Loading...
HomeMy WebLinkAboutRes2006-098 Postponed Indefinitely Sponsored by: Corbridge .... CITY OF SEWARD, ALASKA RESOLUTION 2006-98 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH SWENSON CONSTRUCTION FOR THE CONSTRUCTION OF ONE WATERFRONT PAVILION IN AN AMOUNT NOT TO EXCEED $397,000 AND APPROPRIATING FUNDS WHEREAS, the City of Seward solicited proposals for the professional design ofthe ocean side pavilions; and WHEREAS, the pavilion design was modeled after the historic Seward Depot located along Railway Avenue and Fourth Street and the concept was approved by the City Council on June 26, 2006 by Resolution 2006-69; and WHEREAS, a bid for the construction of the pavilions was advertised on July 13, 2006 and again on July 20, 2006 in both the Anchorage Daily News and the Seward Phoenix Log; and WHEREAS, thirteen bid packages were sent out and one bid was submitted on August 10, 2006 by Swenson Construction. .... NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is authorized to enter into a contract with Swenson Construction for the construction of one waterfront pavilion for an amount not to exceed $397,000 per pavilion. Section 2. The City Council ofthe City of Seward hereby authorizes funding in the amount of $397,000 for the construction of one waterfront pavilion at either the D Street and Ballaine location or the Adams Street and Ballaine location. Section 3. Funding in the amount of$377,000 plus a contingency in the amount of$20,000 for unforeseen costs, for a total amount not to exceed $397,000.00, is hereby appropriated as follows: $228,301.79 from the Capital Acquisition Fund account no. 103-0000-3070-0811 and $168,698.21 from the General Fund fund balance account no. 101-0000-3070-0811 to the Pavilion Capital Project fund account no. 811-8110-5925. Section 4. This resolution shall take affect immediately upon its adoption. PASSED AND APPROVED by the City Council of the city of Seward, Alaska, this 11 th day of December, 2006. ...... CITY OF SEWARD, ALASKA RESOLUTION 2006-98 J THE CITY OF SEWARD, ALASKA --(~ 11~ Vanta Shafer, Mayor AYES: NOES: ABSENT: ABSTAIN: Dunham, Valdatta, Bardarson, Thomas, Amberg, Shafer None Schafer None ATTEST: J (City Seal) \\\,U.II"'f/ ~\\ OF ~r~ ~, ,'" A~' v~ 1.1. '; ,,:t ,.~ \ ......~:...... .~- " , v ..' cF.t'o~ '., ',) ~ ,:; .',(...1 ''1'''';,':' ~ ~ .. .~.... ~J"'\..V"" ... :- ,.. "'-0-.. 'A\ ~, - . ", \J._ : .: ,Q r;.'"~ /iL.~ :~; .. . "'-" '1"'........ . ese : ~ .c:t'~d>.', .. : e> :: -:. e. ~ :_ ~ ~ ..V~ .. ~ ~ ~ ...?....~ 1 \9,\1." ~ $ ,,1')-p........:......~~ ..... ,~ '''0 1\..";;;1 ...... ~" F A\..r- \.~ I"" II n"'" I ...... Council Agenda Statement Meeting Date: September 25,2006 To: Clark Corbridge, City Manager From: Tom Shepard, Project Manager Agenda Item: Authorizing construction contract and funding for construction of one waterfront pavilion BACKGROUND & JUSTIFICATION : Since the mid 1980’s Seward’s downtown waterfront showcased two ocean-side pavilions that were located at the cross streets of Adams and Ballaine and also at D Street and Ballaine. These two structures were highly used by both the local residents as well as the tourists that visited our community. In 2003, an engineering assessment was conducted that determined that the two structures were overstressed and posed a potential hazard to the public. As a result of the study, the two well- used structures were demolished. th On January 12, 2006, a Request for Proposals was advertised seeking professional design services for an ocean side pavilion to replace the very much missed structures. On March 13, 2006, City Council approved resolution 2006-22 selecting Kumin and Associates as the design firm of choice. On March 20, 2006, Staff and Kumin and Associates conducted a Public Meeting to gather public input regarding the pavilion concept. The input received was to incorporate the following features into the pavilion design: 1. Incorporate design features from local historical architectural styles; particularly the Seward Depot on Railway Avenue. 2. Incorporate the following design features that are essential for our climate: wind screening, durability to the elements, and the pavilion is to allow natural light. th The pavilion concept is modeled after the historic Seward Depot located along Railway Avenue and 4 Street. There are many attributes with the Seward Depot that work extremely well for a pavilion, in addition to carrying the railroad theme along the waterfront as it was during the first half of the 1900’s. In fact, the original Seward Depot was located at the base of Adam’s Street until 1928 when it was moved to its current location. It seems only fitting to place pavilions modeling this important piece of Seward history along the waterfront in close proximity to the existing depot’s original location. The depot concept was advertised in the June 22, 2006 edition of the Seward Phoenix Log to gather additional public comment. The feedback was overwhelmingly positive. Council also approved of the concept by passing resolution 2006-69 on June 26, 2006. Upon completing the pavilion design, a RFP for bid was initially advertised on July 13, 2006 with a second running on July 20, 2006. Advertisement for bid also ran in the Anchorage Daily News. Thirteen bid packages were sent out and resulted in one submitted bid on August 10, 2006. The grading criterion used to select the contractor was based on fee, local preference, project team, firm resources, litigation history, and references. Seward-based contractor Swenson Construction earned the most points during the evaluation process. Swenson’s original bid to construct one of the pavilions was $486,000. RESOLUTION 2006- Page Two City Administration, realizing that this bid was higher than anticipated, went into negotiations with the selected bidder. This included sit down meetings with Swenson and Kumin and Associates to modify the design to cut cost without compromising the design features that the Public Process supported. The biggest area of change included replacing the open truss system with a traditional scissor truss system. This removed a large number of custom brackets, decking, custom timbers and rafters, and replaced them with a readily available truss system. Other areas of cost savings include replacing the cedar shake roof with architectural asphalt shingles, and removing the skylights, to name a few. One area we re-examined for cost savings was the foundation system. The structural engineer, PN&D did not want to modify the foundation system that is required for large open structures including this pavilion. These open structures inherently lack shear strength and are thus stiffened by the combination of a proper foundation and by the use of steel columns. The foundation system that PN&D designed is critical for Seward’s seismic, wind, and snow load conditions. The resulting bid by Swenson Construction is $377,000 per pavilion. Adding a contingency in the amount of $20,000 for unforeseen costs, brings the total project amount to NTE $397,000.00 Staff requests Council approve funding in the amount of $397,000 to construct of one waterfront pavilion at either the D Street and Ballaine location or the Adams Street and Ballaine location, and approve Swenson Construction as the contractor to construct both pavilions. CONSISTENCY CHECKLIST: Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. FISCAL NOTE: Funding for this pavilion will come from the following sources; $228,301.79 from the remaining balance in the Capital Acquisition Fund, and $168,698.21 from the General Fund. The balance in the City’s General Fund fund balance account at this time is approximately $1.5 million, representing 1.8 months’ of expenditures and transfers-out. The City’s fund balance policy aims to maintain a balance equal to 3-6 months’ reserves ($2.5 to $5.0 million). The use of $168,698 in fund balance would reduce the City’s General Fund fund balance to $1.35 million. Approved by Finance Department: ________________________ RECOMMENDATION : Council approve Resolution 2006- authorizing the City Manager to enter into a construction contract with Swenson Construction for the construction of one waterfront pavilion, and appropriating funding in an amount not to exceed $397,000.