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HomeMy WebLinkAboutRes2004-122 I I I Failed unanimous Motion to Reconsider filed Sponsored by: Shealy CITY OF SEWARD, ALASKA RESOLUTION 2004-122 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH ENTERPRISE ENGINEERING, INC. (EEl) TO PROVIDE CONSULTING SERVICES FOR MIDDLE SCHOOL REVIEW TO THE CITY OF SEWARD AND APPROPRIATE FUNDS FOR AN AMOUNT NOT TO EXCEED $20,000.00 WHEREAS, the Kenai Peninsula Borough (KPB) has given the City of Seward an opportunity to purchase/lease the existing Seward Middle School; and WHEREAS, after conducting their own code compliance review and final budgetary cost estimate to retain and refurbish the facility, the Kenai Peninsula Borough decided to appropriate money to demolish the existing KPB Middle School should the City of Seward decide not to purchase/lease it; and WHEREAS, the City administration was provided with a report of those findings (referenced by EEl as the May 31, 2002 Code Compliance Report) prepared for EEl by Alaska Construction Management, Inc. and submitted to the KPB; and WHEREAS, in October 2004 key City officials participated in a walkthrough ofthe existing Seward Middle School facility to consider whether it may be a viable option to purchase/lease the facility for City and other programs as suggested by Seward Parks and Recreation Director Karin Sturdy; and WHEREAS, EEl has submitted a fee proposal to the City of Seward to provide Consulting Services for the proposed project to retain the existing Seward Middle School building; and WHEREAS, the project would consist of reviewing the existing Seward Middle School record drawings, the May 31, 2002 Code Compliance Report, and the April 7, 2002 Life Cycle Cost Analysis (LCCA) previously prepared for the Kenai Peninsula Borough; and WHEREAS, an updated report would be provided including estimated capital costs of anticipated repairs needed to bring the building up to 2003 International Building Code (rnC) requirements, and estimated annual operating and maintenance costs; and WHEREAS, City Code~ 6.10.120 (8) provides for an exemption to the normal bid process for professional services. NOW, THEREFORE, BE IT RESOL VED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. Competitive procurement procedures for professional services are not required for CITY OF SEWARD, ALASKA RESOLUTION 2004-122 Section 1. Competitive procurement procedures for professional services are not required for the reasons described in the recitals above, which recitals are incorporated herein by this reference and authorize the City Manager to enter into the attached contract with Enterprise Engineering, Inc. for an amount not to exceed $20,000 to provide Engineering services to the City in order to obtain information needed to assist the City in their decision making process as to whether to purchase/lease the existing Middle School. Section 2. Funds in the amount of$20,000 are hereby appropriated from the General Fund fund balance account number 101-0000-3050 to the Engineering department contracted services account number 101-1230-5390, with said appropriation being effective January 1, 2005. Section 3. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska this 14th day of December, 2004. THE CITY OF SEWARD, ALASKA V~f"~ AYES: NOES: ABSENT: ABSTAIN: Branson, Dunham, V a1datta, Shafer Amberg, Clark, Lorenz None None ATTEST: Je Cit .,,,'un....,, C. 1) ~,. ()- t::l,.. If",. ( Ity Sea .;:- ,<'<{ . I'" ......;M;",;:. ~~.... r~ '\ .~";;;;':"'(>" -,-,}~{<':...~ tt~ V ~'rOf.l 0,.,1.1.' .~~ '<<"0 "c" ,:' ....,v -~- ,,>" "--';J t' ,..,1 ,'..: -. ,f .f\(,,"'~ -"'.... t,:;' :~ .....' ~ Ci\ ~~ t\ (\: -'''::"'~'J /0; ..~ ,. '>: b-~' ',T : ~':~ \ ":.c_ 't. -_LI jOt' . !\., ._~- .::: '.~. 'a. ~ '. ~f'c"*f')......,, "<", ./~~ : ~,~~~"~':'~ :,.-1( ~;/ Agenda Statement Meeting Date: December 13, 2004 Through: Phil Shealy, City Manager From: Dave Calvert, Manager Engineering & Electric Utility Agenda Item: Contract with Enterprise Engineering, Inc. BACKGROUND & JUSTIFICATION: The Seward Parks and Recreation Director has been discussing the possibility of doing a purchase/lease of the old middle school for City and other programs with the Kenai Peninsula Borough (KPB). The KPB has programmed the school for demolition after the new middle school is built. After participating in a walkthrough of the existing KPB Middle School and discussing with pertinent City department heads the pros and cons of purchasing/leasing the school, it was determined further information and/or consultation would be necessary before the City could make a decision as to whether it may be a viable option to purchase/lease the facility. Enterprise Engineering, Inc. (EEI) submitted a proposal to provide Consulting Engineering services to the City of Seward. The Scope of the project is based on the information provided to EEI by myself and Assistant City Manager Rick Gifford on November 2, 2004. The estimated cost of the study is between $16,000 and $20,000. The study is to determine both required repairs and projected operating cost if the City were to purchase/lease the existing KPB Middle School. The scopes of services and fees for providing such services are attached as supporting documentation. The existing Middle School is located on a 51.91 acre parcel of land owned by the KPB, tax parcel # 145-021-34, having a legal description of Tract A, USS 1864 KPB Replat. The land is zoned institutional, which allows outright uses such as “auditoriums”, offices, government/quasi-government administration”, “playground, public tot lot”, “utility facility, public electric, water, sewer, etc.”, and allows by Conditional Use Permit uses such as: “center, senior or teen”, “center, community civic”, (Seward City Code Table 15.10.225 Pages 15-64&69). CONSISTENCY CHECKLIST: Yes No 1. Comprehensive Plan ___ ___ 2. Strategic Plan ___ ___ 3. Other ___ ___ 4. Not applicable X FISCAL NOTE: Funds for this project were not anticipated during the preparation of the 2005 Budget. Therefore, an appropriation is necessary. The administration recommends funding from the General Fund fund balance. Funds for the proposed consulting services will be available in the Engineering Department Contract Services account number 101-1230-5390 once appropriated from the General Fund fund balance account number 101-0000-3050. Approved by Finance Department: _____________________ RECOMMENDATION: Council approves Resolution 2004-122, authorizing the city manager to enter into a contract with EEI to provide consulting services to the City of Seward for an amount not to exceed $20,000.