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Sponsored by: Corbridge
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CITY OF SEWARD, ALASKA
RESOLUTION 2006-124
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE PURCHASE OF A BREATHING AIR
COMPRESSOR FROM MUNICIPAL EMERGENCY SERVICES, INC, FOR
THE SEWARD FIRE DEPARTMENT FORAN AMOUNT NOT TO EXCEED
$20,576,58, AND TRANSFERRING FUNDS
WHEREAS, the current Bauer breathing air compressor was purchased in 1991 and is over
15 years old; and
WHEREAS, the current compressor is not efficient to do a timely refilling ofthe station's
cascade system and does not produce the current volume or pressure of air needed; and
WHEREAS, the replacement breathing air compressor was identified in the current 2006
Fiscal Budget as a line item; and
WHEREAS, the Fire Department has funds within its current 2006 budget to meet all
expenses for the purchase; and
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WHEREAS, quotations for the project were received from four vendors and Municipal
Emergency Services, Inc. (MES) had the lowest quote and met all requirements for the breathing air
compressor; and
WHEREAS, the fire department did not advertise for quotes in a "newspaper of general
circulation in the city" as required by SCC 6.10.215 because there are no vendors in Seward that
handle this type of equipment, but the department did directly solicit quotations from vendors known
to carry these specialized breathing compressors, and is recommending the lowest priced bid for
purchase.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The Seward City Council finds that it is in the public interest to waive the
requirements of SCC 6.10.215, necessitating advertising in a local newspaper based on the fact that
no local vendors carry these specialized breathing compressors.
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Section 2. The Seward City Council finds that the fire department followed the procurement
procedures authorized by SCC 6.10.310 which allows "a department or division head may
recommend an alternative procurement procedure to the city manager if such procedure will best
serve the needs of the city and accomplish the objectives of this title", and did adequately solicit
competitive bids to maintain a competitive procurement environment for this purchase.
CITY OF SEWARD, ALASKA
RESOLUTION 2006-124
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Section 3, The City Manager is authorized to purchase the breathing air compressor as
specified in the quote from Municipal Emergency Services, Inc. (MES) for the amount of
$20,576.58.
Section 4, Funds for the purchase of the breathing air compressor are appropriated as
follows: $7,149 from the fire department safety account; $1,427.58 from the fire department
operating supplies account, and $12,000 from the fire department equipment account, for a total
amount of$20,576.58 to be transferred and appropriated to capital projects fund no. 853-8531-5930.
Section 5, This resolution shall take affect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the city of Seward, Alaska, this 6th day of
November, 2006.
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THE CITY OF SEWARD, ALASKA
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Vanta Shafer, May r
AYES:
NOES:
ABSENT:
ABSTAIN:
Dunham, Valdatta, Thomas, Schafer, Bardarson, Amberg, Shafer
None
None
None
ATTEST:
(City Seal)
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Jean Lewis, CMC
City Clerk
Council Agenda Statement
Meeting Date:
November 6, 2006
Through:
Clark Corbridge, City Manager
From:
David Squires, Fire Chief
Agenda Item:
Authorization to purchase breathing air compressor for the Seward
Fire Department utilizing competitive quotes
BACKGROUND & JUSTIFICATION:
The Fire Department’s current Bauer breathing air compressor was purchased in 1991,
making it over 15 years old. While this compressor is still operational, it is inadequate for
the department’s use. The compressor is a 5000 psi, 6 cfm, three stage compressor.
Because of the low cfm capacity, it will take two to four hours to fill the cylinders
depending on how low they are when we fill our cascade system (storage tanks) at the
station or on Rescue 2. This puts a heavy burden on staff time (volunteer and staff). The
compressor is not capable of filling the SCBA air cylinders quickly if we have the need to
do so.
The Fire Department has had the need to replace the breathing air compressor for a
number of years. Each year we have budgeted for it, the quotations have come back
higher than we anticipated, with insufficient funding available. This year the department
has put off spending in certain line items in order to fund the replacement of the air
compressor. The department will order the compressor this year, but does not anticipate
receiving the compressor until some time in January.
The Fire Department did not advertise for quotes as required by SCC 6.10.215, or solicit
requests for proposals (an alternate procurement method authorized by SCC 6.10.310),
but did directly solicit quotations from vendors known to carry these specialized
breathing compressors, and vendors listed in several fire magazines. The department did
not advertise in a “newspaper of general circulation in the city” because there are no
vendors in our community that handle this type of equipment. However, we did provide
a competitive procurement environment by soliciting quotes, and are proposing to accept
the proposal that offers the best price for the equipment requested. Attached is the
spreadsheet that lists out each vendor, equipment quoted, shipping costs and comments.
The breathing air compressor requested had to be 6000 psi, 14 cfm or higher, 230 volt-
single phase electric motor, four stage air compressor. It was required to have an
automatic shut-off for overheating, low oil and high CO levels. It was required to meet all
requirements of OSHA for a compressed air system. The proposed unit meets these
RESOLUTION 2006-
Page Two
requirements and should be able to fill an empty cascade cylinder within thirty minutes
and an empty SCBA cylinder in fifteen minutes.
It is the intent of the department to overhaul the current breathing air compressor over the
winter and utilize this compressor at the SMIC station. The air compressor at the SMIC
station will be sold in a future surplus equipment sale.
INTENT:
The intent of this resolution is to authorize funding for the purchase of a breathing air
compressor, and to move funds into a capital project fund in order to ensure that funds do
not lapse at year-end.
CONSISTENCY CHECKLIST:
Where applicable, this resolution is consistent with the Seward City Code, Charter,
Comprehensive Plans and Strategic Plan.
FISCAL NOTE:
Funding is available in various accounts within the Fire Department’s 2006 budget, and
requires no further appropriation of funds.
Approved by Finance Department: ________________________
RECOMMENDATION:
City Council approve Resolution 2006- authorizing the City Manager to approve
the purchase of a Scott Simple Air Compressor as specified from Municipal Emergency
Services, Inc. (MES) for the amount of $20,576.58. Funds for this purchase will come
from various fire department accounts as authorized in the resolution.