HomeMy WebLinkAbout06122006 City Council Packet
The City of Seward, Alaska
City Council Meeting
Council Chambers
7:30 p.m.
June 12,2006
Call to order
Pledge of allegiance
Roll call
Special orders, presentations and reports
1.
2.
3.
4.
Vanta Shafer
Mayor
Term Expires 2007
Proclamations and Awards
1. Appreciation of service for Deputy Fire Chief Jeff
Austin. .., ." .., . .. . ." .. . .. . .. . .. .... ... .. .., . .. .., ..Pg 4
2. Appreciation of service for Assistant Fire Chief
Jennifer Austin..... ....................... ...... ....Pg 5
3. Memoriam for Sandra Nelsen.............. ...Pg 6
Willard E. Dunham
Vice Mayor
Term Expires 2006
A.
Robert Valdatta
Council Member
Term Expires 2007
Robert Thomas
Council Member
Term Expires 2007
Borough Assembly Report
City Manager's Report
City Attorney Report
Port & Commerce Advisory Board Report
Other Reports, Announcements and Presentations
B.
C.
D.
E.
F.
Steve Schafer
Council Member
Term Expires 2007
1. Mile 0-8 update by DOT Project Engineer Allen
Drake
2. 2005 City FiBaaeial 1\l:Iait preseatatieB by Jehn
Best efMikUflaa, Cettrell &, Co.
(Re-scheduled for June 26)
Dorene M. Lorenz
Council Member
Term Expires 2006
Jean Bardarson
Council Member
Term Expires 2006
Citizens' comments on any subject except those items
scheduled for public hearing. [Those who have signed in
will be given the first opportunity to speak. Time is limited
to 2 minutes per speaker and 30 minutes total time for this
agenda item.]
5.
Clark Corbridge
City Manager
Jean Lewis
City Clerk
Approval of agenda and consent agenda [Approval of
Consent Agenda passes all routine items indicated by
asterisk (*). Consent Agenda items are not considered
separately unless a council member so requests. In the
event of such a request, the item is returned to the Regular
Agenda]
Brad Meyen
Cheryl Brooking
City Attorney
6.
Council Agenda
Page 1
City of Seward, Alaska
June 12, 2006
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7. Resolution 2006-74, Authorizing The City Manager To Enter Into An Agreement
With Tryck Nyman Hayes, Inc. To Provide Engineering And Design Services For
The I & T Docks And The Travel LiftlBulkhead In The Small Boat Harbor For An
Amount Not To Exceed $130,000.00............................................ ooPg 65
B. Other New Business Items
*1. Approval of the May 8, 2006 regular city council meeting minutes........ ....Pg 81
*2. Approval of a new Restaurant Eating Place public convenience liquor license
request by the Harbor Dinner Club..................................................... ooPg 95
10. Informational items and reports (No action required)
A. Providence Seward Medical Center April 2006 Financial Statement........... .Pg 106
B. Discussion and questions answered about the Open Meetings Act and Executive
Sessions.
C. Discuss options on naming the new Long-Term Care Facility................. ooPg 108
D. Discuss seating the city council in January instead of directly after the election
because of budget issues.
11. Council comments
12. Citizens' comments [5 minutes per individual - Each individual has one opportunity to
speak.]
13. Council and administration response to citizens' comment
14. Adjournment
City of Seward, Alaska
June 12, 2006
Council Agenda
Page 3
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PROCLAMATION
WHEREAS, Jennifer Austin has served the Seward
community since June 6, 1985 as volunteer for the Seward Volunteer
Fire Department; and
WHEREAS, Jennifer Austin was one of the first women in the
Seward Volunteer Fire Department to be certified as a Fire Fighter
1 and a State of Alaska Fire Service Instructor; and
WHEREAS, Jennifer Austin was the first woman in the
Seward Volunteer Fire Department to become a Fire Officer and
ultimately achieving the rank of Assistant Fire Chief; and
WHEREAS, Jennifer Austin has been recognized by her peers
for her dedication to the community, the Department and to the role
of females in the Fire Service
WHEREAS, Jennifer Austin has given dedicated service to
protect the lives and property of the citizens of Seward and our
visitors for over 21 years,
NOW THEREFORE, I, Vanta Shafer, Mayor of the City of
Seward, Alaska, do hereby recognize and congratulate Jennifer
Austin on her fine accomplishments and dedication to the Seward
community.
Dated this 1 ih day of June, 2006.
THE CITY OF SEWARD, ALASKA
Vanta Shafer, Mayor
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Sponsored by: Corbridge
CITY OF SEWARD, ALASKA
RESOLUTION 2006-71
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO PROCEED WITH
THE ACQUISITION OF LAND, FOREST ACRES SUBDIVISION LOTS A W,
~~~"~~~~~~~~~~m~m
AND A PORTION OF THE UN SUBDIVIDED REMAINDER OF THE NE Y-t,
NE Y-t OF SECTION 33, TlN, RIW, SEWARD MERIDIAN, AND
APPROPRIATING FUNDS FOR THE FUTURE LONG TERM CARE SITE
WHEREAS, the proposed acquisition is a crucial component necessary to move forward
with the design phase for a future Long Term Care Facility in the City of Seward ("LTCF"); and
WHEREAS, in early 2005 the City of Seward began considering potential sites for the
LTCF; and
WHEREAS, the City Council provided direction to administration to bring forward a list of
all City owned parcels in excess of five (5) acres to be considered for the future site location because
Council did not desire to purchase property for this project due to expense, necessity t6 expedite this
critical project, and appeal to utilize existing City property; and
WHEREAS, on July 13, 2005 City Council approved Resolution 2005-65 authorizing the
use of Lots llA and l2A of the Fort Raymond Subdivision #1 as the site for the new LTCF; and
WHEREAS, a detailed site analysis was conducted including two extensive geotechnical
analyses, wetlands studies, a phase 1 environmental assessment, and a flood hazard analysis; and
WHEREAS, the extensive geotechnical analysis determined that the soils at the Fort
Raymond site are prone to liquefaction in a seismic event to depths of 80'; and
WHEREAS, after a preliminary foundation design for this project was completed, it was
determined the seismic mitigation costs would be $2 million bringing the combined cost ($1.5
million to make the current site buildable) to $3.5 million; and
WHEREAS, given the time sensitive nature of this project and the projected cost to make the
current site selection buildable, it is highly likely the City of Seward will save the taxpayers money
by purchasing and developing private property for less than $3.5 million dollars; and
WHEREAS, Seward City Code Section 7.05.120 permits the acquisition of real property by
negotiation; and
WHEREAS, the essential terms and conditions contained in the form of purchase and sale
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Council Agenda Statement
From:
June 12,2006
Clark Cml>ricige, City Manager ()Jt.. ~-q-()
Tom Shepard, Project Manager
Meeting Date:
Through:
Agenda Item:
purchase Forest Acres Subdivision Lots A W, A V, AX, A Y, BA, AZ,
BC, BD, CL, CK, CM, CJ, CN, CI, CO, CR, CP, CD, and a portion of
the unsubdivided remainder of the NE~, NE Vi of Section 33, TIN,
RIW, Seward Meridian for a Long Term Care Facility in Seward
BACKGROUND & JUSTIFICATION
In early 2005, the City of Seward began considering potential sites for a new long term care
facility in Seward. The City Council provided direction to administration to bring forward a list
of all City-owned parcels in excess of 5 acres for consideration. At that time the City Council
did not support the purchase of property for this project due to expense, the need to expedite this
critical project, and the desire to utilize existing City property if possible.
On July 13, 2005, City Council approved Resolution 2005-65, authorizing the use of Lots llA
and 12A of the Fort Raymond Subdivision #1 as the site for the new long term care facility.
Following the approval ofthis resolution, on November 28, 2005 Council approved resolution
2005-131 entering into a contract with Architects Alaska as the long term care design firm.
The design for the project officially started December 5, 2005. Detailed site analysis was
conducted including two extensive geotechnical analyses, wetlands studies, a phase 1
environmental assessment, and a flood hazard analysis. The results of these studies were
finalized March 14, 2006. There were two mitigable results of interest.
After a further cost analysis review ofthe flood plain data it was determined that the fill in the
amount of $1.5 million would be required to get the site adequately above the base flood plain
elevation set by FEMA.
The extensive geotechnical analysis determined that the soils at the Fort Raymond site are prone
to liquefaction in a seismic event to depths of 80'. After a preliminary foundation design was
completed, it was determined that the seismic mitigation costs would be appropriately $2
million. The combined cost to make the site buildable is estimated to be $3.5 million.
In a letter dated March 31, 2006, Afognak Construction & Excavating, Inc. offered property for
sale to the City in and near Forest Acres for a price of $871,500 and subject to certain
conditions. The sale agreement presented at this meeting is subject to a geotechnical analysis,
availability of bond funds, and other stated conditions.
In sum, it is likely that the City can save the taxpayers money by purchasing and developing
private property for less than $3.5 million.
9
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PURCHASE AND SALE AGREEMENT
(Long Term Care Facility Site)
This Purchase and Sale Agreement ("Agreement") is made as of July _,2006, between
the Afognak Construction & Excavating, Inc., an Alaska corporation authorized to conduct
business in Alaska, and Afognak Logging, a Division of Kodiak Lumber, Ltd. (collectively,
"Seller") and The City of Seward ("Purchaser"), a home-rule municipality under the laws of the
State of Alaska.
Purchaser and Seller agree as follows:
1. Purchase and Sale:
Subject to the terms and conditions of this Agreement, Seller agrees to sell and Purchaser
agrees to purchase good and marketable title in fee simple to the real property described as
follows (the "Property"): Forest Acres Subdivision Lots AW, AV, AX, AY, BA, AZ, BC, BD,
CL, CK, CM, CJ, CN, CI, CO, CR, CP, CG, and a portion of the unsubdivided remainder of the
NE V4, NE 1,4 OF SECTION 33, TIN, Rl W, Seward Meridian.
The Property is further described on Exhibit A (the proposed plat for Forest Acres
Afognak Addition) attached and incorporated by this reference.
2. Purchase Price and Payment Terms:
The purchase price for the Property shall be $871,500.00 payable in immediately
available funds. The amount of $10,000.00 (the "Earnest Money") shall be paid to the Escrow
Agent described in Section 4 upon Purchaser signing and delivering this Agreement to Seller.
After all other terms and conditions of this Agreement have been satisfied, including completion
of all contingencies in Section 9 to Purchaser's sole satisfaction, the balance of the purchase
price, which is $861,500.00, shall be due to Seller at Closing.
3. Referendum:
Under the municipal charter and code of ordinances of Purchaser, the resolution
approving this Agreement is not effective until 30 days following approval and posting and may
be subject to a referendum and the purchase approval may be voided. Nothing in this Agreement
shall affect or reduce the rights of the voters of the City of Seward to reject the City Council's
approval of this Agreement by timely referendum. In the event a referendum petition is timely
filed and accepted, Seller agrees that it shall have no rights under this Agreement unless and until
a resolution is approved by the voters of the City of Seward. Seller shall not be entitled to any
damages or other relief against Purchaser in the event the resolution is not approved by the
voters. If the resolution approving this Agreement is voided by such referendum action, this
-purchase and Sale Agreement-
-Page 1 of 9-
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aq AUUI su SAUP IuuorHPpu (06) Alau!u 10J papualxa AHUO!lUUIOlnu aq HUl{s luaUIaamy S!l{l
'ilu!oilalOJ al{l ilU!PUlllSl{l!MlON "sa!lltld al{l JO luaUIaalilu IunlnUI Aq ilun~ U! papualxa ssalun
alUU!UIlal HUl{s luaUIaalily S!l{l 'UOPOUSUllll S!l{l ilU!AOlddu uO!lnlosal al{l JO alup aA!paJJa al{l
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Ol luaUIaalily S!l{l U! asul{omd JO sa!ouailupuoo HU JO uopaldUIoo 10 (laWI smooo laAal{O!l{M
'asul{omd al{lJO IUAOlddu U! ilUmnsal alOA UInpualaJal U 'a[quorrdduJ! 1O) umpualaJallOJ UO!mad
U ilupuP!u! AIP!IUA 10J auml] awn IuilaI al{l JO uopul!dxa :Jo laluI al{l wol] SAUP (Ot) All!l{l
U!l{l!M mooD HUl{S UO!PUSUllll al{l JO ilu!soIJ 'ilUp~M U! aalilu lasul{omd pUll laIJ::lS su aould
lal{lo lIons 10 'luaily M010StI al{l JO saoYJO al{llu M010StI al{l l{ilnOll{l aOUld a~l HUl{S C,ilU!SOIJll
al{l) alus al{l JO UOnUWUInSUO:) "C,luaily M010StIll) aoYJO plUMas - U)[SUlY JO AuudUIO:) an!.L
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"lUaUIaamy S!l{llapun uopuilrrqo lal{lltlJ AUll aAUl{ HUl{S
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or to cause the underwriter for the Escrow Agent to insure over such matters. Seller shall notify
purchaser in writing, within the thirty (30) day period, if Seller is unable or unwilling to
eliminate, or cause Escrow Agent to insure over, said matters. Purchaser may then elect, by
written notice to Seller, either to waive the objectionable matters and proceed to Closing or to
terminate this Agreement. In the event this Agreement is terminated, the Earnest Money shall be
refunded to Purchaser in full and the parties shall have no further obligations to each other under
this Agreement.
6. Deed:
Marketable fee simple title to the Property, subject to those exceptions and reservations
acceptable to purchaser, shall be conveyed to Purchaser by a statutory warranty deed (the
"Deed") duly executed by Seller and recorded at Closing.
7. Closing Costs:
At Closing, purchaser and Seller shall each pay half of the closing costs of the
transaction, unless otherwise provided in this Agreement. Such closing costs shall include but
not necessarily be limited to:
Recording fees
Document preparation fees
Escrow closing fees
purchaser shall pay at Closing the purchase Price described in Section 2. Seller shall pay
for standard owner's policy of title insurance and any outstanding assessments or liens. Each
party shall pay its own attorney fees and costs. Purchaser shall be solely responsible for
referendum and capital financing costs, if any.
Real property taxes and utilities will be prorated to date of Closing and, if applicable,
paid through Escrow. Any special assessments owed on the Property shall be paid in full by
Seller at Closing.
8. Seller's Representations and Warranties:
The representations and warranties of Seller herein are a material inducement for
Purchaser to enter into this Agreement. Seller represents and warrants that:
(A) Neither Seller nor any of its affiliates have assigned or transferred, or agreed to assign or
transfer, any right, title or interest in or to the Property to any person other than
Purchaser;
-purchase and Sale Agreement-
-Page 3 of 9-
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(B) purchaser securing capital financing (bond financing) under terms satisfactory to
Purchaser, in purchaser's sole discretion, and in an amount sufficient to complete the
_ purchase;
(C) No litigation or other claim which has any probability or reasonable likelihood of
success, challenges or controverts the Purchaser's action to acquire the Property;
(D) Purchaser's satisfaction that Seller can provide marketable fee simple title to the Property.
Final description of all real property to be conveyed is subject to Purchaser approval.
Seller is to provide legal description for the Property;
(E) Seller to grant access to purchaser and its agents to complete a geotechnical evaluation of
the Property and such evaluation of soil stability and conditions must be acceptable to
purchaser in Purchaser's sole determination and Seller shall cooperate fully in such
examination and investigation;
(F) purchaser shall have full opportunity to examine and investigate the Property as
purchaser deems necessary for its decision to complete purchase of the Property and
Seller shall cooperate fully in such examination and investigation;
(G) purchaser may, at purchaser's expense, conduct a Phase I environmental audit and
inspection of the Property, and any additional environmental inspections as Purchaser
may determine to be necessary including, but not necessarily limited, to soil and water
testing in which case the results of such audit and inspection must meet Purchaser's
criteria for purchase;
(H) purchaser shall have full opportunity to review easements, rights-of-way, access
availability, zoning, platting, and permit requirements that may affect the Property and
purchaser's contemplated use of the Property and purchase of the Property shall proceed
only if the results of such review meet Purchaser's requirements;
(I) At no additional cost to Purchaser, purchaser shall obtain all reasonable easements and
rights of ways on other lands as may be necessary for purchaser's development of the
Property including, but not limited to, utilities and site access, but such easements shall
not be to the levee; and
(J) At Purchaser's cost, purchaser may begin process to rezone and replat the Property in any
manner necessary to meet Purchaser's needs and Seller agrees to cooperate with this
process. This process may begin on the date of this Agreement but no rezoning or replat
shall be completed or recorded prior to Closing without Seller's approval of such
rezoning or replatting.
-purchase and Sale Agreement-
-Page 5 of 9-
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15. Assignment:
This Agreement is binding on the heirs, successors, and assigns of the parties, but shall
not be voluntarily assigned by either party without prior written consent of the other party.
16. Commissions:
Each party represents and warrants to the other that it has not engaged the services of any
broker, finder or other person who would be entitled to any commission or fee in respect to the
subject matter of this Agreement and each shall indemnify the other against any loss, cost,
liability or expense incurred by the other as a result of any claim asserted by any such broker,
finder or other person on the basis of any brokerage or similar arrangement or agreement made
or alleged to have been made.
17. Notices:
No notice, consent, approval or other communication provided for herein or given in
connection with this Agreement shall be validly given, made, delivered or served unless it is in
writing and delivered personally, sent by overnight courier or sent by express United States mail,
postage prepaid, with return receipt requested, to:
Purchaser:
City of Seward
A TTN: City Manager
P. O. Box 167
Seward, Alaska 99664
Seller:
Afognak Construction & Excavating, Inc.
Afognak Logging, a Division of Kodiak Lumber, Ltd.
ATTN: Steven A. Schafer, Secretary
P.O. Box 610
Seward, Alaska 99664
or to such other addresses as either party may from time to time designate in writing and deliver
in a like manner to the other party. Notices, consent, approvals, and communications given by
mail shall be deemed delivered upon the earlier of three days after deposit in the United States
mail in the manner provided above or immediately upon delivery to the respective addresses set
forth above, if delivered personally or sent by overnight courier.
.Purchase and Sale Agreement-
-Page 7 of 9-
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24. Possession:
Purchaser shall receive possession of the Property at the Closing and recording of the
Deed.
Executed this
day of July, 2006.
Purchaser:
The City of Seward, Alaska
Seller:
Afognak Construction & Excavating, Inc.
Clark Corbridge, City Manager
By:
Its:
By:
Afognak Logging, a Division of Kodiak
Lumber, Ltd.
By:
Its:
ATTEST:
Jean Lewis, CMC, City Clerk
-Purchase and Sale Agreement-
-Page 9 of 9-
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Exhibit A-Addendum
Legal description for Section 33 is:
A portion of the Northeast One-Quarter of the Northeast One-Quarter (NE 1/4 NE 1/4),
Section 33, Township 1 North, Range 1 West, Seward Meridian, filed in the Seward
Recording District, Third Judicial District, State of Alaska,
EXCEPTING THEREFROM any portion lying within Afognak Acres Subdivision No.1,
Legal description for remaining lots is:
Lots CL, CK, CM, CJ, CN, CI, CO, CH, CP, CP, CG, CG, AW, AV, AX, AY, BA, AZ, BC,
and BD, FOREST ACRES SUBDIVISION, according to Plat S-17, and A BOUNDARY
SURVEY OF FOREST ACRES SUBDIVISION, according to Plat 78-4, filed in the
Seward Recording District, Third Judicial District, State of Alaska.
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Council Agenda Statement
Meeting Date:
May 22, 2006
To:
Mayor Shafer and City Council
Agenda Item:
Tim Barnum, Manager of Electric Utility
Clark Corbridge, City Manager CI ~
Study of alternative energy sources, and review of a proposal by
Seward Co-Gen, LLC
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From:
Thru:
BACKGROUND & JUSTIFICATION:
The Seward City Council tasked the Port and Commerce Advisory Board with researching alternate
and alternative energy sources for the community of Seward, including alternatives such as wind
power, tidal, wave action, coal gasification, etc. During the April 5, 2006 Port and Commerce
Advisory Board meeting, Mark Marlow of Seward Co-Generation, LLC gave a presentation
proposing a coal power plant in Seward. On May 3, 2006, P ACAB approved Resolution 2006-02,
recommending further study of the Seward Co-Gen, LLC Electrical Service as a source of
alternative energy.
The administration is forwarding a copy of the P ACAB resolution to Council, and recommends that
various alternative energy sources be researched concurrently, in order to determine the best course
of action for Seward's future. Rob Rance, the City's new VISTA volunteer, has been tasked with
assisting in the research of alternative energy sources. The administration will investigate all
proposals for alternative energy, including a proposal by Seward Co-Gen, LLC, and will refrain
from endorsing any particular Memorandum of Agreement until such time as all alternative energy
options have been thoroughly evaluated.
CONSISTENCY CHECKLIST: Where applicable, this agenda statement is consistent with the
Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council
Rules of Procedures. Other:
FISCAL NOTE:
The VISTA volunteer and electric utility manager will work to evaluate alternative energy sources
within available budgetary resources. Review of firm proposals will involve thorough financial
analysis by experts in the utility industry, and will incur both legal and financial consulting expense
by the City. Such review was not contemplated in the 2006 budget and the administration seeks an
appropriation in the amount of$20,000 to pay for such professional reviews.
Approved by Finance Department: t~ ~~
RECOMMENDATION:
City Council approve Resolution 2006-64, directing the City administration to research alternative
energy sources, including a proposal by Seward Co-Gen LLC.
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5-17-06; 3:21PM;SEWARO BOAT HARBOR
PACAB Resolution No. 2006-02
Page Two
Whereas, through its review of the Seward Co-Oen proposal, the Port and
Commerce Advisory Board finds sufficient merit in the proposal to warrant a higher level
of examination and possible negation by the City Council and administration;
NOW, THEREFORE BE IT RESOLVED AND RECOMMENDED BY THE
PORT AND COMMERCE ADVISORY BOARD OF THE CITY OF SEWARD,
ALASKA, THAT:
Section 1. The City Council of the City of Seward undertake the necessary steps
to make Seward's electrical future safe, secure, reliable and stable in cost, and
Section 2. The City Council of the City of Seward immediately initiates a
thorough and complete evaluation of the Seward Co-Oen, LLC proposal.
PASSED AND APPROVED by the City of Seward, Alaska, Port and Commerce
Advisory Board this 3rd day of May 2006.
PORT AND COMMERCE
ADVISORY BOARD
~
Deborah Altennatt, Chair
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RESOLUTION 2006-67
CITY OF SEWARD, ALAKSA
Section 2. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 12th
day of June, 2006.
THE CITY OF SEWARD, ALASKA
Vanta Shafer, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Jean Lewis, CMC
City Clerk
(City Seal)
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CITY OF SEWARD, ALASKA
RESOLUTION 2006-68
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SEWARD, ALASKA, AUTHORIZING CHANGE ORDER #5 TO THE
CONTRACT WITH WM. J. NELSON AND ASSOCIATES FOR
ENGINEERING AND CONSULTING SERVICES ON THE JAPANESE
CREEK LEVEE, AND APPROPRIATING FUNDS
WHEREAS, following the 1995 flood of Resurrection River and Japanese Creek, FEMA sponsored a
multi-agency task force to develop a comprehensive flood mitigation plan for flood risks associated with the
waterways on the north end of Seward, with said task force comprised of representatives from the City of
Seward, Kenai Peninsula Borough, Alaska Division of Emergency Services, Alaska Department of
Transportation and Public Facilities, Alaska Railroad Corporation, FEMA, U.S. Army Corps of Engineers,
National Resource Conservation Service, and the Alaska Department of Community and Regional Affairs;
and
WHEREAS, this FEMA task force released a final report in 1998, identifying five projects which,
when implemented together, would protect Seward from future flooding in this area, with the construction of
Japanese Creek levee being one of the critical components of a successful flood mitigation plan; and
WHEREAS, William J. Nelson and Associates ("Nelson") has been the engineer on the levee project
since 1999, and facilitated the successful completion of Phase I ofthe levee project which flows from north to
south along Japanese Creek, intersecting along the western boundary of Dimond Boulevard. The contract
with Nelson has been modified four times to add environmental assessment services, and to account for re-
engineering required as a result of changes to the proposed alignment, and re-negotiating with numerous
permitting agencies and stakeholders in the project; and
WHEREAS, Nelson completed 100% engineering documents on the proposed alignment approved by
the Seward City Council in October, 2004, and revisions to the permits and the addendum to the
environmental assessment are in the process of review by federal and state agencies and stakeholders. The
City calls on Nelson to answer engineering questions relative to the permit applications, as well as to consult
with the Alaska Department of Transportation and the Alaska Railroad Corporation relative to the installation
of a culvert across the Seward Highway, with the planning team analyzing site development for the long-term
care facility and right-of-way acquisition issues, and with other numerous levee-related matters requiring his
expertise, and the administration requires his continued assistance in order to keep this project moving
forward.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, that:
Section 1. The City Manager is hereby authorized to approve contract change order number 5 with William J.
Nelson and Associates to reflect an increase of$40,000 to cover additional engineering and consulting costs
associated with coordinating levee design features in conjunction with the Alaska Railroad, Alaska
Department of Transportation, responding to agency inquiries, and participating in inter-agency meetings on
behalf ofthe City of Seward to secure final permits for the project.
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Council Agenda Statement
Meeting Date: June 12,2006
Through:
Clark Corbridge, City Manager
Agenda Item: Change Order No.5 to Wm. J. Nelson & Associates Contract
BACKGROUND & JUSTIFICATION:
Following the 1995 flood of Resurrection River and Japanese Creek, FEMA sponsored a multi-agency task force to
develop a comprehensive flood mitigation plan for flood risks associated with the waterways on the north end of
Seward. Members of the task force included the City of Seward, Kenai Peninsula Borough, Alaska Division of
Emergency Services, Alaska Department of Transportation and Public Facilities, Alaska Railroad Corporation,
FEMA, U.S. Army Corps of Engineers, National Resource Conservation Service, and the Alaska Department of
Community and Regional Affairs, and a number of other agencies.
The flood mitigation task force released a final report in 1998, identifying five projects which, when implemented
together, would protect Seward from future flooding in this area. For example, the Alaska Railroad agreed to redesign
the rail trestles to prevent debris buildup at the base of the trestles, the Alaska Department of Transportation addressed
elevations of the Seward Highway, additional culverts were installed to handle water flows, and the City agreed to
pursue construction of Japanese Creek levee. Phase I of the levee project has been completed. This phase of the project
constructed the levee along Japanese Creek in a north-south configuration, intersecting along the western boundary of
Dimond Boulevard.
The engineer involved in the levee construction project from the beginning ofthe project in 1999, has been Bill Nelson
of William J. Nelson and Associates ("Nelson"). The City's contract with Nelson has been modified four times since
1999, to add environmental assessment services, acquisition of permits for the project, and to re-engineer the project as a
result of changes to the proposed alignment. Modifications to the proposed alignments have consumed a significant
amount of time and financial resources over the life of Phase IT of the project, which proposes to construct a levee/road
from the Seward Highway northwest to Dimond Boulevard. As a result of time delays associated with re-engineering
and re-permitting the project, Nelson has been instrumental in re-educating numerous permitting agencies, project
stakeholders, elected officials, and City staff, after turnover in these agencies. Mr. Nelson has more longevity on this
project than any other single individual, and his knowledge and expertise relative to the project is invaluable to the
City's successful completion of this project.
Mr. Nelson completed the 100% engineering documents on the current proposed alignment approved by the Seward
City Council in October, 2004, and has facilitated - through subcontractors - revisions to the permit applications and the
addendum to the environmental assessment. Permit applications are being reviewed by federal and state agencies and
stakeholders, and Nelson is frequently called on to provide technical responses to stakeholder inquiries. In addition, the
City seeks Nelson's assistance in providing engineering expertise to the Alaska Department of Transportation and the
Alaska Railroad Corporation relative to the installation of a culvert across the Seward Highway, with the planning team
analyzing site development for the long-term care facility and right-of-way acquisition issues, and with other numerous
levee-related matters. Nelson has completed all work required of him up to this point, and no additional funds have
been appropriated beyond completion of the construction documents. The administration requires his continued
assistance to keep this project moving forward, and requests an appropriation of $40,000. Nelson's hourly rate has been
billed at $110 for this project, and will be paid on a time and materials basis.
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CONTRACT NO:
AMENDMENT NUMBER: 005
Agreement Between the
CITY OF SEWARD
And
WILLIAM J. NELSON AND ASSOCIATES
SUBJECT: Amendment No.5 to the Project Agreement between the City of Seward, Alaska and
William J. Nelson and Associates, authorized by Resolution No. 1999-118, approved by the
Seward City Council on August 23, 1999, and subsequently amended as follows:
Amendment No.1: By resolution no. 2001-088 on July 23,2001
Amendment No.2: By resolution no. 2002-026 on March 25, 2002
Amendment No.3: By resolution no. 2004-010 on January 26,2004
Amendment No.4: By resolution no. 2004-100 on October 25,2004
RELATIVE TO: The Forest Acres Access Road and Japanese Creek Levee Extension Project-
culvert across Seward Highway and response to stakeholders as a result of revised permit
applications
FURTHER AMENDED AS FOLLOWS: The purpose of this agreement is to complete additional
design work necessary as a result of the City's revised proposed alignment of the joint levee/road
project, which has and will require the following contract modifications:
1. Design an additional culvert, flood gate and head wall as required by the National Resource
Conservation Service resulting from an on-site inspection with Phil Nagley, after identifying an
additional slough requiring mitigation. Cost: $10,296
2. participate in February 13,2006 work session with the Seward City Council, to explain the final
engineered design of the northernmost alignment of the Japanese Creek Levee, including explanation
of the additional $3.5 million in cost resulting from the re-alignment. Cost: 1,320
3. Re-design the culvert crossing the Seward Highway in order to mitigate concerns by the Alaska
Railroad Corporation and the Alaska Department of Transportation, of the potential impacts of water
diverted into the ARRC right-of-way. Evaluate engineering options with ADOT and ARRC and
seek permit of culvert, including right-of-way access. Cost: $14,520
4. Conduct additional field work, including' survey to locate culvert across Seward Highway
(subcontract), and additional on-site inspections with state and federal agencies, as a result of input
from the state and federal permitting process. Cost: $2,200
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Sponsored by: Corbridge
CITY OF SEWARD, ALASKA
RESOLUTION 2006-69
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, APPROVING A CONCEPT DESIGN FOR THE WATERFRONT
PAVILIONS
WHEREAS, the Seward community has been eager to replace the Wellington pavilion and
Adams Street pavilion which were demolished in 2003 after an engineering assessment determined
the two structures were overstressed and posed a potential hazard to the public; and
WHEREAS, since the mid 1980s Seward's downtown waterfront showcased the two ocean-
side pavilions that were highly used by both local residents and the tourists visiting our community;
and
WHEREAS, upon direction from Council a request for proposals was advertised on January
1 ih, 2006 seeking professional design services for new ocean side pavilions to replace the structures
at both Adams Street and Ballaine and at D Street and Ballaine; and
WHEREAS, City Staff and Kumin & Associates conducted a public meeting on March 30,
2006 to gather public input regarding design ideas for the pavilion. The result ofthat meeting was a
desire to incorporate design features from the Seward Depot, to include wind screening, durability,
and the design should allow natural light into the space, etc.; and
WHEREAS, the proposed pavilion concept is modeled after the historic Seward Depot
located along Railway Avenue and Fourth Avenue carrying the railroad theme along the waterfront
as it was during the first half of the 1900s. In fact the original Seward Depot built in 1917 was
located at the base of Adams Street until it was moved to its current location after the completion of
new dock facilities in 1928; and
WHEREAS, it seems only fitting to place pavilions modeling this important piece of Seward
history along the waterfront including close proximity to the existing depot's original location, and
the administration seeks Council approval of the design concept attached to this resolution.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The Seward City Council hereby approves the waterfront pavilion(s) design
concept as attached hereto.
Section 2. The administration is hereby authorized to pursue construction of the pavilions
according to the attached design concept, subject to Council approval of a construction contract.
Section 3 This resolution shall take affect immediately upon its adoption.
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Council Agenda Statement
Agenda Item:
June 12, 2006
Clark Corbridge, City Manager (}J.
Tom Shepard, Project Manager f7
Pavilion Concept Approval
Meeting Date:
To:
From:
BACKGROUND & .TUSTIFICA TION:
Since the mid 1980s Seward's downtown waterfront showcased two ocean-side pavilions that were
located at the cross streets of Adams and Ballaine and also at D Street and Ballaine. These two
structures were highly used by both the local residents as well as the tourist that visited our
community.
In 2003 an engineering assessment was conducted that determined that the two structures were
overstressed and posed a potential hazard to the public. As a result of the study, the two well used
structures were demolished.
On January 12th, 2006, a Request for Proposal was advertised seeking professional design services
for an ocean side pavilion to replace the very much missed structures. Kumin and Associates was
awarded authorization to provide design services on March 13,2006.
City Staff and Kumin and Associates conducted a public meeting on March 30, 2006 to gather public
input on what the public wanted to see in the new pavilions. The input received was to include
design features from the Seward Depot, include wind screening, pavilion is to be durable, and the
pavilion is to allow natural light, as some examples.
The pavilion concept developed is modeled after the historic Seward Depot located along Railway
A venue and 4th A venue. There are many attributes with the Seward Depot that work extremely well
for a pavilion, in addition to carrying the railroad theme along the waterfront as it was during the first
half of the 1900s. In fact, the original Seward Depot was located at the base of Adams Street until
1928 when it was moved to its current location. It seems only fitting to place pavilions modeling this
important piece of Seward history along the waterfront including close proximity to the existing
Depot's original location.
Administration seeks Council approval of the design concept attached to this agenda statement and
resolution.
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Sponsored by: Corbridge
CITY OF SEWARD, ALASKA
RESOLUTION 2006-70
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ACCEPT A GRANT
IN THE AMOUNT OF $9,491.04 FROM THE ALASKA HIGHWAY SAFETY
OFFICE FOR 2006 IMP AIRED DRIVING AND OCCUPANT PROTECTION
AND APPROPRIATING FUNDS
WHEREAS, the Seward police Department has been awarded a Program Coordination
Grant from the Alaska Highway Safety Office in the amount of $9,491.04; and
WHEREAS, the City is not required to provide any cash or in kind match; and
WHEREAS, the use of these funds must be for the purpose of providing overtime saturation
patrols by the Seward police Department during selected holidays and weekends and the blitz
campaign for the enforcement of impaired driving and occupant protection; and
WHEREAS, these funds will be essential to the Seward police Department in enforcing
impaired driving and occupant protection violations.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA, that:
Section 1. The City Manager is hereby authorized to accept the 2006 Impaired Driving and
Occupant Protection, Alaska Highway Safety Office grant in the amount of $9,491.04 and enter into
a grant agreement.
Section 2. Funding in the amount of $9,491.04 is hereby appropriated from State grant
funds account no. 101_0000-4420-0150 to the police department overtime budget, account number
101-1210-5020.
Section 3. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this lih
day of June, 2006.
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Page 2014
MONTH-BY-MONTH
STRATEGIC TRAFFIC ENFORCEMENT PLAN
The information in this plan will be used by the AHSO to prepare a budget to ensure that your
agency's seat belt and DUI enforcement activities are funded. It will also be part of the review
process for equipment grant awards and training requests.
* All boxes will expand as you type in them.
Pro osed Enforcement Dates Shifts
Click It or Ticket Seat Belt Enforcement
5/22-31/06 0700-0900/1600-1800
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ertime Bud et Detail
40 Hours
May 2006
DUI Enforcement 10 Hours
5/19-21/06 2200-0300
. Coincides with 2006 national "Click It or Ticket" high visibility enforcement seat belt mobilization
Pro osed Enforcement Dates Shifts
Click It or Ticket Seat Belt Enforcement
6/1-4/2006 0700-0900/1600-1800
f:nforcement Emphasis & Dates
Required Seat Belt Enforcement 6/1- 6/4
Suggested Seat Belt Enforcement 6/5-6/30
. S ested DUI Enforcement - Weekends
Overtime Bu et Detail
16 Hours
June 2006
DUI Enforcement
6/16-18/06 2200-0300
10 Hours
Shifts
July 2006
10 Hours
DUI Enforcement
7/14-16/06 2200-0300
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Page 4 014
November 2006
Enforcement Emphasis & Dates
Suggested Sustained Seat Belt Enforcement
Suggested DUI Enforcement - Weekends
Required DUI Enforcement Dates: 11/22-11/27
Pronosed Enforcement Dates - / Shifts ~ - Overtime Bullaet Detail
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11/22-27/06 2200-0300
December 2006
Enforcement Emphasis & Dates
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12/5-8/06
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12/15-17/06 2200-0300
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Please con;plete alld return to the Alaska Hi,ghUlq)' S qfety Qffice 110 later thall Fridqy April 14 2006.
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Agenda Statement
Meeting Date:
June 12,2006
Through:
Mayor and Council Members
David Squires, Fire Chief ~
Clark Corbridge, City Manager {I~
&-, - 0'
To:
From:
Agenda Item:
2006 Fireworks Permit
BACKGROUND & JUSTIFICATION:
The Seward Chamber of Commerce has requested permission from City Council to hold a fireworks
display on Tuesday, July 4,2006 at 12:01 am at the new breakwater area, in front of the Harbor View
Condominiums.
Seward City Code 10.10.040 prohibits the discharge of fireworks in Seward unless specifically
approved by the City Council. The City has traditionally allowed the Chamber of Commerce to
provide an annual fireworks display within the City in conjunction with its Fourth of July
celebration. The fireworks will be again be presented by "Fire Art by Griz".
The Seward Chamber of Commerce stated that they will work directly with the Seward Fire
Department to ensure that the fireworks show is presented in a safe manner. The location has been
reviewed and approved. The Chamber has also stated that they will supply two guards to keep the
public away from the set up and discharge area.
Yes
No
CONSISTENCY CHECKLIST:
1. Comprehensive Plan
2. Strategic Plan
3. Other
4. Not applicable
x
- -
X
- -
X
FISCAL NOTE:
NoN~
Approved by Finance Department: ~ ~
RECOMMENDATION:
City Council approve Resolution 2006-72, authorizing the discharge of fireworks by the Chamber of
Commerce during the 2006 Independence Day Celebration.
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Sponsored by: Dunham
CITY OF SEWARD, ALASKA
RESOLUTION 2006-73
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, SUPPORTING THE MUNICIPAL ADVISORY GROUP
RESOLUTION 2006-01 THAT AMENDS ALASKA STATUTE 43.82.505 BY
ADDING A NEW SUBSECTION TO CLARIFY PROPOSED LEGISLATION
OF THE STRANDED GAS DEVELOPMENT ACT
WHEREAS, the Alaska Stranded Gas Fiscal Contract establishes an impact payment
schedule to municipalities; and
WHEREAS, the City of Seward is an active member of the Municipal Advisory Group
(MAG) established by the Stranded Gas Act; and
WHEREAS, the City council has approved resolutions concerning issues which pertain to
this act in the past; and
WHEREAS, after meeting on May 26 and June 1,2006, the Municipal Advisory Group
approved Resolution 2006-01, addressing missing items which the Committee felt were important to
cities and boroughs; and
WHEREAS, the agreement presented to the State Legislature, has not incorporated
suggested items/portions of those resolutions.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The Seward City Council agrees and supports the changes to the Alaska Statutes
indicated in the Municipal Advisory Group Resolution 2006-01.
Section 2. Copies of this resolution will be forwarded to the Alaska State Legislature for
action.
Section 3. This resolution shall take affect immediately upon its adoption.
PASSED AND APPROVED by the City Council ofthe city of Seward, Alaska, this 12th day ofJune
2006.
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impacts to transportation, infrastructure, law enforcement, emergency services, health
and human services, education, labor force, population, wages or subsistence and socio-
cultural impacts brought about by the construction of the gas pipeline. In determining
whether an expenditure or proposed expenditure by a municipality or non-profit
organization is eligible for a grant under this program, and in allocating funds among
grant proposals, the commissioner shall consider the recommendations of the municipal
advisory group established under this act and whether the proposed expenditures meet the
purposes of this act.
The Municipal Advisory Group shall serve to the latter of 90 days following final
distribution of impact funds or project commencement of operations, as called for under
AS 43.82.5l0(c). Expenses of the Municipal Advisory Group are eligible for
reimbursement under AS 43.82.505.
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6. The State of Alaska should require the successful applicant to include take-off points at
strategic locations along the pipeline to make gas available to meet the reasonably
foreseeable demand for in-state natural gas use.
Contract _ Article 9. At least thirty days before filing its plan for the initial Open Season
for transportation of Gas in the Mainline, the Mainline Entity shall:
(a) complete or adopt a study of Gas consumption needs and prospective Offtake Points
consistent with FERC requirements; and
(b) consult with the state to agree upon the locations of Offtake Points along the Mainline.
The Mainline Entity shall support funding, if requested by the State, of up to four Offtake
Points to accommodate in-state consumption.
The provision of these Offtake Points will provide the opportunity for Persons, including
local distribution companies or the sponsor of a liquefied natural gas project, to obtain
access to the project during an Open Season consistent with federal Law. The Mainline
Entity shall provide other Offtake Points as may be required by FERC and federal law.
7. The State of Alaska should ensure there will be a fair tariff to the points of in-state takeoff
of gas.
Contract, Article 9.2 Open Season In-State Service. During the initial Open Season, the
Mainline Entity shall offer a mileage sensitive service to the Offtake Points designated
under Article 9.1 If requested by a Shipper before a voluntary expansion Open Season, the
Mainline Entity shall offer a mileage sensitive service to an Offtake Point designated
under Article 9.1 The Mainline Entity shall propose tariff provisions that provide for
segmented capacity consistent with FERC procedures, so that a Shipper may use its firm
transportation service to Offtake Points, including those located in the Fairbanks North
Star Borough and Delta Junction, provided these Offtake Points are upstream of the firm
contracted service point.
8. The State of Alaska should ensure that affected municipalities' combined share of the
economic rent of the approved project should correlate with the revenue stream of the
project by negotiating that the present value of the aggregate amount of payment in lieu of
taxes is not less than the amount that would have been collected under AS 43.56, AS
29.45 and 29.46.
Contract _ Each Midstream Entity shall make a payment ("Midstream Payment") on each
of its Midstream Elements. The Midstream Payments are determined as follows: (a) for
the Mainline, $0.0240 per MMBTU multiplied by the Quantity of Gas measured at the
meter where the Quantity is delivered into the Mainline; (b) for the GTP constructed to
condition and compress Prudhoe Bay Unit Gas and potentially other Gas, $0.0100 per
MMBTU multiplied by the Quantity of Gas measured at the meter where the Quantity is
delivered into the Mainline from the GTP; and (c) for each Gas Transmission Pipeline,
$0.0003 per MCF-mile multiplied by the sum of each Inlet Point Contribution multiplied
by the Segment Length for that portion of the pipeline associated with that Inlet Point
Contribution. Example calculations in Exhibit F. Definitions - Mill Rate Ratio, means,
for a political subdivision, a ration: (a) the numerator of which is the lesser of the
prevailing mill rate for the political subdivision or twenty mills; and the denominator of
which is twenty mills.
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Resolution 2004-03: In-State Use
1. The Municipal Advisory Group requests the State of Alaska to include the placement of
multiple, strategic takeoff points in the rural and urban areas ofInterior, Southcentral and
Southeast Alaska as part of the construction project along the route of any natural gas
pipeline from Alaska's North Slope in its negotiations with successful applicants.
2. AS 38.35.120(a) and AS 42.05.711 - 42.06370 should be amended to provide greater
assurance that communities in Alaska, to the greatest extent practicable, will have access
to North Slope natural gas from any trans-Alaska natural gas pipeline.
3. The state of Alaska should retain its rights to take the State's royalty share of natural gas
in kind in order to provide maximum access to natural gas to meet the future needs of the
communities, businesses and regions of Alaska.
Contract, Article 9 In-State Needs and Offtake Points. At least thirty days before jiling its
plan for the initial Open Season for transportation of Gas in the Mainline, the Mainline
Entity shall: (a) complete or adopt a study of Gas consumption needs and prospective
Offtake Points consistent with FERC requirements; and (b) consult with the State to agree
upon the locations of Offtake Points along the Mainline.
The Mainline Entity shall support funding, if requested by the State of up to four Offtake
Points to accommodate in-state consumption. The provision of these Offtake Points will
provide the opportunity for Persons, including local distribution companies or the
sponsors of a liquejied natural gas project, to obtain access to the Project during an Open
Season consistent withfederal Law.
In-State Gas Sales Contracts. Long-termjirm transportation commitments by Shippers
are essential to the Project. Any Party may supply Gas to Alaska purchasers, but no
Party is required to sell Gas to an Alaska purchaser. Any Party may make changes or
new arrangements for deliveries in Alaska provided that those changes or new
arrangements do not cause the stranding of capacity or the shifting of cost responsibility
to the holders of pre-existing shipping commitments unless mutually agreed with any
affected Persons. An existing Shipper transporting Gas out of Alaska may choose to make
Gas deliveries in Alaska so long as that Shipper continues to satisfy its shipping
commitments outside of Alaska.
Resolution 2004-05: Construction PIL T
1. Payment in Lieu of taxes must fund impacts of gas pipeline construction with phasing
appropriate to provide funds for specific service delivery.
Contract Article 18 _ Impact Payments. The Mainline Entity shall make payments to the
state to address economic and social impacts associated with the Project following
Project Sanction ("Impact Payments "). The Mainline Entity shall make Impact Payments
according to the following schedule: (a) $8.9 million payable at the end of the Calendar
year immediately following Project Sanction ("initial Impact Payment Date "); (b) $16.6
million payable one year following the Initial Impact Payment Date; (c) $27.7 million
payable two years following the Initial Payment Date; (d) $27.7 million payable three
years following the Initial Impact Payment Date; (e) $26.0 million payable four years
following the Initial Impact Payment Date; and (j) $18.1 million payable jive years
following the Initial Impact Payment Date.
Article 18.2 Inflation Adjustment. Impact Payments are adjusted annually for inflation as
provided in Article 36.1 (d) which states Impact Payments. Any payment under Article 18
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operation of the Alaska Project, the Participant or its Affiliate is subject to the provisions
of Article 6.1 and Articles 6.2, 6.3 and 6.5. Each Midstream Entity shall train its
employees responsible for making hiring or contracting decisions for construction or
operation of the Alaska Project on the requirements of Article 6. . ._-_.~
Article 6.2 Alaska Hire. Within constraints of Law, each Midstream Entity shall employ
Alaska residents and shall contract with Alaska Businesses to work on construction,
fabrication, or operation of the Alaska Project to the extent Alaska residents or Alaska
Businesses: (a) are available, ready, willing and able to accept employment at the time
required and are located anywhere in Alaska, not just in the area of Alaska where the
work is to be performed; (b) are competitively priced in that they offer goods or services
required by a Midstream Entity at a total cost that is equal to or less than the total cost of
equivalent goods or services offered by a non-Alaska resident or a non-Alaska Business;
and (c) possess the requisite resources, education, training, skills, certification and
experience to satisfactorily perform the work necessary for a particular position or to
perform a particular service.
Article 6.3 Recruitment. In hiring its employees, each Midstream Entity shall advertise
for available positions and use Alaska Job Service Organizations to notify Alaska
residents of available positions on the Alaska Project, under the requirements of the
SGDA. Each Midstream Entity shall provide the State of Alaska Department of Labor
and Workforce Development with a copy of each advertisement at the time each
advertisement is made public. The Labor Department may publicly disseminate the
information contained in each advertisement. A position is available if it is vacant and
primarily or exclusively located in Alaska, and a Midstream Entity intends to jill it with
personnel not already employed by a Participant or its Affiliate. A Midstream Entity is
not required to advertise a position if it has been offered to a candidate. This exception
for offered positions will be rarely used.
Article 6.4. Training and Development Programs.
(a) The State and each Midstream Entity will have a number of training opportunities that
may expand the skilled workforce in Alaska. Additionally, the Alaska Natural Gas
Pipeline Act provides grants for an Alaska pipeline training program to recruit and train
Alaska residents, including the design and construction of training facilities located in
Fairbanks to support this training. Each Midstream Entity shall work with the State to
develop these or other publicly-funded programs that could increase employment
opportunities for Alaska residents. In conjunction with the Project, the Mainline Entity
shall spend, or cause the Participants to spend, a combined total of jive million dollars in
funding those or other workforce training programs and activities in Alaska. The
programs and activities could include:
i. informing students in Alaska school Districts about jobs that will be needed for the
Alaska Project and how students can qualify for those jobs; and of available
apprenticeship, mentoring and internships opportunities to train or qualify for
jobs;
ii. employing apprentices or interns
iii. working with teachers in Alaska school districts in developing curricula for
courses relevant to jobs on the Alaska Project
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Sponsored by: Corbridge
CITY OF SEWARD, ALASKA
RES6bU'fION2006-74
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN
AGREEMENT WITH TRYCK NYMAN HAYES, INC. TO PROVIDE
ENGINEERING AND DESIGN SERVICES FOR THE I & T DOCKS AND
THE TRAVEL L1FTIBULKHEAD IN THE SMALL BOAT HARBOR FOR
AN AMOUNT NOT TO EXCEED $130,000.00, AND APPROPRIATING
FUNDS
WHEREAS, in a final report dated December 22,2005, Tryck Nyman Hayes, Inc. provided
the City of Seward the results of its inspection and recommendations for renovating the I & T docks
and the travelliftlbulkhead in the Small Boat Harbor; and
WHEREAS, a Request for Proposals dated April 8, 2006 sought engineering and design
proposals for the I & T docks and travelliftlbulkhead; and
WHEREAS, Tryck Nyman Hayes, Inc. was selected as a result of a review ofthe proposals
received by the City.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA, that:
Section 1. The City Manager is authorized to enter into an agreement with Tryck Nyman
Hayes, Inc. in substantially the form as attached hereto, providing engineering and design services
for renovations of the I and T docks and the travel liftlbulkhead facility for an amount of
$124,196.00, provided that any necessary change orders will not exceed a total contract price of
$130,000.00.
Section 2. Funding for these services is appropriated from the T and I Dock Capital Project
account 315-3151-4680-0200 to the contract services account 315-3151-5390, in the amount not-to-
exceed $130,000.00.
Section 3. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 12th
day of June, 2006.
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MEMORANDUM
FROM:
Clark Corbridge, City Manager
Scott A. Ransom, Harbormastevf~
DATE:
June 5, 2006
TO:
SUBJ ECT: I & T Dock Renovation/Travel Lift Dock Design Services
All companies have excellent qualifications, qualified staff, and many years of experience.
Proposals were reviewed by three individuals with years of experience in engineering and the
marine industries. Although many creative and professional ideas were expressed the committee
concluded after scoring: TNH demonstrated a clearer understanding of the project with an
acceptable fee.
Evaluators for this RFP were Orson P. Smith, PE: Ron Long, Marine Surveyor, Operations
Manager for Renown Charters: Tom Shepard, City Engineer, City of Seward.
Kim Kowalski- Rogers, Accounting Clerk III, City of Seward, recorded and calculated scoring.
Scott Ransom, Harbormaster, City of Seward, observed evaluations.
The committee's recommendation to award the contract to TNH will be presented at the June 12th
council meeting.
67
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Harbormaster, and include any successor or authorized representative.
1.5 "Project" shall mean the planning, design and other tasks related to the I &
n----T-OoclcRenovationfFraveHJft Dock Design Services for Seward, Alaska,
as further described in Exhibit B.
2.0 TERM OF AGREEMENT. This Agreement shall take effect upon execution by
both parties. This Agreement shall remain in full force and effect until the Project
has been completed and further, until all claims and disputes have been
concluded. The work is considered complete when the City has received and
found acceptable the finished product of all work described in 4.0 Scope of
Services or changes thereto. This Agreement may be amended only in writing
and upon compliance with all applicable statutes, ordinances, and regulations.
3.0 FEES. The Contract payment is expected to be $124,196.00 for all items.
Change orders for additional amounts over $124,196.00 must be approved in
advance by the City Manager provided that the total Contract payment shall not
exceed $130,000. Progress payments shall be made monthly upon receipt and
approval of invoices for work accomplished in accordance with Exhibit A.
4.0 SCOPE OF SERVICES. The City and Contractor have agreed upon a scope of
work described in the Contractor's proposal, Exhibit A, to provide professional
engineering design services based on approved standards and instructions, as
specifically described in Exhibit B.
This Scope of Services can only be changed in writing pursuant to Section 26.0
of this Agreement.
5.0 SCHEDULE FOR COMPLETION. The schedule for completion of all work
described herein shall be as described on page 5 of Exhibit A.
6.0 PERSONNEUORGANIZATION
6.1 Kev Personnel. Work and services provided by the Contractor will be
performed by the individuals identified in Exhibit A.
6.2 Chanaes in Kev Personnel. The Contractor shall give the City reasonable
advance notice of any necessary substitution or change of key personnel
and shall submit justification therefore in sufficient detail to permit the City
to evaluate the impact of such substitution on this Agreement. No
substitutions or other changes shall be made without the written consent
of the City.
7.0 STANDARD OF PERFORMANCE. The Contractor agrees to provide all
required professional services to complete the project and any additions or
changes thereto. The Contractor accepts the relationship of trust and confidence
C:\Documents and Settings\kerchinger\Local Settings\Temporary Internet Files\OLK120\Prolessional Services
Agreement ITDock.doc
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and Underground (XCU) Exclusions, if applicable; (F) Per contract aggregate.
The Contractor shall procure and maintain during the life of this contract,
Professional Liability - Errors and Omissions Insurance on an "Occurrence
Basis" with limits of liability not less than $100,000 per occurrence.
The Contractor shall procure and maintain during the life of this contract Motor
Vehicle Liability Insurance, including applicable No-Fault coverages, with limits of
liability not less than $1,000,000 combined single limit Bodily Injury and Property
Damage. Coverage shall include all owned vehicles, all non-owned vehicles,
and all hired vehicles.
The following shall be Additional Insureds: the City of Seward, including all
elected and appointed officials, all employees and volunteers, all boards,
commissions and/or authorities and their board members, employees, and
volunteers. This coverage shall be primary to the Additional Insureds, and not
contributing with any other insurance or similar protection available to the
Additional Insureds, whether other available coverage be primary, contributing or
excess. Worker's Compensation Insurance, Commercial General Liability
Insurance and Motor Vehicle Liability Insurance, as described above, shall
include an endorsement stating the following: "Thirty (30) days Advanced Written
Notice of Cancellation, or Non-renewal, or Amendment shall be sent to: City of
Seward, Harbor Department, P.O. Box 167, Seward, AK 99664.
To the fullest extent permitted by law, the Contractor agrees to defend, pay on
behalf of, indemnify, and hold harmless the City of Seward, its elected and
appointed officials, employees and volunteers and others working on behalf of
the City of Seward against any and all claims, demands, suits, or loss, including
all costs connected therewith, and for any damages which may be asserted,
claimed or recovered against or from the City of Seward, its elected and
appointed officials, employees, volunteers or others working on behalf of the City
of Seward, by reason of personal injury, including bodily injury or death and/or
property damage, including loss thereof, which arises out of or is in any way
connected or associated with this contract.
The Contractor shall provide the City of Seward at the time contracts are
returned for execution, Certificates of Insurance and/or policies, acceptable to the
City of Seward, as listed below:
a. One (1) copy of Certificate of Insurance for Worker's Compensation
Insurance;
b. One (1) copy of Certificate of Insurance for Commercial General Liability
Insurance;
c. One (1) copy of Certificate of Insurance for Vehicle Liability Insurance;
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DRAFT
extent of its rights to rely upon such terms or rights on any future occasion. Each
and every term, right, or remedy of this Agreement shall continue in full force and
effect.
16.0 SAFETY/PERFORMANCE. The Contractor shall perform the work in a safe and
workmanlike manner. The Contractor shall comply with all federal and state
statues, ordinances, orders, rules, and regulations pertaining to the protection of
workers and the public from injury or damage, and shall take all other reasonable
precautions to protect workers and the public from injury or damage.
17.0 SUSPENSION OR TERMINATION.
17.1 Fault Termination or Suspension. This Agreement may be terminated by
either party upon ten (10) days written notice if the other party fails
substantially to perform in accordance with its terms. If the City terminates
this Agreement it will pay the Contractor a sum equal to the percentage of
work completed and accepted by the City that can be substantiated by the
Contractor and the City, offset by any amounts owed to the City.
However, within the ten (10) day Notice of Intent to terminate the party in
default shall be given an opportunity to present a plan to correct its failure.
17.2 Convenience Suspension or Termination. The City may at any time
terminate or suspend this Agreement for any reason including its own
needs or convenience. In the event of a convenience termination or
suspension for more than six (6) months, the Contractor will be
compensated for authorized services and authorized expenditures
performed to the date of receipt of written notice of termination or
suspension. No fee or other compensation for the uncompleted portion of
the services will be paid, except for already incurred indirect costs which
the Contractor can establish and which would have been compensated for
over the life of the phase of the appraisal underway, but because of the
termination or suspension would have to be absorbed by the Contractor
without further compensation.
17.3 Activities Subsequent to Receipt of Notice of Termination or Suspension.
Immediately upon receipt of a Notice of Termination or suspension and
except as otherwise directed by the City or its Representative, the
Contractor shall:
a. stop work performed under this Agreement on the date and to the
extent specified in the Notice; and
b. transfer title to the City (to the extent that title has not already been
transferred) and deliver in the manner, at the times, and to the extent
directed by the City's representative, work in progress, completed
work, supplies, and other material produced as a part of, or acquired in
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DRAFT
25.0 CLAIMS AND DISPUTES. Venue for all claims and disputes under this
Agreement, if not otherwise resolved by the parties, shall be in the appropriate
Alaska State court in Anchorage, Alaska.
26.0 CHANGES IN SCOPE OF WORK.
26.1 General. No claim for additional services not specifically provided in this
Agreement will be allowed, nor may the Contractor do any work or furnish
any materials not covered by the Agreement unless the work or material is
ordered in writing by the Contracting Officer. Preparation of Change
Orders and design changes, due to errors and/or omissions by the
Contractor, will be done at the sole expense of the Contractor.
26.2 Chanaes in Scope of Work. The City or its representative may, at any
time, by a written Change Order delivered to the Contractor, make
changes to the scope of work, or authorize additional work outside the
scope of work.
26.3 Compensation to the Contractor. If any Change Order for which
compensation is allowed under this Article causes an increase or
decrease in the estimated cost of, or time required for, the performance of
any part of the work under this Agreement, or if such change otherwise
affects other provisions of this Agreement, an equitable adjustment will be
negotiated. Such an adjustment may be:
a. in the estimated cost or completion schedule, or both;
b. in the amount of fee to be paid; and
c. in such other provisions of the Agreement as may be affected, and the
Agreement shall be modified in writing accordingly.
26.4 Any claim by the Contractor for adjustment under this section must be
asserted within fifteen (15) days from the day of receipt by the Contractor
of the notification of change; provided, however, that the City or its
representative, deciding that the facts justify such action, may receive and
act upon any such claim asserted at any time prior to final payment under
this Agreement. Failure to agree to any adjustment shall be a dispute
within the meaning of Section 25.0 of this Agreement.
27.0 LIMITATION OF FUNDS.
27.1 At no time will any provIsion of this Agreement make the City or its
representative liable for payment for performance of work under this
Agreement in excess of the amount that has been appropriated by the City
Council and obligated for expenditure for purposes of this Agreement.
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CITY OF SEWARD, ALASKA
1& T DOCKS & TRA VELLIFT/BULKHEAD ENGINEERING
PROPOSAL AND EVALUATION & SCORING
PtoposalsDue51i 1/06 at 2:00 p.m. ADT------- --
Evaluators received Technical proposals on 5/11/06 at 2:00 p.m. for individual reviews/scorings
Evaluators met at 9:00 a.m. on 5/24/06 to discuss Technical proposals in accordance with each
scoring category and tally scores in accordance with RFP.
Proposal Scores documented at about 10:30 a.m. on 5/24/06
TNH
SELECfION CRITERIA Wei....t Eval #1 Eval #2 fu!!.!Q ~
Project Under.rtanding 25 23 23 25 11
and Approach
Project Manager 10 9 8 9 26
Project Team 10 10 9 9 28
Firm Resources, Experience 10 10 9 10 29
& Capabilities
Litigation History 10 10 10 9 29
References 10 10 10 9 29
Cost 25 25 25 25 75
Total Score: 100 97 94 96 287
PND
SELECfION CRITERIA Wei2J1t Eval #1 Eval #2 Eval #3 Score
Project Under.rtanding and 25 17 10 5 32
Approach
Project Manager 10 9 6 10 25
Project Team 10 8 8 8 24
Firm Resources, Experience 10 10 8 9 27
& Capabilities
Litigation History 10 10 10 9 29
References 10 10 7 9 26
Cost 25 20 10 15 45
Total Score: . 100 84 59 65 208
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PURPOSE:
SEWARD SMALL BOAT HARBOR
TRA VEL LIFT DOCK & BULKHEAD
PERMIT:
DA TUM: MllW = 0.0'
ADJACENT PROPERTY OWNERS:
UPLANDS: CITY OF SEWARD/
ALASKA RAilROAD
OFFSHORE: CITY OF SEWARD
IWG. FilE: 03096.000_P3_P4_.dwg
~.
N
__-----R--
,-...........-., ---
..-' ..-' - - - - - .:=::-=:=
..... .....
.....
.....
----------
/ 8' x 50'
// Float
""
New Sheet Pile
Bulkhead
-1
VOLUMES:
DREDGE QUANTITY = 13,700CY
FILL QUANTITY = 4,900CY
~.
PROPOSED SITE PLAN
TRA VEL LIFT DOCK
o 100
I ,
SCALE: 1" = 100'
CITY OF SEWARD
P.O. BOX 167
SEWARD. ALASKA
PLOT SCALE: 1: 1
200
I
SEWARD SMALL BOAT HARBOR
IN: RESSURECnON BAY
A T: SEWARD. ALASKA
APPLlCA TION BY:
CITY OF SEWARD
P.O. BOX 167
SEWARD. ALASKA 99664
SHEET: 3 OF 7 DA TE: 12/22/05
JOB NO.: 03096.000 REV.: 0
, '-
79
08
City of Seward, Alaska
May 8, 2006
City Council Minutes
Volume 37, Page
Call to Order
The May 8, 2006, regular meeting of the Seward City Council was called to order at 7:30
p.m. by Mayor Vanta Shafer.
Opening Ceremony
Council member Steve Schafer led the pledge of allegiance to the flag.
Roll Call
There were present:
Vanta Shafer presiding and
Willard Dunham
Bob Valdatta
Jean Bardarson
Dorene Lorenz
Steve Schafer
Robert Thomas
comprising a quorum of the Council; and
Kris Erchinger, Acting City Manager
Johanna Dollerhide, Acting City Clerk
Brad Meyen, City Attorney
Absent - None
Special orders, presentations and reports
Proclamations and Awards-
A proclamatiol}\va,s read fotOlder Americans Month.
A proclamation was read for Military Appreciation Day.
Amy Collman was given a certificate of congratulations for receiving the First Lady
A ward.
The Congregation of St. Peter's Episcopal Church was acknowledged as recipients of
the Seward Historic Preservation A ward.
The 2006 Student and Adult Exchange participants were introduced by Sister City
Coordinator Debbie Bond. Student participants Corbin Hohl, Travis Hoogland, Brianna
Hutchison, Megan O'Leary and Adult Participants Laura Beck and Jennifer Carr introduced
themselves to the Council.
81
28
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City of Seward, Alaska
May 8, 2006
City Council Minutes
Volume 37, Page
Washington Street was scheduled on May 17, 2006 in Kenai. The city attorney and opposing council
would be attending telephonically.
Other Reports, Announcements and Presentations
Seward High School Principal Steve Pautz gave a brief presentation on the status of the
Seward schools. Pautz spoke of declining numbers, class size, expenses contributing to the
declination of school programs, rising costs, future school funding, local efforts by the Kenai
Peninsula Borough, and other issues that pertained to the future of Seward~s school system.
Marvin Tapsfield gave a presentation on the old Seward Middle School. Tapsfield gave a
brief summary of his self-funded education non-profit business, Alaska Science Learning
Laboratories, and updated the council on his intentions for the acquisition 6I'1~ase of the old middle
school. Tapsfield felt the old middle school should be saved, not only for his bllsiness, but for the
community. Marlin Atkinson, board member of the Alaska Science Learning Laboratories and
PTSA president, spoke in support of saving the old middle schpol. Rick Blythe, another board
member, spoke on the economic impact of the middle school. Blythe asked for a work session to
further discuss this topic.
Kenai Peninsula Borough representatives Tim Navarteand Rob Robson responded to
the presentations on the old middle school. On two different occasions, the borough toured the old
middle school and tried to find solutions to the physical problems with the building. The condition
of the building and the high cost of the maintenance of the facility were major concerns to the
Borough.
Council recessed at9:00 p,m.
Council resumed at 9: 10 p.m.
Citizens' cOllllllents on any subject except those items scheduled for public hearing.
Dave Doughty, asked about the sign ordinance and if the council would make any special
consideration~ with the road conditions going on right now. Doughty also asked about the upcoming
two-hour parkirig on Third A venue and wanted to know when that was going to happen.
Sandy Wassilie, gave a brief School Board report. Wassilie spoke on the funding with the
State Legislature, area cost differentials, wellness policies, positions lost, and declining enrollments.
Kay Strobel, expressed concern over the new Long Term Care Facility Center. Strobel felt
someone had dropped the ball on this project and she hoped the process would move faster.
Debra Hafemeister, spoke regarding a recent article in the newspaper about Alaska SeaLife
Center funds written by the Mayor. She would like some clarification on the money that was
supposed to be allocated to the city and not the SeaLife Center. Hafemeister wanted to know when
the city manager was going to receive the training council had spoken of earlier. She requested
83
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City of Seward, Alaska
May 8, 2006
City Council Minutes
Volume 37, PaRe
Harbor.
-n~esolution 2906-o56,-eneouraging the Alaska Legislatul'e-and the Governor to declare children
"Alaska's Top Priority."
Public Hearings
Resolutions requiring a Public Hearing
Resolution 2006-042, entering into a fifth amendment to the agreemeut for the financing lease,
construction, operation and maintenance of the Alaska Sealife Ce.,ter between the City and
Seward Association for the Advancement of Marine Science to lease a portion of the Alaska
Tidelands Survey 174, shown as attached exhibit dated. October 20,1998, located south and
seaward of city owned Tract 2A, Water front Tra<<.:t, which is currently Icllsed by SAAMS.
Notice of the public hearing being posted and published as required by law was noted and the public
hearing was opened.
Erchinger stated the official agreement was before the council tonight, both in official form
and red-line form for the council to review .the changes the cityan4 SAAMS had both agreed upon.
Erchinger informed the council on some of the changes that were before the council tonight. The
rental rate would be subject to change based9n the. consumer price index. There would be no sales
occurring on the floating dock and the city would not receive. passenger fees per the direction of the
city council. SAAMS and Alaska Northern Outfttters would make a reasonable effort to allow other
vessels to use the dock.
Gary Sommerfeld, represented the owners of Major Marine Tours and expressed his
confusion on the lease befo~e thecoul1cil tonight. He wondered whether the lease should be
considered in the first place. Major MarineTOlll"s greatly appreciated the Alaska SeaLife Center.
Sommerfeld said it wasirnportant ~Q remember that the SeaLife Center was funded by federal grants,
federal and state funds, apdprivate d()Ilations including from other tour boat companies. He felt it
was wrong for this institutionto compete with private enterprise. Sommerfeld thought the council
should deny the Center's request to lease the tidelands.
Jeremiah Campbell, spoke in favor of Resolution 2006-42. Since the Planning and Zoning
Commission meeting-on April 4, 2006, much of what was initially disagreed upon had been
corrected. Campbell be~ieved council had a finished product before them and encouraged them to
adopt this resolution. If the lease was approved, any other commercial operator who was willing to
abide by the same insurance required of Alaska Northern Outfitters would not be denied access to the
dock. He commended Erchinger and Corbridge for expressing their due diligence during this
process.
Trevor McCabe, partner in Alaska Northern Outfitters, felt the marketing part of this
agreement was not that different compared to other agreements with Kenai Fjords Tours and other
companies. The only difference was the dock. He supported the resolution before the council.
85
93
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City of Seward, Alaska
May 8, 2006
City Council Minutes
Volume 37, Page
Dale Hoogland was glad to see Polar Seafoods was willing to invest in this community and
private enterprise as a whole was being overlooked. It would bring more industry into this town and
Hoogland thought this lease cleared up a lot of safety issues in that area. He encouraged council to
work with Polar Seafoods.
Jim Pruitt, was concerned with public access. He wanted to know why they had public
access on a working dock. He felt this was a safety concern. He asked council to amend the public
access portion of the resolution.
Motion (DunhamlValdatta)
Approve Resolution 2006-048
Schafer agreed with Pruitt on the public access issue. That. area was not meant for
recreational uses.
Motion to Amend (SchaferlLorenz)
Remove Public Access froIll.Agreement
Council adjourned at 10: 10 p.m.
Council resumed at 10:15 p.m.
After a brief recess and conferring with staff, Erchinger repoI1:ed to the Council that the issue
of the public access would be on the replat resolution coming to council on the May 22, 2006
meeting.
Motion to Amend WithdraWn
Harbormaster Scott Ransom said public access was included in the lease/replat so all
people in the marine industry could use it, n?t for recreational purposes. If someone wanted to put
another dock in this area, the city could accommodate this. The city could have options to offer up
space.
Motion Passed
Unanimous
UntinishedBusiness - None
New Business
Resolutions
Resolution 2006-047. approving the purchase of two one ton pickups from Lithia Dodge of
South Anchorage in Anchorage, Alaska in the amount of $79,118.00.
Erchinger said this purchase went out to RFP to replace two 13 year old vehicles. The 2006
budget included the replacement of these emergency response vehicles for the fIre department. The
vehicles must be able to pull the fIre rescue boat and decontamination trailer, which the current
vehicles could not do.
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City of Seward, Alaska
May 8, 2006
City Council Minutes
Volume 37, Page
Public Works Director W.C. Casey said the state had project engineers and project
inspectors overseeing the laying of the waterline.
Dunham thought hiring the person who was most familiar with the project and who happened
to be a former City of Seward employee was beneficial.
Motion Passed
Unanimous
Resolution 2006-051, authorizing the city manager to negotiate a contract with Quality Asphalt
Paving to pave select side streets in conjunction with Mile 0-8 Seward Highway Project, and
appropriating funds.
Erchinger stated QAP offered the same price to the. state as they did to the city, so this
contract had gone out to RFP, technically. The city was asking for $500,000 to pave side roads
adjacent to Third A venue and the portion ofPhoeni"I)rive that was ripped up last year to make way
for road improvements.
Motion (Thomas/Bardarson)
Approve Resolution 2006-051
Casey estimated $500,000 would get the city 60,000 square feet of. paved roads. Asphalt ran
anywhere from $3.00 - $5.00/ square foot. The Public Works Director thought eight roads needed
resurfacing, including Phoenix Drive.
Schafer said Alaska Roadbuilders was going to be in town paving and wanted to know why
they couldn't be considered for this. He felt this should have gone out to RFP, also.
Thomas said council had given administration direction to pursue this very thing two weeks
ago.
Motion Passed
Unanimous
Resolution 2006-052, authorizing the city manager to enter into an agreement to extend the
term of the maintenance and operating agreement with Seward Ship's Drydock, Inc for the
shiplift facility.
Erchinger stated this was the fifth agreement coming to council for the maintenance and
operation with Seward Ship's Drydock for the shiplift facility. Administration believed Seward
Ship's was making good faith to become compliant with environmental concerns. The city was
notified by the Trustees of Alaska that their intent was to sue for violation of the Clean Water Act.
Motion (Lorenzffhomas)
Approve Resolution 2006-052
Motion to Amend (Schafer/Lorenz)
Strike the 71\ 9th, 10th, and 11th "Whereas"
Motion to Amend Passed
Yes: Lorenz, Bardarson, Schafer,
89
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City of Seward. Alaska
May 8, 2006
City Council Minutes
Volume 37, Page
Motion Passed
Unanimous
-Resolution 2006-054. authorizing the city manager to issue a purchase order to Alaska
Environmental & Safety Supply, Inc. for the purchase and installation of police emergency
equipment on two year 2006 Ford Crown Victoria vehicles, for an amount not to exceed
$12,840.00.
Erchinger said this was necessary equipment needed to have the vehicles in Resolution 2006-
053 function as police vehicles.
Motion (Dunham/Bardarson)
Approve Resolution 2006-054
Police Lieutenant Butch Tiner reported the old vehicles the Police Department was retiring
were not equipped with transferable equipment to the new vehicle.
Motion Passed
Unanimous
Resolution 2006-055. authorizing the city manager to issue a purchase order to Procomm
Alaska, LLC for the purchase of two new Motorola XTL 5000 radios with support hardware
and software to be installed in two modelyear 2006 Ford Crown Victorias, and appropriating
funds in an amount not to exceed $12,370.;34.
Erchinger said this was a separate resolution because of the separate vendor and the
installation of the radios.
Motion (BardarsonlDunham)
Approve Resolution 2006-055
Fire Chief pave SquiresreporledProject 25 was a program to narrow the bandwidth for the
radios that the Police and Fire Department operate. The radios would operate with analog and digital
capabilities.
Motion Passed
Unanimous
Other New Business Items
Discussed and received direction on side street road paving in conjunction with Mile 0-8
project. Council directed administration to pave the selected streets by approving Resolution
2006-051.
A work session on the old middle school was scheduled for May 15, 2006 at 7 :00 p.m.
Discussed whether or not to schedule a work session with Corps of Engineers to discuss the
Breakwall Project. A work session on the Breakwall Project was scheduled for May 24, 2006
at 7:00 p.m. and representatives from Alaska's congressional delegation would be invited.
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City of Seward, Alaska
May 8, 2006
City Council Minutes
Volume 37, Page
Marlow. She felt it was a good project to look at and last week PACAB approved a resolution
recommending this project be further researched by council. Altermatt requested council look at this
topic carefully before making any decisions on this issue. She was concerned with the executive
session on the agenda regarding alternative energy issues and possible litigation. P ACAB had not
had any input with administration during this process, which Altermatt found debilitating. The
Harbor opening weekend was on May 20 and 21, 2006, and Altermatt hoped council would attend
the weekend's festivities.
Council and administration response to citizens' conuuents
Schafer thanked Altermatt for speaking on the Co-Gen jdea. He wanted council to give
direction on this issue. If the city had an energy source like this, they would be independent in
occurrences like the power outage caused by the stonn/avalanches in February. This energy source
was clean and a saleable product. Seward could create a whole new industry.
Dunham added that when he was in Juneau, representativesJrom Usibelli were interested in
coming to Seward to give presentations on energy projects.
Executive Sessions
Motion (DunhamlBardarson)
Go into executive session to discuss matters
pertaining to threatened or pending
IitigatioJlon Ultimate Tours LLC, dba
Godwin Glacier Tours.
Motion Passed
Unanimous
Council went into executive session at 9:00a.m.
Council caJIle out of executive session at 9:15 a.m.
Motion . (DunhamlBardarilon)
Go into executive session to discuss
potential litigation relative to alternative
energy issues.
Motion Passed
Unanimous
Council went into executive session at 9:15 a.m.
Council came out of executive session at 9:48 a.m.
Adjournment
The meeting was adjourned at 9:48 a.m.
93
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AGENDA STATEMENT
Meeting Date:
June 12, 2006 , .//
~ /"
\\.,
Johanna Dollerhide, Assistant City ClerVV
\
Non-objection to the new Restaurant Eating)
Place Public Convenience Liquor License tor
the Harbor Dinner Club
From:
Agenda Item:
BACKGROUND & JUSTIFICATION:
The City Council has an opportunity to object to the request for a new liquor license for
the Harbor Dinner Club. The City of Seward Police Department, City Utilities
Department and the Kenai Peninsula Borough Finance Department have no objections to
the new liquor license for the business listed above.
FISCAL NOTE:
In the event the City of Seward chooses to file a protest for the above new liquor license,
then under Alaska Statutes the City of Seward will be required to assist in, or undertake
the defense of its protest.
RECOMMENDATION:
Non-objection to the new Restaurant Eating Place Public Convenience Liquor License for
the Harbor Dinner Club.
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MEMORANDUM
Subj:
Kim Kowalski-Rogers, Finance - Leases
Sue Magyar, Finance - Public Utilities
Tom Clemons, Chief of Police Lv"
Joh",,", Doll""'ide, ""si"",,' City Clcrk ~ .
Verifying Compliance for new Rest~Jant Eating Place Public
Convenience Liquor License .d
Date:
_May 25, 20()6_
To:
From:
The following business has applied for a new Restaurant Eating Place Public Convenience
Liquor License.
Please review the following business for compliance with all utilities, lease payments, and
assessments. Thank you!
Name
Department
Status
Initials
Harbor Dinner Club
Finance/Leases
FinancefUtilities
Police Chief
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A local governing body as defined under AS 04.21.080(11) may protest the approval of an application(s)
pursuant to AS 04.11.480 by furnishing the board and the applicant with a clear and concise written statement of
reasons in support of a protest within 60 days of receipt of this notice. If a protest is filed, the board will not
approve the application unless it finds that the protest is "arbitrary, capricious and unreasonable". Instead, in
accordance with AS 04.11.51 O(b), the board will notify the applicant that the application is denied for reasons
stated in the protest. The applicant is entitled to an informal conference with either the director or the board and,
if not satisfied by the informal conference, is entitled to a formal hearing in accordance with AS 44.62.330-44.62-
630. IF THE APPLICANT REQUESTS A HEARING, THE LOCAL GOVERNING BODY MUST
ASSIST IN OR UNDERTAKE THE DEFENSE OF ITS PROTEST.
Under AS 04.11.420(a), the board may not issue a license or permit for premises in a municipality where a
zoning regulation or ordinance prohibits the sale or consumption of alcoholic beverages, unless a variance of the
regulation or ordinance has been approved. Under AS 04.11.420(b) municipalities must inform the board of
zoning regulations or ordinances which prohibit the sale or consumption of alcoholic beverages. If a municipal
zoning regulation or ordinance prohibits the sale or consumption of alcoholic beverages at the proposed premises
and no variance of the regulation or ordinance has been approved, please notify us and provide a certified copy of
the regulation or ordinance if you have not previously done so.
Protest under AS 04.11.480 and the prohibition of sale or consumption of alcoholic beverages as required
by zoning regulation or ordinance under AS 04.11.420( a) are two separate and distinct subjects. Please bear that
in mind in responding to this notice.
AS 04.21.01O(d), if applicable, requires the municipality to provide written notice to the appropriate
community council(s).
If you wish to protest the application referenced above, please do so in the prescribed manner and within
the prescribed time. Please show proof of service upon the applicant. For additional information please refer to
15 AAC 104.145, Local Governing Body Protest.
Note: Applications applied for under AS 04.11.400(g), 15 AAC 104.335(a)(3), AS 04.11.090(e),
and 15 AAC 104.660(e) must be approved by the governing body.
Sincerely,
/s/ 2(eeaa Jaramiffo
Reeda Jaramillo
Business Registration Examiner
Alcoholic Beverage Control Board
5848 E. Tudor Rd Anchorage, AK 99507 - Voice (907) 269-0350 - Fax (907) 272-9412
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STATE OF ALASKA
ALCOHOL BEVERAGE CONTROL BOARD
Licensed Premises Diagram
INSTRUCTIONS: Draw a detailed floor plan of your present or proposed licensed premises on the graph below;
show all entrances and exits, and all fixtures such as tables, booths, garnes, counters, bars, coolers, stages, etc.
DBA: ~?;-;;J~ b I ;:;;J;;...t:.---C-z.---;;8-"--_u ..,
PREMISES LO~ATION: ! 39 tfP' AI JS.. (GW/I1l.D At
Indicate scale by x after appropriate statement or show length and width of premises.
I SQ. = 4 FT.
1 SQ. = 1 FT.
SCALE B:
SCALE A:
Length and width of premises in feet: Lf 5' )< (0 ()
Outline the area to be designated for sale, service, storage, and consumption of alcoholic beverages in red.
DO NOT USE BLUE INK OR PENCIL ON THIS DIAGRAM.
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MAV-09-06 03:36 PM
P.03
Soups* Salads "'Side Orders *Beverages
Soups
Soup & Sand"ich Special Monday - Friday $6.50
Clam Chowder cup $3.50
bowl $4.50
Soup d' jour cup $3.00
bowl $4.00
Soup d' jour & green salad $7.00
Salads
Caesar Salad $9.00
w/chicken $11.50
DinnerlHouse Salad $4.50
(heart of iceberg lettuce wlblue cheese crumbles, red onion & tomato,
recommended w/our own wild berry vinaigrette)
Cobb Salad $10.00
(w/avocado, egg, chicken, tomato, bacon, blue cheese chunks)
Side Orden
Cottage Cheese $2.00
Onion Rings $2.50
French Fries $2.00
Potato Salad $2.50
Beverages
Coffee $1.50
Pitcher of Co tree $7.00
Hot Tea or Iced Tea $UO
Milk $2.50
Juice $1.50
Pop S 1.50
Hot Chocolate $2.00
Carafe $3.00
Pitcher $5.00
Dinner Menu
Served 5:00 p.m. to 11:00 p.m.
AppetiuJ'l
Kachemak Bay Steamer Clams
Lightly sauteed in chef's special blend of garlic, butter & wine
lib $10.00
21b $17.00
add garlic bread $3.50
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Superb Alaskan Halibut
Halibut filet stuffed with succulent snow crab, lightly seasoned wi Carl's HOC
seafood seasoniIli and baked to perfection $26.00 _n____
Alaskan Scallops
Scallops sauteed in chersspecial wine sauce $20,SO
Seafood Special (very popular!)
Halibut, scallops & prawns sauteed lightly w/green onions, green peppers,
mushrooms & garlic $22,SO
Oysters
Oysters deep fried to perfection $16.00
Salmon Encore
Baked salmon filet place on a bed of mushrooms topped w/a spicy aioli, sprinkled
w/bread crumbs $1
Steak Entrees
Our tender,Juicy steaks are seasoned & grilled to perfection.
Chers Special Prime Rib
10 oz. $20.00
16oz, $24.00
Filet Mignon topped wi blue cheese butter
Soz. $25.00
USDA Choice New York smothered in a wild mushroom demi glaze
16 oz, $25,00
New York Pepper Steak encrusted in black pepper and seared, drizzled w/demi glaze
16oz.$?
Rib Eye
'!
Sirloin Hamburger Deluxe
~ Ib burger served wi French fries $850
Palta
Pesta Scallops
Plump sea scallops in a cream pesta sauce, served on a bed of angel hair pasta,
garnished with parmesan cheese and sun dried tomatoes $21.00
Seafood Fettuccini (simply delicious!)
Halibut, prawns, & scallops sauteed lightly w/fettuccini in creamy garlic sauce
S20.00
Fettuccini Primavera (vegetarian delight!)
Vegetables tossed w/fettuccini in cream garlic sauce $IS.SO
Chicken Fettuccini
Chicken & sun dried tomatoes tossed wi fettuccini in creamy garlic sauce $20.00
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June 2006
Monthly Planner
4
5
6
7
8
9
10
7:00 PM Ctty
Council Work
Session Coal
Generation
Proposal
6:00 PM P & Z
Work Session
Replat of
Washington St.
12:00 PM PACAB
Meeting
7:30 PM P & Z
Meeting
11
12
13
14
15
16
17
7:30 PM CRy
Council Meeting
18
19
20
21
22
23
24
9:00AM -1:00 PM
Social Security Rep
6:30 PM Historic
Preservation
Meeting
6:30 PM P & Z
Work Sessilon
L TCF SRe
25
26
27
28
29
30
6:30 PM Ctty
Council Work
Session AudR John
Bost
6:30 PM P & Z
Special Meeting
Sign Variance
7:30 PM Ctty
Council Meeting
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