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City of Seward, Alaska
January 6, 1999
Planning Commission Minutes
Volume 4, Pa/?e 281
comprising a quorum of the Commission; and
Rachel James, Planning Assistant
ABSENT were:
Hugh Darling. (unexcused)
Tom Smith (excused)
SPECIAL REPORTS
City Administration Report. James noted the written administration report that was mailed with
the packets and answered questions from the Commission.
Karin Sturdy, Parks and Recreation Director, shared concept drawings of the Iditarod
Campground/Founders Monument area located along Railway Avenue, to the east of the SeaLife
Center parking lot. She explained that the drawings were prepared by the State Parks landscape
architect in exchange for locating two Goldrush Centennial interpretive signs in the area.
Niebrugge reported on the Railroad Uplands Committee. He stated that the new freight
dock on the east side of the existing Railroad Dock was currently being engineered, and would go
out to bid for construction this fall. He added that future plans also included resurfacing the
existing dock. He noted that the Railroad was working on a plan that would allow cruise ship
passengers to take the train directly to the Anchorage airport which would remove many of the
tour buses from the highway. He reported that the Committee had expressed a lot of concern
regarding the condition of Port Avenue.
CITIZENS' COMMENTS ON AGENDA ITEMS NOT SCHEDULED FOR PUBLIC
HEARING AND ITEMS OTHER THAN THOSE ON THE AGENDA None
APPROVAL OF AGENDA AND CONSENT AGENDA
MOTION (Martin/Griswold)
Approve the Agenda and Consent Agenda.
Motion Passed.
Unanimous consent
Chairman Niebrugge read the titles of the following consent agenda items approved by the
Commission:
The Oceanview Subdivision #10, Lot lIB preliminary plat was recommended to the Kenai
Peninsula Borough for approval;
The December 2, 1998 regular meeting minutes were approved as written; and
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City of Seward, Alaska
January 6, 1999
Planning Commission Minutes
Volume 4, Page 283
Review of a proposed ordinance amending SCC Chapter 9.05 Animals and
Fowl, by deleting all references to kennels; and amending the Zoning Code to
define an animal shelter and allow such use within the Industrial and
Institutional Zoning Districts
Notice of the public hearing as posted and published as required by law was noted, and the
public hearing was opened. No one requested to be heard and the public hearing was closed.
James reported that there was currently a conflict between Chapter 9.05 Animals and Fowl
and the Zoning Code regarding kennels. She explained that Chapter 9.05 stipulated that kennels
were allowed within the City provided an annual kennel license was obtained, however the Zoning
Code clearly prohibited kennels within the City limits. She stated that the proposed ordinance
would correct the conflict by deleting all references to kennels from Chapter 9.05. She added that
the ordinance also amended the Zoning Code by defining an animal shelter so that the use could
not be identified as a kennel; and allowing an animal shelter as an outright use within the Industrial
and Institutional Zoning Districts.
MOTION (Martin/Larson)
Recommend City Council approval of the
proposed kennel ordinance.
Griswold expressed concern with the ordinance allowing an animal shelter in the
Institutional Zoning District because much of the Institutional zoned property was located near
residential areas.
James reported that the Borough property located at the end of Dimond Boulevard, near
the solid waste transfer facility, was being examined as a possible location for a new animal
shelter; and the property was currently zoned Institutional. She noted that it was not likely that
a new animal shelter would be developed on any of the Institutional zoned property in town.
Larson noted that she had lived near the current animal shelter for a short time and it was
not a positive experience. She did not want to see the animal shelter relocated near another
residential area.
MOTION (Niebrugge/Griswold)
Amend the proposed ordinance to only
allow animal shelters within the Industrial
Zoning District.
The Commission concurred that Borough property at the end of Dimond Boulevard
appeared to be an appropriate location for an animal shelter, and discussed recommending that
City Council rezone the Borough parcel to Industrial if it continued to be examined as a possible
location for a new animal shelter.
Motion Passed.
Unanimous
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City of Seward, Alaska
January 6, 1999
Planning Commission Minutes
Volume 4, Page 285
City of Seward on the Borough Planning Commission. She added that his seat was up this
summer, and that the Borough Planning Commissioners were appointed by the Borough Mayor.
ADJOURNMENT
The meeting was adjourned at 8:50 p.m.
chel E. James
lanning Assistant
{;2 ;U~
n Niebrugge
Chairman
(City Seal)
City of Seward, Alaska
February 3, 1999
Planning Commission Minutes
Volume 4, Page 285
CALL TO ORDER
The February 3, 1999, regular meeting of the Seward Planning and Zoning Commission
was called to order at 7:30 p.m. by Chairman Ron Niebrugge.
OPENING CEREMONY
Michael Calhoon led the pledge of allegiance to the flag.
ROLL CALL
There were present:
Ron Niebrugge, presiding, and
Michael Calhoon
Carol Griswold
Kelly Martin
Hugh Darling
Kristi Larson
comprising a quorum of the Commission; and
Kerry Martin, Community Development Director
Cindy Ecklund, Assistant City Clerk
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City of Seward, Alaska
February 3, 1999
Planning Commission Minutes
Volume 4, Page 287
A memo from Mr. Martin regarding the status of the City of Seward representative on the
Kenai Peninsula Borough Planning Commission was noted for information.
PUBLIC HEARINGS
Preliminary Plat Review of Fourth of July Creek Subdivision, Seward Marine
Industrial Center, Addition Number One.
Notice of the public hearing as posted and published as required by law was noted, and the
public hearing was opened.
STU CLARK, 1149 Cliff View, spoke in favor of the T -shaped lot plan included in the
packet. He stated that the remaining two lots, 1 and 3, were certainly large enough to lease in
the future.
No one else requested to be heard and the public hearing was closed.
Mr. Martin reviewed the three plat alternatives included in the packet. He explained that
the surveyor had submitted Exhibit B as the preliminary plat in accordance with the City Council's
direction that Glacier Communications not have to lease any more land than necessary for the
construction of a radio tower. He noted that Glacier Communications supported approval of
Exhibit B, however Harbormaster Beckham was not in favor of Exhibit B, because he was
concerned that the layout would create future leasing problems.
MOTION(Darling/Griswold)
Recommend City Council and Kenai Pen-
insula Borough Planning Commission
approval of the Fourth of July Creek
Subdivision, Seward Marine Industrial
Center, Addition Number One preliminary
plat (Exhibit B).
Motion passed.
Unanimous
Preliminary Plat Review of Alaska Tideland Survey 1574
Notice of the public hearing as posted and published was noted and the public hearing was
opened. No one requested to be heard and the public hearing was closed.
Mr. Martin reminded the commission of a pre-determined agreement, that upon receiving
title to the tide and submerged lands between the sawmill and the old freight lines dock, the City
would lease them to Afognak Logging for development of a harbor. He explained that in order
for the State to convey the tidelands to the City, the City must have the area surveyed and platted.
He recommended that the commission recommend Kenai Peninsula Borough approval of the
Alaska Tideland Survey 1574, preliminary plat.
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City of Seward, Alaska
February 3, 1999
Planning Commission Minutes
Volume 4, Page 289
Commissioner Martin spoke with the Mayor, she state that it was her opinion and she was not
representing the Commission.
ADJOURNMENT
The meeting was adjourned at 9:40 p.m. by unanimous consent.
Cindy Ecklund
Assistant City Clerk
~ '
~/
on N lebrugge
Chairman
(City Seal)
City of Seward, Alaska
February 11, 1999
Planning Commission Minutes
Volume 4, Page 289
Since there was not a quorum of the Commission to conduct a special meeting as scheduled
for February 11,1999, the Commission held a work session on the Strategic Plan.
Those Commissioners present included:
Ron Niebrugge
Mike Calhoon
Carol Griswold (arrived at 8:35 p.m.)
Kelly Martin
Also present were:
Kerry Martin, Community Development Director
Rachel James, Planning Assistant
Absent were:
Hugh Darling
Kristi Larson
Tom Smith
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City of Seward, Alaska
March 3, 1999
Planning Commission Minutes
Volume 4, Page 291
ABSENT were:
Hugh Darling, excused
Tom Smith, excused
SPECIAL REPORTS
City Administration Report. James stated that while Mr. Martin was on vacation she was
working on the All America City application. She reported on the Borough Planning Commis-
sion's February activity that addressed the Seward area. She reminded the Commission of the
joint Council and P&Z Strategic Plan work session on March 8, 1999 at 6:00 p.m. She noted that
both she and Mr. Martin would be attending the American Planning Association's National
Conference in Seattle at the end of April.
CITIZENS' COMMENTS ON AGENDA ITEMS NOT SCHEDULED FOR PUBLIC
HEARING AND ITEMS OTHER THAN THOSE ON THE AGENDA None
APPROVAL OF AGENDA AND CONSENT AGENDA
MOTION (Martin/Griswold)
Approve the Agenda and Consent Agenda.
Motion Passed.
Without objection
The Chairman read the titles of the following consent agenda item approved by the
Commission:
The February 3, 1999 regular meeting minutes were approved as written.
SPECIAL ITEMS
Election of Chairman. Martin nominated Ron Niebrugge for chairman.
MOTION (Martin/Griswold)
Close nominations and cast a unanimous
ballot to elect Ron Niebrugge as chairman.
Motion Passed.
Unanimous consent
Election of Vice Chairman. Martin nominated Hugh Darling for vice-chairman.
MOTION (Larson/Griswold)
Close nominations and cast a unanimous
ballot to elect Hugh Darling as vice-chair-
man.
Motion Passed.
Unanimous consent
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City of Seward, Alaska
March 3, 1999
Planning Commission Minutes
Volume 4, Page 293
Review of a subdivision of Lot llA, Oceanview Subdivision No. 10 and Lot 12,
Block 10, Federal Addition into four townhouse lots
James reported that after the Commission reviewed the preliminary plat to vacate the
existing lot line between the above described lots, Spinell Homes decided to develop the units as
townhouses. She added that a new subdivision was required in order for each of the townhouse
units to be located on its own lot. She recommended that the Commission forward the preliminary
plat to the Borough Planning Commission for approval.
Notice of the public hearing as posted and published as required by law was noted and the
public hearing was opened. No one requested to be heard and the public hearing was closed.
MOTION (Larson/Martin)
Recommend Kenai Peninsula Borough
Planning Commission approval of a
subdivision of Lot llA, Oceanview
Subdivision No. 10 and Lot 12, Block 10,
Federal Addition into four townhouse lots,
subject to the recommended utility ease-
ments.
Motion Passed.
Unanimous
Resolution No. 99-03, recommending the City of Seward Strategic Plan to the
City Council for adoption
At the request of the administration, the Commission provided comments and discussed
revisions to the draft Strategic Plan. James noted that the joint work session with Council on
March 8, 1999 would provide an additional opportunity to discuss the plan.
Notice of the public hearing as posted and published as required by law was noted and the
public hearing was opened. No one requested to be heard and the public hearing was closed.
MOTION (Niebrugge/Calhoon)
Approve Resolution No. 99-03.
Martin recommended that the Commission wait until after the joint work session to
recommend the Strategic Plan to the Council for approval.
Calhoon commented that the document reflected the Commission discussion from the
February meeting and work session.
Motion Passed.
YES: Calhoon, Griswold,
Niebrugge
NO: Martin
Larson,
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City of Seward, Alaska
March 3, 1999
Planning Commission Minutes
Volume 4, Page 295
Larson commented that the proposed housing development would increase the pedestrian
traffic at the intersection of Fourth A venue and Madison Street. She supported the construction
of additional sidewalks and pedestrian crossings in the area.
Griswold supported a parking agreement with the Christian Church in addition to a parking
variance. Niebrugge agreed, and noted that most people who use the A VTEC Student Service
Center tend to park in the church parking lot before using A VTEC's north parking lot.
NEW BUSINESS
Review of a Corp of Engineers permit application by the Kenai Peninsula
Borough for removal of debris and sediment from Resurrection River channel
and floodplain
Tylan Schrock, Assistant City Manager, reviewed the Resurrection River flood mitigation
project which consisted of removing approximately 150,000 cubic yards of debris and sediment
from Resurrection River this summer. He noted that the project would not effect the vegetated
areas on either side of the river channel. He stated that the task force, which was created after the
1995 flood to address the flooding risks of Resurrection River and Japanese Creek, had identified
this project as a top priority. He noted that, following the initial project, the river would be
assessed annually to determine if additional sediment and debris removal was needed.
COMMISSION COMMENTS
GRISWOLD thanked staff for the Planning and Zoning Commission manuals.
MARTIN stated that the members of the public had asked her if the City would donate
land for American's with Disabilities Act housing. She asked that the Commission be involved
in any decisions regarding the future of the Harbormaster building. She stated that she had also
received comments from the public that the City was always reacting and needed to do more
planning. She questioned if the City could assist the American Legion in obtaining insurance for
the shooting range since the police department would have access to the facility.
CITIZENS' COMMENTS
BRENDA O'BRIEN, Seward Real Estate Company, thanked Commissioners Griswold
and Larson for their questions regarding the fire hydrant requirement. She commented that
requiring single-family home developers to install fire hydrants would significantly increase the
cost of development.
DAVID SQUIRES, 2423 Maple Street, requested that the commission address the
following issues when they review A VTEC' s proposed housing project: the need for an identified
pedestrian crossing; lighting in the parking areas; and a bus stop for students and school buses.
(IR;;lS Al!J)
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City of Seward, Alaska
April 7, 1999
Planning Commission Minutes
Volume 5, PaKe 1
CALL TO ORDER
The April 7, 1999, regular meeting of the Seward Planning and Zoning Commission was
called to order at 7:30 p.m. by Chairman Ron Niebrugge.
OPENING CEREMONY
Ms. Martin led the pledge of allegiance to the flag.
ROLL CALL
There were present:
Ron Niebrugge, presiding, and
Mike Calhoon
Carol Griswold
Tom Smith
Hugh Darling
Kelly Martin
comprising a quorum of the Commission; and
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Scott Janke, City Manager
Kerry Martin, Community Development Director
Rachel James, Planning Assistant
ABSENT was:
Kristi Larson, excused
SPECIAL REPORTS
City Administration Report. Mr. Martin distributed the Community Development Department
montWy report and answered questions from the Commission. He reported that he had recently
attended a National Flood Insurance Program, Floodplain Development course in Emmitsburg,
Maryland.
Community Employee Recruitment and Retention Task Force. Commissioner Calhoon
reported that the task force had identified housing and spousal employment as key issues that the
group would address.
Seward Forest Health Program. Karen Kromrey, USDA Forest Service, discussed a grant she
received to develop a Seward Forest Health Program. She explained that the goal of the project
was: 1) to develop a local community awareness program through a series of forums on forest
health issues such as impacts of forest insects and diseases, hazard trees evaluation, and increasing
the awareness of existing urban forestry programs available to assist landowners in caring for their
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City of Seward, Alaska
April 7, 1999
Planning Commission Minutes
Volume 5, Pa[!,e 3
UNFINISHED BUSINESS - None
NEW BUSINESS
Proposal to Allow Development on Originally Platted/Nonconforming Lots
Mr. Martin explained that the Original Townsite of Seward was laid out in 1906 with 3,000
square foot (30 x 100') lots, and additions to the townsite, through 1916, were also platted with
relatively small lots ranging from 3,000 to 5,000 square feet. He reported that in 1978, the
Zoning Code was amended to establish the current minimum buildable lot size of 6,000 square
feet, the equivalent of two 3,000 square foot Original Townsite lots; and in 1994 the code was
modified to allow the development of single-family homes on originally platted lots of less than
6,000 square feet, so long as no adjacent lots were under the same ownership, the lot was a single
tax parcel since 1978, and all other code provisions were met. He clarified that if a nonconform-
ing house was destroyed, it could be rebuilt provided that all of the requirements of the Zoning
Code were met.
\ 1
Mr. Martin advised that, if the code was changed to allow the development of single-family
homes on individual originally platted lots, regardless of how many are under one ownership, a
potential of 144 single-family homes could be built in the Original Townsite and Federal Addition,
as opposed to the 37 homes that could be built based on the current minimum buildable lot size
requirement of 6,000 square feet.
Mr. Martin discussed two issues of concern regarding the proposed code change that
needed to be addressed. He explained that the Zoning Code currently allowed roof eaves to extend
up to three feet into the five foot setback, which could result in snow and water shedding onto
neighboring property. He stated that the proposed amendment could create a potential of 32
nonconforming structures if property owners sell off, or build on, vacant lots that provide the
required setbacks for existing houses.
Janke informed the commission that local builders have designs for building homes on 30
foot wide lots. He supported the Commission examining the possibility of reducing the current
building setback requirements.
Griswold opposed reducing the current setbacks. She added that the current setbacks
provided space for property owners to store their vehicles, boats, recreational vehicles, etc.
Darling spoke in support of the proposed code change to allow development on originally
platted lots, reducing the current setbacks, and allowing outbuildings within the setbacks. In order
to address the potential problem of snow and rain shedding onto neighboring property, he
recommended that the code prohibit roofs from shedding into required side yards.
Calhoon commented that one of the major obstacles to community growth is housing, and
the proposed code amendment would assist in providing additional housing.
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City of Seward, Alaska
April 7, 1999
Planning Commission Minutes
Volume 5, Page 5
Motion Passed.
Unanimous consent
COMMISSION COMMENTS
MS. MARTIN congratulated Commissioner Darling on his election as vice-chairman.
GRISWOLD stated that she was very excited about the Forest Health Project.
DARLING asked about the replatting requirements for single-family homes and
commercial projects. In response Mr. Martin explained that single-family homes could be built
over platted lot lines without replatting the property.
CITIZENS' COMMENTS
SCOTT JANKE, City Manager, apologized for not attending a P&Z meeting sooner. He
stated that the Commission will be responsible for developing an annual capital improvement plan.
He added that he would be willing to attend the meetings and assist with that process if requested.
LEO WAKEFIELD, 439 Fifth Avenue, advised that if the City was not going to allow
trailers, boats, recreational vehicles, etc. to be stored in private yards, then the City needed to
identify, or provide an appropriate storage location.
COMMISSION & ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS
MR. MARTIN stated that the Commission needed to meet more than once a month if it
was going to develop the capital improvement plan and comprehensive plan.
JANKE recommended that the Commission have monthly planning work sessions in
addition to their regular business meetings.
The Commission agreed to meet twice a month, except in June, July and August, in order
to conduct planning work sessions.
ADJOURNMENT
The meeting was adjourned at 9:45 p.m.
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City of Seward, Alaska
May 5, 1999
Planning Commission Minutes
Volume 5, Page 7
customers arrived after 5:00 p.m. when the two hour parking limit did not apply. She asked for
the Commission's assistance in protecting street parking for her business. She suggested a 24
hour, one hour parking limit for the area.
KENNY FAUST, 1405 Vista Avenue, reported that his dog had died in a coyote snare in
the Japanese Creek area last winter. He supported outlawing trapping inside the city limits.
APPROVAL OF AGENDA AND CONSENT AGENDA
MOTION (Martin/Smith)
Approve the Agenda and Consent Agenda.
Motion Passed.
Without objection
The Chairman read the titles of the following consent agenda items approved by the
Commission:
April 7, 1999 regular meeting minutes were approved as written; and
A geographic name proposal for Mt. Kennybaker located southwest of Seward at the edge
of Phoenix Glacier was noted for information.
PUBLIC HEARINGS
Review of a proposed Zoning Code amendment to allow development on
originally platted lots that are now nonconforming
Notice of the public hearing as posted and published as required by law was noted, and the
public hearing was opened.
DAVE DERUWE, 517 First Avenue, stated that he had not researched the proposal and
had attended the meeting to obtain more information. He expressed concern that allowing
development on 30 and 50 foot wide lots would not provide enough space for single-family
development, and would negatively effect the existing quality of life in the older neighborhoods.
He noted that the older parts of town were already congested.
JOHN BLACKWELL, 1713 Phoenix Road, stated that when people build on small lots
they tend to build up, and noted that small lots attract low income housing. He expressed concern
that the proposed code change would have a negative effect on the existing residents quality of life.
ROGER SWENSON, Mile 7, stated that he was generally supportive of the proposed code
change to allow development on originally platted lots. He reported that there was a need for
smaller homes, however it was not likely that the proposed code change would result in a
significant number of homes being built on 30 foot wide lots. As a local contractor, he stated that
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City of Seward, Alaska
May 5, 1999
Planning Commission Minutes
Volume 5, Page 9
Review of a proposed Zoning Code amendment to allow multi-family dwellings
for students and faculty in the Institutional Zoning District
Mr. Martin reviewed the proposed zoning code amendments to: allow multi-family
dwellings for students and faculty in the institutional district by conditional use permit; allow
licensed child care centers in the institutional district as an outright use; and reduce the off-street
parking requirements for dormitories and institutional multi-family dwellings. He explained that
the proposed amendments were a direct result of the Alaska Vocational Technical Center's
proposal to develop additional student housing and a child-care center.
Notice of the public hearing as posted and published as required by law was noted, and the
public hearing was opened. No one requested to be heard and the public hearing was closed.
Smith noted a potential conflict of interest as the Director of the University of Alaska,
Institute of Marine Science facility in Seward which was located in the Institutional District and
would be directly effected by the proposed code change. Niebrugge ruled that Smith did not have
a conflict of interest.
MOTION (Martin/Smith)
Commission recommend City Council
adoption of a proposed ordinance amend-
ing Title 15, Parking and Land Uses Al-
lowed relating to student/faculty housing
and child care centers.
MOTION (Griswold/Niebrugge)
Amend the proposed ordinance to require
a Conditional Use Permit for Childcare
centers in the Institutional Zoning District.
Griswold stated that she did not support allowing child care centers in the Institutional
Zoning District as an outright use.
VOTE ON GRISWOLD AMENDMENT
Motion Passed.
Unanimous
Griswold opposed allowing student/faculty multi-family dwellings in the residential zoning
districts. She commented that there was a difference between student housing and long-term
housing. Mr. Martin explained that the Zoning Code already allowed multi-family dwellings by
conditional use permit in the Multi-Family Residential, Urban Residential, Office Residential and
Auto Commercial Zoning Districts.
Rather than creating a new land use category as proposed, the Commission discussed
amending the land uses allowed table to allow multi-family dwellings in the Institutional District
by conditional use permit.
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City of Seward, Alaska
May 5, 1999
Planning Commission Minutes
Volume 5, Page 11
Request by Best Western Hotel Seward for the City to Designate a Handicapped
Parking/Loading Zone in Front of the Hotel Entrance
Mr. Martin stated that Gene Bradley had requested that the City designate a handicapped
parking/loading zone within the right-of-way in front of the Best Western Hotel Seward's
entrance. He noted that the American With Disabilities Act (ADA) did not require that the city
provide handicapped street parking, and that only off-street parking lots were required to provide
handicapped spaces. He stated that the City Manager had tasked the Community Development
Department and P&Z Commission with developing an ADA Compliance Transition Plan. He
recommended that the commission postpone consideration of Gene Bradley's request until the plan
was prepared.
Niebrugge suspended the rules to allow Gene Bradley to speak. There was no objection
from the Commission.
GENE BRADLEY, 430 Fourth Avenue, questioned why it was necessary to postpone
action on her request until after an ADA compliance transition plan was in place. She stated that
not every business wanted a handicapped parking space in front of their building.
Ms. Martin stated that it was commendable that Mrs. Bradley wanted to provide a
handicapped parking space on the street in front of her business entrance. She moved that the
Commission recommend approval of Best Western's request for a designated on-street
handicapped parking space in front of the business entrance. There was no second to the motion.
Niebrugge agreed that an ADA plan should be developed. He questioned why the
Commission was addressing Mrs. Bradley's request if it did not have the authority to make a
decision. Mr. Martin stated that the request letter was addressed to the Commission.
RECESS:
The Commission recessed at 9:45 p.m. and reconvened at 9:55 p.m.
Kenai Peninsula Borough Planning Commission - City Representative
Mr. Martin reported that Wayne Carpenter had resigned from the Borough Planning
Commission. No one on the Commission expressed an interest in serving on the Borough
Planning Commission.
National Scenic Byway Corridor Partnership Board
Mr. Martin stated that the City has received a letter from Alaska DOT /PF requesting that
the City appoint an official designee to the Seward Highway Partnership Board which is expected
to meet at least three times each year to continue implementation of the Seward National Scenic
Byway Corridor Partnership Plan. Commissioner Martin expressed an interest in serving on the
Partnership Board.
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City of Seward, Alaska
May 5, 1999
ADMINISTRATION COMMENTS
Planning Commission Minutes
Volume 5, PaKe 13
Mr. Martin asked if any of the Commissioners were interested in forming a "Complete
Count Committee" to plan and implement a locally based promotion to publicize the importance
of Census 2000. None of the Commissioners expressed an interest in the committee.
ADJOURNMENT
The meeting was adjourned at 10:55 p.m.
R hel E. James
Planning Assistant
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City of Seward, Alaska
June 2, 1999
CALL TO ORDER
oe~
~bn{gge
Chairman
Planning Commission Minutes
Volume 5, PaKe 13
The June 2, 1999, regular meeting of the Seward Planning and Zoning Commission was
called to order at 7:30 p.m. by Chairman Ron Niebrugge.
OPENING CEREMONY
Darling led the pledge of allegiance to the flag.
ROLL CALL
There were present:
Ron Niebrugge, presiding, and
Mike Calhoon
Carol Griswold
comprising a quorum of the Commission; and
Hugh Darling
Kristi Larson
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City of Seward, Alaska
June 2, 1999
Planning Commission Minutes
Volume 5, Page 15
PUBLIC HEARINGS
Application by Nathan Orr for a Conditional Use Permit to construct a 12 unit
motel on Lots 3 and 4, Block 18, Federal Addition, located at 905 Fourth
Avenue, south of the existing Murphy's Motel
James stated that a conditional use permit was previously issued for this project, however
the applicant did not request an extension and the permit expired after six months. She noted that
the site plan had changed since the previous application. She reviewed the proposed project
against the conditional use permit criteria, and recommended approval of the conditional use
permit subject to the following conditions:
1. Require a five foot setback from the south property line and a 10 foot setback from
the front setback adjacent to Fourth Avenue; and
2. Require one off-street parking space per guest unit in accordance with Seward City
Code Section 15.10.215 Parking.
Notice of the public hearing as posted and published as required by law was noted, and the
public hearing was opened.
NATHAN ORR, 400 Second Avenue, stated that the fuel tanks would be buried
underground, and the garbage dumpster would be located next to the existing building and
accessed from the alley. He added that he intended to construct a wood fence along the south
property line. He discussed future plans to construct additional rooms, and noted that he may have
to address the parking requirement at that time. He requested that the Commission eliminate the
10 foot front yard setback recommended by the administration. He commented that the value of
the property was based on the fact that it was zoned Central Business District which allowed for
the maximum use of the property because it did not require any setbacks or parking.
No one else requested to be heard and the public hearing was closed.
MOTION (Darling/Larson)
Approve Resolution No. 99-04.
MOTION (Darling/Niebrugge)
Amend Section 1. G. 1. by deleting the
requirement for a 10 foot front yard set-
back along the east property line adjacent
to Fourth Avenue.
Motion Passed.
Unanimous
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City of Seward, Alaska
June 2, 1999
Planning Commission Minutes
Volume 5, Page 17
in coordination with the City's request for proposals for sidewalk installation on the
north side of Jefferson St.
Notice of the public hearing as posted and published as required by law was noted, and the
public hearing was opened.
DA VE CRANE, 429 Second A venue, representing the Chamber of Commerce Railcar
Restoration Committee, explained that the goals of the railcar restoration project included making
the historic railcar aesthetically attractive to visitors and the community, and as accessible and
legal as possible. He reported that replacing the current unsafe access to the railcar was not
possible without encroaching further into the required front and south side setbacks. He noted
that, although the railcar would not be ADA accessible, the proposed access ramp along the north
side of the railcar would make it much more accessible. He noted that an as-built survey was
being prepared to determine the exact location of the railcar on the property and in the Jefferson
Street right-of-way.
In response to questions from Commissioner Darling, Crane stated that it was not feasibly
possible to relocate the railcar out of the right-of-way. He noted that there was no equipment in
town that could move the railcar.
In response to a question from Griswold, Crane stated that making the railcar wheelchair
accessible would harm the structural integrity of the historic railcar, and present additional
concerns from the Occupational Safety and Health Administration (OSHA). He noted that there
were only three other 1916 Pullman railcars in the state.
No one else requested to be heard and the public hearing was closed.
Calhoon noted a possible conflict of interest as the Vice President of the Chamber of
Commerce Board of Directors, and a Railcar Restoration Committee member. Niebrugge stated
that Calhoon did not have a substantial financial interest in the outcome of the Commissions
decision, and ruled that a conflict of interest did not exist. There was no objection from the
Commission.
MOTION (Darling/Calhoon)
Approve Resolution No. 99-05.
James asked if the Commission intended to limit the setback variance to a specific amount.
It was the consensus of the Commission to make the front and south side setback variance as
liberal as possible.
VOTE ON RESOLUTION NO. 99-05
Motion Passed.
Unanimous
RECESS:
The meeting recessed at 9:05 p.m. and reconvened at 9:15 p.m.
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City of Seward, Alaska
June 2, 1999
Planning Commission Minutes
Volume 5, Page 19
NATHAN ORR, 400 Second Avenue, stated that he agreed with most of what Mr.
O'Brien said, and expressed concern with government competing with private industry. He added
that the demand for housing needed to be great enough for the private sector to meet the need.
PAT O'BRIEN, Box 48 Seward, expressed concern that A VTEC's housing project would
face community opposition if A VTEC intended to provide faculty housing.
No one else requested to be heard and the public hearing was closed.
James explained that although the proposed ordinance was spurred by A VTEC's proposal,
amendments to the Zoning Code should not be project specific. She clarified that providing
housing for faculty was not addressed in A VTEC' s housing proposal, and noted that the proposal
to allow apartments for faculty in the INS district was presented by the administration.
Griswold expressed concern with reducing parking requirements for dormitories and
institutionally owned and operated apartments if they may be rented by the private sector in the
institution's off-season.
Niebrugge suspended the rules to allow Mr. O'Brien to address the Commission. There
was no objection.
PAT O'BRIEN, Box 48, Seward, questioned the financial feasibility of A VTEC's
proposed housing project, and if it was necessary for the Commission to address the issue at this
time.
Niebrugge voiced his objection to the public sector competing with the private housing
industry.
Darling questioned the reason for reducing the parking requirements as opposed to having
A VTEC apply for a variance from the parking requirements.
Griswold commented that there was not a current need to address the issue.
Calhoon expressed concern about allowing faculty housing in the INS district. He agreed
that there would be time to address the issue if A VTEC received funding for the project.
MOTION (Niebrugge/Griswold)
Postpone Action on the Main Motion
Indefinitely.
Motion Passed.
Unanimous
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City of Seward, Alaska
July 7, 1999
Planning Commission Minutes
Volume 5, Page 21
CALL TO ORDER
The July 7, 1999, regular meeting of the Seward Planning and Zoning Commission was
called to order at 7:30 p.m. by Chairman Ron Niebrugge.
OPENING CEREMONY
Calhoon led the pledge of allegiance to the flag.
ROLL CALL
There were present:
Ron Niebrugge, presiding, and
Mike Calhoon
Carol Griswold
Hugh Darling
Kelly Martin
comprising a quorum of the Commission; and
Kerry Martin, Community Development Director
ABSENT were:
Kristi Larson (excused)
Tom Smith (excused)
SPECIAL REPORTS
Historic Preservation Commission. Ms Martin gave a brief update on grant progress. The next
meeting will be in September.
City Administration Report. Mr Martin noted Mayor Satin's recommendation of Lynn HoW to
the Kenai Peninsula Borough Planning Commission filling the seat vacated by Carpenter the end
of July. No action has occurred at Borough level. Mayor Satin recommended Ms Martin to the
Scenic By-Way Partnership Board. Mr Martin announced Community Development personnel
changes: 1) Reid James Broughton, 9lb 2oz, joined the staff July 6, 1999; 2) Lynn HoW will fill
in until James returns; and 3) Mr Martin has submitted retirement papers effective end of 1999.
CITIZENS' COMMENTS ON AGENDA ITEMS NOT SCHEDULED FOR PUBLIC
HEARING AND ITEMS OTHER THAN THOSE ON THE AGENDA
APPROVAL OF AGENDA AND CONSENT AGENDA
MOTION (MartinlDarling)
Approve the Agenda and Consent Agenda.
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City of Seward, Alaska
July 7, 1999
Planning Commission Minutes
Volume 5, Pal?e 23
disposal area. Currently Corps permit applications were not completed with sampling requirements
unknown.
Griswold conveyed, Judy McDonald, oceanographer at the Institute of Marine Science,
recommended fall as a good time to dredge uncontaminated materials since Resurrection River
is silting heavily. Spring or summer dredging might affect larvae forms. Jockens indicated
normal dredging occurs between October and May.
Griswold suggested creating an exemption in the city code so docks do not require
variances. Mr Martin explained the City could not recommend such an exemption since FEMA
required a more not less restrictive ordinance. He noted, additionally, buildings cannot be placed
on fill in the V zone without a variance.
Discussion ensued about requiring landscaping, pay phones and other amenities to enhance
the area. Louie Bencardino, Alaska Railroad Seward and Whittier Dock Services Manager
volunteered possible Railroad plans including new terminal building skin, adding a crew room
with phones, interior upgrades, additional airline baggage check-ins, removing railroad tracts,
resurfacing dock and adding more plants. The Chairman ended the discussion noting requirements
of this type were not within the scope of this particular variance.
No one else requested to be heard and the public hearing was closed.
MOTION (Darling/Calhoon)
Approve Variance.
In response to a question from Darling, Mr Martin stated that the existing dock was
seaward of mean high water but not mapped as being in the velocity zone.
Griswold voiced concern for fish obstructions as also noted by Judy McDonald with the
recommendation that a fish passage be constructed to the river.
VOTE ON MOTION
Motion Passed.
Unanimous
UNFINISHED BUSINESS
Long Range Planning discussion (Capital Improvement Plan, Americans with
Disabilities Act, Comprehensive Plan).
Mr Martin stated the City was to have completed an Americans With Disabilities Act
(ADA) transition plan by 1992. The engineering department inventoried city facilities, and
required items were included in the capital improvement plan. However, an ADA plan was never
formalized and presented to the Council or Commission. Mr Martin reported the first half
including intent, personnel codes, discrimination policy, etc was complete. The plan will only
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OJ/SOW 'p.lOM3S fo AID
City of Seward, Alaska
July 7, 1999
Planning Commission Minutes
Volume 5, Page 25
parking space for city hall and why the city uses street spaces. Older buildings throughout town
have similar difficulties.
Darling cautioned against just installing spaces arbitrarily without considering need,
functionality and fair distribution.
Mr Martin noted a need to generate letters to businesses either requiring spaces in newer
parking lots subject to code or suggesting spaces in older parking lots.
Darling seconded Ms Martin's suggestion to bring others into the discussion. Mr Martin
concurred. Staff will plan to discuss topic on 21st and invite Wodin and others.
NEW BUSINESS
Replat of City Cemeteries
Mr Martin presented a brief history of the City cemeteries and the need for the replats.
The City proposed the property line between Lots 1 and 6A be shifted to leave the ball field
completely within Lot 6A, that the Odd Fellows tract become a platted lot, and that 30 feet of the
cemetery be added to the Coolidge Drive right-of-way making it 60 feet wide. Staff also proposed
that the Woodland Cemetery be platted to separate out Salmon Creek Road and split off the unused
south half as a ::!:2 acre parcel that could be sold. The income from the sale could be used to
preserve the remaining Woodlawn grave sites and improve the current cemetery.
The Commission expressed concern the original cemetery property within USS 1759 had
been further eroded by the elementary school and ball field.
MOTION (Martin/Griswold)
Approve cemetery replat proposal
presented by the administration.
Motion Passed.
Unanimous consent.
COMMISSION COMMENTS
GRISWOLD was impressed with the Skagway downtown historical district. She
commented that downtown Seward had lost a lot of integrity. She was interested to know how we
can work toward preserving our historic downtown. Griswold congratulated Ms Martin on her
appointment to the Scenic By-Way Partnership Board and expressed sadness at losing Mr Martin
to retirement and his wealth of knowledge and ability to synthesize information.
DARLING requested that the administration or Council Member Shafer explain why
Council did not take the commission recommendation to allow Jim Pruitt to straighten out his gas
island. Mr Martin clarified the issue was actually several: 1) Did the city want to dispose of
property in the parking lot regardless to whom? Commission recommendation was probably not;
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V)/svW 'plVM.iJS fo ND
City of Seward, Alaska
July 7, 1999
Planning Commission Minutes
Volume 5, Page 27
COMMISSION & ADMINISTRATION RESPONSE TO COMMENTS
MR MARTIN noted the steps of City property disposal: 1) someone requests to purchase
or lease city property; 2) the Council determines the public interest in proceeding; 3) the
Commission makes recommendations on the proposal; 4) the Council makes the final
determination; and 5) staff negotiates the lease or sale. He explained property disposal is one of
the more strictly regulated items in code which allows for a referendum because land is a finite
asset. Mr Martin briefly outlined the Pruitt lease analysis. Staff divided the analysis into three
basic questions requiring input prior to Council action: 1) was it in the public interest to dispose
of the property?; 2) if so, was it in the public interest to dispose ofthe property to Pruitt?; and 3)
if Pruitt, were there any lease requirements particular to the property to be considered? Mr Martin
apologized if the procedure caused confusion.
NIEBRUGGE also expressed confusion and the possible impression of misrepresentation
of the Commission recommendation.
COMMISSION AND STAFF discussed Port Avenue. Mr Martin thought the state had
plans to repave Port Avenue this summer but was unsure of status. Council Member Shafer
reported the city manager had forwarded pictures illustrating the condition of the road to the state
and requesting repairs. Mr Niebrugge revealed he had also taken pictures and given them to Dale
Lindsey who is also seeking assistance for the road. Mr Martin confirmed that reopening the meal
plant would require a conditional use permit
COMMISSION AND STAFF discussed the zoning code amendments that were tabled at
the last meeting. Mr Martin expressed disappointment he had not been here to help the
Commission work through the issue; A VTEC did not realize the amendments were on the agenda;
and Smith was absent. Smith, as the director of the Institute of Marine Science (IMS) could have
added comments from their perspective since the issue affects all institutional properties. Staff
believed city approval of the project would be helpful to A VTEC funding. Niebrugge thought the
intent to table was to delay until A VTEC and Smith could be there. Darling recalled the
Commission preferred using the conditional use permit process. Mr Martin explained the code
only allows a conditional use permit for those uses allowed by code. Apartments are currently
prohibited within the institutional district. Darling noted the issue also included parking, the day
care center and A VTEC policy to rent the apartments and housing during the summer. Ms Martin
desired clarification on A VTEC lodging policies because of conflicting statements at a previous
Commission meeting and in the newspaper. Darling voiced the concern of available government
rentals, especially for faculty who should make good wages, inhibiting private sector ability to
development and wondered if A VTEC collects bed and sales tax.
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City of Seward, Alaska
Au/?ust 4, 1999
Planning Commission Minutes
Volume 5, Pa/?e 29
SPECIAL REPORTS
City Administration Report. Mr Martin answered Commission queries from July meeting as
follows: 1) department began sending letters to businesses asking for compliance with handicapped
parking requirements; 2) Port Avenue condition deferred to Janke who reported state to upgrade
road in 2000 although he still requested maintenance this year; 3). meal plant had operated,
processing carcasses as required by wanton waste regulations. Storage capacity not processing had
been destroyed during flood; and 4) A VTEC had not collected bed or sales tax.
Commissioner comments on written staff report included 1) Calhoon clarification of the nature of
the Alaska Militia; 2) Ms Martin request for copies of enforcement letters usually included in the
packet; and 3) Ms Martin concern for obtaining family permission when including deceased in
Rotary memorial.
Janke thanked Commission for work regarding the originally platted 30 foot lot zorong
amendment. He noted letters would be sent to affected property owners.
CITIZENS' COMMENTS ON AGENDA ITEMS NOT SCHEDULED FOR PUBLIC
HEARING AND ITEMS OTHER THAN THOSE ON THE AGENDA - None
APPROVAL OF AGENDA AND CONSENT AGENDA
MOTION (Darling/Martin)
Approve the Agenda and Consent Agenda.
MOTION (Griswold/Calhoun)
To include Item 7.A. on the approved Con-
sent Agenda.
Motion passed.
Unanimous
VOTE ON MAIN MOTION
Motion Passed.
Unanimous Consent.
The Chairman read the title of the following consent agenda items approved by the
Commission:
The July 7, 1999 regular meeting minutes were approved as written; and
Resolution 99-21 granted a six month extension of the conditional use permit issued to
Gordon Turner to develop a hotel within the existing building at 225 Fourth A venue on the south
7' 2" of Lot 7 and all of Lot 8, Block 10, Original Townsite of Seward.
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City of Seward, Alaska
August 4, 1999
Planning Commission Minutes
Volume 5, Page 31
Janke introduced Harbormaster James Beckham to explain further. Beckham referenced the
Upland Boatwork Policy being developed by the Port and Commerce Board encouraging boat
repair operators to officially set up a business on leased land rather than conducting repairs in the
boat storage areas.
Janke responded to Griswold's question about utilities and restrooms that lessee could
choose from a variety of portable bathrooms to place on site. He indicated electricity and water
were available nearby while sewer was at some distance. Beckham noted other SMIC sites would
require lessee bearing the additional cost of subdividing. Janke answered an additional question
that the city proposed spending $3,000 to $5,000 to improve access to the site for the travel lift
which would be recovered from the first year rental of approximately $8,000.
Darling's expressed concern for hazardous waste was addressed by Beckham noting
standard city lease clauses and required liability and environmental insurance of $2,000,000.
Janke explained the city has limited resources for monitoring and most alleged violations look
worse than they are.
Staff and Commission discussed the SMIC development plan and the divergent lease rates
resulting from various physical factors. Beckham outlined the type of boat repairs lessee had
previously performed in the storage yard. He described the disadvantages to a more remote
location in increased time and charges for the travel lift, a less stable path and further distance
from utilities.
Mr Martin explained history of SMIC development resulting from insufficient funds to
complete infrastructure improvements. Since the land had already been declared surplus and
available by council, he set forth the Commission task to decide: 1) whether or not to recommend
the city lease to Lowry for the intended purpose; and 2) what if any recommendations would the
Commission like considered during negotiations.
MOTION (Martin/Larson)
Recommend the city negotiate lease.
Commission offered the following summarized recommendations without any objections:
1. Three to five year lease term with renewal options to encourage capital investment
prior to entering into a long term lease;
2. Preference to lease Lot 2 for the proposed industrial use consistent with the SMIC
Development Plan rather than Lot I with Nash Road frontage; and
3. Determination of base line soils conditions and monitoring business practices to assure
existing conditions maintained.
During discussion on Item 3, Janke noted DEC had given SMIC a clean bill of health in
1995 and establishing a current baseline should not be a problem.
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City of Seward, Alaska
August 4, 1999
Planning Commission Minutes
Volume 5, Page 33
4. Public transportation buses since the city had requested two small buses in the state
transportation plan under "other modes"; and
5. Loading zones or freight staging areas for commercial uses under "parking".
In response to Commission questions, Mr Martin surmised the comprehensive plan would
take years to write in house. He believed the request for proposals would be available this fall with
no more than 30 days allowed to respond. The city had $27,000 available of the $30,000 received
from the borough for the comprehensive plan. After he retires, he thought the Community
Development Department would be restructured without an official planner, and the city would rely
on consultants for that function.
Discussion ensued on the paper. In response to a question from Ms Martin about desirability
of encouraging a road to Mt Alice, Mr Martin indicated at this point these were just possible
discussion topics. Smith suggested adding the Alaska SeaLife Center, Boat Harbor Merchants,
Suneel and Metco under the "who should be involved" section. Darling cautioned funding should
also be considered. Griswold offered air space and flight corridor identification were also important
as would be hospital involvement. She concurred tourist bus inclusion with identified corridors
protecting residential areas. She recommended adding wildlife corridors recognizing sensitive
habitats, snow dump areas, bicycles and pedestrians under other transportation modes, and
considering aesthetics including buffers, clean air and water. Smith suggested including all types
of boats, jet-skis, kayaks, etc as a separate topic.
COMMISSION COMMENTS
GRISWOLD desired more information on SMIC background.
NIEBRUGGE noted a distinct difference on Port A venue when cruise ships disembark
passengers to spend all day in Seward.
CITIZENS' COMMENTS None
ADJOURNMENT
The meeting was adjourned at 9:35 pm.
(City Seal)
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City of Seward, Alaska
September 1, 1999
Planning Commission Minutes
Volume 5, Page 35
Mr Martin explained the abatement spreadsheet was provided in lieu of copies ofletters. He
asked Ms Martin, as representative to Scenic By-Way Partnership Board (SBPB), to consider a
SBPB funding source to regularly remove junk vehicles along the highway. Larson concurred.
Ms Martin reported the October board meeting is scheduled in Seward.
Mr Martin noted his pending retirement required finishing long-term projects with long-
range planning worksessions as needed rather than monthly. He will also need to travel again due
to a family member's failing health. Mr Martin revealed he had only three scheduled Planning and
Zoning Commission meetings remaining. He mentioned the City Council addresses the department
reorganization September 13, with the proposal to include placing the department under the city
manager reporting to Schrock, increasing James' position and hiring a range 9 or 10 assistant. Mr
Martin indicated the department would focus on current planning, zoning, enforcement and
abatement with long range planning contracted.
Mr Martin answered a query from Griswold about the 13 borough flood plain files received.
These represented all reviewed by the borough since 1986. He disclosed the city may need to
research and require permits from those who have not applied.
Ms Martin liked the abatement report, however, was interested in the tone of the letters and
restated her request for copies. Mr Martin asked if other commissioners desired copies and found
none.
Kenai Peninsula Borough Planning Commission Report. Darling noted the report included in
the packet, asked if there were commission questions and found none.
CITIZENS' COMMENTS ON AGENDA ITEMS NOT SCHEDULED FOR PUBLIC
HEARING AND ITEMS OTHER THAN THOSE ON THE AGENDA
TANYA SANDEFUR, 218 Marathon Drive, Seward, asked the Commission to extend the
two-story height limitation within the Harbor Commercial District north from the J Dock to Port
Avenue. She commented the community was very conscious of the waterfront area, and now is the
time to make the change before new development occurs. The Alaska Railroad solicited lease
proposals to be received by September 10 on the vacant parcel north of J Dock.
APPROVAL OF AGENDA AND CONSENT AGENDA
MOTION (Ms Martin/Smith)
Approve the Agenda and Consent Agenda.
Griswold requested removing the August 4, 1999 minutes from the consent agenda. There
was no objection from the Commission.
Motion Passed.
Without objection
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City of Seward, Alaska
September 1, 1999
Planning Commission Minutes
Volume 5, Pa/?e 37
MOTION (Martin/Smith)
Commission recommend City Council adoption of
proposed ordinance amending Title 15 Land Uses
Allowed Table Regarding Multi-Family Dwellings
and Child Care Centers and Title 15 Parking
Requirements Regarding Multi-Family Dwellings
and Dormitories for Institutions and Public Uses.
Griswold asked for clarification of several issues particularly off-season rentals and resulting
parking requirements. She noted past community members who had spoken against faculty housing
and other institutional entities who may be affected and the ramifications.
Smith concurred with the lower parking requirements and cited the example of IMS people
arriving as a group via one rented vehicle to work on the ship or a project. IMS only supplies
housing to faculty who maintain a home somewhere else and are only here short-term. However,
he reported there were two doctors who stayed over a year.
Mr Martin revealed he had neglected to amend the ordinance title to reflect the modifica-
tions. He agreed with Griswold, if the ordinance is adopted any institutional entity could choose
to build apartments. However, a conditional use permit would be required with reasonable
conditions allowed to lessen community impact.
In response to a question about renting to non-IMS personnel, Smith stated the Alaska
SeaLife Center had rented a unit from May to September.
Ms Martin asked to suspend the rules to ask Esposito questions. There was no objection.
Ms Martin recounted whereby an A VTEC representative had stated before the Commission, that
A VTEC did not rent to outside parties while in the next edition of the newspaper it was clear
A VTEC did just that. She desired to know A VTEC's intent during the off-season.
Esposito clarified that it was never A VTEC's intent to build faculty housing, and faculty
housing is not addressed in the housing plan which addresses student housing needs only. He noted
that A VTEC operates classes ten months of the year. Esposito explained A VTEC had historically
used dorms to accommodate a variety of groups when without students in July and August. He
offered as an example the Elder Hostel run cooperatively with the University whose participants
shop and eat in local businesses. Esposito divulged a difference this summer when Seward Fish and
the State Labor Commissioner asked for assistance due to an increased housing need for Seward
seafood workers because the Homer plant burned. He deemed these workers unlikely to rent
apartments or stay in B&B's and believed A VTEC assistance was in the best interest for the
community and workers. He stated A VTEC will continue accommodating large groups but does not
intend to rent dorms on the open market competing with private industry.
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City of Seward, Alaska
September 1, 1999
Planning Commission Minutes
Volume 5, Page 39
Ms Martin did not object.
Amendment Passed.
Unanimous
VOTE ON MAIN MOTION AS AMENDED
Motion Passed.
Unanimous
UNFINISHED BUSINESS
Long Range Planning discussion (Capital Improvement Plan, Americans With
Disabilities Act Transition Plan, Comprehensive Plan)
Mr Martin recounted his earlier report on completing long term projects with nothing
prepared for this discussion.
NEW BUSINESS
August 4, 1999 Regular Meeting Minutes
MOTION (Griswold/Ms Martin)
Approve minutes as corrected.
Motion Passed.
Unanimous
COMMISSION COMMENTS
MS MARTIN expressed heartfelt condolences to the Shafer and Simms families.
LARSON appreciated Tanya Sandefur coming to the commission with the zoning
amendment suggestion. There was discussion on the proposal importance to the community and the
need to move forward quickly. Larson shared Ms Martin's sentiments regarding the recent tragedies.
GRISWOLD was amazed at variety of issues in the abatement report. She agreed with
Larson's small boat harbor concern and wondered at loopholes like this. Mr Martin responded he
could not recall exactly why the height limitation stopped at J Dock, but it may have had something
to do with the hotel project permitted for the site. The height limit itself may have been prompted
by that project design with three stories.
DARLING stated he wouldn't be here for the September 15th worksession. After
discussion, it was decided to cancel the worksession.
SMITH suggested the comprehensive plan deadline be tied to Mr Martin's retirement as
incentive for completion.
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City of Seward, Alaska
October 6, 1999
Planning Commission Minutes
Volume 5, Palfe 41
comprising a quorum of the Commission; and
Vanta Shafer, Council Member
Kerry Martin, Planning Director
Yvette Welsh, Personnel Officer
SPECIAL REPORTS
Historic Preservation Commission. Ms Martin reported the commission met September 8. She
noted there was still one commission vacancy. She discussed the status of the local historic
register grant, cemetery and records, geographic name nominations, the walking tour and tidal
wave markers. Ms Martin announced that a community brainstorming meeting for the centennial
celebration would be held in November.
City Administration Report. Mr Martin noted the Kenai Peninsula Planning Commission will
meet 7 :30 pm Monday, October 25 at A VTEC. The written Community Development Department
report was contained in the meeting packet.
Kenai Peninsula Borough Planning Commission Report. A written report was included in the
packet.
Scenic By-Way Partnership Board Report. Ms Martin reported that the board met September
27 and 28 with various federal, state and community representatives present and Murph O'Brien
leader. She added that the primary function of the meeting was to brainstorm and identify issues.
She noted that Professor Greg Brown provided recent community survey results which reflected
how various communities felt about themselves. It was reported that the Canyon Creek pedestrian
path was federally funded., and Anchorage submitted a bid to host the 2001 By-Way Conference.
Ms Martin announced that the next meetings were scheduled for February 16 and April 5, 2000
with the locations to be announced.
CITIZENS' COMMENTS ON AGENDA ITEMS NOT SCHEDULED FOR PUBLIC
HEARING AND ITEMS OTHER THAN THOSE ON THE AGENDA None
APPROVAL OF AGENDA AND CONSENT AGENDA
MOTION (Ms Martin/Calhoon)
Approve the Agenda and Consent Agenda.
Mr Martin suggested moving Mr Huss' items to the beginning of the agenda. There was
no objection from the Commission.
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City of Seward, Alaska
October 6, 1999
Planning Commission Minutes
Volume 5, Page 43
Darling commented that there was no way to totally remove the encroachment, and the
request was reasonable. Ms Martin stated that the safest ftre exit should be allowed. Larson noted
that the front encroachment into Fourth Avenue had been eliminated and the rear encroachment
had been reduced. She affIrmed that Russ had made the best effort possible to eliminate or lessen
the encroachments on the property. Smith agreed. Calhoon questioned how an exit ten feet above
ground could be safer than a ground level exit. Re thought moving the exit was a good idea.
Russ replied that a ground level exit would be safer, but not as visible from inside. Griswold
reviewed the City's policy to reduce encroachments whenever possible. She noted that the existing
encroachment could be completely eliminated by a ground level exit on the west side of the
building. Russ asked about the acceptability of a ground level exit.
RECESS:
Meeting recessed five minutes to allow for clarification from the building official.
Mr Martin reported that the building offIcial, Dave Calvert, determined moving the exit
to the west end of the building was acceptable and safer.
VOTE ON MOTION
Motion Failed.
YES: Darling, Larson, Martin
NO: Calhoon, Griswold, Niebrugge, Smith
Review of a proposed Zoning Code amendment relating to code abatement
notification, conflicting code provisions, definitions, parking and harbor building
height development requirements.
Notice of the public hearing as posted and published as required by law was noted, and the
public hearing was opened.
Mr Martin presented an overview of the amendment extending the height limitation in the
harbor as requested by the commission, and proposed housekeeping changes.
No one requested to be heard and the public hearing was closed.
MOTION (Larson/Darling)
Commission recommend City Council
introduction and adoption of proposed
ordinance.
Larson expressed concern that the proposed height limitation did not address a large
enough area, and questioned if height restrictions at SMIC should also be addressed. Griswold
affIrmed that it was important to the community to protect the view. The commission discussed
numerous issues related to where the height restriction should apply.
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City of Seward, Alaska
October 6, 1999
Planning Commission Minutes
Volume 5, Page 45
NEW BUSINESS
According to Seward City Code ~ 15.10.130 determination of unlisted use allowed in CBD
district in response to Kenai Peninsula Hockey Association business license application for bingo and
pull tabs.
Darling declared a potential conflict of interest as the applicant was renting space from him
in the Brown and Hawkins Mall. Niebrugge ruled that Darling had a conflict of interest. Ms
Martin noted a potential conflict since she worked for Darling. Niebrugge stated that Ms. Martin
would not gain financially from the decision, and ruled that she did not have a conflict of interest.
Griswold requested that a public hearing be held before the Commission made a decision.
Smith inquired as to who the Kenai Peninsula Hockey Association was, and what passing this
meant. Calhoon supported conducting a public hearing.
Mr Martin stated that sales tax was not collected on pull tabs. He stated that the
Commission could postpone the issue in order to conduct a public hearing at the next meeting.
MOTION (Griswold/Smith)
Postpone to next meeting with public
hearing.
Mr Martin noted that any amendments to the Zoning Code were required to be reviewed
by the commission, even if an amendment is requested by council. In response to a query from
Larson, Mr Martin explained that public hearings are published in the city display advertisement,
e-mailed to all users in the calendar, and posted at the post office, city hall and harbormaster's
office.
VOTE ON MOTION
Motion Passed.
YES: Calhoon, Griswold, Larson, Martin,
Niebrugge & Smith
ABSTAIN: Darling
COMMISSION COMMENTS
LARSON stated that the height restriction decision was appropriate.
GRISWOLD commented e-mailing seward.net users was a good way to contact people
although it did not reach everyone. She thanked Mark Lutrell for his efforts in the sensitive area
near the end of the airport.
DARLING voiced his disapproval of the height restriction decision and the denial of Huss'
variance request. He stated that property owners were being penalized for making improvements.
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City of Seward, Alaska
November 3, 1999
Planning Commission Minutes
Volume 5, Page 47
Note: At a special council meeting held immediately prior to the meeting Mike Calhoon was
appointed to the city council. He announced his resignation from the Planning and Zoning
Commission effective immediately.
CALL TO ORDER
The November 3, 1999, regular meeting of the Seward Planning and Zoning Commission
was called to order at 7:30 p.m. by Chairman Ron Niebrugge.
OPENING CEREMONY
Darling led the pledge of allegiance to the flag.
ROLL CALL
There were present:
Ron Niebrugge, presiding, and
Hugh Darling
Kristi Larson
Carol Griswold
Kelly Martin
comprising a quorum of the Commission; and
Kerry Martin, Community Development Director
Rachel James, Planning Assistant
ABSENT was:
Tom Smith (excused)
SPECIAL REPORTS
City Administration Report. Mr. Martin noted the written monthly report distributed to the
Commission.
CITIZENS' COMMENTS ON AGENDA ITEMS NOT SCHEDULED FOR PUBLIC
HEARING AND ITEMS OTHER THAN THOSE ON THE AGENDA
JIM PRUITT, Maple Street, informed the Commission that he would be requesting a
Conditional Use Permit to construct a hotel in the Harbor Commercial District on Alaska Railroad
lease property. He asked the Commission to share any concerns they might have regarding the
project so that he could address them in his application.
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6661 'f l;JqW;JAO N
1!:l[S1!TV 'Pl1!h\;JS JO All;)
City of Seward, Alaska
November 3, 1999
Planning Commission Minutes
Volume 5, Page 49
No one else requested to be heard and the public hearing was closed.
MOTION (Darling/Larson)
Approve Resolution No. 99-22.
Darling supported approval of the variance, and noted that the proposed home would be
an asset to the area. Griswold stated that if the building footprint was reduced, the required 20
foot front yard setback could be met. She expressed concern that there was not enough off-street
parking in the area. Niebrugge noted that regardless of the size of the house, in order to be
developed a variance was necessary because the lot did not have the minimum buildable lot size
of 3,000 square feet. In response to a question from Griswold regarding platting requirements,
Mr. Martin stated that if this subdivision were presented today it would probably not be approved.
VOTE ON RESOLUTION NO. 99-22
Motion Passed.
YES: Darling, Larson, Martin, Niebrugge
NO: Griswold
Request to rezone Lot 6A, Block 17, Federal Addition, Blum Addition from
Central Business District to Auto-Commercial consistent with the Comprehen-
sive Plan as requested by the property owner
Notice of the public hearing as posted and published as required by law was noted, and the
public hearing was opened. No one requested to be heard and the public hearing was closed.
Darling noted a potential conflict of interest because the party that was originally
interested in purchasing the subject property was in the process of acquiring property from him.
Mr. Martin stated that Mr. Blum wanted to go move forward with the rezone application even
though he had stated in his application that the zoning change only take effect if the property were
sold to a specific purchaser. Niebrugge ruled that Darling did not have a conflict of interest.
MOTION (Darling/Martin)
Recommend Council rezone Lot 6A, Block
17, Federal Addition, Blum Addition to
Auto Commercial
Motion Passed.
Unanimous
Preliminary replat of Tract A, Alaska Tideland Survey 1574 into Tracts Al and A2
Notice of the public hearing as posted and published as required by law was noted, and the
public hearing was opened. No one requested to be heard and the public hearing was closed.
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6661 'f l;J(jUl;JAON
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City of Seward, Alaska
November 3, 1999
Planning Commission Minutes
Volume 5, Page 51
DARLING congratulated Stu Clark on his election to City Council and appointment as the
P&Z Commission liaison. He congratulated Mr. Calhoon on his appointment to City Council.
MARTIN welcomed Planning Assistant, Rachel James back to work.
CITIZENS' COMMENTS
STU CLARK, Councilmember, stated that he was the Council liaison to P&Z and looked
forward to attending the meetings.
COMMISSION & ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS
MR. MARTIN clarified that the Harbor Commercial District did not require off-street
parking, however because a conditional use permit was required for a hotel, the commission could
require parking as a development condition. He discussed the agenda for the November 10
centennial and All-America city community meeting.
ADJOURNMENT
The meeting was adjourned at 8:50 p.m.
gebru~
Chairman
(City Seal)
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City of Seward. Alaska
December 1, 1999
Planning Commission Minutes
Volume 5. Page 53
PUBLIC HEARINGS
Application by James Pruitt for a Conditional Use Permit to construct a hotel
in the Harbor Commercial District on Alaska Railroad Lease Property
Mr. Martin explained that the requirement for a conditional use permit allows the
commission to place justified conditions on a use in order to ensure its compatibility with the
surrounding uses. He recommended that the Commission not approve the conditional use permit
until the applicant provided the information outlined in the staff report, and the administration had
an opportunity to review the information.
In response to a question from Darling, Mr. Martin explained that the public utilities
needed to identified on the site plan to ensure that the building would not be constructed over the
utilities.
Notice of the public hearing as posted and published as required by law was noted, and the
public hearing was opened.
JIM PRUITT, Maple Street, verbally responded to the administrations request for
additional information. He stated that the city engineer had the location of the utilities identified
on disk. He reviewed the site plan he presented to the Commission immediately prior to the
meeting. He stated that there were 49 parking spaces on the property. He referenced the city
parcel located between Fourth A venue and his lease parcel that he would need to access his
property. He stated that the boat ramp and boardwalk plans were very preliminary and he planned
to coordinate with the City's harbor plans. He noted that 52 hotel rooms were proposed in the
three story building, and added that the building height would be adjusted so it was not overheight.
He stated that he intended to provide an asphalt covered parking lot and sidewalks, and would
plant shrubs in the island areas and along the front of the building. He noted that the trash
receptacles could be easily relocated. He stated that there would be four to eight leased units on
the first floor. He concluded that he had provided all of the information requested by the
administration.
The Chairman suspended the rules to allow Mr. Pruitt to answer questions from the
Commission. There was no objection from the Commission.
Pruitt stated that a restaurant and bar were planned for the future addition. He stated that
the parking lot was not designed to accommodate larger vehicles and motorhomes, and added that
the parking lot would be private. He noted that there was one handicapped parking space on the
site plan, and all the hotel rooms were on the upper two floors. He asked that the commission take
action on his application tonight rather than waiting until next months meeting.
JIM COLLMAN, 609 Fourth Avenue, representing the Seward Boat Owners Association,
stated that there was public concern that city plans and lease requirements were not being
implemented or met. He noted that the city had a responsibility to ensure that plans were followed
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City of Seward, Alaska
December 1, 1999
Planning Commission Minutes
Volume 5, Page 55
The commission concurred with Griswold's recommendation that the landscaping condition
be amended to include containerized landscaping and require that the trash receptacles be screened
from public view. Griswold questioned if the commission should address the potential impact the
surrounding industrial uses would have on the proposed hotel development. She noted that the
developer may want to mitigate the noise and odor issues in his building design.
The had no objection to requiring that the applicant provide the city with a copy of the
lease, and that any future development on the site must be reviewed and approved by the
Commission.
NEW BUSINESS - None
COMMISSION COMMENTS
GRISWOLD commented that the commission's approval of the conditional use permit and
variance for the two 4-plexes on Sweatman A venue was a bad decision because it allowed too
much development in too small an area.
SMITH thanked Mr. Collman for his input.
NIEBRUGGE hoped the commission's action on the proposed hotel did not delay project
development.
CITIZENS' COMMENTS
JIM COLLMAN, 609 Fourth Avenue, stated that the City needs to provide public
restrooms in the harbor area. He noted that parking and public restrooms go together.
JIM PRUITT, Maple Street, asked about the permit conditions discussed by the
Commission. Niebrugge clarified that conditional use permit conditions were met after the permit
was approved.
ADJOURNMENT
The meeting was adjourned at 9:30 p.m.
(City Seal)
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City of Seward, Alaska
December 20, 1999
Planning Commission Minutes
Volume 5, Page 57
Public Hearings
Resolution No. 99-09, granting Jim Pruitt a conditional use permit for a hotel on Alaska
Railroad lease property in the Harbor Commercial zoning district.
James reviewed the reportpn the conditional use permit. She noted that the recommended
conditions of approval were drafted based on the commission discussion at the December 1, 1999
meeting. She recommended approval of the Resolution No. 99-09.
The Chairman called for a break in the order of business so that Cindy Ecklund, Assistant
City Clerk, could administer the oath of office to the newly appointed Commissioner, Lynn Hohl.
Notice of the public hearing was posted and published as required by law was noted,
and the public hearing was opened.
Jim Pruitt, Maple Street, reviewed the bus ingress and egress plan for the project. He
thanked the Commission for holding a special meeting to take action on his conditional use permit
application.
No one else requested to be heard and the public hearing was closed.
Mr. Martin explained that Mr. Pruitt would have to negotiate with the city to utilize the small
piece of city land between his lease parcel and F ourth Avenue.
Griswold reviewed the letter written by Mr. Jim Collman, of the Seward Boat Owners
Association, Inc., dated December, 6th, 1999. In response to a question from Griswold, Mr. Martin
reported that he did not think there were any storm drains in the Harbor area.
Motion (Martin/Larson)
Approve Resolution No. 99-09
Ms. Martin supported approval of the conditional use permit.
Larson noted that the conditions in the Resolution accurately reflected commISSIOn
discussion at the December 1 st, 1999 meeting.
Griswold asked about the public restrooms as a condition of their lease Kenai Fjords Tours
was supposed to provide as a condition of their lease.
Darling expressed concern with approving the CUP atstlch a preliminary stage of
development.
Motion Passed.
YES: Martin, Hohl, Larson, Griswold,
Niebrugge
NO: Darling
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