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HomeMy WebLinkAbout2000 Planning & Zoning MinutesCity of Seward, Alaska Planning Commission Minutes January 5, 2000 Volume 5, Page 59 Call to Order The January 5, 2000 regular meeting of the Seward Planning and Zoning Commission was called to order at 7:30 p.m. by Chairman Ron Niebrugge. Opening Ceremony Martin led the pledge of allegiance to the flag. Roll Call There were present: Ron Niebrugge, presiding, and Kristi Larson Kelly Martin Tom Smith Lynn Hohl comprising a quorum of the Commission; and Tylan Schrock, Assistant City Manager Rachel James, Planning Technician Christy Terry, Planning Clerk Absent were: Carol Griswold (excused) Hugh Darling (excused) Special Reports City Administration Report- Schrock outlined the new organizational structure of the Community Development Department. Thanked Kerry Martin for his years of service and expressed the sentiment that he will be missed. Discussed the upcoming work session and asked the Commissioners to review what they would like to accomplish and how administration can help. Agenda item 9B was pulled so that it could be discussed at the work session scheduled for 1/19/2000. He noted that the Commission would be the forum for development of the Capital Improvement Plan. James reviewed the written monthly report distributed to the Commission. Invited the Commissioners to call or contact the Community Development Office at any time with questions or concerns. Informed the Commission of the Alaska Chapter American Planning Association, Planning Commissioner Training on March 3 & 4. She suggested that the two newest Commission- ers attend if their schedule allows and noted that the new Planning Clerk would attend. City of Seward, Alaska Planning Commission Minutes January 5 2000 Volume 5, Page 60 KPB Planning Commission Report- Lynn Hohl had no report due to no KPB Planning Commission meeting. Citizens' Comments on Agenda Items Not Scheduled for Public Hearing and Items Other Than Those on the Agenda- None. Approval of Agenda and Consent Agenda Motion (Martin/Smith) Approve the Agenda and Consent Agenda. Motion Passed. Without objection. The Chairman noted that the December 20, 1999 regular meeting minutes were approved as written on the consent agenda. Public Hearings Request by Richard Lewis to amend the Land Use Plan and Zoning of Lot 7, Block 8, Federal Addition from Office Residential to Auto Commercial. This property is located at the southeast Corner of 3rd Ave and B Street. Schrock clarified that the Comprehensive Plan reference to seasonal venders was not specifically discussing Mr. Lewis' business. Schrock reviewed the agenda statement. He explained that approval of the request would result in one lot in the block being zoned differently from the rest. The administration's recommendation was against the Land Use and Zoning change. James handed out the Land Use Plan map and noted that the property's Land Use Plan designation was Office Residential. Notice of the public hearing as posted and published as required by law was noted, and the public hearing was opened. Richard Lewis, 1805 Swetmann, explained to the Commission that he purchased the property in order to build a business there. He projected that he might stay one more season on the lot where he currently operates his business with his bus, then next season relocate the bus to the lot in question while he continued to build his structure. Mr. Lewis stated that he purchased the property with the understanding that it was zoned Auto Commercial, however when he discussed the property on 1/4/2000 with the Community Development Department they could not find any verification that it was ever Zoned AC. Mr. Lewis noted that a prior use on the lot was a gas station. He then suggested the Commission rezone the lot with a time limit, so that he could locate his bus there just until he built the permanent structure. Mr. Lewis shared with the Commission that he was planning a two story structure with a basement. City of Seward, Alaska Planning Commission Minutes January 5, 2000 Volume 5, Page 61 Carol Marshall, 71131 Ave, asked to have the rules suspended so that she could ask the administration a question. Niebrugge suspended the rules, and there was no objection from the Commission. In response to Marshall's question James' stated that restaurants were allowed as an outright use in the OR district. She added that drive through establishments were prohibited in the Office Residential district, and allowed outright in the Auto Commercial district. Carol Marshall, 711 3`d Ave, stated that she was not opposed to a restaurant but was opposed to a bus or temporary structure on this lot that was located across the street from her home. When she purchased her property she expected the area to remain residential. No one else requested to be heard and the public hearing was closed. MOTION (Martin/Larson) Recommend Council amend the Land Use Plan and Zoning of Lot 7, Block 8, Federal Addition from Office Residential to Auto Commercial. Martin thought that Mr. Lewis had good intentions to improve the community and that the Commission should support his efforts. Larson did not support a transient merchant on this lot. Smith did not support a business located on this lot whose nature was based on drive in customers. Hohl concurred with Smith and Larson, and added that there was plenty of land that already zoned Auto Commercial for transient merchants. Niebrugge opposed zoning one lot on the block different from all the rest. Motion failed. YES: Martin NO: Hohl, Larson, Smith, Niebrugge Request by Sandra Schafer to amend the Land Use Plan and Zoning of the westernmost 64 feet of Lot BG, Forest Acres Subdivision from Rural Residential to Single -Family Residential. Schrock explained that the proposed Land Use Plan and Zone change was necessary in order for property owner to subdivide the lot. He noted that the major differences between existing RR and proposed RI was zoning minimum lot size, and horses are not allowed in the R1 district. He clarified that the existing fence on proposed Lot 13G-2 was in the 5 foot right of way the City was City of Seward, Alaska Planning Commission Minutes January 5 2000 Volume 5, Page 62 requiring on Ash Street. He stated that the fence would have to be removed when this right of way was needed. Schrock recommended that the Commission support both of the applicant's requests, subject to the following conditions: Land Use Plan and Zoning Amendment: 1) Removing the livestock, and all related fencing from Lot BG-1. 2) Obtaining a livestock permit for a horse on proposed Lot BG-2, if applicable; and 3) Recording the final plat subdividing Lot BG into the proposed two lots within one year. Preliminary Plat Review: 1) City Council amending the Land Use Plan and Zoning of the westernmost 64' of Lot BG (proposed Lot BG-1) from RR to RI. 2) Verification by the City Planning Office that the proposed replat will not create any building setback encroachments, or exceed maximum lot coverage; 3) A five foot utility easement along the west lot line of the proposed Lot BG-1; 4) A five foot right-of-way dedication along Ash and Maple Street; and 5) Property owner entering into a subdivision installation agreement with the City of Seward if required by the City of Seward Manager of Engineering and Utilities to ensure that all required improvements are provided to Lot BG-1. James reviewed the as -built survey, and stated that the horse corral would have to be removed along with the small shed on the property line between the two proposed lots. James suggested that Commission put a time frame of six months on this contingency in order to clarify when the items needed to be removed. James reported that Dave Calvert, Manager Engineering and Utilities informed her that a subdivision agreement was required in order for the property owner to provide a drainage ditch and culvert under the driveway on Ash Street. James then instructed the Commission that the rezone and subdivision had to be voted on during two separate motions. Notice of the public hearing as posted and published as required by law was noted, and the public hearing was opened. Sandra Schafer, 2501 Maple street, explained that she was requesting the rezone so that she could replat into two lots while she was getting the property mortgage into her name. Schafer stated that her plan for the future was to sell her current home and build a new house on the smaller lot. She noted that her proposal added an additional residential lot inside the city limits. Schafer had no objection to removing the fencing, barn and small shed. She stated that she planned to sell all of the livestock on the property. Steven Schafer, 2.5 Nash Road, representing Afognak Logging, expressed concern with potential livestock drainage from proposed lot BG-2 , negatively impacting property Afognak Logging owns directly north of the lot. Schafer recommended that all of lot BG be rezoned RI. City of Seward, Alaska Planning Commission Minutes January 5, 2000 Volume 5, Page 63 Chris Overbeck, 301 Ash, spoke in support of the request. Overbeck stated that he lived across the street from Sandra Schafer and would like to see the neighborhood develop into a `normal' subdivision. Overbeck voiced his support for development within the City. Overbeck commented that the City had done a good job developing the area and working with him during these improvements. No one else requested to be heard and the public hearing was closed. Schrock, clarified that only one horse would be allowed on BG-2. He also asserted that the City supported development in this area. MOTION (Larson/Martin) Recommend Council amend the Land Use Plan and Zoning of the westernmost 64' of Lot BG, Forest Acres Subdivision to R1 subject to the administrations recommended conditions. Larson stated that she felt all the criteria were met and that this rezone fit into the Land Use Plan. She stated that she had no problem with the rezone. Martin, Hohl, and Smith concurred. Niebrugge asked the administration if any of the conditions needed to be revised regarding the structures on the property. In response to a question from Niebrugge, James stated that if no time line was set, the administration would follow up with Sandra Schafer to insure that she removed the structures and the livestock in the spring. James stated that the Commission should add the contingency regarding Sandra Schafer removing the small shed that had been discovered after the staff report was prepared. MOTION (Larson/Smith) Motion Passed. Vote on Main Motion. Motion Passed. Amend Main Motion to include removal of the shed to condition number one. Unanimous. Unanimous. Preliminary Plat Review of Forest Acres Subdivision, Schafer Addition. Notice of the public hearing as posted and published as required by law was noted and the public hearing was opened. No one requested to be heard and the public hearing was closed. City of Seward, Alaska Planning Commission Minutes January 5, 2000 Volume 5, Page 64 MOTION (Larson/Smith) Recommend Kenai Peninsula Borough Planning Commission of approval of Forest Acres Subdivision, Schafer Addition sub- ject to the administrations recommended conditions. Motion Passed. Unfinished Business Unanimous. American Legion Rifle/ Pistol Range Conditional Use Permit update. Schrock reported that the American Legion's Conditional Use Permit for a shooting range had expired. Schrock stated that the administration supported the project, and requested that the Legion reapply for a new Conditional Use Permit. Schrock asserted that their prior CUP had very sound conditions, and if there are no significant changes there should be no problems with receiving a new CUP when they reapply. Schrock noted that the first condition of the expired CUP had been met. James recommended that the American Legion wait to reapply until they were close to initiating the use. Martin stated she would like the city to assist the American Legion in this project, because a shooting range would benefit the City of Seward. Commissioners concurred with the administration that the American Legion's CUP had expired and that the Legion reapply for a new Conditional Use Permit when they were closer to operating the shooting range. New Business None. Commission Comments Larson expressed that she hoped Mr. Lewis was not discouraged, and that she would like to see him continue his business in a more permanent way. Larson noted that the colored Zoning maps that were provided for the meeting were very helpful. Hohl agreed with Larson in encouraging Mr. Lewis' business. She also felt that the concerns of the property owner located to the north of lot BG were covered in the current City Code regarding livestock. Smith spoke in support of Mr. Lewis developing his lot with a permanent structure. City of Seward, Alaska Planning Commission Minutes January 5, 2000 Volume 5, Page 65 Martin stated that the Commission should have supported Mr. Lewis' development project. She also stated that Kerry Martin will be missed, and that she was happy to see Tylan Schrock at the meeting. Niebrugge stated that he didn't feel comfortable turning down a business man, but he didn't agree with Mr. Lewis' plan to move his transient business to that location. He also concurred with Larson that the colored Zoning map was very helpful. Citizens' Comments Sandra Schafer, 2501 Maple Street, thanked the Commission for their support. She stated that she may consider rezoning Lot BG-1 to RI at some time in the future. Chris Overbeck, 301 Ash, expressed that he felt this meeting was very refreshing compared to previous City meetings he had attended. He agreed with the Commission that the overall Land Use Plan only worked when everyone was willing to stick to that plan. He also mentioned that he appreciated the Commission's concern for Mr. Lewis and his business, but that the Commission still did not recommend changing the plan. Commission & Administration Response to Citizens' Comments Schrock introduced Stu Clark as the City Council liaison to the Planning and Zoning Commission. Schrock discussed the fact that the Commission did not deny Mr. Lewis the use of his land, and he encouraged Mr. Lewis in his business endeavors. Schrock also discussed the North Forest Acres Road/ Levee project. Schrock described the levee/road as branching off the Seward Highway running west around the north side of Forest Acres Subdivision. This levee would mitigate the flood hazards of Japanese Creek and Resurrection River by forming one continuous levee. He explained that the road will be on top of the levee, alleviating some of the traffic problems in the area. Schrock stated he would have a more detailed report at the next meeting. Adjournment The meeting was adjourned at 8:45 p.m. �— %�.u13Ly ,, I 'I.of Sfw�y'04 Planning Clerk` G��l.po••.,•'�,9® •�ytC ps (City Seal) dam? SEAL 7 .. i Ron Niebrugge 0 City of Seward, Alaska Planning Commission Minutes February 2 2000 Volume 5, Page 66 Call to Order The February 2, 2000, regular meeting of the Seward Planning and Zoning Commission was called to order at 7:30 P.M. by Chairman Ron Niebrugge. Opening Ceremony Larson led the pledge of allegiance to the flag. Roll Call There were present: Ron Niebrugge, presiding, and Hugh Darling Carol Griswold Lynn Hohl Kristi Larson Kelly Martin Tom Smith comprising a quorum of the Commission; and Tylan Schrock, Assistant City Manager Rachel James, Planning Technician Christy Terry, Planning Clerk Absent were: None Special Reports City Administration Report Schrock discussed the City Manager's trip to Juneau endorsing the Marine Fuel Tax Bill. He elaborated that this bill would allow three out of the five cents tax to remain in the harbor where it was collected instead of going directly into the State's General Fund. Schrock stated that the Bill had passed from the Alaska State House Transportation Committee and was headed to the Alaska State House Finance Committee. James, directed the Commission's attention to the Community Development Office's monthly written report. James reminded the Commissioners whose terms were ending to reapply by February 7', 2000. James informed the Commission of the following meetings: a public meeting on the North Forest Acres Road/Japanese Creek Levee Project on February 8`h at 7:30 P.M., a Joint City Council/Planning and Zoning Commission Work Session scheduled for March 15' at 6:00 P.M., and the Spirit of Seward Meeting scheduled for February loth. City of Seward, Alaska Planning Commission Minutes February 2, 2000 Volume 5, Page 67 KPB Planning Commission Report, Lynn Hohl Commissioner Hohl provided a written report on recent Seward related action by the Borough Planning Commission. Citizens' Comments on Agenda Items Not Scheduled for Public Hearing and Items Other Than Those on the Agenda - None Approval of Agenda and Consent Agenda Motion (Martin/Griswold) Approve the Agenda and Consent Agenda. Motion Passed. Without objection The Chairman read the titles of the following consent agenda items approved by the Commission: The January 5, 2000 regular meeting minutes were approved as written. The Federal Addition to Seward, King Replat #2 preliminary plat was recommended to the Kenai Peninsula Borough for approval. Public Hearings Request by Robin and Julia Dykstra to amend the Land Use Plan and Zoning of Lots 21-23, Block 10, Laubner Addition located at northeast corner of 2nd and Van Buren, to Auto Commercial. Applicant, as a second choice, would support rezoning the property to Urban Residential in conformance with the Land Use Plan. Schrock explained that this was an unusual request that included a preferred and an alternate request. He reviewed the consistency checklist to amend the land use plan and zoning designation to Auto Commercial, and noted that the amendment to AC only met the technical requirement for altering a Land Use Plan and Zoning district boundary. He reviewed the consistency checklist for the request to rezone from Single Family Residential to Urban Residential, and stated that this request had an affirmative response through out the checklist. He recommended that the Commission support rezoning the property to Urban Residential since it would bring the property into conformance with the Land Use Plan. James stated that the property was located on the Northeast corner of Second Avenue and Van Buren Street and corrected a statement in the staff report by noting the adjacent vacant lots were to the North. Darling questioned what zoning would apply if the Dykstra's vacated the alley, and replated Lots -- 21-23 along with the property they own on the east side of the alley that was zoned Auto Commercial, into one large parcel. City of Seward, Alaska Planning Commission Minutes February Z 2000 Volume 5, Page 68 James stated that City Code did not designate a precedence for one Zoning District over another. She explained that this issue would have to be resolved prior to plat approval. James pointed out that she doubted the City's Electric Department would consent to vacating the alley, or that Kenai Peninsula Borough would approve vacating a portion of an alley. Notice of the public hearing as posted and published as required by law was noted, and the public hearing was opened. No one requested to be heard and the public hearing was closed. MOTION (Larson/Smith) Recommend Council amend the Zoning of Lots 21-23, Block 10, Laubner Addition from Single Family Residential to Urban Residential in conformance with the Land Use Plan. Larson stated that she was in favor of rezoning this property to conform with the Land Use Plan. She observed that the property owner was able to provide a favorable compromise. Griswold concurred with Larson. Motion Passed. Unanimous Preliminary Plat Review of Fourth of July Creek Subdivision, Seward Marine Industrial Center, Communications North Addition. This is a resubdivision of Lot 1, Block 4 and a portion of the unsubdivided remainder of Block 4, Fourth of July Creek Subdivision, Seward Marine Industrial Center. Schrock discussed the City Council's previous approval to expand this lease parcel so that the structure would meet the required setbacks. He explained that this subdivision was a condition of the Lease expansion. Darling questioned why the structure was built in nonconformance with setback requirements prior to replating the property. James answered that Mr. Marrs lease amendment required that he complete the replat within 120 days after approval, however the 120 days had passed and it was the lending institution that was requiring the replat. Marrs had submitted the proposal to the City Council and they had approved his request to expand his lease parcel. Notice of the public hearing as posted and published as required by law was noted, and the public hearing was opened. No one requested to be heard and the public hearing was closed. MOTION (Darling/Martin) Recommend KPB Planning Commission Approval of the Fourth of July Creek Sub- division, Seward Marine Industrial Center, Communications North Addition. Darling supported requiring a foundation survey to avoid encroachments. He also expressed concern that the City require lease sites to be large enough to accommodate snow accumulation. City of Seward, Alaska Planning Commission Minutes February 2, 2000 Volume S, PaQe 69 Niebrugge asked the administration why this plat included a public hearing and the King preliminary plat did not. James responded that a public hearing was not required when a plat created a single parcel through the vacation of interior lot lines. Larson supported the replat, but had concerns with the available enforcement measures. Griswold discussed concerns that unsubdivided remainders within the Seward Marine Industrial Center were being subdivided in a random manner resulting in irregular sized parcels. She supported long range planning regarding lot sizes in those areas. Smith suggested that without long range planning an eventuality was that a parcel of land would develop that was unuseable. Motion passed. Unanimous Unfinished Business - None. New Business Planning and Zoning Regular Meeting and Work Session Schedule. Schrock stated that at the last work session the Commission wanted to change it's regular meeting to the first Tuesday of the month. He referred to the ordinance in the packet for the Commission to review and amend to their satisfaction. He also discussed the desire of the Commission to set their work sessions for the third Tuesday of the month at 6:30 P.M. He stated that no work sessions were scheduled for June, July or August. MOTION (Martin/Niebrugge) MOTION (Martin/Smith) Recommend Council approve amending the Planning and Zoning Commission regular meeting day from the first Wednesday of the month to the first Tues- day of the month. Move to strike out 7:30 and insert 6:30. Martin stated that 6:30 P.M. was a better time for her schedule. Smith stated that it would be hard for him to be on time to a 6:30 P.M. meeting. Darling and Niebrugge concurred. Motion failed. YES: Martin NO: Griswold, Hohl, Larson, Smith, Dar- ling, Niebrugge City of Seward, Alaska Planning Commission Minutes February 2, 2000 Volume 5, Page 70 Vote on Main Motion. Motion passed. Unanimous Schrock stated that at the last work session the Commission supported designating the third Tuesday of the month as its standing work session. He noted that the purpose of the work sessions would be to work on proactive projects and long range planning. He emphasized that this second meeting would allow the Commission to be less reactionary, and would also allow for open discussion with the community. Darling supported changing this second meeting from a work session to a regular meeting. The Commission discussed pros and cons of holding a second regular meeting instead of a monthly work session. Commission agreed upon holding a work session to begin at 6:30 P.M. and sunset at 8:30 on the third Tuesday of each month. Commission concurred that no work sessions would be scheduled for June, July or August. Informational Items and Reports Letter from Joseph Perkins, Commissioner State of Alaska Department of Transportation and Public Facilities, regarding the Seward Highway for designation as an All -American Road. Martin explained that this was a very prestigious award with only six recipients in the country. She mentioned that one of the benefits of the award was federal improvement funds. Larson requested to see the Seward Highway video that was mentioned in the letter. Martin volunteered to follow up on obtaining the video. Commission Comments Griswold expressed that she would like to see a program such as `reverse 91 F implemented in this community. She was distressed that children were released from school today without parents being notified. Martin surmised that the City of Seward was not as prepared for a disaster as they should be. Niebrugge stated that the City road crews are doing a great job. He urged the Commissioners whose terms were ending to reapply. Citizens' Comments -None. Commission & Administration Response to Citizens' Comments City of Seward, Alaska Planning Commission Minutes February 2, 2000 Volume 5, Page 71 Schrock stated that the Borough had a system in place similar to `reverse 911,' however there were strict guidelines for when it could be used. He agreed that this would be useful to have in place for less catastrophic situations. Adjournment The meeting was adjourned at 8:45 p.m. h lei isty Terry Ron Niebrugge Planning Clerk +��*ta 1 11p'set Chairman e* (City Seal) ems � °'rd�`�fl V- �i •�, T7 4 City of Seward, Alaska Planning Commission Minutes March 1, 2000 Volume 5, Page71 Call to Order The March 15t, 2000, regular meeting of the Seward Planning and Zoning Commission was called to order at 7:30 p.m. by Chairman Ron Niebrugge. Opening Ceremony Darling led the pledge of allegiance to the flag. Roll Call There were present: Ron Niebrugge, presiding, and Hugh Darling Lynn Hohl Kristi Larson Kelly Martin Tom Smith City of Seward, Alaska Planning Commission Minutes March 1 2000 Volume 5, Page72 comprising a quorum of the Commission; and Tylan Schrock, Assistant City Manager Rachel James, Planning Technician Christy Terry, Planning Clerk Absent was: Carol Griswold, excused Special Reports City Administration Report Schrock directed the Commission's attention to the written report provided by James. He informed the Commission that there would be a City Council work session on 3/7/2000 addressing the upland work project in SMIC. James discussed upcoming conflicts with two scheduled regular meetings. The Commission decided that the May meeting would be moved to May 91, and that the July meeting would be moved to July 11"'. James discussed the KPB real property assessed values for 2000. She stated that assessed value of real property in the Seward area increased significantly this year. KPB Planning Commission Report, Lynn Hohl Commissioner Hohl gave a verbal overview of what occurred at the KPB Planning Commission meeting. Specifically she mentioned; the Schafer Addition, Fourth of July Creek Subdivision, Leirer Industrial Subdivision, the gravel site in Norman Subdivision, and the exception given to a home owner in Lost Lake Subdivision whose open covered porch encroached into the building setback. She also noted that Kwecheck Creek was not included in the Borough Trail Plan. Citizens' Comments on Agenda Items Not Scheduled for Public Hearing and Items Other Than Those on the Agenda- None. Approval of Agenda and Consent Agenda Motion (Martin/Smith) Approve the Agenda and Consent Agenda. Motion Passed. Without objection The Chairman read the titles of the following consent agenda items approved by the Commission: The February 2"d, 2000 regular meeting minutes were approved as written; and City of Seward, Alaska Planning Commission Minutes March 1, 2000 Volume 5, Page73 The current list of the proposed projects on the Chugach National Forest. Special Items Election of Chairman Larson nominated Ron Niebrugge for Chairman. Motion (Larson/Martin) Motion Passed. Election of Vice -Chairman Close the nominations and cast a unani- mous ballot to elect Ron Niebrugge as chairman. Unanimous consent Martin nominated Hugh Darling for Vice -Chairman. Motion (Martin/Smith) Motion Passed. Public Hearings Close the nominations and cast a unani- mous ballot to elect Hugh Darling as vice- chairman. Unanimous consent Proposed ordinance changing the Land Use Plan and Zoning Maps from Institutional to Park for that area of Waterfront Park located between an easterly extension of A Street and C Street on both sides of Ballaine Boulevard. Schrock stated that this rezone was the outcome of public input. He explained that the zoning and land use would be made consistent through out the Waterfront Park area, and would be in compliance with the Parks and Recreation Master Plan and the Strategic Plan. Schrock discussed the history of the site, and stated it was unlikely a multi -agency project could be located here due to its location within the fracture zone of the 1964 earthquake. James explained that this item was prompted by the Commission's request at a work session. Notice of the public hearing as posted and published as required by law was noted, and the public hearing was opened. No one requested to be heard and the public hearing was closed. Motion (Larson/Smith) Recommend Council amend the Land Use Plan and Zoning Maps from Institutional to Park for that area of Waterfront Park City of Seward, Alaska Planning Commission Minutes March 1, 2000 Volume 5, Page74 located between an easterly extension of A Street and C Street on both sides of Ballaine Boulevard. Larson stated that the Commission had already discussed this issue during a work session and concurred with administration that this was what the citizens had requested. Smith felt that the idea of putting a structure/dock at this location had been examined at great length. He believed that the weather was too rough to allow large ships to dock and unload at this location in the bay. Darling stated that Seward's greatest asset was its deep water port. He thought that other portions of Waterfront Park were required to remain park due to grant requirements. Darling stated his concerns if this rezone took place the City wouldn't be able to use this piece of land as a bargaining chip in the future. Darling questioned why the rezone needed to take place at this time. He stated that in the future he would like to see the cruise ships docking downtown, and if this rezone went through the City could be backing itself into a corner. In response to questions from the Commission, Schrock stated that there were currently no plans to build park structures in this area. He stated that there were numerous reasons why the B Street Dock did not come to fruition, but he thought they were not all financial. Schrock stated that there were currently no plans to build a dock at this location. Hohl stated she was in favor of the proposed change, but wanted the City to not place restrictions on any possible future zone changes. The administration confirmed this would allow future conversion back to Institutional if necessary. Martin concurred with Commissioner Darling. She stated that she would like to see more jobs in Seward, and that expanding the park would not provide that. Niebrugge questioned administration regarding the fault line located on the property. He also stated that Seward's ice free port was very important, but at this time it seemed that a dock at this location was unlikely. James responded that the fracture zone ran through both sections; the beach front and the upland area west of Ballaine. Motion passed. YES: Smith, Hohl, Larson, Niebrugge NO: Martin, Darling James assured the Commission that she would bring to the City Council's attention that it was not a unanimous recommendation. Unfinished Business City of Seward, Alaska Planning Commission Minutes March 1, 2000 Volume 5, PaQe75 Review of Landscape Plan for Swenson CUP requirement. Schrock stated that there were two outstanding issues with the Roger Swenson CUP; the Landscape Plan needed to be approved by the P & Z Commission and the dumpster on the site needed to be screened on three sides with a wooden fence. Schrock stated that it was difficult for the administration to make a recommendation, due to the fact that there were no landscaping requirements or recommendations. He also noted that unless otherwise directed by the Commission, the Community Development Office would continue to follow up on the dumpster screening requirement. Martin stated that what was submitted was not much of a landscape plan. Smith stated that with no specifics in place for landscaping the CUP requirement could mean anything. He surmised that at this point the Commission would have to approve what was submitted. Smith voiced his concerns that the dumpster seemed to be primarily for the shop and not the bunkhouse. He queried administration regarding the codes in place to regulate placement of dumpsters. James relayed Roger Swenson's statement that the dumpster had been shared for the last year and a half and seemed to be working. She stated that the only specification in the Code was the designation of garbage collection on site. In response to further questions, James replied that the CUP specifically required the Commission to approve, not just review the plan. Hohl stated that the submitted landscape plan didn't seem to be enough. Schrock suggested the Commission request to meet with Roger Swenson to work together on the Landscape Plan. He stated that the City's goal along Port Avenue was to create a pedestrian corridor. Darling stated that there were no City landscaping standards or requirements. He recommended the Commission accept the landscape plan. Darling felt it was unnecessary to screen the dumpster since it was over 100 feet from Port Avenue. He stated that the City could landscape the right of way if they felt it was necessary. James responded to questions from the Commission that there was plenty of physical space for landscaping in front of the building. Niebrugge stated that the Commission should not micro manage a developer's project. He hoped that a good corporate citizen would want to improve the property for the community. Smith stated that planters or an island of plants seemed to be consistent with what should be expected in an Industrial Zoning District. City of Seward, Alaska Planning Commission Minutes March 1 2000 Volume 5, Page76 Motion (Darling/Smith) Approve the Landscape Plan submitted by Roger Swenson. Darling stated that the Commission should not start making arbitrary decisions without some guidelines in place. Larson concurred that there was a need for landscaping. Martin supported approving the landscape plan, but wanted to meet with Mr. Swenson to discuss other options. Smith voiced his concern that requiring a detailed landscape plan could lead to needing an architect to provide a design. Hohl stated that the CUP made the landscape review a requirement. Schrock stated that the landscape condition would be satisfied once the Commission approved the landscape plan. He clarified that the Community Development Office would not necessarily be following up each year to insure the planters were returned. Schrock stated that administration would follow up with the dumpster being screened. Niebrugge stated that it would be unrealistic to require the planters to be permanent due to weather conditions. Motion Passed. New Business No objections Comprehensive Plan Update Consultants Scope of Work James presented the Comprehensive Plan Update Consultants Scope of Work and requested the Commissioners review and provide feedback. James stated that the administration was anxious to hire a consultant and get the project underway as soon as possible. James stated that the consultant would use the information gathered from the Strategic planning process, community surveys and public meetings to create a summary to present the Commission before summer. She stated that a public work session would be held in the fall, with adoption of the Plan anticipated in early 2001. Schrock reaffirmed that there has been enough public input to complete the Plan. He stated that using this abbreviated process would allow the project to be completed within the budget. Schrock felt the process would be more productive since the consultant would be presenting a draft of the Comprehensive Plan to the public. He stressed that the public input had remained consistent throughout. Schrock requested the Commissioners provide their feedback in the next couple days so that the administration could begin to interview consultants. He assured the Commission that they would be kept updated on the process. City of Seward, Alaska Planning Commission Minutes March 1, 2000 Volume 5, Page77 Smith stated he would like to see the Comprehensive Plan as short, concise, and made into a living document. He referred to the Strategic Plan as an example. Informational Items and Reports North Forest Acres Access Road and Japanese Creek Levee Extension Engineers Permit Application. Martin stated that the public meeting was very productive, and the valuable public input seemed to be taken into account. Schrock concurred with Martin that the public input was being taken seriously. Commission Comments Smith stated that he would like the Commission to work on developing landscaping guidelines during a work session. He also felt that there should be a long term plan for Seward's waterfront. Martin thanked Chairman Niebrugge and Vice Chairman Darling for their past work and for accepting the positions for another year. Niebrugge thanked Martin and Griswold for reapplying for another three year term on the Commission. Citizens' Comments Council Member Calhoon, 611 4"' Ave., congratulated the Commissioners in their reappointment and the reselection for the positions. He thanked the Commission for carefully examining the issues that came before them. Cahloon asked the Commissioners to attend the SMIC work session on March 71'. He stressed that SMIC is an underutilized area and requested their input. Commission & Administration Response to Citizens' Comments Martin thanked Council Member Cahloon for his recognition. She stated that the Council and P & Z Commission have begun working together as a team. Adjournment _ The meeting was adjourned at 8:45 p.m. City of Seward, Alaska March 1, 2000 Christy T Planning (City Seal) — -v 0. SE U i� r �.` >� '!�lIItIB141�� Ron Niebrugge Chairman Planning Commission Minutes Volume S. Paze78 City of Seward, Alaska Planning Commission Minutes April 4th, 2000 Volume S, Page 78 Call to Order The April 4', 2000, regular meeting of the Seward Planning and Zoning Commission was called to order at 7:30 p.m. by Chairman Ron Niebrugge. Opening Ceremony Larson led the pledge of allegiance to the flag. Roll Call There were present: Ron Niebrugge, presiding, and Hugh Darling Carol Griswold Lynn Hohl Kristi Larson comprising a quorum of the Commission; and Tylan Schrock, Assistant City Manager Rachel James, Planning Technician Christy Terry, Planning Clerk Absent were: Kelly Martin, excused Tom Smith, excused City of Seward, Alaska Planning Commission Minutes April 4th 2000 Volume 5, Page 79 City Administration Report. Schrock reported progress made during his trip to Juneau on the Marine Fuel Bill, AVTEC funding, and Qutekcak Shellfish Hatchery. He stated that City Manager Janke and Mayor Blatchford were in Washington DC meeting with officials regarding Seward's priorities at a federal level. These priorities included the North Forest Acres Road/ Japanese Creek Levee funding, the Lowell Creek Tunnel, and the Alaska Sea Life Center. Schrock stated that the second community meeting regarding the North Forest Acres Road/ Japanese Creek Levee would be held on April 17t' at the AVTEC auditorium. Schrock also updated the Seward Highway Mile 0-8 Project. He explained that DOT was 65% complete and would be coming down to Seward to get community feedback during an informational meeting planned for the week of May 151h. He informed the Commission that the project to reappraise the City's lease land was complete. He explained that every 5 years the City has them reappraised to keep lease rates current. James gave a verbal progress report for the Community Development Office. She stated that the office answered numerous questions regarding property for tax assessment appeals for property owners and KPB assessors. James also noted that she had requested quotes from various land surveyor's to have the Harbor uplands platted. The report on the Historic Preservation Commission included information on two trolley tours scheduled for May 13`h in celebration of National Historic Preservation Week. James then asked the P & Z Commission to begin to think about the topic for the next work session scheduled on April 18`h. She suggested signage for home occupations, or defining future plans for the Harbor Commercial District. In response to a question from Darling, James stated that they were in sole source negotiations with Jon Isaccs, Dames and Moore, for the Comprehensive Plan. Schrock stated that the City began sole source negotiations with Jon Isaccs based on the City Manager's prior positive experience working with him and Mr. Isaccs' known expertise in this field. Schrock then explained that sole source negotiations are allowed for professional services. KPB Planning Commission Report. Lynn Hohl directed the Commission to her written report. Citizens' Comments on Agenda Items Not Scheduled for Public Hearing and Items Other Than Those on the Agenda Brandon Anderson, 2404 Oak Street, stated that he was attending this meeting to request that the Commission amend the Land Use Regulations and allow health clubs in the Harbor Commercial District. Mr. Anderson explained that he was asked to relocate his business because the Zoning Code restricts the use this business provides. He stated that he felt there were other business allowed to operate in the Harbor Commercial District whose uses were also restricted. Jim Pruitt, 2506 Maple Street, concurred with Mr. Anderson that he also would like to request an amendment to the Land Use Regulations. Mr. Pruitt stated he thought the last time he dealt with the issue of what was allowed in the Harbor Commercial District the Code was changed to match the uses in the Central Business District. He proposed that the Commission revise the Code to make no distinction between the two zoning districts. Mr. Pruitt expressed regret that he did not check the Code to verify that Mr. Anderson's business was allowed. Approval of Agenda and Consent Agenda City of Seward, Alaska Planning Commission Minutes April 4th, 2000 Volume S, Page 80 Motion (Darling/Larson) Approve the Agenda and Consent Agenda Hohl stated she wanted her statement on page 74 from March's minutes to read, "Hohl stated she was in favor of the proposed change, but wanted the City to not place restrictions on any possible future zone changes. The administration confirmed this would allow future conversion back to institutional if necessary." Schrock stated that he wanted his statement on page 74 to read, "...but he thought they were not all financial." Schrock stated that Commissioner Martin had requested item 9c be postponed until the next Regular Meeting of the Planning and Zoning Commission. Schrock stated that this postponement was based on the fact she requested the item, but was too ill to attend tonight's meeting. Motion Passed. Without objection. The Chairman read the titles of the following consent agenda items approved by the Commission: The March Is`, 2000 regular meeting minutes were approved as amended. Public Hearings Request by the Alaska Christian Ministry to Seafarers (Seward Seaman's Mission) to amend the Zoning of Lot 7, Block 2, Oceanview Subdivision, to Auto Commercial. This property is located at 1001 3" Avenue, the Northwest corner of D Street and Third Avenue and is currently zoned single-family residential. Schrock emphasized that the administration was pleased they accommodated the Seaman's Mission by processing their two requests concurrently. Schrock directed the Commission to page 4 of the packet and argued that even though the Comprehensive Plan recommended against expanding the Auto Commercial District once the Land Use Plan Map was reviewed the request made sense. Schrock informed the Commission that granting this request would not effect the Seaman's request for a setback variance. James stated that the existing use as a church was allowed outright in the Auto Commercial Zoning District. In response to a question by Niebrugge, the administration informed the Commission that the property to the North was owned by the Director of the Seaman's Mission. Schrock informed the Commission that the use of this structure was hard to define. He stated it's use did not fit as a standard church. Schrock pointed out that there was an undefined use of a `Mariner's Center' in the Land Uses Allowed Table which seemed to fit with the Seaman's Mission, but since there was no definition it was difficult to clearly classify. Schrock stated it was only important to define the Seaman's Mission if the request to rezone was denied. City of Seward, Alaska Planning Commission Minutes April 4th 2000 Volume 5, Page 81 James assured Griswold that between the two zoning designations being considered the Seaman's Mission would have the same parking requirements. She also clarified with the Commission that the parking would be reviewed during the building permit process. In response to a request for clarification from Darling, James informed the Commission that the name `mariner's center' was used in the Land Uses Allowed table, but was never defined. Notice of the public hearing as posted and published as required by law was noted, and the public hearing was opened. Joe Seale, 2246 Knoll Circle Anchorage, stated that he and his wife started the Seaman's Mission in Seward eight years ago. He expressed the regrets of David Hawkins, Director of the Seaman's Mission, that David could not attend tonight's meeting since he was on holiday in England. Mr. Seale stated he wanted the commission to know that he was the Treasure and a Board Member of Alaska Christian Ministry to Seafarers, the parent organization of the Seaman's Mission. He then introduced Bill Merry the architect for the project. In response to a question from Griswold, Mr. Seale outlined what the Seaman's Mission did in the community. He described working with the staff of cruise ships and coal ships. Seale stated that some of their services included; providing refreshments, telephones, bible study, fellowship, church services, lending library, shuttle service to sponsored events at AVETEC, and provided an opportunity for `pick up' games of soccer and basket ball. He stated that after September 15" of each year a food bank was provided for the needy in Seward. Mr. Seale stated that people looking for work were allowed to stay in the Mission for a maximum of three days. Bill Merry, 5215 Sillary Circle Anchorage, stated that he was volunteering his services to design the 3 bedroom addition. He stated that he was aware of how the building encroached into the setback, but since this request was regarding the rezone he would save those comments until later. Mr. Merry stated that he would be happy to answer any technical questions about the addition. No one else requested to be heard and the public hearing was closed. Motion (Darling/Larson) Recommend Council amend the Zoning of Lot 7, Block 2, Oceanview Subdivision, from Single Family Residential to Auto Commercial. Darling stated that the Seaman's Mission was well used in the community. He stressed that it's current zoning of Single Family Residential looked out of place and that it should be rezoned to Auto Commercial. Larson stated that prior to the Seaman's Mission this building was a day care center for many years. She stated that she was in favor of the rezone. City of Seward, Alaska Planning Commission Minutes April 4th, 2000 Volume 5, Page 82 Hohl stated she was also in favor. She stated that the rezone actually fit all the criteria of the checklist. She noticed that under the Comprehensive Plan administration stated that the Plan recommended against expanding the boundaries of the AC district, but further in the Plan it stated that the City should direct growth, and limit unguided expansion. Hohl reiterated that with this further examination of the Plan this rezone is actually consistent with the Comprehensive Plan. Niebrugge concurred with Darling's comments. Motion Passed. Unanimous. Request for a Setback Variance by the Seward Seaman's Mission for Lot 7, Block 2, Oceanview Subdivision, to construct a second story addition on an existing building which encroaches into the current required setback by + 3 inches. Schrock reviewed the agenda statement included in packet. Schrock noted that the second story encroachment was only up to 3 'h inches, and would not increase the foot print. He continued that the variance would allow the wall to be built flush with the first story, but if the Seaman's Mission was not given the variance the addition would look odd and not be practical. He recommended that the Commission approve the variance so that the Seaman's Mission could use their volunteer labor and not have to wait for these inconsistencies to be resolved. Schrock added that the variance request was consistent with all of the conditions. He stated that the administration recommended the deck that encroached into the D Street right of way along with a portion of the deck from the front yard setback be removed. Schrock stated that the administration was changing their recommendation and would allow the shed in the setback by the alley due to it's use as a garbage rack and fuel shed. James identified the deck on the south side as flush with the ground and stated it was more like a patio. She stated that this was allowed in the set back, but the main issue was that the deck crossed into the right of way. James informed the Commission that the building was grand fathered, but the deck to the north was not because it was built after 1991. In response to a question from Niebrugge, James stated that the setback on the front of the property was 10 feet for Auto Commercial or 20 feet for Single Family Residential. She stated that this placed the deck on the North side about 5 feet into the setback if the preceding rezone took place. Niebrugge verified with the administration that the proposed rezone wouldn't change the encroachment of the south deck. Administration answered in agreement with this statement. In response to a question from Hohl, Schrock answered that the boardwalk and flag pole encroachments into Third Avenue side to be addressed by DOT. In response to a question from Griswold, James stated that property owners had to have permission from the City to pave the area next to their property in the right of way. She stated that all requests were routed through the City Engineer. James stated that these areas were saved for future public maintained sidewalks, parking, etc. James responded to a further question from Griswold by answering that no structures were allowed in the setbacks. James continued that City of Seward, Alaska Planning Commission Minutes April 4th, 2000 Volume 5, Page 83 property owners were allowed to place their garbage containers in the setbacks. Administration admitted that this was one of the issues that needed to be looked at and defined. Notice of the public hearing as posted and published as required by law was noted, and the public hearing was opened. Bill Merry, 5215 Sillary Circle Anchorage, clarified that the south deck and the boardwalk that wraped around the building were both the same height. Mr. Merry stated that he was a member of the Planning and Zoning Commission in the Matanuska-Susitna Borough for 6 years and noted that they allowed decks, fences, and handrails within the setbacks. Mr. Merry stated that the deck to the north was a nice visual addition to the property that seemed to be compatible with the town. He asked the Commission to allow the north deck to remain without modifications. Mr. Merry stated that it wouldn't be a problem to cut off the portion of the south deck that extends past the property line. He stated that a first floor addition to the north was not considered because they utilize that space as a basketball half court. Joe Seale, 2246 Knoll Circle Anchorage, stated that there was a blacked out portion on the building plans because the addition had been shortened once they realized they were in the setbacks. He noted they were still planning to have three rooms. Mr. Seale clarified that the rooms would be just large enough to sleep in and store possessions. He also stated that there would be no cooking in the rooms, and they would never be rented out. No one else requested to be heard and the public hearing was closed. Motion (Darling/Hohl) Approve request for a Setback Variance the Seward Seaman's Mission for Lot 7, Block 2, Oceanview Subdivision subject to administration's findings in staff report. Darling stated it was unreasonable to request 5 feet be taken off the deck to the north. He continued that it should not be necessary to remove the portion of the south deck from the right of way. Darling stated that he didn't think that it was without precedence to have private citizens pave in the right of way. Darling asserted that the volunteer labor would be better used on the building then modifying a wooden deck with a limited life span. Darling stated that the Commission needed to examine what should be allowed in setbacks. He felt that accessory structures should be allowed in setbacks. Griswold questioned how consistent allowing this variance would be with the other decisions the Commission had made in the past. She stated that there were no set guidelines regarding what amount of encroachment should be given a variance. Griswold noted the other option of building to the north instead of making this second story. She stated that the emphasis placed on using volunteer labor made this variance request a financial hardship issue. Griswold stated she knew the Seaman's Mission did good works in the community, but felt this variance wasn't consistent with former decisions. She mentioned various setback variances that had been granted in recent years. City of Seward, Alaska Planning Commission Minutes April 4th, 2000 Volume 5, Page 84 Hohl concurred with Griswold that consistency was needed. She stated that she supported the addition to the second level, and clarified that in terms of durability an addition to the first floor would be comparable to what was requested. The Commission questioned administration on how the enforcement of the setback encroachments would be handled. Commission also discussed the merits of the administration's findings. James stated that during the building permit review the Seaman's Mission would be notified that their Certificate of Occupancy would depend on their completing the conditions outlined. She continued that the Seaman's Mission would be allowed to begin construction and that the City Departments would work together to insure they completed their conditions. Schrock stated that currently additions to nonconforming structures are allowed as long as they don't increase the nonconformity, but the intent of the code was to amortize these structures. He questioned how realistic this goal of amortization really was in a city so full of nonconforming structures. Schrock reiterated that the Commission needed to discuss this issue and clarify or modify the current code. Motion Passed. Unanimous. Unfinished Business -None. New Business RECESS: Meeting recessed from 9: 05pm to 9:10pm. Request by Brandon Anderson and Jim Pruitt for a Code change to allow health clubs in the Harbor Commercial Zoning District. Schrock stated that the administration was made aware of this issue when Mr. Anderson came into the Community Development Office to inquire about signs for his business. Schrock clarified that Mr. Anderson's and Mr. Pruitt's recourse was to ask for code change. Schrock stated that administration would recommend this request moving forward and the Commission discussing what should be the policy. He stated that this issue of what should be allowed in the Harbor Commercial District needed to be discussed in the Comprehensive Plan Review. In response to a question from Griswold, Schrock noted that there were no parking requirements for the Harbor Commercial Zoning District. Griswold recommended postponing action on the request until further evaluation could be done. Schrock stated that the Commission could postpone to a later date down the road, and that the administration had actually discussed that idea, but the City Attorney recommended a decision be made expeditiously. City of Seward, Alaska Planning Commission Minutes April 4th, 2000 Volume 5, Page 85 Griswold made a motion to postpone the request to early next year in concurrence with the Comprehensive Plan Update. There was no second. Motion (Niebrugge/Larson) Recommend code change to allow Health Clubs in the Harbor Commercial District. Larson stated that this code change should happen especially if the other businesses Mr. Anderson mentioned were in violation. Niebrugge stated that an answer should be given to the administration, Mr. Anderson and Mr. Pruitt sooner rather then waiting on the Comprehensive Plan. He continued that to postpone the decision could cause the business to shut down. James clarified that the Land Uses Allowed Table shows that retail sales and services are allowed outright in Harbor Commercial. She stated that the reason that Resurrection Body Works was an issue was that the Table specifically prohibited health clubs. The Chairman suspended the rules so that Hohl could ask Brandon Anderson a question. There was no objection ftom the commission. In response to a question from Hohl, Brandon Anderson stated that some of his clients work and own businesses in the harbor. Griswold asked the administration why health clubs were specifically prohibited in the Harbor Commercial district. Schrock stated that the code lumped gymnasiums and health clubs together, but these were vastly different uses. He surmised that the code's intent was to limit the parking impact of gymnasiums. After Niebrugge asked administration to clarify, Schrock stated that this request would come back to the Commission as a public hearing, and then go on to Council if approved. He stated that prior to this meeting there was not enough time to make a request and hold the public hearing at this meeting. Darling stated he objected to the request to amend the code based on prior comments made to him by administration. Motion Passed. YES: Griswold, Hohl, Larson, Niebrugge NO: Darling Commission Comments Larson requested that the administration return the small zoning maps. She supported discussing what should be allowed in setbacks at the next work session. City of Seward, Alaska Planning Commission Minutes April 4th, 2000 Volume 5, Page 86 Griswold stated she would like to postpone the work session until March 251 because of a conflict. Griswold reinforced her concerns that the Commission should look at the big picture when making decisions. Griswold concurred with Larson that setbacks should be covered at the next work session. Commission agreed to move work session from April 18' to April 25"' and discuss what to allow in setbacks. Citizens' Comments- None Commission & Administration Response to Citizens' Comments- None Adjournment e eeting was adjourned at 9:35 p.m. Christy Terry Planning Cler 1�quurrprrd® (City Seal) of Se;,, n r °®s L Ib Y6 , O1n° g. 13g�97C930�i� -, r � . on Nie rugge Chairman City of Seward, Alaska Planning Commission Minutes May 9, 2000 Volume 5, Page 86 Call to Order The May 9, 2000, regular meeting of the Seward Planning and Zoning Commission was called to order at 7:30 p.m. by Chairman Ron Niebrugge. Opening Ceremony Griswold led the pledge of allegiance to the flag. City of Seward, Alaska Planning Commission Minutes May 9, 2000 Volume 5, Page 87 Roll Call There were present: Ron Niebrugge, presiding, and Hugh Darling Carol Griswold Lynn Hohl Kristi Larson Kelly Martin Tom Smith comprising a quorum of the Commission; and Tylan Schrock, Assistant City Manager Rachel James, Planning Technician Christy Terry, Planning Clerk Absent were: None. Special Reports City Administration Report. Schrock stated he was pleased with the attendance at the Kenai Peninsula Borough meeting held in Seward last week. He noted that there would be a meeting on the Seward Highway Milepost 0-8 project on May 18`n at 4:00 PM. Schrock stated he would like to see the public at the meeting to comment on the issues. James directed the Commission to her written report. She gave an update on the status of the Comprehensive Plan and the negotiations with Dames and Moore. James informed the Commission she would be providing written highlights of the Planning Conference she attended in New York. She then invited the Commissioners to the free trolley tours being provided by the Historic Preservation Commission on May 131n KPB Planning Commission Report. Hohl stated she would present a written report at the Special Meeting scheduled for May 23th. Citizens' Comments on Agenda Items Not Scheduled for Public Hearing and Items Other Than Those on the Agenda John Clifton Jr., #2 Avalon, stated he was at this meeting to discuss the railroad crossing and road maintenance issues in the Marathon View Subdivision. Niebrugge thanked Mr. Clifton for following up on this issue, and informed him that since the railroad crossing was out of the City Limits the proper group to speak to would be the Kenai Peninsula Borough. City of Seward, Alaska Planning Commission Minutes May 9, 2000 Volume 5, Page 88 Approval of Agenda and Consent Agenda Motion (Martin/Griswold) Approve the Agenda and Consent Agenda. Hohl disclosed that she had a possible conflict of interest on the Sacred Heart Replat since she was on the church building committee. Niebrugge ruled that Hohl did not have a conflict of interest because she would not benefit financially from this replat. There was no objection from the Commission. Larson disclosed that she had a possible conflict of interest with the Harbor Uplands Platting Project presented in the packet. She stated that she had raised this issue in the past because her employer was a title company and could provide the certificate to plat for any of the replats reviewed by the commission. Larson explained that she was given bonuses based on company performance. Niebrugge clarified with Larson that her company's bonus system was based on the profit performance of the company and not directly on personal sales. When Larson answered in the affirmative to this statement, Niebrugge ruled that there was no direct financial gain and no conflict of interest. There was no objection from the Commission. Niebrugge consented to the wishes of the Commission and moved public hearing item 7B, the review of the Clearview Subdivision Replat No. 3, before public hearing item 7A, the review of the Fort Raymond Replat No. 2. Motion Passed. Without objection. The Chairman read the titles of the following consent agenda items approved by the Commission: The April 4", 2000 regular meeting minutes were approved. Preliminary Plat Review of Seward Original Townsite Sacred Heart Replat. This plat is a vacation of the interior lot lines of Lots 14, 15, 16, 17, 18, 19, and 20, Block 23 Seward Original Townsite. Public Hearings Review of a subdivision of Tracts B and C, Clearview Subdivision No. 3 to create 17 new lots. This property is located south of Bear Drive between Phoenix Road and Resurrection Boulevard; and is zoned two-family residential. Schrock directed the Commissioners to the checklist provided on page 7 of the packet. He stated that a subdivision agreement would be required stipulating the city's conditions regarding utilities and easements. Schrock noted that the Comprehensive Plan recommended underground City of Seward, Alaska Planning Commission Minutes May 9, 2000 Volume 5, Page 89 power lines, but this replat would take advantage of the existing overhead electric system and only add an additional five poles. James stated that the previous zoning of the property was RI (Single Family Residential) until the property was rezoned to R2 (Two Family Residential) after the 1985 Comprehensive Plan identified the Land Use Plan of Clearview Subdivision as Two Family Residential. James clarified that the Commission's role in looking at a preliminary plat was different then granting a Conditional Use Permit. She stated that the Commission was examining this plat to insure its compliance with the subdivision zoning requirements set out in City Code. James clarified for Niebrugge that as long as this plat met the technical requirements of City Code there wasn't any legal reason to not send it forward to the KPB Planning Commission. Griswold asked if the 10 foot easement along the rear lot line of lots 1-17 could be designated as an alley. James stated that the property owner and the City would need to make that decision. She continued that an easement was considered private property, while an alley was a dedicated public right of way. James stated that this was discussed with the City Engineer and the property owner. She also stated that there were possible drainage issues if this was to become an alley. Schrock clarified that since there were no strong reasons for an alley and because alleys were so difficult to maintain, the City Engineer had recommend against placing a new alley in this replat. James responded to a question from Hohl and stated that the utility boxes and poles would be located in either the easements or the right of way, and would not impact the bike path. In response to a question from Griswold, James stated she did not know what the development plans were for lot B-1. Notice of the public hearing as posted and published as required by law was noted, and the public hearing was opened. Dan McDonald, 1702 Resurrection, stated that traffic would be a problem if this development took place. He concurred with requiring an alley. Mr. McDonald asked if there would be curb cuts along the bike path for access to each lot. He stated he wanted the neighborhood to remain single-family. John Flood, 1701 Phoenix, stated that children wait for their school bus in this area and if duplexes are allowed then the added traffic could cause a problem. No one else requested to be heard and the public hearing was closed. Motion (Darling/Martin) Recommend KPB Planning Commission approval of a subdivision of Tracts B and C, Clearview Subdivision No. 3. City of Seward, Alaska Planning Commission Minutes May 9, 2000 Volume 5, Page 90 Darling stated that this request was straight forward. He stated that these parcels had been zoned R2 for quite a while and the Commission had no choice but to recommend the plat since the developer was following City Code. Griswold confirmed with administration that the letters received had been entered into the record. She read excerpts from the letters that expressed concerns with noise, traffic, property devaluation, and lack of space for children to play. Niebrugge directed comments to the public and stated that this situation was why public direction was so important during the comprehensive planning process. He continued that the Commission could not take away zoning from a property owner. Niebrugge requested that the public keep this in mind and return for the upcoming comprehensive planning process beginning this summer. Motion (Hohl/Larson) Approve the preliminary plat of Clearview Subdivision No. 3, subject to the City Engi- neer reviewing the option of requiring an alley. Hohl stated that she would like to see the City Engineer review an alley in this subdivision one more time since he now would have public comment regarding the need for one. Schrock stated he had a number of concerns with requiring an amendment of this type: 1) a new alley would add additional cost to city operations; 2) there would only be limited traffic relief with an addition of the alley; and 3) once the reevaluation took place then the Commission would need to review the preliminary plat a second time. James stated that the City Engineer had examined the option of an alley throughly. She elaborated that an alley would cause additional cost to the property owner that would be passed on to the purchaser of the lots created. James also addressed fuel delivery concerns by stating that the driveways would be available for fuel trucks to deliver fuel off of the right of way. Smith stated that the property was zoned R2 and that now the Commission would have to make their decision based on that. He then stated that the Commission did not know what was going to be built there, but that duplexes could cause traffic and parking problems. Public requested to suspend rules to ask a question, and with no objection from the Commission, Niebrugge suspended the rules. Leif Olson, 103 Barwell, asked if having an alley would still allow enough room for the developer to build duplexes. James stated that the lots would have to be reconfigured and they would all have the same minimum lot requirement of 7,000 square feet. In response to a question from Martin, James City of Seward, Alaska Planning Commission Minutes May 9 2000 Volume 5, Page 91 continued that the administration did not know what the property owner planned to build on the lots, but the City had no legal right to say that the property owner could not build duplexes. She then stated that the parking requirements for a duplex would be four identified spaces on the property. Griswold stated that this subdivision was not well planned. She echoed the concerns of the public regarding traffic, and the need to require an alley. Niebrugge stated that the front setback needed to be moved forward, and that the traffic needed to be moved into an alley. He continued that he still had concerns with service vehicles in the right of way and this was one of the reasons that necessitated another review of an alley. Larson stated that she would like to have the alley more strongly considered and that the cost of maintenance would be recouped in the new tax base created. Smith stated that he realized the city doesn't want more alleys because it takes from the revenue, but felt the Commission should support requiring an alley. James stated that nothing in the subdivision ordinance required that an alley be part of a subdivision. She stated that the Commission and the City are required to review the subdivision based on Code. Schrock stated that having an alley would require the property owner give up his private property to become public property. He stated that the property owner had prepared the subdivision based on the requirements set forth by City Code. In response to a question from Hohl, James stated that duplex and single family residents can back their vehicles onto a street. Niebrugge reiterated that requiring an alley in this subdivision should be further examined. Schrock suggested that instead of the amendment on the table the proper course of action would be to postpone to a time certain. Rohl withdrew her motion to amend, and Larson withdrew her second. Darling stated that he would like to revisit this preliminary plat at the Special Meeting already scheduled for May 23'a Larson encouraged the public to look at what their land is zoned and also the area around them, so that when subdivisions are brought forward it is not a surprise. Motion (Martin/Griswold) Postpone action on the subdivision plat of tracts B & C, Clearview Subdivision No. 3 to the May 23a Special Meeting. City of Seward, Alaska Planning Commission Minutes May 9, 2000 Volume S, Page 92 Motion Passed. Unanimous. Review of Fort Raymond Replat Number 2. The purpose of this subdivision is to replat the cemetery to 1) separate the new ball field from the cemetery property; 2) make the Oddfellows Cemetery a platted lot: 3) dedicate the south 20 feet of the cemetery property to Coolidge Drive. The subdivision also creates a new lot on KPB property for a new city well. Schrock stated that this request was consistent through out the check list. James stated that the Commission initially reviewed this project in July and it was basically a housekeeping issue. She stated that the main issues were that the ball field was constructed over a lot line and that Coolidge Drive encroached into the City, Pioneers, and Masons Cemetery. James stated that at this time the Pioneers had agreed to the dedication, but wanted something in return and that the Masons had voted against the dedication at their last meeting. She stated that the City was continuing to work with these two groups. In response to a statement from Hohl, James stated that the minutes from the July 1999 meeting had a typo and that the correct amount requested for the right-of-way dedication was 20 feet. In response to a question from Larson, James stated that there would be room for the proposed bike path if the dedication was made. Notice of the public hearing as posted and published as required by law was noted, and the public hearing was opened. Don Cripps, 426 41' Ave, noted that he was representing the Masons. He stated that he was personally in support of the project, while the local Lodge was against dedicating the 20 feet. Mr. Cripps suggested the City approach Grand Lodge of Alaska as the proper legal authority over the land. Darling asked Mr. Cripps if there was any compromise that would help the Masons feel more comfortable with this request. Don Cripps stated that the main issue was the proximity of one of the graves to the proposed dedication. He stated that in general the Masons were wary of giving any property away. Mr. Cripps offered his services in working out an agreement. Schrock stated his appreciation of Mr. Cripps willingness to assist. Schrock reassured the Commission that he felt this would come to an agreeable resolution. He stated that a meeting was planned to bring all the parties together. Schrock also clarified for the Commission that the Masons would not be forced or coerced to make this dedication. Peggy Ventura, 2403 Elm, stated that the bike path had to go on the North side of Coolidge because of the blind corner at Coolidge and Jesse Lee Drive. She questioned if the well would City of Seward, Alaska Planning Commission Minutes May 9, 2000 Volume 5, Page 93 change future plans to extend Hemlock Avenue, and also asked what the structure would look like that covered the well. Niebrugge suspended the rules so administration could answer the questions and there was no objection from the Commission. Schrock stated that he was not aware of how large the well house would be. He then reassured Ms. Ventura that the long term plan for Hemlock Avenue would remain the same. No one else requested to be heard and the public hearing was closed. Schrock stated that the process could move forward while the City sat down with the other parties and worked out all the issues. James stated that from previous discussions with the Masons, she had understood that it was the local lodge who could make decisions regarding the property. In response to a question from Hohl, James stated that if the Masons were not willing to dedicate the right-of-way, the final plat would not include the Mason's lot. She added that the plat would not have to go back to Planning and Zoning. Motion (Larson/Griswold) Recommend KPB Planning Commission approval of Fort Replat Number 2. Larson suggested that compensation be offered to the Masons and the Pioneers for the easement. Griswold stated she did not feel comfortable approving this plat if all the property owners were not in agreement. She stated that as property owners the Masons had the right to not dedicate property to the City. Griswold had concerns that if the Planning and Zoning Commission approved this plat then the Mason's negotiation ability would be limited. Niebrugge stated that a bike path in this area would be very important for the community. James clarified that the Council's review was to approve the easement on the City owned portion of the plat. She stated that the grant funding for this project expired on June 30 and to keep the plat moving forward by the deadline it needed to reach KPB by May 22"1 Schrock stated that the administration did not plan on this approval going past the deadline. He informed the Commission that initially the property owners were receptive to granting the easement. Schrock stated that the main issue was that at least ten feet of right of way was needed for Coolidge to be brought into compliance. Hohl stated that she was comfortable with moving the plat forward. She stated that the property owners have the ultimate right to either sign/ not sign the plat. City of Seward, Alaska Planning Commission Minutes May 9, 2000 Volume 5, Page 94 Motion Passed. Unanimous. Review of a proposed ordinance amending the Zoning Code, Land Uses Allowed Table to allow a health clubs in the Harbor Commercial Zoning District. Schrock reminded the Commission of the discussion at the last meeting. He stated that the larger issue behind this request was what uses should be allowed in the Harbor Commercial Zoning District and that this issue would be an important part of the upcoming Comprehensive Planning Process. Schrock pointed out that gymnasiums were removed from the proposed code. He clarified that the two uses were very different: gymnasiums held large scale events while health clubs were for personal fitness. Schrock stated that gymnasiums would have a larger parking impact because an event in a gymnasium would require attendance at a specific time while the parking demand at a health club was dispersed throughout the day. Griswold stated that the Agenda Statement's Consistency Checklist did not represent the issue of a health club, rather the justifications given were for retail stores. Notice of the public hearing as posted and published as required by law was noted, and the public hearing was opened. Jim Pruitt, 2506 Maple Street, stated that he requested the Commission's recommendation to Council for a Code change. He stated that many of the hotel guests, harbor users, and harbor workers utilized the existing health club. Pruitt stated that the health club was also a retail facility selling equipment and health drinks. No one else requested to be heard and the public hearing was closed. Motion(Martin/Smith) Recommend Council amend the Zoning Code, Land Uses Allowed Table to allow health clubs in the Harbor Commercial Zoning District. Martin stated that the existing health club was a great asset to the harbor. Smith stated that the use fit in with the other businesses located in the harbor. Darling stated that he was opposed to the code change. He stated that his main concerns were;1) traffic and parking would be impacted negatively since there were no parking requirements, 2) a health club did not benefit from the harbor location, and 3) a precedent was being set prior to any long term planning. Griswold stated that she was in support of the code change. She stated that the Health Club was very small, and was open 24 hours a day. Griswold stated that these two factors eased her City of Seward, Alaska Planning Commission Minutes May 9, 2000 Volume 5, Page 95 concerns regarding parking. She surmised that this use was as appropriate as any other use currently located in the harbor. Niebrugge stated that the use was not very different then the other uses in the harbor. He stated that the whole issue needed to be examined in the planning process. Larson stated that this business would be a benefit to the harbor because it would be open year round. Motion Passed. RECESS: Meeting recessed from 9: 20-9:25. Unfinished Business YES: Smith, Martin, Hohl, Larson, Griswold, Niebrugge NO: Darling Review of the Zoning Code provisions regarding home occupation signs. Martin stated that she requested this topic be discussed because of public comments she had received. She commented that every owner of a business should have the opportunity to designate where they are located with a sign. Schrock stated that this sign issue was a large part of the discussion that took place last summer. He requested that the Commission provide the administration with clear direction on how they would like to proceed. James clarified some of the confusion regarding signage allowed with year round rentals vs. nightly lodging. She stated that the intent behind the Code restricting home occupation signs was to preserve the residential character of the neighborhoods. James noted that Single, Two, and Multi - Family Residential Zoning Districts were different districts with different characteristics. Martin recognized that lodging business owners have a point when they say their businesses can not be adequately advertised. She felt that the Commission could limit the home occupation's impact by limiting the size of signage. Martin stated that the Commission's review of the Sign Code last summer would have been more in depth if there had been more time. Darling stated his support for allowing signs in residential districts of four or five square feet. Griswold stated she was in support of smaller signs. She sited Dayton and Anchorage Sign Codes and emphasized only the name of the occupant and the lawful home business should be allowed on the sign. Griswold noted that addresses are allowed and the City should enforce this requirement. City of Seward, Alaska Planning Commission Minutes May 9, 2000 Volume S, Page 96 Smith concurred with Griswold's comments, and felt that this was a complicated issue that needed further examination. Hohl agreed with allowing a small sign in the RI zoning district, but commented that larger signs could be allowed in zones R2 and higher. Darling restated that he would support a sign that was four square feet. He questioned if anything smaller could really be seen from the street. Hohl stated that she could read small name plates that residents have around town by their doors. Niebrugge stated that he was originally opposed to signs in residential neighborhoods, but with further examination admitted there was a viable need. Schrock stated that if the administration was so directed they would come back to the Commission with a recommendation. He suggested that the administration would present a change with the least amount of impact. Schrock stressed the importance of providing opportunity for public comment. Darling cautioned the Commissioners to remember that the idea of a sign was to be large enough so as to be legible. He questioned how the idea of murals fit into this issue. Griswold stated that she was interested in finding out how other cities regulate murals. Larson stated that she supported small signs in all residential zoning districts. New Business Harbor Uplands Platting Project Schrock stated that this clean up issue had been ignored for quite some time. He described how the project was broken into different sections, and that the three written quotes received from surveying firms were all around the ten thousand dollar mark. He stated that if this project was approved the City anticipated using the local firm of Cline and Associates. Schrock asked the Commission to recommend this project to the City Council. James explained that the lack of platted lot lines in the harbor created problems with building and fire code reviews, addressing, and resulted in legal costs to the City. She added that 4' Avenue was not actually a platted right of way in this area. Larson questioned if future lease parcels would be identified on the plat. Schrock answered that Council first needed to designate any additional areas for lease. City of Seward, Alaska Planning Commission Minutes May 9, 2000 Volume 5, Page 97 Martin and Larson stated their support for the project. Smith stated his support, and also that he would like to see this done in SMIC. Motion (Martin/Niebrugge) Motion Passed. Informational Items Recommend that City Council 1) approve the Harbor Uplands Platting Project, 2) appropriate the necessary funds to com- plete the project and 3) authorize the City Manager to enter into a professional ser- vices contract with Cline & Associates for the harbor plat project. Unanimous. Application for permit to the Army Corps of Engineers for a floating dock at the head of Day Harbor, Tract A. Griswold referred the Commission to the correspondence between Robert Linville, Richard McMahon, The US Army Corps of Engineers, and the Kenai Peninsula Borough, that she had provided for the meeting. She stated that there were residents of Seward that owned property in the area where the development was to take place and they would like the opportunity to have a public hearing. Griswold stated that this had an impact on Seward because the residents of Day Harbor were advocating all commercial activity be based in Seward. Griswold asked the Commission to support a recommendation for KPB to hold a public hearing with adequate public notice on this issue. Schrock stated that it was appropriate for the Commission to make a request to KPB Planning Commission. He noted that any dealings he has had with permitting projects there had been ample opportunity for public comment, especially when dealing with lands in the Costal Management Plan. Griswold stated that a major part of this issue was that the plat and reference number on the Public Notice of Application for Permit from the Army Corps of Engineers were incorrect and that many of the issues the adjoining property owners had were not addressed. Motion (Griswold/Martin) Respectfully request Kenai Peninsula Bor- ough Planning Commission provide a Public Hearing with Public Notification on the Day Harbor development. Hohl noted that the KPB Planning Commission had not yet seen this request. City of Seward, Alaska May 9, 2000 Planning Commission Minutes Volume 5. Page 98 Smith stated that he had concerns with the speed of this application going through the process. Schrock questioned if the intent was to have administration draft a letter for signatures or if the request was sufficient. Hohl stated that the Army Corps of Engineers and the Kenai Peninsula Borough would have separate public hearings. She clarified that in the Borough there were no actual Zoning Districts, and in a sense no safeguards for residential areas. Hohl noted that the project would come to the Kenai Peninsula Borough because of the Costal Zone Management issue. Hohl stated that at this time she was unaware if a public hearing had been designated. She encouraged the property owners and other concerned citizens to contact the Army Corps of Engineers and noted that the Corps of Engineers' permit stated that requests for a public hearing should include reasons for the request. Darling pointed out that the Permit had an expiration date of May 9'. Schrock responded that in his experience the permitting process would be extended if concerns were brought up. Motion Passed. Commission Comments Unanimous. Hohl indicated her pleasure at the increased attendance for the KPB meeting held in Seward. Smith encouraged the public to know the Zoning Designations and Land Use Plan for areas around the City. Martin thanked the Commissioners for being open to discussing the Home Occupation Sign Code issue. Larson requested a sign be put on the podium to help speakers remember to state their name and physical address. Griswold stated that she had received many calls regarding the Clearview Plat. She shared with the Commission her frustration and also the adjacent property owners frustration with the possible negative impact to the neighborhood. Griswold surmised that if an alley was required and the front setback moved closer to the right of way then some of the issues would be resolved. Darling stated it was inappropriate to send the Clearview Plat back through the process after the developer completed everything required by Code. He stated that the request for an alley seemed very arbitrary since the Subdivision Code did not specify this as a guideline. Smith noted that the assumption was made by some that the developer would build duplexes and at this point there was no information to support this assumption. City of Seward, Alaska Planning Commission Minutes May 9, 2000 Volume 5, Page 99 Niebrugge commented that this property was zoned many years ago as Two -Family Residential and this was why public opinion was needed during the planning process. He noted that at this time there is a shortage of housing in Seward, but at the same time people don't want development in their backyard. Niebrugge reiterated that the owner of this property had every right to have it developed within the regulations of City Code. He thanked the City Council for following procedure and routing the Gateway lease request back to the P & Z Commission. Citizens' Comments Kerry Martin, 218 Bluefield Drive, stated that the key to the home occupation sign issue was to require people to post their addresses. He continued to say that if the home occupation owners gave clear directions to their homes then that would solve the problem of patrons getting lost. Mr. Martin asked the Commission to stop and think about the great number of home businesses in this town. He stated that the number of signs that would be created would make the town look terrible. Mr. Martin felt that if signs were allowed in single-family neighborhoods then the signs should be required to be small. Stu Clark,1129 Cliff View Place, gave an update to the Commission on the Jesse Lee Home and asked that the Planning and Zoning Commission be the focal point for the public hearings. He stated that the discussion regarding the Clearview Plat was very comprehensive. Benard Ikerd, 1704 Resurrection Blvd., stated at the time this was zoned R2 there was a large amount of public encouragement to have it zoned R1. He then stated that he would like to encourage the utility lines be put underground. Mr. Ikerd noted that there would be actual little benefit from requiring an alley. Commission & Administration Response to Citizens' Comments James clarified that the rest of Clearview Subdivision was also zoned R2. Hohl commented that it will be a struggle to ask developers to install underground power lines since the Code didn't require this. She then stated that an alley in the Clearview Plat would lessen traffic backing out into the main roads. Martin thanked the public for their comments. Darling stated that home occupations should be allowed signage because his personal experience is that people do get lost in Seward, even with a good address and directions. He continued that if a business is allowed to operate in a residential area then it should be allowed to be designated as such. City of Seward, Alaska Planning Commission Minutes May 9, 2000 Volume 5, Page 100 Adjournment The meeting was adjourned at 10:34 p.m. Planning Clerk City of Seward, Alaska Call to Order Planning Commission Minutes Volume 5, Pazel01 The May 23`d, 2000, special meeting of the Seward Planning and Zoning Commission was called to order at 6:30 p.m. by Chairman Ron Niebrugge. Opening Ceremony Smith led the pledge of allegiance to the flag. Roll Call There were present: Ron Niebrugge, presiding, and Hugh Darling Carol Griswold Lynn Hohl Kelly Martin Tom Smith comprising a quorum of the Commission; and Tylan Schrock, Assistant City Manager Rachel James, Planning Technician Christy Terry, Planning Clerk Absent were: Kristi Larson, excused City of Seward, Alaska Planning Commission Minutes May 23, 2000 Volume S, Page102 Special Reports KPB Planning Commission Report, Lynn Hohl - Hohl directed the Commission to her written report, and stated she would keep the Commission updated on the status of the multi -agency effort to identify and catalog Seward's wetlands. Citizens' Comments on Agenda Items Not Scheduled for Public Hearing and Items Other Than Those on the Agenda Jennifer Blackwell,1713 Phoenix Road, asked how many lots were proposed and how large the proposed lots would be in Clearview Subdivision No. 3. She stated that she felt the required lot size should be at least two of the standard City lots. Niebrugge suspended the rules with no objection from the :.Commission. James clarified that the Original Townsite of Seward was divided into 30 by 100 foot lots, and that this subdivision would consist of 17 new residential lots that were roughly twice that size. Approval of Agenda and Consent Agenda Schrock requested that an additional item of 9A be added to reschedule the June Planning and Zoning Commission Meeting. Motion (Martin/Smith) Approve the Agenda and Consent Agenda. Motion Passed. Public Hearings Without objection. Request by Carl and Kim Hughes for a Zoning Setback Variance on Boardwalk Site 3, Portion Block 6, Oceanview Subdivision to construct eaves that encroach 1 foot into both the side setbacks. City code allows building eaves to extend into the setback a maximum of two feet, this request is proposing the eaves extend three feet into the setback. Schrock stated that this variance was necessary due to the City's reviewing error, but clarified that ultimately the builder was responsible to.follow Zoning Code even if a building permit was issued. He reported that the builder was able to reduce the proposed eaves to three feet, and stated that the administration supported this request. Schrock noted that when this was under review the Zoning Code had just reduced the allowed distance eaves could extend into the setback from three feet to two feet. City of Seward, Alaska Planning Commission Minutes May 23, 2000 Volume 5, Page103 James reviewed the criteria for granting variances. She noted that it would be a great hardship to rebuild the building, but the main reason to support the variance was the special condition caused by the City's mistake and the fact that the builder moved forward in good faith. Martin questioned if the Hughes were required to pay the two hundred and fifty dollar fee, and received an answer in the affirmative from the administration. In response to a question from Griswold, Schrock stated that the main reason for the Code change reducing the allowed eave extension into the setback was due to snow removal issues between buildings, and he noted that this property's primary use was around the summer months. Schrock reviewed the letters received from the adjoining property owners stating their support for the variance. In response to a question from Griswold, Dave Calvert, Manager Engineering and Utilities, stated that due to the proximity of the buildings, Mr. Hughes was required to have one hour fire wall on the walls, eaves, and roof. He clarified that this requirement was in place to limit the fire damage to the other structures. Notice of the public hearing as posted and published as required by law was noted, and the public hearing was opened. Carl Hughes, `/z mile Old Exit Glacier road, stated that he was building this permanent structure to be in compliance with one of the stipulations in his long term lease with the City of Seward. He explained that the eaves were originally planned to cover the board walk so that people could be protected from the weather. Mr. Hughes noted that once this design was approved by the Community Development Office he moved forward with ordering materials and constructing the building. He stated that once the City notified him that there was a problem he reduced his original design from four feet to three feet. Mr. Hughes explained that due to the structural strength of the design, the eaves could not be cut back any further without having to tear down the existing building. No one else requested to be heard and the public hearing was closed. Hohl disclosed a possible conflict of interest because she was involved in the city's review of the plans. Niebrugge ruled that there was no conflect of interest because Hohl did not stand to gain financially from the decision, and there was no objection from the Commission. Darling stated his support of the request. In response to a statement by Martin, James noted that the variance request fee was set by Council Resolution. Motion(Martin/Darling) Approve Resolution No. 2000-01 City of Seward, Alaska Planning Commission Minutes May 23, 2000 Volume S, Page104 Motion Passed. Unfinished Business Unanimous. Review of a subdivision of Tracts B and C, Clearview Subdivision No. 3 to create 17 new lots. This property is located south of Bear Drive between Phoenix Road and Resurrection Boulevard; and is zoned two-family residential. Note: The following motion was on the floor from the last meeting. Motion: (Darling/Martin) Recommend KPB Planning Commission approval of a subdivision of Tracts B and C, Clearview Subdivision No. 3 James reviewed the Kenai Peninsula Borough's responsibilities for planning, zoning, and platting of property within the borough, and noted that in 1980 planning and zoning was delegated to the City, while KPB retained platting authority. She clarified that there was a provision within the KPB Code requiring any subdivision of land within City Limits to first come before the Commission, and the City Department Heads for approval prior to being reviewed by KPB. James reviewed the discussion from the last meeting that centered around requiring an alley. She stated that both the Borough Platting Officer and the City Attorney agreed that an alley could not be required since this requirement was not in City Code, but the Commission could make a request for the alley. James stated that dedicating twenty feet of right of way for an alley would be considered a taking of property. She stated that the City would not accept the dedication due to their concerns with the alley. Calvert stated that he had met with Mr. Leirer early in the subdivision process and discussed an alley. He noted that neither Mr. Leirer nor the City wanted an alley. Calvert clarified that there was no identified need that could be solved with and alley, but there were many maintenance issues. Schrock stated that the proposed subdivision met all the requirements in City Code. He stated that an alley requirement would be considered a taking of property, and rezoning this property to single family residential would be a down zone. Schrock noted that both these actions would have to be reviewed throughly by the City Attorney because both of these actions would need to have a strong reason to justify them. Griswold questioned what modifications could be made, such as, speed bumps, lower speed, a park, or wider road, that would make the possibility of 17 duplexes being built in this area a safer situation. Schrock responded that most of those modifications would fall under the responsibility of Public Safety. Hohl questioned if the Commission could require Phoenix Road to be widened from fifty feet to sixty feet. City of Seward, Alaska Planning Commission Minutes May 23, 2000 Volume 5, Pagel05 In response James stated the Commission could request that the Borough require a 60" wide row. She noted that the Kenai Peninsula Borough Code required sixty foot right-of-ways. Motion(Hohl/Niebrugge) Amend to require a right-of-way dedication of ten feet along lots nine through fifteen, to widen Phoenix Road to sixty feet. The Commission questioned the administration on how wide Phoenix Road was above this subdivision. Recess from 7:10 - 7:15 to allow administration to research the answer. James confirmed that Phoenix Road had a 60 foot right -of way as it moved up through Jesse Lee Subdivision. In response to a question from Niebrugge, James stated that if a lot fell below 7,000 square feet due to this dedication, then it would need to be reconfigured. She clarified that this requirement would not be considered a taking because there was a demonstrated need for a good curb and gutter system, sidewalks, and utilities. James stated that this concept had been approved by the City Attorney in the past. Griswold noted that Lot B-1 should be included in this right of way dedication. Motion(Griswold/Martin) Second Amendment Passed. First Amendment Passed. Amend the amendment to require a 10 foot right of way dedication to Phoenix Road in those sections of the subdivision where Phoenix Road is only 50 feet wide. Unanimous. Unanimous. Griswold stated she was going to vote against the Main Motion because the possibility of having duplexes in this area was to great a safety issue. Main Motion Passed. Yes: Hohl, Martin, Larson, Smith, Dar- ling, Niebrugge No: Griswold New Business City of Seward, Alaska Planning Commission Minutes May 23 2000 Volume 5, Page106 Schrock noted that Jim Pruitt would be out of town for the Planning and Zoning meeting scheduled on June 6t'', and that his request for a lease extension was the only item currently on the agenda. Schrock asked the Commission to consider rescheduling the meeting. Commission discussed and meeting was rescheduled from June 6 to June 13, 2000. Commission Comments Griswold stated she was looking forward to composing the Comprehensive Plan and working on some actual planning. Darling noted that Planning and Zoning Meetings scheduled for 6:30 p.m were hard to attend on time. Smith concurred with Darling. Citizens' Comments Debra Moehling, 411 Port Avenue, stated that she was starting a business and felt the City Code regulating banners to only 30 days for grand openings and special events was unfair. She stated that banners can be very tastefully done and can look as good or better then a permanent sign. Ms. Moehling noted that new businesses are hurt because they don't have the capital to have a permanent sign. Commission & Administration Response to Citizens' Comments Schrock stated that the Comprehensive Plan Project was underway and was approved by City Council. James reviewed the timeline of the Comprehensive Plan: contract in place by June; summer months will be used to get information to Dames and Moore; public meetings will start in September; draft plan in October, and then to City Council for final adoption on March 15', 2001. She stated that staff is anticipating more meetings than those outlined in the budget, but these will be facilitated by City staff. James then reviewed the City Code on temporary signs. She stated that Ms. Moehling was given the option to bring this up to the Planning and Zoning Commission, because that was the process when a citizen disagrees with an aspect of the Zoning Code. James noted that the Commission could direct administration to draft a Code change. Niebrugge suspended the rules to allow Ms. Moehling to state what she was actually requesting, there was no objection from the Commission. Debra Moehling asked the Commission to change the Zoning Code to allow banners without a time limit. City of Seward, Alaska Planning Commission Minutes May 23, 2000 Volume 5, Pagel07 Niebrugge agreed with Ms. Moehling that some banners are attractive, but there are also many that would not be appropriate as a long term sign. Hohl noted that she was ready to begin work on the Comprehensive Plan. She stated that a task force should be set up to look at the Subdivision Code during this planning process. Adjournment The meeting was adjourned at 8:50 p.m. Planning Clerk City of Seward Alaska June 13. 2000 Call to Order —Ron Niebrugge Chairman Planning Commission Minutes Volume 5. Paee108 The June 13th, 2000, regular meeting of the Seward Planning and Zoning Commission was called to order at 7:30 p.m. by Chairman Ron Niebrugge. Opening Ceremony Darling led the pledge of allegiance to the flag. Roll Call There were present: Ron Niebrugge, presiding, and Hugh Darling Lynn Hohl Kristi Larson Kelly Martin Tom Smith comprising a quorum of the Commission; and Rachel James, Planning Technician Absent was: City of Seward, Alaska Planning Commission Minutes June 13, 2000 Volume 5, Page109 Carol Griswold, excused City Administration Report James distributed a written monthly report. She noted that on June 12, 2000 the City Council approved an ordinance amending the Land Uses Allowed Table to allow health clubs in the Harbor Commercial Zoning District; and authorized and appropriated funds for the Harbor Platting Project. KPB Planning Commission Report, Lynn Hohl Hohl distributed a written report which highlighted recent Borough Planning Commission agenda items relevant to Seward. Citizens' Comments on Agenda Items Not Scheduled for Public Hearing and Items Other Than Those on the Agenda - None Approval of Agenda and Consent Agenda Motion (Darling/Martin) Approve the Agenda and Consent Agenda. Motion Passed. Unanimous consent The Chairman read the titles of the following consent agenda items approved by the Commission: The May 9, 2000 regular meeting minutes and the May 23, 2000 special meeting minutes were approved as written. Public Hearings - None Unfinished Business - None New Business James Pruitt proposal to lease an additional 25 feet of city property on the north side of his current lease (Gateway Texaco), Lease 84-043 The Planning Technician reviewed Mr. Pruitt's request to lease an additional 25 feet of City land on the north side of his current Gateway Texaco lease (Lease 84-043) in order to increase the delivery area for fuel tankers and other supplier trucks. She noted that in accordance with the City lease policies and procedures, the City Council had forwarded the request to the Commission for review and recommendation regarding the pros and cons of disposing up to 25 feet of public land. She stated that the administration believed the safety concerns could be mitigated with less than 25 feet, and recommended a 10 foot northward expansion of the lease subject to the following City of Seward, Alaska Planning Commission Minutes June 13, 2000 Volume 5, Page]10 conditions: 1) the additional lease area shall be for the sole purpose of providing a delivery/loading zone on the property and must be posted as a loading zone for delivery vehicles only; 2) lessee will be responsible for relocating the existing electric box, if necessary, and providing any additional easements; 3) lessee will provide a raised sidewalk, constructed to city standards, on the south side of the North Harbor Parking Lot in order to clearly separate the lease site from the public parking lot. James noted that Mr. Pruitt was delayed in getting back to Seward, and had requested that the Commission postpone action on the request. She recommended that the Commission discuss the proposal and postpone action until the July 1 I' meeting. Hohl requested comments on the proposal and the administrations recommendation from the Fire Chief and Chief of Police. She also requested feedback from the State Department of Transportation regarding potential changes to the property's Seward Highway driveway. MOTION (Darling/Martin) MOTION (Darling/Hohl) Commission recommend disposing up to 10 feet of the North Harbor Parking Lot, Tract A, North Harbor Subdivision to James Pruitt for expansion of existing Lease 84-043, subject to the administra- tions recommended mitigation measures. Postpone action on the main motion until the next meeting. Darling stated that the Commission needed to wait until Mr. Pruitt was available to explain his proposal and answer questions. The Commission supported discussing the proposal prior to postponing so that Mr. Pruitt could be prepared to respond to the Commissions questions at the next meeting. Darling withdrew the motion to postpone. Hohl withdrew the second. There was no objection from the Commission. Hohl noted that the Small Boat Harbor Management Plan stated that under no circumstances should commercial development of existing parking areas be allowed without providing replacement of lost parking spaces. She questioned if Mr. Pruitt had a plan for mitigating the lost parking spaces. Smith asked if the recent business expansions were approved by the City. He questioned where Mr. Pruitt proposed to relocate the transformer and dumpster. Niebrugge stated that the recent building expansions created this situation, and he did not believe the lack of delivery area was a city problem. He noted that before 1995 there was adequate space for delivery vehicles. City of Seward, Alaska Planning Commission Minutes June 13, 2000 Volume 5, Pagel II Darling stated that the request appeared unreasonable, since the lessee was currently operating without the additional space. MOTION (Darling/Hohl) Postpone action on the main motion until the July 11, 2000 meeting. Motion Passed. Unanimous Seward Highway Mile 0-8 Project Review James reviewed the Seward Highway Mile 0-8 project. She noted that the pathway and the Resurrection River bridges were the major components of the project. The Commission expressed support for a northbound right turn lane at Nash Road, and northbound and southbound turn lanes at Exit Glacier Road. Martin questioned why Nash Road was not included in the project. Hohl requested that the pathway be clearly identified where it intersected with streets and driveways. Larson noted that the striping material used in the Seward Highway Mile 0-3 project ended up in ditches, yards, and creeks. She recommended that an alternative material be used for striping the asphalt on this project. The Commission agreed that sections of the highway needed additional lighting. Prince William Sound/Copper River Area Transportation Plan Draft Evaluation of Alternatives Technical Memorandum James explained that the Draft Evaluation of Alternatives Technical Memorandum for the Prince William Sound/Copper River Area Transportation Plan recommended eliminating Seward from Alaska Marine Highway service. She requested comments from the Commission on the Plan. Martin stated that the MV Tustumena had a long history in Seward. The Commission stated that the justification for excluding Seward because of its connection to the road system was not a valid reason since the marine highway needed to have connections to the road system. They also noted that Whittier and Valdez were accessible by road and they were not proposed to eliminate service Darling noted that some of his customers come to Seward from the villages. City of Seward, Alaska Planning Commission Minutes June 13 2000 Volume S, Page112 Smith stated that the analysis appeared skewed in favor of the recommendation, and that the conclusion was foregoing. Hohl stated that the Alaska Marine Highway scheduling and marketing had not focused on Seward's Marine Highway service. She spoke in favor of maintaining the connection between Seward and Homer. Commission Comments - None Citizens' Comments - None Adjournment The meeting was adjourned at 8:50 p.m. R c e James Planning Technic' (Cit,#�y�@ph���ri•••• .• OF Se •� SEAL I s V�4NFOF ft; I on Niebrugge Chairman City of Seward, Alaska Planning Commission Minutes July 11, 2000 Volume S, Page113 Call to Order The July 11, 2000, regular meeting of the Seward Planning and Zoning Commission was called to order at 7:30 p.m. by Chairman Ron Niebrugge. Opening Ceremony Griswold led the pledge of allegiance to the flag. City of Seward, Alaska Planning Commission Minutes July 11, 2000 Volume 5, Page114 Roll Call There were present: Ron Niebrugge, presiding, and Hugh Darling Carol Griswold Lynn Hohl Kristi Larson Kelly Martin Tom Smith comprising a quorum of the Commission; and Tylan Schrock, Assistant City Manager Rachel James, Planning Technician Linda -Rae Olsen, Planning Clerk Special Reports City Administration Report James introduced Linda -Rae Olsen as the Planning Clerk, and noted Christy Terry was now Assistant City Clerk. She reported that the surveyor for the Harbor uplands platting project anticipated submitting a preliminary plat to the City by the end of next week. She stated that the Comprehensive Plan consultants from URS/Dames and Moore met with the administration last week in a project kick-off meeting. She noted that since the Commission's regular meeting in October and November fell on election days the Council Chambers were not available. She recommended either rescheduling to the following Wednesday, or having the meetings at a different location. Schrock mentioned that he had attended the Seward Highway All American Road Designation ceremony with the Mayor and the City Manager. He noted that the All -American Road designation was an honor which recognizes the transportation capabilities as well as the intrinsic character and historical nature of the highway. He stated that the purchase of the three vacant lots on the corner of 411 and Adams for a bus stop, public restrooms and community park area was moving forward. He recommended that the Commissioners express to the City Manager how they would like to see the property developed. He noted that in response to the Lowell Point community council's present action of a water/sewer study, the City Council had directed the administration to work with the group on the possible joint use of the sewer treatment facility. KPB Planning Commission Report, Commissioner Hohl submitted a written report of the July 10" Borough Planning Commission meeting. Citizens' Comments on Agenda Items Not Scheduled for Public Hearing and Items Other Than Those on the Agenda None Approval of Agenda and Consent Agenda City of Seward, Alaska Planning Commission Minutes July 11 2000 Volume 5, Page115 Motion (Darling/Larson) Approve the Agenda and Consent Agenda. Motion Passed. Without objection The Chairman noted that the June 13th, 2000 regular meeting minutes were approved as written, Public Hearings Review of Dairy Hill Subdivision Schrock explained that the purpose of the subdivision was to identify property boundaries. He deferred to Planning Technician James to provide the background and review the administrations recommendations. James reviewed the staff report included in the agenda packet and recommended that the Commission recommend KPB Planning Commission approval of the preliminary plat of Dairy Hill Subdivision subject to the following conditions being met by the subdivider: 1. Identify the base flood elevation data, and delineate the floodplain area on the plat; 2. Identify electrical pole locations, and provide necessary easements as requested by the City Engineering and Utilities Department; 3. Provide a 20 foot utility easement over Tracts 4 and 5 for the existing waterline; 4. Dedicate 20 feet to the Bayview Place right-of-way; and 5. Include a note on the plat stating that these lots are not currently served by the municipal sewer system; James explained that as proposed Tract 4 would be partially zoned Single -Family Residential and Resource Management, and therefore a zone change would be necessary. She stated that proposed Tract 6 did not meet the minimum lot size of 20,000 square feet for the Resource Management Zoning District. She noted that the plat formally dedicated Dairy Hill Lane as a public right-of-way, and added that an issue that needed further discussion was the fact that Dairy Hill Lane turned into Chamberlain Road which turned into Second Avenue. She reported that the administration did not support the requested alley vacation at this time, and further noted that, although this was an undeveloped, unused right-of-way, additional information was needed regarding existing topography and future development, access, and utility plans prior to vacating the right-of-way. In response to a question from Niebrugge, James stated the plat did not resolve the private driveway access and issues identified on Tract 6. She also noted that because Tract 6 did not meet the minimum lot size of 10,000 square feet for the Resource Management district, the tract would have to be enlarged or the zoning would have to be changed to Single -Family Residential. Hohl supported including that information in the Commissions recommendation to the Borough. City of Seward, Alaska Planning Commission Minutes July 11, 2000 Volume 5, Page116 Hohl noted that the Borough requires developable access to all parcels and questioned if the driveway access issues should be addressed in this plat. She asked if there was developable platted access to the property west of Bayview Place. James responded that neither Bayview Place, Aialik Street or Barwell Street were currently constructed and their future development potential was unknown due to the topography. In response to a question from Griswold, James clarified that First Ave was not included in the subdivision. In response to questions from Griswold, James reviewed the development requirements and allowed uses for the Single Family Residential and the Resource Management Zoning Districts. She noted that the land owner has asked that the planning commission examine the land use plan for this area during the comprehensive plan update. James explained that Tract 4 would need to be rezoned RI or RM because generally you do not have a subdivided parcel that is half one zoning district and half another. Griswold noted that the area was bedrock and questioned whether utilities especially sewer could be developed in that area. Schrock explained that providing sewer to this area was an engineering question that the administration was unable to answer. He added that the city did not have the capability of providing sewer to the majority of this property. Griswold expressed concern about habitat protection for the salmon stream along and under Dairy Hill Lane into the Lagoon, and questioned how that area would be managed if it was part of the right-of-way. Schrock stated that work in anadronomous streams, whether in the right-of-way or not were managed by a permitting process. He noted that cutting down shrubbery for traffic safety did not require any special permit. James added that the city already maintained this area of the road. Niebrugge asked why Dairy Hill Lane is such varying distances all along it. It isn't drawn in like a regular roadway. James stated that the additional right-of-way dedication to make Dairy Hill Lane a 60' road would need to come from the city, based on the existing location of the road. Smith voiced his objection to requiring the owner to pay for the costs of locating the water line and electric poles. Schrock responded that we can not change what was done in the past, however we need to clean up issues as the opportunities arise. He added that the city will do everything it can to assist the surveyor, such as locating the water line on the ground. Hohl noted that Phoenix Road was only 50' wide in the area between Tract A and Leirer's property. She noted that it might be good for the city to be in on the plat to clean up Dairy Hill Lane, so that when it goes before the Borough we actually have 60' right-of-ways that meet Borough Code. She questioned if the City should dedicate the additional right-of-way necessary to make Dairy Hill Lane 60' wide. City of Seward, Alaska Planning Commission Minutes July 11, 2000 Volume 5, Pagell7 In response to a question from Larson, James reviewed the process of vacating a right-of- way. She explained that the Borough Planning Commission holds a public hearing on right-of-way vacation requests and if a vacation was approved at the Borough level the City has 30 days to veto the Borough's decision. Griswold asked if approval of the plat would make Dairy Hill Lane the official name of the street. James responded that the proposed name on the plat was consistent with City Council action which officially named that section of road between the Seward Highway and Chamberlain Road. She added that proposed name changes are reviewed by the Planning and Zoning Commission and the Historic Preservation Commission prior to Council taking final action by resolution. Hohl stated that the Borough also reviewed street names. Notice of the public hearing as posted and published as required by law was noted, and the public hearing was opened. Pat Williams - 604 6" Ave stated that she owned three lots in the Cliff Addition immediately adjacent to this subdivision, and was concerned about access to her property. She explained that currently she can access her property by crossing over Leirer's property. She expressed concern that if Mr. Leirer sold Tract 4 or 5, her access, as well as Henderlong's, would be eliminated. She noted that it was possible to access First Avenue from Ravina. She questioned if the development of First Avenue would be at the property owner or City's expense. Randy Knopik - 1411 Chamberlain Rd., questioned when the Dairy Hill/Chamberlain Road name issue would be addressed. He explained that people have been unable to locate their house because of the Chamberlain Road address. He supported the name Dairy Hill Lane because that is what the road is locally known as. He also questioned what the formal process was to address and designate the driveway access which crossed over his and Leirer's property. He noted that the waterline also runs across his property. Steve Leirer - 3640 Young St., Anchorage, AK, explained that the purpose of the plat was to define the property boundaries. He recognized all of the issues surrounding the property and noted that they would take time to solve. He stated that dividing the property into tracts was the first step in identifying the property for future development planning, and added that the issues would be addressed as the area develops. He recommended that the city examine the feasibility of developing Bayview Place. He added that the alleys behind Bayview Place are probably not developable due to steep terrain. He questioned a right-of-way dedication to Bayview Place, if the City wasn't planning to construct it right now. In response to questions from the Commission, Leirer explained that Tract 6 was created to identify the existing driveway that accesses private property to the west. Shrock added that the administration had discussed this issue with the subdivider and agreed that there was no easy solution to the issue, so Tract 6 was created to acknowledge the issue that needed to be addressed at a later date. City of Seward, Alaska Planning Commission Minutes July 11, 2000 Volume 5, Page118 Pat Williams, 604 61" Avenue, stated that there was platted access to her property from the south. She expressed concern with the inequality with how public utilities and right-of-ways were developed in the Cliff Addition for different property owners in the past. She stated that Government Road was changed to Chamberlain Road at her request in honor of one of Seward's former mayor's who once lived on the road. No one else requested to be heard and the public hearing was closed. Schrock reminded that Commission that the purpose of this subdivision was to primarily identify the property boundaries, and that no development plan was proposed at this time. In response to a question from Hohl, James stated that the city engineer would provide a letter to the Borough that a subdivision agreement would not be required for this plat. Motion (Hohl/Giswold) Recommend Kenai Peninsula Borough Planning Commission approval of the preliminary plat of Dairy Hill Subdivision subject to the administrations recommended conditions, and the following additional conditions: 1). Tract 6 must be enlarged to meet the minimum lot size of 20,000 square feet required by the Re- source Management Zoning District; 2). Denial of the proposed alley vacation be- tween Tract 2 and 3 excluding that portion that runs into Tract 4; 3). right-of-way dedication to increase Phoenix Road to 60 feet. For clarification Griswold stated that the motion read as follows: Recommend Kenai Peninsula Borough Planning Commission approval of the preliminary plat of Dairy Hill Subdivision subject to the following conditions: Identify the base flood elevation data, and delineate the floodplain area on the plat; 2. Identify electrical pole locations, and provide necessary easements as requested by the City Engineering and Utilities Department; 3. Provide a 20 foot utility easement on the plat for the existing waterline; 4. Dedicate 20 feet to the Bayview Place right-of-way; City of Seward, Alaska Planning Commission Minutes July 11, 2000 Volume 5, Page119 5. Include a note on the plat stating that these lots are not currently served by the municipal sewer system. 6. Increase Tract 6 to a minimum lot size of 20,000 sq. ft. required by RM zoning 7. Deny proposed alley vacation between Tracts 2 & 3; 8. Require dedication to increase right-of-way of Phoenix Rd. to 60 feet. Motion (Griswold/Hohl) Amend condition #2 to read as follows: Based on electrical pole locations provided by the city, provide necessary easements as requested by the city engineering and utilities department. Griswold stated that she agreed with Smith that the subdivider should not have to incur the expense of identifying the location of the poles. Vote on Griswold Motion: Motion passed. Yes: Darling, Griswold, Hohl, Larson, Martin, Smith No: Niebrugge Vote on Main Motion Motion passed. Unanimous RECESS: The meeting was recessed from 9:25 to 9:35 p.m. Unfinished Business James Pruitt proposal to lease an additional25 feet of city property on the north side of his current lease (Gateway Texaco), Lease 84-043 . Note: The following motion was on the floor from the June 13, 2000 meeting: Commission recommend disposing up to 10 feet of North Harbor parking lot Tract A North Harbor Subdivision to Jim Pruitt for expansion of existing lease 84-043 subject to administrations recommended mitigation measures. City of Seward, Alaska Planning Commission Minutes July 11, 2000 Volume 5, Page120 Schrock stated that this item was previously postponed because the applicant was unable to attend the last meeting. He reported that the administration had provided the applicant with written and audio records from the June 131' meeting. He added that staff had contacted him regarding this meeting but had not heard back, and he was not here tonight. Schrock recommended that the commission support disposing up to ten feet of the North Harbor parking lot to James Pruitt for expansion of existing lease 84-043 subject to the following mitigation measures: Because the stated concern can be mitigated with less than 25 feet requested by the applicant, the administration only recommends expanding the lease site an addition 10 feet to the north. 2. The additional lease area shall be for the sole purpose of providing a delivery/loading zone on the property and must be posted as a loading zone area for delivery vehicles only. The employees and customers will not be allowed to park in the loading zone. 3. Lessee will be responsible for relocating the existing electric box and providing any necessary easements. 4. Lessee will provide a raised sidewalk constructed to city standards on the south side of the North Harbor parking lot. Smith voiced his objection to the proposed lease expansion. He stated that the lessee should have developed the property with more forethought regarding how delivery trucks would service the property. Niebrugge concurred. hazard. Griswold stated that she was opposed to any loss of public parking in the harbor area. Martin spoke in favor of the 10 foot lease expansion in order to mitigate a public safety Darling stated that none of the City's public parking should be leased. Hohl expressed her disappointment that Mr. Pruitt was not at the meeting. Niebrugge expressed concern that the City would be setting a policy precedence if this lease expansion was approved. He noted that other lessees could make the same case regarding the lack of loading space. Schrock reminded the Commission that the zoning code did not require off-street parking or loading zones in the Harbor Commercial District. He clarified that authorizing the disposal of city land as recommended would not set a legal precedence because the City can examine land requests on a case by case basis. He explained that the City was in the process of evaluating how to City of Seward, Alaska Planning Commission Minutes July 11 2000 Volume 5, Pagel2l_ reconfigure the North Harbor parking lot in order to get the most parking in the space available, and therefore he did not anticipate a net loss of public parking if the ten foot lease expansion was approved. Hohl supported the City providing landscaping buffers in the parking lots to separate the pedestrians from the traffic. Griswold agreed. Vote on main motion Motion Failed New Business -None Commission Comments Yes: Martin No: Darling, Griswold, Hohl, Larson. Smith, Niebrugge Larson stated that she was available for either a Tuesday or Wednesday meeting in October and November, and she welcomed Linda -Rae to the P&Z meetings. Griswold noted that she was the election -committee chair, and would not be available for the Tuesday meeting in October or November, so Wednesday night would be best for her. She reported that she had received public comments regarding busses idling in the new bus loading zone, in the harbor with one bus left idling for 49 minutes. She noted that she was not impressed with The City of Kenai's appearance and didn't support using its zoning code as a model. She commented on the lack of landscaping in the harbor area and referred to it as an "asphalt jungle". She questioned if Seward was prepared for the influx of people the All American Road designation would bring, and supported planning to mitigate the impact. Darling, stated that either Tuesday or Wednesday meeting in October and November would work for him. He voiced his support for only having laws that the City was willing to enforce. Hohl supported the development of landscaping criteria. She stated that either a Tuesday or Wednesday meeting in October and November would work for her. Smith stated that either a Tuesday or Wednesday night was fine with him. Martin stated that either a Tuesday or Wednesday night was fine. She thanked Pat Williams for the historical information she provided and thanked everyone who made comments tonight. She requested that the administration bring the sign ordinance back to the Commission as was discussed at a previous meeting. Niebrugge welcomed Linda -Rae to the Commission meetings. He noted Wednesday nights are fine with him for October and November meetings. He mentioned getting the packets City of Seward, Alaska Planning Commission Minutes July 11, 2000 Volume 5, Page122 later that usual, which did not give him enough time to prepare for the meetings. He commented that the Commission may want to consider changing the regular meeting night back to Wednesday. He expressed his strong objection to the new bus loading zone in the Harbor. He stated that replacing the short-term parking spaces with the bus zone created a significant loss of parking because of the high vehicle turnover the area used to experience. He added that as a bus zone, the area sits empty most of the day. Citizens' Comments Carol Chaudiere -1129 Cliff View Place, agreed with Commissioners Hohl and Griswold regarding improving the aesthetics of the harbor area for the benefit of both the visitors and the locals. She stated there were many little spaces throughout the harbor where aesthetic improve- ments, such as landscaping, could be done. She supported the City planning for aesthetic improvements, and added that there will never be enough parking. Commission & Administration Response to Citizens' Comments Schrock noted that the article on Kenai's zoning code amendments was to give the Commission some perspective on what other communities in the area were doing, and he thanked them for their comments. He stated that getting the agenda packets out on time was the administration's responsibility and that would be taken care of. In response to the concerns about the new bus zone, he explained that the number of buses have continued to increase over the past three years, and previous bus loading zone presented a pedestrian and public safety problem immediately adjacent to Fourth Avenue. He agreed that there were issues that needed to be worked out with the new bus loading zone, and added that it was essentially a temporary fix to address the pedestrian and public safety issues until additional plans could be implemented prior to next season. Griswold and Hohl had comments and questions on the harbor employee parking lot, regarding plans for ingress and egresses and future plans. Smith commented on the fact that parking could be provided for busses anywhere within 20 minutes of town, instead of having them idle for long periods of time in the loading zone. He spoke in support of additional landscaping and noted that other cities provide the flowers, and citizens groups take care of them. He stated that he would be willing to come to City Hall to pick up the agenda packet. City of Seward, Alaska Planning Commission Minutes July 11, 2000 Volume 5, Page123 Adjournment The meeting was adjourned at 10:20 p.m. 1 7 I Linda -Rae Olsen Planning Clerk rip (City Seal) g 0•; •• ►r`izzl 'B � � V Ron Niebrugge ' Chairman City of Seward, Alaska Planning Commission Minutes September 5, 2000 Volume 5, Page124 Note: Due to the absence of Chairman Niebrugge and Vice Chairman Darling, Commissioner Griswold was selected to begin the meeting. Call to Order The September 5, 2000, regular meeting of the Seward Planning and Zoning Commission was called to order at 7:30 p.m. by Carol Griswold. Opening Ceremony Commissioner Smith led the pledge of allegiance to the flag. Motion (Smith/Martin) Motion passed Roll Call There were present: Select Carol Griswold as chairperson for the meeting. Unanimous consent Carol Griswold, presiding, and Lynn Hohl Kristi Larson Kelly Martin Tom Smith City of Seward, Alaska Planning Commission Minutes September 5 2000 Volume 5, Page125 comprising a quorum of the Commission; and Tylan Schrock, Assistant City Manager Rachel James, Planning Technician Linda -Rae Olsen, Planning Clerk Absent were: Ron Niebrugge - excused Hugh Darling - excused Special Reports City Administration Report Schrock mentioned that the City was going through the budget process now and the work that the Commission would be doing on the Capital Improvement List fits into that process. He recommended that the Commissioners stay involved in the development of the downtown 4' and Adams park area. Schrock reported that the City has been lobbying for Federal and State funds, some of the major lobbying efforts have been for the Alaska SeaLife Center, the East Harbor Expansion and the flood mitigation projects. James reported that the work sessions for the Comprehensive Plan update have been scheduled for October 1 Ith and 12th, 2000 from 6:00 - 10:00 p.m. Dinner would be provided both evenings. The consultants from URS/Dames and Moore will facilitate the meetings. She also reported on an opportunity to provide training to the commissioners here in Seward, in the form of one hour audio training programs. Four different programs would be available throughout the winter. KPB Planning Commission Report. Lynn Hohl reported on the August Borough Planning Commission meeting. Citizens' Comments on Agenda Items Not Scheduled for Public Hearing and Items Other Than Those on the Agenda None Approval of Agenda and Consent Agenda Motion (Martin/Larson) Approve the Agenda and Consent Agenda. Motion Passed. Unanimous consent James noted that the July 11, 2000 regular meeting minutes were approved as written. Public Hearings City of Seward, Alaska Planning Commission Minutes September 5, 2000 Volume 5, Pagel26 Review of Seward Small Boat Harbor Preliminary Plat Schrock explained that the purpose of the plat was to identify the existing lease parcels and facilities that were there today. He deferred to Planning Technician James to provide the background and review the administrations recommendations. James reviewed the staff report included in the agenda packet and recommended that the Commission recommend City Council consent and KPB Planning Commission approval of the Seward Small Boat Harbor Preliminary Plat subject to the following: 1. Lot 13, Block 6 shall be identified as Park on the final plat; 2. Delineate the location of the floodplain area on the final plat, and amend Note 3 to reference the City of Seward Floodplain Ordinance; and 3. Recommend KPB approval of an exception to KPB Code of Ordinance §20.20.200 (Lots - Access to street) for Lots 3-13, block 6. Schrock noted that the administration also recommended allowing for the adjustment of Lot 12 to meet building code separation requirements. James explained that the lots all meet the zoning requirements, and because this is a developed area the utilities were already in. She explained that because lots 3-13 did not have the required street frontage, the City will be asking for an exception to KPB Code §20.20.200 access to street. James noted, that with this plat access would be provided for these lots by a maintenance and emergency vehicle and pedestrian easement. James explained that Kenai Fjords National Park lease lot 14, would be extended out 7 feet to the 41h Ave right-of-way to provide the necessary street frontage. She further noted that the plat will provide for the formal dedication of the already constructed 41h Ave. She stated that utility easements for telephone, cable TV, water, sewer and electric would be identified on the final plat. In response to a question from Larson, James stated that at the time that the lessee's receive the plat signature sheet, they will also receive a lease amendment to sign. Notice of the public hearing as posted and published as required by law was noted, and the public hearing was opened. No one requested to be heard and the public hearing was closed. Motion (Martin/Larson) Commission recommend City Council consent and Kenai Peninsula Borough Planning Commission approval of the Seward Small Boat Harbor Preliminary Plat subject to the staff recommended conditions. City of Seward, Alaska Planning Commission Minutes September 5, 2000 Volume 5, Pagel27 In response to questions from Martin, James and Schrock explained that the maintenance and emergency vehicle easement on the east side of the boardwalk sites would provide for a pedestrian access way, for possible future development of the boardwalk. In response to questions from Hohl, Schrock explained that the Kenai Fjords National Park lease parcel was being broken into two lots, Lot 13 and Lot 14, to maintain the existing use of a park on lot 13. In answer to further questions from Hohl, James noted that the surveyor had surveyed the existing buildings in relation to the proposed lot lines to ensure that the plat did not create any building encroachments across lot lines. Schrock noted in answer to questions from Larson and Hohl, that regulations regarding the access and use, i.e. supply loading and unloading, in the areas designated as maintenance and vehicle easement would not change. Smith questioned the use of the word vehicle in naming the boardwalk section of the maintenance and emergency vehicle access easement. He suggested the wording "maintenance and emergency access" leaving out the word vehicle on this portion. In response to Griswold, Schrock answered questions regarding existing and future fire lanes within the employee parking lot on Lot 16, Block 6. He explained that existing fire lanes on Lot 16, Block 6 were not included on the plat because the parking lot was going to be reconfigured. In response to a question from Hohl regarding the title of the plat, James stated that while normally the parent subdivision name is used when replatting existing subdivided land, this included four subdivisions. She noted that the KPB usually has recommendations and therefore the title was subject to change. Motion Passed Without objection Unfinished Business none New Business Request by Seward Ship's Drydock, Inc. to lease additional land within the Seward Marine Industrial Center. Schrock reported that Seward Ship's Drydock's request to lease additional land within the Seward Marine Industrial Center was consistent with the industrial zoning of the property, and consistent with the Comprehensive Plan, Strategic Plan, Seward Marine Industrial Center Management Plan and Municipal Lands Management Plan. He noted that the commission may want to postpone action in order to visit the site. He reported that the administration had adjusted its recommendations after discussions with the lessee. City of Seward, Alaska Planning Commission Minutes September 5, 2000 Volume 5, Page128 James reported that the original request included a portion of Sorrel Road running through the managed area and that area was eliminated from the lease proposal. James noted that the land has been previously identified as available for lease and the lease proposal identified four separate parcels. She described the location and existing use of the requested parcels. She noted that the proposed lease parcel west of Sorrel Road and in between the 250 ton travel lift and the syncro-lift was to small to plat on its own and the proposed use needs more time and research, so by mutual consent between the interested party and the city this parcel will be left out of this lease request. James also noted that it made sense to lease parcels located on either side of the main rails as one parcel, with the rails, transfer dock and transfer pit included. She stated that the proposed parcel located within Block 8 on the south side of Sorrel Road was already used by Seward Ships' Drydock for parking and storage and would be easy to replat and have amended into the lease. She noted the need to leave room for future shiplift expansion. Schrock reported on the existing public safety and traffic concerns regarding that portion of Sorrel Road in front of Cook Inlet Processing. He noted that it made sense from a public safety standpoint to vacate that section of the road. This would require another source of access to Seward Ship's Drydock and the two other lease sites. Schrock discussed the alternatives available for rerouting Sorrel Road, he stressed the need for good planning foresight. He also summarized the administration's recommendations for the lease proposal. DJ Whitman, Seward Ship's Drydock, 125 10 Camelot reported that Seward Ship's Drydock did agree to put in the utilities to the fourth rail at their own expense but that there were problems with having completion dates attached to the proposed improvements. He explained that they had planned to do the noted improvements on an as needed basis. He summarized the alternatives for rerouting Sorrel Road, expressing the pros and cons of each. He favored rerouting the road down the travel lift runway. He expressed concerns that moving the road south would be directing traffic right into a work area and into the area where expansion would occur in the future. He discussed public use and the possible future expansion of the shiplift facility to the north and to the west and noted that, this was why the syncrolift, main rail and transfer area were left out of the lease proposal. In answer to questions from Hohl, Whitman expressed concerns about any public access to Fourth of July Beach by Sorrel Road through the industrial area. He noted that Seward Ship's Drydock is responsible for insuring the syncrolift and anything that happens on or around it is their responsibility. He stated that the rolling barriers would not be a viable option to ensure public safety. Jim Beckham, Seward Harbormaster, reported that the Sorrel Road route in between the two CIP lease parcels was not the best situation, for the operation of their facility. The City would like to accommodate and work with CIP to allow them to make their operation more efficient. Beckham noted public safety concerns and strongly recommended against routing Sorrel Road down the travel lift runway. City of Seward, Alaska Planning Commission Minutes September S, 2000 Volume S, Page129 Motion (Martin/Hohl) The Commission recommend City Council to authorize the request by Seward Ship's Drydock, Inc. to increase it's leased area in the Seward Marine Industrial area. Smith favored completely stopping public access to the Seward Marine Industrial area, citing examples of many public safety hazards to support that. Motion (Smith/Hohl) Postpone action until the October 4, 2000 regular meeting. Motion Passed Without Objection James clarified the purpose for postponing was so that the Commission could visit the site and further discuss the Sorrel Road issue. Commission scheduled the site visit to SMIC for Monday, September 18", 2000,12:00 p.m. (Noon) RECESS: The meeting was recessed from 9:40-9:46 p.m. Introduction of Capital Improvement Plan/Needs List for the Calendar Year 2001 Budget. Schrock gave an overview of the Capital Improvement (Plan) Needs List for CY 2001. He noted that in putting together this list administration determined what was really needed in terms of public infrastructure and public safety and what could be reasonably achieved. The list was as much as possible tied to funding sources, including city, state and federal funds. Schrock discussed and explained items on the list, where the projects stood and funding for them. He noted that the intention was to bring the commission into the process this year to educate them however, it would remain mainly an administrative process. Commission Comments Hohl suggested inviting the Prison Housing Task Force to the Affordable Housing Audio Training program, and the Chamber of Commerce to the Economic Development and Changing Communities programs. Smith commented that he would like to see the Seward Marine Industrial Center issues cleared up. He expressed interest in the audio training program. Larson thanked Griswold for running the meeting. City of Seward, Alaska Planning Commission Minutes September 5 2000 Volume 5, Page130 Griswold commented in favor of the audio training program. She thanked the public and staff for their attendance and input. Citizen's Comments Carol Chaudier -1129 Cliff View Place commented on the improvements around the city on road grading. She stated that she was glad to see an update happening on the Comprehensive Plan. She noted that there are many things in the Plan that do not necessarily cost money but are more conceptual. She mentioned one example in particular, being the public desire for access available all along the waterfront by the boardwalk and/or bike path. She emphasized that in every case the principles that the people had decided on in the past need to be considered, and that it is this commissions responsibility to think far into the future in planning. She thanked the City and the commission for all of the improvements that have been done around town. Commission & Administration Response to Citizens' Comments Schrock commented on the Seward Highway 0-8 road construction meeting that was so well attended, and noted that the public input was so overwhelming that the state is revising the plans, which will be presented to the community at the end of the month. He encouraged the public to remain involved throughout the process. Adjournment The meeting was adjourned at 10:25 p.m. Linda -Rae Olsen-.af111911p,. Planning Clerk (City Seal) City of Seward, Alaska October 4. 2000 Call to Order �#%.4 C)f: v�A j v -�•.� V i s ' SEAT, (� 2 �U Carol GriswqJd Chairman Planning Commission Minutes Volume 5, Pagel31 The October 4, 2000, regular meeting of the Seward Planning and Zoning Commission was called to order at 7:30 p.m. by Chairman Ron Niebrugge. City of Seward, Alaska Planning Commission Minutes October 4, 2000 Volume S Pa e132 Opening Ceremony Smith led the pledge of allegiance to the flag. Roll Call There were present: Ron Niebrugge, presiding, and Hugh Darling Carol Griswold Kristi Larson Tom Smith comprising a quorum of the Commission; and Tylan Schrock, Assistant City Manager Linda -Rae Olsen, Planning Clerk Absent were: Lynn Hohl, excused Kelly Martin, excused Special Reports City Administration Report Schrock reviewed the upcoming meeting calendar including the P&Z Comprehensive Plan work sessions on October 11 ' & 1211, 2000. He noted that each Commissioner was being provided with a draft agenda, tables and background information from URS/Dames & Moore to review prior to the meetings. He encouraged the Commissioners to note any changes, additions, and/or deletions they would like to see. He emphasized the importance of the P&Z Commissions role in the Comprehensive Plan update. Schrock also mentioned the Town Meeting set for October 13, 2000 regarding Electrical Utility issues; and the budget work sessions scheduled for Monday through Friday, October 16th-20th, 2000. He noted that the P&Z work session meeting scheduled for October 17' was canceled and could be rescheduled if the commissioners. desired. Schrock noted that the second mile 0-8 Seward Highway construction meeting was a success, with large numbers in attendance. The state made many changes on the project based..on the public input they received at the first meeting, which will increase the cost of the project by six million dollars. He also mentioned the Affordable Housing teleconference training session held that day, noting that the information provided was broad and generic, but concise and worth the investment. He commented on the fact that Providence Seward Medical Center was looking into acquiring the designation of a City of Seward, Alaska Planning Commission Minutes October 4 2000 Volume 5, Pagel33 Critical Access Hospital which would allow the facility to receive full reimbursement for Medicare expenses, thus allowing it to become more financially successful. KPB Planning Commission Report, Lynn Hohl As Commissioner Hohl was absent there was no report given. Citizens' Comments on Agenda Items Not Scheduled for Public Hearing and Items Other Than Those on the Agenda None Approval of Agenda and Consent Agenda Motion (Darling/Larson) Approve the Agenda and Consent Agenda. Schrock recommended that item 8A, Request by Seward Ship's Drydock, Inc. to lease additional land within the Seward Marine Industrial Center be deleted from the Agenda, there was no objection from the commission. He also asked that item 10 A, a letter from Michael Kania, District Ranger, regarding the proposed Exit Glacier Trail be removed from the consent agenda. Motion Passed. Without objection The Chairman read the titles of the following consent agenda items approved by the Commission: The September 5, 2000 regular meeting minutes were approved as written; and, A letter from Dave R. Gibbons, Forest Supervisor, regarding the Proposed Revised Chugach National Forest Land & Resource Management Plan and Draft Environmental Impact Statement was noted for information. Public Hearings None Unfinished Business Resolution No. 2000-02, recommending Calendar Year 2001-03 Needs List/Capital Improvement Plan to the City Council for approval. Schrock discussed the Commissions role in the Capital Improvement plan. In answer to questions from the Commissioners he explained that in the future the Capital Improvement Plan will be developed by the Commission as an implementation strategy of the Comprehensive Plan. Also in answer to questions from Commissioners, Schrock discussed and explained several line items on the Needs List/Capital Improvement Plan. Motion: (Larson/Darling) Approve Resolution 2000-02 Motion Passed Without Objection City of Seward, Alaska October 4. 2000 New Business None Information Items and Reports Planning Commission Minutes Volume S, Pa2e134 Letter from Michael Kania, District Ranger, regarding the proposed Exit Glacier Trail Schrock recommended that the P&Z Commission send a letter in support of the Exit Glacier Trail project. Motion: (Niebrugge/Darling) Direct the administration to write and send a letter showing P&Z Commission support of the Exit Glacier Trail project. Motion Passed Without Objection Revised Public Notice of the Application for the Department of the Army Permit, by the City os Seward, for work in Japanese Creek channel. Schrock gave an update on the Japanese Creek Levee extension, emphasizing the importance of the project. He noted that work on that project was scheduled to begin in December. He noted that the Japanese Creek Levee extension and the North Forest Acres Levee had been split into two separate flood mitigation projects, thus the revised application. Commission Comments Larson commented on her enjoyment in seeing non-commercial growth in the Seward area like the proposed Exit Glacier Trail, going hand -in -hand with the commercial and residential growth Seward has enjoyed over the past five years. Citizens" Comments None Commission & Administration Response to Citizens' Comments None Adjournment The meeting was adjourned at 8:30 p.m. Linda -Rae Olsen Planning Clerk on Niebrugge ' Chairman (City Seal) M • i SEAL le OF City of Seward, Alaska Planning Commission Minutes November 8, 2000 Volume 5, Page135 Call to Order The November 8, 2000, regular meeting of the Seward Planning and Zoning Commission was called to order at 7:30 p.m. by Chairman Ron Niebrugge. Opening Ceremony Larson led the pledge of allegiance to the flag. Roll Call There were present: Ron Niebrugge, presiding, and Hugh Darling Carol Griswold Lynn Hohl Kristi Larson Tom Smith comprising a quorum of the Commission; and Scott Janke, City Manager Rachel James, Planning Technician Linda -Rae Olsen, Planning Clerk Absent were: Kelly Martin, excused Special Reports City Administration Report Janke reported on the status of the multi -agency facility design and land acquisition o the Corner of 3rd Avenue and Railway Avenue. He noted that the concept to vacate that section of Railway Avenue between Third Avenue and Lowell Point Road would be introduced to the Commission at the next work session. He noted that the University would like to be clear on the desires of the community concerning a campus atmosphere before moving forward on the sale of the property. Janke also reported on the parking lot layout plan for the Seward Small Boat Harbor parking lots, and noted that the plan would be coming before the P&Z Commission for public review and discussion. The goal was to move forward with implementing the approved plans in the spring. Janke further reported on the 4' and Adams park development plan, stating that a design would be brought before the P&Z Commission in about five to six weeks and at that time a naming process for the park should be put into affect. City of Seward, Alaska Planning Commission Minutes November 8, 2000 Volume 5, Page136 James reported on the status of the Harbor Plat; the City land lease appraisal; and the Comprehensive Plan Update, she also mentioned that on November 1311, 2000 the Kenai Peninsula Borough Planning Commission would meet in Seward at the I.M.S. Ray Building, and the Chugach National Forest Revised Land Management Plan meeting would be held at the Seward High School theater on the same evening. KPB Planning Commission Report, Lynn Hohl gave an oral report reviewing the last regular meeting of the Borough Planning Commission. She mentioned that the Chugach National Forest Revised Land Management Plan would be a public hearing item at the November 13, 2000 KPB Planning Meeting in Seward. She also mentioned the Borough entitlements, stating that they have chosen three parcels in the Seward area. Hohl reported that the KPB Planning Commission had received a letter from the Seward Iditarod Trailblazers, voicing opposition to the acquisition of the parcel located on the east side of Bear Lake, if it was for development purposes. Hohl also mentioned the town meeting concerning the Seward Middle School reconstruction coming up on November 13', 2000. Citizens' Comments on Agenda Items Not Scheduled for Public Hearing and Items Other Than Those on the Agenda none Approval of Agenda and Consent Agenda Motion (Darling /Smith) Approve the Agenda and Consent Agenda. Commissioner Hohl requested the removal of the Linville Replat from the consent agenda. Motion Passed. Without objection The Chairman noted that the October 4, 2000 regular meeting minutes were approved as written on the consent agenda. Public Hearings Seward Ship's Drydock request for a Zoning Code Variance to exceed the 34 foot maximum building height on Lot 1, Block 7, Fourth of July Creek Subdivision, Seward Marine Industrial Center. James gave an overview of the variance request and Resolution 2000-03 covering the general conditions required for a conditional use permit and the findings. She reported that the original design and intention of Seward Marine Industrial Center was to allow large ship maintenance and repair, using the MV Tustemena as the guide. Thus, a large indoor work area would be in keeping with this original intent. She noted that a taller structure to work under would not affect the height at which the employees already work, it would provide a covered area to do the work. She recommended approval of the height variance. City of Seward, Alaska Planning Commission Minutes November 8, 2000 Volume 5, Page137 Janke reported that this has been through legal review to ensure that the City would not be held liable by authorizing the variance. He noted that this was City lease property, and in accordance with the conditions of the lease, the lessee was required to hold the City harmless and indemnify the City. Commissioner Hohl questioned how the public, such as an insurance company, would know about the City Fire Departments limited capability to fight a large fire in the building. Janke noted that this meeting agenda was a public notice in itself. Commissioner Smith clarified with Fire Chief Squires that the Seward Fire Department would be able to handle a fire still contained on board a vessel, but would have limited cability to fight a large fire that had escaped a vessel. Notice of the public hearing as posted and published as required by law was noted, and the public hearing was opened. DJ Whitman, Seward Ship's Drydock, 3306 Sorrell Road, stated that building a large covered facility had always been the plan for this site. A variance was approved in 1994 to build a large building, instead they took over the maintenance of the shiplift and rails from the City that year. The goal was to provide protection from the elements for their employees and to have increased ability to work year round, thus increasing business. He reported that this building type was state of the art, the building structure was recognized by the International Building Code as being safe. He noted that the structure was not completely enclosed, it was a domed roof to provide a covered work space, with both ends of the building being open. In answer to questions from Smith, Whitman stated that the reason the building will not be completely enclosed was to allow the wind to go through it and thus not affect the roof. Answering a question from Darling, he noted that the covering fabric was flame retardant and was self extinguishing. No one else requested to be heard and the public hearing was closed. MOTION (Darling/Larson) Approve Resolution 2000-03. Darling stated that he was pleased to see this development. Griswold raised concerns about the findings on the general conditions and the basis for these. The main concern was about public safety, health, and welfare and the release of toxins into the air and water and how that would affect public health in the event of a fire. She strongly favored the building being equipped with an internal fire suppression system to help suppress a fire before it could get out of control. City of Seward, Alaska Planning Commission Minutes November 8 2000 Volume 5, Page138 In answer to questions from Hohl in reference to information included in his memo, Fire Chief Squires noted that the 10 minutes that the Alaskan Engineer gave for the collapse of the structure pertained to the metal framing that supports the membrane. MOTION (Hohl/Griswold) Amend Section 1. A. to include the follow- ing language after the word neighborhoods; "The ability of the city fire department to reach upper stories or roofs is addressed in Items D andEofthis section. Neighborhood character is best identified as heavy indus- trial since the property is the heart of the city owned, syncro-liftfacility. Large ship repair is ongoing in the area and was planned as an essential element to the success of that facility. Therefore, covered protective shell as proposed by the applicant does not nega- tively impact neighborhood characteristics. " Hohl noted that the amendment did not change the whole resolution it just clarified certain items for the public. VOTE ON HOHL AMENDMENT Motion Passed MOTION (Hohl/Griswold) Unanimous Amend Section 1. D. by deleting the words "serve the proposed site" and inserting the following new language, "provide restricted fire service to the site as described in an October 25, 2000 Memorandum to Linda - Rae Olsen, Planning Clerk from David Squires, Fire Chief. " The Commission held a lengthy discussion on the limited fire fighting capability of the Seward Fire Department per the October 25, 2000 memo from Chief Dave Squires. Hohl supported the amendment in order to clarify that there was some restricted fire capabilities. Smith reiterated the difference between not being able to handle any fire in the building, versus a fire that was large enough to escape a vessel. He noted that the toxic substances used at a City of Seward, Alaska Planning Commission Minutes November 8, 2000 Volume 5, Pagel40 VOTE ON HOHL AMENDMENT Motion Passed VOTE ON THE MAIN MOTION AS AMENDED Motion Passed RECESS: the variance permit that identifies the Seward Fire Department's limitations in responding to a significant fire at this site, as identified by Fire Chief, David Squires. YES: Smith, Hohl, Larson, Griswold, Niebrugge NO: Darling YES: Hohl, Larson, Niebrugge No: Griswold The meeting recessed at 9: 50 p. m. and reconvened at 9: 55 p. m. Unfinished Business Smith, Darling, Seward Ship's Drydock proposal to lease additional land within Blocks 7 and 8, Fourth of July Creek Subdivision, Seward Marine Industrial Center including the northwest rail repair berth. Janke recommended that the Commission examine the future ofthe Seward Marine Industrial Center, Shiplift Facility. He noted that the original intent of the syncro-lift and rail system was to provide the infrastructure for a multi-user facility. However, as history has shown the demand was not great enough to support more than one shipyard facility in this part of Alaska. He noted that the only other shipyard facility located in Alaska was purchased with State dollars and it was subsidized by Borough and Federal dollars. He reported that there have been no inquiries by other companies wanting to establish a second shipyard facility at the Seward Marine Industrial Center in a long time. Janke stated that it may be better planning to lease the whole area to the one operator, rather than leasing out various individual parcels surrounding the rails and transfer pit to that operator. He believes that the Economic Development Administration would change the public use requirements imposed by the grant money used to help build the facility, because they would understand the changes in the economic conditions. After discussion the Commission directed the administration to prepare a resolution for the next meeting recommending City Council approval of Seward Ship's Drydock lease expansion request, and further examination of the original multi-user concept of the syncro-lift and rail systems with the consideration of leasing the entire facility to one operator, contingent on EDA approval. New Business City of Seward, Alaska Planning Commission Minutes November 8, 2000 Volume 5, Page141 Cliff Addition, Linville Replat James reported that this plat was a vacation of interior lot lines to make one parcel. It was pulled off the consent agenda because the owner and surveyor requested Lots 3-7, Block 13, Laubner Addition not be included in this replat. James noted, that one recommended condition of the replat was that the owner apply to rezone what is currently ASLS 72-35 to RI (Single Family Residential). Currently Lots 1-4, Block 1 & Lot 1, Block 2, Cliff Addition are zoned Rl and ASLS 72-35 is zoned Resource Management. In answer to a question, James stated that a right-of-way dedication for Vista Avenue was not requested, because it had not been required by previous plats in this subdivision that had vacated interior lot lines. She recommended that the Commission recommend the Kenai Peninsula Borough approval of the replat, excluding the Laubner Addition lots. Hohl requested that a background statement concerning the lack of right-of-way dedication request, be provided to the Borough. James stated that she would include that information in the letter to the surveyor. There was no objection from the Commission. Motion (Larson/Hohl) Recommend the Cliff Addition, Linville Replat, excluding the Laubner Addition lots, to the Kenai Peninsula Borough for approval. VOTE ON THE MAIN MOTION Motion Passed Unanimous Discussion Regarding the Jesse Lee Home Property Janke reported that the City Council remanded this to the P&Z Commission with the recommendation that public hearings be held to get public input on the future of the buildings and property. He gave an overview of the situation on the Jesse Lee Home as it stands today. He noted that the city had not completed foreclosure on the property as yet, due to liability issues. He also noted that there were both economic and emotional aspects to this property. He recommended that the Commission conduct public hearings at their January 2, 2000 regular meeting and associated work session, to discuss the future of the Jesse Lee Home and related property. Council Member Clark noted that the reason he recommended that this issue be remanded to the P&Z Commission was because it was a large parcel of land, and land use, comprehensive planning, and management issues would need to be considered. He supported ample opportunity for public input due to the emotional issues surrounding the property. City of Seward, Alaska Planning Commission Minutes November 8, 2000 Volume 5, Pagel42 Smith stated the need to have options available for the commission and the public to evaluate. Some being possible renovation monies available, property clearing options, monument or memorial ideas, etc. Janke reported that the last cost estimate to restore the Jesse Lee Home building was about 3.5 million dollars ($3,500,000.00) and that was over a year ago. He noted that interested entities have looked into the possibility of renovating the building and did not proceed. He reiterated that the City does not have the funds available for renovation, he also noted that the highest value of the property was probably the cleared land. The Commission recommended that administration initiate public hearings at the January 2, 2000 regular meeting and the associated January work session and supported inviting the Historic Preservation Commission to the meetings. Establishing a process for naming the recently acquired city property located at Fourth Avenue and Adams Street Janke reported that an actual site plan of the park facility would be presented to the Commission in about a month after the Downtown Business Association recommended it to the City. He noted that Carol Chaudier was volunteering her time and services in preparing the park design plan based on the recommendations of the committee. He recommended that the Commission have a process in place to name the park after the design plan was approved. James recommended the process outlined in the agenda statement. She recommended that a visual plan for the park be put up on the vision board for the public to see, to help stimulate ideas for naming the Park. Along with that, having a one page nomination form that individuals could submit, with written justification for the name nomination. She also recommended having the Historic Preservation Commission review the nominations to make a recommendation to the Commission. Janke reported that there may be $100,000.00 available next year to start on phase one of the park. Phase one being the bathrooms and ground work. The Commission agreed to initiate the naming process after the design plan was presented to and approved by the City. Commission Comments Griswold commented that she had not received her packet until Monday afternoon and would like to get it on Friday to have time to prepare. Darling agreed with Griswold, and added that he would like to have more time to review and prepare for action items. City of Seward, Alaska Planning Commission Minutes November 8 2000 Volume 5, Pagel43 Hohl asked about the status of the Japanese Creek Levee Project. She reported on a Trash Raffle Picnic held in Barrow, to promote clean up, noting it was a nice idea that might be put to use in Seward. In answer to Hohl's question Janke reported that the Council had authorized a contract for the Japanese Creek Levee project for approximately $560,000.00 which was under the estimates and hopefully construction would begin in a couple of weeks. Citizens' Comments - none Adjournment The meeting was adjourned at 10:30 p.m. Linda -Rae Olsen Planning Clerk �.�y pF SEyji''4 (City Seal) ���'� �� Ci : r .en •_ . Q. --«— • • SEAL • i CA City of Seward, Alaska _7 Ron Niebrugge Chairman Planning Commission Minutes December 5, 2000 Volume 5, Page143 Call to Order The December 5, 2000, regular meeting of the Seward Planning and Zoning Commission was called to order at 7:30 p.m. by Chairman Ron Niebrugge. Opening Ceremony Hohl led the pledge of allegiance to the flag. Roll Call There were present: Ron Niebrugge, presiding, and City of Seward, Alaska December 5. 2000 Carol Griswold Kristi Larson Hugh Darling comprising a quorum of the Commission; and Scott Janke, City Manager Rachel James, Planning Technician Linda -Rae Olsen, Planning Clerk Absent were: Kelly Martin - excused Special Reports City Administration Report Lynn Hohl Tom Smith Planning Commission Minutes Volume 5. Pa2e144 James mentioned the Audio Teleconference Training Program covering the topic Reinventing the Strip occurring Wednesday December 6, 2000, noting that it was a Commissioner training program also open to the public. She also noted that the December 14"' Comprehensive Plan update meeting was canceled with the tentative plan to reschedule it for January 16`h, 2001. James reported that the Small Boat Harbor subdivision plat was almost complete, and should be recorded before the end of the year. KPB Planning Commission Report, Lynn Hohl submitted a written report of the Borough Planning Commission meeting. Citizens' Comments on Agenda Items Not Scheduled for Public Hearing and Items Other Than Those on the Agenda None Approval of Agenda and Consent Agenda Motion (Darling/Larson) Approve the Agenda and Consent Agenda. Administration requested that Public Hearing Item C, Review of concept to vacate (close) thatportion of Railway Avenue located between Third Avenue and Lowell Point Road in exchange for a new right-of-way through Block 5A, Oceanview Subdivision, Addition No. 1, be moved to the front to accommodate the public in attendance for that issue. Motion Passed. Without objection The Chairman read the titles of the following consent agenda items approved by the Commission: City of Seward, Alaska December 5, 2000 Planning Commission Minutes Volume 5, PaQe145 The November 8, 2000 regular meeting minutes were approved as written; and The Original Townsite of Seward, Lindsey Replat No. 3, was recommended to the Kenai Peninsula Borough for approval; and The Original Townsite of Seward, Eads Replat was recommended to the Kenai Peninsula Borough for approval. Public Hearings Review of a concept to vacate (close) that portion of Railway Avenue located between Third Avenue and Lowell Point Road in exchange for a new right-of- way through Block 5A, Oceanview Subdivision, Addition No. 1. Janke reported that the City, the University, the Forest Service and the Park Service had been working on the development of a multi -agency facility on the corner of Third Avenue and Railway Avenue at the present IMS Rae Building site. Janke further reported that the funds for the acquisition of the property and the design and engineering for the multi -use facility were available. A concept to create a campus type atmosphere by vacating a portion of Railway Avenue had been discussed and was before the P&Z Commission at the request of the University of Alaska for public hearing. Before the University finalized the sale of the property they wanted to know the desires of the community concerning the vacation of Railway Avenue. He reported that neither the City or the University had a position on the issue. Janke introduced Mr. John Dickinson from the University of Alaska, Fairbanks to explain why the University wanted the public's input on this issue. John Dickinson, University of Alaska, Fairbanks, reported that the University had been working with the Forest Service and the Park Service on the development of a collaborative visitor center and administrative facility. He noted that the program issues were largely resolved. He explained that the University wanted to insure that they had a facility that would work for all three agencies involved; that the continued use of the facility by the University would be assured; and that the residual land that the University would still own would not be diminished in value. Two community issues arose when the University began contemplating the replat and sale. One being that the Sea life Center had a longterm lease for 38 parking spaces on the lot, and when that expires in 2026 they would be required to find new parking. Two, that there would be an increased amount of pedestrian activity between the new facility and the Alaska SeaLife Center. Dickinson reported that the University did not have a position on the issue of vacating Railway Avenue, however before replatting the property, they wanted feedback from the community concerning the parking and pedestrian issues. He reported on the use of Distant Delivery "Smart" Classroom's using TV to tie graduate students and professors to the Fairbanks campus. In answer to questions from Niebrugge, Dickinson reported that the Institute of Marine Science compound located on the south side of Railway Avenue would not change, it would remain a fenced area for safety reasons and would not be included in a campus type atmosphere. City of Seward, Alaska Planning Commission Minutes December 5. 2000 Volume 5, Page146 Notice of the public hearing as posted and published as required by law was noted, and the public hearing was opened. James read a letter received from Captain Mike Miller, Owner of Miller's Landing Resort, Lowell Point, expressing opposition to the vacation of that portion of Railway Avenue between 3`a Avenue and Lowell Point Road. A.J. Paul, 611 6`h Avenue, IMS faculty, spoke in favor of the vacation of Railway Avenue, citing more efficient use of the residual IMS land if Railway Avenue was vacated and pedestrian safety in crossing between the new facility, and the Alaska SeaLife Center. Jim McCracken, President of the Lowell Point Community Council represented the Council strongly opposing the vacation of Railway Avenue, McCracken noted that the Federal funds for the project were appropriated for the 2.5 acres only and the project would go forward if Railway Avenue was vacated or not. If in fact this was a pedestrian issue the Lowell Point Council believed elevated walkways and/or crosswalks would provide safe pedestrian crossing on Railway Avenue between the new facility and the Alaska SeaLife Center. He questioned if this issue would come back up again. Penny Hardy, Lowell Point resident, spoke in strong opposition to any change to the existing traffic pattern. She mentioned the large numbers of truck, RV, and vehicle traffic that use the road noting that the traffic flowed well. Gloria Sears,14150 Beach Dr, spoke in opposition to the vacation of Railway Avenue. She noted safety issues of detouring traffic through a residential neighborhood, she cited average daily traffic counts on Lowell Point Road in the summer of 800 vehicles. She further noted that this was the entrance to their community and did not want to see the route made more difficult. Bob Ceelen, 14000 Beach Drive, resident and business owner, spoke in opposition to the vacation of Railway Avenue. He remarked on the state of Lowell Point Road itself, and suggested funds might be appropriated to upgrade the present road and/or beautification of the waterfall area. Jeanne Galvano, 423 Second, Tribal Administrator for Qutekcak Native Tribe, located at the corner of Third Avenue and Washington Street, spoke in strong opposition to the vacation of Railway Avenue. Galvano noted that the corner of Third Avenue and Washington Street experienced traffic congestion already. They had parking lots to the north and west of their building that egress onto Washington Street, they also had streetside parking on the south and east sides of the building. She noted that this corner was where ADA access to the Independent Living Center was located. Galvano noted that the types of businesses located in the building created high traffic volume all day long. She asked for consideration of the traffic problems they experienced already. She reiterated the public safety issues in rerouting the traffic onto Washington Street. David Brindle, Ward's Cove Packing and Lowell Point Condos, spoke strongly against the vacation of Railway Avenue. He stated that their company alone had 250-300 shipments going out City of Seward, Alaska Planning Commission Minutes December 5, 2000 Volume 5, Pagel47 per year in 40-50 foot container shipments. He noted that detouring large trucks through numerous difficult turns didn't make sense, when the route used now worked well. Ron Long, Camelot Subdivision, stated that he was in complete support of the multi-user agency, however was opposed to the vacation of Railway Avenue. He reported that as an ex -truck driver he believed that truckers would eventually find a more direct route to Lowell Point Road than turning at Washington gave them, which would end up taking them through the residential neighborhood of Second Avenue, causing a safety hazard. Carl Van Buskirk, Lowell Point Business Owner, spoke in opposition to the vacation of Railway Avenue, he cited low lying primary electrical wires and primary electrical poles found on the alternate route to Lowell Point Road. He noted that putting in elevated walkways would probably be less expensive that underground utilities and a new road. He also stated concerns about the difficult turns that the alternate route would create. Willard Dunham, Forest Acres, spoke in favor of the vacation of Railway Avenue. Dunham gave an overview of the history behind the project. He asked the commission to keep in mind the large picture and the future of the area. He noted the loss of 2.5 acres of very valuable land for Marine Science studies and stated that some would be gained back by vacating Railway Avenue. He favored working to create a campus atmosphere, citing that there would be at least a 50% pedestrian traffic increase between the new facility and the Alaska Sea life Center. Bob Linville, 203 Second Avenue, spoke strongly in opposition of proposed alternative route to Lowell Point Road. He and his family lived on the corner of Second Avenue and Washington Street, he noted that many children played in that area, and a heavy increase in traffic would cause an extreme safety concern. Jim McCracken, owner of adjacent property at the corner of Brownell and Washington, noted that there was no guarantee that the campus atmosphere would ever occur. He stated concerns about the alternative traffic routing trucks and trailers through a residential neighborhood and the safety issues that would arise. He strongly opposed the vacation of Railway Avenue. No one else requested to be heard and the public hearing was closed Janke noted to the Lowell Point residents that the City had been working with the Borough towards the goal of upgrading Lowell Point Road. Smith stated that he may have a conflict of interest as an employee of the University of Alaska. Niebrugge ruled no conflict of interest as Smith would have no personal financial gain from the outcome of the issue. Motion (Niebrugge/Larson) Recommend against the concept of vacating Railway Avenue. City of Seward, Alaska Planning Commission Minutes December 5 2000 Volume 5, Page148 Smith, spoke as the IMS Facilities Manager and a resident of Seward in favor of the sale of the 2.5 acres, he stated that he would like to see the profit (or part of) from the sale of the property come back to the University's Seward facility instead of going into the University's general fund. He recommended a parking and traffic impact analysis be done. Griswold stated concerns regarding the parking requirements being met. She maintained that as proposed, the parking would not even cover the needs of the current number of employees of the three agencies combined. She opposed vacating Railway Avenue. She spoke in favor of widening Railway Avenue and providing safe pedestrian crosswalks. Griswold made note that this meeting was advertised by the University as a public hearing concerning the sale of the property and the proposed multi -use facility, not just concerning the vacation of Railway Ave. Darling spoke in support of vacating Railway Avenue, if that was what worked best for the agencies. He noted that he had observed trucks able to maneuver in tight areas and felt the alternative route to Lowell Point road would be adequate. Hohl concurred with Smith on the importance of having an impact study done. She generally opposed the vacation of Railway Avenue. Larson spoke in opposition to the vacation of Railway Avenue based on the public input from the meeting. She concurred with Smith and Hohl on the necessity of an impact study. Niebrugge stated that if the campus type atmosphere tying the three agencies together were not guaranteed, then he opposed vacating Railway Avenue and making any changes to the traffic pattern. Dickinson, University of Alaska, reiterated that the University would like to do what was right. Their goal was to receive public input on this issue before moving forward on the project. VOTE ON THE MOTION Motion Passed Yes: Hohl, Larson, Griswold, Smith, Niebrugge No: Darling Motion (Smith/Griswold) Request that a traffic impact study be competed for the project. Janke stated that this motion may be premature at this time. Anne Castellina, U.S. National Park Service, assured the Commission that studies would be done, public meetings would be conducted, and the public would have ample opportunity for input on the project development. City of Seward, Alaska December 5, 2000 Planning Commission Minutes Volume 5. PazelO Smith withdrew his motion. Griswold withdrew her second, and there was no objection from the commission. RECESS: The meeting recessed at 8:50 p. m. and reconvened at 9: 00 p. m. Resolution No. 2000-03, recommending City Council approval of a request by Seward Ship's Drydock, Inc. to lease additional land, including the remaining dryberth rail, located in the Seward Marine Industrial Center; and further recommending that the City Council examine the original multi-user concept of the syncro-lift facility, and consider leasing Seward Ship's Drydock, Inc. All land within the managed parcel as identified in the existing Maintenance and Operating Agreement with the City. Janke reported that he had an unofficial response from the Head of the of the Economic Development Administration in Alaska, concerning the $600.000.00 grant. The Anchorage Chief believed that there would be no problem amending the grant to remove that provision that held out the transfer pit and the third rail as being access for public use. Ile noted that he also sent a letter to the Regional Director in Seattle and if the Director took the recommendations of the Alaskan Agency, then the grant could be changed and the property could be leased as one parcel. James explained the two sections of recommendations regarding the request. She stated that the administration recommended approval of Resolution 2000-04. Notice of the public hearing as posted and published as required by law was noted, and the public hearing was opened. No one requested to be heard and the public hearing was closed. Motion (Darling/Smith) Recommend approval of Resolution 2000- 04. (Note: Resolution 2000-04 included the motion from September 5.2000 meeting as follows: The Commission recommend the City Council to authorize the request by Seward Ship's Drydock, Inc. to increase it's leased area in the Seward Marine Industrial area. This motion was postponed at that time and never re -addressed.) Hohl reiterated concerns that she had brought up in September that the Cities lease policies and procedures were not being followed. At that time Schrock and Whitman noted that this was an expansion of the old lease not a new lease applicant. She noted, that at the September meeting she had requested the reasoning behind the decision not to follow the lease policies and procedures be included in the Resolution. Motion (Hohl/Niebrugge) Amend Resolution 2000-04 to include the following language after the fourth WHEREAS: "WHEREAS, pursuant to the City of Seward, Alaska December 5, 2000 Planning Commission Minutes Volume 5, Pake150 City lease policies and procedures established by Resolution 94-101 Section A, Seward Ship's Drydock was asked for build- ing elevation drawings, a construction sched- ule and proof of project financing; and, WHEREAS, the applicant made a verbal case at the September 51h, Planning and Zoning Commission meeting that these requirements applied to applicants of new lease areas not to established tenants simply expanding existing lease areas and the ad- ministration concurred; " Niebrugge concurred with Hohl, and noted that in the case of vacant land and a new applicant those policies and procedures were appropriate, however this was an established tenant with a large business who already used some of the requested land for parking and storage and should be leasing ita Hohl stated that while she would vote for the amendment, she did not necessarily agree that the lease policies and procedures shouldn't have been required. She believed that this was substantial enough request that it could be treated as a new separate lease. VOTE ON HOHL AMENDMENT Motion Passed Unanimous Hohl questioned recommending Council approval of the lease expansion request, based on the original proposal by Seward Ship's Drydock. She noted that the original proposal included, extending the concept of crediting the costs of maintenance o f the ship) ift and rails against their lease payment, if this were treated as an extension of the original lease then that would continue for the new lease parcels as well. Motion (Hohl/Niebrugge) VOTE ON THE HOHL AMENDMENT Motion Passed facility. Amend Resolution 2000-04 to include Section 1, No. 4; The commission was not making a recommendation as to the value of the lease. Unanimous Larson spoke in favor of the Resolution and the long term look at the multi-user policyof the City of Seward, Alaska December 5. 2000 VOTE ON RESOLUTION 2000-04 AS AMENDED Motion Passed Unanimous Planning Commission Minutes Volume 5, PaQel51 Review of proposed design plans for the Harbor's North, South, Middle, and Employee Parking Lots. Janke reported that over the past 18 months the 1-farbor Business Association had been working with the City to establish good parking lot designs. He gave an overview of the north, south, middle and employee parking lot designs, noting the changes from the existing parking lot designs. He discussed the bus parking and regulations. and how they would be enforced in 2001. Hohl noted that the zoning code provision regarding sight distance triangles at ingress and egress points needed to be followed. She also noted the maximum 25' width requirements for ingress and egress points into parking lots. She requested that a parking code review be done by the Community Development office on the parking plans before they were finalized. Janke and Sturdy answered questions and clarified items concerning each parking lot for the Commissioners. Notice of the public hearing as posted and published as required by law was noted, and the public hearing was opened. No one requested to be heard and the public hearing was closed. Motion (Larson/Niebrugge) Recommend the Harbor Area Parking and Striping Plan to City Council. Motion Passed Unanimous Request by Bob and Patty Linville to amend the Land Use Plan and Zoning of Alaska State Land Survey 72-35, from Resource Management (RM) to Single - Family Residential (RI) James reported that during the Linville's replat of their property into one lot last month, it was noted that the lot ASLS 72-15 located directly behind and adjacent to the other lots included in the replat was zoned RM, while the rest of the lots were zoned Rl . She noted that it was better policy for one lot to have a single zoning designation. Administration recommended amending the Land Use Plan and Zoning of the new lot into Single -Family Residential which was the current use. Notice of the public hearing as posted and published as required by law was noted, and the public hearing was opened. No one requested to be heard and the public hearing was closed. Motion (Larson/Griswold) Recommend Council amend of the Land Use Plan and Zoning designation of Alaska City of Seward, Alaska December 5, 2000 Motion Passed Unfinished Business None New Business None Commission Comments Planning Commission Minutes Volume 5. Paze152 Land Survey 72-35 to Single Family Resi- dential. Unanimous Larson stated that she appreciated the public input at the meeting, noting how it helps direct the commission in the decision making. She thanked Scott for his foresight on the managed parcel in SMIC, approving of the long range plan, and also thanked Rachel for her hard work. Citizens' Comments Commission & Administration Response to Citizens' Comments Adjournment The meeting was adjourned at 10:25 p.m. achel Jam Planner (City Seal) Ron Niebrugge Chairman