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Sponsored by: Murphy
CITY OF SEWARD, ALASKA
RESOLUTION NO. 92-081
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA, AUTHORIZING THE DESTRUCTION
OF CERTAIN PUBLIC RECORDS
WHEREAS, city of Seward Resolution No. 86-074 established an amended
schedule for the retention of public records of the city; and
WHEREAS, the City Clerk has identified certain public records which no longer
have administrative, fiscal, legal or archival value to the city; and '
WHEREAS, public records may be destroyed by the Clerk if approved by
resolution of the City Council;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA, that:
Section 1. The City Clerk, legal custodian of the municipal records of the City of
Seward, is hereby authorized and instructed to destroy the municipal records as listed
in Attachment "A", all of which have been deemed to have no administrative, fiscal, legal
or archival value to the City.
Section 2. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the city of Seward, Alaska, this
27th day of May, 1992.
THE CITY OF SEWARD, ALASKA
//, .',
L., ..,_-/ /. //
/t..,/Lv0~t<i ti--. ( ~ '~'7
Donald W. Cripps, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
Bencardino, Crane, Cripps, Dunham, Krasnansky, Swartz & White
None
None
None
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CITY OF SEWARD, ALASKA
RESOLUTION NO. 92-081
ATTEST:
APPROVED AS TO FORM:
Perkins Coie, Attorneys for the city of
Seward, Alaska
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(Cit.y Seal)
'7~ htL-
Fred B. Arvidson
City Attorney
CITY OF SEWARD, ALASKA
ANNUAL DESTRUCTION REPORT FOR 1992
AS OF OS/28/92
REC. ***YEAR****
.PARTMENT NO. FROM TO SU8JECT/LABEL/FILM OR BOX CONTENT SUMMARY RETAIN
----------- ------------------------- ----.---------------------------------------------
ORDS
56 1984 1984 FINANCE ACCOUNTS PAYABLE N-R 7
FY1985 - DESTROY JULY 1992
BOX 14
59 1988 1989 PERSONNEL PARKS & REC DIRECTOR & ASST FINANCE DIRECTOR 2
JOB APPLICATIONS
BOX 17
60 1984 1984 PERSONNEL ANNUAL LEAVE LOGS 7
FY1985 DESTROY JULY 1992
BOX 18
62 1984 1984 PERSONNEL CANCELLED PAYROLL CHECKS THRU 1984 7
FINANCE
BOX 19
63 1982 1984 FINANCE BANK STATEMENTS 7
FY1985 & PRIOR DESTROY JULY 1992
BOX 20
. 64 1984 1984 LAW ENFORCEMENT DISPATCH PHONE LOGS 7
BOX 21
68 1988 1988 FINANCE UTILITY PAYMENT RECEIPTS 3
FY 1989 DESTROY JULY 1992
BOX 25
69 1986 1986 FINANCE UTILITY PMT RECEIPTS 5
MASTER METER READ FILE
FY 1987 DESTROY JULY 1992
BOX 26
70 1988 1988 FINANCE UTILITY PMT RECEIPTS 3
BOX 27
71 1988 1988 ELECTRIC UTILITY SERVICE REQUESTS 3
FY 1989 DESTROY JULY 1992
BOX 28
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CITY OF SEWARD, ALASKA
ANNUAL DESTRUCTION REPORT FOR 1992
AS OF OS/28/92
REC. ***YEAR****
.PARTMENT NO. FROM TO SUBJECT/LABEL/FILM OR BOX CONTENT SUMMARY RETAIN
~---------- ------------------------- --------------------------------------------------
72 1988 1988 FINANCE UTILITY PAYMENT RECEIPTS 3
BOX 29
75 1988 1988 PERSONNEL TIMESHEETS 3
ACTIVE EMPLOYEE TIMESHEETS WILL BE RETAINED
BOX 32
77 1988 1988 FINANCE UTILITY PAYMENT RECEIPTS 3
BOX 34
78 1988 1988 FINANCE UTILITY PAYMENT RECEIPTS 3
BOX 35
79 1988 1988 FINANCE CASH REGISTER TAPES 3
BOX 36
. 80 1988 1988 FINANCE UTILITY PAYMENT RECEIPTS 3
BOX 37
81 1988 1988 PERSONNEL TIMESHEETS 3
ACTIVE EMPLOYEES TIMESHEETS WILL BE RETAINED
BOX 38
82 1988 1988 FINANCE UTILITY PAYMENT RECEIPTS 3
BOX 39
84 1984 1984 ELECTRIC UTILITY DEPOSITS, PENALTIES, METER READS 7
FY 1985 DESTROY JULY 1992
BOX 41
85 1984 1984 ELECTRIC UTILITY MASTER FILE 7
FY 1985 DESTROY JULY 1992
BOX 42
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CITY OF SEWARD, ALASKA
ANNUAL DESTRUCTION REPORT FOR 1992
AS OF OS/28/92
REC. ***YEAR****
.PARTMENT NO. FROM TO SUBJECT/LABEL/FILM OR BOX CONTENT SUMMARY RETAIN
----------- ------------------------- -----._-------------------------------------------
86 1988 1988 ELECTRIC UTILITY UTILITY PAYMENT RECEIPTS 3
FY 1989
BOX 43
88 1988 1988 FINANCE UTILITY CASH REGISTER TAPES 3
BOX 45
89 1989 1989 FINANCE COPIES OF DUPLICATE AND VOIDED CHECKS 2
FY 1989 TO FY 1990
BOX 46
93 1984 1984 FINANCE ACCOUNTS PAYABLES K-Y 7
FY 1985 DESTROY JULY 1992
BOX 50
94 1984 1984 FINANCE ACCOUNTS PAYABLES A-C 7
FY 1985 DESTROY JULY 1992
BOX 51
. 95 1984 1984 FINANCE ACCOUNTS PAYABLES D-M 7
FY 1985 DESTROY JULY 1992
BOX 52
96 1984 1984 FINANCE ACCOUNTS PAYABLES 7
FY 1985 DESTROY JULY 1992
BOX 53
101 1983 1988 GRANTS REDDI GRANT 86, 3
COMPLETED AND AUDITED DIESEL POWER GENERATION ASSIST. STATE 86, MUNCIPAL
ASST 84, AVTEC CTR 87, RURAL COMM FIRE PROTo SVAC
BOX 57 CONTINUED 88, RDA RADIO 85
102 1984 1984 LAW ENFORCEMENT RADIO LOGS 7
BOX 58
105 1975 1989 ADMINISTRATION RV/CAMPER PARK PERMITS 2
PERMITS
BOX 60
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CITY OF SEWARD, ALASKA
ANNUAL DESTRUCTION REPORT FOR 1992
AS OF OS/28/92
REC. ***YEAR*"'**
.PARTMENT NO. FROM TO SUBJECT/LABEL/FILM OR BOX CONTENT SUMMARY RETAIN
--._------- ------------------------- --------------------------------------------------
106 1986 1986 ADMINISTRATION VEHICLE FOR HIRE PERM ITS 5
PERMITS YELLOW CAB
BOX 60
119 1989 1990 ADMINISTRATION PHONE MESSAGE BOOK MAY 89 TO JUNE 90
BOX 61 (T-017>
120 1988 1988 PERM ITS LIQUOR LICENSE APPLICATIONS 3
BOX 61 (T-017)
121 1983 1988 PERMITS GAMING PERMITS NON PROFIT ORGANIZATIONS 3
BOX 61 (T-017>
122 1984 1984 FINANCE PURCHASING GENERAL 7
BOX 61 (T-017>
. 124 1988 1988 FINANCE STATE REVENUE SHARING 3
FY 1987
BOX 61 (T-017>
125 1988 1988 ELECTION REGULAR ELECTION 10/04/88 3
BALLOT & CERTIFIED OFFICIAL RESULTS RETAINED
FOR PERMANENT FILE
BOX 61 (T-017>
126 1986 1986 CLAIMS FOR DAMAGES 5
BOX 61 (T-017>
127 1988 1989 PERMITS CAMPER PARK/RV PERMITS 2
BOX 61 (T-017)
128 1984 1984 FINANCE AUD IT PROPOSALS 7
BOX 62 (T-025)
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CITY OF SEWARD, ALASKA
ANNUAL DESTRUCTION REPORT FOR 1992
AS OF OS/28/92
REC. ***YEAR****
.PARTMENT NO. FROM TO SUBJECT/LABEL/FILM OR BOX CONTENT SUMMARY RETAIN
-----._---- ------------------------- -------.------------------------------------------
129 1984 1984 FINANCE PURCHASING BID FORMS FY 1985 7
DESTROY JULY 1992
BOX 62 (T-025)
131 1982 1984 INDUSTRIAL DEVELOPMENT COAL DREDGING PERMIT 7
PERM ITS
BOX 62 (T-025)
135 1987 1989 PUBLI CATIONS PUBLIC HEARING NOTICE - CITY COUNCIL 2
NOT RELATED TO ORDINANCES OR RESOLUTIONS
BOX 62 (T-025)
136 1981 1988 LEGISLATION GENERAL CORRESPONDENCE 3
BOX 62 (T-025)
46 1984 1984 FINANCE ACCOUNTS PAYABLE T-Z 7
FY 1985 DESTROY JULY 1992
BOX 7
. 144 1988 1988 HARBOR CASH PAYMENT RECEIPTS 3
BOX 71
145 1988 1988 HARBOR CASH PAYMENT RECEIPTS 3
BOX 72
12 1987 1989 HARBOR 2
HARBOR CORRESPONDENCE
T-037
22 1987 1987 HARBOR COPIES OF STATEMENTS 4
HARBOR FINANCE
T-041 (BOX 65)
30 1984 1984 HARBOR HARBOR TRANSACTION SUMMARY PRINTOUT 7
FINANCE LEDGER MONTH END FY 1984
REPORT
T-045 (BOX68)
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.PARTMENT
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REC.
NO.
***YEAR****
FROM TO
32
1984 1988
33
1986 1988
CITY OF SE~ARD, ALASKA
ANNUAL DESTRUCTION REPORT FOR 1992
AS OF D5/28/92
SUBJECT/LABEL/FILM OR BOX CONTENT SUMMARY RETAIN
------------------------- --------------------------------------------------
HARBOR HARBOR UTILITIES SERVICE REQUESTS 3
ELECTRIC REQUESTS
TD46
HARBOR
HARBOR RECEIPTS
HARBOR PAYMENT RECEIPTS
3
TD47 (BOX 69)
CITY OF SEWARD, ALASKA
ANNUAL DESTRUCTION REPORT FOR 1991
AS OF OS/28/92
REC. ***YEAR****
.PARTMENT NO. FROM TO SUBJECT/LABEL/FILM OR BOX CONTENT SUMMARY RETAIN
----------. ------------------------- --------------------------------------------------
ORDS
42 1982 1983 FINANCE ENGINEERING PROJECTS 7
ACCOUNTS PAYABLES
BOX 3
100 1983 1987 GRANTS FIRE PREVENTION 83, SEABORNE AMBULANCE 88, FIRE LP 3
COMPLETED AND AUDITED WELL FO INSTALL 84, COMP PLAN TORA 85, T-LINE TO
DAVES CRK 85, COMM BLK-FIRE
BOX 57 TRK 87, GATEWAY CTR 85, 4TH AVE DOCK IMPRV 85
109 1987 1987 ELECTION OCT 6, 1987 REGULAR ELECTION 3
SAMPLE BALLOT AND FINAL RESULTS RETAINED FOR
PERMANENT RECORD
BOX 60
110 1983 1987 PUBLIC WORKS GENERAL CUSTOMER COMPLAINTS 3
BOX 60
111 1980 1980 ELECTRIC DEPT INFO ON ANCHORAGE MUNCIPAL LIGHT & POWER 10
BOX 60
. 123 1987 1987 FINANCE STATE REVENUE SHARING 3
FY 1987
BOX 61 (T-01?)
140 1987 1987 HARBOR HARBOR PAYMENT RECEIPTS ANO INVOICES 3
BOX 63 (T -038)
141 1982 1985 HARBOR MOORAGE APPLICATIONS 5
BOX 64 (T-040l
142 1974 1985 HARBOR WAITING LIST FOR SLIP 1974 - 1977 5
GRID WORK ACCIDENT REPORTS 1985
CORRESPONDENCE 1986
BOX 66 (T-043)
143 1987 1987 HARBOR CASH PAYMENT RECEIPTS 3
BOX 67 (T-042)
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CITY OF SE~ARD. ALASKA
ANNUAL DESTRUCTION REPORT FOR 1991
AS OF OS/28/92
REC. ***YEAR****
.PARTMENT NO. FROM TO SUBJECT/LABEL/FILM OR BOX CONTENT SUMMARY RETAIN
----------- ------------------------- --------------------------------------------------
19 1987 1987 HARBOR 3
HARBOR RECEIPTS
T-038
21 1982 1985 HARBOR 5
HARBOR MOORAGE
APPLICATIONS
T-040
23 1987 1987 HARBOR 3
HARBOR PAYMENT RECEIPTS
T-042
26 1979 1985 HARBOR POLICE HAVE ORIGINALS 5
HARBOR ACCIDENT REPORTS
COPIES
T-043
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CITY OF SEWARD, ALASKA
ANNUAL DESTRUCTION REPORT FOR 1990
AS OF OS/28/92
REC. ***YEAR****
.PARTMENT NO. FROM TO SUBJECT/LABEL/FILM OR BOX CONTENT SUMMARY RETAIN
--.-------- ------------------------- --------------------------------------------------
ORDS
54 1982 1982 FINANCE ACCOUNTS PAYABLES G-O 7
BOX 12
43 1981 1982 FINANCE UTILITY INFORMATION, GENERAL JOURNAL 9/82 7
COMPUTER PRINTOUTS
BOX 4
98 1987 1987 PERSONNEL APPLICATIONS - NOT HIRED 2
BOX 55
45 1982 1982 FINANCE VARIOUS PROJECTS 203-274 7
ACCOUNTS PAYABLES
BOX 6
107 1986 1986 FINANCE REVENUE SHARING 3
FEDERAL FY 1986
BOX 60
. 114 1982 1982 WATER DEPT INDUSTRIAL WATER MAIN/GRAIN TERMINAL 7
BID DOCUMENTS
BOX 60
130 1984 1986 FINANCE FEDERAL REVENUE SHARING 1984 3
STATE REVENUE SHARING 1986
BOX 62 (T-025)
133 1985 1986 LEGISLATION PENDING LEGISLATION 3
STATE LEGISLATURE
BOX 62 (T-025)
34 1986 1986 HARBOR HARBOR PAYMENT RECEIPTS 3
HARBOR RECEIPTS
T048 (BOX 70)
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CITY OF SE~ARD. ALASKA
ANNUAL DESTRUCTION REPORT FOR 1989
AS OF OS/28/92
REC. ***YEAR****
.PARTMENT NO. FROM TO SUBJECT/LABEL/FILM OR BOX CONTENT SUMMARY RETAIN
-----_.---- ------------------------- --------------------------------------------------
ORDS
51 1981 1981 FINANCE BANK DEPOSIT RECORDS 7
BOX 10
134 1981 1983 ELECTRIC PK PUBLIC UTILITIES COHM 5
CEA FILINGS GENERAL
BOX 62 (T-025)
139 1978 1978 TRAILERS GENERAL FILE ON TRAILERS AND TRAILER COURTS 10
BOX 62 (T-025)
27 1985 1986 HARBOR 2
HARBOR CORRESPONDENCE
T-043
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CITY OF SEWARD, ALASKA
ANNUAL DESTRUCTION REPORT FOR 1988
AS OF OS/28/92
REC. ***YEAR****
.PARTMENT NO. FROM TO SUBJECT/LABEL/FILM OR BOX CONTENT SUMMARY RETAIN
...-------- ------------------------- --------------------------------------------------
ORDS
52 1980 1980 FINANCE CHECK DISTRIBUTION REGISTER - COMPUTER PRINTOUT 7
BOX 10
103 1985 1985 LAW ENFORCEMENT TELEPHONE LOGS AND TRAFFIC TICKETS 2
BOX 59
48 1980 1980 FINANCE ELECTRIC UTILITY DAILY REPORTS 7
COMPUTER PRINTOUTS 1981
BOX 9
24 1974 1977 HARBOR 10
HARBOR MOORAGE WAITING
LIST
T-043
28 1980 1980 HARBOR FINANCIAL JOURNAL TAPES 7
T-043
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. EPARTMENT
M__________
ORDS
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REC.
NO.
***YEAR****
FROM TO
37
1982 1984
CITY OF SEWARD, ALASKA
ANNUAL DESTRUCTION REPORT FOR 1987
AS OF OS/28/92
SUBJECT/LABEL/FILM OR BOX CONTENT SUMMARY RETAIN
------------------------- --------------------------------------------------
RISK MANAGEMENT
INSURANCE
CORRESPONDENCE
2
BOX 1
.PARTMENT
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OROS
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REC.
NO.
***YEAR****
FROM TO
50
1982 1982
CITY OF SEWARD, ALASKA
ANNUAL DESTRUCTION REPORT FOR 1986
AS OF OS/28/92
SUBJECT/LABEL/FILM OR BOX CONTENT SUMMARY RETAIN
FINANCE
GRANT
CETA RECORDS
3
BOX 10
.PARTMENT
-----------
ORDS
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REC.
NO.
***YEAR****
FROM TO
25
1979 1979
CITY OF SEWARD, ALASKA
ANNUAL DESTRUCTION REPORT FOR 1985
AS OF OS/28/92
SUBJECT/LABEL/FILM OR BOX CONTENT SUMMARY RETAIN
HARBOR
GRID USE DOCUMENTS
5
T-043
. EPARTMENT
-----------
ORDS
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REC.
NO.
***YEAR****
FROM TO
38
1976 1980
CITY OF SEWARD, ALASKA
ANNUAL DESTRUCTION REPORT FOR 1983
AS OF OS/28/92
SUBJECT/LABEL/FILM OR BOX CONTENT SUMMARY RETAIN
RISK MANAGEMENT
INSURANCE
CORRESPONDENCE
2
BOX 1
.PARTMENT
-------------
RECOROS
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.
REC.
NO.
***YEAR****
FROM TO
138
1978 1978
CITY OF SEWARD, ALASKA
ANNUAL DESTRUCTION REPORT FOR 1982
AS OF 05128/92
SUBJECT/LABEL/FILM OR BOX CONTENT SUMMARY RETAIN
ELECTRIC
ATTORNEY CORRESPONDENCE RELATING TO
ELECTRIC DEPT
3
BOX 62 (T-D25)