HomeMy WebLinkAbout02262007 City Council Packet
The City of Seward, Alaska
Monday, February 26, 2007
Vanta Shafer
Mayor
Tenn Expires 2007
Willard E. Dunham
Vice Mayor
Tenn Expires 2008
Robert Valdatta
Council Member
Tenn Expires 2007
Robert Thomas
Council Member
Tenn Expires 2007
Steve Schafer
Council Member
Tenn Expires 2007
Jean Bardarson
Council Member
Tenn Expires 2008
Linda Amberg
Council Member
Tenn Expires 2008
Marvin Yoder
Interim City Manager
7.
Jean Lewis
City Clerk
Brad Meyen
Cheryl Brooking
City Attorney
City Council Meeting
7:30 p.m. Council Chambers
1.
2.
3.
4.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
CITIZENS' COMMENTS ON ANY SUBJECT EXCEPT
THOSE ITEMS SCHEDULED FOR PUBLIC
HEARING. [Those who have signed in will. be given the
first opportunity to speak. Time is limited to 2 minutes per
speaker and 30 minutes total time for this agenda item.]
5.
APPROVAL OF AGENDA AND CONSENT AGENDA
[Approval of Consent Agenda passes all routine items
indicated by asterisk (*). Consent Agenda items are not
considered separately unless a council member so requests.
In the event of such a request, the item is returned to the
Regular Agenda]
SPECIAL ORDERS, PRESENTATIONS AND REPORTS
6.
A. Proclamations and Awards
B. Borough Assembly Report
C. City Manager's Report
D. Chamber of Commerce Report
E. Seward Planning and Zoning Commission Report
F. School Board Report
G. Other Reports, Announcements and Presentations
1. Siemens presentation on city building energy audit.
PUBLIC HEARINGS
A. Resolutions Requiring a Public Hearing
1. Resolution 2007-011. Conf"mning The Special
Assessment Roll Of The Elhard Electric Improvement
District, And Providing For The Levy, Payment Terms,
And Penalties Of The Special Assessment District. . ..Pg 4
City of Seward, Alaska
February 26, 2007
Council Agenda
Page 1
8. UNFINISHED BUSINESS
A. Items for Reconsideration
1. Resolution 2007-010. Approving A Contract with Mikunda, Cottrell & Co. For
External Audit Services For The Years 2006, 2007 And 2008...........................Pg 13
9. NEW BUSINESS
A. Resolutions
1. Resolution 2007-19. Authorizing the City Manager to Enter Into an extension of
the agreement with Tryck Nyman Hayes, Inc. to provide engineering and design
services for the I & T docks and the Travel LiftlBulkhead in the Small Boat
Harbor for an amount not to exceed $88,890.00.................................Pg 20
2. Resolution 2007-20. Allowing The City Manager To Enter Into A Contract With
Air Exchange Inc, For The Project At The Seward Fire Department For A Vehicle
Exhaust Capture And Removal System............ . .. .. . .. . . . . . . . . .. . .. . .. ., . .,. .Pg 33
B. Other New Business Items
* 1. Approval of the February 12, 2007 regular city council meeting minutes. . ., .Pg 39
2. Schedule the annual joint work session with the Planning and Zoning
Commission.. . .. . .. . .., . .. .. . . . . .. . . . . . . .. .. ., . .. . . . . .. . .. . . . . .. . . . . . . . . .. . . .. . . . .. ... .Pg 46
*3. Renewal of liquor license for New Seward Hotel/New Seward Saloon...... .Pg 47
*4. Approve applicants Tom Smith, Marianna Keil, and Sandra Roach for another
three-year term on the Seward Planning & Zoning Commission to expire
February 2010.... ................................................................... ...Pg 52
10. INFORMATIONAL ITEMS AND REPORTS (No action required)
A. Proposal letter by The Auction Block Co. about incorporating the creation of
additional uplands for development of a commercial fish processing facility into the
harbor expansion project. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. .Pg 55
11. COUNCIL COMMENTS
12. CITIZENS' COMMENTS [5 minutes per individual - Each individual has one
opportunity to speak.]
13. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZENS'
COMMENTS
City of Seward, Alaska
February 26, 2007
Council Agenda
Page 2
14. EXECUTIVE SESSION
A. Go into executive session for city clerk evaluation.
15. ADJOURNMENT
i
City of Seward, Alaska
February 26,2007
Council Agenda
Page 3
Sponsored by: Yoder
CITY OF SEWARD, ALASKA
RESOLUTION 2007-011
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, CONFIRMING THE SPECIAL ASSESSMENT ROLL OF THE
ELHARD ELECTRIC IMPROVEMENT DISTRICT, AND PROVIDING
FOR THE LEVY, PAYMENT TERMS, AND PENALTIES OF THE
SPECIAL ASSESSMENT DISTRCT
WHEREAS, following a public hearing held on October 23, 2006, the Seward City
Council authorized the construction of electrical improvements described as the Elhard Electrical
Improvement District; and
WHEREAS, a special assessment district was created and will apportion the total cost of
the improvements equally among the eight properties to benefit from the improvements; and
WHEREAS, Ordinance 2006-12 authorized and appropriated $48,673.87 as the
estimated costs of the improvements; and
WHEREAS, the total costs of the improvements came in at $36,358.14, well below the
estimated costs, and when apportioned among the eight properties, results in total assessments to
each property of $4,544.77; and
WHEREAS, after conducting a public hearing, the Seward City Council hereby finds
that the method of apportioning costs as attached hereto, is fair, and hereby establishes the
Special Assessment Roll as attached hereto.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, that:
Section 1. The Special Assessment Roll for the Improvement District known as the
Elhard Electrical Improvement District, a copy of which is attached hereto and incorporated
herein by reference, is hereby approved and confirmed.
Section 2. Assessments are hereby levied against the properties set forth in the Special
Assessment Roll in the amounts listed opposite each property listed in said roll.
Section 3. Installment payments are hereby declared acceptable, with payments required
pursuant to the following schedule:
4
CITY OF SEWARD
RESOLUTION 2007-011
i
Annual Payment Date:
Rate of Interest:
July 1
Deferred or installment payments of special assessmepts
shall bear interest at an annualized rate of the lesser of (1)
the prime rate plus 2%, as the prime rate is published in the
Wall Street Journal's Consumer Money Rates for the date
the resolution confirming the special assessment roll is
adopted; or (2) 15 percent (15%).
Maximum Annual Installments: 10
Penalty for Late Payment: 12%
Section 4. This resolution shall be effective immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this
26th day of February, 2007.
THE CITY OF SEWARD, ALASKA
Vanta Shafer, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Jean Lewis
City Clerk, CMC
(City Seal)
5
.--
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'(.
Council Agenda Statement
February 26, 2007'
Kristin Erchinger, Finance Director ~
Marvin Yoder, Interim City Manager vti
Assessment Roll for Elhard Electric Imprlement
District
Meeting Date:
From:
Through:
Agenda Item:
BACKGROUND & JUSTIFICATION:
In October, 2005, the City of Seward received a request to extend electrical services and create the
Elhard Electrical Improvement District. The electric department provided cost estimates to provide
service to the area, estimating a total cost of$48,673.87, to be divided among eight (8) parcels.
Ordinance 2006-12 was introduced to the Seward City Council on October 9,2006 and was enacted
following a public hearing, on October 23, 2006. This Ordinance approved an electric improvement
district for the following lots: Lots 5, 6, and 7 of Bear Lake Subdivision; Lots 13 and 14 of Woodrow
Alaska Subdivision; Lots 8A and 8B ofthe Elhard Replat Bear Lake Subdivision; and the portion of an
unsubdivided areaofl0.35 acres described as aportionofSWT01N, R01W, Section 12, that portion of
the N 12, SW 'i'4lying Southeast of the Alaska Railroad ROW.
The project was completed at a total cost of$36,358.14, coming in $12,315.73 under the original cost
estimate. These costs will now be assessed to the property owners benefiting from the improvements,
upon approval of the assessment roll by the City Council. With a total of eight properties being
assessed, assessments will be $4,544.77 per lot.
Attached is the assessment roll for the Elhard Electric Improvement District containing property
descriptions, names of owners of record, and assessment amounts. Seward City Code 5.20.035 states
that "the costs of an improvement shall be the actual costs of the improvement, including acquisition of
interests in land for the improvement, design, engineering, administration, overhead, professional
services, guarantee fund, bond costs, and interests accrued as a result ofthe improvement and all other
costs resulting from the construction of the improvement." The backup documentation supporting the
costs of the improvement district is available in the finance department.
A public hearing has been scheduled for the February 26,2006 Council meeting to allow the affected
property owners an opportunity to comment on the method used to apportion costs of the improvement
district. In this case, properties are being equally assessed for the total cost of the improvements.
Following the public hearing, Council shall determine the assessment roll. The resolution shall provide
for the levy, repayment terms including interest rate, and proposed penalties for late payment. No
payment shall be required within sixty days after the resolution. Deferred or installment payments shall
bear such interest as the City Code may prescribe in the resolution. It should be noted that per SCC
5.20.092, if an assessment installation payment is delinquent for more than six months after the due
date, the entire principal balance of the assessment, plus accrued interest and penalty on the principal
balance, shall be immediately due and payable. In the event the balance remains unpaid, the property
then becomes subject to foreclosure by the City.
6
\..
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'.
RESOLUTION 2007-011
Page Two
The administration recommends that the interest rate be set at 2% above the prime rate as quoted in the
Wall street Journal Consumer Money Rates section, on the day Council approves the assessment roll.
As of January 22, 2007, the prime rate was 8.25%. The maximum rate allowed by State law for real
property taxes is 15%, per AS 29.45.250. The administration recommends that the interest rate for
special assessments not exceed the maximum rate allowed for property taxes. The administration
further recommends that the penalty rate be set at 12% which is the same rate used by the Kenai
Peninsula Borough for delinquent payment of property taxes, and the same rate used for the City's other
special assessment districts. It is also recommended that individuals desiring to finance their
assessments, be allowed to finance them over ten years, with annual installment payments beginning
July 1, 2007. Annual payments for a $4,544.77 assessment repaid over ten years at an interest rate of
10.25%, are $747.60.
CONSISTENCY CHECKLIST: Where applicable, this agenda statement is consistent with the Seward
City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of
Procedures. Other:
FISCAL NOTE:
Council approved Ordinance 2006-12 on October 23,2006, appropriating $48,673.87 for the Elhard
Electric Improvement District. Total costs for the improvements are $36,358.14, to be divided among
eight properties. No additional appropriations are necessary. Payments from the special assessment
district will be credited to the Electric Enterprise Fund assessment revenue account.
Approved by Finance Department: ~ ~----;;o
RFrOMMFNnA TTON'
Approve Resolution 2007- 011 confirming the special assessment roll of the Elhard Electric
Improvement District, providing for the levy, terms of repayment, and penalties of the special
improvement district.
7
Non-Code
Sponsored by: Corbridge
Introduc:ed: 10/09/2006
Public: Beulnl: 10/23/06
Enactment Date: 10/23/06
iI...
CITY OF SEWARD, ALASKA
ORDINANCE 1006-012
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, DETERMINING IT TO BE IN THE PUBLIC INTEREST AND ..
NECESSARY TO PROCEED ~TH THE PROPOSED ELECTRIC
IMPROVEMENT DISTRICT FOR AND BENEFITING LOTS 5, 6 AND 7 OF
BEAR LAKE SUBDIVISION, LOTS 13 AND 14 OF WOODROW ALASKA
SUBDIVISION, LOTS 8A AND 8B OF ELHARD REPLAT BEAR LAKE
SUBDIVISION, AND THE E PORTION OF AN UNSUBDMDED AREA OF
10.35 ACRES DESCRIBED AS A PORTION OF SW T01N, R01 W, SECTION
12, THAT PORTION OF THE N 1/1, SW 1/4 LYING SOUTHEAST OFTBE
ALASKA RAILROAD ROW FOR AN AMOUNT NOT TO EXCEED
548,673.87 AND APPROPRIATING FUNDS
WHEREAS, in October 2005 the City of Seward received a request to extend electrical
services and create an assessment district; and
--
WHEREAS, the Electric Department has reviewed the request and provided cost estimates
to provide electrical service to the area; and
WHEREAS, the total estimated costs for the special improvement district would be
approximately $48,673.87 and this cost would be divided among 8 parcels ofland as recommended
by the Electrical Department; and
WHEREAS, after completion of the project, the actual costs will be calculated to determine
the final assessment; and
WHEREAS, administration has reported the costs and need for the improvements, and is
requesting authorization to expend up to $48,673.87 for the electrical improvements in case of
unforeseen expenditures, however only the actual costs will be assessed and the Electrical Enterprise
Fund has the available funding the project; and
WHERAS, the Elhard Electrical Improvement District is located outside the City but within
the Seward Electric certificated area; and
WHEREAS, creation of the Elhard Electrical District is subject to consent by the Kenai
Peninsula Borough Assembly; and
--
J '_
8
CITY OF SEWARD, ALASKA
ORDINANCE 2006-012
WHEREAS, a public hearing was held on October 23,2006 concerning the establishment of
the EIhard Electrical Improvement District as described herein.
THE CITY OF SEWARD, ALASKA, ORDAINS that:
Section 1. The special improvement district, referred to as the Elhard Electrical
Improvement District, will include the area as follows:
Lots 5, 6 and 7 Bear Lake Subdivision, lots 13 and 14 of Woodrow Alaska
Subdivision, Lots 8A and 8B of Elhard Replat Bear Lake Subdivision, and an
unsubdivided area of 10.35 acres described as the eastern portion of SW T01N,
R01W; Section 12, that portion of the Nil2, SW~, lying southeast afthe Alaska
Railroad ROW
Section 2. After full review by the City Council of all the facts and opinions presented, it is
hereby detennined that the proposed Elhard Electrical Improvement District is in the public interest
and necessary and will benefit the property to be assessed.
J
Section 3. The City Manager is hereby authorized to proceed with the design and
construction orthe Elhard Electrical Improvement District. J
Section 4. The City Manager is hereby authorized and directed to keep account of all of
the costs and improvements including acquisition of interests in land for the improvements including
design, engineering, administration, overhead, profession services, guaranteed fund, bond or loan
costs and interest incurred as a result of the improvements, and all other costs rcsultina from the
construction of the improvements.
Section S. Funds in the amount of $48,673.87 are hereby appropriating to finance the
Elhard Electrical Improvement District from the Electric Enterprise Fund retained earnings account
no. 501-0000-3070-0503 to the Electric Assessment District infrastructure account no. 503-5030-
5925.
Section 6. This ordinance shall take effect 10 days after passage and posting hereof and
upon approval of the KC'nai Peninsula Borough Assembly.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 23rd
day of October, 2006.
THE CITY OF SEWARD, ALASKA
9
..J
CITY OF SEWARD, ALASKA
ORDINANCE 2006-012
~.
~
-i~-, ~d
Vanta Shafer, Mayo
AYES:
NOES:
ABSENT:
ABSTAIN:
Dunham. Valdatta, Lorenz, Schafer, Thomas, Shafer
None
None
Bardarson
ATfEST:
....
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13
Agenda Statement
Meeting Date:
February 26, 2007
From:
City Council
Jean Lewis, City Cler~
Agenda Item: Motion for Reconsideration
BACKGROUND & JUSTIFICATION:
To:
Resolution 2007-010, a contract for external audit services for the years 2006, 2007 and2008 was
amended by adding "Mikunda, Cottrell & Co." and approved 4-2 (Council member Dunham was
absent) at the February 12,2007 regular city council meeting.
A motion for reconsideration was filed on February 13,2007 at 2:20 p.m. by Mayor Vanta Shafer
and Council member Bardarson. Both voted on the prevailing side and the request was timely,
therefore in order. Either one may bring the motion for reconsideration at the February 26,2007
meeting.
This motion to reconsider is made, and there MUST be a second. If that occurs, the motion to
reconsider is on the table and can be discussed. After discussion, this MUST pass by a 2/3 vote of
the members present (our code, not Roberts Rules dictates a 2/3 votefor reconsideration motions).
If this motion to reconsider passes by 2/3 vote, the original resolution with the addition of
Mikunda, Cottrell & Co., is back on the table for discussion. This must pass by the usual majority
(4) vote.
If the motion to reconsider fails by 2/3 vote, the original resolution with the addition ofMikunda,
Cottrell & Co. stands as was previously voted on February 12, 2007.
CONSISTENCY CHECKLIST:
1. Comprehensive Plan
2. Strategic Plan
3. Other
4. Not applicable
Yes
No
SCC 2.10.065 &
CCRofP Rule 28 & 34
FISCAL NOTE: No direct financial impact.
Approved by Finance Department:
RECOMMENDATION:
City Council address this motion for reconsideration by either passing it by a 2/3 vote or not.
If the motion receives a second, it will be debated and must pass by a 2/3 vote to put the main motion
back on the floor.
14
Sponsored by: Yoder
Motion to Reconsider
2/13/2007
CITY OF SEWARD, ALASKA
RESOLUTION 2007-010
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, APPROVING A CONTRACT FOR EXTERNAL AUDIT
SERVICES FOR THE YEARS 2006, 2007, AND 2008
WHEREAS, the City of Seward issued a request for proposals for external audit services in
accordance with standard City bid procedures; and
WHEREAS, two qualified and responsive proposals were received in response to the request
for proposals; and
WHEREAS, proposals were scored on the basis of four basic criteria (worth 100 points) and
price (worth 60 points) for a total of 160 available points, where basic criteria included: I)
understanding the scope of work; 2) firm's size and evidence of adequate planning and labor hours
required to complete the work; 3) firm's experience with similar engagements; and 4) firm's and
audit staff s technical qualifications; and
WHEREAS, Mikunda, Cottrell & Co. ("Mikunda") received the highest overall score,
scoring 153.54 points out of 160 total points available, with Altman, Rogers & Co. ("Altman")
receiving 148 total points, with Mikunda scoring the highest on each of the four basic criteria and
Altman scoring the highest on the price criteria; and
WHEREAS, cost is not the sole factor in the selection of the City's external audit finn,
which is the reason that the four basic criteria listed above are assigned 100 of the 160 available
points.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA, that:
Section 1. The City Manager is hereby authorized and directed to execute an agreement with
Mikunda, Cottrell & Co. in substantially the form as attached hereto, to provide external audit
services to the City of Seward for 2006, 2007 and 2008, with two one-year options to extend at the
sole discretion of the city manager.
Section 2. This resolution shall take effect immediately upon its adoption.
15
CITY OF SEW ARD~ ALASKA
RESOLUTION 2007-010
PASSED AND APPROVED by the City Council of the City of Seward, Alaska this 26th day
of February, 2007.
THE CITY OF SEWARD, ALASKA
Vanta Shafer, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
Valdatta, Bardarson, Thomas, Shafer
Amberg, Shafer
Dunham
None
ATTEST:
Jean Lewis, CMC
City Clerk
(City Seal)
If)
Council Age~~a Statement
Meeting Date:
February 12, 2007
Kristin Erchinger, Finance Director V#
From:
Through:
Marvin Yoder, Interim City Manag
A enda Item:
External Audit Pro osals
BACKGROUND & mSTIFICATION:
The City of Seward received two proposals for external audit services for years 2006, 2007, and 2008,
with two one-year options to renew. Proposals were received from Altman, Rogers & Co. ("Altman")
and Mikunda, Cottrell & Co. ("Mikunda"), and both proposals were found to be responsive and
qualified. One additional finn, KPMG LLP, declined to submit a proposal based on insufficient
resources to assume additional client workloads at this time.
The proposals were reviewed by a committee offour, including: Marvin Yoder, Interim City Manager;
David Squires, Fire Chief; Christy Terry, Executive Liaison; and Scott Ransom, Harbonnaster. The
review committee reviewed and scored the proposals on four basic criteria: 1) understanding of the
scope of work; 2) finn's size and evidence of adequate planning regarding labor-hours required to
complete the work; 3) finn's experience with similar engagements; 4) firm's technical qualifications
and qualifications of individuals assigned to the audit. The reviewers awarded up to 25 points ,for/each
of the four criteria, for a total possible "criteria" points of 100.
After scoring the proposals, the fee proposals were opened separately. There were a total of 60 "fee"
points available, with the lowest-bidding firm receiving all 60 points. The other finn's score was based
on a ratio of their fee to the lowest fee, multiplied by 60. This methodology was used in order to score
the more subjective portion of the proposals without knowledge of the bid price, to provide a more fair
scoring process. There were 160 total points available in the scoring process. Mikunda received the
highest overall score with 153.54 points, while Altman received 148 points out of a total possible 160
points.
Attached is a spreadsheet summarizing the analysis of each finn's proposal. The score sheet indicates
that Mikunda received the highest overall score, rating highest on the four basic criteria and lowest on
the fee rating. Altman received the highest fee rating (coming in $2,000 to $2,500 lower cost per year)
but scored lower on each of the other four criteria.
The primary difference in the cost proposals appears to be the number of hours estimated to perfonn the
audit. Altman's proposal estimates 369 total hours to complete the audit, reflecting an hourly rate of
$116.53. Mikunda's proposal estimates 450 total hours, reflecting an hourly rate of$100.00. Given
Mikunda's recent experience with the City's audit, it would appear that they have a better understanding
of the time required to complete the audit, thus resulting in a higher estimate of hours. Following is an
analysis of each finn's proposal:
17
RESOLUTION 2007-
Page Two
Altman. Roe:ers & Co.
This firm is an Alaskan based Certified Public Accounting (CPA) firm which perfonns more than 90
governmental and non-profit audits, representing 69% oftheir practice. The bulk of their governmental
clients are smaller school districts and communities such as Kodiak., Bethel, Pelican, Hoonah,and
Unalaska. The firm employs more than 35 people and has branch offices in Anchorage, Kodiak.,
Juneau, and Soldotna. The principals in the firm have experience auditing governmental entities, serve
on the national Government Finance Officer's Association ("GFOA") review committees, and are
qualified to perfonn the City's audit. Altman's three-year fee is $135,000, representing $43,000 for
2006 audit, $45,000 for 2007, and $47,000 for 2008.
Mikunda. Cottrell & Co.
This firm is an Alaskan based CPA firm which audits approximately. 1 00 governmental and utility
entities in Alaska including 9 of the 12 home rule cities (Seward is a home rule City). Mikunda is the
only CPA accounting finn with a local Seward office. The bulk of their clients are school districts,
utilities, and communities such as Soldotna, Kenai, Kotzebue, Homer, and Wasilla. They also audit the
Kenai Peninsula Borough and KPB School District. The finn has eight partners and employs more than
50 people. Mikunda joined the McGladrey Network in 1997, becoming part of the fifth largest
accounting and consulting finn in the United States. Mikunda's principals have experience auditing
governments, serve on national GFOA review committees, and are qualified to perfonn the City's audit.
Mikunda's three-year fee is $142,000 ($45,000 for 2006, $47,500 for 2007, and $49,500 for 2008).
It is our opinion that Mikunda, Cottrell & Co. is the most qualified finn to perform the City's audit
based on the outcome of the RFP process, their extensive list oflarger governmental clients, and their
familiarity and positive history with the City of Seward. This finn's experience with the City is
expected to reduce the amount of staff time required to commit to the audit, especially in a year of
anticipated critical staff turnover. While Mikunda's annual audit bid is slightly higher than Altman's,
Mikunda is a local finn subject to "local preference" and their cost estimates are based on historical
experience auditing the City. Thus, their bid includes 81 additional audit hours over Altman's.
Mikunda's bid for 2007 is $45,000, and the 2007 Budget includes $48,000 to complete the audit.
The auditors work for the city council rather than management. There are advantages to retaining a finn
with significant Seward experience, and advantages to having a perspective from other experienced
firms. Management believes that we can work well with either finn.
CONSISTENCY CHECKLIST: Where applicable, this agenda statement is consistent with the Seward
City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of
Procedures. Other:
FISCAL NOTE:
The 2007 Budget includes $48,000 ~t, and both of these proposals come in under budget.
Approved by Finance Department: "'~
RPrOMMPNnA TT()N.
. . Approve Resolution 2007- 10 awarding a contract for external audit services to the finn of
for the 2006, 2007, and 2008 annual audits, with two one year options to
extend at the sole discretion of the city manager.
18_._
CITY OF SEWARD
External Audit Proposals
Summary
.'
,1. Firm's understanding ot scope
2. Firm's size and evidence of labor-hours required
3. Firm's experience with similar engagements
4. Firm's technical qualifications & qualit. Of individuals assigned to audit
Possible
Points
25
25
25
25
5. Fee proposal 60
Fee Proposal:
TOTAL:' 1~
2006
2007
2008
Total
Estimated Hours' for 2006 Audit
* Rate per Hour tor 2006 Audit
* Rate per hour is for analysis purposes - Cost proposals are a do-not-exceed amount.
19
~J l~
100
$
$
$
$
Altman Mikunda,
Rogers Cottrell
& Co. & Co.
22.25 24.00
21.75 24.00
21.50 24.75
22.50 23.75
88.00 . 96.50
60.00 57.04
148.00 153.54
43,000 $ 45,000
45,000 $ 47,500
47,000 $ 49,500
135,000 $ 142,000
369 450
116.53 $ 100.00
$
~,.<' .
Sponsored by: Yoder
CITY OF SEWARD, ALASKA
RESOLUTION 2007-19
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN
EXTENSION OF THE AGREEMENT WlTH TRYCKNYMAN HAYES, INC.
TO PROVIDE ENGINEERING AND DESIGN SERVICES FOR THE I & T
DOCKS AND THE TRAVEL LIFf/BULKHEAD IN THE SMALL BOAT
HARBOR FOR AN AMOUNT NOT TO EXCEED $88,890.00
WHEREAS, in a final report dated December 22,2005, Tryck Nyman Hayes, Inc. provided
the City of Seward the results of its inspection and recommendations for renovating the I & T docks
and the travellift/bulkhead in the Small Boat Harbor; and
WHEREAS, a Request for Proposals dated April 8, 2006 sought engineering and design
proposals for the I & T docks and travellift/bulkhead; and
WHEREAS, in June 2006 Tryck Nyman Hayes, Inc. ("TNH") was selected as a result of a
review of the proposals received by the City and the parties entered into a contract for an amount of
$124,196.00; and
WHEREAS, the project capital budget was $2 million but the City has obtained an
additional $2.2 million for a total budget of$4.2 million for improvements to the I&T docks and the
travellift/bulkhead; and
WHEREAS, TNH estimates that it could provide the additional services needed for the
expanded scope of the project, along with design, engineering, permitting and construction
administration for the project, at an additional cost of$88,890.00.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA, that:
Section 1. The City Manager is authorized to enter into an amendment to the agreement for
providing engineering and design services for renovations of the I and T docks and the travel
lift/bulkhead facility with Tryck Nyman Hayes, Inc. of Anchorage, Alaska for an amount of
$88,890.00, in accordance with the proposal submitted by TNH and presented at this meeting.
Section 2. Funding for these services is appropriated from the I&T Dock Capital Project
account no. 315-3152-4680-0200 to the contracted services account no. 315-3152-5390
Section 3. This resolution shall take effect immediately upon its adoption.
20
Page 10f2
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 26th
day of February, 2007.
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Jean Lewis, CMC, City Clerk
(City Seal)
21
THE CITY OF SEWARD, ALASKA
Vanta Shafer, Mayor
Page 2 of2
COlJNCIL AG.E}~fDA STATEMEl'T1-'
Meeting Date:
February 26, 2007
.
",I"
Through:
Marvin Yoder, Interim City Manager
Scott A. Ransom, Harbormaster //A- R
From:
Agenda Item: Authorizing the City Manager to Negotiate and Execute,
on Behalf of the City of Seward, an Extension to the
Agreement with Tryck Nyman Hayes, Inc. to Provide
Engineering Services for the I & T Docks and the Travel
LiftlBulkhead in the Small Boat Harbor.
BACKGROUND & mSTIFICATION:
In June 2006, the City entered into an agreement with Tryck Nyman Hayes, Inc. ("TNH") to provide
engineering services for the I & T docs and the traveli:ft/bulkhead in the Small Boat Harbor. The
agreement was the result of a Request for Proposals and evaluation of each ofthe proposals received
by the City. TNH's proposal ranked highest with 95.67 points out of a total of 100. Other proposals
scored 66.00 and 69.33.
The City first obtained grants in the amount of $2 million, but we have since obtained an additional
$2.2 million for a project total of $4.2 million. To fully utilize the grant funds and expand the
project accordingly, the design, engineering, permitting, and project management scope of work
require modification. In addition, the dredge material disposal site on ARRC property is no longer
an option and alternative disposal sites are being discussed.
TNH submitted an estimate for additional services, including additional design and permitting work,
as presented at this meeting. The contract would be amended to require these additional services at a
cost of not- to-exceed $88,890.00.
CONSISTENCY CHECKLIST:
Where applicable, this agenda statement is consistent with the Seward City Code, Charter,
Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures.
FISCAL NOTE:
Funding for this project is available from State funds earmarked during the 2006 Alaska State
'legislative process, 1& T Dock account no. 315-3152-4680-0200.
Approved by Finance Department ~ .j~
RECOMMENDATION:
Council approve Resolution 2007-19, authorizing the City Manager to negotiate and enter into an
extension ofthc contract with Tryck Nyman Hayes, Inc. for engineering and design seiVices for the I
& T docks and the traveli:ft/bulkheaa.
22
TRYCK NYMAN HAYES, INC.
911 West Eighth Avenue
Anchorage, Alaska
907.279.0543
Fax: 907.276.7679
Email: JohnD@tnh-inc.com
January 30, 2007
Mr. Scott Ransom, Harbormaster
City of Seward
PO Box 167
Seward, AK 99664
Re: Travelift Dock, I and T Dock Request for Fee Extension
Dear Scott:
Please consider this letter a request for additional funds to be authorized for the design, permitting, and
construction administration of the above referenced project. We are writing to request an extension of
$88,890 to our authorized budget for the project.
Project History
Tryck Nyman Hayes IDc (TNH) was awarded a contract for this project in August of 2006. This included
an authorized budget of $124, 196. The budget was based on a capital project of approximately $2 million.
To date we have spent approximately $84,218. Thus far, we have completed the design study report, the
dredge materials sampling and analysis, initial permitting discussions with the agencies, a geotechnical
analysis and report, preliminary design, and a bid package for the procurement' of piling and materials
(currently advertising for bid).
Additional Fund Request
The justification for requesting additional funds includes:
. The project now has an estimated capital budget of about $4 million. This is approximately double
the initial size of the project. The larger project will require additional funds for design and
construction administration. (Design fees typically average 6% to 8% of the constructed value of a
project.)
. Sampling of dredge materials uncovered low levels of diesel fuel contaminated sediments in the
area slated for dredging. This will require additional environmental work during permitting,
design, and in construction administration.
. Our initial dredge material disposal sight was on ARRC property. The local Seward ARRC
representative asked that the fill be placed in his yard and initial communications with the ARRC
real estate representatives concurred and identified the appropriate site. The initial permitting
application was based on this disposal site, which the permitting agencies had already agreed to
allow placement of the dredge soils because of it's location and in~ustrial usage. However, ARRC
headquarters later informed us that they no longer wanted to take the dredge sediments and this has
caused additional work. This option was removed from consideration ,and we are now discussing
alternative disposal sites and associated dredging and transportation methods with the agencies.
. Due to long lead times for steel we have advanced a separate bid package for the procurement of
materials. This required extra work.
23
-== ....";nno,.inn
Survevinq
Landscape Architecture
Mr. Scott Ransom
January 30,2007
Page 2
We have discussed the project with our two sub-consultants; PDC Engineers (PDC) for electrical
engineering and Shannon and Wilson (S& W) for environmental engineering. PDC has provided a fee
estimate to include additional design work for providing an increased level of installed electrical
components to match the larger budget. Shannon and Wilson has provided a fee estimate to cover
additional environmental work to include obtaining approval for an alternative disposal site, permit
applications, and monitoring of construction in the field to provide sampling and ensure segregation and
proper disposal of contaminated materials. .
TNH prepared the attached fee estimate to include additional design services related to the increased scope
of the capital project-- including additional project management, deliverables and bid documents. and
construction management including all subconsulting services (PDC and S& W) and direct expenses. Our
total fee with adjustments is about 5.3% of the anticipated total project value. With design, permitting and
construction administration included this is well below national averages.
Limitations
The fee estimate is predicated on non controversial permitting and dredge dispOsal and on advancing a
single remaining bid package. It is possible that other factors may come into play and the project may be
further delayed due environmental permitting or other issues beyond our control and these delays may
require additional services. The construction administration fees are adequate to cover about 3 weeks of on.
site field inspection. If additional field inspection is required then additional fees will be required.
Please contact me with any questions or comments.
Sincerely,
TRYCK NYMAN HAYES. INC.
_<1
:.:>/ .(
f.L.
/
."
q---
)/'. ----'--7 ,,-
J' ~..- ".-"
/
.,
;.
John C Daley, PE
Project Engineer
Attachments
24
r:: '
Survevina
Landscape Architecture
25
ryM7.n1...nC:Dworrll&T Dock Fee Estimate' Aditional Funds
1 of 1
...............
'.<
Hour1v Rates $170 $160 $140 $120 $75 $55
PrIn.loa' Sr. Enar. PM I Sr. "nnr. Pro. E-. Dnlllna Clerical S&W PDC Expe- -, I
Task MS SMlDE JD KN SJ 51. 15% Ta'" COol
Additional Capital Improvements I Design I
Increased Scope of Wo", I Addilional Design 4 B 40 60 80 B $26,4011 $150 $3,9831 $51.733
I
Task 1 Tolals (hours) 4 B 40 60 60 B I $51,733
Task 1 Tolals (cosls) $680 $1.280 $5,800 $7,200 $6,000 $440 $0 $26,400 $150 $3,9831
Addltfonal Environmentsl I
Alternative Disposal Site B 12 16 4 $01 $3,lIllO
SedIment Segregation Plan 4 4 $3.470 $521 $5.031
FteId MonIlcring During Construction 4 4 $6,9851 $1.0481 $0.073
Laboratory Analysis $3,42 $614 $3.l13li
AOEC Request 10 Transport $1,21 $11121 $1._
Summary Report $2,660 S3alII $3,058
Task 2 Totals (hours) 0 0 16 20 16 4 $11,142
Task 2 Totals icosts) $0 $0 $2,240 $2,400 $1,200 $220 $17.755 $0 $0 $2.863
AddlU-1 Bid Package.
BId Support ServiCeS B 6 16 4 MOl $8 $3,318
Subnittal and Shop Drawing Review B 6 SO $1.840
Task 3 Totals (hours) 0 0 16 12 16 4 $5,111
Ta.k 3 Totals icosts) $0 $0 $2.240 $1,4411 $l,2OC $220 $0 $0 $60 SB
AdcIItIcInaI Construction Se",lce.
Submittal and Shop Drawing Review B 6 4 $50 $8 52.118
eonslnldlon Adminislration 16 80 SO $11.840
Task 4 Tolals (hours) 0 0 24 B8 0 4 $13._
Task 4 Totals icostsi $0 $0 $3,360 $10,32 SO $220 $0 SO mil SB
113012007
Seward I & T Dock Design Fee
Assumptions for $2 mil and $4 mil construction budget designs:
. TNH will provide copies of "I" & "T' Dock drawings for the design.
. TNH will provide site drawings of areas adjacent to "I" & liT' Docks for the design.
. Based on the RFP PDC will provide a concept design and narrative in coordination
with TNH as part of the study phase.
. 35% Design submittal including specification list in CSI Format, demolition and new
work plans, and design narrative.
. 35% submittal review via written comments or teleconference with City of Seward.
. 65% Design submittal including draft specifications in CSI Format, demolition and
new work plans, and design narrative.
. 65% submittal review via written comments or teleconference with City of Seward.
. Final design submittal including specifications in CSI Format, demolition and new
work plans, and design narrative.
. Bid phase and construction administration services including:
o Bid summary review
o Electrical submittal review
o Two site visits for construction observation
o Construction observation report
o Production of Record Documents
. In order to reduce cost we have eliminated production of a design analysis with
calculations and catalog cut sheets for equipment. The electrical design will be
based on the National Electrical Code 2005 Edition.
. No lightning protection system for either construction budget.
$2 mil Construction Budget
The electrical design fee for the $2 mil construction budget includes the following:
. Abatement of existing NEC violations.
. Demolition of existing panel boards and related electrical equipment on "I" & "T"
Docks.
. New high-pressure sodium lighting with photocell control on west end of "I" Dock at
existing lighting fixture locations.
. New high-pressure sodium lighting with photocell control on "T" Dock at existing
lighting fixture locations.
. New feeder in conduit to Fueling Office building main panelboard from utility provided
shore based service equipment.
. One each general use dual electrical power outlets on east and west sides of "I"
Dock. Receptacles will be rated at 30 amperes, 120 V AC and 50 amperes, 120
VAC.
. Three each general use dual electrical power outlets on east and west sides of'T'
Dock and two general use dual electrical power outlets on the west side Tee of the
"T' Dock. Receptacles will be rated at 30 amperes, 120 V AC and 50 amperes, 120
VAC.
. Power outlets and lighting will be supplied from new shore based distribution
panelboard.
26
PIJC. Inc Enqineers
1 of 3
Seward I & T Dock Design Fee
, fO..
The electrical design fee for the $2 mil construction budget excludes the
following:
. Design for electrical service metering for Fueling office Building. Assumed to be
relocated on shore by Utility.
. Relocation of Utility owned equipment and wiring on "I" & 'T' Docks.
. Dual level switching for lighting.
. New or revised lighting fixture layout on "I" & 'T' Docks.
. Increased lighting levels on "I" & "T" Docks.
. Design for telephone, data and GA TV systems.
. Preparation of construction cost estimates.
Our fee for design based on a $2 mil construction budget is $28,000.00 (Twenty-Eight
Thousand) Dollars.
$4 mil Construction Budget
The electrical design fee for the $4 mil construction budget includes the following:
. Abatement of existing NEG violations.
. Demolition of existing panelboards and related electrical equipment on "I" & "T'"
Docks.
. New dual level switching for security and working illumination levels utilizing high-
pressure sodium lighting on "I" Dock.
. New lighting layout on "r Dock for general security along dock and working
illumination levels in fueling dOCK area.
. New feeder in conduit to Fueling Office building main panel board from utility provided
shore based service equipment.
. 208Y/120 VAC, 3-phase distribution panelboards with 100 ampere 3 phase, 50
ampere, and 30 ampere single-phase power outlets for up to three vessels on the
east and west sides of "I" Dock.
. 208Y/120 VAG, 3-phase distribution panelboards with 100 ampere 3 phase, 50
ampere, and 30-ampere single-phase power outlets in two locations each on the
east and west sides of "T' for up to three vessels at each distribution panelboard.
. 208Y/120 VAG, 3 phase distribution panelboards with 100 ampere 3 phase, 50
ampere, and 30 ampere single-phase power outlets in two locations on the south
end of 'T' Dock for a single vessel at docked adjacent to each distribution
panelboard.
. New lighting for new Travel Lift Dock.
. One each general use dual electrical power outlets on east and west sides of new
Travel Lift Dock. Receptacles will be rated at 30 amperes, 120 V AC and 50
amperes, 120 VAG.
The electrical design fee for the $4 mil construction budget excludes the
following:
. Design for electrical service metering for Fueling office Building. Assumed to be
relocated on shore by Utility.
. Relocation of Utility owned equipment and wiring on "I" & "T" Docks.
. Dual level switching for lighting on 'T" Dock.
27
PDC, Inc Engineers
2 of 3
Seward I & T Dock D(~sign Fee
. Design for telephone, data and CATV systems.
. Preparation of construction cost estimates.
Our fee for design based on a $4 mil construction budget is $54,400.00 (Fifty Four
Thousand Four Hundred) Dollars.
28
POC. lnc Engineers
3 of 3
=111~~LQtJE!YY.t~~.S~~
SEATTLE
RlCHLAND
PORTLAND
FAIRBANKS
ANCHORAGE
DENVER
SAINT LOUIS
December 12, 2006
Tryck Nyman Hayes, Inc.
911 West glh Avenue, Suite 300
Anchorage, Alaska 99501
Attn: Mr. John Daley, P.E.
Fax: (907) 276-7679
RE: CONSTRUCTION PHASE ENVIRONMENTAL SUPPORT, SEWARD SMALL
BOA T HARBOR, SEWARD ALASKA
We are pleased to submit our proposal and estimated costs for providing additional
environmental services for the sediment dredging associated with the planned Seward Small Boat
Harbor Expansion project. The expansion will include dredging to facilitate the construction of a
new travel lift dock near the nOlthwest comer of the harbor. Following dredging, we assume the
material will be placed in an upland area. As documented in our September 8, 2006 letter report,
a portion of the sediment is impacted with diesel range organics (DRO). Additionally the
detection limit for the volatile organic compound (VOC) analysis was inflated due to the
moisture content of the sediment. .
The purpose of this project is to develop a sampling/segregation plan such that the
impacted sediment can be dandled separately from the other sediment. In addition to the plan we
will provide limited field monitoring, sampling and will coordinate with the Alaska Department
of Environmental Conservation (ADEC) for plan and transportation approval.
SCOPE OF SERVICES
The following scope of services is based on our conversations with you and our
experience on similar projects. Based input from the ADEC or the contractor's schedule, it may
be necessary to modify the following tasks. In our opinion the following scope is consistent with
what was requested and the local standard of practice.
Task 1 - Sediment Segregation Plan
Prior to implementing field activities, a work plan will be prepared and submitted to the
Tryck Nyman Hayes (TNH) for review. Following TNH approval, the work plan will then be
submitted to the ADEC for review and approval. As part of this task, we have included time to
5430 FAIRBANKS STREET. SUITE 3
ANCHORAGE, ALASKA 99518
907.561.2120 FAX 907.561-4483
29
32-2-13535
~ ( f
Seward Small Boat Harbor, Alaska
December 12,2006
Page 2
SHANNON eWlLSON.ING.
coordinate with the ADEC regarding the work plan scope, data quality objeclives (DQOs), and
other project elements.
Task 2 - Field Activities
Following approval of the work plan the field activities will be conducted. The number
of sampling locations will be specified in the work plan, and will be selected using ADEC input.
For planning purposes, we have assumed a total of 10 discrete sampling locations within the
dredged material will be sufficient to characterize the material.
Task 3 - Laboratory Analysis
The samples will be submitted to SOS Environmental Services of Anchorage, Alaska
using chain-of-custody procedures. Based on the previous sampling results we anticipate that the
samples will be analyzed for VOCs by EPA Method 8260B and ORO by AKL02.
Task 5 - Summary Report
Following the field activities, we will prepare a report documenting the site activities.
The report will include a description of field procedures, details, a scaled site plan, laboratory
analytical results, conclusions, and recommendations as necessary. The report and opinions
presented will be based. solely upon the services described herein.
LIMITATIONS
This proposed scope of work assumes that the ADEC will be the lead agency and will
review the project work plan. We also assume that potentially impacted material will be dredged
over a continuous period of five days or less. Based on our conversations we have not included
time or costs to coordinate with the landowner that will be receiving the dredged material nor to
characterize the uncontaminated material. If the material is placed offshore, in an inter-tidal area,
or in a wetland the project scope will need to be modified.
SCHEDULE
A preliminary proposed schedule is listed below and assumes prompt review of the work
plan by the client and state agencies.
Day 1
Day 14
Authorization to Proceed
Submit draft work plan to client
30
32-2-13535
SHANNON &WlLSON,INC.
Seward Small Boat Harbor, Alaska
December 12, 2006
Page 3
14 days
7 days
14 days
Submit work plan to ADEC"
Receive ADEC comments (2-week review period)
Implement field activities
Receive analytical results
Submit transport request
Submit summary report
Day 21
Day 35
Two week notice
ESTIMA TED COSTS AND CONDITIONS FOR SERVICES
We are prepared to conduct the above-described project on a time and material basis in
accordance with the attached Summary Cost Estimate. These costs include work through
submittal of our summary report. We are prepared to discuss our findings with you informally as
they are developed and to make adjustments to best accommodate your needs. The terms and
conditions for our services are in accordance with our existing contract for this project.
If you have questions or comments, or wish to revise the scope of our se"rvices, please call
the undersigned at 561-2120.
Sincerely,
SHANNON & WILSON, INC.
~~"
Stafford Glashan, P.E.
Vice President
Ene!.: Summary Cost Estimate
31
32-2- J 3535
SHANNON & WILSON. I:-.Ie.
SUMMARY COST ESTIMATE
CONSTRUCTION SUPPORT COSTS
Task I - Sediment Segregation Plan
Shannon and Wilson $3,470
Vice President 4 hr. @ $160 /hr. $640
Sr. Environmental Scientist 8 hrs. @ $95 /hr. $760
Engineer/Geologist III 24 hrs. @ $75 /hr. $1,800
Clerical 4 hr. @ $55 /hr. $220
S&W Expenses (Reproduction/Phone/Fax) lump sum = $50
Task 2 - Field Activities
Shannon and Wilson $6,985
Sr. Environmental Scientist 5 hrs. @ $95 /hr. $475
Engineer/Geologist III 60 hrs. @ $75 /hr. $4,500
Vehicle 5 days @ $50 /day $250
Hotel (estimated, will invoice actual cost) 4 night @ $200 Inight = $800
Per diem 5 days @ $42 ea. $210
S&W Expenses (Sampling Equipment, etc.) 5 day @ $150 /day = $750
Task 3 - Laboratory Analysis
Shannon and Wilson $3,425
Engineer/Geologist III (Coordination) hrs. @ $75 /hr. $75
SGS Environmental Services Jnc.
DROIRRO - AK 102/103 10 samples @ $105 ea. $1,050
VOCs - EP A 8260B 10 samples @ $230 ea. $2,300
Task 4 - ADEC Request to Transport
Shannon and Wilson $1,215
Vice President 2 hr. @ $160 Ihr. $320
Sr. Environmental Scientist 8 hrs. @ $95 /hr. $760
Clerica' 2 hr. @ $55 /hr. SilO
S&W Expenses (ReproductionIPhonelFax) lump sum = S25
Task 5 - Summary Report
Shannon and Wilson $2,660
Vice President 2 hr. @ $160 Ihr. $320
Sr. Environmental Scientist 4 hrs. @ $95 /hr. $380
Engineer/Geologist II 24 hrs. @ $75 /hr. $1,800
Clerical 2 hr. @ $55 /hr. $110
S&W Expenses (Reproduction/Phone/Fax) lump sum = $50
Project Total: $17,755
12/12/2006
32-2-13535, 1& T Docks Construction Sampling, Seward, Alaska
,'. 32
Page I of I
Sponsored by: Y od~r
CITY OF SEWARD, ALASKA
RESOLUTION 2007-20
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A
CONTRACT WITH AIR EXCHANGE INC. TO INSTALL A VEHICLE
EXHAUST CAPTURE AND REMOVAL SYSTEM FORAN AMOUNT NOT
TO EXCEED $73,155, AND APPROPRIATING FUNDS
WHEREAS, the need for a vehicle exhaust capture and removal system has been recognized,
but the expense for modification of the 43 year old fire station is high and was not a priority in past
budget appropriations; and
WHEREAS, the Seward Fire Department, applied for and was awarded the 2006 Assistance
to Firefighters Grant and the acceptance of these grant funds were approved in Resolution 2007 -003
on January 8,2007; and
WHEREAS, per the purchasing code of the City of Seward an RFP was developed and
published and three proposals were received; and
WHEREAS, after considerable research on equipment, building modification impacts, other
fire departm.enTexperiences aiidcostJ6enefit, the proposal from Air Exchange Inc. was determined to
be in the City's best interests; and
WHEREAS, this proposal is within the project budget.
NOW, THEREFORE, BE IT RESOL YED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Council authorizes the City Manager to enter into a contract with Air
Exchange Inc. for the Vehicle Exhaust Capture and Removal System for an amount not to exceed
$73,155.00.
Section 2. Funds in the amount of $73,155 are appropriated as follows: $71,250 from
Federal Assistance to Firefighter Grant funds, account no. 851-8510-5920; and 5% matching funds
in the amount of$3,750 appropriated from the fire department repair and maintenance account no.
101-1220-5380 to the Firefighter Grant funds account no. 851-0000-3070-0101.
Section 3. This resolution shall take effect immediately upon its adoption.
33
CITY OF SEWARD, ALASKA
RESOLUTION 2007-20
PASSED AND APPROVED by the City CmmeD. of the city of Seward, Alaska, this 26 day of
February, 2007.
THE CITY OF SEWARD, ALASKA
Vanta Shafer, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Jean Lewis, CMC
City Clerk
(City Seal)
34
Council Agenda Statement
Meeting Date:
February 26,2007
To:
Mayor and Council Members
Thru:
Marvin Yoder, Interim City Manager
David Squires, Fire Chief ~
From:
Agenda Item:
Purchase approval of Vehicle Exhaust Capture and Removal System
BACKGROUND & JUSTIFICATION:
The Seward Fire Department applied for and received a grant from the 2006 Assistance to
Firefighters Grant program in the amount of $71,250.00 with a 5% matching fund amount of
$3,750.00. On January 8, 2007, Council ac~ept~d the grant under Resolution 2007-03. The grant
award is for the purchase and installation of a vehicle exhaust capture and removal system for the 6
fire apparatus that are currently housed in the main Fire Station at 316 Fourth Avenue.
Per the purchasing code for the City of Seward an RFP was advertised for the design, purchase and
installation of a vehicle exhaust capture and removal system. The RFP was published January 4th,
2007 and proposals were due January 26th, 2007 by close of business . Three proposals were received
by the deadline. All the proposals were opened on January 29,2007.
Attached to this agenda statement is a spread sheet listing each dealer, the proposed price for the
design, purchase and installation of a vehicle exhaust capture and removal system and the time
frame in which this will happen. Cost was only one of the factors in our bid process. The time frame
the work can be completed in was a critical factor with the response of the fire department and the
placement of the fire apparatus during construction. The federal grant is specific that all of the
vehicle emissions must be removed or filtered by the systems purchased.
After careful review of the proposals, we have chosen the Plymo Vent System by Air Exchange, Inc.
of San Bruno, California.
This proposal was selected for the following reasons:
A. The proposal met our operational specification as written.
B. The proposal meets the requirements from FEMA, the International Mechanical Code, NFP A
and OSHA.
C. The proposal is within the project budget.
D. The proposal meets the project completion dead line time frame.
E. Proposal has the least amount of budget impact (maintenance) in future years.
The total amount ofthe proposal is $73,155.00.
35
CITY OF SEWARD
RESOLUTION 2007-
Page-2-
CONSISTENCY CHECKLIST:
Yes
No
1. Comprehensive Plan
2. Fire Department Strategic Plan 1986
3. Other: Engineers report dated
4. Not applicable
-1L-
..L-
FISCAL NOTE:
Assistance to Firefighters Grant program awarded funds in the amount of$71 ,250.00 for equipment.
The required 5% matching fund amount of $3,750.00 will come from the 2007 budget of the fire
department 101-1220-5380. The project for the vehicle exhaust capture and funds will come from
851-8510-5920. Federal funds that are not expended for the vehicle exhaust capture and removal
system project must be returned to the granting agency.
Approved by the Finance Department: .~~
RECOMMENDATION:
Council approve Resolution 2007 - _ authorizing the City Manager to sign a contract for the
design, purchase and installation of a Vehicle Exhaust Capture and Removal system provided by Air
Exchange Inc. in the amount of $73,155.00, and appropriating funds.
36
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38
J'
City of Seward. Alaska
February 12,2007
City Council Minutes
Volume 37, Page
CALL TO ORDER
The February 12,2007 regular meeting of the Seward City Council was called to order at
7:30 ~.m. by Mayor Vanta Shafer.
OPENING CEREMONY
ROLL CALL
Acting Police Chief Butch Tiner led the pled
e to the flag.
There were present:
Vanta Shafer presidin
Linda Amberg
Bob Valdatta
Jean Bardars
T EXCEPT THOSE ITEMS SCHEDULED
council of a letter he had sent earlier, and requested a work
to unify the campus of A VTEC and have a greater amount of parking
the letter he sent addressed three issues and clean-up the property
ownership issues 0 C. The three issues were; B street vacation, 1st Avenue vacation to create
parking lot improvements, and the split between Blk 6 and Blk 15 which ran between the two
buildings and was separated by two different property owners. He wanted these items to be given
consideration.
APPROVAL OF AGENDA AND CONSENT AGENDA
Motion (Thomas/Bardarson)
Approval of Agenda and Consent Agenda
Council member Valdatta requested the following pulled from the agenda:
New beverage dispensary/tourism liquor license for The Hotel Edgewater, LLC dba The Yard
39
City of Seward, Alaska
February 12, 2007
City Council Minutes
Volume 37, Page
Arm was approved.
Non-objection to the transfer of ownel'Ship and. location of liquor license from Doris Jean
Corcoran dba The Wheelhouse to Frank Dahl, dba The Wheelhouse.
Motion Passed
Unanimous
Paul T. Schuldt was appointed to the
expire 07/09.
the Alaska Power
.00.
The clerk read the following approved consent agend
The January 22,2007 regular city coun .
Resolution 2007-012. autho .
Association (Formerly Are
o enter into a contract with Harmon
48,000 to re-side the Seward Senior
ter into a lease agreement with
the large format copier at Building and
or a term of 3 years (36 months).
of $51,904.89 to the Employee Compensated
ccepted liabilities.
NS AND REPORTS
A certific
city of Seward.
eciation was awarded to Randy Gillen for 19 years of service to the
City Manager's Report. Interim City Manager Marvin Yoder stated he wanted a council
retreat on Saturday, March 3, 2007, to get direction from the council on their vision for certain areas.
Items that could be discussed ranged from hiring in-house vs. contract attorneys, the visitor center
contract, RFQ's and contractual arrangements with engineers for long-term relationships, with re-
evaluation every 3 to 5 years, and non-taxable entities in the downtown area. He expected this to last
most of the day and tie in with the recent city survey and community values meeting results.
Yoder stated he had spoken with federal lobbyist Brad Gilman about language issues with the
Safe-Tea-Lu funding. DOT could not release the funds with the current language of "ferry
infrastructure" and stated there would not be a change to the highways bill for at least a year. Yoder
40
""
'N
City of Seward, Alaska
February 12, 2007
City Council Minutes
Volume 37, Page
would be checking on releasing the :mHos to design a dock and ferry infrastructure across the bay at
the SMIC area.
Yoder stated the A VTEC lease was fairly close to being completed. He stated WGN was
going digital and it would cost the city $10,000 in upgrades to continue providing the channel. He
wanted direction from council if they wished to continue service. Yoder advised that stakeholders on
the Forest Acres levee project were beginning to meet, and that the community values workshops
went well, with over 52 members of the public attendin .
WI
about
for Low
issues wit
economic iss
and hoped the
e-offs appeared to be current
ems of A VTEC plans impeding
Councilmember Thomas thought some of
businesses in town, and Councilmember g ex
public access to the Two Lakes Trail Par
City Attorney Report. Brad
Kenai Peninsula Borough Board of
judgment had been tiled in co e
was in the discovery exchan
waterfall area and answered
ownership of tidelands and su
servitude still applie Meyen s
title of the cree e wo
. on matters, and stated the
15, 2007, summary
Water Act litigation
from the flood at the
ere owned b city. He advised the
the same. The deposit was on top so
on the mean water line and who had
Deborah A1termatt stated they had
oke with TOTE, and attended the World
member Theresa Butts went to Ketchikan
Altennatt stated P ACAB had four meetings on
e entire document. They would be working next
impact and verbiage was changed to be more specific
ces, and P ACAB would be looking into a second proposal
. Altermatt stated P ACAB would be researching upcoming
. nsurances, and would work closely with the marketing board on
solution should be forwarded to council soon regarding the cargo tax,
a delegate to the Alternate Energy Conference in Fairbanks.
nouncements and Presentations
A powerpoint presentation was given by Theresa Butts on the Alaska Tidal Energy
Conference. Butts explained there was much power that was generated by the ocean and the
renewable energy market would quadruple by 2015. She stated although there was much support for
tidal and renewable energy in development plans, this fonn of energy did have some regulatory
obstacles.
PUBLIC HEARINGS
Resolution requiring a public hearing.
41
City of Seward, Alaska
February 12, 2007
City Council Minutes
Volume 37, Page
Resolution 2007-013. recommending Kenai Peninsula Borough approval of subdivision of
ATS No. 174, within the NW % of section 3, township 1 south, range 1 west, Seward
Meridian, Marina Subdivision, Seward Resort addition, to create A "tract A".
Notice of the public hearing being posted and published as required by law was noted and the
public hearing was opened. No one appeared to address the Council and the public hearing was
closed.
Harbormaster Scott Ransom stated the pro
this resolution was necessary for the Army, Cam
structure. The city obtained the prope~
the problems, so the Army Rec Camp
e harbor, by the NE ramp, and
the ability to construct a new
som felt this could correct
City Planner Scott Williams,
would have to make a dete' wh
be required by the proposed t
, but the developer
t sure what would
. g was already hooked up to water,
be suitable. He said a subdivision
eir development scenario. The Army
their development.
Resolution 2007-
and 2008.
ving a contract for external audit services for the years 2006, 2007
Yoder presented this contract with two names and ratings to choose from, but recommended
going with the same firm ofMikunda, Cottrell & Co.
Motion (ThomaslBardarson)
Approve Resolution 2007-010
Amberg did not believe they should be given local preference.
Schafer agreed this didn't constitute a local business and he wanted new blood.
42
~
City of Seward, Alaska
February 12, 2007
City Council Minutes
Volume 37, Page
In response to questions, Fin3.I}.G~ Director Kris Erchinger stated that code allowed for local
preference, but the ratings did not account for that. She said Mikunda does have an office in Seward.
Amendment (Schafer/Amberg)
Add the name "Altman, Rogers & Co". in
Section 1.
Motion failed
Yes:
erg
on, Thomas, Valdatta, Mayor
Amendment (Bardarson/Thomas)
Motion passed
a, Bardarson, Mayor
Main motion passed
Thomas, Valdatta, Bardarson, Mayor
erg, Schafer
of Army Memorandum for record
KB-04-C-0004, harbor improvements
transferred from the Corps to the City. As-built
ed. He clarified this contract in no way implied the
Approve Resolution 2007-014
Unanimous
Motion (Schafer/Thomas)
Go into executive session to discuss
settlement agreement terms of contract
with MEA and City of Seward.
Motion passed
Unanimous
Went into executive session at 8:34 p.m.
Came out of executive session at 8:45 p.m.
43
City of Seward, Alaska
February 12, 2007
City Council Minutes
Volume 37, Page
OTHER NEW BUSINESS
Resolution 2007-015. authorizing the city manager to enter into a settlement amendment with
MEA in the CEA Capital Credits Complaint.
Motion (SchaferlBardarson)
olution 2007-015
Motion passed
New beverage dispensary/tourism li
Arm was approved.
water, LLC dba The Yard
Valdatta pulled these
complaints of the noise ord'
thought the whole block shou
unfair, with all the
Seward Hotel. He
the new beverage
/tourism liquor license for the
ewater, LLC dba the Yard Arm.
Bardarson, Schafer, Thomas,
mberg, Mayor Shafer
No: Valdatta
p and location of liquor license from Doris Jean
ahl, dba The Wheelhouse.
Non-object to the transfer of ownership
and location change of liquor license from
Doris Jean Corcoran dba the Wheelhouse
to Frank Dahl, dba the Wheelhouse.
Motion Passed
Unanimous
An onsite tour ofthe Boys and Girls Club was scheduled for Tuesday, March 6 at 5:00 pm at
the elementary school.
Discussion of comparisons of in-house attorneys versus contracted attorneys.
All decided to have the administration research and address at the March 3,2007 council
retreat.
INFORMATIONAL ITEMS AND REPORTS (No action required)
44
City of Seward. Alaska
February 12, 2007
City Council Minutes
Volume 37, Page
A VTEC distance training center plans and information.
2006 city write-offs for utilities, harbor and miscellaneous accounts receivable.
COUNCIL COMMENTS
Bardarson liked the community va
was finally getting their siding.
Amberg wished everyone a happy Valentine
Schafer stated he had two me
to ourselves is self inflicted, but he w
people to quit smoking.
t so much of what we do
our bodies. He urged
Thomas thanked Y od
and informative. He also th
the streets patched.
suits, and th t they were interesting
ent for keeping ice grated and holes in
lues meeting together. He was not
eveloped for some of the important projects
opment would incorporate any changes. She
day.
the employees for organizing the Community Values meeting. He
k at his proposal.
STRATION RESPONSE TO CITIZENS' COMMENTS - None
ADJOURNMENT
The meeting was adjourned at 9:03 p.m.
Jean Lewis
City Clerk
Vanta Shafer
Mayor
(City Seal)
45
Agenda Statement
Date:
February 26, 2007
From:
Planning and Zoning Commission
Subject:
Schedule Annual Joint Work Session between the City Council and the
Planning and Zoning Commission
Annually a Joint Work Session is held between Council and the Planning and Zoning
Commission in March. The Work Session is utilized as an opportunity for Council to
provide direction on Commission priorities for the year. The Work Session is scheduled
during March to allow for the appointment of February's expiring Commission seats.
The Commission has no preference for a date or time for this year's Joint Work Session.
The Commission respectfully requests the Council decide on a couple dates and times, so
that staff could query the Commission to find which of the dates chosen by Council
~()\.l1d}~~!~ ~~~~t~st Pl~g and Zoning Commission.er attendance.
Some important dates to keep in mind are:
. '-"
. March 5 Seward Bear Creek Flood Service Area Board Meeting 7 PM
. March 6 Council Tour Boys and Girls Club's Facility at Swd Elem. 5 PM
. March 6 Quarterly Work Session between the Commission and the Seward Bear
Creek Flood Service Area Board 6:30 PM
. March 6 Planning and Zoning Commission Meeting 7:30 PM
. March 12 City Council Work Session 6:30 PM
. March 12 City Council Meeting 7:30 PM
. March 19 Seward Bear Creek Flood Service Area Board Meeting 7 PM
. March 20 Commission Work Session *No Topic has been set* 6:30 PM
. March 21 Historic Preservation Meeting 6:30 PM
. March 26 City of Seward Offices Closed for Seward's Day
. March 27 Council Meeting 7:30 PM
RECOMMENDATION:
The Commission respectfully requests the Council decide on two possible dates and
times for the Annual Council and Planning and Zoning Commission.
46
AGENDA STATEMENT
From:
February 26, 2007 if
Johanna Dollerhide. Assistant City Clerk ~
Non-objection to the Beverage. Dispensary -
Tourism Liquor License Renewal Application
for the New Seward Hotel/New Seward Saloon
Meeting Date:
Agenda Item:
BACKGROUND & JUSTIFICATION:
The City Council has an opportunity to object to the application for a renewal for a
Beverage Dispensary - Tourism Liquor License for the New Seward Hotel/New Seward
Saloon. The City of Seward Police Department, City Utilities Department and the Kenai
Peninsula Borough Finance Department have no objections to the new liquor license for
the business listed above.
According to the Police Chief and his discussions with the ABC Board, this is a
housekeeping measure to keep the liquor license current and from expiring while the new
. owners-of the Hotel Seward are applying for a transfer of ownership. The application for
this transfer will come before the council at a later time.
FISCAL NOTE:
In the event the City of Seward chooses to file a protest for the above liquor license
renewal, then under Alaska Statutes the City of Seward will be required to assist in, or
undertake the defense of its protest.
RECOMMENDATION:
Council expresses no objection to the Beverage Dispensary -Tourism Liquor License
Renewal Application for the New Seward Hotel/New Seward Saloon.
47
MEMORANDUM
Subj:
Kim Kowalski-Rogers, Finance - Leases
Sue Magyar, Finance - Public Utilities
Chief Tom Clemons - Police Department J
Chief David Squires - Fire Department ~
Johanna Dollerhide, Assistant City Clerk ~
Verifying Compliance for the renewal application for a Beverage
Dispensary Tourism liquor license for the New. Seward Hotel/New Seward
Saloon '
~' o~sr:~
~~1>
t: A'~~
" ;;:f";;';;":,-,,
~~~~;;
""(AS\4.~.
Date:
February 12, 2007
To:
From:
The following business has applied for a Beverage Dispensary Tourism Liquor License Renewal.
Please review the following business for compliance with all utilities, lease payments, and
assessments. Thank you!
Name
Department
Status
Initials
New Seward HotellNew Seward Saloon #2346
Finance/Leases
FinancelU tilities
Police Chief
Fire Chief
ffL
~
Ol~
ok-
(i;;) _
~
48
_ _ FE~-09-2007~~.!...08:42~. KENAUENN BOROUGH CLERK
FAX NO. 907 262 8615
P. 01/01
"'" ft..... _ OJ
~ ~....~
KENAI PENINSULA BORDUGH
144 N. BINKLEY . SOLDOTNA. AlASKA . 99669-7599
BUSINESS (907) 714-2160 FAX (907) 262-8615
EMAIL: assemblyclerk@bOrough.kenal.ak.us~J
,
February 9, 2007
Ms. Dawn Holland-Williams
Rccords & Liccnsins supervisor
Alcoholic Beverage Control Board
5848 B. Tudor Road
Anchorago, AK 99507-1286
SHERRV BIGGS, CMC
BOROUGH CLERK
'.
R.c: Application fOT Renewal of Liquor Licence #2346
Dear Ms. Williams:
Please be advised that the Kenai PcninsulaBoroughbas 110 objection to the approval of the following
appJU:aticm(s) for rouowaI of liquor IIccnso(s) oftlUl cslabUoJmulIII(s) located witbintha City of
Seward. Alaska:
..$u.
Beverae:e Dlspen,arv Tourism.
New Scward Hotcl/Ncw Seward. Saloon
n..Kousi l'ooiDsu1sBoroogb FinsncoDcp-.uthas raviDwcdils files SDd hasI3iBod IUl objcctioD
based on unpaid or delinquent taxes.
co: Applicant
City of Seward
KPB Finance Department
File
.J;.'
49
Johanna Dollerhide
From:
Sent:
To:
Cc:
Subject:
Follow Up Flag:
Flag Status:
Reeda Jaramillo [reedaJaramillo@dps.state.ak.us]
Tuesday, January 16, 200711:19 AM
Johanna Dollerhide; Jean Lewis
Dinelle Penrod; Janey J. Hovenden
2007-2008 Liquor License Renewals - Seward
Follow up
Red
Dear Local Governing Body:
We have received the following application(s) for renewal ofliquor
license(s) within your
jurisdiction. You are being notified as required by AS 04.11.520.
Additional information
concerning filing a "protest" by a local governing body under AS 04.11 ~480 is included below.
*2007-2008*
*Type:* Beverage Dispensary Tourism
*Iicense:* New Seward Hotel/New Seward Saloon #2346
*Location:* Lot 16 Block 9
*Owner:* Snow Den Enterprises Inc.
* Agent:* Brad Snowden
*Phone:* 907-224-8001
*Mailing Address: *PO Box 670 Seward AK 99664
We have received application (see attached notice) for a liquor
license(s) within your jurisdiction.
This is the notice as required under AS 04.11.520. Additional information concerning filing a "protest" by a
local governing body under AS 04.11.480 is included in this letter.
A local governing body as defined under AS 04.21.080(11) may protest the approval of an
application(s) pursuant to AS 04.11.480 by furnishing the board and the applicant with a clear and concise
written statement of reasons in support of a protest within 60 days of receipt of this notice.
If a protest is filed, the board will not approve the application unless it finds that the protest is "arbitrary,
capricious and unreasonable". Instead, in accordance with AS 04.11.51 O(b), the board will notify the applicant
that the application is denied for reasons stated in the protest. The applicant is entitled to an informal
conference with either the director or the board and, ifnot satisfied by the informal conference, is entitled to a
formal hearing in accordance with AS 44.62.330-44.62-630. IF THE APPliCANT REQUESTS A
HEARING, THE LOCAL GOVERNING BODY MUST ASSIST IN OR UNDERTAKE THE DEFENSE
OF ITS PROTEST.
Under AS 04.11.420(a), the board may not issue a license or permit for premises in a municipality where a
zoning regulation or ordinance prohibits the sale or consumption of alcoholic beverages, unless a variance of the
regulation or ordinance has been approved. -
Under AS 04.11.420(b)
municipalities must inform the board of zoning regulations or ordinances which prohibit the sale or
consumption of alcoholic beverages. If a municipal zoning regulation or ordinance prohibits the sale or
consumption of alcoholic beverages at the proposed premises and no variance of the regulation or ordinance has
150
been approved, please notify us and provide a certified copy of the regulation or ordinance if you have not
previously done so.
, Protest under AS 04.11.480 and the prohibition of sale or consumption of alcoholic beverages as required by
zoning regulation or ordinance under AS 04.11.420(a) are two separate and distinct subjects. Please bear that in
mind in responding to this notice.
AS 04.21.01 O(d), if applicable, requires the municipality to provide written notice to the appropriate community
council(s).
If you wish to protest the application referenced above, please do so in the prescribed manner and within the
prescribed time. Please show proof of service upon the applicant. For additional information please refer to 15
AAC 104.145, Local Governing Body Protest.
Note: Applications applied for under AS 04.l1.400(g), 15 AAC 104.335(a)(3), AS 04.11.090(e),
and 15 AAC 104.660(e) must be approved by the governing body.
~1
.
.
.
Janu15-DT 14:32
Fram-Citv of Slward
2Z4-403B
T-t28 P.D01/ODl F-D3l
RECE'VED
CITY OF SEW ARDt ALASKA FEB 1 5 2007
APPLICATION FOR THE SEWARD PLANNING & ~~~f8~ION
CITY CLERK
NAME: 'm 0\. 'r \ (Ah V\ 0- Kp'~ I
STREET ADDRESS: .,. i 0 O! CI? I S II / (7 I!
MAILING ADDRESS: P 0 6 D X ~~ b if. (..,
HOMBTBIRHONB:!~</-d,7:C ~INESSPHONB: ~:.~/if;~
EMAIL ADDRESS:i(Ja@Cl.C /. /le.J
(j
HOW LONG IN THE CITY LIMITS OF SEW~: .-!? Y y'" ..s. .
PRESENTLYSMPLOYBD.AS: '-0'5/'1"1-1 ve LN~/2,*<nt m~
List BUy special training, cduc::ation or background you have which may help you as a member of
. the CCIJIIII:Iisoiou fR te.s "" ?.. L I ,?S' de.. ! lor / fry" i va r '0 uS ir,,; ^' "if J
I n fv- 2 /,f ItA e..\ /)( VI A ap 41 fY'~'~ l-., ng- of .
i>c c - JLd7 e..,
,Ju n'- Ie. De L./
Have you ever developed real property (other than your own personal residence)? If so. briefly
describethedeve10pmcnt ~ uhd/v/dpd. SiAcre 1irIf~!Yuj "oj.." . I/o ft. ~/P(
~ ~ d Cl. I-e-
I am specifically interested. in $crvin~ On the P1A1'lmng and Zoning commission because: -:I '4~
P-:/t:.: '~Y~:l ~e /asi ~-!f:..:;;,::t{ ~,f,6fn''tJ }IJ
om ., ~I'. ,v,f.d I1mifJ"'fay n ",e..I .
Have yo)! ever semod.on a similar COllllIIilision 9Omowh"", cis.? etJ. t"yU/.J /7 .Lu/!L! iu oJ- y./, '--
D(~J4 ~e... cJ.. l/---i1e G<)l.A Ylc-i ( {J
If 90, fivhere and when? \9.-w '" r vL at Q. rt..f"- t:tI1f
Are you available for meetinp Tuesday evenings? V.e.j
If appointed, are you willing to travel_Often ~ Occasionally _Rarely _Never
YcUAf'" ~ ~/;S-!o7
Si :cure te . I
52
Cy;'~rJ)
~€ \\ 'L\}\}1 .
~t..~ '1 ~~
~ o~ ~~ CITY OF SEWARD, ALASKA
of6~PH'tATlON FOR THE SEWARD PLANNING & ZONING COMMISSION
NAME: ~ ~ Il fl-tiraJ 7(/0fU' k)
STREET ADDRESS: c:2;.fo {- (2fdaf l 9:lfe~ 1-;
MAILING ADDRESS: f?tJ.;Bo..t3:L11
HOME TELEPHONE: ~i.f -:l-k '71 BUSINESS PHONE: ~4 - 9 !) ~ q
EMAIL ADDRESS: SCUldiv€ ,<;p~cL" n:e:6
flOW I:;O'!<1li 11'< litE Ll1 Y LIMITS UI' SHW~~-~ --
PRBS!lNTLYEMPWYEDAS: Of1"H;I~- lSLY0; ~
List any special training, education or background you have which may help you as a member of
;~::;;~~r::;.:~::;:::;~b~~'
Have you ever developed real property (other than your own personal residence)? If so, briefly
. describe the development: Lrz-J2.-
Are you available for meetings Tuesday eveningS? i ~
If appointed, are you willing to travel Often ~Occasiona1ly
Rarely
Never
~,du. J./L-eV
Signature
r~ 7; :wOrt
)
Date
53
~E.CE.\\JE.O
tt.~ '1 \) 7.5J\Jl
f 1\-\E.
Off\CE. 'Le.R" CITY OF SEWARD, ALASKA
C\i1JpLICATION FOR THE SEWARD PLANNING & ZONING COMMISSION
MAILING ADDRESS:
HOME TELEPHONE: ~6 7-::?':J. 4-7 ~ illl BUSINESS PHONE:
EMAIL ADDRESS: ~ t-/1S @ 0 Iff.. E 1) U
~mA5 i). s;,vr1-/
,L; I .~ ;;;< JjLd Ih.-'.Q/
?o(6oxQ4~<-t
NAME:
STREET ADDRESS:
:tfQW :tONG IN hili Cl r y LIMITS-Ot' Sb W.ARJ.J: ----19 J 12 r
pRBSEN1'L Y EMPLOYED AS: ? 1\ n. l' -rt 11'/ Q, U Niu 0'- AJ.I1S.eA fA. /1.!".,Ve.s
List any specia1 training, education or background you have which may help you as a member of
Have you ever developed real property (other than your own personal residence)? If so, briefly
describe the development: / Iv> ~ve.IM?N7' -r Q It., U It F I c::e..1AfLdm wlIlI'e.
C 6'.
p/^) r-e I\..-- W e A"J - 175 . D J' ae G7'"ot2..
I am specifically interested in serving on the Planning and Zoning commission because:
/ /IJ IS ~ 6 3-L~ O/Lde-t2- gR AI I t ~ bAlJit/t;J
J N S t2.uJ ,4 t2.- D
Have you ever served on a similar commission somewhere else? fI,,~ - f' 4 'l Sew", It ()
If so, where and when? Ir t.. soN 0 Bo >< 6'tJ<O'H P). riA} 1/(1 b G /11 A11.SSAJ/V
Often
;/i?5
Occasionally Y Rarely
Never
Are you available for meetings Tuesday evenings?
If appointed, are you willing to travel
I/it~
A 6;>
~/ /l/ r,ltfrv5
Date
Signature
54
~.t-c
THE AUCTION BLOCK CO.
Alaska's Internet Fish Auction
Web Site: www.auctionblock-ak.com
Phone 907-235-7267 Fax 907-235-4833
E-mail: fishbid@xvz.net
Mr. Marvin Yoder
Interim City Manager
City of Seward via E-mail
Seward AK.
2/19/07
Sir,
For some period of time our company has had informal talks with the City about
incorporating into the Harbor Expansion the creation of additional uplands for the
development of a commercial fish handling and processing facility. Our company
contracted with the city's engineering finn working on the travel lift project to develop a
phased development plan which could create leasable uplands for the city as part of the
project.(See attachments option 5) Our Company is interested in working with the city to
make this concept a reality . We are very interested in reestablishing our presence in your
community and we feel that the city could greatly benefit from the economic activity in
terms of jobs, tax revenues and lease fees. I have advanced this idea with several
legislators who have been receptive to supporting this concept. I would welcome your
thoughts on how we can proceed. I can be reached at my direct line: 907-399-8090.
Sincerely;
Kevin Hogan, President
The Auction Block Co.
KHkh
Attachments: TNH drawings, John Daily letter pdf
55