HomeMy WebLinkAboutRes1977-032
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8-8-77
JES/ j es
CITY OF SEWARD, ALASKA
RESOLUTION NO. 77-32
A RESOLUTION APPROVING THE PURCHASE
OF A XEROX 4500 COpy MACHINE
AND APPROPRIATING FUrIDS
WHEREAS, the increased growth in the Seward area has had a direct,
measurable affect on the volume of paperwork that is received and must be
distributed to the City Council and commissions, and
WHEREAS, in the past year the copy volume from the administrative
offices has risen from approximately 6000 copies per month to 15,000 copies
per month, and
WHEREAS, the increased copy volume on the Xerox 4000 currently
leased by the City represents a monthly charge of approximately $46J, and
WHEREAS, the Council has recognized the need for more efficient
handling of the information to be distributed and thus did allocate $575
for the purchase of a collator/sorter, and
WHEREAS, Xerox Corporation has recently lowered its government
prlclng to Alaska clients and presently offers a Xerox 4500, with 20 bin
collator/sorter attached, for the purchase price of $19,000, with $1900
required for the dmvn payment and the balance of $17,100 payable in 60
monthly installments of $501.62 at 5.5 percent interest, and
WHEREAS, Xerox Corporation further guarantees full service on
the copy machine for a period of seven years, and
WHEREAS, the increased monthly charge for the purchase of the
Xerox 4500 over the lease/rental of the Xerox 4000 is within the budgeted
costs for duplicating services for the City;
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of
Seward, ALaska, that the City Manager is hereby authorized to enter into a
purchase agreement with Xerox Corporation for the purchase of a Xerox 4500
as described above.
AND, BE IT FURTHER RESOLVED that the down payment for purchase of
the machine shall be funded by transferring $1325 from the City Council
contingency fund to the Clerk-Treasurer's budget, to be combined with the
available $575 allocated for the purchase of a collator/sorter, as per the
attached revisions of the fiscal year 1977-78 budget.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, this 8th day of August , 1977.
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Resolution No. 77- 32
Page Two
CITY OF SEWARD, ALASKA
&~,I1.fV.M
Mayor
AYES:
NOES:
ABSENT:
CAMPBELL, GILLESPIE, HUGLI, MOTT, NEVE', OLDOW AND VINCENT
NONE
NONE
ATTEST:
APPROVED AS TO FORrl:
~(~~,
J nne E. Shanley 0-
City Clerk-Treasurer
HUGHES, THORSNESS, GANTZ, POWELL & BRUNDIN
Attorneys for the City of Seward, Alaska
R~'#~
(City Seal)
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-0- 16000 W/C Insurance 2,500 2,500
';0- 22000 Communications 500 500
500 23000 Advertising & Publications 1,530 1,030
750 24000 Office Supplies 1,950 1,200
-0- 24001 Postage 515 515
3,000 25000 Promotion & Entertainment 3,000
1,500 35000 Travel & Subsistence 1,500
1,500 35001 Mayor's Expenses 1,500
500 37000 Dues & Subscriptions 1,000 500
..... 134,990 39000 Contracted Services (1) 44,500 9,510
...... 19,104 59000 Contingency .50,.000- 30,896 .48T-5ee- ~,~
-0- 40006 Copy Machine Lease 850 850
City Dock Feasibility Study 12,000
(1) Lega 1 Expense $25,000
Engineering 10,000
Auditing 8,000
Codification 1,500
44,500
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61, 844 TOTA1.. APPAOPR1ATIO~S 109,345. .
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Revised 17/77
II F/77
06,530
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ACTUI\L r:XI'r,"J.lIrUI\~~~ ~~~'!.!(~'~!!..~_T~~[ . OllJ(~"!. -'~l:.C::~..'~'~~t:~~lU . 1:, --A,.j;iiuVtO r'I\'li1i"CTi~N~
1976-7.7 coor orSCRIPTlI.lN ' 1977-i73 I\cs.77-32 I --
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Personal services
2 Full: time positions 3
1 Part time pos~tions 0
33,712 10000 Salaries 50,400 16,688
1,991 10001 Leave expense 5,600 3,609
1,805 15001 FICA, expense 2~883 1,078, I
160 16001 W/C insurance 225 65 I
2,112 16002 Medical insurance 3!..8}4 1, ?2~ I I
39.780 Total personal services 62.942 23.162
~ Maintenance & operations !
"- 825 22000 ComrmimicB tions 800 (25) I I
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1,200 23000 Advertising 750 ( 450) I
200 23001 Recording 50 (150) I
200 24000 Office supplies/postage 950 750
1,500 26000 Election expense 1,200 (3002
100 35000 Travel & subsistence 150 50 I
50 37000 Dues & subscriptions 100 .50 !
375 38001 Fidelity Bond 175 (20C) I
370 39000 Contracted services 600 230 I
-0- 40004 Misc. equip. repairs 300 300
-0- 40006 Copy. machine lease 850 850
4.820 T~l maint. & ooertns. 5 .925 1.105 I
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-0- Equipment purchase -;-75- 575 1900 I
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.p.o.. -eoii~tor-~orter- I
~ 'Xerox 4500 down-payment.
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Revised 8/8/77 t
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[44,600 TOTAL APPROP~lATIONS :-M,44~- 24,842 70 767
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