HomeMy WebLinkAboutRes2001-137
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CITY OF SEWARD, ALASKA
RESOLUTION 2001-137
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, DETERMINING THAT IT IS IN THE PUBLIC'S INTEREST TO
WAIVE THE NORMAL BID PROCESS PER CITY CODE ~6.10.130 AND
AUTHORIZE THE CITY MANAGER TO ENTER INTO LEASE
AGREEMENTS WITH XEROX FOR THE PURPOSE OF REPLACING AND
UPGRADING THE COPIERS IN THE CITY HALL BASEMENT AND MAIL
ROOM
WHEREAS, the City currently leases from Xerox a model 5800F copier located in the
basement of city hall that is primarily used for high volume uses, such as the Council packets,
annual fmancial reports and budget reports; and
WHEREAS, the City also leases from Xerox a model DC332 copier located in the mail
room near the administrative and fmance offices in city hall; and
WHEREAS, the Xerox 5800F copier has been experiencing higher than nonnal downtime
and maintenance calls; and
WHEREAS, Xerox has recommended that the City replace the 5800 with a new digital
Xerox copier, model DC490SDX; and
WHEREAS, Xerox has recommended replacing the mail room copier Xerox model 332
with a Xerox model DC432T to take advantage of the city hall computer networking system; and
WHEREAS, by upgrading the General Services copiers, there will be soft cost savings by
reducing the number of computer printers needed in city hall, a lower cost per page with a copier
than a printer and reduced labor from monitoring copying jobs vs being able to set the job up on
a computer and sending it to the copier to be printed; and
WHEREAS, the leases are for sixty (60) months and include the required non-
appropriation clause which allows the City to tenninate the lease if monies are not appropriated
for any given budget year; and
WHEREAS, it is in the public interest to waive the nonnal bidding process per City Code
~6.1O.130 based on the following: 1) the current copiers have a higher trade-in value with Xerox;
CITY OF SEWARD, ALASKA
RESOLUTION 2001-137
2) Xerox removes the current copiers at no extra cost; and 3) the maintenance level is excellent
from Xerox due to their Kenai Peninsula presence and the over whelming number of Xerox
copiers in Seward.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA, that:
Section 1. It detennmes that it is in the public's interest to waive the normal bid process per
City Code ~6.1O.130 and authorize the city manager to enter into lease agreements with Xerox for
the purpose of replacing and upgrading the copiers in the city hall basement and mail room.
Section 2. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the city of Seward, Alaska, this_22nd
day of October, 200 L
THE CITY OF SEWARD, ALASKA
<:, ,14 ~ I
Edgar Blatchford, Mayor
AYES: Blatchford, Brossow, Branson, Calhoon, Clark, Orr, Shafer
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
Patrick Reilly
City Clerk ~,,'II'U II
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