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HomeMy WebLinkAboutRes2006-142 Sponsored by: Staff .... CITY OF SEWARD, ALASKA RESOLUTION 2006-142 A RESOLUTION OF THE CITY COUNCIL OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER EXECUTE A REVISED GRANT AGREEMENT BETWEEN THE STATE OF ALASKA AND THE CITY OF SEWARD FOR THE PURPOSE OF PURCHASING AND INSTALLING WROUGHT IRON FENCING ALONG HOBEN PARK'S NORTH AND WEST BOUNDARIES, AND APPROPRIATING FUNDS WHEREAS, Council approved Resolution 2006-087 authorizing the City Manager execute a grant agreement with the State of Alaska for the purpose of purchasing and installing fencing along Hoben Park's North and West Boundaries, and appropriating funds; and WHEREAS, the State of Alaska Department of Natural Resources has approved amendment one (1) to alter the scope of work, budget line item breakdown and an increase to the budget amount; and WHEREAS, the State of Alaska, Historic Preservation Office has provided the City of Seward with a Historic Preservation Fund grant totaling $23,556.72 for the purpose of purchasing and installing wrought iron fencing; and .... WHEREAS, the total project cost is anticipated at $39,261.20 with a Federal share of $23,556.72 and a local match of $15,704.48, of which, the City's match for this project will be provided by in-kind services and funds already dedicated to the Hoben Park Capital Project Fund for the reconstruction; and WHEREAS, Hoben Park is currently on the National Register of Historic Places and the Seward Register of Historic Places. WHEREAS, the community will benefit from the historic Hoben Park restoration proj ect; and WHEREAS, the City of Seward is in the process of restoring the historic Hoben Park, in accordance with the historic restoration plan approved by Council Resolution 2003-85; and WHEREAS, the Seward Historic Preservation Commission passed a motion of support at the August 24, 2005 meeting and proposed that the City apply for a grant to assist with the historic reconstruction of Hoben Park; and -- WHEREAS, the City Council approved Resolution 2005-95 authorizing the City Manager to submit an application for a Historic Preservation fund grant to continue the historic restoration of Hoben Park; and CITY OF SEWARD, ALASKA RESOLUTION 2006-142 , .~ I ..... WHEREAS, the Seward Historic Preservation Commission approved Resolution 2006- 05 recommending City Council authorize the City Manager to execute a Grant Agreement between the State of Alaska and the City of Seward for the purpose of purchasing and installing wrought iron fencing along Hoben Park's North and West boundaries. NOW, THEREFORE, BE IT RESOLVED BY THE HISTORIC PRESERVATION COMMISSION THE CITY OF SEWARD, ALASKA, that: Section 1. The City Manager is hereby authorized to execute the Historic Preservation Fund grant from the State of Alaska Historic Preservation Office of the Department of Natural Resources in order to purchase and install approximately 260 feet of wrought iron fencing along Hoben Park's north and west boundaries. Section 2. Grant funding in the amount of$23,556.72 is hereby accepted from the State of Alaska Historic Preservation Office of the Department of Natural Resources, account no. 810- 8100-4680-0100. The City of Seward's local match of $15,704.48 will be provided by funds previously dedicated to the Hoben Park Capital Project Fund for the reconstruction. Total funding in the amount of $39,261.20 is herby appropriated to the Hoben Park Capital Project, accounts no. 810-8100-5390 and 810-8100-5930. Section 3. This resolution shall take effect immediately upon its adoption. I I ...., PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 11 th day of December, 2006. AYES: NOES: ABSENT: ABSTAIN: Dunham, Valdatta, Bardarson, Thomas, Amberg, Shafer None Schafer None ATTEST: (City Seal) \"UIIIII", ~",~~ OF 812h "'" ~.. ~ ........ ~ " ~ C; ,,';:bf\PO~';...~.A ~ ... ..........v ,~.. V' .,. ... . '" '0'" :: ........ -. ': : e: SE 1\ T : : : :'.l":U...I : ~ : - ~ . ~ .. . -- . ~1 ..- ..v. .. r:.,. "" ,n . -,.. ^. '" ~ "'-,. . VA. ,,-.... <" ~ ,..., '..'.~~ 1 \~.., .l~ .:- " ,')'~ ....1.". ':' C,.. _"'''' " ~ OF f\\- ....~~ ...... "1 r'\ <-~ "'"IIU"V' .... Council Agenda Statement Meeting Date: December 11, 2006 Through: Administration From: Christy Terry, Executive Liaison Agenda Item: Recommending City Council authorize the City Manager execute a revised Grant Agreement between the State of Alaska and the City of Seward for the Purpose of purchasing and installing wrought iron fencing along Hoben Park’s North and West boundaries, and appropriating funds BACKGROUND & JUSTIFICATION: The City has received a revised State of Alaska Historic Preservation Fund Grant from the State Historic Preservation Office to purchase and install wrought iron fencing along Hoben Park’s North and West boundaries. In order to access this grant funding, the City Manager will need authorization from City Council to execute a grant agreement between the State of Alaska and the City of Seward. The scope of work, budget line item breakdown and an increase to the budgeted amount has been approved and revised with additional contracted services. The additional contracted services will provide project management to include project phasing and design criteria for the park. The total cost of the project is $39,261.20. The Federal share of the project is $23,556.72 with the state surcharge of $3569.20 leaving $35,692.00. The non-federal share of the project, which the City will be obligated to provide, is $15,704.48, and will be matched with in-kind services and funds that have already been dedicated to the Hoben Park Capital Project Fund. The community will benefit from the historic Hoben Park restoration project. The Hoben Park restoration project dates back to 1995 when the Ad Hoc Committee was formed and discussions were held regarding naming the park. The most recent restoration project, in the effort to bring the park back to its historic significance of 1922-1940, was the installation of historic lamp posts. Hoben Park is currently on the National Register of Historic Places and the Seward Register of Historic Places. All work must comply with The Secretary of the Interior’s Standards for the Treatment of Historic Properties, 1995, and prior to disbursement of the Historic Preservation Funds, a protective covenant must be submitted to the Office of History and Archaeology. The revised grant also includes the following timeline: Each July, October, January, and April until required Submit to OHA a quarterly progress report for the previous completion documents are approved by OHA 3 months, describing project activities and referencing dates and items in this Scope of Work. July – September 2006 Complete Section 106 review process. Document conditions before starting work with photographs; send copies of proof sheets or photographs to OHA with a photograph log providing a description, the direction each photograph was taken from, date, photographer, and location of the negative or digital file. October 2006- August 2007 Purchase materials, perform work, and regularly document work with photographs. September 30, 2007 Submit final products to OHA: 1)5 copies of a narrative project report that describes activities (who, what, where, why) and The Secretary of the Interior’s Standards how for the Treatment of Historic Properties, 1995 were applied. Include the date of the Seward Historic Preservation Commission site visit and a representative sample of photographs. 2)minutes of the Seward Historic Preservation Commission meetings showing its awareness and participation in the project. 3)final billing. CONSISTENCY CHECKLIST : Where applicable, this agenda statement is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. FISCAL NOTE: The total project cost is estimated at Thirty-nine Thousand Two Hundred Sixty One Dollars and Twenty Cents ($39,261.20) with a federal share of Twenty-three Thousand Five Hundred Fifty-six Dollars and Seventy-two Cents ($23,556.72) and a local match of Fifteen Thousand Seven Hundred and Four Dollars and Forty-eight Cents ($15,704.48). The City’s match for this project will be provided with in-kind services and by funds which have already been dedicated to the Hoben Park Capital Project Fund reconstruction of Hoben Park. Finance Approval_________________________ RECOMMENDATION: Council approve Resolution 2006- , authorizing the City Manager execute a revised grant agreement between the State of Alaska and the City of Seward for the purpose of purchasing and installing wrought iron fencing along Hoben Park’s North and West boundaries, and appropriating funds.