HomeMy WebLinkAboutRes2004-132
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Sponsored by: Shealy
CITY OF SEWARD, ALASKA
RESOLUTION 2004-132
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A
CONTRACT WITH MARMON & HARRINGTON TO PURCHASE A
NEW FRONT-END ASSEMBLY FOR THE ELECTRIC DEPARTMENT
LINE TRUCK AT A PRICE NOT-TO-EXCEED $25,000
WHEREAS, the Electric Department 65' Bucket truck is expenencmg trouble m
breaking studs on the front wheels due to a faulty design; and
WHEREAS, the empty weight on the front wheels of this truck is approximately 15,600
pounds and the existing front-end assembly is designed for 17,000 pounds; and
WHEREAS, the manufacturer, Marmon & Harrington has completely redesigned the
front end assembly because of this stud-breaking problem; and
WHEREAS, our mechanics have recommended that the entire front-end assembly be
replaced at a cost not-to-exceed $25,000; and
WHEREAS, the front end assembly is only available from the manufacturer; and
WHEREAS, City Code 6.10.120 (5) allows for an exemption from the normal bid
process for "supplies, materials, equipment or contractual services which can only be furnished
by a single dealer."
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, that:
Section 1 The City Manager is authorized to approve a purchase order for the actual
cost of a new front-end assembly from Marmon & Harrington plus shipping cost, at a cost not-
to-exceed $25,000.
Section 2. The funding for this project will be transferred from the Electric Fund,
Fund Balance to Account 501-5400-5380.
Section 3.
This resolution to take effect immediately.
PASSED AND APPROVED by the City Council of the city of Seward, Alaska, this 21st
day of December, 2004.
CITY OF SEWARD, ALASKA
RESOLUTION 2004-132
THE CITY OF SEWARD, ALASKA
U Jkf-
Vanta Shafer, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
Branson, Dunham, Valdatta, Amberg, Lorenz, Shafer
None
Clark
None
ATTEST:
,,\;<J
J e Lewis, (C
Cit Clerk
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COUNCIL AGENDA STATEMENT
Meeting Date: December 21, 2004
Through: Phil Shealy, City Manager
From: Dave Calvert, Manager, Electric
Utility
Agenda Item: Maintenance work on our Bucket Truck
BACKGROUND & JUSTIFICATION:
Our 65' Bucket Truck is approximately 15 years old. To replace it today would cost in
the range of $250,000. Although it has some problems due to age (i.e. some rust in the
storage bins which will be repaired) and occasionally needs major maintenance such as a
motor rebuild (last done about 4 years ago), in general it is in good shape and is
invaluable in operating the Electric Utility.
The main persistent problem we have experienced with the Bucket Truck over the years
is the breaking of the studs which secure the front wheels to the truck. The problem has
become more acute recently. We have probably replaced between 30 and 40 of these
studs over the years. Communication with the manufacturer has not revealed any useful
information until just recently when they finally admitted that the same problem had been
experienced with other trucks. In fact, they have completely redesigned the wheels,
studs and front assembly to solve the problem. Unfortunately, they neglected to notify
us of their fix.
It will cost us approximately $25,000 to replace the entire front end of the truck - perhaps
less. The front end we now have is good for 17,000 pounds and our truck (empty) was
weighed at 15,600 pounds. That is just the front end weight. The new front end will be
good for 22,000 pounds.
We are currently leasing a 70' Bucket Truck from Chugach Electric for $250/day. This
was the only truck we could find in the entire state that was available for lease. It is
important and financially prudent to repair our Bucket Truck as soon as possible. The
truck is currently in Anchorage undergoing some maintenance on the transmission and
while it is there, our mechanics want to replace the front springs to be compatible with
the new front end. All of this repair work is under the $10,000 limit.
CONSISTENCY CHECKLIST:
Yes No
1. Comprehensive Plan
2. Strategic Plan
3. Other
4. Not applicable X
FISCAL NOTE:
The Rebuild of the front end can be financed by transferring funds from Electric Fund,
Fund Balance, to Account 501-5400-5380. Sufficient funds will then be available in that
account to pay for the repairs.
Approved by Finance Department:
RECOMMENDATION:
City Council approves Resolution 2004-132 authorizing the City Manager to issue a
purchase order to Marmon & Harrington not-to-exceed $25,000. The purchase order will
be issued for the actual cost of the new front-end unit plus shipping cost. Funding is
available in account 501-5400-5380.