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Sponsored by: Corbridge
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CITY OF SEWARD, ALASKA
RESOLUTION 2006-125
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, ACCEPTING GRANT FUNDS IN THE AMOUNT OF $16,000
FROM THE KENAI PENINSULA BOROUGH, AUTHORIZING THE CITY
MANAGER TO ENGAGE THE SERVICES OF NUKA RESEARCH &
PLANNING GROUP, LLC TO REWRITE THE CITY OF SEWARD'S
EMERGENCY OPERATIONS PLAN, AND APPROPRIATING FUNDS
WHEREAS, a 2004 Presidential Directive mandates revision of all emergency plans to
reflect National Incident Management System (NIMS) requirements; and
WHEREAS, the approved City of Seward Emergency Operations Plan (the Plan) requires
revision to meet NIMS requirements for disaster mitigation, response and recovery planning
requirements, as well as include community response resources, functional plan annexes and hazard-
specific appendices; and
WHEREAS, during the recent flood event in Seward, the Emergency Management
Coordinator for the Kenai Peninsula Borough advised the City of Seward's Fire Chief of potential
grant funds for revision of the City's Plan; and
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WHEREAS, under the 2005 Homeland Security Grant Program, the Kenai Peninsula
Borough requested and received $80,000 to fund the rewrite/ revision ofIocal Emergency Operations
Plans for the Borough and the cities of Kenai, Seward, Homer and Soldotna; and
WHEREAS, the Kenai Peninsula Borough is unable to coordinate this effort on behalf of
each City, but is able to allocate their funds to the Cities via the State; and
WHEREAS, the State of Alaska Department of Homeland Security will reimburse up to
$16,000 per City within the Kenai Peninsula Borough; and
WHEREAS, other Cities and the Kenai Peninsula Borough are working with NUKA
Research & Planning Group, LLC. and in the interests of time and in coordinating consistent Plan
revisions, it is in the best interest of the City of Seward to utilize this vendor to update the City of
Seward's Emergency Operations Plan; and
WHEREAS, the updated City of Seward Emergency Operations Plans must be completed
and adopted by March 2007 to meet funding deadlines.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
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Section 1. Funding in the amount of$16,000 is hereby appropriated from state grant account
853-8532-4880-0200 to the contracted services account no. 853-8532-5390.
CITY OF SEWARD, ALASKA
RESOLUTION 2006-125
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Section 2, The City Manager is authorized to enter into a contract with NUKA Research &
Planning Group, LLC. to rewrite/ revise the Seward Emergency Operations Plan per scope of work
as outlined in proposal attached hereto dated October 25,2006.
Section 3. This project must be completed prior to March 2007 to receive reimbursable
funds.
Section 4. The Seward City Council hereby finds that this purchase meets the requirements
of Seward City Code 6.10 .120( a )(8), exempting professional services from competitive procurement
requirements.
Section 5, This resolution shall take affect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the city of Seward, Alaska, this 6th day of
November, 2006.
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THE CITY OF SEWARD, ALASKA
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Vanta Shafer, M yor
AYES:
NOES:
ABSENT:
ABSTAIN:
Dunham, Valdatta, Thomas, Schafer, Bardarson, Amberg, Shafer
None
None
None
ATTEST:
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Jean LeWIS, CMC J
City Clerk
(City Seal)
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Council Agenda Statement
Meeting Date
: November 6, 2006
Through:
Clark Corbridge, City Manager
From:
David Squires, Fire Chief
Agenda Item:
Accepting a reimbursable $16,000 grant from the Kenai Peninsula Borough for
rewriting/ revising the City’s Emergency Operations Plan and entering into a contract
with NUKA Research & Planning Group, LLC to make the mandatory revisions
BACKGROUND & JUSTIFICATION:
Under a 2004 Presidential Directive all communities within the United States must become NIMS
complaint. This mandate includes the ICS training and the rewriting/ revision of any emergency
operations plan. We have completed 85% of the ICS training and to be in full compliance, we must
rewrite our emergency plan. This mandate affects the funding the City of Seward could be eligible for
after disasters (the flood) and for any mitigation preparedness grants.
The City of Seward has been offered an opportunity to secure grant funding through the Kenai
Peninsula Borough. During the recent flood, the Borough advised the City that reimbursable grant
funds may be available from a 2005 State Homeland Security Grant for the purpose of rewriting and
revising the Borough’s Emergency Operations Plan. These funds are due to expire in March of 2007.
To assist cities in rewriting their emergency plans, the Borough has requested that funds be
transferred to any city on the Peninsula wishing to hire a contractor to rewrite their plans.
NUKA Research & Planning Group, LLC. has been contracted by the Cities of Kenai and Homer to
rewrite their emergency operation plans, and the Borough intends to hire the same group to rewrite
their Plan. To ensure consistency of plans, and given the time constraints requiring completion by
March, 2007, the administration recommends contracting NUKA to revise the City’s plan. Seward
City Code 6.10.120 (a) (8) exempts the purchase of professional services from competitive
procurement requirements. Also, given time constraints and the short time the reimbursement money
is available, we do not expect to be able to meet the time frame required to advertise, evaluate
proposals, and complete the rewrite by March 2007.
Attached is the proposal from the NUKA Research & Planning Group, LLC. In summary the
following items are what they will accomplish in the scope of work:
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Complete review of State of Alaska, Kenai Peninsula Borough and City of Seward planning
documents – create “master” Emergency Operations Plan (EOP) that will dovetail with
existing State and Borough plans.
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Develop annexes and field operations guides for City of Seward departments to direct them in
implementing the master citywide EOP.
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Meet with all stakeholders within the City of Seward and surrounding areas to ensure that the
EOP takes into account all non-governmental and critical private entities. (Hospitals,
churches, utilities, etc.)
RESOLUTION 2006-
PAGE TWO
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Master Plan and Annexes shall include:
Hazards within the City of Seward and specific mitigation, preparedness and response
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and recovery strategies.
Seward specific Hazard Analysis based on historic and relevant incident information.
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A list of all community critical infrastructures with vulnerability assessments for each.
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Department specific Annex to include operational checklists and/ or forms as needed
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to respond to and manage each incident listed in the hazard assessment.
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Conduct training sessions for each identified department to orient them to the plan specifics
for each department.
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Present the final plan to the City of Seward City Council prior to the adoption of the plan.
This revision will bring the City of Seward plan into NIMS compliance and will ensure that our plan
flows smoothly into the emergency plans of the Kenai Peninsula Borough and the State of Alaska.
The City of Seward must have its Emergency Operations Plan completed and adopted by March
2007. For reimbursement purposes, all bills must be paid and documentation must be submitted to
the State Homeland Security Department before the end of March 2007.
INTENT:
To be in total compliance with the NIMS requirements of the 2004 Presidential Directive, so the City
remains eligible for Federal funding.
CONSISTENCY CHECKLIST:
Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive
Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures.
Other: City of Seward Emergency Operations Plan
FISCAL NOTE:
The City of Seward will front payment in the amount of $16,000, to be reimbursed by the Kenai
Peninsula Borough upon completion and submittal to the Borough of the revised Plan.
Approved by Finance Department: ________________________
RECOMMENDATION:
City Council approve Resolution 2006- authorizing the City Manager to accept grant funds from
the Kenai Peninsula Borough, appropriate $16,000 to rewrite/ revise the City of Seward’s Emergency
Operations Plan, and contract NUKA Research & Planning Group, LLC to revise the Plan.