Loading...
HomeMy WebLinkAboutRes2006-124 Sponsored by: Corbridge II-. CITY OF SEWARD, ALASKA RESOLUTION 2006-124 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE PURCHASE OF A BREATHING AIR COMPRESSOR FROM MUNICIPAL EMERGENCY SERVICES, INC, FOR THE SEWARD FIRE DEPARTMENT FORAN AMOUNT NOT TO EXCEED $20,576,58, AND TRANSFERRING FUNDS WHEREAS, the current Bauer breathing air compressor was purchased in 1991 and is over 15 years old; and WHEREAS, the current compressor is not efficient to do a timely refilling ofthe station's cascade system and does not produce the current volume or pressure of air needed; and WHEREAS, the replacement breathing air compressor was identified in the current 2006 Fiscal Budget as a line item; and WHEREAS, the Fire Department has funds within its current 2006 budget to meet all expenses for the purchase; and -- WHEREAS, quotations for the project were received from four vendors and Municipal Emergency Services, Inc. (MES) had the lowest quote and met all requirements for the breathing air compressor; and WHEREAS, the fire department did not advertise for quotes in a "newspaper of general circulation in the city" as required by SCC 6.10.215 because there are no vendors in Seward that handle this type of equipment, but the department did directly solicit quotations from vendors known to carry these specialized breathing compressors, and is recommending the lowest priced bid for purchase. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The Seward City Council finds that it is in the public interest to waive the requirements of SCC 6.10.215, necessitating advertising in a local newspaper based on the fact that no local vendors carry these specialized breathing compressors. .... Section 2. The Seward City Council finds that the fire department followed the procurement procedures authorized by SCC 6.10.310 which allows "a department or division head may recommend an alternative procurement procedure to the city manager if such procedure will best serve the needs of the city and accomplish the objectives of this title", and did adequately solicit competitive bids to maintain a competitive procurement environment for this purchase. CITY OF SEWARD, ALASKA RESOLUTION 2006-124 ~ ...J Section 3, The City Manager is authorized to purchase the breathing air compressor as specified in the quote from Municipal Emergency Services, Inc. (MES) for the amount of $20,576.58. Section 4, Funds for the purchase of the breathing air compressor are appropriated as follows: $7,149 from the fire department safety account; $1,427.58 from the fire department operating supplies account, and $12,000 from the fire department equipment account, for a total amount of$20,576.58 to be transferred and appropriated to capital projects fund no. 853-8531-5930. Section 5, This resolution shall take affect immediately upon its adoption. PASSED AND APPROVED by the City Council of the city of Seward, Alaska, this 6th day of November, 2006. i ....J THE CITY OF SEWARD, ALASKA i.J;~~ Vanta Shafer, May r AYES: NOES: ABSENT: ABSTAIN: Dunham, Valdatta, Thomas, Schafer, Bardarson, Amberg, Shafer None None None ATTEST: (City Seal) , ,/'-A' /}r ..\\\tl,.tf'6;: flt! ..-;'''''_1 Of SI2'A'~ q'" ~, ......... v~..i'\ " ~# r~ ", ?>i'OI:J:";'T. " <:. 'oJ,',..O ''''I')'.' ~ ~ :." .....~v ~... ~ r:, ........ _ 0- .. :: : \ ~~ .~ G: SE AT: 0 :: t. kiJ....I.- ~\ . . - ,. . - ... ~ ~ : ~ ,\,rJ ",.f~#.. f'\, .. :: ':. '":-..:,':'J\tt:- 1 ,\Cj~"'_1 ~ .:- ~~ ~., ~",' '!"'_....~.."l.... c~,.,," (j<o,~ (> ,..... '. ~,_.", ..'~ IIj.T,;. .....' 0' ,~ ..~~, ,r;-~_.".;j. ~t, j ,- f-.", ,.,;',. "'IWHn~~." ..., Jean Lewis, CMC City Clerk Council Agenda Statement Meeting Date: November 6, 2006 Through: Clark Corbridge, City Manager From: David Squires, Fire Chief Agenda Item: Authorization to purchase breathing air compressor for the Seward Fire Department utilizing competitive quotes BACKGROUND & JUSTIFICATION: The Fire Department’s current Bauer breathing air compressor was purchased in 1991, making it over 15 years old. While this compressor is still operational, it is inadequate for the department’s use. The compressor is a 5000 psi, 6 cfm, three stage compressor. Because of the low cfm capacity, it will take two to four hours to fill the cylinders depending on how low they are when we fill our cascade system (storage tanks) at the station or on Rescue 2. This puts a heavy burden on staff time (volunteer and staff). The compressor is not capable of filling the SCBA air cylinders quickly if we have the need to do so. The Fire Department has had the need to replace the breathing air compressor for a number of years. Each year we have budgeted for it, the quotations have come back higher than we anticipated, with insufficient funding available. This year the department has put off spending in certain line items in order to fund the replacement of the air compressor. The department will order the compressor this year, but does not anticipate receiving the compressor until some time in January. The Fire Department did not advertise for quotes as required by SCC 6.10.215, or solicit requests for proposals (an alternate procurement method authorized by SCC 6.10.310), but did directly solicit quotations from vendors known to carry these specialized breathing compressors, and vendors listed in several fire magazines. The department did not advertise in a “newspaper of general circulation in the city” because there are no vendors in our community that handle this type of equipment. However, we did provide a competitive procurement environment by soliciting quotes, and are proposing to accept the proposal that offers the best price for the equipment requested. Attached is the spreadsheet that lists out each vendor, equipment quoted, shipping costs and comments. The breathing air compressor requested had to be 6000 psi, 14 cfm or higher, 230 volt- single phase electric motor, four stage air compressor. It was required to have an automatic shut-off for overheating, low oil and high CO levels. It was required to meet all requirements of OSHA for a compressed air system. The proposed unit meets these RESOLUTION 2006- Page Two requirements and should be able to fill an empty cascade cylinder within thirty minutes and an empty SCBA cylinder in fifteen minutes. It is the intent of the department to overhaul the current breathing air compressor over the winter and utilize this compressor at the SMIC station. The air compressor at the SMIC station will be sold in a future surplus equipment sale. INTENT: The intent of this resolution is to authorize funding for the purchase of a breathing air compressor, and to move funds into a capital project fund in order to ensure that funds do not lapse at year-end. CONSISTENCY CHECKLIST: Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive Plans and Strategic Plan. FISCAL NOTE: Funding is available in various accounts within the Fire Department’s 2006 budget, and requires no further appropriation of funds. Approved by Finance Department: ________________________ RECOMMENDATION: City Council approve Resolution 2006- authorizing the City Manager to approve the purchase of a Scott Simple Air Compressor as specified from Municipal Emergency Services, Inc. (MES) for the amount of $20,576.58. Funds for this purchase will come from various fire department accounts as authorized in the resolution.