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Sponsored by: Yoder
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CITY OF SEWARD, ALASKA
RESOLUTION 2007-031
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN
AGREEMENT WITH AIR TEC, INC FOR AN AMOUNT NOT TO EXCEED
$60,504.00 CONSTRUCTION PHASE OF THE #1 LIFT ST A TION
MITIGATION PROJECT, AND APPROPRIATING FUNDS
WHEREAS, the City of Seward was awarded $46,000,00 from FEMA to mitigate flood
related issues at Lift Station #1 during the 1986 and 1995 flood events; and
WHEREAS, this project is currently at the pre-construction phase with engineering and
design work already completed and an anticipated completion of the construction phase by May
20,2007; and
WHEREAS, Council appropriated $45,000.00 for the advance purchase of the electrical
components on March 12,2007 (Resolution 2007-024); and
WHEREAS, Air Tec Inc is the lowest responsible and responsive bidder for this project; and
.... WHEREAS, the City has spent $57,324.00 on this mitigation project (some or all of this
eligible for reimbursement from FEMA) and an appropriation of $72,000.00 (20% contingency
included) is needed to complete the construction phase of this project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Manager is hereby authorized to enter into an agreement with Air Tee,
Inc for the construction of this project for an amount not to exceed $60,504.00 and to appropriate
$72,000.00 for the completion of this project.
Section 2. Funding in the amount of $72,000 is hereby appropriated from the wastewater
retained earnings account 703-0000-3071-0866 to account no 866-8664-5930
Section 3. This resolution shall take affect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 2ih day of
March 2007.
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CITY OF SEWARD, ALASKA
RESOLUTION 2007-031
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THE CITY OF SEWARD, ALASKA
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Vanta Shafer, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
Dunham, Valdatta, Schafer, Bardarson, Amberg, Shafer
None
Thomas
None
ATTEST:
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J;f!:$;s crJ'/7X j
CitY Clerk' "t.lIU''''rt
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Council Agenda Statement
Meeting Date: March 27, 2007
Through: Marvin Yoder, Interim City Manager
From: W.C. Casey, Public Works Director
Agenda Item: #1 Lift Station Mitigation Grant
BACKGROUND & JUSTIFICATION:
Staff requested and received a Flood Mitigation Grant (reference Resolution 2005-39) in the amount
of $46,000, in May of 2005. This mitigation grant was to be used for the elevation of the controls and
associated components at Lift Station #1 to prevent a re-occurrence of flooding problems that were
experienced during the 1986 and 1995 flood events.
This project is currently at the pre-construction phase with construction anticipated to be complete by
May 20, 2007. Engineering and design work is complete and a grant amendment has been forwarded
to FEMA for their approval. The construction pre-bid conference was held and the invitation to bid
for the construction as well as the invitation to bid for the manufacture of the electrical components
was advertised. Bids were received and reviewed. Council appropriated $45,000 for the advance
purchase of the electrical components on March 12, 2007 (Resolution 2007-024). The Notice of
Intent to Award for the construction was sent to the low bidder on March 16, 2007 and staff is
currently preparing for the awarding of the construction contract.
To date, the City of Seward has spent $57,324 on this mitigation project (some or all of which is
eligible for reimbursement from FEMA), and an appropriation of $72,000 (20% contingency
included) is needed to complete the construction phase of the project. The low bid for the
construction phase of the project is Air Tek, Inc. for an amount of $60,504.
CONSISTENCY CHECKLIST
:
Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive
Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures.
FISCAL NOTE:
Funding in the amount of $46,00,from the State of Alaska Department of Military and Veterans
Affair, was awarded to the City of Seward in 2005 (account no. 866-8664-5930), for elevating the
controls at #1 Lift Station. Funding for the construction will require a transfer of funds from the
wastewater reserves to account no. 866-8664-5930 in the amount of $72,000. These funds were not
anticipated in the 2007 budget.
Approved by Finance Department: ________________________
RECOMMENDATION:
City Council approve Resolution 2007-____, authorizing the City Manager to enter into a contract
with Air Tek, Inc. for an amount, not-to-exceed $60,504, and the appropriation and transfer of funds
in the amount of $72,000 from wastewater retained earnings account no. 703-0000-3071-0866 to
account no. 866-8664-5930 for the construction phase of the #1 Lift Station Mitigation Project.