HomeMy WebLinkAboutRES2026-061 AVTEC AgreementSponsored by: Sorensen
CITY OF SEWARD, ALASKA
RESOLUTION 2026-061
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA,
APPROVING A FACILITY USE AGREEMENT WITH THE ALASKA VOCATIONAL
TECHNICAL CENTER FOR SEWARD PARKS AND RECREATION PROGRAMMING
WHEREAS, the City of Seward Parks and Recreation Department provides recreation
opportunities, programs, leagues, tournaments, and related public services for Seward residents;
and
WHEREAS, the City and the Alaska Vocational Technical Center (AVTEC) have developed a
strong partnership that allows the City to provide the public with access to valuable indoor
recreation space and amenities; and
WHEREAS, the proposed Facility Use Agreement allows the City to continue to use designated
recreational areas and equipment on the first floor of the AVTEC Student Service Center for the
City's recreational programming for a one-year term beginning July I , 2026 and expiring June 30,
2027; and
WHEREAS, the agreement continues public access to a variety of recreation facilities and
programs, including a multi -sport gymnasium, wellness/weight and cardio room, racquetball court,
sauna, showers and locker room facilities, and related leagues, classes, tournaments, and other
recreation programming; and
WHEREAS, the agreement establishes operating terms, scheduling requirements, insurance
requirements, monthly reporting obligations, and facility use fees of $450 a day to be invoiced
monthly based on use; and
WHEREAS, the agreement increases the facility use rate by $15 per day, and an appropriation of
$12,000 is necessary to cover the increased cost for the remainder of calendar year 2026.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SEWARD, ALASKA:
Section 1. The City Council hereby authorizes the City Manager to execute the facility use
agreement with the Alaska Vocational Technical Center.
Section 2. Funding in the amount of $12,000 is hereby appropriated in the General Fund
Unassigned account 01000-0000-3400 to the 01000-1420-7017 Rents and Leases for Sports and
Recreation expense account.
Section 3. This resolution shall take effect immediately upon adoption.
CITY OF SEWARD, ALASKA
RESOLUTION 2026-061
Page 2 of 2
APPROVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA THIS 131h
DAY OF JULY 2026.
Sue McClure, Mayor
AYES: Crites, Calhoon, Osenga, Draper, Barnwell, McClure
NOES: None
ABSENT: Warner
ABSTAIN: None
ATTEST:
Kris Peck
City Clerk
City Council Agenda Statement
Meeting Date: July 13, 2026
To: City Council
From: Kat Sorensen, City Manager
Subject: Resolution 2026-061: Approving a Facility Use Agreement with the Alaska
Vocational Technical Center for Seward Parks and Recreation Programming
Background and justification:
The City of Seward Parks and Recreation Department has maintained a strong partnership with the
Alaska Vocational Technical Center (AVTEC) to provide the public with access to a wide variety
of recreation facilities and programming Under this facility use agreement, the City will continue
to use designated recreational areas and equipment located on the first floor of the AVTEC Student
Service Center for public recreation purposes.
The agreement supports continued public access to amenities and programs including a multi -sport
gymnasium, wellness/weight and cardio room, racquetball court, sauna, locker room access,
recreational leagues, tournaments, and related Parks and Recreation programming The agreement
also provides access to an office area for Seward Parks and Recreation business purposes.
The agreement term is July 1, 2026 through June 30, 2027, with month -to -month extension
language if renewal terms are still under discussion at expiration of this agreement. The agreement
establishes operating terms, scheduling requirements, insurance requirements, monthly reporting
obligations, and facility use fees of $450 a day to be invoiced monthly based on use.
This is an increase over the previous contract of $15 per day. Administration is requesting an
appropriation of an additional $12,000 to maintain expanded days at the AVTEC gym through this
winter. The FY2026 budget for this expense was $130,000. Through June 30, 2026, actual
expenditures totaled $74,270, leaving a budget balance of $55,730.
Currently, we anticipate utilizing the AVTEC facilities for an additional 150 days this year. At the
new rate, that would total $67,500. This leaves a differential of $11,770. We are requesting an
additional appropriation of $12,000 to cover the increased price and to support continued expanded
hours throughout the remainder of FY26.
Funding for the remainder of the agreement through June 30, 2027, will be included in the
FY2027—FY2028 budget and will be based on actual and anticipated usage.
City Council Agenda Statement
Fiscal Impact:
Funding Source:
X
X
Fiscal Impact
Yes — Amount: $12,000 Budgeted:
No
General Fund:
Enterprise Fund:
Grant:
Other:
Finance Director Signature:
X
Yes
No
N/A
01000-1420-7217 Sports and Recreation
51- 5ia.it.°
MIN
Comprehensive and Strategic Plan Consistency Information
This legislation is consistent with (citation listed):
Comprehensive Plan: 2.2.42. 2. 4 Recreation 2. 2. 7 Community Partnerships 3. 6 Recreation Page 3
Recreation and Leisure Page 12 Develop Additional Recreation Facilities.
Strategic Plan:
Other:
Attorne Review
X
Yes
Attorney Signature:
Not applicable Comments:
Administration Recommendation
X
Approve
Other:
FACILITY USE AGREEMENT BETWEEN
City of Seward Parks and Recreation Department
And
Alaska Department of Labor and Workforce Development
Alaska Vocational Technical Center
1) PURPOSE, DURATION AND RENEWAL: This agreement is between the Alaska Department
of Labor and Workforce Development, Division of the Alaska Vocational Technical Center,
hereinafter referred to as "DOLWD AVTEC" and the City of Seward Parks and Recreation
Department, hereinafter referred to as "SPRD" and outlines the duties and expectations of the
DOLWD AVTEC and the SPRD regarding the use of the recreational areas and equipment
located on the first floor of the AVTEC Student Service Center, hereinafter called the "facility"
(excluding the ceramics room and AVTEC Recreation Specialist office) for the purposes of the
City of Seward parks and recreation program.
This agreement is effective July 1, 2026, for the duration of one year, expiring on June 30,
2027. This timeframe is intended to allow for both parties to notify and get feedback and
approval of changes and renewal from their respective oversight bodies. Should this agreement
expire before terms of renewal are reached, an extension of the existing agreement will be
granted on a month -to -month basis until renewal terms or cancellation is agreed upon by the
respective oversight authorities.
2) PERMITTED USES AND LIMITATIONS: AVTEC agrees to permit the described use of the
facility/premises under the following terms and conditions:
a) The SPRD is solely responsible for assuring that the facility is not used for any unlawful
purposes or unsafe activity during its use and shall enforce and comply with all DOLWD
AVTEC policies, rules and regulations and any applicable federal, state, or municipal law
including any applicable fire or building codes. SPRD shall always adhere to all minimum
requirements set by the Fire Marshall during the activities or events.
b) DOLWD AVTEC reserves the right to enforce all applicable laws, policies, rules and
regulations. DOLWD AVTEC retains the right to enter any and all premises at any time, and
on any occasion without restrictions whatsoever. SPRD shall stop the event/activity
immediately upon instruction of authorized DOLWD AVTEC personnel and clear the facility
upon the sounding of the fire alarms or at the request of the authorized DOLWD AVTEC
personnel. DOLWD AVTEC retains the right to direct the interruption of any event in the
interest of public safety and to terminate such an event when, in the sole judgment of
DOLWD AVTEC administration or their designee, such act is in the interest of public safety.
SPRD hereby waives any claims for damages or compensation should the event be so
interrupted or terminated.
c) SPRD shall ensure that no alcoholic beverages, illegal drugs, cannabis products, tobacco
products, or firearms are brought into the facility, premises or any part of the facility,
including parking lots; tobacco use is permitted in designated areas only, SPRD staff will
enforce this policy and report repeated abuse to the DOLWD AVTEC Operations Manager
or their designee. Individuals who are under the influence may be restricted from using the
facility.
d) SPRD shall not drive, or permit to be driven, any nails, hooks, tacks, or screws in any part
of the building not covered with cork -like material designed to be resilient and cover up
small holes, nor shall the SPRD make or allow to be made any building alteration of any
kind. It is intended that SPRD is allowed to utilize for posting bulletins and signage,
mounted bulletin boards and areas of the first floor walls which are covered with cork -like
material designed for resilience after being penetrated by tacks or small nails.
e) SPRD shall use only the requested portion of the facility and shall ensure that no other
portion of the facility is used or entered during SPRD scheduled use. Anyone (including
members, guests, or invitees) who enters any areas other than those designated may be
ejected and/or restricted from the premises and SPRD may be held responsible for
damages that occur as a result.
f) All SPRD staff must participate in the Wellness Center orientation during their first month of
employment to ensure they are knowledgeable in the appropriate use of all fitness
equipment and can properly monitor the users. The DOLWD AVTEC staff is available, by
appointment, for staff orientation to the proper care and use of the equipment in the
Wellness Center.
3) AREAS & SCHEDULE OF USE: SPRD will have access to the facility between July 1,
2026 and June 30, 2027, with staff permitted to open and use the SPRD office area for
business purposes beginning at 8:00 AM. Early access for business purposes related to
scheduled events or group activities may be approved with one week's prior notice;
however, personal use of any recreational facilities by staff or special groups is not
permitted prior to 10:00 AM. Public programming may occur from 10:00 AM to 8:00 PM,
after which AVTEC students have exclusive use. SPRD must submit written schedules for
all facility use, including changes, for review and acceptance by the DOLWD AVTEC
Operations Manager or designee. Event notices must be provided at least 30 days in
advance with required details, and SPRD is responsible for restoring all areas to their
original condition following each event.
a) Fee for SPRD use of the facility when AVTEC is able to provide regular 5-day per week
custodial services, as were provided during the period, July 2026-June 2027, will be
$450 per day.
b) Access to other areas may be requested and granted, with or without additional cost, and
depending on availability, in writing to the DOLWD AVTEC Operations Manager or their
designee at least one week in advance.
c) SPRD staff may utilize the SPRD office area as needed for business purposes only at any
time during the entire contract period. This does not include use of or access to recreational
facilities other than when the facility is open to the public through SPRD.
d) The sauna will be available five (5) days per week for four hours each use, split equally
between male and female use times; there is no co-ed sauna.
e) The gym will be available for use by the DOLWD AVTEC Student Activities program, from
6:30 PM — 9:00 PM at least two evenings per week between Monday and Thursday from
August 1st through May 31st; scheduled days to be determined between the DOLWD
AVTEC Student Activities department and the SPRD no less than one (1) week in advance;
SPRD users and DOLWD AVTEC students are all welcome to participate in AVTEC
Student Activities department activities held in the gymnasium on days when the facility is
open to the public through SPRD.
f) SPRD staff are responsible for checking validity of all AVTEC identification cards before
granting facility access. For instances in which personnel do not have AVTEC identification
cards, SPRD staff will inform AVTEC staff. This is in addition to proper ID checks for SPRD
patrons. Proper ID verification ensures that only authorized individuals use the facility.
Failure to verify IDs may result in unauthorized access, safety concerns, or misuse of the
facility.
Individuals presenting a valid AVTEC identification card will be granted access, at no charge,
to the wellness center, locker rooms, multi -purpose room, sauna (during open hours),
racquetball court, and gymnasium. Valid AVTEC ID holders may bring one (1) guest at no
cost; the guest must remain with the ID holder for the duration of their visit. All ID holders and
guests are subject to the rules and regulations of SPRD and AVTEC DOLWD.Questions
regarding the validity of an AVTEC ID or issues involving ID holders or their guests may be
directed to the DOLWD AVTEC Operations Manager or their designee. They may determine
appropriate actions, including restricting facility use for individuals seeking improper
access.This section does not apply to SPRD programs, leagues, or classes.
g) AVTEC student ID holders will receive free admission to the facility and free access to
activities included in the standard public membership.To participate in SPRD programs,
leagues, or classes that require a fee for public members AVTEC student ID holders will be
offered the discounted "Early Bird" rate available. One (1) team from the DOLWD AVTEC
Student Activities program will be eligible for a team fee waiver for recreational sport
leagues utilizing the Student Service Center facility.
h) `Black Out Dates' are days when the Gymnasium or other parts of the 1st floor of the
Student Services center will not be available for use. AVTEC reserves the right to change
these dates with two weeks notice to SPRD
a. Two days in early August for AVTEC staff in-service
b. Two days in early August for AVTEC new student orientation
c. One evening in early August for AVTEC student housing
meeting
d. Two days in October for the AVTEC Fall Job Fair.
e. First week in December for Board of Fisheries meeting
f. Two days in mid December for AVTEC student graduation
g. Two days in early January for AVTEC new student orientation
h. One evening in early January for AVTEC student housing
meeting
i. Two days in Spring for AVTEC Job Fair
j. Two days in mid -May for AVTEC student graduation
k. Other yet unscheduled special events which AVTEC will provide notice to
SPRD at least 30 days in advance
i) SPRD will ensure that any signage, as well as all related marketing materials —including
social media posts, website content, and other public communications —used to reflect
periods when Seward Parks & Recreation is not operating or providing public access,
accurately communicate the Seward Parks & Recreation schedule without implying,
through wording, design, or placement, "AVTEC". All such materials must use SPRD's
own logo, color scheme, and standard branding consistent with other SPRD public
notices. SPRD is responsible for applying this protocol correctly and consistently in all
future materials.
j.) Lost and found items related to SPRD activities must be collected and maintained within
the SPRD office area; no lost and found items may be kept in public entrances, lobbies, or
other accessible spaces.
4) LARGE EVENTS: Notice of large events (greater than fifty [50] participants, including
spectators) will be provided to the DOLWD AVTEC Operations Manager or their designee not
less than one (1) week in advance,for all days other than Saturdays. It is understood
Saturdays, by default, will host large events, and therefore we will follow the standard below
practice for large events. Notice will include the date(s), the type of event and anticipated
number of spectators in attendance. All large events must also designate an on -site contact.
Large events of greater than fifty (50) users, including spectators, will require additional SPRD
staff coverage for security and building monitoring during the event and clean up to remove
overflowing garbage cans, general litter, and refuse pickup during and at the end of the event;
If additional DOLWD AVTEC custodial services are required beyond the normal daily
custodial services as a result of a large event, the SPRD will be charged a rate of $50 per
hour with a minimum charge of two hours for the cleanup.
Spectators will be held to the same uses and limitations as SPRD registered users and subject
to the same consequences of violation including immediate removal from the facility and up to
permanent restriction of access to the facility.
5) PERSONAL PROPERTY: Loss of, or damage to any personal property of the SPRD users,
employees, agents or invitees during scheduled use hours and planned events is the sole
responsibility of the SPRD.
6) EQUIPMENT: The SPRD will provide all reasonable equipment needed by SPRD programs;
storage space will be provided by DOLWD AVTEC.
All equipment owned by SPRD and DOLWD AVTEC should be in good working condition.
Staff of SPRD are to promptly notify the DOLWD AVTEC Operations Manager or their
designee in writing, of DOLWD AVTEC equipment that needs repair. Lack of timely reporting
of broken equipment may result in additional charges for repairing or replacing any equipment
or other property that is lost, damaged, or otherwise rendered unfit for use. The DOLWD
AVTEC reserves the right to make or contract repair of such damages as it deems appropriate
and negotiate with SPRD and/or the SPRD or DOLWD AVTEC users responsible for any
intentional or unintentional damage, the actual costs of parts, materials, and labor and any
potential loss of use of the facility as a result, outside of normal wear and tear.
SPRD will not install or otherwise introduce any equipment into the facility without first
submitting a written notice to the DOLWD AVTEC Operations Manager and receiving written
approval. This authority is NOT delegated. This requirement does not apply to standard
recreational items such as balls, nets, and other portable recreational gear.
7) CUSTODIAL & MAINTENANCE: Regular custodial services for five days each week
(specified under Appendix A), maintenance and repair of DOLWD AVTEC equipment and
facilities will be provided by DOLWD AVTEC staff for the duration of this agreement. The
facility will be unavailable for one week each during the DOLWD AVTEC winter and summer
break for deep cleaning; closure dates to be determined between the DOLWD AVTEC
Operations Manager or their designee and the SPRD staff.
General cleaning and facility monitoring to be completed shall be as follows:
GENERAL CLEANING (SPRD):
a) General cleanup during daily use of the facility; DOLWD AVTEC shall provide access to a
custodial closet for general cleaning purposes, cleaning supplies and garbage bags will be
stocked in that location. SPRD is intended to pick up garbage left around the facility and
messes/spills, but not regularly perform routine custodial tasks like mopping or sweeping
except on days when AVTEC custodial services are not available (weekends and days
falling under sections 3a or 3b in this agreement. In the event sections 3a or 3b are in
effect, tasks specified in Appendix A will be completed as required by SPRD)
b) As needed during facility operations, clean up hazards such as spills, overflowing trash, and
excessive dirt brought into the building as it occurs during SPRD hours and isolate any area
determined unsafe, contaminated, or too dirty for use as off limits and then notify DOLWD
AVTEC Operations Manager or their designee as soon as possible so that the situation be
promptly remedied.
c) Keep bottles of cleaning solution full and clean cloths available for users in the Wellness
Center to clean the equipment during and after use. Notify DOLWD AVTEC when clothes
need laundering and replacing.
MONITORING FACILITY (SPRD)
a) Monitoring all users, including DOLWD AVTEC ID holders and guests, using sign in and
out documentation during SPRD scheduled hours; provide a monthly user report to
DOLWD AVTEC that includes the number of users by type and purpose of use.
b) Assume responsibility for the control of SPRD users, employees, participants, and
spectators during SPRD scheduled hours and events. Promptly report misconduct of
DOLWD AVTEC ID holders and guests along with notable incidents involving damage to
facilities or equipment, injuries, or improper behavior to the DOLWD AVTEC Operations
Manager or their designee.
c) Visually inspect all areas of the facility at least hourly (more frequently or constantly when
there are large numbers of users) for safety and to ensure appropriate use of equipment
and facility & to monitor behavior of the users; visually inspect and completely wipe down
all Wellness Center exercise equipment at least once daily at the close of business; Monitor
the Wellness Center, when in use, for safety, appropriate usage, and enforcement of
published rules.
d) Conduct a comprehensive sweep of all facility areas at the conclusion of SPRD operating
hours to remove refuse, clean spills, return furniture to its designated location, and secure
any equipment left out by SPRD users. The sweep shall also verify that all public users have
exited the building prior to securing the Fourth Avenue entrance.
e) Utilize the DOLWD AVTEC-issued end -of -day facility checklist on a daily basis. (Appendix B)
f) The DOLWD AVTEC staff will conduct periodic inspections and notify SPRD and DOLWD
AVTEC Operations Manager or their designee of unresolved or repeat issues that arise as
a result.
MAINTENANCE REQUESTS:
a) Any equipment found to need repair should be marked with "Out of Order" signage and
notification made to the DOLWD AVTEC Operations Manager or their designee as soon as
possible, in writing, of the maintenance needs.
b) Notification of the need for general maintenance and repair of the facility should be
reported as soon as possible, in writing, to the DOLWD AVTEC Operations Manager or
their designee; If an emergency repair is needed call the Residence Life staff at 907-224-
6100.
c) Closure of the facility by DOLWD AVTEC for major maintenance issues, with the exception
of the need to close for emergency repairs or an emergency involving a public safety
concern, shall be negotiated prior to scheduling the repairs to make the least service and
fiscal impact on the SPRD users and programming.
8) KEYS AND LOCKS: The DOLWD AVTEC will assign the number of keys needed for SPRD
staff use upon request from the SPRD staff responsible. The SPRD staff will sign for each key.
There is a $25 replacement fee for lost keys. For security purposes the DOLWD
AVTEC maintenance staff may from time to time rekey the building; SPRD will be
reassigned the keys for the new locks as soon as possible.
9) INSURANCE: The SPRD shall always maintain in force during the term of this agreement
the insurance required in this section, and will furnish DOLWD AVTEC with a Certificate of
Insurance evidencing insurance coverage as follows:
a) Policy of commercial general liability insurance with a minimum limit of $1,000,000 per
occurrence. The commercial general liability insurance must include coverage for liability
assumed under an insured contract (including defense costs assumed under contract) and
shall name DOLWD AVTEC as additional insured. This insurance shall apply as primary
insurance with respect to any other insurance or self-insurance programs afforded DOLWD
AVTEC.
b) Failure to furnish satisfactory evidence of insurance, lapse of a policy, or inadequate limits,
is grounds for termination of this agreement. All insurance limits are minimum. If the
SPRD's policies contain higher limits, the DOLWD AVTEC shall be entitled to coverage to
the extent of such higher limits.
10) PAYMENT AND USAGE REPORT: Accounting of the daily fee of $450 per day (or fees
assessed under sections 3a or 3b) will be invoiced to the City of Seward each month on or
about the fifth business day of the month following the month of usage. Payment will be due at
the AVTEC Business Office (PO Box 889 / 809 2nd Avenue Seward AK 99664) within 30 days
of SPRD receiving this monthly invoice. The SPRD will provide DOLWD AVTEC with a monthly
usage report that includes the areas of use and number/type of SPRD users. This information
will assist with DOLWD AVTEC with maintenance and equipment replacement planning.
11) AMENDMENTS: This agreement may not be added to, modified or changed in any way
except by written agreement.
12) NO WAIVER: The failure of DOLWD AVTEC to insist upon the strict performance of any
provision of this agreement or to exercise any right, power, or remedy upon a breach thereof
shall not constitute a waiver by DOLWD AVTEC of any such provision, breach, or subsequent
breach of the same or any other provision.
13) INTERPRETATION: This agreement constitutes the entire agreement between the parties,
superseding all previous representation, discussions and agreements between parties. This
agreement shall be binding upon and shall insure to the benefit of the successors and, subject
to the provisions relating to assignment, the assignments of each of the parties. This
agreement shall be interpreted under the law of Alaska, choice of law excepted.
14) ISSUE RESOLUTION: Resolution of issues that arise shall be addressed in the following
order:
a) SPRD Director or their designee and the DOLWD AVTEC Operations Manager or their
designee
b) City of Seward City Manager or their designee and the DOLWD AVTEC Director or their
designee.
15) TERMINATION OF AGREEMENT: Either party may terminate this agreement with thirty
(30) days written notice. Should the DOLWD AVTEC initiate the termination, a date for
vacating the facility will be negotiated to accommodate user needs and removal of SPRD
owned equipment.
DocuSigned by:
�F1FCd8DC86EFd05...
6/23/2026
Authorized SPRD Representative Date
Authorized DOLWD-AVTEC Representative Date
APPENDIX A
CUSTODIAL TASKS
Custodial tasks to be completed in the Student Service Center by AVTEC Environmental
Services Staff
A. DAILY:
Locker Rooms:
Wellness Center:
Multi -Purpose Room:
Racquetball Court:
Gymnasium:
SPRD Office & Kitchen:
Vestibules:
Hallways:
Janitor's Closet/Storage:
Ash Trays:
Sidewalk/Entrance:
As time allows:
B. WEEKLY:
Locker room/Restrooms
Racquetball Court:
Wellness Center:
Purpose Room:
Gymnasium:
Hallways:
Check paper dispensers, clean and sanitize sinks, clean and sanitize
toilets, empty trash, scrub shower, vacuum/sweep, mop as needed, spray
deodorant, clean mirrors.
Empty trash, sweep, dust, spot -mop stains, dust/clean weights and
equipment, sanitize all seating areas and handles.
Empty trash, sweep, dust, spot -mop as needed, dust/clean equipment
Sweep floor and remove marks on floor & walls.
Sweep floor/bleachers, spot mop as needed, clean and sanitize water
fountain/bottle filler, remove gum, graffiti, and marks from bleachers/floors.
Vacuum/sweep floor, empty garbage
Vacuum, clean windows/sills.
Sweep or vacuum, empty trash, Spot mop as needed, remove graffiti and
marks.
Keep work area clean and organized. Outdoor
Empty and clean daily, and as needed.
Sweep gravel/sand, pick up trash in area
Clean door handles, remove stains to the extent possible, clean doors
Polish chrome and stainless pieces. Sanitize stall walls, doors. Wipe
down lockers, mop using strong detergent. Clean ceramic walls, check soap
dispensers, and mop/hose floors.
Clean windows and doors
Scrub/mop floors, Clean mirrors, polish stainless and chrome. Multi-
Scrub/mop floors, Clean mirrors
Mop twice (2) weekly.
Mop twice (2) weekly.
APPENDIX B
SPRD Staff - Student Service Center End of Day Checklist
Confirming all tasks are completed by initialing at the right is REQUIRED
Note any damage or facility problems found today:
Tasks to be completed by area of facility
Completed?
Gymnasium: Checked for patrons, Recreation equipment & ladders
picked up and put away (leave out ball rack but make sure balls and
equipment is not scattered), Climbing wall is secured, Trash picked up
from floor & bleachers and put in receptacles, Spills cleaned up from floor
and bleachers. Emergency exit and equipment storage room doors
secure.
Racquetball Court Foyer/ North Entrance Foyer: Furniture is arranged,
Trash picked up and put in receptacles, Dirty rags put in receptacles,
Racquetball court is cleared of equipment. Emergency exit doors secure.
Women's Locker room: Checked for patrons, Sauna door secure,
Showers turned off, Trash in receptacles, Toilets flushed,
Sinks/Countertops cleared, Spills cleaned up from floor.
Women's Bathroom: Checked for patrons, Trash in receptacles, Toilets
flushed, Sinks/Countertops cleared, Spills cleaned up from floor.
Men's Locker room: Checked for patrons, Showers turned off, Trash in
receptacles, Toilets/Urinals flushed, Sinks/Countertops cleared, Spills
cleaned up from floor. Sauna is either secure and OFF or open on men's
side and ON depending on daily schedule.
Men's Bathroom: Checked for patrons, Trash in receptacles,
Toilets/Urinals flushed, Sinks/Countertops cleared, Spills cleaned up from
floor.
Multi Purpose room: Equipment picked up, Tables wiped down if used,
Trash put in receptacles, Dirty rags put in receptacles, Spills cleaned up
from floor.
Wellness Center: Weights/Barbells/Dumbells equipment put away/re-
racked, Machines are free from debris and spills, Trash picked up and put
in receptacles, Dirty rags put in receptacles, spills cleaned up from floor,
Emergency exit secure.
Main Hallway: Trash picked up from floor and furniture and put in
receptacles, spills cleaned up on floor, Lost and Found arranged neatly,
area under stairs organized,
docusign.
Certificate Of Completion
Envelope Id: 1406DB41-8162-8C2C-8298-EE90F95A5CE3
Subject: AVTEC Parks & Rec 2027 agreement
Source Envelope: BD765D01-063E-81 F5-816D-1 B91 F733D2B5
Document Pages: 8
Certificate Pages: 4
AutoNav: Enabled
Envelopeld Stamping: Disabled
Time Zone: (UTC-09:00) Alaska
Signatures: 0
Initials: 0
Status: Sent
Envelope Originator:
Johnny Provost
PO Box 110206
Juneau, AK 99811
johnny.provost@avtec.edu
IP Address: 209.165.147.101
Record Tracking
Status: Original
6/23/2026 10:53:47 AM
Security Appliance Status: Connected
Holder: Johnny Provost
johnny.provost@avtec.edu
Pool: StateLocal
Location: DocuSign
Signer Events Signature
Timestamp
Kat Sorensen
ksorensen@cityofseward.net
City Manager
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 7/7/2026 9:39:26 AM
ID:25bea1b0-79ca-4fff-9836-755163680319
Company Name: State of Alaska
Sent: 6/23/2026 10:55:24 AM
Viewed: 7/7/2026 9:39:26 AM
In Person Signer Events Signature
Timestamp
Editor Delivery Events Status
Timestamp
Agent Delivery Events Status
Timestamp
Intermediary Delivery Events Status
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Certified Delivery Events Status
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Carbon Copy Events Status
Timestamp
Dave Paperman
dave.paperman@avtec.edu
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 1/22/2024 8:21:02 AM
ID: ff5d73ba-60da-4631-a6e5-62aa2095e120
Company Name: State of Alaska
Summer Stokes
summer.stokes@avtec.edu
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 1/29/2025 11:50:16 AM
ID:7186931f-0c06-4174-ab15-20d5330e9431
Company Name: State of Alaska
Witness Events Signature
Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted
Certified Delivered Security Checked
6/23/2026 10:55:24 AM
7/7/2026 9:39:26 AM
Payment Events
Status Timestamps
Electronic Record and Signature Disclosure
Electronic Record and Signature Disclosure created on: 3/31/2020 10:41:05 PM
Parties agreed to: Kat Sorensen, Dave Paperman, Summer Stokes
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
Please read this Electronic Records and Signature Disclosure (ERSD). It concerns your rights
regarding electronically undertaking, and the conditions under which you and the State of Alaska
agree to electronically undertake, the transaction to which it relates (the "TRANSACTION").
Consent to Electronically Undertake the TRANSACTION
You can electronically undertake the TRANSACTION only if you confirm that you meet the
following requirements by selecting the box next to "I agree to use electronic records and
signature" (the "AGREE BOX"):
1. you can fully access and have read this ERSD;
2. you can fully access all of the information in the other TRANSACTION records;
3. you can retain all of the TRANSACTION records in a form that you will be able to fully
access for later reference;
4. you consent to undertake the TRANSACTION electronically; and
5. you are authorized to undertake the TRANSACTION. (Please note that falsely
undertaking the TRANSACTION may subject you to civil liabilities and penalties and/or
to criminal penalties.)
If you cannot or are not willing to confirm each of these five things, do not select the AGREE
BOX.
Withdrawing Consent
If you select the AGREE BOX, you can withdraw your consent to electronically undertake the
TRANSACTION at any time before you complete the TRANSACTION: simply do not finalize
it. The only consequence of withdrawing your consent is that you will not finalize the
TRANSACTION.
If you select the AGREE BOX, your consent will apply only to this TRANSACTION. You must
separately consent to electronically undertake any other transaction with the State of Alaska.
Paper Option for Undertaking the TRANSACTION
You may undertake the TRANSACTION with the State of Alaska using paper records. (State of
Alaska employees who want to undertake the TRANSACTION in paper should contact the
agency responsible for the TRANSACTION.) Print the paper records on the website of the State
of Alaska agency responsible for the TRANSACTION, or request them from the agency. The
State of Alaska homepage is at http://alaska.gov/.
Copies of TRANSACTION Records
After completing the TRANSACTION but before closing your web browser, you should
download the TRANSACTION records. Or you can download the records within 30 days after
completing the TRANSACTION using the link in the DocuSign email sent to the email address
you used to complete the TRANSACTION. The State of Alaska will not provide a paper copy of
the TRANSACTION records as part of the TRANSACTION. Under the Alaska Public Records
Act (APRA), AS 40.25.100—.295, you can request a copy from the agency responsible for the
TRANSACTION, but if too much time has passed, the agency may no longer have the records
when you make your request. If required under the APRA, the agency will charge a fee.
Required Hardware and Software
For the minimum system requirements to electronically undertake the TRANSACTION,
including accessing and thereby retaining the TRANSACTION records, visit
https://support.docusign.com/guides/signer-guide-signing-system-requirements. These
requirements may change. In addition, you need access to an email account.
How to Contact the State of Alaska
To ask a question on this ERSD or the DocuSign document generated after you complete the
TRANSACTION or on using DocuSign to electronically undertake the TRANSACTION,
contact the Alaska Department of Administration at either of the following addresses:
State of Alaska
Department of Administration
550 West 7th Avenue
Suite 1970
Anchorage, AK 99501
Reference: DocuSign
doa.commissioner@alaska.gov
Subject: DocuSign
To ask any other question on the TRANSACTION records or to update the information for
contacting you electronically, contact the State of Alaska agency responsible for the
TRANSACTION using the contact information in the TRANSACTION records or, if those
records contain no contact information, using the contact information on the agency's website.
Again, the State of Alaska homepage is at http://alaska.gov/.
AVTEC Contract Day Use
FY25 p FY26
Months Used Days
January 29.00
February 28.00
March 30.00
April 26.00
May 29.00
June 20.00
July 13.00
August 22.00
September 30.00
October 31.00
November 28.00
December 23.00
Total of days used
29.00
29.00
31.00
28.00
26.00
25.75
13.00
22.00
30.00
31.00
28.00
23.00
309.00 315.75
Average based on last year's days of use
315.75 Anticipated Average days of use
$ 450.00 New rate contract per day
$ 142,087.50 Total contract expenditure expected
Prepared by Finance on 7/08/26 Page 1