HomeMy WebLinkAbout01082007 City Council Packet
The City of Seward, Alaska
January 8, 2007
Vanta Shafer
Mayor
Term Expires 2007
1.
2.
3.
Willard E. Dunham
Vice Mayor
Term Expires 2008
4.
Robert Valdatta
Council Member
Term Expires 2007
Robert Thomas
Council Member
Term Expires 2007
Steve Schafer
Council Member
Term Expires 2007
Jean Bardarson
Council Member
Term Expires 2008
Linda Amberg
Council Member
Term Expires 2008
Marvin Yoder
Interim City Manager
Jean Lewis
City Clerk
Brad Meyen
Cheryl Brooking
City Attorney
City Council Meetin&
7:30 p.m.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
Council Chambers
CITIZENS' COMMENTS ON ANY SUBJECT EXCEPT
THOSE ITEMS SCHEDULED FOR PUBLIC
HEARING. [Those who have signed in will be given the
first opportunity to speak. Time is limited to 2 minutes per
speaker and 30 minutes total time for this agenda item.}
s.
APPROVAL OF AGENDA AND CONSENT AGENDA
[Approval of Consent Agenda passes all routine items
indicated by asterisk (*). Consent Agenda items are not
considered separately unless a council member so requests.
In the event of such a request, the item is returned to the
Regular Agenda]
6.
SPECIAL ORDERS, PRESENTATIONS AND REPORTS
A. proclamations and Awards
1. Polar Bear Plunge Presentation
B. Borough Assembly Report
C. City Manager's Report
D. City Attorney Report
E. Other Reports, Announcements and Presentations
7.
PUBLIC HEARINGS - None
8.
UNFINISHED BUSINESS - None
City of Seward, Alaska
January 8, 2007
Council Agenda
Page 1
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3. Discuss whether to participate in Alaska's First Tidal Energy Conference in
Ketchikan on January 23 & 24, 2007. ..... .., .,. .... ................. ... .......... ..Pg. 92
10. INFORMATIONAL ITEMS AND REPORTS (No action required)
A. Flood related emergency purchase list. .......................;.................... ....Pg. 99
B. Hospital Financials for November 2006. .......................................~. ....Pg. 103
11. COUNCIL COMMENTS
12. CITIZENS' COMMENTS {5minutes per individual - Each individual has one
opportunity to speak. J
13. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZENS'
COMMENTS
14. EXECUTIVE SESSIONS
1.
litigation.
Go into executive session to discuss matters pertaining to pending
15. ADJOURNMENT
Council Agenda
Page 3
City of Seward, Alaska
January 8, 2007
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CITY OF SEWARD, ALASKA
ORDINANCE 2007-001
per hour under this chapter, the chief of police may detennine and declare a prima
facie speed limit of fifteea, Pl.'emy iFie, thirty, t:hifty w:e, feHy, {aft)' fiye er fifty
fifteen to fifty-five miles per hour, whichever is found most appropriate to facilitate
the orderly movement of traffic and is reasonable and safe, which declared prima
facie speed limit shall be effective when appropriate mechanical, electrical or painted
signs giving notice thereof are erected upon the street or highway, (Ord, 368, ~3.32;
1969; Ord.610, 1988)
Section 3: This ordinance shall take effect 10 days following enactment.
ENACTED BY CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, this 2200
day of January, 2007.
AYES:
NOES:
ABSENT:
ABSTAIN:
ATI'EST:
THE CITY OF SEWARD, ALASKA
Vanta Shafer, Mayor
Jean Lewis
City Clerk
(City Seal)
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Council enact Ordinance 2007 -00 1, amending the Seward City Code Title 11, Vehicles and Traffic,
Section 11.10.020 (1.c) and Section 11.10.025.
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Agenda Statement
Agenda Item:
Accepting a State grant for the
public access computers
Meeting Date:
January 8, 2007
Through:
Marvin Yoder, City Manager
From:
Patricia Linville, Library Directo
BACKGROUND & JUSTIFICATION:
Until recently, the Seward Community Library had four public access computers of various shapes
and sizes hooked into their library network. These were, without a doubt, the most popular draw in
the library; when they worked properly.
The City of Seward's information systems manager was constantly being called upon to upgrade,
tweak and maintain this conglomeration of technology on an individual basis. When one computer
failed he individually diagnosed, and repaired computers, hoping the fix would work and be
compatible with the others and the network printer. Many of the "problems" were
hardware/software version related. These individual blips in performance took valuable MIS staff
time, library staff time and more importantly, took the library patron' s time away from the tasks that
each had intended to perform.
Interlibrary Cooperation Grant Funds from the Alaska State Library are being used to purchase
three identical computers. These systems are the same as the newest system recently purchased with
a non-competitive Gates Staying Connected grant. This resolution will accept the $3,000 grant from
the State and appropriate the funds retroactively to the library 2006 budget.
CONSISTENCY CHECKLIST:
I. Comprehensive Plan
2. Strategic Plan
3. Other:
4. Not applicable
Yes
No
FISCAL NOTE: ~
No matching funds required by the City.
RECOMMENDATION: 00'
City Council approve Resolution 2007- authorizing the City Manager to accept grant funds from the
State of Alaska and appropriate $3,000 to the library budget for the purchase of three computers.
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13. What objectives do you plan to accOmplish with tbia gram? Descdbo how 1be lehicos provided l1y the li1rnay
will ~ im:reased or improved. Explain bow the library wiD DIllCt EACH of the folIowm, minimum proaram
requiremeDIS. ;.
a. A collection ofbo6b and other DiBteriall for 10m
b. Access to interlibEIiiy 10m services
Co R.cfezeDce scrviccs,
d.' ReadiDsleducatioJ:W propms foi chf1dRn
Funds W111 be used to purchase books/media to cri1umce our cummt coUec:tion both ~ md mfiction.
14. What activities will you undertake to achieve )'Ow objcc:tivea'l How will you ewIuate )'Our project when it is
comp1eCed'1 Pleallll be spccjtic.
Cin:uJation data and auccdota1 observat:i0n8.will be used to ewIuate and adJust coUec:1ion pmcbuea.
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Note: Report must bve both Signatures
For 1be L1'brazy:
Patricia Linville
Pri1rt or Type Name
f.n/ln'~~ ~
SlpWure
Por the Legal Entity:
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!-J~~j,
Library Director
Tide
3/29106
,Date
City Manager
Title
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Date
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FY2OO61Dter1fb.nry CooperaClon G1"8Dt
AFeemeat
This agreement made and entered IntO, Chis seconcI day of June, 2006. by and between the AIub SIIUe
Ubr8l"1. hc:reak ret'emld to as the Grantor; and the CIt)r ., Seward for tile Seward eo-.a..dt)
Library, hereafter rc&....d to as the Grantee.
WITNBSSE'IH
Whereas. the ~ of Alaska has appropriated flmds for Interlibrary Cooperation graIIla; aDd
Whereas. the appUcation of the,Onmtee for a. &rant Pubic Acaa Upande Project baa ~
approved. NOW THEREFo~for and In ~of-tbe mutual ClOVCJJaDtBherein ~_~
thll partie.ahcreto agree asfoJlO~a:- --
A. The Grantor wiD apec ro: ;t
1. Furnish fimds in IlIc amoUltt of S3,OGO.
2. Provide, as ~cesaary, advisory services in furtheraDcc oldie grantprojoct.
B. The Grantee wUl agree to:
1. Abide by the conditJons set forth in the application and approved (with reviaions if
applicable) by the Grantor.
2. Ptovide basic library services free of charp.
3. Submit a ligned Grant Asriement and a Final Report for the grant.
4. Maintain accurate rcco..db for auditinB p\IJ'JJOICI. .
s. Return any grant fimds unexpended or unencumbenld by JUIIll 30. 2006, and all ftmda
for whicb there is no proper 8CCOlDltioa. i"
6. Receive prior approval frmii.. the 0ran1Or ti5t any line item change that exceeds lK of the line
item. cxcept that no prior apProval is required for:
· LiDO irem cbansesofloll than $100; or
· Line item chanps that add fimdsto Iibnuy materials.
7. Cn:cIit the Alaska State Lib!1liy in all publiCity and advc:rtisin, concemin, !he impact of the
project funded by the interlibrary axJperation lP'8Jlt.
The IIOIU'Cll of funding for this aareement ill lIS {oUowa:
State Souras $3,000
~, . f
By accepting this award or agIIlemen~ the gra1ltee may become subject to the audit requL.....,.
of State of Alaska Administrative code'2 Me 45.010. As a raulr. the srmlDe may be JeqUired to
provide for an audit and to pamit indij5cmdent lUIlfi1Jors to have IWCllIS to tJleir records and
financial statemeDts. The grantee should c:onsult with an independent audiklf far uai&taDcle In
determining audit requirements for eaCh fiscal year.
The undersigned understands and agrees 10 the conditiol18 of this agreement.
Botll Slpahuw Are Requind.
71~~.
Sifll8lW'e
Library DirectoI"
06I02/200(j
-~;,-
For~ea:;t
SignatUM
City )A'Jln9'f'
~ ,-~~
06IU2I2006
~hJ..
Title Date . Tide DIre
Retum this Jl'Ut ap'eIIneDt tf): Grants Adadmstrator, AJasb State Ubnl'1.
344 West Third Striit, S1Ifte 125, ADeIaoraae, AK 99501
PLEASE MAKE A PHOTOCOPY OF THE SIGNED AGREEMENT FOR YOUR RECORDS
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sponsored by: Yoder
CITY OF SEWARD, ALASKA
RESOLUTION 2007-002
A RESOLUTION OF THE CITY COUNCn.. OF THE CITY OF
SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO
AMEND THE CONTRACT WITH DRYDEN AND LARUE, INC., FOR
THE pURPOSE OF RELOCATING ELECTRICAL FACn..rrmS IN
CONJUNCTION WITH THE MILE 0-8 SEWARD IDGBW AY
PROJECT, INCLUDING SUB-CONTRACTING A PORTION OFTBE
SERVICES, TO BE REIMBURSED BY THE STATE OF ALASKA
DEPARTMENT OF TRANSPORTATION
WHEREAS. the City has been coordinating efforts to upgrade Mile 0-8 of the
Seward Highway with the State of Alaska Department ofTransportation and Public Facilities
("DOT'); and
WHEREAS. the DOT has previously engaged the services of Dryden and Larue. Inc.
to provide engineering and design services for the relocation of the City's transmission line.
and is now ready to proceed with required utility infrastructure relocations for other elements
of the Mile 0-8 project, such as street lights. etc.; and
WHEREAS. the relocation of utility infrastructure requires. among other work. that
relocation plans be reviewed and stamped by a qualified engineer. and that the actual work be
inspected by a qualified inspector; and
WHEREAS. the City of Seward does not currently have the staff available to do this
work in-house and therefore prefers that DOT work with Dryden and Larue. Inc. and where
necessary. their sub-contractors. to complete engineering and inspection services; and
WHEREAS. this work is to be reimbursed to the City by DOT.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCn.. OF
THE CITY OF SEWARD, ALASKA. that:
Section 1. The City Manager is hereby authorized to execute Change Order No.6
with Dryden & Larue. Inc.. for the purpose of providing engineering and inspection services
for additional relocation of utilities infrastructure and services. at a price not-to-exceed
$17.000.
Section 2. The Electric Department is hereby authorized to bill the State of Alaska
for the full price of these engineering and inspection services which have been initiated at the
request of DOT.
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COUNCIL AGENDA STATEMENT
Agenda Item:
January 8, 2007
Marvla Yoder, interim City MaDager .~
Tim Barnum, Electric Utility Manager/...
Executing change order to contract with Dryden and LaRue for
relocating Mile 0-8 Electrical facilities, to be reimbursed by the State
of Alaska Department of Transportation and Public Facilities
Meeting Date:
Through:
From:
BACKGROUND & JUSTIFICATION:
The Electric Utility is working to comply with the State of Alaska Department of Transportation
and Public Facilities' (''DOTPF') requirements for the utility relocations required for the Mile 0-
8 Seward Highway Project.
The requirements include, but are not limited to, having all relocation plans reviewed and
stamped by an engineer and having the work inspected by a qualified inspector. The Electric
Utility doesn't currently have the staff available to do this work in house. DOTPF has been
working with Dryden and LaRue on this project and a change order is required to the contract
due to weather and other delays, which have extended the construction period for the project.
We estimate an additional 200 hours of inspection time will be required to complete the project.
Estimated additional costs total $17,000 and are to be reimbursed to the City by DOTPF.
CONSISTENCY CHECKLIST:
1. Comprehensive Plan
2. Strategic Plan
3. Other
4. Not applicable
Yes
No
.-L
FISCAL NOTE:
All project costs are to be reimbursed to the City by the State of Alaska DOTPF.
Approved by Finance Department: ~vfMq
RECOMMENDATION:
City Council approve Resolution 2007-002.authorizing the City Manager to amend the contract
with Dryden and LaRue to relocate Electrical facilities in conjunction with the Mile 0-8 Seward
Highway Project, including sub-contracting a portion of the services, to be reimbursed by the
State of Alaska Department of Transportation and Public Facilities.
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Council Agenda Statement
To:
Meeting Date:
From:
Agenda Item:
BACKGROUND & JUSTIFICATION:
The Seward Fire Department applied for and received a grant from the 2006 Assistance to
Firefighters Grant program in the amount of $71,250.00 with a 5% matching fund amount of
$3,750.00. The grant award is for the purchase and installation of a vehicle exhaust capture and
removal system for the 6 fire apparatus that are currently housed in the main Fire Station at 316
Fourth Avenue.
In 2003, a study was undertaken which monitored the carbon monoxide (CO) levels inside our
station, specifically when fire apparatus are started or moved. This study was a direct result of our
suspicions that we had a contaminated environment that was posing serious health risks to our
members, our employees and the general public. Documented records from the study confirmed the
presence of a contaminated environment by indicating that we have an average of 150.42 parts per
million (pPM) of CO in our station when vehicles are started or moved. This is five (5) times higher
than the nationally recognized Immediately Dangerous to Life and Health (IDUI) level of 35 PPM,
which is the level that the CO detectors in your homes and offices are set to alarm at. It has been
several years since our department identified the need for this project, but due to budget constraints
we have been unable to bring it to fruition. This vehicle exhaust capture and removal system is
desperately needed in order to comply with recognized National Fire Protection Association (NFP A),
National Institute of Occupational Safety and Health (NIOSH) and Occupational Safety and Health
Administration (OSHA) standards and provide our volunteerS, staff and visitors with a safe and
reduced contaminant environment.
Upgrading our 43 year old station is expensive and will require extensive modifications to make any
of the proposed vehicle exhaust capture and removal systems work. The current ceiling mounted
heating units will need to be moved, and there is limited space for this. Plumbing and electrical
systems will also have to move. Some systems require installation of a track and some systems
require hangers which may result in the necessity of extra support for these systems to be installed.
Page 10f2
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Office of Grants and Training
Preparedness Directorate
U.S. Departmant of Home/and Security
Washington, D.C. 20531
Homeland
Security
Mr. David Squires
Seward Fire Department
316 4th Avenue
Seward, Alaska 99664-0167
Re: Grant No.EMW-2006-FG-12543
Dear Mr. Squires:
On behalf of the Office of Grants and Training, I am pleased to inform you that your grant application submitted under the FY
2006 Assistance to Firefighters Grant has been approved. Along with the U.S. Fire Administration and the Federal Emergency
Management Agency, we carry out the federal responsibilities of administering your grant. The approved project costs total to
,$75,000.00. The Federal share is $71,250.00 of the approved amount and your share of the costs is $3,750.00.
As part of your award package, you will find Grant Agreement Articles. Please make sure you read and understand the Articles
as they outline the terms and conditions of your Grant award. Maintain a copy of these documents for your official file. You
establish acceptance of the Grant and Grant Agreement Articles when you request and receive any of the Federal Grant
funds awarded to you.
The first step in requesting your grant funds is to confirm your correct Direct Deposit Information. Please go on-line to the AFG
eGrants system at www.firegrantsupport.com and if you have not done so, complete and submit your SF 1199A, Direct
Deposit Sign-up Form. Please forward the original, completed SF 1199A, Direct Deposit Sign-up Form, signed by your
organization and the banking institution to the address below:
Department of Homeland Security
Emergency Preparedness and Response Directorate (FEMA)
Grants Management Branch
500 C Street, SW, Room 334
Washington, DC 20472
Attn: Assistance to Firefighters Grant Program
After your SF 1199A is reviewed and you receive an email indicating the form is approved, you will be able to request payments
online. Remember, you should basically request funds when you have an immediate cash need (Le. you have a bill in-hand that
is due within 30 days).
If you are using AFG funds to replace used or outdated equipment, you should be aWare of an opportunity to dispose of your old
equipment in a manner that will benefit other fire departments. The Office of Grants and Training has recently expanded its
Homeland Defense Equipment Reuse Program (HDER). If you are interested in making an equipment contribution to the HDER
program, contact Mr. Greg Bernard at 1-800-368-6498 for further information or visit the HDER website at www.rkb.mipt.org. You
will find the HDER program link under "Additional Information," or go to the 2006 frequently asked questions (FAQs) for the AFG
located at www.firegrantsupport.com.
If you have any questions or concerns regarding the awards process, donations, or how to request your grant funds, please call
1-866-274-0960.
Sincerely,
.-L 21
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Agreement Articles
Page 4 of:
u.s. Department of Homeland Security
Washington, D.C. 20531
AGREEMENT ARTICLES
ASSISTANCE TO FIREFIGHTERS GRANT PROGRAM - Operations and Safety program
GRANTEE: Seward Fire Department
PROGRAM: Operations and Safety
AGREEMENT NUMBER: EMW-2006-FG-12543
AMENDMENT NUMBER:
TABLE OF CONTENTS
Article I
Article II
Article III
Article IV
Article V
Article VI
Article VII
Article VIII
Article IX
Article X
Article XI
Article XII
Article XIII
Project Description
Grantee Concurrence
Period of Performance
Amount Awarded
Requests for Advances or Reimbursements
Budget Changes
Financial Reporting
Performance Reports
DHS Officials
Other Terms and Conditions
General Provisions
Audit Requirements
Additional Requirements
Article I - Project Description
The purpose of the Assistance to Firefighters Program is to protect the health and safety of the public and firefighting personnel
against fire and fire-related hazards. After careful consideration, DHS has determined that the grantee's project submitted as pan
of the grantee's application, and detailed in the project narrative as well as the request details section ofthe application -
including budget information _ was consistent with the program's purpose and worthy of award. The grantee shall perform the
work described in the approved grant application as itemized in the request details section of the application and further
described in the grant application's narrative. These sections of the application are made a part of these grant agreement articles
by reference. The grantee may not change or make any material deviations from the approved scope of work outlined in the
above referenced sections of the application without prior written approval.
.. "
23
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are not applicable to changes in the budgeted line-items listed in the request details section of the application.
Article VII - Financial Reporting
The Request for Advance or Reimbursement mentioned above will also be used for interim financial reporting purposes. At the
end of the performance period, or upon completion of the grantee's program narrative, the grantee must complete, on-line, a final
financial report that is required to close out the grant. The Financial Status Report is due within 90 days after the end of the
performance period.
Article VIII - Performance Reports
The grantee must submit a semi-annual and a final performance report to DHS. The final performance report should provide a
short narrative on what the grantee accomplished with the grant funds and any benefits derived there from. The semi-ann ual
report is due six months after the award date.
Article IX - DHS Officials
Program Officer: Tom Harrington, Deputy Chief of the Grants Program Office, is the Program Officer for this grant program. The
Program Officer is responsible for the technical monitoring of the stages of work and technical performance of the activities
described in the approved grant application. '
Grants Assistance Officer: Christine Torres is the Assistance Officer for this grant program. The Assistance Officer is the
, Federal official responsible for negotiating, administering, and executing all grant business matters.
Grants Management Branch POC: Latoya Larker is the point of contact for this grant award and shall be contacted for all'
financial and administrative grant business matters. If you have any questions regarding your grant please call 703-605-0736.
Article X - Other Terms and Conditions
Pre-award costs directly applicable to the awarded grant are allowable if approved in writing by the DHS Program Office.
Article XI - General Provisions
The following are hereby incorporated into this agreement by reference:
44 CFR, Emergency Management and Assistance
Part 17
Part 18
Nondiscrimination in Federally-Assisted Programs
Uniform administrative requirements for grants and cooperative agreements
to state and local governments
Government-wide Debarment and Suspension (Non-procurement) and
Government-wide Requirements for Drug-free Workplace (Grants)
New Restrictions on Lobbying
Part 7
part 13
31 CFR 205.6 Funding Techniques
OMS Circular A-21 Cost Principles for Educational Institutions
OMS Circular A-87 Cost Principles for Statellocal Governments, Indian tribes
. OMS Circular A-122 Cost Principles for Non-Profit Organizations
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1a. AGREEMENT NO.
EMW-2006-FG-12543
6. RECIPIENT NAME AND
ADDRESS
Seward Fire Department
316 4th Avenue
Seward
AJaska,99664-0167
9. NAME OF RECIPIENT
PROJECT OFFICER
David Squires
11. EFFECTIVE DATE OF THIS
ACTION
22-NOV-06
Page 8 of
FEDERAL EMERGENCY MANAGEMENT AGENCY
OBLIGATING DOCUMENT FOR AWARD/AMENDMENT
2. AMENDMENT NO.3. RECIPIENT NO.
o 92.e000086
4. TYPE OF
ACTION
AWARD
8. PAYMENT OFFICE AND ADDRESS
ODP/Flnancial Services Branch
SOO C Street, S.W., Room 723
Washington DC, 20472
5. CONTROL NO.
W437660N
7. ISSUING OFFICE AND ADDRESS
ODPlFinancial and Grants Management Division
500 C Street, S.w., Room 350
Washington DC, 20472
POC: Latoya Larker 703-605-0736
PHONE NO.
9072243445
10. NAME OF PROJECT COORDINATOR
Tom Harrington
PHONE NO.
1-866-274-0960
12. METHOD OF
PAYMENT
SF-270
13. ASSISTANCE ARRANGEMENT
Cost Sharing
14. PERFORMANCE PERIOD
From:22-NOV-Q6To:21-NOV-07
Budget Period
From:20-0CT -Q6 To:30-SEP-07
15. DESCRIPTION OF ACTION
a. (Indicate funding data for awards or financial changes)
PROGRAM NAME CFDA NO. ACCOUNTING DATA
ACRONYM (AACS CODE)
XXXX-XXX-XXXXXX-XXXXX-
XXXX-XXXX-X
AFG 97.044 2007.e2-0632RE.e30000oo-4101-
R
PRIOR TOTAL AMOUNT AWARDED CURRENT TOTAL CUMMULATIVE
AWARD THIS ACTION AWARD NON-
+OR(-) FEDERAl
COMMITMENT
$0.00 $71,250.00 $71,250.00 $3,750.00
$0.00 $71,250.00 $71,250.00 $3,750.00
TOTALS
b. To describe changes other than funding data or financial changes, attach schedule and check here.
N/A
16a. FOR NON-DISASTER PROGRAMS: RECIPIENT IS REQUIRED TO SIGN AND RETURN THREE (3) COPIES OF THIS DOCUMENT TO FEMA (Sea
Block 7 for address)
Assistance to FIrefighters Grant recipients are not required to sign and retum copies of this document. However, recipients should print and kaep a copy of this
documant for their records.
16b. FOR DISASTER PROGRAMS: RECIPIENT IS NOT REQUIRED TO SIGN
This assistance is subject to terms and conditions attached to this award notice or by incorporated reference in program lagislation cited above.
17. RECIPIENT SIGNATORY OFFICIAL (Name and Title) DATE
N/A N/A
18. FEMA SIGNATORY OFFICIAL (Name and Titie) DATE
Cameline Toro 17-NOV-Q6
-
.; I..
27
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Agenda Statement
Meeting Date:
January 8, 2007
To:
From:
Agenda Item:
Transformer purchase
BACKGROUND & JUSTIFICATION:
Lead times on the purchase of transformers is now anywhere from 18 to 50 weeks depending on the
manufucturer. This is due, in part, to a lack of soft steel used to manufucture transformers. We
currently have transformers ordered in May and August, 2006 we have not received. Due to the
fluctuation in lead times we are preparing for next summers construction season.
The Electric Department solicited price quot~s for this order, rather than to request formal bids,
because; (1) There are a limited number of suppliers, and we have allowed each of them an
opportunity to bid; (2) There are no Seward suppliers; (3) Delays due to the time required to bid
the order could jeopardize our ability to complete jobs in 2007, without obtaining any better price or
lead times; (4) Poles have been obtained through this method (which parallels our standard
procedure for obtaining most material items for the Electric Department); (5) The procedure of
obtaining quotes instead of bids is standard practice in the industry. We request a waiver on the
requirement for competitive bidding under section 6.10.130 of the City Code.
We have requested and received quotes, which include freight to Seward, from three Alaskan
suppliers. Five companies were asked to quote, but only three responde9 with a quote. One did not
respond and one responded with a no bid.
The responses are as follows:
Supplier:
Price Quote:
Wesco Distribution
Potelcom Supply
Hughes Utilities
Stusser Electric
Graybar Electric
$202,590.55
$263,285.00
$248,919.00
No Quote
No Response
~ ....
29
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1 15 OH,120/240 1ph ABB 8 $1,331.54 $10,652.32 16-20
2 25 014,120/240 1ph ABB 2 $1,667.73 $3,335.46 16-20
3 37.5 OH,120/240 1ph ABB 8 $2,005.02 $16,040.16 16-20
4 50 OH,120/240 1ph ABB 9 $2,294.18 $20,647.62 16-20
5 75 OH,120/24O 1ph ABB 3 $3,438.06 $10,314.18 16-20
6 25 PAD, 120/240 1 ph ABB 12 $1,982.16 $23,785.92 16-20
7 37.5 PAD, 120/240 1 ph ABB 4 $2,210.69 $8,842.76 16-20
8 50 PAD, 120/240 1 ph ABB 6 $2,548.04 $15,288.24 16-20
9 75 PAD, 120/2083 ph ABB 2 $7,681.88 $15,363.76 28-32
10 150 PAD, 120/2083 ph ABB 2 $7,466.47 $14,932.94 28-32
11 500 PAD, 120/208 3 ph ABB 1 $6,667.80 $6,667.80 28-32
12 150 Pad, 2n/480 3 ph ABB 1 $12,234.09 $12,234.09 28-32
13 150 Pad, 2n/480 3 ph, ABB 1 $9,128.82 $9,128.82 28-32
14 500 Pad, 2n/480 3 ph ABB 1 $12,083.18 $12,083.18 28-32
15 500 Pad,2nJ480 3 ph, ABB 1 $14,485.58 $14,485.58 28-32
16 25 Pad,14.4124.9 120/2 ABB 1 $2,666.18 $2,666.18 16-20
17 75 Pad,14.4/24.9 120/2 ABB 2 $3,06O.n $6,121.54 16-20
POTELCOM $263,285.00
1 15 OH,120/24O 1ph Cooper 8 $1,090.00 $8,720.00 38-40
2 25 OH, 120/240 1ph Cooper 2 $1,300.00 $2,600.00 38-40
3 37.5 OH, 1201240 1ph Cooper 8 $1,625.00 $13,000.00 38-40
4 50 OH,1201240 1ph Cooper 9 $1,950.00 $17,550.00 38-40
5 75 OH,120124O 1ph Cooper 3 $2,950.00 $8,850.00 38-40
6 25 PAD, 120/240 1 ph Cooper 12 $3,975.00 $47,700.00 48-50
7 37.5 PAD, 120/24C 1 ph Cooper 4 $4,410.00 $17,640.00 48-50
8 50 PAD, 120/240 1 ph Cooper 6 $4,870.00 $29,220.00 48-50
9 75 PAD, 1201208 3 ph Cooper 2 $7,650.00 $15,300.00 34-36
10 150 PAD, 120/208 3 ph Cooper 2 $8,560.00 $17,120.00 34-36
11 500 PAD, 1201208 3 ph Cooper 1 $13,895.00 $13,895.00 34-36
12 150 Pad, 2n/480 3 ph Cooper 1 $8,895.00 $8,895.00 34-36
13 150 Pad, 2n/480 3 ph, Cooper 1 $13,300.00 $13,300.00 34-36
14 500 Pad, 2n/480 3 ph Cooper 1 $13,890.00 $13,890.00 34-36
15 500 Pad, 2n/480 3 ph, Cooper 1 $18,850.00 $18,850.00 34-36
16 25 Pad, 14.4/24.9 120/2 . Cooper 1 $4,375.00 $4,375.00 48-50
17 75 Pad, 14.4124.9 120/2 Cooper 2 $6,190.00 $12,380.00 48-50
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S3H9nH
CITY OF SEWARD
P.o. BOX 167
SEWARD, ALASKA 99664-0167
UTILITIES' FINANCE
. Main 0Iftce (907) 224-4050
. Police (907) 224-3338
. Harbor (907) 224-3138
. Fire (907) 224-3445
. City Clerk (907) 224-4046
. Engineering (907) 224-4049
. UtIlities (907) 224-4050
. Fax (907) 224-4038
~' 4'
TELECOPIER COVER LETTER
November 07, 2006
TO:
,<oYJ
./
JERRY
SUE/ROB
GWEN
TOM
JIMMI
JASON
POTELCOM SUPPLY
WESTINGHOUSE ELECTRIC SUPPLY
WESTERN STATES ELECTRIC
STUSSER ELECTRIC
GRAYBAR
G.E. SUPPLY
276-1939 K..
563-3134,)(
562-6726X
563-8525)(
562-3314 k
COMPANY: Various
LOCATION: Various
FROM:
Kathy Shipe, Engineering Office Assistant
Electric Department
COMMENTS: Request for price quotes
TOTAL NUMBER OF PAGES TRANSMITTING
2
(INCLUDES COVER SHEET)
IF TRANSMISSION IS INCOMPLETE, PLEASE CALL: (907) 224-4073
33
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TRANSFORMERS - PADMOUNT, 7.2/12.5, ~..",l~
Loop Feed, Dead Front, Bushing Wells with
Bayonet Fusing, Stud Secondary, Paddles.
150 KVA
150 KVA Stainless Steel
500 KVA
500 KVA Stainless Steel
Phase, 277/480
Inserts, Taps,
NO RANCH RUNNERS
TRANSFORMERS - PADMOUNT, 14.4/24.9, Single Phase, 120/240
Loop Feed, Dead Front, Bushing Wells with Inserts, Taps,
Bayonet Fusing, Stud Secondary, Paddles. NO RANCH RUNNERS
25 KVA
75 KVA
This request for quote will be based on the bottom line price and delivery
time. I need to get prices that are good for at least 6 to 8 weeks. I will
have to take the proposal to Council for approval. We are looking at placing
this order by the end of the year. Thank you so much.
.. '- 35
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11-09-2006
To : Kathy Ship
II
m.W8I3CXJ
.-
City of Seward - Seward, AK
REF ATHENS NEG NO: WEANL09Al CITY OF SEWARD
Quote Date: 1110912006
Quote Expiration Date: 12/09/2006
------
PLS QUOTE:
POWER PARTNERS IS A WBE COMPANY CERTIFIED BY THE WBENC (WOMEN-OWNED
BUSINESS ENTERPRISE NATIONAL COUNCIL).
CONTACT YOUR SALES ENGINEER FOR A COpy OF OUR WBENC CERTIFICATE
ITEM QTY PRODUCT
ID
8 A7312HI5AAL09AI
Overhead Distribution Transformer; S - Conventional
15KVA
No Load: 72.8 Watts at 85 degrees C; Load: 311.6 Watts at 85 degrees C; Total Loss: 384.4 Watts
7200/12470Y HV; 95 Bll..; Aluminum HV Winding Mati
With Taps at 7560,7380,7020,6840
120/240 LV; 30 * 30 Bll..; Non-LV Interlaced; Aluminum LV Winding MatI
60Hz
1 Phase
Transfonner Weight: 236.75 Ibs.; Height: 38 in.; Width: 18.00 in.; Depth: 22.00 in.
Est. Shipping Dimensions: 247.751bs. Height: 42 in.; Width: 22 in.; Length: 23 in.;
Est. ClC Weight: I03.621bs.
65 Temp. Rise;
1 HV TC, ABB, Ext Oever) setscrew lockable handle,S Pos, No.
1 HV Line Bushing, 95kV Bll.., 11 "Creep, 8-2 size eyebolt
I HV Neut Bushing, 95kV Bll.., II "Creep, 8-2 size eyebolt
3 LV Bushings, Eye Bolt for #6-4/0, Molded Polyester
11. Gal(s) of Transformer Oil
2
2
A7312H25AAL09AI
Overhead Distribution Transformer; S - Conventional
25KVA
No Load: 112.4 Watts at 85 degrees C; Load: 389.3 Watts at 85 degrees C; Total Loss: 501.7 Watts
720011 2470Y HV; 95 Bll..; Aluminum HV Winding Mati
With Taps at 7560, 7380, 7020, 6840
120/240 LV; 30 * 30 BIL; Non-LV Interlaced; Aluminum LV Winding Mati
60Hz
1 Phase
Transformer Weight: 336.l71bs.; Height 40 in.; Width: 20.00 in.; Depth: 24.00 in.
Est. Shipping Dimensions: 350.171bs. Height 44 in.; Width: 24 in.; Length: 25 in.;
Est. ClC Weight: 154.321bs.
65 Temp. Rise;
1 HV TC, ABB, Ext Oever) setscrew lockable handle,S Pos, No.
1 HV Line Bushing, 95kV BIL, 11 "Creep, 8-2 size eyebolt
1 HV Neut Bushing, 95kV Bll.., 11 "Creep, 8-2 size eyebolt
3 LV Bushings, Eye Bolt for #2-350MCM, Molded Polyester
15. Gal(s) ofTransfonner Oil
.,l 37
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Item R X Imp Iexc RegPF* Reg Reg@ Reg@ EffPU* Eff Eff@ Eff@
.80PF 1.0 PF 50"A.PU 1 OO%PU
1 2.08 0.99 2.30 2.76 0.80 226 2.26 2.08 100.00 97.50 98.03 97.50
2 1.56 1.29 2.02 2.70 0.80 2.02 2.02 1.57 100.00 98.03 98.35 98.03
3 1.57 1.87 2.44 1.86 0.80 2.38 2.38 1.58 100.00 98.13 98.55 98.13
4 1.27 1.68 2.11 2.50 0.80 2.03 2.03 1.29 100.00 98.39 98.66 98.39
5 0.92 1.37 1.65 0.99 0.80 1.56 1.56 0.93 100.00 98.77 98.90 98.77
(*)From Customer Specifications
Item Eff@ Eff@ Eff@ Eff@ Eff@ Reg@ Reg@ Reg@ NL@ NL@ EXI@ EXI@
25% 50"A. 75% 100% 125% .8PF .9PF 1.0PF 105% 110% 105% 110%
1 97.60 98.03 97.84 97.50 97.10 2.26 2.30 2.08 87.00 106.00 7.25 28.73
2 97.86 98.35 98.26 98.03 97.75 2.02 1.96 1.57 135.00 165.00 7.46 31.69
3 98.27 98.55 98.40 98.13 97.82 2.38 2.23 1.58 154.00 187.00 4.68 17.48
4 98.26 98.66 98.58 98.39 98.15 2.03 1.88 1.29 220.00 269.00 7.44 35.06
5 98.50 98.90 98.89 98.77 98.61 1.56 1.43 0.93 284.00 335.00 1.65 3.48
NOTES
"Quoted prices include transportation fuel surcharge."
No load losses quoted are guaranteed averages at 85 degrees centigrade.
Our nameplate is engraved as follows: "Filled with mineral oil that contained less than 1 p.p.m. p.c.b. at time of
manufacture."
Quoted losses are guaranteed averages. To quote guaranteed maximum values add 10 pet to the no load and 6 pet to
the total.
Our standard centerbolt cover is offered as a pressure relief device. It is self-venting and resealing per ANSI Standards.
Quote Validity:
Quote valid for 30 days unless stated otherwise on quote.
Price Validity:
On firm orders: Prices are valid for 60 days after receipt of order.
Mike Mosk Athens Marketing
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. 200 amp HV bushing wells x 6
. Loadbreak inserts (dead front) x 6
. ANSI C57. 12.26 Fig 2 & 3 HV bushing pattem (minimum)
. Threaded stud L V bushings with 4-OO/e NEMA spade terminals x 4
. ANSI C57. 12.26 Fig 3&4a minimum stgrd L V bushing pattem
. Fused bayonet with isolation link x 3
ITEM QTY kVA NLIiil85 TL Z ShlDment
5 1 150 627 3148 2.11 28-32
Weeks
Total (Ibs)
2600
Quoted losses are typical for reference purposes only.
Quote
Color
HV
Neutral
LV
Spec
3 Phase, 60 Hz, 65 DC AWR, 30 DC Avg Amb, Loop feed, Mineral Oil-Filled MTR
Pad mount Transformer
Green (Munsell 7GY 3.29/1.5)
12470GrdY17200, 95 kV BIL, taps +2 -2 2.5%
HOXO bushing with ground strap
480Y/277
3PH-MTR-V (Rev 1,11/18/1988)
Features
. 18" deep cabinet
. 200 amp HV bushing wells x 6
. Loadbreak inserts (dead front) x 6
. ANSI C57.12.26 Fig 2 & 3 HV bushing pattem (minimum)
. Threaded stud L V bushings with 4-ho/e NEMA spade terminals x 4
. ANSI C57.12.26 Fig 3&4a minimum stgrd LV bushing pattem
. Fused bayonet with isolation link x 3
ITEM QTY kVA NL Iiil 85 TL Z ShlDment
6 1 150 719 2791 3.99 28-32
Weeks
Total (Ibs)
2500
Quoted losses are typical for reference purposes only.
Quote
Color
HV
Neutral
LV
Spec
3 Phase, 60 Hz, 65 DC AWR, 30 DC Avg Amb, Loop feed, Mineral Oil-Filled MTR
Pad mount Transformer
Green (Munsell 7GY 3.29/1.5)
1247OGrdY17200, 95 kV BIL, taps +2 -2 2.5%
HOXO bushing with ground strap
208Y/120
3PH-MTR-V (Rev 1,11/18/1988)
Features
. 18" deep cabinet
. 200 amp HV bushing wells x 6
. Loadbreak inserts (dead front) x 6
. ANSI C57. 12.26 Fig 2 & 3 HV bushing pattem (minimum)
. Threaded stud L V bushings with 4-ho/e NEMA spade terminals with supports x4
ABB
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Quoted losses are typical for reference purposes only.
Quote
Color
HV
Neutral
LV
Spec
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Padmount Transformer
Green (Munsell7GY 3.29/1.5)
12470GrdY17200, 95 kV Sll, taps +2 -2 2.5%
HOXO bushing with ground strap
480Y/277
3PH-MTR-V (Rev 1, 11/18/1988)
Features
. 18" deep cabinet
. 200 amp HV bushing wells x 6
. Loadbreak inserts (dead front) x 6
. ANSI C57.12.26 Fig 2 & 3 HV bushing pattem (minimum)
. 8-hole integral spade bushings x 4
. ANSI C57.12.26 Fig 3&48 minimum stgrd LV bushing pattern
. Fused bayonet with isolation link x 3
ITEM QTY kVA Nl-tBl85 Tl Z ShiDment
10 1 500 1789 7273 2.35 28-32
Weeks
Total (Ibs)
3967
Quoted losses are typical for reference purposes only.
Quote
Color
HV
Neutral
LV
Spec
3 Phase, 60 Hz, 65.C AWR, 30 .C Avg Amb, loop feed, Mineral Oil-Filled MTR
Padmount Transformer
Green (Munsell 7GY 3.29/1.5)
12470GrdY17200, 95 kV Sll, taps +2 -2 2.5%
HOXO bushing with ground strap
480YI277
3PH-MTR-V (Rev 1,11/18/1988)
Features
. 18" deep cabinet
. 304 stainless steel transformer (tank+base+cabinetry)
. 200 amp HV bushing wells x 6
. Loadbreak inserts (dead front) x 6
. ANSI C57.12.26 Fig 2 & 3 HV bushing pattem (minimum)
. 8-hote integral spade bushings x 4
. ANSI C57.12.26 Fig 3&48 minimum stgrd LV bushing pattern
. Fused bayonet with isolation link x 3
ITEM QTY kVA NL Ilil 85 TL Z ShiDment
11 1 500 1789 7273 2.35 28-32
Weeks
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price adjustment every 30 days.
Fuel Surcharae:
Due to the high cost of diesel fuel, the price includes a transportation surcharge. Price includes a charge
of $0.01 per mile for every $0.05 charge for diesel fuel over $1.50 per gallon. The surcharge is calculated
using the latest government statistics published as U.S. Retail On-Highway Diesel Price
(http://www.eia.doe.gov).
Best regards,
ABB
Wayne Sharp
Advanced Sales Engineer
ABS
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POTELCOIII SUPPLY
If&IUUl:
Jst power Systems
Date; November 16, 2006 '
cooper power systems Proposal Number: EDN6.0168So-00
Revision Number: 0
Identifier: DISTRIBUTION TRANSFORMERS
Item Details
Item Number: 001
Customer Specl1lcation; 4 PG.EMAIL DTD 11110/06
Quantity Unit Price
8 0 Q
Lead-Ume (Per Lead-lime definition In proposal DetailS):
product Lead-time (X); 38.40 weeks ex-factDry
Description:
kVA
Configuration
Mounting provisions
Temperature rise
Coo6ng Olass
Insulating fluid
Primary Voltage
BIL
kV Class
Taps
Primary Bushings
Secondary voltage
Bll
kV Class
Secondary Bushings
Gauges & Fit1ings
15 kVA 1.Phase pole-mount Transtormer
Standard Design
Hanger Brackets (One Set)
65
ONAN
Mineral Oil
7200/12470Y
95kV
15kV
No Taps
Standard Terminal (oty: 2)
1201240
SOkV
1.2kV
518 Eyebolt with SI8 -16 stud Secondary Bushing (Qty: 3)
PRO, S5 SCFM (sid)
PERFORMANCE DATA:
No Load Losses @8S C
Load Losses @85 C
To1aI Weight (Ibe)
Auid Volume (Gallons)
OVerall Height
Overall Depth
Overall Width
Tank Diameter
-lDSSes are Guaranteed Average'.
49
373
221
9
37
20
17
12.50
P01~lCOtA SUP,," 'f
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fI\o\ONE 907,'lT ,
1319 LincOlII Avenllll Waukesba. Wl S3186
Phone 8005385015 Pax 262-524-3462
SBROUGHTON@coopcIPower.COID
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Cooper Power Systems Proposal Number: EDN6-01aeso-oo
Revision Number: 0
Identifier: DISTRIBUTION TRANSFORMERS
~powerSystems
Date: November 16, 2006
Item Details
Item Number: 003
customer Specification: 4 PG.EMAIL 010 11110/06
r Q"':"" t II. ;~~..<> I;;:'~ J
lead-time (Per Lead-time definition In Proposal Details):
Product Lead-time (X): 38-Ml weeks ex-faclQl)I
Description:
kVA 37.5 kVA 1-Phase pole-mount Transformer
Configuration Standard Design
Mounting Provisions Hanger Brackets (One Set)
Temperature rise 65
Cooling Cliass ONAN
Insulating ftuld Mineral on
Primary Voltage 7200/12470Y
BIL 95 kV
kV Class 15 kV
Taps, No Taps
Primary Bushings , Standard Terminal (Oly: 2)
Secondary voltage 120/240
Bll 30 kV
kV ClaSS 1.2 kV
Secondary Bushings 13/16 Eyebolt with 1/2 -13 stud Secondary Bushing (Oty: 3)
Gauges & Fittings PRO. 35 SCFM (~)
PERFORMANCE DATA:
No Load Losses lOBS C
Load Losses @85 C
Total Weight (Ibs)
Auid Volume (Gallons)
Overall Height
Overall Depth
Overall Width
Tank Diameter
-Losses are Guaranteed Average-
101
590
443
21
,45
23
20
16.00
POTELCOM SUPPLY
1125 eRA STF&T
ANCHORAGe, PI< 98501
PHONE 907-274-8625 . FAX 907-276-19311
1319 LincOln AveallO Waukosha. WI S3186
Phone 800S38S02S FIX. 262-524-3462
SBROUGHTONOcooperpower.com
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11/20/06 11:~3 FAl 907 276 1939
.-
POTELcoa liUl"l"L):
IfIIUUV
~
COOPER power Systems
Date: November 16. 2006
Cooper Power Systems Proposal Number. EDNS-0168SQ-OO
Revision Number: 0 .
Identifier: DISTRIBUTION TRANSFORMERS
Item Details
Item Number: 005
Customer Specification: 4 PG.EMAlL DTD 11110106
Extended Price
R. ~SO~'lIo~
,
Quantity Unit Price
3 ""ZQSl)..t>o.
Lead-lime (Per lead-time definition In Proposal Details):
Product lead-time (X): 38.40 weeks ex-faclDry
Description:
kVA
Configuration
Mounting Provisions
Temperature rise
Coonng Class
Insulating ftuld
Primary Voltage
BIL
kV Class
Taps
Primary BuShings
Secondary voltage
Bll
kV Class
Secondary Bushings
Gauges a Fittings
75 kVA 1-Phase Pole-mount Transformer
Standard Design
Hanger Bnwkem (OneSeQ
65
ONAN
Minerai Oil
7200/12470Y
95kV
1SkV
No Taps
Standard Terminal (Oty: 2)
1201240
30kV
1.2kV
15/16 Eyeboh with 314-10 stud Secondary Bushing (Q1y: S)
PRO, 35 SCFM (std)
PERFORMANCE DATA:
No Load Losses @85 C
Load LOsses @85 C
Total Weight (lbs)
Fluid Volume (Gallons)
Overall Height
Overall Depth
Overall Width
Tank Diameter
. -Losses are Guaranteed Average-
178
750
812
31
48
28
24
20.00
POTELCOM SUPPLY
1126 OOCA S1REET
ANCHORAGE, Nt.. lIIll5Q1
PHONE 907-274-8525 . FAX 907-216-1t3l1
1319 Lincoln Avenue waukesha. WI 53186
Phone 8005385025 Fax 262.524-3462
SBROUGHTON(lcDDpeqlower.com
('
.t., ~~
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11/20/U6 11:~3 ~Al 907276 1939
POl-I,LCO. ::;U!'!'L~
I(6IUUO
~
~ power Systems
D~:November16,2006
Cooper power Systems Proposal Number: EDN6-0168SQ-00
Revision Number. 0
Identlfier. DISTRIBUTION TRANSFORMERS
Item Details
Item Number: 007
Customer Specification: 4 PG. EMAIL DTD 11/10106
Qua;tfty 1- 'I ~;~~: ~-.J
Lead-time (Per Lead-time definition in Proposal Details):
Product Lead-time (X): 46-50 weeks ex-factDry
. Description:
kVA
Tank Style
Temperature rise
Cooling Class
Insulating fluid
Primary Voltage
Bll .
kV CIasa
Primary Configuration
Taps
Primary Bushings
Inserts
Expulsion fuses
Bayol'\et Holder
Secondary voltage
Bll
kV Class
Secondary Bushings
Secondary Bushings
Cabinet hardware
Gauges & Fittings
Packaging
Cover
Extended Price ~.
I '11 c... 'Hi ( t; '"t;:)
37.5 kVA 1-Phase Pad-mountTransformer
Shrub&ne (ANSI II)
65
ONAN
Minerai 011
12470GY17200
96kV
15kV
loop Feed
2 - 2.5% tapS above and 2 - 2.5% taps below nominal
200 amp, 15125kV Cooper bushing well(s) (Qty: 2)
15 kV, 95 kV BIL Cooper load-break Inserts (Qty; 2)
Bayonet fuses
Copper Bayonet Fuse Holder
2401120
30kV
1.2kV
518-Trl-Clamp Stud wl1.75" Reusable Thread (Qty: 3)
5IB Al4 Hole Spade (Qty: 3)
Penta-head cabinet door bOlts
. PRO, 35 SCFM (std)
Small Pallet
Welded
POTElCOM SUPPLY
1125 ORC/H::lIK&'f
ANQiORAGE. N< 9IlI501
pHONE 907-274-eS25. FAX 907.:m;.1!m1
PERFORMANCE DATA:
No Load Losses @85 C
Load Losses @85 C
Total Weight (Ibs)
Fluid Volume (Gallons)
Ovnl Height
Overall Width
Overall Demh
-Losses are Guaranteed Average-.
125
623
590
30
24.00
33.00
30.00
1319 Lincoln Avenue Waubsha. WI .53186
Phone 800~8.5OZS fax 262-0524-3462
SBROUGHTON@cooperpower.com
Page 9 of 19
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11/20/06 11:54 Fp:: 907 276 1939 _
PlTft:LCUIl SUi'i'U
1&1 UJ.U
~ Power Systems
Ome: November 16. 2006
Cooper Power Systems proposal Number: EDN6-0168S0-00
Revision Number. 0
Identifier: DISTRIBUTION TRANSFORMERS
Item Number: 009
Item Details
Customer Specification: MULTI PG RFQ DATED 1117106
Quantity Unit PrlOll
2 1;'<"!;~ ~ 'tl C
Lead-time (Per Lead-lime deflnition in Proposal Delails):
Product Lead-time (X): 34-36 weeks ex-factory
Description:
kVA
Temperature rise
Cooling Class
Insulating fluid
PrlmaJy Voltage
BIL.
kV Class
Primary Configuration
Taps
Primary Bushings
Inserts
Expulsion fuses
Bayonet Holder
Secondary Voltage
BIL
kV Class
Secondary Bushings
Cabinet hardware
Gauges & Rttings
Gauges & F1lIings
Tank accessories
Packaging
Cover
I
Extended PrIce
'/~~"().. '" ~
76 kVA S-Phase Pad-mount Transformer
65
ONAN
Mineral 011
1247QGV/7200
9SkV
15kV
LoopFud
2 - 2.5~ taps abOve and 2 . 2.50/. taps below nominal
200 amp Cooper bushing well(s) (Oty: 6)
15 kV, 95 kV BIL Cooper load-break insel'lS (Oty; 6)
Bayonet fuses (Oty: S)
Copper Bayonet Fuse Holder (Oty: 3)
208Y/120
30kV
1.2 kV
5/8" copper stud with 4-hole screw-on spade bushlng(s) (Qty: 4)
Penta-head cabinet door bolts
Drain plug
Pressure relief device, 35 SCFM (stel)
IEEE standard one-hole ground pads (Oty: 3)
Pallet
Bolted cover
I PERFORMANCE DATA:
No Load Losses @85 C
Load L.osses@85 C
-Losses are Not Guaranteed".
215
1706
POTElCOM SUPPLY
1125 OP.CA SIHf::e:.
~AI(B9501
~ 907-2?4-S52G. FI<< 90?27i-1939
1319 ~ Avenue Wauko8ha. WI 53186
Phone 8005385025 Fa 262-524-3462
SllROUGHTON@coopelpowcr,cOJ;ll
Page 11 of 19
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11/20/06 11:54 FAX 907 276 1939
POTELCO)[ SUPPLY
141 012
co~ Power Systems
Oat.: November 16, 2006
Cooper Power Systems Proposal Number: EDN6-0~685o-00
Revision Number: 0
Identifier; DISTRIBUTION TRANSFORMERS
Item Number: 011
Item Details
Customer Specification: MULTI PG RFO DATED 11nJ06
Quantity Unit PrIoe . ......,
1 fl3.,8q~.g-b-'
Lead-time (Per Lead-time definition in Proposal Details):
Product Lead-time (X): 34-36 weeks ex.factory
Description:
kVA
Temperature rise
Cooling Class
Insulating fluid
Primary Voltage
Bll
kV Class
Primary Configuration
Taps
Primary Bushings
Insel1S
Expulsion fuses
Bayonet Holder
Secondary Voltage
Bll
kV Class
Secondary Bushings
Cabinet hardWare
Gauges & FIttings
Gauges & FI1tings
Tank accessories
Packaging
Cover
Extended Price
..r3 8c;.s_t:.~.
J
500 kVA 3-Phase Pad-mount Transformer
65
ONAN
Mineral Oil
12470GY17200
95kV
15kV
Loop Feed
2 - 2.5% taps abOve and 2 - 2.5% taps below nominal
200 amp Cooper bushing well(s) (Oty: 6)
15 kV, 95 kV Bll cooper Ioad-breal< inserts (Qty: 6)
Bayonet fuSeS (Qty: 3)
Copper Bayonet Fuse Holder (Qty; 3)
20BYI120
30kV
1.2kV
Integral copper 6-hole spade bushing{s) (Oly; 4)
Penta-heacl cabinet door bolts
Drain plug
Pressure relief device. 35 SOFM ($lei)
IEEE standard oneohole ground pads (Qty: 3)
Pallet
Bolted cover
PERFORMANOE DATA:
No Load Losses @B5 C
Load Losses @8S 0
"Losses are Not Guaranteed*.
1042
5954
I
POTELCOM SUPP1J
1125 ORCA ~ II'CI:: I
ANCHOAAGf. t<< lI9&l'l
PHOl'~907-21'4-8525' FAA 9i11'.21t'1~
1319 Lim:olnAvenue WllUkcsh.. WI 53186
Phoue 8005385025 Fax 262-524-346:l .
SBROUGBTONClcoopc:rpower.com .
59
Page 13 of 19
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11/20/06 11:54 FAX 907 27~ 1939
POTELCOI SUPPLY
IAI 014
~
COOPER Power Systems
Date: November 16. 2006
Cooper Power Systems Proposal Number: EDN6.()168SD-00
Revision Number: 0
Identifier: DISTRIBUTION TRANSFORMERS
Item Number: 013
Item Details
Customer Specification: MULTI PG RFO DATeD 1117106
I Quanllty I Unit Price
1 . . 13j~~C!l.A'2:I~
Lead-time (Per Lead-time deflnition In PropOsal Details):
Product Lead-time (X): 34-36 weeks ex-factory
Description:
kVA
Temperature rise
Cooling Class
Insulating fluid
Primary Voltage
BIL. .
kV Class
Primary Configuration
Taps
Primary BushIngs
Inserpl
Expulsion fuses
Bayonet Holder
Secondary Voltage
BIL
kV Class
Secondary Bushings
Cabinet hardware
Construction
StainJesl Steel Type
Gauges & FIttings.
Gauges & Fittings
Tank accessories
Packaging
Cover
PERFORMANCE DATA:
No Load Losses @85 C
Load Losses 85 C
Extended Price J
1~1)~~~.
150 kVA3-Phase Pad-mount Transformer
as
ONAN
Mineral OD
12470GYI7200
95kV
15kV
Loop Feed
2 - 2.50/0 taps above and 2 . 2.5% taps below nominal
200 amp Cooper bushing weD(s) (Qty: 6)
15 kV, 95 kV BIL Cooper load-break inserts (Qty: 6)
Bayonet fuses (Qty: 3) i
Copper Bayonet Fuse Holder (Qty: 3)
4arJYI277
SOkV
1.2kV
Integral copper 6-holelpade bushing(s) (Qty: 4)
Penta-head cabinet door bolts
100% Stainless Slnl construction
304l Stainless Steel
Drain plug
Pressure relief device, 35 SCFM (std)
IEEE standard one-hole ground pads (Qty: 3)
Pallet
Bolted cover
Losses are Not Guarantee
454-
1812
FOTElCOM suPPt'1
11Z5~~1tc!-r
NII~N( 99&11
PH~ 9Oi'..z7+8525' F~ Sl.17-Zil.....1u=s
1319 Lincoln Avenue Waulcesha, WI 53186
Phorm 800538502S Fax 262-524-3462
SBROUGHTON@cooplllpower.com
Page IS of 19
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11/20/06 11:54 FAl 907 276 1939
POTELCOI SUPPU--
IgJOlll
~
COOPER Power SystemS
Date: November 16, 2006
Cooper Power Systems Proposal Number: EDN6-016850-00
Revision Number: 0
Identifier: DISTRIBUTION TRAJ':lSFORMERS
Item Details
Item Number: 015
customer Specification: MULTI PG RFQ DATED 11n106
I Quantity . I Unit Price J
1 , ~'asQ:~~
Lead.time (Per Lead.1Ime definition In Propo Details):
Product Lead-tim. (Xl: 34-36 weeks ex-factory
Description:
kVA
Temperature rise
Coofing Class
Insulating fluid
Primary Voltage
BIL
kV CI8SIl
Primary Configuration
Taps
Primary Bushings
Inserts
Expulsion fuses
Bayonet Holder
Secondary Voltage
BIL
kV ClasS
Secondary Bushings
Cabinet hardware
Construction
Stainless Steel Type
Gauges & Fittings
Gauges & Fittings
Tank accessories
Packaging
Cover
Extended Price I
'~.i>5~"l> ~
,
500 kVA 3-Phase Pacl-mountTransformer
65
ONAN
Mineral 011
12470GYI7200
9SkV
'5kV
Loop Feed
2 - 2.5% taps above and 2 - 2.5% taps below nominal
200 amp Cooper bushing well(s) (Qty: 6)
15 kV, 95 kV BIL Cooper load-break inserts (Qty: 6)
Bayonet fUses (Qty: S)
COpper Bayonet Fuse Holder (Qty; 3)
480YI'277
30kV
1.2kV
Integral copper a-hole spade bushlng(s) (Qty: 4)
Penta-head cabinet door bolts
100% Stainless steel construction
S04L Stainless Steel
Drain plug
Pressure re6ef device, 35 SCFM (steI)
IEEE standard one-hole ground pads (Qty: 3)
Pallet
Bolted cover
PERFORMANCE DATA:
No Load Losses @85 C
Load Losses @8S C
..Losses are Not Guaranteed*"
987
5490
POTELCUhl SUPPi \{
, 12a (lP.C.\ ~ I tcl;:1
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1319~o1nAvenue Waukesha. WI '3\86
Phone 800S38S025 Fax 262-S24-3462
SBROUGHTON@cooperpowcr.com
., l;. 63
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C-'. Power Systems
Date: November 16, 2006
COoper Power Systems Proposal Number: EON6-016850-o0
Revision Number. 0
Identifier: DISTRIBUTION TRANSFORMERS
Item Number. 017
Item Details
Customer Specification: 4 PG. EMAIL DTO 11/10/06
QUII;tity . bU~~~~:~~
.
Lead-time (Per Lead-time definition in Proposal Details):
Product Lead-time (X): 48-50 weeks ex-factDry
DeSCJlrtion:
kVA
Tank Style
T emperatur. rise
COoling Class
Insulating fluid
Primary Voltage
BIL
kV Class
Primary Configuration
Taps
Primary Bushings
Insel'!S
Expulsion fuses
Bayonet Holder
Secondary voltage
BIL
kV Class
Secondary Bushings
Secondary Bushings
Cabinet hardware
Gauges & FIttings
Packaging
Cover
Extended Price . ~
1.7...~n-1:) ~
75 kVA 1-Phase Pad-mount Transfonner
Shrubline (ANSI II)
65
ONAN
Mineral OD
24940GY/14400
125 kV
25kV
Loop Feed
2 - 2.5% taps above and 2 - 2.5% taps below nominal
200 amp. 15125kV COoper buShing well(s) (Oty: 2)
25 kV Cooper load-break Inserts (Qty: 2)
Bayonet fuses
Copper Bayonet Fuse Holder
240/120
30kV
1.2kV
5/S" Trl-Clamp Stud wl1. 75" Reusable Thread (Qty: 3)
5/8 AL 4 Hole Spade (Oty: 3)
Penta-head cabinet door bolts
PRO, 35 SCFM (std)
Small Pallet .
WeJdlld
PERFORMANCE DATA:
No Load Losses @S5 C
Load Losses @85 C
TOlal Weight (Ibs)
Fluid Volume (GallOns)
Overall Height
Overall Width
Overall Deoth
"Losses are Guaranteed Average"
160
1356
964
52
30.00
36.25
41.00
1319 LIncoln Avenue Waukesha, WI 53186
Phone 8005385025 Fax 262-524-3462
SBROUGHrON@coopeqlower,com
.,i.,. 65
PDTElCOM SUrf'L 'f
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150 KVA Stainless
500 ItVA
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Steel
steel
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TRANsto~RS ~ PADMOUNT, 14.4/24.9, Sinqle phase, 120/240
LooP Feed, Dead Front, Bushing Wells with Inserts, Taps,
Bayonet Fusing, stud Secondary, pa.ddles. NO RANCH RUNNERS
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:1me. I need to get prices that are good for at least 6 1:.0 8 weekS. I w;1.l:.
'._av~ to take the p~oposal to council for approval. We are looking at plaoin;l
-:his order by the end of the year. Thank you so much. '
89
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COUNCIL AGENDA STATEMENT
From:
January 8, 2006
Marvin Yoder, Interim City Manager ~
Tom Shepard, Project Manager (
Meeting Date:
Through:
Agenda Item:
Contract Award- Bulk Petroleum Products to Shoreside Petroleum
BACKGROUND & JUSTIFICATION:
The City of Seward properly advertised for competitive bids to purchase various petroleum
products for the period January 1, 2007 to December 31, 2007, with the option to renew for three
additional years. The products include heating and diesel engine fuel, gasoline, lubricants,
cleaning solvents and antifreeze.
A bid by Shoreside Petroleum was the only bid submitted. The bid is responsive to the Invitation
to Bid. Attached for your information is the "Exhibit A: Bid Form" which is the bid form the
bidders were to fill out. Part of the bid was bulk fuel products represented in Section A of the
Exhibit. This section of the bid was based on the best margin. The margin represents the
difference between the posted price (the price for the household consumer) and the bid price. The
key is that as the posted price fluctuates due to market value price fluctuations, the margin will
be maintained throughout the life of the contract.
The other part of the bid is for lubricant product; this is represented in Section B of Exhibit A.
These prices are unit prices. All quantities in both sections are estimated quantities based on
prior years. This number can vary widely due to unforeseen emergencies; ie during the 2005
avalanche we were on generation for a month which yielded an additional 400,000 gallons of
fuel. Our annual average- fuel usage for generation is 40,000 gallons.
CONSISTENCY. CHECKLIST:
Where applicable, this agenda statement is consistent with the Seward City Code, Charter,
Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures.
FISCAL NOTE: Deliveries will be charged to the individual departments, and funding has been
included in the 2007 budget.
Approved by Finance Department: %,.(Gt;...:J~
RECOMMENDATION:
City Council approve Resolution 2007-005 authorizing the City Manager to enter into a contract
with Shoreside Petroleum to supply heating and diesel engine fuel, gasoiine, lubricants, cleaning
solvents and antifreeze during 2007 per the attached Exibit A: Bid Form. This contract may be
renewed for three (3) additional years at the sole discretion of the City Manager.
.;1.., 69
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the event of conflict, errors or discrepancies and by this reference made a part of this Agreement:
1. This Agreement.
2. City of Seward Petroleum Products Invitation to Bid dated December 28, 2006.
3. SHORESIDE PETROLEUM Bid dated December 28, 2006.
MATERIALS AND WORKMANSHIP
All Products furnished by SHORESIDE PETROLEUM shall
. purposes.
CHANGE ORDERS
No changes or substitutions shall be made in the Scope
the City, approved by the City Manager or the City M
Change Orders shall be reviewed promptly upon reeel
be negotiated by the undersigned or other person designat
to in advance in writing.
SUBCONTRACTORS I TIDRD PARTIE'
>.....,....
;;f~!'~.;jt:d#,;\..~
''Work without prior ' ':p authorization by
's Desigp.ee ("Change . ~uests for
.ustm " if any, to the ct price shall
fibehalf of the p . es and agreed
SHORESIDE PETROLEUM shall be as fully,*spO'
and of persons either directly or indirectly emp~yed
directly employed by SHO . PETROLE .'
any contractual relations..e City and
;>'}
~~j:fcfrU~_:~:.~.:'"..
the acts Q'rumissions of its subcontractors
qf' the acts or omissions of persons
. ed in this Agreement shall create
parties that tIi!~,~greement does not make anyone a third party
Oriz.e anyon:[p6t an authorized party to maintain a lawsuit for
,",; ~_;'".'''~'1':<:'''
.:':;'~:~~c,:{;;~};;:~: -'
AMENDMENT
This Agreement shall only be amended, modified or changed in writing, signed executed by an
authorized representative of each of the parties.
JURISDICTION, CHOICE OF LAW
Purchase & Sale Agreement
SHORESIDE PETROLEUM
Page 2 of7
January 2007 .J I.. 71
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service until the required repairing, rebuilding or replacing is accomplished. Restoration of damaged
property includes removal of contaminated water or soil, remediation to the extent required by any State
or federal environmental law, regulation, or order of an agency having jurisdiction over a release of a
contaminant or hazardous substance.
RELEASE, INDEMNIFICATION AND INSURANCE
SBORESIDE PETROLEUM agrees to release, indemnify, defend an
officers, agents and employees from and against any and all claims, d
liability of any kind or nature, including environmental liability, whi
employees may sustain or incur or which may be imposed upon
damage to property as a result of, arising out of or in any
PETROLEUM'S performance under the terms of this Agre
the sole, gross negligence of the City. ' .
Without limiting SBORESIDE PETROLEUM'S oJ?
that SBORESIDE PETROLEUM shall maintain iii ~ "
Agreement the following policies of insurance, with del"
operations:
Insurance
~<t\.,~,;:,~;~;< ,
';.le harmless the City, its
ds;losses, defense costs or
ity, its officers, agents and
to or death of persons or
ed withSBORESIDE
. ability. arising out of
~'it is agreed
Comprehensive General Liability
Worker's CompensationlEm 1
Automobile Liability -
property damage, Incr'
non-owned vehicles.
Million combined limit per accident
Professional:t;iil6' ,
omissi09~~'()r neglige
servic~~der this Agree
$2 Million per occurrence/aggregate
Pollution It1s~ce
$1 Million per occurrence
;;:;;~i?:'~\.
'0;" .
SBORESIDE PETRe~Jj)11M shall procure insurance for full replacement value and to adequately ,
insure against the loss of'or damage to the Product during shipment and at all times in SBORESIDE
PETROLEUM'S possession. Costs of shipping and other insurance are covered by the contract price.
"';;~i1~1:.,
SBORESIDE PETROLEUM'S insurance policies shall contain the following clauses:
1. The City, its officers, employees and volunteers are added as additional insured for operations of
the named insured performed under contract with the City.
2. Any insurance maintained by the City shall apply in excess of, and not contribute with, insurance
Purchase & Sale Agreement
SHORESIDE PETROLEUM
Page 4 of 7
January 2007
.- "
73
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AGREEMENT
CERTIFICATE
(if Corporation)
COUNTY OF
('~;~\~;"~\:1:""
, :I'.i:i;~:~.;. " . ,;;t:,;,t:~'{I::.
I HEREBY CERTIFY that a meeting of the I\da of Directors of the'""Jr,:',,
. a corporation existing under thel~~f()~ the Sta~.pf . ......!''C
. held on . 20_, me' fdtJ' . g r~#~lMtion was duly '~assed
adopted: ",.1/'
)
) SS:
)
~i',': .VJpr;'
,~(,~;;" '~';<ji;;~</.,
,:,;i",':;;'
~,.;;"
:,./'j\;r
STATE OF
."';,:-:
and
.,':;:<:
"RESOLVED, that'., . $;10$\. of the Corporation,
be and is hereby authorized to executet{i.eement with ~i~JTYOF SEWARD and this
corporation and that the execution thereof;i~::'.J,~~ythe secretaiY~~,the Corporation, and with
the Corporate Seal affixed, shall be the offi~~ act ~: of this GOiporation."
't\~ .~t
IN WITNF;.,
corporation this ."
.~"
iI<-t:__,::;,::"-'
esolution is n:~;jri full forCe
':-,:/~
aye hereuntd~t my hand and affixed the official seal of the
20 '0;;.
::,i)"
,;~-
Secretary
Purchase & Sale Agreement
January 2007
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Sponsored by: Yoder
CITY OF SEWARD, ALASKA
RESOLUTION 2007-006
A RESOLUTION OF THE. CITY COUNCIL OF THE CITY OF
SEWARD, ALASKA, ACCEPTING A PASS-THROUGH GRANT IN THE
AMOUNT OF $150,000 IN SUPPORT OF THE ALUTIIQ PRIDE
SHELLFISH HATCHERY, AND APPROPRIATING FUNDS
WHEREAS, the State of Alaska Department of Commerce, Community & Economic
Development has authorized a $150,000 grant to the City of Seward for the support of the Alutiiq
Pride Shellfish Hatchery for the period of July 1, 2006 through June 30, 2007; and
WHEREAS, the funding is being provided by a direct grant from the State of Alaska
Designated Legislative Grant Program, and has been used to fund operations at the shellfish
hatchery since July 1, 2006.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, that:
Section 1. Funding in the amount of $150,000 is hereby accepted from the Department
of Commerce, Community & Economic Development of the State of Alaska for the support of
the Seward Shellfish Hatchery for the period of July 1, 2006 through June 30, 2007.
Section 2. Funds in the amount of $150,000 are appropriated from grant account no;
890-8902-4680-0200 to pass-through account no. 890-8902-5998.
Section 3. The City Manager is hereby authorized to enter into an agreement with the
State of Alaska for the pass-through grant in support of the Seward Shellfish Hatchery.
Section 4. This resolution shall be retroactive to December 31, 2006.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska this 8th
day of January, 2007.
THE CITY OF SEWARD, ALASKA
Vanta Shafer, Mayor
77
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Sponsored by: Yoder
CITY OF SEWARD, ALASKA
RESOLUTION 2007-007
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, ACCEPTING TWO DESIGNATED LEGISLATIVE GRANTS
FROM THE STATE OF ALASKA FOR THE HARBOR T-DOCK AND
BULKHEAD PROJECT, AND APPROPRIATING FUNDS TOTALING $2.2
MILLION
WHEREAS, the City of Seward requested and received two designated legislative grants in
2007 from the State of Alaska Department of Commerce, Community and Economic Development,
as a result of the City's 2006 legislative priorities efforts; and
WHEREAS, grant no. 07 -DC-504 is in the amount of$1 ,200,000 and grant no. 07-DC-262
is in the amount of $1,000,000, for a total of$2,200,000 this project which will provide improved
facilities for the commercial fishing fleet; and
WHEREAS, these funds will be added to the $2 million grant received for this project in
2005, bringing the total available funding for the project to $4.2 million, and will result in the repair
and upgrade of existing dock facilities located in the northern portion of the Seward Small Boat
Harbor; and
WHEREAS, these grants do not require a City matching contribution and the work
performed under these grants must be completed no later than June 30, 2010.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that: .
Section 1. The City Manager is hereby authorized to accept two designated legislative grants
in the amount of$1.2 million (grant no. 07-DC-504) and $1.0 million (grant no. 07-DC-262) from
the State of Alaska Department of Commerce, Community and Economic Development, and to
execute the grant agreements on behalf of the City.
Section 2. Funding in the amount of $1.2 million is hereby accepted to the Harbor T -Dock
and Bulkhead Capital Grant revenue account no. 315-3152-4680-0200 and appropriated to account
315-3152-5925; the amount of $1.0 million is hereby accepted to revenue account no. 315-3153-
4680-0200, and appropriated to account 315-3153-5925.
Section 3. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the city of Seward, Alaska, this 8th day of
January, 2007.
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CErVED
CT 1 3 2006
Designated Legislative Grant Program
Grant Agreement
Grantee
Amount of State Funds
$1,200,000
Project Title
T-Dock and Bulkhead Phase 1
Department Contact PerSoD
Grant Agreement Number
07-DC-504
Collocation Code(s)
08179744
Encumbrance Number/AR/Lapse Date
I 10674 / 6/30/2011
Name
Name
Ci of Seward
Street/PO Box
P.O. Box 167
City/State/Zip
Seward, AK 99664
Contact Person
Kristin Erchin er, Finance Director
Phone Fax
Title
Grants Administrator
StreetIPO Box
PO .Box 110809
City/State/Zip
Juneau, AK 99811-0809
Phone Fax
907.224.4064 907.224.4088 465-4758 465-5867
AGREEMENT
The Alaska Department of Commerce, Community and Economic Development, Division of Community Advocacy
(hereinafter 'Department') and City or Seward (hereinafter 'Grantee') agree as set forth herein.
. ___________.0____" _".______ ._._ ..____n___ _
Section I. The Department shall pay the Grantee for the performance of the project work under the terms outlined in this
agreement. The .amount of the payment is based upon project expenses incurred, which are authorized under this Agreement. .
In no event shall the payment exceed $1.200.000.
Section II. The Grantee shall perform all of the work required by this Agreement.
Section Ill. The work to be performed under this agreement begins Julv 1.2006 and shall be completed no later than June 30.
llil.
Section IV. The agreement consists of this page and the following:
ATTACHMENTS
Attachment A: Scope of Work
1. Project Description
2. Project Budget
3. Project Narrative
4. Project Management/Reporting
5. Forms Packet
Attachment B: Payment Method
Attachment C: Standard Provisions
Appendix A:
Appendix B:
Appendix B2:
Appendix C:
Appendix D:
APPENDICES
Audit Regulations
Audit Compliance Supplement
Indemnity and Insurance
State Laws and Regulations
Special Requirements and Assurances for
Federally Funded Projects (if applicable)
Site Control
State Fire Marshal Review
Appendix E:
Appendix F:
AMENDMENTS: Any fully executed amendments to this
A reement
Department
Dale
b---
Date
81
Reviewed by: .}.("
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City of Seward, Alaska
December 11,2006
City Council Minutes
Volume 37, Page
CALL TO ORDER
The December 11, 2006, regular meeting of the Seward City Council was called to order at
7:30 p.m. by Mayor Vanta Shafer.
OPENING CEREMONY
. comprising a quorum of the Council;
ROLLCALL
Police Chief Tom Clemons led the pledge of allegiance to th
There were present:
Vanta Shafer presiding and
Willard Dunham
Bob Valdatta
Jean Bardarson
ABSENT - Steve Sc
SPECIAL ORDE
orough Assembly Representative Ron Long said the
er 51 opted the state capital legislative priorities book, and
firm to prepare a brieffor legal action on education funding, with
ary.
An ordin duced postponing the effective date for the per-person, per-day
recreation tax packa uary 1,2008. Long was excluded from this vote because a conflict was
ruled. He reminded th this was one portion of a three-part Ordinance 2005-09, that changed the
sales tax from 2-3%, addressed the land trust earning formula, and the per-person per-day
recreational tax provision. Long stated there were a lot of gray areas for the service providers on
what was considered recreational, and the Assembly hoped to have good dialog with service
providers and fix ambiguities in the sales tax code in the meantime.
Long also stated the Assembly would be working on the federal proj ects book which should
include a package for flood mitigation strategy for the area. An ordinance would be introduced
asking whether two more seats should be added to the SewardIBear Creek Flood Service Area Board.
, '.
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City of Seward, Alaska
December 11,2006
City Council Minutes
Volume 37, Page
Harbor. Harbor bid openings would be on January 9,2007 for restroom construction. The
contractor was beginning immobilization efforts for the south comer floats. Grants were being
submitted to come up with funding to pave the. northeast parking lot, and final design work was
being completed for the travel and T dock. The city had bad news from the Army Corps of
Engineers stating there was no funding available to fix design deficiencies for the breakwater. The
Washington delegation was attempting to get funding intoappropria .
aSl
onc
hopes w
or fees, wit
SMIC develop
Erchinger wrapped up the report by notifying of emerge
by the Lowell Creek Bridge, Parks & Rec program updates,
maintenance issues. She stated old street lights along 3r
beginning work on the distribution system, and the A
electric consumer class.
elieved the
evelopment positions for the
on this topic ensued.
Chair Karl VanBuskirk stated P ACAB had
a presentation by the ARR, notifying that they
xpanding the cargo and ship handling dock,
from TOTE. VanBuskirk said the Board felt
bo economic development. He stated the Public
of the city owned quarry and management, and they would do
ed the Board was seeking direction to expand their research
ys to ate non-taxable organizations that were not taxed. Their
ith organizations to come up with creative ideas for equitable taxes
economic engines out of the area. They were also undertaking the
ouncements and Presentations
A presentation was given by Mark Gregory of the Kenai Peninsula Small Business
Development Center.
CITIZENS' COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED
FOR PUBLIC HEARING.
Dave Osborn, stated he knew a good quality company for the bid process that offered
boilers, heaters, energy screens, and would help design forced air systems for structures.
.~ \-
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City of Seward, Alaska
December 11, 2006
City Council Minutes
Volume 37, Page
PUBLIC HEARINGS - None
UNFINISHED BUSINESS
Items Postponed From A Previous Agenda
Resolution 2006-098. authorizing the City Manager to enter into a contract with Swenson
Construction for the construction of one waterfront pavilion i amount not to exceed
$397,000 and appropriating funds.
Erchin
from the general
general fund.
Motion (Valdatta/Bardarson)
(Moved previously on September 25, 2006)
Finance Director Kris Erchinger explain
and gave an option to cut costs by removing som
the design and quality of the facility to be cons
$150,000 available for the construction, which Ie
recommended pursuing one now and 0 . the spring.
additional funding for the Wellington
ame design and concept but
e current design. Entities were looking for
ece meal the project.
pport this and could not believe he voted to tear the others
at but thought there were other pavilions that the city could
flack like they did on the outhouse. It was a very windy
e intent to use funds in the capital acquisition fund and use money
ete the project. If the amount was reduced, they may not touch the
Mayor Shafer reminded that the public liked the design and was very much involved in the
project.
Project Engineer Tom Shepard answered that the cost of the pavilion was designed for
wind and snow loads, and $100,000 of that was for foundation work. He stated the existing slabs
would be torn up to add improvements, so it was best to start fresh with the slabs.
Shafer pointed out that the building codes were in place for safety.
87
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City of Seward. Alaska
December I J. 2006
City Council Minutes
Volume 37, Page
Public Works Director W.C. Casey, stated it would be a remote start and encapsulated
outside the shop. There was a panel outside that could be wired to work from outside start or inside.
Erchinger also mentioned this generator would be mobile to be used to power other city
infrastructure.
Motion Passed
Yes:
Thomas, Dunham,
Mayor Shafer
No:
Resolution 2006-136. re-appropriating $23,000.00 fr
Operating Budget to the 2007 budget for the purpo
City Hall.
Municipal Building
ge 1960's boiler at
Erchinger hoped to carry this item over
from the Siemens recommendation in January.
Motion (fhomaslDunham)
ffthe boiler. The boiler did
d the water heater did all the
Motion Passed
ough December 31, 2007 with Alaska
eward Phoenix Log at a flat rate of $322.50
exp per code the city must advertise in a "newspaper of the
city." T ualify, the Phoenix Log and the Alaska Daily News (ADN). ADN
had a circu . the Seward area. The Phoenix Log had always had favorable
rates but rece from $8.60 per column inch to $12.00 per column inch, then an
increase of$25.0 inch, prompted the clerk to negotiate rates with the AND Peninsula
section. With an ad g budget of about $20,000, the latest quote by Alaska Newspapers, Inc
was over three times ill amount budgeted. To keep the city's business, Alaska Newspapers, Inc.
then offered a flat rate of $322.50 per week for display advertising. The city clerk recommended
approval of the revised laydown version of the advertising agreement with Alaska Newspapers, Inc.
Motion (fhomaslBardarson)
Approve Resolution 2006-137
Motion Passed
Unanimous
INFORMATIONAL ITEMS AND REPORTS (No action required)
89
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City of Seward, Alaska
December II, 2006
City Council Minutes
Volume 37, Page
allow people to combine resources since she thought there were plenty of qualified people that could
not bid on the whole job.
COUNCIL AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS - None
ADJOURNMENT
Jean Lewis
City Clerk
The meeting was adjourned at 10:30 p.m.
(City Seal)
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Welcome to the
2007 Tidal Energy Conference!
Tuesdav Januarv 23rd. 2007
7:30AM
Registration
Ferry Center
8:00 - 9:00AM Continental Breakfast
8:30 - 8:45AM Welcoming Remarks
Bob Weinstein, Mayor
Crystal Alba, Ryan Gray and Alberto Pahang; Ketchikan High School Students
presenting an Alternative Power Generation Resolution
David Lockard, Ocean Energy Program Manager, Alaska Energy Authority
8:45 - 9:15AM Tidal Energy Overview
Roger Bedard, EPRI Ocean Energy Project Manager
9:15 - 9:45AM The Tidal Energy Resource at SelectedSE Alaska Sites
Roger Bedard, EPRI Ocean Energy Project Manager
10:05 - 10:25AM Verdant Power
Trey Taylor, President and Co-founder, Verdant Power
10:25 - 10:40AM Break
10:40 - 11:00AM AP&T's Proposed Yukon River In-stream Hydro Project
Bob Grimm, Alaska Power and Telephone Co.
11:00 - 11:20AM Lunar Energy
Cynthia Rudge (invited)
11:20 - 11:40AM Marine Current Turbine
Presentation and script prepared by Peter Fraenkel
Read by David Lockard
11:40 - noon Blue Energy (invited)
noon -1:15PM Lunch
I~) ALASKA
,) ENERGY AUTHORITY
Page 1 Tidal Energy Conference January 23 and 24, 2007
~'
W""~'
12/28/2006
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Page 3
Alaska Fish and Game
Regional Environmental Groups
Lunch
Tidal Energy Project Financing
Moderator: Keith Perkins, USDA
Panel Discussion: Project Development Opportunities and Obstacles
Moderator: Nick Goodman, TDX Power
Summary and Discussion of the Path FOlWard
Tidal Energy Conference January 23 and 24, 2007
95
printed 12/28/2006
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REAP: Renewable Energy Alaska Project
Page 1 of2
Jean Lewis
From: Christy Terry
Sent: Tuesday, December 26, 2006 3:23 PM
To: Jean Lewis
Subject: REAP Renewable Energy Alaska Project
I bet this is what they are talking about.... I haven't heard a thing about this from anyone but you. Let me know if
you need me to follow up. Christy
.............,..................................................................................................T...........".....................",..............
Each purchase of 4 Denali Green Tags includes a free $20 gift card"
Each purchase of 6 Denali Green Tags includes a free $40 gift card"
".
Support Alaska Renewable Energy - Buy Denali Green Tags
This holiday season, give your friends and family a gift that suppports clean energy.
When you give the gift of Denali Green Tags, you get an REI gift card absolutely
FREEl (Offer good through 12/31/06)
Enter promotional code: HolidayPartn8l'06
Click here to purchase Denali Green Tags
....,.
Geograp
Of AIaska's
~eEi;ergyF
What is REAP?
"Gift cards will be sent to gift recipient unless otherwise specified in the comments
field and orders must be placed by December 14th to guarantee arrival before
December 25th
Renewable Energy AI
(REAP) is a coalition.
rural Alaska utilities, t
conservation and con
and Alaska Natives w
in developing Alaska':
renewable energy res
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.
. PO Number Vendor Item'. Account Rea Number Amount
100734 Meteo sand bags for hospital 00004 FD NTE $1500
.
100735 Meteo excavator 200 /Hitachi 230 00004 CM NTE $10,000
100736 CAP D-8IHltachi 300 00004 CM NTE $10,000
100737 Shoreside Diesel fuel for machinery 00004 FD NTE $5,000
100738 CIC (For KPB) 0-8 00016 KPB . Scott Walden NTE $1,000
100739 Meteo 0-8 00016 KPB - Kevin NTE $1,000
100740 NCMachinery 0-9 00016 KPB - Scott Walden NTE $1,000
100741 NC Machinery 980 Cat Loader 00004 CM NTE $10,000
PC138 (10130 done with flood
100742 Craig Taylor related expenses) 00016 CM $4400 per mo.
100743 T elalaska phone lines and phones 00005 CM $1,985.80
100744 Afognak 2 loads (pit run)/D-3 00016 FD $960.00
100745 CAW Surveyor & Helper 00016 FD $5,000
100746 CMI Lowboy/450 Excavator 00004 ACM NTE $10,000
100747 Dryden & Larue Damaae Assessor 000016 FD NTE $2000
100748 Alcan Electric Linemen & Equipment: 000016 CM NTE $30,000
Line Boom Truck 55' $ 1,250.00
(eSllmalea 10 De done with T100a 160 Excavator $ 1,500.00
related work by 10/22) Bucket truck $ 1,250.00
I . Per Diem $90 per man $ 360.00
99
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Last Frontier Air Helicopter to assess damage to 00004I
. 100764 Ventures T.line 00016 $1800lhr NTE $10,000
100765 CMI (10-17-06) Demobe Volvo 700 00004 FD NTE $5,000
culverts for Dairy Hill Ln. Qty=6 CM-
20' pieces of culvert with
100766 METCO (10-19-2006) bandsJboltS 00004 EmergProtMeasures NTE $5,000
Peninsula Pumping Lift Station #3 8-12' silt needs to.
100767 (10-20-06) be pumped 0004 FD NTE $3,000
Site VISit and data gatherlng-
Lowell Creek Emergency water
100768 CRW (10126) Task 1 main Temporary Repair 0004 FD NTE $2,500
Phoenix-Roller and hauling 1 1/4
100769 METCO(10/26) minus material 0004 FD NTE$10,OOO
Design figures and specifications
Lowell Creek Emergency water
100nO CRW (10/26)Task 2 main Temporary Repair 0004 CM NTE $9975
Assistance During Constructlon- CM - (Inspections,
Lowell Creek Emergency water asbullts, coordination
100771 CRW (10/26)Task 3 main Temporary Repair 0004 with contractors) . NTE $9968
Demob D-10 from Quality to
100n2 QAP (10/26) Wasilla 0004 CM NTE $7,500
I ManufactUring of pipe for
watermaln at waterfall-Lowell
Arctic Insulation & Mnfg. Creek Emergency water main
100773 (10125)Task 4a Temporary Repair 0004 CM NTE $25.000
Pipe fitting & valves to match
HOPE arctic-Lowell Creek
Emergency water main
100774 FEr (10125)Task 4b Temporary Repair 0004 CM NTE $2,500
Rip Rap to Cruise Ship Terminal
100n5 Afognak (10/11) for Electric Dept. 0004 CM - Bamum $ 300.00
6' Foster Adaptor, 6' gate valve,
100776 METCO (10/11) 4' x 10 Tyseal CM - Phoenlx/Barwell $ 1,163.34
8 plug; 8' mea IOC gasket, 4
mega lug, 4"fleld Joe gaskets. 4'
100777 METCO (10/11) dip. CM - Phoenix/Barwell $ 405.13
100778 METCO (11/1) 1 1/4 Minus - 40 yards CM - Chiswell $300.00
101
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