HomeMy WebLinkAboutRes2006-051
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Sponsored by: Corbridge
CITY OF SEWARD, ALASKA
RESOLUTION 2006-51
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO NEGOTIATE A
CONTRACT WITH QUALITY ASPHALT PAVING TO PAVE SELECT
SIDE STREETS IN CONJUNCTION WITH THE MILE 0-8 SEWARD
HIGHWAY PROJECT, AND APPROPRIATING FUNDS
WHEREAS, the Council and administration of the City of Seward have worked for a
number of years to consider alternative mechanisms to fund substantial road repairs to address the
deteriorated condition of the City's asphalt road surfaces; and
WHEREAS, during budget preparation for 2005 and 2006, the City Council decided against
increasing property taxes for the purpose of funding road repairs, hoping instead to identify other
potential funding sources; and
WHEREAS, in 2005, the City purchased an asphalt rec1aimer machine to provide the ability
to address specific small areas of needed repair, but this machine cannot pave large sections of
roadway; and
WHEREAS, the 2006 Capital Budget identified $8 million in needed road repairs where the
condition of identified roads were considered to be poor; and
WHEREAS, in 2005 the City of Seward received a $2 million earmark for the purpose of
providing road repairs, but the restrictions on those funds make it impossible to utilize this funding
source to do repairs in the upcoming construction season; and
WHEREAS, Quality Asphalt Paving participated in an extensive request for proposals with
the State of Alaska and was awarded the contract to provide road construction services on the Mile
0-8 Seward Highway Project, and have agreed to provide additional road improvements to the City
of Seward at the same rate as that competitive bid price offered to the State of Alaska, which is a rate
substantially lower than what the City could expect to obtain if submitting their own request for
proposals for road repairs, due to the magnitude ofthe project being done on behalf ofthe State; and
WHEREAS, the City of Seward finds it necessary to also include Phoenix Road in this
renovation project due to the removal of asphalt during utility installments in 2005; and
WHEREAS, Seward City Code 6.10.120(1 O)(b) authorizes the City of Seward to utilize
competitive bids obtained by other governmental units.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
CITY OF SEWARD, ALASKA
RESOLUTION 2006-51
Section 1. The city manager is hereby authorized to negotiate a contract for road repairs
with Quality Asphalt Paving, in an amount not-to-exceed $500,000.
Section 2. Funding in the amount of$500,000 is hereby appropriated from the General Fund
Fund Balance account no. 101-0000-3070-0XXX to the Streets and Sidewalk Fund account no.
XXX-XXXX-5390.
Section 3. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the city of Seward, Alaska, this 8th day of May,
2006.
THE CITY OF SEWARD, ALASKA
~,t,. AL..~
Vanta Sbafer, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
Dunham, Valdatta, Lorenz, Thomas, Schafer, Bardarson, Shafer
None
None
None
ATTEST:
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Agenda Statement
Meeting Date: May 8, 2006
To: Clark Corbridge, City Manager
From: W.C. Casey, Public Works Director
Agenda Item: Contract with Quality Asphalt Paving to pave
certain side streets in Seward, including Phoenix
Drive
BACKGROUND & JUSTIFICATION:
The Council and administration of the City of Seward have worked for a number of years to
consider alternative mechanisms to fund substantial road repairs to address the deteriorated condition
of the City’s asphalt road surfaces. In preparation of the 2005 and 2006 budgets, Council decided
against increasing property taxes for the purpose of funding road repairs, hoping instead to identify
other potential funding sources.
The 2006 Capital Budget identified $8 million in needed road repairs where the condition of
the identified roads was considered to be poor. While the City has received a $2 million earmark for
the purpose of providing road repairs, restrictions on those federal funds make it impossible to utilize
this funding source to do repairs in the upcoming construction season.
Quality Asphalt Paving is currently gearing up to begin working on the Mile 0-8 Seward
Highway construction project. Quality was the successful bidder in the State’s RFP to provide
construction services, after participating in an extensive request for proposal process. Quality has
agreed to provide additional road improvements to the City of Seward at the same rate as that
competitive bid price offered to the State of Alaska, which is a rate substantially lower than what the
City could expect to obtain if submitting their own request for proposals for road repairs, due to the
magnitude of the project being done on behalf of the State.
Seward City Code 6.10.120(10)(b) authorizes the City of Seward to utilize competitive bids
obtained by other governmental units.
CONSISTENCY CHECKLIST: Where applicable, this agenda statement is consistent with the
Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council
Rules of Procedures.
Other: _______________________________________________________________________
FISCAL NOTE:
Funds in the amount of $500,000 will be provided from the General Fund’s fund balance account.
Approved by Finance Department:________________________________________
RECOMMENDATION:
City Council approve Resolution 2006- authorizing the City Manager to enter into a contract with
Quality Asphalt Paving, and appropriating funds.