HomeMy WebLinkAboutRes2006-093
Sponsored by: Corbridge
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CITY OF SEWARD, ALASKA
RESOLUTION 2006-93
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO
ENTER INTO AN AGREEMENT WITH NYE FRONTIER FORD
FOR THE PURCHASE OF A 2006 FORD F250 CREW CAB 4X4
TRUCK, FOR AN AMOUNT NOT TO EXCEED $28,710
WHEREAS, during the 2006 budget process, the Seward City Council authorized
$35,000.00 to purchase a replacement vehicle for the Public Works Water and Sewer
Department; and
WHEREAS, the new vehicle will help to ensure reliable transportation for
department employees, and will maintain consistency in the Public Works Department's
vehicle replacement schedule; and
WHEREAS, it is in the public's best interest to provide reliable response vehicles
to the Public Works Department in order to continue the highest level of service possible;
and
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WHEREAS, this vehicle is $6,290.00 less than the authorized purchase amount,
and $11,720 less than the retail price, representing a cost-effective purchase for the
department; and
WHEREAS, Seward City Code 6.10.120(b) authorizes the City to utilize
competitive bids received from other governmental entities, and the City administration
recommends utilization of the State of Alaska's fleet bid price for the purchase of this
vehicle.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF SEWARD, ALASKA that:
Section 1. The City Manager is hereby authorized to enter into an agreement
with Nye Frontier Ford to purchase a 2006 Ford F250 Crew Cab 4x4 pickup truck for an
amount not- to- exceed $ 28,710.00.
Section 2. The City Council hereby finds it in the public's interest to authorize
the City to utilize competitive bids obtained by the State of Alaska, as authorized in
Seward City Code 6.1 0.120(b).
Section 3. Funding for the purchase of this vehicle will come from the motor
pool fund equipment account no. 102-1020-5930.
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CITY OF SEWARD, ALASKA
RESOLUTION 2006-93
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Section 4. This resolution shall take affect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this
28th day of August, 2006.
THE CITY OF SEWARD, ALASKA
't...c'[
Vanta Shafer, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
Dunham, Valdatta, Lorenz, Schafer, Bardarson, Shafer
Thomas
None
None
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ATTEST:
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CouncilAgenda Statement
Meeting DateAugust 28, 2006
:
Through:Clark Corbridge, City Manager
From: W.C. Casey, Public Works Director
Agenda Item:Approval to Purchase a Replacement Vehicle
Utilizing the State of Alaska bid Process
BACKGROUND & JUSTIFICATION:
During the 2006 Budget process, the City Council approved the purchase of a replacement vehicle for
our Water and Sewer Department at a cost not to exceed $ 35,000. This resolution requests
authorization to purchase a 2006 Ford F-250 Crew Cab 4x4 pick-up at a cost not- to- exceed
$28,710.00.
Seward City Code 6.10.120(B) allows the City to utilize competitive bids obtained by other
governmental agencies. It was determined by the State of Alaska bid process that Nye Frontier Ford
could provide the lowest possible price for the vehicle specifications required by the City. The retail
price for this vehicle is $40,430. By utilizing the State of Alaska bid process, the City is able to
obtain the vehicle for $28,710.00, representing a savings of $11,720 from the retail price. This vehicle
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is on the lot ready for delivery, and the dealer agrees to hold this vehicle until August 29, 2006,
pending Council approval.
Replacement of the 1999 Ford F-250 helps maintain reliable transportation for the department
employees and is consistent with our departmental replacement schedule. Currently the accrued
mileage on this vehicle is 106,321. This 1999 Ford truck is one of the vehicles described as
“problematic” at the June 26, 2006 Council meeting. At that time, City Shop staff identified common
and costly problems associated with these 1999 Ford trucks, as was mentioned during the discussion
of the purchase of a new vehicle for the Electric Department Engineer. This vehicle will be identified
for sale in next year’s Surplus Sale.
CONSISTENCY CHECKLIST
:
Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive
Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures.
FISCAL NOTE
:
To be paid for from the Motor Pool equipment account no. 102-1020-5930, as previously
appropriated in the 2006 Operating Budget.
Approved by Finance Department:_________________________
RECOMMENDATION:
City Council approve Resolution 2006- , authorizing the purchase of one 2006 Ford F-250 Crew
Cab 4x4 pick-up truck as specified, from Nye Frontier Ford at a cost not-to-exceed $28,710.00.