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HomeMy WebLinkAboutRes2006-125 Sponsored by: Corbridge -- CITY OF SEWARD, ALASKA RESOLUTION 2006-125 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ACCEPTING GRANT FUNDS IN THE AMOUNT OF $16,000 FROM THE KENAI PENINSULA BOROUGH, AUTHORIZING THE CITY MANAGER TO ENGAGE THE SERVICES OF NUKA RESEARCH & PLANNING GROUP, LLC TO REWRITE THE CITY OF SEWARD'S EMERGENCY OPERATIONS PLAN, AND APPROPRIATING FUNDS WHEREAS, a 2004 Presidential Directive mandates revision of all emergency plans to reflect National Incident Management System (NIMS) requirements; and WHEREAS, the approved City of Seward Emergency Operations Plan (the Plan) requires revision to meet NIMS requirements for disaster mitigation, response and recovery planning requirements, as well as include community response resources, functional plan annexes and hazard- specific appendices; and WHEREAS, during the recent flood event in Seward, the Emergency Management Coordinator for the Kenai Peninsula Borough advised the City of Seward's Fire Chief of potential grant funds for revision of the City's Plan; and ..... WHEREAS, under the 2005 Homeland Security Grant Program, the Kenai Peninsula Borough requested and received $80,000 to fund the rewrite/ revision ofIocal Emergency Operations Plans for the Borough and the cities of Kenai, Seward, Homer and Soldotna; and WHEREAS, the Kenai Peninsula Borough is unable to coordinate this effort on behalf of each City, but is able to allocate their funds to the Cities via the State; and WHEREAS, the State of Alaska Department of Homeland Security will reimburse up to $16,000 per City within the Kenai Peninsula Borough; and WHEREAS, other Cities and the Kenai Peninsula Borough are working with NUKA Research & Planning Group, LLC. and in the interests of time and in coordinating consistent Plan revisions, it is in the best interest of the City of Seward to utilize this vendor to update the City of Seward's Emergency Operations Plan; and WHEREAS, the updated City of Seward Emergency Operations Plans must be completed and adopted by March 2007 to meet funding deadlines. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: ..... Section 1. Funding in the amount of$16,000 is hereby appropriated from state grant account 853-8532-4880-0200 to the contracted services account no. 853-8532-5390. CITY OF SEWARD, ALASKA RESOLUTION 2006-125 . ...,J Section 2, The City Manager is authorized to enter into a contract with NUKA Research & Planning Group, LLC. to rewrite/ revise the Seward Emergency Operations Plan per scope of work as outlined in proposal attached hereto dated October 25,2006. Section 3. This project must be completed prior to March 2007 to receive reimbursable funds. Section 4. The Seward City Council hereby finds that this purchase meets the requirements of Seward City Code 6.10 .120( a )(8), exempting professional services from competitive procurement requirements. Section 5, This resolution shall take affect immediately upon its adoption. PASSED AND APPROVED by the City Council of the city of Seward, Alaska, this 6th day of November, 2006. ....J THE CITY OF SEWARD, ALASKA ~,~ Vanta Shafer, M yor AYES: NOES: ABSENT: ABSTAIN: Dunham, Valdatta, Thomas, Schafer, Bardarson, Amberg, Shafer None None None ATTEST: ~A/t~II.didt,tf(;finqfj... Jean LeWIS, CMC J City Clerk (City Seal) \,~~II"'", ..~~'~ OF S!21 ~""~.. ,..,'" ~ "...,.., 1<-1.:'\" ,:: U .'~O~?O~';..:~ ~ ~ ~,~ ,~~~ ~ ~ ... ~ --0-. '(j -.. ~ ~ . . 's ;; 0: SVAL : ~: ... . J.!J '0'" ~ \ : ;: ",,, . -.-. . I'JJ ~~ ..~ ... t!:, ." ,,.~ .C/~. ..'1,.:: ',,~. v,V":'?~E 1 \9~"..L"':- ".. ."/)-k"'.. ,10." Cy,~" ",,,, ..;: Or- I\\.' !':"",,~~ .'1 'j- It'"'" -'....;;. ,"'illn~ti'." ; ....J Council Agenda Statement Meeting Date : November 6, 2006 Through: Clark Corbridge, City Manager From: David Squires, Fire Chief Agenda Item: Accepting a reimbursable $16,000 grant from the Kenai Peninsula Borough for rewriting/ revising the City’s Emergency Operations Plan and entering into a contract with NUKA Research & Planning Group, LLC to make the mandatory revisions BACKGROUND & JUSTIFICATION: Under a 2004 Presidential Directive all communities within the United States must become NIMS complaint. This mandate includes the ICS training and the rewriting/ revision of any emergency operations plan. We have completed 85% of the ICS training and to be in full compliance, we must rewrite our emergency plan. This mandate affects the funding the City of Seward could be eligible for after disasters (the flood) and for any mitigation preparedness grants. The City of Seward has been offered an opportunity to secure grant funding through the Kenai Peninsula Borough. During the recent flood, the Borough advised the City that reimbursable grant funds may be available from a 2005 State Homeland Security Grant for the purpose of rewriting and revising the Borough’s Emergency Operations Plan. These funds are due to expire in March of 2007. To assist cities in rewriting their emergency plans, the Borough has requested that funds be transferred to any city on the Peninsula wishing to hire a contractor to rewrite their plans. NUKA Research & Planning Group, LLC. has been contracted by the Cities of Kenai and Homer to rewrite their emergency operation plans, and the Borough intends to hire the same group to rewrite their Plan. To ensure consistency of plans, and given the time constraints requiring completion by March, 2007, the administration recommends contracting NUKA to revise the City’s plan. Seward City Code 6.10.120 (a) (8) exempts the purchase of professional services from competitive procurement requirements. Also, given time constraints and the short time the reimbursement money is available, we do not expect to be able to meet the time frame required to advertise, evaluate proposals, and complete the rewrite by March 2007. Attached is the proposal from the NUKA Research & Planning Group, LLC. In summary the following items are what they will accomplish in the scope of work: ? Complete review of State of Alaska, Kenai Peninsula Borough and City of Seward planning documents – create “master” Emergency Operations Plan (EOP) that will dovetail with existing State and Borough plans. ? Develop annexes and field operations guides for City of Seward departments to direct them in implementing the master citywide EOP. ? Meet with all stakeholders within the City of Seward and surrounding areas to ensure that the EOP takes into account all non-governmental and critical private entities. (Hospitals, churches, utilities, etc.) RESOLUTION 2006- PAGE TWO ? Master Plan and Annexes shall include: Hazards within the City of Seward and specific mitigation, preparedness and response o and recovery strategies. Seward specific Hazard Analysis based on historic and relevant incident information. o A list of all community critical infrastructures with vulnerability assessments for each. o Department specific Annex to include operational checklists and/ or forms as needed o to respond to and manage each incident listed in the hazard assessment. ? Conduct training sessions for each identified department to orient them to the plan specifics for each department. ? Present the final plan to the City of Seward City Council prior to the adoption of the plan. This revision will bring the City of Seward plan into NIMS compliance and will ensure that our plan flows smoothly into the emergency plans of the Kenai Peninsula Borough and the State of Alaska. The City of Seward must have its Emergency Operations Plan completed and adopted by March 2007. For reimbursement purposes, all bills must be paid and documentation must be submitted to the State Homeland Security Department before the end of March 2007. INTENT: To be in total compliance with the NIMS requirements of the 2004 Presidential Directive, so the City remains eligible for Federal funding. CONSISTENCY CHECKLIST: Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. Other: City of Seward Emergency Operations Plan FISCAL NOTE: The City of Seward will front payment in the amount of $16,000, to be reimbursed by the Kenai Peninsula Borough upon completion and submittal to the Borough of the revised Plan. Approved by Finance Department: ________________________ RECOMMENDATION: City Council approve Resolution 2006- authorizing the City Manager to accept grant funds from the Kenai Peninsula Borough, appropriate $16,000 to rewrite/ revise the City of Seward’s Emergency Operations Plan, and contract NUKA Research & Planning Group, LLC to revise the Plan.