facility which was constructed in 1965 and considered to be in poor condition at that time. This upgrade included bulkhead for new pit, decking, bull rail, lighting, power pedestal, fender/structural piling repair and ladders. After a critical incident at a low tide, it was discovered that the ladders installed on I and T dock don't extend far enough down to safely exit the water at lower tides. The distance between the water and lowest rung is nearly impossible to allow for self -rescue. Coupled with the possibility of other injuries sustained during a fall the risk to life and safety necessitates immediate action. The department is requesting to hire a local vendor to fabricate ladder extensions to modify the current ladders. This will improve the odds of escape from the water if an individual falls from a dock or vessel. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: Strategic Plan: Other: Emergency purchase Certification of Funds Total amount of funds listed in this legislation: $ $56,290.00 This legislation (✓): Creates revenue in the amount of: Creates expenditure in amount of: Creates a savings in the amount of: Has no fiscal impact X $ $ $56,290.00 $ 99 Funds are (✓): Budgeted Line item(s): Not budgeted Not applicable X $56290.00 Fund Balance Information Affected Fund (✓): General Boat Harbor Motor Pool X Available Fund Balance SMIC Electric Parking Water Other MRRF Wastewater Healthcare Note: amounts are unaudited $ 940,721.71 Finance Director Signature: X Yes Attorney Review Attorney Signature: Not applicable Comments: Administration Recommendation X Adopt Resolution Other: 100 Sponsored by: Sorensen CITY OF SEWARD, ALASKA RESOLUTION 2025-102 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ACCEPT THE ESTIMATE FROM GROOMS LLC TO FABRICATE 26 LADDER EXTENSIONS FOR I AND T DOCK IN THE AMOUNT OF $2,165 PER LADDER FOR A TOTAL OF $56,290 AND APPROPRIATING FUNDS WHEREAS, in 2005 the Harbor implemented a multiphase project known as the Bulkhead Project; and WHEREAS, the project involved moving the old lift pit location to the current location, installing a bulkhead, upgrading the power service at I and T dock, installing new bull rail/decking, installing fender/structural pile, and new safety ladders; and WHEREAS, after a critical incident at a low tide, it was discovered that the ladders installed on I and T dock do not extend far enough down to exit the water and self -rescue at lower tides; and WHEREAS, because of the risk to life and safety we are recommending an emergency hire of Grooms LLC to fabricate extensions to modify the current ladders to increase the ability to self -rescue if an individual falls from a dock or vessel. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The City Council hereby authorizes the City Manager to hire Grooms LLC to fabricate/modify the ladder located at I and T Dock. Section 2. Funding in the amount of $56,290 is hereby transferred and appropriated from the Harbor Major Repair Replacement Fund (MRRF) unassigned account 11001-0000-3400 to the Infrastructure expense account 11001-0000-8101. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska this 27th day of October 2025. THE CITY OF SEWARD, ALASKA Sue McClure, Mayor 101 CITY OF SEWARD, ALASKA RESOLUTION 2025-102 AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck City Clerk (City Seal) 102 Resolution 2025-012 Jarad Groom Grooms LLC Po box 968 Seward, Alaska, 99664 2607 dimond blvd. Seward AK 99664 Bill To City of Seward Harbor Seward , Ak, 99664 USA ESTIMATE Estimate Number EST-0002 Estimate Date September 22, 2025 Expiry Date October 22, 2025 Item Name Quantity Rate Amount Stainless pipe20' w/ shipping Stainless pipe 1 1/4" U bolts 4 ct with hardware Top step/hook 1/4" ss plate Custom saddles and pipe caps Waterjet time Labor/ material handling Prep /fit Welding Notes This would be a price "per" extension ladder prototype. Temporary solution at T and I dock. 1 650.00 1 130.00 1 95.00 1 240.00 650.00 130.00 95.00 240.00 2 75.00 150.00 6 150.00 900.00 Subtotal 2165.00 Total $2165.00 103 Resolution 2025-012 Terms & Conditions Half down remainder upon completion. Zoho Powered by Invoice 104 Resolution 2025-012 SOLE SOURCE JUSTIFICATION FORM Must be completed for all non-competitive purchases* costing $1,000.00 or more VENDOR: Jarad Groom Grooms LLC P.O. Box 968 Seward, Alaska 99664 DATE: 10' 16'2025 DEPARTMENT: Harbor REQUESTER: T. Sieminski P. O. NUMBER: Describe the item(s) and its function: Ladder extensions needed on I and T Dock to extend further into the water at a low tide. currently, it is nearly impossible to self -rescue if you fall into the water SECTION I: Check the appropriate box below and provide documentation (or complete Section II, as required) ❑ Proprietary: Item under patent, license, copyright, or proprietary design. (attach documentation) ❑ Replacement Parts: The procurement is for replacement parts or components in support of equipment designed by the manufacturer; items that are compatible with existing equipment, inventory, systems, programs or services and not available from any other source. ❑ Warranty Services: Sole provider of factory -authorized warranty service. Use of alternate service provider will void existing warranty. (attach documentation) ❑ Used Equipment: The vendor is a holder of a used item that would represent good value and is advantageous to Onslow County Schools (attach information showing market price survey, availability, etc.) 11 Emergency Requirement: Requirements must be met at once. An explanation of urgency, including a description of why procurement is critical and why only the proposed vendor can meet it. A lack of advance planning is not acceptable (Complete Section II.) ❑ Exclusive Capability: Only one supplier qualified. No other potential suppliers known. (Complete Section II.) 105 Resolution 2025-012 SECTION II: Narrative Justification: This section must be completed if either explanation of Emergency Requirement or Exclusive Capability is identified as justification for sole source procurement. Explain why the identified vendor is recommended. The justification must be completely explained and documented. It is important to be very precise when completing this section. After an incident this fall it was discovered the ladders at I and T dock to be too short (about 5') at a low tide making it very difficult or nearly impossible to exit the water if you fall off the dock or your vessel at these locations. SECTION III: What steps were taken to verify that the item(s) are not available elsewhere? pother brands/manufacturers were examined (attach documentation and explain why these were not suitable) Other vendors were contacted (attach contact information and explain why these were not suitable) one vendor didn't return call and other known vendor is out of town. Other (please explain) AUTHORIZATION AND APPROVALS: Department's recommendation for sole source is based upon an objective review of the good/service being required and appears to be in the best interest of the City of Seward. I am not aware of any conflict of interest on my part or personal involvement in any way with this request. No gratuities, favors, or compromising actions have taken place. Nor has my personal familiarity with particular brands, types of equipment, materials or firms been a deciding influence on my request for this sole source purchase. Efforts have been made to verify no other supplier(s) exist. Signature of Requestor Date Signature of the Department Head Date Financ "(Purchasing) Signature Date • "purchases" refers to an individual item or a group of items having an aggregate value of $1,000 or more. 106 RESOLUTION 2025-103 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ACCEPT THE PROPOSAL FROM ELECTRIC POWER CONSTRUCTORS (EPC) FOR THE REBUILD OF THE LAWING SUBSTATION IN AN AMOUNT NOT TO EXCEED $5,200,000 Documents: • Agenda Statement • Resolution 2025-103 • Attachments: o EPC Lawing Substation Proposal 107 City Council Agenda Statement Meeting Date: October 27, 2025 To: City Council Through: Kat Sorensen, City Manager From: Taylor Crocker, Electric Operations Supervisor Subject: Resolution 2025-103: Authorizing the City Manager to Accept the Proposal from Electric Power Constructors (EPC) for the Rebuild of the Lawing Substation in an Amount Not to Exceed $5,200,000 Background and justification: The City of Seward Electric Department is in the process of converting its transmission system from 69kV to 115kV to support the upcoming Shore Power Substation Project and ensure long- term system reliability and capacity for community growth. The Lawing Substation, originally constructed in the 1970s, requires a full rebuild to meet 115kV design standards and integrate with the system upgrades planned at the Ft. Raymond and Spring Creek Substations. Electric Power Constructors (EPC) submitted a proposal dated August 19, 2025, for the Lawing Substation Rebuild Project at a total cost of $4,274,988.18. EPC's proposal includes site preparation, structural and electrical installation, foundations, grounding, bus work, and fencing, and has been sequenced to ensure continued power delivery during construction. The proposal also includes coordination for reconfiguring the Ft. Raymond Substation to 115kV to support the Lawing Substation cutover. The City will separately procure a control building estimated at $850,000, bringing the total projected cost to $5,124,988.18. To account for contingencies and any material price fluctuations, staff recommends authorizing a not -to -exceed amount of $5,200,000. This project is critical to maintaining the construction schedule for the 115kV Shore Power Substation, slated for completion in 2027, and is a major milestone in modernizing Seward's electric infrastructure to support economic development, port electrification, and renewable integration. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: Strategic Plan: 108 x Other: Certification of Funds Total amount of funds listed in this legislation: $ 5,200,000 This legislation (✓): Creates revenue in the amount of: Creates expenditure in amount of: Creates a savings in the amount of: Has no fiscal impact x Funds are (✓): Budgeted Line item(s): Not budgeted Not applicable $ 5,200,000 $ Affected Fund (✓): General Boat Harbor Motor Pool Available Fund Balance Yes SMIC Parking Other x Electric Water Attorney Signature: Not applicable Comments: $ Wastewater Healthcare Note: amounts are unaudited Finance Director Signature: Attorney Review Administration Recommendation Adopt Resolution Other: 109 Sponsored by: Sorensen CITY OF SEWARD, ALASKA RESOLUTION 2025-103 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ACCEPT THE PROPOSAL FROM ELECTRIC POWER CONSTRUCTORS (EPC) FOR THE REBUILD OF THE LAWING SUBSTATION IN AN AMOUNT NOT TO EXCEED $5,200,000 WHEREAS, the City of Seward Electric Department is actively pursuing the 69kV to 115kV transmission system conversion to align with the City's future Shore Power Substation Project; and WHEREAS, Electric Power Constructors (EPC) has submitted a detailed proposal to construct the new Lawing Substation in coordination with the Ft. Raymond and Spring Creek Substations to provide 115kV and 25kV service for the City of Seward; and WHEREAS, EPC's proposal, dated August 19, 2025, includes the complete rebuild of the Lawing Substation at a cost of $4,274,988.18, which includes construction survey, civil site preparation, transformer and breaker foundations, bus work, grounding, fencing, lighting, and associated electrical installation work; and WHEREAS, the City will provide the 6 MVA substation transformer, 115 kV breaker, and control building, with the control enclosure estimated at $850,000 to be purchased separately by the City; and WHEREAS, EPC has sequenced construction to ensure system reliability during transition and anticipates project completion by late fall/winter of 2026, provided long -lead materials are ordered promptly; and WHEREAS, approving this proposal and authorizing the necessary funding will keep the City's electric system upgrade schedule on track and support the long-term goal of integrating the 115kV Shore Power Substation by December 2027. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The City Council hereby authorizes the City Manager to accept the proposal with Electric Power Constructors (EPC) for the Lawing Substation Rebuild Project in an amount not to exceed $5,200,000, which includes a contingency to cover the purchase of the control building and potential price fluctuations for long -lead materials. 110 CITY OF SEWARD, ALASKA RESOLUTION 2025-103 Section 2. Funding for this project in the amount of $5,200,000 shall be derived from the Electric Enterprise Fund Capital Project Account designated for transmission and substation upgrades associated with the 115kV conversion. It will be appropriated through the City's last infrastructure bond scheduled for possible issuance by the end of May 2026, and/or other financing funding. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska this 27th day of October 2025. AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck City Clerk (City Seal) THE CITY OF SEWARD, ALASKA Sue McClure, Mayor 111 Resolution 2025-103 Iectric Power To: Taylor Crocker, Operations Manager, Electric Department Project: Lawing Substation Electric Power Constructors 3305 Arctic Blvd. Suite 201 Anchorage, Alaska 99503 Phone (907) 522-1953 Fax (907) 522-1182 August 19, 2025 Taylor, Please see the attached proposal for the construction of Lawing Substation. The Electric Power Constructors, Inc. (EPC) work plan includes sequencing Lawing Substation construction with Ft. Raymond and Spring Creek Substations to provide 115kv and 25kv service for the City of Seward (COS). We believe Lawing substation can be completed by late Fall/Winter of 2026 if long lead materials are purchased ASAP. EPC Project Scope: • Construction survey and as -built survey • EPC has sequenced construction and our work plan to provide power to COS • Existing substation, transmission, distribution retirement, substation equipment to be delivered to COS yard and Spring Creek for the transformer. • Civil site to be prepared by COS to construct new substation • Crushed rock • Transformer foundation and containment • 115kV breaker foundation • Control building foundation • Free standing transmission dead-end structure and foundation • 115kV MO three-way switch installation • New steel 115kV structure and foundations • New 115kV conductor to Lawing Substation • 115kV bus structures, bus, supports insulators and foundations • 34.5kV insulators for 25kV bus structures, bus, supports and foundations • New 500MCM 25kV underground conductor from 6MVA transformer to new pad mounted switch • Two qty - New pad mounted reclosers • One qty - New pad mounted switch cabinet • All 25kV terminations • Two qty - New 25kV risers • SWPPP if required • Substation lighting • New substation fence and grounding • 4/0 ground grid • Bonding, excluding builders risk insurance City of Seward to provide / EPC to install • Six qty - MVA Substation transformer 115-24.9kV • 115kV breaker • Control building: Budgetary Cost: $850,000 PHONE (907) 522-1953 0 3305 A4ic., Suite 201, ANCHORAGE, ALASKA 99503 Resolution 2025-103 • 115kV MO 3-way switch • Station service transformers • Construction power free of charge to EPC, including the use of a pole mounted transformer. EPC will provide the meter base and associated cable. • Civil and clearing on new site Project Clarifications and Assumptions: • This proposal is for Lawing Substation work only • COS to provide permitting as required • EPC assumes no PCB or contaminated material • EPC included construction engineering • Construction is for summer of 2026. EPC/COS needs to start ordering long lead materials ASAP to meet COS schedule Total Estimated Substation Cost: $4,274,988.18 As part of the Lawing Substation cutover, Ft. Raymond Substation will require a change in configuration to 115kV. EPC can support this configuration change should COS require assistance; the cost of that support has been included in this proposal. The proposal pricing is valid for 30 days. Please direct questions or clarifications to Ben Miebs Regards, Benjamin Miebs Electric Power Constructors, Inc. 3871 W. Machen Rd. Wasilla, AK 99654 bmiebs@epconstructors.com Cell: (907) 830-7304 Direct: (907) 631-4702 PHONE (907) 522-1953 ❑ 3305 Arlie., Suite 201, ANCHORAGE, ALASKA 99503 RESOLUTION 2025-104 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ACCEPT THE PROPOSAL FROM SEL ENGINEERING SERVICES INC AND NORTHERN POWERLINE CONSTRUCTORS INC FOR THE SPRING CREEK SUBSTATION REBUILD PROJECT IN AN AMOUNT NOT TO EXCEED $5,3 81,452.3 8 Documents: • Agenda Statement • Resolution 2025-104 • Attachments: o SEL Engineering Proposal 114 City Council Agenda Statement Meeting Date: October 27, 2025 To: City Council Through: Kat Sorensen, City Manager From: Taylor Crocker, Electric Operations Supervisor Subject: Resolution 2025-1004: Authorizing the City Manager to Accept the Proposal from SEL Engineering Services Inc and Northern Powerline Constructors Inc for the Spring Creek Substation Rebuild Project in an Amount Not to Exceed $5,381,452.38 Background and justification: The Spring Creek Substation serves as a critical power hub for the Seward area, including the state correctional facility and key industrial customers. The existing infrastructure requires modernization to meet reliability and safety standards and to support the City's transmission upgrade from 69 kV to 115 kV. The design -build team of SEL Engineering Services, Inc. and Northern Powerline Constructors, Inc. provided the strongest proposal, demonstrating extensive substation design and construction experience across Alaska. Their pre -bid evaluation identified design optimizations to reduce overall costs and improve constructability. The partnership ensures seamless coordination between engineering and field execution, accelerating completion before 2027 to align with the upcoming Shore Power Substation Project. The total authorization of $5,381,452.38 includes a 30 percent contingency for design -driven adjustments during the engineering phase. This project is essential to maintain system reliability, expand future capacity, and meet Seward's long-term energy infrastructure goals. This project is critical to maintaining the construction schedule for the 115kV Shore Power Substation, slated for completion in 2027, and is a major milestone in modernizing Seward's electric infrastructure to support economic development, port electrification, and renewable integration. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: Strategic Plan: 115 X Other: Certification of Funds Total amount of funds listed in this legislation: $ 5,381,452.38 This legislation (✓): Creates revenue in the amount of: Creates expenditure in amount of: Creates a savings in the amount of: Has no fiscal impact X Funds are (✓): Budgeted Line item(s): Not budgeted Not applicable $ 5,381,452.38 $ Affected Fund (✓): General Boat Harbor Motor Pool Available Fund Balance SMIC Parking Other X Electric Water $ Wastewater Healthcare Note: amounts are unaudited Finance Director Signature: 561-966Atizil X Yes Attorney Signature: Not applicable Comments: Administration Recommendation X Adopt Resolution Other: 116 Sponsored by: Sorensen CITY OF SEWARD, ALASKA RESOLUTION 2025-104 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ACCEPT THE PROPOSAL FROM SEL ENGINEERING SERVICES INC AND NORTHERN POWERLINE CONSTRUCTORS INC FOR THE SPRING CREEK SUBSTATION REBUILD PROJECT IN AN AMOUNT NOT TO EXCEED $5,381,452.38 WHEREAS, the City of Seward Electric Department issued a Request for Proposals (RFP) for the Spring Creek Substation Rebuild Project, intended to modernize aging infrastructure and support the transition of Seward's transmission system from 69 kV to 115 kV; and WHEREAS, the project scope includes replacing three reclosers, constructing oil containment pits for each transformer, replacing the control building, upgrading relay protection, installing a new grounding system, and integrating with the City's SCADA network; and WHEREAS, three proposals were received and evaluated based on qualifications, experience, cost, and project schedule; and WHEREAS, the design -build team of SEL Engineering Services, Inc. (SEL) and Northern Powerline Constructors, Inc. (NPC) provided the most comprehensive proposal, offering the best combination of project timeline, technical quality, and value at a total proposed price of $4,139,578.75; and WHEREAS, SEL and NPC conducted a pre -bid site visit to the Spring Creek Substation and identified opportunities to optimize the design and reduce overall construction costs through strategic equipment reuse and layout adjustments; and WHEREAS, this partnership offers a fully integrated engineering, procurement, and construction solution —combining SEL's national substation engineering expertise with NPC's Alaskan construction experience —to ensure high -quality delivery and local capability; and WHEREAS, the proposed project schedule allows substantial completion prior to December 31, 2026, maintaining the City's timeline for the 69 kV to 115 kV conversion and ensuring readiness for the 2027 Shore Power Substation project; and WHEREAS, due to the engineering phase dictating final construction design and material specifications, a 30 percent contingency is recommended to accommodate potential adjustments, bringing the total project authorization to $5,381,452.38; and 117 CITY OF SEWARD, ALASKA RESOLUTION 2025-104 WHEREAS, this capital project represents a critical investment in the reliability, safety, and capacity of the City's electrical infrastructure, directly supporting essential industrial and community loads, including the Spring Creek Correctional Center, JAG Industrial Ship Center, and the SMIC Industrial Area. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The City Council hereby authorizes the City Manager to accept the proposal from SEL Engineering Services, Inc and Northern Powerline Constructors, Inc. for the Spring Creek Substation Rebuild Project in an amount not to exceed $5,381,452.38, which includes a 30 percent contingency. Section 2. Funding for this project in the amount of $5,381,452.38, with the 30% contingency, shall be derived from the Electric Enterprise Fund Capital Project Account. It will be appropriated through the City's last infrastructure bond scheduled for possible issuance by the end of May 2026, and/or other financing funding. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska this 27th day of October 2025. AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck City Clerk (City Seal) THE CITY OF SEWARD, ALASKA Sue McClure, Mayor 118 Resolution 2025-104 SEL SEL Engineering Services, Inc. I 1 Proposal for City of Seward, Alaska Engineering Services for Spring Creek Substation Refurbishment Project SEL ES Project #: 040694.000.00 (Rev. 0) Submitted: 16 September 2025 This document, and all information contained herein, is proprietary to SEL Engineering Services, Inc. (SEL ES). Any unauthorized use, distribution, or reproduction of this document (in whole or in part) or of any information contained herein is specifically prohibited. This legend must appear on any authorized reproduction (in whole or in part). All brand or product names appearing in this document are the trademark or registered trademark of their respective holders. No SEL trademarks may be used without written permission. SEL products appearing in this document may be covered by U.S. and Foreign patents. SEL products referred to in the proposal are manufactured by Schweitzer Engineering Laboratories, Inc. 119 Resolution 2025-104 City of Seward, Alaska Contact Information Kris Peck City of Seward 410 Adams Street PO Box 167 Seward, Alaska 99664 Email: kpeck@cityofseward.net SEL ES Contact Information Peter Allen Executive Sponsor Office: +1.704.504.4736 Cell: +1.704.654.5046 Email: peter_allen@selinc.com Aung Thuya, PE Design Manager Office: +1.509.715.3338 Ce11: +1.907.215.5555 Email: aung_thuya@selinc.com Moe Aziz Project Manager Office: +1.6042973029 Email: moe_aziz@selinc.com Justin Giachino, PE Substation Engineer Office: +1.509.715.2523 Ce11: +1.858.242.6679 Email: justin_giachino@selinc.com Document Revision Table Rev. Issue Date Notes 0 09/16/2025 Initial Issue SEL ES PROPRIETARY INFORMATION © 2025 by SEL ES All rights reserved. 120 SEL ES Project #: 040694.000.00 City of Seward, Alaska 16 September 2025 Page ii Resolution 2025-104 1 Letter of Transmittal September 16, 2025 Kris Peck City Clerk City of Seward PO Box 167 Seward, Alaska 99664 Dear Kris, SEL Engineering Services, Inc. (SEL ES), a wholly owned subsidiary of Schweitzer Engineering Laboratories, Inc., is pleased to submit this proposal to the City of Seward, Alaska in response to the Request for Proposal (RFP) for the Spring Creek Substation Refurbishment Project. This proposal presents the proposed design -build team and related qualifications and experience to support this substation upgrade. The primary contact for this proposal is as follows: Moe Aziz Project Manager SEL Engineering Services Inc. 2350 NE Hopkins Court Pullman, WA 99163 Office: +1.604.2973029 Email: moeaziz@selinc.com We acknowledge the receipt of the following addenda: none The City of Seward should select SEL Engineering Services because we have assembled a professional and robust team with comprehensive design and build capabilities. Our team is equipped to deliver high - quality engineering solutions and execute construction services with precision and reliability. We look forward to potentially working with the City of Seward. Please feel free to contact me at your earliest convenience should you have any questions or require additional information. Sincerely, Moe Aziz Project Manager SEL Engineering Services Inc. 2350 NE Hopkins Court Pullman, WA 99163 Office: +1.604.2973029 Email: moe_aziz@selinc.com SEL ES PROPRIETARY INFORMATION © 2025 by SEL ES All rights reserved. 121 SEL ES Project #: 040694.000.00 City of Seward, Alaska 16 September 2025 Page 1 Resolution 2025-104 2 Project Understanding and Approach 2.1 Project Understanding and Approach SEL ES visited the Spring Creek Substation on 09/10/25 to better understand existing site conditions, learn and explore the project scope, and meet City of Seward representatives. This first-hand insight allows us to tailor our approach to the City of Seward's specific needs and expectations. This project is a strategically important upgrade for the City of Seward, designed to modernize aging infrastructure and support the transition of the transmission system from 69 kV to 115 kV. The substation serves critical loads including the state prison, JAG Industrial Ship Center, and the SMIC industrial area, making reliability and safety paramount. This project also aims to modernize and upgrade the facility to meet current reliability, operational, and safety standards. This initiative involves reusing existing transformers from both the Lawing substation and the Spring Creek substation. This project will also include installing new 115 kV circuit switchers and making modifications to the 12.5 kV distribution rack. Key upgrades include replacing three reclosers, constructing oil containment pits for each transformer, and replacing the control building. The project also encompasses full civil site work such as grading, fencing, and access roads, as well as electrical enhancements including a completely new ground grid, conduit installation and rerouting, relay protection, and integration with the City's SCADA system. Coordination with Electric Power Constructors (EPC), who are handling the Lawing Substation, will be critical to ensure seamless transformer relocation and schedule alignment. During the site visit, a question came up regarding parallel operation when adding a second transformer. To share the load between the transformers, a 12.5 kV bus tie breaker is required to make and break the parallel without taking a station outage. Due to the imbalance between the load of each transformer, paralleling the two while loaded will create an arc flash. Paralleling with a circuit breaker will extinguish the arc, allowing for safe operation during switching. In the absence of a bus tie circuit breaker, a station outage will be required anytime a transformer is taken out or returned to service. Making and breaking these parallels with an air -insulated switch is dangerous and should not be allowed. SEL ES has a fully integrated team with deep experience in substation design and construction. Our approach emphasizes proactive communication, quality control, and a commitment to delivering a solution tailored to the City's operational goals and technical requirements. We are prepared to support the City of Seward through every phase of the project —from design development to construction execution and final commissioning. Our team recognizes the importance of clear communication, documentation, and coordination throughout the project lifecycle. We will work closely with the city to ensure all forms, drawings, and technical materials are delivered in a timely and organized manner. SEL ES PROPRIETARY INFORMATION © 2025 by SEL ES All rights reserved. 122 SEL ES Project #: 040694.000.00 City of Seward, Alaska 16 September 2025 Page 2 Resolution 2025-104 SEL ES's technical approach is as follows: Description Substation Design, Civil & Electrical Engineering, Protection and Control (P&C) Systems, Automation Engineering SEL ES will provide the following services: 1 - Protection, Control, and Automation Design: • SEL ES will develop protection and control design drawings for the new substation control house: o Protection One Line Diagram o 115 kV and 12.5 kV three -line diagrams o AC and DC distribution panel wiring o Remote Equipment Wiring Diagram o Panel and Yard Equipment Interconnection Diagrams o Cable Schedule • SEL ES will develop protection and control design drawings for two (02) protection and control panels: o Transformer Protection and Metering Panel (Panel 1) o Feeder Metering and SCADA Panel (Panel 2) • SEL ES will provide the following drawings for the panels mentioned above: o Panel Layout and BOM o Nameplate drawings o Panel mechanical drawings o AC Elementary drawings o DC Elementary drawings o Wiring Diagrams Power System Studies • SEL ES will perform the following power system studies, with the system electrical model provided by City of Seward and provide detailed reports in .pdf format: o Short circuit Study o Coordination Study Note: SEL ES assumes City of Seward will provide an upgraded power system model to be updated with the new transformer to be added in the new Spring Creek substation for running the short circuit study. Relay Settings Calculations • SEL ES will develop protection relay settings: o Two (2) SEL-787 Transformer Relay Settings o Two (2) SEL-751 Feeder Relay Settings for the transformer backup protection. o Four (4) SEL-351 S Protection System relays for the 12.5kV feeders o Six (6) SEL-735 Power Quality and Revenue Meters (two (2) for the transformer 12.5kV side and four (4) for the 12.5kV feeders) o Settings development for the SEL-787, SEL-751 and SEL-351S relays will include the logic diagrams and settings calculation files in Mathcad format. For the SEL-735 metering relays just settings files will be included (No logic diagram needed) Automation Design • SEL ES will design a substation communications system for data concentration and control to SCADA. o SEL-3350 RTAC will be connected serially to each of the relays in the substation for data collection and control o SEL-3350 RTAC will communicate with the Transrupter devices to gather data from them SEL ES PROPRIETARY INFORMATION © 2025 by SEL ES All rights reserved. 123 SEL ES Project #: 040694.000.00 City of Seward, Alaska 16 September 2025 Page 3 Resolution 2025-104 o SEL-3350 RTAC will Communicate with an SEL-2440 for the two Transformer alarms and status data points o SEL-2407 Clock will provide IRIG time synchronization to the RTAC and the RTAC will time synchronize the device connected. o SEL-3350 RTAC will concentrate the data from the connected devices and provide a DNP or Modbus connection for SCADA to poll. RTAC Settings • SEL ES will develop RTAC settings for the new substation: o Local Relay data collection and control settings o Transductor data collection settings o SCADA data settings P&C Site Acceptance Testing (SAT): • SEL ES shall provide commissioning support at the Customer's onsite facility. SAT support will be provided over one (1) mobilization. This includes the cost of travel, the related expenses, and the supply of the Doble/Omicron test kit. • The equipment to be tested during the commissioning support will be the following: o One (1) Transformer Protection and Metering Panel (Panel 1) o One (1) Feeder Metering and SCADA Panel (Panel 2) o Two (2) Recloser Control Cabinets • SEL ES envisions the following plan for onsite support: o Provide six (6) days of onsite support by one (1) protection engineer and six (6) days of support by one (1) automation engineer at the Customer's onsite facility (total twelve (12) man days). Support will be provided and spread over one (1) mobilization by the protection engineer and automation engineer starting at the same time. • The scopes of work during the SAT includes relay power on, functional tests, protection element and logic testing for each relay, metering checks using secondary injection kits. The automation panel testing includes SCADA point-to-point checks between all the relays and the RTAC. Point-to-point checks between the EPMS and the RTAC. SEL-2440 Alarm interface testing to SCADA. • The estimate includes one (1) Doble/Omicron test unit for six (6) days. 2- Substation Physical Engineering: Physical design for the refurbishment of the Spring Creek substation expansion which includes electrical, civil and structural design. This project includes adding another transformer and two (2) new circuit switchers. SEL ES will develop substation physical design drawings which include: • Physical Single Line Diagram • General Arrangement • Station Elevations • Conduit Schedule • Conduit Plan & Details • Grounding Plan & Details • Grounding Study & Report • Control Enclosure Layout, Elevations and Details • Bill of Material • Conduit Fill Calculations SEL ES PROPRIETARY INFORMATION © 2025 by SEL ES All rights reserved. 124 SEL ES Project #: 040694.000.00 City of Seward, Alaska 16 September 2025 Page 4 Resolution 2025-104 • Technical specification for control house • Site access and layout plans • Grading plan and details • Fencing plan and details • Foundation plan and details • Oil containment and details • Steel structure layout and details At 65% design, SEL ES will provide equipment specifications for procurement of substation primary equipment including: • One (1) Control Building • 15kV G&W Recloser • Associated overhead bus, underground cable, conduit, grounding, connectors and fittings 3- Construction Management, EH&S and Construction Services: SEL ES will provide turnkey services encompassing construction oversight, onsite construction, field execution, primary equipment testing and commissioning for the Spring Creek Substation Refurbishment project for the City of Seward, AK. We will work with our team to ensure all work is completed and ready for energization to meet the City of Seward's desired energization date. • Remove existing equipment and foundations • Grade area existing pad • Install fencing around substation yard • Manage SWPP for the duration of the project • Install all foundations per IFC's • Install Ground grid • Install all conduit in yard • Install all equipment • Install control building • Install all fiber / control cable from equipment to control building • Install all conductors in station • Primary Equipment Testing • Commissioning / Testing 4- Project Management: SEL ES will assign a Project Manager who will lead all design -build activities and serve as the single point of contact for the customer, ensuring alignment across stakeholders and disciplines. Our project management strategy includes: • Developing a comprehensive execution framework, including schedule, team structure, and communication protocols. • Facilitating coordination meetings to maintain momentum and address issues early. • Managing all project documentation and deliverables with a focus on clarity, traceability, and timely submission. • Driving design reviews at key milestones with consolidated feedback to streamline decision -making • Supporting interconnection compliance through active coordination with the local utility. SEL ES PROPRIETARY INFORMATION © 2025 by SEL ES All rights reserved. 125 SEL ES Project #: 040694.000.00 City of Seward, Alaska 16 September 2025 Page 5 Resolution 2025-104 2.2 Approach to QA/QC SEL ES maintains a documented quality system that meets the requirements of ISO 9001. SEL ES strives to design, develop, and deliver dependable, quality solutions that exceed Customer expectations by applying the example SEL ES Project Procedure illustrated in below figure. The procedure and subordinate work instructions encompass a sequential, phase -gate design process that is tailored to the specific scope of the project. The primary goal is to design in quality from the beginning of the project. Time spent early on to ensure that the Customer's project requirements and the design basis are correct saves time and effort in later phases for the Customer, the project team, and others involved. The SEL ES Project Procedure for a typical project has phases for planning, definition, development, testing/validation, commissioning, and close out. Detailed design reviews of requirements and deliverables by competent technical reviewers from SEL ES authorized reviewer lists ensure the quality of deliverables. Testing and validation processes prove the performance of the solution for the Customer's application. The Customer has an important role in the process. Throughout the project, SEL ES will communicate project status and provide opportunities to define requirements, review deliverables, and provide feedback on SEL ES performance. Additionally, when Customers define hold/witness points or approval requirements, SEL ES will include the requirements in its detailed project plans to guarantee compliance. Phase 0 Exit Phase 1 Exit Phase 2 Exit Phase 3 Exit Phase 4 Exit Phase 5 Exit Phase 0 Opportunity Phase 1 Planning Phase 2 Definition Phase 3 Development Phase 4 Testing/ Validation Phase 5 Commissioning Phase 6 Close Out Evaluate RFP and Develop Proposal Construct Project Plan Document and Review Functional Requirements Develop and Review Deliverables Perform Functional and Staged System Testing — FAT Perform System Installation and Review — Commissioning Evaluate Project Negotiate Contract and Verify Award/P.O. Conduct Project Kickoff Meeting Submit Final Invoice and File Records Subordinate SEL ES Procedures Project Management Protection Automation Special Protection Systems Design and Commissioning CAD Drafting Cybersecurity i i i i SEL ES PROPRIETARY INFORMATION © 2025 by SEL ES All rights reserved. Figure 1: Example SEL ES Project Procedure Diagram 126 SEL ES Project #: 040694.000.00 City of Seward, Alaska 16 September 2025 Page 6 Fully' Complete Deliverable Resolution 2025-104 Firs! ‘>-No Review? , Yes Crests renew in SELREV, fill out information, add QACs Submit review to RevIewer Has the review n SELREV been fully completed by the originator rss coMud review. morn QAC items. Pr6V104 canmems Reference previous review rdr relersM GAGS ano CrierNI rdo Anr findings requiting Yes>~ Send the review back egiprl by originatorg to the originator No Complete reviec. Updele deliverables Per findings A Discuss review comments Figure 2: SELREV Review Flow Chart SELREV is a quality tool utilized in the design review process. The process for applying SELREV is detailed in the flow chart and narrative in Figure 2 This phased approach aligns with the phases listed below: Terminology Originator: Engineer or Designer creating design to be reviewed. QA Checklist Template: Partially populated template used as a starting point for a project QA checklist. SEL ES PROPRIETARY INFORMATION © 2025 by SEL ES All rights reserved. 127 SEL ES Project #: 040694.000.00 City of Seward, Alaska 16 September 2025 Page 7 Resolution 2025-104 Qualified Reviewer: Engineer or Designer qualified to review work per ES "Branch" Authorized QA Owner/Reviewer Lists. QAO: Quality Assurance Owner; the QAO oversees the quality process for the project. The QAO can be the Reviewer or Technical Lead, but not the Originator. The QAO must be a qualified reviewer. Phase 1 Planning Quality plans are documented in the Deltek Vision Quality tab of the project record or alternatively using the Quality Plan template. Action By Action PM/Technical Lead Identifies scope applicable to the project and uses the ES "Branch" Authorized Quality Assurance Owner/Reviewer Lists to identify Quality Assurance Owners (QAOs). Originator With guidance of QAO/Tech Lead, gains familiarity with the project's proposal, RFQ document, and Customer requirements. Determines relevant generic and Customer QA checklist templates and saves these templates into the active ES project folder per WI-1501 for use by the project team. Modifies the selected checklist templates, as appropriate, to generate draft QA checklists that are project specific. PM/Technical Lead Completes the Quality Plan Originator After the Project Kickoff Meeting with the Customer, the Originator will review meeting minutes, then add to and modify the QA checklists as information is received from the Customer. Phase 2 Definition Functional requirement documentation is documentation of the Customer's design requirements. The purpose of this documentation is to verify the Customer requirements and manage change. Functional requirements documentation may include but is not limited to the proposal, specifications, figures, diagrams, drawings, tables, charts, and BOM. Action By Action Technical Lead Determines format of the functional requirements. Originator Prepares functional requirements and initiates a Design Review of the functional requirements specification. Technical Lead Confirms and documents Customer agreement with the functional requirements. Phase 3 Development Action By Action Originator Create solutions and project deliverables. Originator Initiate a Design Review for all deliverables. SEL ES PROPRIETARY INFORMATION © 2025 by SEL ES All rights reserved. 128 SEL ES Project #: 040694.000.00 City of Seward, Alaska 16 September 2025 Page 8 Resolution 2025-104 Phase 4 Testing and Phase 5 Commissioning Action By Action Originator Initiate a Design Review for all test plans and results. Originator Initiates a Design Review for all ICTR plans. Originator Submit the ICTR plan for a review in accordance with WI-15090 — Commissioning Process. Phase 6 Closeout Action By Action QAO Suggest improvements to the master QA checklist templates that could directly affect ES performance on future projects. Specific Customer requirements and preferences that, in general, may not be relevant to most other Customers should be suggested additions to the Customer QA checklist. Technical Lead Confirms all Design Review documents are complete. 2.3 Approach to Procurement At SEL ES, our procurement strategy is founded on stringent supplier qualification standards, robust long-term partnerships, and exceptional quality benchmarks. We take pride in holding our suppliers to the same rigorous quality standards that we uphold in our relay factories. This commitment has resulted in our electronic device factories achieving an impressive meantime between failure (MTBF) of 1,100 years. By fostering long-term partnerships with our suppliers, SEL not only guarantees the delivery of high -quality products but also ensures consistent quality across all future projects. 2.4 Approach to Construction SEL ES Construction Managers will work hand in hand with our engineering team and construction partners to verify assumptions through site inspection and soil test developed through the proposal process. Working with our construction partners we have constructability reviews at the 35,65 & 95 percent design stages making recommendations for improvements to the schedule, scope & budget. SEL ES Construction Managers will work with our construction contractor to evaluate cost savings measures based on the design. SEL's approach to construction starts with planning. First, we look at potential hazards and develop ways to mitigate those hazards in the engineering phase of a project. Next, is our pre -construction site assessment with our construction partners. During this phase we identify site conditions anticipated and verified assumptions from our site inspection, soil tests, oil tests and ground grit testing documents design reviews as mentioned above. With this information our construction managers and construction partners work alongside each other to create a work task plan for each task associated with the project. We follow up with creating our Schedule, Site logistics plan and Emergency Action Plan. SEL ES PROPRIETARY INFORMATION © 2025 by SEL ES All rights reserved. 129 SEL ES Project #: 040694.000.00 City of Seward, Alaska 16 September 2025 Page 9 Resolution 2025-104 Our construction partners have gone through an extensive vetting process to come alongside SEL to meet our project and customers' objectives and expectations. SEL ES is proudly bringing industry leading construction partners to this project. Our construction partners have an extensive track record of successful projects with major utilities throughout the country. We look for construction partners that work safely, work within budget, and have a history of meeting or exceeding project expectations and completion deadlines. During construction the SEL ES Construction Manager will be onsite to manage, inspect, verify and document work that is being completed in compliance with City of Seward standards and expectations. SEL ES Onsite Construction Managers and our construction partners will accept, verify, inspect and inventory materials as they arrive onsite. SEL ES and our partners will make all necessary efforts working 5 days a week 10 hours / day to meet construction schedule. In times of extreme weather, we will secure equipment and materials to maintain a safe site. SEL ES Construction Managers will conduct daily safety walks during construction to ensure proper safety practices are being followed. SEL EH&S Safety Manager will conduct monthly safety site walks to ensure proper safety practices are being followed by our subcontractors. As part of our daily procedures our onsite Construction Manager will maintain a daily log of manpower, equipment, tailboards and schedules. SEL ES's construction partners will approach the work by performing the following tasks: • Project Hazard Records Evaluation — Verify that project hazard identification report using contract documents, project schedules, site assessments, drawings, plans, project specifications, etc. to identify all tasks that will be performed on the project. • Pre -construction Site Assessment — Verify that a field visit has been conducted to review and identify site conditions anticipated for the project including stored energy hazards. The construction partner will obtain system characteristics information from the owner on nominal voltage, transient voltage, induced voltage, presence of grounds and location of circuits and equipment. • Task Plan Template — Complete a Work Task Plan for all tasks specific to the project scope. The Work Task Plan shall detail provisions for addressing all tasks, including project specific equipment, tools utilized, construction process, PPE, and special precautions. o Schedule — Include a detailed schedule as part of the construction plan package. This schedule will include, at a minimum. o Outages o Sequencing o In-service Dates o Major Milestones o Site Logistics — Include a site logistics plan (map/drawing). The following items shall be considered for inclusion: SEL ES PROPRIETARY INFORMATION © 2025 by SEL ES All rights reserved. 130 SEL ES Project #: 040694.000.00 City of Seward, Alaska 16 September 2025 Page 10 Resolution 2025-104 • Signage — Include signage for temporary construction entrances that include nearest address/GPS coordinates, station name/structure number(s), site supervisor name and contact information. • Overhead Lines — Identify all overhead lines that may impede work or travel with equipment. • Height of Overhead Lines — Include the height of all identified overhead lines. • Drive Paths — Identify the delineated drive paths with routes of movement to work locations. • Work Areas — Locate on the plans the construction work areas. ■ Material Staging — Locate material staging areas on plans. • Entrance Locations — Identify point of entrance locations to the work site(s). Site access is to be unobstructed with no limitations on vehicle/mobile equipment access. • Worker Parking — Identify on -site parking provisions, worker parking area(s) and routes to and from the work areas. • Construction Equipment — Locate on plans the staging and laydown areas for construction equipment. • Worker/Material Handling — Identify locations and related work zones for worker/material handling equipment such as cranes and lifts. ■ Emergency Vehicle Access — Provide emergency vehicle access and evacuation routes. • Construction Fence — Locate on plans fencing and enclosure provisions. ■ Utility Lines — Identify and include in plans existing underground utility lines and temporary utility lines. ■ Severe Weather Rally Point — Locate on plans the severe weather rally point location in the event the project needs protection from severe weather. ■ Fuel Storage — Locate on plans fuel storage area with fire extinguisher location and spill containment provisions. • Temporary Restroom(s)/Wash Facilities — Include the plans for temporary restroom(s) and wash facilities. • Trash Dumpster(s) — Contractor has considered trash dumpsters and the amount necessary for the project. Locate on plans locations and quantity necessary to maintain an orderly jobsite. SEL ES will develop a project specific health and safety plan (PSHSP). This plan describes the task specific scopes of work and associated hazards for this project as well as detailed processes, procedures, and responsibilities to ensure the safety and health of all persons affected by the project. This plan is in addition to the applicable SEL EHS Policies addressed in the Corporate SEL ES PROPRIETARY INFORMATION © 2025 by SEL ES All rights reserved. 131 SEL ES Project #: 040694.000.00 City of Seward, Alaska 16 September 2025 Page 11 Resolution 2025-104 Safety Manual which shall be used as a resource to ensure compliance with internal policies and applicable regulations. The intent of this SEL Health and Safety Plan is to afford all jobsite personnel the benefit of a dedicated and thorough jobsite assessment with clear risk mitigation measures to ensure personal safety. All these preparatory actions are completed prior to the commencement of onsite contract work to ensure everyone is prepared to recognize and report unsafe hazards before they result in injury or property damage. SEL is dedicated to ensuring the well-being and safety of all individuals from the moment they arrive at the jobsite until the project is successfully completed. SEL ES has an enduring commitment to health and safety, which is reinforced daily through tailboard work planning Plan every job, every task, every time. Intentional and focused safe work planning is an integral component of any jobsite task. The jobsite tailboard plan is a daily requirement, where crews performing a task thoughtfully plan and discuss the task before starting the work. Their focused attention on the task, and all associated risks, before engaging in the work provides a safer work environment for all involved. However, if the City of Seward has a requirement to complete their pre -task plan (PTP) form, SEL will comply with that requirement. SEL ES PROPRIETARY INFORMATION © 2025 by SEL ES All rights reserved. 132 SEL ES Project #: 040694.000.00 City of Seward, Alaska 16 September 2025 Page 12 Resolution 2025-104 3 Firm Qualifications and Experience 3.1 Brief Firm History SEL was founded in 1982 when Dr. Edmund O. Schweitzer, III, invented the first all -digital protective relay, reducing the cost and complexity of power protection. In 1984, SEL introduced the world's first digital protective relay to the electric power industry. As part of a long-term strategy for sustained growth, stability, and customer focus, SEL became an employee -owned company in 1994 and transitioned to 100- percent employee ownership in 2009. Our ownership value is at the heart of our employees' hard work to reduce costs, increase quality, and create superior products that enable us to fulfill our mission. SEL customers began requesting additional expertise related to our products, primarily protection expertise including relay settings, protection studies, and commissioning; therefore, late in the summer of 1998, SEL formed an Engineering Services group to help customers with their service requirements. In 2012, SEL earned a place on the best FORTUNE 100 companies to work for. In October 2016, SEL reorganized its Engineering Services (ES) division to provide better engineering support to all our customers in the United States. Our Engineering Services division became a wholly owned subsidiary of SEL, operating as SEL Engineering Services, Inc. (SEL ES). The change was needed to reduce the complexity related to state -by -state regulatory requirements. Our SEL ES team can provide full substation design packages, site retrofits for existing electrical gear, custom enclosures, construction management, field services, detailed designs, studies, programming for power system protection, automation, metering, and control. Our design teams have capabilities with many software tools including AutoCAD, AutoCAD Electrical, AutoCAD Civil 3D, MicroStation, RISA 3D, Hilti PROFIS, LPILE, WinIGS, Visual Lighting 3D, Open Utilities Substation, SKM, ETAP, ASPEN, Cape, Enosery RTS, and many more. These tools are used to speed up drawings, improve drawing consistency, partially automate conversion of existing mylar, vellum, and paper drawings into electronic files, ensure appropriate designs, study and model power systems, and speed field services. Our staff is accustomed to working with various design standards. Many of our national customers follow the IEEE or NEMA standards for symbols. We can help design the customer's own set of standards and can offer advice on best design standard practices, or we can work with already established design standards developed by the City of Seward. SEL ES electrical and civil engineers have extensive experience creating and implementing substation solutions in the field. Our engineering teams work closely with each other —and with you —to ensure that the civil, structural, and electrical design of the substation, as well as the protection, control, and automation systems, meet both industry standards and the project owner's standards and requirements. Project Excellence and Quality: Throughout the engineering and design process, our gated quality assurance process ensures that all factors are accounted for, and that quality is assured. Our teams of licensed engineers provide: • Front-end engineering design (FEED) studies, initial cost estimates, and conceptual design. • Customized 35, 65, and 90 percent issued -for -review (IFR) packages. • Issued -for -construction (IFC) packages complete with bills of materials and construction bid documents. SEL ES PROPRIETARY INFORMATION © 2025 by SEL ES All rights reserved. 133 SEL ES Project #: 040694.000.00 City of Seward, Alaska 16 September 2025 Page 13 Resolution 2025-104 Customer Service: SEL ES provides unmatched customer service and technical expertise to our customers, drawing upon the team of over 7,300 SEL employees. We have direct access to SEL Research and Development (R&D), Manufacturing, Enclosures, Quality and Sales and Customer Service (S&CS) divisions. • We can easily access all these resources within our company to provide quality and timely solutions. • We at SEL ES have a level of expertise in SEL products that is unmatched by any other consulting company. We are on the front lines of innovation. Through close collaboration with R&D, Manufacturing, and our Enclosures teams, SEL personnel understand challenges in the power system, feed those challenges back into our products and solutions, and then quickly deliver these innovations in creative ways to solve complex problems. Our Commitment and Values: Utilities around the world choose SEL for leading technologies and superior products, services, and solutions. SEL commits to quality with a worldwide, ten-year, no - questions -asked warranty on SEL products and unmatched, free technical support and customer service. That means no repair charges. Our values are not just stated. We teach them regularly and witness the many ways they have become deeply ingrained in SEL processes and culture. Because of this emphasis on values and the responsibility we all feel as an employee -owned company, SEL employees truly strive to do the right thing for our colleagues, communities, and customers. The following values drive our business activities: • Quality • Dignity of Work • Ownership • Customer Focus • Integrity • Community • Discipline • Creativity • Communication Furthermore, our design team has created construction bid specifications and inspecting construction installation and working in energized substations. SEL ES worked for many years with electrical utilities and is familiar with their operations. 3.2 Experience with Similar Substation Work SEL ES has experience with similar substations as listed below: Reference 1: 115 kV Substation (Substation & Transmission Line Engineering) • Client Company Name: Southeast Alaska Power Agency (SEAPA) Contact and Title: Kris Womack (End User — Project Manager), kwomack@seapahydro.org, (907) 228- 2021. Project Scope: Project consisted of engineering and design of a 115/34.5 kV substation, a 115 kV transmission line, and a primary 34.5 kV overhead feeder connecting to the nearby existing 115 kV and 34.5 kV overhead lines. SEL ES Role in Project: SEL ES PROPRIETARY INFORMATION © 2025 by SEL ES All rights reserved. 134 SEL ES Project #: 040694.000.00 City of Seward, Alaska 16 September 2025 Page 14 Resolution 2025-104 • Substation Engineering Design — Engineering design and drafting services to provide a complete (Station) design drawings package This package also includes ground grid analysis and lightning analysis. • Transmission and Distribution Line Engineering — Engineering design engineering and drafting services to provide getaways for the transmission and distribution lines. This package also includes transmission line structure analysis, plan/profile sheets, and modeling. • Protection and Control Engineering — Engineering design drawings for Protection and Control drawings to provide comprehensive relay protection of this new substation. This package also included short-circuit analysis and coordination studies. • Transmission Load Flow Study — Perform the load flow study to review the voltage profile study. • Final completion date 10/2024. SEL ES PROPRIETARY INFORMATION © 2025 by SEL ES All rights reserved. Figure 3.1: 3D Model of New Substation 135 SEL ES Project #: 040694.000.00 City of Seward, Alaska 16 September 2025 Page 2 Resolution 2025-104 Reference 2: 138 kV Mooreland Switch Station (Substation & Transmission Line Engineering, Project Management) • Client Company Name: Western Farmers Electric Cooperative (WFEC) • Contact and Title: Derek Cocheran (End User - Project Manager), derek.cocheran@wfec.com, (405) 574-6606. • Project Scope: This project consisted of feasibility study, engineering, 3D design, and construction of a new 138 kV switch station to support the load expansion and demands in WFEC's service territory with the new interconnection of a new 150 MW windfarm. The station consists of seven (7) rungs breaker -and -a -half bus configuration with thirteen (13) terminals (ultimate design for eight rungs and 16 terminals) and provisions for a future expansion to 345 kV substation with two (2) rung breaker and half bus. • SEL ES Role in Project: Substation Engineering Design — Engineering design & drafting services to provide a complete (Station) design drawings package in accordance with RUS design guide standard (RUS Bulletin 1724E-300) for the final configuration of new Mooreland Switch Station in addition to the ten (10) intermediary stages. The drawings package was in accordance with all applicable codes which include but are not limited to RUS, NESC, and ASCE design standards. o Transmission Line Engineering — Engineering design engineering & drafting services to provide a complete (Transmission Line) design drawings package in accordance with RUS design guide standard (RUS Bulletin 1724E-200). This package also includes transmission line structure analysis, plan/profile sheets and modeling. o Protection & Control Engineering — Design and settings for ten (10) intermediary stages, referred to as Stages 1-10, that include twelve (12) terminals at the existing Mooreland Switch Station, thirteen (13) terminals at the new Mooreland Switch Station, and five (5) terminals at the existing Mooreland Plant. This scope is limited to 225 drawings and 100 demo drawings. • Final completion date: 06/2023. SEL ES PROPRIETARY INFORMATION © 2025 by SEL ES All rights reserved. 3D Model of New Mooreland Switch Station 136 SEL ES Project #: 040694.000.00 City of Seward, Alaska 16 September 2025 Page 3 Resolution 2025-104 Reference 3: 138 kV Invenergy — WFEC Dover Switch Station (Substation & Transmission Line Engineering, Project Management) • Client Company Name: Western Farmers Electric Cooperative (WFEC) • Contact and Title: Mike Smith (End User — Project Manager), mike.smith@wfec.com, (405) 831- 7231 • Contact and Title: Derek Cocheran (End User - Project Coordinator), derek.cocheran@wfec.com, (405) 574-6606 • Project Scope: This project consists of the engineering and construction of a new 138 kV switch station to serve as the point of interconnection to a Wind farm. This new switch station will be located south of the existing station and directly connected by two transmission lines (Main Bus 1 & Main Bus 2). • SEL ES Role in Project: Substation Engineering Design — Engineering design & drafting services to provide a complete (Station) design (3D Inventor) drawings package accordance with RUS design guide standard (RUS Bulletin 1742E-300) for the final configuration of Dover Switch Station. The drawings package shall adhere to all applicable codes which include but are not limited to NESC, ASCE, IEEE and RUS design Standards. o Transmission Line Engineering — Engineering design engineering & drafting services to provide a complete (Transmission Line) design drawings package in accordance with RUS design guide standard (RUS Bulletin 1724E-200). This package also includes transmission line structure analysis, plan/profile sheets and modeling. o Protection & Control Engineering — Design and settings for six (6) intermediary stages, referred to as Stages 1-6, and a final stage that includes terminals at the existing Dover Switch Station and the new Dover Switch addition. This scope had an estimate of 216 drawings and 41 demo drawings. • Completion date: 11/2021 Reference 4: 138 kV WFEC Hugo Switch Station Rehabilitation Project (Substation, Relay Testing, Commissioning, Project Management) • Client Company Name: Western Farmers Electric Cooperative (WFEC) • Contact and Title: Travis Goucher, PE (WFEC — Manager, T&D Engineering), travis.goucher@wfec.com, (405) 759-3928 • Contact and Title: Mike Smith (End User — Project Manager), mike.smith@wfec.com, (405) 831- 7231 • Project Scope: The Hugo Switch project was a rehab of an existing 138 kV switchyard. This 138 kV switch yard required the replacement of aging assets which included circuit breakers, potential transformers, SSVTs, and transmission line protection package. Eleven (11) oil circuit breakers were replaced, and all eight (8) line terminals of protection schemes were upgraded by replacing existing electromechanical relays with SEL-421 (primary) and SEL-311L (secondary) relays with PILOT protection. SEL ES PROPRIETARY INFORMATION © 2025 by SEL ES All rights reserved. 137 SEL ES Project #: 040694.000.00 City of Seward, Alaska 16 September 2025 Page 4 Resolution 2025-104 • SEL ES Role in Project: o Protection & Control Engineering — Design and settings for all eight (8) line terminals, including remote ends. Relays settings were also furnished and along with coordination study and short-circuit study. o Commissioning — Development and execution of isolation, commissioning, testing, and restoration plan detailing all procedures and energization steps. o Testing — Performed factory acceptance testing (FAT) prior to shipment of panels to customer site. • Completion date: 03/2023 Protection One -line (A) — Hugo Station 3.3 Construction Partners & References SEL ES has initially chosen to proceed with two reputable construction partners. The final selection will be made at the 65% design stage. By choosing between two qualified subcontractors, SEL ES ensures alignment with final project needs while maintaining a ready alternative in case of unexpected challenges. This approach minimizes risk, supports continuity, and reflects SEL ES's proactive and resilient planning. 3.3.1 NORTHERN POWERLINE CONSTRUCTORS, INC. (NPC) Northern Powerline Constructors (NPC) is a full -service electrical construction contractor specializing in medium and high voltage systems across Alaska. NPC offers turnkey solutions for: • Transmission line construction (69kV to 765kV) • Distribution network installation and maintenance • Substation construction, testing, commissioning, and upgrades SEL ES PROPRIETARY INFORMATION © 2025 by SEL ES All rights reserved. 138 SEL ES Project #: 040694.000.00 City of Seward, Alaska 16 September 2025 Page 5 Resolution 2025-104 • Energized work using hot stick methods and proprietary robotic arm technology • Interior electrical systems for commercial, industrial, and military facilities • NFPA 70E compliance solutions • Emergency restoration and storm damage repair • Grid interconnection for high -voltage transmission and distribution NPC is known for its expertise in remote site logistics, union workforce, and strong safety record. Their ability to self -perform a wide range of electrical services is backed by the resources of Quanta Services, enhancing their bonding capacity and scalability. NPC has experience with similar substations as listed below: 1. Briggs Substation Upgrade (2024) — Matanuska Electric Association, Inc. Replaced existing three (3) 12.47 kV distribution breakers with 15 kV RMAG breakers using the existing foundation. Installed a new 15 kV RMAG breaker as a distribution side main breaker on an existing foundation. Replaced existing transmission side switch and foundations with a 145 kV DT1-145 circuit breaker and new foundation. Added one new 115 kV bus support with a new foundation. Pulled all wire necessary from all new equipment to control enclosure leaving 75ft coiled for termination at control enclosure vault. Trenched and installed new conduit from the 145 kV breaker to the control enclosure vault and all other conduits were reused. 2. Herning Substation Upgrades (2022) — Matanuska Electric Association, Inc. Upgraded the Herning Substation from a single 115 kV tap into the substation to a 115 kV breaker and a half scheme with two 115 kV feeds into the substation, one from Teeland and one from Shaw. The 12.5 kV was also be upgraded from the existing open air 12.5 kV breakers to 12.5 kV metal -clad switchgear. 3. Latouche Substation Earthquake Repairs (2022) — Chugach Electric Association, Inc. The November 2018 earthquake caused the west side of the Tl transformer foundation and containment pit to settle about 6". This settlement brought the long-term integrity of the foundation into question. Conduits connecting the transformer to the switchgear enclosure were pulled apart, stress was placed on the transformer bushings by the bus work, and the transformer's ability to cool itself are all negative byproducts of the settled foundation and containment pit. This project included the removal of two MV steel cable risers, MV cables and conduits, L V control cables and conduits, a transformer foundation a containment pit and two riser structure foundations. New foundations for the transformer, riser structures, and blast wall suitable for the soil conditions were installed. A new concrete transformer foundation with oil containment pit was installed and connected to the existing oil -water sump system. Bus work, conduits and wiring were replaced based on current industry standard. A blast wall between the transformer and the switchgear enclosure was added to bring the repair work up to current standards. SEL ES PROPRIETARY INFORMATION © 2025 by SEL ES All rights reserved. 139 SEL ES Project #: 040694.000.00 City of Seward, Alaska 16 September 2025 Page 6 Resolution 2025-104 4. Andeavor Alaska Refinery 115kV Substation Expansion Project "Below Grade" Construction (2017) and "Above Grade" (2018) — Andeavor/Power Engineers Andeavor constructed and deeded to Homer Electric Association a 115kV Substation that is dedicated to serve the refinery. The initial design was a three -breaker 115kV ring bus with two line bays and one transformer bay. The ring bus was configured to be expandable into a breaker & one-half arrangement with two line bays and two transformer bays. This project expanded the substation into its intended ultimate breaker & one-half configuration. This project expanded the substation into its intended ultimate configuration. The project consisted of two phases of construction. The "Below Grade" and "Above Grade" construction. During the Below Grade construction, the work was performed in a fully energized substation and no outages were allowed. The work included: • Foundations to include: o One Transformer Foundation with Oil Containment and Grating Cover o One 115kV circuit breaker foundation o One 25kV circuit breaker foundation o Three 115kV Potential Transformer drilled pier foundations o Two 115kV Potential Transformer spread footer foundations o One 25kV Bay H-Frame Structure consisting of two drilled piers foundations o One 25kV Riser Structure drilled pier foundation • Below Grade Grounding with 10' long Pigtails for ease of the upcoming Above • Grade connections • Below Grade Conduit with Riser Stubs • Final Grade Resurfacing from construction activities The Above Grade work required certain de-energization steps to accomplish the work. For reliability needs, the work was partitioned into three construction sequences with a testing sequence to minimize potential unwanted outage exposure. 5. Substation 13 Modification Project (2017) — Municipality of Anchorage Rebuild of Substation 13 located at 151 West Bluff Drive, Anchorage, AK. Scope of work included: Install new transformer pad and containment. Install new foundation and new switchgear building Rebuild all 115kv and 35kV/15kV bus. Install all new 15kV and 35kV feeder underground cable in conduit. SEL ES PROPRIETARY INFORMATION © 2025 by SEL ES All rights reserved. 140 SEL ES Project #: 040694.000.00 City of Seward, Alaska 16 September 2025 Page 7 Resolution 2025-104 • Install new ground grid. • Build 30' tall gabion wall complete with grounding. • Site work includes new Geotech fabric, filter and drain rock, and surface course. 3.3.2 Palouse Power Palouse Power is a full -service utility infrastructure contractor based in Quincy, Washington, serving the Inland and Pacific Northwest regions. Their core electrical capabilities include: Electrical Construction Services Substation and Switchyard Construction: Full -scope services including design/build, installation, and commissioning. Transmission Line Construction: Capable of handling voltages up to 500kV, with experience in both urban and remote environments. Distribution Systems: Known for high -quality craftsmanship on complex distribution projects. Underground Electrical Construction: Includes overhead -to -underground conversions, medium voltage installations in data centers, and power plant infrastructure. Emergency Response: Rapid deployment capabilities for electrical restoration in disaster -affected areas. Palouse Power performs most work in-house, allowing for competitive pricing and streamlined project delivery. Their integrated approach —including foundations and civil work —supports efficient execution of large-scale electrical infrastructure projects Palouse Power has experience with similar substations as listed below: 1. Quincy Valley Substation (EPC) Quincy, WA — March 2025 Project's Value: $3,500,000 Client: Aubrey Silvey Enterprises Contact: Greg Newton Phone: (253) 302-9869 Email: gnewton@silvey.com 2. Ostrea Substation / Transmission (EPC) Moxee, WA — March 2025 Project's Value: $3,900,090 Client: Strategic Construction Solutions Contact: John Henson Phone: (480) 586-2400 Email: john.henson@scsbuild.com SEL ES PROPRIETARY INFORMATION © 2025 by SEL ES All rights reserved. 141 SEL ES Project #: 040694.000.00 City of Seward, Alaska 16 September 2025 Page 8 Resolution 2025-104 3. Tower Substation (EPC) Boardman, OR — February 2025 Project's Value: $4,400,257 Client: Strategic Construction Solutions Contact: Erik Johansen Phone: (515) 491-9469 Email: ejohansen@scsbuild.com 4. Artesian Substation / Transmission Rebuild Hansen, ID— January 2025 Project's Value: $4,000,135 Client: Idaho Power Company Contact: Jamison Loveless Phone: (208) 388-2671 Email: jloveless@idahopower.com 5. Pontotoc Substation (EPC) Roff, OK — June 2024 Project's Value: $3,885,610 Client: Strategic Construction Solutions Contact: Erik Johansen Phone: (480) 586-2400 Email: ejohansen@scsbuild.com 6. EE Clouse Substation Goldendale, WA — April 2024 Project's Value: $2,550,951 Client: Klickitat PUD Contact: Seth Jones Phone: (509) 773-5891 Email: sjones(cr�,klickpud.com 7. Goose Prairie Substation / Transmission (EPC) Moxee, WA — June 2023 Project's Value: $4,266,331 Client: Strategic Construction Solutions Contact: Scott Perrie Phone: (704) 430-8629 Email: sperrie@atwell-group.com SEL ES PROPRIETARY INFORMATION © 2025 by SEL ES All rights reserved. 142 SEL ES Project #: 040694.000.00 City of Seward, Alaska 16 September 2025 Page 9 Resolution 2025-104 8. Currin Substation, Eugene, OR - December 2022 Project's Value: $8,521,027 Client: Eugene Water & Electric Board Contact: Sandra Hahn Phone: (541) 554-3964 Email: Sandra.hahn@eweb.org 9. Huard Substation, Prosser, WA - February 2022 Project's Value: $2,219,022 Client: Benton REA Contact: Joel Mietzner Phone: (509) 786-8258 Email: jmietzner@bentonrea.org SEL ES PROPRIETARY INFORMATION © 2025 by SEL ES All rights reserved. 143 SEL ES Project #: 040694.000.00 City of Seward, Alaska 16 September 2025 Page 10 Resolution 2025-104 4 Project Design Team The proposed project design team is presented below: City of Seward, Alaska Spring Creek Substation Refurbishment Project Organizational Chart City of Seward SEL Engineering Services, Inc. Peter Allen Executive Sponsor Moe Aziz / Raspreet Sudan Project Management Magdely Noguera P&C Design Justin Giachino, PE Substation Design Jaylon Smith Substation Design Thaddeaus Phipps Substation Design Aung Thuya, PE Design Manager Calvin George, PE Quality Control Jeremy Sizemore Construction Management/ Inspection John Arnold Civil/Structural Design Vikas Gopagani Civil/Structural Design Rod Kemper Design Drafting Lead Doug Krivsky Automation Design 4.1 Key Staff Bios A summary of the Key team members' capabilities and experience is listed below: Peter Allen, Executive Sponsor: As the executive sponsor, Peter has the authority for all decisions related to any City of Seward (purchase limit authority is confidential). Peter has leadership experience as a regional director for SEL ES for the past 5 years. He also has experience in SCADA, including complete HMI design, factory acceptance tests (FAT), commissioning, and technical training. His expertise also includes proposal writing, personnel supervision, project management, and leadership. Moe Aziz, Project Manager: Moe has authority for decisions related to the execution of this project. With over 15 years of project management experience in the utilities, telecommunications, and oil & gas sectors, he has led the successful delivery of complex, high -value initiatives from planning through execution. Moe is known for consistently delivering capital projects on time and within budget, while maintaining a strong focus on safety, quality assurance, and risk mitigation. He has managed multiple concurrent projects with varying scopes and technical complexity, aligning outcomes with strategic business goals. SEL ES PROPRIETARY INFORMATION © 2025 by SEL ES All rights reserved. 144 SEL ES Project #: 040694.000.00 City of Seward, Alaska 16 September 2025 Page 11 Resolution 2025-104 Raspreet Sudan, Project Controller: Raspreet has more than 6 years of experience managing projects and opportunities across enterprise platforms. She ensures contractual compliance, maintains precise documentation, and drives financial reporting, including cost control, budgeting, and forecasting. Skilled in scheduling, risk management, and quality assurance, she supports project managers with coordination, reporting, and stakeholder communication, delivering results across all project phases. Aung Thuya, PE (AK, electrical), Design Manager: Aung is an accomplished engineer with more than 20 years of experience in utility engineering. He is experienced working in a vertically integrated utility environment with generation, transmission, and distribution systems. Aung has previously served on two technical Alaska transmission grid operating subcommittees. He has performed quality reviews with SEL ES that includes, but is not limited to, developing design quality control standards and monitoring/assuring drawing and specification quality. Calvin George, PE (AK (civil)), Quality Control: Calvin is a licensed civil engineer in Alaska with 35 years of extensive experience in the design of public works construction projects ranging from substations to potable water pumping stations and water treatment facilities. He has performed quality reviews with SEL ES for the previous seven years. This includes developing quality control standards and monitoring/assuring drawing/specification quality. Justin Giachino, PE (CA), Substation Design: Justin is a registered Professional Engineer in the state of California with over 25 years of experience, specializing in electrical substation design, equipment specifications, and estimating. Justin joined SEL's EPCM group in May 2024. His previous position was Principal Engineer at San Diego Gas and Electric, where he spent 20 years designing, building, operating and maintaining substations. John Arnold, PE (OH): John is a structural engineer with 9 years of experience and expertise in the design and detailing of concrete, wood, and steel structures. In addition, John has experience in project management, developing project specifications, coordinating with other architectural and engineering disciplines, construction administration, and working as a field engineer accessing existing structures for repairs or repurposing. Vikas Gopagani, Civil/Structural Design: Vikas is a civil and structural engineer with over 5 years of experience in substation design, managing deliverables, design, analysis, and construction support. Areas of expertise include project scoping, schedule coordination, budgeting, shop drawing reviews, vendor reviews, and drawing of various projects. Thaddeaus Phipps, Substation Design: Thaddeaus is an electrical engineer with almost three (3) years of experience in power system design and substation design. Throughout his years of experience, his relative tasks included collaborating with multidisciplinary teams, project managers, and construction professionals to ensure the completion of projects aimed to provide safer, more reliable, power to customers. His responsibilities encompass everything from conceptualizing substation layouts to specifying equipment, calculating load capacities, and ensuring compliance with safety standards. Jaylon Smith, Substation Design: Jaylon is an electrical engineer with 3 years of experience in power system studies and design. He is working on studies in system fault analysis and lightning protection. Jaylon is also working toward acquiring his FE and, ultimately, his PE license. SEL ES PROPRIETARY INFORMATION © 2025 by SEL ES All rights reserved. 145 SEL ES Project #: 040694.000.00 City of Seward, Alaska 16 September 2025 Page 12 Resolution 2025-104 Rod Kemper, Design Drafting: Rod is a civil/electrical designer and AutoCAD technician with over 7 years of experience in the protection industry and over 16 years of electric utility work experience, including power generation, transmission, and distribution. Rod is presently working as an electrical designer in protection for the system design group. Jeremy Sizemore, Construction Manager/Inspection: Jeremy is a seasoned construction manager with over 25 years of experience leading utility and infrastructure projects. He specializes in substation and transmission line construction, with a proven track record in delivering greenfield and brownfield projects, system upgrades, and equipment replacements across voltage levels up to 345 KV. Jeremy is known for his calm, solutions -focused leadership and his ability to foster collaboration across teams. Jeremy believes in leading by example, empowering others through clear communication, accountability, and mutual respect. His mission is to build safe, reliable infrastructure that serves communities while upholding the highest standards of quality, integrity, and safety. Magdely Noguera, P&C: Magdely is an electrical engineer with over 10 years of experience working power systems protection and 12 years working with conceptual, basic, and detail engineering for the design of industrial (oil industry), commercial, and residential electrical installations. Magdely has experience designing the protection and control systems for substation projects, developing relay protection logic and schematics and calculating, documenting, and validating customer relay settings. In addition, Magdely has extensive experience with grounding systems, electrical load analysis, power flow, short-circuit and coordination studies. Magdely has worked modeling power systems with ASPEN, SKM, ETAP, RSCAD, POWERWORLD, ATP, and GridLAB-D. Doug Krivsky, Automation: Doug Krivsky is a senior automation specialist with over 25years of experience providing clients with custom communications processor settings for data concentration from SEL and other intelligent electronic devices (IEDs) for use in human -machine interfaces (HMIs) and supervisory control and data acquisition (SCADA) systems. He also provides clients with custom HMI designs for automation and protection systems using Wonderware, Citect, and COPA-DATAzenon HMI applications. He has managed various automation and integration projects. He provides project guidance, mentoring, and solution development and creates new and innovative solutions using SEL products to solve customer's issues. SEL ES PROPRIETARY INFORMATION © 2025 by SEL ES All rights reserved. 146 SEL ES Project #: 040694.000.00 City of Seward, Alaska 16 September 2025 Page 13 Resolution 2025-104 5 Proposed Schedule The proposed project schedule optimizes key project milestones and sequencing of design and construction activities. • Assumptions used in preparing the schedule, such as expected non -work days and durations for City approvals: - Design milestones at 35%, 65% and IFC - Site visits during design - Submittal reviews during construction - The project schedule assumes a working day of up to 10 hours per day, 5 days per week, Monday -Friday. - The project schedule assumes exception/non-working days for Saturdays/Sundays and the following holidays: New Year's Day, Civil Rights Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Thanksgiving Friday, Christmas Eve, Christmas Day. • Explanation of assumed schedule constraints; - The primary schedule constraint to the substantial completion date is the assumed start date and estimated lead time of the control building. • Summary of contingency and/or mitigation plans in place to ensure completion of the project by the substantial completion date and project completion date; - Contingency shall include scheduling best practices for crashing and fast -tracking. This could be in the form of order expedites, making use of non -working days as working -days and concurrent production as the task and workspace allows. • The challenge in meeting schedule milestones is as follows: - The primary risk to the schedule is the delivery of the control house. The design -builder has optimized the task sequence of work to promote production of work prior to this arrival to minimize the amount of work that must be executed after the delivery of the control house. • Early project activities that have potential to delay the project completion schedule, including design approvals, materials procurement, and delivery timelines; - Finalization of the control house design and order placement. The proposed schedule capturing the above is presented in Appendix B. SEL ES PROPRIETARY INFORMATION © 2025 by SEL ES All rights reserved. 147 SEL ES Project #: 040694.000.00 City of Seward, Alaska 16 September 2025 Page 14 Resolution 2025-104 6 Fee Proposal 6.1 Purchase order Instructions SEL Engineering Services, Inc. (SEL ES) looks forward to partnering with you on this project. In order to accept and fully execute a purchase order (PO) for the scope of services and/or equipment included in this proposal, the following is provided to support the order process. Please address purchase order to: SEL Engineering Services, Inc. 2350 NE Hopkins Court Pullman, WA 99163 USA SEL ES Project/Quote Number: 040694.000.00 Terms and Conditions: To be negotiated upon award of the project. Payment Terms: Net 30 days after date of invoice. If your company does not have established credit terms sufficient to cover this purchase, SEL ES reserves the right to require any of the following: credit information, prepayment, letter of credit, or progress payments prior to acceptance. Work cannot be initiated until adequate credit terms have been established. NOTE: SEL ES cannot accept a PO against budgetary estimates. PO Amount: To accept this proposal and referenced terms, please return this sheet, signed and dated. Customer: City of Seward, Alaska Vendor: SEL Engineering Services, Inc. Signature: Signature: Print Name: Print Name: Title: Title: Date: Date: SEL ES PROPRIETARY INFORMATION © 2025 by SEL ES All rights reserved. 148 SEL ES Project #: 040694.000.00 City of Seward, Alaska 16 September 2025 Page 15 Resolution 2025-104 6.2 Services Pricing (Fixed Fee) Scope Section Description Price (USD) 2.1, 6.9 Engineering Services • Substation Design Services • P&C Design Services • Project Management $193,578.75 Services Total $193,578.75 6.3 Budgetary Estimate for Construction Management (±30%) Scope Section Description Price (USD) 2.1, 2.4 Construction Management and EH&S Services • Construction Management • Environmental Health & Safety (EH&S) $222,000 6.4 Budgetary Estimate for Equipment (±30%) Scope Section Description Price (USD) 2.1, 6.8 Equipment • P&C Panels • Control House • Primary Substation Equipment • Construction Materials $1,492,000 6.5 Budgetary Estimate for Construction (±30%) Scope Section Description Price (USD) 2.4, 6.9 Construction Services $2,159,000 SEL ES PROPRIETARY INFORMATION © 2025 by SEL ES All rights reserved. 149 SEL ES Project #: 040694.000.00 City of Seward, Alaska 16 September 2025 Page 16 Resolution 2025-104 6.6 Budgetary Estimate for Testing & Commissioning (±30%) Scope Section Description Price (USD) 2.1 Testing & Commissioning $73,000 Totalibudgetary) 6.7 Milestone Payment Schedule 6.7.1 Design Milestones (Fixed Fee) No. Description Payment Milestone (USD) Services Payment Schedule 1 Receipt of PO $38,716.00 2 Upon Submittal of 35% Design Package $30,973.00 3 Upon Submittal of 65% Design Package $30,973.00 4 Upon Submittal of 95% Design Package $30,973.00 5 Engineering Design IFR Package Delivery $30,973.00 6 Engineering Design IFC Package Delivery $30,970.75 Total Services $193,578.75 6.7.2 Equipment / Construction Milestones (budgetary) The milestones shown below will be finalized upon completion of the 65% cost estimate review; the current milestones are provided as budgetary estimates only. No. Description Payment Milestone (USD) Equipment Payment Schedule 1 Upon Order of Control House $270,000 2 Upon Delivery of Control House $270,000 3 Upon Order of SEL Panels $55,240 4 Upon Delivery of SEL Panels $55,239 SEL ES PROPRIETARY INFORMATION © 2025 by SEL ES All rights reserved. 150 SEL ES Project #: 040694.000.00 City of Seward, Alaska 16 September 2025 Page 17 Resolution 2025-104 5 Upon Order of Miscellaneous Items $33,634 6 Upon Delivery of Miscellaneous Items $33,635 7 Upon Order of Construction Material $386,662 8 Upon Delivery of Construction Material $387,590 Construction Payment Schedule 1 Factory Acceptance Testing Complete $306,759 2 Upon Mobilization of Contractor Forces $306,759 3 Contractor Progress Invoice — 30% $306,759 4 Contractor Progress Invoice — 60% $306,759 5 Contractor Progress Invoice — Substantial Completion $306,759 6 Contractor Progress Invoice — Physical Completion $306,759 7 Upon Demobilization of Contractor Forces $306,760 8 Project Punch List Accepted $306,686 Total Equipment & Construction $3,946,000 All quoted prices are exclusive of any sales, value-added, or similar taxes, which will be added, if applicable, at the statutory rate(s) at the time of invoicing. The price does not include freight or brokerage duties, actual freight costs will be determined at the time of shipment and added to our invoice. Unless indicated otherwise in this proposal, the price does not include the cost of any payment, performance, and/or warranty security instrument. 6.8 Deliverables to Customer: EQUIPMENT SEL ES will provide the following equipment to City of Seward, Alaska ("Customer"). • Transformer Protection and Metering Panel — Qty 1 (see Appendix A for proposed layout) • Feeder Metering and SCADA Panel — Qty 1 (see Appendix A for proposed layout) • Control Cables • Fused Disconnects — Qty 3 • Hookstick Switches — Qty 3 • Power Conductors — Qty 300 • Control House — Qty 1 • Recloser — Qty 1 • Batteries and Charger — Qty 1 • Potential Transformers — Qty 1 • Construction Material and Steel - Lumpsum SEL ES PROPRIETARY INFORMATION © 2025 by SEL ES All rights reserved. 151 SEL ES Project #: 040694.000.00 City of Seward, Alaska 16 September 2025 Page 18 Resolution 2025-104 6.9 Deliverables to Customer: SERVICES SEL ES will provide the following services to the City of Seward: Protection, Control, and Automation • An initial set of design documents for the for the Customer to review, comment, and approve as follows: o Protection One Line Diagram o Panel Layout and BOM o Nameplate drawings o Panel mechanical drawings. o Three -line diagrams o AC/DC Elementary drawings o Wiring Diagrams o AC and DC distribution panel wiring o Remote Equipment Wiring Diagrams o Panel and Yard Equipment Interconnection Diagrams o Cable Schedule • Power system studies reports in *.pdf format for: o Short Circuit and Coordination Study • Calculations, logic diagrams and settings files for the following relays: o SEL-787 Transformer Protection Relays o SEL-751 Feeder Protection Relays o SEL-351 S Protection System Relays o SEL-735 Power Quality and Revenue Meters • SEL-3550 RTAC settings in *.exp format • SEL-2440 DPAC settings in *.rdb format • Panel FAT report with pictures requiring approval by the Customer before shipment • As -built panel drawings • A relay instruction manual for each relay provided in CD format • SAT plan and report in *.pdf format • Relay Omicron or Doble test plans for SAT • A final set of the above design, settings, and studies documents that have been approved by the Customer • Cost estimation in *.pdf format Substation Design • Physical Single Line Diagram • General Arrangement • Station Elevations • Conduit Schedule SEL ES PROPRIETARY INFORMATION © 2025 by SEL ES All rights reserved. 152 SEL ES Project #: 040694.000.00 City of Seward, Alaska 16 September 2025 Page 19 Resolution 2025-104 • Conduit Plan & Details • Grounding Plan & Details • Grounding Study & Report • Control Enclosure Layout, Elevations and Details • Bill of Material • Conduit Fill Calculations • Technical specification for control house • Site access and layout plans • Grading plan and details • Fencing plan and details • Foundation plan and details • Oil containment and details • Steel structure layout and details Construction • Removal / disposal of existing equipment not being re -used • Delivery of equipment to the station as described in the RFP • Red line and as built drawings • Test reports from primary equipment testing and commissioning 6.10 Deliverables to SEL ES The Customer will provide the following items to SEL ES: • City of Seward substation design standards or criteria. • Substation Equipment Specs, manufacturer drawings, and nameplate information for the transformers, breakers, circuit switchers, potential and current transformers, reclosers and rectifier -battery system • Protection philosophy for transmission line, transformer, and feeder protection • Customer relay logic guidelines or relay setting go-bys including reclosing, breaker failure, pushbutton functions, special logic, etc. • System electrical model in ASPEN, SKM, ETAP, etc. • Existing Spring Creek substation drawings • Go-by drawings from Fort Raymond substation SEL ES PROPRIETARY INFORMATION © 2025 by SEL ES All rights reserved. 153 SEL ES Project #: 040694.000.00 City of Seward, Alaska 16 September 2025 Page 20 Resolution 2025-104 • Part numbers, firmware number and relay setting files in *rdb format for the existing SEL-351 S relays. installed at Spring creek substation • Stock equipment and material list that will include part numbers • Drawings as needed for the project in AutoCAD format • Red line drawings for As -built documentation • Review and approval of all SEL ES deliverables • Any other information needed to complete the project • All existing drawings of the station (AutoCAD and pdf) • Manufacturer drawings for all equipment provided by the customer • Geotechnical investigation report and soil resistivity report • Topographic boundary survey (if available) • Switching of station prior to construction start date • Full access to site for the duration of the project • Access to laydown yards / other substations as needed to pick up materials / equipment • City of Seward Project Manager, Engineering Manager and Safety Manager contact information • Site specific safety training needed prior to working on city property • City of Seward standards for substations 6.11 Exceptions and Clarifications • Equipment being supplied by the customer to be in proper working order without need for modifications or repairs prior to installation • Assume underground feeders to poles can be re -used. If new feeder cables are required, new cables in conduit will be installed. • Existing substation (inner) fence to be demolished. Location and newer (outer) fence to be evaluated. • Rock excavation is not required. • Roadway plates are not required • Hydro -seeding or ongoing watering of hydro -seeding is not required. • Noise study is not required. • Temporary site signage or traffic control is not required. • Due to the maritime environment, stainless steel hardware is necessary. • Per the customer, a new ground grid will need to be installed covering the station SEL ES PROPRIETARY INFORMATION © 2025 by SEL ES All rights reserved. 154 SEL ES Project #: 040694.000.00 City of Seward, Alaska 16 September 2025 Page 21 Resolution 2025-104 • Per customer, an additional AC source for station service is not needed • No lightning study or shielding diagram is included in this proposal • No lighting study or drawing is included in this proposal • Customer will a provide geotech report that includes soil and thermal resistivity (if not readily available, SEL ES can include this service under the 65% cost estimate). • Customer to provide a topographical survey • The following meetings are included: o Kickoff Meeting (in -person) o Monthly Sync Meetings (Virtual) o (3) Engineering on -site meetings (kick-off meeting, preconstruction, post construction) • This scope of work does not include arc flash studies. • One review in each cycle of review (35% & 65%) is included in the proposal. • Design work on this project does not include the following: o Tap derivations to connect the circuit switchers to the existing 115 kV line. This scope corresponds to the reinsulating from 69 kV to 115 kV transmission line project. • Panels will be constructed according to SEL Guideform Spec, manufacturer specifications, and the finalized SEL Panel Design Drawings approved by City of Seward. • Commissioning will not be scheduled on holidays, weekends, or outside standard dayshift work hours. • Customer will provide the SCADA connection fiber optic cable to the substation to be terminated at the fiber patch panel located in the substation. • Customer to provide the list of SCADA points and protocol to be used to be sent to the control room. SEL ES PROPRIETARY INFORMATION © 2025 by SEL ES All rights reserved. 155 SEL ES Project #: 040694.000.00 City of Seward, Alaska 16 September 2025 Page 22 Resolution 2025-104 7 Project References See Section 3.2 above for project references SEL ES PROPRIETARY INFORMATION © 2025 by SEL ES All rights reserved. 156 SEL ES Project #: 040694.000.00 City of Seward, Alaska 16 September 2025 Page 23 Resolution 2025-104 8 Require City of Seward Forms See below for the following forms: • Fair Employment Practices (3 pages) • Non -collusive Affidavit (1 page) • Copy of Alaska Business License (1 page) • Proof of Insurance (1 page) SEL ES PROPRIETARY INFORMATION © 2025 by SEL ES All rights reserved. 157 SEL ES Project #: 040694.000.00 City of Seward, Alaska 16 September 2025 Page 24 Resolution 2025-104 FAIR EMPLOYMENT PRACTICES FOR QUALIFICATIONS OF BIDDERS CITY OF SEWARD, ALASKA THIS QUESTIONNAIRE ON FAIR EMPLOYMENT PRACTICES FOR THE QUALIFICATIONS OF BIDDERS IS PART OF THIS BID DOCUMENT AND MUST BE RETURNED WITH YOUR BID. FAILURE TO COMPLETE THIS FORM MAY BE SUFFICIENT CAUSE FOR REJECTION OF YOUR BID. IT WILL BE NECESSARY TO SUBMIT THIS FORM ON AN ANNUAL BASIS IN ORDER FOR THE CITY TO MAINTAIN AND UP-TO-DATE FILE ON YOUR PROGRESS IN EQUAL OPPORTUNITY EMPLOYMENT. AS REQUIRED BY FEDERAL AND STATE LAWS AND REGULATIONS, THE CITY MAY REQUEST ADDITIONAL EQUAL EMPLOYMENT OPPORTUNITY INFORMATION FROM YOU. "FAIR" OR "EQUAL EMPLOYMENT" MEANS THE PRACTICE OF NOT DISCRIMINATING AMONG PERSONS ON THE BASIS OF RACE, COLOR, SEX, NATIONAL ORIGIN OR AGE. THIS QUESTIONNAIRE WILL BE EVALUATED BY THE PURCHASING AGENT AND HIS RECOMMENDATIONS WILL BE A FACTOR IN DETERMINING WHETHER YOUR FIRM IS TO BE RETAINED ON THE CITY'S BID LIST. SECTION PLEASE ANSWER ALL THE FOLLOWING QUESTIONS: A NAME OF FIRM SEL Engineering Services, Inc. ADDRESS 2350 NE Hopkins Court, Pullman, WA 99163 TELEPHONE NUMBER +1-509-332-1890 NATURE OF BUSINESS Engineering, Procurement, and Construction Management NUMBER OF FULL TIME EMPLOYEES 727 PERSON FILLING OUT FORM Moe Aziz TITLE Project Manager SECTION DO YOU HAVE A WRITTEN EQUAL EMPLOYMENT POLICY? NO B IF YES, PLEASE ATTACH COPY IF NO, DO YOU PLAN TO ADOPT ONE IN THE NEAR FUTURE? YES NO SECTION DO YOU HAVE A WRITTEN AFFIRMATIVE ACTION POLICY. ® NO C IF YES, PLEASE ATTACH COPY IF NO, DO YOU PLAN TO ADOPT ONE IN THE NEAR FUTURE? YES NO SECTION DO YOU UTILIZE AFFIRMATIVE ACTION IN EMPLOYMENT PRACTICES, SUCH Spring Creek Substation Design/Build RFP 158 D Resolution 2025-104 AS ADVERTISING ALL POSITIONS WITH THE EQUAL OPPORTUNITY CLAUSE, MAKING SPECIAL EFFORTS TO RECRUIT MINORITY AND FEMALE JOB APPLICANTS AND REVIEWING JOB -TES 1 G PROCECURES TO ENSURE THAT NO DISCRIMINATORY BIASES EXIST? NO SECTION NAME OF OFFICER OF FIRM: Jillann Poxleitner — Director of Operations E SIGNATURE OF OFFICER: ( (Ot'1"-- 1lK— DATE: 09/09/2025 Spring Creek Substation Design/Build RFP 159 Resolution 2025-104 [SEL SCHWEITZER ENGINEERING LABORATORIES, INC. 2350 NE Hopkins Court • Pullman, WA 99163-5603 USA Phone: +1.509.332.1890 • Fax: +1.509.334.8707 ® www.selinc.com • info®selinc.com A NOTICE AND INVITATION TO ALL EMPLOYEES AND APPLICANTS EQUAL EMPLOYMENT OPPORTUNITY POLICY STATEMENT Schweitzer Engineering Laboratories, Inc. is an equal opportunity employer. To assure full implementation of this equal employment policy, we will take steps to assure that: a. Persons are recruited, hired, assigned and promoted without regard to race, national origin, religion, age, color, gender, gender identity, sexual orientation, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations. b. All other personnel actions, such as compensation, benefits, transfers, layoffs and recall from layoffs, access to training, education, tuition assistance and social recreation programs are administered without regard to race, national origin, religion, age, color, gender, gender identity, sexual orientation, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations. c. Employees and applicants shall not be subjected to harassment, intimidation, threats, coercion or discrimination because they have: (1) filed a complaint; (2) assisted or participated in an investigation, compliance review, hearing or any other activity related to the administration of any federal, state or local law requiring equal employment opportunity; (3) opposed any act or practice made unlawful by any federal, state or local law requiring equal opportunity or (4) exercised any other right protected by federal, state or local law requiring equal opportunity. I have appointed SEL Vice President of Human Resources Jake Schlosser to take on the responsibilities of EEO Coordinator. The EEO Coordinator will be responsible for the day-to-day implementation and monitoring of the Company's Federal Contractor EEO Analysis. As part of that responsibility, the EEO Coordinator will periodically analyze SEL personnel actions and their effects to ensure compliance with our equal employment policy and administer the audit and reporting system. If you, as one of our employees or as an applicant for employment, have any questions about this policy or would like to view portions of the Federal Contractor EEO Analysis, please contact Jake Schlosser. This is also a reminder that employees may update their disability status at any time in Workday or by contacting Jake Schlosser. I have reviewed and fully endorse our Affirmative Action and Equal Employment Opportunity program. In closing, I ask all SEL employees for their continued assistance with attaining our objective of equal employment opportunities for all. Sincerely, David E. Whitehead Chief Executive Officer This Affirmative Action Program is effective from January 2025 to December 2025. Making Electric Power Safer, More Reliable, and More Economical° 160 Resolution 2025-104 CITY OF SEWARD NON -COLLUSIVE AFFIDAVIT OF PROPOSER The undersigned proposer, having fully informed themselves regarding the accuracy of the statements made herein certifies that: (1) the proposer developed the bid independently and submitted it without collusion with, and without any agreement, understanding, or planned common course of action with any other entity designed to limit independent bidding or competition, and (2) the proposer, its employees and agents have not communicated the contents of the bid to any person not an employee or agent of the proposer and will not communicate the proposal to any such person prior to the official opening of the proposal. The undersigned proposer further certifies that this statement is executed for the purpose of inducing the City of Seward to consider the proposal and make an award in accordance therewith. SEL Engineering Services, Inc. 2350 NE Hopkins Ct. Pullman, WA 99163 Legal Name of Proposer/Firm Date i llann PoxleitnerlI—Director of Operations 'CO..Q. W�uY r } r (� t Di LCJ Printed Name of Title Person I Subscribed and sworn to me this Q day o f 1i.e r , 20 Business Address Notary Public My Commission Expires CiI 15l2L0b Spring Creek Substation Design/Build RFP 161 Resolution 2025-104 all Alaska Business License # 1049082 Alaska Department of Commerce, Community, and Economic Development Division of Corporations, Business, and Professional Licensing PO Box 110806, Juneau, AK 99811-0806 This is to certify that SEL ENGINEERING SERVICES, INC. 2350 NE HOPKINS COURT, PULLMAN, WA 99163 owned by SEL ENGINEERING SERVICES, INC. is licensed by the department to conduct business for the period October 7, 2024 to December 31, 2026 for the following line(s) of business: 54 - Professional, Scientific and Technical Services This license shall not be taken as permission to do business in the state without having complied with the other requirements of the laws of the State or of the United States. This license must be posted in a conspicuous place at the business location. It is not transferable or assignable. Julie Sande Commissioner IeiL SCKBRANDEL 7 I\GJVIU I.IVI I LVLv ,4coR0 CERTIFICATE OF LIABILITY INSURANCE �------- 1 DATE(MMIDDIYYYY) 6/30/2025 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER License # 0C36861 Alliant Insurance Services, Inc. 818 W Riverside Ave Ste 800 Spokane, WA 99201 CONTACT NAME: Scott Carter, CPCU, CIC, CRM PHONE FAX (A/C, No, Ext): (509) 343-9296 (A/C, No): (509) 325-1803 ADDRESS: scott.carter@alliant.com INSURER(S) AFFORDING COVERAGE NAIC # INSURER A: Zurich American Insurance Company 16535 INSURED SEL Engineering Services, Inc. 2350 NE Hopkins Court Pullman, WA 99163 INSURER B : American Guarantee and Liability Insurance Company 26247 INSURER C : INSURER D : INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLIC ES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSD SUBR W VD POLICY NUMBER POLICY EFF (MM/DD/YYYY) POLICY EXP (MM/DD/YYYY) LIMITS A X COMMERCIAL GENERAL LIABILITY GL0933648714 6/30/2025 6/30/2026 EACH OCCURRENCE $ 2,000,000 CLAIMS -MADE X OCCUR DAMAGE TO RENTED PREMISES (Ea occurrence) $ 1,000,000 MED EXP (Any one person) $ 10,000 PERSONAL & ADV INJURY $ 1,000,000 GEN'L X AGGREGATE LIMIT APPLIES JECOT X PER: LOC GENERAL AGGREGATE $ 4,000,000 PRODUCTS - COMP/OP AGG $ 4,000,000 $ B AUTOMOBILE X LIABILITY ANY AUTO OWNED SCHEDULED AUTOS NON-OWNEDUUO BAP933661514 6/30/2025 6/30/2026 COMBINED SINGLE LIMIT (Ea accident) $ 1,000,000 BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY a E accident) DAMAGE $ $ B X UMBRELLA LIAB EXCESS LIAB X OCCUR CLAIMS -MADE AUC552490913 6/30/2025 6/30/2026 EACH OCCURRENCE $ 1,000,000 AGGREGATE $ 1,000,000 DED X RETENTION $ 50,000 $ A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below Y / N N / A WC933648815 6/30/2025 6/30/2026 X PER STATUTE OTH- ER E.L. EACH ACCIDENT $ 1,000,000 E.L. DISEASE - EA EMPLOYEE $ 1,000,000 E.L. DISEASE - POLICY LIMIT $ 1,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Professional Liability - Errors & Omissions - Underwriters at Lloyds of London - Policy No. B0507NU2503335 - Effective 6/30/2025 to 6/30/2026 - $1,000,000 Each Claim Limit - $1,000,000 Aggregate Limit CERTIFICATE HOLDER CANCELLATION SAMPLE CERTIFICATE SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ±. ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo aahjistered marks of ACORD Resolution 2025-104 9 Appendix A Panel Layouts SEL ES PROPRIETARY INFORMATION © 2025 by SEL ES All rights reserved. • -1 II-4-1, 735 • .aoycm .ryr TX- 735 787 .q.r 1.1%. r751 . .r.r r ... . . -a•.r e 47 °‘-46 — 45 — 44 —4 ! 42 IU'1 — 40 39 39 • ..k_37' — 36 — 35 34 �33 111111M1,1111•������111 • • •11111 N PR — 31 — e • .T1 Fel II IIII11111 TR1 C; — 25 — 24 —22 1 1111111111� YYYY11111 6T2 x T R ® 21 fit -« �18 +mot} —t� — 14 — t 3 12 t-11 10 0 TX-2 r1 'II II II II IIII61 11 Irrrrrrrrr 1111111111 Irrrrrrrrr ^ f • 5 — 4 — 3 — t • Figure 4: Preliminary Transformer Panel Layout 164 SEL ES Project #: 040694.000.00 City of Seward, Alaska 16 September 2025 Page 31 Resolution 2025-104 .. • • �, 1 �� 4 4s • +:- 47 45 k 3 44 k O 4 43 ! • II 1 42 1 I 40 II Fit a 39 - • 71 735 37 36 3a kW--------. -� - HIM. - 33 yiwiyikopt liiiiiiiii !iiiiiI.liiilt 32 1 _ 3a 751 735 a E .::i y i:: 6 - 25 ... • ® LJ 4, 4. • minim mum!! 111111441 ::11,11111 1111111111 111111111 ' . 22 a .o —19 —15 —17 —16 —15 —14 —13 —1 2 —11 —16. —9 . —7 —4 —2 —1 a . . :: hi it Figure 5: Preliminary Feeder and Scada Panel Layout SEL ES PROPRIETARY INFORMATION © 2025 by SEL ES All rights reserved. 165 SEL ES Project #: 040694.000.00 City of Seward, Alaska 16 September 2025 Page 32 Resolution 2025-104 10 Appendix B Proposed Schedule See below for the proposed project schedule (3 pages) SEL ES PROPRIETARY INFORMATION © 2025 by SEL ES All rights reserved. 166 SEL ES Project #: 040694.000.00 City of Seward, Alaska 16 September 2025 Page 33 S E L SCHWEITZER City of Seward ReSenit1 g , �jlMrvices, Inc. ENGINEERING Spring Creek Substation Refurbishment Project LABORATORIES ID Task Name Duration Start Finish 0 N D 2026 J F M A M J J A S 0 N D J 0 City of Seward Spring Creek Substation Refurbishment Project 476 dys 2/6/25 12/30/26 1 1 Project Commercial Milestones 14 dys 10/13/25 10/30/25 . 2 1.1 Notice of Intent to Award 0 dys 10/13/25 10/13/25 3 1.2 Negotiate Contract 10 dys 10/13/25 10/24/25 110/13/2025 4 1.3 Execution of Contract 1 dy 10/27/25 10/27/25 I. 5 1.4 Kickoff Meeting Date 0 dys 10/30/25 10/30/25 10/30/2025 6 7 2 Consolidated Engineering Design Package 296 dys 2/6/25 4/10/26 8 2.1 35% Integrated Design Package 26 dys 11/4/25 12/12/25 9 2.1.1 One Line Diagram 2 dys 11/4/25 11/5/25 10 2.1.2 Three Line Diagrams 2 dys 11/6/25 11/7/25 if 11 2.1.3 Bill of Materials (Major Components) 1 dy 11/10/25 11/10/25 12 2.1.4 General Arrangement, Plans & Elevations 5 dys 11/12/25 11/18/25 13 2.1.5 Engineering Calculations 5 dys 11/12/25 11/18/25 14 2.1.6 35% Design Review (Internal QA) 5 dys 11/19/25 11/25/25 15 2.1.7 EDP 35% Design Compiled & Submitted 0 dys 11/25/25 11/25/25 g p Y 11/25/2025 16 2.1.8 35% Design Review (External) 10 dys 11/26/25 12/11/25 17 2.1.9 35% Design/Constructability Review Meeting & Exit 1 dy 12/12/25 12/12/25 18 2.2 65% Integrated Design Package 47 dys 12/15/25 2/23/26 19 2.2.1 Incorporate 30% Design Review Comments 1 dy 12/15/25 12/15/25 20 2.2.2 Schematics 10 dys 12/16/25 12/31/25 21 2.2.3 Elevations/Sections 5 dys 1/2/26 1/8/26 22 2.2.4 Details Drawings 10 dys 1/9/26 1/23/26 23 2.2.5 Engineering Calculations 10 dys 1/9/26 1/23/26 24 2.2.6 Engineering Studies 10 dys 1/16/26 1/30/26 25 2.2.7 65% Design Review (Internal QA) 5 dys 2/2/26 2/6/26 26 2.2.8 65% Design Compiled & Submitted 0 dys 2/6/26 2/6/26 2/6/2026 27 2.2.9 65% Design Review (External) 10 dys 2/9/26 2/20/26 28 2.2.10 65% Design/Constructability Review Meeting & Exit 1 dy 2/23/26 2/23/26 I. 29 2.3 95% Integrated Design Package 22 dys 2/24/26 3/25/26 30 2.3.1 Incorporate 60% Design Review Comments 1 dy 2/24/26 2/24/26 31 2.3.2 Issue for Review Package Compile 5 dys 2/25/26 3/3/26—k 32 2.3.3 90% Design Review (Internal QA) 5 dys 3/4/26 3/10/26 33 2.3.4 90% Design Compiled & Submitted 0 dys 3/10/26 3/10/26 3/10/2026 34 2.3.5 90% Design Review (External) 10 dys 3/11/26 3/24/26 35 2.3.6 90% Design Review Meeting & Phase Exit 1 dy 3/25/26 3/25/26 36 2.4 100% Integrated Design Package (IFC) 296 dys 2/6/25 4/10/26 37 2.4.1 Incorporate 90% Design Review Comments 5 dys 3/26/26 4/1/26 38 2.4.2 Issue for Construction Package Compile 3 dys 4/2/26 4/6/26 39 2.4.3 100% Design Review (Internal QA) 3 dys 4/7/26 4/9/26 40 2.4.4 100% Design Stamped & Submitted 1 dy 4/10/26 4/10/26 41 1 dy 2/6/25 2/6/25 Print Date: 9/15/25 1 67 Page 1 / 3 S E L SCHWEITZER City of Seward ReSenit1 g , �jlMrvices, Inc. ENGINEERING Spring Creek Substation Refurbishment Project LABORATORIES ID Task Name Duration Start Finish 0 N D 2026 J F M A M J J A S 0 N D J 42 3 Procurement 439 dys 2/6/25 11/2/26 43 3.1 Initiate Procurement 5 dys 11/12/25 11/18/25 44 3.1.1 Bid Tender 2 dys 11/12/25 11/13/25 45 3.1.2 Tender Review 3 dys 11/14/25 11/18/25 46 3.1.3 Order Placed 0 dys 11/18/25 11/18/25 11/18/2025 47 3.2 Longest Lead Time Delivery 439 dys 2/6/25 11/2/26 48 3.2.1 Production Lead Time (30 weeks - control house) 210 dys 11/19/25 9/21/26 49 3.2.2 FAT Report & O&M Manual Submission 10 dys 9/22/26 10/5/26 50 3.2.3 Logistics & Shipment 20 dys 10/6/26 11/2/26 51 1 dy 2/6/25 2/6/25 52 4 Construction 170 dys 4/27/26 12/30/26 I I 53 4.1 Pre -Mobilization Activities 25 dys 4/27/26 6/1/26 54 4.1.1 Preliminary Construction Plan Submittals 10 dys 4/27/26 5/8/26 55 4.1.2 DB Review of Contractor Plan Submittals 5 dys 5/11/26 5/15/26 56 4.1.3 Contractor Plan Submittal Review with Owner 3 dys 5/18/26 5/20/26 57 4.1.4 Return DB Comments on Contractor Plan Submittals 3 dys 5/21/26 5/26/26 58 4.1.5 Contractor Comments Incorporation 3 dys 5/27/26 5/29/26 59 4.1.6 Final Construction Plan Submittal 1 dy 6/1/26 6/1/26 60 4.1.7 Pre -Construction Conference 1 dy 6/1/26 6/1/26 61 4.2 Mobilize Contractor Forces 6 dys 6/2/26 6/9/26 62 4.2.1 Establish Temp Facilities 2 dys 6/2/26 6/3/26 63 4.2.2 Site Orientation 1 dy 6/4/26 6/4/26 64 4.2.3 Laydown Staging 3 dys 6/5/26 6/9/26 65 4.2.4 Available to Receive Materials 0 dys 6/9/26 6/9/26 6/9/2026 66 4.3 Outage 4 dys 6/15/26 6/22/26 11-1 67 4.3.1 Outage Requested Date (Notice Supplied 90D Prior) 0 dys 6/15/26 6/15/26 16/15/2026 68 4.3.2 Operations Outage Planning Coordination 2 dys 6/16/26 6/17/26 69 4.3.3 Validate Work Zone Barricades & Controls 1 dy 6/18/26 6/18/26 70 4.3.4 Survey/Layout Establish Control Points 1 dy 6/22/26 6/22/26 I and 71 4.4 Demolition 22 dys 6/22/26 7/21/26 72 4.4.1 Inspect & Walkdown 1 dy 6/22/26 6/22/26 73 4.4.2 Isolate Cabling 5 dys 6/23/26 6/29/26 74 4.4.3 De -Terminate Power & Control Cabling 5 dys 6/30/26 7/6/26 75 4.4.4 Remove Ancillary Equipment & Cabling 5 dys 7/7/26 7/13/26 76 4.4.5 Mobilize Crane 1 dy 7/14/26 7/14/26 77 4.4.6 Remove & Transport Demo Equip 2 dys 7/15/26 7/16/26 78 4.4.7 Demo Existing Foundations 2 dys 7/17/26 7/20/26 79 4.4.8 Demobilize Crane 1 dy 7/21/26 7/21/26 80 4.5 Installation 86 dys 7/22/26 11/20/26 81 4.5.1 Structural 50 dys 7/22/26 9/30/26 82 4.5.1.1 Excavation 20 dys 7/22/26 8/18/26 83 4.5.1.2 Forming & Reinforcement 30 dys 7/22/26 9/1/26 Print Date: 9/15/25 168 Page 2 / 3 SEL ID SCHWEITZER ENGINEERING LABORATORIES Task Name 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 100 101 102 103 104 105 106 107 108 109 110 Duration 4.5.1.3 Concrete Pours 4.5.1.4 Cure Time Minimum: Concrete Supports (10D) 4.5.2 Equipment 4.5.2.1 Mobilize Crane 4.5.2.2 Major Equip Delivered 4.5.2.3 Equip Installation & Major Equip Support XFMR2) 4.5.2.4 Demobilize Crane 4.5.2.5 Cleanup Laydown Yard 4.5.3 Electrical 4.5.3.1 Grounding Grid 4.5.3.2 Conduit Install 4.5.3.3 Bus Installation 4.5.3.4 Power and Control Cable Pulling 4.5.3.5 Power & Control Terminations 4.5.3.6 Circuit & Equipment Testing 4.5.3.7 Feeder Circuit Re -Termination 4.5.4 Installation Punch List Inspection 4.5.5 Installation Punch List Performance 4.5.6 Equipment Testing 4.5.7 Commission Support 4.5.8 Turn -over & Acceptance 4.5.9 Energization & 48hr Standby Support 4.5.10 Final Clean-up 4.5.11 Demobilize Contractor Forces 4.6 Close -Out 4.6.1 As-Builts & Turnover Package 4.6.2 Project Close -Out Activities City of Seward Spring Creek Substation Refurbishment Project 10 dys 9/2/26 9/16/26 10 dys 9/17/26 9/30/26 17 dys 9/10/26 10/2/26 1 dy 9/10/26 9/10/26 0 dys 9/10/26 9/10/26 10 dys 9/11/26 9/24/26 1 dy 9/25/26 9/25/26 5 dys 9/28/26 10/2/26 22 dys 8/19/26 9/18/26 10 dys 8/19/26 9/1/26 10 dys 8/19/26 9/1/26 5 dys 9/2/26 9/9/26 3 dys 9/2/26 9/4/26 3 dys 9/8/26 9/10/26 3 dys 9/11/26 9/15/26 3 dys 9/16/26 9/18/26 1 dy 10/5/26 10/5/26 5 dys 10/6/26 10/12/26 10 dys 10/13/26 10/26/26 10 dys 10/27/26 11/9/26 0 dys 11/9/26 11/9/26 2 dys 11/10/26 11/12/26 5 dys 11/13/26 11/19/26 1 dy 11/20/26 11/20/26 25 dys 11/20/26 12/30/26 20 dys 11/20/26 12/21/26 5 dys 12/22/26 12/30/26 ReSe381tirrg , ilMrvices, Inc. 9/10/2026 1 11/9/2026 Print Date: 9/15/25 169 Page 3 / 3 Select a Vice Mayor Meeting Date: October 27, 2025 From: Kris Peck, City Clerk Agenda Item: Nominate, select & swear -in a council member as Vice Mayor with a term set to expire October 2026 BACKGROUND & JUSTIFICATION At the second council meeting in October, the council selects one of its members to act as Vice Mayor for a one-year term. The Vice Mayor chairs the meetings in the absence of the Mayor and fills in for the Mayor at ceremonial functions when the Mayor is unavailable. In the absence of the Mayor, the Vice Mayor shall possess all the powers of the mayor and all duties required of them by law or the City Council. VOTING & APPOINTING PROCEDURE The Mayor opens the floor for nominations. The Mayor or any council member may then nominate a council member for Vice Mayor. That motion will need a second and can be approved by unanimous consent (no roll call vote is necessary) 170 Docusign Envelope ID: 4461 B981-FBB0-4236-B3CF-29CDCE3F5B29 4 Alaska Small Business ''A Development Center ALASKA SBDC L•lAA BUSINESS ENTERPRISE INSTITUTE October 10, 2025 City of Seward 410 Adams St Seward, AK 99664 Dear Seward Community, This letter serves as our quarterly report for the period of July 1 to September 30, 2025. Seward Business Advisor KellyAnn Cavaretta provided excellent support for the launch of Royal Caribbean's Port Partners project in Seward, collaborating closely with the cruise line and local stakeholders to help shape the program's design and resource coordination. The initiative empowers aspiring entrepreneurs through a 10-week academic course, personalized mentorship and coaching, and an interactive pitch competition that awards a $20,000 grant to one standout participant. During Alaska Entrepreneurs Week, KellyAnn also partnered with KPEDD Executive Director Cassidi Cameron to present Seward sales tax data trends, offering valuable insights to help local entrepreneurs better understand and navigate the community's economic landscape. Here is a summary of deliverables to the Seward community during the quarter (year): Client Hours: 136.3 (369.8) Total Clients: 41 (86) New Businesses Started or Bought: 3 (11) Jobs Supported: 108 (232) Capital Infusion: $75,000 ($2,185,192) Client Surveys: 100% positive (100% positive) The next section provides lists of the top advising topics and top industries obtaining technical assistance from the Alaska SBDC in Seward. Assistance to entrepreneurs starting a new business overtook business buy/sells on the list of topics, while the rest of the list remained the same. Regarding industries working with the SBDC, retailers moved to the top spot, followed by accommodations and rentals, with services rejoining the list in the quarter. Topics 1. Startup Assistance: 31.7 hrs (23%) 2. Buy/Sell Business: 29.0 hrs (21%) 3. General Management: 25.7 hrs (19%) 4. Financing/Capital: 20.7 hrs (15%) 5. Financial Planning: 15.7 hrs (12%) Industries 1. Retailers: 34.9 hrs (26%) 2. Accommodations: 23.7 hrs (17%) 3. Rental and Leasing: 21.7 hrs (16%) 4. Tour Operators: 12.2 hrs (9%) 5. Services: 9.6 hrs (7%) We would like to thank the City of Seward for supporting the Seward Business Advisor position. KellyAnn has truly excelled in her role as the Seward advisor, and we deeply appreciate the knowledge, enthusiasm, and energy she consistently brings to our team. Please do not hesitate to contact us if you have any questions. Sincerely, LI Signed/�by: tv�.D�,Va (Anti D3BE7A15D8D7402... Kendra Conroy Acting State Director Alaska SBDC & www.AKSBDC.org C. (907) 786-7201 ALASKA SBDC CENTERS G 1901 Bragaw Street, Suite 199, Anchorage, AK 99508 Anchorage • Fairbanks • Juneau • Kenai Peninsula • Ketchikan • Mat -Su Valley November 2025 November December 2025 SuMo TuWe Thh Fr Fr Sa SuMo TuWe Th Fr Sa 1 1 2 3 4 5 6 2 3 4 5 6 7 8 7 8 9 10 11 12 13 9 10 11 12 13 14 15 14 15 16 17 18 19 20 16 17 18 19 20 21 22 21 22 23 24 25 26 27 23 24 25 26 27 28 29 28 29 30 31 30 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Oct 26 27 28 29 30 31 Nov 1 2 3 4 5 6 7 8 1 7:00pm P8i7 Mtgl 9 10 11 12 13 14 15 Rescheduled to 17th Veteran's Day 1 Historic Preserva Canceled 16 17 18 19 20 21 22 7:00pm CC Mtg (rescheduled from 10th) 1 12.00pm PACAB 1 6:00pm P&Z WS I 23 24 25 26 27 28 29 Day After Thanksgiving I 7:oopm CC Mtg Cancelled Thanksgiving Day 30 Dec 1 2 3 4 5 6 Council Calendar 1 172 10/23/2025 2:00 PM December 2025 December January 2026 SuMo TuWe Thh Fr Sa SuMo TuWe Th Fr Sa 1 2 3 4 5 6 1 2 3 7 8 9 10 11 12 13 4 5 6 7 8 9 10 14 15 16 17 18 19 20 11 12 13 14 15 16 17 21 22 23 24 25 26 27 18 19 20 21 22 23 24 28 29 30 31 25 26 27 28 29 30 31 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Nov 30 Dec 1 2 3 4 5 6 1 7-00pm PAr7 Mtgl 7 8 9 10 11 12 13 IRescheduled to 15th 14 15 16 17 18 19 20 7:00pm CC Mtg (rescheduled from 8thl 1 6:00pm P&Z WS I 1 12:00pm PACAB 21 22 23 24 25 26 27 ICC Mtg-CancPIIPr1 II Christmas Eve I I I Christmas Day 28 29 30 31 Jan 1, 26 2 3 Council Calendar 2 173 10/23/2025 2:00 PM