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Sponsored by: Yoder
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CITY OF SEWARD, ALASKA
RESOLUTION 2007-019
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN
EXTENSION OF THE AGREEMENT WITH TRYCKNYMAN HAYES, INC.
TO PROVIDE ENGINEERING AND DESIGN SERVICES FOR THE I & T
DOCKS AND THE TRAVEL LIFT/BULKHEAD IN THE SMALL BOAT
HARBOR FOR AN AMOUNT NOT TO EXCEED $88,890.00
WHEREAS, in a final report dated December 22,2005, Tryck Nyman Hayes, Inc. provided
the City of Seward the results of its inspection and recommendations for renovating the I & T docks
and the travelliftlbulkhead in the Small Boat Harbor; and
WHEREAS, a Request for Proposals dated April 8,2006 sought engineering and design
proposals for the I & T docks and travelliftlbulkhead; and
WHEREAS, in June 2006 Tryck Nyman Hayes, Inc. ("TNH") was selected as a result of a
review ofthe proposals received by the City and the parties entered into a contract for an amount of
$124,196,00; and
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WHEREAS, the project capital budget was $2 million but the City has obtained an
additional $2.2 million for a total budget of$4.2 million for improvements to the I&T docks and the
travelliftlbulkhead; and
WHEREAS, TNH estimates that it could provide the additional services needed for the
expanded scope of the project, along with design, engineering, permitting and construction
administration for the project, at an additional cost of $88,890.00.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA, that:
Section 1. The City Manager is authorized to enter into an amendment to the agreement for
providing engineering and design services for renovations of the I and T docks and the travel
liftlbulkhead facility with Tryck Nyman Hayes, Inc. of Anchorage, Alaska for an amount of
$88,890.00, in accordance with the proposal submitted by TNH and presented at this meeting.
Section 2. Funding for these services is appropriated from the I&T Dock Capital Project
account no. 315-3152-4680-0200 to the contracted services account no. 315-3152-5390.
Section 3. This resolution shall take effect immediately upon its adoption.
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Page 1 of2
CITY OF SEWARD, ALASKA
RESOLUTION 2007-019
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PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 26th
day of February, 2007.
THE CITY OF SEWARD, ALASKA
~~iz ~
Vanta Shafer, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
Dunham, Valdatta, Thomas, Schafer, Bardarson, Amberg, Shafer
None
None
None
ATTEST:
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Page 2 of2
COUNCIL AGENDA STATEMENT
Meeting Date: February 26, 2007
Through: Marvin Yoder, Interim City Manager
From: Scott A. Ransom, Harbormaster
Agenda Item: Authorizing the City Manager to Negotiate and Execute,
on Behalf of the City of Seward, an Extension to the
Agreement with Tryck Nyman Hayes, Inc. to Provide
Engineering Services for the I & T Docks and the Travel
Lift/Bulkhead in the Small Boat Harbor.
BACKGROUND & JUSTIFICATION:
In June 2006, the City entered into an agreement with Tryck Nyman Hayes, Inc. ("TNH") to provide
engineering services for the I & T docs and the travelift/bulkhead in the Small Boat Harbor. The
agreement was the result of a Request for Proposals and evaluation of each of the proposals received
by the City. TNH's proposal ranked highest with 95.67 points out of a total of 100. Other proposals
scored 66.00 and 69.33.
The City first obtained grants in the amount of $2 million, but we have since obtained an additional
$2.2 million for a project total of $4.2 million. To fully utilize the grant funds and expand the project
accordingly, the design, engineering, permitting, and project management scope of work require
modification. In addition, the dredge material disposal site on ARRC property is no longer an option
and alternative disposal sites are being discussed.
TNH submitted an estimate for additional services, including additional design and permitting work,
as presented at this meeting. The contract would be amended to require these additional services at a
cost of not-to-exceed $88,890.00.
CONSISTENCY CHECKLIST:
Where applicable, this agenda statement is consistent with the Seward City Code, Charter,
Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures.
FISCAL NOTE:
Funding for this project is available from State funds earmarked during the 2006 Alaska State
legislative process, I & T Dock account no. 315-3152-4680-0200.
Approved by Finance Department
RECOMMENDATION:
Council approve Resolution 2007-19, authorizing the CityManager to negotiate and enter into an
extension of the contract with Tryck Nyman Hayes, Inc. for engineering and design services for the I
& T docks and the travelift/bulkhead.