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HomeMy WebLinkAbout11212006 InterimCityManagerHire November 21,2006 City Council Chambers Beginning at 6:30 p.m. The City of Seward, Alaska November 21,2006 Special City Council Meeting Vanta Shafer Mayor Term Expires 2007 Willard E. Dunham Vice Mayor Term Expires 2008 Robert Valdatta Council Member Term Expires 2007 Robert Thomas Council Member Term Expires 2007 Steve Schafer Council Member Term Expires 2007 Jean Bardarson Council Member Term Expires 2008 Linda Amberg Council Member Term Expires 2008 7. Jean Lewis City Clerk 8. 9. Brad Meyen Cheryl Brooking City Attorney 10. 11. 6:30 p.m. Council Chambers 1. 2. 3. 4. Call to order Pledge of allegiance Roll call Citizens' comments on any subject except those items scheduled for public hearing. [Those who have signed in will be given the first opportunity to speak. Time is limited to 2 minutes per speaker and 30 minutes total time for this agenda item.] 5. Approval of agenda 6. New Business A. Discussion of hiring process, deadlines, and appointment of members to negotiate a contract for an interim city manager. 1. Memorandum by city clerk. 2. City Manager Job Description. 3. Seward City Manager public recruitment notice for advertising in the newspapers. 4. Interim City Manager contract with Clark Corbridge, dated February 2005. Council comments Citizens' comments Council and administration response to citizens' comments Executive Session Go into executive session to discuss interim city manager candidates. Adjournment City of Seward, Alaska November 21, 2006 Special Meeting Council Agenda NOTES SEWARD CITY COUNCIL NOTICE OF SPECIAL MEETING November 21,2006 Go into executive session to discuss interim city manager candidates. NOTICE IS HEREBY GIVEN that the Seward City Council will conduct a special meeting on the following items of business on November 21,2006. The special meeting will commence at 6:30 p.m., or as soon thereafter as business permits, in the City Council Chambers, City Hall, 410 Adams Street, Seward. All interested persons are invited to attend the meeting and participate in the discussion; or, written comments may be sent to the City of Seward, c/o City Clerk, PO Box 167, Seward, AK 99664, or e-mailedtoclerk@cityofseward.net. POSTED: Wednesday, November 15,2006 City Hall Bulletin Board U.S. Post Office Harbormaster's Office Cablevision Memorandum Date: November 21, 2006 To: From: Mayor/City Council ..-;). \ Jean Lewis, City ClerlK.~/;'\/' \' / ''-_........./ Interim city manager hire Subj: New Business Under the "new business" section on the agenda, you can make motions advising the city clerk what items you wish changed, if anything, on the advertisement or job description for the permanent city manager position. The mayor may wish to appoint members that will be negotiating the contract at this time also. Executive Session You must make a motion, second, and vote to go into executive session. If in your discussions, you wish to pursue one particular individual as the interim city manager, you can come out of executive session and make a motion to do so. However, the motion should be in some conditional form as shown in the example below. If contract negotiations and background checks are successful, the clerk can put a resolution on the December 11, 2006 agenda for adoption. SAMPLE MOTION Appoint (name) as interim city manager contingent on a successful background check and successful negotiations on an employment agreement. Two suggestions from past experience. First, it is not advisable to hire without first conducting an interview and a background/reference check. Second, council should consider whether an interim may also apply for the permanent city manager position, because that factor alone was a deterrent for many candidates who applied the last time. City of Seward Job Description Job Title: City Manager Range: Unclassified Salary: Established by Council Department: Administration Reports to: City Council Date: Feb. 1, 2005 Supervises: Assistant City Manager, Department Heads and Personnel Officer/Executive Assistant Summary: Serves as chief administrative officer of the city and is responsible for the effective and efficient administration of all City services through the supervision of subordinate administration department heads. Performs duties under the directives of City laws and ordinances and within broad policy guidelines from the City Council. Essential Duties and Responsibilities: Directs the internal administration and operation of all City departments through subordinate department heads. Submits regular reports from Department Heads to council. Approves expenditures, policies and procedures for the departments under his/her control. Recommends changes to the Council and the basic organization and plans for departments under his/her control; executes and enforces changes approved by the Council. Appoints, lays off, suspends, demotes or removes all administrative department heads, officers and employees of the City subject to personnel system regulations, and personnel law. Approves all personnel transactions within city work force. Signs City-approved contracts, leases and agreements authorized by the City Council. Recommends to the Council sale and lease of materials, property, equipment and real estate of the City. Negotiates such contracts and leases as the Council may authorize. Recommends to the Council a schedule of fees and rates of all types of services performed by the departments under his/her control. Establishes such fees and rates as Council may direct. Prepares and submits annual operating and capital budgets to the City Council; -'''J ..,Il...1.1 I.....~""'l Job Description Page 2 administers the budget and recommends changes to the City Council. Attends City Council meetings and presents administrative data and makes recommendations on policy and other desirable actions for consideration of the Council; advises the Council of the financial condition and future needs of the City. Performs such duties as may be required by the charter or as the Council may require. Supervisory Responsibilities: Directly supervises Assistant City Manager, Personnel Officer/Executive Assistant, and department heads. Carries out supervisory responsibilities in accordance with the City's policies and applicable laws. Responsible for the evaluations of the City's department heads, Assistant City Manager and Personnel Officer/Executive Assistant. Qualification Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience: Masters degree in public administration preferred or graduation from an accredited college or university with a Bachelor's Degree in Public Administration, Business Administration or a closely related field; and a minimum of five years experience in a senior management position, preferably in the public sector; or any equivalent combination of experience, education and training which provides the knowledge, skills and abilities necessary to perform the work. Language Skills: Ability to read, analyze and interpret common scientific and technical journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to write speeches and articles for publication that conform to prescribed style and format. Ability to effectively present information to top management officers, public groups, boards and commissions, and the City Council. Mathematical Skills: Ability to add, subtract, multiply and divide, using whole numbers, common fractions, and decimals. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. Reasoning Ability: Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. Physical Demands: "-'II.J 'VIUIIU~vl Job Description Page 3 The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle or feel objects, tools or controls; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stoop, walk, climb, or balance, kneel, crouch or crawl, and taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Public Relations: Public relations shall be an integral part of each employee's job. Employees shall be courteous, helpful and conduct themselves in a manner which is appropriate for an employee in public service. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. Any changes before this is published???? PUBLIC NOTICE The City of Seward, Alaska is recruiting for a City Manager. Salary $80,000 (DOQ) plus health and retirement benefits and car allowance. $20 Million + budget; 83 year-round employees; home rule city with Mayor and six Council Members; area wide year-round population 5,000, summer 10,000. Services include fire, police, library, harbor, electric, water/wastewater, streets, parks & recreation. Seward is Alaska's third largest visitor destination with an average of 100 cruise ship calls and 300,000 visitors annually. Located 120 miles south of Anchorage, via a National Scenic Byway, with the state's busiest harbor, the best viewable glacier, and the third busiest cruise ship port. Seward is experiencing strong growth and is both benefiting and challenged by that growth. Requirements include a Masters degree in Public/Business Administration preferred or a Bachelor's Degree in Public/Business Administration; and five years experience in a senior management position, preferably in the public sector; Q! equivalent. Ideal candidate has varied experience in finance, community development, tourism impacts, and human resources with strong communication skills. Growth and utility management skills are desirable as is a strong record in local government management success. Required to be a resident of the City of Seward during tenure in office. A city of Seward application can be found at www.citvofseward.net. The completed application, resume, salary history, and references can be sent to c1erk~citvofseward.net. Reference City Manager position in subject line or send to City Clerk, PO Box 167, Seward, AK 99664-0167 by January 15, 2006. All applications are public record and cannot be confidential. An Equal Opportunity Employer Seward Phoenix Log publish PO# Posted Published in: Journal of Commerce, Anchorage Daily News, Juneau newspaper, Fairbanks newspaper, with AML, ICMA's Manager publication E-MailedthroughGovjobs.com City Hall Harbormaster Post Office Seward Employment Office C:IDOCUMENTS AND SETTINGSIJLEWISIDESKTOPICITY MGR. PUBLIC NOTICE TO POST. DOC This agreement approved by the City Council of the City of Seward, effective the 28[/1 day of February 2005, is between the City of Seward, Alaska ("City") and Mr. Clark Corbridge. The City agrees to employ Clark Corbridge as interim City Manager. This agreement shall continue until such time a permanent City Manager is hired unless terminated sooner as provided below. This contract shall take effect immediately when all required signatures have been affixed hereto and approved by the city council. Unless renewed, amended or replaced by a SUccessor contract before August 28, 2005, this contract shall continue for a term of six (6) months and end on August 28, 2005. The tenns of this agreement are stated below. INTERIM CITY MANAGER EMPLOYMENT AGREEMENT RA TE OF PAY AND TERMS OF AGREEMENT Corbridge agrees to devote full time on behalf of the City and not engage in any other business and have overall responsibility and authority designated under Seward city code (SCC) 3.05.015. Corbridge shall be paid at the rate of $7,500 per month, inclusive of any holidays during this service. Corbridge shall be an at-will employee of the city, but interim manager shall not be entitled to benefits otherwise provided within the Seward city code including; alU1Ual leave accrual, retirement benefits, city health and medical insurance, except and unless such benefits are required by state or federal law. Corbridge may compete for the position of regular city manager. If hired as regular city manager, Corbridge shall receive credit for annual leave accrued retroactive to the date of appointment to interim manager status, at a rate of 13 1/3 hours per month of service or 160 hours per year. VEHICLE/MILEAGE Corbridge shall be reimbursed by the City for use of his personal vehicle while traveling on city business at the same rate as all other employees of the City. Reimbursement is subject to standard city policy procedures and SCC 3.60.025. A city vehicle may be provided in the alternative if approved by the city. HOUSING/MOVING EXPENSES Mr. Corbridge will secure housing within the city limits. The city of Seward agrees to pay Corbridge a one time sum of $5,000 for moving expenses in lieu of housing and perdiem. TER.tvrINA TrON Because of the peculiar nature of the City Manager position, it is agreed that the City's business can only succeed if the Interim City Manager and the City Council enjoy a working relationship based on mutual respect, trust and posItIve attitudes. It may, therefore, be impossible to quantify "poor performance" or "just cause" for tem1ination given these complexities which often involve personality factors as opposed to legal or contractual factors. It is therefore the intent of the City, to provide for tennination without resort to any determination of cause, no pay-out of any kind, or any necessary explanation by the City. The city council reserves the right to terminate this agreement for any reason or for no reason at any time by giving written notice of such termination to the interim manager personally or by delivery to his or her office. Upon termination, interim manager shall be promptly paid the amount of salary due for the month of said termination, and no further payments to interim manager will be owed. Interim manager may tem1inate this agreement by giving 60 days written notice to the city council. This agreement is the entire agreement and wherever approval of the City is required it is understood that such approval will be by the City Council of the City of Seward. This agreement supersedes any previous agreement and may be modified only in writing signed by each of the parties. This agreement will be interpreted and enforced in Alaska in accordance with the laws of the State of Alaska and is subject to all applicable Charter and ordinance provisions of the City of Seward; provided that no provisions of Title 3 of the Seward City Code shall apply except those provisions expressly identified above and 3.70 (drug & alcohol policy), 3.75 (sexual harassment policy), and 3.80 (workers compensation). DATED this .j;{g day of ~ lrJ 1../,"/" i. " ././ LA- (... ~.'- l/1..-1 ~o ..-+ ~JuJ . Interim City Mana~~ Corbridge ,2005. CITY OF SEWARD, ALASKA / ;J) 'i." J.-() ~t. , r . .. --, f ) ,., , ".~ Ii ",'i/1;~, v ,. \..iL,t /,.,L/ Vanta Shafer, Mayor ~ ATTEST: /') "" i .I" , . _J.:5/'j i ,~~, . \ ,-~-fd>' j;L~ /C7:P\{.L~.j Jean Uewis, City\/ClirkJ V ,,-,j {'!o 1,?}. 't ~ ~ ~ m 5 6 N ~l!,!t (City Seal) {:';:;i::;~~OP.4};~~~:\ ~'.'t Ia : 9 ~~\ (;l~ r~""" ;:. ''.::a .<.. o\:) ...'"' /: "~' , ;':7~:~'::LtS~~';:;;/ ;; :::.; ~ ':..:~ ~ '" ~ 12 13 14 15 16 17 18 12:00 PM PACAB 9:00 AM -1:00 PM Work Social Secur~y Rep Session(Council Chambers) 5:00 PM L TCF 6:30 PM Historic Certificate of Need Preservation Appiication PUbiic Meeting Hearing 6:30 PM P & Z Special Meeling 19 20 21 ~.J..j\.~v 22 23 24 25 ~OPMP&Z Work Session November 2006 Monthly Planner 12:00 PM PACAB Meeting 6:30 PM C~y Council Budget Work Session 5 6 7 8 9 7:30 PM City Council Meeting Eiection Day 7:30 PM P & Z Meeting City Council Work Session (SMC Dock) Happy Thanksgiving Offices Closed 26 27 28 29 30 7:30 PM C~y Council Meeling 10 11 Offices Closed December 2006 Monthly Planner 17 18 19 20 21 22 23 6:30 PM P & Z 12:00 PM PACAB Work Session Work Session 6:30 PM Historic Preservation Meeting Offices Closed 24 25 26 27 28 29 30 7:30 PM C~y Council Meeting 3 10 Merry Christmas 31 , ",\~' .~.:.;";.~ .1<....-\, Ie T,. ~~:. l".;~,tj~ 1 ;;(i~'. / ,. 4 5 6 7 8 9 7:30 PM P & Z Meeting 12:00 PM PACAB Meeting 11 .... 12 13 14 15 16 9:00AM-1:00PM Social Secur~y Rep 7:30 PM C~y Council Meeting Offices Closed