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11172025 City Council Packet
City Council Meeting Agenda November 17, 2025 1 | Page The City of Seward, Alaska CITY COUNCIL MEETING AGENDA City Council Chambers, 410 Adams Street Please silence all cell phones and devices during the meeting Mayor Sue McClure Vice Mayor John Osenga Council Member Robert Barnwell Council Member Julie Crites Council Member Casie Warner Council Member Lori Draper Council Member Mike Calhoon City Manager Kat Sorensen Deputy City Manager Jason Bickling City Clerk Kris Peck City Attorney Sam Severin Monday, November 17, 2025 at 7:00 p.m. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. PROCLAMATIONS AND AWARDS A. Small Business Saturday Proclamation ………………………………………………..5 5. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING (Those who have signed in will be given the first opportunity to speak. Time is limited to 3 minutes per speaker and 36 minutes total time for this agenda item) 6. APPROVAL OF AGENDA AND CONSENT AGENDA (*Approval of Consent Agenda passes all items listed. Consent Agenda items are not considered separately unless a council member requests an item be moved to New Business) A. Minutes of Preceding Meeting 1) *Approval of the October 27, 2025 City Council Meeting Minutes ………………6 B. Introduction of Ordinances - None C. Resolutions 1) *Resolution 2025-112: Supporting Full Funding for the State of Alaska Municipal Harbor Facility Grant Program in the FY27 State Capital Budget in the Amount of $18,186,535…………………………………………………………………………..13 2) *Resolution 2025-113: In Support of Raising the Maximum Available Alaska Department of Transportation Harbor Facility Grant to $7,500,000 for Eligible Projects on an Annual Basis ………………………………………………………………….18 3) *Resolution 2025-114: Authorizing the City Manager to Accept the Proposal from CRW Engineering Inc for Design and Engineering Services for the Elm Street Water Main Replacement Project in the Amount of $78,840 Plus 10% Contingency and Appropriating Funds ………………………………………………………………..23 City Council Meeting Agenda November 17, 2025 2 | Page 4) *Resolution 2025-115: Authorizing the City Manager to Accept the Online with Libraries Internet Cost Assistance Program Award from the Alaska State Library in the Amount of $1,242 ………………………………………………………….………..33 5) *Resolution 2025-116: Authorizing the City Manager to Accept the Public Library Assistance Grant from the Alaska State Library in the Amount of $7,000 ………….40 7. IN-PERSON REPORTS AND PRESENTATIONS A. City Manager Report…………………………………………………………………….51 B. City Clerk Report – None C. City Attorney Report ……………………………………………………………………63 D. Other Reports and Announcements – None E. Presentations – None 8. PUBLIC HEARINGS (Public hearing comments are limited to five minutes per person. After all speakers have spoken, a person may speak for a second time for no more than one minute) A. Ordinances for Enactment 1) Ordinances 2025-017: Approving the Land Use Amendment to Rezone 2500 Laurel Street from a Resource Management (RM) Zoning District to an Auto Commercial (AC) Zoning District and 1000 Hemlock Avenue from an Institutional (Ins) Zoning District to an Auto Commercial (AC) Zoning District …….………………………..65 B. Resolutions Requiring Public Hearing 1) Resolution 2025-107: Authorizing the Disposal of City Property Near 1000 Hemlock Avenue and The Acquisition of Privately-Owned Property Near 2405 Seward Highway for a Land Exchange…………………………………………………………………74 9. UNFINISHED BUSINESS 1) Resolution 2025-104: Authorizing the City Manager to Accept the Proposal from SEL Engineering Services Inc and Northern Powerline Constructors Inc for the Spring Creek Substation Rebuild Project in an Amount Not to Exceed $5,381,452.38 ………………………………………………………………………………….……96 10. NEW BUSINESS A. Ordinances for Introduction – None B. Resolutions 1) Resolution 2025-108: Authorizing the City Manager to Accept the Proposal with CRW Engineering Group to Engineer and Design Infrastructure to Disinfect Effluents from the Lowell Point and Spring Creek Wastewater Treatment Facilities in an Amount Not to Exceed $665,600 and Appropriating Funds ……………………………………..152 City Council Meeting Agenda November 17, 2025 3 | Page 2) Resolution 2025-109: Authorizing the City Manager to Add the Position of Apprentice Lineman in the Electric Department and Enroll that Position in the Alaska Joint Electrical Apprenticeship & Training Trust Program ………………………………188 3) Resolution 2025-110 : Authorizing the City Manager to Allocate Funds for the Mount Marathon Hydro Plant Rehabilitation Project in the Amount of $400,000 and Appropriating Funds ……………………………………………………………….193 4) Resolution 2025-111 : Authorizing the City Manager to Renew the Management Agreement with Matanuska Electric Association to Provide for the Electric Department Operations in an Amount Not to Exceed $950,000 and Appropriating Funds …….201 C. Other New Business – None 11. INFORMATIONAL ITEMS AND REPORTS A. Upcoming City Council Meetings 1) Regular Meeting on Monday, December 15, 2025 at 7:00 p.m. [This will be the only City Council Meeting held in December] B. Other items 1) Providence Quarter 3 Report [Laydown] 2) City of Seward Quarter 3 Financial Report [Laydown] 3) City of Seward Central Treasury Report [Laydown] 12. CITIZEN COMMENTS (There is no sign in for this comment period. Time is limited to five minutes per speaker) 13. COUNCIL AND ADMINISTRATION COMMENTS AND RESPONSES TO CITIZEN COMMENTS 14. EXECUTIVE SESSION – None 15. ADJOURNMENT Small Business Saturday Proclamation WHEREAS, Alaska's small business community forms the foundation of our state's economic prosperity, with over 99% of all businesses qualifying as small enterprises and providing employment to nearly 140,000 Alaskans across diverse industries; and WHEREAS, Seward's small businesses capture the adventurous spirit that has made our historic port city a crossroads of commerce and culture since 1903; and WHEREAS, Seward's entrepreneurs serve both our year-round community of neighbors and the thousands of cruise ship passengers and highway travelers who discover this town's authentic Alaska character through small businesses; and WHEREAS, Small Business Saturday is celebrated annually on the Saturday after Thanksgiving and offers a perfect moment to recognize how Seward's entrepreneurs create the experiences, services, and gathering places that define life in our scenic coastal community. NOW, THEREFORE, I, Sue McClure, Mayor of the City of Seward, do hereby proclaim November 29, 2025, as: Small Business Saturday in the City of Seward, Alaska, and encourage all residents and visitors to join in celebrating and supporting the entrepreneurial spirit and hard work of our small business owners, whose contributions make Seward strong, resilient, and vibrant. Dated this 17th day of November 2025 THE CITY OF SEWARD, ALASKA Sue McClure, Mayor 5 City of Seward, Alaska City Council Meeting Minutes October 27, 2025 Volume 43, Page CALL TO ORDER The Monday, October 27, 2025 regular meeting of the Seward City Council was called to order at 7:00 p.m. by Mayor Sue McClure. OPENING CEREMONY Police Chief Louis Tiner led the Pledge of Allegiance. Newly elected officials were sworn in by the City Clerk: Sue McClure, Mayor Mike Calhoon, Council Member Lori Draper, Council Member [Draper was unable to attend the meeting] ROLL CALL There were present: Sue McClure, presiding, and John Osenga Robert Barnwell Julie Crites Casie Warner Lori Draper Mike Calhoon comprising a quorum of the Council; and Jason Bickling, Acting City Manager Kris Peck, City Clerk Jodi Kurtz, Deputy City Clerk Excused – Crites, Warner, Draper Absent – None PROCLAMATIONS AND AWARDS Veterans Day Proclamation read by Mike Calhoon and accepted by the Commander of the American Legion Post 5 Clare Sullivan. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Evelyn Bukac, outside city limits, spoke in support of the community theatre and the arts in general. Opportunities in a small town were limited, and the theatre was essential in Seward. 6 City of Seward, Alaska City Council Meeting Minutes October 27, 2025 Volume 43, Page Benjamin Dixon, outside city limits, spoke in support of keeping the theatre open for the community. The theatre is very important to youth and brings so much joy. Tom Tougas, inside city limits, spoke to the $10 million in electric utility costs that were on the agenda. He felt Seward made a mistake by not selling the utility to a bigger operator. The decisions made by the council in executive session were not communicated very well to the community. Tougas also did not think a local co-op would work due to lack of expertise in engineering and management. Tim McDonald, inside city limits, recalled the abundance of salmon in Resurrection Bay in the 1980s. The numbers of salmon had declined significantly due to the sewage plume into the bay. He spoke in support of a company called Sedron Technologies that could take care of the sewage in a more environmentally friendly manner. Rhonda Hubbard, inside city limits, addressed Resolution 2025-103 and Resolution 2025-104 on tonight’s agenda. She was frustrated with the process and was concerned about burdening the residents with these huge costs. She wanted the public to receive a comprehensive overview on these big electric projects. It was good that the power lines were being upgraded, but she remained concerned about the price tag. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Osenga/Calhoon) Approval of Agenda and Consent Agenda Acting City Manager Jason Bickling recommended the presentation order be switched, and requested Resolution 2025-103 be deleted from this agenda. There was some additional work needed to be done and a revised version would come back in the future. Bickling also asked council to consider postponing Resolution 2025-014 during the approval process. McClure switched the order of the two presentations. McClure deleted Resolution 2025-103 from the agenda. McClure postponed Resolution 2024-104 postponed to the next council meeting. Osenga added Resolution 2025-102 to the consent agenda. There were no objections from council to any of the changes. Motion as Amended Passed Unanimous 7 City of Seward, Alaska City Council Meeting Minutes October 27, 2025 Volume 43, Page The clerk read the following approved consent agenda items: Approval of the October 13, 2025, City Council Meeting Minutes Introduction of Ordinances 2025-017: Approving the Land Use Amendment to Rezone 2500 Laurel Street from a Resource Management (RM) Zoning District to an Auto Commercial (AC) Zoning District and 1000 Hemlock Avenue from an Institutional (Ins) Zoning District to an Auto Commercial (AC) Zoning District Resolution 2025-102: Authorizing the City Manager to Accept the Estimate from Grooms LLC to Fabricate 26 Ladder Extensions for I and T Dock in the Amount of $2,165 Per Ladder for a Total of $56,290 and Appropriating Funds Resolution 2025-105: Authorizing the City Manager to Purchase a New Pickup Truck for the Harbor Department in the Amount of $48,408 Resolution 2025-106: Authorizing the City Manager to Purchase 300 MCM Copper Service Conductors from General Pacific, Inc in the Amount Of $34,461 for the Customer-Driven Project at the New Railroad Terminal IN-PERSON REPORTS AND PRESENTATIONS City Manager Report Acting City Manager Jason Bickling noted that Kat Sorensen was currently attending the International City Management Association conference in Florida. Bickling noted an upcoming Seward Community Library closure for training purposes. There was a recent Planning & Zoning Work Session on the Comprehensive Plan and it garnered a great community turnout. He encouraged people to watch the video stream on the city’s YouTube channel. Lastly, Bickling said drilling and sampling at the Jesse Lee property had been done, and the results would be coming back in the next few weeks. City Clerk Report City Clerk Kris Peck said the report in the packet was from the archives, and it contained a list of all the Mayors for the City of Seward from 1912 to the present day. The list would be of interest to local history buffs. City Attorney Report – None Other Reports and Announcements – None 8 City of Seward, Alaska City Council Meeting Minutes October 27, 2025 Volume 43, Page Presentations Seward Theatre Collective & Seward Arts Council by Meegan Miller and Tara Swanson Public Works Department Update by Director Doug Schoessler PUBLIC HEARINGS – None UNFINISHED BUSINESS – None NEW BUSINESS Resolutions Resolution 2025-100: Authorizing the Allocation of $240,680 from the General Fund for the City’s Cost Share of Water and Sewer Infrastructure Improvements on Hemlock Avenue and Appropriating Funds Motion (Osenga/Barnwell) Approve Resolution 2025-100 Community Development Director Daniel Meuninck explained how this resolution pertained to the land swap resolutions and ordinances. He summarized the land swap between the City of Seward and the private owners. This resolution was the financial piece of the puzzle to share the cost of utilities. He viewed this resolution as a win-win scenario. Barnwell wanted to clarify the advantage for the City of Seward. Meuninck said this deal would take care of the city’s future need to install the utilities in the area for the new fire station. Motion Passed Unanimous Resolution 2025-101: Recommending Kenai Peninsula Borough Approval of the Preliminary Plat of 1000 Hemlock Avenue, 2500 Laurel Street, 2405 Seward Highway, and 2413 Seward Highway Exchanging an Equal Portion of City-Owned Land with Privately-Owned Land and Vacating Interior Lot Lines to Create Two New Parcels to be Known as Tracts 5B-1 and 5B-2, Forest Acres Subdivision, Seward Gateway Properties Motion (Osenga/Calhoon) Approve Resolution 2025-101 Meuninck explained how this replat also pertained to the land swap agreement. McClure clarified with administration why the plat had to go through the KPB approval process. Barnwell asked about flood risk in these lots, as well as the proposed lot for the new fire station. In response, Bickling summarized the flooding issues in the area. Motion Passed Unanimous 9 City of Seward, Alaska City Council Meeting Minutes October 27, 2025 Volume 43, Page Resolution 2025-103: Authorizing the City Manager to Accept the Proposal from Electric Power Constructors (EPC) for the Rebuild of the Lawing Substation in an Amount Not to Exceed $5,200,000 [Resolution 2025-013 was deleted from the agenda] Resolution 2025-104: Authorizing the City Manager to Accept the Proposal from SEL Engineering Services Inc and Northern Powerline Constructors Inc for the Spring Creek Substation Rebuild Project in an Amount Not to Exceed $5,381,452.38 [Resolution 2025-104 was postponed until November 17, 2025] Other New Business Nominate and Select a Vice Mayor for a One-Year Term John Osenga was nominated, selected, and sworn-in as Vice Mayor for a one-year term. INFORMATIONAL ITEMS AND REPORTS Alaska Small Business Development Center Quarterly Report Upcoming City Council Meetings Upcoming City Council Meetings - Regular Meeting on Monday, November 17, 2025, at 7:00 p.m. [This will be the only City Council Meeting held in November] CITIZEN COMMENTS Tara Swanson, outside city limits, spoke to the benefits of the Seward Arts Council and the potential for art in the community. Swanson shared information on upcoming Seward Arts Council events. Tim McDonald, inside city limits, continued with the benefits of using Sedron Technologies for processing human waste. For the sake of the salmon and cod in Resurrection Bay it was important to have improved technology for sewage. He was concerned about future generations having a polluted Resurrection Bay. He wanted to see more studies done about chemicals in the bay. Cali Mau, inside city limits, spoke in support of having a community theatre space. It was important to maintain access to the arts in Seward. She wanted art to continue to flourish in this community. Tom Tougas, inside city limits, noted that both the theatre and pool were under attack from the school district. The district deliberately picked on the things that were important to the community. 10 City of Seward, Alaska City Council Meeting Minutes October 27, 2025 Volume 43, Page Marley Dixon, outside city limits, spoke in support of the local theatre and explained how it had enhanced his life as a young person. Aurora Bukac, outside city limits, spoke in support of the local theatre. She had learned so many things she had never thought possible, such as set design and public speaking. The arts are very important for everyone. Briley Appel, inside city limits, spoke in support of the local theatre. It would be a shame if the theatre was lost. She was homeschooled and the theatre helped her reach out and be part of the whole community. Benjamin Dixon, outside city limits, said the weight is lighter when lifted together. He noted how the kids gave each other the confidence to come up and speak tonight. Jan Bukac, outside city limits, echoed previous comments about supporting the theatre. He was a set builder for the theatre. He noted how every play has sold out, and the theatre provided entertainment and brought the community together. Meegan Miller, outside city limits, spoke as the Artistic Director of the Seward Theatre Collective. She expressed some concerns about the aging infrastructure, curtains, and equipment at the theatre. The theatre space was gorgeous, but it was in need of maintenance work and updated equipment. Danny Meuninck, outside city limits, encouraged people to watch the Planning & Zoning Work Session from last Tuesday regarding the Comprehensive Plan. He pointed out there were several comments in the Comprehensive Plan that were in support of the arts. COUNCIL AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN COMMENTS Bickling welcomed newly elected officials McClure, Calhoon and Draper. Calhoon said it was good to be back and he appreciated the support for another term. He appreciated the information tonight about things he wasn’t aware of. He congratulated McClure for her re-election, and Osenga for being selected as Vice Mayor. He thanked City Administration and the Finance Director for answering his questions prior to this meeting. There will be more discussion on the big electrical infrastructure projects at the coming meetings. Barnwell welcomed Calhoon back to City Council. Barnwell said that he had attended the P&Z Work Session last Tuesday and it was excellent. Community Development had done an exceptional job with the Comprehensive Plan. Barnwell noted the theatre and arts group had provided testimony tonight and it was clear this community valued the arts. He recalled his own experience as a teacher both in Alaska and abroad. Barnwell had reached the conclusion that arts were the strongest indicator of quality schools. 11 City of Seward, Alaska City Council Meeting Minutes October 27, 2025 Volume 43, Page Osenga thanked Doug Schoessler for the presentation on Public Works. He welcomed Draper and Calhoon to council and congratulated McClure on her re-election. Osenga appreciated being selected to serve as the Vice Mayor. Osenga announced a Seward Community Band mini-concert tomorrow night. He wished everyone a happy and safe Halloween! McClure said it was remarkable to hear from all the theatre folks. McClure provided updates on a business lunch with a delegation about Greenland tourism, Mondays with the Mayor at the Senior Center, and various Halloween events. McClure extended a warm welcome to Calhoon and Draper and hoped for more council members to be present at next meeting. ADJOURNMENT The meeting was adjourned at 8:39 p.m. _____________________________ _________________________________ Kris Peck Sue McClure City Clerk Mayor (City Seal) 12 RESOLUTION 2025-112 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, SUPPORTING FULL FUNDING FOR THE STATE OF ALASKA MUNICIPAL HARBOR FACILITY GRANT PROGRAM IN THE FY27 STATE CAPITAL BUDGET IN THE AMOUNT OF $18,186,535 Documents: • Agenda Statement • Resolution 2025-112 • Attachments: None 13 City Council Agenda Statement Meeting Date: November 17, 2025 To: City Council Through: Kat Sorensen, City Manager From: Tony Seiminski, Harbormaster Subject: Resolution 2025-112: Supporting Full Funding for the State of Alaska Municipal Harbor Facility Grant Program in the FY27 State Capital Budget in the Amount of $18,186,535 Background and justification: The City of Seward has received funding most recently in 2022 from the Harbor Facility Grant Program. The City of Seward appreciated the support given by other communities and would like to offer support in their request for funding. The grant program was started in response after the State of Alaska transferred responsibility for its state-owned harbors to the local respective municipalities, but many harbors were at the end of their useful life and in need of capital investment. A survey done by the Alaska Municipal League of Ports and Harbors estimated the repair or replacement of the former state-owned harbors has increased to at least $500,000,000. For FY27 many municipalities have grant applications pending with a total cost to the State of $18,186,535. The grant program has only been fully funded twice since 2006. The grant program is the City’s best means to replace its dock and keep customer rate increases to a minimum. Renewing our support to keep this grant funded each year would benefit other communities and the City of Seward for future harbor improvements. The Grant program was established to provide financial assistance to municipal or regional housing authority owned harbor facilities. The Alaska Legislature passed legislation in 2006 that established a new 50/50 matching grant program call the Harbor Facility Grant Program. This grant program is funded on an annual basis at the discretion of the Alaska Legislature an consists of two tiers, Tier I and II. The first tier has priority and consists of major maintenance and repair of a harbor facility that was previously owned by the state and now is locally owned. The second tier consists of all other harbor facilities and those harbor facilities which have already received a Tier I grant. A harbor facility may only receive one Tier I grant but is eligible for multiple Tier II grants. 14 Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: Create a thriving Port of Seward through harbor improvements, infrastructure expansion, and implementation of management plans. Strategic Plan: Complete the renovation of the Seward Boat Harbor Other: Reference Alaska Statute 29.60.800 Certification of Funds Total amount of funds listed in this legislation: $ 0 This legislation (): Creates revenue in the amount of: $ Creates expenditure in amount of: $ Creates a savings in the amount of: $ X Has no fiscal impact Funds are (): Budgeted Line item(s): Not budgeted X Not applicable Fund Balance Information Affected Fund (): General X SMIC Electric Wastewater X Boat Harbor Parking Water Healthcare Motor Pool Other Note: amounts are unaudited Available Fund Balance $ Finance Director Signature: Attorney Review Yes Attorney Signature: X Not applicable Comments: Administration Recommendation X Adopt Resolution Other: 15 Sponsored by: Sorensen CITY OF SEWARD, ALASKA RESOLUTION 2025-112 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, SUPPORTING FULL FUNDING FOR THE STATE OF ALASKA MUNICIPAL HARBOR FACILITY GRANT PROGRAM IN THE FY27 STATE CAPITAL BUDGET IN THE AMOUNT OF $18,186,535 WHEREAS, the majority of the public boat harbors in Alaska were constructed by the State during the 1960s and 1970s; and WHEREAS, in 1999 the State of Alaska transferred ownership of these harbors to their respective communities; and WHEREAS, many of these harbors were at or near the end of their service life; and WHEREAS, a survey done by the Alaska Municipal League of Alaska’s ports and harbors found that from the respondents, the backlog of projects necessary to repair and replace former State-owned harbors has increased to at least $500,000,000; and WHEREAS, in response to this financial burden, the governor and the Alaska Legislature passed legislation in 2006, supported by the Alaska Association of Harbormasters and Port Administrators, to create the Municipal Harbor Facility Grant Program (AS 29.60.800); and WHEREAS, for each Harbor Facility Grant application, these municipalities have committed to invest 100% of the design and permitting costs and 50% in construction cost; and WHEREAS, during the last fifteen years the Municipal Harbor Facility Grant Program has only been fully funded twice; and WHEREAS, we have been the fortunate recipient of these funds, and it is now our desire to support other communities that have supported Seward with resolutions to the State to fund the Harbor Facility Grant Program. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The City of Seward supports full funding for the State of Alaska Municipal Harbor Facility Grant Program in the amount of $18,186,535 in the FY2027 State Capital Budget to ensure enhanced safety and economic prosperity among coastal Alaskan communities. Section 2. This resolution shall take effect immediately. PASSED AND APPROVED by the City Council of the City of Seward, Alaska this 17th day of November 2025. 16 CITY OF SEWARD, ALASKA RESOLUTION 2025-112 THE CITY OF SEWARD, ALASKA Sue McClure, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck City Clerk (City Seal) 17 RESOLUTION 2025-113 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, IN SUPPORT OF RAISING THE MAXIMUM AVAILABLE ALASKA DEPARTMENT OF TRANSPORTATION HARBOR FACILITY GRANT TO $7,500,000 FOR ELIGIBLE PROJECTS ON AN ANNUAL BASIS Documents: • Agenda Statement • Resolution 2025-113 • Attachments: None 18 City Council Agenda Statement Meeting Date: November 17, 2025 To: City Council Through: Kat Sorensen, City Manager From: Tony Seiminski, Harbormaster Subject: Resolution 2025-113: In Support of Raising the Maximum Available Alaska Department of Transportation Harbor Facility Grant to $7,500,000 for Eligible Projects on an Annual Basis Background and justification: The Municipal Harbor Facility Gran Program was established on July 1, 2006 in which the total amount of grant money made available to a municipality was limited and not to exceed $5,000,000 in a fiscal year and be funded through watercraft fuel tax and from the state portion of the fisheries business tax. The grant program was started in response after the State of Alaska transferred responsibility for its state-owned harbors to the local respective municipalities, but many harbors were at the end of their useful life and in need of capital investment. A survey done by the Alaska Municipal League of Ports and Harbors estimated the repair or replacement of the former state-owned harbors has increased to at least $500,000,000. When adjusted from the original amount using the United States Bureau of Labor Statistics CPI calculator to July 2023 this would be inflated to $7,500,000. For FY27 many municipalities have grant applications pending with a total cost to the State of $18,186,535. The grant program has only been fully funded twice since 2006 DOT Grant Program The Grant program was established in order to provide financial assistance to municipal or regional housing authority owned harbor facilities. The Alaska Legislature passed legislation in 2006 that established a new 50/50 matching grant program call the Harbor Facility Grant Program. This grant program is funded on an annual basis at the discretion of the Alaska Legislature an consists of two tiers, Tier I and II. The first tier has priority and consists of major maintenance and repair of a harbor facility that was previously owned by the state and now is locally owned. The second tier consists of all other harbor facilities and those harbor facilities which have already received a Tier I grant. A harbor facility may only receive one Tier I grant but is eligible for multiple Tier II grants. 19 Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: Create a thriving Port of Seward through harbor improvements, infrastructure expansion, and implementation of management plans. Strategic Plan: Complete the renovation of the Seward Boat Harbor. Other: Reference Alaska Statute 29.60.800 Certification of Funds Total amount of funds listed in this legislation: $ 0 This legislation (): Creates revenue in the amount of: $ Creates expenditure in amount of: $ Creates a savings in the amount of: $ X Has no fiscal impact Funds are (): Budgeted Line item(s): Not budgeted X Not applicable Fund Balance Information Affected Fund (): General X SMIC Electric Wastewater X Boat Harbor Parking Water Healthcare Motor Pool Other Note: amounts are unaudited Available Fund Balance $ Finance Director Signature: Attorney Review Yes Attorney Signature: X Not applicable Comments: Administration Recommendation X Adopt Resolution Other: 20 Sponsored by: Sorensen CITY OF SEWARD, ALASKA RESOLUTION 2025-113 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, IN SUPPORT OF RAISING THE MAXIMUM AVAILABLE ALASKA DEPARTMENT OF TRANSPORTATION HARBOR FACILITY GRANT TO $7,500,000 FOR ELIGIBLE PROJECTS ON AN ANNUAL BASIS WHEREAS, Senate Bill 291 established the Municipal Harbor Facility grant program on July 1, 2006, in which the total amount of grant money made available to a municipality was limited to not exceed $5,000,000 in a fiscal year; and WHEREAS, the Municipal Harbor Facility Grant is the single most significant funding tool available to Alaska harbors to plan, maintain and recapitalize Port and Harbor infrastructure; and WHEREAS, testimony from a legislator advocate stated “SB 291 would establish the municipal harbor facility grant fund to which the Legislature would make an annual appropriation from the watercraft fuel tax account and from the State portion of the fisheries business tax. Both sources come from the marine industry so harbor users would generate the revenue for the program”; and WHEREAS, SB 291 was envisioned to cap the funds that can be used per community per year at $5 million so that a large community can’t take all the available funds in any given year. The expectation is that communities would establish, maintain and run an enterprise fund into perpetuity; and WHEREAS, the State of Alaska over the past nearly 30 years has transferred ownership of most of the state-owned harbors, many of which were at or near the end of their service life at the time of transfer to local municipalities; and WHEREAS, these harbor facilities continue to require substantial municipal financial investment to maintain and for capital improvement projects; and WHEREAS, construction, shipping and mobilization costs to remote portions of Alaska have outpaced the national consumer price index (CPI) since the pandemic; and WHEREAS, the United Staes Bureau of Labor Statistics CPI calculator indicates that $5M in July 2006 when the Senate Bill 291 was enacted would be inflated to $7,500,000 per eligible projects. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: 21 CITY OF SEWARD, ALASKA RESOLUTION 2025-113 Section 1. The City of Seward is in support of raising the maximum available Alaska Department of Transportation Harbor Facility Grant funds from $5,000,000 to $7,500,000 for eligible projects on an annual basis. Section 2. This resolution shall take effect immediately. PASSED AND APPROVED by the City Council of the City of Seward, Alaska this 17th day of November 2025. THE CITY OF SEWARD, ALASKA Sue McClure, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck City Clerk (City Seal) 22 RESOLUTION 2025-114 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ACCEPT THE PROPOSAL FROM CRW ENGINEERING INC FOR DESIGN AND ENGINEERING SERVICES FOR THE ELM STREET WATER MAIN REPLACEMENT PROJECT IN THE AMOUNT OF $78,840 PLUS 10% CONTINGENCY AND APPROPRIATING FUNDS Documents: •Agenda Statement •Resolution 2025-114 •Attachments: o CRW Proposal 23 City Council Agenda Statement Meeting Date: November 17, 2025 To: City Council Through: Kat Sorensen, City Manager From: Doug Schoessler, Public Works Director Subject: Resolution 2025-114: Authorizing the City Manager to Accept the Proposal from CRW Engineering Inc for Design and Engineering Services for the Elm Street Water Main Replacement Project in the Amount of $78,840 Plus 10% Contingency and Appropriating Funds Background and justification: On October 29, 2025, the City entered into a professional services agreement with CRW Engineering Group to complete the design of the replacement water main on Elm and Ash Street. On July 14, 2025, City Council passed Resolution 2025-065 authorizing a loan from the State of Alaska Department of Environmental Conservation Drinking Water Fund with an intent to fund $400,000 with estimated principal forgiveness of $400,000. This project is listed in the 2025-2026 Capital Improvement Plan – Replace water lines at Elm Street in the Water Department. It is an established area and encouraged over projects in undeveloped areas. On October 29, 2025, Public Works staff requested and received a proposal from CRW for the complete design and bid support services of the replacement water main on Elm and Ash Street. Public Works found this proposal, defining the scope of work, satisfactory. Accepting the proposal for $78,840, plus a 10% contingency, is in the best interest of the City and the project. CRW Engineering’s experience with the City brings further value to the project, and CRW Engineering can begin the work immediately Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: 13.1 Water Strategic Plan: Page 10 – Develop Infrastructure and Utility Other: Certification of Funds Total amount of funds listed in this legislation: $ $78,840 +10% Contingency 24 This legislation (): Creates revenue in the amount of: $ Creates expenditure in amount of: $ Creates a savings in the amount of: $ Has no fiscal impact Funds are (): Budgeted Line item(s): Not budgeted Not applicable Fund Balance Information Affected Fund (): General SMIC Electric Wastewater Boat Harbor Parking Water Healthcare Motor Pool X Other Note: amounts are unaudited Available Fund Balance $ Finance Director Signature: Attorney Review Yes Attorney Signature: Not applicable Comments: Administration Recommendation Adopt Resolution Other: 25 Sponsored by: Sorensen CITY OF SEWARD, ALASKA RESOLUTION 2025-114 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ACCEPT THE PROPOSAL FROM CRW ENGINEERING INC FOR DESIGN AND ENGINEERING SERVICES FOR THE ELM STREET WATER MAIN REPLACEMENT PROJECT IN THE AMOUNT OF $78,840 PLUS 10% CONTINGENCY AND APPROPRIATING FUNDS WHEREAS, on July 14, 2025, City Council passed Resolution 2025-065 authorizing a loan from the State of Alaska Department of Environmental Conservation Drinking Water Fund for $400,000 with estimated principal loan forgiveness of $400,000; and WHEREAS, these funds will be used to reimburse the City for design, engineering, project management, and construction to replace the existing galvanized water main on Elm Street; and WHEREAS, CRW Engineering provided staff with comprehensive scope and estimated costs for the project design. Staff reviewed the proposed scope with listed deliverables and approved it as written; and WHEREAS, CRW Engineering provides excellent engineering and construction management services and has proven expertise and local experience to design the Elm Street water main replacement connected to Ash Street; and WHEREAS, Seward City Code 6.10.120A (8) exempts professional services including accounting, architectural, appraisal, engineering, land surveying, and other specialized service from the otherwise applicable provision of the Title requiring competitive procurement procedures. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is hereby authorized to execute all documents that may be necessary for the CRW Engineering Scope and Fee to replace the Elm Street Water Main. Section 2. Funding in the amount of $78,840 plus 10% contingency for a total of $86,724 is hereby appropriated from Elm Street Water Main Replacement funds to Contracted Services 17335- 0000-7009. Section 3. This resolution shall take effect immediately upon approval. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 17th day of November 2025. 26 CITY OF SEWARD, ALASKA RESOLUTION 2025-114 ___________________________ THE CITY OF SEWARD, ALASKA ___________________________________ Sue McClure, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: ______________________ Kris Peck, City Clerk (City Seal) 27 Resolution 2025-114 28 Resolution 2025-114 29 Resolution 2025-114 30 Resolution 2025-114 31 Resolution 2025-114 32 RESOLUTION 2025-115 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ACCEPT THE ONLINE WITH LIBRARIES INTERNET COST ASSISTANCE PROGRAM AWARD FROM THE ALASKA STATE LIBRARY IN THE AMOUNT OF $1,242 Documents: • Agenda Statement • Resolution 2025-115 • Attachments: o OWL Signed Award Letter 33 City Council Agenda Statement Meeting Date: November 17, 2025 To: City Council Through: Kat Sorensen, City Manager From: Jolanta Ryan, Library Director Subject: Resolution 2025-115: Authorizing the City Manager to Accept the Online with Libraries Internet Cost Assistance Program Award from the Alaska State Library in the Amount of $1,242 Background and justification: The Seward Community Library & Museum has applied for and received the Online with Libraries (OWL) Internet Cost Assistance Program award. The purpose of these funds is to help with high-speed internet costs to ensure the Seward Community Library & Museum can provide the best possible service for our patrons. This additional funding will help offset increasing technology and connectivity expenses, allowing the library to maintain reliable access for both staff and public use. It also supports equitable digital access for all community members, which is essential for education, research, and communication in today’s connected world. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: 2.1 Community Vision and Values Strategic Plan: Other: Certification of Funds Total amount of funds listed in this legislation: $ 1,242 This legislation (): Creates revenue in the amount of: $ Creates expenditure in amount of: $ Creates a savings in the amount of: $ Has no fiscal impact Funds are (): Budgeted Line item(s): Not budgeted Not applicable 34 Fund Balance Information Affected Fund (): General SMIC Electric Wastewater Boat Harbor Parking Water Healthcare Motor Pool Other Note: amounts are unaudited Available Fund Balance $ Finance Director Signature: Attorney Review Yes Attorney Signature: X Not applicable Comments: Administration Recommendation X Adopt Resolution Other: 35 Sponsored by: Sorensen CITY OF SEWARD, ALASKA RESOLUTION 2025-115 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ACCEPT THE ONLINE WITH LIBRARIES INTERNET COST ASSISTANCE PROGRAM AWARD FROM THE ALASKA STATE LIBRARY IN THE AMOUNT OF $1,242 WHEREAS, in August 2025 the Alaska State Library sought applications for the FY26 Online with Libraries (OWL) Internet Cost Assistance Program award; and WHEREAS, the staff of the Seward Community Library & Museum submitted an application for $1,242; and WHEREAS, the purpose of these funds is to help with high-speed internet costs to help the Seward Community Library & Museum provide the best possible service to our patrons; and WHEREAS, in October 2025, the Alaska State Library presented the Seward Community Library & Museum with an agreement for the OWL Internet Cost Assistance Program award in the amount of $1,242; and WHEREAS, a total of $1,242 is to be appropriated and expended by June 30, 2026. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The City Council hereby authorizes the Acting City Manager to accept the Online with Libraries Internet Cost Assistance Program award in the amount of $1,242 from the Alaska State Library. Section 2. Funding is hereby appropriated as follows: $1,242 from Alaska State Library Online with Libraries Internet Cost Assistance Program award revenue account 01000-1500-4252- 0003 to library material account 01000-1500-7001-0003. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska this 17th day of November 2025. THE CITY OF SEWARD, ALASKA Sue McClure, Mayor 36 CITY OF SEWARD, ALASKA RESOLUTION 2025-115 AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck City Clerk (City Seal) 37 2025-10-09 The Online with Libraries (OWL) Internet Cost Assistance Program award for FY2026 for Seward Community Library and Museum will be $1242 The Alaska State Library is pleased that your library is eligible to receive this grant for high-speed internet costs to help your library provide the best possible service to your library patrons. To receive this award, please return a signed copy of the attached grant agreement within forty-five (45) days of this award letter. Two different people (the librarian and the appropriate legal authority) must sign the grant agreement as it is a legal document committing your library to certain obligations in return for receiving the OWL Internet Cost Assistance Program award. Upon return of the signed grant agreement, the division will be able to electronically deposit your grant award (or mail a paper check in specific instances). Librarians and officials should carefully review the conditions governing the administration of this OWL award. To remain eligible for future grants from the Alaska State Library, some of the most important grant requirements are highlighted below: 1. Maintain internet access for public use at the library. 2. Maintain accurate financial records for auditing purposes. 3. Use funds only for public library internet access (not school or staff-only internet). 4. Return any grant funds unexpended or unencumbered by June 30, 2026. 5. Submit a final report and copies of all internet bills for the fiscal year by July 31, 2026. 6. Notify the OWL Program Manager of changes in director or library contact information within 30 days. 7. Maintain eligibility as a public library by meeting the statutory requirements for the Public Library Assistance Grant (4 AAC 57.064. and 4 AAC 57.067.), including: a. Establish and maintain a collection of books and other materials for loan; b. Provide access to interlibrary loans; c. Provide reference information; d. Provide programming for children; e. Maintain the number and timing of open hours; f. Maintain the existing and ongoing educational requirements for the library director; g. Have trained paid or volunteer staff on duty in the library during scheduled open hours; h. Submit an Alaska Public Library Annual Report; and i. Uphold specific governance requirements for non-profits and school/public libraries. Any portion of this grant money not spent or encumbered by June 30, 2026, must be returned to the Alaska State Library. You may request a short extension to spend unused grant funds. The Alaska State Library audits the records of selected libraries at the end of the grant year. The Alaska State Library will reclaim any unused grant funds and funds not properly accounted for. Please return the signed agreement to the OWL Program Manager at eed.owlprogram@alaska.gov within 45 days or request an extension if you need more time. After receiving your FY26 OWL grant funds, please send an email to confirm that funds were received to: eed.owlprogram@alaska.gov. Questions should be directed to the email above or you may call 907.465.2921. Sincerely, Stacy R.J. Tomaszewski Library Technology Consultant & OWL Program Manager Alaska State Library 38 Alaska State Library Online With Libraries (OWL) Internet Cost Assistance Grant Agreement FY2026 This agreement, made and entered into on September 30, 2025, by and between the Alaska State Library, hereafter referred to as the Grantor; and Seward Community Library and Museum, hereafter referred to as the Grantee. The FY26 grant period spans July 1, 2025 to June 30, 2026. Whereas, the State of Alaska has appropriated funds for the Online with Libraries (OWL) Program; and whereas, the application of the Grantee for a grant for Internet Cost Assistance has been approved. NOW THEREFORE, for and in consideration of the mutual covenants herein contained the parties hereto agree as follows: The Grantor will agree to: 1.Furnish funds in the amount of $1242 (dispersed after the signed agreement is received). 2.Provide advisory services in furtherance of the grant project. 3.Acknowledge the Grantee’s eligibility for additional OWL grants and services. The Grantee will agree to: 8.Abide by the conditions set forth in its application, and approved by the Grantor, which includes: a.Maintain internet access for public use at the library. 9.Maintain accurate financial records for auditing purposes. a.Expended funds must be clearly attributable to public library internet access (not school or staff-only internet). b.Return any grant funds unexpended or unencumbered by June 30, 2026, and all funds for which there is no proper accounting. 10.Respond to communication, provide reports, and maintain contact information, such as: a.Submit a final report and copies of all internet bills for the fiscal year by July 31, 2026. b.Notify the OWL Program Manager of any changes in director or library contact information within 30 days. 11.Maintain eligibility as a public library by meeting the statutory requirements for the Public Library Assistance Grant (4 AAC 57.064. and 4 AAC 57.067.), including: a.Establish and maintain a collection of books and other materials for loan; b.Provide access to interlibrary loans; c.Provide reference information; d.Provide programming for children; e.Maintain the number and timing of open hours; f.Maintain the existing and ongoing educational requirements for the library director; g.Have trained paid or volunteer staff on duty in the library during scheduled open hours; h.Submit an Alaska Public Library Annual Report; and i.Uphold specific governance requirements for non-profits and school/public libraries. Funding for this grant is dependent on the following source: EOWL01004 - OWL OWL26-SEWAR $1242 By accepting this award or agreement, the grantee may become subject to the audit requirements of the State of Alaska Administrative Code 2 AAC 45.010. As a result, the grantee may be required to provide for an audit and permit independent auditors to access their records and financial statements. The grantee should consult with an independent auditor for assistance in determining audit requirements for each fiscal year. The undersigned understands and agrees to the conditions of this agreement. Both signatures are required. For the Legal Entity Library and Museum Director 10/17/2025 Signature Finance Director 10/17/25 Title Date Title Date MAIL TO: OWL Program Manager Alaska State Library, P.O. Box 110571, Juneau, AK 99801 or SCAN TO: eed.owlprogram@alaska.gov or FAX TO: 907-465-2151 For the Library Signature 39 RESOLUTION 2025-116 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ACCEPT THE PUBLIC LIBRARY ASSISTANCE GRANT FROM THE ALASKA STATE LIBRARY IN THE AMOUNT OF $7,000 Documents: •Agenda Statement •Resolution 2025-116 •Attachments: o FY26 PLA Award Letter Signed o SCLM Operating Budget 40 City Council Agenda Statement Meeting Date: To: Through: From: Subject: November 17, 2025 City Council Kat Sorensen, City Manager Jolanta Ryan, Community Library & Museum Director Resolution-116: Authorizing the City Manager to Accept the Public Library Assistance Grant from the Alaska State Library in the Amount of $7,000 Background and justification: The Seward Community Library & Museum applied for and received the Public Library Assistance (PLA) grant. The PLA grant requires matching funds, and those funds are included in the 2026 budget. The purpose of the grant funds with match is to purchase books, periodical subscriptions, media, digital ebooks, audiobooks, and other material to build the library and digital library collections. Libraries are a vital part of the community and having a diverse and current collection is essential to community engagement. Libraries are safe spaces that promote learning and foster creativity and personal growth. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: 2.1 Community Vision and Values Strategic Plan: Other: Certification of Funds Total amount of funds listed in this legislation: $ $7,000 This legislation (): X Creates revenue in the amount of: $ $7,000 Creates expenditure in amount of: $ Creates a savings in the amount of: $ Has no fiscal impact Funds are (): Budgeted Line item(s): Not budgeted X Not applicable 41 Fund Balance Information Affected Fund (): General SMIC Electric Wastewater Boat Harbor Parking Water Healthcare Motor Pool Other Note: amounts are unaudited Available Fund Balance $ Finance Director Signature: Attorney Review Yes Attorney Signature: X Not applicable Comments: Administration Recommendation X Adopt Resolution Other: 42 Sponsored by: Sorensen CITY OF SEWARD, ALASKA RESOLUTION 2025-116 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ACCEPT THE PUBLIC LIBRARY ASSISTANCE GRANT FROM THE ALASKA STATE LIBRARY IN THE AMOUNT OF $7,000 WHEREAS, in March 2025 the Alaska State Library sought applications for the FY26 Public Library Assistance (PLA) grant; and WHEREAS, the purpose of these funds is to purchase books, periodical subscriptions, media, digital ebooks and audiobooks, and other material to build both the library and digital library collections; and WHEREAS, the staff of the Seward Community Library & Museum applied for the PLA grant to purchase materials and build the library collection for the benefit of the community; and WHEREAS, grant funds must be matched by the grant awardee and matching funds are budgeted for in the FY26 budget; and WHEREAS, in August 2025, the Alaska State Library presented the Seward Community Library Museum with an agreement for the Public Library Assistance Grant in the amount of $7,000 that must be appropriated by June 30, 2026. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The City Council hereby authorizes the City Manager to accept the Public Library Assistance grant from the Alaska State Library in the amount of $7,000. Section 2. Funding in the amount of $7,000 is hereby appropriated from Alaska State Library Public Library Assistance Grant revenue account 01000-1500-4252-0001 to library material account 01000-1500-7201-0001. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska this 17th day of November 2025. THE CITY OF SEWARD, ALASKA Sue McClure, Mayor 43 CITY OF SEWARD, ALASKA RESOLUTION 2025-116 AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck City Clerk (City Seal) 44 Department of Education & Early Development DIVISION OF LIBRARIES, ARCHIVES & MUSEUMS 395 Whittier Street P.O. Box 110571 Juneau, Alaska 99811-0571 Main: 907.465.4837 Fax: 907.465.2151 August 18, 2025 FY2026 Alaska Public Library Assistance Grants Dear Alaska Library Colleague, The Alaska State Libraries, Archives and Museums is pleased to offer your library a FY2026 Alaska Public Library Assistance Grant Award. We recognize the many challenges this year has brought, from construction needs and staffing shortages to uncertainty at the federal level impacting library operations and services. While this award cannot solve the current financial landscape, we hope it helps to alleviate some of the funding pressure at your library and allows you to focus on what you do best, providing unparalleled access to information and educational resources to patrons. Thank you for your continued commitment and exceptional efforts in supporting your library, community, and Alaska. From all of us at LAM, Amy Phillips-Chan, PhD Director, Alaska State Libraries, Archives & Museums Andrew P. Kashevaroff Building Mail: PO Box 110571, Juneau, AK 99811 Visit: 395 Whittier St., Juneau, AK 99801 Office Phone: 907.465.8718 Cell Phone: 907.419.4283 Resolution 2025-116 45 RRRRRRRRRRRThe Public Library Assistance grant for FY2020 for your library will be $7,000. We are delighted that your library is eligible to receive this annual operating grant so that you can provide the August 19, 2025 The Public Library Assistance (PLA) grant for FY26 for Seward Community Library & Museum will be $7000. We are pleased your library is eligible to receive this annual operating grant so that you can provide the best possible service to your library patrons. In order to receive your grant money, please return the attached grant agreement within forty-five days of this award letter. Two different people (the librarian and the appropriate legal authority) must sign the grant agreement, since it is a legal document committing your library to certain obligations in return for receiving the public library assistance grant. Once we have your agreement, we will be able to electronically deposit your grant award (or mail a paper check in specific instances). Librarians and officials should carefully note and follow the regulations governing the administration of this grant. To remain eligible for future grants, I have highlighted some off the most important grant requirements: •Meet the four statutory requirements: o Maintain a Collection for Lending o Provide Interlibrary Loan o Provide Reference o Offer Children’s Programming •Submit the online Alaska Public Library Report for this fiscal year grant by September 1, 2026. •Spend at $3500 on library materials and online services. •Be open 48 weeks and the appropriate number of hours for your population and type of library (weeks closed because of natural disasters will be waived). •Attend at least 6 hours of continuing education (CE) during the current two-year cycle (7/1/2025-6/30/2027). Please note that in addition to the above requirements, non-profit and school/public libraries have additional requirements. Non-profit organizations must have at least quarterly (4) public board meetings and submit minutes to eed.library.grants@alaska.gov. School libraries must execute and keep in force a binding legal agreement between the school district and the public library governing body. The governing body of the public library may be the municipal assembly, an advisory board appointed by the municipal assembly, or the board of directors of a non-profit corporation. The State Library audits the records of selected libraries at the end of the grant year and reclaims any grant funds not properly accounted for. Also, any portion of this grant money not spent or encumbered by June 30, 2026, should be returned to the State Library. You may request a brief extension to spend unused FY2026 grant funds. Please return your signed agreements to Kate Enge at eed.library.grants@alaska.gov. Questions should be directed to Kate at 907-465-2271 or the email above. Thank you! Sincerely, Kate Enge Grants and Continuing Education Librarian Alaska State Library Resolution 2025-116 46 Alaska Public Library Assistance Grant Agreement FY2026 This agreement made and entered into on Tuesday, August 19, 2025, by and between the Alaska State Library, hereafter referred to as the Grantor; and the Seward Community Library & Museum, hereafter referred to as the Grantee. Whereas, the State of Alaska has appropriated funds for public library assistance; and whereas, the application of the Grantee for a grant for public library assistance has been approved. NOW THEREFORE, for and in consideration of the mutual covenants herein contained the parties hereto agree as follows: The Grantor will agree to: 1.Furnish funds in the amount of $7000(dispersed after the agreement is received). 2.Provide advisory services in furtherance of the grant project. 3.Acknowledge the Grantee’s eligibility for additional grants and services. The Grantee will agree to: Provide at least the following services free to residents of the municipality or community: •Establish and maintain a collection of books and other materials for loan; •Provide access to interlibrary loans; •Provide reference information; and •Provide programming for children. Abide by the conditions set forth in its application, guidelines, and approved by the Grantor, including: •Expend at least $3500 on library materials and online services for each outlet. •The number and timing of open hours; •The existing and ongoing educational requirements for the library director. •Have trained paid or volunteer staff on duty in the library during the scheduled open hours. Maintain accurate financial records for auditing purposes. •Return any grant funds unexpended or unencumbered by June 30, 2026, and all funds for which there is no proper accounting. •Receive prior approval from the Grantor for any line item change that exceeds 10% of the line item, except that no prior approval is required for: Line item changes of less than $100; or line item changes that add funds to library materials and online services. •Expend local funds of at least $7000 for project purposes. Repay any portion of grant funds that have not actually been matched by local funds over the course of the grant period. Local fund match can include volunteer service as described in the Guidelines. •Expended funds must be clearly attributable to public library (not school) services and operations. Uphold specific governance requirements •Non-profits will maintain “Good Standing” with the State and submit minutes of required quarterly public board meetings to the Grantor. •School/public libraries will have an agreement between the school district and the public library governing body. Submit reports, certifications, and contact information such as: •The online Public Library Annual Report (PLAR) by September 1, 2026. •The follow-up signed certification for the PLAR •Any changes in director or library contact information within 30 days. Funding for this grant is dependent on the following source: Library GF PLA26-Sewar $7,000 By accepting this award or agreement, the grantee may become subject to the audit requirements of State of Alaska Administrative code 2 AAC 45.010. As a result, the grantee may be required to provide for an audit and to permit independent auditors to have access to their records and financial statements. The grantee should consult with an independent auditor for assistance in determining audit requirements for each fiscal year. The undersigned understands and agrees to the conditions of this agreement. Both signatures are required. For the Library For the Legal Entity Signature Signature Title Date Title Date MAIL TO: Grants Coordinator Alaska State Library, P.O. Box 110571, Juneau, AK 99801, SCAN TO eed.library.grants@alaska.gov, or FAX to 907-465-2151 Library and Museum Director 8/20/25 Finance director 08/20/2025 Resolution 2025-116 47 Resolution 2025-116 48 Resolution 2025-116 49 Resolution 2025-116 50 City Managers Report Administration This past month, I had the opportunity to attend the annual City Manager Conference. This was an excellent professional development and networking opportunity, and I was able to connect with city managers from across Alaska and the country to discuss shared challenges around infrastructure, staffing, and long-term financial planning. In addition, I will be participating in the Alaska Legislative Energy Policy Tour alongside electric utility leaders and legislators. I am submitting this report prior to that trip, but I look forward to updating Council on the discussions and takeaways when I return. Here in Seward, winter has made its first notable appearance. With the recent snowfall, I would like to encourage everyone to take care on sidewalks, stairs, and roadways. We are officially in winter mode. On December 2, I will be presenting to the Kenai Peninsula Borough Assembly on the Clean Ports Shore Power Project. I will provide a similar update to Council early in the new year so that we can review progress, timelines, and anticipated impacts for the 2025 cruise season and beyond. In the meantime, information and updates continue to be available at sewardshorepower.com. City Hall recently received important safety upgrades related to the communications antenna. A fixed ladder and associated fall protection were installed, allowing for safe access during maintenance and for work on the City’s radio equipment. Jesse Lee Home Update: The City’s engineering team is preparing its findings from the October 24 subsurface drilling work and will be sending that information to the Alaska Department of Environmental Conservation (ADEC). Once ADEC reviews the findings, we will receive guidance on whether remaining mitigation requirements have been satisfied. Community Development Planning and Zoning Commission Community Development put out a Commission newsletter in advance of the November 4th meeting. This newsletter will be sent out monthly before each P&Z meeting and will be an educational tool to help the public understand what is on the agenda for every P&Z meeting. The newsletter will be on the Planning & Zoning website, sent out via E - 51 Notification for anyone signed up to receive Planning & Zoning news, and posted on the City’s Facebook page. The Commission held a regular meeting on Tuesday, November 4 th. Two resolutions were on the agenda, and the results are listed below: The Commission passed Resolution 2025-032 of the Planning and Zoning Commission of the City of Seward, Alaska, granting a conditional use permit to the Alaska Railroad Corporation for the installation of a Living Reef within Tideland Parcel No. 14734009, located southeast of the Alaska SeaLife Center, within the Central Business (CB) zoning district The Commission postponed to a later date Resolution 2025-033 of the Planning and Zoning Commission of the City of Seward Alaska, recommending City Council amend Seward City Code §15.10.215 Parking The Tuesday, November 18th work session will be dedicated to continuing the discussion of Parking Code and Resolution 2025 -033. Developer Reimbursement Program: After the DRP revised application and evaluation documents were finalized, they were sent out to six developers who expressed interest in applying. Community Development has received two complete applications at this point. We will give the remaining interested parties more time to turn their application in. Once we have received those applications, we will report the overall need along with the current funds available to council and determine a time to schedule a work sessi on to review the applications. For any other interested members of the public, the updated application along with the City Council Evaluation Rubric can be found on the Community Development website: Application Forms | Seward, AK Seward’s new public map viewer is now available. The map viewer features many of the City of Seward’s GIS layers all on one map. Tutorials will guide users through the application and its mapping tools. If you experience any issues or have any suggestions on how to improve the Map Viewer, plea se use the Usability Survey tab in the top right corner of the application to submit your comments. With your feedback, the Map Viewer will continue to improve over time, making it a more user-friendly mapping application for everyone. City of Seward Map Viewer Staff attended the Community Convening leadership conference facilitated by Just Transition and hosted in Seward by the Qutekcak Native Tribe and Seward Prevention 52 Coalition. The goal of the Community Convening was to gather local organizations, community members, and stakeholders working towards a Just Transition and provide space for participants to share knowledge, collaborate, and develop actionable solutions together. Over 30 community leaders signed up for the weekend long event and great conversations were had about sustainable economic development and community wellness. Human Resources The new APRA Loss Control Incentive Program (LCIP) is picking up steam. City of Seward employees have created logins thru the Target Solutions platform and completed training assigned by HR. As employees complete training, t hat time counts toward rebates on the City’s premiums for workers’ compensation and liability insurance. We’re hiring! The Police Department is hiring for the Dispatcher position. If you’re interested in playing a critical role in public sa fety and don’t mind shift work, this might be the role for you. Public Works is looking for an Operator/Mechanic ahead of the winter season. A CDL is a bonus, but the City will provide for training to obtain a CDL within the first six months of employment. The Finance Department is still looking for an Account Tech III. You don’t have to be an accountant, but some experience in accounting or bookkeeping is necessary. The City offers a great healthcare package, retirement benefits, and paid holidays. Finance As required by the Seward Municipal Code 6.05.010, the following purchase orders between $5,000 and $30,000 has been approved by the City Manager since the last council meeting: Public Works Public Works is now operating in winter mode across all divisions. Hypochlorite Generator Project: The concrete foundation and floor have been poured and covered. The team is now waiting for building panels and interior equipment to arrive before the next phase of installation begins. 53 Water/Wastewater: Sewer flushing is complete for the season. Staff are switching into winter prep mode, including checking freeze protection at facilities, performing yard cleanups, and continuing regular monthly sampling for lab testing. City Shop: Mechanics are completing annual winter equipment checks on the snow blower, dump trucks, and other seasonal equipment to ensure readiness for snow operations. Streets: Crews have already begun sanding slick areas and have completed some early plowing on Nash Road, the SMIC area, and the hillside. Snow has been minimal in the downtown core so far. Building Maintenance: Staff continue to keep sidewalks cleared and safe around City Hall and the Annex, and are maintaining building cleanliness going into the winter season. Electric Department Town Hall Meeting – December 10th The Electric Department will be hosting its next Town Hall meeting on Tuesday, December 10th. The meeting will take place via Zoom, and a watch party will also be held in Council Chambers for those who would like to attend in person. Login information for the meeting will be included in the newsletter accompanying the November utility bill. This Town Hall will continue our efforts to engage with the community and discuss the future of Seward’s Electric Utility, including updates from other Railbelt Electric Coops. Jeep Trail Re-Opening and Reservoir Work The Jeep Trail has officially been re-opened for hiking and is now passable for equipment access to bring the 9-foot-long intake manifold down from the reservoir. Additional maintenance and trail improvements are planned for next summer, but the trail is currently in a safe and usable condition. Crews will now focus on excavating sediment from the reservoir to facilitate remo val of the intake manifold and installation of a blind on the penstock, allowing safe work on downstream valves throughout the winter. Work at the reservoir will pause during the winter and resume next spring once snow conditions allow. Power Outage – October 30th and Follow-Up Incident 54 On October 30th, the Electric Department responded to a power outage caused by fallen trees impacting both transmission and distribution lines near the junction of Old Seward Road and the Seward Highway. After completing repairs and restoring transmission service, a second outage occurred the following morning when an eagle made contact with a powerline near NAPA Auto Parts. The contact caused a significant arc flash, but the eagle was observed flying away from the site afterward. Crews responded promptly, and full service was restored in a timely manner. Harbor/ SMIC Harbor No major incidents have been reported within the Harbor area. There are currently two openings on PACAB. This is a great opportunity to dip your toe into volunteering with a small, manageable commitment. Fall of 2025 is a great time to get involved. The rain has been steady, and temperatures will be dropping in the evening hours. We would like to remind our users to do a running system check on their vessels. The 50-ton lift schedule is transitioning to our fall schedule. Status on leases - AT&T lease renewal – first draft is still under their review, Jag lease extension – is under their review and look forward to seeing that move forward, one new lease within SMIC area is being discuss and working through permitting/paperwork. The office is now on winter hours and will be closed on Sundays. All Seasonal services have been winterized and will reopen May 2026. Potable water will continue to be available on F and Z float and at the top of F - Float gangway, Sewer pump out station on Z float will be in operation for the winter and the Harbormast er and Upland Restrooms will remain open. The Harbormaster and Deputy Harbormaster were in Juneau this year for the 46 th Annual Alaska Association of Harbormasters and Port Administrators conference and the Capital City didn’t disappoint the members. We discussed a wide variety of issues ranging from projects, funding, asset management, electrical code, and project permitt ing. This is such a great opportunity to see old friends, meet new ones, cheer them on as THEY sing Karaoke and discuss issues and The Triangle Club. SMIC No major issues have been reported within the SMIC area. 55 North Dock is slowing down with barge activity with only a couple more scheduled for the fall season. We have started scheduling vendors for North Dock use for the 2026 season and 2027!! The 300-ton lift schedule has also transitioned into the fall schedule pace. Police Department Police Department Statistics YTD* PATROL Written Reports: 413 Criminal Charges: 146 Minor Offense Citations: 831 Motor Vehicle Accidents: 20 DISPATCH Event/Incident/Service Calls: 5264 911 Calls: 925 ANIMAL CONTROL Complaints: 67 Impounds: 22 Surrenders: 36 Dogs, 33 Cats Community Assistance: 57 Visitors & Volunteers: 556 Total Shelter Animals: 8 Cats, 3 dogs, 2 dogs in foster care, 3 cats in foster care DMV - Monthly Report Driver License and Identification Cards: 104 Motor Vehicle Registrations: 159 Boat Registrations: 8 Road Tests: 6 GENERAL INFORMATION POLICE October 28th, 2025 was National First Responder Day! We appreciate and honor over 600,000 Law Enforcements Officers, 300,000 Fire Fighters and 275,000 Paramedics/EMT serving in the United States as well as the many others serving in countries around the world. 56 Surplus Auction successful with 3 vehicles sold. Operation Glow: Seward Police working with Seward Fire provided over 300 glow sticks to students at the Middle and Elementary Schools and attendees of the Halloween Carnival. City Hall Trick or Treat Open House. Trunk or Treat hosted by the Seward Military Resort was a big success with many organizations participating. Hot Chocolate and Treats provided. Seward Comm’s Tower upgraded w/ new access ladder. DISPATCH November is National First Responders Month. The first- First Responders Fire- Police- Medical Emergencies Dial 911 DMV Closed 11/11/25 for Veterans Day and 11/13-14/2025 for DMV/CMV Training Please call 907-224-4037 Seward Animal Shelter: Soldotna Clinic held on October 17th. The next clinic date is November 20th Over 10 AVTEC students have been volunteering on Saturdays- Thank you! Fire Department Emergency Responses for the Year 2025: 500 Fire and Life Safety Inspections 2025: 438 Fire & Life Safety Code Violations 2025: 303 Building permits YTD: 72 with a valuation of $40,243,588.26 Chili Cook-Off November 22nd at the Seward Fire Station. Seward vs. Bear Creek, come try our homemade chilis and vote for your favorite! 9 Responders representing Seward, Bear Creek, and Cooper Landing completed their Fire and Emergency Services Instructor 1 certification. 57 The Explorers once again rocked the Fire Dept. Haunted house, thanks for all that dared to enter. Angel Tree nominations just wrapped up, and the Angels are out, please consider sponsoring a child or family. Thanks to all that completed the Fire Dept’s strategic planning survey, your comments will help shape the future of emergency services in Seward. Please take our online survey to help us develop our strategic planning: https://forms.office.com/pages/responsepage.aspx?id=96xmXIbPqkO6HJHQco90 - LnkHBGyF9NLnYZs8LZKwpBUMlZWVktYMkI1NlpFNUcwMDFSQjdJNlY2RSQlQCN0PWcu& route=shorturl Survey closes Nov. 23rd Sunday November 9th Seward Fire Assisted Bear Creek Fire with a small cabin fire off Excalibur Way. Parks and Recreation Sports & Recreation: With the holiday season in full swing and sports leagues nearly halfway through the fall season, exciting things are happening every day here at Sports and Recreation! Here are some highlights from the past two weeks: • We kicked the Holiday season off with Pumpkin Prowl at Forest Acres Campground on Saturday, October 25th. During this free all -ages event, kiddos searched for candy hidden inside miniature pumpkins nestled in the bushes and trees at Forest Acres Campground. We had a lovely turnout and beautiful weather, which made for a lovely morning! SPRD staff members had spooky music playing throughout the campground and grilled hamburgers for the participants so they could stay warm and excited as they searched for the hidden treasures. • Volleyball, Basketball and Racquetball leagues are in full swing at AVTEC gym, with 159 participants signed up and competing at the time of writing. With all of these awesome sports comes Sports & Recreations awesome game write-ups. You can check them out by visiting www.sewardparksandrecreation.com, clicking General Info, then News. We hope you enjoy it! Here are the current leaders in each of our leagues: o Basketball: 907 Elite o Competitive Volleyball: Bumpin’ Uglies 58 o Recreational Volleyball: We Showed Up o Racquetball Gold: Kirk DesErmia o Racquetball Silver: Doyle Brueckner o Racquetball Recreational: Daphne Barson • Halloween Carnival 2025 was a smashing success! We had over 450 attendees and participation from 11 different organizations to run game booths. We reintroduced the sale of game tickets for the carnival, which generated $2,914 in revenue to benefit the organizations that ran the booths and the Teen Youth Council Scholarship Fund, which is facilitated by Sports and Recreation. We would like to thank all of the volunteers and general public for helping us make this such a great event. • We are happy to announce that the second installment of Arts and Crafts with Mel and Tara has started! For the first week, SPRD staff member Mel Sanders led 11 participants through a stamp-making craft involving carving a linoleum stamp and pressing it onto cardstock. They turned out great! Registration for the next three weeks is still open at www.sewardparksandrecreation.com. • SPRD Claire Dilday is back with her fantastic Women's Weightlifting series! This program filled up almost immediately, and for good reason! In this program, participants become familiar with how they can use the tools we have available in our weight room to stay healthy and happy. Look out for another installment. • Our second annual Beginner Backcountry course has launched with great success! In this course, SPRD staff members give 2 -hour seminars covering topics from orienteering, weather forecasting, risk management, essential gear and hard - learned tips and tricks for outdoor enjoyment. This year, we are hosting the course in the Seward Library's beautiful Community Room. Teen Rec Room: The past two weeks at the Teen Rec Room have been an exciting shift into winter mode for us. With the Halloween Carnival under our belt, the Teen Council is eyeballing their next few projects, and the Teen Rec Room is starting to feel like a warm winter refuge again. • In the Past two weeks, the TRR has seen 125 visits from teens, and 165 hours of use. These numbers have begun to stabilize over the past few weeks. After a rush of new 59 enrollees between September and October, we are starting to develop a consistent community of familiar faces! • Last week the Teen Council ran their first ever event at the Halloween Carnival. They have been working for the past month to design and promote their Kids Halloween Costume Contest. With a successful showing, and a seamless execution of their first event, we are all feeling very proud of the Teen Council right now. • With the conclusion of the Costume Contest, the Teen Council is now working towards setting up a craft room for the upcoming Breakfast with Santa event! Campgrounds: • Created 2026 campground season and made an automatic release date for bookings in the reservation system for January 12, 2025. • Campground sign refurbishment • Completing required training Park Maintenance: • Snow Removal • Indoor Projects • Facility Maintenance Admin: • Working on the SPRD Master Plan and Community Survey • Updating the fee schedule • Shelter operation training for staff Community Library & Museum Winter Hours Library: Monday to Friday: 10am – 6pm Saturday: 10am – 5pm Museum (Free Winter Admission): Friday: 10am – 6pm Saturday: 10am – 5pm Upcoming Events 60 Saturday Movie Matinee, free snacks and admission. 2pm every Saturday! Nov 8th- Max Nov 15th- Alaskan Nets Nov 22nd- A Charlie Brown Thanksgiving Nov 29- Remember The Titans The Art of Packing a Suitcase- Nov 6 Get ready to travel smarter! Learn tips and tricks for packing efficiently —how to roll vs. fold, organize outfits, and maximize space without the wrinkles. Bring a suitcase and follow along as we practice real packing techniques together. Perfect for upcom ing trips or anyone looking to master the art of packing light! Nov 14- Cardboard Box Car Workshop 11:30am- 12:30pm Vroom vroom! Turn an ordinary cardboard box into the ride of your dreams! Join us for a creative, hands-on craft session where kids can design and decorate their own cardboard box cars using paint, paper, stickers, and imagination. All materials provided —just bring your creativity and get ready to roll into fun! Nov 21- Make Your Own Shrinky Dinks! 3pm-4pm Join us for a creative afternoon of Shrinky Dink crafting! Draw, color, and cut out your own designs—then watch as we bake them into mini masterpieces. Perfect for kids, teens, and anyone who loves hands-on fun. Saturday, Dec. 6th from 2-4pm SCLM and RBHS Open House. Stay tuned for details to come Library Updates: The SCLM team met with library directors and staff from the Girdwood and the Loussac Library in Anchorage to exchange ideas and learn from their operations. Digital Literacy Workshops (Wed 1:30 –3:30 PM @ Senior Center): Nov 5– Facebook Basics Discover how to set up, navigate, and safely use Facebook to stay connected with loved ones and communities. Nov 12– Getting Started with Telehealth 61 Discover how to use online tools to connect with healthcare providers from the comfort of home. Nov 19– Video Conferencing Basics Get comfortable with Zoom, Google Meet, and other video tools so you can connect with family, friends, and more. Nov 26– Mobile Device Basics (iOS) Get to know your iPhone or iPad—learn settings, apps, and features to make your device work for you. Library Lego Lounge (Mondays 3pm -4pm) Drop in and get creative at the Library LEGO Lounge! This self-guided free play session is all about imagination and building fun. We’ll provide the LEGO bricks —you bring the ideas! Build solo, collaborate with friends, or challenge yourself to recreate your favorite things in brick form. All ages welcome. The Vibe Workshop: Unfinished Business (Thursdays 4pm -5:30pm) Bring your half-finished projects, abandoned crafts, or anything you’ve been meaning to work on. Come jam out to some R&B tunes, relax, and finally make some progress on those creations. No instruction, no pressure—just good music, good company, and time to creates. 62 1029 WEST THIRD AVENUE, SUITE 402 ANCHORAGE, AK 99501 907.272.8401 November 6, 2025 Seward City Council City of Seward PO Box 167 Seward, AK 99664 Re: October Status Report This is our status report covering activity on legal matters worked on during October 2025. General Matters: We negotiated and finalized the agreements to remove the State of Alaska from the Sealife Center governance structure. We reviewed and helped draft a procurement contract for Elm Street. We provided guidance to the City Clerk on legislative processes. We provided guidance regarding a potential enforcement case concerning dredging and provided guidance about business license requirements. As usual, we advised on public records issues. Electric Utility: The City has successfully intervened in the Railbelt Transmission Organization docket. We assisted the City in filing responsive testimony and are currently working on legal briefing on Commission questions of interest and responding to discovery requests between the parties. Planning: We provided guidance related to a rezoning issue and a replating in the Seward Marine Industrial Center. We provided guidance and drafted multiple documents to facilitate a land swap between the City and a private property owner. We provided guidance on legislation under review and researched application of the Americans with Disabilities Act to parking requirements. We researched and drafted a memo on Planning and Zoning Commission roles and responsibilities. We drafted legislation and provided guidance on an enforcement case to clarify required public improvement construction duties. Port and Harbor: We finalized the seafood processing land transaction agreements to move Pacific Seafood to the Polar Seafoods site at the SMIC. 63 Status Report to Seward City Council November 6, 2025 Page 2 of 2 Personnel: We advised on personnel issues as they arose, including a discipline issue and a worker’s compensation issue. We assisted with preparation for a deposition in the wrongful termination civil suit. You can expect to receive our next status report in December. Very truly yours, MUNSON, CACCIOLA & SEVERIN LLP Samuel C. Severin 64 ORDINANCE 2025-017 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, APPROVING THE LAND USE AMENDMENT TO REZONE 2500 LAUREL STREET, FROM A RESOURCE MANAGEMENT (RM) ZONING DISTRICT TO AN AUTO COMMERCIAL (AC) ZONING DISTRICT AND 1000 HEMLOCK AVENUE FROM AN INSTITUTIONAL (INS) ZONING DISTRICT TO AN AUTO COMMERCIAL (AC) ZONING DISTRICT Documents: •Agenda Statement •Ordinance 2025-017 •Attachments: o Rezone Application Property Map 65 City Council Agenda Statement Meeting Date: October 27, 2025 To: City Council Through: Kat Sorensen, City Manager From: Planning and Zoning Commission Subject: Ordinance 2025-017: Approving the Land Use Amendment to Rezone 2500 Laurel Street from a Resource Management (RM) Zoning District to an Auto Commercial (AC) Zoning District and 1000 Hemlock Avenue from an Institutional (Ins) Zoning District to an Auto Commercial (AC) Zoning District Background and justification: On May 6, 2025, the Planning and Zoning Commission approved Resolution 2025-017 recommending City Council and Kenai Peninsula Borough approval of the preliminary plat of 1000 Hemlock Avenue, 2500 Laurel Street, 2405 Seward Highway, and 2413 Seward Highway. The two city-owned properties, 1000 Hemlock Avenue and 2500 Laurel Street, are currently zoned Institutional and Resource Management, respectively. The two privately-owned properties, 2405 and 2413 Seward Highway, are zoned Auto Commercial. The proposed preliminary plat will alter the current boundaries of each of the parcels and create two new tracts of land. Due to the change in boundaries, both tracts of land would contain split-zoned areas where land was absorbed from another parcel that was zoned differently. To proactively address this issue, the City recommends rezoning the two city-owned parcels to Auto Commercial. Seward City Code §15.01.035(B)(3) states that “except for an ordinance altering the boundaries of existing, contiguous zoning districts or an ordinance which brings a parcel into conformance with the land use plan, no ordinance altering zoning within the City shall be considered if the area encompassed by the proposed ordinance contains less than one acre.” Both parcels of city-owned land are greater than one acre, and the proposed zoning is contiguous with the zoning of the privately-owned tract of land. On June 3, 2025, the Seward Planning and Zoning Commission approved Resolution 2025-020 recommending City Council approve this land use amendment. The public notification process was complied with and the appropriate public hearing, as required by Seward City Code §15.01.040. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: Vol 1, Chapter 3.2.1.1 – “Manage land use to facilitate economic development while maintaining the historic, small-town character of Seward.” 66 Strategic Plan: N/A Other: Municipal Lands Inventory and Management Plan Certification of Funds Total amount of funds listed in this legislation: $ 0 This legislation (): Creates revenue in the amount of: $ Creates expenditure in amount of: $ Creates a savings in the amount of: $ Has no fiscal impact Funds are (): Budgeted Line item(s): Not budgeted Not applicable Fund Balance Information Affected Fund (): General SMIC Electric Wastewater Boat Harbor Parking Water Healthcare Motor Pool Other Note: amounts are unaudited Available Fund Balance $ Finance Director Signature: Attorney Review Yes Attorney Signature: Not applicable Comments: 67 Sponsored by: Planning & Zoning Introduction: October 27, 2025 Public Hearing: November 17, 2025 Enacted: CITY OF SEWARD, ALASKA ORDINANCE 2025-017 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, APPROVING THE LAND USE AMENDMENT TO REZONE 2500 LAUREL STREET FROM A RESOURCE MANAGEMENT (RM) ZONING DISTRICT TO AN AUTO COMMERCIAL (AC) ZONING DISTRICT AND 1000 HEMLOCK AVENUE FROM AN INSTITUTIONAL (INS) ZONING DISTRICT TO AN AUTO COMMERCIAL (AC) ZONING DISTRICT WHEREAS, the City of Seward has submitted a land use plan amendment application to rezone 2500 Laurel Street from Resource Management and 1000 Hemlock Avenue from Institutional to Auto Commercial; and WHEREAS, Seward City Code §15.01.035(B)(3) states that “except for an ordinance altering the boundaries of existing, contiguous zoning districts or an ordinance which brings a parcel into conformance with the land use plan, no ordinance altering zoning within the City shall be considered if the area encompassed by the proposed ordinance contains less than one acre”; and WHEREAS, 2500 Laurel Street is 6.05 acres, and 1000 Hemlock Avenue is 2.16 acres; and WHEREAS, the proposed rezone location is contiguous to an Auto Commercial zoning district; and WHEREAS, Resolution 2025-017 approved on May 6, 2025, recommended the approval of the preliminary plat of 1000 Hemlock Avenue, 2500 Laurel Street, 2405 Seward Highway, and 2413 Seward Highway; and WHEREAS, the alterations of property boundaries in this preliminary plat will create split- zoning within the new tracts of land; and WHEREAS, the city is proactively addressing this issue by changing the zoning of the city-owned parcels to reflect the zoning of the privately-owned parcels; and WHEREAS, the Auto Commercial zoning district will provide the city with more development options on the portion of land that it owns; and WHEREAS, on June 3, 2025, the Seward Planning and Zoning Commission approved Resolution 2025-020 recommending City Council approve this land use amendment; and 68 CITY OF SEWARD, ALASKA ORDINANCE 2025-017 WHEREAS, the public notification process was complied with and the appropriate public hearing, as required by Seward City Code §15.01.040. NOW, THEREFORE, THE CITY OF SEWARD ORDAINS, that: Section 1. The Council hereby approves the land use amendment to rezone Tract 5B, Forest Acres Subdivision, Levee Replat, located at 2500 Laurel Street, from a Resource Management (RM) zoning district to an Auto Commercial (AC) zoning district; and Lot 13, Fort Raymond Subdivision, located at 1000 Hemlock Avenue, from an Institutional (Ins) zoning district to an Auto Commercial (AC) zoning district. Section 2. The Council hereby approves updating the current and future Land Use Maps for these two locations from Institutional and Resource Management to Auto Commercial. Section 3. This ordinance shall take effect ten days upon enactment. ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, this 17th day of November 2025. THE CITY OF SEWARD, ALASKA Sue McClure, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck City Clerk (City Seal) 69 Rezone Application Property Map RES 2025-0XX - Rezoning the property located at 2500 Laurel Street from Resource Management (RM) to Auto Commercial (AC) and the property located at 1000 Hemlock Avenue from Institutional (Ins) to Auto Commercial (AC) Parcel Number: 14502142 & 14502601 Context Map 200 feet Auto Commercial Resource Management Key Multi-family Residential Rural Residential Industrial Institutional Park 2500 Laurel Street 1000 He m l o c k A v e n u e Ordinance 2025-017 70 Rezone Application Property Map Yellow outline - Shows the boundaries of the new Tracts of land from the preliminary plat that was approved by the Commission at the May 6, 2025 P&Z meeting. Tract 5B-1 will be city-owned property and Tract 5B-2 will be privately-owned property. The proposed rezone would prevent split zoning from occuring by ensuring that both Tracts of land were an Auto Commercial zoning district. Context Map 200 feet Auto Commercial Resource Management Key Multi-family Residential Rural Residential Industrial Institutional Park Tract 5B-1 Tract 5B-2 Ordinance 2025-017 71 Ordinance 2025-017 72 Ordinance 2025-017 73 RESOLUTION 2025-107 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE DISPOSAL OF CITY PROPERTY NEAR 1000 HEMLOCK AVENUE AND THE ACQUISITION OF PRIVATELY-OWNED PROPERTY NEAR 2405 SEWARD HIGHWAY FOR A LAND EXCHANGE Documents: •Agenda Statement •Resolution 2025-107 •Attachments: o Purchase and Sale Agreement o Appendix A o Exhibit A: Parcel A Plan o Exhibit B: Parcel B Plan 74 City Council Agenda Statement Meeting Date: November 17, 2025 To: City Council Through: Kat Sorensen, City Manager Subject: Resolution 2025-107: Authorizing the Disposal of City Property Near 1000 Hemlock Avenue and The Acquisition of Privately-Owned Property Near 2405 Seward Highway for a Land Exchange Background and justification: The City of Seward owns property at 1000 Hemlock Avenue and 2500 Laurel Street (collectively the “Snow Dump”), currently used for equipment, material, and snow storage. To expand and enhance the usability of the Snow Dump, the City has been exploring opportunities for a land swap with adjacent property owners. Travis Maurer and Robert Williams, owners of the property at 2405 Seward Highway, are willing to negotiate a land exchange. This proposed land swap benefits the public by improving access to both parcels, expanding the City’s snow storage area, and providing the private property owners with additional development potential, including housing opportunities. The Council previously authorized the City Manager to negotiate this land exchange through Resolution 2024-041 (August 12, 2024). Negotiations have now been finalized for Council consideration. The land swap involves the following key components: •Disposal of approximately 0.973 acres of City-owned property at 1000 Hemlock Avenue to Maurer & Williams. •Acquisition of approximately 0.973 acres of privately owned land from Maurer & Williams near 2405 Seward Highway. •Creation of Tract 5B-1 and Tract 5B-2 in the Forest Acres Subdivision (Seward Gateway Properties). •Rezone of the properties to Auto Commercial zoning. •City and private cost-sharing for water and sewer utility installation as required by the subdivision agreement. The Seward Planning and Zoning Commission recommended approval of the plat (Resolution 2025-017, May 6, 2025) and the rezone (Resolution 2025-020, June 3, 2025). 75 Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: 3.1.1.2; 3.2.1; 3.3.1; 3.3.1.2; 3.3.1.3 Strategic Plan: Other: Certification of Funds Total amount of funds listed in this legislation: $ 0 This legislation (): Creates revenue in the amount of: $ Creates expenditure in amount of: $ Creates a savings in the amount of: $ x Has no fiscal impact Funds are (): Budgeted Line item(s): Not budgeted x Not applicable Fund Balance Information Affected Fund (): General SMIC Electric Wastewater Boat Harbor Parking Water Healthcare Motor Pool Other Note: amounts are unaudited Available Fund Balance $ Finance Director Signature: Attorney Review Yes Attorney Signature: Not applicable Comments: Administration Recommendation X Adopt Resolution Other: 76 Sponsored by: Sorensen CITY OF SEWARD, ALASKA RESOLUTION 2025-107 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE DISPOSAL OF CITY PROPERTY NEAR 1000 HEMLOCK AVENUE AND THE ACQUISITION OF PRIVATELY- OWNED PROPERTY NEAR 2405 SEWARD HIGHWAY FOR A LAND EXCHANGE WHEREAS, the City owns property at 1000 Hemlock Avenue and 2500 Laurel Street (collectively known as the “Snow Dump”), which is used for storing equipment, materials, and snow; and WHEREAS, the City has been looking for an opportunity to negotiate a land swap to expand the Snow Dump and enhance its usability; and WHEREAS, the owners of the adjacent property (Travis Maurer and Robert Williams) at 2405 Seward Highway are willing to negotiate a land swap; and WHEREAS, a land swap would benefit the public, while also benefiting the adjacent private property owners (Maurer & Williams); and WHEREAS, the Council authorized the City Manager to negotiate the land swap with Resolution 2024-041 (August 12, 2024); and WHEREAS, the City Manager has matured the land swap negotiations for Council consideration; and WHEREAS, upon completion of the land swap, the City would own a parcel that is generally described as Tract 5B-1, Forest Acres Subdivision Seward Gateway Properties, Seward Recording District, State of Alaska, containing 8.083 acres more or less; and WHEREAS, upon completion of the land swap, Maurer & Williams would own a parcel that is generally described as Tract 5B-2, Forest Acres Subdivision Seward Gateway Properties, Seward Recording District, State of Alaska, containing 5.716 acres more or less; and WHEREAS, the Seward Planning and Zoning Commission recommended the City Council and Kenai Peninsula Borough approve the plat via Resolution 2025-017 (May 6, 2025) and recommended the City Council approve the rezone via Resolution 2025-020 (June 3, 2025). NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: 77 CITY OF SEWARD, ALASKA RESOLUTION 2025-107 Section 1. Public Interest Finding. This land exchange is in the public’s interest because access to both the City and Maurer & Williams parcels will be improved, the City can expand the snow dump area to enhance its usability, and the private property will have greater development potential for housing, which is needed in the community. Section 2. Land Exchange Authority. The Council authorizes the City Manager to execute a land exchange that disposes of approximately 0.973 acres of City property (portion of Lot 13, For Raymond Subdivision, Plat 86-10, Seward Recording District; see Exhibit A) to Maurer and Williams in exchange for acquiring approximately 0.973 acres of privately owned land (portion of U.S. Survey 149, Seward Recording District; see Exhibit B) from Maurer and Williams. Section 3. Essential Terms and Conditions. The land exchange is subject to the following essential terms and conditions: A. Purpose. The purpose of this negotiated land swap is to create Tract 5B-1 and Tract 5B-2, Forest Acres Subdivision, Seward Gateway Properties. B. Means of acquisition and disposal. Negotiations with the adjacent private property owners (Maurer & Williams). C. Purchase and sale price. The approximately 0.973 acres of land being exchanged is of equal value. Because the land is of equal value and an appraisal would unnecessarily increase the land exchange transaction costs, the public interest is best served by not requiring an appraisal. D. Contingencies. The land exchange is contingent on the following events occurring: 1. Rezone. The properties are rezoned to an Auto Commercial zoning district. 2. Subdivision agreement. The City Manager and Maurer & Williams execute a subdivision agreement in which the City pays half of the costs to construct water and sewer utilities as required by SMC 16.05.015. 3. Plat approval. The properties are platted as recommended by the Planning and Zoning Commission Resolution 2025-17. E. Closing costs. The City may only pay half of the surveying and recording fees. F. Other public interest terms and conditions. The City Manager may include other terms and conditions as the City Manager determines to be in the public interest. Section 4. This resolution shall take effect 30 days after adoption. 78 CITY OF SEWARD, ALASKA RESOLUTION 2025-107 PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 17th day of November 2025. THE CITY OF SEWARD, ALASKA Sue McClure, Mayor AYE S: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck City Clerk (City Seal) 79 2025 MAURER & WILLIAMS and CITY PURCHASE AND SALE AGREEMENT - Page 1 of 13 Document Title: Purchase and Sale Agreement Grantor 1: City of Seward Grantee 1: Travis E. Maurer & Robert W. Williams Grantor 2: Travis E Maurer & Robert W. Williams Grantee 2: City of Seward Legal Descriptions: Lot B1, Plat 2012-17; Portion U.S. Survey 149; Lot 13, Plat 1986-10; and Tract 5B, Plat 2012-17 all in Seward Recording District. PURCHASE AND SALE AGREEMENT This Real Estate Purchase and Sale Agreement (“Agreement”) is entered into by Travis E.Maurer of 4301 Reid Drive NW, Gig Harbor, WA, 98335, and Robert W. Williams of 7671 Schuster Street, Las Vegas, NV 89139 (“Maurer & Williams”), and the City of Seward of PO Box 167, Seward, AK, 99664 (“City”). Maurer & Williams and City are collectively referred to herein as (“the Parties”). A.Intent. The Parties intend this agreement to vacate existing property lines and create two new parcels via a land exchange to improve access, resolve split-lot zoning conflicts, improve development potential of each property, and equitably allocate necessary development costs. The Parties desire to achieve those outcomes by completing necessary regulatory processes (i.e. subdivision), rezoning the properties, and then exchanging the newly created parcels. The property to be exchanged is of equal value. Upon completion of the land swap and recording of the final plat, the City would own Tract 5B-1 and Maurer & Williams would own Tract 5B-2. See Appendix A. B. Existing Maurer & Williams Property.1 The Maurer & Williams property (~5.74 acres) is currently described as follows: Lot B1 (PIN: 14502140, 2405 Seward Highway): Lot B1, Forest Acres Subdivision Levee Replat, Plat 2012-17, Seward Recording District, State of Alaska, containing 1.144 acres more or less. Portion USS 149 (PIN: 14502133, 2405 Seward Highway): That portion of U.S. Survey No. 149, Seward Recording District, State of Alaska, and more particularly described as follows: Beginning at a point on the Northerly line of said Survey, North 63 degrees 41' East, 1,178.10 feet from Corner No. 2 of said Survey and the True Point of Beginning; thence South 54 degrees 31' East 251.62 feet to a point on the Westerly Right-of-Way Line of the Alaska Railroad; thence South 29 degrees 1 See Quit Claim Deed John Bull Builders, LLC to Travis E Maurer and Robert W. Williams, No. 2024- 000253-0 (Recorded April 24, 2024). Resolution 2025-107 80 2025 MAURER & WILLIAMS and CITY PURCHASE AND SALE AGREEMENT - Page 2 of 13 10' West along said Westerly Right-of-Way Line 521.21 feet to a point, thence North 54 degrees 31' West 586.7 feet to a point on the Northerly Boundary of said Survey; thence North 63 degrees 41' East along said Northerly Boundary 587.8 feet to the True Point of Beginning, containing 4.60 acres more or less. SUBJECT TO reservations, exceptions, easements, covenants, conditions, and restrictions of record, if any. C. Existing City Property. The City property (~8.21 acres) is currently described as follows: Lot 13 (PIN: 14502601, 1000 Hemlock Ave)2: Lot 13, Fort Raymond Subdivision, Plat 1986-10, Seward Recording District, State of Alaska, containing 2.164 acres more or less. Tract 5B (PIN: 14502142, 2500 Laurel St.)3: Tract 5B, Forest Acres Subdivision Levee Replat, Plat 2012-17, Seward Recording District, State of Alaska, containing 6.05 acres more or less. D.Regulatory Process. 1.Subdivision/Platting. On May 6, 2025, the City of Seward Planning and Zoning Commission held a public hearing and recommended the City of Seward City Council and the Kenai Peninsula Borough approve the preliminary plat known as the Forest Acres Subdivision Seward Gateway Properties, Plat 2025-xx, which would create Tracts 5B-1 and 5B-2.See Resolution 2025- 017.The Kenai Peninsula Borough would consider approving the final plat, which would assign it a plat number, upon the Parties executing a Subdivision Agreement and the City of Seward City Council recommending approval of the plat. 2.Rezoning. On June 3, 2025, the City of Seward Planning and Zoning Commission held a public hearing and recommended the City of Seward City Council rezone the existing City property to Auto Commercial. See Planning and Zoning Commission Resolution 2025-020. E. Future Maurer & Williams Property (“Tract 5B-2”). Upon completion of the land swap and the necessary regulatory processes, Maurer & Williams would own Tract 5B-2 and generally described as Tract 5B-2, Forest Acres Subdivision Seward Gateway Properties, Plat 2025- xx, in the Seward Recording District, State of Alaska, containing 5.716 acres more or less; and SUBJECT TO reservations, exceptions, easements, covenants, conditions, and restrictions of record, if any. 2 See Quitclaim Deed State of Alaska to the City of Seward, Book 318 Pages 5-6 (recorded March 2, 1967). 3 See Warranty Deed Afognak Construction & Excavating, Inc. to the City of Seward, No. 2009-000648-0 (recorded June 1, 2009). Resolution 2025-107 81 2025 MAURER & WILLIAMS and CITY PURCHASE AND SALE AGREEMENT - Page 3 of 13 F. Future City Property (“Tract 5B-1”). Upon completion of the land swap and the necessary regulatory processes, City would own Tract 5B-1 and generally described as Tract 5B-1, Forest Acres Subdivision Seward Gateway Properties, Plat 2025- xx, in the Seward Recording District, State of Alaska, containing 8.083 acres more or less; and SUBJECT TO reservations, exceptions, easements, covenants, conditions, and restrictions of record, if any. G. City Authority. On August 12, 2024, Seward City Council approved Resolution 2024-041 authorizing the City Manager to negotiate a land swap for a portion of City property located at 1000 Hemlock Avenue in exchange for a portion of private property located at 2405 Seward Highway. On November 17, 2025, the City Council adopted Resolution 2025-107, which authorized the City Manager to execute this agreement. I. AGREEMENT Therefore, for valuable consideration, the receipt and sufficiency of which is acknowledged by the Parties, the Parties intend by their signing of this Agreement to be legally bound to the terms, conditions, and covenants stated or otherwise incorporated herein, and in furtherance thereof, agree as follows: 1. Real Property to be Conveyed. The City agrees to convey the “Parcel A” to Maurer & Williams, and Maurer & Williams agrees to convey “Parcel B” to the City as a land swap (collectively Parcel A and Parcel B are known as the “Property’): (a) Parcel A (City to Maurer & Williams): A parcel of land located in Lot 13, Fort Raymond Subdivision, Plat No. 86-10, Seward Recording District, Third Judicial District, State of Alaska, generally depicted in Exhibit A to Appendix B and more particularly described by metes and bounds as follows: Commencing at the Corner No. 2, US Survey No. 149, Section 34, Township 1 North, Range 1 West, Seward Meridian, State of Alaska; thence N63°12’07”E 589.96 feet to the northeast corner of said Lot 13; thence on the easterly line thereof S55°00’58”E 552.80 feet to the southeast corner of said Lot 13 coincident with the Seward Highway right-of- way and the True Point of Beginning for this description; thence on the southerly line of said Lot 13 S28°25’10”W 29.43 feet to the southeast corner of said Lot 13; thence on the westerly line thereof N75°47’10”E 440.13 feet to a point; thence N40°43’40”E 186.25 feet to the easterly line of said Lot 13; thence on the easterly line thereof S55°00’58”E 389.53 feet to the True Point of Beginning. Resolution 2025-107 82 2025 MAURER & WILLIAMS and CITY PURCHASE AND SALE AGREEMENT - Page 4 of 13 Said parcel embraces an area of 42,371 square feet, being 0.973 acres as calculated from said courses and distances. (b) Parcel B (Maurer & Williams to City): A parcel of land located in a portion of U.S. Survey No. 149, Seward Recording District, Third Judicial District, State of Alaska, generally depicted in Exhibit B to Appendix C and more particularly described by metes and bounds as follows: Commencing at the Corner No. 2, US Survey No. 149, Section 34, Township 1 North, Range 1 West, Seward Meridian, State of Alaska; thence N63°12’07”E 1178.99 feet to the westerly corner of Lot B1, Forest Acres Subdivision Levee Replat, Plat No. 2012-17, Seward Recording District, Third Judicial District, State of Alaska and the True Point of Beginning for this description; thence S47°30’08”W 531.67 feet to a point on the easterly line of Lot 13, Fort Raymond Subdivision, Plat No. 86-10, Seward Recording District, Third Judicial District, State of Alaska; thence on the easterly line thereof N55°00’58”W 163.27 feet to a point on the southerly line of Tract 5B, Forest Acres Subdivision Levee Replat, Plat No. 2012-17, Seward Recording District, Third Judicial District, State of Alaska; thence on the southerly line thereof N63°12’07”E 589.03 feet to the True Point of Beginning. Said parcel embraces an area of 42,371 square feet, being 0.973 acres as calculated from said courses and distances. 2. Conditions Precedent. The Parties agree to complete the necessary tasks and execute the necessary documents, including the deeds depicted in Appendix B and C, contingent on the following: (a) Rezone. The City Council enacts the rezone ordinance recommended in the Planning and Zoning Commission Resolution 2025-020; and (b) Subdivision agreement. The Parties execute a subdivision agreement in which the City pays half of the costs to construct water and sewer utilities as required by SMC 16.05.015. (c) Plat approval. The City Council and the Kenai Peninsula Borough approving the plat currently described as preliminary plat of Forest Acres Subdivision Seward Gateway Properties, Plat 2025-xx, as recommended by the in the Planning and Zoning Commission Resolution 2025-017. The parties recognized the Forest Acres Subdivision Seward Gateway Properties Plat will only receive a plat number if approved by the Kenai Peninsula Borough. 3. Purchase and Sale. The Parties agree the Property is of equal value and agree to exchange them simultaneously. Resolution 2025-107 83 2025 MAURER & WILLIAMS and CITY PURCHASE AND SALE AGREEMENT - Page 5 of 13 3. Closing: The Parties agree to close (i.e., exchange deeds for land swap) within a reasonable time after satisfaction of the conditions in Section 2. A reasonable time is expected to be within 45 days. Final plat recording and utility installation may occur after closing. 4. Subdivision Agreement. The Parties recognize that water and sewer lines must be installed to the Property. Pursuant to SMC 16.05.015, a subdivision agreement is required because the installation of water and sewer lines will not be completed prior to recording of the final plat. The Parties intend for Maurer & Williams to complete the utility installation with the City paying half of the installation costs not to exceed $240,680. 5. Closing Costs. The Parties agree to split the following closing costs: surveyor and recording fees. Maurer & Williams must prepay estimated property taxes. KPBC 20.60.030. Each party shall bear all other closing costs incurred, if any. 6. Non-Foreign Affidavit. Neither Maurer & Williams nor the City are foreign people as the term is used and defined in Section 1445 of the Internal Revenue Code, as amended, and regulations promulgated thereunder. 7. Time of Essence. Time is of the essence of this Agreement. 8. Binding Effect/Assignment Restricted. This Agreement is binding on and will inure to the benefit of Maurer & Williams, the City, and their respective heirs, legal representatives, successors, and assigns. Nevertheless, neither Maurer & Williams nor the City may assign its rights under this Agreement without the consent of the other party, which may not be unreasonably withheld. 9. No Brokers or Agents. The Parties represent that neither party has employed the services of a real estate broker or agent in connection with the Property, or that if such agents have been employed, that the party employing said agent will individually pay any and all expenses outside the closing of this Agreement. 10. Free and Voluntary Agreement. The Parties have read all this Agreement and fully understand all the terms used and their significance. The Parties execute this instrument freely and voluntarily to convey the title of the Property. 11. Entire Agreement. This Agreement sets forth the entire understanding of the Parties with respect to the purchase and sale of the Property. This Agreement supersedes any and all prior negotiations, correspondence, discussions, agreements, and understandings, whether oral or written, between the Parties. This Agreement may not be modified or amended except by a written agreement executed by both Parties. 12. Severability. If one or more of the provisions of this Agreement is held invalid, illegal, or unenforceable in any respect, such holding will not impair the validity, legality, or enforceability of the remaining provisions. Resolution 2025-107 84 2025 MAURER & WILLIAMS and CITY PURCHASE AND SALE AGREEMENT - Page 6 of 13 13. Construction. The Parties have reviewed and negotiated this Agreement. The Parties agree that any ambiguities will not be construed against a party. 14. Counterparts. This Agreement may be signed in multiple counterparts with the same effect as if all Parties signed the same document. Delivery of a legible photocopy or scanned copy of the entire signed original of this Agreement will be treated the same as delivery of the original. 15. Effective Date: This Agreement shall be effective and binding upon either party only upon such date that this Agreement is fully executed by all Parties on the signature page. This provision may not be waived by partial performance or otherwise and no reliance shall be placed on this Agreement until it is so executed. 16. Duration of Agreement. Because events described in this agreement must occur after closing, the Parties intend for this agreement to survive closing and govern until the final plat is recorded and the utility improvements are satisfactorily completed, which ever event occurs later. 17. Appendices to Agreement. The following constitute the appendices which have been attached to and made a part of this Agreement by reference hereinabove: Appendix A: General depiction of land swap property Appendix B: Quitclaim Deed City to Maurer & Williams (Parcel A) Appendix C: Quitclaim Deed Maurer & Williams to City (Parcel B) Dated this ____ day of __________, 2025. Maurer Williams By: ________________________________ By: ________________________________ Travis E. Maurer Robert W. Williams City of Seward By: ________________________________ Kathleen Sorensen City Manager Resolution 2025-107 85 2025 MAURER & WILLIAMS and CITY PURCHASE AND SALE AGREEMENT - Page 7 of 13 MAURER ACKNOWLEDGEMENT STATE OF WASHINGTON ) )ss. County of __________ ) I, the undersigned, a Notary Public, do hereby certify that on this ________ day of _____________, 2025, personally appeared Travis E. Maurer, to me known to be the individual described in and who executed the within instrument, and acknowledged that s/he signed and sealed the same as the free and voluntary act and deed, for the purposes and uses therein mentioned, and on oath state that s/he was duly authorized to execute said document. In witness whereof, I have set my hand and official seal on the day and year in this certificate first above written. Notary Public in and for the State of Washington My Commission Expires: ____________________ WILLIAMS ACKNOWLEDGEMENT STATE OF NEVADA ) )ss. County of __________ ) I, the undersigned, a Notary Public, do hereby certify that on this ________ day of _____________, 2025, personally appeared Robert W. Williams, to me known to be the individual described in and who executed the within instrument, and acknowledged that s/he signed and sealed the same as the free and voluntary act and deed, for the purposes and uses therein mentioned, and on oath state that s/he was duly authorized to execute said document. In witness whereof, I have set my hand and official seal on the day and year in this certificate first above written. Notary Public in and for the State of Nevada My Commission Expires: ____________________ Resolution 2025-107 86 2025 MAURER & WILLIAMS and CITY PURCHASE AND SALE AGREEMENT - Page 8 of 13 CITY ACKNOWLEDGEMENT STATE OF ALASKA ) ) ss. THIRD JUDICIAL DISTRICT ) I, the undersigned, a Notary Public, do hereby certify that on this ________ day of _____________, 2025, personally appeared Kathleen Sorensen, to me known to be the individual described in and who executed the within instrument, and acknowledged that s/he signed and sealed the same as the free and voluntary act and deed, for the purposes and uses therein mentioned, and on oath state that s/he was duly authorized to execute said document. In witness whereof, I have set my hand and official seal on the day and year in this certificate first above written. _______________________________________ Notary Public in and for Alaska My Commission Expires:___________________ Resolution 2025-107 87 Appendix B: Quitclaim Deed to Maurer & Williams - Page 9 of 13 Appendix B: Quitclaim Deed to Maurer & Williams [Only record when signed and immediately after KPB approves the plat.] When recorded return to: Travis E. Maurer 4301 Reid Drive NW Gig Harbor, WA, 98335 Document Title: Quitclaim Deed Grantor/Seller: City of Seward Grantee/Purchaser: Travis E Maurer & Robert W. Williams Legal Description: Portion Lot 13, Plat 86-10, Seward Recording District QUITCLAIM DEED The Grantor, City of Seward of PO Box 167, Seward, AK, 99664, for and in consideration of a simultaneous land swap conveys and quitclaims to the Grantees, Travis E. Maurer of 4301 Reid Drive NW, Gig Harbor, WA, 98335, and Robert W. Williams of 7671 Schuster Street, Las Vegas, NV 89139 all interest in the following described real estate: Parcel A: A parcel of land located in Lot 13, Fort Raymond Subdivision, Plat No. 86- 10, Seward Recording District, Third Judicial District, State of Alaska, generally depicted in Exhibit A to Appendix B and more particularly described by metes and bounds as follows: Commencing at the Corner No. 2, US Survey No. 149, Section 34, Township 1 North, Range 1 West, Seward Meridian, State of Alaska; thence N63°12’07”E 589.96 feet to the northeast corner of said Lot 13; thence on the easterly line thereof S55°00’58”E 552.80 feet to the southeast corner of said Lot 13 coincident with the Seward Highway right- of-way and the True Point of Beginning for this description; thence on the southerly line of said Lot 13 S28°25’10”W 29.43 feet to the southeast corner of said Lot 13; thence on the westerly line thereof N75°47’10”E 440.13 feet to a point; thence N40°43’40”E 186.25 feet to the easterly line of said Lot 13; thence on the easterly line thereof S55°00’58”E 389.53 feet to the True Point of Beginning. Said parcel embraces an area of 42,371 square feet, being 0.973 acres as calculated from said courses and distances. SUBJECT TO reservations, exceptions, easements, covenants, conditions, and restrictions of record, if any. Resolution 2025-107 88 Appendix B: Quitclaim Deed to Maurer & Williams - Page 10 of 13 After completion of the land swap described by Document 2025-xxxxxx-x (Recorded month, day, year) and completion of the associated platting process, Parcel A automatically merges with the adjacent property, which will be known as Tract 5B-2, Forest Acres Subdivision Seward Gateway Properties, Plat 2025- xx, in the Seward Recording District, State of Alaska, containing 8.083 acres more or less; SUBJECT TO reservations, exceptions, easements, covenants, conditions, and restrictions of record, if any. Dated this ____ day of __________, 2025. Grantor By: ________________________________ Kathleen Sorensen City Manager GRANTOR CITY ACKNOWLEDGEMENT STATE OF ALASKA ) ) ss. THIRD JUDICIAL DISTRICT ) I, the undersigned, a Notary Public, do hereby certify that on this ________ day of _____________, 2025, personally appeared Kathleen Sorensen, to me known to be the individual described in and who executed the within instrument, and acknowledged that s/he signed and sealed the same as the free and voluntary act and deed, for the purposes and uses therein mentioned, and on oath state that s/he was duly authorized to execute said document. In witness whereof, I have set my hand and official seal on the day and year in this certificate first above written. _______________________________________ Notary Public in and for Alaska My Commission Expires:___________________ Resolution 2025-107 89 Appendix C: Quitclaim Deed to City - Page 11 of 13 Appendix C: Quitclaim Deed to City [Only record when signed and likely immediately after KPB approves the plat.] When recorded return to: City of Seward PO Box 167 Seward, AK, 99664 Document Title: Quitclaim Deed Grantor/Seller: Travis E Maurer & Robert W Williams Grantee/Purchaser: City of Seward Legal Descriptions: Portion of USS 149, Seward Recording District QUITCLAIM DEED The Grantors, Travis E. Maurer of 4301 Reid Drive NW, Gig Harbor, WA, 98335, and Robert W. Williams of 7671 Schuster Street, Las Vegas, NV 89139, for and in consideration of a simultaneous land swap conveys and quitclaims to Grantee, City of Seward of PO Box 167, Seward, AK, 99664, all interest in the following described real estate: Parcel B: A parcel of land located in a portion of U.S. Survey No. 149, in the records of Seward Recording District, State of Alaska, generally depicted in Exhibit B to Appendix C and more particularly described by metes and bounds as follows: Commencing at the Corner No. 2, US Survey No. 149, Section 34, Township 1 North, Range 1 West, Seward Meridian, State of Alaska; thence N63°12’07”E 1178.99 feet to the westerly corner of Lot B1, Forest Acres Subdivision Levee Replat, Plat No. 2012-17, Seward Recording District, Third Judicial District, State of Alaska and the True Point of Beginning for this description; thence S47°30’08”W 531.67 feet to a point on the easterly line of Lot 13, Fort Raymond Subdivision, Plat No. 86-10, Seward Recording District, Third Judicial District, State of Alaska; thence on the easterly line thereof N55°00’58”W 163.27 feet to a point on the southerly line of Tract 5B, Forest Acres Subdivision Levee Replat, Plat No. 2012-17, Seward Recording District, Third Judicial District, State of Alaska; thence on the southerly line thereof N63°12’07”E 589.03 feet to the True Point of Beginning. Said parcel embraces an area of 42,371 square feet, being 0.973 acres as calculated from said courses and distances. Resolution 2025-107 90 Appendix C: Quitclaim Deed to City - Page 12 of 13 SUBJECT TO reservations, exceptions, easements, covenants, conditions, and restrictions of record, if any. After completion of the land swap described by Document 2025-xxxxxx-x (Recorded month, day, year) and completion of the associated platting process, Parcel B automatically merges with the adjacent property, which will be known as Tract 5B-1, Forest Acres Subdivision Seward Gateway Properties, Plat 2025- xx, in the Seward Recording District, State of Alaska, containing 8.083 acres more or less; SUBJECT TO reservations, exceptions, easements, covenants, conditions, and restrictions of record, if any. Dated this ____ day of __________, 2025. Grantor Maurer Grantor Williams By: ________________________________ By: ________________________________ Travis E. Maurer Robert W. Williams GRANTOR MAURER ACKNOWLEDGEMENT STATE OF WASHINGTON ) ) ss. County of __________ ) I, the undersigned, a Notary Public, do hereby certify that on this ________ day of _____________, 2025, personally appeared Travis E. Maurer, to me known to be the individual described in and who executed the within instrument, and acknowledged that s/he signed and sealed the same as the free and voluntary act and deed, for the purposes and uses therein mentioned, and on oath state that s/he was duly authorized to execute said document. In witness whereof, I have set my hand and official seal on the day and year in this certificate first above written. Notary Public in and for the State of Washington My Commission Expires: ____________________ Resolution 2025-107 91 Appendix C: Quitclaim Deed to City - Page 13 of 13 GRANTOR WILLIAMS ACKNOWLEDGEMENT STATE OF NEVADA ) )ss. County of __________ ) I, the undersigned, a Notary Public, do hereby certify that on this ________ day of _____________, 2025, personally appeared Robert W. Williams, to me known to be the individual described in and who executed the within instrument, and acknowledged that s/he signed and sealed the same as the free and voluntary act and deed, for the purposes and uses therein mentioned, and on oath state that s/he was duly authorized to execute said document. In witness whereof, I have set my hand and official seal on the day and year in this certificate first above written. Notary Public in and for the State of Nevada My Commission Expires: ____________________ Resolution 2025-107 92 ET ET FO FO FO FOREST ACRES SUB. PLAT NO. SW17 XX00 PP BJNN TRACT 5A FOREST ACRES SUB. LEVEE REPLAT PLAT NO. 2012-17 LOT 4 USS 9000 TRACT A FORT RAYMOND SUB. NO. 1 HEMLOCK ADDITION PLAT NO. 2023-9. SEWARD HWY LAUR E L ST. DIECKGRAEFF RD. S61°29'57"E 627.44' (R1) S61°59'16"E 627.47' (M) N10°19'4 8"E 239.8 5' ( R1 ) N09°5 0'05"E 239.82' ( C) N09°5 0'24"E 469.46' N6 3 °1 2 '0 7 "E 3 0 6 .7 6 ' (M ) 297.26' 440.13' S28°25'10"W 798.67' (M) N75°47'10"W 767.87' (M) N75°47'47"W 768.03' (R) 40' HEMLOCK AVE 40' N6 3 °1 2 '0 6 "E 2 4 7 .6 8 ' (R ) N6 3 °1 2 '0 7 "E 2 4 7 .7 5 ' (M ) 45' 45' C1 M1 USS 242 C2C4 4 0 ' 4 0 ' LOT 11A1 FORT RAYMOND SUB. REPLAT NO. 4 PLAT NO. 2016-4 2 0 ' 2 0 ' PUBLIC USE ACCESS ESMTSERIAL NO. 2024-000535-0RIGHT OF WAY DEDICATION5,755 SQ.FT. N09°50 '24"E 444.54' (C) N09°19 '05"E 444.48' (R1) 24.92' V A R I E S 50' 108.21' (M) 108.28' (R) USS 149 M4 M5 M2 FOR MER LOT LINE VACAT E D 100' 3 0 ' 3 0 ' 40' TRACT 5B-1352,080 SQ.FT8.083 ACRES TRACT 5B-2248,990 SQ.FT5.716 ACRES N 6 3 °1 2 '07 "E 2 6 8 .89' S28°37'35"W (C) S29°06'04"W (R1) 431.59 ' (R1&H) 50.10'(R1&H) S28°33'02"W 166.04' (C) S29°01'51"W 166.08' (R1) M3 50'TRACT 5C FOREST ACRES SUB. LEVEE REPLAT PLAT NO. 2012-17 RESUBDIVISION OF FOREST ACRES SUB. PLAT NO. SW76-6 CC-1 CC-2 DD FOREST ACRES SUB. PLAT NO. SW17 FOREST ACRES SUB. WILLIAMS ADDITION PLAT NO. SW84-14 EE-2EE-1 FOREST ACRES SUB. COX ADDITION PLAT NO. SW96-22 FF2FF1 GG FOREST ACRES SUB. PLAT NO. SW17 TRACT 5C FOREST ACRES SUB. LEVEE REPLAT PLAT NO. 2012-17 LOT 5 USS 9000 FOR MER LOT LINE VACAT E D 10' 10' 60' 3 0 ' 4 5 ' 40' ZONE AE ZONE AE ZONE AE 30.48' S61°29'57"E 213.21' (R) S61°59'16"E 213.36' (M)99.98' (M) 100.00' (R1) 3 5 .4 4 ' (M ) 3 5 .4 2 ' (R 1 ) [4 5' UT I L I T Y ES M T] [3 0' UT I L I T Y ES M T] 60' UTILITY ESMT UTILITY ESMT 66.09' E1 E 2 E3 E 4 E 5 E 6E7 E8E9 E10 E11 E12 E 1 3 E14 E1 5 E16 E17 SPRUC E ST. J U NI P E R ST . N40°43'40"E 186.25' N28°21'5 8"E 220.75' N 47°3 0'08"E 531.67' 1 0 ' 1 0 ' U TILI T Y E S M T D T P 2 0 ' 50'(R1&C) FORMER LOT LINE VACATED T &E ES M T B K 3 7 P G 8 20 FOUND/SET MONUMENT AS DESCRIBED FOUND 5/8" REBAR, BENT, MEASURED TO POE MEASURED BEARING AND/OR DISTANCE COMPUTED BEARING AND/OR DISTANCE HELD BEARING AND/OR DISTANCE RECORD PER PLAT SW1986-10 RECORD PER PLAT NO. 2012-7 RECOVERED MONUMENT NOTHING FOUND OR SET FOUND 1-1/4" YELLOW PLASTIC CAP, STAMPED CLINE LS7569 SET 1-1/4" YELLOW PLASTIC CAP, STAMPED AKLAND 107877 FLUSH WITH GRADE ((MM)) ((CC)) ((HH)) ((RR)) ((RR11)) MM## DEDICATED THIS PLATDDTTPP 4 3 2 T1S R1W SM T1N R1W SM 33 34 35 28 27 26 M1 M4 FOUND 1.5" ALCAP ON 5/8" REBAR 1.3' BELOW GRADE. ILLEGIBLE FOUND 2-1/2" ALCAP IN MONUMENT CASE 1.7' BELOW RIM. SCARRED M5 FOUND 1.5" ALCAP ON 5/8" REBAR, 0.1' BELOW GRADE. ILLEGIBLE M3 FOUND 3-1/4" ALCAP IN MONUMENT CASE 0.4' BELOW RIM GOOD CONDITION SET 1.5" ALCAP ON 5/8" X 30" REBAR FLUSH WITH GRADE M2 TR.5B1 LINE BEARING DISTANCEE1 N09°50'24"E 56.08' E2 N63°12'07"E 252.00' E3 N11°45'29"E 422.60' E4 S69°03'12"W 12.67' E5 N20°56'48"W 10.00' E6 N69°03'12"E 19.09' E7 N11°45'29"E 21.88' E8 N64°21'27"W 7.19' E9 N25°38'33"E 10.54' E10 N51°01'32"W 25.98' E11 N38°58'28"E 10.00' E12 S51°01'32"E 25.28' E13 N57°20'14"E 15.55' E14 S61°59'16"E 89.77' E15 S69°04'38"W 43.71' E16 S11°45'29"W 411.05' E17 N61°59'16"W 267.44' S10°19'52"W 56.08' (R1) S63°41'13"W 251.96' (R1) S12°14'48"W 422.57' (R1) N69°32'31"E 12.67' (R1) S20°27'29"E 10.00' (R1) N69°32'31"E 19.09' (R1) N12°14'48"E 21.88' (R1) S63°52'08"E 7.19' (R1) S26°07'52"W 10.54' (R1) S50°32'13"E 25.98' (R1) N50°32'13"W 25.28' (R1) S57°49'33"W 15.55' (R1) S61°29'57"E 89.77' (R1) S69°33'57"W 43.72' (R1) S12°14'48"W 411.01' (R1) S39°27'47"E 10.00' (R1) S61°29'57"W 267.44' (R1) POWER POLE GUY ANCHOR ELECTRICAL METER ELECTRICAL TRANSFORMERET UTILITY VAULTFO CULVERT POST FENCE PLOWED AREAS SIGN FIRE HYDRANT OVER HEAD POWER EDGE OF ASPHALT TELECOM. PEDISTAL SEWER UNDERGROUND GIS WATER UNDERGROUND GIS FEMA FLOOD ONE THIS PLAT Scale: 1"= 100'Date: 04/30/2025 1 1Sheet: KPB No. N/A VICINITY MAP SCALE: 1" = 1/2 MILE ofDate of Survey: JAN. 15-17, 2025 PN: 1538 Field Book: 12/65-71 AK Lands, Land Surveying LLC PO Box 110485 Anchorage, AK 99511 aklands@aklands.com hƩp://aklands.com (907) 744-LAND OWNER (TRACT B1 & UNSUBDIVDED PORTION OF USS 149)TRAVIS E MAURER4301 REID DR. NW GIG HARBOR, WA 98335 1. THIS PROJECT IS LOCATED WITHIN ALASKA STATE PLANE ZONE 4 NAD 83. ALL DISTANCES ARE GROUND DISTANCES USING A COMBINED SCALE FACTOR OF 1.000091535 EXPRESSED IN U.S. SURVEY FEET. 2. NO EASEMENTS VACATED THIS PLAT 3. ZONING INFORMATION, UNDERGROUND WATER, AND SEWER LINES AND ARE FROM THE CITY OF SEWARD GIS INTERACTIVE MAP. FEMA FLOOD ZONES ARE BASED ON THE FEMA NFHL (NATIONAL FLOOD HAZARD LAYER WEB MAP SERVICE) DOWNLOADED ON APRIL 4, 2025 AND BEST FIT TO THE KENAI PENINSULA BOROUGH PARCEL DATA. 4. OTHER UNDERGROUND UTILITIES, NOT SHOWN HEREON, MAY EXIST WITHIN THE PROPOSED SUBDIVISION. 5. SURVEY PERFORMED IN WINTER CONDITIONS, SITE FEATURES NOT SHOWN HEREON MAY HAVE BEEN CONCEALED BY ICE AND/OR SNOW. DRIVEWAYS AND PADS DEPICTED REPRESENT PLOWED AREAS AND MAY NOT ACCURATELY REFLECT THE FULL EXTENT OF THESE SITE FEATURES. 6. A PORTION O THIS PROPERTY IS SUBJECT TO A CLEAR ZONE EASEMENT IN FAVOR OF THE STATE OF ALASKA, DEPARTMENT OF PUBLIC WORKS, DIVISION OF AVIATION, RECORDED ON MARCH 5, 1963 AT BOOK 35R PAGE 192. 7. THIS PROPERTY IS SUBJECT TO RESERVATIONS CONTAINED IN DEED, EXECUTED BY THE STATE OF ALASKA, RECORDED ON MARCH 2, 1967 IN BOOK 31D PAGE 5, AND FURTHER SUBJECT TO DEPARTMENT OF NATURAL RESOURCES DIVISION OF LAND AND WATER MANAGEMENT RELEASE OF CONDITION IN DEED RECORDED OCTOBER 4, 1982 IN BOOK 27 AT PAGE 75; STATE OF ALASKA DEPARTMENT OF NATURAL RESOURCES DIVISION OF LAND DIRECTORS FINAL DECISION, RECORDED OCTOBER 3, 1997 IN BOOK 87 AT PAGE 863; AND STATE OF ALASKA QUITCLAIM RELEASE NO. 2, RECORDED APRIL 8, 2004, UNDER SERIAL NO. 2004-0000620-0. 8. 10' UTILITY EASEMENT LOCATED ON TRACT B1, PER PLAT 2012-17 HAS BEEN VACATED PER KENAI PENINSULA BOROUGH PLANNING COMMISSION RESOLUTION 2019-25. 9. THIS PROPERTY IS SUBJECT TO A PERMIT AGREEMENT RECORDED MAY 22, 2012 AS SERIAL NO. 2012-000551-0. THIS PERMIT EXPIRED ON DECEMBER 31, 2020. 10. THIS PROPERTY IS SUBJECT TO RESERVATIONS AND EXCEPTIONS AS CONTAINED IN U.S. PATENT ________ RECORDED _______ AT ___________ . 11. DEVELOPMENT OF THESE LOTS IS SUBJECT TO THE CITY OF SEWARD'S ZONING REGULATIONS. 12. NO PERMANENT STRUCTURE SHALL BE CONSTRUCTED OR PLACED WITHIN A UTILITY EASEMENT WHICH WOULD INTERFERE WITH THE ABILITY OF A UTILITY TO USE THE EASEMENT. 13. LOTS WITHIN THIS SUBDIVISION MAY BE LOCATED WITHIN A DESIGNATED FLOOD HAZARD AREA; IF SUCH IS THE CASE, DEVELOPMENT MUST COMPLY WITH TITLE 15 OF THE CITY OF SEWARD'S CHARTER AND CODE OF LAWS. A SURVEY TO DETERMINE THE ELEVATION OF THE PROPERTY MAY BE REQUIRED PRIOR TO CONSTRUCTION. 14. THIS PLAT WAS GRANTED EXCEPTIONS TOKPB 20.30.120 (STREET WIDTH REQUIREMENTS), BY THE KPB PLAT COMMITTEE MEETING OF _______, 2025. I, STACY M WESSEL, PROFESSIONAL LAND SURVEYOR, HEREBY CERTIFY THAT I AM PROPERLY REGISTERED AND LICENSED TO PRACTICE LAND SURVEYING IN THE STATE OF ALASKA, THAT THIS PLAT REPRESENTS A SURVEY MADE BY ME OR UNDER MY DIRECT SUPERVISION, THAT THE MONUMENTS SHOWN HEREON ACTUALLY EXIST AS DESCRIBED, AND THAT ALL DIMENSIONS AND OTHER DETAILS ARE CORRECT. Stacy M. Wessel No. 107877REGISTEREDPROFESSIONALLANDSURVEYOR LLEEGGEENNDD Drawn: SMW NOTES: SURVEYOR'S CERTIFICATE Plat of: FOREST ACRES SUBDIVISIONSEWARD GATEWAY PROPERTIES CREATING TRACT 5B-1 AND TRACT 5B-2CONTAINING 13.799 ACRES A SUBDIVISION OF:LOT 13, FORT RAYMOND SUBDIVISION, PLAT 86-10LOT B1, FOREST ACRES SUBDIVISION LEVEE REPLAT, PLAT 2012-17 ANDTHAT PORTION OF US SURVEY NO. 149 DESCRIBED AS PARCEL NO. 2PER WARRANTY DEED RECORDED ON SEPTEMBER 19, 2022 AT SERIAL NO. 2022-000966-0 CITY OF SEWARD SEWARD RECORDING DISTRICTKENAI PENINSULA BOROUGH LOCATED WITHIN: THE E1/2 OF SECTION 34, T1N, R1W, S.M., AK. PRELIMINARY PLAT OWNER (LOT 13 AND TRACT 5B)CITY OF SEWARDP.O. BOX 167 SEWARD, ALASKA 99664 CCEERRTTIIFFIICCAATTEEOOFFOOWWNNEERRSSHHIIPPAANNDDDDEEDDIICCAATTIIOONN I HEREBY CERTIFY THAT THE CITY OF SEWARD IS THE OWNER OF THE REAL PROPERTY SHOWN AND DESCRIBED HEREON AND THAT I ON BEHALF OF THE CITY OF SEWARD HEREBY ADOPT THIS PLAN OF SUBDIVISION AND BY MY FREE CONSENT DEDICATE ALL RIGHTS-OF-WAY AND PUBLIC AREAS TO PUBLIC USE AND GRANT ALL EASEMENTS TO THE USE SHOWN. OWNER OF LOT 13, FORT RAYMOND SUB. AND TRACT 5B, FOREST ACRES SUB. LEVEE REPLAT CITY OF SEWARD 410 ADAMS STREET CITY HALL BUILDING SEWARD, AK 99664 AUTHORIZED OFFICIAL SIGNATUREDATE TITLEPRINTED NAME NNOOTTAARRYY''SSAACCKKNNOOWWLLEEDDGGMMEENNTT FOR: ACKNOWLEDGED BEFORE ME THIS DAY OF 2025. NOTARY PUBLIC FOR ALASKA MY COMMISSION EXPIRES: CCEERRTTIIFFIICCAATTEEOOFFOOWWNNEERRSSHHIIPPAANNDDDDEEDDIICCAATTIIOONN I HEREBY CERTIFY THAT THE CITY OF SEWARD IS THE OWNER OF THE REAL PROPERTY SHOWN AND DESCRIBED HEREON AND THAT I ON BEHALF OF THE CITY OF SEWARD HEREBY ADOPT THIS PLAN OF SUBDIVISION AND BY MY FREE CONSENT DEDICATE ALL RIGHTS-OF-WAY AND PUBLIC AREAS TO PUBLIC USE AND GRANT ALL EASEMENTS TO THE USE SHOWN. OWNER OF THAT UNSUBDIVIDED PORTION OF US SURVEY NO. 149 AND LOT B1, FOREST ACRES SUB. LEVEE REPLAT TRAVIS E MAURER 4301 REID DR. NW GIG HARBOR, WA 98335 AUTHORIZED OFFICIAL SIGNATUREDATE TITLEPRINTED NAME NNOOTTAARRYY''SSAACCKKNNOOWWLLEEDDGGMMEENNTT FOR: ACKNOWLEDGED BEFORE ME THIS DAY OF 2025. NOTARY PUBLIC FOR ALASKA MY COMMISSION EXPIRES: CCEERRTTIIFFIICCAATTEEOOFFAACCCCEEPPTTAANNCCEE THE UNDERSIGNED OFFICIAL IDENTIFIED BY NAME AND TITLE IS AUTHORIZED TO ACCEPT AND HEREBY ACCEPTS ON BEHALF OF THE CITY OF SEWARD FOR PUBLIC USES AND FOR PUBLIC PURPOSES THE REAL PROPERTY TO BE DEDICATED BY THIS PLAT INCLUDING EASEMENTS, RIGHTS-OF-WAY, ALLEYS, AND OTHER PUBLIC AREAS SHOWN ON THIS PLAT IDENTIFIED AS FOLLOWS: THE ACCEPTANCE OF LANDS FOR PUBLIC USE OR PUBLIC PURPOSE DOES NOT OBLIGATE THE PUBLIC OR ANY GOVERNING BODY TO CONSTRUCT, OPERATE, OR MAINTAIN IMPROVEMENTS. AUTHORIZED OFFICIAL SIGNATUREDATE TITLEPRINTED NAME PPLLAATTAAPPPPRROOVVAALL THIS PLAT WAS APPROVED BY THE KENAI PENINSULA BOROUGH PLANNING COMMISSION AT THE MEETING OF _______________. KENAI PENINSULA BOROUGH AUTHORIZED OFFICAL SIGNATURE 0'100'200' MMOONNUUMMEENNTT DDEETTAAIILLSSEEAASSEEMMEENNTTLLIINNEEDDAATTAA Context Map Appendix A Yellow line indicates the sections of land to be swapped Resolution 2025-107 93 PARCEL A 42,371 SQ.FT 0.973 ACRES LOT 13 FORT RAYMOND SUB. PLAT NO. 86-10 N 4 0°4 3'4 0"E 1 8 6.2 5' N75°47'10"W 440.13' N75°47'47"W (R) S5 5°02'54"E 5 53.06' (R) S5 5°00'58"E 5 52.80' S28°36'32"W 29.43' (R) S28°25'10"W 29.43' FOREST ACRES SUB. PLAT NO. SW17 XX00 BJ NN TRACT A FORT RAYMOND SUB. NO. 1 HEMLOCK ADDITION PLAT NO. 2023-9. LOT 11A1 FORT RAYMOND SUB. REPLAT NO. 4 PLAT NO. 2016-4 HEMLOCK AVE LAURE L ST. 40' 40' 45' 4 0 ' 4 0 ' V A R I E S 50' 3 0 ' 3 0 ' 40' 40' SPRUCE ST. J U N I P E R S T . TRACT 5B FOREST ACRES LEVEE REPLAT PLAT NO. 2012-17 UNSUBDIVIDED PARCEL C2C4 N6 3 °1 2 '0 6 "E 5 8 9 .7 6 ' (R ) N6 3 °1 2 '0 7 "E 5 8 9 .9 6 ' (M ) USS 242 USS 149 TRUE POINT OF BEGINNING SEWARD HWY 389.53' LEGEND ALUMINUM CAP 1-1/4" YELLOW PLASTIC CAP, STAMPED CLINE LS7569 MEASURED BEARING AND/OR DISTANCE COMPUTED BEARING AND/OR DISTANCE RECORD PER PLAT SW1986-10 (M) (C) (R) 5/8" REBAR PO BOX 110485 ANCHORAGE, AK 99511 aklands@aklands.com (907) 744-LAND hƩps://aklands.com PROJECT NO. 1538 0'120'240' EXHIBIT A DRAWN BY SMW DATE 07-28-25 SCALE 1=120' NOTES: 1) SQUARE FOOTAGE AND ACREAGE ARE CALCULATED BASED ON A BOUNDARY SURVEY CONDUCTED IN JANUARY 2025. 2) NO SITE FEATURES ARE SHOWN. 3) IT IS THE OWNERS RESPONSIBILITY TO DETERMINE THE EXISTENCE OF ANY EASEMENTS, COVENANTS, RESTRICTIONS THAT AFFECT THE SUBJECT PROPERTY. Resolution 2025-107 94 PARCEL B 42,371 SQ.FT 0.973 ACRES SEWARD HWY HEMLOCK AVE LAURE L ST. 40' 45' 4 0 ' 4 0 ' 3 0 ' 40' 40' J U N I P E R S T . N 6 3 °4 1 'E 5 8 7 .8 ' (R 1 ) N6 3 °1 2 '0 7 "E 5 8 9 .0 3 ' LOT 13 FOREST ACRES SUBDIVISION PLAT NO. 86-10 XX00 BJNN LOT 4 USS 9000 ALASKA RAILROAD LOT B1 TRACT 5B FOREST ACRES LEVEE REPLAT PLAT NO. 2012-17 S 47°30'08" W 53 1 .6 7' DEED BOOK 11 PAGE 172 SEWARD RECORDING DISTRICT N 6 3 °4 1 'E 1 1 7 8 .1 0 ' (R 1 ) N6 3 °1 2 '0 7 "E 1 1 7 8 .9 9 ' (C ) N 55°00'58" W 163.27' N 54°31'E (R1) FOREST ACRES LEVEE REPLAT PLAT NO. 2012-17 FOREST ACRES SUB. PLAT NO. SW17 TRUE POINT OF BEGINNING LEGEND ALUMINUM CAP 1-1/4" YELLOW PLASTIC CAP, STAMPED CLINE LS7569 MEASURED BEARING AND DISTANCE COMPUTED BEARING AND/OR DISTANCE (M) (C) (R1)RECORD PER DEED BOOK 11 PAGE 172 C2C4 USS 242 USS 149 PO BOX 110485 ANCHORAGE, AK 99511 aklands@aklands.com (907) 744-LAND hƩps://aklands.com PROJECT NO. 15380'120'240' EXHIBIT B DRAWN BY SMW DATE 07-30-25 SCALE 1=120' NOTES: 1) SQUARE FOOTAGE AND ACREAGE ARE CALCULATED BASED ON A BOUNDARY SURVEY CONDUCTED IN JANUARY 2025. 2) NO SITE FEATURES ARE SHOWN. 3) IT IS THE OWNERS RESPONSIBILITY TO DETERMINE THE EXISTENCE OF ANY EASEMENTS, COVENANTS, RESTRICTIONS THAT AFFECT THE SUBJECT PROPERTY. Resolution 2025-107 95 RESOLUTION 2025-104 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ACCEPT THE PROPOSAL FROM SEL ENGINEERING SERVICES INC AND NORTHERN POWERLINE CONSTRUCTORS INC FOR THE SPRING CREEK SUBSTATION REBUILD PROJECT IN AN AMOUNT NOT TO EXCEED $5,381,452.38 Documents: x Agenda Statement x Resolution 2025-104 x Attachments: o SEL Engineering Proposal 81),1,6+('%86,1(66 3RVWSRQHGRQ2FWREHU 96 City Council Agenda Statement Meeting Date: To: Through: From: Subject: October 27, 2025 City Council Kat Sorensen, City Manager Taylor Crocker, Electric Operations Supervisor Resolution 2025-104: Authorizing the City Manager to Accept the Proposal from SEL Engineering Services Inc and Northern Powerline Constructors Inc for the Spring Creek Substation Rebuild Project in an Amount Not to Exceed $5,381,452.38 Background and justification: The Spring Creek Substation serves as a critical power hub for the Seward area, including the state correctional facility and key industrial customers. The existing infrastructure requires modernization to meet reliability and safety standards and to support the City’s transmission upgrade from 69 kV to 115 kV. The design-build team of SEL Engineering Services, Inc. and Northern Powerline Constructors, Inc. provided the strongest proposal, demonstrating extensive substation design and construction experience across Alaska. Their pre-bid evaluation identified design optimizations to reduce overall costs and improve constructability. The partnership ensures seamless coordination between engineering and field execution, accelerating completion before 2027 to align with the upcoming Shore Power Substation Project. The total authorization of $5,381,452.38 includes a 30 percent contingency for design-driven adjustments during the engineering phase. This project is essential to maintain system reliability, expand future capacity, and meet Seward’s long-term energy infrastructure goals. This project is critical to maintaining the construction schedule for the 115kV Shore Power Substation, slated for completion in 2027, and is a major milestone in modernizing Seward’s electric infrastructure to support economic development, port electrification, and renewable integration. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: Strategic Plan: 97 Other: Certification of Funds Total amount of funds listed in this legislation: $5,381,452.38 This legislation (9): Creates revenue in the amount of: $ X Creates expenditure in amount of: $ 5,381,452.38 Creates a savings in the amount of: $ Has no fiscal impact Funds are (9): X Budgeted Line item(s): Not budgeted Not applicable Fund Balance Information Affected Fund (9): General SMIC X Electric Wastewater Boat Harbor Parking Water Healthcare Motor Pool Other Note: amounts are unaudited Available Fund Balance $ Finance Director Signature: Attorney Review Yes Attorney Signature: X Not applicable Comments: Administration Recommendation X Adopt Resolution Other: 98 Sponsored by: Sorensen CITY OF SEWARD, ALASKA RESOLUTION 2025-104 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ACCEPT THE PROPOSAL FROM SEL ENGINEERING SERVICES INC AND NORTHERN POWERLINE CONSTRUCTORS INC FOR THE SPRING CREEK SUBSTATION REBUILD PROJECT IN AN AMOUNT NOT TO EXCEED $5,381,452.38 WHEREAS, the City of Seward Electric Department issued a Request for Proposals (RFP) for the Spring Creek Substation Rebuild Project, intended to modernize aging infrastructure and support the transition of Seward’s transmission system from 69 kV to 115 kV; and WHEREAS, the project scope includes replacing three reclosers, constructing oil containment pits for each transformer, replacing the control building, upgrading relay protection, installing a new grounding system, and integrating with the City’s SCADA network; and WHEREAS, three proposals were received and evaluated based on qualifications, experience, cost, and project schedule; and WHEREAS, the design-build team of SEL Engineering Services, Inc. (SEL) and Northern Powerline Constructors, Inc. (NPC) provided the most comprehensive proposal, offering the best combination of project timeline, technical quality, and value at a total proposed price of $4,139,578.75; and WHEREAS, SEL and NPC conducted a pre-bid site visit to the Spring Creek Substation and identified opportunities to optimize the design and reduce overall construction costs through strategic equipment reuse and layout adjustments; and WHEREAS, this partnership offers a fully integrated engineering, procurement, and construction solution—combining SEL’s national substation engineering expertise with NPC’s Alaskan construction experience—to ensure high-quality delivery and local capability; and WHEREAS, the proposed project schedule allows substantial completion prior to December 31, 2026, maintaining the City’s timeline for the 69 kV to 115 kV conversion and ensuring readiness for the 2027 Shore Power Substation project; and WHEREAS, due to the engineering phase dictating final construction design and material specifications, a 30 percent contingency is recommended to accommodate potential adjustments, bringing the total project authorization to $5,381,452.38; and 99 CITY OF SEWARD, ALASKA RESOLUTION 2025-104 WHEREAS, this capital project represents a critical investment in the reliability, safety, and capacity of the City’s electrical infrastructure, directly supporting essential industrial and community loads, including the Spring Creek Correctional Center, JAG Industrial Ship Center, and the SMIC Industrial Area. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The City Council hereby authorizes the City Manager to accept the proposal from SEL Engineering Services, Inc and Northern Powerline Constructors, Inc. for the Spring Creek Substation Rebuild Project in an amount not to exceed $5,381,452.38, which includes a 30 percent contingency. Section 2. Funding for this project in the amount of $5,381,452.38, with the 30% contingency, shall be derived from the Electric Enterprise Fund Capital Project Account. It will be appropriated through the City's last infrastructure bond scheduled for possible issuance by the end of May 2026, and/or other financing funding. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska this 27th day of October 2025. THE CITY OF SEWARD, ALASKA Sue McClure, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck City Clerk (City Seal) 100 SEL Engineering Services, Inc. This document, and all information contained herein, is proprietary to SEL Engineering Services, Inc. (SEL ES). Any unauthorized use, distribution, or reproduction of this document (in whole or in part) or of any information contained herein is specifically prohibited. This legend must appear on any authorized reproduction (in whole or in part). All brand or product names appearing in this document are the trademark or registered trademark of their respective holders. No SEL trademarks may be used without written permission. SEL products appearing in this document may be covered by U.S. and Foreign patents. SEL products referred to in the proposal are manufactured by Schweitzer Engineering Laboratories, Inc. Proposal for City of Seward, Alaska Engineering Services for Spring Creek Substation Refurbishment Project SEL ES Project #: 040694.000.00 (Rev. 0) Submitted: 16 September 2025 Resolution 2025-104 101 SEL ES Project #: 040694.000.00 SEL ES PROPRIETARY INFORMATION City of Seward, Alaska © 2025 by SEL ES 16 September 2025 All rights reserved. Page ii City of Seward, Alaska Contact Information Kris Peck City of Seward 410 Adams Street PO Box 167 Seward, Alaska 99664 Email: kpeck@cityofseward.net SEL ES Contact Information Peter Allen Executive Sponsor Office: +1.704.504.4736 Cell: +1.704.654.5046 Email: peter_allen@selinc.com Moe Aziz Project Manager Office: +1.6042973029 Email: moe_aziz@selinc.com Aung Thuya, PE Design Manager Office: +1.509.715.3338 Cell: +1.907.215.5555 Email: aung_thuya@selinc.com Justin Giachino, PE Substation Engineer Office: +1.509.715.2523 Cell: +1.858.242.6679 Email: justin_giachino@selinc.com Document Revision Table Rev. Issue Date Notes 0 09/16/2025 Initial Issue Resolution 2025-104 102 SEL ES Project #: 040694.000.00 SEL ES PROPRIETARY INFORMATION City of Seward, Alaska © 2025 by SEL ES 16 September 2025 All rights reserved. Page 1 1 Letter of Transmittal September 16, 2025 Kris Peck City Clerk City of Seward PO Box 167 Seward, Alaska 99664 Dear Kris, SEL Engineering Services, Inc. (SEL ES), a wholly owned subsidiary of Schweitzer Engineering Laboratories, Inc., is pleased to submit this proposal to the City of Seward, Alaska in response to the Request for Proposal (RFP) for the Spring Creek Substation Refurbishment Project. This proposal presents the proposed design-build team and related qualifications and experience to support this substation upgrade. The primary contact for this proposal is as follows: Moe Aziz Project Manager SEL Engineering Services Inc. 2350 NE Hopkins Court Pullman, WA 99163 Office: +1.604.2973029 Email: moe_aziz@selinc.com We acknowledge the receipt of the following addenda: none The City of Seward should select SEL Engineering Services because we have assembled a professional and robust team with comprehensive design and build capabilities. Our team is equipped to deliver high- quality engineering solutions and execute construction services with precision and reliability. We look forward to potentially working with the City of Seward. Please feel free to contact me at your earliest convenience should you have any questions or require additional information. Sincerely, Moe Aziz Project Manager SEL Engineering Services Inc. 2350 NE Hopkins Court Pullman, WA 99163 Office: +1.604.2973029 Email: moe_aziz@selinc.com Resolution 2025-104 103 SEL ES Project #: 040694.000.00 SEL ES PROPRIETARY INFORMATION City of Seward, Alaska © 2025 by SEL ES 16 September 2025 All rights reserved. Page 2 2 Project Understanding and Approach 2.1 Project Understanding and Approach SEL ES visited the Spring Creek Substation on 09/10/25 to better understand existing site conditions, learn and explore the project scope, and meet City of Seward representatives. This first-hand insight allows us to tailor our approach to the City of Seward’s specific needs and expectations. This project is a strategically important upgrade for the City of Seward, designed to modernize aging infrastructure and support the transition of the transmission system from 69 kV to 115 kV. The substation serves critical loads including the state prison, JAG Industrial Ship Center, and the SMIC industrial area, making reliability and safety paramount. This project also aims to modernize and upgrade the facility to meet current reliability, operational, and safety standards. This initiative involves reusing existing transformers from both the Lawing substation and the Spring Creek substation. This project will also include installing new 115 kV circuit switchers and making modifications to the 12.5 kV distribution rack. Key upgrades include replacing three reclosers, constructing oil containment pits for each transformer, and replacing the control building. The project also encompasses full civil site work such as grading, fencing, and access roads, as well as electrical enhancements including a completely new ground grid, conduit installation and rerouting, relay protection, and integration with the City’s SCADA system. Coordination with Electric Power Constructors (EPC), who are handling the Lawing Substation, will be critical to ensure seamless transformer relocation and schedule alignment. During the site visit, a question came up regarding parallel operation when adding a second transformer. To share the load between the transformers, a 12.5 kV bus tie breaker is required to make and break the parallel without taking a station outage. Due to the imbalance between the load of each transformer, paralleling the two while loaded will create an arc flash. Paralleling with a circuit breaker will extinguish the arc, allowing for safe operation during switching. In the absence of a bus tie circuit breaker, a station outage will be required anytime a transformer is taken out or returned to service. Making and breaking these parallels with an air-insulated switch is dangerous and should not be allowed. SEL ES has a fully integrated team with deep experience in substation design and construction. Our approach emphasizes proactive communication, quality control, and a commitment to delivering a solution tailored to the City’s operational goals and technical requirements. We are prepared to support the City of Seward through every phase of the project—from design development to construction execution and final commissioning. Our team recognizes the importance of clear communication, documentation, and coordination throughout the project lifecycle. We will work closely with the city to ensure all forms, drawings, and technical materials are delivered in a timely and organized manner. Resolution 2025-104 104 SEL ES Project #: 040694.000.00 SEL ES PROPRIETARY INFORMATION City of Seward, Alaska © 2025 by SEL ES 16 September 2025 All rights reserved. Page 3 SEL ES’s technical approach is as follows: Description Substation Design, Civil & Electrical Engineering, Protection and Control (P&C) Systems, Automation Engineering SEL ES will provide the following services: 1 - Protection, Control, and Automation Design: x SEL ES will develop protection and control design drawings for the new substation control house: o Protection One Line Diagram o 115 kV and 12.5 kV three-line diagrams o AC and DC distribution panel wiring o Remote Equipment Wiring Diagram o Panel and Yard Equipment Interconnection Diagrams o Cable Schedule x SEL ES will develop protection and control design drawings for two (02) protection and control panels: o Transformer Protection and Metering Panel (Panel 1) o Feeder Metering and SCADA Panel (Panel 2) x SEL ES will provide the following drawings for the panels mentioned above: o Panel Layout and BOM o Nameplate drawings o Panel mechanical drawings o AC Elementary drawings o DC Elementary drawings o Wiring Diagrams Power System Studies x SEL ES will perform the following power system studies, with the system electrical model provided by City of Seward and provide detailed reports in .pdf format: o Short circuit Study o Coordination Study Note: SEL ES assumes City of Seward will provide an upgraded power system model to be updated with the new transformer to be added in the new Spring Creek substation for running the short circuit study. Relay Settings Calculations x SEL ES will develop protection relay settings: o Two (2) SEL-787 Transformer Relay Settings o Two (2) SEL-751 Feeder Relay Settings for the transformer backup protection. o Four (4) SEL-351S Protection System relays for the 12.5kV feeders o Six (6) SEL-735 Power Quality and Revenue Meters (two (2) for the transformer 12.5kV side and four (4) for the 12.5kV feeders) o Settings development for the SEL-787, SEL-751 and SEL-351S relays will include the logic diagrams and settings calculation files in Mathcad format. For the SEL-735 metering relays just settings files will be included (No logic diagram needed) Automation Design x SEL ES will design a substation communications system for data concentration and control to SCADA. o SEL-3350 RTAC will be connected serially to each of the relays in the substation for data collection and control o SEL-3350 RTAC will communicate with the Transrupter devices to gather data from them Resolution 2025-104 105 SEL ES Project #: 040694.000.00 SEL ES PROPRIETARY INFORMATION City of Seward, Alaska © 2025 by SEL ES 16 September 2025 All rights reserved. Page 4 o SEL-3350 RTAC will Communicate with an SEL-2440 for the two Transformer alarms and status data points o SEL-2407 Clock will provide IRIG time synchronization to the RTAC and the RTAC will time synchronize the device connected. o SEL-3350 RTAC will concentrate the data from the connected devices and provide a DNP or Modbus connection for SCADA to poll. RTAC Settings x SEL ES will develop RTAC settings for the new substation: o Local Relay data collection and control settings o Transductor data collection settings o SCADA data settings P&C Site Acceptance Testing (SAT): x SEL ES shall provide commissioning support at the Customer’s onsite facility. SAT support will be provided over one (1) mobilization. This includes the cost of travel, the related expenses, and the supply of the Doble/Omicron test kit. x The equipment to be tested during the commissioning support will be the following: o One (1) Transformer Protection and Metering Panel (Panel 1) o One (1) Feeder Metering and SCADA Panel (Panel 2) o Two (2) Recloser Control Cabinets x SEL ES envisions the following plan for onsite support: o Provide six (6) days of onsite support by one (1) protection engineer and six (6) days of support by one (1) automation engineer at the Customer’s onsite facility (total twelve (12) man days). Support will be provided and spread over one (1) mobilization by the protection engineer and automation engineer starting at the same time. x The scopes of work during the SAT includes relay power on, functional tests, protection element and logic testing for each relay, metering checks using secondary injection kits. The automation panel testing includes SCADA point-to-point checks between all the relays and the RTAC. Point-to-point checks between the EPMS and the RTAC. SEL-2440 Alarm interface testing to SCADA. x The estimate includes one (1) Doble/Omicron test unit for six (6) days. 2- Substation Physical Engineering: Physical design for the refurbishment of the Spring Creek substation expansion which includes electrical, civil and structural design. This project includes adding another transformer and two (2) new circuit switchers. SEL ES will develop substation physical design drawings which include: x Physical Single Line Diagram x General Arrangement x Station Elevations x Conduit Schedule x Conduit Plan & Details x Grounding Plan & Details x Grounding Study & Report x Control Enclosure Layout, Elevations and Details x Bill of Material x Conduit Fill Calculations Resolution 2025-104 106 SEL ES Project #: 040694.000.00 SEL ES PROPRIETARY INFORMATION City of Seward, Alaska © 2025 by SEL ES 16 September 2025 All rights reserved. Page 5 x Technical specification for control house x Site access and layout plans x Grading plan and details x Fencing plan and details x Foundation plan and details x Oil containment and details x Steel structure layout and details At 65% design, SEL ES will provide equipment specifications for procurement of substation primary equipment including: • One (1) Control Building • 15kV G&W Recloser • Associated overhead bus, underground cable, conduit, grounding, connectors and fittings 3- Construction Management, EH&S and Construction Services: SEL ES will provide turnkey services encompassing construction oversight, onsite construction, field execution, primary equipment testing and commissioning for the Spring Creek Substation Refurbishment project for the City of Seward, AK. We will work with our team to ensure all work is completed and ready for energization to meet the City of Seward’s desired energization date. x Remove existing equipment and foundations x Grade area existing pad x Install fencing around substation yard x Manage SWPP for the duration of the project x Install all foundations per IFC’s x Install Ground grid x Install all conduit in yard x Install all equipment x Install control building x Install all fiber / control cable from equipment to control building x Install all conductors in station x Primary Equipment Testing x Commissioning / Testing 4- Project Management: SEL ES will assign a Project Manager who will lead all design-build activities and serve as the single point of contact for the customer, ensuring alignment across stakeholders and disciplines. Our project management strategy includes: x Developing a comprehensive execution framework, including schedule, team structure, and communication protocols. x Facilitating coordination meetings to maintain momentum and address issues early. x Managing all project documentation and deliverables with a focus on clarity, traceability, and timely submission. x Driving design reviews at key milestones with consolidated feedback to streamline decision-making. x Supporting interconnection compliance through active coordination with the local utility. Resolution 2025-104 107 SEL ES Project #: 040694.000.00 SEL ES PROPRIETARY INFORMATION City of Seward, Alaska © 2025 by SEL ES 16 September 2025 All rights reserved. Page 6 2.2 Approach to QA/QC SEL ES maintains a documented quality system that meets the requirements of ISO 9001. SEL ES strives to design, develop, and deliver dependable, quality solutions that exceed Customer expectations by applying the example SEL ES Project Procedure illustrated in below figure. The procedure and subordinate work instructions encompass a sequential, phase-gate design process that is tailored to the specific scope of the project. The primary goal is to design in quality from the beginning of the project. Time spent early on to ensure that the Customer’s project requirements and the design basis are correct saves time and effort in later phases for the Customer, the project team, and others involved. The SEL ES Project Procedure for a typical project has phases for planning, definition, development, testing/validation, commissioning, and close out. Detailed design reviews of requirements and deliverables by competent technical reviewers from SEL ES authorized reviewer lists ensure the quality of deliverables. Testing and validation processes prove the performance of the solution for the Customer’s application. The Customer has an important role in the process. Throughout the project, SEL ES will communicate project status and provide opportunities to define requirements, review deliverables, and provide feedback on SEL ES performance. Additionally, when Customers define hold/witness points or approval requirements, SEL ES will include the requirements in its detailed project plans to guarantee compliance. Figure 1: Example SEL ES Project Procedure Diagram Resolution 2025-104 108 SEL ES Project #: 040694.000.00 SEL ES PROPRIETARY INFORMATION City of Seward, Alaska © 2025 by SEL ES 16 September 2025 All rights reserved. Page 7 Figure 2: SELREV Review Flow Chart SELREV is a quality tool utilized in the design review process. The process for applying SELREV is detailed in the flow chart and narrative in Figure 2 This phased approach aligns with the phases listed below: Terminology Originator: Engineer or Designer creating design to be reviewed. QA Checklist Template: Partially populated template used as a starting point for a project QA checklist. Resolution 2025-104 109 SEL ES Project #: 040694.000.00 SEL ES PROPRIETARY INFORMATION City of Seward, Alaska © 2025 by SEL ES 16 September 2025 All rights reserved. Page 8 Qualified Reviewer: Engineer or Designer qualified to review work per ES “Branch” Authorized QA Owner/Reviewer Lists. QAO: Quality Assurance Owner; the QAO oversees the quality process for the project. The QAO can be the Reviewer or Technical Lead, but not the Originator. The QAO must be a qualified reviewer. Phase 1 Planning Quality plans are documented in the Deltek Vision Quality tab of the project record or alternatively using the Quality Plan template. Action By Action PM/Technical Lead Identifies scope applicable to the project and uses the ES “Branch” Authorized Quality Assurance Owner/Reviewer Lists to identify Quality Assurance Owners (QAOs). Originator With guidance of QAO/Tech Lead, gains familiarity with the project’s proposal, RFQ document, and Customer requirements. Determines relevant generic and Customer QA checklist templates and saves these templates into the active ES project folder per WI-1501 for use by the project team. Modifies the selected checklist templates, as appropriate, to generate draft QA checklists that are project specific. PM/Technical Lead Completes the Quality Plan Originator After the Project Kickoff Meeting with the Customer, the Originator will review meeting minutes, then add to and modify the QA checklists as information is received from the Customer. Phase 2 Definition Functional requirement documentation is documentation of the Customer’s design requirements. The purpose of this documentation is to verify the Customer requirements and manage change. Functional requirements documentation may include but is not limited to the proposal, specifications, figures, diagrams, drawings, tables, charts, and BOM. Action By Action Technical Lead Determines format of the functional requirements. Originator Prepares functional requirements and initiates a Design Review of the functional requirements specification. Technical Lead Confirms and documents Customer agreement with the functional requirements. Phase 3 Development Action By Action Originator Create solutions and project deliverables. Originator Initiate a Design Review for all deliverables. Resolution 2025-104 110 SEL ES Project #: 040694.000.00 SEL ES PROPRIETARY INFORMATION City of Seward, Alaska © 2025 by SEL ES 16 September 2025 All rights reserved. Page 9 Phase 4 Testing and Phase 5 Commissioning Action By Action Originator Initiate a Design Review for all test plans and results. Originator Initiates a Design Review for all ICTR plans. Originator Submit the ICTR plan for a review in accordance with WI-15090 – Commissioning Process. Phase 6 Closeout Action By Action QAO Suggest improvements to the master QA checklist templates that could directly affect ES performance on future projects. Specific Customer requirements and preferences that, in general, may not be relevant to most other Customers should be suggested additions to the Customer QA checklist. Technical Lead Confirms all Design Review documents are complete. 2.3 Approach to Procurement At SEL ES, our procurement strategy is founded on stringent supplier qualification standards, robust long-term partnerships, and exceptional quality benchmarks. We take pride in holding our suppliers to the same rigorous quality standards that we uphold in our relay factories. This commitment has resulted in our electronic device factories achieving an impressive meantime between failure (MTBF) of 1,100 years. By fostering long-term partnerships with our suppliers, SEL not only guarantees the delivery of high-quality products but also ensures consistent quality across all future projects. 2.4 Approach to Construction SEL ES Construction Managers will work hand in hand with our engineering team and construction partners to verify assumptions through site inspection and soil test developed through the proposal process. Working with our construction partners we have constructability reviews at the 35,65 & 95 percent design stages making recommendations for improvements to the schedule, scope & budget. SEL ES Construction Managers will work with our construction contractor to evaluate cost savings measures based on the design. SEL’s approach to construction starts with planning. First, we look at potential hazards and develop ways to mitigate those hazards in the engineering phase of a project. Next, is our pre-construction site assessment with our construction partners. During this phase we identify site conditions anticipated and verified assumptions from our site inspection, soil tests, oil tests and ground grit testing documents design reviews as mentioned above. With this information our construction managers and construction partners work alongside each other to create a work task plan for each task associated with the project. We follow up with creating our Schedule, Site logistics plan and Emergency Action Plan. Resolution 2025-104 111 SEL ES Project #: 040694.000.00 SEL ES PROPRIETARY INFORMATION City of Seward, Alaska © 2025 by SEL ES 16 September 2025 All rights reserved. Page 10 Our construction partners have gone through an extensive vetting process to come alongside SEL to meet our project and customers’ objectives and expectations. SEL ES is proudly bringing industry leading construction partners to this project. Our construction partners have an extensive track record of successful projects with major utilities throughout the country. We look for construction partners that work safely, work within budget, and have a history of meeting or exceeding project expectations and completion deadlines. During construction the SEL ES Construction Manager will be onsite to manage, inspect, verify and document work that is being completed in compliance with City of Seward standards and expectations. SEL ES Onsite Construction Managers and our construction partners will accept, verify, inspect and inventory materials as they arrive onsite. SEL ES and our partners will make all necessary efforts working 5 days a week 10 hours / day to meet construction schedule. In times of extreme weather, we will secure equipment and materials to maintain a safe site. SEL ES Construction Managers will conduct daily safety walks during construction to ensure proper safety practices are being followed. SEL EH&S Safety Manager will conduct monthly safety site walks to ensure proper safety practices are being followed by our subcontractors. As part of our daily procedures our onsite Construction Manager will maintain a daily log of manpower, equipment, tailboards and schedules. SEL ES’s construction partners will approach the work by performing the following tasks: x Project Hazard Records Evaluation – Verify that project hazard identification report using contract documents, project schedules, site assessments, drawings, plans, project specifications, etc. to identify all tasks that will be performed on the project. x Pre-construction Site Assessment – Verify that a field visit has been conducted to review and identify site conditions anticipated for the project including stored energy hazards. The construction partner will obtain system characteristics information from the owner on nominal voltage, transient voltage, induced voltage, presence of grounds and location of circuits and equipment. x Task Plan Template – Complete a Work Task Plan for all tasks specific to the project scope. The Work Task Plan shall detail provisions for addressing all tasks, including project specific equipment, tools utilized, construction process, PPE, and special precautions. o Schedule – Include a detailed schedule as part of the construction plan package. This schedule will include, at a minimum: o Outages o Sequencing o In-service Dates o Major Milestones o Site Logistics – Include a site logistics plan (map/drawing). The following items shall be considered for inclusion: Resolution 2025-104 112 SEL ES Project #: 040694.000.00 SEL ES PROPRIETARY INFORMATION City of Seward, Alaska © 2025 by SEL ES 16 September 2025 All rights reserved. Page 11 Signage – Include signage for temporary construction entrances that include nearest address/GPS coordinates, station name/structure number(s), site supervisor name and contact information. Overhead Lines – Identify all overhead lines that may impede work or travel with equipment. Height of Overhead Lines – Include the height of all identified overhead lines. Drive Paths – Identify the delineated drive paths with routes of movement to work locations. Work Areas – Locate on the plans the construction work areas. Material Staging – Locate material staging areas on plans. Entrance Locations – Identify point of entrance locations to the work site(s). Site access is to be unobstructed with no limitations on vehicle/mobile equipment access. Worker Parking – Identify on-site parking provisions, worker parking area(s) and routes to and from the work areas. Construction Equipment – Locate on plans the staging and laydown areas for construction equipment. Worker/Material Handling – Identify locations and related work zones for worker/material handling equipment such as cranes and lifts. Emergency Vehicle Access – Provide emergency vehicle access and evacuation routes. Construction Fence – Locate on plans fencing and enclosure provisions. Utility Lines – Identify and include in plans existing underground utility lines and temporary utility lines. Severe Weather Rally Point – Locate on plans the severe weather rally point location in the event the project needs protection from severe weather. Fuel Storage – Locate on plans fuel storage area with fire extinguisher location and spill containment provisions. Temporary Restroom(s)/Wash Facilities – Include the plans for temporary restroom(s) and wash facilities. Trash Dumpster(s) – Contractor has considered trash dumpsters and the amount necessary for the project. Locate on plans locations and quantity necessary to maintain an orderly jobsite. SEL ES will develop a project specific health and safety plan (PSHSP). This plan describes the task specific scopes of work and associated hazards for this project as well as detailed processes, procedures, and responsibilities to ensure the safety and health of all persons affected by the project. This plan is in addition to the applicable SEL EHS Policies addressed in the Corporate Resolution 2025-104 113 SEL ES Project #: 040694.000.00 SEL ES PROPRIETARY INFORMATION City of Seward, Alaska © 2025 by SEL ES 16 September 2025 All rights reserved. Page 12 Safety Manual which shall be used as a resource to ensure compliance with internal policies and applicable regulations. The intent of this SEL Health and Safety Plan is to afford all jobsite personnel the benefit of a dedicated and thorough jobsite assessment with clear risk mitigation measures to ensure personal safety. All these preparatory actions are completed prior to the commencement of onsite contract work to ensure everyone is prepared to recognize and report unsafe hazards before they result in injury or property damage. SEL is dedicated to ensuring the well-being and safety of all individuals from the moment they arrive at the jobsite until the project is successfully completed. SEL ES has an enduring commitment to health and safety, which is reinforced daily through tailboard work planning. Plan every job, every task, every time. Intentional and focused safe work planning is an integral component of any jobsite task. The jobsite tailboard plan is a daily requirement, where crews performing a task thoughtfully plan and discuss the task before starting the work. Their focused attention on the task, and all associated risks, before engaging in the work provides a safer work environment for all involved. However, if the City of Seward has a requirement to complete their pre-task plan (PTP) form, SEL will comply with that requirement. Resolution 2025-104 114 SEL ES Project #: 040694.000.00 SEL ES PROPRIETARY INFORMATION City of Seward, Alaska © 2025 by SEL ES 16 September 2025 All rights reserved. Page 13 3 Firm Qualifications and Experience 3.1 Brief Firm History SEL was founded in 1982 when Dr. Edmund O. Schweitzer, III, invented the first all-digital protective relay, reducing the cost and complexity of power protection. In 1984, SEL introduced the world’s first digital protective relay to the electric power industry. As part of a long-term strategy for sustained growth, stability, and customer focus, SEL became an employee-owned company in 1994 and transitioned to 100- percent employee ownership in 2009. Our ownership value is at the heart of our employees’ hard work to reduce costs, increase quality, and create superior products that enable us to fulfill our mission. SEL customers began requesting additional expertise related to our products, primarily protection expertise including relay settings, protection studies, and commissioning; therefore, late in the summer of 1998, SEL formed an Engineering Services group to help customers with their service requirements. In 2012, SEL earned a place on the best FORTUNE 100 companies to work for. In October 2016, SEL reorganized its Engineering Services (ES) division to provide better engineering support to all our customers in the United States. Our Engineering Services division became a wholly owned subsidiary of SEL, operating as SEL Engineering Services, Inc. (SEL ES). The change was needed to reduce the complexity related to state-by-state regulatory requirements. Our SEL ES team can provide full substation design packages, site retrofits for existing electrical gear, custom enclosures, construction management, field services, detailed designs, studies, programming for power system protection, automation, metering, and control. Our design teams have capabilities with many software tools including AutoCAD, AutoCAD Electrical, AutoCAD Civil 3D, MicroStation, RISA 3D, Hilti PROFIS, LPILE, WinIGS, Visual Lighting 3D, Open Utilities Substation, SKM, ETAP, ASPEN, Cape, Enoserv RTS, and many more. These tools are used to speed up drawings, improve drawing consistency, partially automate conversion of existing mylar, vellum, and paper drawings into electronic files, ensure appropriate designs, study and model power systems, and speed field services. Our staff is accustomed to working with various design standards. Many of our national customers follow the IEEE or NEMA standards for symbols. We can help design the customer’s own set of standards and can offer advice on best design standard practices, or we can work with already established design standards developed by the City of Seward. SEL ES electrical and civil engineers have extensive experience creating and implementing substation solutions in the field. Our engineering teams work closely with each other—and with you—to ensure that the civil, structural, and electrical design of the substation, as well as the protection, control, and automation systems, meet both industry standards and the project owner's standards and requirements. Project Excellence and Quality: Throughout the engineering and design process, our gated quality assurance process ensures that all factors are accounted for, and that quality is assured. Our teams of licensed engineers provide: x Front-end engineering design (FEED) studies, initial cost estimates, and conceptual design. x Customized 35, 65, and 90 percent issued-for-review (IFR) packages. x Issued-for-construction (IFC) packages complete with bills of materials and construction bid documents. Resolution 2025-104 115 SEL ES Project #: 040694.000.00 SEL ES PROPRIETARY INFORMATION City of Seward, Alaska © 2025 by SEL ES 16 September 2025 All rights reserved. Page 14 Customer Service: SEL ES provides unmatched customer service and technical expertise to our customers, drawing upon the team of over 7,300 SEL employees. We have direct access to SEL Research and Development (R&D), Manufacturing, Enclosures, Quality and Sales and Customer Service (S&CS) divisions. x We can easily access all these resources within our company to provide quality and timely solutions. x We at SEL ES have a level of expertise in SEL products that is unmatched by any other consulting company. We are on the front lines of innovation. Through close collaboration with R&D, Manufacturing, and our Enclosures teams, SEL personnel understand challenges in the power system, feed those challenges back into our products and solutions, and then quickly deliver these innovations in creative ways to solve complex problems. Our Commitment and Values: Utilities around the world choose SEL for leading technologies and superior products, services, and solutions. SEL commits to quality with a worldwide, ten-year, no- questions-asked warranty on SEL products and unmatched, free technical support and customer service. That means no repair charges. Our values are not just stated. We teach them regularly and witness the many ways they have become deeply ingrained in SEL processes and culture. Because of this emphasis on values and the responsibility we all feel as an employee-owned company, SEL employees truly strive to do the right thing for our colleagues, communities, and customers. The following values drive our business activities: Furthermore, our design team has created construction bid specifications and inspecting construction installation and working in energized substations. SEL ES worked for many years with electrical utilities and is familiar with their operations. 3.2 Experience with Similar Substation Work SEL ES has experience with similar substations as listed below: Reference 1: 115 kV Substation (Substation & Transmission Line Engineering) • Client Company Name: Southeast Alaska Power Agency (SEAPA) Contact and Title: Kris Womack (End User – Project Manager), kwomack@seapahydro.org, (907) 228- 2021. Project Scope: Project consisted of engineering and design of a 115/34.5 kV substation, a 115 kV transmission line, and a primary 34.5 kV overhead feeder connecting to the nearby existing 115 kV and 34.5 kV overhead lines. SEL ES Role in Project: • Quality • Dignity of Work • Ownership • Customer Focus • Integrity • Community • Discipline • Creativity • Communication Resolution 2025-104 116 SEL ES Project #: 040694.000.00 SEL ES PROPRIETARY INFORMATION City of Seward, Alaska © 2025 by SEL ES 16 September 2025 All rights reserved. Page 2 x Substation Engineering Design – Engineering design and drafting services to provide a complete (Station) design drawings package This package also includes ground grid analysis and lightning analysis. x Transmission and Distribution Line Engineering – Engineering design engineering and drafting services to provide getaways for the transmission and distribution lines. This package also includes transmission line structure analysis, plan/profile sheets, and modeling. x Protection and Control Engineering – Engineering design drawings for Protection and Control drawings to provide comprehensive relay protection of this new substation. This package also included short-circuit analysis and coordination studies. x Transmission Load Flow Study – Perform the load flow study to review the voltage profile study. x Final completion date 10/2024. Figure 3.1: 3D Model of New Substation Resolution 2025-104 117 SEL ES Project #: 040694.000.00 SEL ES PROPRIETARY INFORMATION City of Seward, Alaska © 2025 by SEL ES 16 September 2025 All rights reserved. Page 3 Reference 2: 138 kV Mooreland Switch Station (Substation & Transmission Line Engineering, Project Management) x Client Company Name: Western Farmers Electric Cooperative (WFEC) x Contact and Title: Derek Cocheran (End User - Project Manager), derek.cocheran@wfec.com, (405) 574-6606. x Project Scope: This project consisted of feasibility study, engineering, 3D design, and construction of a new 138 kV switch station to support the load expansion and demands in WFEC’s service territory with the new interconnection of a new 150 MW windfarm. The station consists of seven (7) rungs breaker-and-a-half bus configuration with thirteen (13) terminals (ultimate design for eight rungs and 16 terminals) and provisions for a future expansion to 345 kV substation with two (2) rung breaker and half bus. x SEL ES Role in Project: Substation Engineering Design – Engineering design & drafting services to provide a complete (Station) design drawings package in accordance with RUS design guide standard (RUS Bulletin 1724E-300) for the final configuration of new Mooreland Switch Station in addition to the ten (10) intermediary stages. The drawings package was in accordance with all applicable codes which include but are not limited to RUS, NESC, and ASCE design standards. o Transmission Line Engineering – Engineering design engineering & drafting services to provide a complete (Transmission Line) design drawings package in accordance with RUS design guide standard (RUS Bulletin 1724E-200). This package also includes transmission line structure analysis, plan/profile sheets and modeling. o Protection & Control Engineering – Design and settings for ten (10) intermediary stages, referred to as Stages 1-10, that include twelve (12) terminals at the existing Mooreland Switch Station, thirteen (13) terminals at the new Mooreland Switch Station, and five (5) terminals at the existing Mooreland Plant. This scope is limited to 225 drawings and 100 demo drawings. x Final completion date: 06/2023. 3D Model of New Mooreland Switch Station Resolution 2025-104 118 SEL ES Project #: 040694.000.00 SEL ES PROPRIETARY INFORMATION City of Seward, Alaska © 2025 by SEL ES 16 September 2025 All rights reserved. Page 4 Reference 3: 138 kV Invenergy – WFEC Dover Switch Station (Substation & Transmission Line Engineering, Project Management) x Client Company Name: Western Farmers Electric Cooperative (WFEC) x Contact and Title: Mike Smith (End User – Project Manager), mike.smith@wfec.com, (405) 831- 7231 x Contact and Title: Derek Cocheran (End User - Project Coordinator), derek.cocheran@wfec.com, (405) 574-6606 x Project Scope: This project consists of the engineering and construction of a new 138 kV switch station to serve as the point of interconnection to a Wind farm. This new switch station will be located south of the existing station and directly connected by two transmission lines (Main Bus 1 & Main Bus 2). x SEL ES Role in Project: Substation Engineering Design – Engineering design & drafting services to provide a complete (Station) design (3D Inventor) drawings package accordance with RUS design guide standard (RUS Bulletin 1742E-300) for the final configuration of Dover Switch Station. The drawings package shall adhere to all applicable codes which include but are not limited to NESC, ASCE, IEEE and RUS design Standards. o Transmission Line Engineering – Engineering design engineering & drafting services to provide a complete (Transmission Line) design drawings package in accordance with RUS design guide standard (RUS Bulletin 1724E-200). This package also includes transmission line structure analysis, plan/profile sheets and modeling. o Protection & Control Engineering – Design and settings for six (6) intermediary stages, referred to as Stages 1-6, and a final stage that includes terminals at the existing Dover Switch Station and the new Dover Switch addition. This scope had an estimate of 216 drawings and 41 demo drawings. x Completion date: 11/2021 Reference 4: 138 kV WFEC Hugo Switch Station Rehabilitation Project (Substation, Relay Testing, Commissioning, Project Management) x Client Company Name: Western Farmers Electric Cooperative (WFEC) x Contact and Title: Travis Goucher, PE (WFEC – Manager, T&D Engineering), travis.goucher@wfec.com, (405) 759-3928 x Contact and Title: Mike Smith (End User – Project Manager), mike.smith@wfec.com, (405) 831- 7231 x Project Scope: The Hugo Switch project was a rehab of an existing 138 kV switchyard. This 138 kV switch yard required the replacement of aging assets which included circuit breakers, potential transformers, SSVTs, and transmission line protection package. Eleven (11) oil circuit breakers were replaced, and all eight (8) line terminals of protection schemes were upgraded by replacing existing electromechanical relays with SEL-421 (primary) and SEL-311L (secondary) relays with PILOT protection. Resolution 2025-104 119 SEL ES Project #: 040694.000.00 SEL ES PROPRIETARY INFORMATION City of Seward, Alaska © 2025 by SEL ES 16 September 2025 All rights reserved. Page 5 x SEL ES Role in Project: o Protection & Control Engineering – Design and settings for all eight (8) line terminals, including remote ends. Relays settings were also furnished and along with coordination study and short-circuit study. o Commissioning – Development and execution of isolation, commissioning, testing, and restoration plan detailing all procedures and energization steps. o Testing – Performed factory acceptance testing (FAT) prior to shipment of panels to customer site. x Completion date: 03/2023 Protection One-line (A) – Hugo Station 3.3 Construction Partners & References SEL ES has initially chosen to proceed with two reputable construction partners. The final selection will be made at the 65% design stage. By choosing between two qualified subcontractors, SEL ES ensures alignment with final project needs while maintaining a ready alternative in case of unexpected challenges. This approach minimizes risk, supports continuity, and reflects SEL ES’s proactive and resilient planning. 3.3.1 NORTHERN POWERLINE CONSTRUCTORS, INC. (NPC) Northern Powerline Constructors (NPC) is a full-service electrical construction contractor specializing in medium and high voltage systems across Alaska. NPC offers turnkey solutions for: x Transmission line construction (69kV to 765kV) x Distribution network installation and maintenance x Substation construction, testing, commissioning, and upgrades Resolution 2025-104 120 SEL ES Project #: 040694.000.00 SEL ES PROPRIETARY INFORMATION City of Seward, Alaska © 2025 by SEL ES 16 September 2025 All rights reserved. Page 6 x Energized work using hot stick methods and proprietary robotic arm technology x Interior electrical systems for commercial, industrial, and military facilities x NFPA 70E compliance solutions x Emergency restoration and storm damage repair x Grid interconnection for high-voltage transmission and distribution NPC is known for its expertise in remote site logistics, union workforce, and strong safety record. Their ability to self-perform a wide range of electrical services is backed by the resources of Quanta Services, enhancing their bonding capacity and scalability. NPC has experience with similar substations as listed below: 1. Briggs Substation Upgrade (2024) – Matanuska Electric Association, Inc. Replaced existing three (3) 12.47 kV distribution breakers with 15 kV RMAG breakers using the existing foundation. Installed a new 15 kV RMAG breaker as a distribution side main breaker on an existing foundation. Replaced existing transmission side switch and foundations with a 145 kV DT1-145 circuit breaker and new foundation. Added one new 115 kV bus support with a new foundation. Pulled all wire necessary from all new equipment to control enclosure leaving 75ft coiled for termination at control enclosure vault. Trenched and installed new conduit from the 145 kV breaker to the control enclosure vault and all other conduits were reused. 2. Herning Substation Upgrades (2022) – Matanuska Electric Association, Inc. Upgraded the Herning Substation from a single 115 kV tap into the substation to a 115 kV breaker and a half scheme with two 115 kV feeds into the substation, one from Teeland and one from Shaw. The 12.5 kV was also be upgraded from the existing open air 12.5 kV breakers to 12.5 kV metal-clad switchgear. 3. Latouche Substation Earthquake Repairs (2022) – Chugach Electric Association, Inc. The November 2018 earthquake caused the west side of the Tl transformer foundation and containment pit to settle about 6". This settlement brought the long-term integrity of the foundation into question. Conduits connecting the transformer to the switchgear enclosure were pulled apart, stress was placed on the transformer bushings by the bus work, and the transformer’s ability to cool itself are all negative byproducts of the settled foundation and containment pit. This project included the removal of two MV steel cable risers, MV cables and conduits, L V control cables and conduits, a transformer foundation a containment pit and two riser structure foundations. New foundations for the transformer, riser structures, and blast wall suitable for the soil conditions were installed. A new concrete transformer foundation with oil containment pit was installed and connected to the existing oil-water sump system. Bus work, conduits and wiring were replaced based on current industry standard. A blast wall between the transformer and the switchgear enclosure was added to bring the repair work up to current standards. Resolution 2025-104 121 SEL ES Project #: 040694.000.00 SEL ES PROPRIETARY INFORMATION City of Seward, Alaska © 2025 by SEL ES 16 September 2025 All rights reserved. Page 7 4. Andeavor Alaska Refinery 115kV Substation Expansion Project “Below Grade” Construction (2017) and “Above Grade” (2018) – Andeavor/Power Engineers Andeavor constructed and deeded to Homer Electric Association a 115kV Substation that is dedicated to serve the refinery. The initial design was a three-breaker 115kV ring bus with two line bays and one transformer bay. The ring bus was configured to be expandable into a breaker & one-half arrangement with two line bays and two transformer bays. This project expanded the substation into its intended ultimate breaker & one-half configuration. This project expanded the substation into its intended ultimate configuration. The project consisted of two phases of construction. The “Below Grade” and “Above Grade” construction. During the Below Grade construction, the work was performed in a fully energized substation and no outages were allowed. The work included: • Foundations to include: o One Transformer Foundation with Oil Containment and Grating Cover o One 115kV circuit breaker foundation o One 25kV circuit breaker foundation o Three 115kV Potential Transformer drilled pier foundations o Two 115kV Potential Transformer spread footer foundations o One 25kV Bay H-Frame Structure consisting of two drilled piers foundations o One 25kV Riser Structure drilled pier foundation • Below Grade Grounding with 10’ long Pigtails for ease of the upcoming Above • Grade connections • Below Grade Conduit with Riser Stubs • Final Grade Resurfacing from construction activities The Above Grade work required certain de-energization steps to accomplish the work. For reliability needs, the work was partitioned into three construction sequences with a testing sequence to minimize potential unwanted outage exposure. 5. Substation 13 Modification Project (2017) – Municipality of Anchorage Rebuild of Substation 13 located at 151 West Bluff Drive, Anchorage, AK. Scope of work included: • Install new transformer pad and containment. • Install new foundation and new switchgear building • Rebuild all 115kv and 35kV/15kV bus. • Install all new 15kV and 35kV feeder underground cable in conduit. Resolution 2025-104 122 SEL ES Project #: 040694.000.00 SEL ES PROPRIETARY INFORMATION City of Seward, Alaska © 2025 by SEL ES 16 September 2025 All rights reserved. Page 8 • Install new ground grid. • Build 30’ tall gabion wall complete with grounding. • Site work includes new Geotech fabric, filter and drain rock, and surface course. 3.3.2 Palouse Power Palouse Power is a full-service utility infrastructure contractor based in Quincy, Washington, serving the Inland and Pacific Northwest regions. Their core electrical capabilities include: Electrical Construction Services Substation and Switchyard Construction: Full-scope services including design/build, installation, and commissioning. Transmission Line Construction: Capable of handling voltages up to 500kV, with experience in both urban and remote environments. Distribution Systems: Known for high-quality craftsmanship on complex distribution projects. Underground Electrical Construction: Includes overhead-to-underground conversions, medium voltage installations in data centers, and power plant infrastructure. Emergency Response: Rapid deployment capabilities for electrical restoration in disaster-affected areas. Palouse Power performs most work in-house, allowing for competitive pricing and streamlined project delivery. Their integrated approach—including foundations and civil work—supports efficient execution of large-scale electrical infrastructure projects Palouse Power has experience with similar substations as listed below: 1. Quincy Valley Substation (EPC) Quincy, WA – March 2025 Project’s Value: $3,500,000 Client: Aubrey Silvey Enterprises Contact: Greg Newton Phone: (253) 302-9869 Email: gnewton@silvey.com 2. Ostrea Substation / Transmission (EPC) Moxee, WA – March 2025 Project’s Value: $3,900,090 Client: Strategic Construction Solutions Contact: John Henson Phone: (480) 586-2400 Email: john.henson@scsbuild.com Resolution 2025-104 123 SEL ES Project #: 040694.000.00 SEL ES PROPRIETARY INFORMATION City of Seward, Alaska © 2025 by SEL ES 16 September 2025 All rights reserved. Page 9 3. Tower Substation (EPC) Boardman, OR – February 2025 Project’s Value: $4,400,257 Client: Strategic Construction Solutions Contact: Erik Johansen Phone: (515) 491-9469 Email: ejohansen@scsbuild.com 4. Artesian Substation / Transmission Rebuild Hansen, ID– January 2025 Project’s Value: $4,000,135 Client: Idaho Power Company Contact: Jamison Loveless Phone: (208) 388-2671 Email: jloveless@idahopower.com 5. Pontotoc Substation (EPC) Roff, OK – June 2024 Project’s Value: $3,885,610 Client: Strategic Construction Solutions Contact: Erik Johansen Phone: (480) 586-2400 Email: ejohansen@scsbuild.com 6. EE Clouse Substation Goldendale, WA – April 2024 Project’s Value: $2,550,951 Client: Klickitat PUD Contact: Seth Jones Phone: (509) 773-5891 Email: sjones@klickpud.com 7. Goose Prairie Substation / Transmission (EPC) Moxee, WA – June 2023 Project’s Value: $4,266,331 Client: Strategic Construction Solutions Contact: Scott Perrie Phone: (704) 430-8629 Email: sperrie@atwell-group.com Resolution 2025-104 124 SEL ES Project #: 040694.000.00 SEL ES PROPRIETARY INFORMATION City of Seward, Alaska © 2025 by SEL ES 16 September 2025 All rights reserved. Page 10 8. Currin Substation, Eugene, OR - December 2022 Project’s Value: $8,521,027 Client: Eugene Water & Electric Board Contact: Sandra Hahn Phone: (541) 554-3964 Email: Sandra.hahn@eweb.org 9. Huard Substation, Prosser, WA - February 2022 Project’s Value: $2,219,022 Client: Benton REA Contact: Joel Mietzner Phone: (509) 786-8258 Email: jmietzner@bentonrea.org Resolution 2025-104 125 SEL ES Project #: 040694.000.00 SEL ES PROPRIETARY INFORMATION City of Seward, Alaska © 2025 by SEL ES 16 September 2025 All rights reserved. Page 11 4 Project Design Team The proposed project design team is presented below: City of Seward, Alaska Spring Creek Substation Refurbishment Project Organizational Chart City of Seward Peter Allen Executive Sponsor SEL Engineering Services, Inc. Moe Aziz / Raspreet Sudan Project Management Jeremy Sizemore Construction Management/ Inspection Calvin George, PE Quality Control John Arnold Civil/Structural Design Aung Thuya, PE Design Manager Vikas Gopagani Civil/Structural Design Rod Kemper Design Drafting Lead Justin Giachino, PE Substation Design Jaylon Smith Substation Design Thaddeaus Phipps Substation Design Doug Krivsky Automation Design Magdely Noguera P&C Design 4.1 Key Staff Bios A summary of the Key team members’ capabilities and experience is listed below: Peter Allen, Executive Sponsor: As the executive sponsor, Peter has the authority for all decisions related to any City of Seward (purchase limit authority is confidential). Peter has leadership experience as a regional director for SEL ES for the past 5 years. He also has experience in SCADA, including complete HMI design, factory acceptance tests (FAT), commissioning, and technical training. His expertise also includes proposal writing, personnel supervision, project management, and leadership. Moe Aziz, Project Manager: Moe has authority for decisions related to the execution of this project. With over 15 years of project management experience in the utilities, telecommunications, and oil & gas sectors, he has led the successful delivery of complex, high-value initiatives from planning through execution. Moe is known for consistently delivering capital projects on time and within budget, while maintaining a strong focus on safety, quality assurance, and risk mitigation. He has managed multiple concurrent projects with varying scopes and technical complexity, aligning outcomes with strategic business goals. Resolution 2025-104 126 SEL ES Project #: 040694.000.00 SEL ES PROPRIETARY INFORMATION City of Seward, Alaska © 2025 by SEL ES 16 September 2025 All rights reserved. Page 12 Raspreet Sudan, Project Controller: Raspreet has more than 6 years of experience managing projects and opportunities across enterprise platforms. She ensures contractual compliance, maintains precise documentation, and drives financial reporting, including cost control, budgeting, and forecasting. Skilled in scheduling, risk management, and quality assurance, she supports project managers with coordination, reporting, and stakeholder communication, delivering results across all project phases. Aung Thuya, PE (AK, electrical), Design Manager: Aung is an accomplished engineer with more than 20 years of experience in utility engineering. He is experienced working in a vertically integrated utility environment with generation, transmission, and distribution systems. Aung has previously served on two technical Alaska transmission grid operating subcommittees. He has performed quality reviews with SEL ES that includes, but is not limited to, developing design quality control standards and monitoring/assuring drawing and specification quality. Calvin George, PE (AK (civil)), Quality Control: Calvin is a licensed civil engineer in Alaska with 35 years of extensive experience in the design of public works construction projects ranging from substations to potable water pumping stations and water treatment facilities. He has performed quality reviews with SEL ES for the previous seven years. This includes developing quality control standards and monitoring/assuring drawing/specification quality. Justin Giachino, PE (CA), Substation Design: Justin is a registered Professional Engineer in the state of California with over 25 years of experience, specializing in electrical substation design, equipment specifications, and estimating. Justin joined SEL’s EPCM group in May 2024. His previous position was Principal Engineer at San Diego Gas and Electric, where he spent 20 years designing, building, operating and maintaining substations. John Arnold, PE (OH): John is a structural engineer with 9 years of experience and expertise in the design and detailing of concrete, wood, and steel structures. In addition, John has experience in project management, developing project specifications, coordinating with other architectural and engineering disciplines, construction administration, and working as a field engineer accessing existing structures for repairs or repurposing. Vikas Gopagani, Civil/Structural Design: Vikas is a civil and structural engineer with over 5 years of experience in substation design, managing deliverables, design, analysis, and construction support. Areas of expertise include project scoping, schedule coordination, budgeting, shop drawing reviews, vendor reviews, and drawing of various projects. Thaddeaus Phipps, Substation Design: Thaddeaus is an electrical engineer with almost three (3) years of experience in power system design and substation design. Throughout his years of experience, his relative tasks included collaborating with multidisciplinary teams, project managers, and construction professionals to ensure the completion of projects aimed to provide safer, more reliable, power to customers. His responsibilities encompass everything from conceptualizing substation layouts to specifying equipment, calculating load capacities, and ensuring compliance with safety standards. Jaylon Smith, Substation Design: Jaylon is an electrical engineer with 3 years of experience in power system studies and design. He is working on studies in system fault analysis and lightning protection. Jaylon is also working toward acquiring his FE and, ultimately, his PE license. Resolution 2025-104 127 SEL ES Project #: 040694.000.00 SEL ES PROPRIETARY INFORMATION City of Seward, Alaska © 2025 by SEL ES 16 September 2025 All rights reserved. Page 13 Rod Kemper, Design Drafting: Rod is a civil/electrical designer and AutoCAD technician with over 7 years of experience in the protection industry and over 16 years of electric utility work experience, including power generation, transmission, and distribution. Rod is presently working as an electrical designer in protection for the system design group. Jeremy Sizemore, Construction Manager/Inspection: Jeremy is a seasoned construction manager with over 25 years of experience leading utility and infrastructure projects. He specializes in substation and transmission line construction, with a proven track record in delivering greenfield and brownfield projects, system upgrades, and equipment replacements across voltage levels up to 345 KV. Jeremy is known for his calm, solutions-focused leadership and his ability to foster collaboration across teams. Jeremy believes in leading by example, empowering others through clear communication, accountability, and mutual respect. His mission is to build safe, reliable infrastructure that serves communities while upholding the highest standards of quality, integrity, and safety. Magdely Noguera, P&C: Magdely is an electrical engineer with over 10 years of experience working power systems protection and 12 years working with conceptual, basic, and detail engineering for the design of industrial (oil industry), commercial, and residential electrical installations. Magdely has experience designing the protection and control systems for substation projects, developing relay protection logic and schematics and calculating, documenting, and validating customer relay settings. In addition, Magdely has extensive experience with grounding systems, electrical load analysis, power flow, short-circuit and coordination studies. Magdely has worked modeling power systems with ASPEN, SKM, ETAP, RSCAD, POWERWORLD, ATP, and GridLAB-D. Doug Krivsky, Automation: Doug Krivsky is a senior automation specialist with over 25years of experience providing clients with custom communications processor settings for data concentration from SEL and other intelligent electronic devices (IEDs) for use in human-machine interfaces (HMIs) and supervisory control and data acquisition (SCADA) systems. He also provides clients with custom HMI designs for automation and protection systems using Wonderware, Citect, and COPA-DATAzenon HMI applications. He has managed various automation and integration projects. He provides project guidance, mentoring, and solution development and creates new and innovative solutions using SEL products to solve customer’s issues. Resolution 2025-104 128 SEL ES Project #: 040694.000.00 SEL ES PROPRIETARY INFORMATION City of Seward, Alaska © 2025 by SEL ES 16 September 2025 All rights reserved. Page 14 5 Proposed Schedule The proposed project schedule optimizes key project milestones and sequencing of design and construction activities. x Assumptions used in preparing the schedule, such as expected non-work days and durations for City approvals: - Design milestones at 35%, 65% and IFC - Site visits during design - Submittal reviews during construction - The project schedule assumes a working day of up to 10 hours per day, 5 days per week, Monday-Friday. - The project schedule assumes exception/non-working days for Saturdays/Sundays and the following holidays: New Year’s Day, Civil Rights Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Thanksgiving Friday, Christmas Eve, Christmas Day. x Explanation of assumed schedule constraints; - The primary schedule constraint to the substantial completion date is the assumed start date and estimated lead time of the control building. x Summary of contingency and/or mitigation plans in place to ensure completion of the project by the substantial completion date and project completion date; - Contingency shall include scheduling best practices for crashing and fast-tracking. This could be in the form of order expedites, making use of non-working days as working-days and concurrent production as the task and workspace allows. x The challenge in meeting schedule milestones is as follows: - The primary risk to the schedule is the delivery of the control house. The design-builder has optimized the task sequence of work to promote production of work prior to this arrival to minimize the amount of work that must be executed after the delivery of the control house. x Early project activities that have potential to delay the project completion schedule, including design approvals, materials procurement, and delivery timelines; - Finalization of the control house design and order placement. The proposed schedule capturing the above is presented in Appendix B. Resolution 2025-104 129 SEL ES Project #: 040694.000.00 SEL ES PROPRIETARY INFORMATION City of Seward, Alaska © 2025 by SEL ES 16 September 2025 All rights reserved. Page 15 6 Fee Proposal 6.1 Purchase order Instructions SEL Engineering Services, Inc. (SEL ES) looks forward to partnering with you on this project. In order to accept and fully execute a purchase order (PO) for the scope of services and/or equipment included in this proposal, the following is provided to support the order process. Please address purchase order to: SEL Engineering Services, Inc. 2350 NE Hopkins Court Pullman, WA 99163 USA SEL ES Project/Quote Number: 040694.000.00 Terms and Conditions: To be negotiated upon award of the project. Payment Terms: Net 30 days after date of invoice. If your company does not have established credit terms sufficient to cover this purchase, SEL ES reserves the right to require any of the following: credit information, prepayment, letter of credit, or progress payments prior to acceptance. Work cannot be initiated until adequate credit terms have been established. NOTE: SEL ES cannot accept a PO against budgetary estimates. PO Amount: To accept this proposal and referenced terms, please return this sheet, signed and dated. Customer: City of Seward, Alaska Vendor: SEL Engineering Services, Inc. Signature: Signature: Print Name: Print Name: Title: Title: Date: Date: Resolution 2025-104 130 SEL ES Project #: 040694.000.00 SEL ES PROPRIETARY INFORMATION City of Seward, Alaska © 2025 by SEL ES 16 September 2025 All rights reserved. Page 16 6.2 Services Pricing (Fixed Fee) Scope Section Description Price (USD) 2.1, 6.9 Engineering Services • Substation Design Services • P&C Design Services x Project Management $193,578.75 Services Total $193,578.75 6.3 Budgetary Estimate for Construction Management (±30%) Scope Section Description Price (USD) 2.1, 2.4 Construction Management and EH&S Services • Construction Management • Environmental Health & Safety (EH&S) $222,000 6.4 Budgetary Estimate for Equipment (±30%) Scope Section Description Price (USD) 2.1, 6.8 Equipment • P&C Panels • Control House • Primary Substation Equipment • Construction Materials $1,492,000 6.5 Budgetary Estimate for Construction (±30%) Scope Section Description Price (USD) 2.4, 6.9 Construction Services $2,159,000 Resolution 2025-104 131 SEL ES Project #: 040694.000.00 SEL ES PROPRIETARY INFORMATION City of Seward, Alaska © 2025 by SEL ES 16 September 2025 All rights reserved. Page 17 6.6 Budgetary Estimate for Testing & Commissioning (±30%) Scope Section Description Price (USD) 2.1 Testing & Commissioning $73,000 Bud Total Project (fixed fee and budgetary) $4,139,578.75 6.7 Milestone Payment Schedule 6.7.1 Design Milestones (Fixed Fee) No. Description Payment Milestone (USD) Services Payment Schedule 1 Receipt of PO $38,716.00 2 Upon Submittal of 35% Design Package $30,973.00 3 Upon Submittal of 65% Design Package $30,973.00 4 Upon Submittal of 95% Design Package $30,973.00 5 Engineering Design IFR Package Delivery $30,973.00 6 Engineering Design IFC Package Delivery $30,970.75 Total Services $193,578.75 6.7.2 Equipment / Construction Milestones (budgetary) The milestones shown below will be finalized upon completion of the 65% cost estimate review; the current milestones are provided as budgetary estimates only. No. Description Payment Milestone (USD) Equipment Payment Schedule 1 Upon Order of Control House $270,000 2 Upon Delivery of Control House $270,000 3 Upon Order of SEL Panels $55,240 4 Upon Delivery of SEL Panels $55,239 Resolution 2025-104 132 SEL ES Project #: 040694.000.00 SEL ES PROPRIETARY INFORMATION City of Seward, Alaska © 2025 by SEL ES 16 September 2025 All rights reserved. Page 18 5 Upon Order of Miscellaneous Items $33,634 6 Upon Delivery of Miscellaneous Items $33,635 7 Upon Order of Construction Material $386,662 8 Upon Delivery of Construction Material $387,590 Construction Payment Schedule 1 Factory Acceptance Testing Complete $306,759 2 Upon Mobilization of Contractor Forces $306,759 3 Contractor Progress Invoice – 30% $306,759 4 Contractor Progress Invoice – 60% $306,759 5 Contractor Progress Invoice – Substantial Completion $306,759 6 Contractor Progress Invoice – Physical Completion $306,759 7 Upon Demobilization of Contractor Forces $306,760 8 Project Punch List Accepted $306,686 Total Equipment & Construction $3,946,000 All quoted prices are exclusive of any sales, value-added, or similar taxes, which will be added, if applicable, at the statutory rate(s) at the time of invoicing. The price does not include freight or brokerage duties, actual freight costs will be determined at the time of shipment and added to our invoice. Unless indicated otherwise in this proposal, the price does not include the cost of any payment, performance, and/or warranty security instrument. 6.8 Deliverables to Customer: EQUIPMENT SEL ES will provide the following equipment to City of Seward, Alaska (“Customer”). x Transformer Protection and Metering Panel – Qty 1 (see Appendix A for proposed layout) x Feeder Metering and SCADA Panel – Qty 1 (see Appendix A for proposed layout) x Control Cables x Fused Disconnects – Qty 3 x Hookstick Switches – Qty 3 x Power Conductors – Qty 300 x Control House – Qty 1 x Recloser – Qty 1 x Batteries and Charger – Qty 1 x Potential Transformers – Qty 1 x Construction Material and Steel - Lumpsum Resolution 2025-104 133 SEL ES Project #: 040694.000.00 SEL ES PROPRIETARY INFORMATION City of Seward, Alaska © 2025 by SEL ES 16 September 2025 All rights reserved. Page 19 6.9 Deliverables to Customer: SERVICES SEL ES will provide the following services to the City of Seward: Protection, Control, and Automation x An initial set of design documents for the for the Customer to review, comment, and approve as follows: o Protection One Line Diagram o Panel Layout and BOM o Nameplate drawings o Panel mechanical drawings. o Three-line diagrams o AC/DC Elementary drawings o Wiring Diagrams o AC and DC distribution panel wiring o Remote Equipment Wiring Diagrams o Panel and Yard Equipment Interconnection Diagrams o Cable Schedule x Power system studies reports in *.pdf format for: o Short Circuit and Coordination Study x Calculations, logic diagrams and settings files for the following relays: o SEL-787 Transformer Protection Relays o SEL-751 Feeder Protection Relays o SEL-351S Protection System Relays o SEL-735 Power Quality and Revenue Meters x SEL-3550 RTAC settings in *.exp format x SEL-2440 DPAC settings in *.rdb format x Panel FAT report with pictures requiring approval by the Customer before shipment x As-built panel drawings x A relay instruction manual for each relay provided in CD format x SAT plan and report in *.pdf format x Relay Omicron or Doble test plans for SAT x A final set of the above design, settings, and studies documents that have been approved by the Customer x Cost estimation in *.pdf format Substation Design x Physical Single Line Diagram x General Arrangement x Station Elevations x Conduit Schedule Resolution 2025-104 134 SEL ES Project #: 040694.000.00 SEL ES PROPRIETARY INFORMATION City of Seward, Alaska © 2025 by SEL ES 16 September 2025 All rights reserved. Page 20 x Conduit Plan & Details x Grounding Plan & Details x Grounding Study & Report x Control Enclosure Layout, Elevations and Details x Bill of Material x Conduit Fill Calculations x Technical specification for control house x Site access and layout plans x Grading plan and details x Fencing plan and details x Foundation plan and details x Oil containment and details x Steel structure layout and details Construction x Removal / disposal of existing equipment not being re-used x Delivery of equipment to the station as described in the RFP x Red line and as built drawings x Test reports from primary equipment testing and commissioning 6.10 Deliverables to SEL ES The Customer will provide the following items to SEL ES: x City of Seward substation design standards or criteria. x Substation Equipment Specs, manufacturer drawings, and nameplate information for the transformers, breakers, circuit switchers, potential and current transformers, reclosers and rectifier-battery system x Protection philosophy for transmission line, transformer, and feeder protection x Customer relay logic guidelines or relay setting go-bys including reclosing, breaker failure, pushbutton functions, special logic, etc. x System electrical model in ASPEN, SKM, ETAP, etc. x Existing Spring Creek substation drawings x Go-by drawings from Fort Raymond substation Resolution 2025-104 135 SEL ES Project #: 040694.000.00 SEL ES PROPRIETARY INFORMATION City of Seward, Alaska © 2025 by SEL ES 16 September 2025 All rights reserved. Page 21 x Part numbers, firmware number and relay setting files in *rdb format for the existing SEL-351S relays. installed at Spring creek substation x Stock equipment and material list that will include part numbers x Drawings as needed for the project in AutoCAD format x Red line drawings for As-built documentation x Review and approval of all SEL ES deliverables x Any other information needed to complete the project x All existing drawings of the station (AutoCAD and pdf) x Manufacturer drawings for all equipment provided by the customer x Geotechnical investigation report and soil resistivity report x Topographic boundary survey (if available) x Switching of station prior to construction start date x Full access to site for the duration of the project x Access to laydown yards / other substations as needed to pick up materials / equipment x City of Seward Project Manager, Engineering Manager and Safety Manager contact information x Site specific safety training needed prior to working on city property x City of Seward standards for substations 6.11 Exceptions and Clarifications x Equipment being supplied by the customer to be in proper working order without need for modifications or repairs prior to installation x Assume underground feeders to poles can be re-used. If new feeder cables are required, new cables in conduit will be installed. x Existing substation (inner) fence to be demolished. Location and newer (outer) fence to be evaluated. x Rock excavation is not required. x Roadway plates are not required x Hydro-seeding or ongoing watering of hydro-seeding is not required. x Noise study is not required. x Temporary site signage or traffic control is not required. x Due to the maritime environment, stainless steel hardware is necessary. x Per the customer, a new ground grid will need to be installed covering the station Resolution 2025-104 136 SEL ES Project #: 040694.000.00 SEL ES PROPRIETARY INFORMATION City of Seward, Alaska © 2025 by SEL ES 16 September 2025 All rights reserved. Page 22 x Per customer, an additional AC source for station service is not needed x No lightning study or shielding diagram is included in this proposal x No lighting study or drawing is included in this proposal x Customer will a provide geotech report that includes soil and thermal resistivity (if not readily available, SEL ES can include this service under the 65% cost estimate). x Customer to provide a topographical survey x The following meetings are included: o Kickoff Meeting (in-person) o Monthly Sync Meetings (Virtual) o (3) Engineering on-site meetings (kick-off meeting, preconstruction, post construction) x This scope of work does not include arc flash studies. x One review in each cycle of review (35% & 65%) is included in the proposal. x Design work on this project does not include the following: o Tap derivations to connect the circuit switchers to the existing 115 kV line. This scope corresponds to the reinsulating from 69 kV to 115 kV transmission line project. x Panels will be constructed according to SEL Guideform Spec, manufacturer specifications, and the finalized SEL Panel Design Drawings approved by City of Seward. x Commissioning will not be scheduled on holidays, weekends, or outside standard dayshift work hours. x Customer will provide the SCADA connection fiber optic cable to the substation to be terminated at the fiber patch panel located in the substation. x Customer to provide the list of SCADA points and protocol to be used to be sent to the control room. Resolution 2025-104 137 SEL ES Project #: 040694.000.00 SEL ES PROPRIETARY INFORMATION City of Seward, Alaska © 2025 by SEL ES 16 September 2025 All rights reserved. Page 23 7 Project References See Section 3.2 above for project references Resolution 2025-104 138 SEL ES Project #: 040694.000.00 SEL ES PROPRIETARY INFORMATION City of Seward, Alaska © 2025 by SEL ES 16 September 2025 All rights reserved. Page 24 8 Require City of Seward Forms See below for the following forms: x Fair Employment Practices (3 pages) x Non-collusive Affidavit (1 page) x Copy of Alaska Business License (1 page) x Proof of Insurance (1 page) Resolution 2025-104 139 - Spring Creek Substation Design/Build RFP FAIR EMPLOYMENT PRACTICES FOR QUALIFICATIONS OF BIDDERS CITY OF SEWARD, ALASKA THIS QUESTIONNAIRE ON FAIR EMPLOYMENT PRACTICES FOR THE QUALIFICATIONS OF BIDDERS IS PART OF THIS BID DOCUMENT AND MUST BE RETURNED WITH YOUR BID. FAILURE TO COMPLETE THIS FORM MAY BE SUFFICIENT CAUSE FOR REJECTION OF YOUR BID. IT WILL BE NECESSARY TO SUBMIT THIS FORM ON AN ANNUAL BASIS IN ORDER FOR THE CITY TO MAINTAIN AND UP-TO-DATE FILE ON YOUR PROGRESS IN EQUAL OPPORTUNITY EMPLOYMENT. AS REQUIRED BY FEDERAL AND STATE LAWS AND REGULATIONS, THE CITY MAY REQUEST ADDITIONAL EQUAL EMPLOYMENT OPPORTUNITY INFORMATION FROM YOU. “FAIR” OR “EQUAL EMPLOYMENT” MEANS THE PRACTICE OF NOT DISCRIMINATING AMONG PERSONS ON THE BASIS OF RACE, COLOR, SEX, NATIONAL ORIGIN OR AGE. THIS QUESTIONNAIRE WILL BE EVALUATED BY THE PURCHASING AGENT AND HIS RECOMMENDATIONS WILL BE A FACTOR IN DETERMINING WHETHER YOUR FIRM IS TO BE RETAINED ON THE CITY’S BID LIST. SECTION PLEASE ANSWER ALL THE FOLLOWING QUESTIONS: A NAME OF FIRM ____SEL Engineering Services, Inc._________ ADDRESS__2350 NE Hopkins Court, Pullman, WA 99163__________ TELEPHONE NUMBER __________+1-509-332-1890______________________ NATURE OF BUSINESS__Engineering, Procurement, and Construction Management NUMBER OF FULL TIME EMPLOYEES___________727____________________ PERSON FILLING OUT FORM____Moe Aziz_______________________________ TITLE_______Project Manager________________________________ SECTION DO YOU HAVE A WRITTEN EQUAL EMPLOYMENT POLICY? YES___NO___ B IF YES, PLEASE ATTACH COPY IF NO, DO YOU PLAN TO ADOPT ONE IN THE NEAR FUTURE? YES___NO___ SECTION DO YOU HAVE A WRITTEN AFFIRMATIVE ACTION POLICY? YES___NO___ C IF YES, PLEASE ATTACH COPY IF NO, DO YOU PLAN TO ADOPT ONE IN THE NEAR FUTURE? YES___NO___ SECTION DO YOU UTILIZE AFFIRMATIVE ACTION IN EMPLOYMENT PRACTICES, SUCH Resolution 2025-104 140 - Spring Creek Substation Design/Build RFP AS ADVERTISING ALL POSITIONS WITH THE EQUAL OPPORTUNITY D CLAUSE, MAKING SPECIAL EFFORTS TO RECRUIT MINORITY AND FEMALE JOB APPLICANTS AND REVIEWING JOB-TESTING PROCECURES TO ENSURE THAT NO DISCRIMINATORY BIASES EXIST? YES_____NO_____ SECTION NAME OF OFFICER OF FIRM: Jillann Poxleitner – Director of Operations E SIGNATURE OF OFFICER: DATE: 09/09/2025 Jillann Poxleitner Dir Resolution 2025-104 141 A NOTICE AND INVITATION TO ALL EMPLOYEES AND APPLICANTS EQUAL EMPLOYMENT OPPORTUNITY POLICY STATEMENT Schweitzer Engineering Laboratories, Inc. isan equal opportunity employer. To assure full implementation of this equal employment policy, we will take steps to assure that: a. Persons are recruited, hired, assigned and promoted without regard to race, national origin, religion, age, color, gender, gender identity,sexual orientation, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations. b. All other personnel actions, such as compensation, benefits, transfers, layoffs and recall from layoffs, access to training, education, tuition assistance and social recreation programs are administered without regard to race, national origin, religion, age, color, gender, gender identity, sexual orientation, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations. c. Employees and applicants shall not be subjected to harassment, intimidation, threats, coercion or discrimination because they have: (1) filed a complaint; (2) assisted or participated in an investigation, compliance review, hearing or any other activity related to the administration of any federal, state or local law requiring equal employment opportunity; (3) opposed any act or practice made unlawful by any federal, state or local law requiring equal opportunity or (4) exercised any other right protected by federal, state or local law requiring equal opportunity. I have appointed SEL Vice President of Human Resources Jake Schlosser to take on the responsibilities of EEO Coordinator. The EEO Coordinator will be responsible for the day-to-day implementation and monitoring of the Company’s Federal Contractor EEO Analysis. As part of that responsibility, the EEO Coordinator will periodically analyze SEL personnel actions and their effects to ensure compliance with our equal employment policy and administer the audit and reporting system. If you, as one of our employees or as an applicant for employment, have any questions about this policy or would like to view portions of the Federal Contractor EEO Analysis, please contact Jake Schlosser. This is also a reminder that employees may update their disability status at any time in Workday or by contacting Jake Schlosser. I have reviewed and fully endorse our Affirmative Action and Equal Employment Opportunity program. In closing, I ask all SEL employees for their continued assistance with attaining our objective of equal employment opportunities for all. Sincerely, David E. Whitehead Chief Executive Officer This Affirmative Action Program is effective from January 2025 to December 2025. y Resolution 2025-104 142 Resolution 2025-104 143 Alaska Business License # 1049082 Alaska Department of Commerce, Community, and Economic Development Division of Corporations, Business, and Professional Licensing PO Box 110806, Juneau, AK 99811-0806 This is to certify that SEL ENGINEERING SERVICES, INC. 2350 NE HOPKINS COURT, PULLMAN, WA 99163 owned by SEL ENGINEERING SERVICES, INC. is licensed by the department to conduct business for the period October 7, 2024 to December 31, 2026 for the following line(s) of business: 54 - Professional, Scientific and Technical Services This license shall not be taken as permission to do business in the state without having complied with the other requirements of the laws of the State or of the United States. This license must be posted in a conspicuous place at the business location. It is not transferable or assignable. Julie Sande Commissioner Resolution 2025-104 144 ANY PROPRIETOR/PARTNER/EXECUTIVEOFFICER/MEMBER EXCLUDED? INSR ADDL SUBRLTR INSD WVD PRODUCER CONTACTNAME: FAXPHONE(A/C, No):(A/C, No, Ext): E-MAILADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY) (MM/DD/YYYY) AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATIONAND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE EACH OCCURRENCE $ DAMAGE TO RENTEDCLAIMS-MADE OCCUR $PREMISES (Ea occurrence) MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER:GENERAL AGGREGATE $ PRO-POLICY LOC PRODUCTS - COMP/OP AGGJECT OTHER:$ COMBINED SINGLE LIMIT $(Ea accident) ANY AUTO BODILY INJURY (Per person) $ OWNED SCHEDULED BODILY INJURY (Per accident) $AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $AUTOS ONLY AUTOS ONLY (Per accident) $ OCCUR EACH OCCURRENCE CLAIMS-MADE AGGREGATE $ DED RETENTION $ PER OTH-STATUTE ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE $ If yes, describe under E.L. DISEASE - POLICY LIMITDESCRIPTION OF OPERATIONS below INSURER(S) AFFORDING COVERAGE NAIC # COMMERCIAL GENERAL LIABILITY Y / N N / A (Mandatory in NH) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2015 ACORD CORPORATION. All rights reserved.ACORD 25 (2016/03) CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) $ $ $ $ $ The ACORD name and logo are registered marks of ACORD 6/30/2025 License # 0C36861 (509) 343-9296 (509) 325-1803 16535 SEL Engineering Services, Inc. 2350 NE Hopkins Court Pullman, WA 99163 26247 A 2,000,000 GLO933648714 6/30/2025 6/30/2026 1,000,000 10,000 1,000,000 4,000,000 4,000,000 1,000,000B BAP933661514 6/30/2025 6/30/2026 1,000,000B AUC552490913 6/30/2025 6/30/2026 1,000,000 50,000 A WC933648815 6/30/2025 6/30/2026 1,000,000 1,000,000 1,000,000 Professional Liability - Errors & Omissions - Underwriters at Lloyds of London - Policy No. B0507NU2503335 - Effective 6/30/2025 to 6/30/2026 - $1,000,000 Each Claim Limit - $1,000,000 Aggregate Limit SAMPLE CERTIFICATE SCHWENG-02 KBRANDEL Alliant Insurance Services, Inc.818 W Riverside Ave Ste 800 Spokane, WA 99201 Scott Carter, CPCU, CIC, CRM scott.carter@alliant.com Zurich American Insurance Company American Guarantee and Liability Insurance Company X X X XX X X X X Resolution 2025-104 145 SEL ES Project #: 040694.000.00 SEL ES PROPRIETARY INFORMATION City of Seward, Alaska © 2025 by SEL ES 16 September 2025 All rights reserved. Page 31 9 Appendix A Panel Layouts Figure 4: Preliminary Transformer Panel Layout Resolution 2025-104 146 SEL ES Project #: 040694.000.00 SEL ES PROPRIETARY INFORMATION City of Seward, Alaska © 2025 by SEL ES 16 September 2025 All rights reserved. Page 32 Figure 5: Preliminary Feeder and Scada Panel Layout Resolution 2025-104 147 SEL ES Project #: 040694.000.00 SEL ES PROPRIETARY INFORMATION City of Seward, Alaska © 2025 by SEL ES 16 September 2025 All rights reserved. Page 33 10 Appendix B Proposed Schedule See below for the proposed project schedule (3 pages) Resolution 2025-104 148 ID Task Name Duration Start Finish 0 City of Seward Spring Creek Substation Refurbishment Project 476 dys 2/6/25 12/30/26 1 1 Project Commercial Milestones 14 dys 10/13/25 10/30/25 2 1.1 Notice of Intent to Award 0 dys 10/13/25 10/13/25 3 1.2 Negotiate Contract 10 dys 10/13/25 10/24/25 4 1.3 Execution of Contract 1 dy 10/27/25 10/27/25 5 1.4 Kickoff Meeting Date 0 dys 10/30/25 10/30/25 6 7 2 Consolidated Engineering Design Package 296 dys 2/6/25 4/10/26 8 2.1 35% Integrated Design Package 26 dys 11/4/25 12/12/25 9 2.1.1 One Line Diagram 2 dys 11/4/25 11/5/25 10 2.1.2 Three Line Diagrams 2 dys 11/6/25 11/7/25 11 2.1.3 Bill of Materials (Major Components)1 dy 11/10/25 11/10/25 12 2.1.4 General Arrangement, Plans & Elevations 5 dys 11/12/25 11/18/25 13 2.1.5 Engineering Calculations 5 dys 11/12/25 11/18/25 14 2.1.6 35% Design Review (Internal QA)5 dys 11/19/25 11/25/25 15 2.1.7 EDP 35% Design Compiled & Submitted 0 dys 11/25/25 11/25/25 16 2.1.8 35% Design Review (External)10 dys 11/26/25 12/11/25 17 2.1.9 35% Design/Constructability Review Meeting & Exit 1 dy 12/12/25 12/12/25 18 2.2 65% Integrated Design Package 47 dys 12/15/25 2/23/26 19 2.2.1 Incorporate 30% Design Review Comments 1 dy 12/15/25 12/15/25 20 2.2.2 Schematics 10 dys 12/16/25 12/31/25 21 2.2.3 Elevations/Sections 5 dys 1/2/26 1/8/26 22 2.2.4 Details Drawings 10 dys 1/9/26 1/23/26 23 2.2.5 Engineering Calculations 10 dys 1/9/26 1/23/26 24 2.2.6 Engineering Studies 10 dys 1/16/26 1/30/26 25 2.2.7 65% Design Review (Internal QA)5 dys 2/2/26 2/6/26 26 2.2.8 65% Design Compiled & Submitted 0 dys 2/6/26 2/6/26 27 2.2.9 65% Design Review (External)10 dys 2/9/26 2/20/26 28 2.2.10 65% Design/Constructability Review Meeting & Exit 1 dy 2/23/26 2/23/26 29 2.3 95% Integrated Design Package 22 dys 2/24/26 3/25/26 30 2.3.1 Incorporate 60% Design Review Comments 1 dy 2/24/26 2/24/26 31 2.3.2 Issue for Review Package Compile 5 dys 2/25/26 3/3/26 32 2.3.3 90% Design Review (Internal QA)5 dys 3/4/26 3/10/26 33 2.3.4 90% Design Compiled & Submitted 0 dys 3/10/26 3/10/26 34 2.3.5 90% Design Review (External)10 dys 3/11/26 3/24/26 35 2.3.6 90% Design Review Meeting & Phase Exit 1 dy 3/25/26 3/25/26 36 2.4 100% Integrated Design Package (IFC)296 dys 2/6/25 4/10/26 37 2.4.1 Incorporate 90% Design Review Comments 5 dys 3/26/26 4/1/26 38 2.4.2 Issue for Construction Package Compile 3 dys 4/2/26 4/6/26 39 2.4.3 100% Design Review (Internal QA)3 dys 4/7/26 4/9/26 40 2.4.4 100% Design Stamped & Submitted 1 dy 4/10/26 4/10/26 41 1 dy 2/6/25 2/6/25 10/13/2025 10/30/2025 11/25/2025 2/6/2026 3/10/2026 O N D J F M A M J J A S O N D J 2026 City of Seward Spring Creek Substation Refurbishment Project SEL Engineering Services, Inc. Print Date: 9/15/25 Page 1 / 3 Resolution 2025-104 149 ID Task Name Duration Start Finish 42 3 Procurement 439 dys 2/6/25 11/2/26 43 3.1 Initiate Procurement 5 dys 11/12/25 11/18/25 44 3.1.1 Bid Tender 2 dys 11/12/25 11/13/25 45 3.1.2 Tender Review 3 dys 11/14/25 11/18/25 46 3.1.3 Order Placed 0 dys 11/18/25 11/18/25 47 3.2 Longest Lead Time Delivery 439 dys 2/6/25 11/2/26 48 3.2.1 Production Lead Time (30 weeks - control house)210 dys 11/19/25 9/21/26 49 3.2.2 FAT Report & O&M Manual Submission 10 dys 9/22/26 10/5/26 50 3.2.3 Logistics & Shipment 20 dys 10/6/26 11/2/26 51 1 dy 2/6/25 2/6/25 52 4 Construction 170 dys 4/27/26 12/30/26 53 4.1 Pre-Mobilization Activities 25 dys 4/27/26 6/1/26 54 4.1.1 Preliminary Construction Plan Submittals 10 dys 4/27/26 5/8/26 55 4.1.2 DB Review of Contractor Plan Submittals 5 dys 5/11/26 5/15/26 56 4.1.3 Contractor Plan Submittal Review with Owner 3 dys 5/18/26 5/20/26 57 4.1.4 Return DB Comments on Contractor Plan Submittals 3 dys 5/21/26 5/26/26 58 4.1.5 Contractor Comments Incorporation 3 dys 5/27/26 5/29/26 59 4.1.6 Final Construction Plan Submittal 1 dy 6/1/26 6/1/26 60 4.1.7 Pre-Construction Conference 1 dy 6/1/26 6/1/26 61 4.2 Mobilize Contractor Forces 6 dys 6/2/26 6/9/26 62 4.2.1 Establish Temp Facilities 2 dys 6/2/26 6/3/26 63 4.2.2 Site Orientation 1 dy 6/4/26 6/4/26 64 4.2.3 Laydown Staging 3 dys 6/5/26 6/9/26 65 4.2.4 Available to Receive Materials 0 dys 6/9/26 6/9/26 66 4.3 Outage 4 dys 6/15/26 6/22/26 67 4.3.1 Outage Requested Date (Notice Supplied 90D Prior)0 dys 6/15/26 6/15/26 68 4.3.2 Operations Outage Planning Coordination 2 dys 6/16/26 6/17/26 69 4.3.3 Validate Work Zone Barricades & Controls 1 dy 6/18/26 6/18/26 70 4.3.4 Survey/Layout and Establish Control Points 1 dy 6/22/26 6/22/26 71 4.4 Demolition 22 dys 6/22/26 7/21/26 72 4.4.1 Inspect & Walkdown 1 dy 6/22/26 6/22/26 73 4.4.2 Isolate Cabling 5 dys 6/23/26 6/29/26 74 4.4.3 De-Terminate Power & Control Cabling 5 dys 6/30/26 7/6/26 75 4.4.4 Remove Ancillary Equipment & Cabling 5 dys 7/7/26 7/13/26 76 4.4.5 Mobilize Crane 1 dy 7/14/26 7/14/26 77 4.4.6 Remove & Transport Demo Equip 2 dys 7/15/26 7/16/26 78 4.4.7 Demo Existing Foundations 2 dys 7/17/26 7/20/26 79 4.4.8 Demobilize Crane 1 dy 7/21/26 7/21/26 80 4.5 Installation 86 dys 7/22/26 11/20/26 81 4.5.1 Structural 50 dys 7/22/26 9/30/26 82 4.5.1.1 Excavation 20 dys 7/22/26 8/18/26 83 4.5.1.2 Forming & Reinforcement 30 dys 7/22/26 9/1/26 11/18/2025 6/9/2026 6/15/2026 O N D J F M A M J J A S O N D J 2026 City of Seward Spring Creek Substation Refurbishment Project SEL Engineering Services, Inc. Print Date: 9/15/25 Page 2 / 3 Resolution 2025-104 150 ID Task Name Duration Start Finish 84 4.5.1.3 Concrete Pours 10 dys 9/2/26 9/16/26 85 4.5.1.4 Cure Time Minimum: Concrete Supports (10D)10 dys 9/17/26 9/30/26 86 4.5.2 Equipment 17 dys 9/10/26 10/2/26 87 4.5.2.1 Mobilize Crane 1 dy 9/10/26 9/10/26 88 4.5.2.2 Major Equip Delivered 0 dys 9/10/26 9/10/26 89 4.5.2.3 Equip Installation & Major Equip Support XFMR2)10 dys 9/11/26 9/24/26 90 4.5.2.4 Demobilize Crane 1 dy 9/25/26 9/25/26 91 4.5.2.5 Cleanup Laydown Yard 5 dys 9/28/26 10/2/26 92 4.5.3 Electrical 22 dys 8/19/26 9/18/26 93 4.5.3.1 Grounding Grid 10 dys 8/19/26 9/1/26 94 4.5.3.2 Conduit Install 10 dys 8/19/26 9/1/26 95 4.5.3.3 Bus Installation 5 dys 9/2/26 9/9/26 96 4.5.3.4 Power and Control Cable Pulling 3 dys 9/2/26 9/4/26 97 4.5.3.5 Power & Control Terminations 3 dys 9/8/26 9/10/26 98 4.5.3.6 Circuit & Equipment Testing 3 dys 9/11/26 9/15/26 99 4.5.3.7 Feeder Circuit Re-Termination 3 dys 9/16/26 9/18/26 100 4.5.4 Installation Punch List Inspection 1 dy 10/5/26 10/5/26 101 4.5.5 Installation Punch List Performance 5 dys 10/6/26 10/12/26 102 4.5.6 Equipment Testing 10 dys 10/13/26 10/26/26 103 4.5.7 Commission Support 10 dys 10/27/26 11/9/26 104 4.5.8 Turn-over & Acceptance 0 dys 11/9/26 11/9/26 105 4.5.9 Energization & 48hr Standby Support 2 dys 11/10/26 11/12/26 106 4.5.10 Final Clean-up 5 dys 11/13/26 11/19/26 107 4.5.11 Demobilize Contractor Forces 1 dy 11/20/26 11/20/26 108 4.6 Close-Out 25 dys 11/20/26 12/30/26 109 4.6.1 As-Builts & Turnover Package 20 dys 11/20/26 12/21/26 110 4.6.2 Project Close-Out Activities 5 dys 12/22/26 12/30/26 9/10/2026 11/9/2026 O N D J F M A M J J A S O N D J 2026 City of Seward Spring Creek Substation Refurbishment Project SEL Engineering Services, Inc. Print Date: 9/15/25 Page 3 / 3 Resolution 2025-104 151 RESOLUTION 2025-108 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, AUTHORIZING THE CITY MANAGER TO ACCEPT THE PROPOSAL WITH CRW ENGINEERING GROUP TO ENGINEER AND DESIGN INFRASTRUCTURE TO DISINFECT EFFLUENTS FROM THE LOWELL POINT AND SPRING CREEK WASTEWATER TREATMENT FACILITIES IN AN AMOUNT NOT TO EXCEED $665,600 AND APPROPRIATING FUNDS Documents: •Agenda Statement •Resolution 2025-108 •Attachments: o CRW Proposal and Agreement 152 City Council Agenda Statement Meeting Date: November 17, 2025 To: City Council Through: Kat Sorensen, City Manager From: Doug Schoessler, Public Works Director Subject: Resolution 2025-108: Authorizing the City Manager to Accept the Proposal with CRW Engineering Group to Engineer and Design Infrastructure to Disinfect Effluents from the Lowell Point and Spring Creek Wastewater Treatment Facilities in an Amount Not to Exceed $665,600 and Appropriating Funds Background and justification: On July 14, 2025, the City of Seward City Council approved Resolution 2025-064 accepting the Alaska DEC Clean Water Fund loan of $665,600 with loan forgiveness of $665,600 for planning and design to disinfect effluents from the Lowell Point and Spring Creek treatment plants. On September 19, 2025, the Public Works Department issued a Request for Proposals for professional engineering services for the project, in accordance with all applicable procurement procedures. CRW Engineering Group submitted a proposal for the Planning and Design to Disinfect Effluent from the Lowell Point and Spring Creek Wastewater Facilities Project in the amount of $642,890 as quantified in scope of work. The whole loan amount is being appropriated to cover potential contingencies that could increase cost. CRW Engineering’s experience with the City and understanding of the wastewater facilities brings further value to the project. They can begin the design work immediately. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: 13.2 Wastewater Strategic Plan: Other: AK-DEC Wastewater Facility Permits 153 Certification of Funds Total amount of funds listed in this legislation: $ 665,600 This legislation (): Creates revenue in the amount of: $ Creates expenditure in the amount of: $ Creates a savings in the amount of: $ Has no fiscal impact Funds are (): Budgeted Line item(s): Not budgeted Not applicable Fund Balance Information Affected Fund (): General SMIC Electric Wastewater Boat Harbor Parking Water Healthcare Motor Pool Other Note: amounts are unaudited Available Fund Balance $ Finance Director Signature: Attorney Review Yes Attorney Signature: Not applicable Comments: Administration Recommendation Adopt Resolution Other: 154 Sponsored by: Sorensen CITY OF SEWARD, ALASKA RESOLUTION 2025-108 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ACCEPT THE PROPOSAL WITH CRW ENGINEERING GROUP TO ENGINEER AND DESIGN INFRASTRUCTURE TO DISINFECT EFFLUENTS FROM THE LOWELL POINT AND SPRING CREEK WASTEWATER TREATMENT FACILITIES IN AN AMOUNT NOT TO EXCEED $665,600 AND APPROPRIATING FUNDS WHEREAS, on July 14, 2025, the City of Seward City Council approved resolution 2025- 064 to accept the Alaska DEC Clean Water Fund loan of $665,600 with loan forgiveness of $665,600 for planning and design of disinfection equipment at Lowell Point and Spring Creek wastewater treatment plants; and WHEREAS, an RFP for engineering services was advertised and completed, resulting in one bid submission from a qualified firm, CRW Engineering Group Inc; and WHEREAS, the proposal was evaluated based on the criteria established in the RFP documents; and WHEREAS, CRW Engineering Group provided engineering and construction management services in past projects, which included bidding services, engineering, on-site inspections, record drawings, construction close-out forms, and the Operations & Maintenance (O&M) Manual to satisfy ADEC requirements; and WHEREAS, the selection committee has reviewed the recommendation and found that the proposal from CRW Engineering Group Inc best meets the needs and technical requirements of the project for a fair and reasonable price. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The City Manager is hereby authorized to accept the proposal with CRW Engineering Group for engineering and bid support services for the planning and design of the Lowell Point and Spring Creek Wastewater Lagoons effluent disinfection infrastructure. Section 2. Funding in the amount of $665,600 is hereby appropriated from the Lowell Point and Spring Creek Wastewater account 18325-0000-7010. Section 3. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska this 17th day of November 2025. 155 CITY OF SEWARD, ALASKA RESOLUTION 2025-108 THE CITY OF SEWARD, ALASKA Sue McClure, Mayor AYE S: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck City Clerk (City Seal) 156 PROFESSIONAL SERVICES AGREEMENT ENGINEERING DESIGN OF FACILITIES TO DISINFECT EFFLUENTS FROM THE LOWELL POINT AND SPRING CREEK WASTEWATER LAGOONS Page 1 of 12 507486\1002\00629277 PROFESSIONAL SERVICES AGREEMENT ENGINEERING DESIGN OF FACILITIES TO DISINFECT EFFLUENTS FROM THE LOWELL POINT AND SPRING CREEK WASTEWATER LAGOONS This Agreement, between the City of Seward, an Alaska home rule municipal corporation (“City”), and CRW Engineering Group, INC, a corporation (“Engineer”), is effective November 4, 2025 for the provision of professional engineering services. Notice shall be given to the Designated Representative of the contracting parties as follows: Kat Sorensen, City Manager City of Seward, Alaska P. O. Box 167 Seward, Alaska 99664 Pete Bellezza, P.E. Principal/Civil Engineer CRW Engineering Group, INC 3940 Arctic Blvd, Ste 300 Anchorage, Alaska 99503 1. SCOPE OF WORK 1.1 PURPOSE OF AGREEMENT. The City seeks to retain engineering services related to the following project: Engineering Design of Facilities to Disinfect Effluents from the Lowell Point and Spring Creek Wastewater Lagoons The services provided by the Engineer will consist of planning, providing specifications, permitting, and preparing contract documents to bid the construction for the facilities to disinfect effluents from the Lowell Point and Spring Creek wastewater lagoons, and project management support. GENERAL PROVISIONS 1.2 DEFINITIONS. The following terms shall have the meanings as defined below. 1.2.1 “Agreement” means this Agreement, including all amendments, modifications, and supplements hereto and any appendices, exhibits, or schedules to same, and refers to this Agreement as it may be in effect at the time such reference becomes operative. Together the documents form an agreement which represents the Resolution 2025-108 157 PROFESSIONAL SERVICES AGREEMENT ENGINEERING DESIGN OF FACILITIES TO DISINFECT EFFLUENTS FROM THE LOWELL POINT AND SPRING CREEK WASTEWATER LAGOONS Page 2 of 12 507486\1002\00629277 entire and integrated agreement between the parties hereto, and supersedes prior negotiations or agreements, either written or oral. This Agreement is entered into solely for the purpose of the Project. 1.2.2 “Contract Documents” means and consists of (i) this Agreement signed by City and Engineer; (ii) all exhibits and schedules to this Agreement; and (iii) all change orders for changes in the Work issued after the execution of this Agreement. 1.2.3 “City’s Representative” means Mr. Doug Schoessler, Public Works Director; or the City Manager; or the City Manager’s designee. 1.2.4 “Project” shall mean design, developing bid documents, bid support services, and construction management services for construction of the facilities to disinfect effluents from the Lowell Point and Spring Creek wastewater lagoons, as further described in Exhibit A. 2. ENGINEER’S RESPONSIBILTIES 2.1 ENGINEERING SERVICES. Engineer shall be responsible for procuring engineering, planning, consulting, and design (collectively “Engineering”) of the Work described in the Task Orders and Contract Documents. Engineer shall exercise reasonable skill and judgment in the performance of the Work. 2.1.1 Engineer shall be responsible for taking and verifying field dimensions, providing tests, ordering materials, and all other actions as required to perform this Agreement. 2.1.2 Engineer shall submit for City’s written approval Drawings and Specifications based on the Contract Documents. Drawings and Specifications shall set forth in detail the requirements for construction of the Work, and shall be based upon codes, laws or regulations enacted at the time of their preparation. 2.2 SAFETY, LEGAL COMPLIANCE, AND RECORDKEEPING. Engineer shall take necessary precautions for the safety of its employees on the Project. Engineer shall not, however, be responsible for the elimination or abatement of safety hazards created or otherwise resulting from the work of City or its agents. 2.2.1 Engineer shall give adequate notices to authorities pertaining to its Work, and shall secure and pay for all permits, fees, assessments, inspections, and taxes necessary to complete the Work. Engineer shall comply with all laws and ordinances legally enacted at the date of execution of the Agreement which govern proper performance of the Work. 2.2.2 Engineer shall maintain insurance policies as described in Article 7. Resolution 2025-108 158 PROFESSIONAL SERVICES AGREEMENT ENGINEERING DESIGN OF FACILITIES TO DISINFECT EFFLUENTS FROM THE LOWELL POINT AND SPRING CREEK WASTEWATER LAGOONS Page 3 of 12 507486\1002\00629277 2.2.3 Engineer shall keep such full and detailed accounts as may be necessary for proper financial management under this Agreement. City shall be afforded access to all Engineer’s records, books, correspondence, instructions, drawings, schedules, receipts, vouchers, memoranda, and similar data relating to Change Order work performed on the basis of actual cost. Engineer shall preserve all such records for a period of three years following final payment. 3. CITY’S RESPONSIBILITIES 3.1 INFORMATION. City shall provide information in a timely manner regarding requirements for the Project. Engineer shall be entitled to rely on the completeness and accuracy of information provided by City. City shall provide all necessary information describing the physical characteristics of the site, including surveys, site evaluations, legal descriptions, existing conditions, subsurface and environmental studies, reports, and investigations. 3.2 RESPONSIBILITIES DURING THE WORK 3.2.1 City shall review and approve further development of the drawings and specifications as set forth in Article 1. 3.2.2 City shall review the Schedule of Work and timely respond to City’s obligations. 3.2.3 If City becomes aware of any error, omission, or failure to meet the requirements of the Contract Documents, or any fault or defect in the Work, City shall give prompt notice to Engineer. 3.2.4 City shall have no contractual obligations to any Subcontractors or suppliers. 3.2.5 Where the Engineer’s work involves a project for construction, City shall provide insurance for the project as provided in Article 7. 3.3 CITY’S DESIGNATED REPRESENTATIVE. City’s Designated Representative shall be fully acquainted with the Project, shall furnish information and services required of City pursuant to Paragraph 3.1 so as not to delay Engineer’s Work, and shall have authority to bind City in all matters requiring City’s approval, authorization, or written notice. Resolution 2025-108 159 PROFESSIONAL SERVICES AGREEMENT ENGINEERING DESIGN OF FACILITIES TO DISINFECT EFFLUENTS FROM THE LOWELL POINT AND SPRING CREEK WASTEWATER LAGOONS Page 4 of 12 507486\1002\00629277 4. CONTRACT TIME 4.1 COMMENCEMENT. The Work shall commence upon the date of receipt of a written Notice to Proceed by the City. 4.2 CONTRACT TERM. The term of this Agreement shall be until completed or otherwise legally terminated. 4.3 Time is of the essence in this agreement. 4.3.1 If Engineer is delayed at any time in the progress of the Work by changes ordered in the Work, or by labor disputes, fire, unusual delay in deliveries, unavoidable casualties or other causes beyond Engineer's control, the Contract Time will be extended by Change Order to the extent that: (1) the delay will prevent Engineer from achieving Substantial Completion within the Contract Time, and (2) the performance of the Work is not delayed by any other cause for which Engineer is not entitled to an extension in the Contract Time under the Contract Documents. Adjustments to the Contract Time will be permitted for a delay only to the extent such delay (1) is not caused, or could not have been anticipated, by Engineer, (2) could not be limited or avoided by Engineer's timely notice to City of the delay, and (3) is of a duration not less than one day. 4.3.2 Final inspection and acceptance by City’s Representative will not be made until all Work under this Agreement is completed. If unforeseeable causes beyond Engineer’s control, and without Engineer’s fault or negligence, delay progress of the Work, then Task Order Price and/or date of Task Order Completion shall be modified by Change Order as appropriate in accordance with the provisions of Article 6. 5. COMPENSATION OF ENGINEER 5.1 CONTRACT SUM; PAYMENT. The total fees shall not exceed $642,890 on a time and expenses basis. Engineer shall submit monthly invoices for work performed to the City’s satisfaction City’s payment obligation will be subject to: 5.1.1 A reduction by any amount owed by Engineer to City at the time payment of the Contract Sum is due; or 5.1.2 Additions and/or deletions by Change Order. 5.2 ENGINEER’S INVOICES. Engineer will submit a single final invoice within thirty (30) days of the completion of Work. 5.3 REVIEW OF ENGINEER’S INVOICES. City's Representative will, within thirty (30) days after receipt of any Engineer's invoice, approve payment for such amount as City's Representative determines is properly due, and notify Engineer in writing of the reasons for any withholding of payment in whole or in part. Resolution 2025-108 160 PROFESSIONAL SERVICES AGREEMENT ENGINEERING DESIGN OF FACILITIES TO DISINFECT EFFLUENTS FROM THE LOWELL POINT AND SPRING CREEK WASTEWATER LAGOONS Page 5 of 12 507486\1002\00629277 5.4 FINAL COMPLETION AND FINAL PAYMENT. Upon receipt of a final Application for Payment, City's Representative will determine whether the final work is acceptable to City. City may withhold from the final payment to Engineer any amount that City determines is necessary to render the Work acceptable to City under the Contract Documents. 6. CHANGES IN THE WORK 6.1 CHANGE ORDERS. Changes in the Work which are within the general scope of this Agreement will be accomplished by Change Order, signed by both City and Engineer and stating the change and any adjustment in Project Price, Project Completion Date, and/or date of Substantial Completion. 6.2 UNILATERAL CHANGE ORDER. In the event City and Engineer cannot agree as to the amount of adjustment in Project Price, City shall issue a written order adjusting the Project Price determined by the reasonable expense and/or savings in the performance of the Work resulting from the Change. If such a change results in a net increase in Project Price, City shall make a reasonable adjustment in Engineer’s overhead and profit. In the case of a net decrease in Project Price, City shall not make a reduction in overhead and profit. In the event of a disagreement between City and Engineer as to the amount of adjustment in Project Price, Engineer shall nonetheless continue to prosecute the Work. 6.3 CHANGED CONDITIONS. If in the performance of the Work Engineer finds latent, concealed, or subsurface physical conditions which differ from the conditions Engineer reasonably anticipated, or if physical conditions are materially different from those normally encountered and generally recognized as inherent in the kind of work provided for in this Agreement, Engineer shall immediately notify City in writing of such changed condition. 6.3.1 No adjustment in Project Price and/or Project Completion Date shall be claimed by Engineer due to changed conditions unless Engineer shall have timely notified City of the condition and made written request for such adjustment within three (3) days after such condition was encountered. 6.3.2 Adjustments to the Project Price and/or Project Completion Date, if any, resulting from changed conditions shall be set forth in a Change Order pursuant to this Article. No such adjustments shall be made for any changes performed by Engineer that have not been ordered by City in writing. Engineer expressly agrees that this requirement cannot be waived. 6.4 NOTICE REQUIREMENT. For any request for an adjustment of Project Price, Project Completion Date, and/or date of Substantial Completion, Engineer shall give City written notice of the request within twenty-one (21) days after the occurrence Resolution 2025-108 161 PROFESSIONAL SERVICES AGREEMENT ENGINEERING DESIGN OF FACILITIES TO DISINFECT EFFLUENTS FROM THE LOWELL POINT AND SPRING CREEK WASTEWATER LAGOONS Page 6 of 12 507486\1002\00629277 giving rise to the request or twenty-one (21) days after Engineer first recognized the condition giving rise to the claim, whichever is later. 6.5 EMERGENCIES. In any emergency affecting the safety of persons and/or property, Engineer shall act, at its discretion, to prevent threatened damage, injury, or loss. If such an emergency is anticipated to result in a request for an increase in Project Price, Project Completion Date, and/or date of Substantial Completion, notice shall be given to City before proceeding with the Work. 7. INDEMNITY, INSURANCE, AND WAIVER OF SUBROGATION The Engineer understands that no City insurance coverage, including Workers' Compensation, is extended to the Engineer while completing the terms of this Agreement. The Engineer shall carry adequate insurance covering Workers' Compensation, general public liability, automobile, professional liability including errors and omissions, and property damage including a contractual liability endorsement covering the liability created or assumed under this Agreement. The Engineer shall not commence work under this Agreement or any work on any phase of the Project until the Engineer provides the City with certificates of insurance evidencing that all required insurance has been obtained. These insurance policies and any extension or renewals thereof must contain the following provisions or endorsements: a. City is an additional insured thereunder as respects to liability arising out of or from the work performed by Engineer of City of Seward. b. City will be given notice of cancellation or material alteration of any of the insurance policies specified in the certificate. c. Insurer waives all rights of subrogation against City of Seward and its employees or elected officials. d. The Engineer shall provide commercially reasonable coverage levels, which must meet or exceed the minimums, as listed below: 7.1 Commercial General Liability Insurance: The Engineer must maintain Commercial General Liability Insurance in an amount sufficient to cover any suit that may be brought against the Engineer. This amount must be at least two million dollars ($2,000,000) per occurrence, and two million dollars ($2,000,000) general aggregate and Products-Complete Operations aggregate. The Engineer must assume all insurable risks and bear any loss or injury to property or persons occasioned by neglect or accident during the term of the contract, except for negligence entirely attributable the City. 7.2 Professional Liability Insurance: The Engineer must maintain Professional Liability Insurance in an amount not less than two million dollars ($2,000,000) aggregate to protect the Engineer from any claims or damages for any error, omission, or negligent act of the Engineer, the Engineer's Firm, employees or subcontractors which results in a Resolution 2025-108 162 PROFESSIONAL SERVICES AGREEMENT ENGINEERING DESIGN OF FACILITIES TO DISINFECT EFFLUENTS FROM THE LOWELL POINT AND SPRING CREEK WASTEWATER LAGOONS Page 7 of 12 507486\1002\00629277 financial loss to the City. The Engineer must provide proof of professional liability coverage to include errors and omissions. 7.3 Workers' Compensation Insurance: The Engineer must maintain Workers' Compensation Insurance to protect the Engineer from any claims or damages for any personal injury or death which may arise from services performed under this contract. Statutory limits apply to Workers' Compensation Insurance. This requirement applies to the Engineer's Firm, subcontractors and assignees, and anyone directly or indirectly employed to perform work under this contract. The Engineer must notify the City as well as the State Division of Workers' Compensation immediately when changes in the Engineer's business operation affect the Engineer's insurance status. The policy must include employer's liability coverage of one hundred thousand dollars ($100,000) per personnel, and one million dollars ($1,000,000) per occurrence. 7.4 Vehicle and Equipment Insurance: The coverage shall include all owned, hired, and non-owned vehicles to a one million dollar ($1,000,000) each occurrence combined single limit for bodily injury and property damage. 8.0 GOVERNING LAW. The laws of Alaska will determine the interpretation, performance and enforcement of this Agreement. 9.0 OWNERSHIP OF WORK PRODUCTS. Payment to the Engineer for services hereunder include full compensation for all work products and other materials produced by the Engineer and its subcontractors pertaining to this Agreement. The originals of all material prepared or developed by the Engineer or its employees, agents, or representatives hereunder, including documents, drawings, designs, calculations, maps, sketches, notes, reports, data, models, computer tapes, and samples shall become the property of the City when prepared, whether delivered or not, and shall, together with any materials furnished the Engineer and its employees, agents, or representatives by the City hereunder, be delivered to the City upon request and, upon termination or completion of this Agreement. Materials previously created and copyrighted by the Engineer included in this project will remain property of the Engineer. Copies will be made available to the City upon request. Materials purchased from and copyrighted by third parties are not included in this provision. 10.0 PATENTS, TRADEMARKS, AND COPYRIGHTS. The Engineer agrees to defend, indemnify, and save the City harmless from and against any and all claims, costs, royalties, damages and expenses of any kind of nature whatsoever (including attorneys' fees) which may arise out of or result from or be reasonably incurred in contesting any claim that the methods, processes, or acts Resolution 2025-108 163 PROFESSIONAL SERVICES AGREEMENT ENGINEERING DESIGN OF FACILITIES TO DISINFECT EFFLUENTS FROM THE LOWELL POINT AND SPRING CREEK WASTEWATER LAGOONS Page 8 of 12 507486\1002\00629277 employed by the Engineer or its employees in connection with the performance of services hereunder infringes or contributes to the infringement of any letter patent, trademark, or copyright. In case such methods, processes, or acts are in suit held to constitute infringement and use is enjoined, the Engineer, within reasonable time and at its own expense, will either secure a suspension of the injunction by procuring for the City a license or otherwise, or replace such method, process, etc., with one of equal efficiency. 11.0 NONWAIVER. No failure of the City or Engineer to insist upon the strict performance by the other of any of the terms of this Agreement or to exercise any right or remedy herein conferred shall constitute a waiver or relinquishment to any extent of its rights to rely upon such terms or rights on any future occasion. Each and every term, right, or remedy of this Agreement shall continue in full force and effect. 12.0 SAFETY/PERFORMANCE. The Engineer shall perform the work in a safe and workmanlike manner. The Engineer shall comply with all federal and state statues, ordinances, orders, rules, and regulations pertaining to the protection of workers and the public from injury or damage, and shall take all other reasonable precautions to protect workers and the public from injury or damage. 13.0 SUSPENSION OR TERMINATION. 13.1 Fault Termination or Suspension. This Agreement may be terminated by either party upon ten (10) days written notice if the other party fails substantially to perform in accordance with its terms. If the City terminates this Agreement, it will pay the Engineer a sum equal to the percentage of work completed and accepted by the City that can be substantiated by the Engineer and the City, offset by any amounts owed to the City. However, within the ten (10) day Notice of Intent to terminate, the party in default shall be given an opportunity to present a plan to correct its failure. 13.2 Convenience Suspension or Termination. The City may at any time terminate or suspend this Agreement for any reason including its own needs or convenience. In the event of a convenience termination or suspension for more than six (6) months, the Engineer will be compensated for authorized services and authorized expenditures performed to the date of receipt of written notice of termination or suspension. No fee or other compensation for the uncompleted portion of the services will be paid, except for already incurred indirect costs which the Engineer can establish and which would have been compensated but because of the termination or suspension would have to be absorbed by the Engineer without further compensation. Resolution 2025-108 164 PROFESSIONAL SERVICES AGREEMENT ENGINEERING DESIGN OF FACILITIES TO DISINFECT EFFLUENTS FROM THE LOWELL POINT AND SPRING CREEK WASTEWATER LAGOONS Page 9 of 12 507486\1002\00629277 13.3 Activities Subsequent to Receipt of Notice of Termination or Suspension. Immediately upon receipt of a Notice of Termination or suspension and except as otherwise directed by the City, the Engineer shall: a. stop work performed under this Agreement on the date and to the extent specified in the Notice; and b. transfer title to the City (to the extent that title has not already been transferred) and deliver in the manner, at the times, and to the extent directed by the City's representative, work in progress, completed work, supplies, and other material produced as a part of, or acquired in respect of the performance of the work terminated or suspended by the Notice. 14.0 EQUAL EMPLOYMENT OPPORTUNITY. The Engineer shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, age, physical handicap, sex, marital status, change in marital status, pregnancy, or parenthood; provided, when the reasonable demands of the position do not require distinction on the basis of age, physical handicap, sex, marital status, changes in marital status, pregnancy, or parenthood. The Engineer shall take affirmative action required by law to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, religion, national origin, ancestry, age, or marital status. 15.0 NO ASSIGNMENT OR DELEGATION. The Engineer may not assign, subcontract, or delegate this Agreement, or any part of it, or any right to any of the money to be paid under it without written consent of the City. 16.0 INDEPENDENT CONTRACTOR. The Engineer shall be an independent contractor in the performance of the work under this Agreement and shall not be an employee or agent of the City. 17.0 PAYMENT OF TAXES. As a condition of performance of this Agreement, the Engineer shall pay all federal, state and local taxes incurred by the Engineer and shall require their payment by any other persons in the performance of this Agreement. 18.0 PRECEDENCE AND DIVISIBILITY. The provisions of this Agreement shall fully govern the services performed by the Engineer. If any term, condition, or provision of this Agreement is declared void or Resolution 2025-108 165 PROFESSIONAL SERVICES AGREEMENT ENGINEERING DESIGN OF FACILITIES TO DISINFECT EFFLUENTS FROM THE LOWELL POINT AND SPRING CREEK WASTEWATER LAGOONS Page 10 of 12 507486\1002\00629277 unenforceable, or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. 19.0 ENTIRE AGREEMENT. This Agreement contains the entire agreement between the parties as to the services to be rendered by the Engineer. All previous or concurrent agreements, representations, warranties, promises, and conditions relating to the subject matter of this Agreement are superseded by this Agreement. 20.0 COMPLETION OF WORK, TERM OF AGREEMENT. The Engineer shall perform all work in a timely fashion, and in accordance with the schedules included in this Agreement and Exhibit A. 21.0 CLAIMS AND DISPUTES. Venue for all claims and disputes under this Agreement, if not otherwise resolved by the parties, shall be filed and resolved in the appropriate Alaska State court in Anchorage, Alaska. 22.0 CHANGES IN SCOPE OF WORK. 22.1 General. No claim for additional services not specifically provided in this Agreement will be allowed, nor may the Engineer do any work or furnish any materials not covered by the Agreement unless the work or material is ordered in writing by the Contracting Officer. Preparation of Change Orders and design changes, due to errors and/or omissions by the Engineer, will be done at the sole expense of the Engineer. 22.2 Changes in Scope of Work. The City may, at any time, by a written Change Order delivered to the Engineer, make changes to the scope of work or authorize additional work outside the scope of work. 22.3 Compensation to the Engineer. If any Change Order for which compensation is allowed under this Article causes an increase or decrease in the estimated cost of, or time required for, the performance of any part of the work under this Agreement, or if such change otherwise affects other provisions of this Agreement, an equitable adjustment will be negotiated. Such an adjustment may be: a. in the estimated cost or completion schedule, or both; and b. in the amount of fee to be paid; and Resolution 2025-108 166 PROFESSIONAL SERVICES AGREEMENT ENGINEERING DESIGN OF FACILITIES TO DISINFECT EFFLUENTS FROM THE LOWELL POINT AND SPRING CREEK WASTEWATER LAGOONS Page 11 of 12 507486\1002\00629277 c. in such other provisions of the Agreement as may be affected, and the Agreement shall be modified in writing accordingly. 22.4 Any claim by the Engineer for adjustment under this section must be asserted within fifteen (15) days from the day of receipt by the Engineer of the notification of change; provided, however, that the City or its representative, deciding that the facts justify such action, may receive and act upon any such claim asserted at any time prior to final payment under this Agreement. Failure to agree to any adjustment shall be a dispute within the meaning of Section 21.0 of this Agreement. 23.0 LIMITATION OF FUNDS. 23.1 At no time will any provision of this Agreement make the City or its representative liable for payment for performance of work under this Agreement in excess of the amount that has been appropriated by the City Council and obligated for expenditure for purposes of this Agreement. 23.2 Change orders issued pursuant to Section 22 of this Agreement shall not be considered an authorization to the Engineer to exceed the amount allotted in the absence of a statement in the change order, or other modification increasing the amount allotted. 23.3 Nothing in this Section shall affect the right of the City under Section 13 to terminate this Agreement. 24.0 PRIOR WORK. For the purposes of this Agreement, work done at the request of the City or its representative before execution of this Agreement shall be deemed to be work done after its execution and shall be subject to all the conditions contained herein. 25.0 NOTICES. Any notices, bills, invoices, or reports required by the Agreement shall be sufficient if sent by the parties in the United States mail, postage paid, to the address noted below: City of Seward Pete Bellezza, PE Attn: City Manager CRW Engineering Group, Inc. PO Box 167 3940 Arctic Blvd., Suite 300 Seward, Alaska 99664-0167 Anchorage, AK 99503 Resolution 2025-108 167 PROFESSIONAL SERVICES AGREEMENT ENGINEERING DESIGN OF FACILITIES TO DISINFECT EFFLUENTS FROM THE LOWELL POINT AND SPRING CREEK WASTEWATER LAGOONS Page 12 of 12 507486\1002\00629277 IN WITNESS WHEREOF, this Agreement has been duly executed as of the date first written above. CITY OF SEWARD By:__________________________ Kat Sorensen, City Manager Date:____________________ CRW Engineering Group, INC By:_____________________________ Pete Bellezza, PE Date:____________________ Attest: _______________________ Kris Peck, MMC, City Clerk Resolution 2025-108 168 3940 Arctic Boulevard, Ste 300 | Anchorage, AK 99503www.crweng.com 10.22.2025 contact:Pete Bellezza, PE 907.562.3252 pete.bellezza@crweng.com ENGINEERING DESIGN OF FACILITIES TO DISINFECT EFFLUENTS FROM THE LOWELL POINT AND SPRING CREEK WASTEWATER LAGOONS ENGINEERING DESIGN OF FACILITIES TO DISINFECT EFFLUENTS FROM THE LOWELL POINT AND SPRING CREEK WASTEWATER LAGOONS October 29, 2025October 29, 2025 Resolution 2025-108 169 3940 Arctic Blvd., Suite 300, Anchorage, AK 99503 | p (907) 562-3252 | f (907) 561-2273 Doug Schoessler, Public Works Director October 29, 2025 City of Seward 410 Adams Street Seward, Alaska 99664 RE: Proposal for Engineering Design of Facilities to Disinfect Effluents from the Lowell Point and Spring Creek Wastewater Lagoons Dear Mr. Schoessler: We are pleased to submit this proposal for the Engineering Design of Facilities to Disinfect Effluents from the Lowell Point and Spring Creek Wastewater Lagoons and to offer our expertise in design and construction administration services to the City of Seward (City). For over 40 years CRW Engineering Group, Inc. (CRW) has helped communities throughout Alaska, including Seward, through the design and construction administration of sanitation infrastructure. Our sanitary sewer experience includes wastewater collection systems and wastewater treatment systems, including aerated lagoons, effluent disinfection facilities, facultative lagoons, and outfalls. We are Alaskan-owned and operated and staffed by professionals who are dedicated to serving the needs of every client. Like other Alaska communities that have gone through APDES permit renewals recently, the City of Seward has received permit limits for fecal coliform at the Lowell Point and Spring Creek Wastewater Treatment Facilities (WWTFs). CRW understands the challenges faced by the City as you prepare for WWTF upgrades to meet your new permit limits, while minimizing impacts to your rate payers. CRW is currently leading similar evaluations/designs for the Municipality of Skagway WWTF, the AWWU Eagle River WWTP, and the City of Whittier WWTP for nearly identical disinfection issues at their facilities. The CRW team is made up of trusted professionals that provide you with the following benefits: •Our core project team is well known by City staff; it includes Project Manager Ryan Moyers, PE; Pete Bellezza, PE; and Jon Hermon, PE. We have also enlisted teaming partners Robin Reich, of Solstice Alaska Consulting for Public Involvement and Chris Parker, AIA of K+A designstudios for architectural support to augment our capabilities. Together, our team will provide you with quality-conscious analyses and design, and many years of combined experience delivering successful design services on City projects like the Lowell Point WWTF Evaluation, Seward Marine Industrial Center (SMIC) Chlorination System, North Seward Water Storage Tank and Pumping Facility, and Lowell Canyon Water Storage Tank. •Our in-house, dedicated team of process, civil, structural, mechanical, and electrical engineers are well-versed in successfully delivering City projects with fast turnaround times, solving diverse problems, being flexible, and responding to your needs. Having nearly all of our design disciplines under one roof promotes seamless design team coordination and allows CRW to provide efficient, cost-effective design services. •Our local team is immediately available and has the ability to complete the design in a timely manner. We can call on our deep pool of local resources (CRW’s 85 engineering and technical professionals!) to make sure project schedules are met. We meet the requirements as listed in the RFP Statement of Services; can meet the schedule listed in the RFP; and our subconsultant, Solstice Alaska Consulting, is a certified Women-Owned Business (Alaska DBE #9900647). We are in receipt of Addenda 1, 2, 3, and 4. As a Principal of CRW, I have the authority to bind the firm. If you have any questions, feel free to contact me via e-mail pete.bellezza@crweng.com or phone at 907-562-3252. Thank you for your consideration. Sincerely, CRW Engineering Group, Inc. Pete Bellezza, PE Principal Resolution 2025-108 170 PR O P O S A L Proposal Resolution 2025-108 171 1 | Engineering Design of Facilities to Disinfect Effluents from the Lowell Point and Spring Creek Wastewater Lagoons PROJECT TEAM’S QUALIFICATIONS AND EXPERIENCE INTRODUCTION CRW’s previous work with Seward, specifically our experience with Lowell Point WWTF and SMIC, provides us with a firm understanding of the City’s water and sewer systems, a knowledge of how to get things done, and offers a superior advantage to the community. For this work, we are proposing a skilled project team having the special expertise needed to design robust and user-friendly facilities, which are tailored to Seward’s needs, level of operability, and budget. Since our beginning in 1981, CRW has grown to provide nearly all types of major engineering and surveying services under one roof. But we are also glad to offer long-standing collaborative partnerships with our proposed subconsultants. K+A designstudios (K+A), with whom we’ve teamed for recent utility building work in Seward, will provide architectural design services. Solstice Alaska Consulting (Solstice AK), our teaming partner on numerous projects throughout Alaska, will provide crucial public involvement/meeting assistance and also be available to help us evaluate any environmental permitting considerations for the improved WWTFs. PROJECT MANAGER’S QUALIFICATIONS AND EXPERIENCE J. RYAN MOYERS, PE CIVIL & ENVIRONMENTAL ENGINEER | Registrations: Civil Engineer, Alaska (CE 12718) | Environmental Engineer, Alaska (VE 14250) Education: BS, Civil & Environmental Engineering, Virginia Tech Role: Ryan will be responsible for project oversight, project team and City coordination, process/civil engineering oversight, overall design coordination, and construction management. He will also be the primary point of contact for the City. STATEMENT OF CRW’S QUALIFICATIONS AND EXPERIENCE FIRM OVERVIEW Established in 1981, CRW Engineering Group, Inc. (CRW) has helped build communities throughout Alaska for over 40 years. An Alaskan-owned and operated firm, we have provided engineering, land surveying, and construction management services in over 200 Alaskan communities and counting. We are responsive, collaborative, and service-oriented, which leads to high levels of client satisfaction on our projects and long working relationships, often over multiple projects and many years. We have been providing engineering design and construction management services for the City of Seward (City) since 1990. Our familiarity and long-standing relationships with the City and many other Alaska small communities enable us to design practical and functional facilities that integrate with existing infrastructure, respect community values, satisfy regulators, provide long-term dependability, and are affordable to maintain and operate. With our civil engineering beginnings rooted in transportation and sanitation engineering, we now offer structural, mechanical, and electrical engineering, along with land surveying, planning, and Geographic Information Systems services to our clients. Over the years, we have opened satellite offices in Palmer and Olympia, WA, but our main office remains in Anchorage at 3940 Arctic Blvd. Suite 300 and will be the location where the work for this contract will be performed. With over 85 professionals and support staff, CRW has the capacity and internal flexibility to assign experienced staff as required while maintaining schedule, budget, and quality. When additional resources are required, we can readily shift personnel and take on simultaneous project tasks. The broad range of services we provide through our own forces and, if needed, supplemented by the specialty firms we work with, gives CRW a high degree of technical capacity and agility to produce both small and large projects under normal or accelerated project schedules. Our technical capacity and expertise facilitates our ability to concurrently deliver multiple projects. CRW understands that we are currently providing water storage tank (Lowell Canyon) and waterline (Elm Street) design for the City, and we assure the City that we have the availability to meet the requirements on each of these projects, including the proposed Disinfection design. We are ready to begin working on this project immediately. Our team’s qualifications and experience are further described in the following sections. CRW provided planning, design, permitting, bidding, and construction support for the North Seward Water Storage Tank (WST) completed in 2016. Resolution 2025-108 172 2 | Engineering Design of Facilities to Disinfect Effluents from the Lowell Point and Spring Creek Wastewater Lagoons PROJECT TEAM Our Design team is listed in the organizational chart (below) and personnel roster (on the following pages). All members are Alaska residents, and their availability can be found in Figure 2 on page 9. Resumes for each key staff member follow this proposal and provide more details on past projects and previous roles and responsibilities. Qualifications: Ryan is a senior civil and environmental engineer and a client-focused project manager with 25 years of experience, which includes water distribution, wastewater collection, and water/wastewater treatment, master planning, permitting, and asset management. As Project Manager on numerous multi-disciplinary contracts around the state, Ryan has skillfully led design teams and guided the client’s staff in developing projects. He will be fully engaged in these endeavors through proactive leadership and communication on this contract. Ryan has worked with many agencies and communities on water/wastewater projects throughout the state, including extensively on the Kenai Peninsula in Homer, Soldotna, Kenai, Seldovia, and Seward, creating lasting relationships within those communities. He values relationships with community members, strives to understand their needs, and takes great pride in assisting community leaders and operators in developing reasonable solutions and being available to address questions long after projects are complete. Ryan works hard to deliver contracts guided by sound cost control and compliance with performance schedules and will also be responsible for ensuring our team’s adherence to quality. As evidenced by his recent, relevant experience summarized on the following pages, Ryan is adept at taking challenging projects from planning to design to construction management, through operations and maintenance and troubleshooting. He is the Project Manager and technical lead for all of the treatment projects described in the ‘Design Experience’ section of this proposal. We encourage you to contact the references provided in this proposal to learn more about Ryan’s project management approach, responsiveness, and history of successful contract management. Ryan has led the design and construction management of large, complex sanitary sewer/treatment projects, including the Palmer Wastewater Treatment Plant (WWTP) Upgrades and Skagway WWTP Upgrades, as well as crucial wastewater collection and treatment projects in small rural communities across the state. The list below provides a sampling of the variety of locations and depth of experience Ryan has with wastewater collection and treatment in Alaska. At each of the following facilities, Ryan performed a variation of facility planning, permitting, preliminary engineering, design, and construction management (the BOLD facilities indicate WWTPs where Ryan evaluated and/or designed Disinfection systems): “In the past four plus years I have worked with Ryan, he has proven to be an exceptional asset... Ryan has been exceptional at coordinating, researching, and writing well thought-out, detailed responses to Federal DOJ, EPA, and State DEC officials with regards to the City’s current Federal Consent Decree. Additionally, Ryan has been instrumental in assisting City WWTF personnel in developing Ammonia, Sludge, and Solids Management Standard Operating Procedures... in a way that is simple to read, understand, and follow... (Ryan) is an intelligent, hard-working asset to any team, who performs exceptionally well under pressure.” – Chris Nall, City of Palmer, Director of Public Works (retired) What our client said... •Palmer WWTP Upgrades•Point Hope WWTP•Metlakatla WWTP•Nuiqsut WWTP •Pelican CommunitySeptic Tanks•AWWU Eagle River WWTP •Coffman Cove SepticTanks and SanitarySewer system•Homer WWTP•Soldotna WWTP•Whittier WWTP •Sitka WWTP•Skagway WWTP•Haines WWTP•Ketchikan Gateway Borough Mountain Point WWTP PROPOSED PROJECT STAFF CONTRACT MANAGER Pete Bellezza, PE | Structural Engineer & Senior QA/QC Jon Hermon, PE, SE, VE | Process Engineer Ted Grover, PE | Electrical and I&C Engineer Tyler Keene, PE | Mechanical Engineer David Nicolai, PE | CITY OFCITY OF Project Manager Land Surveyor Anthony Robinson, PLS, CFeDS | Architect Chris Parker, AIA | Public Involvement /Environmental Specialist Robin Reich | SEWARD PROJECT MANAGER/CONSTRUCTION MANAGER/ LEAD PROCESS ENGINEER Ryan Moyers, PE | Figure 1. ORG Chart Resolution 2025-108 173 3 | Engineering Design of Facilities to Disinfect Effluents from the Lowell Point and Spring Creek Wastewater Lagoons STAFF CERTIFICATIONS AND EDUCATION RELEVANT EXPERIENCE Anchorage, AK Pete Bellezza, PE | Contract Manager (CE-8970) Education: BS, Civil Engineering, University of Alaska, Fairbanks Pete is a principal and civil engineer at CRW with over 30 years of experience, serving as Contract Manager (CM), Project Manager, and Project Engineer. He specializes in water and wastewater facilities, site development improvements, and roadways across Alaska for clients including the cities of Seward, Sitka, King Cove, Whittier, Seldovia, Dillingham, Valdez, and Anchorage. He is currently the CM for multiple AWWU standalone and term contract projects and provided contract management and engineering services for projects such as the North Seward Water Storage Tank and Pumping Facility, Seldovia WTP, and Dillingham Water System Upgrade. One of Pete’s rst engineering projects was the City of Whittier’s water system improvements, which included over 15,000 feet of new water mains, a new chlorination facility, new well pumps with pressure-reducing valves, and upgrades to the water reservoir. • North Seward Water Storage Tank & Pumping Facility • AWWU Eagle River Wastewater Treatment Facility UV and Washwater Improvements • AWWU Pump Station 2 Rehabilitation • AWWU Eagle River Wastewater Treatment Facility Rehab – Phase II Construction Management Services • Whittier Lift Station No. 5 Replacement • Sitka WWTP Facility Assessment (CRW was a subconsultant to MCG) • Seldovia Water Treatment Plant Palmer, AK Jon Hermon, PE, VE, SE | Structural Engineer & Senior QA/QC (CE-8229); (VE-14139); (SE-14161) Education: BS, Civil Engineering, Oregon State University Jon is a principal at CRW o ering over 30 years of experience in civil, environmental, and structural engineering for communities throughout Alaska. He has been involved in water and wastewater facility design since 1996. In addition, he has substantial technical depth and breadth in his professional experience from a diverse range of projects located all over the state, including rural and urban sanitation, site improvements, and structures. From his vast experiences, Jon o ers an excellent understanding of both process and structural engineering design, which synchronizes well with treatment facilities. • Lowell Point WWTF Evaluation • Palmer WWTF • Mountain Point Wastewater Treatment Facility • North Seward Pumping Facility • Bethel VSW Water Treatment Plant Ryan Moyers, PE | Project Manager | See Page 2 for a summary of Ryan’s Quali cations and Experience Anchorage, AK Ted Grover, PE | Process Engineer (PEL-PE-LIC-90986 (Montana)) Education: BS, Civil Engineering, Montana State University Ted has over six years of experience in the design and construction of a wide variety of water and wastewater treatment projects. He has provided design services on a number of wastewater treatment plants, including multiple disinfection projects. Ted recently evaluated a number of UV disinfection technologies and equipment orientations for the Eagle River WWTF. In Whittier Ted evaluated installing a UV disinfection system, a bulk chemical disinfection system, and an on-site chemical generation disinfection system. Ted is currently designing disinfection improvements for the Skagway WWTP that will bring the facility into compliance with their e uent disinfection permit limits. • Skagway Wastewater Treatment Facility • AWWU Eagle River Wastewater Treatment Facility UV and Washwater Improvements • Whittier Disinfection Analysis • Metlakatla WWTP Improvements • City of Bozeman Wastewater Facility Planning Anchorage, AK Tyler Keene, PE | Electrical and I&C Engineer (EE-14401) Education: BS, Electrical Engineering, University of Alaska Anchorage BA, Business Administration, Western State College of Colorado Tyler is a licensed electrical engineer with 18 years of experience in electrical engineering, power distribution, and lighting design, including electrical power, lighting, signalization, and controls. He has provided electrical designs for facilities throughout Alaska, including bulk fuel projects, community interties, rural power distribution upgrades, and controls to support rural water, wastewater, and heat recovery projects. Tyler’s involvement spans throughout the design, construction, startup, and documentation phases. • Whittier Wells 1,2, and 3 Standby Power • ANTHC Shageluk Piped Community System • Co man Cove Lift Station Improvements • AWWU 3000 Arctic HVAC Upgrades • Mekoryuk Water and Water Treatment Plant Improvements • Quinhagak Water and Sewer Improvements • Metlakatla WWTP Improvements • AWWU Eagle River WWTF Resolution 2025-108 174 4 | Engineering Design of Facilities to Disinfect Effluents from the Lowell Point and Spring Creek Wastewater Lagoons STAFF CERTIFICATIONS AND EDUCATION RELEVANT EXPERIENCE David Nicolai, PE | Mechanical Engineer (ME-13663); Certi ed Energy Auditor #1623 Education: BS, Mechanical Engineering, Rensselaer Polytechnic Institute, NY MBA, General Management, University of Alaska Anchorage David is a mechanical engineer with 16 years of experience in designing plumbing, heating, and ventilation systems for renovations and new construction across Alaska. He has provided mechanical engineering design for water and wastewater treatment plants, as well as for the Ketchikan Shipyard Assembly Building, and in Gustavus for the Glacier Bay National Park Concessioner’s Dormitory. His project experience includes controls design and controls renovations for industrial facilities, schools, and federal facilities. • YKHC Water and Sewer • VSW Emmonak WTP Design and CA • ANTHC Stebbins Piped Water and Sewer • Girdwood Water Distribution Upgrades • Unalakleet Water Distribution Replacement • Skagway WWTF Improvements • Napaskiak Piped Water and Sewer • Metlakatla WWTP Improvements Anchorage, AK Chris Parker, AIA | Architect (A-13239) Education: Master of Architecture, Boston Architectural College BS in Architecture, Minor in Community Development, Portland State University Arctic Engineering Certi cation, University of Alaska Anchorage Chris is a Principal Architect with K+A and has completed numerous multi- million-dollar projects, providing design input from project inception through construction. Chris has just performed this task with CRW on the Seward SMIC Chlorination Project. Chris’s rural Alaska experience includes WTPs for the communities of Shageluk, Wales, and Fort Yukon, and village health clinics for Circle, Goodnews Bay, Chistochina, Pilot Point, Ekwok, and Eagle. Along with his rural infrastructure work, Chris has provided architectural design services for the Cities of Kenai and Soldotna for their local maintenance facilities. • Seward SMIC Chlorination Project • Seward High School Interior Renovations • Seward Boarding House • Soldotna CES Fire Station #1 Relocation • Wales Water Treatment Plant • Fort Yukon Water Treatment Plant • Dillingham Kanakanak Boiler Plant • Soldotna Library Expansion Project • Soldotna CPH Phase VI – Cath Lab/OB Kenai, AK Robin Reich | Public Involvement/Environmental Specialist Education: MS studies, University of Alaska, Biology BS, Humboldt State University, Marine Biology Robin, founder and president of SolsticeAK, has more than 25 years of experience with community engagement, grant writing, environmental approvals, and water and wastewater infrastructure. Robin led the o shore permitting e ort for the new cruise ship passenger dock in Seward and assisted the City of Seward’s Electric Department in obtaining a $1.84 million USDA Emergency Watershed Protection grant and environmental approvals. She also wrote the grant application for the City’s SMIC vessel washdown pad. Robin led various public involvement activities, including public open houses, for the Seward Airport Improvements Project. • Seward SMIC Project • Seward Airport Improvements • City of Seward Hemlock Avenue Project • HSIP Sterling Highway Shoulder Widening • AWWU Iris Drive Sewer Replacement Project • AWWU Campbell Lake Manhole Inspection and Repair • AVEC Bethel Wind Farm Anchorage, AK Anthony Robinson, PLS, CFeDS | Land Surveyor (LS-12316); Certi ed Federal Surveyor #1547; FAA Part 107: Unmanned Aircraft Pilot Certi cate #3948420 Education: BS, Land Surveying, Michigan Technological University Associate of Applied Science in Civil Engineering Anthony is a Principal and Senior Land Surveyor with over 28 years of experience managing and executing complex surveying projects throughout Alaska. He has led eld surveys, GPS data collection, mapping for design, right-of-way (ROW), land/site development, and construction projects. He has experience surveying site development projects and surveying in Seward, including North Seward Water Storage Tank & Pumping Facility, Dairy Hill Drainage & Culverts, Seward Electric Building Site Grading, Bear Creek Lidar, and City of Seward Stockpile survey. Anthony joined CRW in 2008. • North Seward Water Storage Tank & Pumping Facility • Bear Creek Flood Service Area LiDAR project • City of Seward Electrical Facility • Dairy Hill Drainage • Cooper Lake Dam Spillway Survey • Stetson Creek Diversion Dam and Intake Structure • Seldovia Water Treatment Facility • Emmonak Water and Sewer Upgrades • Arctic Village Water System Improvements Anchorage, AK Resolution 2025-108 175 5 | Engineering Design of Facilities to Disinfect Effluents from the Lowell Point and Spring Creek Wastewater Lagoons SKAGWAY WWTF IMPROVEMENTS Project Summary: Ryan has extensive experience with the Skagway WWTF and has been assisting the Municipality with projects at the plant since 2010. Most recently, Ryan led the CRW team on facility planning for improvements to the WWTF. The facility planning and pre-design work involved assistance with the application and coordination of a $10.2M EPA Community Grant, WWTF 3D mapping/survey, and preliminary engineering documents. Ryan is currently leading the design of disinfection improvements (adding UV treatment) as well as additional facility upgrades, including a BOD polishing reactor (MBBR), dry chemical feed systems, influent pump station improvements, headworks, and solids handling improvements. Start and Completion Dates: Previous phase: 2010–2012, Current Design; 2022 – Present Design Fee: Current Design for WWTF Improvements - $1,095,065 Construction Cost: 2026 Construction Reference: Tyson Ames, Municipality of Skagway Public Works Director, (907) 983-2449, t.ames@skagway.org CITY OF PALMER WWTP IMPROVEMENTS Project Summary: The City of Palmer was having difficulties complying with discharge permit limits for ammonia removal at their WWTF. Ryan led a multi-firm team, which included CRW, to update the Facility Plan and evaluate upgrades and expansions required to bring the facility into compliance with its APDES permit and meet future flow demands for the next 20 years. The plan update determined the most cost-effective alternative to comply with the facility’s low ammonia limit and developed a phased approach to minimize DESIGN TEAM EXPERIENCE SIMILAR PROJECTS AWWU EAGLE RIVER WWTF UV AND WASHWATER IMPROVEMENTS Project Summary: As Project Manager, Ryan is overseeing the effort to evaluate the existing UV and washwater systems and provide design upgrades to the ERWWTF. The work involves a condition assessment; analysis of the treatment capacity; rehabilitation to the UV channel concrete and metal components; improvements to the UV system to provide reliable capacity for current and future anticipated flows; design of a redundant source of washwater; and necessary permitting. Start and Completion Dates: 2023 – Present Design Fee: $287,566 Construction Cost: $2,681,465 Reference: Todd Carroll, PE Anchorage Water & Wastewater Utility Project Management Supervisor, (907) 564-2774, todd.carroll@awwu.biz CITY OF WHITTIER WWTP IMPROVEMENTS Project Summary: CRW is providing the design and construction management for the Lift Station No. 5 Replacement project to replace the lift station, which was constructed in 1999 as part of the City of Whittier’s primary wastewater treatment facility (six community septic tanks). Lift Station No. 5 pumps primary treated effluent from the community septic tanks to the ocean outfall for the facility. Concurrent to the effluent lift station upgrade, Ryan is the leading the permit renewal of the City’s National Pollutant Discharge Elimination System (NPDES) Permit and design of related improvements. CRW is assisting the City in the development of a strategy for sludge handling and management for the six community septic tanks. CRW is also assisting the City with an analysis to determine the recommended disinfection process to meet the new permit limits. CRW is evaluating chlorination/dichlorination in the effluent forcemain or a chlorine contact chamber, versus a novel UV technology that can treat higher solids primary effluent. Start and Completion Dates: 2024 – Present Design Fee: Total approximately $130,000 for LS No. 5 design and Disinfection Evaluation Construction Cost: $1,958,600 Reference: Scott Korbe, City of Whittier Public Works Director, (907) 240-2019, skorbe@whittieralaska.gov Ryan led the design of a new UV Odor Control system at the Skagway WWTF–the first of its kind in Alaska. 1 2 3 4 Resolution 2025-108 176 6 | Engineering Design of Facilities to Disinfect Effluents from the Lowell Point and Spring Creek Wastewater Lagoons pipe. Working on an extremely tight schedule, Ryan led the design of the repair effort, which included a temporary cofferdam in the Kenai River to allow for removal and replacement of the outfall pipe, sliplining a portion of old CMP near the river to help prevent future emergency failures, and a temporary bypass pumping system from the WWTF effluent chamber to the river to allow for the construction. This complex project involved close coordination with the City, and subconsultant Solstice AK, to complete a robust permitting and public involvement effort, which allowed construction in the Kenai River during a narrow construction window. Start and Completion Dates: 2023–2024 Design Fee: $129,724 Construction Cost: $558,000 Reference: Kyle Kornelis, City of Soldotna Public Works Director, (907) 262-9107, kkornelis@soldotna.org DRAFT SCOPE OF WORK PROJECT UNDERSTANDING The Cty of Seward’s 2022 renewed APDES permits (for both the Lowell Point and Spring Creek WWTFs) include fecal coliform limits of 200/400/800 colony forming units (CFU)/100 mL (average monthly/average weekly/max daily), as well as monitoring and reporting for enterococcus. The 2022 permits also include a 5-year compliance schedule for each facility to have installed the required disinfection processes to be in compliance by September 2027. With this Scope of Services, the City is addressing the need to complete an analysis to determine the type of disinfection process it will institute at each facility, as well as the design and construction of the improvements by the end of this permit cycle. During the previous permit cycle (2017-2022), the City developed Disinfection Analysis Reports (DARs) for both the Lowell Point and Spring Creek facilities. These reports provided high-level consideration of disinfection alternatives to bring the facilities into compliance. The alternatives considered at that time included: Ultraviolet (UV) disinfection, Chlorination/Dechlorination, Peracetic acid, and Ozonation. The DARs suggested running pilot studies for both sodium hypochlorite and peracetic acid. The report also identified challenges with dechlorination in or near the Lowell Creek Road roadway, where the outfall line turns to go into Resurrection Bay. Ultimately, no pilot testing has been performed, and now the City finds itself up against a compliance deadline without a clear alternative to design and implement on an aggressive schedule. sunk costs. Ryan led the design of the recommended improvements which included two Moving Bed Bioreactor (MBBR) aeration basins with a maximum monthly treatment capacity of 1.2 MGD, two secondary clarifiers to remove the solids from the MBBR effluent, waste activated sludge (WAS) pumping facilities, and modifications to the existing headworks, aerated lagoons, and Ultraviolet (UV) disinfection. Start and Completion Dates: Phase I: 2016–2018, Phase II: 2021–2023 Design Fee: Approx. $1,800,000 Construction Cost: Approx. $16,500,000 Reference: Chris Nall, City of Palmer Public Works Director (retired), (703) 470-9512 CITY OF SOLDOTNA WWTF IMPROVEMENTS Project Summary: Ryan led the recent design and construction of an emergency replacement of the 21-inch effluent outfall from the WWTF to its discharge in the Kenai River. This fast-track project involved improvements to the City’s WWTF outfall, originally constructed in 1972. Sections of the 21-inch corrugated metal pipe (CMP) outfall failed in 2023 and needed emergency repair. The design team evaluated alternatives for dewatering the site in the Kenai River, getting equipment and materials to the site, and alternatives for the replacement of the failed outfall Ryan led the Palmer WWTP design and construction team (incl. CRW/HDR/S&W) to meet extremely tight schedules to comply with a DOJ Consent Decree and bring the plant into permit compliance. 5 Resolution 2025-108 177 7 | Engineering Design of Facilities to Disinfect Effluents from the Lowell Point and Spring Creek Wastewater Lagoons and construction. We are ready to begin immediately, have a deep bench of Alaskan professionals with years of experience in Seward, and almost all our team disciplines are located under one roof. These factors will allow us to provide efficient design services to meet the City’s desired schedule.• Note: Our proposed work plan below includes two design development submittals (75% and 100%). We have used this approach on several recent City design projects, and we believe this approach will be critical in meeting the proposed project timeline. PROPOSED WORK PLAN CRW’s scope of services generally includes providing surveying, preliminary engineering/alternatives evaluation, disinfection system design, ADEC permitting services for the WWTF improvements, bidding, and construction support services. It is important to note that the following scope of services is proposed to be performed concurrently for each WWTF (Lowell Point and Spring Creek). CRW proposes to provide the following design services under this scope of work. Task 1: Kickoff, Data Review, and Site Visit Following contract award and project initiation, we will schedule a Project Kick-off Meeting to review the scope, contractual items, project goals, and design and construction schedule. Our team will review available wastewater treatment data that has been developed to date at each treatment facility. Task 2: Technical Memorandum/35% Design Prepare a technical memorandum that summarizes the alternatives evaluated for disinfection at each facility. The disinfection system alternatives analysis will focus on the ability of the proposed equipment/process to consistently meet permit limits, costs of the various options (including capital as well as long-term operating costs), ADEC design requirements, and constructability and phasing of the construction activities. Prepare 35% design drawings. Task 3: Survey and Mapping Conduct a field survey to establish horizontal and vertical control points from existing monuments, collect topographic data and utility location data, and prepare a base map of the site(s) for the design effort. It is assumed that sufficient geotechnical information is available for each site, and a geotechnical investigation will not be required. Task 4: Design Development Prepare design plans, specifications, bid documents, and contract documents. Calculate quantities and CRW understands the challenges faced by the City as you prepare for WWTF upgrades to meet your new permit limits, while minimizing impacts to your rate payers. CRW’s proposed Project Manager, Ryan Moyers, PE is currently leading our team on similar evaluations/designs for the Municipality of Skagway WWTF, the AWWU Eagle River facility, and the City of Whittier WWTP on nearly identical disinfection issues at their facilities. We understand the primary goals and issues that need to be addressed for successful disinfection upgrades at the facilities are:• Focused, cost-effective alternatives analysis. We will need to make sure all critical project goals are met (adequate future capacity, system redundancy, permit compliance, etc.), but to maintain the proposed project schedule these cannot be overstudied. We will build on previous planning efforts and provide an efficient analysis of design components with a focus on project costs (capital and long-term operating) and constructability/phasing of the proposed upgrades. We anticipate the alternatives considered at the preliminary engineering stage will include ultraviolet disinfection (UV), on-site hypochlorite generation, and bulk chlorine storage. Processes that include the use of chlorine will also need to evaluate dechlorination prior to discharge. For UV alternatives, we will consider UV equipment that has typically been used in the past (similar to the Trojan system used by the City of Palmer) and will also consider a new UV technology that has been developed to treat supercritical flows and can disinfect water with low clarity or high turbidity. CRW is evaluating this technology for the City of Whittier WWTP, and it may have applicability at the Seward facilities. • Meeting an aggressive schedule. We understand this is a priority project based on the compliance schedule identified in the APDES permits. The project schedule outlined in the Request for Qualifications (RFQ) is attainable but reflects the urgency of the upgrades and the need to keep the project moving without significant delay through planning, design, Resolution 2025-108 178 8 | Engineering Design of Facilities to Disinfect Effluents from the Lowell Point and Spring Creek Wastewater Lagoons completion, pre-final inspection checklist, final inspection checklist, final acceptance, and final payment documentation.• Conduct warranty inspection and coordinate any necessary repairs with the contractor.• Coordinate with funding agency to provide required construction documents. Deliverables The following deliverables will be provided. The 100% complete design will be stamped and signed by an engineer registered in the State of Alaska.• Design Technical Memorandum (35% complete): Adobe PDF electronic copies.• Preliminary Design (75% complete): Adobe PDF electronic copies.• Final Design (100% complete): Adobe PDF electronic copies (bid ready).• Recommendation of Award: Adobe PDF• Record Drawings – Adobe PDF• O&M Manuals – Adobe PDF• Construction Close-out Forms SCHEDULE prepare the engineer’s cost estimates. Provide submittals at 75% design and 100% design levels. Task 5: Public Involvement CRW/Solstice AK will make two presentations at public meetings to show the contents and recommendations of the projects. We anticipate these presentations will generally be given at the tech memo/35% (after alternatives analysis) and final drafts (prior to construction starting) of the plans. Task 6: Permitting Complete applications for an Approval to Construct permit from the Alaska Department of Environmental Conservation (ADEC) and the Seward Building Department review. Task 7: Bid Period Services Assist the City with bidding the project including providing responses to bidder questions, preparing any required addendums, and attending pre-bid conference by telephone/on-line meeting. It is assumed the City of Seward will advertise the project for bids, distribute bid sets, and conduct the bid opening. Task 8: Construction Support Services Assist the City with construction administration support including:• Attend pre-construction conference (by teleconference).• Review contractor submittals.• Respond to contractor questions.• Attend final inspection.• Transfer the construction contractor’s red-line as-built information to the design drawings in electronic AutoCAD format. The record drawings will be stamped and signed by the Engineer of Record. This scope assumes fairly limited office engineering support will be required, with a final inspection prior to Substantial Completion. CRW can provide more robust on-site inspection services as additional services if the City would like more oversight during construction. Task 9: Project Closeout Assist the City with post-construction project closeout services including:• Update the Operation and Maintenance (O&M) Manual for each facility to include the new Disinfection system.• Prepare and submit a request for interim and approval to operate (IATO and FATO) to ADEC.• Complete all post-construction documents and activities including certificate of substantial WORK PLAN & SCHEDULE Task CONTRACT EXECUTION Contract Negotiation Notice to Proceed (NTP) PROJECT INITIATION Kicko Meeting Data Collection & Review Site Visit TECH MEMO/35% DESIGN DESIGN/PERMITTING PHASE 75% Design ADEC Permitting 100% Design BID PHASE Bid through Award – 3 months CONSTRUCTION PHASE Construction - 12 months WARRANTY PERIOD Warranty Period Expires (1-yr) Estimated Completion November 12, 2025 Week of November 17th, 2025 March 13, 2026 August 2026 – August 2027 June–August 2026 August 2028 January 9, 2026 March-May, 2026 May 15, 2026 Resolution 2025-108 179 9 | Engineering Design of Facilities to Disinfect Effluents from the Lowell Point and Spring Creek Wastewater Lagoons the SMIC Water Facility with an on-site hypochlorite generation system. The SMIC water system serves the Spring Creek Correctional Center as well as the Seward Marine Industrial Center (SMIC), which includes a fish processing plant; the water system does not serve any subdivision developments. The on-site hypochlorite system has been designed and specified to match the City’s existing system installed at the North Seward Pumping Facility in 2016. It will be installed in a new building addition designed by K+A. The design was completed in 2025, and CRW is currently providing construction management services for the upgrades. Dates: 2024 – Currently in Construction 3. NORTH SEWARD WATER STORAGE TANK AND PUMPING FACILITY Project Summary: As Prime, CRW provided planning, design, permitting, bidding, and construction support for this major improvement to the City of Seward’s water utility. The multi-year, multi-phase project included a significant planning effort to locate a site for the new water storage tank and water well. Working with Golder We believe the scope of work to be clear and the proposed schedule feasible. We can accelerate the schedule if needed to target construction funding windows or similar deadlines. The proposed project schedule is detailed in the figure provided on the previous page. All dates are estimated relative to receiving an NTP by the date shown. CRW’S EXPERIENCE WORKING IN SEWARD AND COASTAL ALASKA CRW has provided professional services for over 200 Alaska municipalities and communities, including extensive experience with those situated on coastlines, including Sitka, Wrangell, Juneau, Ketchikan Gateway Borough, Skagway, Coffman Cove, Whittier, Metlakatla, Homer, Valdez, Seldovia, Shishmaref, Kivalina, Unalakleet, and Seward. 1. SEWARD LOWELL POINT WASTEWATER TREATMENT FACILITY EVALUATION Project Summary: CRW provided an evaluation of Seward’s Lowell Point WWTF, specifically involving odor concerns and aeration requirements of the existing wastewater treatment lagoons. CRW reviewed permit requirements, existing lagoon operations data, and aeration requirements to make recommendations for reducing periodic odor issues at the facility and improving overall performance of the aerated lagoons. The City has not moved forward with the aeration recommendations from the 2021 evaluation, but depending on available funding and project timing, there may be opportunities in this proposed Disinfection project to incorporate some of the other plant improvements into the facility upgrades. Date: 2021 2. SEWARD MARINE INDUSTRIAL CENTER (SMIC) CHLORINATION SYSTEM Project Summary: The City of Seward was seeking to replace the existing gaseous chlorination system at ST A F F Ryan Moyers 40% 45% 45 % Jon Hermon 30% 30% 40% Pete Bellezza 20% 25% 25% Ted Grover 55% 55% 50% David Nicolai 50% 50% 50% Tyler Keene 40% 40% 50% Anthony Robinson 20% 25% 25% Chris Parker 40% 40% 50% Robin Reich 30% 30% 40% 2025 2026 1st Half 2nd HalfPERCENT COMMITED Figure 2. Availability Chart Resolution 2025-108 180 10 | Engineering Design of Facilities to Disinfect Effluents from the Lowell Point and Spring Creek Wastewater Lagoons tank and will tie into the City’s integrated solution to control their entire water system, consisting of four groundwater wells, four water storage tanks, and three pressure zones from one location. Dates: Design to be completed in 2025 EXPERIENCE WITH PUBLIC MEETINGS AND USER GROUPS Solstice Alaska Consulting, Inc. has 17 years’ experience providing public involvement services for projects throughout Alaska. Pertinent to the project, SolsticeAK has held a public meeting and attended multiple Seward City Council meetings to update the community on the planning and permitting of Hemlock Avenue (previously called North Forest Acres Levee/Road). SolsticeAK has also organized, advertised, and facilitated public meetings for DOT&PF for the Seward Airport Improvement Project. SolsticeAK worked directly for the City’s Electric Department to obtain a grant and obtain environmental approvals for an erosion mitigation project on the Snow River. Most recently, SolsticeAK obtained environmental approvals for the new/replacement cruise ship dock. SolsticeAK is currently working for the City to educate the public about the new battery energy storage system planned to power cruise ships when they are docked in Seward. Robin, the founder and president of SolsticeAK, led the offshore permitting effort for the new cruise ship passenger dock in Seward. Previously, she assisted the City of Seward’s Electric Department in obtaining a $1.84 million USDA Emergency Watershed Protection grant and environmental approvals to mitigate erosion along the Snow River to protect the electric transmission line serving Seward. She also wrote the successful Exxon Valdez Oil Spill Trustee Council grant application for the City’s SMIC vessel wash down pad. Robin led various public involvement activities, including public open houses, for the Seward Airport Improvements Project. Robin has worked with CRW for years, helping with CRW’s term contracts with Village Safe Water and Alaska Native Tribal Health Consortium to obtain environmental approvals for numerous water and wastewater projects throughout Alaska. COST CRW’s cost proposal is provided in a separate sealed envelope. As always, we anticipate working with the City to further refine the scope and right-size the budget for this project. Thank you for your time and consideration. Associates, a site was selected that resulted in the development of a high-yield (960 gpm) water well. The project was constructed in two phases and included:•8,500 feet of 12-, 14-, and 16-inch diameter watertransmission mains.•A 1,500 square foot building housing pumps,controls, on-site hypochlorite generator, and backuppower generator.•A high-production water well.•A 500,000 gallon insulated welded steel waterstorage tank. In addition to providing another 500,000 gallons of water storage for the City, the new tank provides chlorine contact time that the existing system configuration did not previously allow. An automated control valve allows treated water to flow from the tank through the distribution system and fill the Lowell Canyon tanks in the City’s lower pressure zone. The pressure pumps boost water to the upper pressure zone, filling the Gateway tank. A high-demand pump was installed to provide fire flows when the Gateway tank is offline for maintenance. Dates: Professional Services - 2016; Construction completed - 2016 4. LOWELL CANYON WATER STORAGE TANK Project Summary: CRW is designing the replacement for the existing 200,000-gallon potable water storage tank at Lowell Canyon. The City desires to replace the existing tank with a 500,000-gallon tank. The adjacent 400,000-gallon tank was refurbished in 2018 and is not part of the current project. The existing 200,000-gallon water storage tank and foundation will be demolished, and the new tank and foundation will be constructed near the same footprint. The new tank will be constructed of welded steel with an exterior insulation package, similar to the North Seward water storage tank constructed in 2016. Controls for monitoring water level in the tank will be designed similar to the existing Resolution 2025-108 181 LABOR RATES Labor Category Grade Hourly Rate Labor Category Grade Hourly Rate I $140.00 II $150.00 I $110.00 III $160.00 II $120.00 IV $170.00 III $130.00 V $180.00 IV $140.00 VI $190.00 V $150.00 VII $200.00 VI $160.00 VIII $210.00 VII $170.00 IX $220.00 VIII $180.00 X $230.00 IX $190.00 XI $240.00 X $200.00 XII $250.00 XI $210.00 XIII $260.00 XII $220.00 XIV $270.00 XIII $230.00 XV $280.00 XVI $290.00 I $120.00 XVII $300.00 II $130.00 III $140.00 I $120.00 IV $150.00 II $130.00 V $160.00 III $140.00 VI $170.00 IV $150.00 VII $180.00 V $160.00 VIII $190.00 VI $170.00 IX $200.00 VII $180.00 X $210.00 VIII $190.00 XI $220.00 IX $200.00 XII $230.00 X $210.00 XIII $240.00 XI $220.00 XII $230.00 XIII $240.00 SUPPLIES AND SERVICES Direct Expenses and Supplies Invoice + 10% Subconsultants Invoice + 10% Meals (Per Diem)$75.00/day or Applicable Contract Rate In-House Expenses: Xerox (8-1/2 x 11)$0.10/copy Xerox (11 x 17)$0.20/copy Color Copies (8-1/2 x 11)$1.00/copy Mileage (Federal Rate)$0.70/mile Bond Plots $1.00/square foot Mylar Plots $2.00/square foot Planner Engineer/Land Surveyor Engineer/Land Surveyor Administrative Engineer/Land Surveyor CRW ENGINEERING GROUP, INC. 2025 Fee Schedule Administrative Engineer/Land Surveyor Administrative Engineer/Land Surveyor Administrative Engineer/Land Surveyor Administrative Engineer/Land Surveyor Administrative Engineer/Land Surveyor Administrative Engineer/Land Surveyor Administrative Engineer/Land Surveyor Administrative Engineer/Land Surveyor Administrative Engineer/Land Surveyor Administrative Engineer/Land Surveyor Technician Engineer/Land Surveyor Administrative Engineer/Land SurveyorAdministrative Engineer/Land Surveyor Technician Planner Technician Technician Planner Engineer/Land Surveyor Technician Planner Technician Planner Technician Planner Technician Planner Technician Planner Technician Planner Technician Planner Technician Planner 12/29/2024 Planner PlannerTechnician Resolution 2025-108 182 File: Lowell Point WWTP Disinfection Design_Fee_11-04-2025.xls Tab: Project Cost Summary Lowell Point WWTF Disinfection Design Services CONTRACT FEE PROPOSAL SUMMARY FEE TASK PROPOSAL Basic Services Task 1 - Project Initiation $10,110 Task 2 - Tech Memo & 35% Design $28,550 Task 3 - Survey & Mapping $21,230 Task 4.1 - Preliminary Design (75% PS&E) $134,040 Task 4.2 - Final Design (100% PS&E) $91,145 Task 5 - Public Involvement $0 Task 6 - Permitting $13,670 Task 7 - Bidding Services $22,700 PROJECT TOTAL $321,445 Spring Creek WWTF Disinfection Design Services CONTRACT FEE PROPOSAL SUMMARY FEE TASK PROPOSAL Basic Services Task 1 - Project Initiation $10,110 Task 2 - Tech Memo & 35% Design $28,550 Task 3 - Survey & Mapping $21,230 Task 4.1 - Preliminary Design (75% PS&E) $134,040 Task 4.2 - Final Design (100% PS&E) $91,145 Task 5 - Public Involvement $0 Task 6 - Permitting $13,670 Task 7 - Bidding Services $22,700 PROJECT TOTAL $321,445 CONTRACT TOTAL $642,890 CRW Engineering Group, Inc.Page 1 of 1 Date: 11/4/2025 Resolution 2025-108 183 File: Lowell Point WWTP Disinfection Design_Fee_11-04-2025.xls Tab: Basic Services-Design Lowell Point WWTF Disinfection Design Services CONTRACT FEE PROPOSAL Labor Category, Rate & Projected Hours CRW Engineering Group En g i n e e r X V En g i n e e r X I V En g i n e e r V I I Te c h n i c i a n V I I En g i n e e r X I I I En g i n e e r V I I En g i n e e r X I En g i n e e r I X Te c h n i c i a n V I La n d S u r v e y o r X La n d S u r v e y o r VI I Te c h n i c a n V En g i n e e r X I I I En g i n e e r I X Ad m i n i s t r a t i v e V Total Sub Contractor Total Total Task & Subtask Description $280 $270 $200 $180 $260 $200 $240 $220 $170 $230 $200 $160 $260 $220 $150 Labor Costs(1)Expenses Subtask Task Task 1 - Project Initiation Kickoff Meeting 4 4 1 1 1 $2,640 $2,640 Collect/Review Record Drawing Info 4 8 1 1 1 $3,320 $3,320 Site Visit & Inspection 8 8 $3,760 $390 $4,150 Total Task 1:0 16 12 0 1 9 1 1 0 0 0 0 1 1 0 $9,720 $390 $10,110 $10,110 Task 2 - Tech Memo & 35% Design Technical Memo UV Design & Operating Capacity 4 8 $2,680 $50 $2,730 Evaluate UV Design Alternative 4 8 $2,680 $50 $2,730 Develop up to 3 Alternatives Site Layout 2 8 $2,140 $40 $2,180 Prepare Technical Memo 2 4 12 1 2 1 2 1 1 $5,860 $120 $5,980 35% Design Drawings 8 8 24 2 8 2 8 $12,480 $2,200 $250 $14,930 Total Task 2:2 22 44 24 3 10 1 2 0 0 0 0 3 9 0 $25,840 $2,200 $510 $28,550 $28,550 Task 3 - Survey & Mapping Horizontal/Vertical Control 2 2 4 4 $2,440 $50 $2,490 Topographic Land Survey 24 24 $8,640 $170 $8,810 Utility Locates/Survey 4 4 $1,440 $30 $1,470 Travel/Lodging/PerDiem 8 8 $2,880 $2,260 $5,140 Data Reduction & Comps 2 6 $1,660 $30 $1,690 Prepare Project Base Map 8 $1,600 $30 $1,630 Total Task 3:0 2 0 0 0 0 0 0 0 4 54 40 0 0 0 $18,660 $2,570 $21,230 $21,230 Task 4.1 - Preliminary Design (75% PS&E) Plans Cover Sheet 2 $360 $10 $370 Sheet Index/Legend/Abbrev/Location Map/Notes 2 8 8 $3,580 $70 $3,650 Survey Control 2 16 $3,660 $70 $3,730 Civil/Process Sheets (Assumes 12 Sheets)8 8 60 80 $30,800 $620 $31,420 Architectural Sheets (Assumes 3 Sheets)2 2 $940 $11,000 $20 $11,960 Structural Sheets (Assumes 5 Sheets)4 40 50 $18,260 $370 $18,630 Mechanical Sheets (Assumes 3 Sheets)8 40 $10,880 $220 $11,100 Elec/I&C Sheets (Assumes 8 Sheets)40 60 $22,400 $450 $22,850 Specifications & Contract Documents 2 24 8 4 2 10 2 8 $14,880 $2,750 $300 $17,930 Engineers Cost Estimate 1 1 1 2 1 $1,370 $11,000 $30 $12,400 Total Task 4.1:10 37 71 90 48 65 8 50 50 2 16 0 10 49 0 $107,130 $24,750 $2,160 $134,040 $134,040 Cost $ BASIC SERVICES 11/04/2025 City of Seward, Alaska Civil Elec/I&C MechanicalSurveyingStructural CRW Engineering Group, Inc.Page 1 of 2 Date: 11/4/2025 Resolution 2025-108 184 File: Lowell Point WWTP Disinfection Design_Fee_11-04-2025.xls Tab: Basic Services-Design Labor Category, Rate & Projected Hours CRW Engineering Group En g i n e e r X V En g i n e e r X I V En g i n e e r V I I Te c h n i c i a n V I I En g i n e e r X I I I En g i n e e r V I I En g i n e e r X I En g i n e e r I X Te c h n i c i a n V I La n d S u r v e y o r X La n d S u r v e y o r VI I Te c h n i c a n V En g i n e e r X I I I En g i n e e r I X Ad m i n i s t r a t i v e V Total Sub Contractor Total Total Task & Subtask Description $280 $270 $200 $180 $260 $200 $240 $220 $170 $230 $200 $160 $260 $220 $150 Labor Costs(1)Expenses Subtask Task Cost $ BASIC SERVICES 11/04/2025 City of Seward, Alaska Civil Elec/I&C MechanicalSurveyingStructural Task 4.2 - Final Design (100% PS&E) Plans Cover Sheet 2 $360 $10 $370 Sheet Index/Legend/Abbrev/Location Map/Notes 2 8 8 $3,580 $70 $3,650 Survey Control 2 8 $2,060 $40 $2,100 Civil/Process Sheets (Assumes 12 Sheets)8 8 40 60 $23,200 $460 $23,660 Architectural Sheets (Assumes 3 Sheets)2 2 $940 $5,500 $20 $6,460 Structural Sheets (Assumes 5 Sheets)4 30 32 $13,000 $260 $13,260 Mechanical Sheets (Assumes 3 Sheets)8 20 $6,480 $130 $6,610 Elec/I&C Sheets (Assumes 8 Sheets)8 50 $12,080 $240 $12,320 Specifications & Contract Documents 2 20 6 4 1 6 1 6 $11,460 $1,375 $230 $13,065 Engineers Cost Estimate 1 1 1 2 1 $1,370 $8,250 $30 $9,650 Total Task 4.2:10 33 51 70 14 55 7 36 32 2 8 0 9 27 0 $74,530 $15,125 $1,490 $91,145 $91,145 Task 5 - Public Involvement Public Involvement Plan (1-2 Pages) Communication Materials Public Meetings - assumes two public meetings Total Task 5:0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Task 6 - Permitting ADEC Construction Approval Request 4 16 4 $4,880 $100 $4,980 Fire Marshall/Building Safety Plan Review 4 4 2 8 2 8 2 8 $8,520 $170 $8,690 Total Task 6:0 8 20 0 2 8 2 8 0 0 0 0 2 8 4 $13,400 $270 $13,670 $13,670 Task 7 - Bidding Services Prepare Final Bid Documents 1 4 4 2 2 2 $3,440 $70 $3,510 Pre-Bid Conference (MS Teams)8 12 2 4 $5,920 $440 $120 $6,480 Respond to Bidder RFI's 2 12 $2,940 $1,320 $60 $4,320 Prepare Addenda 6 6 $2,760 $1,760 $60 $4,580 Review/Recommendation of Award 2 16 $3,740 $70 $3,810 Total Task 7:1 16 44 0 6 8 2 6 0 0 0 0 0 2 0 $18,800 $3,520 $380 $22,700 $22,700 TOTAL BASIC SERVICES:23 134 242 184 74 155 21 103 82 8 78 40 25 96 4 $268,080 $45,595 $7,770 $321,445 $321,445 Notes and Assumptions: 1) 10% markup on subconsultant fees. 2) All work is Time and Materials. 3) Construction Management Services not included. CRW Engineering Group, Inc.Page 2 of 2 Date: 11/4/2025 Resolution 2025-108 185 File: Spring Creek WWTP Disinfection Design_Fee_11-04-2025.xls Tab: Basic Services-Design Spring Creek WWTF Disinfection Design Services CONTRACT FEE PROPOSAL Labor Category, Rate & Projected Hours CRW Engineering Group En g i n e e r X V En g i n e e r X I V En g i n e e r V I I Te c h n i c i a n V I I En g i n e e r X I I I En g i n e e r V I I En g i n e e r X I En g i n e e r I X Te c h n i c i a n V I La n d S u r v e y o r X La n d S u r v e y o r VI I Te c h n i c a n V En g i n e e r X I I I En g i n e e r I X Ad m i n i s t r a t i v e V Total Sub Contractor Total Total Task & Subtask Description $280 $270 $200 $180 $260 $200 $240 $220 $170 $230 $200 $160 $260 $220 $150 Labor Costs(1)Expenses Subtask Task Task 1 - Project Initiation Kickoff Meeting 4 4 1 1 1 $2,640 $2,640 Collect/Review Record Drawing Info 4 8 1 1 1 $3,320 $3,320 Site Visit & Inspection 8 8 $3,760 $390 $4,150 Total Task 1:0 16 12 0 1 9 1 1 0 0 0 0 1 1 0 $9,720 $390 $10,110 $10,110 Task 2 - Tech Memo & 35% Design Technical Memo UV Design & Operating Capacity 4 8 $2,680 $50 $2,730 Evaluate UV Design Alternative 4 8 $2,680 $50 $2,730 Develop up to 3 Alternatives Site Layout 2 8 $2,140 $40 $2,180 Prepare Technical Memo 2 4 12 1 2 1 2 1 1 $5,860 $120 $5,980 35% Design Drawings 8 8 24 2 8 2 8 $12,480 $2,200 $250 $14,930 Total Task 2:2 22 44 24 3 10 1 2 0 0 0 0 3 9 0 $25,840 $2,200 $510 $28,550 $28,550 Task 3 - Survey & Mapping Horizontal/Vertical Control 2 2 4 4 $2,440 $50 $2,490 Topographic Land Survey 24 24 $8,640 $170 $8,810 Utility Locates/Survey 4 4 $1,440 $30 $1,470 Travel/Lodging/PerDiem 8 8 $2,880 $2,260 $5,140 Data Reduction & Comps 2 6 $1,660 $30 $1,690 Prepare Project Base Map 8 $1,600 $30 $1,630 Total Task 3:0 2 0 0 0 0 0 0 0 4 54 40 0 0 0 $18,660 $2,570 $21,230 $21,230 Task 4.1 - Preliminary Design (75% PS&E) Plans Cover Sheet 2 $360 $10 $370 Sheet Index/Legend/Abbrev/Location Map/Notes 2 8 8 $3,580 $70 $3,650 Survey Control 2 16 $3,660 $70 $3,730 Civil/Process Sheets (Assumes 12 Sheets)8 8 60 80 $30,800 $620 $31,420 Architectural Sheets (Assumes 3 Sheets)2 2 $940 $11,000 $20 $11,960 Structural Sheets (Assumes 5 Sheets)4 40 50 $18,260 $370 $18,630 Mechanical Sheets (Assumes 3 Sheets)8 40 $10,880 $220 $11,100 Elec/I&C Sheets (Assumes 8 Sheets)40 60 $22,400 $450 $22,850 Specifications & Contract Documents 2 24 8 4 2 10 2 8 $14,880 $2,750 $300 $17,930 Engineers Cost Estimate 1 1 1 2 1 $1,370 $11,000 $30 $12,400 Total Task 4.1:10 37 71 90 48 65 8 50 50 2 16 0 10 49 0 $107,130 $24,750 $2,160 $134,040 $134,040 Cost $ BASIC SERVICES 11/04/2025 City of Seward, Alaska Civil Elec/I&C MechanicalSurveyingStructural CRW Engineering Group, Inc.Page 1 of 2 Date: 11/4/2025 Resolution 2025-108 186 File: Spring Creek WWTP Disinfection Design_Fee_11-04-2025.xls Tab: Basic Services-Design Labor Category, Rate & Projected Hours CRW Engineering Group En g i n e e r X V En g i n e e r X I V En g i n e e r V I I Te c h n i c i a n V I I En g i n e e r X I I I En g i n e e r V I I En g i n e e r X I En g i n e e r I X Te c h n i c i a n V I La n d S u r v e y o r X La n d S u r v e y o r VI I Te c h n i c a n V En g i n e e r X I I I En g i n e e r I X Ad m i n i s t r a t i v e V Total Sub Contractor Total Total Task & Subtask Description $280 $270 $200 $180 $260 $200 $240 $220 $170 $230 $200 $160 $260 $220 $150 Labor Costs(1)Expenses Subtask Task Cost $ BASIC SERVICES 11/04/2025 City of Seward, Alaska Civil Elec/I&C MechanicalSurveyingStructural Task 4.2 - Final Design (100% PS&E) Plans Cover Sheet 2 $360 $10 $370 Sheet Index/Legend/Abbrev/Location Map/Notes 2 8 8 $3,580 $70 $3,650 Survey Control 2 8 $2,060 $40 $2,100 Civil/Process Sheets (Assumes 12 Sheets)8 8 40 60 $23,200 $460 $23,660 Architectural Sheets (Assumes 3 Sheets)2 2 $940 $5,500 $20 $6,460 Structural Sheets (Assumes 5 Sheets)4 30 32 $13,000 $260 $13,260 Mechanical Sheets (Assumes 3 Sheets)8 20 $6,480 $130 $6,610 Elec/I&C Sheets (Assumes 8 Sheets)8 50 $12,080 $240 $12,320 Specifications & Contract Documents 2 20 6 4 1 6 1 6 $11,460 $1,375 $230 $13,065 Engineers Cost Estimate 1 1 1 2 1 $1,370 $8,250 $30 $9,650 Total Task 4.2:10 33 51 70 14 55 7 36 32 2 8 0 9 27 0 $74,530 $15,125 $1,490 $91,145 $91,145 Task 5 - Public Involvement Public Involvement Plan (1-2 Pages) Communication Materials Public Meetings - assumes two public meetings Total Task 5:0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Task 6 - Permitting ADEC Construction Approval Request 4 16 4 $4,880 $100 $4,980 Fire Marshall/Building Safety Plan Review 4 4 2 8 2 8 2 8 $8,520 $170 $8,690 Total Task 6:0 8 20 0 2 8 2 8 0 0 0 0 2 8 4 $13,400 $270 $13,670 $13,670 Task 7 - Bidding Services Prepare Final Bid Documents 1 4 4 2 2 2 $3,440 $70 $3,510 Pre-Bid Conference (MS Teams)8 12 2 4 $5,920 $440 $120 $6,480 Respond to Bidder RFI's 2 12 $2,940 $1,320 $60 $4,320 Prepare Addenda 6 6 $2,760 $1,760 $60 $4,580 Review/Recommendation of Award 2 16 $3,740 $70 $3,810 Total Task 7:1 16 44 0 6 8 2 6 0 0 0 0 0 2 0 $18,800 $3,520 $380 $22,700 $22,700 TOTAL BASIC SERVICES:23 134 242 184 74 155 21 103 82 8 78 40 25 96 4 $268,080 $45,595 $7,770 $321,445 $321,445 Notes and Assumptions: 1) 10% markup on subconsultant fees. 2) All work is Time and Materials. 3) Construction Management Services not included. CRW Engineering Group, Inc.Page 2 of 2 Date: 11/4/2025 Resolution 2025-108 187 RESOLUTION 2025-109 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ADD THE POSITION OF APPRENTICE LINEMAN IN THE ELECTRIC DEPARTMENT AND ENROLL THAT POSITION IN THE ALASKA JOINT ELECTRICAL APPRENTICESHIP & TRAINING TRUST PROGRAM Documents: • Agenda Statement • Resolution 2025-109 • Attachments: None 188 City Council Agenda Statement Meeting Date: November 17, 2025 To: City Council Through: Kat Sorensen, City Manager From: Taylor Crocker, Electric Operations Supervisor Subject: Resolution 2025-109: Authorizing the City Manager to Add the Position of Apprentice Lineman in the Electric Department and Enroll that Position in the Alaska Joint Electrical Apprenticeship & Training Trust Program Background and justification: The Electric Department has maintained an open Journeyman Lineman position for over twenty- eight months, despite multiple recruitment attempts. This continued vacancy has placed increased strain on existing staff and limits the department’s ability to respond to outages, complete new service installations, and maintain critical infrastructure. The department proposes establishing an Apprentice Lineman position to create a pathway for local residents to enter the electrical line trade and advance to a Journeyman level through the Alaska Joint Electrical Apprenticeship & Training Trust (AJEATT). The AJEATT program is a State- certified, 8,000-hour apprenticeship that combines classroom education and supervised on-the-job training. The apprentice will be employed by the City of Seward and will perform tasks locally under supervision for portions of the apprenticeship. For advanced training requirements, such as energized line work, tower climbing, and high-voltage construction, the apprentice will temporarily join construction crews in other jurisdictions for six-month rotations. Upon completion of the program, the apprentice will obtain Journeyman Lineman certification and be eligible for full-time employment as a certified Lineman within the City of Seward. This initiative provides a long-term solution to workforce shortages by investing in local talent development, enhancing community employment opportunities, and building a self-sustaining pipeline of skilled electrical workers for future operations. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: Strategic Plan: Other: 189 Certification of Funds Total amount of funds listed in this legislation: $ This legislation (): Creates revenue in the amount of: $ x Creates expenditure in amount of: $ Creates a savings in the amount of: $ Has no fiscal impact Funds are (): x Budgeted Line item(s): Not budgeted Not applicable Fund Balance Information Affected Fund (): General SMIC x Electric Wastewater Boat Harbor Parking Water Healthcare Motor Pool Other Note: amounts are unaudited Available Fund Balance $ Finance Director Signature: Attorney Review Yes Attorney Signature: x Not applicable Comments: Administration Recommendation x Adopt Resolution Other: 190 Sponsored by: Sorensen CITY OF SEWARD, ALASKA RESOLUTION 2025-109 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ADD THE POSITION OF APPRENTICE LINEMAN IN THE ELECTRIC DEPARTMENT AND ENROLL THAT POSITION IN THE ALASKA JOINT ELECTRICAL APPRENTICESHIP & TRAINING TRUST PROGRAM WHEREAS, the City of Seward Electric Department has maintained a vacant Journeyman Lineman position for twenty-eight months despite extensive recruitment efforts; and WHEREAS, the Electric Department has identified the need to develop local workforce capacity by creating an entry-level pathway for Seward residents to gain the skills and certifications necessary to serve as a Journeyman Lineman; and WHEREAS, the proposed Apprentice Lineman position will allow the City to hire a qualified local individual who will enroll in the Alaska Joint Electrical Apprenticeship & Training Trust (AJEATT) program, an 8,000-hour on-the-job training and classroom education program designed to produce certified Journeyman Linemen; and WHEREAS, the Apprentice Lineman will complete portions of the required training within Seward, focusing on tasks that can be safely and effectively performed within the City’s electric system, and will temporarily join outside construction crews and other utilities to complete advanced requirements such as energized line work, tower climbing, and related high-voltage training; and WHEREAS, upon completion of the 8,000-hour apprenticeship and all AJEATT training requirements, the Apprentice will obtain Journeyman Lineman certification and be qualified to continue their career with the City of Seward Electric Department; and WHEREAS, this initiative supports the City’s goal of workforce development, local employment, and long-term retention of skilled tradespeople within the community. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The City Council hereby authorizes the addition of one full-time Apprentice Lineman position within the Electric Department. Section 2. The City Manager is authorized to post, interview, and hire a qualified candidate, and to enroll the successful applicant in the Alaska Joint Electrical Apprenticeship & Training Trust program. 191 CITY OF SEWARD, ALASKA RESOLUTION 2025-109 Section 3. Funding for this position shall be included within the Electric Department’s operating budget, and no additional appropriation is required at this time. Section 4. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska this 17th day of November 2025. THE CITY OF SEWARD, ALASKA Sue McClure, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck City Clerk (City Seal) 192 RESOLUTION 2025-110 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ALLOCATE FUNDS FOR THE MOUNT MARATHON HYDRO PLANT REHABILITATION PROJECT IN THE AMOUNT OF $400,000 AND APPROPRIATING FUNDS Documents: x Agenda Statement x Resolution 2025-110 x Attachments: o Mt. Marathon Retail Pricing Quote 193 City Council Agenda Statement Meeting Date:November 17, 2025 To:City Council Through:Kat Sorensen, City Manager From:Taylor Crocker, Electric Operations Supervisor Subject:Resolution 2025-110: Authorizing the City Manager to Allocate Funds for the Mount Marathon Hydro Plant Rehabilitation Project in the Amount of $400,000 and Appropriating Funds Background and justification: The Mount Marathon Hydroelectric Plant was originally constructed to provide renewable generation for the Seward Electric System (SES). The existing facility remains structurally sound, with the turbine and generator components intact but in need of modernization to meet current operational and safety standards. The plant’s generator is rated at 250 kW and can be operated approximately 60 percent of the year based on available streamflow, equating to an estimated annual savings of $277,000 to the City’s Cost of Power Adjustment (COPA). Seward Electric Operations has developed a rehabilitation plan that focuses on restoring the existing plant to operational condition through the installation of new switchgear and control systems, system protection relays, instrumentation, and auxiliary electrical components. The project budget of $400,000 will allow SES Operations to perform the majority of the work in- house and procure materials using government surplus auctions and other cost-efficient purchasing methods. This approach is expected to provide significant savings compared to traditional full-retail procurement. Beyond financial and operational benefits, the project presents valuable educational opportunities through partnerships with AVTEC and the Seward School District, offering students real-world exposure to renewable energy systems, instrumentation, and hydroelectric operations. Rehabilitating this facility will also serve as a visible demonstration of Seward’s commitment to renewable energy and sustainability while laying the groundwork for potential future expansion to a 600 kW generator. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: Strategic Plan: Other: 194 Certification of Funds Total amount of funds listed in this legislation: $400,000.00 This legislation (9): Creates revenue in the amount of: $ x Creates expenditure in amount of: $ 400,000.00 Creates a savings in the amount of: $ Has no fiscal impact Funds are (9): Budgeted Line item(s): 15000-3000-7009, 15000-3000-7221 X Not budgeted Not applicable Fund Balance Information Affected Fund (9): General SMIC x Electric Wastewater Boat Harbor Parking Water Healthcare Motor Pool Other Note: amounts are unaudited Available Fund Balance $ Finance Director Signature: Attorney Review Yes Attorney Signature: X Not applicable Comments: Administration Recommendation X Adopt Resolution Other: 195 Sponsored by: Sorensen CITY OF SEWARD, ALASKA RESOLUTION 2025-110 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ALLOCATE FUNDS FOR THE MOUNT MARATHON HYDRO PLANT REHABILITATION PROJECT IN THE AMOUNT OF $400,000 AND APPROPRIATING FUNDS WHEREAS, the City of Seward owns the Mount Marathon Hydro Plant, which historically provided renewable energy to the Seward Electric Utility and remains structurally capable of producing hydroelectric power; and WHEREAS, the plant’s current generator can produce approximately 250 kW of renewable power, and preliminary analysis from Seward Electric System (SES) Operations indicates that restoring the plant to operational status at this output could offset approximately $277,000 per year in Cost of Power Adjustment (COPA) costs when run 60% of the year; and WHEREAS, SES Operations has developed a rehabilitation plan based on City of Seward’s traditional purchasing methods, with a total proposed budget of $400,000 to fund equipment, materials, and labor needed to return the hydro facility to service; and WHEREAS, this rehabilitation plan will leverage cost-saving opportunities by allowing SES Operations to purchase equipment through government surplus auctions, significantly reducing capital expenditures compared to retail procurement; and WHEREAS, the project includes installation of new switchgear and control systems compatible with the existing 250 kW generator, ensuring operational safety and compliance with modern utility standards; and WHEREAS, successful operation of the existing generator will serve as a proof of concept for future expansion up to a 600-kW generator, further increasing Seward’s renewable generation portfolio and reducing long-term reliance on purchased power; and WHEREAS, the project will also provide local educational benefits through collaboration with AVTEC and the Seward school system, enabling hands-on learning opportunities for students interested in renewable energy and hydroelectric systems; and WHEREAS, by rehabilitating the Mount Marathon Hydro Plant, the City of Seward demonstrates a commitment to renewable energy development, local sustainability, and community engagement in shaping Seward’s energy future. 196 CITY OF SEWARD, ALASKA RESOLUTION 2025-110 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The City Council hereby authorizes the City Manager to allocate funding in the amount of $400,000 to the Mount Marathon Hydro Plant Rehabilitation Project, authorizing Seward Electric System Operations to proceed with procurement and rehabilitation activities in accordance with City purchasing policies. Section 2. Funding of $400,000 is hereby appropriated from the Electric Enterprise Fund Hydro Project expense account 15000-3000-7XXX-0161, authorized for both materials and contracted services necessary to restore the hydro plant to operational condition. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska this 17th day of November 2025. THE CITY OF SEWARD, ALASKA Sue McClure, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck City Clerk (City Seal) 197 JOB NAME: MT FILENAME: MTMH DATE: 8/10/2025 REV: 1.00 QTY DESCRIPTION % L UNIT LABOR C UNIT MULTI S UNIT TOTAL Rehab - $ - $ - 2 12" 300# gate valves 100% 8.00 16.00 $ 2,700.00 $ 5,400.00 1 12" gate valve actuator 100% 8.00 8.00 $ 12,500.00 $ 12,500.00 1 nozzle replacement motor 100% 8.00 16.00 $ 1,250.00 $ 1,250.00 1 R@R Pelton wheel (contractor) 100% 40.00 40.00 $ 25,000.00 $ 25,000.00 10 12" 300# spiral wound gaskets 100% 3.00 30.00 $ 88.00 $ 880.00 2 pressure transducers 100% 4.00 8.00 $ 750.00 $ 1,500.00 1 hardware 100% 12.00 12.00 $ 2,500.00 $ 2,500.00 1 paint 100% 24.00 24.00 $ 1,000.00 $ 1,000.00 1 nozzle rehab 100% 32.00 32.00 $ 8,500.00 $ 8,500.00 1 sch 40 A106 pipe 21' 100% 24.00 24.00 $ 1,575.00 $ 1,575.00 2 300# RF WN FL 100% 8.00 16.00 $ 350.00 $ 700.00 1 Gear box rehab (flush, inspect, repair as needed) 100% 24.00 24.00 $ 7,500.00 $ 9.60 1 bearing flush on generator 100% 12.00 12.00 $ 575.00 $ 575.00 1 insulation test on generator 100% 12.00 12.00 $ 2,500.00 $ 2,500.00 1 MPU and bracket for speed control 100% 12.00 12.00 $ 450.00 $ 450.00 1 Deflector actuator 100% 32.00 32.00 $ 12,500.00 $ 12,500.00 1 linear transducer @ nozzle 100% 12.00 12.00 $ 1,850.00 $ 1,850.00 2 dodge bearing replacments 100% 12.00 24.00 $ 1,345.00 $ 2,690.00 4 temperature transmitters 100% 4.00 16.00 $ 250.00 $ 1,000.00 2 level switches 100% 4.00 8.00 $ 175.00 $ 350.00 0 100% - - 354.00 $ - 100% $ - $ - 82,729.60 Generator control cabinet Qty Material Color 1,000.00 SIS 12 Awg Blue $0.37 4-6 Weeks $370.00 1,000.00 SIS 14 Awg Blue $0.25 4-6 Weeks $250.00 1,000.00 SIS 10 Awg Blue $0.60 4-6 Weeks $600.00 12.00 Eaton 75T3936 fuse holder CHCC3DU $77.12 4-6 Weeks $925.44 2.00 Eaton FAZ-C2/1NA circuit breaker FAZ-C2/1-NA-SP $35.00 4-6 Weeks $280.00 8.00 Eaton D7PF3AT1 24vdc solenoid with base D7PF3AT1 $14.86 4-6 Weeks $118.88 2.00 Eaton D3RF3T1 24vdc solenoid with base FAZ-D15/2 $20.84 4-6 Weeks $29.72 4.00 Eaton FAZ-C2/1 FAZ-C2/1-NA-SP $35.00 4-6 $140.00 3.00 Eaton FAZ-B5-1-NAL FAZ-B5/1-NA-L FAZ-NA UL 4 $26.37 4-6 Weeks $79.11 3.00 Eaton FAZ-B5/1NA FAZ-B5/1-NA $35.00 6-8 Weeks $105.00 3.00 Eaton FAZ D15/2 FAZD152 $48.28 6-8 Weeks $144.84 3.00 Eaton FAZ-C10/1 FAZ-C10/1-SP $22.72 4-6 Weeks $68.16 4.00 bussman finger safe fuse block 3 pole 0-30A $217.20 868.80 1.00 Electroswitch 78PKGXRMD4A $650.00 $650.00 5.00 Dayton 5ZVD9 D20A 277V 50/60hz $178.67 $893.35 1.00 SEL 700G $4,477.63 4,477.63 1.00 Woodward SPMD $4,625.00 $4,625.00 1.00 Woodward 2301D $5,250.00 $5,250.00 1.00 Basler DECS 250 $5,812.00 $5,812.00 1.00 Satec Pm130eh plus $5,000.00 $5,000.00 1.00 Dinkle din rail and terminal blocks with jumpers $750.00 $750.00 1.00 Logic PLC units $10,800.00 $10,800.00 3.00 CT's $750.00 $2,250.00 1.00 600v switchgear (placeholder price for 2000amp breaker cabinet pending preferred manufacturer) $250,000.00 $250,000.00 3.00 CT's $750.00 $2,250.00 $44,487.93 1 labor 100% - - 600.00 $ - 100% $ - $ - $341,225.86 $25,000.00 $30,000.00 COS $396,225.86 Eaton $538,267.24 Savings $395,686.38 Forebay rehab 2 excavator rental 100% 8.00 16.00 $ 6,500.00 $ 13,000.00 1 excavation of material 100% 240.00 240.00 $ 4,500.00 $ 4,500.00 1 intake screen removal 100% 40.00 40.00 $ - $ - 1 trash rack screen installation 100% 80.00 80.00 $ 25,000.00 $ 25,000.00 1 intake gate actuator (manual 100% 24.00 24.00 $ 5,000.00 $ 5,000.00 2 Intake screen rehab 100% 32.00 64.00 $ 12,500.00 $ 25,000.00 1 hardware 100% 32.00 32.00 $ 2,500.00 $ 2,500.00 1 paint 100% 80.00 80.00 $ 1,000.00 $ 1,000.00 0 - 576.00 $ - 100% $ - $- 76,000.00 Aughdal support Page 1 Mt. Marathon hydro rehab Resolution 2025-110 198 ALS Actual+Unposted City of SewardRun: 11/13/2025 at 4:51 AM Electric Enterprise Fund Electric - General Operations For 9/30/2025 Page: 1 15000 3000 Last Year Balance This Year Budget This Year Balance Variance (Over)/Under Budget Assets Total Assets 0.00$0.00$0.00$0.00$ Liabilities Total Liabilities 0.00$0.00$0.00$0.00$ Fund Balance/Net Assets Total Fund Balance/Net Assets 0.00$0.00$0.00$0.00$ Revenues Total Revenues 0.00$0.00$0.00$0.00$ Expenditures/Expenses Personnel Costs: Total Personnel Costs:0.00$0.00$0.00$0.00$ Non-Personnel Costs: 7000 Audit 0.00 0.00 0.00 0.00 7001 Communications 0.00 0.00 0.00 0.00 7002 Postage and Freight 0.00 0.00 0.00 0.00 7003 Bank and Credit Card Fees 0.00 0.00 0.00 0.00 7004 Insurance 0.00 0.00 0.00 0.00 7005 CY Insurance Recovery 0.00 0.00 0.00 0.00 7006 Legal 0.00 0.00 0.00 0.00 7008 CY Legal Recovery 0.00 0.00 0.00 0.00 7009 Contracted Services - Hydro Project 0.00 0.00 40,948.80 40,948.80 7010 Engineering 0.00 0.00 0.00 0.00 7011 Testing 0.00 0.00 0.00 0.00 7012 Other Special Services 0.00 0.00 0.00 0.00 7013 State Lobbying Fees 0.00 0.00 0.00 0.00 7015 Utilities 0.00 0.00 0.00 0.00 7016 Heating Fuel 0.00 0.00 0.00 0.00 7017 Rents & Leases 0.00 0.00 0.00 0.00 7018 Towing Fees 0.00 0.00 0.00 0.00 7019 Contracted Services - Healthcare Providers 0.00 0.00 0.00 0.00 7020 CHC Recruitment/Retention 0.00 0.00 0.00 0.00 7021 Legal - Clerk 0.00 0.00 0.00 0.00 7022 Software/SaaS Subscriptions 0.00 0.00 0.00 0.00 7023 Inspection and Testing 0.00 0.00 0.00 0.00 7100 General Power for Resale 0.00 0.00 0.00 0.00 7101 Chugach Power Purchases 0.00 0.00 0.00 0.00 7103 Fuel for Generators 0.00 0.00 0.00 0.00 7210 Vehicle Supplies 0.00 0.00 0.00 0.00 7211 Gas & Lube 0.00 0.00 0.00 0.00 7212 Uniform Allowance 0.00 0.00 0.00 0.00 7213 Safety Equipment 0.00 0.00 2,132.00 2,132.00 Resolution 2025-110 199 ALS Actual+Unposted City of SewardRun: 11/13/2025 at 4:51 AM Electric Enterprise Fund Electric - General Operations For 9/30/2025 Page: 2 15000 3000 Last Year Balance This Year Budget This Year Balance Variance (Over)/Under Budget 7214 Janitorial Supplies 0.00 0.00 0.00 0.00 7215 Operating Supplies - Hydro Project 0.00 0.00 41.37 41.37 7216 Maintenance & Repair 0.00 0.00 0.00 0.00 7217 Small Tools & Equipment 0.00 0.00 0.00 0.00 7218 Inmate Meals 0.00 0.00 0.00 0.00 7220 CHC Medications 0.00 0.00 0.00 0.00 7221 Operating Materials - Hydro Project 0.00 0.00 246.89 246.89 7222 Computer Hardware 0.00 0.00 0.00 0.00 7300 Advertising 0.00 0.00 0.00 0.00 7301 Subscriptions & Dues 0.00 0.00 0.00 0.00 7302 Travel & Subsistence 0.00 0.00 0.00 0.00 7303 Education & Training 0.00 0.00 0.00 0.00 7304 Equipment Rent 0.00 0.00 0.00 0.00 7307 GF Administrative Fee 0.00 0.00 0.00 0.00 7311 RRC - ERO Surcharge 0.00 0.00 0.00 0.00 7320 Harbor Overhead 0.00 0.00 0.00 0.00 7324 Gen Fund Indirect Costs 0.00 0.00 0.00 0.00 7330 P.I.L.T. 0.00 0.00 0.00 0.00 7331 Reclass PILT to Transfer-Out 0.00 0.00 0.00 0.00 7805 Promotion 0.00 0.00 0.00 0.00 7808 Bad Debt Expense 0.00 0.00 0.00 0.00 7810 Miscellaneous Expense 0.00 0.00 0.00 0.00 7900 Depreciation Expense 0.00 0.00 0.00 0.00 Total Non-Personnel Costs: 0.00$0.00$43,369.06$43,369.06$ Total Expenditures/Expenses 0.00$0.00$43,369.06$43,369.06$ Resolution 2025-110 200 RESOLUTION 2025-111: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO RENEW THE MANAGEMENT AGREEMENT WITH MATANUSKA ELECTRIC ASSOCIATION TO PROVIDE FOR THE ELECTRIC DEPARTMENT OPERATIONS IN AN AMOUNT NOT TO EXCEED $950,000 AND APPROPRIATING FUNDS Documents: • Agenda Statement • Resolution 2025-111 • Attachments: o 2026 Management Agreement 201 City Council Agenda Statement Meeting Date: November 17, 2025 To: City Council Through: Kat Sorensen, City Manager Subject: Resolution 2025-111: Authorizing the City Manager to Renew the Management Agreement with Matanuska Electric Association to Provide for the Electric Department Operations in an Amount Not to Exceed $950,000 Background and justification: Since March 2024, the City of Seward has operated its Electric Department under a management contract with Matanuska Electric Association (MEA). This partnership has proven immensely successful, expanding the department’s technical capacity, implementing cost-saving measures, and strengthening Seward’s voice in statewide energy discussions as Alaska’s Railbelt utilities and policymakers make key decisions about the state’s energy future. Under this management contract, MEA provides a Utility Manager and Utility Operations Supervisor, as well as occasional ancillary support to meet operational needs. Together, these positions have allowed the City to enhance daily utility operations, improve customer service, and efficiently manage major capital projects, including the ongoing Electric Infrastructure Project and the Clean Ports Shore Power Project, both of which are progressing smoothly under MEA’s leadership and collaboration with City staff. For fiscal comparison, the City of Ketchikan – also a municipally run electric utility – is currently hiring three Electric Division Management positions. These positions have a salary range of $13,800 to $19,400 a month, or up to $230,00 a year. A total cost for one position with benefits included would be upwards of $350,000. These three positions cover what is handled by the two positions being provided by MEA. This renewal continues that partnership for one year, with the option of two additional one-year extensions. The agreement maintains the same scope of services while increasing the annual not-to-exceed amount from $850,000 to $950,000. The increase reflects the transition of the Utility Manager position to full-time and provides flexibility for additional support as needed throughout the year. (The budget amount is a “not to exceed” and it doesn’t mean that all of that money is spent. For example, the FY24 expenditure was $570,232 and the FY25 YTD expenditure is $622,949.) This expenditure was budgeted for in the FY25-26 Biannual City’s budget, which also included a two-cent decrease in the utility’s winter rates, effective October 2025. 202 By continuing this successful management structure, the City can ensure stability in its electric utility operations while simultaneously advancing long-term planning for Seward’s utility future through ongoing public engagement, focus groups, and community meetings. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: 3.7.1.3 Continue to improve the quality and efficiency of governmental services. 3.7.1.4 Continue to upgrade and expand utilities to meet existing needs and encourage future development Strategic Plan: Other: Certification of Funds Total amount of funds listed in this legislation: $ 950,000 This legislation (): Creates revenue in the amount of: $ Creates expenditure in amount of: $ 950,000 Creates a savings in the amount of: $ Has no fiscal impact Funds are (): Budgeted Line item(s): 15000-3000-7009 Not budgeted Not applicable Fund Balance Information Affected Fund (): General SMIC Electric Wastewater Boat Harbor Parking Water Healthcare Motor Pool Other Note: amounts are unaudited Fund Balance/Net position – unrestricted/unassigned $ Finance Director Signature: Attorney Review Yes Attorney Signature: Not applicable Comments: Administration Recommendation Adopt Resolution Other: 203 Sponsored by: Sorensen CITY OF SEWARD, ALASKA RESOLUTION 2025-111 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO RENEW THE MANAGEMENT AGREEMENT WITH MATANUSKA ELECTRIC ASSOCIATION TO PROVIDE FOR THE ELECTRIC DEPARTMENT OPERATIONS IN AN AMOUNT NOT TO EXCEED $950,000 WHEREAS, the City of Seward owns and operates its own electric utility and recognizes the importance of maintaining a reliable, efficient, and forward-looking electric system for the benefit of Seward-area residents and businesses; and WHEREAS, in March 2024, the City of Seward entered into a management contract with Matanuska Electric Association (MEA) to oversee the City’s Electric Department operations, including provision of a Utility Manager and Utility Operations Supervisor; and WHEREAS, this partnership has proven immensely successful, strengthening the City’s operational capabilities, implementing cost-saving measures, and positioning Seward’s locally owned utility to have a strong voice in statewide energy discussions; and WHEREAS, under MEA’s management, the City has advanced major capital initiatives, including the Electric Infrastructure Project and the Clean Ports Shore Power Project, both of which are progressing smoothly and on schedule; and WHEREAS, the City and MEA continue to engage the public in shaping Seward’s utility future through open meetings, focus groups, and other community engagement efforts; and WHEREAS, the contract renewal provides continued stability for the Electric Department while the City navigates multiple large projects and long-term planning for Seward’s energy future; and WHEREAS, funding for this contract renewal is included in the FY2026 budget while the utility was still able to implement a winter rate decrease of two cents. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The City Council hereby authorizes the City Manager to enter into a management agreement with Matanuska Electric Association. Section 2. Funding in the amount of $950,000 is appropriated from the Electric Enterprise Fund Unassigned Account 15000-0000-3400 to Contracted Services Account 15000-3000-7009. Section 3. This resolution shall take effect immediately upon adoption. 204 CITY OF SEWARD, ALASKA RESOLUTION 2025-111 PASSED AND APPROVED by the City Council of the City of Seward, Alaska this 17th day of November 2025. THE CITY OF SEWARD, ALASKA Sue McClure, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck City Clerk (City Seal) 205 MATANUSKA ELECTRIC ASSOCIATION, INC. • P.O. Box 2929 • Palmer, Alaska 99645 • t 907.745.3231 • f 907.761.9368 • www.mea.coop THIS MANAGEMENT SERVICES AGREEMENT (“Agreement”) is entered into by and between City of Seward ("COS"), a city located in the Kenai Peninsula Borough with main offices in the City Hall Building at 410 Adam Street, Seward, Alaska, and Matanuska Electric Association, Inc. ("MEA"), an Alaska electric cooperative association with headquarters at 163 East Industrial Way, Palmer, Alaska “the Parties”. WHEREAS: COS is engaged in the business of production, transmission, and distribution of electricity in Alaska; COS desires to obtain the services of MEA to assist it in the oversight of COS' utility operations; MEA is able to provide services to COS for such purpose; and, COS and MEA have met, discussed, and agreed on the broad details of the mechanisms by which a management agreement will be executed. NOW, THEREFORE, in consideration of the premises and the mutual covenants herein set forth, the Parties hereto agree that MEA will provide management services for the benefit of Seward as follows: PURPOSE: This Agreement constitutes the Management Services Agreement between COS and MEA whereby MEA will provide management to oversee electric utility operations for COS. SCOPE OF SERVICES: MEA will provide management to oversee electric utility operations at COS as needed to allow the essential functions of the electric utility to be carried out. These services will be for the management of the COS utility operations, line, and engineering staff for continuing operational requirements and work associated with the capital program underway. MEA may provide additional resources if available, as requested by COS by mutual consent of both Parties. COS will contract directly for any additional contract services necessary for prudent utility operations. MEA management may oversee applicable contracts for COS. MEA, if approved by the COS, may represent the interests of COS on boards, committees, or in activities where MEA and COS are both voting members. MEA will not represent the COS in these areas where a conflict of interest has been identified, unless by mutual consent of both Parties. The MEA employees are fully seconded to the COS and will act at the direction of COS officials. MEA will not represent the COS in the areas of labor contract disputes or labor negotiations. Any employee hiring or disciplinary matters outside of the resources MEA supplies will be the responsibility of the City of Seward. MANAGEMENT OVERSIGHT: a)Though MEA will supply employees (MEA staff) to carry out the Purpose of the Agreement, it is understood that changes in employment of MEA personnel may affect the performance of MEA under this Agreement. CONFIDENTIAL Management Services Agreement between MATANUSKA ELECTRIC ASSOCIATION, INC. and CITY OF SEWARD Resolution 2025-111 206 Management Services Agreement between Matanuska Electric Association, Inc. and City of Seward November 17, 2025 Page 2 b) MEA will dedicate one employee to perform the functions of the Utility Manager and will dedicate one employee to perform the functions of the Operations Supervisor. The Operations Supervisor will report to the Utility Manager. The Utility Manager will provide COS with recommendations and assistance in areas such as planning, power supply, or finance. All decisions with respect to the future status or financial obligations related to the provision of electrical service by COS will be made by COS, not MEA personnel. All administrative support for the Utility Manager and Operations will be provided by COS, unless otherwise agreed by both Parties. c) The Operations Supervisor will be based in Seward. The Utility Manager will not be based in Seward but will travel to Seward as necessary to fulfill their duties, including meeting with COS management or the Seward City Council. d) COS management will keep MEA informed of performance issues and will provide performance feedback to MEA on at least an annual basis. MEA retains full discretion regarding compensation, benefits and other standard employment provisions. COS will be responsible for reimbursing the full costs of compensation adjustments in accordance with the provisions of the COST section of this agreement. e) MEA may provide other employees as necessary to support specific activities of COS electric utility operations as requested by COS and agreed upon by both Parties. Other resources may travel to Seward or work remotely from the MEA service territory depending on circumstances and agreed to by both Parties. All costs associated with additional MEA resources will be allocated to COS as defined in the COST section of this document. TERM: This Agreement is effective upon the date approved by the Parties. Because of the anticipated nature and duration of the proposed Scope of Services, the Agreement is expected to terminate no later than January 31, 2027, with two, one-year extensions upon mutual agreement by both Parties. COS or MEA may terminate this Agreement without cause and for any reason at any time. The terminating party will provide four weeks written notice unless termination is for cause. BENEFIT: This Agreement is for the benefit of COS. COST a) MEA will invoice COS monthly for MEA's actual costs in connection with the terms of the Management Services Agreement and include an additional 3% to cover incidental support costs. Total annual costs shall not exceed $950,000 prorated to represent the actual period of this Agreement during any single year. Changes to the not-to-exceed amount may be negotiated each year the contract is extended depending on anticipated annual costs of the contract. b) All costs for the services provided by MEA, including but not limited to labor, benefits, housing, transportation, and insurance, which may include professional liability insurance, shall be considered part of the actual costs and the responsibility of COS. The costs of services provided by MEA will not include any other contract services necessary for COS operations. COS will contract directly for any additional contract services. A non-exhaustive list of examples includes legal, regulatory, studies, engineering, construction, and other operational support and planning related services. GENERAL PROVISIONS: a) COS Management The City Manager for COS will provide feedback to the work and progress of MEA management's performance. MEA shall provide the direct oversight of COS electric utility employees as noted Resolution 2025-111 207 Management Services Agreement between Matanuska Electric Association, Inc. and City of Seward November 17, 2025 Page 3 under Scope. COS retains the employer-employee relationship with COS electric utility employees. b) Reporting MEA shall provide services to the COS consistent with the Scope of Services, as may be revised and updated. No less than monthly, MEA staff will report on all work within the Scope of Services to the City Manager for COS. In addition, MEA staff may provide updates, reports, and analyses requested to the COS at regularly scheduled City Council meetings. c) COS Interests Under the Scope of Services, MEA staff shall represent the needs of COS' electric utility. Where areas of conflict between the interests of MEA and COS are identified by MEA, MEA staff will clearly identify such conflict and recuse themselves from representing COS if necessary and as agreed to by both Parties. MEA staff shall communicate with the City Manager items where MEA determines there is a conflict of interest. d) Future Interests Nothing in this Agreement shall be construed to restrict or prevent MEA from responding to any Requests for Proposals (RFPs), Invitations to Bid, or other solicitations from the city of Seward for which MEA determines it is qualified and able to respond nor entering into negotiations or partnerships with the City of Seward on items of mutual interest. e) Hold Harmless The COS shall defend, indemnify, and hold harmless MEA against any and all loss, liability, damages or expenses arising from any claim by any person with respect to, or in any way related to, the performance of services contemplated by this Agreement resulting from any act or omission, other than for claims which shall be proven (as determined by a final, non- appealable determination of a court of competent jurisdiction) to be the direct result of gross negligence, bad faith, or willful misconduct by MEA. COS shall list MEA as an additional insured on its casualty insurance policies, to include general and excess liability insurance policies, and automobile liability insurance if MEA employees will be utilizing COS vehicles. MEA shall defend, indemnify, and hold harmless COS against any and all loss, liability, damages or expenses arising from any claim by any person with respect to, or in any way related to, the release, unauthorized use or disclosure of COS' confidential information by MEA or one of its employees, agents, or representatives. All confidential information shall be marked by the provider of the information as such. MISCELLANEOUS: a) Assignment This Agreement may not be assigned by either Party without the prior written consent of the other Party. b) Governing Law This Agreement shall be interpreted and construed under the laws of the State of Alaska. c) Amendment Any modification, amendment, or change in this Agreement shall be approved and authorized in writing by the Parties. d) Non-Competition During the term of this Agreement and during any extension thereof, unless authorized by COS, MEA shall not enter into or participate in any business competitive to the business carried on by COS. Resolution 2025-111 208 Management Services Agreement between Matanuska Electric Association, Inc. and City of Seward November 17, 2025 Page 4 e) Information During the term of this Agreement, MEA will not use for its own advantage or disclose to any unauthorized confidential information relating to the business operations or properties of COS or its utility operations. IN WITNESS THEREOF, the Parties below have executed this Agreement. CITY OF SEWARD By: Date: Kat Sorensen City Manager MATANUSKA ELECTRIC ASSOCIATION, INC. By: Date: Anthony M. Izzo Chief Executive Officer Resolution 2025-111 209 1 10/23/2025 2:00 PMCouncil Calendar SuMo TuWe Th Fr Sa 12345678910111213141516 17 18 19 20 21 2223 24 25 26 27 28 2930 November 2025 SuMo TuWe Th Fr Sa 1234567 8 9 10 11 12 1314 15 16 17 18 19 2021 22 23 24 25 26 2728 29 30 31 December 2025November 2025 Oct 26 27 28 29 30 31 Nov 1 2 3 4 5 6 7 8 7:00pm P&Z Mtg 9 10 11 12 13 14 15 Rescheduled to 17th Veteran's Day Historic PreservaCanceled 16 17 18 19 20 21 22 7:00pm CC Mtg (rescheduled from 10th) 6:00pm P&Z WS 12:00pm PACAB 23 24 25 26 27 28 29 7:00pm CC Mtg - Cancelled Thanksgiving Day Day After Thanksgiving 30 Dec 1 2 3 4 5 6 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY 210 2 10/23/2025 2:00 PMCouncil Calendar SuMo TuWe Th Fr Sa 1234567 8 9 10 11 12 1314 15 16 17 18 19 2021 22 23 24 25 26 2728 29 30 31 December 2025 SuMo TuWe Th Fr Sa 1234567891011 12 13 14 15 16 1718 19 20 21 22 23 2425 26 27 28 29 30 31 January 2026December 2025 Nov 30 Dec 1 2 3 4 5 6 7:00pm P&Z Mtg 7 8 9 10 11 12 13 Rescheduled to 15th 14 15 16 17 18 19 20 7:00pm CC Mtg (rescheduled from 8th) 6:00pm P&Z WS 12:00pm PACAB 21 22 23 24 25 26 27 CC Mtg-Cancelled Christmas Eve Christmas Day 28 29 30 31 Jan 1, 26 2 3 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Historic PreservationMeeting TBD 211