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HomeMy WebLinkAboutRes1999-124 . I I Sponsored by: Janke CITY OF SEWARD, ALASKA RESOLUTION 99-124 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, DETERMINING THAT IT IS IN THE PUBLIC'S INTEREST TO WAIVE THE NORMAL BID PROCESS PER CITY CODE ~6.10.130 AND AUTHORIZE THE CITY MANAGER TO ENTER INTO LEASE AGREE- MENTS WITH XEROX FOR THE PURPOSE OF LEASING THREE COPIERS WHEREAS, the Xerox Lease Agreement for the Xerox 5100 copier (the large copier in the City Hall basement) will expire in February, 2000; and WHEREAS, the City's experience with heavily used copiers is that the older the copier gets, the more maintenance problems there are, and the more downtime and delays that are experienced by the City; and WHEREAS, Xerox has approached the City about trading in the 5100 for a similar copier with upgrades for newer technology; and WHEREAS, Xerox has also made a proposal to replace two other smaller copiers located in the City Hall mail room and the police department with newer copiers, with improved technology, and at a lower cost; and WHEREAS, the copier upgrades would replace older copiers with new copiers with improved technology and an overall budget savings; and WHEREAS, funding for the copiers is included in the respective department's current six month budgets ending December 31, 1999 and will be included in future budgets for Council approval; and WHEREAS, the leases are for sixty (60) months and include the required non-appropriation clause which allows the City to terminate the lease if monies are not appropriated for any given budget year; and WHEREAS, it is in the public interest to waive the normal bidding process per City Code S6.1 0.130 based on the following: 1) the current copiers have a higher trade~in value with Xerox; 2) Xerox removes the current copiers at no extra cost; and 3) the maintenance level is excellent from Xerox due to their Kenai Peninsula presence and the over whelming number of Xerox copiers in Seward: . ." CITY OF SEWARD, ALASKA RESOLUTION NO. 99-124 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. It determines that it is in the public's interest to waive the normal bid process per City Code ~6.10.130 and authorize the City Manager to enter into lease agreements with Xerox for the purpose of leasing three copiers: a Xerox 5800 for the City Hall basement copier at a monthly lease cost of $2,042.93; a Xerox DC332 for the City Hall mail room copier at a monthly lease cost of$339.44 and a Xerox DC332 for the police department copier at a monthly lease cost of$368.41. Section 2. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the city of Seward, Alaska, this 13 day of September, 1999. THE CITY OF SEWARD, ALASKA r~) I 3 ~~'---t , Edgar Blatchford, Vice-Mayor AYES: NOES: ABSENT: ABSTAIN: Blatchford, Callahan, Gage, Orr, Shafer King Satin None ATTEST: ~ ~l: Patrick Reilly . ",....... CIty Cler~",\ Of S~~##I~ ....... ~'.......... ' ~~ ...~ ~~. OA;"~. '#. (City $a@..... .~:-. \ = I --- ~\ \ ; . \ SEAL j. i '\ ---/.' ~ ~~1 \."'~.J1>' "'..'-f~....u.-:.~CO ~. 'Y...IIE OF "....,~".... ~.......,"~