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HomeMy WebLinkAbout1995 PACAB Minutes City of Seward, Alaska December 14, 1994 Port & Commerce Atlvi.WJry Board Minutes Volume 1, Page 113 Martin asked that the board perform a final review of the document and submit to him any additional comments. He noted that the draft would be revised and submitted to the Planning & Zoning Commission on January 4, 1995, for a resolution recommending the SMIC Development Plan to the City Council for approval on January 23, 1995. Martin noted the material would also be provided to the PACAB members for the January 4, 1995, regular meeting to recommend the SMIC Development Plan to the City Council for approval on January 23, 1995. 10. NEW BUSINESS None 11. BOARD DISCUSSION None 12. CITIZENS' DISCUSSION None 13. ADJOURNMENT The meeting was adjourned at 1:20 p.m. !/)' I rd4JJ Gwynn~ Pilch \,''l~Il'!.. . " \~..' Port Assistant ...""'.....~-{ ~,~.':.~::, ~U..'.. ';";.., :: ,., < (City Seal) f: (,; . . :: 0: ~ . .. . '" . ~.. "\~" ,,0 . ~;:~ l,; ""-'"..~._~';'.: OC:".,. ,. ""'. .,' ~.r~lt, '_ e' ", , ~II.UU~;".' /' (-- =- I) ,It! ~LL~- J alrman C t...i' . ~ --.---.... City 0/ Seward, ALska Junuary 4, 1995 P"rt & C"mmercl! Advisory Board Mim.l.t<UI Volume I, Page 114 1. CALL TO ORDER The January 4, 1995, regular meeting of the Seward Port and Commerce Advisory Board was called to order at 11:50 a.m. by Chairman James Pruitt. 2. ROLL CALL There were present: James Pruitt, presiding, and Sharon Anderson Louis Bencardino Dean Kasischke Doug Lechner Ron Long comprising a quorum of the Board; nnd Mike Yanez, Deputy City Manager Foster Singleton, HarbormaMer Kerry Martin, Community Development Director Dorothy Urbach, ARRlCBC Representative Gwynne Pilch, Port Assistant Tom Tougas, Kenai Fjords Tours Eric Olsen, Kenai Fjords Tours Eric Fry, Seward Phoenix Log Theresa Butts, Quality Marine ABSENT were: Willard Dunham (excused) Jack Goodwill (excused) Jack Scoby (excused) 3. APPROVAL OF MINUTES Anderson moved to approve the December 14, 1994, regular meeting minutes as presented; the motion was seconded by Bencardino, and the minutes were approved without objection. 4. INTRODUCTION OF GUESTS / SPECIAL PRESENTATIONS None. 5. APPROVAL OF REGULAR MEETING AGENDA Long moved to approve the regular meeting agenda as presented; the motion was seconded by Anderson and carried without objection. City 0/ Seward, ALska January 4, 1995 Part & Camml1YCI1 A.dvisory Board Minutes Volume 7, Paso 115 6. REPORTS OF SPECIAL REPRESENTATIVES A. Dorothy Urbach - ARR/CBC Urbach noted that the Marine Task Force January meeting had been deferred to February. She stated that with the new admistration the fate of the task force was uncertain. Urbach advised that during her conversation with ARRC Dick Knapp, he reported that with the cooperation of the city the corporation would achieve a level of dredging to adequately accommodate the scheduled cruise ships during the 1995 season although the dredging schedule had not yet been determined. B. Bruce Sieminski - KPB/EDD Not present. 7. ADMINISTRATIVE REPORTS Projects Status Repurt Singlelon reported that Alaska Cargo Transport had returned and would continue utilizing SMIC through the winter. He noted that COE Ed Sorenson would be in Seward on January 18 to perform a site survey for the north breakwater at SMIC. Singleton provided an update on projects in the Seward Small Boat Harbor. Seward Ships Drydock Lease Agreements Yanez displayed a map and distributed information that highlighted two lease agreements which, at the City Council's request, had been negotiated between the City Manager and the SSD owner/operator. He provided a general description of each agreement. Yanez stated that both agreements would be discussed by Council during its work session Tanuary 9 at 6:00 p.m. and invited interested persons to attend. He stated the a~;Teements were on the agenda for Council's approval at the regular Cily Council meeting January 9. Discussion ensued following the presentation. 8. CORRESPONDENCE Noted 9. UNFINISHED BUSINESS Resolution 95-01 Recommending to the Planning & Zoning Commission and to the City Council that the SMIC Development Plan be approved. Resolution 95-02 Recommending to the Planning & Zoninl-; Commission and to the City Council that the Municipal Land Use Plan be approved. Long motioned to recommend to P&Z and to the Council that they accept and approve the SMIC Development Plan and the Municipal Land Use Plan; Anderson seconded. Following discussion both resolutions passed without objection. Members of the board expressed appreciation for the authors' work involved with the documents. To Anderson's question regarding an informative sign at SMIC, Singleton City 0/ Seward, Alaska January 4, 1995 Pori & Commen:.J Advisory Board Minutes Volume 1, Page 116 advised a sign had been ordered and would be erected at the SMIC entrance when it arrived. Anderson inquired about a smaller version being made available for media advertising and/or handouts. Long conveyed to the board with respect to the marketing aspects of the SMIC Development that future recommendations from the board should be explored. Pruitt noted that a marketing plan might be devised by means of a process similar to the SMIC Development Plan. 10. NEW BUSINESS PACAll Ouarterly Report to City Council It was noted that the City Clerk advised the report had been scheduled on the January 23 City Council meeting agenda. Community Development Quota (CDO) Kasischke asked that Pilch investigate the eligibility criteria for CDQs (for Seward) related to various fisheries. 11. BOARD DISCUSSION New PACAR member The board welcomed Louis llencardino who was appointed by the City Council to fill the position vacancy that resulted from Kevin Walker's resignation. Fishing Company of Alaska Anderson advised that Fishing Company of Alaska was leaving Seward. She commented that the community may have fallen short of its supportive role with business members and their families and encouraged community members to do more in this regard. Bencardino suggested that Pilch contact FeA and solicit comments in order to improve relations, not only with FCA but with present and future businesses as well. SMIC Marketing Plan Dencardino noted that SMIC marketing efforts in the past proved to be futile as well as expensive for the city and suggested that a program "of our own" be implemented "with our own people" for a one-year period. He stated that if satisfactory results were not obtained in that time frame a new method could be explored. Winter vessel repair Kasischke noted that the tax issue was a deterrent to vessels undergoing winter repair and maintenance in Seward. He suggested that the city work with the borough in order to eliminate the taxation of vessels that come to Seward for the primary purpose of winter repair and maintenance. North Dock Extension Kasischke mentioned that if the city could get the Norlh Dock extension developed it would eliminate the swell problem and help tremendously. 12. CITIZENS' DISCUSSION City of Seward, Alaska January 4, 1095 Port & Commerce Advi!ory Board Minuk$ Volume 1, Pase 117 FCA Input Theresa Butts, Quality Marine, asked for feedback on any known problems peA may have had with the community since she strives to maintain healthy relationships with her clients. SMIC Issues Butts noted that she oftentimes has difficulty in convincing prospective clients in other communities about facility ownerships and marine services available in Seward. She suggested that for the purpose of her business presentations, the city provide to her the informational and/or marketing material that describes city-owned facilities and services once the material is produced. In response to Butts question, Singleton explained the concept of work stations at SMIC. To Butts question of how the city arrived at the $60,000 SMIC lease figure as opposed to fair market value, Martin explained the agreement was based on a negotiated value. 13. ADJOURNMENT J' if(f~jJ Gwynne Pilch /c' Port Assistant ,.' The meeting was adjourned at 12:43 p.m. d.url,d ~es T. Pruitt Chairman n- o (City Seal) . ,. ." " . <>, ~ .. '"' .. " " .. ," , .~, ."-, ";' - Port & Commerce Advisory Board Volume 1, Page 117 City of Savard, Alaskit.' . January 18, 1995 1. CALL TO ORDER The January 18, 1995, regulClr meeting of the Seward Port and Commerce Advisory Board was called to order at 11:44 a.m. by Chairman James Pruitt. 2. ROLL CALL There were present: James Pruitt, presiding, and Willard Dunham Louis Bencardino Dean Kasischke Ron Long City of Seward, Alaska ]alllmry 18, 1995 Port & COl1J1l1eTCe Advisory Board Minlltes Volume 1, Page 118 comprising a quorum of the Board; and Tyler Jones, City Manager Poster Singleton, Harbormaster Ed Sorenson, Army Corps of Engineers (COE) Andy Miller, COE, and accompanying economists/analysts Dave Calvert, Manager of Utilities & Engineering Margaret Anderson, Councilmcmbcr Bruce Sieminski, KPB/EDD Representative Gwynne Pilch, Port Assistant Robert Valdatta ABSENT were: Sharon Anderson (excused) Jack Goodwill (excused) Doug Lechner (excused) Jack Scoby (excused) 3. APPROVAL OF MINUTES Bencardino moved to approve the January 4, 1995, regular meeting minutes as presented; the motion was seconded by Dunham, and the minutes were approved without objection. 4. INTRODUCTION OF GUESTS I SPECIAL PRESENTATIONS Singleton introduced Army Corps of En~;ineerrepresentatives Ed Sorenson, Andy Miller and several economists and analysts who were involved in the SMIC North Breakwater Reconnais- sance Study. 5. APPROVAL OF REGULAR MEETING AGENDA Long moved to approve the regular meeting agenda as presented; the motion was seconded by Kasischke and carried lVithant objection. 6. REPORTS OF SPECIAL REPRESENTATIVES A. Dorothy Urbach - ARR/CBC nut present H. Bruce Sieminski - KPB/EDD Sieminski noted that he would provide a report following the next KPBjEDD meeting and that he would call Steadman regarding EDD's 1995 scheduled activities. 7. ADMINISTRATIVE REPORTS City of Setllard, Alaska January 18, 1995 Port & Commerce Advisory Hoard Millutes Volume 1, Page 119 Projects Status Report Singleton provided an update on harbor projects and mentioned the special Council meeting at 5:00 p.m. related to the SSD leas~s. City manager Jones reported on his recent visit with cruise line representatives, noted the industry's affect un the community and identified subsequent steps to cultivate direct communication methods associated with the cruise ship industry. Ed Sorenson explained the reconnaissance study process to identify federal interest in the breakwater construction. He stated that the study is fully-funded by the government and that the results should indicate a need from the federal government standpoint of benefits exceeding cost alternatives. Sorenson advised the next step, provided federal interest is established, is the feasibility study at which point the city is required to match 50% of the funding. Prior to discussion, he noted he would contact actual users of the present facility to identify problems in the SMIC basin. 8. CORRESPONDENCE Prison Expansion Issue City manager Jones noted his communication with DOC Commissioner Pugh. Dunham discussed concerns regarding the Spring Creek Correctional Center and proposed the resurrection of lhe former prison task force. The board concurred that Dunham would compose a letter to the DOC Cummissioner to convey details of the _original SCCC project design, its phase of completion and potential in terms of the current industry needs. KPH Timber Sales Bencardino noted that the timber sales on the west side of the Kenai Peninsula involved acreage amuunts insufficient to support the Local mill. He stated that larger sales had been conducted on the east side of the Peninsula and that Homer was exporting the harvested timber. Following discussion, the board placed the issue on the subsequent agenda and determined to focus on support of the local mill. 9. UNFINISHED BUSINESS None 10. NEW BUSINESS Industrial Development Dunham mentioned development in other states, cited examples of lost potential, and noted recent industry changes. He suggested that the board focus on scoping and development. The board discussed revenue options, marketing plans, alternatives for timber in lieu of export and couperative efforts with the ARR to create winter recreational activities on the Peninsula. 11. BOARD DISCUSSION The board discussed the recently completed public ports report, the need for harbor expansion, the timber industry and log exports. City of Seward, Alaska January 18, 1995 Port & Commerce Advisory Board Minutes VolulIlt' 1, Page 120 12. CITIZENS' DISCUSSION Valdatta noted the city's absence in th~ World Tradc Center membership and mentioned export activitics in the stat~. Councilmember Anderson notcd the opportunity to participate in the current budget process. She suggested joint cooperation with private enterprise with respect to marketing efforts and in the development of a marketing plan. The board discussed marketing in terms of personnel, private enterprise, volunteer and union involvement and the need to focus on economic development in the community. 13. ADJOURNMENT The meeting was adjournt:'d at 1:27 p.m. &. ') {I'/.'-/ ..' Gwynne. t'lch ,\~~~1~~;" Port ASsIstant ~~'"/~t ',J- .., ,,-',' 0'< ,:; {,~ .' ," ".' .,. -' ' (City Seal) :: .0' - ., - : :: 0: - , .. . .. . r. " .-, . '."., .....!,.. . "'~:c,_, "4'" """'.', ~ ~< ~- ,/~~ ?:;L:. . City of Seward, A Laska Fl'bruary 1, 1995 Port [... Comml'rce Advisonj Board Volume 1, Page 120 1. CALL TO ORDER The February 1, 1995, regular meeting of the Seward Port and Commerce Advisory Board was called to order at 11:37 a.m. by Vice Chairman Willard Dunham. 2. ROLL CALL There were present: Willard Dunham, presiding, and Sharon Andcrson Louis Bencardino Jack Goodwill Dean Kasischke Run Long Jack Scoby comprising a quorum of the Hoard; and City of Seward, Alaska February 1. 1995 Port & Commerce Advisory Board Minutes VDlume 1, Page 121 Foster Singleton, Harbormastcr Bruce Sieminski, KPB/EDD l{epresentative Dorothy Urbach, ARR/CI3C Representative MargaI\~t Anderson, Councilmember Gwynne Pilch, Port Assistant Eric Fry, Seward Phoenix Lug Robert V.ldatta Duane Kyle ABSENT were: James Pruitt (excused) Doug Lechner (excused) 3. APPROVAL OF MINUTES Dunham noted his comments (New Business) related to industrial development at SMIC - that active pursuits should indude alternatives for the mill and facilities as well as interest from SeaLand and Tote. He stressed that the board should become morc active in attracting new business tu the area. Anderson moved to approve fhe January 18, 1995, regular meeting minutes as amended; the motion was seconded by Long, and the minutes were approved without objection. 4. INTRODUCTION OF GUESTS I SPECIAL PRESENTATIONS Dunham recognized h'Uests Duane Kyle, Bob Valdalla and Eric Fry. s. APPROVAL OF REGULAR MEETING AGENDA The regular meeting agenda as approved and carried without objection. 6. REPORTS OF SPECIAL REPRESENTATIVES A. Dorothy Urbach - ARRlCBC Urbach advised she had nothing new to convey. She asked whether the board had i1sked Anderson to report on her recent trip to the Pentagon on which a briefing would be provided by Ander.son to the Downtown Business Association Friday at 8:30 a.m. Urbach recognized Andersonls value as a citizen and as an active community member. Anden;on said .she would provide a report next month. B. Bruce Sieminski - KPB/EDD llencardino circulated for information copies of the KPBIEDD 1994 review. He noted the projects were doing well with the exception of the sandfish project. City of Scward, Alaska February 1, 1995 Purt & Commerce Advisory Board Mi"utcs Volume 1, Page 122 Lengthy discussion ensued regarding the h"equency and size uf the east side peninsula timber sales, log exports and the affects on the sawmill, and possible legislative action. A consenus of the board elected to invite Seward USPS Duane Harp, Soldoma USFS agents and KPBjEDD director Steadman to the subsequent meeting that would be devoted to timber and economic development issues. Tabled until after the Forest Service presentation was a motion to write a letter to the Congressional delegation and to the State delegation to address and resolve the log export issue in a manner similar to the federal regulations recently imposed on steel imports. 7. ADMINISTRATIVE REPORTS Projects Status Report Singleton noted the interpretive sign had arrived and would be positioned at SMIC once the posts are in place. He noted numerous harbor projects, the National Marine Fisheries IFQ enforcement office at the Seavicw Plaza in Seward, the budget process, and a grant application to fund community brochure publications. The board discussed at length the harbor facilities and various alternatives. 8. CORRESPONDENCE SFP Sawmill Acquisition Bencardino noted that Crown Pacific was no longer in pursuit of the mill. He said another firm had video taped the facility and demonstrated an interest. The board discussed concerns and alternatives related tu the mill and lease agreements in general. Oil Exploration Briefly discussed. 9. UNFINISHED BUSINESS 10. NEW BUSINESS none 11. BOARD DISCUSSION The board discussed briefly the available economic development grants, the ports report and video taping North Dock activities. In response to Anderson's mention of the absence of the Port of Seward listing in the Book of Lists, Dunham asked that Pilch contact the Journal of Commerce. To Kasischke's question of whether EDD had implemented an IFQ assistance program to help small vessels increase their quot-as, Sieminski advised that he was unaware of EDD involvement with IFQs. City of Seward, Alaska February 1, 1995 Port & COlll1111'rCe Advisory Board Minutes Volume 1, Page 123 Anderson requested that EDD install an 800 phone number to enable those living outside of the Kenai area to easily contact personnel with regard to development issues. 12. CITIZENS' DISCUSSION Valdatta noted the movc.:ment to revive the scallop fishery, his recommendation of Alaskan firms to conduct a refrigeration and dock study in Russia, and a grant application for tree farming. Coundlmember Anderson reminded interested members to attend the town meeting on February 8 to address the FY96 budget. In terms of an opportunity for the community, she noted the forum was a good planning tool to identify needs; such as dock expansion and the breakwater. And~rson reiterated the need for a joint-marketing venture comprised of private enterprise, the Chamber of Commerce, the Port & Commerce Advisory Board, and the City. She emphasized the rebuilding efforts necessary to portray the SMIC and Seward as a business-friendly community. 13. ADJOURNMENT The meeting was adjourned at 1:16 p.m. _ ("' "" _ ///?,' .:::jy. /./j'.. dJ. '/j>>; '-... (Ll.-" /> u. .'c C 'tf.ld<y/ (/~""7~ Gwynne PUth' Willard Dunham . Port Assistant ' Vice Chairman (City Seal) , '.. . ~ ,- ., . . " .' , "' City of Sl'Ward, AI/J5.Qf February 15, 1995 " -'f ,_ -"q~HU~~~"'~ Port & Commerce Advisory Board Volume I, Page 123 The February 15, 1995, regular meeting of the Port & Commerce Advisory Board did not convene due to the' lack of a quorum. ,?.., 'J1 ,. ,"~I {c,1 Gwynne I1Uth Port Assistant /,,~-_:lc-::-:-I( mes T. Pruitt Chairman (City Seal) , . . . 'l'.i' City of Seward, Alaska Marcil I, 1995 Port & Cummerce Advisory Board Minufes Volume I, Page 124 1. CALL TO ORDER The March 1, 1995, re~;uIar meeting of the Seward Port and Commerce Advisory Board was called to order at 11:40 a.m. by Doardmember Ron Long. 2. ROLL CALL There were present: Ron Long, presiding, and Sharon Anderson Louis Bencardino Dean Kasischke Doug Lechner comprising a quorum of the Board; nnd Foster Singleton, Harbormaster Stan Steadman, KPBlEconomic Development District (EDD) Al Poindexter, Resource and Conservation Development District (ReO) Druce Sieminski, KPfilEDD Representative Gwynne Pilch, Port Assistant Suzanne Little, Alaska Sea Life Center Margaret Branson, Res Day Gallerie/Chamber of Commerce Boardmember Marianna Keil, Legislative Information Office Lori Draper, NationallJank of Alaska Tom Tougas, Kenai Fjords Tours, Inc. Eric Olsen, Kenai Fjords Tours, Inc. Eric Fry, Seward Phoenix Log Rober! Valdatta ABSENT were: James Pruitt (excused) Willard Dunham (excused) Jack Goudwill (excused) Jack Scoby (excused) 3. APPROVAL OF MINUTES Anderson moved to approve the February I, 1995, regular meeting minutes as presented; the motion was seconded by Bencardino, and the minutes were approved without objection. 4. INTRODUCTION OF GUESTS I SPECIAL PRESENTATIONS Meeting attendees introduced themselves. City of Srward, Alaska March 1, 1995 Port & COII/merce Advisury Board Minutes Volume I, Page 125 Kenai Peninsula Borough Economic Development District (EDD) Director Stan Steadman introduced the Resource and Conservation Development District (ReO) Director Al Poindexter. Steadman explained the functions of the EDD, discussed the 1994 projects and those being pursued this year. He noh:'d some of the interests and efforts of the S~ward Partnership Group LInd several EDD projects that would "dovetail" with those in Seward. Steadman provided examples of sources for funding iI variety of economic development programs. Poindexter discussed his role in the newly formed Resource and Conservation Development District (ReO). He noted the recruitment of boardmcmbers to engage in a two-day workshop beginning March 10 to focus on priorities and a senSe of direction. Poindexter solidted interest in seat vacancies on the R(,D board. 5. APPROVAL OF REGULAR MEETING AGENDA Bencardino moved to approve the regular meeting agenda as presented; the motion was seconded by Anderson and carried without objection. 6. REPORTS OF SPECIAL REPRESENTATIVES Covered in presentation. 7. ADMINISTRATIVE REPORTS Projects Status Report Singleton notcd that City Managcr Jone:; was addressing in Juneau the Small Boat. Harbor eastward expansion economic study. Singleton reported the installation of a computer in the harbor office that will allow fishermen to report fishing quotas easily in addition to compiling statbtical data for Seward. Singleton noted the change in the fishing industry, Cook Inlet Processors' interest in obtaining dock space, Alaska Cargo Transport's activity, and the SMIC appraisal project. Singleton mentioned the electrical upgrade in the Small Boat Harbor, the replacement of X Float and the construction of restroom facilities and two outer floats at the northeast launch ramp, Singleton said he would consult with Ainsworth with regard to Hencardino's concern about the hazardous roadway over the rails at SMIC. 8. CORRESPONDENCE Noted. City of Seward, Alaska Murch 1, 199$ Port & Commerce Advisory BOtlrd Minl/tes Voll/me 1, Page 126 9. UNFINISHED BUSINESS Anderson advised that the Alaska Railroad Corporation would commence dredging on March 12. 10. NEW BUSINESS Harbor Expansion Lechner commended Singleton and Jones for moving forward with the boat harbor expansion issue, noted that Singleton had been its proponent a decade ago, and urged board members to get behind the project and actively support it. Anderson emphasized that the board should focus on the issue until the project is finished before others arc pursued. 11. BOARD DISCUSSION Steadman noted a valuable resource was the U.s. Economic Develupment Administration (EDA) public works grants - which usually require a match of local funds. Steadman reminded that the city had previously lost a funding opportunity frum the EDA for the north dock extension (they were prepared to fund the project) because the city changed its priority. Anderson discussed the cooperative agreement between the city and SAAMS for the Alaska SeaLife Center. She noted there would be an upportunity for questions and answers at the subsequent meeting to discuss the phase of the project and its course of development. Ron Long commended Singleton for his efforts to retain and expand Alaska Cargo Transport's activity at the north duck. Anderson added that ACT was very happy (with our facility). Bencardino noted several prospects were examining the sawmill. In response to Long's questiun Singleton provided a rough cost estimate to recommission the Syncrolift. 12. CITIZENS' DISCUSSION Valdatta addressed issues relative to the Alaska Railroad, dry ice in lieu of sand for blasting, Consolidated Freight activities and Totc's new manager. Valdatta noted the new Nash Road Small Hoat Harbor design, grant opportunities faxed daily to the Legislative Information Office, and Curly Dunsmore's retirement. City of Se1L'ard, Alaska March 1, 1995 Pori & Commerce Advisory Hoard Mil/utes Volume 7, Page 127 Long asked Pilch to assist Valdalta with a letter to the ARRC. 13. ADJOURNMENT r, . ,>:1:/ /~,,~'U.'~f'~i' Gwynne Pl~c:h ......'f1t.\'\, Of- SF," "-~ P A. L &, .,'-, ort SSlstant ...-y,..:,. <.n_':~:'h.,^. ::- r;~ ,'" :",.' L.I",,,,- , "" v.'r',.... "."" :: ....-. ~,., \~,.' , (City Seal) i! :. C' ,~'"":< \ :: 0: .}...'_ ',~..J " . . " . ';. ~ ... ,. , -:.:. " . 1, '~' '; . L- The meeting was adjourned at 12:53 p.m, City of Seward, Alaska March 15, 1995 Port & Commerce Advisory Board Volume 1, Page 127 1. CALL TO ORDER The March 15, 1995, regular meeting of the Seward Port and Commerce Advisory Board was called to order at 12: 12 p.m. by VicC' Chairman Willard Dunham. 2. ROLL CALL There were present: Willard Dunham, presiding, and Sharon Anderson Louis Bencardino Dean Kasischke Doug Lechner comprising a quorum of the Board; and Tyler Jones, City Manager Foster Singleton, Harbormaster Rick Gifford, Finance Director Don Grimes, financial consultant Cheryl Grimes Ronald Slaylor Darryl Schacfermeyer, ASLC AdministrJ.tor Gwynn~ Pilch, Port Assistant Robert Valdatta ABSENT were: City of Seward, Alaska March 15, 1995 Port & Comm<'n"-' Advis",y Board MinutllS Volume 1, Paue 128 James Pruitt (excused) Jack Goodwill (excused) Ron Long (excused) Jack Scoby (excused) 3. APPROVAL OF MINUTES Kasischke moved to approve the March I, 1995, regular meeting minutes as presented; the motion was seconded by Anderson, and the minutes were approved without objection. 4. INTRODUCTION OF GUESTS / SPECIAL PRESENTATIONS City Manager Tyler Jones introduced special guests city finance director Rick Gifford, financial consultant Don Grimes and wife Cheryl, and Ronald Slay tor. 5. APPROVAL OF REGULAR MEETING AGENDA Dunham added flood control issues, the black carbon steel duty tax and the PACAB Resolution 95-02 (recommending the city submit a Mini-Grant Program application related to marketing/promotional brochures) to the agenda. The regular meeting agenda was approved as amended without objection. 6. REPORTS OF SPECIAL REPRESENTATIVES None 7. ADMINISTRATIVE REPORTS Projects Status Report Singleton advised that the harbor projects were moving ahead. He noted a concept evolving in the port of Valdez whereby the newly formed board, once its members were properly trained and educated, would become the governing body with respect to the port of Valdez and marine-related issues. Singleton noted his investigation into the Syncrulift road/rail system at the reyuest of Bencardino. Resolution 95-02: Mini-Grant Program for rural development projects. following discussion, Anderson moved to approve resolution 95-02 recommending that the city apply for a Mini~Grant for promotional and marketing media. Kasischke seconded; and the motion was unanimously approved. 8. CORRESPONDENCE Noted 9. UNFINISHED BUSINESS None 10. NEW BUSINESS City of Soward, Af.uka Maroh 15, 1995 Pori c? Commerce Advisory Board MinutllS Vo/um.. I, Page 129 Alaska Sea Life Center Dunham noted the contract for the facility construction, a work session scheduled for March 20 and Council's anticipated approval on March 29. Anderson provided an overview of the project followed by board discussion. Singleton noted a letter had been sent to the U.S.c.G. reque.sting a "Notice to Mariners" to announce the decommission of the 4th Avenue Dock. Flood Control Issue With regard to Schafer's December 5, 1994, letter to City Manager Jones addressing concerns abuut the Seward area streams and rivers, Dunham asked Jones whether a plan had been devised. following lengthy discussion, Dunham motioned that the city develop a comprehensive flood control program involving disaster planning, assessment of future flood control needs and agency coordination - encompassing an area from Mile 12 to Resurrt:'ctian Bay - that the board may actively promote to the City Council. Anderson seconded; and the motion was unanimously approved. 11. BOARD DISCUSSION Carbon Steel Duty Tax Dunham explained the new indemnified tax that the Department of Commerce recently imposed on all carbon steel coming into the U.s. and noted several local repercussions. Following discussion the board agreed to consider alternatives to discuss at a subsequent meeting. Military Rcc Camp Anderson noted the scheduled reconstruction project of the Army Rec Camp and the positive effects to the community. North Breakwater Study In response to Hencardino's question concerning the COE reconnaissance study of the proposed North Breakwater, Singleton noted that the COE should present its findings the end of March or the early part of April. 12. CITIZENS' DISCUSSION Robert Valdatta expressed concepts related tu flood control, hog fuel cogeneration, cooperative efforts with the Alaska Railroad, and a scatHe viscera incentive. 13. ADJOURNMENT The meeting was adjourned at 1:16 p.m. ., .~., / /' /: ,/ ., /;,J I .' j}/~''fl.v ,:';!(;fd1j~ lNillara' unham '7' ",' ./, ;J .,\~ ..",. I!f,8';>:N: ' Gwynne IWcl{' , . Port Assistanf' ~ - . :: 0 ' (City Seal) :; , , ". " ''', .... '. , . ';;- , t.:.~ '11'.,. '.,., '. -'"-,"''''' .... . '"'''.t''' '.......'~,.~~.. Vice Chairman r <- " City of Seward, Alaska April 5, 1995 Port & Commerce Advisory Board Minutes Volume 1, Page 130 1. CALL TO ORDER The April 5, 1995, regular meeting of the Seward Port and Commerce Advisory Board was called to order at 11:37 a,m. by Chairman James Pruitt. 2. ROLL CALL There were present: Jamcs Pruitt, prcsiding, and Louis Bencardino Jack Goodwill Ron Long Jack Scoby comprising a quorum of the Board; and Fostcr Singleton, Harbormaster Gwynne Pilch, Port Assistant Robert Valdalla ABSENT were: Willard Dunham (excused) Sharon Anderson (excused) Dean Kasischke (excused) Doug Lechner (excused) 3. APPROVAL OF MINUTES Long moved to approve the March 15, 1995, regular meeting minutes as presentedj the motion was seconded by Bencardino, and the minutes were approved without objection. 4. INTRODUCTION OF GUESTS / SPECIAL PRESENTATIONS Members were advised that earlier in the week George Ericksun asked Pilch to extend his apologies to the board, that scheduling conflicts would result in his absence from the meeting, He asked to be placed on the May 17 agenda and looked forward to engagement with the board, 5. APPROVAL OF REGULAR MEETING AGENDA Bencardino moved to approve the regular meeting agenda as presented; the motion was seconded by Long, and carried without objection. 6. REPORTS OF SPECIAL REPRESENTATIVES City of Seward, Alaska AprilS, 1995 Purt & Commerce Advisory Boord Minutes Volume 1, Page 131 A. Dorothy Urbach - ARI<lCBC (excused) Urbach informed Pilch there were no new developments and that she would pruvide a report upon her rehlrn to Seward in several weeks. B. Bruce Sieminski - KPD/EDD Absent 7. ADMINISTRATIVE REPORTS Proiects Status Report Singleton reported on the wind damage to X Float, DEe spill response equipment available for the harbm's use, project completion activities at the north east launch ramp complex, replacement decking on the Syncrolift and the COE permit application submittal by the end of the week. He noted the on~going budget process and that the Harbor Pund would be discussed at a public hcnring on April 13 at 7:00 p.m. Following lengthy discussion about the city's oil skimmer, Scoby motioned that the city pursue avenues to surplus the oil skimmer - stored at SMIC - to eliminate potential liability to the city. Long seconded, and the motioned was unanimously approved. In response to Long's question regarding the COE North Ereakwater reconnais- sance study, Singleton advised a report should be available the end of May. Long urged the facility's users to respond to COE with regard to the amount of dollars and time lost due to weather and swell conditions that prevail in the SMIC basin. Further discussion related to the financial aspects of the breakwater project. Valdatta inquired about the canneries and Singleton responded that Cook Inlet Processors would be submitting to the city a proposiJl to build a SMIC dock facility similar to and north of the Inlet Salmon facility. Singleton advised Goodwill he would investigate whether the Dragnet operation was in compliance with codes and regulations relating to the structures at the Seaway ramp site. FoLLowing lengthy discustiion about erDsiDn issues and a flood control plan, Pruitt asked Pilch to invite Engineering and Public Works Director Dave Culvert to the subsequent meeting. 8. CORRESPONDENCE Noted 9. UNFINISHED BUSINESS None 10. NEW BUSINESS None 11. BOARD DISCUSSION Goodwill provided an update on the Railroad dredging project He noted the cast side had been completed and dredging continued on the east side approach. Goodwill City of Seward, Alaska April 5, 1995 Purt & Commerce Advisory Hoard Minutes Volul/Il' 1, Pagl' 132 mentioned that five hours after the east side of the dock had been dredged to 36' it had filled in to a depth of 32' - a surprisingly rapid accumulation of sediment. Goodwill noted the AMHS dock warehouse remodeling project in which the installation of various outer doors will provide access to a new ticket office, passenger area and handicapped accessible restrooms. He stated that the cruise ship and ferry schedules this year appeared compatible and that he did not anticipate major mooring conflicts. Goodwill noted that according to Tom Tougas, 113 cruise ships were scheduled during the 1995 summer season and 150 were projected for 1997. He mentioned that the ARRC maintained its option to lease the dock's west portion - providing lease proposals met existing code requirements. The Tustumena was scheduled to lie up at the Railroad dock April 5 to test the loading/offloading capabilities at its new berth and would be in service on April 10. Pruitt reminded attendees to vote on April 11. 12, CITIZENS' DISCUSSION Valdatta noted the Cape Yakataga sales and urged involvement from Seward. 13. ADJOURNMENT The meeting was adjourned at 12:42 p.m. Atf' . 'j .' .) . ..,/. Gwynne Pjith .<,....:".!. .'".' Port Assistant 3;' <.r J ' <-,.'("" .,; .....' .: (City Seal) E : (. , - : . . .." " . . .. .' ,~, 0:. tI"c_' .~ .. ~":';': ....'. . ., City of Seward, Alaskii" April 19, 1995 ,.-- ,d!}lil~~-t/ ~es Pruitt hairman Port & Commerce Adl1isory Board Volume 1, Page 1.32 1. CALL TO ORDER The April 19, 1995, regular meeting of lhe Seward Purt and Commerce Advisory Board was called to order at 11:42 a.m. by Chairman James Pruitt. 2. ROLL CALL City of Seward, Alaska April 29, 1995 Purt & Commerce Advisory Board Minutes Vo/urm! 1, Page 133 There were present: James Pruitt, presiding, and Sharon Anderson Louis Bencardinu Jack Goodwill Dean Kasischke Doug Lechner Ron Long comprising a quorum of the Board; and Foster Singleton, Harbormaster Dave Calvert, Engineering & Public Works Director Gwynne Pilch, Port Assistant Larry Kincheloe, seee Superintendent Elaine Kincheloe, Chamber of Commerce Director Mr. & Mrs. Jim Phelp, SCCC Al Schafer, Afognak Logging Bob Valdalla Eric Fry, Seward Phoenix Log ABSENT were: Willard Dunham (excused) Jack Scoby (oxcused) 3. APPROVAL OF MINUTES Goodwill moved to approve the April 5, 1995, regular meeting minut.es as presented; the motion was seconded by Bencardino, and the minutes were approved without objection. 4. INTRODUCTION OF GUESTS / SPECIAL PRESENTATIONS Flood Control & Erosion issues Calvert identified crilical areas affected by erosion and floods beginning from the Lowell Point area around to the fourth of July Creek area. The group engaged in lengthy discussion related to rock quarries, fill material, road maintenance costs and Corps of Engineers studies. They discussed the political and bureaucratic obstacles that restricted the resolution to life and property issu~s in Seward. Several members mention~d previous correspondence in which the issue was identified as potentially affecting not only property but live... as well. It was noted that the correspondence had been acknowledged by various agencies and legislators. Following lengthy discussion, Elaine Kinche1o~ suggested that each of the previous letters be collected and compiled into a packet that could be taken to the legislature. Calvert asked that the board defer action to the subsequent meeting- at which time he would present a plan. City of Seward, Alaskn April 19, 1995 Port & Cummerce Advisury ROllrd Minutes Volume 1, Page 134 5. APPROVAL OF REGULAR MEETING AGENDA The regular meeting agenda was approved as presented without objection. 6. REPORTS OF SPECIAL REPRESENTATIVES A. Dorothy Urbach - ARRlCBC (excused) B. Bruce Sieminski - KPB/EDD (absent) 7. ADMINISTRATIVE REPORTS Projects Status Report In addition to noting the status of various harbor projects, Singleton reported that the COE "blanket permit" had been submitted, the Syncrolift transfer to Seward Ship's Drydock would be effective the 25th, the 4th AVt"nut" dock would be utilized to deliver materials for the SeaLifi..' Center project and that the Harbor budget and capital projects would be addressed by Council on the 27th. 8. CORRESPONDENCE Noted 9. UNFINISHED BUSINESS None 10. NEW BUSINESS None 11. BOARD DISCUSSION The board discussed issues relative to the newslettt"r, moorage, high mast lighting, signage, a derby booth at the new launch ramp site and the Ports of Alaska directory cooperative advertisement. Anderson noted the Sea Life Center project was in high gear and that h"l"ound breaking would commence on May 21. Kincheloe nnted an EDD office would soon be included at the Chamber of Commerce office. 12. CITIZENS' DISCUSSION Valdatta discussed the Cape Yakataga sale and IFQs in Seward. 13. ADJOURNMENT .--, .' /'.'-;/:I ~""~~",,. 1(- i /'(" , ~:' " Gwynne Pi[th' . Port Assistant The meeting was adjourned at 12:57 p.m. L (~-tI ('/ _#(--,,) ~~2 ltes Pruitt "hairman (City Seal) : <,' .' " .' , ., ."'-. ~' .' '.J!'" "', ::' City of Seward, Alaska May 3, 1995 Purt & Commerce Advisory Board Minutes Volume 1, Page 135 1. CALL TO ORDER The May 3, 1995, regular meeting of the Seward Port and Commerce Advisory Board was called to order at 11:42 p.m. by Chairman James Pruitt. 2. ROLL CALL There were present: James Pruitt, presiding, and Sharon Anderson Louis Dencardino Jack Goodwill Dean Kasischke Doug Lechner Ron Long Jack Scoby comprising a quorum of the Board; and Mike Yanez, Deputy City Manager Foster Singleton, Harbormaster Dorothy Urbach, ARH/CBC Hepresentatlve Gwynne Pilch, Port Assistant Don Ennis, Harbor Fuel Mike Wiley, KPB Representative Al Schafer, Afognak Logging Bob Valdatta Eric Fry, Seward Phoenix Log D.). Whitman, Seward Ship's Drydock Blaine & Jean Bardarson Roger Swenson ABSENT w~re: Willard Dunham (excused) 3. APPROVAL OF MINUTES Anderson moved to approve the April 19, 1995, regular meeting minutes as presentedi the motion was seconded by Long, and the minutes were approved without objection. 4. INTRODUCTION OF GUESTS I SPECIAL PRESENTATIONS Pruitt introduced Mike Wiley who provided verbal information supplemental to the circulated written material reLating to Crestwood Village - a privatization concept in Illinois. Wiley noted that the concept had been introduced to City Council a month ago. Urbach stated the Downtown Business Association had addressed the issue at three separate meetings. City of Seward, Alaska May 3, 1995 Port & Commerce Advisory Board Minutes Volume 1, Page 136 Pruitt added information from his earlier telephone conversation with the City Manager of Crestwood Village. Yanez stated the city has its doors open to all proposals. He added that the city of Soldotna had implemented various forms of privatization. Following discussion, Long moved that Yanez develop a list of potential privatization projects for the board to discuss. Bencardino seconded; and the motioned was approved without objection. Valdatta nuted that several boats had left Seward and had gone to Valdez because of the property taxes. Pruitt responded by suggesting that the board recummend to Council the creation of a tax haven for boats in Seward. The board discussed at length various privatization prospects. Pruitt asked Pilch to obtain the available video recording from Crestwood Village for the board's review at a subsequent meeting. Anderson asked for a comprehensive overview of the Crestwood community. Bencardino suggested that Pilch compile information regarding the potential development of the llshelf" at Fourlh of July to send to Holland-America cruise lines, et al, that identified a development upportunity similar to the Princess Lodge at Cooper Landing. 5. APPROVAL OF REGULAR MEETING AGENDA Lechner added to New Business a work session to addre~s the small buat harbur budget. Anderson moved to approve the regular meeting agenda as amended; the motion was seconded by Bencardino and carried without objection. 6. REPORTS OF SPECIAL REPRESENTATIVES A. Durothy Urbach - ARRlCBC Urbach reported that ARRC had compleled the dredging. She noted that due to funding restrictions the west side had not been dredged although the depth was sufficient fur cruise vessels this seasun. Urbach said coal contract negotiations would begin soon. She also noted that passenger service had increased from last year and was expected to continue to increase. The board discussed cual issues and renovatiuns to the ARR wan.'house on the dock to accommodate the needs of the ferry system. Urbach later added that funner Guvernur Bill Sheffield had been appuinted CEO of the ARR board and suggested that the board invite him to Seward. She also noted that according to Margie Johnson the AMHS task force had been dissolved by the Knowles administration. City of Stward, Alaska May 3, 1995 Port & Comml'rce Advisory Board Minutes Volume 1, Page 137 B. Bruce Sieminski - KPB/EDD (absent) Bencardino reported that EDD Small Business Loans remaint'd available to eithi::'r fund businesses or to assist with other bank loans. He noted an EDD office would be established in the main Chamber of Commerce building. Several board members suggested that the KPB/EDD report be assigned to Bcncardino once again. 7. ADMINISTRATIVE REPORTS Projects Status Report Singleton highlighted various harbor projects status. He referred to the budget work session on April 27 and that the harbor budget form would be simplified at Council's request. In response to Long's question regarding the activity at Rais Restaurant, Singleton advised that Ray's had applied for a permit to expand and, following approval, had been driving pile. Bardarson responded to Pruitt's question of whether the proposal had gone through the Planning & Zoning Commission by noting that Ray's had originally obtained a conditional use permit. Since the recent expansion proposal did not affect the permit's conditions the Commission's review was not required. 8. CORRESPONDENCE Noted. With regard to the Capital budget, Pruitt stated that fourteen days remained in the leh'islative session. He noted that he provided information to City Manger Jones relating to several options to off-set the AMHS budget cut-backs. He discussed one of the options that involved the Ketchikan Shipyard. 9. UNFINISHED BUSINESS None 10. NEW BUSINESS The board agreed to schedule a harbor budget work session on May 10, 1995, at 11:30 a.m. at the Harbor Dinner Club. Pruitt advised he would acquire sufficient copies of the preliminary budget packet to provide to board members. 11. BOARD DISCUSSION There was no objection from the board to Scobis suggestion that the fish meal plant be placed on the June 7 mi::'eting agenda for board discussion. It was noted that George Erickson from the ARRC and Dave Calvert from the city of Seward would be attending the May 17 regular meeting. Without objection, Pruitt scheduled a work session to discuss privatization on May 24, 1995, at 11:30 a.m. at the Harbor Dinner Club. He noted that the meeting date should City of Seward, Alaska May 3, 1995 Port & Commerce Advisory BOlITd Minutes Voll/me 1, Page 138 provide ample time in which to receive the video recording from Crestwood Village for viewing during the work session. 11. CITIZENS' DISCUSSION Bencardino, in response to Valdatta, advised he would contact Stan Steadman regarding funding for a video production of Seward. Valdalla asked who would "pick up the ball" with regard to the Nash Road Boat Harbor. The board had no objection to place the issue on the June 7 meeting agenda. 13. ADJOURNMENT /'/:" '1, J , /. ).) Gwynne ,itCh ~._,">t~;.~:r~ ,....:. P t A . t t ,',,: ..~ ~" or SSlS an ",~," ,.1;,' .'~"" , ~~ C; " .:" ~ /'" ... .'" " . " . = 0; I .. . I- ~ \ . . . . -;. 0'.';, ,,;, :' ~"'j";' ~:.' '.; The meeting was adjourned at 1:13 p.m. ~~~J mes Pruitt Chairman "\ '. ) " (City Seal) ., ;'-; , , " ". " .,-, "",,,,-! .' City of Seward, Alaska May 17, 1995 Port & Commerce Ad1Jisonj Board Volume 1, Page 138 1, CALL TO ORDER The May 17, 1 Y95, regular meeling of the Sewnrd Port and Commerce Advisory nonrd was called to order at 11:43 a.m. by Chairman James Pruitt. 2. ROLL CALL There were present: James Pruitt, presiding, and Louis Rencardino Jack Goodwill Dean Kasischke Ron Long Jack Scoby comprising a quorum of the Board; and -'H(^ -,-.).:. City of Seward, Alaskn May 17, 1995 Port & Commerce Advisory Board Minutes Volume 1, Page 139 Mike Yanez, Deputy City Manager Foster Singleton, Harbormaster Dorothy Urbachl ARRlCBC Representative Margaret Anderson, Councilmember Gwynne Pilch, Port Assistant Al Shafer, Afognak Logging Herman Leirer ABSENT were: Willard Dunham (excused) Sharon Anderson (present with leave of absence status) 3. APPROVAL OF MINUTES Long moved to approve the May 3, 1995, regular meeting minutes as presented; the motion was seconded by Bencardino, and the minutes were approved without objection. 4. INTRODUCTION OF GUESTS I SPECIAL PRESENTATIONS ARRC Vice President of Marketing George Erickson was introduced and provided information relating to his backgroundl his credentials and some of the ARRC's recent reorganization. He noted coal exporting, cruise ship scheduling and remarked that the passenger train to Seward was the railroad's hottest commercial trip. Erickson mentioned several ARRC projects and discussed briefly with boardmembcrs the ARR dock and its dredging issues. 5. APPROVAL OF REGULAR MEETING AGENDA Long added to New Business discussion about whether Larry Dickerson should conduct a focusing and visioning session during a subsequent PACAB meeting. The amended meeting agenda was approved without objection. 6. REPORTS OF SPECIAL REPRESENTATIVES A. Dorothy Urbach - ARI{jCHC In light of ErIckson's presentation, Urbach advised she had nothing new to add since the last PAeAn meeting. B. Druce Sieminski - KPB/EDD (absent) TIencardino advised that there had not been an EDD meeting since the last P ACAB meeting. He noted the Seward Chamber of Commerce office was remodeling to accommodate the new Seward EDD office. 7. ADMINISTRATIVE REPORTS 140 City of Seward, Alaska May 17, 1995 Port & Commera Advisory Board Minutes Volume 1, Page 140 Projects Status Report Singleton noted the best newS was that X-float was on-line. He reported on several harbor projects that induded the Corps of E%~neers (COE) study of the SMIC north breakwater. Singleton advised that the COE would provide a report in August 1995. Yanez described in brief the deep water dock concept. He noted that the grant application for city brochures had nut been approved. The board discussed deep water dock issues and funding. B. CORRESPONDENCE Noted 9, UNFINISHED BUSINESS Flood issues Singleton advised that Calvert experienced a scheduling conflict, however, he would schedule his attendance at a subsequent meeting if the board so desired. Meetin& schedule Urbach suggested that the board meet once a month as opposed to twice monthly. Following discussion there was no objection from the board to maintain its currcnt schedule. Fourth of Tuly land development Bcncardino suggested that the city become aggressive in its pursuit of Fourth of July development prospects. Following discussion, Bencardino motioned that Pilch compile an information package pertinent to the land development site and distribute to the cruise line companies. Long seconded; and the motion was approved without objection. 10, NEW BUSINESS Larry Dickerson - Focusing & Visioning Session Following discussion related to the board's mission, its focus and goals, Long motioned to schedule Larry Dickerson as the facilitator of a focusing and visioning session during a P ACAB meeting. Pruitt seconded; and the motion was unanimously approved. 11. BOARD DISCUSSION Anderson clarified that her written request to the mayor was for a leave of absence from the PACAB, not her rcsignation. She expressed approval of Larry Dickerson facilitating a focusing session with the board. Pruitt commented on the previous work session and conveyed his personal views. Councilmemher Anderson provided additional details concerning the deep water dock and the criteria for possible funding through the legislature. The board requested from the adminish'iltion deep water dock criteria and relative information prior to the board's work session the following week. ~ " , .l.....;::..;:. City of Seward, Alaska May 17, 1995 Part & Commerce Advisorlj Board Minutes Volume 1, Page 141 12. CITIZENS' DISCUSSION None 13. ADJOURNMENT The meeting was adjourned at 1:03 p.m. >f' /-r,^ . 1 ' ;;/ /./ Gwynne ,1?1fch Port Assistant --0 ; ~. J es Pruitt hairman (City Seal) City of Seward, Alnska June 21, 1995 Port & Commerce Advisory Board Vollime 1, Page 141 1. CALL TO ORDER The June 21, 1995, regular meeting of the Seward Port and Cummerce Advisory Board was called to order at 12:35 p.m. by Chairman James Pruitt. 2. ROLL CALL There were present: James Pruitt, presiding! and Louis Bencardino Jack Goodwill Dcan Kasischke Jack Scoby comprising a quorum of the Board; and Mayor Dave Crane Foster Singleton, Harbormaster Dorothy Urbach, ARRlCBC Representative Gwynne Pilch, Port Assistant Eric Fry, Seward Phoenix Log ABSENT were: Willard Dunham (excused) Sharon Anderson (leave of absence status) Dou!'; Lechner (excused) Ron Long (excused) .~ 4? "' _""..1 City of Seward, Alaskn /lme 21, 1995 Port & Commerce Advisory Board Minutes Volume 1, Page 142 3. APPROVAL OF MINUTES Scoby moved to approve the June 7, 1995, regular meeting minutes as presented; the motion was seconded by Bencardino, and the minutes were approved without objection. 4. INTRODUCTION OF GUESTS / SPECIAL PRESENTATIONS None 5. APPROVAL OF REGULAR MEETING AGENDA Scoby added the n Street Duck to Unfinished Business. Scoby mov~d to approve the regular meeting agenda as amended; the motion was seconded by Bencardino and ('acned without objection. 6. REPORTS OF SPECIAL REPRESENTATIVES A. Dorothy Urbach - ARIVCllC Urbach noted the ARRC contributions to non- profit organizations in Seward. She ndvised uf her discussion with Hatfield relating to dredging. She also noted that she delivered the letter from City Manager Jones regarding the siltation concern. Urbach nutt'd the next ARR board met'ting would convene in Seward on July 20 & 21. She encouraged ml:'mbers to attend. In response to Pruitt's question regarding a strip store on the dock, Urbach stated that the ARR had been approached by the Darling family several months ago with a business mall concept. She advised that the zoning restrictions would need to be addressed by the city before thl:' ARR made a determination. B. Bruce Sieminski - KPB/EDD not present. Bencardino noted the telephone Jines had been installed for the new EDD office at the Chamber of Commerce building. He reported briefly on project's status. Uencardino advised the next EDD meeting would be June 22, 1995, and that he would provide an update at the subsequent PAeAn meeting. 7. ADMINISTRATIVE REPORTS Projects Status Report Singleton provided the status of sev~ra) marine-related projects. He noted the letter which identified the Corps of Engineers' concerns with respect to the SMIC breakwater reconnaissance study. Singleton reported on the ARR dock siltation of which video tapes and photoh'Taphs were taken during the recent low- tide conditions. The board discussed the agencies engaged in monitoring the condition. 8. CORRESPONDENCE Noted 9. UNFINISHED BUSINESS 143 City of Seward, Alaska June 21, 1995 Port & Commerce Advisory Roard Minutes Volume 1, Page 143 H Street Dock Scoby motioned that Ute board write a letter to Council urging their support of the B Street Dock. Kasischke seconded. Scoby noted his research on the project and his support of the city positioning to receive funding. Pruitt expressed personal candor regarding the dock. Scoby also noted that according to the city clerK, letters from the board ~ an advisory "arm" of the City Council- should be directed to the Mayor and Councilmembers only, unless the board is so directed by Council. FoUuwing discussion, the motion was approved by unanimous vote. 10. NEW BUSINESS None 11. BOARD DISCUSSION (prior to the meeting's commencement -lacking a quorum - Mayor Crane informally outlined his recommendations to the Council in terms of the Port & Commerce Advisory Board's scheduling, conduct and focus on projects. The Mayor was asked to continue his recommendations during this segment of the meeting) Crane acknowledged that Council would appoint three new members to the board in July and following, the election process would occur. Crane asked the board to defer the election until the PACAB and the City Council had an opportunity to meet at a joint work session. With the Council's consent, Mayor Crane adviscd he had developcd recommendations with regard to the board. Stating that the key to public participation was consistency, Crane noted the recommen- dations he would be making to Council: Schedule a work session in August with continued and/or new PACAn members and City Council members, prior to the electiun of PAeAn officers; Establish Council's expectations of the board's conduct, activity & productivity; Make a priority list of projects for the fiscal year; Discuss any internal problems, note changes and identify solutions; Schedule one monthly evening business meeting at City Council Chambers; date, time and place of work sessions can be arranged at the board's discretion; Change by code the agenda format consistent will all other public councils, boa-rds and commissions; Allow public testimony at the beginning of each business meeting; Adhere to code in terms of the meeling's record, specific votes of boardmembers and the proper channel through which the boa-rd makes its recommendations (esp.; letters and memos); 144 City of Seward, Alaska fune 21, 1995 Port & Commerce Advisory BonTd Mil/utes Volume t Page 144 Maintain the total body of the board to address issues as opposed to segmenting into groups Df committeesi Submit written reports 10 Council as a means of public:; record in addition to providing an oral presentation to Council on a quarterly basis; Lacking sufficient information, a vote should be deferred until such time as the members feel adequately informed to take a pasHion; Confirm the Coundlmember liaison appointed to the PAeAR; Cultivate a cooperative relCltionship between PAeAB and Councilmembers; The board engaged with Mayor Crane in lengthy discussion and following thanked him for his attendance and recommendations preview. 12. CITIZENS' DISCUSSION In response to Goodwill's question about the use of the ARR dock siltation videos, Mayor Crane discussed the city's past and current engagement with various agencies that involved the river and its silt. He noted the combined effort to resulve the total issue as opposed to the "band-aidll s.olutions suggested by some agencies. Several members. expressed appreciation of the Mayor's attendance and, regretting Jones' absence from the meeting, conveyed public expressions of success and well-being on behalf of the departing City Manager Tyler Jones. 13. ADJOURNMENT The meeting was adjourned at 1:23 p.m. tt rd"l---, Gwynne ill ch ",,:"'::: Port Assistant .', ~ 1?-tI ' . .>>.tJ~.tl,.;' J es Pruitt .hairman (City Seal) , , " . , , 1 ,-". " . \^ cf, "'" ".. ,.,,' "'.", t,' ..,',; ,,;''"c. ''.' ~ '. "-, :~ . "<," -'" -, 1',:' .L ....',j City of Seward, Alaska July 5, 1995 Port & Commerce AdvisMj Board Minutes Volume 1, Page 145 The July 5, 1995, regular meeting uf the Port and Commerce Advisory Board was canceled. .7 " " 'lj" C,/) Gwynne Pilch Port Assistant ...,.., , ,------j, ,,/ .// HI )~L"$1 Ja os T, Pruitt airman (City Seal) , City of Seward, Alaska August 2, 1995 Port & Commerce Advisonj Board Volume 1, Page 14.1) 1, CALL TO ORDER The August 2, 1995, regular lUl:'eting of the Seward Port and. Commerce Advisory Board was called to order at 11:47 a.m. by Boardmcmber Ron Long. 2, ROLL CALL There were present: Ron Long, presiding, and Luuis Bencardino Jack Goodwill Dean Kasischke Doug Lechner comprising a quorum of the Board; and Mike Yanez, Deputy City Manager Poster Singleton, Harbormaster Gwynne Pilch, Port Marketing Assistant Robert Valdatta ABSENT were: James Pruitt (excused) Willard Dunham (excused) Sharon Anderson (LOA status) Jack Scoby (excused) 3_ APPROVAL OF MINUTES 14(; City of Seward, Alaska August 2, 1995 Port & Commerce Advisory Board Minutes Volume t Page 146 Pruitt1s written amendment to the minutes was noted. Benc:ardino moved to approve the June 21, 1995, regular meeting minutes as amended; the motion was seconded by Lechner, and the minutes were approved without objection. 4. INTRODUCTION OF GUESTS / SPECIAL PRESENTATIONS None 5. APPROVAL OF REGULAR MEETING AGENDA Kasischke moved to approve the regular meeting agenda as presented; the motion was seconded by Bencardino and carried without objection. 6. REPORTS OF SPECIAL REPRESENTATIVES A. Dorothy Urbach - ARRlCIlC (excused) B. Bruce Sieminski - KP13/EDD (absent) 7. ADMINISTRATIVE REPORTS Projects Status Report Singleton noted that former CUy Manager Ron Garzini had returned to Seward as Interim City Manager. Singleton said he had resumed the rE'sponsibility of harbor operations as opposed to a purely administrative capacity and that Pilch had been moved to the Ray building in order to work closely with the City Manager and Deputy City Manager. Singleton reported on various projects in the harbor that included the north east launch ramp, sewer pump-out station, public tdephones and signage. He noted the increased parking capacity which resulted from the grade work that Ainsworth had completed. Singleton stated the long-term parking area would be addressed as it appeared to have become a storage area. Among other projects on which Singleton reported were the X-Hoat, the new fuel float, the harbor electrical upgrade, SMIC north breakwater and the eastward harbor expansion. He noted that Seward Forest Products consented to the moorage of a 370' factory processor at the SFP chip dock. Statewide Transportation Improvement Plan (STIP) Yanez explained the program and what projects had been prioritized by the City. He urged members to comment to Council before the next meeting. Poll owing Jenghtly discussion Long motioned to recommend to City Council that Mile OM4 be ranked a top priority. 8. CORRESPONDENCE Noted 9. UNFINISHED BUSINESS None 10. NEW BUSINESS Nune 'Ali j ....I City of Srn;ard, Alaska August 2, 1995 Port & Commerce Alivisory Board Minutes Volume 1, Page 147 11. BOARD DISCUSSION Kasischke asked about a loan program for IFQs that would enable an individual to purchase those quotas that are not being utilized. Bencardino suggested Kasischke contact the EDD office. 12. CITIZENS' DISCUSSION Kasischke asked whether Seward would qualify for CDQs and Long advised (we) were too urban - that the program would not be applied here. Valdatta discussed briefly the 250 ton Travelift, shakes made from Spruce, and TOTE hauling. 13. ADJOURNMENT 'JAf;/~ Gwynne PDth Port Marketinq. The meeting was adjourned at 1:12 p.m. ~. ;LL, Ron tong , Boardmembcr (CHy Seal) ., .. ..' .' . .' . .' , . . Port & Commerce Advisory Board Volume 1, Page 147 City of Seward, A/ask'a September 13, 199,1} -,."' CALL TO ORDER The September 13, 1995, regular meeting of the Seward Port and Commerce Advisory Board was called to order at 12:10 p.m. by Chairman James Pruitt. OPENING CEREMONY Chairman Pruitt led the pledge of allegiance. ROLL CALL There were present: James Pruitt, presiding, and Louis Bencardino Jack Goodwill Doug Lechner David Fairchild Dean K<:lsischke Ron Long- 148 City of Seward, Alaska September 13, 1995 Port & Commerce Advisory Board Minutes Volume I, Page 148 comprising a quorum of the Board; and Ronald A. Garz.ini, City Manager Foster Singleton, Harbormaster Mayor Dave Crane Councilmember Margaret Anderson Gwynne Pilch, Port Marketing Assistant Marianna Keil Stu Clark Robert Valdalla Leo Wakefield ABSENT were; Willard Dunham, (excused) Sharon Anderson, (LOA) ORGANIZATION OF THE BOARD Chairman Pruitt opened the floor to the selection process for Chairman and Vice Chairman. Ron Long was the single nominee for Chairman, and Doug Lechner received the majority of votes for Vice Chairman. CITIZEN'S COMMENTS Agenda items not scheduled for public hearing. None. Items other than those appearing on the agenda. None. APPROVAL OF AGENDA AND CONSENT AGENDA MOTION (Bencardino/Long) Approve the Agenda and Consent Agenda Motion Passed Unanimous SPECIAL REPORTS Dorothy Urbach - ARR!CBC (excused) Bruce Sieminski. KPB/EDD (absent) In response to Pruitt's question about which Coundlmember will attend the bo;;,rd meetings and provide EDD updates Mayor Crane advised the new Council would appoint a representative in Nuvember. City of Seward, Alaska September 13, 1995 Port & Commerce Advisory Board Minutes Voll/me 1, Page 149 Bencardino distributed project updates he received that morning from the KPB/EDD. He reiterated the availability of Small Business loans of approximately $15,000 up to $25,000 and that local persons Judy Andrijanoff of Seward and Lura Kingsford of Moose Pass served on the selection/approval committee. SPECIAL ORDERS AND PUBLIC HEARINGS None. PRESENTATIONS WITH PRIOR NOTICE ONLY None. UNFINISHED BUSINESS None. NEW BUSINESS Meeting Commencement Schedule There was no objection from the board to Pruitt's suggestion that board members arrive at 11 :30 a.m. in order to finish lunch and to promptly commence the monthly business meeting at noon. ADMINISTRATIVE REPORTS City Manager Ronald Garzini Garzini introduced the Strategic Plan Draft that had been presented to City Council on Monday, September 11. He discussed the business and economic development issues that were pertinent to the board's goals and interests. Garzini noted that the Strategic Plap identified for everyone in what direction the administration was headed. He stated it would also allow ongoing projc<:ts to be updated, added or deleted as changes occur. Garzini invited boardmembers to offer suggestions and ideas at any time. He compared the strategic plan to a lito-do list" and stated he wished to accomplish worthwhile (big) things in the next few year:;. He urged members to make a list of those items they wished to consider in the City's legislative packet. Garzini advised that a master m<1p of harbor properties would be developed and that a single, collective RPP (request for proposals) would announce to the public what is available ror lease and what the city's goals and priorities are. In terms of ac<:cpting proposals, he noted that price would be the l~sser criteria. Proposals would be considered on the basis of capital investment, winter-time employment, diversification, creation of additional jobs and the introdudion of new money as opposed to recirculated dollars. He noted the recent proposal to KPB that suggested a borough-wide RFP in which all of the communities would identify lease land and opportunities in their vicinity. A borough-wide inclusive RFP would trim costs associated with the econmni<: development solicitation process. Garzini asked boardmembers to watch closely the issues associated with timber and to develop expertise in that particular area. He noted that in order to sustain the 150 City of Snvard, Alaska September 13, 1995 Porf & Commerce Advisory Board Minutes Volume 1, Page 150 industry a long-term, necessary. high~volume cummitment to in-state processing of timber was With respect to the Seward Marine lndustrial Center and in response to Pruittl Garzini stated a session should be devoted to the arca while keeping in mind what is best for the community. Foster Singleton ~ Projects Status Report Singleton advised that most Small Boat Harbor projects had been completed. He noted materials had been ordered for X-float and that the fuel float relocation project was going well. Singleton reported on the electrical upgrade project, bank stabilization of the north-west corner of the harbor basin and provided figures associated with 1995 harbor improvements through state grant funding. CORRESPONDENCE Noted. BOARD DISCUSSJON With respect to the AU,I,.'Ust 2) 1995, PAeAn mintues, Long wished to have it clarified that his comment to Kasischke regarding CDQs was that he "thought we might be too urban" (in terms of Seward qualifying for the program). Pruitt congratulated the new Chairman Ron Long and the new Vice Chairman Doug Lechner. He thanked City Manager Carzini for the Strategic Plan and stated that he hoped the board would be productive. He read aloud similar issues that were derived from a July 23, 1993 PACAB meeling. CITIZENS' DISCUSSION Leo Wakefield noted the city needed current promotional materials in the form of brochures and video productions. He mentioned personal contacts and clients who had been interested in particular ventures) yet he was unable to provide them with written materials to support his response and/or opinions. Robert Valdatta noted the Internet as an effective means to circulate RFPs. He concurred with Wakefield with regard to promotional materials and noted that KPB/EDD Director Stan Steadman mentioned approximately one year agu that (he) would assist with the production of a video. Valda Ita mentioned the Nash Road Small Boat Harbor alternative. Boardmembers agr~ed the issue would be better discussed as an agenda item at a future work session. "': r"; City of Sward, Alaska September 13, 1995 Port & Commerce Advisory Board Minutes Volume 1, Page 151 ADJOURNMENT The meeting was adjourned at 1:44 p.m. tJ,o .... . ff/I-) Gwynne Pilsh :.: .' . . . Port Marketing :: C ~ - . ,. ~ '" '; ~f.lle.~d, AlasJGi;. ,'. Cktober 11, 1995 .......: E6;t2 /', IW ~. _'if I es T. Pruitt Chairman ,., Port & Commerce AdviS(lry Hourd Volume 1, Page 151 ,..... . ,- t-I~/:.J Gwynne m ch Port Marketing /, Ja es T. Pruitt C airman (City Seal) City of Seward, Alaskll November 8, 1995 Port & Commerce AdvisoflJ Board Volume 1, Page 151 CALL TO ORDER The November R, 1995, regular meeting of the Seward Port and Commerce Advisory Board was called to order at 12:00 p.m. by Chairman Ron Long. OPENING CEREMONY ROLL CALL There were present: Ron Long, presiding, and Doug Lechner Sharon Ander\:>on Willard Dunham David Fairchild Jack Goodwill Dt:'an Kasischke James Pruitt comprising a quorum of the Board; and 152 City of Seward, Alaskn November 8, 1995 Port & Commerce Advisury Board Mimdes Volume 1, Page 152 Ronald A. Garzini, City Manager Michael V. Yanez, Deputy City Manager Gwynne Pilch, Port Marketing Assistunt Richard Goshorn Robert Valdalta Robert Ferguson Eric Landenburger ABSENT were: None CITIZEN'S COMMENTS Agenda items not scheduled for public hearing. None Items other than those appearing on the agenda. None APPROVAL OF AGENDA AND CONSENT AGENDA Dunham asked that the October minutes (even though the meeting was a work session) and/or action be included in the packets. MOTION (Dunham/Anderson) That a summary of the work sessions as well as aclion by the board be included in the packets, such as inquiries, support letters and recommendations. VOTE ON MOTION Motion Passed. Unanimous SPECIAL REPORTS Dorothy Urbach - ARR/CBC excused Louis A. Bencardino - KPB/EDD Bencardino noted thnt Mary Tougas had been appointed by Council to the EDD board, that they both had attended the recent EDD meeting.. and that they had met with Senator Torgerson. Bencardino noted some problems associated with the incubator project in the Kenai area and with UAF's hesitancy to approve- the design of th~ Mariculture Technical Center building in Seward. SPECIAL ORDERS AND PUBLIC HEARINGS None PRESENTATIONS WITH PRIOR NOTICE ONLY None UNFINISHED BUSINESS 1 r:;~ ~ ' City of Seward, Alaska Nauember 8, 1995 Port & Commerce Advisory Board Minutes Volume 1, Page 153 Nash Road Boat Harbor if the issue could be finalized. Shafer's letter of withdrawal was noted. Anderson asked MOTION (Dunham/Anderson) The board recommends that Garzini allows the Corps of Engineering permit to expire in March 1996. The city should move on to the east side harbor expansion project. VOTE ON MOTION Motion passed. Unanimous. NEW BUSINESS Parking Issue Deputy City Manager Yanez presented to the board five recommendations toward parking resolve. He noted that a professional parking management firm would be utilized, that a qualified and experienced contractur would be solicited and selected and that a parking revenue fund would be established. Yanez stated that the plan would be presented to Council on Novl.:'mb~r 27. Citizen Eric Landenburger spoke in favor of dedicated parking spaces fur slip holders in the harbor. Following a lengthy question and answer segment of the discussion board members determined that they needed more infurmation and more time in order to make a recommendation related to parking. The parking issue was placed on the November 22 P ACAll work session agenda without objection. ADMINISTRATIVE REPORTS Harbor dred~ng Yanez noted that the Corps of Engineers RFP had gone public and that the harbor basin dredging: was expected to commence in November. Responding to a question about the Harbor Enterprise budget, Yanez advised the fund was indeed in the red, partly because of the new harbor management agreement. He noted that the finance department would be addressing the harbor budget and that it would be slated for future discussion among the Council. CORRESPONDENCE Noted BOARD DISCUSSION 15"1 City of Seward, Alaska November 8, 1995 Port & Commerce Advisory Board Mi1lutes Volume 1, Page 154 The board discussed the recent swell Rroblems at the North Dock which caused vessels to be denied fueling. Lechner advised the vessel had to be untied &om the dock because the swells caused lines to pup. Anderson stated she was disappointed that the Corps of Engineers did not feel the revenues (in the SMIC basin area) were important enough to continue the plans for the North Dock extension or the SMIC basin encJosure. She noted the swells continued to be a terrible, ongoing problem. Anderson statjed the city would never get a commihnent for long-term use of the North Dock when much of the lime vessels can neither load or offload due to the swell conditions at the do<tk. Dunham advised a solid face dock in a swell area was impossible. He noted the water had to go underneath a dock and pass qm through or the conditions would be just as they are at the North Dock. CITIZENS' DISCUSSION None ADJOURNMENT The meeting was adjourned at 1:36 p.pl.. I ilPtfD Gwynne Pi~ Port Marketing " (City Seal)/",' , " ,. , ", . . . :: 0; - , - , - ' - " t" .t'f'."'," ~ VI ...., ...-, ~"'- . ..... ~'t",. " '",f~I''' CJ t~ s,~: ~. " '. . " . ", , , ///