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HomeMy WebLinkAbout1992 Planning & Zoning MinutesCity of Seward, Alaska Planning Commission Minutes November 6, 1991 Volume 2, Page 233 G. Copies having been made available to the public, Sutherland noted by title only a proposed resolution entitled: A Resolution of the Planning Commission of the City of Seward, Alaska, recommending that the City Council consent to the replat of Lots 6-9, Folz Subdivision, into a single lot by vacating the internal property lines. Kowalski moved to approve Resolution No. 91-012; the motion was seconded by Bardarson. The question was called, and the resolution was approved by unanimous vote. 10. UNFINISHED BUSINESS None 11. NEW BUSINESS None 12. ADMINISTRATION REPORTS Martin noted the November 7th special meeting called by the Council to discuss the proposal to construct a boat harbor at Nash Road and distribute Garzini's housing report. Martin also noted that he had received a request from a woman wishing to work as an intern in his department. He stated that, unless there was some objection from the Council, she would be working a few days each week for approximately 6 months. 13. COMMISSION DISCUSSION Kowalski stated that she would like to schedule discussion of allowing construction on 30-ft. lots in the downtown area. Sutherland complained about the chambers' sound system. 14. CITIZENS' DISCUSSION None "' pF15S) OMISSION & ADMINISTRATION RESPONSE TO CITIZENS' COM- .�"�. ' S None ® ADJOIRNMENT AL Ahe in eting was adjourned at 9:30 p.m. intla S. ui hy, Cl C/AA Donald u nd City Clek Chairman 0,34. City of Seward, Alaska Planning Commission Minutes January 8, 1992 Volume 2, Page 234 1. CALL TO ORDER The January 8, 1992, regular meeting of the Seward Planning and Zoning Commission was called to order at 7:40 p.m. by Chairman Donald Sutherland. 2. OPENING CEREMONY Thorne led the pledge of allegiance to the flag. 3. ROLL CALL There were present: Donald Sutherland, presiding, and Blaine Bardarson Wayne Carpenter [arrived at 8:45 p.m.] Jim Fredrickson Donna Kowalski Chet Thorne comprising a quorum of the Council; and Kerry Martin, Community Planning Director Linda S. Murphy, City Clerk ABSENT was: Kurt Lindsey (excused) 4. APPROVAL OF MINUTES Bardarson moved to approve the November 6,1991, regular meeting minutes as presented; the motion was seconded by Kowalski and carried without objection. 5. APPROVAL OF REGULAR MEETING AGENDA Kowalski moved to approve the Regular Meeting Agenda as presented; the motion was seconded by Thorne and carried without objection. 6. APPROVAL OF CONSENT CALENDAR Bardarson moved to approve the Consent Calendar as presented; the motion was seconded by Kowalski and carried by unanimous vote. The following action was taken: A. December 30, 1991, administrative status report prepared by Community Development Director Martin was noted for information. ZJ3D City of Seward, Alaska Planning Commission Minutes January 8, 1992 Volume 2, Page 235 7. PRESENTATIONS WITH PRIOR NOTICE None S. PUBLIC HEARINGS None 9. RESOLUTIONS A. Copies having been made available to the public, Sutherland noted by title only a proposed resolution entitled: A Resolution of the Seward Planning and Zoning Commis- sion recommending that the City Council approve changes to SCC § 15.10.140 and § 15.10.225 regarding storage facili- ties. Sutherland noted that there was a motion on the floor to approve Resolution No. 92-001 (formerly Resolution No. 91-009), action having been continued from the November meeting. Sutherland asked for a clarification regarding conflict of interest. He noted that Bardarson clearly had a conflict regarding one type of storage unit under discussion, and asked if this conflict would preclude him from discussing other sections of the resolution. Martin stated that it was up to the commission to determine if, in fact, a conflict existed. Kowalski stated that since there would be only one vote on the resolution as a whole, it appeared that Bardarson would be required to abstain totally from discussion of this resolution. Murphy concurred, stating that one could not separate the question. Sutherland then asked if Commissioners who were employed by businesses that would be affected by this resolution should abstain. Murphy explained that while Bardarson, as an owner of a business affected by the resolution had a direct financial interest in its outcome, this might or might not be true. She noted that it was up to the Commission to determine if an employee of such a company would either benefit or be harmed by the outcome of the Commission's vote on the question. Sutherland noted that Martin failed to mention in his list of storage units the conexes located at the high school and grade school. Martin noted that he had overlooked these when making his list and added that, if approved in its present form, this Code amendment would prohibit these units in the Institutional Zone. Fredrickson stated that the city seemed to be creating a monster with this resolution, and he cautioned against over -regulation. Kowalski stated that the intent of this ordinance was to improve the appearance of the city and to set certain standards for those who wished to employ these units for inexpensive storage space. �16 City of Seward, Alaska Planning Commission Minutes January 8, 1992 Volume 2, Page 236 Murphy noted that the agenda failed to contain a place for public comment on agenda items not scheduled for public hearing, and she asked the Commission to allow two individuals who had asked to speak to this item and the next to make a statement. MARK CLEMENS, Meridian Park Subdivision, asked that the Commission consider allowing 40-ft. containers in the Harbor Commercial District. He stated that he did not object to having to paint and/or put siding on the storage units, and he agreed with the Commission that aesthetics were an important consideration. Kowalski moved to amend the definition of storage container by deleting "not to exceed 20 feet in length", making storage containers an outright use in all zones, deleting the word "small", and deleting the definition following "small storage units'; the motion was seconded by Fredrickson and carried with Fredrickson, Kowalski, Sutherland and Thorne voting "YES" and Bardarson ABSTAINING. The question was called on the main motion, and Resolution No. 92-001 was approved, as amended, with Fredrickson, Kowalski, Sutherland and Thorne voting "YES" and Bardarson ABSTAINING. B. Copies having been made available to the public, Sutherland noted by title only a proposed resolution entitled: A Resolution of the Seward Planning and Zoning Commis- sion approving the temporary placement of an inflatable amusement ride in the Harbor Commercial District. Kowalski moved to approve Resolution No. 92-002; the motion was seconded by Bardarson. Sutherland allowed public comment as follows. POPCORN GANNAWAY, Mile 3.5, Seward, urged the Commission to approve the resolution which would allow him to set up his "moon walk" concession in the Small Boat Harbor during the summer tourist season. Kowalski stated that she could not support any use in the harbor which would increase traffic congestion and further tax the limited parking available in this area. The question was called, and the resolution was approved with Bardarson, Fredrickson, Sutherland and Thorne voting "YES" and Kowalski voting "NO." 10. UNFINISHED BUSINESS A. Kennels and Livestock. Sutherland noted Martin's memorandum in the packet. Martin stated that his purpose in bringing this back to the Commission was to City of Seward, Alaska Planning Commission Minutes January 8, 1992 Volume 2, Page 237 bring the members up to date on the status of this issue and to give them some information regarding regulations in certain subdivisions outside the city limits. NOTE: Carpenter arrived at 8:45 p.m. B. Review of Ordinance No. 665, amending the Land Use Maps of the city. Martin explained that a vote on enactment of this ordinance had been postponed because of some typographical errors which were not discovered until the evening of the last meeting. He stated that the only public concern which had been expressed at the Council's public hearing was the proposed changes to the Wiley property on the west side of Sixth Avenue and the Jones property on Jefferson. In response to a question from Kowalski, Martin stated that there would be no immediate zoning changes as a result of the enactment of Ordinance No. 665. Fredrickson moved to recommend that the Council amend Ordinance No. 665 to allow the Wiley property on Railway Avenue to remain in the Central Business District; the motion was seconded by Bardarson and carried by unanimous vote. RECESS: The meeting was recessed at 9:07 p.m. and reconvened at 9:20 p.m. 11. NEW BUSINESS A. Proposed land trade with Turis Mindenberg_s. Carpenter moved to recommend that the City Council proceed with negotiations to trade Lots 11-13, Block 8, Cliff Addition, to Mr. Juris Mindenbergs in return for 20 feet of land along the west side of Cliff Addition Replat No. 1 in order to create a 40-ft. wide street right of way; the motion was seconded by Kowalski and carried unanimously. 12. ADMINISTRATION REPORTS A. Chris Gates - Nash Road Harbor Update. Gates briefly updated the Commission on the status of his discussions with Al Schafer regarding the development of a Boat Harbor at Nash Road. 13. COMMISSION DISCUSSION BARDARSON asked Martin if Kurt Lindsey had responded to his letter regarding the termination of the grandfathered status of the old Petrolane Warehouse located at Second and D Streets. Martin stated that Lindsey had indicated that he had no intention of rebuilding a warehouse at this location. 14. CITIZENS' DISCUSSION None City of Seward, Alaska Planning Commission Minutes January 8, 1992 Volume 2, Page 238 15. COMMISSION & ADMINISTRATION RESPONSE TO CITIZENS, COM- MENTS None 16. ADJOURNMENT 1. CALL TO ORDER The February 5, 1992, regular meeting of the Seward Planning and Zoning Commission was called to order at 7:41 p.m. by Chairman Donald Sutherland. 2. OPENING CEREMONY Lindsey led the pledge of allegiance to the flag. 3. ROLL CALL There were present: Donald Sutherland, presiding, and Jim Fredrickson Kurt Lindsey Chet Thorne comprising a quorum of the Commission; and Michael Yanez, Assistant City Manager Kerry Martin, Community Planning Director Annie Martin, Administrative Secretary City of Seward, Alaska Planning Commission Minutes February 5, 1992 Volume 2, Page 239 ABSENT were: Blaine Bardarson (excused) Wayne Carpenter (excused) Donna Kowalski (excused) 4. APPROVAL OF MINUTES Thorne moved to approve the 01/08/92regular meeting minutes as presented; the motion was seconded by Fredrickson and carried without objection. 5. APPROVAL OF REGULAR MEETING AGENDA Lindsey moved to approve the Regular Meeting Agenda as presented; the motion was seconded by Thorne and carried by unanimous vote. 6. CITIZENS' COMMENTS ON AGENDA ITEMS NOT SCHEDULED FOR PUBLIC HEARING None. 7. APPROVAL OF CONSENT CALENDAR Thorne moved to approve the Consent Calendar as presented; the motion was seconded by Fredrickson and carried by unanimous vote. The following actions were taken: A. January 28, 1992, letter to the Kenai Peninsula Borough regarding a plat review of McCracken, Tract A, Record of Survey and Dedication, was recommended for approval to the borough; B. January 21, 1992, letter from Martin to Julie Renwick regarding the operation of a floating bed and breakfast in the Small Boat Harbor, was noted for information; C. Review of the Conditional Use Permit issued to the William H. Seward Yacht Club, was noted for information and the club was requested to complete the boardwalk along the waterfront; and D. The January 28,1992, thank you letter from Commissioner Fredrickson, was noted for information. 8. PRESENTATIONS WITH PRIOR NOTICE 0 City of Seward, Alaska February 5, 1992 9. PUBLIC HEARINGS Planning Commission Minutes Volume 2, Page 240 A. Notice of Public Hearing, as published and posted as required by law regarding a request for a CONDITIONAL USE PERMIT as submitted by the Alaska Department of Transportation and Public Facilities (DOT/PF) for the extraction of f 40,000 cubic yards of gravel from Jap Creek, beginning April 1, 1992, was noted and the public hearing was opened. JOHN FRITZ, Engineering Geologist with the Right-of-way Section, Department of Transportation, Anchorage, stated that the state had let a contract to Quality Asphalt Paving to work on the Seward Airport Apron project to expand the apron and create additional lease lots at the airport. He noted that the permit being sought was for gravel fill for this project, which would be hauled from Jap Creek to the airport and spread out. He stated that belly dump trucks would be used to haul the gravel over Dimond Boulevard and Hemlock Street to the airport. He added that the hauling would commence April 1, and would take from 15 to 45 days to complete. He noted that the hauling would impact the neighborhood, and as many as 30 truck loads per hour could be hauled. He noted that the contractor would be responsible for maintenance of the roads being used for hauling purposes during the project, including dust control. He stated that the roads would be returned to their original condition or better once the project was complete. He asked that the section concerning reimbursement for direct cost for added police presence be deleted since the funds were federal and there was no provision for funding this cost. He stated that there would be a resident engineer on site at all times who would monitor any problems that might arise. He also stated that it would be more cost effective for DOT to utilize a flag person, rather than shut down hauling during the periods when school buses and children were present. However, he felt it was not necessary to provide a flag person since there were already existing controls such as signs on the road. He noted that, in order to make the best use of the hauling time, an alternative traffic control plan could be implemented for the school children during the haul hours. He stated that the project would benefit the city. BEVERLY DUNHAM, 600 Alder, stated that her primary concern with the project was the safety of the neighborhood children. She encouraged the construction of a path or walkway so the children would be able to walk or ride their bicycles safely and not have to be on the road. She asked for frequent police patrol of the area during the hauling. JOHN SADUSKY, 2507 Dimond, stated that he was concerned about using the residential road to haul gravel, garbage, etc. He noted that it was time to take a serious look at providing an alternate route to the landfill and Jap Creek. No one else spoke in order to be heard and the public hearing was closed. City of Seward, Alaska Planning Commission Minutes February 5, 1992 Volume 2, Page 241 10. RESOLUTIONS A. Copies having been made available to the public, Sutherland noted by title only a proposed resolution entitled: A Resolution of the Seward Planning and Zoning Commis- sion, Seward, Alaska, granting a request for Conditional Use Permit by Alaska DOT/PF for extraction and transportation of gravel from Jap Creek within SE 1/4 Section 28 TIN R12 SM as authorized by § 15.10.320 of the Seward Zoning Code. MARTIN stated that the Code required a Conditional Use Permit for gravel extraction at Jap Creek which was in a Resource Management Zone. He noted that the main public concern was the hauling of the gravel rather than the extraction. He reviewed the process and reasons why a permittee would need a conditional use permit. He agreed with Mr. Sadusky's point that there was a need for an alternate route since the area had drastically changed over the years. DIENER stated that he was concerned about the shape of the road and stated that he would address any questions which came up. FREDRICKSON stated that he was concerned about hauling during school hours and suggested delaying the project until school was out. FRITZ stated that the contractor had set the time schedule for spring because he had some other commitments for the summer. He agreed that it made sense to start the project when school was out, but the contractor set his own schedule and the state had no influence on that decision. FREDRICKSON also noted his concern about the road conditions during break-up season in April and May. DIENER stated that there would probably be some severe restrictions on load limit during this period, noting that some contractors stopped hauling when the limit restriction reached 50 percent or less. FRITZ stated that it could have a big impact on the contractor's scheduling. He noted that the contractor was aware of load limits which would be in in effect. He also added that a special provision in his contact provided for repairs to the roads being utilized. LINDSEY asked how many truck loads of gravel would be hauled taking into account the road restriction factor. City of Seward, Alaska Planning Commission Minutes February 5, 1992 Volume 2, Page 242 FRITZ stated that there would be about 167 one-way trips per day to carry the gravel. He estimated that it would be anywhere from 29 to 33 trucks per hour. DIENER commented would be "awfully fast" hauling. FRITZ answered that the trucks usually go in plugs, four at a time, at 15-30 minute intervals, then come back in platoons. A lot of the work would be accomplished quickly, so there would be a lot of truck loads, then hauling would taper off. 75 percent of the hauling could be completed in the first 30-50 percent of the time. Then it would taper off as they finished grading. The project engineer said he was going to use a more restricted formula and lighter loading. DIENER stated that the road in some places would take the trucks, but other areas where tree stumps and other things are buried, would not. He was not optimistic about the condition of the road after that much hauling. FRITZ answered that it was to the contractor's advantage not to chew up the road because the contractor was responsible for it. FREDRICKSON asked about the completion date - August 31, 1992 - and the possibility of a stipulation that the contract would not start until the end of May. He wondered if it were something beyond the control of the contractor, such as the state or city requiring that, maybe the contract could be amended and the contractor be given an extra month to the end of September to complete the project. FRITZ answered that, if a contractor could prove monetary damages, then he would come back at the contracting authority, DOT. FRITZ thought a change like that would probably be a major impact because the contractor was scheduled to complete another project on Sterling road after this one. THORNE stated it would be safer to do it when originally scheduled, with a couple of speed limit signs on Dimond, one coming, one going. He stated that when school was out more children would be present on Dimond Boulevard, and he would rather have the majority of the kids in school, except for specified times when school is out. melts. DIENER agreed that additional speed limit signs could be placed when the snow THORNE asked if he would be able to vote on this without a conflict of interest. SUTHERLAND ruled that Thorne could not abstain unless it had a direct financial impact on him. of Seward, Alaska Lary 5, 1992 Planning Commission Minutes Volume 2, Page 243 SADUSKY asked why it would be so expensive to put an alternate road through that area. MARTIN explained that the alternate route would go through wetlands, a flood plain and fish habitat areas. It would take longer to obtain a permit to build the road than it would take for the contractor to finish the airport project. He noted that since most of the property was primarily private, and some of it was university property, easements and permits would need to be obtained. He stated that the cost of the road would depend upon what type of road was built. A good road consisting of silt, gravel, culverts and rip rap, which would be a potential flood control, would be expensive partly because of the rip rap and additional gravel. DIENER stated that the City had not looked at or surveyed the road, other than looking at aerials. He noted that clearing with a bulldozer would not work because of the wetlands. He added that a two-lane road would be fairly expensive. A contractor's haul road, which would fall apart after they finished hauling, could be constructed at a decent cost but it would be unlikely that a permit could be obtained in a timely manner. SADUSKY stated that a plain gravel road to the dump had been used for 30 years, even though when it washed out here and there it had to be fixed up again. DIENER answered that, if the terrain and wetlands were suitable, it would be a good way to pioneer in a road which could later be improved. However, if a road were built, it would become public access to the dumps. If it was not built to standards and someone got hurt, somebody would be liable. The big drawback to obtaining access across the land would be trying to get clearance from the Corps, the EPA and Fish & Game agencies. SADUSKY asked why the old road that used to be there was not being used. MARTIN replied that it was now under water. DIENER added that a good piece of that road is stream and Fish & Game know exactly where the fish are. Diener stated that in the long run building a road might be a project to consider, but at this point funding would need to be obtained. He added that funding and the need for the road had been discussed with the Borough and brought before the City Council, but the Borough was not willing to build the road at this time. SUTHERLAND stated that he had just noticed that he had overlooked asking for a motion to put the Resolution on the floor for action. LINDSEY moved to approve Resolution No. 92-003; the motion was seconded by FREDRICKSON. FREDRICKSON stated that during the school year kids would be in school and taken care of for most of the day, but he was still concerned about times kids are going %^4 City of Seward, Alaska Planning Commission Minutes February 5, 1992 Volume 2, Page 244 to and coming from school. Fredrickson stated further that he would like to keep Item 4 of the resolution. He asked if the flag persons referred to in Item 2 would be hired at the contractor's expense. DIENER stated that it would be to the contractor's advantage to have one at the abrupt turn coming off Hemlock onto Dimond, where heavy trucks will have to cross lanes to make the curve and may have to stop or slow down. An alternative would be to put a crossing guard there to keep the kids off the street when the trucks are going. FRITZ suggested that might be a viable solution to Item 4, hauling hours. If there were a point at which school children generally cross, then a flag person would be an appropriate mechanism for safety, and DOT would be agreeable to that stipulation. MARTIN stated that Dunham had mentioned circulating flyers to the neighbor- hood. DUNHAM affirmed that she had recommended the distribution flyers to the neighborhood and through the schools to the parents in Forest Acres. She added that the renters would not know as much about what is going on as the house owners, and they would need to be advised so they could instruct their children. MARTIN agreed, stating that the flyer should designate a crossing site and state that, for this month and a half, the children should cross at the appointed place. DUNHAM suggested a back route through the school. She stated that a path could be cut through the area. MARTIN replied that a path existed. He indicated that the intersection of Ash and Dimond would be the most feasible for a crossing. SUTHERLAND stated that the intersection was partially blind, that there were trees on the east side the road and trees that were right against the pavement. MARTIN answered that it was cleared now, that the whole lot had been hydro - axed with permission of the owner. FREDRICKSON explained that on Friday, the time schedules were different, with the Junior/Senior High dismissing at 2:15 p.m. He noted that this would require a crossing schedule of 2:30 to 3:30 p.m. instead of 3:00 to 4:00 p.m. LINDSEY agreed with Fredrickson on Item 2, deletion of item #5, and concerns with Item 4 regarding a crossing for the children, additional signs and flyers through the school. 9345 City of Seward, Alaska Planning Commission Minutes February 5, 1992 Volume 2, Page 245 FREDRICKSON stated that he wanted to clarify his point, and he would not approve the resolution without Item 4 intact. He added that we don't just have pedestrians going from the elementary school, but school buses also drive that major route, all the way down Dimond from both schools. He noted that one accident involving a child would turn the whole project into a rather minor project. He stated that while the buses are in that particular part of the subdivision there should not be any hauling going on. FRITZ asked if that meant even with a flag person control for that particular time, rather than a static sign. He said he was attempting to lessen the monetary impact to DOT, taking into account the safety concerns. LINDSEY asked Fredrickson if his concern was primarily buses or school children walking home. FREDRICKSON replied it was both, that the children could be accommodated with an official crossing with a guard during the specified hours before and after school. While the buses are there, in addition to having children around, there would be a traffic problem. He stated that since the bus is in the whole subdivision for not more than 10 or 15 minutes, it would be a smoother operation to shut down hauling while the bus is doing its morning run. Trucks would not get stuck stopping behind the buses and creating further traffic problems. FRITZ agreed with this compromise if the times could be established. LINDSEY indicated his concern with the need for increased police presence. He stated that the contractor should not be required to bear the cost. He added that a flag person could be incorporated into Item 4. SUTHERLAND noted that there was a relatively new stop sign north bound on Dimond and wondered how many people realized that the sign was there. FRITZ commented that he agreed with SUTHERLAND that the signage, as it exists, seems to reflect the most appropriate traffic patterns, giving the right-of-way to the loaded truck that has the most trouble stopping, and the signs are clear against the high snow berms. FREDRICKSON moved to amend the current motion, to delete Item 5, change the wording in Item 2 to read, "flag persons will be used at a designated school crossing intersection during the hours of 7:30 a.m. to 8:30 a.m. and 3:00 p.m. to 4:00 p.m." and re- word Item 4 to state, "hauling will not be allowed during morning and afternoon periods when school buses are present in the subdivision;" the motion was seconded by Thorne. City of Seward, Alaska Planning Commission Minutes February 5, 1992 Volume 2, Page 246 SUTHERLAND stated that the presence of the bus was self-regulating enough to bring traffic to a stop, and thought a posted 15-20 mph speed limit was necessary. He noted that he would not support the amendment without this provision. The question was called on the amendment and it carried with three YES votes and Sutherland voting NO. The question was called on the main motion and it carried without objection. 11. UNFINISHED BUSINESS RECESS: The meeting was recessed at 8:58 p.m. and reconvened at 9:03 p.m. 12. NEW BUSINESS A. DOT TODS Program. MARTIN explained that the TODS program consists of signs at the "Y" that say Davidson's Eating Place and one at Girdwood. Under federal funding, the beautification act by Lady Bird Johnson limits signs along interstates. He stated that the Seward highway was considered an interstate, as are most of the roads in Alaska. The state devised this program, patterned after the national one, to allow signing for businesses that are not right on the highway, but under a controlled manner which says where you are and gives direction. He noted taht somebody had called about a permit for a sign at the south end of Third Avenue at Railway, directing traffic to a business at Miller's Landing. He said that he thought it was a good program, and this person had an ideal business that would benefit by it, as would Harbor Air. Because the sign would be placed on Third Avenue, the question arose concerning New Seward Hotel, Reed's Jewelry or any of the businesses that are one block off Third and whether or not they could apply and put up a sign on Third Avenue. After studying the program it was discovered that they could probably apply. Whether or not they would get approved depended upon many things, such as sight distances and distances from other controlled signs, like speed limit signs, "no parking" signs, etc. He stated that There was also a limit as to how many signs could be at in intersection. He added that the City sign ordinance does not allow off -premise signing. He noted that even though this was off -premise signing, and technically the City does not allowed it, he felt that the program is viable for businesses like Harbor Air and Miller's Landing. He stated that he wanted to let DOT know that there is no problem with the sign, even though the ordinance is in question. He recommended redoing the sign ordinance to amend the section that says, "signs allowed without permits." He also recommended the state -approved Tourist Oriented Directional Signs for businesses located at Lowell Point and Seward Airport. He stated that he was bringing this program to the Commission to see if there was agreement with the concept of the TODS signs; the reason it was limited to Lowell Point and the Seward Airport was to preclude any problems which might surface later with non-conformance City of Seward, Alaska Planning Commission Minutes February 5, 1992 Volume 2, Page 247 with local sign ordinances. He stated that a number of signs existed pointing to the business district. Among these was one at Nash Road, at the Chamber, at the boardwalk, at the lagoon and one within a couple of blocks of the Chamber Information Cache. He noted that there was also one at the harbor pointing to Third Avenue. He asked the Commission for a consensus. He stated that he could then refer back to the gentleman and say "this is what we are, where we are headed, and it will just be time-consuming to get the ordinance in place. SUTHERLAND asked if he was looking for confirmation of the existing ordinance relative to this issue. MARTIN replied that he needed a consensus of the commission concerning this amendment to the sign ordinance> He could then put it together and bring it to the commission for approval. SUTHERLAND clarified that the signs would be allowed without city permits as long as the state approved it. MARTIN replied that placement of the signs would be allowed without permits for businesses in that location. He noted that the state was approving it and their guidelines were pretty stringent. He added that they were all the same color, size, height, and they all meet safety standards. He stated that basically the city's sign permit is for safety purposes and location. If the state approved it under their program within the areas of city limits, he did not see a need to object to the program in the city. FREDRICKSON moved that the commission support a code amendment to Section 12.10.035, Signs Allowed Without Permits, to read "State approved Tourist Oriented Directional Signs (TODS) for businesses located at Lowell Point and Seward Airport;' the motion was seconded by LINDSEY and carried by unanimous vote. 13. ADMINISTRATION REPORTS MARTIN reported that Ordinance 665, amending the land use plan, was adopted by the City Council. He stated that Ordinance 92-02, regarding storage facilities and containers, was introduced at the last council meeting and was amended only as it applied to the compliance date which was moved to 09/O1/93. Containers would have to be removed or converted by that date. He noted that the concern was that fishermen or businesses who might be busy all summer may have everything frozen in place now, and it would give them time to get the containers converted. He stated that a public hearing would be held on Monday night and then the ordinance was up for enactment. MARTIN also stated that the council would be introducing an emergency ordinance to allow Seward Fisheries to open their campground this month. He noted that normally the code doesn t allow them to open until April. He reported that they M of Seward, Alaska tary 5, 1992 Planning Commission Minutes Volume 2, Page 248 were expecting up to six million pounds of Pacific cod to be processed and the bunkhouse was filling up with workers. He noted that they were in need of additional space. He added that the Council would then introduce an ordinance to modify the code to allow the council to open or close those employee campgrounds by resolution for these types of circumstances. MARTIN reported that the student intern was still working on the community profile and doing a good job. He stated that it should be finished next week. MARTIN then expressed his appreciation for Mr. Fredrickson s service on the Commission. He thanked Fredrickson for his three years of time and effort on the commission, and stated that three seats were up for appointment. 14. COMMISSION DISCUSSION SUTHERLAND, on behalf of the commission, thanked Fredrickson for his three years of dedication to this effort, stating that Fredrickson surely got a pretty good education out of it. FREDRICKSON said he had learned a lot, it was good experience and that maybe someday he would be back. 15. CITIZENS' DISCUSSION None. 16. COMMISSION & ADMINISTRATION RESPONSE TO CITIZENS' COM- MENTS None. 17. ADJOURNMENT The meeting was adjourned at 9:26 Anm Martin, Acting Deputy Clerk 2-,1�, City of Seward, Alaska Planning Commission Minutes March 4, 1992 Volume 2, Page 249 1. CALL TO ORDER The March 4, 1992, regular meeting of the Seward Planning and Zoning Commission was called to order at 8:17 p.m. by Chairman Donald Sutherland. 2. OPENING CEREMONY Bardarson led the pledge of allegiance to the flag. 3. ROLL CALL There were present: Donald Sutherland, presiding, and Blaine Bardarson Wayne Carpenter Kurt Lindsey comprising a quorum of the Commission; and Kerry Martin, Community Planning Director Patricia Jones, Deputy City Clerk ABSENT were: Kowalski and Thorne (excused) 4. APPROVAL OF MINUTES Lindsey moved to approve the February 5, 1992, regular meeting minutes as presented; the motion was seconded by Carpenter and carried without objection. 5. SPECIAL ITEMS: A. Swearing in of newly appointed Commissioner Shaw and re -appointed Commissioners Bardarson and Kowalski. Deputy City Clerk Jones administered the oath of office to newly appointed Commissioner Shaw and re -appointed Commissioner Bardarson. Shaw took his place at the dais and participated in the remainder of the meeting. B. Election of Chairman. Bardarson nominated Sutherland as chairman and he was elected by unanimous vote of the commission. City of Seward, Alaska March 4, 1992 Planning Commission Minutes Volume 2, Page 250 C. Election of Vice Chairman. Sutherland nominated Lindsey as vice chairman; Lindsey nominated Bardarson as vice chairman. Carpenter moved to postpone selection of the vice chairman until April 1, 1992, until the full commission was present; the motion was seconded by Bardarson and carried without objection. 6. APPROVAL OF REGULAR MEETING AGENDA Carpenter moved to approve the Regular Meeting Agenda as presented; the motion was seconded by Lindsey and approved by unanimous vote. 7. CITIZENS' COMMENTS ON AGENDA ITEMS NOT SCHEDULED FOR PUBLIC HEARING None 8. APPROVAL OF CONSENT CALENDAR Bardarson moved to approve the Consent Calendar as presented; the motion was seconded by Carpenter and carried by unanimous vote. The following actions were taken: A. Articles pertaining to Planning and Zoning Issues, were noted for informa- tion; B. February 13,1992, memorandum from Martin regarding livestock as a stand alone on a residential lot was noted for information; C. Request for extension of abatement at 308 Railway Avenue was noted for information; and D. Draft Community Profile, 1992 update, was noted for information. 9. PRESENTATIONS WITH PRIOR NOTICE 10. PUBLIC HEARINGS None 11. RESOLUTIONS None 12. UNFINISHED BUSINESS None City of Seward, Alaska Planning Commission Minutes March 4, 1992 Volume 2, Page 251 13. NEW BUSINESS A. Proposed Revision to Seward City Code (SCC) Title 12, Building and Construction - Encroachments on property, easement, setback and right-of- way lines Bardarson moved to recommend a proposed ordinance amending SCC Title 12, Buildings and Construction, pertaining to encroachments on property, easement, setback and right-of-way lines; the motion was seconded by Lindsey. Bardarson stated that the stipulation of having a surveyor confirm the location of foundation forms prior to building any structure within five feet of a property, easement or setback line would be difficult, since Seward had no full time surveyors. He noted that it would be costly to hire a surveyor from out of town to perform the work. Martin stated there had been problems where, after a structure had been built, it was discovered years later that the structure existed several feet over a property line or easement. He added that the location of structures on a lot should be confirmed before the structure was built. Sutherland suggesting making 30-foot lots conforming lots so that someone could build a 20-foot-wide building or zero -lot -line structure on the lot. Bardarson stated that the problem of building over a property line could be resolved by requiring a survey of the property, rather than a survey of the location of the foundation. He added that this could be completed before issuance of a building permit and commencement of construction. Martin agreed that the property should be surveyed prior to construction for the owner's protection. In answer to a question from Shaw, Martin replied that it was the responsibility of the property owner to obtain from the city, prior to any construction, information about requirements pertaining to setbacks. The question was called and the motion failed by unanimous vote. The administration was instructed to bring the proposed ordinance back to the commission at the next meeting of April 1. B. House Numbering Lindsey moved to recommend a proposed ordinance to the council to amend Title 12, Building and Construction, pertaining to building numbering; the motion was seconded by Bardarson. City of Seward, Alaska Planning Commission Minutes March 4, 1992 Volume 2, Page 252 Martin stated that this amendment would require a resident to put numbers that were pre -assigned to a specific lot on the buildings located on that lot. The question was called and the motion carved by unanimous vote. C. City Lands Management Plan. Martin suggested postponement until a later date because he was not able to copy the working packet due to copier problems. He stated that he wanted to go through this issue detail by detail. He added that the commission needed to look to the future concerning planning and community development. He noted that the commission should focus on where to move any buildings such as the teen center, fire hall or city shop to make way for future projects. Bardarson moved to postpone action until the April meeting; the motion was seconded by Shaw and carried by unanimous vote. D. Priority Project for Community Development Department. Martin stated that he would like to receive input from the commission on work priorities for community planning. He noted that tidelands acquisition had become important due to a proposed lease being worked on by the city, and land selection of 49 acres still needed to be done to complete acquisition of land from the state to the city. He asked the commission to prioritize various projects. Sutherland suggested making 30-foot lots conforming lots to encourage development, especially in the downtown area. Carpenter agreed, stating that he had received comments by the public in support of this. The commission agreed that the items listed in the memo, which was included in the packet, were important to the community. These items included revision of the sign ordinance, finalization of the community profile, cemetery plan, city land management plan, zoning code review, annexation of lands and completion of the certified local government designation. He noted that the "certified local government" designation would allow the city to apply for grants to help historic districts make improvements to the community. E. Annexation of Meridian Valley. Martin gave an overview of the plan to annex the Meridian Valley north of Seward. He stated that, according to the Alaska Lands Act, the state was given permission by the federal government to select 400,000 acres within the Tongass National Forest and 44 million acres of Bureau of Land Management land in the state. He noted that the lands north of the Nash Road harbor area up the Meridian Valley toward the east side of Bear Lake had been selected by the state and some of that land was selected by the Kenai Peninsula Borough. He added that this was the last area available for City of Seward, Alaska March 4, 1992 Planning Commission Minutes Volume 2, Page 253 selection by the community for expansion without including the Bear Creek area. It was the consensus of the commission to apply for annexation of land north of Nash Road to Bear Lake. 14. ADMINISTRATION REPORTS None 15. COMMISSION DISCUSSION Bardarson stated that the city should take a larger part in maintaining the Iditarod Trail up to Bear Lake. 16. CITIZENS' DISCUSSION 17. COMMISSION & ADMINISTRATION RESPONSE TO CITIZENS' COMMENT Carpenter stated that an appreciation dinner was being held Saturday by the Chamber of Commerce and everyone was invited. 18. ADJOURNMENT The meeting was adjourned at 9:30 p.m. Patricia Jones Deputy City Clerk (City Seal) J Donald Sutherland Chairman I City of Seward, Alaska April 1, 1992 1. CALL TO ORDER Planning Commission Minutes Volume 3, Page 1 The April 1, 1992, regular meeting of the Seward Planning and Zoning Commis- sion was called to order at 7:30 p.m. by Chairman Donald Sutherland. 2. OPENING CEREMONY Bardarson led the pledge of allegiance to the flag. 3. ROLL CALL There were present: Donald Sutherland, presiding, and Blaine Bardarson Wayne Carpenter Donna Kowalski Kurt Lindsey Chet Thorne comprising a quorum of the Commission; and Darryl Schaefermeyer, City Manager Kerry Martin, Community Planning Director Patricia Jones, Deputy City Clerk Shannon Skibeness ABSENT was: Earl Shaw (excused) SPECIAL ITEM: A. Swearing in of Commissioner Kowalski. Deputy Clerk Jones administered the oath of office to re -appointed Commissioner Kowalski. 4. APPROVAL OF MINUTES Bardarson moved to approve the 03/04/92regular meeting minutes as presented; the motion was seconded by Thorne and carried by unanimous vote. 5. APPROVAL OF REGULAR MEETING AGENDA Lindsey moved to approve the Regular Meeting Agenda as presented; the motion was seconded by Thorne and carried by unanimous vote. 2 City of Seward, Alaska April 1, 1992 Planning Commission Minutes Volume 3, Page 2 6. CITIZENS' COMMENTS ON AGENDA ITEMS NOT SCHEDULED FOR PUBLIC HEARING Bob Valdatta , 528 Fifth Avenue;" spoke concerning the proposed Alaska Sea Life Center. He objected to building an� additional hotel downtown. He asked the Commission to consider that some city buildings would need to be relocated in the future, such as the fire hall and the city shop, especially if another hotel were built. 7. APPROVAL OF CONSENT CALENDAR Bardarson moved to approve the Consent Calendar as presented; the motion was seconded by Carpenter and carried by unanimous vote. The following actions were taken: A. March 18, 1992, memorandum regarding the Kenai Peninsula Borough street addressing ordinance was noted for information; and B. The availability of commissioner training was noted for information 8. PRESENTATIONS WITH PRIOR NOTICE None 9. PUBLIC HEARINGS A. Notice of Public Hearing, as published and posted as required by law regarding a proposed annexation by the City of Seward of approximately 5,375 acres of primarily undeveloped state and municipal selection lands along the Seward Meridian between Nash Road and Bear Lake, was noted and the public hearing was opened. Sutherland asked Martin to give an overview and explain the city's intent concerning the proposed annexation. Martin pointed out on the map the current boundaries of the city, the area proposed for the future Nash Road Harbor and the area proposed for annexation, which consisted of land totalling about 5,000 acres, directly north of Nash Road northward to Bear Lake, known as the Meridian Valley. He noted that the land selected for annexation consisted of borough -owned land, state-owned land and two small private parcels. He informed the commission and the public about the history of annexation of city lands. He explained that the city was primarily interested in acquiring additional land because if the Nash Road Harbor were developed, there would be growth in that area and additional land would be needed for development. He stated that the city would not own the property if it was annexed, but the city would be able to plan for and control use of the land. He further added that the city was not interested in encompassing the current Bear Creek area since the annual income realized from taxes, etc. would not begin 3 City of Seward, Alaska Planning Commission Minutes April 1, 1992 Volume 3, Page 3 to offset the cost of providing service to that area. He noted that there was some concern by the public about the development of a railroad spur down the Meridian Valley. He explained that, according to a study done in 1985, it was determined that it was more economically feasible to build a roll-on/roll-off rail barge service facility at the railroad dock and the marine industrial center than a rail spur. Martin stated that he had not been able to find any proof in writing that there was any objection from the borough to the proposed annexation. He mentioned that fire response in the area was currently handled through a mutual aid agreement between the city, borough and Bear Creek Volunteer Fire Department. He addressed the historical importance of the Iditarod Trail and mentioned that it would be preserved. Oscar Bailey, Old Nash Road, spoke in opposition to the annexation. He stated that he felt the city was grabbing what available land was left and the city was closer to taking over the entire Bear Creek area. He noted that 96% of the people polled outside the city did not want this annexation to take place. Mark Beals, Assistant Fire Chief, Bear Creek Fire Service Area (BCFSA), 534 Second Avenue, stated that he was opposed to the annexation. He noted that the city was having to make budget cuts and could not afford to provide services to the additional area proposed for annexation. He added that the city did not notify BCFSA of the proposal. He explained that the Bear Creek Fire Department was especially equipped to fight fires in the area. He noted that if the area were annexed, the city would assume responsibility and liability which would be an added burden. He also stated that Bear Creek Fire Department could respond to that area in a more timely and efficient manner than the Seward Fire Department since they were located centrally in the Bear Creek area. He asked what services the city would provide if the area were annexed. Leonard Weimar, Fire Chief, BCFSA, Bear Lake Road, spoke in opposition to the annexation. He voiced his concern about fire control, railroad access and the possibility of a road being constructed through the area. Linne Bardarson, Mile .8 Nash Road, spoke in favor of the proposed Nash Road Boat Harbor project. He felt that the city should increase its boundaries in that area but he was opposed to annexing land up to Bear Lake. Dan Seavey, Resurrection Road, stated that no government in existence could improve the area surrounding the Iditarod Trail. He noted that when the state granted a patent to the land to the borough, it had the foresight to provide for the Iditarod Trail. He added that the trail would be protected by the users of the trail and the Iditarod Trailblazers. He distributed a map of the area to the Commission for their consideration. Kent Berklund, Meridian Park Subdivision, spoke in opposition to the annexation. He stated that in the past seven years, growth in the area had already impacted access to recreation areas and he did not want to see any more growth than was necessary. He asked the city to consider access, fire response, recreational use, industrial use and 0 City of Seward, Alaska April 1, 1992 Planning Commission Minutes Volume 3, Page 4 residential use of the land. He agreed that it was not economically feasible to annex the land into the city. Chris Gates, Johnstone Road, Meridian Park Subdivision, stated that he bought property in the area because he was sure that no rail road would be built in the valley after an analysis had been done on the requirements for the marine industrial center. He stated that the Council wanted to know how the town would be impacted with the development of the Nash Road Boat Harbor. He stated that there might be a need for additional housing and 40% would be added to the tax base of the town if the harbor were built. He added that the borough currently owns most of the land, but it would be beneficial for the city to control planning and use of the land proposed for annexation, not someone who lives 100 miles away. He stated that fire response should be a team effort by all parties concerned. Charlie Crangle, Woodland Hills, Nash Road, stated that increased tourism was a top priority issue in Seward. He explained that Seward was represented on the borough assembly and the city could make its wishes known. He added that the development of the Iditarod Trail had moved forward in the past few years and he would like to continue to enjoy the quality of life and natural beauty of the trail as it exists. David Hayes, Bear Lake Road, stated that the city was trying to bite off too much at once. He explained that people who live outside the city have no say on city issues, so if the land were transferred to city control, Bear Creek residents would have no control over the land. Mick Sela, Maxwell Subdivision, spoke in opposition to the annexation. He stated that he would like to see the area remain open to recreational use. He noted that he was opposed to any additional rail line or power lines in the area. Carol Bardarson, Mile 7, Lost Creek, stated that her main concern was to keep the Iditarod Trail maintained and in its natural state. Jim Daubney, Lake Drive stated that he was opposed to the annexation because he moved out to that area to avoid development. Ron Long, Camelot, stated that it was important to protect the Iditarod Trail. He obstacles and hurtles could be overcome and worked out. He felt that the Nash Road Boat Harbor was a viable proposal and this was the city's way to plan for growth. Dori Hollingsworth, Maxwell Subdivision, stated that she was in favor of leaving the Iditarod Trail as it was. She stated that she was moving to Maxwell Subdivision to enjoy the wilderness and wanted to be able to enjoy dog mushing without being around a lot of houses. 5 City of Seward, Alaska Planning Commission Minutes April 1, 1992 Volume 3, Page 5 Sam Young, Mile 7, stated that he was not opposed to annexing some property and he favored the Nash Road Boat Harbor, more g jobs and housing growth. He added 1 that recreation should be preserved as well as the Iditarod Trail. Brian Collier, Nash Road, voiced his concern about not being able to snow - machine any longer since snowmachines were not allowed in the city limits. He stated that the country in the valley was beautiful and it should remain that way. Bacci Perea, Bear Lake, stated that subdividing the area -would take away the wilderness of Bear Lake and the surrounding area. No one else spoke in order to be heard and the public hearing was closed. Sutherland asked Martin to respond to some of the comments made by the public. He explained that some people thought the city was actually trying to acquire and own the property and he asked Martin to clarify that issue. Martin replied that the city would not acquire title to any land, but would be able to plan for and develop the land through the planning and zoning process. He stated that the borough and state, owners of the land, would be required to go through a classification process to identify the land for homesites before they could dispose of it by selling it to the public. He did not think that was likely to happen. He noted that if this should ever happen, it would go through numerous hearings and public input would be solicited. He stated that the borough did not have a classification process at this time. He noted that the state classified its land into resources, homesites, watersheds, timber, etc. 10. RESOLUTIONS A. Copies having been made available to the public, Sutherland noted by title only a proposed resolution entitled: A Resolution of the Seward Planning and Zoning Commis- sion of the city of Seward, Alaska, recommending that the City Council authorize the city administration to proceed with a petition for annexation of approximately 5,375 acres of land along the Seward Meridian Valley between the Nash Road and Bear Lake areas Bardarson moved to approve Resolution No. 92-004; the motion was seconded by Kowalski. Bardarson stated that everyone needed to work together. He noted that it was not the city versus the public. He stated that people would have to deal with the officials in Soldotna rather than being able to come to the city to talk about their concerns. He ON City of Seward, Alaska April 1, 1992 Planning Commission Minutes Volume 3, Page 6 agreed that the trail was important to all who were concerned. He added that protection of the trail would be achieved through the local people of the community. Thorne stated that the people have a representative In Seward to bring their concerns to the borough. Carpenter noted that the Commission existed to make recommendations which were in the best interest for the future of the community. He agreed that the trail would not be adversely affected due to planning of the area. He stated that forward planning was vital in order for the city to have control of its destiny. He added that the city could provide fire protection to the area through cooperation with the BCFSA. 51 Sutherland concurred and asked the administration to respond. Markin agreed that the Seward Fire Department did not have the proper equipment for fire suppression in that area but an agreement existed between the borough, city and Bear Creek. He apologized for not notifying Bear Creek of the proposed annexation stating that it was an oversight on his part. Schaefermeyer stated that if the Nash Road Harbor were developed, water, sewer and extension of electric utilities would be developed as necessary to support the development. He noted that part of the city comprehensive plan was to relocate the fire department and emergency services to locations that were central to the general population so that adequate response times could be maintained. Bardarson stated that the public would be included in any planning process by the city planning commission. He noted that the proposed boundaries of the area were subject to amendment at any time. Thorne asked if the land, once annexed, would be subject to taxation as Forest Acres was when it was annexed. He also stated that the city would have certain rights to the land once it was annexed. Martin replied that the city would have the right to plan, zone and tax the property, but not the right to own it. Sutherland stated that annexation was not ownership. He noted that the land proposed for annexation would remain in borough and state ownership. He agreed with Thorne that the city would have planning and zoning authority on the land and the city would control development of the area. Thorne moved the previous question; the motion was seconded by Lindsey and carried with four YES votes and Bardarson and Thorne voting NO. The question was called on the main motion and Resolution No. 92-004 was approved with four YES votes and Bardarson and Thorne voting NO. 7 City of Seward, Alaska Planning Commission Minutes April 1, 1992 Volume 3, Page 7 B. Copies having been made available to the public, Sutherland noted by title only a proposed resolution entitled: A Resolution of the Seward Planning and Zoning Commis- sion of the city of Seward, Alaska, recommending that the City Council authorize the city administration to proceed with the "Certified Local Government" application process Kowalski moved'to approve Resolution No. 92-005; the motion was seconded by Carpenter. RECESS: The meeting was recessed at 9:12 p.m. and reconvened at 9:22 p.m. Shannon Skibeness, student intern, community development, gave an overview on how the city could become a Certified Local Government (CLG) and the importance of historic preservation to the city. She stated that this designation would give the city control over historic preservation planning within the city. The city would also be eligible to apply for grants and aid individuals in applying for grants for historic preservation purposes. She reviewed the application process with the Commission. She introduced Rolph Buzzell, State CLG Coordinator and informed the commissioners that he could answer any question they may have. She noted that Seward currently has many historic sites including the Van Gilder Hotel, Alaska Railroad Depot, Swetmann House, Government Cable Office, Lowell Canyon Diversion Tunnel and St. Pets Church as well as the designated National Historic Trail. She stated that there was interest in town by several specialists who would serve on a historic preservation commission. She informed the Commission that they needed to decide whether to assume the duties of the historic preservation commission (Resolution 92-006) or establish a new historic preservation commission (Resolution 92-007). She noted the requirement that three members of the historic preservation commission would need to be an architect, historian and archaeologist. She added that, if these positions could not be filled, the planning commission could consult the above specialists to acquire their expertise on certain issues. Kowalski suggested that the Planning Commission assume the duties of the historic preservation commission in the interest of time with the understanding that specialists would be consulted as needed. Carpenter agreed and he asked why Resolution 85-014 would be rescinded. Jones explained that the current resolution before the Commission tonight set forth the duties of the planning commission to include the duties as the historic preservation commission. She noted that this was necessary to comply with CLG guidelines since Resolution 85-014 did not include those specific duties for historic preservation. 0 City of Seward, Alaska Planning Commission Minutes April 1, 1992 Volume 3, Page 8 Buzzell stated that at a minimum, Seward would need to enact an ordinance to meet the minimum requirement of certified local government designation. He stated that grants would be available as 50% matching grants which could be achieved with in -kind contributions. He added that the purpose of the program was to encourage local governments to develop their own local preservation programs in order to make recommendations on nominations for historic districts, buildings, etc. Martin stated that the main reason for going through this process was for the city to assume historic preservation duties and be eligible for grants for preservation. In answer to a question from Sutherland, Martin stated that the historic commission was required to meet twice per year but agreed that more meetings could be held if needed. Martin explained that the commission would need to review historic preservation issues and formulate a plan to implement preservation in the community. He noted that if the members were truly interested in historic preservation, they might be more inclined to volunteer their services to work on a community -wide preservation plan. Kowalski moved the previous question; the motion was seconded by Bardarson and carried unanimously. The question was called on the main motion and the resolution was approved by unanimous vote of the Commission. C. Copies having been made available to the public, Sutherland noted by title only a proposed resolution entitled: A Resolution of the Planning and Zoning Commission of the City of Seward, Alaska, recommending that the City Council rescind Resolution No. 85-106 and redefine the role of the planning commission to include the duties of the historic preservation commission Carpenter moved to approve Resolution No. 92-006; the motion was seconded by Kowalski. Kowalski asked if there were enough people interested in serving on a separate commission. Skibeness replied that there were three individuals who were interested and possibly two others. Martin explained that the Planning Commission could appoint one of its members to the commission. Jones noted that the proper process would be to advertise for letters of interest and the council would then appoint members to the historic preservation commission. 9 City of Seward, Alaska Planning Commission Minutes April 1, 1992 Volume 3, Page 9 Bardarson moved the previous question; the motion was seconded by Kowalski and carried unanimously. The question was called and the Resolution 92-006 was approved with four YES votes and Bardarson and Kowalski voting NO. D. Copies having been made available to the public, Sutherland noted by title only a proposed resolution entitled 1 A Resolution of the Planning and Zoning Commission of the City of Seward, Alaska, recommending that the City Council rescind Resolution No. 85-106 and enact an ordinance estab- lishing a local historic preservation commission in compli- ance with "Certified Local Government" guidelines Carpenter moved to approve Resolution No. 92-007; the motion was seconded by Bardarson. The question was called and the resolution was defeated with four NO votes and Bardarson and Sutherland voting YES. 11. UNFINISHED BUSINESS A. Election of a vice chairman Sutherland noted that nominations were on the floor to elect Commissioner Lindsey and Commissioner Bardarson for vice chairman Lindsey requested that his nomination for vice chairman be withdrawn. There was no objection from the commission. Bardarson was elected vice chairman of the commission by unanimous vote. B. Proposed revision to SCC Title 12, Buildings and Construction - encroach- ments on property, easement, setback and right-of-way lines Sutherland noted that this item had been postponed from the March 4 meeting. Bardarson moved to postpone action until May 6,1992; the motion was seconded by Carpenter and carried with five YES votes and Thorne voting NO. C. City Lands Management Plan Sutherland noted that this item had been postponed from the March 4 meeting. Carpenter moved to postpone action on this item until May 6,1992; the motion was seconded by Bardarson and carried by unanimous vote. 10 City of Seward, Alaska Planning Commission Minutes April 1, 1992 Volume 3, Page 10 12. NEW BUSINESS None. 13. ADMINISTRATION REPORTS Martin asked which commissioners would be attending the upcoming planning seminar in Anchorage on April 18. Bardarson, Carpenter, Shaw (who had informed Martin prior to the meeting) and Sutherland expressed an interest in attending. Martin thanked Shannon Skibeness for a job well done on her work pertaining to the certified local government process. 14. COMMISSION DISCUSSION Carpenter stated that the city was moving in the right direction concerning the annexation issue. He noted that annexation would not adversely affect the residents of Bear Creek. He added that the area proposed seemed reasonable. Bardarson concurred stating that the city Planning and Zoning Commission could plan for the area proposed for annexation. He added that it was important to receive input from the public, Bear Creek Fire Department and Iditarod Trailblazers during the planning process. Sutherland concurred stating that with guidance from the above named groups, it would be a good idea to develop a comprehensive plan for the area. In answer to a question from Lindsey, Martin stated that the two privately owned parcels were obtained through the Native bands Selection process. 15. CITIZENS' DISCUSSION Kenneth Killion, Mile 6.5, Seward Highway, stated that the general perception of those residents outside the city was that the City of Seward was its own entity and does not want help from anyone except for funding. He stated that it was important for the city to overcome this perception because a lot of people left the meeting tonight angry because they felt no one listened. He noted that the "city' and "community' were different. He added that the "community" included the city, borough people residing outside the city and other people who reside in the surrounding area, while the "city' was perceived as being an entity that begins at the three bridges and ends at Resurrec- tion Bay. He suggested that the city reach out to those residents up to mile 12 and make everyone a part of the city to eliminate the hard line between borough/city people. Carpenter asked for suggestions on how this could be accomplished. Killion stated that if everyone could work in the same direction for the good of the entire community, maybe those who reside outside the city could become part of the city and they would be able to vote in city elections. 11 City of Seward, Alaska Planning Commission Minutes April 1, 1992 [Volume 3, Page 11 Schaefermeyer replied that if there were any residents included in proposed annexation, they would have a substantial amount of say in influencing the local boundary commission on any decision or vote on the proposal. He stated that an educational effort needed to be made °voncenung the annexation process which is a lengthy, time consuming, exhaustive process that encompasses the local, borough and state levels, and ends up in the legislature. He noted that people would have a number of opportunities to be heard during this process. He stated that residents outside the city do have some say in city dealings, ie., the hospital board; which could have representa- tives who reside -as far away as Hope. He also stated that some things, by state law, could only be decided by the voters of the city. He also noted that those people outside the city utilize many services offered by the city such as parks and recreations programs, road maintenance and disaster relief. He made it clear that those residents are always welcome to join in the community and what it has to offer. Sutherland suggested devising a plan so both sides could feel at ease with the annexation. He stated that there was a negative feeling now which needed to be turned around into a positive attitude. Martin stated that everyone had a right to address the city whether or not they lived within city limits. Bob Valdatta, 528 Fifth Avenue, stated that, in 1982, he and another person had approached Kerry Martin about leasing the proposed property for annexation for a pig farm and recreational area. He stated that the idea of annexing the property was not new, that he had suggested annexation in the early 80's. He suggested that since nobody was living there, it should be annexed. 16. COMMISSION & ADMIN. RESPONSE TO CITIZENS' COMMENTS Kowalski stated that it was unfortunate that so many people in the audience looked upon the commission with animosity, and she stated that more foundation should have been laid before a decision was made. She noted that it would have been good to publicize the issue more thoroughly. 17. ADJOURNMENT The meeting was adjourned at 11:00 p.m. —7-- ZI Patricia J. Jones ti� Donald Sucher an � �� i�+�''•�•Q Deputy City Cle V� : .O Chairman (City Seal) • i L • T • OFF ALP Jig City of Seward, Alaska Planning Commission Minutes May 6, 1992 Volume 3, Page 12 1. CALL TO ORDER The May 6,1992, regular meeting of the Seward Planning and Zoning Commission was called to order at 7:30 p.m. by Vice Chairman Blaine Bardarson. 2. OPENING CEREMONY Lindsey led the pledge of allegiance to the flag. 3. ROLL CALL There were present: Blaine Bardarson, presiding, and Wayne Carpenter Donna Kowalski Kurt Lindsey Earl Shaw comprising a quorum of the Commission; and Darryl Schaefermeyer, City Manager Michael Yanez, Assistant City Manager Kerry Martin, Community Planning Director. Patricia Jones, Deputy City Clerk ABSENT were: Don Sutherland (excused) Chet Thorne (excused) SPECIAL ITEM: A. SAAMS Presentation - Alaska SeaLife Center Willard Dunham and Tom Smith gave an update on the proposed Alaska SeaLife Center and the work the Seward Association for the Advancement of Marine Science (SAAMS) had done so far to promote the project. Smith presented slides and gave an overview of the background of the proposed project. He stated that Seward was an ideal place for such a center for many reasons including its scenic beauty, deep clear -water port and the abundance of marine life in Resurrection Bay. He noted that the missions of the center included research, rehabilitation and public education. Kowalski asked if the Alaska Railroad Depot, a historic site, would remain in the area proposed for development of the Alaska SeaLife Center. 13 City of Seward, Alaska Planning Commission Minutes May 6, 1992 Volume 3, Page 13 Dunham replied that the depot would be incorporated into the plan and preserved as a historic site. Dunham stated that the goal of SAAMS was to put a package out for bids and hopefully be ready for construction in 1994. He reviewed the facility plan and asked the commission to become involved in the process. Smith and Dunham took the Commission on a "mock tour" of the facility through presentation of the slide show. Dunham noted that the cost of the project would be approximately 40 million dollars and the operating cost would total about 3 1/2 million dollars per year. He stated that the projected break-even point would be reached once the center received 320,OW visitors annually. He added that the next phase of the project was to work on marketing and to finalize costs. Dunham stated that 22-25 research projects would help offset operating costs and all funds would be reinvested into the center or into an endowment fund. He stated that SAAMS hoped to receive the majority of its funding from the oil spill settlement fund. He added that other funding would come from private grants and foundation money. He noted that private funding had built the new facility in Chattanooga. The commission thanked Smith and Dunham for the excellent presentation. 4. APPROVAL OF MINUTES Lindsey moved to approve the April 1, 1992, regular meeting minutes as presented; the motion was seconded by Carpenter and carried without objection. 5. APPROVAL OF REGULAR MEETING AGENDA Lindsey moved to approve the Regular Meeting Agenda; the motion was seconded by Carpenter. The following items were added to the agenda: UNFINISHED BUSINESS: A. City Lands Management Plan B. Revisions to Title 12 of the SCC, Construction and Building RESOLUTIONS A. Resolution No. 92-W8, recommending that the City Council authorize the city administration to proceed with a petition for annexation of land along the Seward Meridian Valley between the Nash Road and Bear Lake areas. (Moved from Unfinished Business, Item A.) NEW BUSINESS: C. Conditional Use Permit - Real Daigle 14 City of Seward, Alaska Planning Commission Minutes May 6, 1992 Volume 3, Page 14 D. Downtown Parking Plan The agenda was approved as amended by unanimous vote of the commission. 6. CITIZENS' COMMENTS ON AGENDA ITEMS NOT SCHEDULED FOR PUBLIC HEARING Jonathan Sewall, 2403 Dimond Boulevard, commented on the development of the U.S. Forest Service Mount Alice Recreation Trail. He noted that this trail would tie in with other trails in the area. He stated that the borough staff supported this project and had drawn up a conceptual agreement which would be presented to the assembly. 7. APPROVAL OF CONSENT CALENDAR Kowalski moved to approve the Consent Calendar as presented; the motion was seconded by Lindsey and carried by unanimous vote. The following actions were taken: A. Supplemental information from the April 18, 1992, planning seminar held in Anchorage, was noted for information; B. Articles from the March/April 1992 issue of the Planning Commissioners Journal, were noted for information; and C. Alaska Planning Newsletter for April, May and June, 1992, was noted for information. 8. PRESENTATIONS WITH PRIOR NOTICE None 9. PUBLIC HEARINGS None 10. RESOLUTIONS A. Copies having been distributed at the meeting and made available to the public, Bardarson noted by title only a proposed resolution entitled: A Resolution of the Seward Planning and Zoning Commis- sion of the City of Seward, Alaska, recommending that the City Council authorize the city administration to proceed with a petition for annexation of land along the Seward Meridian Valley between the Nash Road and Bear Lake areas. City of Seward, Alaska Planning Commission Minutes May 6, 1992 Volume 3, Page 15 Bardarson noted that this item was remanded back to the Planning Commission by the Council at its meeting of April 13,1992, with instructions to reduce the size of the area and formulate a land use plan. Carpenter moved to approve Resolution No. 92-008; the motion was seconded by Lindsey. Martin stated that Council had expressed some concerns based on public input and remanded the annexation proposal back to the Planning Commission for further study, reduction of the proposed annexation area, and formulation of a land use plan of the area. Martin explained that formulating a land use plan for the area would be difficult for many reasons. He noted that the City could not put together a land use plan for areas outside the city. He stated that the Borough had the authority to plan for this area but the assembly had not agreed on a plan or passed an ordinance which would set forth a classification plan and allow the Borough to formulate a plan for borough lands. He stated that, although the Borough had the authority to plan, there was no mechanism in place at this time. He further added that, while the State had a classification system in place, it had no authority to act on anything except state-owned land which encompassed only 200 acres in the northern section of the proposed area. Martin noted that the State had given management authority to the Borough to plan for land which was selected for annexation. In answer to a question from Bardarson, Martin explained that, according to law, the City must provide a plan for the area if it becomes annexed. He gave an overview of the city's history of annexation. He noted that it was up to the Commission to decide whether or not to continue with annexation and how much land should be annexed. Kowalski stated that the land south of Glacier Creek would be appropriate. Martin stated that the area north of Glacier Creek could be accessed through various roads in the Bear Creek subdivision, particularly Meridian Subdivision. He added that access to the southern part could be achieved by using an old logging road, from Sawmill Creek across state and private land, which would intersect with the old tie -hacker road. Kowalski suggested boundaries south of Glacier Creek to Nash Road and west to an area encompassed by a small part of the Bear Creek Fire Service Area (BCFSA). Carpenter stated that it would be a good idea to hold a work session to discuss the area to be proposed. He noted that the Bear Creek Volunteer Fire Department had objected to annexation of any land in their service area. Bardarson stated that he would like to meet with the Bear Creek Fire Department, Borough Planning Department, Nordic Ski Club, homeowners in the area, Sled Dog Mushers and Iditarod Trailblazers to formulate a plan beneficial to everyone. City of Seward, Alaska Planning Commission Minutes May 6, 1992 Volume 3, Page 16 2 Martin suggested holding the meeting with representatives from each of these groups. Carpenter concurred stating that, after the public meeting, he would like to hold - a work session with the Council. Lindsey agreed. Lindsey moved to postpone action on ResolutionNo. 92-008 until the meeting of July 1, 1992; the motion was seconded by Carpenter and carried by unanimous vote. Bardarson scheduled a public meeting with the above groups for May 27,1992, at 7:00 p.m. 11. UNFINISHED BUSINESS A. City Lands Management Plan (Postponed from April 1, 1992, meeting) Carpenter moved to withdraw this item from the agenda until further notice; the motion was seconded by Kowalski and carried without objection. B. Proposed Revisions to Title 12 SCC, Buildings and Construction. (Postponed from April 1, 1992, meeting) Kowalski moved to withdraw this item from agenda; the motion was seconded by Carpenter and carried without objection. 12. NEW BUSINESS A. Confirmation of professional consultants to the Historic Preservation Commission. Lindsey moved to confirm professional consultants, Anne Castellina, Steve Peterson and Michael Yarborough to the Historic Preservation Commission; the motion was seconded by Shaw. Martin noted that Castellina was qualified with a background in history, Peterson was qualified with a background in historical architecture and Yarborough was qualified with a background in archaeology. In answer to a question from Kowalski, Martin stated that these consultants would provide their services on a volunteer basis. The motion was approved by unanimous vote of the Commission. B. Develovment of the vrovosed U.S. Forest Service Mount Alice Recreation Trail. 17 City of Seward, Alaska Planning Commission Minutes May 6, 1992 Volume 3, Page 17 Kowalski moved that the Commission concur with the Mount Alice Trail Plan and recommend that the city work in concert with the forest service in developing the trail; the motion was seconded by Lindsey. Kowalski noted that the city would be involved only to the extent of issuing a permit to cross city land. The motion was approved without objection from the Commission. C. Conditional Use Permit - Real Daigle Lindsey moved to consider the August 3, 1988, CONDITIONAL USE PERMIT, issued to Real Daigle as complete in order to free the remaining lots for single family residential development provided that 30 foot lots are combined and replatted to make as large a lot as possible, and the lot development process go through the variance procedure; the motion was seconded by Kowalski. Martin drew a map outlining the area along Cliff Addition. He stated that each lot was 30 feet wide. He noted that the original plan called for the development of three zero -lot -line homes on the six 30-foot lots with two residential homes to be built on the outside lots. He stated that one zero -lot -line unit had been built by Mr. Daigle and he had since left town without completing the project. He added that various people owned the lots. He also stated that, in order for someone to build on the current lots, the conditional use permit issued to Daigle needed to be considered complete. He stated that the lots would be usable if a variance were obtained. The question was called and the motion carried by unanimous vote. D. Downtown Parking. Martin reviewed the memorandum concerning downtown parking that was distributed to the Commission before the meeting. He pointed out the area proposed by the Downtown Merchants Association for parking behind the railroad depot along the waterfront. Martin noted that, according to the zoning code, the proposed parking area was located within the park district and off-street parking was prohibited within the park zone. He stated that the Parks and Recreation Department would lose about $14,000 in camper revenues which was collected from RV campers who utilize the area for camping. He suggested an alternative parking site behind the Seward Youth Center. He stated that the Commission could make comments on the parking plan which would be included in a presentation to be made to Council on May 11. Carpenter asked if the Downtown Merchants were opposed to the alternative site. Yanez stated that Brad Snowden had expressed concern for parking of large buses coming to town and he was also concerned about vandalism in the area behind the youth center. Yanez stated that it was the intention of the administration to allow M City of Seward, Alaska Planning Commission Minutes May 6, 1992 Volume 3, Page 18 parking in that lot until 10:00 p.m. He added that there were about 60 parking spots which could be utilized by cars and RV campers. He noted that'this parking lot would be utilized on a trial basis for one year and that the lot would be locked at 10:00 p.m. to keep those who would try to camp for free from using the lot at night. The commission concurred that the best place to put a parking lot was behind the Seward Youth Center. Martin asked the Commission to think about working on a parking plan for the future. 13. ADMINISTRATION REPORTS Yanez stated that the Parks and Recreation Department had submitted a grant application to the Land and Water Conservation Fund (LWCF) for park improvements. He noted that the State had rated this project as a number one priority. He reported that $90,000 was being provided by the city from park revenues and the city's force account and $90,000 was being funded by the LWCF for improvements to Waterfront Park. Martin reminded the Council that a meeting regarding historic preservation would be held in the Council Chambers on May 12 at 7:00 p.m. He stated that the city had applied for the remaining $3,8W in FY1992 State grant funds for historic preservation. He noted a proclamation designating May 10-16 as Historic Preservation Week to be presented at the council meeting on May 11. He asked the Commission to let him know about any publications they were interested in. He also noted that the community profile, which was distributed, was completed in house to save on publication costs. Shaw commended Shannon Skibeness for a job well done on the community profile, the application process for certified local government status and application for a grant for historic preservation. 14. COMMISSION DISCUSSION Kowalski asked about the lot, where the Seward Machine Shop was located, that had been purchased by Brad Snowden. Martin replied that Snowden had given the lot back to the previous owners. Lindsey stated that at the next meeting he would like to introduce a resolution in support of the SAAMS project. 15. CITIZENS' DISCUSSION None 19 City of Seward, Alaska Planning Commission Minutes May 6, 1992 Volume 3, Page 19 16. COMMISSION & ADMINISTRATION RESPONSE TO CITIZENS` COM- MENTS None 17. ADJOURNMENT The meeting was adjourned at 9:50 p.m. Patricia Jones Blaine Bardarson Deputy City Clerk Vice Chairman (City Seal) , _ !p4 SEAL OF A`pS City of Seward, Alaska Planning Commission Minutes June 3, 1992 Volume 3, Page 19 1. CALL TO ORDER The June 3,1992, regular meeting of the Seward Planning and Zoning Commission was called to order at 7:30 p.m. by Chairman Donald Sutherland. 2. OPENING CEREMONY Bardarson led the pledge of allegiance to the flag. 3. ROLL CALL There were present: 20 City of Seward, Alaska Planning Commission Minutes June 3, 1992 Volume 3, Page 20 Donald Sutherland, presiding, and Blaine Baraarson Kurt Lindsey comprising a 'quorum of the Commission; and Wayne Carpenter Earl Shaw Kerry Martin, Community Planning Director Linda S. Murphy, City Clerk ABSENT were: Donna Kowalski (excused) and Chester Thorne (excused) 4. APPROVAL OF MINUTES Lindsey moved to approve the May 6, 1992, regular meeting minutes as presented, the motion was seconded by Carpenter and carried without objection. 5. APPROVAL OF REGULAR MEETING AGENDA Lindsey moved to approve the Regular Meeting Agenda as presented; the motion was seconded by Carpenter and approved by unanimous vote. 6. CITIZENS' COMMENTS ON AGENDA ITEMS NOT SCHEDULED FOR PUBLIC HEARING None 7. APPROVAL OF CONSENT CALENDAR Shaw moved to approve the Consent Calendar as presented; the motion was seconded by Lindsey and carried by unanimous vote. The following actions were taken: A. Historic Preservation Update and notes from the May 12, 1992, historic preservation meeting were noted for information; B. May 19, 1992, letter to Leo Wakefield regarding Zoning Code compliance at his residence located at 609 Fourth Avenue was noted for information; and C. May 19, 1992, letter from Department of Natural Resources confirming the city's Certified Local Government Status for Historic Preservation Purposes was noted for information. 8. PRESENTATIONS WITH PRIOR NOTICE None 9. PUBLIC HEARINGS 21 City of Seward, Alaska Planning Commission Minutes June 3, 1992 Volume 3, Page 21 A. Notice of public hearing as posted and published as required by law regarding a request for VARIANCE as submitted by Stirrat and Jean Clark and Dale Lindsey to allow for construction of a single family residence on Lots 5A and 6A, Park Place Subdivision, was noted, and the public hearing was opened. At the request of the Commission, Martin gave a brief overview of the requested variance. He stated that the property in question was issued a Conditional Use Permit several years ago to allow for zero lot line construction of townhouses in a planned unit development. One of the units had been constructed and the remaining lots sold so that there were now 3 different owners of the lots, thus invalidating the original CUP. Martin noted that Clark had made application to construct a 2-story house on Lots 5A and 6A. He further noted that the combined square footage of the lots was less than the 6,000 square feet required by the City Code. He added that the size of the lots was reduced when the roadway was platted across a portion of the buildable area. Martin stated that all set back requirements would be met by the owner, and he recommended approval of the request for Variance. JOHN GILLESPIE, Seward Real Estate, 604 Fifth Avenue, spoke on behalf of the property owner, Dale Lindsey. He stated that the request for the Variance met all Code requirements and further actually lowered the density which would have been allowed under the original CUP for planned unit development. He urged the Commission to issue the Variance. DAVE CALVERT, 1127 Park Place, noted that he owned and resided on the property directly adjacent to the lots in question. He stated that he welcomed the development; however, he did object to placement of the house as planned since it would restrict his northern view, one of the prime assets associated with his home. He suggested that Clark relocate the house 8 feet back in order to avoid obstructing his view. Martin noted that moving 8 feet would reduce the front set back from 20 feet to 19 feet and would require an additional Variance which was not technically allowed under the Code. STIRRAT CLARK, Dora Way and Olympia Road, applicant, stated that he would be willing to move the location of the house seven feet in an attempt to satisfy the wishes of Calvert and still preserve the required front setback. CALVERT agreed to withdraw his objection. No one else appeared in order to be heard, and the public hearing was closed. 10. RESOLUTIONS A. Copies having been made available to the public, Sutherland noted by title only a proposed resolution entitled: 22 City of Seward, Alaska Planning Commission Minutes June 3, 1992 Volume 3, Page 22 A Resolution of the Seward Planning and Zoning Commis- sion in support of the proposed Alaska Sea Life Center and the efforts of the Seward Association for the Advancement of Marine Science. Carpenter moved to approve Resolution No. 92-009; the motion was seconded by Bardarson and carried by unanimous vote. B. Copies having been made available to the public, Sutherland noted by title only a proposed resolution entitled: A Resolution of the Seward Planning and Zoning Commis- sion approving a VARIANCE request by Stirrat and Jean Clark and Dale Lindsey to allow for construction of a single family residence on a non -conforming parcel consisting of Lots SA and 6A, Park Place Subdivision. Lindsey noted that his father owned the property in question, and he asked if this constituted a conflict of interest on his part. Sutherland ruled that no conflict existed, and he instructed Lindsey to vote on the motion to approve the resolution. Carpenter moved to approve Resolution No. 92-10; the motion was seconded by Bardarson and carried by unanimous vote. 11. UNFINISHED BUSINESS None 12. NEW BUSINESS A. Historic Preservation Local Project Review Process. Martin reviewed the process as outlined in the Commission packets. Bardarson moved to approve the Historic Preservation Review Process as recommended by the city administration; the motion was seconded by Lindsey and carried by unanimous vote. B. Discussion of Cemetery Plan. Martin presented a status report on the cemetery plan and stated that the plan would be developed and implemented by the end of the summer season. 13. ADMINISTRATION REPORTS Martin noted that the Council had asked the administration to set a work session date and time to meet with the Commission with regards to the city's proposal to annex property in Meridian Valley, 23 City of Seward, Alaska Planning Commission Minutes June 3, 1992 Volume 3, Page 23 Martin also noted that the city had been authorized to receive the Historic Preservation Plan grant. Martin stated that representatives of the Nordic Ski Club, the Trail Blazers and other local groups concerned with outdoor recreation in Seward had formed a new group called the "Trails Council' to meet regularly to discuss issues of mutual concern. Finally, Martin reminded the Commission of the Historic Preservation meeting scheduled for Tuesday, June 9th. 14. COMMISSION DISCUSSION CARPENTER noted that he would probably not be able to attend the June 9th meeting. BARDARSON noted the importance of the bike trail along Waterfront Park and encouraged Commission support for future like projects. 15. CITIZENS' DISCUSSION None 16. COMMISSION & ADMINISTRATION RESPONSE TO CITIZENS' COM- MENTS None 17. ADJOURNMENT The meeting was adjourned at 8:30 p.^� Chairman 24 City of Seward, Alaska Planning Commission Minutes July 1, 1992 Volume 3, Page 24 1. CALL TO ORDER The July 1,1992, regular meeting of the Seward Planning and Zoning Commission was called to order at 7:30 p.m. by Acting Chairman Kurt Lindsey. 2. OPENING CEREMONY Kowalski led the pledge of allegiance to the flag. 3. ROLL CALL There were present: Kurt Lindsey, presiding, and Wayne Carpenter Donna Kowalski Earl Shaw Chet Thorne comprising a quorum of the Commission; and Michael Yanez, Assistant City Manager Kerry Martin, Community Planning Director Patricia Jones, Deputy City Clerk ABSENT were: Donald Sutherland (excused) Blaine Bardarson (unexcused) 4. APPROVAL OF MINUTES Thorne moved to approve the June 3,1992, regular meeting minutes as presented; the motion was seconded by Carpenter and carried without objection. 5. APPROVAL OF REGULAR MEETING AGENDA Thorne moved to approve the Regular Meeting Agenda as presented; the motion was seconded by Shaw and carried by unanimous vote. 6. CITIZENS' COMMENTS ON AGENDA ITEMS NOT SCHEDULED FOR PUBLIC HEARING None. 7. APPROVAL OF CONSENT CALENDAR 25 of Seward, Alaska 1, 1992 Planning Commission Minutes Volume 3, Page 25 Kowalski moved to approve the Consent Calendar as presented; the motion was seconded by Carpenter and carried by unanimous vote. The following actions were taken: A. Certified Local Government Status and Historic Preservation Plan Grant was noted for information; B. June 8, 1992, letter to Skip Reierson regarding, encroachment of a storage building into the rear yard setback of his property located within the Jesse Lee Heights Subdivision was noted for information; C. June 5, 1992, letter to the Army Corps of Engineers regarding Air Force Recreation Park parking was noted for information; and D. June 8, 1992, letter to the Alaska Railroad regarding an employee campground located on Railroad property within the city was noted for information. 8. PRESENTATIONS WITH PRIOR NOTICE None. 9. PUBLIC HEARINGS None. 10. RESOLUTIONS A. Copies having been made available to the public, Lindsey noted by title only a proposed resolution entitled: A Resolution of the Planning and Zoning Commission of the City of Seward, Alaska, recommending that the City Council authorize the administration to proceed with a petition for annexation of land along the Seward Meridian Valley between the Nash Road and Bear Lake Areas. Lindsey noted that this Resolution had been postponed from the May 6, 1992, meeting and there was a motion on the floor for approval of the resolution. Martin reviewed the events of the last two months concerning annexation of the land. He stated that the resolution now before the Commission would approve annexation of a scaled down area of the Seward Meridian Valley. He noted that the Council had remanded the issue back to the Planning Commission with a recommenda- tion to reduce the area. However, after holding a work session and public meeting to receive input from the public, the Council had decided that it was in the public interest to annex the full 5,375 acres. He stated that Resolution No. 92-012 would recommend annexation of the entire area that was originally proposed to the Council. Carpenter stated that five councilmembers had informed him that they were in favor of passage of Resolution 92-012. 26 City of Seward, Alaska Planning Commission Minutes July 1, 1992 Volume 3, Page 26 The question was called and Resolution No. 92-008 failed with all present voting NO. B. Copies having been made available to the public, Lindsey noted by title only a proposed resolution entitled: A Resolution of the Planning and Zoning Commission of the City of Seward, Alaska, recommending certain amendments to Seward Zoning Maps in conformance with the City's Land Use Plan. Kowalski moved to approve Resolution No. 92-011; the motion was seconded by Thorne. Martin reviewed the various areas of the city, detailed in the June 23, 1992, memorandum to the Mayor and Council, which were being recommended for rezoning to bring these properties into conformance with the Seward Land Use Plan. He stated that most of the land was either public land or would receive an upgrade in zoning. He noted that a number of residential areas had been upgraded to office -residential. He stated that he had not scheduled a public hearing before the Commission because he had missed the deadline for publication. He added that there would be a public hearing scheduled for July 27th following introduction of an ordinance at the July 13th Council meeting. The question was called and the resolution was approved by unanimous vote. C. Copies having been made available to the public, Lindsey noted by title only a proposed resolution entitled: A Resolution of the Planning and Zoning Commission of the City of Seward, Alaska, recommending that the , City Council petition for the annexation of approximately 5,375 acres of land along the Seward Meridian from the Bear Lake area to the Nash Road area. Kowalski moved to approve Resolution No. 92-012; the motion was seconded by Thorne. Carpenter stated he was surprised to see no interest tonight from the public. The question was called and the resolution was approved by unanimous vote. 11. UNFINISHED BUSINESS A. Proposed Zoning Code changes - Kennels. Martin stated that, at the request of a concerned citizen, the Council had directed the administration to submit a 27 City of Seward, Alaska Planning Commission Minutes July 1, 1992 Volume 3, Page 27 zoning ordinance regarding kennels at its meeting of July 13th. He informed the Commission that they could provide comments to the Council as a body if they wished. Carpenter stated that he felt the Council was going to take care of this. Martin stated that it had been decided earlier in the year that kennels could be handled under the animal control ordinance. Yanez explained the process used under the animal control ordinance. Martin stated that the process currently being utilized was not working and this was being brought up again so the issue. could be handled under the zoning ordinance. In answer to a question by Carpenter, Martin stated that ownership of four or more dogs was considered a kennel, and according to covenants in Gateway Subdivision, only two dogs were allowed in that area. Kowalski moved to recommend adoption of Ordinance No. 92-14 to the Council; the motion was seconded by Thorne and carried by unanimous vote. B. Cemetery Plan update. Martin explained that he would like to receive input from the Commission regarding the preliminary draft of the cemetery management plan. Kowalski stated that the Pioneers had voted to deed its land to the city. Martin recommended bringing the various areas of the cemetery, each owned by different fraternal groups, into one ownership. He stated that the City Clerk's department could issue burial permits, Parks and Recreation could oversee maintenance and Finance could take care of fee collections. He stated that possibly, in the future, part of the area could be considered as multi -use, for use as a park, campground or to construct trails. Shaw and Kowalski concurred with the multi -use concept. Kowalski stated that possibly a road could be built into the softball park. Martin stated that the road was actually on school property but he agreed that the road needed considerable work. He stated that funding for the cemetery could be established through burial site reservation fees, burial site sales, endowments, perpetual care fund assessments and government appropriations and donations. Shaw commended Martin on the work done on the preliminary draft. He stated that it was important for the city to complete this project, and it was in the best interest of the community. Martin reviewed other requirements outlined in the cemetery plan including layout, platting, maintenance, winter operation, maintenance of records and landscaping. City of Seward, Alaska Planning Commission Minutes July 1, 1992 Volume 3, Page 28 Kowalski suggested researching how to handle the burial of persons without any income or money. Shaw concurred. 12. NEW BUSINESS None. 13. ADMINISTRATION REPORTS'' Martin asked the Commission to be thinking about what types of buildings and properties cited for historic preservation were at risk. He noted that a historic preservation meeting would be called to formulate the historic preservation plan once grant funds were received. He stated that he would be contacting people in the community interested in historic preservation to perform a preliminary site assessment of places of historic interest in Seward. He added that this was necessary before the city applied for FY 1993 grant funds. Martin stated that a few people were interested in donating their time to write a historic preservation plan. 14. COMMISSION DISCUSSION Kowalski stated that she had been told that in Lowell Canyon there was a Norse inscription on a stone wall which might be of interest. 15. CITIZENS' DISCUSSION None. 16. COMMISSION & ADMINISTRATION RESPONSE TO CITIZENS' COM- MENTS None. 17. ADJOURNMENT The meeting was adjourned at 9:25 p.m. Patricia J. Jones Kurt Lindsey Deputy City Clerk Acting Chairm (City Seal) 29 City of Seward, Alaska Planning Commission Minutes August 5, 1992 Volume 3, Page 29 1. CALL TO ORDER The August 5, 1992, regular meeting of the Seward Planning and Zoning Commission was called to order at 7:30 p.m. by Vice Chairman Blaine Bardarson. 2. OPENING CEREMONY Carpenter led the pledge of allegiance to the flag. 3. ROLL CALL There were present: Blaine Bardarson presiding, and Wayne Carpenter Donna Kowalski Chet Thorne comprising a quorum of the Commission; and Kerry Martin, Community Planning Director Patricia Jones, Deputy City Clerk ABSENT were: Earl Shaw, excused Donald Sutherland, unexcused Kurt Lindsey, unexcused 4. APPROVAL OF MINUTES Thorne moved to approve the July 1,1992, regular meeting minutes as presented; the motion was seconded by Kowalski and carried without objection. 5. APPROVAL OF REGULAR MEETING AGENDA The Regular Meeting Agenda was approved without objection. 6. CITIZENS' COMMENTS ON AGENDA ITEMS NOT SCHEDULED FOR PUBLIC HEARING None. 7. APPROVAL OF CONSENT CALENDAR None. 8. PRESENTATIONS WITH PRIOR NOTICE None. 30 City of Seward, Alaska Planning Commission Minutes August 5, 1992 Volume 3, Page 30 9. PUBLIC HEARINGS 1. A. Notice of public hearing, as posted and published as required by law, regarding a request for a CONDITIONAL USE PERMIT as filed by Pierre Authier, dba The Joinery, to construct and operate a commercial woodworking shop in a residention home located at 612 Third Avenue, was "noted by Bardarson, and the public hearing was opened. No one appeared in order to be heard and the public hearing was closed. 10. RESOLUTIONS A. Copies having been made available to the public, Bardarson noted by title only a proposed resolution entitled: A Resolution of the Seward Planning and Zoning Commission approving a Conditional Use Permit as requested by Pierre Authier, dba The Joinery Kowalski moved to approve Resolution No. 92-13; the motion was seconded by Carpenter. met. Bardarson stated that all requirements for this Conditional Use Permit had been The question was called and the Resolution was approved by unanimous vote. 11. UNFINISHED BUSINESS None. 12. NEW BUSINESS None. 13. ADMINISTRATION REPORTS Martin reported that, at its last meeting, the Council had approved changes to the city zoning map and an amendment to the zoning code regarding kennels. He noted that the historic preservation grant for which the city applied was approved. He added that the historic preservation officer had spoken at Rotary Club last week and was planning to put together a workshop for formulating a historic preservation plan for Seward. He noted that the city would apply for upcoming grant funds available next spring to enable the city to complete the historic preservation plan. He discussed future projects for historic preservation in the city. 14. COMMISSION DISCUSSION Bardarson asked about the covenants ,in Forest Acres. Martin noted that the covenants had expired. Thorne stated that the covenants had been re -instated but there 31 City of Seward, Alaska Planning Commission Minutes August 5, 1992 Volume 3, Page 31 was no regulation concerning dogs. Martin stated that, upon assumption of zoning powers from the borough, the city had agreed to abide by the covenants or zoning laws of a certain area, whichever was more restrictive. Bardarson asked for clarification on the impact of surrounding property when a variance was approved, specifically concerning the variance issued to Stiffat Clark and Dale Lindsey. Martin explained that the variance requested was only to approve construction of a building on an undersized lot. He noted that, as long as the owner met all setback requirements, he could build the structure anywhere on the lot. Carpenter asked about the sign problem in Seward along the Seward Highway. Martin stated that, according to federal law, most signs could not be placed along federal highways, so those signs along the highway would have to be removed. He stated that the State was now enforcing this law to come into compliance with federal law. 15. CITIZENS' DISCUSSION Authier thanked the Commission for its approval. 16. COMMISSION & ADMINISTRATION RESPONSE TO CITIZENS' COM- MENTS None. 17. ADJOURNMENT The meeting was adjourned at 8:36 p.m. Patricia J. Jones Deputy City Clerk (City Seal) • SEAL f �..a4�y� Blaine Bardarson Vice Chairman 32 City of Seward, Alaska Planning Commission Minutes September 2, 1992 Volume 3, Page 32 1. CALL TO ORDER The September 2, 1992, regular meeting of the Seward Planning and Zoning Commission was called to order at 7:30, p.m. by Chairman Donald Sutherland. 2. OPENING CEREMONY Kowalski led the pledge of allegiance to the flag. 3. ROLL CALL There were present: Donald Sutherland presiding, and Blaine Bardarson Donna Kowalski Earl Shaw comprising a quorum of the Commission; and Michael Yanez, Assistant City Manager Kerry Martin, Community Planning Director Patricia Jones, Deputy City Clerk ABSENT were: Wayne Carpenter (excused) Kurt Lindsey (submitted resignation) Chet Thorne (excused) 4. APPROVAL OF MINUTES Shaw moved to approve the August 5, 1992, regular meeting minutes as presented; the motion was seconded by Kowalski and carried without objection. Sutherland requested that he be excused from the last meeting. There was no objection from the Commission. The minutes were amended accordingly. 5. APPROVAL OF REGULAR MEETING AGENDA Martin requested the addition of the following items: CONSENT CALENDAR F. Historic Preservation Planning Workshop G. Review of Replat of Cliff Addition 33 City of Seward, Alaska Planning Commission Minutes September 2, 1992 Volume 3, Page 33 NEW BUSINESS C. FY 1994 Alaska DOT/PF Capital Improvements Program D. Proposal by Major Marine Tours to develop the waterfront boardwalk between B and D near the Harbormaster Building. Kowalski moved to approve the Regular Meeting Agenda as amended; the motion was seconded by Shaw and carried without objection. 6. CITIZENS' COMMENTS ON AGENDA ITEMS NOT SCHEDULED FOR PUBLIC HEARING None. 7. APPROVAL OF CONSENT CALENDAR Bardarson moved to approve the Consent Calendar; the motion was seconded by Kowalski and carried by unanimous vote. The following actions were taken: A. Memorandum regarding City Code interpretation with respects to the use of an ATCO trailer as an accessory laundry in the CBD was noted for information; B. Corps of Engineers notice of an application by the Federal Highway Administration to place fill in Resurrection River along Exit Glacier Road was noted for information; C. Corps of Engineers notice of an application by the city of Seward to dredge in Resurrection Bay at Nash Road was noted for information; D. Memorandum regarding plans for the consolidation of the Army -Air Force Recreation Camp was noted for information; E. Resignation of Commissioner Lindsey was noted for information; F. Memorandum regarding a Historic Preservation Planning Workshop was noted for information; and G. Review of a Replat of Cliff Addition was noted for information. 8. PRESENTATIONS WITH PRIOR NOTICE None. 9. PUBLIC HEARINGS None. 10. RESOLUTIONS None. 11. UNFINISHED BUSINESS A. Authier CUP building plan review. 34 City of Seward, Alaska Planning Commission Minutes September 2, 1992 Volume 3, Page 34 Kowalski moved to approve the final proposed building plans submitted by Pierre Authier as acceptable in meeting the terms of the conditional use permit issued August 5,1992; the motion was seconded by Bardarson and carried by unanimous vote. 12. NEW BUSINESS A. Letter of Intent - FY 1993 Historic Preservation Fund matching grants-in-aid for Phase 2 of the Seward Historic Preservation Plan. Bardarson moved to concur with the submission of a letter of intent for the Fy 1993 historic preservation fund matching grants-in-aid for phase two of the Seward Historic Preservation Plan; the motion was seconded by Shaw. Bardarson asked when the Commission would next meet to discuss development of the Historic Preservation Plan. Martin replied that a workshop was planned for October 21,1992. He noted that a number of interested community members would be attending. Martin reviewed the procedures necessary to obtain grant funds for FY 1993. He noted that the workshop was being held regarding the composition of the historic preservation plan. He added that goals, objectives, places and buildings would be identified at that time. The question was called and the motion was approved by unanimous vote. B. Nonconforming structures. Martin stated that he would like to develop an interpretation of the definition of nonconforming structures. He reviewed the current code definition of nonconforming structures. He stated that the code had been interpreted differently by various people. He asked the Commission to think about whether an addition could be built onto a nonconforming structure that encroached into the setback or right of way, thereby. increasing the size of the nonconformity. He also discussed the scenario of whether, a second story could be added to a non conforming structure that only increases the area of the building and does not further encroach into the setback or right of way. Shaw stated that any improvement to a nonconforming structure should be viewed as increasing the nonconformity. Sutherland stated that it would not be beneficial to the community to restrict building improvements but he agreed with Shaw ,that enlarging the existing nonconfor- mity into a setback or right of way should not be allowed. Bardarson agreed that a nonconforming building could be enlarged as long as the addition did not increase the nonconformity into the setback or right of way. C. FY 1994 Alaska DOT/PF Capital Improvements Program 35 City of Seward, Alaska Planning Commission Minutes September 2, 1992 Volume 3, Page 35 Martin reviewed the FY 1994 State Transportation Capital Improvements Plan. He noted that the following projects would be discussed at a meeting to be held on September 11th between the City and. State: Exit Glacier Road, Lowell Point Road, Seward Highway improvements, B Street Dock, Bike Paths, Small Boat Harbor Feasibility Studies, replacement of the Small Boat Harbor and the Lowell Canyon Diversion Tunnel. Martin stated that many new projects could be funded under a new federal program entitled the Intermodal Surface Transportation Efficiency Act (ISTEA). He noted that this Act included the Surface Transportation Program which would provide six billion dollars in funding nationwide over the next six years. Sutherland suggested building a promenade along the waterfront noting that this could help to stabilize the area. Kowalski asked about the erosion along the waterfront and if there was a way to fill in the area to prevent further erosion. Martin replied that the area could possibly be filled with riprap but no land mass would be gained. Sutherland stated that the weight of the rip rap could have an adverse effect and erode away more land. D. Proposal by Major Marine Tours to develop the waterfront boardwalk between B and D near the Harbormaster Building. Martin stated that he would be presenting this preliminary proposal to the council at its next meeting. He noted that the plan was to lease tidelands within the small boat harbor to construct a pier on the east (water) side of the boardwalk between the B float and the D float. He added that buildings would be constructed upon the pier. Bardarson stated that he would like to see a diagram of the proposed area. The Commissioners agreed. It was noted that the parking problem in the harbor could increase with the -addition of new busuiesses. Shaw suggested that the proposer submit further information and a drawing of the proposed lease area: Bardarson stated that the parking problem should be addressed as a major project by the Planning Commission this winter. 13. ADMINISTRATION REPORTS Martin reminded the commission that someone should be hired to write the Historic Preservation Plan. He stated that, in the near future, he would put out a request for proposals for this project. 14. COMMISSION DISCUSSION Kowalski asked if there were any restrictions on the Kenai Fjords RV Park property which was for sale. Martin stated that a radio tower was located on the City of Seward, Alaska Planning Commission Minutes September 2, 1992 Volume 3, Page 36 property and there would be restrictions. He noted that there were four separate owners of property in that vicinity. Bardarson stated that many lots in the harbor and downtown were situated where they were afforded free parking which was subsidized by the city in the form of maintenance. He stated that some owners had to 'pay for their own parking lots including maintenance. He noted that downtown vendors and vendors in the small boat harbor should be required to pay for parking privileges afforded to their customers. Martin stated that the price of property downtown was considerably higher than other property in town. The commission discussed downtown parking compared to parking in other areas of town. The commission also discussed appraisals of property in the community. 15. CITIZENS' DISCUSSION Rick Hubbard,1821 Swetmann Drive, spoke regarding the direction the city was taking. He stated that he had attended a Trade Board meeting would attend the next Council meeting. He noted that he planned to approach the City Council to tell them they were headed in the wrong direction. He asked the Planning Commission what their job was. Sutherland stated that the Commission was responsible for zoning, land use, conditional use permits, variances and other land issues within the city. Martin stated that he provided staff support regarding land use planning and zoning. He noted that one of his duties was to determine what was allowed in certain areas within the city limits. In answer to a question from Hubbard, Martin stated that all houses on First Avenue were nonconforming due to the small lot size. Martin suggested that Mr. Hubbard come into his office and discuss zoning and land use with him and review the code rather than listen to hearsay on the street. Hubbard asked why the city wanted to annex the area in the Seward Meridian Valley. Sutherland stated that there was no other property in the area to annex. He noted that, in the next century, .this area could have quite a bit of potential growth. Bardarson agreed that the area should be set aside to achieve planned growth within the city. 16. COMMISSION & ADMINISTRATION RESPONSE TO CITIZENS' COM- MENTS 37 City of Seward, Alaska September 2, 1992 Planning Commission Minutes Volume 3, Page 37 Bardarson stated that the public is given the opportunity to speak at many levels of government before action is taken on most items of business. Kowalski thanked Mr. Hubbard for bringing his concerns to the Commission. 17. ADJOURNMENT The meeting was adjourned at 9:25 p.m. Patricia J. Jones Deputy City Clerk of S E ke (City Seal) City of Seward, Alaska November 4, 1992 CG���� .: SEAL ° 1. CALL TO ORDER Donald Suthe4land Chairman Planning Commission Minutes Volume 3, Page 37 The November 4, 1992, regular meeting of the Seward Planning and Zoning Commission was called to order at 7:30 p.m. by Chairman Donald Sutherland. 2. OPENING CEREMONY Carpenter led the pledge of allegiance to the flag. 3. ROLL CALL There were present: Donald Sutherland, presiding, and Wayne Carpenter Anne Castellina Donna Kowalski Earl Shaw comprising a quorum of the Commission; and 38 City of Seward, Alaska Planning Commission Minutes November 4, 1992 Volume 3, Page 38 Kerry Martin, Community Planning Director Patricia Jones, Deputy City Clerk ABSENT were: Bardarson, excused and Thorne, excused 4a. APPROVAL OF MINUTES Kowalski moved to approve the September 2,1992, regular meeting minutes as presented; the motion was seconded by Shaw and carried without objection. 4b. SPECIAL ITEM Deputy City Clerk Jones administered the oath of office to newly appointed Commissioner Anne Castellina. She took her seat at the dais and participated in the remainder of the meeting. 5. APPROVAL OF REGULAR MEETING AGENDA Carpenter moved to approve the Regular Meeting Agenda as presented; the motion was seconded by Shaw. Sutherland added to Unfinished Business, Item B. Development Proposals at the Waterfront Boardwalk in the Small Boat Harbor. The agenda was approved as amended without objection from the Commission. 6. CITIZENS° COMMENTS ON AGENDA ITEMS NOT SCHEDULED FOR PUBLIC HEARING None. 7. APPROVAL OF CONSENT CALENDAR Sutherland moved Item B to Unfinished Business, Item C. Carpenter moved to approve the Consent Calendar as amended; the motion was seconded by Castellina and carried without objection. The following actions were taken: A. Letter to Harbor Enterprises regarding the sign ordinance concerning its request to install a time and temperature sign was noted for information; B. Letter to the Downtown Merchants Association regarding the B Street Dock project was moved to the Regular Meeting Agenda; and C. Update of the Historic Preservation Plan was noted for information. 39 City of Seward, Alaska Planning Commission Minutes November 4, 1992 Volume 3, Page 39 8. PRESENTATIONS WITH PRIOR NOTICE None. 9. PUBLIC HEARINGS None. 10. RESOLUTIONS None. 11. UNFINISHED BUSINESS A. Land Uses Allowed Table and Definitions Review. Martin briefly reviewed proposed changes to the land uses allowed table and definitions. He suggested that the Commission review the table and definitions and discuss this issue at a future work session or meeting. B. Development Proposals at the Waterfront Boardwalk in the Small Boat Harbor. Martin reviewed several proposals from persons interested in developing a boardwalk to be located east of the existing boardwalk from A float to north of D float in the Small Boat Harbor. He stated that the concept of these proposals would be presented to the Council at its meeting of November 16th. He stated that a number of issues needed to be considered including parking, land availability and demand for additional business in the harbor. The Commission discussed the possibility of creating an additional parking area by clearing the yard storage area (south of NAPA) where a number of derelict boats were currently stored. Martin explained that the tidelands along the shoreline was the only land Heft to lease in the harbor area. Kowalski stated that she could not support the addition of businesses in the boat harbor at this time due to current parking problems and congestion. Carpenter suggested waiting to see if the Council appointed a committee to address the harbor parking issue. He noted that the Planning Commission could then address planning and conceptual development of the boat harbor. Kowalski moved to recommend that the Council reject any proposals submitted for additional lease sites in the Small Boat Harbor area and encourage proposers to participate in all upcoming parking and land lease/sale work sessions; and, if the proposals are complimentary with the outcome of the work sessions, resubmit the proposals; the motion was seconded by Carpenter. Carpenter stated that he would actually like to see this issue come before the Planning Commission before it was submitted to the Council. Kowalski withdrew her motion; there was no objection from Carpenter. Kowalski moved to encourage proposers to participate in all upcoming parking and land lease/sale work sessions prior to submitting a proposal to the city; the motion City of Seward, Alaska Planning Commission Minutes November 4, 1992 Volume 3, Page 40 was seconded by Carpenter. The question was called and the motion was approved by unanimous vote. C. Proposed B Street Dock Project. Sutherland noted a letter from Engineering & Utilities Manager Diener to the Downtown Merchant's Association regarding the proposed B Street Dock and the possible purchase of floating pontoons for a floating dock. Kowalski mentioned that, in her opinion, the Downtown Merchants had suggested using the Adams Street area based on the fact that a floating dock might be used instead of driving piling for a stationary dock. Martin informed the Commission that the City had received a permit for the B Street Dock Project from the Corps of Engineers. He noted that this issue would be presented to the Council at its meeting of November 16th to determine whether to build the dock at B Street or Adams Street. Martin gave a brief history of the events leading up to the need to construct a ferry/cruise ship dock. 12. NEW BUSINESS A. Temporary Relaxation of Setback Requirements for Lot 29A, Block 10, Original Townsite. Martin stated that, for safety purposes, the Resurrection Christian Church had constructed a roof cover above the handicap ramp into the front yard setback. He stated that the city had entered into an agreement with the church to allow the constructed roof to remain with the understanding that it would be removed prior to or on November 4, 1994. Kowalski moved to accept the signed agreement with the Resurrection Christian Church with the requirement that the entrance cover will be removed prior to November 4, 1994; the motion was seconded by Castellina and carried by unanimous vote. B. Proposed Work Session Schedule. Work sessions were scheduled for November 12 and the third Thursday or each month thereafter at 6:30 a.m. for the purpose of reviewing the zoning code and the sign code. 13. ADMINISTRATION REPORTS Martin reported that the platting of 4th of July Creek areas was in progress. He explained that Dot Bardarson had proposed to purchase her lease site in the Small Boat Harbor, and he had responded that it was not the city's policy to sell it's leased land. He stated that the Council would be meeting in a work session in January to discuss incentive leasing and city policy on disposal of lease lands. 14. COMMISSION DISCUSSION W City of Seward, Alaska November 4, 1992 Planning Commission Minutes Volume 3, Page 41 Sutherland welcomed Anne Castellina to the Commission. Castellina stated that she was excited about being appointed to the Commission and looked forward to working with the other Commissioners. She stated that she was excited about working on the historic preservation plan. Carpenter welcomed Castellina. He stated that he thought the Commission should track the issues discussed tonight, especially the parking issue. Kowalski asked if the work session on the Military Rec Camp was still scheduled for December 9th. Martin stated that it was. Sutherland asked everyone to attend the December meeting. He noted that he and Bardarson would be out of town at that time. 15. CITIZENS° DISCUSSION None. 16. COMMISSION & ADMINISTRATION RESPONSE TO CITIZENS° COM- MENTS None. 17. ADJOURNMENT The meeting was adjourned at 9:35 p.m. Patricia J. Jones Deputy City Clerk (CitAL Eta, i SEAL ,. C�a Donald Sutherland Chairman December 2, 1992 - No meeting was held - a work session was held instead.