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CITY OF SEWARD, ALASKA
RESOLUTION 2006-135
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE PURCHASE OF A USED STAND-BY
GENERATOR FOR THE PUBLIC WORKS DEPARTMENT SHOP
FACILITY FOR AN AMOUNT NOT TO EXCEED $20,000.00
WHEREAS, the Public Works Shop is in need of a stand-by generator for emergency power
in the event of an interruption of electrical service, as the City Shop houses a significant portion of
the City's emergency response equipment; and
WHEREAS, it is in the public interest to purchase a used 35kw generator in order to save
money over the cost of purchasing this equipment new; and
WHEREAS, Seward City Code 6.10.125 allows for the purchase of used equipment without
solicitation of competitive bids; and
WHEREAS, after receiving three price quotes from various vendors it was determined that
NC Power Systems could provide the best product given the amount of money budgeted for this
equipment; and
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WHEREAS, price quotes for the used equipment meeting the City's criteria are attached.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Manager is hereby authorized to purchase a 35kw stand-by generator
from NC Power Systems for an amount not to exceed $20,000.00.
Section 2. In accordance with Seward City Code 6.10.125, the Seward City Council hereby
finds it in the public interest to purchase used equipment for the purpose of pro vi ding an emergency
power supply to the public works facility.
Section 3. This resolution shall take affect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 11 th day of
December, 2006.
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CITY OF SEWARD, ALASKA
RESOLUTION 2006-135
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THE CITY OF SEWARD, ALASKA
Yw.vt~ V+
Vanta Shafer, Mayor '
AYES:
NOES:
ABSENT:
ABSTAIN:
Dunham, Val datta, Bardarson, Thomas, Shafer
Amberg
Schafer
None
ATTEST:
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Council Agenda Statement
Meeting Date: December 11, 2006
Through: Kristin Erchinger, Finance Director
From: W.C. Casey, Public Works Director
Agenda Item: Purchase of “used” generator for P/W garage
BACKGROUND & JUSTIFICATION:
Public Works staff has identified the need for a stand-by generator in the Public Works garage to
provide backup electricity during power failures, given that the City Shop houses much of the City’s
emergency response equipment. The previous stand-by generator set (old army surplus generator)
developed mechanical problems and was removed from the shop several years ago. The “old”
generator set was not reliable and not of sufficient size to accommodate the demands of providing
adequate stand-by power to the facility.
After identifying specifications for power needs at the City Shop, staff determined that a “used”
stand-by generator with low hours, self contained, no more than 4-5 years old and in the 35 KW
prime power range, was adequate to meet the department’s demands. The Shop Foreman solicited
price quotes from Seward Heavy Industrial, NC Power Systems (Cat), and CMI. These three vendors
all carry products of a reliable nature and have a good history of service and product support. After
discussing options with each vendor, it was determined that NC Power Systems could provide the
best product for the amount of money available for this purchase ($20,000). Price quotes for “used”
units meeting the City’s criteria are attached.
Seward City Code 6.10.125 allows for the purchase of used equipment when the city council
determines that the public interest would be best served by the purchase. Due to the expected limited
use of this power generation unit, staff believes that it is in the public interest to purchase the needed
equipment “used”.
CONSISTENCY CHECKLIST
:
Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive
Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures.
FISCAL NOTE:
The purchase of this equipment was budgeted in the 2006 Operating Budget in accounts 101-1340-
5930 ($10,000), and 501-5400-5930 ($10,000).
Approved by Finance Department: ________________________
RECOMMENDATION:
Council approve Resolution 2006-135, authorizing the purchase of a used stand-by generator from
NC Power Systems for an amount not to exceed $20,000.