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Res1986-085
. . . . . Sponsored by: Murphy CITY OF SEWARD, ALASKA RESOLUTION NO. 86-85 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE DESTRUCTION OF CERTAIN PUBLIC RECORDS WHEREAS, City of Seward Resolution No. 86-74 lished an amended schedule for the retention of records of the city; and estab- public WHEREAS, the City Clerk has identified certain public records which no longer have administrative, fiscal, legal or archival value to the city; and WHEREAS, public records may be destroyed by the Clerk if approved by resolution of the City Council; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The City Clerk, legal custodian of the municipal records of the City of Seward, is hereby au- thorized and instructed to destroy the municipal records as listed in Attachment "A", all of which have been deemed to have no administrative, fiscal, legal or archival value to the City. Section 2. This resolution shall take effect immedi- ately upon its adoption. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, this 8th day of September 19 86 THE CITY OF SEWARD, ALASKA ~&S"~R AYES: NOES: ABSENT: ABSTAIN: GIESELER, GILLESPIE, HILTON, MEEHAN, SCHOLL & SIMUTIS BOOHER, NONE NONE NONE -1- . . . . CITY OF SEWARD, ALASKA RESOLUTION NO. 86-85 ATTEST: (City Seal) -2- . APPROVED AS TO FORM: HUGHES, THORSNESS, GANTZ, POWELL & BRUNDIN, Attorneys for the City of Seward, AK 7~17/~ Fred B. Arvidson City Attorney . . . . CITY OF SEWARD, ALASKA RESOLUTION NO. 86-85 BOX NO. 1 SPD RADIO LOGS (01/76-l2/77) BOX NO. 2 UTILITY BILLS -- COPIES (06/81-l0/81) BOX NO. 3 EMPLOYEE TIMESHEETS (196l-63) BOX NO. 4 UTILITY BILLS -- COPIES (11/81-04/82) BOX NO. 5 EMPLOYEE TIME SHEETS & W-4'S (1970-73) BOX NO. 6 SPD RADIO LOGS (01/72-l2/75) BOX NO. 7 UTILITY PAYMENT RECEIPTS (02/82-07/82) BOX NO. 8 UTILITY PAYMENT RECEIPTS (08/82-l0/82) BOX NO. 9 UTILITY PAY~ENT RECEIPTS (11/82-02/83) BOX NO. 10 UTILITY BILLS -- COPIES (05/82-10/82) . ATTACHMENT "A" . . . . . CITY OF SEWARD, ALASKA RESOLUTION NO. 86-85 ATTACHHENT "A" BOX NO. 11 CETA DRIVERS ED GRANT #544413, FY 1980 ($4l,833) -- AUDITED 09/82 YELLOW COPIES, PURCHASE ORDERS -- JAIL (1978-80) HISCELLANEOUS CORRESPONDENCE -- JAIL (1978-80) BOX NO. 12 EHPLOYEE TIMESHEETS (1965-66) BOX NO. 13 VARIOUS CETA REPORTS & CORRESPONDENCE (l974-77) AS FOLLOWS: Grant No. 02-5-059-37, Title VI Grant No. 02-5-036(Ol) Grant No. 02-2-0001, Title I Grant No. 02-7-020-21, Title VI Grant No. SPEDY 111-77-056 BOX NO. 14 EHPLOYEE TIHESHEETS (1978) BOX NO. 15 UTILITY LEDGER CARDS (1975-80) BOX NO. l6 UTILITY LEDGER CARDS (Through 1980) BOX NO. 17 PURCHASE ORDERS (ll/79-02/83) -- ORIGINALS HAVE BEEN HICROFILMED BOX NO. l8 EHPLOYEE TIHESHEETS (l976) BOX NO. 19 UTILITY MASTER FILE REPORT (09/82-03/83) -- DUPLICATE . . . . . CITY OF SEWARD, ALASKA RESOLUTION NO. 86-85 ATTACHMENT "A" BOX NO. 20 UTILITY BILLING REGISTERS (1985) -- ORIGINALS MICROFILMED BOX NO. 21 EMPLOYEE TIMESHEETS (l984) -- ORIGINALS MICROFILMED BOX NO. 22 PAYROLL TAX RECORDS (1963-80) BOX NO. 23 UTILITY DEPOSIT REFUND SLIPS (1953-70) BOX NO. 24 EMPLOYEE TIMESHEETS (1974) BOX NO. 25 UTILITY CASH RECEIPTS (11/79-12/80) BOX NO. 26 HARBOR INVOICES (l976-80) -- ACCOUNTS RECEIVABLES BOX NO. 27 PURCHASE ORDERS (06/76-08/79) BOX NO. 28 UTILITY BILLS -- COPIES (04/81-05/81) BOX NO. 29 UTILITY CI:ASH RECEIPTS (01/8l-07/81) . . . . . CITY OF SEWARD, ALASKA RESOLUTION NO. 86-85 ATTACHMENT "A" BOX NO. 30 EMPLOYEE TIMESHEETS (l983) -- ORIGINALS MICROFIu~ED BOX NO. 31 EMPLOYEE TIMESHEETS (1960-64) BOX NO. 32 SPD RADIO LOGS (l978) BOX NO. 33 REEL-TO-REEL AUDIO TAPES/COUNCIL & P&Z MEETINGS (01/69-12/74) BOX NO. 34 REEL-TO-REEL AUDIO TAPES/COUNCIL & P&Z MEETINGS (01/75-06/76) BOX NO. 35 REEL-TO-REEL AUDIO TAPES/COUNCIL & p&z MEETINGS (07/76-02/78) BOX NO. 36 REEL-TO-REEL AUDIO TAPES/COUNCIL & P&Z MEETINGS (02/78-01/80) BOX NO. 37 REEL-TO-REEL AUDIO TAPES/COUNCIL & P&Z MEETINGS (01/80-07/81) BOX NO. 38 UTILITY BILLS -- COPIES (Ol/81-03/8l) BOX NO. 39 EMPLOYEE TIMESHEETS (l967-70) . . . . CITY OF SEWARD, ALASKA RESOLUTION NO. 86-85 BOX NO. 40 CASH RECEIPTS JOURNAL (1975-79) BOX NO. 4l UTILITY LEDGER CARDS (THROUGH 1970) BOX NO. 42 . ATTACHHENT "A" EHPLOYEE TIMESHEETS (1983) -- ORIGINALS MICROFIh~ED BOX NO. 43 UTILITY LEDGERS (l979) BOX NO. 44 UTILITY BILL RECEIPTS (05/83-06/83) BOX NO. 45 ADJUSTING JOURNAL ENTRIES (FY84) -- ORIGINALS MICROFILMED BOX NO. 46 N/A -- Box returned to Vault BOX NO. 47 TRAFFIC CITATIONS (1983) BOX NO. 48 ACCOUNTS PAYABLE (FY79) BOX NO. 49 UTILITY LEDGERS (l979) . . . . CITY OF SEWARD, ALASKA RESOLUTION NO. 86-85 BOX NO. 50 SPD LOG REPORTS (1982-83) BOX NO. 51 N/A -- Returned to Vault BOX NO. 52 . ATTACHMENT "A" STATEMENTS (06/83) MISCELLANEOUS CORRESPONDENCE (1980-81) BENSON MEMORIAL GRANT CORRESPONDENCE & PAY RECORDS (1976) MAP INDEX FOR COMPUTER IMPUT LIST OF LIQUIDATED PURCHASE ORDERS (1983) COpy MACHINE KEY RECORDS (1983) ':FIrmOIIlJlJ':FO OJJUlJR O':O':FlJU O'i'UB'.' (19'7 f:i BUDGET WORK PAPERS (FY79) BOX NO. 53 CANCELLED CHECKS (01/58-06/60) BOX NO. 54 CANCELLED CHECKS (ll/20/63-06/64) MISCELLANEOUS BANK STATEMENTS (1963-64) BOX NO. 55 CANCELLED CHECKS (FY79) BOX NO. 56 CANCELLED UTILITY DEPOSITS (1951-54) CANCELLED CHECKS (FY57) BOX NO. 57 CANCELLED CHECKS (01/49-06/50) . . . . CITY OF SEWARD, ALASKA RESOLUTION NO. 86-85 BOX NO. 58 CANCELLED CHECKS (09/83-12/84) BOX NO. 59 CANCELLED CHECKS & BANK STATEMENTS (FY74) BOX NO. 60 CANCELLED CHECKS & BANK STATEMENTS (FY75) BOX NO. 61 UTILITY PAYMENT RECEIPTS (05/81-01/82) BOX NO. 62 CASH RECEIPTS (10/82-02/83) BOX NO. 63 CITY TAX STATEMENTS (1957-59) BOX NO. 64 UTILITY LEDGERS (1970'S) BOX NO. 65 MISCELLANEOUS CANCELLED CHECKS (1963-65) BOX NO. 66 CANCELLED CHECKS (FY56) BOX NO. 67 CANCELLED CHECKS (FY77) . ATTACHMENT "A" . . CITY OF SE~vARD, ALASKA . RESOLUTION NO. 86-85) ATTACHMENT "A" BOX NO. 68 CANCELLED CHECKS (FY76) BOX NO. 69 CANCELLED CHECKS (FY78) BOX NO. 70 CANCELLED CHECKS (FY8l) BOX NO. 7l CANCELLED CHECKS (FY61) BOX NO. 72 . CANCELLED CHECKS (FY62 & FY63) BOX NO. 73 CANCELLED CHECKS (FY7l) BOX NO. 74 CANCELLED CHECKS (FY73) BOX NO. 75 N/A -- Returned to Vault BOX NO. 76 CANCELLED CHECKS (FY70) BOX NO. 77 . CANCELLED CHECKS (06/55-12/66) . . CITY OF SEWARD, ALASKA . RESOLUTION NO. 86-85 ATTACHMENT "A" BOX NO. 78 CANCELLED CHECKS (FY72) BOX NO. 79 CANCELLED CHECKS (FY52 & 53) BOX NO. 80 CANCELLED CHECKS (07/79-12/79) BOX NO. 81 CANCELLED CHECKS (Ol/68-06/69) BOX NO. 82 . CANCELLED CHECKS (01/67-12/67) .