HomeMy WebLinkAbout07132026 City Council PacketSeward City Council
Agenda Packet
Photo by Kris Peck
Monday, July 13, 2026
City Council Chambers Beginning at 7:00 p.m.
1963 1965 2005
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The City of Seward, Alaska
CITY COUNCIL MEETING AGENDA
City Council Chambers, 410 Adams Street
Mayor Sue McClure
Vice Mayor John Osenga
Council Member Robert Barnwell
Council Member Julie Crites
Council Member Casie Warner
Council Member Lori Draper
Council Member Mike Calhoon
City Manager Kat Sorensen
Deputy City Manager Jason Bickling
City Clerk Kris Peck
City Attorney Sam Severin
Monday, July 13, 2026 at 7:00 p.m.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. PROCLAMATIONS AND AWARDS
A. National Parks and Recreation Month 5
5. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR
PUBLIC HEARING (Those who have signed in will be given the first opportunity to speak.
Time is limited to 3 minutes per speaker and 36 minutes total time for this agenda item)
6. APPROVAL OF AGENDA & CONSENT AGENDA (*Approval of Consent Agenda passes
all items listed. Consent Agenda items are not considered separately unless a council member
requests an item be moved to New Business)
A. Minutes of Preceding Meetings
1) *Approval of the June 22, 2026 City Council Meeting Minutes 6
B. Introduction of Ordinances
1) *Introduction of Ordinance 2026-006: Amending the Seward City Code Title 3
Personnel Chapter 3.01.035 Definitions and Chapter 3.05.015 Responsibility and
Authority .12
C. Resolutions
1) *Resolution 2026-062: Authorizing the City Manager to Participate in the Alaska
Public Risk Alliance Loss Control Incentive Program for the 2025-2026 Policy Year
and Accepting the Program Refund in the Amount of $26,003 16
2) *Resolution 2026-063: Authorizing the City Manager to Enter into a Contract with
Cornerstone General Contractors for Pre -Construction Services for the Harbormaster's
Office and Uplands Development 25
D. Other Items — None
City Council Meeting Agenda July 13, 2026 1 1 P a g e
7. IN -PERSON REPORTS AND PRESENTATIONS
A. City Manager Report 30
B. City Clerk Report 45
C. City Attorney Report 46
D. Other Reports and Announcements — None
E. Presentations (Presentations are limited to 10 minutes, excluding Q&A with the Council)
1) FY25 Audit Presentation from Altman, Rogers & Co.
8. PUBLIC HEARINGS (Public hearing comments are limited to five minutes per person. After all speakers
have spoken, a person may speak for a second time for no more than one minute.)
A. Ordinances for Enactment — None
B. Resolutions Requiring Public Hearing
1) Resolution 2026-060: Authorizing the City Manager to Enter into a New 20-year
Lease Agreement with the U.S. Coast Guard for Property Located at 3207 Sorrel Rd
Known as Fisherman's Float to Home Port and Moor the USCGC Frederick Mann in
the Amount of $21,664.20 Per Year 48
9. UNFINISHED BUSINESS — None
10. NEW BUSINESS
A. Ordinances for Introduction — None
B. Resolutions
1) Resolution 2026-061: Approving a Facility Use Agreement with the Alaska Vocational
Technical Center for Seward Parks and Recreation Programming 62
C. Other New Business
1) Discuss City Employee Harassment from the Public [Sponsored by Draper]
2) Discuss the Speed Limit on Nash Road [Sponsored by Calhoon]
11. INFORMATIONAL ITEMS AND REPORTS
A. Upcoming City Council Meetings
1) Joint Work Session with P&Z on Monday, July 27, 2026 at 5:30 p.m.
Topic: Short -Term Rentals 80
2) Regular Meeting on Monday, July 27, 2026 at 7:00 p.m.
City Council Meeting Agenda July 13, 2026 2 1 P a g e
12. CITIZEN COMMENTS (There is no sign in for this comment period. Time is limited to five
minutes per speaker)
13. COUNCIL AND ADMINISTRATION COMMENTS AND RESPONSES TO CITIZEN
COMMENTS
14. EXECUTIVE SESSION — None
15. ADJOURNMENT
City Council Meeting Agenda July 13, 2026 3 1 P a g e
PROCLAMATION
WHEREAS, parks, trails, open spaces, and recreation programs are essential components of the
quality of life in Seward, contributing to the health, wellness, and environmental sustainability of
our community; and
WHEREAS, the City of Seward's Parks and Recreation services provide opportunities for
residents and visitors to connect with nature, enjoy recreational activities year-round, and build
strong community bonds; and
WHEREAS, Parks and Recreation facilities, including Seward's Waterfront Park, trails, day use
areas, sports fields, community programming at the Sports and Rec gym, the Teen Rec Room, all
promote physical activity, mental well-being, and lifelong learning for individuals of all ages; and
WHEREAS, Parks and Recreation services provide preventive health benefits, enhance the
attractiveness of communities for families and businesses, and stimulate tourism revenues to
increase a total community economic development model; and
WHEREAS, July is recognized nationally as Parks and Recreation Month, a time to celebrate and
promote the benefits derived from accessible public parks and recreation resources; and
WHEREAS, the City of Seward acknowledges the dedication and hard work of the Parks and
Recreation staff, volunteers, and community members who contribute to maintaining and
improving these public spaces.
NOW, THEREFORE, I, Sue McClure, Mayor of the City of Seward, Alaska, do hereby proclaim
the month of July 2026 as: Parks and Recreation Month, and encourage all residents and visitors
to explore, enjoy, and support the many parks, facilities, and recreation opportunities that enrich
our community.
Dated this 13th day of July 2026 CITY OF SEWARD, ALASKA
Sue McClure, Mayor
5
City of Seward, Alaska City Council Meeting Minutes
June 22, 2026 Volume 43, Page
CALL TO ORDER
The Monday, June 22, 2026, regular meeting of the Seward City Council was called to order at
7:00 p.m. by Mayor Sue McClure.
OPENING CEREMONY
Chief of Police Louis Tiner led the Pledge of Allegiance.
ROLL CALL
There were present:
Sue McClure, presiding, and
John Osenga
Robert Barnwell
Julie Crites
Casie Warner
Lori Draper
Mike Calhoon
comprising a quorum of the Council; and
Kat Sorensen, City Manager
Jason Bickling, Deputy City Manager
Kris Peck, City Clerk
Jodi Kurtz, Deputy City Clerk
Sam Severin, City Attorney
Excused — None
Absent — None
PROCLAMATIONS AND AWARDS — None
CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED
FOR PUBLIC HEARING
Sarah Tougas, inside city limits, spoke in support of the resolution to provide funding for the
swimming pool. She recalled a near -fatal drowning incident with her child and spoke in support
of swimming lessons and the importance of having a pool.
Amanda Sweeting, outside city limits, provided a Chamber of Commerce update. She showcased
the new Mt. Marathon Race guide publication. She provided an update that the Fourth of July
Boat Parade was no longer happening do to insurance liabilities. Lastly, Sweeting acknowledged
the recent whale strike incident with the cruise ship and said agencies were looking into how this
could be prevented from happening again.
6
City of Seward, Alaska City Council Meeting Minutes
June 22, 2026 Volume 43, Page
APPROVAL OF AGENDA AND CONSENT AGENDA
Motion (Osenga/Calhoon) Approval of Agenda and Consent Agenda
Motion Passed Unanimous
The clerk read the following approved consent agenda items:
Approval of the June 8, 2026, City Council Meeting Minutes
Resolution 2026-059: Authorizing the City Manager to Accept Grant Funding from the Seward
Community Foundation Mini -Grant Program and the Alaska Community Foundation Nourished
Communities Initiative in the Total Amount of $2,000
No grounds for protest to the AMCO liquor license renewal for The Seward Alehouse
IN -PERSON REPORTS AND PRESENTATIONS
City Manager Report
City Manager Kat Sorensen announced that Seward was selected as a home port for a U.S. Coast
Guard Arctic Security Cutter. There would be two other icebreakers home ported in Kodiak. She
thanked the federal delegation, Senator Dan Sullivan and Vice Mayor John Osenga for their
support in advocating for Seward as a home port.
Public Works Director Doug Schoessler updated Council on the Lowell Creek Diversion Tunnel
Project. He said the full tunnel project was now estimated at $400 million dollars and there was
not enough funding to cover the complete project. It was not currently listed in the U.S. Army
Corps of Engineers [USACE] budget for this year. They were looking to switch gears and focus
on repairs of the existing tunnel this winter.
Sorensen added the USACE wanted to make sure they had full funding in place to complete the
project before they started blowing holes in the mountain side.
Council discussed the repairs, the rebuild, and the time -table for the project.
Sorensen also added that she and the Finance Director will have a booth in Kawabe Park as part
of the Fourth of July Festival. This public comment booth will field community suggestions for
the 2027/2028 city budget.
Draper commented she was excited to see the design phase for the harbor included a crane and a
drive down dock.
Lastly, Sorensen thanked Deputy City Manager Jason Bicking for his years of work on the Jesse
Lee Home site, and the project was now being transitioned to Community Development.
7
City of Seward, Alaska City Council Meeting Minutes
June 22, 2026 Volume 43, Page
City Clerk Report — None
City Attorney Report
City Attorney Sam Severin noted the report was from the previous meeting packet and provided
a few highlights. His office had assisted with the swimming pool resolution that was on the agenda
tonight. He noted the Railbelt Transmission Organization decision had been pushed back to
September. Overall, May had been a relatively quiet month. This month he was assisting with
reviewing an upcoming ordinance regarding Title 3 and personnel.
Other Reports and Announcements — None
Presentations
National Weather Service / Tsunami Alerts by Aviva Braun
Seward Senior Center by Dana Paperman
PUBLIC HEARINGS
Ordinances for Enactment — None
Resolutions Requiring Public Hearing
Resolution 2026-056: Authorizing the City Manager to Negotiate and Execute a Land Swap of
Equal Size in the Forest Acres Afognak Subdivision with Afognak Logging for Improved and
Required Right of Ways
Motion (Osenga/Barnwell) Approve Resolution 2026-056
Bickling explained the review process, the cul-de-sacs, a gravel pit, and why it made the most
sense to do this land swap with Afognak Logging. He referred to the diagram in the packet that
showed the land being exchanged. The city had no use for the gravel pit and Afognak Logging
was interested in obtaining a continuous piece of land in that area. If approved, there would be
more plat notes and other minor details to be sorted out in the near future.
Notice of the public hearing being posted and published as required by law was noted and the
public hearing was opened. No one appeared and the public hearing was closed.
Motion Passed Unanimous
UNFINISHED BUSINESS — None
8
City of Seward, Alaska City Council Meeting Minutes
June 22, 2026 Volume 43, Page
NEW BUSINESS
Resolutions
Resolution 2026-057: Authorizing the City Manager to Support Operations of the Kenai Peninsula
Borough School District Pool Serving the Seward Community in the Amount of $200,000
Annually and Appropriating Funds
Motion (Osenga/Calhoon) Approve Resolution 2026-057
Sorensen explained the agreement between three parties, City of Seward, Kenai Peninsula
Borough School District, and the Kenai Peninsula Borough, in order to maintain, operate and fund
the pool. The City of Seward's contribution would be the funding aspect. She thanked Severin for
his assistance with the contract. Sorensen explained the "appropriating funds" on the resolution
title was a bit of a misnomer, because the pool would be operating using other funds until January
1, 2027. She further explained the operating agreement and the potential for off -setting costs with
user revenue.
Barnwell noted similar pool situations in other communities. He wondered what would happen if
the pool funding was restored. Sorensen noted provisions in the contract that would apply to
various scenarios with funding being restored. Barnwell and Sorensen further discussed electric
rates and user fees. Sorensen did not expect to re -coup the full $200,000 by any means.
Motion Passed Unanimous
Council recessed the meeting at 8:03 p.m.
Council resumed the meeting at 8: 08 p.m.
Resolution 2026-058: Authorizing the City Manager to Approve the Additional Repairs from NC
Machinery for the Caterpillar D6 Dozer Following Ocean Immersion in an Amount Not to Exceed
$90,000 and Appropriating Funds
Motion (Osenga/Calhoon) Approve Resolution 2026-058
Schoessler explained the current status of the repairs on the dozer. The $90,000 was the balance
of what was left of the insurance money following the ocean immersion. He didn't intend to spend
the full amount but rather wanted to have this extra cushion.
Calhoon wanted to clarify that the insurance money went into the motor pool fund and not the
Public Works Department fund. Sorensen explained the motor pool was technically the owner of
the dozer and the Public Works Department and the General Fund pay an annual lease for it. Major
repairs or replacements such as this would come from the motor pool.
Motion Passed Unanimous
9
City of Seward, Alaska City Council Meeting Minutes
June 22, 2026 Volume 43, Page
Other New Business
Discuss PACAB term expiration dates being shifted from July to January [Sponsored by the
City Clerk]
City Clerk Kris Peck summarized from his memo in the packet. The PACAB terms were
currently set to expire in July, which was poor timing since the board took a summer hiatus for
June, July, and August. Peck recommended January as the new month for terms to expire and in
order to make this shift happen the new terms being advertised would be for 2.5 years instead of 3
years.
McClure confirmed that PACAB was supportive of this change being made to January.
Mandatory trash collection [Sponsored by Council Member Warner]
Warner noted she had received community feedback about the mandatory trash collection and she
wanted to bring it forward to have a public discussion.
Sorensen explained the contract agreement with Alaska Waste and how it was a utility franchise
that was approved by the majority of the voters. Residents inside city limits are required to pay for
the trash pickup service.
Barnwell noted how some people in the community wanted to opt out of the mandatory service.
Sorensen said the trash pickup was a utility and the minimum amount had to be paid each month.
Crites asked about financial assistance for anyone who couldn't afford to pay. Sorensen explained
the city was ultimately responsible for collecting the debts for residents who don't pay the monthly
bills. Then the outstanding charge is included on their city electric bills.
INFORMATIONAL ITEMS AND REPORTS
Upcoming City Council Meetings
Regular Meeting on Monday, July 13, 2026, at 7:00 p.m.
CITIZEN COMMENTS
Nita Hollingsworth, inside city limits, thanked Council and Sorensen for all their work to keep
the pool open. This was so important to the entire community. As Pool Manager, Hollingsworth
wanted to make sure the pool would make money.
Sarah Tougas, inside city limits, echoed previous comments on keeping the pool open. She noted
a mixed response from other communities on their efforts to keep their pools open. Lastly, she
complimented McClure on her time estimates of when agenda items would come up.
10
City of Seward, Alaska City Council Meeting Minutes
June 22, 2026 Volume 43, Page
COUNCIL AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN
COMMENTS
Sorensen noted there was now a 3-week break between council meetings due to June having five
Mondays. During the course of those weeks would be the massive Fourth of July holiday. She was
excited about the City's festival booth on the budget. Lastly, she noted an update on the Seward
Middle School was coming up within the next couple months.
Calhoon thanked the public and presenters for sharing information. He was ready for a great
Fourth of July and looking forward to regular summer after the big holiday.
Warner thanked everyone for coming out today, especially the Tsunami Swim Team kids. She
wished everyone a happy and safe Fourth of July weekend.
Barnwell thanked Dana Paperman for the presentation on the Senior Center. He thanked Amanda
Sweeting for bringing up the whale strike incident with the cruise ship. He wanted the cruise ship
industry to be safe for both humans and animals. He was excited about the resolution for swimming
pool funding and thanked Sorensen for her work on the contract. He wished everyone a Happy
Fourth of July.
Draper congratulated Sorensen on completing Grandma's Marathon in Duluth, Minnesota. Draper
appreciated the public engagement on budget. She thanked Dana Paperman for all her fantastic
work at the Senior Center. Lastly, Draper shared a couple highlights from the new Mt. Marathon
Race Guide regarding the Alaska Sports Hall of Fame and runner Ephraim Kalmakoff.
Crites appreciated the support for the swimming pool. She felt the Seward kids get short-changed
for sports compared to the other side of the peninsula.
Osenga appreciated the two presentations. He looked forward to the successful operation of the
swimming pool. He wished everyone a Happy Fourth of July.
McClure was excited about the swimming pool as kids should not have to learn to swim in First
Lake. She appreciated the comment about Ephraim Kalmakoff and noted he was featured in her
Solstice Cemetery Tour last night. Lastly, she hoped everyone will have a safe and fun Fourth of
July weekend.
Calhoon said this July 4th was the 250th birthday of the greatest country that has ever existed.
ADJOURNMENT
The meeting was adjourned at 8:34 p.m.
Kris Peck Sue McClure
City Clerk Mayor
11
ORDINANCE 2026-006
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, AMENDING THE
SEWARD CITY CODE TITLE 3 PERSONNEL
CHAPTER 3.01.035 DEFINITIONS AND CHAPTER
3.05.015 RESPONSIBILITY AND AUTHORITY
Documents:
• Agenda Statement
• Ordinance 2026-006
• Attachments: None
12
City Council Agenda Statement
Introduction: July 13, 2026
To: City Council
Through: Kat Sorensen, City Manager
From: Ashleigh Lipsey, Human Resources Manager
Subject: Ordinance 2026-006: Amending the Seward City Code Title 3 Personnel
Chapter 3.01.035 Definitions and Chapter 3.05.015 Responsibility and
Authority
Background and justification:
In Seward City Code, Title 3 Personnel, Chapters 3.01.035 Definitions and 3.05.015
Responsibility and Authority, define terms and explain the delegation of authority for different
segments of city government regarding personnel management.
The change to Chapter 3.01.035 Definitions corrects an error stating the Human Resources
Manager is the director of a department. The Human Resources Manager operates within the
Administration Department.
The change to Chapter 3.05.015 Responsibility and Authority applies a broader and more
practical description of the role of the Human Resources Manager. The responsibilities and
descriptions of authority presented in this chapter are intended to be overarching functions rather
than granular duties that are better suited for job descriptions.
These changes are being made to ensure the accuracy of Title 3 and reflect current operations
and best practices.
Attorne Review
X
Yes
Attorney Signature:
Not applicable Comments:
13
Sponsored by: Sorensen
Introduction: July 13, 2026
Public Hearing: TBD
Enacted: TBD
CITY OF SEWARD, ALASKA
ORDINANCE 2026-006
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA,
AMENDING THE SEWARD CITY CODE TITLE 3 PERSONNEL CHAPTER 3.01.035
DEFINITIONS AND CHAPTER 3.05.015 RESPONSIBILITY AND AUTHORITY
WHEREAS, Title 3 Personnel, Chapters 3.01.035 Definitions and 3.05.015 Responsibility and
Authority define terms and explain the delegation of authority for different segments of city
government with regard to personnel; and
WHEREAS, the change to Chapter 3.01.035 Definitions corrects an error stating the Human
Resources Manager is the director of a department, where no such department exists; and
WHEREAS, the change to Chapter 3.05.015 Responsibility and Authority applies a broader and
more practical description of the responsibility of the Human Resources Manager; and
WHEREAS, these changes are being made ensure city code is accurate and reflects current
operations and best practices.
NOW, THEREFORE, THE CITY OF SEWARD ORDAINS:
Section 1. Seward City Code Title 3 is hereby amended to read as follows with new language
underlined and deleted language stricken.
3.01.035 Definitions.
J. Human resources manager, also referred to as the personnel officer, means the position responsible
for personnel management and risk management activities. means the director of thc human
resources department.
3.05.015 Responsibility and authority.
F. Human resources manager.
1. Thc human rcsourccs manager shall. Perform the duties necessary to carry out the purposes of
Title 3 Personnel. conduct orientation for all new employees and issue to each new employee
copy of thc current personnel regulations and position descriptions which outline job duties;
thc orientation shall include but not bc limited to pay plan, insurance and retirement benefits,
and any other city policies and/or procedures.
2. Thc human rcsourccs manager, or designee if unavailable, shall attend all interviews for
potential new employees. Thc interview panel will bc discussed with thc human resources
manager and thc department head responsible for thc position thc individual is applying for.
14
CITY OF SEWARD, ALASKA
ORDINANCE 2026-006
Page 2 of 2
Section 2. This ordinance shall take effect ten days after enactment.
ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA THIS 27t"
DAY OF JULY 2026.
ATTEST:
Kris Peck, City Clerk
Sue McClure, Mayor
15
RESOLUTION 2026-062
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, AUTHORIZING
THE CITY MANAGER TO PARTICIPATE IN THE
ALASKA PUBLIC RISK ALLIANCE LOSS
CONTROL INCENTIVE PROGRAM FOR THE
2025-2026 POLICY YEAR AND ACCEPTING THE
PROGRAM REFUND IN THE AMOUNT OF $26,003
Documents:
• Agenda Statement
• Resolution 2026-062
• Attachments:
o LCIP Description and Refund
16
City Council Agenda Statement
Meeting Date: July 13, 2026
To: City Council
Through: Kat Sorensen, City Manager
From: Sully Jusino, Finance Director
Subject: Resolution 2026-062: Authorizing the City Manager to Participate in the
Alaska Public Risk Alliance Loss Control Incentive Program for the 2025-
2026 Policy Year and Accepting the Program Refund in the Amount of
$26,003
Background and justification:
The City of Seward is a member of the Alaska Public Risk Alliance (APRA), which provides
comprehensive risk management services and insurance coverage, including workers'
compensation, liability, and property protection.
APRA's Loss Control Incentive Program encourages members to engage in risk management
activities designed to reduce workplace injuries, liability exposure, and property losses. Through
participation in the program, members may qualify for premium contribution refunds by
completing employee training, maintaining an active safety committee, and implementing other
risk management activities.
The City successfully completed qualifying activities during the current program year and has been
awarded a refund totaling $26,003. This refund represents a 4.5% rebate on workers' compensation
premiums and a 7.2% rebate on general liability premiums.
The City has historically participated in loss control incentive programs and has used incentive
funds to offset insurance costs and support workplace safety initiatives. Continued participation
demonstrates the City's commitment to employee safety, risk reduction, and fiscal responsibility.
Fiscal Impact:
Funding Source:
x
x
Yes — Amount: $26,003 Budgeted:
No
General Fund:
Enterprise Fund:
Grant:
Other:
Finance Director Signature:
x
Yes
No
N/A
01000-0000-4632 Insurance Recovery (premium rebate)
'a, 51e"d"
17
City Council Agenda Statement
Comprehensive and Strategic Plan Consistency Information
This legislation is consistent with (citation listed):
Comprehensive Plan: Supports maintaining a safe workplace and protecting public assets.
Strategic Plan:
Other:
X
Yes
Attorney Signature:
Not applicable Comments:
Administration Recommendation
X
Approve
Other:
18
Sponsored by: Sorensen
CITY OF SEWARD, ALASKA
RESOLUTION 2026-062
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA,
AUTHORIZING THE CITY MANAGER TO PARTICIPATE IN THE ALASKA PUBLIC
RISK ALLIANCE LOSS CONTROL INCENTIVE PROGRAM FOR THE 2025-2026
POLICY YEAR AND ACCEPTING THE PROGRAM REFUND IN THE AMOUNT OF
$26,003
WHEREAS, the City of Seward is a member of the Alaska Public Risk Alliance (APRA); and
WHEREAS, APRA provides comprehensive risk management assistance and provides workers'
compensation, liability, and property coverage for the City of Seward; and
WHEREAS, APRA has developed the Loss Control Incentive Program to encourage members to
engage in risk management activities that reduce injuries, property losses, liability exposure, and
workers' compensation claims; and
WHEREAS, members who participate in the APRA Loss Control Incentive Program and
complete qualifying activities may earn premium contribution refunds; and
WHEREAS, the City of Seward successfully completed qualifying activities under the APRA
Loss Control Incentive Program and has been awarded a total refund of $26,003, representing a
4.5% refund on workers' compensation premiums and a 7.2% refund on general liability
premiums; and
WHEREAS, it is the policy of the City of Seward to provide a safe environment for its elected
officials, employees, residents, visitors, and members of the public; and
WHEREAS, participation in the APRA Loss Control Incentive Program supports the City's
commitment to workplace safety, risk reduction, and fiscal responsibility by reducing losses and
insurance costs.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SEWARD, ALASKA:
Section 1. The City Council hereby authorizes the City Manager to participate in the Alaska Public
Risk Alliance (APRA) Loss Control Incentive Program for the 2025-2026 policy year and take all
actions necessary to implement and administer the City's participation in the APRA Loss Control
Incentive Program.
Section 2. The City Council hereby accepts the APRA Loss Control Incentive Program refund in
the amount of $26,003, representing a 4.5% workers' compensation premium refund and a 7.2%
general liability premium refund.
19
CITY OF SEWARD, ALASKA
RESOLUTION 2026-062
Page 2 of 2
Section 3. Funding in the amount of $26,003 is hereby appropriated in the General Fund Insurance
Recovery revenue account 01000-0000-4632.
Section 4. This resolution shall take effect immediately upon adoption.
APPROVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA THIS 13th
DAY OF JULY 2026.
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Kris Peck
City Clerk
Sue McClure, Mayor
20
Imili�uliui�l�
j'AIaska Public Risk Alliance
APRA Loss Control Incentive Program
Research indicates that employers who actively participate in risk management activities experience
fewer injuries to their employees, customers, students, and other visitors to their premises, as well as
reduced property losses and liability exposure. This not only results in a more pleasant place to work
and visit for employees and others, but also reduces the cost of liability, workers' compensation, and
property claims.
To reward members for activities that can lead to reduced claim costs, APRA offers members the
opportunity to earn a refund on a portion of their insurance contributions by participating in risk
management activities. On the following page, APRA describes the risk management activities that
members can use to qualify for credit towards a refund.
We recommend that members think about the losses they have experienced or believe are a particular
risk to them and select loss control activities that address those risks. APRA's Risk Management
Consultants (RMC) are available to assist members in tailoring their risk management program to best
meet their unique needs.
To receive a loss control incentive program refund, qualifying activities must be completed by April 15,
2026, with the documentation submitted to APRA by May 1, 2026. Refund checks will be sent to
members by June 30, 2026. If, after reading the instructions and looking over the materials, you have
any questions, please feel free to call APRA Risk Services staff for assistance.
If you are planning a risk management activity that does not fit within the listed categories, please
inform us. We can provide credit for personalized risk management plans but require that they be
submitted to APRA and approved in advance to be eligible for credits.
Property Premium Rebate Program
Members can earn up to a 3% refund on their property premium contribution for completing the building
safety inspections as described below and submitting the necessary documentation to APRA.
Activity
Building Protection & Safety Inspections: Inspections must be completed for each building valued at
$1 mil or more. This can be done in one of two ways:
• A member completes a self -inspection of each building using the APRA Building Inspection
Form and submits the form to APRA for review and approval.
• An APRA RMC assists the member with on -site or virtual inspections and prepares a report for
the member listing safety concerns. Members must then respond to the report from the
APRA RMC with a description of a plan of action to address the concerns.
21
Liability Premium Rebate Program
Members can earn up to 8% refund on their liability contribution by completing activities as described
below and submitting the required documentation to APRA. To earn full credit, members must complete
a total of 8 hours of training per employee over the course of a year— we will count up to 12 hours for
any individual towards this total.
Activity
Employee training, including training in topics related to:
• Safety
• Human Resources and Management Practices
• Police Liability
• Child Abuse Prevention (Professional Boundaries)
While members can choose any related training course and provider they want, a list of available
resources and training classes that APRA recommends can be found here:
www.alaskarisk.org/training
Workers' Compensation Premium Rebate Program
Members can earn up to 8% refund on their workers' compensation premium contribution for completing
any of the following activities and submitting the necessary documentation to APRA. To earn full credit,
members must complete a total of 8 hours of training per employee over the course of a year — we will
count up to 12 hours for any individual towards this total.
Activity
Employee Safety Training (maximum refund of 6% of the member's premium contribution):
To receive the workers' compensation training rebate, employees must average a total of 6 hours of
safety -related training per employee. APRA will count up to 10 hours of training for any single
employee towards this total.
Safety Committee (maximum refund of 2% of the member's premium contribution):
To receive a safety committee rebate, members must implement a workplace safety committee that
holds at least four meetings during the year. Minutes of each meeting must be kept and must show
date, attendees, topics discussed, and actions taken. APRA Risk Services staff can help you plan a
safety committee meeting and discuss ways to make it more effective.
APRA Loss Control Incentive Program 07/01/2025 Page 2
22
Loss Control Premium Refund - PY 2025/2026
City of Seward -- AcctlD 034C
As of 6/3/2026
Workers' Compensation -- Maximum Refund is 8% General Liability -- Maximum Refund is 8%
Safety Committee:
Max Refund
Number of required meetings per year
Number of meetings held by member:
Refund
2%
4
0
Safety -related Training
Max Refund
Number of Employees'
Training Hours per employee for full refund
Number of Training hours for hill refund
Number of hours of safety training reported
Refund
0.0%
6%
104
6
624
473
4.5%
2025/26 Initial WC Premium Contribution
2025/26 Max WC Loss Control Refund Available
2025/26 WC Loss Control Refund Earned to Date
229,443
18,355
10,437
Property -- Maximum Refund is 3%
Building Inspection Checklist
Max Refund
Number of buildings over Si mil
Number of inspection checklists completed
Refund
3%
12
0
0.0%
2025/26 Initial Property Premium Contribution
2025/26 Max Property Loss Control Refund Available
2025/26 Property Loss Control Refund Eamed to Date
498,779
14,963
0
liability -- Maximum Refund Is 8%
Max Refund
Number of Employee%
Number of Training hours per employee for full refund
Number of Training hours required for full refund
Number of hours of safety training completed
Number of hours of "other" training completed
One -hour of training refund for each budding inspection completed
Total Number of hours of train:ng refund earned
Refund
8
104
8
832
473
278
0
751
7.2%
2025/26 Initial Liability Contribution (incl Liquor and Law Enforcement
2025/26 Max Liability Loss Control Refund Available
2025/26 Liability Loss Control Refund Earned to Date
215,524
17,242
15,566
Total 2025/26 Loss Control Refund Available $50,561
Total 2025/26 Loss Control Refund Earned to Date $26,003
Remaining 2025/26 Loss Control Refund Available $24,557
The APRA Risk Consultant for the City of Seward is
Cole Cummins who can be reached at ccummins@aiaskarisk.org or (907) 560-2015
• If Employee Count information is not avai:able, this Is assumed based an Payroll / 550.7I10
Credits are based on 2025/26 renewal premium as of 7/1/25, net of any commissions Printed 6/3/2026
23
0..11r' 807 G Street Suite 356 2233 Jordan Avenue
. �. Alaska Public Risk Alliance Anchorage, AK 99501 Juneau, AK 99801
907-560-2010
June 1, 2026
Kathleen Sorensen
City of Seward
PO Box 167
Seward, AK 99664
Dear Kathleen Sorensen,
Alaska Public Risk Alliance (APRA) is pleased to provide you with your final 2025/26 Loss
Control Incentive Program (LCIP) update and member contribution refund. The LCIP was
designed to encourage members to undertake various risk management activities
throughout the year as a way of reducing their losses.
City of Seward completed a number of risk management activities, and we're thrilled to
provide you with the attached Premium Refund Program check. The way you use the refund
check is entirely up to you. Many members will likely choose to use their refund to help
cover the cost of their upcoming insurance contributions. Others may choose to invest in
safety measures, risk reduction programs, or other needs outside the area of risk
management.
Attached is the program worksheet showing the qualifying risk management activities your
entity completed between April 16, 2025, and April 15, 2026, submitted by the May 1, 2026,
deadline. Activities that qualified for the program include employee training pertaining to
safety and liability risks, facility inspections, as well as having a safety committee that meets
regularly.
Thank you for your dedication towards effective risk management activities this year. This
not only helps lower losses within your organization but also helps the entire pool in our
efforts to reduce risk and provide our members with stable and affordable insurance
coverage.
If you have any questions about your refund or the program in general, please don't hesitate
to reach out.
Sincerely,
gd 1304-
Jeff Good
Executive Director
24
RESOLUTION 2026-063
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, AUTHORIZING
THE CITY MANAGER TO ENTER INTO A
CONTRACT WITH CORNERSTONE GENERAL
CONTRACTORS FOR PRE -CONSTRUCTION
SERVICES FOR THE HARBORMASTER'S OFFICE
AND UPLANDS DEVELOPMENT
Documents:
• Agenda Statement
• Resolution 2026-063
• Attachments: None
25
City Council Agenda Statement
Meeting Date: July 13, 2026
To: City Council
Through: Kat Sorensen, City Manager
From: Jason Bickling, Deputy City Manager
Subject: Resolution 2026-063: Authorizing the City Manager to Enter into a Contract
with Cornerstone General Contractors for Pre -Construction Services for the
Harbormaster's Office and Uplands Development
Background and justification:
On June 1, 2026, a Request for Proposals (RFP) was released for Construction Management /
General Contractor (CM/GC) Services for the Harbormaster's Office and Uplands Development.
The response deadline was June 18, 2026. Of the seven respondents, Cornerstone General
Contractors was scored the highest by the evaluation committee.
There are two potential phases for the contract that were solicited in the RFP: (1) pre -construction,
and (2) construction.
The first phase, pre -construction services, is where the contractor is brought on during the design
process to help find cost efficiencies to develop what is known as the contractor's GMP
(Guaranteed Maximum Price) proposal. This project delivery method is to ensure that the project
stays within budget, which is dictated by the bond amount in this case. For the pre -construction
services, proposers bid a flat fee. Cornerstone General Contractors had the lowest bid cost for these
services — $0. The resolution before council authorizes the city manager to enter into a contract
with Cornerstone for pre -construction services.
The second phase, construction, occurs if and when the city accepts Cornerstone's GMP proposal.
In short, if the GMP proposal is acceptable to the city, the contract is then amended to include
construction of the new harbormaster's office on the basis of the GMP proposal. It is with this
amendment that the city would be committing to construction of the building. A proposed
construction amendment based on Cornerstone's GMP will come back before Council for approval
after the first phase, pre -construction services, is completed. An additional note is that if the city
determines that things with Cornerstone are not working out within the first phase, the contract will
not require the city to continue with a construction amendment, but could choose another contractor
for construction, though the intent with this method of project delivery is that the selected CM/GC
will end up doing the construction work following a construction amendment to the contract.
The attorneys are currently drafting up the contract. Passing this resolution allows the City Manager
to sign the contract for pre -construction services when it is finalized. Time is of the essence, and
the City Manager needs authorization to sign the first part of the (no -cost) contract. Under the
26
City Council Agenda Statement
assumption that all goes well, a construction amendment to the contract will be brought before
council for construction services, which will have a cost associated with it.
Fiscal Impact:
Funding Source:
X
Fiscal Impact
Yes — Amount: Budgeted:
No
General Fund:
Enterprise Fund:
Grant:
Other:
Finance Director Signature:
X
Yes
No
N/A
9ezdzot°
Comprehensive and Strategic Plan Consistency Information
This legislation is consistent with (citation listed):
Comprehensive Plan: 3.7.1.5
Strategic Plan:
Other:
X
Yes
Attorney Signature: /s/ Charles Cacciola
Not applicable Comments:
Administration Recommendation
X
Approve
Other:
27
Sponsored by: Sorensen
CITY OF SEWARD, ALASKA
RESOLUTION 2026-063
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA,
AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH
CORNERSTONE GENERAL CONTRACTORS FOR PRE -CONSTRUCTION SERVICES
FOR THE HARBORMASTER'S OFFICE AND UPLANDS DEVELOPMENT
WHEREAS, City Council approved a revenue bond to fund the construction of a new
Harbormaster's Office and Uplands Development (Project); and
WHEREAS, per city code, a request for proposals for a contract for Construction
Manager/General Contractor (CMGC) Delivery Method services for the Project was advertised;
and
WHEREAS, the purpose of the RFP was to select a General Contractor that will support the design
process to improve cost certainty, schedule performance, and reduce risk certainty prior to
construction of the Project, with the award of a contract for construction dependent on the CMGC's
performance during pre -construction activities, collaboration with Project team, and GMP
acceptability; and
WHEREAS, based on the RFP criteria, the selection committee scored Cornerstone General
Contractors as the highest respondent; and
WHEREAS, Cornerstone General Contractors proposed a $0 fee for pre -construction services;
and
WHEREAS, time is of the essence to award a contract for pre -construction services for an
anticipated construction amendment to adhere to the Project timeline; and
WHEREAS, a proposed construction amendment will be brought to council for approval before
moving to the construction phase of the Project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SEWARD, ALASKA:
Section 1. The City Council hereby authorizes the City Manager to sign a contract with
Cornerstone General Contractors for Project pre -construction services based on Cornerstone's
response to the RFP. The contract shall not bind the parties to construction of the Project but
provide for Cornerstone to furnish a GMP proposal for a construction -phase amendment to the
contract, which amendment shall require council approval to be effective.
Section 2. This resolution shall take effect immediately upon adoption.
APPROVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA THIS 13th
DAY OF JULY 2026.
28
CITY OF SEWARD, ALASKA
RESOLUTION 2026-063
Page 2 of 2
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Kris Peck
City Clerk
Sue McClure, Mayor
29
City Manager Report
Administration
Over the past several weeks, staff have been busy advancing the Shore Power Project,
including hosting several pre -bid meetings and posting a number of RFPs related to the
work.
The respondent proposals for the Harbormaster RFP were evaluated by the team and a
successful respondent was chosen. We will be meeting with them, KPB, and R&M in the
coming week for the pre -construction work and planning for construction in the fall.
We are also in the midst of budget development and have been meeting with department
heads to review priorities and needs for the coming year. Over the Fourth of July weekend,
Sully and I also spent several hours at a community booth talking with residents about this
year's budget process and encouraging participation in our public survey.
The Emergency Operations Center (EOC) was
set up for the 4th of July Holiday weekend and an
EOC Action Plan was developed to be able to
respond to any type of high level incident
effectively, should it occur.
Outside of the EOC and budget, we all also had
the opportunity to celebrate both the Fourth of
July and our nation's 250th year. It was a
wonderful weekend filled with community
festivities, and I was glad to take part in the
Mount Marathon Race... this year dressed as
Gumby.
Thank you to everyone who helped make the
holiday weekend and the Mount Marathon Race
such a success and ensured events ran
smoothly. With the weather and highway
impacts, I was especially grateful to see Seward
come through the weekend safe and sound.
Photo: Mick Dees
30
Finance Department
As required by the Seward Municipal Code 6.05.010, the following purchase orders
between $5,000 and $30,000 has been approved by the City Manager since the last council
meeting:
Department
Order
Date
Vendor
Description
Amount
CITY CLERK
6/18/2026
LIBERTY VOTE USA
INC
2026 Municipal Election
Equipment Rental
7,000.00
CITY CLERK
6/25/2026
OPEN GOV INC
Permitting & Licensing annual
subscription
12,022.49
ELECTRIC
ADMIN
7/01/2026
TECSOLUTIONS
CONSULTANTS LLC
Utility Locator
14,761.00
ELECTRIC
ADMIN
7/01/2026
BES, INC
Preliminary Air Quality Services
to Increase Permitted Generation
at the Fort Raymond Power
Plant
19,920.00
ELECTRIC
ADMIN
7/01/2026
DAVIS BLOCK
CONCRETE PADS
26,350.00
Budget Process
The first round of budget discussions with department heads has been completed. On July
4th, City Manager Kat Sorensen and Finance Director Sully Jusino hosted a booth
downtown to promote the City's new budget survey. All residents of Seward are
encouraged to take the survey in the month of July and share their input on the budget
process. The survey link: Fill I Seward Community Budget Survey for 2027 and 2028
Staff Activities:
Staff is working to get the ACH payment option up and running in the coming weeks.
Financial Reporting
The 2025 Annual Comprehensive Financial Report (ACFR) is complete and now available to
the public on the City of Seward website: Finance Department I Seward, AK. The City's
letter to the governing board has also been published alongside the ACFR. A work session
with the City's auditors is scheduled for Tuesday, July 13th.
Utility Services
A reminder that utility services continue to be handled at two separate locations. Electric
accounts are managed at the Annex, and water and sewer accounts are managed at City
Hall, just across the street. Anyone starting, stopping, or transferring service will need to
stop by both offices to complete the process. Staff at each location are happy to assist.
31
Fire Department
Emergency Responses for the Year 2026: 200
Fire and Life Safety Inspections 2026: 252
Fire & Life Safety Code Violations 2026: 91
Building permits YTD: 40 with a valuation of $4,706,092.00
Seward and Bear Creek Fire teamed up to help each other to annually test our fire hose.
Over 30,000 feet of hose was deployed, tested, washed, dried, and re -stocked!
On 6/30/26 SFD assisted Bear Creek with a Swiftwater Rescue. 5 victims were thrown from
a raft when the raft struck a underwater log on the Resurrection River and stranded the
paddlers on fallen trees. Our combined teams quickly set up a rescue plan and brought all
5 victims safely to shore, and they were evaluated for cold exposure. One victim was
transported to the hospital but is expected to make a full recovery.
Police Department
Police Department Statistics YTD*
PATROL
Written Reports: 141
Criminal Charges: 50
Minor Offense Citations: 280
Motor Vehicle Accidents: 13
DISPATCH
Event/Incident/Service Calls: 2138
911 Calls: 300
DMV
Driver License and Identification Cards: 636
Motor Vehicle Registrations: 996
Boat Registrations: 68
Road Tests: 34
32
GENERAL INFORMATION
Thank you to Providence for hosting First Responder BBQ.
Chiefs attended presentation from Motorola and a Public Safety drone manufacturing
company that has teamed up with Motorola
PATROL
Hiring Progress —Accepting applications for Patrol Officer Positions.
2 Applicants B. Dory and M. Rosa successfully completed hiring process for Patrol Officer
and have been accepted to attend the Alaska DPS Academy ALET 26-02 starting July 19,
2026. 1 Applicant nearing end of hiring process.
Alaska Police Standards Council in compliance with Senate Bill 151 assigned mandatory
Alaska Native Cultural Awareness and Missing Murdered Indigenous Persons training
for all law enforcement officers.
Officer J. Roop after serving two consecutive terms as a patrol officer, during staff
shortages, is scheduled to leave City employment on 7/5/2026.
DISPATCH
Hiring Progress: Scheduling interviews with 3 applicants.
SEWARD ANIMAL SHELTER
Complaints handled: 31
Impounds: 16
Dogs surrendered: 7
Cats surrendered: 23
Kittens surrendered: 20
Community assists: 50
Visitors: 1426
Shelter population: 9 cats
We have had a big adoption month at the Seward Animal Hospital.
14 Cats, 1 dog and two parakeets were all adopted this month!
We have 9 cats and one senior dog left in the shelter.
The next clinic is July 15. ASPCA will be coming back in September for a spay and neuter
clinic. The next library reading event at the Seward Animal Shelter will be on July 23ra
33
Parks and Recreation
Sports & Recreation:
Here is what has been going on in the world of Sports and Recreation! We have been busy
planning the upcoming Youth Soccer League, two weeks of Youth Adventure Camps,
organizing the Fourth of July Games and putting together a Semiquincentennial
Celebration of America's Founding.
We hosted the second round of everyone's favorite summer series: Open Mic Bonfire! We
had a local share poetry, a child song into the microphone in public for the very first time,
and several beautiful songs played during this unique outdoors Open Mic. Join us next time
on Friday, July 31 st from 6-8pm at Two Lakes Park if you want to perform or simply enjoy the
bonfire, hot cocoa and surroundings!
The Racquetball Time -Trial -Tournament was a huge success, with competitors driving in
from Anchorage. The tournament was promoted by the Alaska Amateur Racquetball
Association, which yielded heightened competition for our local racquetball community.
Seward local Kirk DesErmia made our town proud by taking home the gold medal with 71
points scored over the course of 4 games. Thanks to all who participated and made this
such a fun event!
AVTEC gym will be closed from July 1st to July 14th for scheduled annual cleaning. If you
think you will miss SPRD staff members, stop by softball games on Monday evenings! We
will be busy running Youth Adventure Camps and kicking off this year's Youth Soccer
League.
Sign-ups are still open for Youth Soccer League. We are turning things up this year by
organizing teams with scheduled games. So far, we have 82 kids signed up so it should be
an absolute blast!
Teen Rec Room:
The Teen Room has been a popular summer hang out so far this year. Since the end of the
school year, our attendance has shot up, and the energy level has gone with it. With all this
energy and excitement, we are trying to focus heavily on getting these kids outside while
the weather is beautiful!
Last week, we were able to bring a group of our kids out to the Exit Glacier trail. We opted
to go and explore the glacier out wash, where we took in views of the ice, and one of our
kids was able to find some gold! It is truly an experience that would only happen in an
Alaskan town.
34
This week, we are hosting a water fight where we will be filling up squirt guns and water
balloons for an all - out battle. It's not every day the weather is warm enough in Alaska to
have an event like this.
We also have our monthly birthday celebration going on this week where we will invite the
kids who had birthdays this month to help us bake a cake! This is one of our favorite days of
the month!
Last but not least, while the Teen Rec Room will be closed for the 3rd of July, the staff will be
assisting the rest of the Sports and Rec folks in hosting this year's amazing line-up of
games
Campgrounds:
• Campground crews are hard at work mowing, weed whacking, keeping park areas
and pavilions, firepits and restrooms clean.
• Continued maintenance on utility sites
• Helping Maintenance in the afternoons with alder clearing around the Lagoon
Park Maintenance:
• Two Lakes Trail Maintenance
• We will start work on the dog park fencing. The Maintenance Department has been
pulled in so many different directions. Thank you to Seward Fire Department and
Andra Woodard for your contribution of the Fire Hydrant and design.
• Flower gardens are planted
• Hoben Park enhancements — Planted 14 Lilacs
• New material in 3rd Ave Playground
• Woodlawn Cemetery Improvements
Admin:
• Lagoon Boardwalk ITB
• Working on a Dog Park design
• Disc Golf Course restructure
• Coordinating with CRW Engineering adding more electric/water sites along the
waterfront in Resurrection and Iditarod Campgrounds.
• Working with Community Development Department on the groundwork for the
Jesse Lee Park.
35
Parking:
• To pay for Parking citations go to cityofseward.us/departments under Parking
• Daily parking pass expires nightly at 11:59pm
• Parking enforcement is now in effect —September 30
We would like to remind everyone that the harbor area will be over flowing with visitors,
please be mindful of your vehicles and plan accordingly as there will be close to no
available parking in the parking lots. Also, all vehicles must be removed from the Uplands
Parking lot by July 3rd at 7am or risk being towed at owner's expense.
Library & Museum
Professional Development —American Library Association Conference
Library Director Jolanta Ryan attended the annual American Library Association (ALA)
Conference in Chicago, where librarians from around the world gathered to share ideas,
best practices, and emerging trends in library services. Sessions covered topics including
leading with empathy, artificial intelligence, intellectual freedom, and innovative library
programming. The conference provided valuable professional development and new ideas
to bring back to the Seward Community Library & Museum. It was a wonderful learning
experience, and it was great to return home to Seward.
Museum Updates:
The Seward Museum welcomes Kodiak Maritime Museum's travelling exhibit: "50
Years of Limited Entry: The Closing of Alaska's Salmon Commons"
The Seward Museum will host this exhibit from June 1 —July 25, 2026.
If there's a subject you'd like to see on display, please reach out to the Library and
Museum —we'd love to make it happen!
Happy Fourth of July! Enjoy some of Resurrection Bay Historical Society's photo
collections capturing Seward's past Fourth of July celebrations.
36
Library Updates:
Summer Reading Program: May 21 —August 12, 2026
The Seward Community Library & Museum is planting the seeds for a fantastic summer!
Join us for the 2026 Summer Reading Program, Plant a Seed, Read, running from May 21
through August 12.
This year's theme celebrates the journey from farm to table —just as a farm nourishes our
bodies, the library nourishes our minds. Stories help us grow, connect us to our families
and communities, and remind us how ideas take root and flourish. All summer long, the
library becomes our shared community table where we feast on imagination.
Sign up at the front desk or on Beanstack to track your reading, attend weekly events, and
win prizes all summer long (while supplies last). It's a season of growth, curiosity, and
fun...come read with us! Last year our community achieved a record -breaking five months
of continuous reading...let's see if we can beat it this summer!
Sign up at the front desk or with the link below and pick up your free SRP swag bag starting
May 21st at SCLM: https://sewardcommunitylibrary.beanstack.com/reader365
Summer Reading Program Upcoming Events:
SRP: Buzz, Plant, Read! hosted by and at Seward Children's Museum (201 3rd Ave) July
16th, 10AM-12PM
Join us for a sweet and simple adventure at our "Plant a Seed and Read" event! Perfect for
kids ages 2 through early elementary, this program pairs a delightful story about growing
seeds with hands-on fun inspired by busy bees. Little learners will plant their own seed to
take home, explore playful bee-themed activities, and discover how plants and pollinators
work together. It's a joyful mix of reading, creating, and learning, where tiny seeds and
curious minds can grow!
SRP: Nature Color Wheel w/ artist Marissa Beck July 22nd, 10AM-11AM @ SCLM
Community Room
Artist Marissa Beck invites participants to explore the colors of the natural world in a
hands-on "nature color wheel" workshop. Using leaves, petals, stones, and other found
materials, attendees will create their own vibrant color wheels inspired directly by the
outdoors. Connect with art and nature while learning to see color in a whole new way.
Summer Reading Program: Paws & Pages —July 23rd 10:30am-11 pm @ Seward Animal
Shelter (601 Sea Lion Ave)
37
Paws and Pages invites kids to read their favorite books to shelter pets, helping young
readers build confidence while giving animals soothing companionship. It's a joyful way to
support literacy and brighten the day of pets waiting for their forever homes.
SRP: Adult Food Historian Activity hosted by Claire Dilday July 27th, 6PM-7PM @ SCLM
Community Room
The History of Sourdough: Learn about the fascinating journey of Sourdough throughout
human history. From Ancient Egypt to the Klondike Goldrush, sourdough was there,
constantly evolving and keeping humans nourished. This class will trace sourdough
through history, discuss predictions on how sourdough was discovered as a bread making
method, and will even include a sourdough tasting.
SRP: Food Portraits hosted by and at Teen Rec Room (336 3rd Ave) July 30th, 11AM-12PM
Do you like playing with your food? If so, then we have the perfect opportunity for you! Join
us at the Teen Rec Room for making "food portraits" as a part of this year's Summer
Reading Program. Choose from a variety of foods to craft a beautiful self-portrait while
curating a delicious snack at the same time!
Continued Ongoing Events
o 2 Movies@2 PM I Everyday' 2pm
o Lego Lounge I Mondays' 3-4pm
o Tech Tutoring I Tuesdays 1 2-4pm
o Chess I Tuesdays 1 12:00pm-1:OOpm
o Play and Chat I Thursdays 110:30-11:45am
o Storytime I Fridays 1 12:30pm
Summer Reading Program Update
282 registered, 208,310 minutes read (147 days = 4.8 months), 141 program attendances,
71 people completed the SRP, 45 reviews submitted. All adult prizes are out! They can pick
from the general prize bins and if they keep logging they are entered in various raffle prizes
and the top reader overall gets a challenge coin and a Patagonia 55l currant blue duffel bag
generously donated from Forests, Tides & Treasures. Press Release on the Seward Folly
with cute photos.
We held a 90-minute Junior Ranger program at Exit Glacier with Kenai Fjords National Park
rangers, using the new Junior Ranger Journal for hands-on exploration activities. Eight
participants attended, our Junior Ranger Walk introduced young explorers to the wonders
of Kenai Fjords National Park. Everyone learned something new about our local landscape,
and the group proudly took their oaths as newly minted Junior Rangers.
38
We hosted a hands-on, garden-themed craft program where participants transformed
everyday pens into colorful flower pens and clothespins into charming carrot clips. The
activity offered a fun, creative way to bring a bit of garden flair to home or workspace decor.
We had an enthusiastic group of 21 participants join in.
The Sweets Escape Room added a playful, puzzle -filled challenge to the mix, giving
participants a chance to work together, solve clues, and enjoy a sweet-themed adventure
inside the library. We had 11 participants.
We hosted an engaging farm-themed program at Timberline Learning Center, where
children ages 3-12 explored what daily life on a farm is like. Participants spent time
tending, building, and discovering through hands-on activities designed to spark curiosity
and responsibility. The experience offered a unique blend of learning and play that brought
farm life to life for young learners. We had about 30 kids participate.
AVTEC Culinary Instructor Sadie Allen hosted a hands-on life -skills workshop focused on
essential knife skills, with four participants learning in a supportive, engaging environment.
Chef Sadie impressed everyone with her "magician -level" techniques as we practiced safe
handling, sharpening, and making clean cuts on a variety of ingredients including potatoes,
carrots, bell peppers, hard-boiled eggs, spinach, and oranges. Participants left feeling
more confident and ready to tackle everyday kitchen tasks with ease.
Seward Harbor/SMIC
THANK YOU to the amazing office staff for continuing to go above and beyond during
renewal season. This is a heavy lift during a busy time of year. Special thanks to Chrystal
Cowan for making additional calls reminding users still needing to submit PAX fee
paperwork by months end to avoid late fees.
No major incidents have been reported within the Harbor or SMIC.
Status on leases/Permits - AT&T lease renewal —first draft is still under their review; Jag
lease extension is under their review but been moved to an "on hold" status. One other
new lease within SMIC area is being discussed and they are navigating the
permitting/paperwork needed to move forward.
The Harbor crew has been working on several water service issues within the Harbor. We
anticipate some minor disruptions in service while we get those fixed. Please call the
office with any concerns or questions relating to any services provided by the Harbor.
Work at North Dock has continued to be very active. We strongly encourage any users to
call the office before using that facility to avoid any conflicts. Some vendors made their
request 4 to 6 months prior to use.
Community Development
39
Planning and Zoning Commission:
The Commission held a regular meeting on Tuesday, July 7th. Two resolutions were on the
agenda. The results were not known at the time this report was written.
Resolution 2026-007 of the Planning and Zoning Commission of the City of Seward,
Alaska, granting a Conditional Use Permit to Marathon Ridge Retreat LLC for the
development of a recreational resort, including lodging, recreational, and accessory uses,
at 110 Aialik Street within the Resource Management (RM) zoning district.
Resolution 2026-008 of the Planning and Zoning Commission of the City of Seward,
Alaska, granting a variance from Seward City Code 15.10.220, Development
Requirements, to Rodney Roemmich to reduce the required 10-foot setback to allow
construction of a lean-to structure on the side of a warehouse located at 1605 Leirer Road
within the Industrial (I) zoning district.
The Commission will hold a work session on Tuesday, July 21 st. The agenda has not yet
been finalized but will likely include continued discussion of potential updates to the
Conditional Use Permit (CUP) process.
Staff Activities & Partnerships
Staff is continuing the drafting process for the updated Seward Comprehensive Plan.
Staff has been responding to questions regarding the Wayfinding Signage RFP. Proposals
were due Friday, July 10th. The number of submissions received will be included in the next
City Manager Report.
Staff has begun preparing for the FY 2027/2028 budget process.
Staff is continuing development of the GIS Story Map for the Historic Walking Tour.
Staff met with Parks and Recreation and METCO at the future Jesse Lee Park site to discuss
site preparation for the future park. Staff developed a prioritized scope of work and
provided it to METCO. Work is anticipated to begin later this summer.
Staff followed up with all Developer Reimbursement Program (DRP) recipients, reminding
them to submit their Agreement Forms and W-9s.
A subdivision agreement was executed for the Mount Alice Estates subdivision. Staff will
record the agreement following Borough approval of the final plat.
40
Staff met with the developers of The Point Subdivision to discuss project conditions and
next steps.
Other
The Kenai Peninsula Borough currently has an opening on the Borough Planning
Commission. Residents interested in serving are encouraged to apply. The Planning
Commission plays an important role in reviewing land use applications, subdivisions, and
zoning matters, and in making recommendations to the Borough Assembly.
More information and application materials are available on the Borough's website:
https://www.kpb.us/local-governance-and-permitting/leadership-governance/planning-
commission/planning-commission-application
Public Works
CONSTRUCTION NOTICE for Elm Street and Ash Street Mid-JULY 2026
The City of Seward (COS) will be replacing the existing water main along Ash Street and Elm
Street. The project includes installing a new water main and replacing associated water
service connections to improve the reliability of the City's water system. We distributed
flyer to area residents and to social media.
We understand that construction activities can be inconvenient and disruptive, and we
appreciate your patience as these important utility improvements are completed. The
long-term benefits of these upgrades will help improve service and reliability for the
community.
Your cooperation during construction will help the contractor complete the work safely,
efficiently, and as quickly as possible. Thank you in advance for your patience and
understanding.
The Hypochlorite building across the bay is online and operating smoothly. We are still
waiting for some miscellaneous building pieces before this project can be completed.
However, having the unit now operational is a major milestone for the project. This means
no more chorine gas cylinders will be used by the department!
The old Water Storage Tank in Lowell Canyon is already partially torn down and will be
completely removed in the month of June. Groundwork and foundation prep will follow and
concrete for the foundation will start after the 4th of July. All work on the project will cease
July 3-5 and resume after.
The Elm Street Water Main Replacement Project is still scheduled for mid -July. Metco is
the contractor. The public can expect some short detours or stops during the project.
41
The projects for disinfection, water meters, LP lagoon blowers, and the Birch Street water
main replacement are all underway with design, RFP, or distribution.
The Street Department
Throughout town the Street Dept continues to complete street sweeping, painting traffic
lines curbs and crosswalks,
Preparation for the 4th of July and Mount Marathon Race activities are always fun but time
consuming. ditching along roadways for better drainage,
Thes and many other maintenance tasks continue to make the City look nice and improve
driving conditions in town.
The City Shop is working hard on preventative maintenance and repairs.
The Water -Wastewater Department is still shorthanded with one employee out on
paternity leave. The group helped out The Mount Marathon Race at Lowell canyon by
prepping and leveling the grounds ahead of the chute. They also ran the weed eaters in that
area to have it ready for the race. They still complete multiple locates, submit all required
samples to the lab in anchorage for testing, work daily with the contractors at the water
tank and across the bay.
The Building Maintenance and Custodians are keeping up on the custodial tasks at City
Hall and the Annex as well working outside quite a bit with the improved weather.
Electric Department
Utility Billing Software Conversion
The Electric Utility is preparing to transition to a new customer billing system in August.
This upgrade will provide customers with a more modern, user-friendly experience while
increasing transparency and access to account information.
Customers currently enrolled in Auto Pay should note that they will need to re -enroll their
payment information in the new customer portal. The first bill affected by this transition
will be the August electric bill, which customers will receive in early September.
The new customer portal will allow customers to:
• View current and historical utility bills.
• Track historical energy usage.
42
• Manage account information with improved ease of use.
Looking ahead, once Advanced Metering Infrastructure (AMI) meters are installed later this
fall, customers will also have access to near real-time energy usage information, allowing
them to better understand and manage their electricity consumption.
Leirer Road System Improvement Project
The Electric Department has begun a major infrastructure improvement project along
Leirer Road. Many of the existing power poles in this area predate the 1964 Great Alaska
Earthquake and have reached the end of their service life.
Our line crews are replacing the aging overhead distribution system with new underground
electrical infrastructure. This investment will significantly improve long-term system
reliability while reducing maintenance requirements and improving resiliency during
severe weather events.
We appreciate the public's patience while this work is underway.
Record Number of New Electric Service Requests
The Electric Department is experiencing a record number of requests for new electric
services as development continues throughout the community.
To help keep projects on schedule, customers are reminded that construction of new
electric services cannot be scheduled until the service estimate has been accepted and
payment has been received.
Historically, many customers wait until the fall to pay for their service installations,
creating a significant workload just before winter construction conditions arrive. We
encourage anyone planning a new electrical service this year to complete the payment
process as early as possible to allow crews adequate time to complete installations before
seasonal weather limits construction activities.
Capital Project Update
The Electric Department continues to make significant progress on several major capital
improvement projects.
Mount Marathon Hydroelectric Project
The restoration of the Mount Marathon Hydroelectric Plant is nearing completion. The final
control equipment is scheduled to be installed in early August, allowing the plant to return
to operation for the first time in more than three decades. This renewable generation
source will improve system reliability while reducing purchased power costs for the
community.
43
Spring Creek Substation
Engineering for the Spring Creek Substation replacement remains on schedule for
completion in August. Several design modifications have been incorporated to
accommodate the future electrical needs associated with the arrival of the new U.S. Coast
Guard cutters. Construction is currently scheduled to begin in April 2027.
Lawing Substation
Engineering has also been completed for the Lawing Substation replacement project.
Construction is expected to begin in April 2027, providing another important investment in
the long-term reliability and capacity of Seward's electric system.
Nash Road Transmission Upgrade
Construction has been completed on the Nash Road transmission rebuild, converting the
line infrastructure from 69 kV to 115 kV standards. The new transmission system is now in
place and ready for the planned voltage conversion in the spring of 2027, providing
increased capacity and improving the long-term resilience of Seward's electric
transmission network.
Mount Marathon Jeep Trail Improvements
Our Operator Mechanics have completed the majority of the improvements associated
with the Mount Marathon Jeep Trail and hydroelectric project access route.
Over the coming weeks, the Parks and Recreation Department will install several benches
along the trail, providing hikers with opportunities to rest and enjoy the spectacular views
overlooking Seward.
Additional interpretive and safety signage will also be installed around the reservoir. These
signs will highlight important safety information while sharing the history of the Mount
Marathon Hydroelectric Project and its return to service.
We appreciate the community's patience throughout construction and look forward to
reopening this improved recreational area alongside the return of the historic hydroelectric
facility.
44
City Clerk Report
July 13, 2026
The City Clerk had the honor of swearing in new police officer
Brennen Dory and returning police officer Pat Messmer!
45
MCS
MUNSON, CACCIOLA & SEVEPIN, LLP
July 9, 2026
Seward City Council
City of Seward
PO Box 167
Seward, AK 99664
2026.
Re: June Status Report
This is our status report covering activity on legal matters worked on during June
General Matters:
We assisted on the agreement to keep the swimming pool operating. We worked with
city staff on responding to multiple public records requests. We advised on a potential lease for
the middle school, on a land swap in the Afognak Subdivision, and on library room rental
conditions.
Electric Utility:
We continue to assist the City and its employees participating in the RTO's
ongoing efforts, including attending meetings of the legal and regulatory group and
advising on governance committee meeting matters. The RCA's decision on the RTO is
now expected to be issued on September 2, 2026.
We continue to help the City in advancing its interest in hydroelectric projects as
a future power source for the City including helping submit the permit application for the
Godwin/4th of July Creek Project to the Federal Energy Regulatory Commission and
performing legal research on certain financial incentives for the project.
We have been advising on miscellaneous public records request, tariff and
contracting issues for the utility.
Finance:
We advised the finance department on a delinquent utility account.
Fire:
46
We worked with Chief Crites on modifications to the agreement with Seward
Volunteer Ambulance Corps.
Planning:
We provided advice on enforcement options and short-term rental regulatory
issues, guidance on community meeting procedures, guidance on proposed subdivision
amendments, and guidance on potential marijuana regulations.
Personnel:
We advised on the process for promulgating or revising personnel policies and
provided examples and historical context for the City's current policies and code.
Port and Harbor:
We advised on the Harbormaster's Office project. We also advised the
Harbormaster on dry dock rates at the Seward Marine Industrial Center (SMIC). We also
reviewed a lease for the U.S. Coast Guard at SMIC, provided advice on lease assignments,
guidance on a insurance claim, guidance on lease requirements and on cell tower leases.
You can expect to receive our next status report in early August.
Sincerely,
MUNSON, CACCIOLA & SEVERIN LLP
Samuel C. Severin
47
RESOLUTION 2026-060
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, AUTHORIZING
THE CITY MANAGER TO ENTER INTO A NEW
20-YEAR LEASE AGREEMENT WITH THE U.S.
COAST GUARD FOR PROPERTY LOCATED AT
3207 SORREL RD KNOWN AS FISHERMAN'S
FLOAT TO HOME PORT AND MOOR THE USCGC
FREDERICK MANN IN THE AMOUNT OF
$21,664.20 PER YEAR
Documents:
• Agenda Statement
• Resolution 2026-060
• Attachments:
o U.S. Government Lease for Real Property
48
City Council Agenda Statement
Meeting Date: July 13, 2026
To: City Council
Through: Kat Sorensen, City Manager
From: Tony Sieminski, Harbormaster
Subject: Resolution 2026-060: Authorizing the City Manager to Enter into a New 20-
year Lease Agreement with the U.S. Coast Guard for Property Located at
3207 Sorrel Rd Known as Fisherman's Float to Home Port and Moor the
USCGC Frederick Mann in the Amount of $21,664.20 Per Year
Background and justification:
The United States Coast Guard purchased a 1.5-acre parcel of land from the City of Seward located
within the Seward Marine Industrial Center in August 2023 with the intention of building a Cutter
Support Building in conjunction with a floating pier that would serve as dedicated mooring for their
Sentinel -class Fast Response Cutter (FRC) Frederick Mann.
The original plan was to remove and relocate 96 feet off the southern end of Fisherman's Float and
install that section perpendicular to the float on the north. They would then install a separate 200-
foot-long floating dock along with a dedicated gangway on the south portion of that float system.
In January of 2025, a member of their design team performed a site visit and determined the original
amount needed was undersized with additional concerns of encroaching on the cannery to the south
and vessels moored to the north. In the Spring of 2025, with half the funding still needing to be
procured and Seward left without a cutter and concerns of the USCGC Frederick Mann being
relocated to another port, city administration hired a Port Engineer to identify three possible
locations to moor the Frederick Mann temporarily. From that report, Fisherman's Float was found
to be the most suitable location. In the summer of 2025, the Coast Guard was offered temporary
moorage while they procured the additional monies needed to complete their build project.
The following year, in the spring of 2026, the Coast Guard inquired about the possibility of leasing
a sizeable portion of Fisherman's Float. Following that request, this additional room would allow
the Coast Guard to deploy their rigid hull response vessel directly from the stern of the ship or have
it moored dockside for a quicker response with the larger Cutter following. These options would
significantly reduce response time for individuals in need within the area and best serve the
community.
Proceeding forward with this agreement would allow the Coast Guard to advance to the next phase
and release their RFP for construction of their Cutter Support Building and utility upgrades to the
existing float. This current plan and timeframe would allow the successful proposer to start
construction as early as summer of 2027.
49
City Council Agenda Statement
Fiscal Impact
Fiscal Impact:
Funding Source:
X
X
Yes — Amount: $21,664.20 Budgeted:
No
General Fund:
X
Yes
No
N/A
Enterprise Fund: Harbor Fund
Grant:
Other:
Finance Director Signature:
Comprehensive and Strategic Plan Consistency Information
This legislation is consistent with (citation listed):
Comprehensive Plan:
Strategic Plan:
Other:
Attorney Review
X
Yes
Attorney Signature:
Not applicable Comments:
Administration Recommendation
X
Approve
Other:
50
Sponsored by: Sorensen
CITY OF SEWARD, ALASKA
RESOLUTION 2026-060
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA,
AUTHORIZING THE CITY MANAGER TO ENTER INTO A NEW 20-YEAR LEASE
AGREEMENT WITH THE U.S. COAST GUARD FOR PROPERTY LOCATED AT 3207
SORREL RD KNOWN AS FISHERMAN'S FLOAT TO HOME PORT AND MOOR THE
USCGC FREDERICK MANN IN THE AMOUNT OF $21,664.20 PER YEAR
WHEREAS, United States Coast Guard purchased a 1.5-acre parcel of land from the City of
Seward in August 2023 located within the Seward Marine Industrial Center with the intention to
home port their new Sentinel class Fast Response Cutter (FRC) Frederick Mann; and
WHEREAS, the original plan was to have a dedicated gangway and float that would be accessible
only to the Coast Guard via their property; and
WHEREAS, after a site visit in January 2025 there were safety concerns with the existing cannery
to the south coupled with concerns of area users moored to the north; and
WHEREAS, after several discussions with growing concerns over funding and possibility if we
would receive a new cutter, the city hired a Port Engineer to identify alternative locations that
would suffice as a temporary moorage to entice an early delivery; and
WHEREAS, through that study, we identified Fisherman's Float to be the most suitable location;
and
WHEREAS, in the spring of 2026 the Coast Guard inquired about leasing a sizeable portion of
Fisherman's Float and eventually chose to lease the Float in its entirety to allow for quicker
response to an incident within the area; and
WHEREAS, the ability to respond to individuals within the surrounding area quickly is in the best
interest of the community.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SEWARD, ALASKA:
Section 1. The City Council hereby authorizes the City Manager to enter into a new 20-year Lease
Agreement with the U.S. Government for the purpose of leasing Fisherman's Float to home port
and moor the USCGC Frederick Mann
Section 2. The City Manager is authorized to execute a new lease with the United States
Government in substantially the form as presented at this meeting.
Section 3. This resolution shall take effect in 30 days.
51
CITY OF SEWARD, ALASKA
RESOLUTION 2026-060
Page 2 of 2
APPROVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA THE 13th
OF JULY 2026.
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Kris Peck
City Clerk
Sue McClure, Mayor
52
U.S. GOVERNMENT LEASE FOR REAL PROPERTY
Lease Date: / /2026
Lease No:
Lease Name: AK Seward FRC Moorings
THIS LEASE entered into on this day of , 2026 by and between the City of Seward ( "Lessor"), whose principal
place of business is located at P.O. Box 167, Seward, AK 99664-0167, and whose interest in the property hereinafter described as
that of OWNER, and the UNITED STATES OF AMERICA, acting by and through a duly authorized official of the Department of
Homeland Security, United States Coast Guard ("Government"), by the authority found in 14 U.S.C. § 501(e), to use and occupy the
Premises under the terms and conditions set forth herein.
WHEREAS, the purpose and intended use of this lease is for the U.S. Coast Guard to lease the City dock and gangway at the Seward
Marine Industrial Center on an annual basis with the right to extend for a total of 20 years for one or more U.S. Coast Guard vessels. The
Parties intend the U.S. Coast Guard to have exclusive use of the leased premises, including the right to install infrastructure on the
gangway to limit access. . The Parties also acknowledge the U.S. Coast Guard is responsible for maintenance and repair of the leased
premises. WITNESSETH: The parties, for the consideration hereinafter mentioned, covenant and agree as follows:
PREMISES. Lessor hereby leases to the Government the Premises, a portion of the property located at: 3207 Sorrel Rd and 3205
Mustang Ave Seward, AK 99664. Specifically, the Premises contain a floating dock and the gangway to it. Exclusive use does not
include the boat ramp or loading and staging area abutting the gangway. The Government may use the boat ramp and the
loading/staging area that abuts the gangway like any other private person. Leased space includes the space shown and depicted within
Exhibit "A." Site to be used for Government Purposes.
1. TERM. TO HAVE AND TO HOLD the Premises with their appurtenances for the term beginning on , 2026 through
August 31st, 2026, subject to termination and renewal rights as may be hereinafter set forth. "Term" constitutes the period of
time from the base year, including all option renewal years, through to the terminal year and expiration of the lease. Subject to
the availability of funds, this Lease may, at the option of the Government, be renewed annually through August 31st, 2045.
The Government's option shall be deemed exercised and the lease renewed each year provided notice be given in writing to
the Lessor at least thirty (30) days before August 31 of the prior lease period; all other terms and conditions of this lease shall
remain the same during the renewal term unless otherwise agreed to by all the parties with a signed modification to this lease
using a Supplemental Lease Agreement (SLA).
This is a ❑x New Lease, ❑ Succeeding Lease (Prior lease # ).
a. HOLDOVER. In the event where the lease term has expired, the Government needs to remain on the Premises and
a succeeding lease has not been executed, the Government and the Lessor agree that the terms of this expired lease
remain in effect for a period of time. Holdover status will apply, however, both parties shall work toward executing a
`Standstill Agreement' to ensure efficient payment to the Lessor during this period. Standstill Agreements shall not
exceed one year.
2. CONSIDERATION. The Government shall pay the Lessor annual rent of $21,664.20, at a monthly rate of $1,805.35, payable
in arrears. Rental payments for less than a month shall be prorated. Rent payments shall be paid by electronic funds transfer
payable to: City of Seward. Any SLA shall be in writing and executed by duly authorized real estate contracting officer
(RECO) on behalf of the Government and authorized representative on behalf of the Lessor.
a. RENTAL PAYMENTS: Rental payments shall be paid by: US Coast Guard Finance Center, Commanding Officer
1430A Kristina Way, Chesapeake, VA 23326. For help or assistance contact Customer Service at 800-564-5504 or
757-523-6940. Lease payments will be made from USCG accounts. All rents are subject to the U.S. Congress
granting annual appropriations.
b. RENT SCHEDULE: This lease may be renewed, at the option of the Government, as per the following rent schedule,
including yearly escalation rates (if applicable):
LEASE TERM
START
END
ANNUAL RENT
MONTHLY RENT
ESC RATE
ESCALATION
Base Year
8/31/2026
$21,664.20
$1,805.35
Option Year 1
9/1/2026
8/31/2027
$22,097.48
$1,841.46
2.0%
$433.28
Option Year 2
9/1/2027
8/31/2028
$22,539.43
$1,878.29
2.0%
$441.95
INGRANT NUMBER
CG-SF2 (03/23)
SILC-PGTO-36-71 15 13 00-02
SILC 155 (4/2024)
Page 1 of 9
LESSOR GOV
53
Option Year 3
9/1/2028
8/31/2029
$22,990.22
$1,915.85
2.0%
$450.79
Option Year 4
9/1/2029
8/31/2030
$23,450.03
$1,954.17
2.0%
$459.80
Option Year 5
9/1/2030
8/31/2031
$23,919.03
$1,993.25
2.0%
$469.00
Option Year 6
9/1/2031
8/31/2032
$24,397.41
$2,033.12
2.0%
$478.38
Option Year 7
9/1/2032
8/31/2033
$24,885.36
$2,073.78
2.0%
$487.95
Option Year 8
9/1/2033
8/31/2034
$25,383.06
$2,115.26
2.0%
$497.71
Option Year 9
9/1/2034
8/31/2035
$25,890.72
$2,157.56
2.0%
$507.66
Option Year 10
9/1/2035
8/31/2036
$26,408.54
$2,200.71
2.0%
$517.81
Option Year 11
9/1/2036
8/31/2037
$26,936.71
$2,244.73
2.0%
$528.17
Option Year 12
9/1/2037
8/31/2038
$27,475.44
$2,289.62
2.0%
$538.73
Option Year 13
9/1/2038
8/31/2039
$28,024.95
$2,335.41
2.0%
$549.51
Option Year 14
9/1/2039
8/31/2040
$28,585.45
$2,382.12
2.0%
$560.50
Option Year 15
9/1/2040
8/31/2041
$29,157.16
$2,429.76
2.0%
$571.71
Option Year 16
9/1/2041
8/31/2042
$29,740.30
$2,478.36
2.0%
$583.14
Option Year 17
9/1/2042
8/31/2043
$30,335.11
$2,527.93
2.0%
$594.81
Option Year 18
9/1/2043
8/31/2044
$30,941.81
$2,578.48
2.0%
$606.70
Option Year 19
9/1/2044
8/31/2045
$31,560.65
$2,630.05
2.0%
$618.84
c. ELECTRONIC FUNDS TRANSFER. The Government will make payments under this lease by electronic funds
transfer (EFT) in accordance with the provisions of the General Clauses. Rent shall be payable using the EFT
information contained in the System for Award Management (SAM). After award, but no later than 30 days before the
first payment, the Lessor shall designate a financial institution for receipt of funds. In the event the EFT information
changes, the Lessor shall be responsible for updating the information in SAM.
a) During the performance of this contract, in the event the Lessor elects to designate a different financial
institution for the receipt of any payment made using EFT procedures, notification of such change and the
required information specified in Paragraph 3, above must be received by the appropriate Government official
no later than thirty (30) days prior to the date such change is to become effective.
b) The documents furnishing the information required in this clause must be dated and contain the signature,
title, and telephone number of the Lessor or an authorized representative designated by the Lessor, as well
as the Lessor's name and lease number.
c) Lessor's failure to properly designate a financial institution or to provide appropriate payee bank account
information may delay payments of amounts otherwise properly due.
d) Lessor is responsible for keeping current enrollment in Systems for Awards Management (SAM). To
remain active, vendors must update or renew their registration annually. If the Lessor's SAM enrollment
expires, the Government will cease making payments under this Lease until the Lessor renews the SAM
registration. This will apply to all payments that the Government is required to make under this Lease, and no
interest shall accrue as the result of such non-payment. Lessor may access SAM registration electronically
at www.sam.gov.
e) Lessee notice to Lessor for option years, improvement plans, or termination as described below shall be made
by email, or other written means and provided to Lessor via the contacts provided in Paragraph 26 of this
agreement.
3. TERMINATION: The Government may terminate this lease without cause, at any time by giving at least thirty (30) days' notice
in writing to the Lessor and no rental shall accrue after the effective date of termination. The effective date of termination shall
be the day following the expiration of the required notice period or the termination date set forth in the notice, whichever is
later. Notice shall be given to the points of contact provided by the lessor. No rent shall accrue after the effective date of
termination.
4. LEASEHOLD IMPROVEMENTS: A leasehold improvement is defined as any new improvement, addition, or alteration to
leased property to adapt the property for the specific use of the Coast Guard.
INGRANT NUMBER
CG-SF2 (03/23)
SILC-PGTO-36-71 15 13 00-02
SILC 155 (4/2024)
Page 2 of 9
LESSOR GOV
54
a. The Government shall have the right during the term of this lease to install, operate, maintain, repair and replace
upon the Premises, any equipment and signs necessary for, or related or ancillary to, the performance of any
Government mission or activity. Title to all property which the Government may place upon or attach to the leased
premises shall be and will remain the property of the Government, and the property of the Government may be
removed or otherwise disposed of by the Government in accordance with applicable law. Upon termination of this
lease and for thirty (30) days after the termination, the Lessor shall permit the Government all reasonable access to
the Premises for the purpose of removing or otherwise disposing of said equipment.
b. COAST GUARD IMPROVEMENTS. Coast Guard improvements are defined as any temporary or permanent
structure, apparatus, and/or equipment constructed by or for the Government on lessor's property for the specific use of
the Coast Guard. Coast Guard improvements will remain the property of the Government throughout the duration of the
lease. Upon lease expiration or early termination, the Government may either abandon improvements in place with the
written consent of the Lessor, or must remove them.
i. ABANDONMENT. Lessor shall have no right to require the Government to restore the Premises upon
expiration or upon early termination of the lease, and waives all claims against the Government for
damages, or restoration arising from or related to: the Government's normal and customary use of the
Premises (normal wear and tear) during the term of the Lease (including any extensions thereof), as well as
any initial or subsequent improvements to the Premises regardless of whether such improvements are
performed by the Lessor or by the Government. With the written consent of the Lessor, the Government may
abandon property on the Premises following expiration or earlier termination of the lease, in which case the
improvement will become the property of the Lessor, and the Government will be relieved of any liability in
connection therewith. If the Government makes the decision to remove the improvements, but the Lessor
requests to keep the improvements, then the Government shall negotiate the terms of abandonment at that
time.
5. INGRESS/EGRESS. The Government, its contractors, agents and other duly assigned personnel, shall always have the right
of ingress and egress (including, but not limited to vehicular and pedestrian), with necessary equipment, to the Premises and
other necessary areas under the Lessor's control, access to which is necessary for the Government's full use of the Premises.
Lessor further agrees to maintain said ingress and egress so that the ingress/egress is traversable in a safe manner.
Specifically, right of ingress/egress across the entirety of the 3205 Mustang Ave parcel for the purposes of accessing
the leased floating dock/gangway and the USCG's parcel at 201 Nash Rd is authorized. The Government may paint and
install traffic control devices (i.e., "No Parking" signs), with the written consent of the Lessor which may not be unreasonably
withheld, to prevent conflicts with ingress and egress across 3205 Mustang Ave considering the public purpose of that property.
6. TENANTABLE CONDITION. The Government shall maintain the Premises and all equipment, fixtures, and appurtenances
furnished by the Lessor under the lease ("Lessor's Equipment"), in good repair and tenantable condition. Upon request of the
Government Representative, the Lessor shall provide written documentation that the Lessor's Equipment is maintained, tested,
and operational. The Lessor may at reasonable times, and with the approval of the authorized Government representative in
charge, enter and inspect the Lessor's Equipment and make any and all necessary repairs and or replacements. Failure by the
Lessor to maintain the Lessor's Equipment in good repair and tenantable condition may result in immediate termination as
determined by the Government.
7. REPAIR AND MAINTENANCE: The Government shall be responsible for repair and maintenance of the Premises and the
Lessor's Equipment during the period of the Lease.
8. SPECIAL PROVISIONS:
a. UTILITY EASEMENT - the Lessor hereby grants to the Government an easement and right-of-way over, under, and
through the leased portion property located at 3205 Mustang Ave for the purpose of installing, operating, and
maintaining utilities and Coast Guard improvements serving the Leased Premises at 3207 Sorrel Rd. Authorized
improvements include, but are not limited to an isolation transformer as well as the extension of potable water, sewer,
telecommunications, and electricity for shore ties and dock lighting. Utilities shall be extended from the Government -
owned property at 209 Nash Rd, through 3205 Mustang Ave, by way of this easement, and onto the gangway and
floating dock attached to 3207 Sorrel Rd. The Government shall have the right of reasonable ingress and egress over
and under the easement area for inspection and repair. In accordance with Section 4.a., all such improvements shall
remain the property of the Government, and the Government shall be solely responsible for their maintenance. The
Government agrees to keep the Lessor informed of all planned improvements and provide notification upon their
completion.
b. LIMITED PUBLIC USE. With approval from the Government to ensure there is no conflict with Government vessels or
Coast Guard leasehold improvements, the Lessor may utilize any moorage and dock space for other purposes and
Page 3 of 9
INGRANT NUMBER
CG-SF2 (03/23)
SILC-PGTO-36-71 15 13 00-02
SILC 155 (4/2024)
LESSOR GOV
55
allow its use by other tenants when not required by the Government, which shall in all instances and at all times, have
first priority use of the moorage and dock space as provided in this lease. This provision may be rescinded by the
Coast Guard with ninety (90) days' notice to the Lessor. If moorage and dock space is utilized by the Lessor, the
Government shall have the option to receive credit equivalent to the monthly rate. Lessor use for less than a month
shall be prorated.
c. The Government plans to make improvements to the property as provided in Paragraph 4.b. to include the installation
of mooring appendages, fenders, and isolation transformer, in addition to extending utilities (potable water, sewer,
electric for shore ties and lighting on the dock, and telecommunications) from the USCG owned property at 209 Nash
Rd to the gangway and onto the floating dock. Routing of these improvements through 3205 Mustang Ave is authorized.
9. GSA GENERAL CLAUSES: This lease incorporates the applicable clauses in GSA Form 3517A, 3517B and 3517D ("General
Clauses"), and GSAR clauses with the same force and affect as if they were given in full text. Upon request, the Government
will make the full text available or can be found at 3517b (gsa.gov). Read through these clauses before executing this lease.
10. FOREIGN OWNERSHIP AND FINANCING: The provisions of GSAR 552.270-33 Foreign Ownership and Financing
Representation for High -Security Lease Space (JUN 2021) and GSAR 552.270-34 Access Limitations for High -Security
Leased Space (JUN 2021) are incorporated herein by reference when the lease is for a high -security leased space FCL Level
III, IV or V. As a condition for being recognized as the Lessor and entitlement to receiving rent, the Transferee must register in
the System for Award Management (SAM) for purposes of "All Awards" (See FAR 52.232-33) and complete all required
representations and certifications within SAM (See paragraph 3(b)). In addition, for leases FSL III, IV or V, the Transferee
must also complete 552.270-33 Foreign Ownership and Financing Representation for High Security Leased Space form. If
applicable, the representation must be completed annually and attached as an exhibit to this lease.
11. GREEN LEASE REQUIREMENTS: ENERGY INDEPENDENCE AND SECURITY ACT (OCT 2023) will be followed and
complied to by the Lessor, when applicable. The Energy Independence and Security Act (EISA) establishes requirements for
Government leases relating to energy efficiency standards and potential cost-effective energy efficiency and conservation
improvements. As per Executive Order 14057, for leases that are 25,000 rentable square feet (RSF) or greater and where the
Federal Government occupies 75% or more of the total building, the Lessor shall annually report building performance
information for energy consumption, greenhouse gas emissions, and water usage. The Lessor shall report the required
information in the Environmental Protection Agency (EPA) Portfolio Manager Tool, or any successor tool. All required
disclosure information shall be reported for each year of the lease, beginning with the first full calendar year of the lease term.
All disclosure data for the previous full calendar year must be reported no later than March 31 st of the following year.
12. LESSOR'S TAX IDENTIFICATION. All leases must include either a nine -digit Federal Tax Identification number or a Social
Security Number.
Name of Lessor as listed in SAM.GOV registration: City of Seward
UEID Number: CAGE ID:
Lessor is subject to GSA guidance/clauses in place at the time of the execution of the lease.
We recommend that the Lessor print out the provisions on the date of the contract for more information.
13. COMPLIANCE WITH APPLICABLE LAW. The Lessor shall comply with all Federal, State and local laws applicable to the
Lessor as owner or lessor, or both, of the Premises, including, without limitation, laws applicable to the construction, ownership,
alteration or operation thereof, and will obtain all necessary permits, licenses and similar items at Lessor's expense. The
Government will comply with all Federal, state and local laws applicable to and enforceable against it as a tenant under this
lease, provided that nothing in this lease shall be construed as a waiver of any sovereign immunity of the Government. This
lease shall be governed by Federal law. The State law referred to in this paragraph is the law of the State where the property
is located.
14. CHANGE OF OWNERSHIP/ NOVATION. If during the term of the lease, title to the Property is transferred or the Lessor
changes its legal name, the Lessor and its successor shall comply with the requirements of FAR Subpart 42.12. If title is
transferred, the Lessor shall notify Government, in writing, within five (5) days of any transfer of ownership of the described
property, change in Payee or payment mailing address. Request must include the current deed and supporting
documentation. If the only change is the Lessor's name, then this will be documented in an SLA, and the Government's and
the Lessor's respective rights and obligations remain unaffected. If title to the Property is transferred, then this constitutes a
novation. In a novation, where the rights and obligations under the Lease are transferred to the new owner, an SLA will be
used to document the change. In addition to all documents required by FAR 42.1204, the Government may request additional
information (e.g., copy of the deed, bill of sale, certificate of merger, contract, court decree, articles of incorporation, operation
agreement, partnership certificate of good standing, etc.) from the Transferor or Transferee to verify the parties'
representations regarding the transfer, and to determine whether the transfer of the Lease is in the Government's interest.
INGRANT NUMBER
CG-SF2 (03/23)
SILC-PGTO-36-71 15 13 00-02
SILC 155 (4/2024)
Page 4 of 9
LESSOR GOV
56
15. SUCCESSORS BOUND. The Lease shall bind and inure to the benefit of the parties, and their respective heirs, executors,
administrators, and successors.
16. INSURANCE. The Government is a self -insured entity.
17. INDEMNIFICATION. The Government, in the manner and to the extent provided by the Federal Tort Claims Act, 28 U.S.C. §§
2671-2680, and the Anti -Deficiency Act, 31 U.S.C. § 1341, shall be liable for, and shall hold the Lessor harmless from claims for
damage or loss of property, personal injury or death caused by the acts or omissions of the Government, its officers, employees
and agents in the use of the leased premises.
18. Anti -Deficiency Act, 31 U.S.C. § 1341. Nothing in this lease shall constitute an obligation of funds of the United States in advance
of an appropriation thereof.
19. TAXES AND ASSESSMENTS. The Federal government is not subject to taxes based on the Supremacy Clause of the U.S.
Constitution, therefore the Government is not responsible or liable for any state and local taxes, including real property taxes,
personal property taxes, personal taxes, or any other assessments levied or assessed relating to the Premises.
20. WARRANTY. Lessor expressly warrants the suitability of the Premises for the Government's intended use or purpose.
21. SUBLETTING/ASSIGNMENT. Government may sublet or assign the Premises, upon written agreement from the Lessor.
22. LIENS. Government shall not be responsible for any liens, claims, or encumbrances of any type that may be placed upon
Premises. The Government will not allow any liens to attach to the Premises resulting from its activities.
23. INTEGRATED AGREEMENT. This lease, upon execution, contains the entire agreement of the parties and no prior written or
oral agreement, express or implied, shall be admissible to contradict the provisions of the lease.
24. SEVERABILITY. If any term or provision of this lease is held invalid or unenforceable, the remainder of this lease shall not be
affected thereby and each term and/or provision hereof shall be valid and enforced to the fullest extent permitted by law.
25. DISPUTES (DEC 1998). This contract is subject to the Contract Disputes Act, 41 U.S.C. §§ 601-613. Except as provided in
the Act, all disputes arising under or relating to this contract shall be resolved under this clause.
26. ADMINISTRATION. Administration of subject lease will be carried out at the offices listed below. If any changes relating to
the sale of the property, or name and address of the Lessor are made, the Government shall be notified immediately in writing
by the Lessor. Written notices shall be sent by certified or registered mail, express or overnight mail or other comparable
service, or delivered by hand. Said notice shall be effective on the date delivery is accepted or refused.
For the Government:
For the Lessor:
UNITED STATES OF AMERICA
DEPARTMENT OF HOMELAND SECURITY
UNITED STATES COAST GUARD
Owner/Business Name:
City of Seward
Commander, United States Coast Guard
Civil Engineering Unit Juneau
ATTN: Real Estate Contracting Officer
RECO Name: Steven Heimes
Business Address:
410 Adams Street
Seward, AK 99664, US
Phone Number: (402) 215-6967
Phone Number: (907) 224-4012
Email Address: steven.p.heimes2@uscg.mil
Email Address: ksorensen@cityofseward.net
27. LESSOR'S' AUTHORITY TO BIND: The Lessor affirms and warrants that the Lessor owns and or possesses the Premises,
has the authority to sign this lease, and such lease is and will be effective for and bind all heirs, assignors, executors,
administrators, and successors and to the Lessor for the described property.
28. GOVERMENT'S AUTHORITY TO BIND: The undersigned employee of the Government hereby attests that said employee
has the authority to enter this Lease (or sublease) on behalf of the United States Government, acting by and through the
United States Coast Guard. The undersigned has no interest, direct or indirect in the property contained in this Lease. The
undersigned executes this Lease in compliance with all known statutes, regulations, Executive Orders, management and
budget circulars, Commandant Instructions, and policies.
INGRANT NUMBER
CG-SF2 (03/23)
SILC-PGTO-36-71 15 13 00-02
SILC 155 (4/2024)
Page 5of9
LESSOR GOV
57
(SPACE INTENTIONALLY LEFT BLANK)
INGRANT NUMBER
CG-SF2 (03/23)
SILC-PGTO-36-71 15 13 00-02
SILC 155 (4/2024)
Page 6 of 9
LESSOR GOV
58
IN WITNESS WHEREOF, the parties to this Lease evidence their agreement to all terms and conditions set forth herein by their signatures below.
LESSOR
PRINT NAME:
SIGNATURE:
PRINT NAME:
SIGNATURE:
IN PRESENCE OF
PRINT NAME:
SIGNATURE:
PRINT NAME:
SIGNATURE:
UNITED STATES OF AMERICA
PRINT NAME:
Steven Heimes
SIGNATURE:
OFFICIAL TITLE OF SIGNER:
U.S. Coast Guard, Real Estate Contracting Officer
FOR GOVERNMENT USE ONLY:
SUID/RPUID(S):
Page 7 of 9
INGRANT NUMBER
CG-SF2 (03/23)
SILC-PGTO-36-71 15 13 00-02
SILC 155 (4/2024)
LESSOR GOV
59
Page 8 of 9
INGRANT NUMBER
CG-SF2 (03/23) LESSOR GOV
SILC-PGTO-36-71 15 13 00-02
SILC 155 (4/2024)
60
EXHIBIT "A"
Exhibit "A"
City of Seward
3207 Sorrel Rd
INGRANT NUMBER
CG-SF2 (03/23)
SILC-PGTO-36-71 15 13 00-02
SILC 155 (4/2024)
PREMISES
Approximate
Lease Use Area
Page 9 of 9
City of Seward
Gangway
US Coast Guard
201 Nash Rd
LESSOR GOV
61
RESOLUTION 2026-061
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, APPROVING A
FACILITY USE AGREEMENT WITH THE
ALASKA VOCATIONAL TECHNICAL CENTER
FOR SEWARD PARKS AND RECREATION
PROGRAMMING
Documents:
• Agenda Statement
• Resolution 2026-061
• Attachments:
o AVTEC Facility Use Agreement
62
City Council Agenda Statement
Meeting Date: July 13, 2026
To: City Council
From: Kat Sorensen, City Manager
Subject: Resolution 2026-061: Approving a Facility Use Agreement with the Alaska
Vocational Technical Center for Seward Parks and Recreation Programming
Background and justification:
The City of Seward Parks and Recreation Department has maintained a strong partnership with the
Alaska Vocational Technical Center (AVTEC) to provide the public with access to a wide variety
of recreation facilities and programming Under this facility use agreement, the City will continue
to use designated recreational areas and equipment located on the first floor of the AVTEC Student
Service Center for public recreation purposes.
The agreement supports continued public access to amenities and programs including a multi -sport
gymnasium, wellness/weight and cardio room, racquetball court, sauna, locker room access,
recreational leagues, tournaments, and related Parks and Recreation programming. The agreement
also provides access to an office area for Seward Parks and Recreation business purposes.
The agreement term is July 1, 2026 through June 30, 2027, with month -to -month extension
language if renewal terms are still under discussion at expiration of this agreement. The agreement
establishes operating terms, scheduling requirements, insurance requirements, monthly reporting
obligations, and facility use fees of $450 a day to be invoiced monthly based on use.
This is an increase over the previous contract of $15 per day. Administration is requesting an
appropriation of an additional $12,000 to maintain expanded days at the AVTEC gym through this
winter. The FY2026 budget for this expense was $130,000. Through June 30, 2026, actual
expenditures totaled $74,270, leaving a budget balance of $55,730.
Currently, we anticipate utilizing the AVTEC facilities for an additional 150 days this year. At the
new rate, that would total $67,500. This leaves a differential of $11,770. We are requesting an
additional appropriation of $12,000 to cover the increased price and to support continued expanded
hours throughout the remainder of FY26.
Funding for the remainder of the agreement through June 30, 2027, will be included in the
FY2027—FY2028 budget and will be based on actual and anticipated usage.
63
City Council Agenda Statement
Fiscal Impact:
Funding Source:
X
X
Fiscal Impact
Yes — Amount: $12,000 Budgeted:
No
General Fund:
Enterprise Fund:
Grant:
Other:
Finance Director Signature:
Yes
No
N/A
01000-1420-7217 Sports and Recreation
'aff- 9""w
Comprehensive and Strategic Plan Consistency Information
This legislation is consistent with (citation listed):
Comprehensive Plan: 2.2.42. 2.4 Recreation 2. 2. 7 Community Partnerships 3. 6 Recreation Page 3
Recreation and Leisure Page 12 Develop Additional Recreation Facilities.
Strategic Plan:
Other:
X
Yes
Attorney Signature:
Not applicable Comments:
Administration Recommendation
X
Approve
Other:
64
Sponsored by: Sorensen
CITY OF SEWARD, ALASKA
RESOLUTION 2026-061
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA,
APPROVING A FACILITY USE AGREEMENT WITH THE ALASKA VOCATIONAL
TECHNICAL CENTER FOR SEWARD PARKS AND RECREATION PROGRAMMING
WHEREAS, the City of Seward Parks and Recreation Department provides recreation
opportunities, programs, leagues, tournaments, and related public services for Seward residents;
and
WHEREAS, the City and the Alaska Vocational Technical Center (AVTEC) have developed a
strong partnership that allows the City to provide the public with access to valuable indoor
recreation space and amenities; and
WHEREAS, the proposed Facility Use Agreement allows the City to continue to use designated
recreational areas and equipment on the first floor of the AVTEC Student Service Center for the
City's recreational programming for a one-year term beginning July 1, 2026 and expiring June 30,
2027; and
WHEREAS, the agreement continues public access to a variety of recreation facilities and
programs, including a multi -sport gymnasium, wellness/weight and cardio room, racquetball court,
sauna, showers and locker room facilities, and related leagues, classes, tournaments, and other
recreation programming; and
WHEREAS, the agreement establishes operating terms, scheduling requirements, insurance
requirements, monthly reporting obligations, and facility use fees of $450 a day to be invoiced
monthly based on use; and
WHEREAS, the agreement increases the facility use rate by $15 per day, and an appropriation of
$12,000 is necessary to cover the increased cost for the remainder of calendar year 2026.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SEWARD, ALASKA:
Section 1. The City Council hereby authorizes the City Manager to execute the facility use
agreement with the Alaska Vocational Technical Center.
Section 2. Funding in the amount of $12,000 is hereby appropriated in the General Fund
Unassigned account 01000-0000-3400 to the 01000-1420-7017 Rents and Leases for Sports and
Recreation expense account.
Section 3. This resolution shall take effect immediately upon adoption.
APPROVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA THIS 13th
DAY OF JULY 2026.
65
CITY OF SEWARD, ALASKA
RESOLUTION 2026-061
Page 2 of 2
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Kris Peck
City Clerk
Sue McClure, Mayor
66
FACILITY USE AGREEMENT BETWEEN
City of Seward Parks and Recreation Department
And
Alaska Department of Labor and Workforce Development
Alaska Vocational Technical Center
1) PURPOSE, DURATION AND RENEWAL: This agreement is between the Alaska Department
of Labor and Workforce Development, Division of the Alaska Vocational Technical Center,
hereinafter referred to as "DOLWD AVTEC" and the City of Seward Parks and Recreation
Department, hereinafter referred to as "SPRD" and outlines the duties and expectations of the
DOLWD AVTEC and the SPRD regarding the use of the recreational areas and equipment
located on the first floor of the AVTEC Student Service Center, hereinafter called the "facility"
(excluding the ceramics room and AVTEC Recreation Specialist office) for the purposes of the
City of Seward parks and recreation program.
This agreement is effective July 1, 2026, for the duration of one year, expiring on June 30,
2027. This timeframe is intended to allow for both parties to notify and get feedback and
approval of changes and renewal from their respective oversight bodies. Should this agreement
expire before terms of renewal are reached, an extension of the existing agreement will be
granted on a month -to -month basis until renewal terms or cancellation is agreed upon by the
respective oversight authorities.
2) PERMITTED USES AND LIMITATIONS: AVTEC agrees to permit the described use of the
facility/premises under the following terms and conditions:
a) The SPRD is solely responsible for assuring that the facility is not used for any unlawful
purposes or unsafe activity during its use and shall enforce and comply with all DOLWD
AVTEC policies, rules and regulations and any applicable federal, state, or municipal law
including any applicable fire or building codes. SPRD shall always adhere to all minimum
requirements set by the Fire Marshall during the activities or events.
b) DOLWD AVTEC reserves the right to enforce all applicable laws, policies, rules and
regulations. DOLWD AVTEC retains the right to enter any and all premises at any time, and
on any occasion without restrictions whatsoever. SPRD shall stop the event/activity
immediately upon instruction of authorized DOLWD AVTEC personnel and clear the facility
upon the sounding of the fire alarms or at the request of the authorized DOLWD AVTEC
personnel. DOLWD AVTEC retains the right to direct the interruption of any event in the
interest of public safety and to terminate such an event when, in the sole judgment of
DOLWD AVTEC administration or their designee, such act is in the interest of public safety.
SPRD hereby waives any claims for damages or compensation should the event be so
interrupted or terminated.
c) SPRD shall ensure that no alcoholic beverages, illegal drugs, cannabis products, tobacco
products, or firearms are brought into the facility, premises or any part of the facility,
including parking lots; tobacco use is permitted in designated areas only, SPRD staff will
enforce this policy and report repeated abuse to the DOLWD AVTEC Operations Manager
or their designee. Individuals who are under the influence may be restricted from using the
facility.
d) SPRD shall not drive, or permit to be driven, any nails, hooks, tacks, or screws in any part
of the building not covered with cork -like material designed to be resilient and cover up
small holes, nor shall the SPRD make or allow to be made any building alteration of any
kind. It is intended that SPRD is allowed to utilize for posting bulletins and signage,
mounted bulletin boards and areas of the first floor walls which are covered with cork -like
67
material designed for resilience after being penetrated by tacks or small nails.
e) SPRD shall use only the requested portion of the facility and shall ensure that no other
portion of the facility is used or entered during SPRD scheduled use. Anyone (including
members, guests, or invitees) who enters any areas other than those designated may be
ejected and/or restricted from the premises and SPRD may be held responsible for
damages that occur as a result.
f) All SPRD staff must participate in the Wellness Center orientation during their first month of
employment to ensure they are knowledgeable in the appropriate use of all fitness
equipment and can properly monitor the users. The DOLWD AVTEC staff is available, by
appointment, for staff orientation to the proper care and use of the equipment in the
Wellness Center.
3) AREAS & SCHEDULE OF USE: SPRD will have access to the facility between July 1,
2026 and June 30, 2027, with staff permitted to open and use the SPRD office area for
business purposes beginning at 8:00 AM. Early access for business purposes related to
scheduled events or group activities may be approved with one week's prior notice;
however, personal use of any recreational facilities by staff or special groups is not
permitted prior to 10:00 AM. Public programming may occur from 10:00 AM to 8:00 PM,
after which AVTEC students have exclusive use. SPRD must submit written schedules for
all facility use, including changes, for review and acceptance by the DOLWD AVTEC
Operations Manager or designee. Event notices must be provided at least 30 days in
advance with required details, and SPRD is responsible for restoring all areas to their
original condition following each event.
a) Fee for SPRD use of the facility when AVTEC is able to provide regular 5-day per week
custodial services, as were provided during the period, July 2026-June 2027, will be
$450 per day.
b) Access to other areas may be requested and granted, with or without additional cost, and
depending on availability, in writing to the DOLWD AVTEC Operations Manager or their
designee at least one week in advance.
c) SPRD staff may utilize the SPRD office area as needed for business purposes only at any
time during the entire contract period. This does not include use of or access to recreational
facilities other than when the facility is open to the public through SPRD.
d) The sauna will be available five (5) days per week for four hours each use, split equally
between male and female use times; there is no co-ed sauna.
e) The gym will be available for use by the DOLWD AVTEC Student Activities program, from
6:30 PM — 9:00 PM at least two evenings per week between Monday and Thursday from
August 1st through May 31st; scheduled days to be determined between the DOLWD
AVTEC Student Activities department and the SPRD no less than one (1) week in advance;
SPRD users and DOLWD AVTEC students are all welcome to participate in AVTEC
Student Activities department activities held in the gymnasium on days when the facility is
open to the public through SPRD.
f) SPRD staff are responsible for checking validity of all AVTEC identification cards before
granting facility access. For instances in which personnel do not have AVTEC identification
cards, SPRD staff will inform AVTEC staff. This is in addition to proper ID checks for SPRD
patrons. Proper ID verification ensures that only authorized individuals use the facility.
Failure to verify IDs may result in unauthorized access, safety concerns, or misuse of the
facility.
Individuals presenting a valid AVTEC identification card will be granted access, at no charge,
to the wellness center, locker rooms, multi -purpose room, sauna (during open hours),
racquetball court, and gymnasium. Valid AVTEC ID holders may bring one (1) guest at no
cost; the guest must remain with the ID holder for the duration of their visit. All ID holders and
guests are subject to the rules and regulations of SPRD and AVTEC DOLWD.Questions
regarding the validity of an AVTEC ID or issues involving ID holders or their guests may be
68
directed to the DOLWD AVTEC Operations Manager or their designee. They may determine
appropriate actions, including restricting facility use for individuals seeking improper
access.This section does not apply to SPRD programs, leagues, or classes.
g) AVTEC student ID holders will receive free admission to the facility and free access to
activities included in the standard public membership.To participate in SPRD programs,
leagues, or classes that require a fee for public members AVTEC student ID holders will be
offered the discounted "Early Bird" rate available. One (1) team from the DOLWD AVTEC
Student Activities program will be eligible for a team fee waiver for recreational sport
leagues utilizing the Student Service Center facility.
h) `Black Out Dates' are days when the Gymnasium or other parts of the 1st floor of the
Student Services center will not be available for use. AVTEC reserves the right to change
these dates with two weeks notice to SPRD
a. Two days in early August for AVTEC staff in-service
b. Two days in early August for AVTEC new student orientation
c. One evening in early August for AVTEC student housing
meeting
d. Two days in October for the AVTEC Fall Job Fair.
e. First week in December for Board of Fisheries meeting
f. Two days in mid December for AVTEC student graduation
g. Two days in early January for AVTEC new student orientation
h. One evening in early January for AVTEC student housing
meeting
i. Two days in Spring for AVTEC Job Fair
j. Two days in mid -May for AVTEC student graduation
k. Other yet unscheduled special events which AVTEC will provide notice to
SPRD at least 30 days in advance
i) SPRD will ensure that any signage, as well as all related marketing materials —including
social media posts, website content, and other public communications —used to reflect
periods when Seward Parks & Recreation is not operating or providing public access,
accurately communicate the Seward Parks & Recreation schedule without implying,
through wording, design, or placement, "AVTEC". All such materials must use SPRD's
own logo, color scheme, and standard branding consistent with other SPRD public
notices. SPRD is responsible for applying this protocol correctly and consistently in all
future materials.
j.) Lost and found items related to SPRD activities must be collected and maintained within
the SPRD office area; no lost and found items may be kept in public entrances, lobbies, or
other accessible spaces.
4) LARGE EVENTS: Notice of large events (greater than fifty [50] participants, including
spectators) will be provided to the DOLWD AVTEC Operations Manager or their designee not
less than one (1) week in advance,for all days other than Saturdays. It is understood
Saturdays, by default, will host large events, and therefore we will follow the standard below
practice for large events. Notice will include the date(s), the type of event and anticipated
number of spectators in attendance. All large events must also designate an on -site contact.
Large events of greater than fifty (50) users, including spectators, will require additional SPRD
staff coverage for security and building monitoring during the event and clean up to remove
overflowing garbage cans, general litter, and refuse pickup during and at the end of the event;
If additional DOLWD AVTEC custodial services are required beyond the normal daily
custodial services as a result of a large event, the SPRD will be charged a rate of $50 per
hour with a minimum charge of two hours for the cleanup.
Spectators will be held to the same uses and limitations as SPRD registered users and subject
to the same consequences of violation including immediate removal from the facility and up to
69
permanent restriction of access to the facility.
5) PERSONAL PROPERTY: Loss of, or damage to any personal property of the SPRD users,
employees, agents or invitees during scheduled use hours and planned events is the sole
responsibility of the SPRD.
6) EQUIPMENT: The SPRD will provide all reasonable equipment needed by SPRD programs;
storage space will be provided by DOLWD AVTEC.
All equipment owned by SPRD and DOLWD AVTEC should be in good working condition.
Staff of SPRD are to promptly notify the DOLWD AVTEC Operations Manager or their
designee in writing, of DOLWD AVTEC equipment that needs repair. Lack of timely reporting
of broken equipment may result in additional charges for repairing or replacing any equipment
or other property that is lost, damaged, or otherwise rendered unfit for use. The DOLWD
AVTEC reserves the right to make or contract repair of such damages as it deems appropriate
and negotiate with SPRD and/or the SPRD or DOLWD AVTEC users responsible for any
intentional or unintentional damage, the actual costs of parts, materials, and labor and any
potential loss of use of the facility as a result, outside of normal wear and tear.
SPRD will not install or otherwise introduce any equipment into the facility without first
submitting a written notice to the DOLWD AVTEC Operations Manager and receiving written
approval. This authority is NOT delegated. This requirement does not apply to standard
recreational items such as balls, nets, and other portable recreational gear.
7) CUSTODIAL & MAINTENANCE: Regular custodial services for five days each week
(specified under Appendix A), maintenance and repair of DOLWD AVTEC equipment and
facilities will be provided by DOLWD AVTEC staff for the duration of this agreement. The
facility will be unavailable for one week each during the DOLWD AVTEC winter and summer
break for deep cleaning; closure dates to be determined between the DOLWD AVTEC
Operations Manager or their designee and the SPRD staff.
General cleaning and facility monitoring to be completed shall be as follows:
GENERAL CLEANING (SPRD):
a) General cleanup during daily use of the facility; DOLWD AVTEC shall provide access to a
custodial closet for general cleaning purposes, cleaning supplies and garbage bags will be
stocked in that location. SPRD is intended to pick up garbage left around the facility and
messes/spills, but not regularly perform routine custodial tasks like mopping or sweeping
except on days when AVTEC custodial services are not available (weekends and days
falling under sections 3a or 3b in this agreement. In the event sections 3a or 3b are in
effect, tasks specified in Appendix A will be completed as required by SPRD)
b) As needed during facility operations, clean up hazards such as spills, overflowing trash, and
excessive dirt brought into the building as it occurs during SPRD hours and isolate any area
determined unsafe, contaminated, or too dirty for use as off limits and then notify DOLWD
AVTEC Operations Manager or their designee as soon as possible so that the situation be
promptly remedied.
c) Keep bottles of cleaning solution full and clean cloths available for users in the Wellness
Center to clean the equipment during and after use. Notify DOLWD AVTEC when clothes
need laundering and replacing.
MONITORING FACILITY (SPRD)
a) Monitoring all users, including DOLWD AVTEC ID holders and guests, using sign in and
out documentation during SPRD scheduled hours; provide a monthly user report to
70
DOLWD AVTEC that includes the number of users by type and purpose of use.
b) Assume responsibility for the control of SPRD users, employees, participants, and
spectators during SPRD scheduled hours and events. Promptly report misconduct of
DOLWD AVTEC ID holders and guests along with notable incidents involving damage to
facilities or equipment, injuries, or improper behavior to the DOLWD AVTEC Operations
Manager or their designee.
c) Visually inspect all areas of the facility at least hourly (more frequently or constantly when
there are large numbers of users) for safety and to ensure appropriate use of equipment
and facility & to monitor behavior of the users; visually inspect and completely wipe down
all Wellness Center exercise equipment at least once daily at the close of business; Monitor
the Wellness Center, when in use, for safety, appropriate usage, and enforcement of
published rules.
d) Conduct a comprehensive sweep of all facility areas at the conclusion of SPRD operating
hours to remove refuse, clean spills, return furniture to its designated location, and secure
any equipment left out by SPRD users. The sweep shall also verify that all public users have
exited the building prior to securing the Fourth Avenue entrance.
e) Utilize the DOLWD AVTEC-issued end -of -day facility checklist on a daily basis. (Appendix B)
f) The DOLWD AVTEC staff will conduct periodic inspections and notify SPRD and DOLWD
AVTEC Operations Manager or their designee of unresolved or repeat issues that arise as
a result.
MAINTENANCE REQUESTS:
a) Any equipment found to need repair should be marked with "Out of Order" signage and
notification made to the DOLWD AVTEC Operations Manager or their designee as soon as
possible, in writing, of the maintenance needs.
b) Notification of the need for general maintenance and repair of the facility should be
reported as soon as possible, in writing, to the DOLWD AVTEC Operations Manager or
their designee; If an emergency repair is needed call the Residence Life staff at 907-224-
6100.
c) Closure of the facility by DOLWD AVTEC for major maintenance issues, with the exception
of the need to close for emergency repairs or an emergency involving a public safety
concern, shall be negotiated prior to scheduling the repairs to make the least service and
fiscal impact on the SPRD users and programming.
8) KEYS AND LOCKS: The DOLWD AVTEC will assign the number of keys needed for SPRD
staff use upon request from the SPRD staff responsible. The SPRD staff will sign for each key.
There is a $25 replacement fee for lost keys. For security purposes the DOLWD
AVTEC maintenance staff may from time to time rekey the building; SPRD will be
reassigned the keys for the new locks as soon as possible.
9) INSURANCE: The SPRD shall always maintain in force during the term of this agreement
the insurance required in this section, and will furnish DOLWD AVTEC with a Certificate of
Insurance evidencing insurance coverage as follows:
a) Policy of commercial general liability insurance with a minimum limit of $1,000,000 per
occurrence. The commercial general liability insurance must include coverage for liability
assumed under an insured contract (including defense costs assumed under contract) and
shall name DOLWD AVTEC as additional insured. This insurance shall apply as primary
insurance with respect to any other insurance or self-insurance programs afforded DOLWD
AVTEC.
b) Failure to furnish satisfactory evidence of insurance, lapse of a policy, or inadequate limits,
is grounds for termination of this agreement. All insurance limits are minimum. If the
SPRD's policies contain higher limits, the DOLWD AVTEC shall be entitled to coverage to
the extent of such higher limits.
71
10) PAYMENT AND USAGE REPORT: Accounting of the daily fee of $450 per day (or fees
assessed under sections 3a or 3b) will be invoiced to the City of Seward each month on or
about the fifth business day of the month following the month of usage. Payment will be due at
the AVTEC Business Office (PO Box 889 / 809 2nd Avenue Seward AK 99664) within 30 days
of SPRD receiving this monthly invoice. The SPRD will provide DOLWD AVTEC with a monthly
usage report that includes the areas of use and number/type of SPRD users. This information
will assist with DOLWD AVTEC with maintenance and equipment replacement planning.
11) AMENDMENTS: This agreement may not be added to, modified or changed in any way
except by written agreement.
12) NO WAIVER: The failure of DOLWD AVTEC to insist upon the strict performance of any
provision of this agreement or to exercise any right, power, or remedy upon a breach thereof
shall not constitute a waiver by DOLWD AVTEC of any such provision, breach, or subsequent
breach of the same or any other provision.
13) INTERPRETATION: This agreement constitutes the entire agreement between the parties,
superseding all previous representation, discussions and agreements between parties. This
agreement shall be binding upon and shall insure to the benefit of the successors and, subject
to the provisions relating to assignment, the assignments of each of the parties. This
agreement shall be interpreted under the law of Alaska, choice of law excepted.
14) ISSUE RESOLUTION: Resolution of issues that arise shall be addressed in the following
order:
a) SPRD Director or their designee and the DOLWD AVTEC Operations Manager or their
designee
b) City of Seward City Manager or their designee and the DOLWD AVTEC Director or their
designee.
15) TERMINATION OF AGREEMENT: Either party may terminate this agreement with thirty
(30) days written notice. Should the DOLWD AVTEC initiate the termination, a date for
vacating the facility will be negotiated to accommodate user needs and removal of SPRD
owned equipment.
DocuSigned by:
�F1FCd8DC86EFd05...
6/23/2026
Authorized SPRD Representative Date
Authorized DOLWD-AVTEC Representative Date
72
APPENDIX A
CUSTODIAL TASKS
Custodial tasks to be completed in the Student Service Center by AVTEC Environmental
Services Staff
A. DAILY:
Locker Rooms:
Wellness Center:
Multi -Purpose Room:
Racquetball Court:
Gymnasium:
SPRD Office & Kitchen:
Vestibules:
Hallways:
Janitor's Closet/Storage:
Ash Trays:
Sidewalk/Entrance:
As time allows:
B. WEEKLY:
Locker room/Restrooms
Racquetball Court:
Wellness Center:
Purpose Room:
Gymnasium:
Hallways:
Check paper dispensers, clean and sanitize sinks, clean and sanitize
toilets, empty trash, scrub shower, vacuum/sweep, mop as needed, spray
deodorant, clean mirrors.
Empty trash, sweep, dust, spot -mop stains, dust/clean weights and
equipment, sanitize all seating areas and handles.
Empty trash, sweep, dust, spot -mop as needed, dust/clean equipment
Sweep floor and remove marks on floor & walls.
Sweep floor/bleachers, spot mop as needed, clean and sanitize water
fountain/bottle filler, remove gum, graffiti, and marks from bleachers/floors.
Vacuum/sweep floor, empty garbage
Vacuum, clean windows/sills.
Sweep or vacuum, empty trash, Spot mop as needed, remove graffiti and
marks.
Keep work area clean and organized. Outdoor
Empty and clean daily, and as needed.
Sweep gravel/sand, pick up trash in area
Clean door handles, remove stains to the extent possible, clean doors
Polish chrome and stainless pieces. Sanitize stall walls, doors. Wipe
down lockers, mop using strong detergent. Clean ceramic walls, check soap
dispensers, and mop/hose floors.
Clean windows and doors
Scrub/mop floors, Clean mirrors, polish stainless and chrome. Multi-
Scrub/mop floors, Clean mirrors
Mop twice (2) weekly.
Mop twice (2) weekly.
73
APPENDIX B
SPRD Staff - Student Service Center End of Day Checklist
Confirming all tasks are completed by initialing at the right is REQUIRED
Note any damage or facility problems found today:
Tasks to be completed by area of facility
Completed?
Gymnasium: Checked for patrons, Recreation equipment & ladders
picked up and put away (leave out ball rack but make sure balls and
equipment is not scattered), Climbing wall is secured, Trash picked up
from floor & bleachers and put in receptacles, Spills cleaned up from floor
and bleachers. Emergency exit and equipment storage room doors
secure.
Racquetball Court Foyer/ North Entrance Foyer: Furniture is arranged,
Trash picked up and put in receptacles, Dirty rags put in receptacles,
Racquetball court is cleared of equipment. Emergency exit doors secure.
Women's Locker room: Checked for patrons, Sauna door secure,
Showers turned off, Trash in receptacles, Toilets flushed,
Sinks/Countertops cleared, Spills cleaned up from floor.
Women's Bathroom: Checked for patrons, Trash in receptacles, Toilets
flushed, Sinks/Countertops cleared, Spills cleaned up from floor.
Men's Locker room: Checked for patrons, Showers turned off, Trash in
receptacles, Toilets/Urinals flushed, Sinks/Countertops cleared, Spills
cleaned up from floor. Sauna is either secure and OFF or open on men's
side and ON depending on daily schedule.
Men's Bathroom: Checked for patrons, Trash in receptacles,
Toilets/Urinals flushed, Sinks/Countertops cleared, Spills cleaned up from
floor.
Multi Purpose room: Equipment picked up, Tables wiped down if used,
Trash put in receptacles, Dirty rags put in receptacles, Spills cleaned up
from floor.
Wellness Center: Weights/Barbells/Dumbells equipment put away/re-
racked, Machines are free from debris and spills, Trash picked up and put
in receptacles, Dirty rags put in receptacles, spills cleaned up from floor,
Emergency exit secure.
Main Hallway: Trash picked up from floor and furniture and put in
receptacles, spills cleaned up on floor, Lost and Found arranged neatly,
area under stairs organized,
74
docusign.
Certificate Of Completion
Envelope Id: 1406DB41-8162-8C2C-8298-EE90F95A5CE3
Subject: AVTEC Parks & Rec 2027 agreement
Source Envelope: BD765D01-063E-81 F5-816D-1 B91 F733D2B5
Document Pages: 8
Certificate Pages: 4
AutoNav: Enabled
Envelopeld Stamping: Disabled
Time Zone: (UTC-09:00) Alaska
Signatures: 0
Initials: 0
Status: Sent
Envelope Originator:
Johnny Provost
PO Box 110206
Juneau, AK 99811
johnny.provost@avtec.edu
IP Address: 209.165.147.101
Record Tracking
Status: Original
6/23/2026 10:53:47 AM
Security Appliance Status: Connected
Holder: Johnny Provost
johnny.provost@avtec.edu
Pool: StateLocal
Location: DocuSign
Signer Events Signature
Timestamp
Kat Sorensen
ksorensen@cityofseward.net
City Manager
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 7/7/2026 9:39:26 AM
ID:25bea1b0-79ca-4fff-9836-755163680319
Company Name: State of Alaska
Sent: 6/23/2026 10:55:24 AM
Viewed: 7/7/2026 9:39:26 AM
In Person Signer Events Signature
Timestamp
Editor Delivery Events Status
Timestamp
Agent Delivery Events Status
Timestamp
Intermediary Delivery Events Status
Timestamp
Certified Delivery Events Status
Timestamp
Carbon Copy Events Status
Timestamp
Dave Paperman
dave.paperman@avtec.edu
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 1/22/2024 8:21:02 AM
ID: ff5d73ba-60da-4631-a6e5-62aa2095e120
Company Name: State of Alaska
Summer Stokes
summer.stokes@avtec.edu
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 1/29/2025 11:50:16 AM
ID:7186931f-0c06-4174-ab15-20d5330e9431
Company Name: State of Alaska
Witness Events Signature
Timestamp
75
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted
Certified Delivered Security Checked
6/23/2026 10:55:24 AM
7/7/2026 9:39:26 AM
Payment Events
Status Timestamps
Electronic Record and Signature Disclosure
76
Electronic Record and Signature Disclosure created on: 3/31/2020 10:41:05 PM
Parties agreed to: Kat Sorensen, Dave Paperman, Summer Stokes
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
Please read this Electronic Records and Signature Disclosure (ERSD). It concerns your rights
regarding electronically undertaking, and the conditions under which you and the State of Alaska
agree to electronically undertake, the transaction to which it relates (the "TRANSACTION").
Consent to Electronically Undertake the TRANSACTION
You can electronically undertake the TRANSACTION only if you confirm that you meet the
following requirements by selecting the box next to "I agree to use electronic records and
signature" (the "AGREE BOX"):
1. you can fully access and have read this ERSD;
2. you can fully access all of the information in the other TRANSACTION records;
3. you can retain all of the TRANSACTION records in a form that you will be able to fully
access for later reference;
4. you consent to undertake the TRANSACTION electronically; and
5. you are authorized to undertake the TRANSACTION. (Please note that falsely
undertaking the TRANSACTION may subject you to civil liabilities and penalties and/or
to criminal penalties.)
If you cannot or are not willing to confirm each of these five things, do not select the AGREE
BOX.
Withdrawing Consent
If you select the AGREE BOX, you can withdraw your consent to electronically undertake the
TRANSACTION at any time before you complete the TRANSACTION: simply do not finalize
it. The only consequence of withdrawing your consent is that you will not finalize the
TRANSACTION.
If you select the AGREE BOX, your consent will apply only to this TRANSACTION. You must
separately consent to electronically undertake any other transaction with the State of Alaska.
Paper Option for Undertaking the TRANSACTION
You may undertake the TRANSACTION with the State of Alaska using paper records. (State of
Alaska employees who want to undertake the TRANSACTION in paper should contact the
agency responsible for the TRANSACTION.) Print the paper records on the website of the State
of Alaska agency responsible for the TRANSACTION, or request them from the agency. The
State of Alaska homepage is at http://alaska.gov/.
Copies of TRANSACTION Records
After completing the TRANSACTION but before closing your web browser, you should
download the TRANSACTION records. Or you can download the records within 30 days after
77
completing the TRANSACTION using the link in the DocuSign email sent to the email address
you used to complete the TRANSACTION. The State of Alaska will not provide a paper copy of
the TRANSACTION records as part of the TRANSACTION. Under the Alaska Public Records
Act (APRA), AS 40.25.100—.295, you can request a copy from the agency responsible for the
TRANSACTION, but if too much time has passed, the agency may no longer have the records
when you make your request. If required under the APRA, the agency will charge a fee.
Required Hardware and Software
For the minimum system requirements to electronically undertake the TRANSACTION,
including accessing and thereby retaining the TRANSACTION records, visit
https://support.docusign.com/guides/signer-guide-signing-system-requirements. These
requirements may change. In addition, you need access to an email account.
How to Contact the State of Alaska
To ask a question on this ERSD or the DocuSign document generated after you complete the
TRANSACTION or on using DocuSign to electronically undertake the TRANSACTION,
contact the Alaska Department of Administration at either of the following addresses:
State of Alaska
Department of Administration
550 West 7th Avenue
Suite 1970
Anchorage, AK 99501
Reference: DocuSign
doa.commissioner@alaska.gov
Subject: DocuSign
To ask any other question on the TRANSACTION records or to update the information for
contacting you electronically, contact the State of Alaska agency responsible for the
TRANSACTION using the contact information in the TRANSACTION records or, if those
records contain no contact information, using the contact information on the agency's website.
Again, the State of Alaska homepage is at http://alaska.gov/.
78
AVTEC Contract Day Use
FY25 p FY26
Months Used Days
January 29.00
February 28.00
March 30.00
April 26.00
May 29.00
June 20.00
July 13.00
August 22.00
September 30.00
October 31.00
November 28.00
December 23.00
Total of days used
29.00
29.00
31.00
28.00
26.00
25.75
13.00
22.00
30.00
31.00
28.00
23.00
309.00 315.75
Average based on last year's days of use
315.75 Anticipated Average days of use
$ 450.00 New rate contract per day
$ 142,087.50 Total contract expenditure expected
Prepared by Fii7a9ce on 7/08/26 Page 1
City of Seward
PO Box 167
Seward, Alaska 99664
ski star& Ne...
May 27, 2026
Kris Peck, City Clerk
City of Seward
City Manager's Office
Kat Sorensen, City Manager
Phone: 907-224-4012
Email: ksorensen@cityofseward.net
Re: Schedule a work session of the Seward City Council
Mr. Clerk,
Please consider this my written request as required by Seward City Code 2.10.030
for a work session of the Seward City Council on July 27 at 5:30 p.m., for the following
item:
City of Seward & P&Z Joint Work Session -Short Term Rentals
Thank you,
Kat Sorensen, City Manager
80
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