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Home My WebLink AboutRes1991-082 . . . sponsored by: Murphy CITY OF SEWARD, ALASKA RESOLUTION NO. 91-082 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE DESTRUCTION OF CERTAIN PUBLIC RECORDS WHEREAS, city of Seward Resolution No. 86-074 established an amended schedule for the retention of public records of the city; and WHEREAS, the City Clerk has identified certain public records which no longer have administrative, fiscal, legal or archival value to the city; and WHEREAS, public records may be destroyed by the Clerk if approved by resolution of the City Council; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: section 1. The City Clerk, legal custodian of the municipal records of the city of Seward, is hereby authorized and instructed to destroy the municipal records as listed in Attachment "A", all of which have been deemed to have no administrative, fiscal, legal or archival value to the City. section 2. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City council of the city of Seward, Alaska, this 8th day of July, 1991. THE CITY OF SEWARD, ALASKA ~<'.~ David L. Hilton, Sr., Mayor AYES: Burgess, Dunham, Hilton, Krasnansky, Meehan, Sieminski and Simutis None None None NOES: ABSENT: ABSTAIN: -1- . CITY OF SEWARD, ALASKA RESOLUTION NO. 91-082 ATTEST: . . (City Seal) APPROVED AS TO FORM: Perkins Coie, Attorneys for the city of Seward, Alaska 7~ 1iI~ Fred B. Arvidson City Attorney -2- . Box No. None 91-01 91-02 91-03 91-04 91-05 . 91-06 91-07 91-08 91-09 91-10 91-11 91-12 . 91-13 Resolution 91-082 Attachment A RECORDS DESTRUCTION LIST July, 1991 Description Destrov CITY COUNCIL AND PLANNING COMMISSION Audio Tapes of Meetings 07/86 & prior 07/91 FINANCE General Journal Computer Printout FY83 07/90 FINANCE General Journal Computer Printout FY 83 07/90 FINANCE Utility Payment Receipts, 07-08/87 01/91 FINANCE Cash Register Tapes, Jan-Dec 1987 01/91 FINANCE Utility Payment Receipts, Jan/Feb 88 02/91 Pulled for review by City Manager PERSONNEL Time Sheets, terminated employees, 86 01/91 SMALL BOAT HARBOR Requests for Moorage, 1984-Feb/85 Boat Lift Use agreements, May-Dec/85 Mooring Logs 1985 & prior 01/91 01/91 01/91 FINANCE utility Payment Receipts Nov-Dec/87 01/91 FINANCE Utility Master File Reports 09/83-04/84 01/91 LIBRARY Memos/correspondence, Finance Director 01/91 1987 & prior FINANCE - Misc. memos and letters 1988-prior 07/91 FINANCE Audit and Project work files, FY85/86 07/91 PERSONNEL W2 workpapers/backup CY 1986 Annual Leave schedules FY84 01/91 01/91 . . . 91-14 91-15 91-16 91-17 91-18 91-19 91-20 91-21 91-22 91-23 Resolution No. 91-082 Attachment A PERSONNEL 1987 Timesheets - terminated employees 01/91 (Authorized destruction by separate resolution, 1989 Special Election, voted ballots) HARBOR Payment Receipts, July-Dec/85 HARBOR Payment Receipts, Jan-Jun/85 PERSONNEL Applications for Finance Director, Misc. correspondence Jan-Jul/86 File copies/personnel transactions, Recruitment position vacancy ads 1985 and prior Applications, 1988 & prior FINANCE utility Payment Receipts Sep-Oct/87 CONTRACTS Rejected Bids, 1985-87 Pulled for review by city Manager POLICE DEPT. Dispatch Radio Logs, 1983 PERMITS - Profit Permits 1980-84 Handbill Distribution Permits Political Sign Permits, 1986 Games of Chance & Skill 1983-86 Cabin Permits, 1984 Peddler Permits/Harbor 1984/prior ABCB Applications, 1986/1987 Vendor Permits, 1986 & prior PURCHASING - Requests for Bids copy/Computer Paper Bids, 1986 Harbormaster's Building Paint 07/80 ELECTION - 10/07/86 Regular Election ELECTRIC - APUC Filings, 1978 FINANCE - Revenue Sharing/State FY84-87 Municipal Assistance FY82 Revenue Sharing, Federal FY82 2 01/91 01/91 1988 01/91 01/91 86 01/91 01/91 01/91 01/91 01/91 01/91 01/91 01/91 01/91 01/91 01/91 01/91 01/91 01/91 01/91 01/91 01/91 01/91 01/91 01/91 01/91 . . . 91-23 91-24 Resolution No. 91-082 Attachment A ELECTION - Questioned, Challenged/Absentee Ballot Register, 1986 Declaration of Candidacy, 1986 01/91 01/91 REJECTED PROPOSALS (RFP's) for the following: Fourth of July Creek Industrial Center (SMIC) Statements of Qualifications/Engineering/Design Peratrovich, Nottingham, Drage 1980 Holmes and Narver ott Water Engineers Nortec KPFF Robert W. Rutherford Transalaska Engineering DOWL Anderson, Thornstad, Kane, Jacobs Hargis Engineers Alaskan Engineers & Surveyors Northern Technical Services Norgaard Consulting Engineers R & M Consultants Water systems Components Design Transalaska Engineering Aug/78 Replat/Utility/Street Improvement Design Terminal Addition 1978-80 Arctic Engineers CH2M Hill R & M Consultants S & S Engineers Transalaska Engineering DOWL URS Company Transmission Line Engineering/Design, Statements of Qualifications 1983 Dwayne Legg Associates Van Gulik & Associates International Engineering Company Brown and Root, Inc. Marks Engineering & Calista Prof. Services R. W. Beck and Associates, Inc. Harza Engineering Co/Quadra Engineering/Ott Water Engineers Charles T. Main, Inc. Transmission Line (continued) Gilbert Commonwealth Associates Schuchart and Associates Power Engineers Inc. 3 . . . 91-25 91-26 91-27 Resolution No. 91-082 Attachment A REJECTED PROPOSALS (RFP requests) 1985 Comprehensive Plan FINANCE Report-price Waterhouse 1982 Survey of Financial Reporting and Accounting Developments in the Public utility Industry Revenue Sharing - State FY82 and FY84 Audit (copies of workpapers) FY85/86 CONTRACTS Garbage Contract - Seward svs. 01/80 Zubeck - AVTEC Skill Ctr Sewer Line 81 GRANTS - Narcotics Team/Southcentral AK 77-A-045, 1979 REDDI (Report Every Drunk Driver) State of AK 83/84 Industrial Water Main Extension State of AK 76905 (Audited 05/86) ELECTRIC APUC Chugach Elec. Filings 08/77-12/80 LEGAL Claims for Damages, Fultz, 1982 PUBLICATIONS Affidavits of Publication 1981-83 Requests for Proposals and Misc. ELECTION - Declaration of Candidacy 1984 PROPOSALS - Dog Pound Bids 1982 FINANCE - General Journal Computer Printout Audit workpapers, FY87 PURCHASING Street Sweeper bids, 06/84 15 passenger van - Senior Center 83 Petroleum Products bids 82-84 Parks & Rec tractor, 1983 Chevy S-10 pickup (3) 01/82 Public Works dump truck, 07/83 Computer paper, 1984 SALES OF CITY PROPERTY Surplus Property Sale 1983 and 06/84 LEGAL - Claims for damages, 1984/1985 ELECTION Conflict of Interest Statements 84 Regular Election - Propositions 1985 (backup material) CONTRACTS Metco - Public Restroom Project 1982 1987 01/91 01/91 07/91 01/91 01/91 01/91 01/91 05/89 01/91 01/91 01/91 01/91 01/89 07/91 07/91 07/91 07/91 07/91 07/91 07/91 07/91 07/91 07/91 07/91 07/91 07/91 4 07/91 . . . 91-28 91-29 91-30 91-31 Resolution No. 91-082 Attachment A PUBLICATIONS Council notices of meetings 1979-84 PERMITS Taxi permit - pioneer Cab, 1975/76 Legion Cab, 1975 FINANCE Accounts Payable - Financial backup on projects as follows: Marathon Hydro Project ott Water Engineers Elling Halverson Administrative Expenses Miscellaneous Payables Grain Terminal Water Line project ott Water Engineers Elling Halverson Alaska Railroad Anchorage Times Journal of Commerce Administrative Expenses GTE Skill Center Sewer Line Project Arctic Environmental Engineers Zubeck Hospital Boiler Modifications ott Water Engineers (All projects are dated FY 83) FINANCE Project Report Computer Printout FY82 CONTRACTS Proposal - Management Svs. for ferry terminal - Albert Kawabe 1980 PURCHASING Purchase Orders - Numerical File 79 PERMITS - ABCB, 1985 ELECTION Questioned, Challenged, Absentee Ballot registers 1985 FINANCE Harbor Accounts Receivable Billing Register - computer Printout, FY84 FINANCE Fixed Assets Reports/Workpapers/Backup FY 84 5 01/91 01/91 01/91 01/91 01/91 01/91 01/91 01/91 07/91 07/91 . 91-32 91-33 91-34 91-35 91-36 91-37 91-38 91-39 91-40 . 91-41 91-42 91-43 91-44 91-45 91-46 91-47 . Resolution No. 91-082 Attachment A FINANCE Accounts Payables - FY84 FINANCE utility Payment Receipts, May/Jun 88 FINANCE Accounts Payab1es FY84 FINANCE Accounts Payables FY84 FINANCE utility service Orders FY88 FINANCE Accounts Payables, FY84 FINANCE Accounts Payables, FY84 FINANCE Accounts Payables, FY84 FINANCE utility Payment Receipts, Mar-Apr, 88 FINANCE Cash Receipt Journal Computer Printout Jun-July, 85 Year End Budget Printouts, FY84 FINANCE utility Payments, utile Interface FY84 FINANCE utility Payment Receipts, 1988 FINANCE utility Penalty Reports, Monthly meter reads, Refuse reports FY84 FINANCE Budget information and backup, FY89 FINANCE Accounts Payables, FY84 FINANCE utility service Requests 10/87-05/88 6 07/91 07/91 07/91 07/91 07/91 07/91 07/91 07/91 07/91 07/91 07/91 07/91 07/91 07/91 07/91 07/91 07/91 . . . 91-48 91-49 91-50 91-51 91-52 91-53 Resolution No. 91-082 Attachment A FINANCE Accounts Payables, FY84 FINANCE Trial Balance Computer Printout, FY84 LEGISLATURE 1986 House Journals, 1987 copies of bills, House and Senate LEGISLATURE House and Senate Journals, 1985/86 LEGISLATURE House and Senate Journals, 1987/88 HARBOR - Cash Receipts, Jul 87-Mar 88 7 07/91 07/91 01/91 01/91 01/91 07/91