HomeMy WebLinkAboutRes2006-098
Postponed Indefinitely
Sponsored by: Corbridge
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CITY OF SEWARD, ALASKA
RESOLUTION 2006-98
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A
CONTRACT WITH SWENSON CONSTRUCTION FOR THE
CONSTRUCTION OF ONE WATERFRONT PAVILION IN AN AMOUNT NOT
TO EXCEED $397,000 AND APPROPRIATING FUNDS
WHEREAS, the City of Seward solicited proposals for the professional design ofthe ocean side
pavilions; and
WHEREAS, the pavilion design was modeled after the historic Seward Depot located along
Railway Avenue and Fourth Street and the concept was approved by the City Council on June 26, 2006
by Resolution 2006-69; and
WHEREAS, a bid for the construction of the pavilions was advertised on July 13, 2006 and
again on July 20, 2006 in both the Anchorage Daily News and the Seward Phoenix Log; and
WHEREAS, thirteen bid packages were sent out and one bid was submitted on August 10, 2006
by Swenson Construction.
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NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SEWARD, ALASKA that:
Section 1. The City Manager is authorized to enter into a contract with Swenson Construction
for the construction of one waterfront pavilion for an amount not to exceed $397,000 per pavilion.
Section 2. The City Council ofthe City of Seward hereby authorizes funding in the amount of
$397,000 for the construction of one waterfront pavilion at either the D Street and Ballaine location or
the Adams Street and Ballaine location.
Section 3. Funding in the amount of$377,000 plus a contingency in the amount of$20,000 for
unforeseen costs, for a total amount not to exceed $397,000.00, is hereby appropriated as follows:
$228,301.79 from the Capital Acquisition Fund account no. 103-0000-3070-0811 and $168,698.21 from
the General Fund fund balance account no. 101-0000-3070-0811 to the Pavilion Capital Project fund
account no. 811-8110-5925.
Section 4. This resolution shall take affect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the city of Seward, Alaska, this 11 th day of
December, 2006.
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CITY OF SEWARD, ALASKA
RESOLUTION 2006-98
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THE CITY OF SEWARD, ALASKA
--(~ 11~
Vanta Shafer, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
Dunham, Valdatta, Bardarson, Thomas, Amberg, Shafer
None
Schafer
None
ATTEST:
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(City Seal)
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Council Agenda Statement
Meeting Date: September 25,2006
To: Clark Corbridge, City Manager
From: Tom Shepard, Project Manager
Agenda Item: Authorizing construction contract and funding for construction of one
waterfront pavilion
BACKGROUND & JUSTIFICATION
:
Since the mid 1980’s Seward’s downtown waterfront showcased two ocean-side pavilions that were located at the
cross streets of Adams and Ballaine and also at D Street and Ballaine. These two structures were highly used by
both the local residents as well as the tourists that visited our community.
In 2003, an engineering assessment was conducted that determined that the two structures were overstressed and
posed a potential hazard to the public. As a result of the study, the two well- used structures were demolished.
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On January 12, 2006, a Request for Proposals was advertised seeking professional design services for an ocean
side pavilion to replace the very much missed structures. On March 13, 2006, City Council approved resolution
2006-22 selecting Kumin and Associates as the design firm of choice.
On March 20, 2006, Staff and Kumin and Associates conducted a Public Meeting to gather public input regarding
the pavilion concept. The input received was to incorporate the following features into the pavilion design:
1. Incorporate design features from local historical architectural styles; particularly the Seward Depot on Railway
Avenue.
2. Incorporate the following design features that are essential for our climate: wind screening, durability to the
elements, and the pavilion is to allow natural light.
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The pavilion concept is modeled after the historic Seward Depot located along Railway Avenue and 4 Street.
There are many attributes with the Seward Depot that work extremely well for a pavilion, in addition to carrying
the railroad theme along the waterfront as it was during the first half of the 1900’s. In fact, the original Seward
Depot was located at the base of Adam’s Street until 1928 when it was moved to its current location. It seems
only fitting to place pavilions modeling this important piece of Seward history along the waterfront in close
proximity to the existing depot’s original location.
The depot concept was advertised in the June 22, 2006 edition of the Seward Phoenix Log to gather additional
public comment. The feedback was overwhelmingly positive. Council also approved of the concept by passing
resolution 2006-69 on June 26, 2006.
Upon completing the pavilion design, a RFP for bid was initially advertised on July 13, 2006 with a second
running on July 20, 2006. Advertisement for bid also ran in the Anchorage Daily News. Thirteen bid packages
were sent out and resulted in one submitted bid on August 10, 2006. The grading criterion used to select the
contractor was based on fee, local preference, project team, firm resources, litigation history, and references.
Seward-based contractor Swenson Construction earned the most points during the evaluation process. Swenson’s
original bid to construct one of the pavilions was $486,000.
RESOLUTION 2006-
Page Two
City Administration, realizing that this bid was higher than anticipated, went into negotiations with the selected
bidder. This included sit down meetings with Swenson and Kumin and Associates to modify the design to cut cost
without compromising the design features that the Public Process supported.
The biggest area of change included replacing the open truss system with a traditional scissor truss system. This
removed a large number of custom brackets, decking, custom timbers and rafters, and replaced them with a
readily available truss system. Other areas of cost savings include replacing the cedar shake roof with
architectural asphalt shingles, and removing the skylights, to name a few.
One area we re-examined for cost savings was the foundation system. The structural engineer, PN&D did not
want to modify the foundation system that is required for large open structures including this pavilion. These open
structures inherently lack shear strength and are thus stiffened by the combination of a proper foundation and by
the use of steel columns. The foundation system that PN&D designed is critical for Seward’s seismic, wind, and
snow load conditions.
The resulting bid by Swenson Construction is $377,000 per pavilion. Adding a contingency in the amount of
$20,000 for unforeseen costs, brings the total project amount to NTE $397,000.00
Staff requests Council approve funding in the amount of $397,000 to construct of one waterfront pavilion at
either the D Street and Ballaine location or the Adams Street and Ballaine location, and approve Swenson
Construction as the contractor to construct both pavilions.
CONSISTENCY CHECKLIST:
Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive Plans, Land
Use Plans, Strategic Plan and City Council Rules of Procedures.
FISCAL NOTE:
Funding for this pavilion will come from the following sources; $228,301.79 from the remaining balance in the
Capital Acquisition Fund, and $168,698.21 from the General Fund. The balance in the City’s General Fund fund
balance account at this time is approximately $1.5 million, representing 1.8 months’ of expenditures and
transfers-out. The City’s fund balance policy aims to maintain a balance equal to 3-6 months’ reserves ($2.5 to
$5.0 million). The use of $168,698 in fund balance would reduce the City’s General Fund fund balance to $1.35
million.
Approved by Finance Department: ________________________
RECOMMENDATION
:
Council approve Resolution 2006- authorizing the City Manager to enter into a construction contract with
Swenson Construction for the construction of one waterfront pavilion, and appropriating funding in an amount
not to exceed $397,000.