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Home My WebLink About04092007 City Council Packet The City of Seward, Alaska Monday, April 9, 2007 City Council Meeting 7:30 p.m. Council ChambeIS Robert Valdatta Council Member Term Expires 2007 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. CITIZENS' COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING. [Those who have signed in will be given the first opportunity to speak. Time is limited to 2 minutes per speaker and 30 minutes total time for this agenda item.} Vanta Shafer Mayor Term Expires 2007 Willard E. Dunham Vice Mayor Term Expires 2008 Steve Schafer CouncilMembef~..- Term Expires 2007 5. APPROVAL OF AGENDA AND CONSENT AGENDA [Approval of Consent Agenda passes . all routine items indicated by asterisk (*). Consent Agenda items are not considered separately unless a council member so requests. In the event of such a request, the item is returned to the Regular Agenda] 6.- SPECIAL ORDERS, PRESENTATIONS AND REPORTS Robert Thomas Council Member Term Expires 2007 A. Proclamations and Awards Jean Bardarson Council Member Term Expires 2008 Linda Amberg Council Member Term Expires 2008 1. National Telecommunications Week Proclamation 2. Presentation of Citizen's Police Academy by Police Chief Clemons. 3. Judy Parris police certification.............. ...Pg 4 4. Alan King correctional certification. . . . . . . . ... Pg 6 Marvin Yoder Interim City Manager B. Borough Assembly Report C. City Manager's Report D. Seward Port and Commerce Advisory Board Report Jean Lewis City Clerk 7. PUBLIC HEARINGS - None 8. UNFINISHED BUSINESS - None A Brad Meyen Cheryl Brooking City Attorney City of Seward, Alaska April 9, 2007 Council Agenda Page I 9. NEW BUSINESS A. Resolutions 1. Resolution 2007-033, Authorizing The City Manager To Enter Into An Agreement With CRW For Professional Services For The Gateway To Forest Acres Water Storage Tank Project And Appropriating Funds...................................... .Pg 8 *2. Resolution 2007-034. Accepting A Grant In The Amount Of $2,430.24 From The Alaska Highway Safety Office For 2007 Third Quarter ASTEP Seatbelt Enforcement Campaign And Appropriating Funds. . . . . . . . .. . . . . . . . . . . ., . .. . . . . . . . . . . . . . . . . . . . . . . . . . . .Pg 20 *3. Resolution 2007-035, Accepting A Grant In The Amount Of $1,518.90 From The Alaska Highway Safety Office For 2007 Third Quarter ASTEP Driving Under The Influence (DUl) Enforcement Campaign And Appropriating Funds.............. .Pg 25 *4. Resolution 2007-036, Appropriating Lapsed Matching Grant Funds Back To The General Fund Undesignated Fund Balance Account In The Amount Of $50,000....... ...... ............ .... ... ..... .... ...... ........ ............................ ...Pg 30 B. Other New Business Items *1. Approval of the March 27,2007 regular city council meeting minutes..... oo.Pg 34 *2. Re-Appoint John French to the Prince William Sound Regional Citizens' Advisory Council, with a term to expire May, 2009.......................... ....Pg 39 3. Set a work session to discuss procedures, ideas, funding, and site location for both the electric and public works shops. 4. Possible appointment of council member attendance at the Rural Energy Conference sponsored by Alaska Energy Authority (ABA) in Fairbanks April 24- 26,2007.............. ...... .............. .............................................. .Pg 40 5. Discussion on repair of the boardwalk by the lagoon. (Valdatta)........ ...... ooPg 46 -10. INFORMATIONAL ITEMS AND REPORTS (No action required) A. Fourth Quarter of 2006 City Financial Reports.... .................................. ...Pg 50 11. COUNCIL COMMENTS 12. CITIZENS' COMMENTS [5 minutes per individual - Each individual has one opportunity to speak.] 13. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS 14. ADJOURNMENT City of Seward, Alaska April 9, 2007 Council Agenda Page 2 \0 \-.- 0 ~ ~ a ~ C\J 9N ~ .... .9 (.) .~ ~ ~ Q c3 tiS ~ ~ u:i ::! (.) (f) co \l) tiS ~ lli tn a u:i ~ ~ > - 0 ~ a:: ~ ~ ;z. ~ a:: <.) ~ ~ .U <( f~ <( ~ ~ Cf) a. C1) '--~ j <( ,.... ~ ...J .S! ..l <( ~ - j CJ) . "'- ~ a u.. ..c ~ -e W t:: ~ .t 0 ~ U ~ tiS VJ ~ i w ~ 1:5 <( ::J: 1 ~ .~ ~ .. ~ CJ) Q I 1 ~ N I- 'tJ / ~ Cf) 9~ ti .(].) :I: \ - .;::: ~ f-< ~ C :.:::: \Cl - ~ ~ ~ ::) c- ..., CI) tiS ..c: a CI)' ~ ~ '- :S .E .gs ~ t:: tiS ..c: I... ~ ~ ~ 0 I... ~ t:: ~ t:: ~ '- tn State of Alaska Department of Public Safety IIlsla '111ce .Idallls CI.lell Frank H. Murkowski, Governor William Tandeske, Commissioner November 20, 2006 Officer Judith E. Parris Seward Police Dept. P. O. Box 2208 Seward, AK 99664 Dear Officer Parris: The Alaska Police Standards Council is pleased to award you a Basic Certificate, for which you have qualified pursuant to AS 18.65.240. Your Certificate and APSe card are being forwarded to Chief Tom Clemons for presentation to you. On behalf of the Council, I~wish to~congratulate you on this accomplishment; it demonstrates the professionalism and dedication you have acquired and exhibited in your career. Sincerely, o/~ Terry Vrabec Executive Director cc:/Chief Tom Clemons Seward Police Dept.. ;. Alaska Pollee Standards Council P.O. Box 111200 - Juneau, AK 99811 Phone: 907-465-4378 - Fax: 907-465-3263 s ~ ~ ~ t- o a ~ ~ C\J 9N ~ ~ ~ ..... ~ .9 (.) .~ ~ Q ~i c3 tiS .~ CI) ~ ~ tiS < lli lO ;:) ~ C) ~ ~ ~ ~ ~ ~ .... ~ Z (.) ~ ~ ~ <( f~ - ~ ~ ~ ~ ~ a (f) C't) <( ,.... ~ j -I . .9 <( ~ > - .~ ..... 0 u.. ~ ~ 'E c:: ~ ~ ~ 0 r- U ~ tiS {g ii VJ Z :::J UJ <( ~ ~ ~ ~ .~ W :::J .~ (/) i ~ 0.. .~-f ]; j-: N -I "'C d: (f) 9~ ~ Q.) :t -I i.i:::: E- ~ '- 0- - .~ ~ tiS N ~ <( :::J 0- N (f) ~ tiS .t:: 0 ~ .~ ~ ~ :S c: ~ Cll .~ ~ c:: Cll tiS t5 .!:: ~ .... :::J ~ 0 .... ~ ~ c:: :::J c:: ~ t: '- 0) ~ lo February 13, 2007 Officer Allen V. King Seward Police Dept. P. O. Box 2208 Seward, AK 99664 Dear Officer King:: State of Alaska Department of Public Safety lIaslll police Staldanls Coulcil Sarah Palin, Governor Walt Monegan, Commissioner The Alaska Police Standards Council is pleased to award you a Basic Municipal Correctional Officer Certificate, for which you have qualified pursuant to 13 MC 85.235. Your Certificate and APSC card are being forwarded to Chief Tom Clemons for presentation to you. On behalf of the Council, I wish to congratulate you on this accomplishment; it demo~strates the professionalism and dedication you have acquired and exhibited in your career. Sincerely, o/~ Terry Vrabec Executive Director cc/Chief Tom Clemons Seward Police Dept. Alaska Police Standards Council P.O. Box 111200 -Juneau, AK 99811 Phone: 907-465-4378 Fax: 907-465-3263 / Sponsored by: Yoder CITY OF SEWARD, ALASKA RESOLUTION 2007-033 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH CRW FOR PROFESSIONAL SERVICES FOR THE GATEWAY TO FOREST ACRES WATER STORAGE TANK PROJECT AND APPROPRIATING FUNDS WHEREAS, in 2000 the public works staff commissioned CRW to do the design study report and the preliminary water storage tank design; and WHEREAS, the preliminary design work was 35% completed in October of 2001; and WHEREAS, then city manager Scott Janke directed staff to forego further design work and apply for construction funds from ADEC through the Municipal Grants Program; and WHEREAS, due to incomplete design work, the City was not successful in obtaining grant funds to proceed with this project; and WHEREAS, ADEC has been awarding construction grant funds to projects with~pre- approved design work; and WHEREAS, staff requested and received a proposal from CRW to finish the design of the 500,000 gallon storage tank; and WHEREAS, completion of the design and submittal and approval by ADEC is necessary to re-apply to ADEC for grant funding. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manger is hereby authorized to enter into a Professional Services Agreement with CRW Engineering to complete the Water Storage Tank Design Project. Section 2. Funds in the amount of $132,485 are hereby appropriated from the water enterprise retained earnings account no. 701-0000-3050 to account 701-7400-5930 for the final design of the Water Storage Tank Project. Section 3. This resolution shall take affect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 9th day of April, 2007. ~ Council Agenda Statement From: Marvin Yoder, Interim City Manager W.C. Casey, Public Works Director dr.~. Meeting Date: April 9,2007 Through: Agenda Item: Professional Services Agreement BACKGROUND & JUSTIFICATION: In 2000, Public Works staff, in conjunction with the Gateway to Forest Acres water line project, commissioned CRW to do a water storage tank design study report, followed by a "preliminary" design. The water storage tank design study report was completed and incorporated into the Water and Sewer System Modeling and Analyses (June 2000). The water storage tank preliminary design work was 35% complete in October of200 1 when CR W made a presentation to the City Council at a work session. Then-city manager Scott Janke directed staff to forego further design work and apply for construction funds from ADEC through the Municipal Grants and Loan Program. In preparation for the 2008 State of Alaska Municipal Grant cycle, staff is requesting to enter into a contract with CR W for design or ci-sOO,ooO galfon watertarik. TheCity of Seward Public Works personnel submitted a grant questionnaire for the 2007 grant cycle, and unfortunately, did not score at a level to qualify for funding. We feel that our best opportunity to garner grant funding for this important project is to finish the design work, submit and receive ADEC approval, and increase our grant questionnaire scoring by having this project ready for construction. The reality is, ADEC has been awarding construction grant funds only to those projects that have pre-approval of the design work. Other considerations that ADEC weighs heavily, are public health issues. Currently, Seward's lack of storage is not considered a "public health issue" at ADEC. Operational protocol has been established to prevent a "public health issue" related to the community's lack of water storage. Staff requested and received in March 2007, a proposal from CRW to finish the design of the 500,000 gallon storage tank. At this time, completion of the design and submittal and approval by ADEC is necessary before grant construction funds are likely to be awarded to the City. CR W has included in their submittal cost breakdowns and time lines associated with finishing the engineering and design work. At this time, it seems reasonable and appropriate to complete tasks 1 thru 4 at a cost of $132,485. These tasks appear to be the items most likely to improve the City's chances of obtaining grant funds for construction. CONSISTENCY CHECKLIST: Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. ~ City of Seward Resolution 2007-033 FISCAL NOTE: Funding in the amount of $132,485 is available in the water reserve fund but was not anticipated in the 2007 budget, and will therefore require appropriation. ~~ Approved by Finance Department: . ( RECOMMENDATION: City Council approve Resolution 2007-D33, authorizing the City Manager to enter into a professional services agreement with CRW for engineering services for an amount not-to-exceed $132,485, and appropriate funds in the amount of$132,485 from the water enterprise fund retained earnings account, to account no. 701-7400-5930 for the engineering and final design of the Water Storage Tank Project. \ r...... Of t'~iVl C\- L SC-Ope 0 f' . 5~({\Ge ENGINEERING GROUP, LLC City of Seward P.O. Box 167 Seward, Alaska 99664 Attn: WC Casey, Director of Public Works Re: Proposal- North Seward Water Storage Tank Dear WC: CRW Engineering Group, LLC is pleased to provide our proposal for preliminary and final design of the City of Seward's North Seward Water Storage Tank project. As you know, CRW Engineering previously completed schematic design for this proposed facility. We understand that it is the City's intent to complete design of this project prior to the submittal date for the ADEC Municipal Water Grant Program, which is tentatively scheduled for the first week of August 2007. The work of this proposal includes the following tasks: . Update City of Seward's water system model (from 2000) . Geotechnical investigation . Field survey . Easement acquisition support . Preliminary & final design of 500,000 gallon water storage tank . Preliminary & final design of 3,000 feet of water main to storage tank . Bid support services . Construction support services The following sections describe the proposed scope of services, deliverables, schedule, and estimated fee for completing the work. SCOPE OF SERVICES CRW proposes to perform the following design, bidding, and construction support tasks. 1.0 - CONCEPTUAL DESIGN (25%) CRW Engineering will prepare a design study technical memorandum that will serve as the basis for design of the improvements, and satisfy the project submittal requirements for ADEC. The memorandum will include the following key elements: .. 3940 ARCTIC BLVD. . SUITE 300 . ANCHORAGE, ALASKA 99503. (907) 562-3252. FAX (907) 561-2273 · www.crweng.com \ \ . Water Main -location, size, pipe material, depth of bury, tie-in locations, required easements . Water Storage Tank - location, size, tank material, future tank baffling, required easements As part of the conceptual design, CRW Engineering will update the City of Seward's water system model developed in 2000. We will add to the model any water mains constructed since 2000. The model will then be utilized to confirm the new water tank size and location, as well as the size of the water mains to and from the tank. Also as part of the conceptual design, CRW Engineering will perform a site visit to review and photograph the project area. Since completion of the original schematic design in 2001, there have been substantial changes within the project area, including completion of the new Seward Middie School. 2.0 - PRELIMINARY DESIGN (85%) CRW Engineering's geotechnical subconsultant, Golder Associates, will perform a geotechnical investigation of the new water tank site and the new water main alignments. The geotechnical investigation will include design recommendations for the water tank foundation. CRW Engineering will retain the services of local surveyor Cline & Associates to update and complete the design survey originally prepared for the schematic design in 2001. The survey win include_ the new tal]ksite,Jhe new Seward Middle School (as needed), and the Well House No.6 site. In addition to preparing the project survey control drawing, Cline & Associates will assist with development of the easements required for the new tank and water mains. Plans, specifications, and an engineer's estimate will be prepared as part of the preliminary design. The technical specifications will be based on Municipality of Anchorage Standard Specifications. Contract documents will be prepared similar to previous City of Seward projects including the North Seward Water System Improvements. 3.0 - REVIEW PROCESS CRW Engineering will prepare and submit the preliminary design to the City of Seward, local utilities, and ADEC. The ADEC submittal will include completing the required water review checklists (Plan Review Application Checklist, General Checklist, Storage Checklist, Distribution Checklist), and payment of the appropriate ADEC review fees. CRW Engineering will meet with the City of Seward (in Seward) to review the preliminary design, and we will provide written response to comments. 4.0 - FINAL DESIGN (100%) & BIDDING Based on City of Seward and ADEC review comments, CRW Engineering will prepare and submit final plans and specifications in a bid-ready package, with a final engineer's estimate. Plans will be stamped and signed by an engineer licensed .f._ _..__...:__ ;., +hn ~",_.a._ _~ ^ I__L.._ ____ II 5.0 - BID SUPPORT SERVICES CRW will assist the City of Seward with bidding the project, including coordination of bid set reproduction, responding to bidder questions, preparing any required addendums, conducting a pre-bid meeting, and reviewing bids. It is assumed that the City of Seward will advertise the project for bids, distribute bid sets, and conduct the bid opening. 6.0 - CONSTRUCTION SUPPORT SERVICES CRW Engineering will provide a full-time on-site inspector who will be responsible for construction administration of the project. CRW will conduct the pre-construction conference, review contractor submittals, and respond to contractor requests for clarification. Materials testing (compaction, concrete, tank steel construction) will be provided by sub-consultants. Once construction is complete, CRW will prepare and submit record drawings to ADEC for the Approval to Operate certification. Copies of the record drawings will be provided to the City of Seward. DELlVERABLES The following deliverables will be provided. . Design Study Technical Memorandum - 4 copies . Preliminary Design (85%) - 10 sets of half-size plans (11 "x 17") and specifications . Final Design (100%) - 30 sets of full-size plans (22"x34") and specifications, and 20 sets of half-size plans (11 "x17") . Construction Support - Daily inspection reports, construction photographs, weekly quantities . Record Drawing Submittal - 4 sets of half-size plans (11"x17"), 4 sets of full-size (22"x34") plans, and 1 set of full-size (22"x34") Mylar plans SCHEDULE CRW is prepared to perform the work of this proposal in accordance with the following schedule: . Anticipated Notice to Proceed . Submit Conceptual Design . Submit Preliminary Design . Submit Final Design . Construction . Submit Record Drawings April 11 ,2007 May 9, 2007 June 22, 2007 July 31 , 2007 Summer 2008 2 weeks after receipt of redlines City of Seward Page 3 Proposal- North Seward Water Storage Tank CRW Engineering Group, LLC \3 FEE CRW proposes to complete the work on a time and expense basis in accordance with the attached Fee Schedule. The estimated cost for completing the Design Tasks (Task 1 through Task 4) is $132,485. The estimated cost for completing the Bidding and Construction Support Tasks (Task 5 through Task 6) is $1a9,345. A breakdown of these- costs are shown on the attached Fee Proposal. Note that the hourly billing rates shown on the Fee Schedule are maximum billing rates for each labor category. Actual rates will generally be less as shown on the Fee Proposal. Assumptions made in preparing the proposal are as follows: 1) Water storage tank is not required to meet chlorination contact times. 2) Easements required for the new water tank and water mains will be procured by the City of Seward. Easement drawings and descriptions will be provided by CRW Engineering. 3) City of Seward to provide record drawings for water projects constructed since 2000. 4) City of Seward to advertise the project for bids, distribute bid sets, and perform the bid opening. 5) Field construction is assumed to last 14 weeks. We appreciate the opportunity to submit this proposal and look forward to assisting you with this project. Sincerely, CRW ENGINEERING GROUP, LLC !J~~ D. Michael Rabe, PE, Member Manager (907) 646-5636/ Fax: (907) 561-2273/ email: mrabe@crweng.com Attachments: As stated City of Seward Page 4 Proposal- North Seward Water Storage Tank CRW Engineering Group, LLC \L\ 0 ,... It) -"" = .l! III N o to ... ...... .:>f. _ en .!!l.!!l 0.0 1-:> (/) ... en - III III '" 0 c: c.J III X W .0 ~ :> !!! C/) c: 0 L) - ~ to 0 - .0 o to 1--1 , Ie::lUal~ :g . w II ueplutpal :g ~ III ueplutpal ~ <17 It'l Je9u!6U3 Ml!lS ~ ~ Jeau!6U3 pa[OJd ~ I ~ I It'l ezzanas alad ~ ~ It'l aqe~ lael.P!V'j . a ~ ~ o It: ~ w en u. o ~ (3 .)f. C IV I- Gl 01 IV ... l'CI S.)f. ~ := Sa IV - ~"E III '"CJ ~ ... Gl III en ~ en J: 1: o Z a U) o a.. o a: a.. w w u.. It) GO GO M ,... ... It) ... N M ... ... 0;0:010'.2'.' 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'f 'f ." .... .Yo ll:: III ~ IS l- I ..J 0( I- ;:, 0 en I- .... o o N ;::: ~ \lo [~R\N ENGINEERING GROUP.llC CRW ENGINEERING GROUP, LLC Fee Schedule - 2007 EMPLOYEE CATEGORY * Principal Engineer/Partner .......... ............ ......... ............. ....... ........$165.00 Project Manager ........... ........... ...... ............ ........... ......... ..... ..........$150 .00 Senior Engineer/Senior Surveyor...... .......... ............. .................. .$150.00 Project EngineerlProject Surveyor/Senior Designer ...................$135.00 Staff Engineer/Staff Surveyor (Registered) ...................... ..........$125 .00 Construction Manager. ...... .... ..... ............ ..... ....................... ......... $125 .00 Planner.. ............. ..... ............... ..... ...... ............. ...................... ........ $115.00 Staff Engineer/Staff Surveyor............ ............................... ...... ..... $110.00 Engineering/Surveying Technician III ........................................$ 95.00 Engineering/Surveying Technician II............... ............. ..............$ 85.00 Engineering/Surveying Technician 1...........................................$ 75.00 SecretaryfTypist ..... ...... ................. ..................... ............... ........ ...$ 75.00 Two Person Survey Crew (Basic) ...............................................$220.00 Three Person Survey Crew (Basic) .............................................$280.00 >10 Rates are typical for category indicated exclusive of overtime. Actual rates may vary. SUPPLIES AND SERVICES Direct Expenses and Supplies......................................................Invoice + 10% Subconsultants . ...... ..... ........... ...... .................. ........ ........ ..... .........Invoice + 10% Meals (Per Diem)......... ......... ................................. ............ ...... .... $45 .OO/day In-house Expenses Xerox (8-1/2 X 11)....................................... ................... ...... .......$0 .15/copy Xerox (11 x 17) ................................... ........................ ................$0.30/copy Color Copies (8-112 xII) ...........................................................$1.50/copy Mileage....................................................................................... .$0 .48/mile Vellum and Bond Plots ...............................................................$2.00/square foot Reproducible Mylar Plots ...........................................................$3.50/square foot LCD Projector (per day) .............................................................$150.00/day Podium and Speaker System .......................................................$50.00/day Total Station Survey Kit .....................................................$1 OO.OO/day Robotic Total Station Survey Kit .......................................$120.00/day GPS Survey Kit............ ...... ................................................. $200 .OO/day 1/3/2007 \"l AtV\eY\ole J. Sc~e. (!) f ~ Gen)l'u . ~,2007 v,,, ENGINEERING GROUp, LLC City of Seward P.O. Box 167 Seward, Alaska 99664 Artn: WC Casey, Director of Public Works Re: Contract Amendment - Water and Sewer Modeling/Expansion in the Gateway- Forest Acres Subdivisions Project Dear WC: CRW Engineering Group, LLC hereby requests a contract amendment to our Agreement For Professional Services for the Water and Sewer Modeling/Expansion in the Gateway-Forest Acres Subdivisions project, dated November 17,1999. This amendment includes the following work tasks, which are detailed in our proposal dated March 27,2007: · Update the City of Seward's water system model · Geotechnical investigation . Field survey · Easement acquisition support · Preliminary & final design of 500,000 gallon water storage tank · Preliminary & final design of 3,000 feet of water main to storage tank . Bid support services · Construction support services As indicated above, the update of the water system model is a continuation of our original effort to model the City of Seward's water system in Haestad Methods WaterCAD, which was completed in 2000 (City of Seward PO #24475). The current effort will update the model by adding water mains constructed since 2000; the model will then be utilized for design calculations for sizing the new tank and piping. The preliminary and final design of the new water storage tank and associated piping is a continuation of our original schematic design completed in 2001 (City of Seward PO #24782) that identified tank location and easements. This current effort will confirm the tank location and piping alignments and sizes, obtain field survey data, generate a geotechnical investigation, and complete final design. 3940 ARCTIC BLVD. . SUITE 300 · ANCHORAGE, ALASKA 99503 . (907) 562-3252 . FAX (907) 561-2273. www.crweng.com \<6 We appreciate the opportunity to continue to assist you with this project. If you have any questions or require additional information, please don't hesitate to contact either myself or Pete Bellezza. Sincerely, CRW ENGINEERING GROUP, LLC p. ~;Jy- D. Michael Rabe, PEl Member Manager (907) 646-5636/ Fax: (907) 561-2273/ email: mrabe@crweng.com City of Seward Page 2 Proposal- North Seward Water Storage Tank CRW Engineering Group, LLC \~ Sponsored by: Marvin Yoder CITY OF SEWARD, ALASKA RESOLUTION 2007-034 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ACCEPTING A GRANT IN THE AMOUNT OF $2,430.24 FROM THE ALASKA HIGHWAY SAFETY OFFICE FOR 2007 THIRD QUARTER ASTEP SEATBELT ENFORCEMENT CAMPAIGN AND APPROPRIATING FUNDS WHEREAS, the Seward Police Department has been awarded a Program Coordination Grant from the Alaska Highway Safety Office, in the amount of $2,430.24; and WHEREAS, the City is not required to provide any cash or in kind match; and WHEREAS, the use ofthese funds must be for the purpose of providing overtime saturation patrols by the Seward Police Department for the enforcement of seatbelt violations during April, May and June 2007; and WHEREAS, these funds are essential to the Seward Police Department's ability to enforce seatbelt violations. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The City Manager is hereby authorized to accept the 2007 ASTEP Seatbelt Enforcement, Alaska Highway Safety Office grant in the amount of$2,430.24 and enter into a grant agreement. Section 2. Funding in the amount of$2,430.24 is hereby accepted to grant revenue account no. 101-0000-4680-0200 and appropriated to the police department's overtime account, no. 101- 1210-5020. Section 3. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 9lh day of April, 2007. ~() Agenda Statement Agenda Item: Alaska Highway Safety Grant (ASTEP EA TBEL T Third Quarter Enforcement) Meeting Date: April 9, 2007 From: Marvin Yoder, Interim City Man;tU Tom Clemons, Chief of Police cfPl To: BACKGROUND & JUSTIFICATION: The Alaska Highway Safety Office, AHSO, has requested that the City of Seward continue to participate in the Alaska Strategic Traffic Enforcement Partnership, ASTEP, Seatbelt Overtime Enforcement campaign by providing overtime saturation patrols. During selected holidays, the blitz campaign, and assigned weekends, the Seward Police Department will conduct high-visibility Seatbeltenforcement patrols. AHSO has awarded a grant in the amount of$2,430.24 for April, May and June 2007. This_ progI"@:!_ i~ a }OO% grant funded project, with no local matching funds required. ------....- ._---_.~---- The terms of the grant and the grant budget are attached. INTENT: The intent of this grant is intended to reduce deaths and injuries by increasing compliance with Alaska's primary seat belt law. CONSISTENCY CHECKLIST: Where applicable, this agenda statement is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. Other: FISCAL NOTE: There is no local funding required to match these grant funds. Approved by Finance Department: \.J~ A'~ J?:/?Li/Uy-. RECOMMENDATION: City Council approve Resolution 2007- D 3 Lj , accepting a grant from the Alaska Highway Safety Office in the amount of $2,430.24, and appropriating funds. ~\ MAR-22-2007 07:46 From: To:907 224 8480 P.5/7 r!~l~ .,. _.fA ,....- - Notice to Proceed Slule: or AllISkl1 J)l:J.'lIlI't:m~1l1 of Tr;lIlgpOnaUOll ;lIull)utlhc FII.:ihlil:s :II ~2 Ch"nncl Dr PO BUll 11251.10 JUIl~II\l AK 99811-2500 I': 907.465-2446 r 907-465-4030 dot.alaska .gov/highwaysafety Grantee Name and Address. PrOject Title: ASTEP S~~tb.~!L!;"lJf<:)rc~menl $~~?i~~~o.l!~~PElP~r1r1}er1t Lt. Louis R Tiner You may proceed with the activities for the Categories and specific Tasks enumerated I)fllow In the Funding Summary. Any activIties beyond the wrillen scope and/or any costs above the price estimate In our Agreement require prior AHSO approval and a Project Revision. Aclual cosl underrun of the Contract Amount for any Category shall not routinely accumulate for other Categories. AHSO reserves the right to retain or reallocate any remainu19 funds resulting from such cost underrLl/'lS. This NTP Is cumulative and It supersedes all prior NTPs for this Agreomont. The AHSO Administrator for this NTP is' Cindy Cashen geney por ADOT&PF Policy no1.0' .050 :3 FUNDING SUMMARY TOlDt Amount Approvod for thll NTP Authorlzod Talkl As aulhorlzed In Program Coorc1ination Grant from April 1, 2007 to June 30. $2,430.24\ Z007 Totat Amounl Authorlzod to Dato $5.063.00 Vehicle usage Is Included @ $5.00 per hour as referenced on the Program Coordination Grant. CQ!1oc~llon Code 24461713 AHSO UIO only Proaram Codo 57tl70 NTP No: 3 Project No: 40607-10-02 Proj~ct End Dale: 06/30/07 I.edaer Cod" 306281:182 Account CO<;!e 76573 ~~-LID Signature Dalo pro.gram Control Agem - Name Kalt1)' BUllIUt Alaska 'otighway Safely Office. NOllce 10 Proceed 02/06 1^ To:907 224 8480 P.5/7 MAR-22-2007 07:45 From: r;/). '~Ifl ....- Stale of Alaska Department or Transportation and Public Facilities P.O. Box 112500; Rm #200 Juneau AK 99801 Ph: 907-465-2446 Fx: 907-465-4030 www.dot.alaska.gov/hlghwaysafety Program Coordination Grant Program Area' ProjaclCoordinalor: Federal Funding Year: Occupant Protection 2007 .....- Project Tille: Projecl Nunlt)Qr. Alaska Strategic Traffic Enforcement 406 07-10-02 Partnership Seatbelt Overtime Enforcement Grant Purpose/Objectives In order to reduce deathS and injuries caused by impaired drivers and to increase compliance with Alaska's primary seat belt law, the Seward Police Department will conduct high-visibility seat belt and DUI enforcement as detailed in the Alaska Strategic Enforcement Partnership Enforcement Plan submitted to the Alaska Highway Safety Office in April 2006. The Seward Police Department agrees to participate in the following enforcement blitzes from April 1, 2007 through June 30, 2007. ./ Required Seatbelt Enforcement: to include the major Holidays Month-by-Month Breakdown (Refer to enforcement plan for detail of seat belt and DUI enforcement times): Month Hours - Seatbelt Enforcement Monthly Budget Aoril 8 hrs S6 $ 365.04 Mav 20 hrs sa $ 912.60 June 20 hrs S6 $ 912.60 Vehicle UsaQe $5.00 per hour $ 240.00 . ...~,. Actual cost of overtime to include benefits Is not to exceed the following amount: $2,430.24 Including vehicle usage. Activity covered by this grant must be completed by June 30,2007. Reimbursement requests must be submitted to the Alaska Highway Safety Office no later than July 15. 2007. To receive reimbursement for personnel services the department must provide either overtime sheets with hourly rates for each officer or a spreadsheet with this information with total hours of overtime. AI3SKII HighwlJY Salely OHico. Granl Forme 10106 ~.~ MAR-22-2007 07:46 From: To:907 224 8480 P.7/7 Expenses are detailed on page 2 of grant. Budget Summary: BUDGET CATEGORY BUDGET AMOUNT (100) Personal Services $ 2.190.24 (200) Travel & Per Diem (300) Vehicle Usage $ _~O.OO (400) Commodities (500) EQuipment TOTAL $ 2,430.24 ProJeet , 406 01-10-02 CC 2446171'3 LC 30628982 PJ. 76573 . PGM Code. 57870 RSA# Signed: d~dor 3P8/o1- Dale ' C Governor's ~ Alaska HlQhwilY Salely Ottlco. GrOll" I=orms 10/06 ~L\ Sponsored by: Marvin Yoder CITY OF SEWARD, ALASKA RESOLUTION 2007-035 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ACCEPTING A GRANT IN THE AMOUNT OF $1,518.90 FROM THE ALASKA HIGHWAY SAFETY OFFICE FOR 2007 THIRD QUARTER ASTEP DRIVING UNDER THE INFLUENCE (DUI) ENFORCEMENT CAMPAIGN AND APPROPRIATING FUNDS WHEREAS, the Seward Police Department has been awarded a Program Coordination Grant from the Alaska Highway Safety Office, in the amount of $1 ,518.90; and WHEREAS, the City is not required to provide any cash or in kind match; and WHEREAS, the use of these funds must be for the purpose ofproviding overtime saturation patrols by the Seward Police Department for the enforcement ofDm violations during April, May and June of2007; and WHEREAS, these funds will be of essential assistance to the Seward Police Department in the enforcement of DUI violations. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The City Manager is hereby authorized to accept the 2007 ASTEP DUI Enforcement, Alaska Highway Safety Office grant in the amount of$l ,518.90 and enter into a grant agreement. Section 2. Funding in the amount of$1,518.90 is accepted to grant revenue account no. 101-0000-4680-0200 and appropriated to the police department's overtime account, no. 101-1210- 5020. Section 3. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council ofthe City of Seward, Alaska, this 9th day of April, 2007. ~s Agenda Statement Meeting Date: April 9, 2007 To: Agenda Item: Marvin Yoder, Interim City Ma;~r Tom Clemons, Chief of Polic~ I Alaska Highway Safety Grant (ASTEP DUl Third Quarter Enforcement) From: BACKGROUND & JUSTIFICATION: The Alaska Highway Safety Office, AHSO, has requested that the City of Seward continue to participate in the Alaska Strategic Traffic Enforcement Partnership, ASTEP, DUl Overtime Enforcement campaign by providing overtime saturation patrols. During selected holidays, the blitz campaign, and assigned weekends, the Seward Police Department will conduct high-visibility DUI enforcement patrols. AHSO has awarded a grant in the amount of$I,518.90 for April, May and June 2007. This program is a 100% grant funded project, with no local matching funds required. The terms of the grant and the grant budget are attached. INTENT: The intent of this grant is to save lives by arresting and punishing alcohol and drug impaired drivers and maintain current public perceptions ofDUl enforcement issues. CONSISTENCY CHECKLIST: Where applicable, this agenda statement is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. Other: FISCAL NOTE: There is no local funding required to match these grant funds. Approved by Finance Department: JiA~ ~~ RECOMMENDATION: City Council approve Resolution 2007-035 , accepting a grant from the Alaska Highway Safety Office in the amount of$I,518.90, and appropriating funds. JJo To: 91217 224 848121 P.2/7 MAR-22-21211217 1217:46 From: ~] ..-- -' Notice to Proceed SIOlle 0.1' ^ Iilllka DCI)a1'II1l~nl orrrlulSpOI'l<lUOIl and I'uhlil' FlIcllilics 31:n Chunm:ll>r 1'0 Bo.x 112500 JUlleau ^K l)9811.2500 I): 907-465.2446 r: !JU7-465-40JO dot. alaska. (lov/h ighwaysafety Grantee Name-ancfAddress: .... ----..-.-. ,....----..- Project Title: .Sewfjrd.f=l()liC~ .q~partme.n.~.. ..P:..~Qu..i~.R.Ti!:'~t ....._..d. ASTEP DUI.I;n.JC?r~~~~r\t You may procood with tho aetlvllil&$ for the Categones and specific Tasks enumerated below In lhe Funding Summary Any activities beyond the written scope and/or any costs aoove the price eslimale in our Agreement require prior AH$O approval and a Project Revision Actual cost underrun of tha Contract Amount for any Category shall not rOullnaly accumulate for other Categories. AHSO reserves the right to retain or reallocale any remaining funds resulting from such cost underruns. ,,_-~'_.'P-- --- This NTP Is cumulaflve and It supersedeS all prior NTPs for thIs Agreement. The AHSO Administrator for this NTP is: Cindy Cashen per ADOT&PF Pc:>Ilcy R01.0105Q by. Slgnat~re Name Cmdy Cashen .....~-------,. Totat Amount Approyod for this TotDI Amount NTP Authorlzod Talks Authorlzod to Oato As authOrized in Program CoordlnatiM Grant trom April 1 ,2007 LO June30, $1,516.90 2007. SO,:i66.5B VohiclB u~I:lQe i~ included @ $5.00 por hour as refertmG80 01'\ tho Program CoorcMalion Gnml. ._.._h' ..--. FUNDING SUMMARY - AHSO ueo only NTP No 3 Prolsel NO' 154AL 07-14-01 Pro.18cl End Dala 06/30/07 CollocatIOn Code 24461696 Proor..m t;o~e 57870 ~99~nLCOQe 76539 ACllon -~.. Sil:lfl...lun~ 1)",10 P,oClrom Conlrol Agent - Nome: KlJlhy ~UdkO AIli5k!l Highway Silfoly Offlco, Notice 10 Proceed 02/06 ~1 MAR-22-2007 07:46 From: 10:907 22'4 8'480 P.3/7 '~] State of Alaska Department of Transportation and Public Facilities P.O. Box 112500; Rm #200 Juneau AK 99801 Ph: 907-465-2446 Fx: 907-465-4030 www.dot.alaska.gov/hlghwaysafety Program Coordination Grant Program Area: Project Coordln9lOr: Federal Funding Vesr' Impaired Driving 2007 Projoct 'ritIG: Project Number Alaska Strategic Traffic Enforcement 154AL 07-14-01 Partnership DUI Overtime Enforcement Grant Purpose/ObJective6 In order to reduce deaths and injuries caused by impaired drivers and to increase compliance with Alaska's primary seat belt law, the Seward Pollee Department will conduct high-visibility seat belt and OUI enforcement as detailed in the Alaska Strategic Enforcement Partnership Enforcement Plan submitted to the Alaska Highway Safety Office in April 2006. The Seward Police Deoartment agrees to participate in the following enforcement blitzes from April 1 ,2007 through June 30. 2007. 0/ Required QUI Enforcement: to include the major HOlidays Month.by-Month Breakdown (Refer to enforcement plan for detail of seat belt and DUI enforcement times): .__...,,,-~. ..- Month Hours - OUI Enforcement Monthly Budget April 10 hrs DUI $ 456.30 May 10 hrs DUI $ 456.30 June 10 hrs DUI $ 456.30 Vehjcle...~.~~g,~ $5.00 Qer hour $ 150,00 Actual cost of overtime to Include benefits Is not to exceed the following amount: $1,518.90 including vehicle usage. Activity covered by this grant must be completed by June 30,2007. Reimbursement requests must be submitted to the Alaska Highway Safety Office no later than July 15. 2007. To receive reimbursement for personnel services the department must provide either overtime sheets with hourly rates for each officer or a spreadsheet with this information with total hours of overtime. Alaska '''Ighway Safoty Offico, Grant Forma 10/06 <)~ MAR-22-2007 07:46 From: Expenses are detailed on page 2 of grant. Budget Summary: BUDGET CATEGORY BUDGET AMOUNT -(,00) Personal Services $ 1.368.90 12001 Trellel & Per Diem 130m Vehicle Ussae $ 150.00 (400) Commodilies (500) EOlllomenl ........ TOTAL $1,518.90 ~. wy Safety Representative .A1..~k.. t-llghway Safely Office. Gr:snl Forms 10/06 ~~ 10:907 224 8480 P.4/7 Projeet #. 164AL 07 -14.01. . .. CC 244'61696 LC 30629382 PJ 76539 PGM Code 78780 RSA# $<ulO1- Dale ~aa/OJ- Date Sponsored by: Yoder CITY OF SEWARD, ALASKA RESOLUTION 2007-036 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, APPROPRIATING LAPSED MATCHING GRANT FUNDS BACK TO THE GENERAL FUND UNDESIGNA TED FUND BALANCE ACCOUNT, IN THE AMOUNT OF $50,000 WHEREAS, the Seward City Council approved Resolution 2002-034 on April 8, 2002, authorizing the designation of $50,000 of the General Fund's fund balance to be utilized to match a potential grant from the State's Division of Community and Business Development Community Priorities Program; and WHEREAS, on January 14, 2002, the City Council approved resolution 2002-007, supporting the concept of the Fort Raymond Satellite Fire Station, and authorizing the city administration to pursue funding; and WHEREAS, as part of the grant application process, the granting agency required that the City demonstrate a willingness to commit 10% of the project cost as matching funds; and WHEREAS, the City was not successful in obtaining the grant, thus eliminating the need to retain these matching funds as part of the General Fund's designated fund balance; and WHEREAS, this resolution authorizes the $50,000 to be released from designated fund balance and be appropriated back to the General Fund's undesignated fund balance account. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The city manager is hereby authorized to release funding in the amount of $50,000 from designated fund balance account no. 101-0000-3042, to the General Fund's undesignated fund balance account no. 101-0000-3050. Section 2. This resolution shall take effect immediately. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 9th day of April, 2007. 30 Council Agenda Statement Meeting Date: February 12, 2007 Marvin Yoder, Interim City Manager f11 Kristin Erchinger, Finance Director ~ , Undesignate Matching Grant Funds Through: From: Agenda Item: BACKGROUND & JUSTIFICATION: On January 14, 2002, the Seward City Council approved Resolution 2002-007, supporting the concept of the Fort Raymond Satellite Fire Station, and authorizing the city administration to pursue grant funds for the project. On April 8, 2002, Council approved Resolution 2002-034, authorizing $50,000 to be set aside or designated for the purpose of matching a potential $500,000 grant that was being applied for from the State's Division of Community and Business Development Community Priorities Program. The City had previously applied for granting through this agency, but was told that in order to receive a higher score in the grant application process, the City would need to commit to funding at least 10% of the project. The fire department subsequently applied for the grant but once again failed to be awarded the grant, and no other grant opportunities requiring this match have been contemplated. Thus, it is no longer necessary to retain these matching funds as part of the General Fund's designated fund balance. This resolution authorizes the funds to be released back to the General Fund's undesignatedfund balance account, to be available to meet unforeseen needs, emergencies, or future appropriations. CONSISTENCY CHECKLIST: Where applicable, this agenda statement is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. Other: FISCAL NOTE: There is no net impact of this appropriation on the General Fund. Approved by Finance Department: ~~ RECOMMENDATION: Council approve Resolution 2007-D3Ioauthorizing $50,000 to be released from the designated fund balance account to the fund balance account in the General Fund.t 2>\ I I I Sponsored by: Janke CITY OF SEWARD, ALASKA RESOLUTION 2002-034 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING LOT CLEARING AND SITE PREPARATION FOR THE CONSTRUCTION OF A FIRE STATION AT LOT lOA FORT RAYMOND SUBDIVISION, TO INCLUDE TRANSFERRING FILL MATERIAL FROM THE SMIC AREA TO THE SITE, APPROPRIATING UP TO 52,000 TO RENT MACHINERY REQUIRED TO FACILITATE THE LAND CLEARING, AND APPROPRIATING FUNDS AND AUTHORIZE EXPENDITURES OF UP TO 550,000., TO MEET THE GRANT REQUIREMENT OF A TEN PERCENT CASH MATCH, IF THE GRANT IS AWARDED WHEREAS, January 8th, 2002, Planning and Zoning past resolution number 2002-05 recommending that the Council support the concept of construction a north fire station on city owned Lot lOA, Fort Raymond Subdivision; and WHEREAS, January 14, 2002, City Council approved resolution number 2002-007, supporting the concept of the Fort Raymond Satellite Fire Station, and authorizing the City Administration to pursue funding; and WHEREAS, a grant application request was submitted to the Division of Community and Business Development, under their Communities Priorities Program(CPP) Grant for $500,000, to construct the fire station; and WHEREAS, we received notification on March 22, 2002 that our project did not meet the Community Priorities Program (CPP) requirements; and WHEREAS, CPP requires that the applicant provide funding of at least one third of the total project cost. Their feeling is that our contribution of the land, ten percent cash match of $50,000, and administrative fees did not satisfy this criteria; and WHEREAS, we want to resubmit our grant application, addressing the concerns as outlined on the application checklist; WHEREAS, we must seek ways of reducing the CPP percentage of the project. There is fill material available; cost to the city would be transferring it from it's current location in the SMIC area to the site. We can also use current resources within the fire department to clear the property and get it construction ready; and WHEREAS, clearing the property will require rental of an excavator, which is estimated to cost $2,000 to complete the work required; and . ~~ CITY OF SEWARD, ALASKA RESOLUTION 2002-034 WHEREAS, proof must be provided that the 10% match is dedicated to this project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA. Section 1. construction. Authorize the clearing of Lot lOA Fort Raymond Subdivision, to prepare it for Section 2. Authorize the use of fill material, which is available to the city at no cost, except for transporting it from the SMIC area to the site at Lot lOA, Fort Raymond Subdivision (south of Sealion Drive, between Dimond Blvd and the Seward Highway). Section 3. Appropriate $2000 from General fund balance account number 101-000-3050 to Fire department equipment rental account number 101-1220-5500 to rent the excavator needed to facilitate the land clearing. Section 4. Designate the required city match of up to $50,000 for the CPP grant from General fund balance account number 101-0000-3050 to designate fund balance account number 101-0000-3042. -~-- .]JASSEU:AND~APPROVEDby the City Council of the City of Seward, Alaska, this 8th day of April, 2002. THE CITY OF SEWARD, ALASKA r..,"\. (~i {" 4 .) Edgar Blatchford, Mayor AYES: NOES: ABSENT: ABSTAIN: Blatchford, Branson, Brossow, Calhoon, Clark, Orr, Shafer None None None ArrEST: Patrick Reilly ,u" . Cl k ~" I,,, CIty er ~,~~ of c~ ~"~ ...""... ~~ ......... ':t4~ ",- ~ $.' ......eo~~.!.~^ " (C't S al) ~ a~.' '~. .~"" "" ~ 1 Y e !IIj.' ~:". ~ II I _ "0, .. =: 'AL': : · i BE. ! · : . \ . .. \ ~; = '\ \Sl'..y'tI-'/. . \~...":..., ~ I , ?f~.~.'I....' ~~ ....:- ~~ <I: OF p..~......... . ""In.n'\\~. _.._ ..33 City of Seward, Alaska March 27, 2007 City Council Minutes Volume 37, Page CALL TO ORDER The March 27,2007 regular meeting of the Seward City Council was called to order at 7:30 p.m. by Mayor Vanta Shafer. OPENING CEREMONY Police Chief Tom Clemons led the pledge of allegiance to the flag. ROLL CALL Marvin Yoder, Interim CH~1yI.(l,Ilager Jean Lewis, City Clerk .c'<". Johanna Dollerhide, AssistantCityctl~1:'~. There were present: Vanta Shafer presiding and Willard Dunham Bob Valdatta Jean Bardarson comprising a quorum of the Council; and ABSENT - Robert Thomas . APPROVAL OF AGENDA AND CONSENT AGENDA Motion (SchaferlBardarson) Approval of Agenda and Consent Agenda Motion Passed Unanimous The clerk read the following approved consent agenda items: 3L\ City of Seward, Alaska March 27, 2007 City Council Minutes Volume 37, Page The March 12, 2007 regular city council meeting minutes were approved. Resolution 2007-026. authorizing an employment agreement with Phillip Oates for city manager services. Resolution 2007-027. supporting adjusting the area cost differential for the Kenai Peninsula Borough School District. Proclamations and A wards SPECIAL ORDERS, PRESENTATIONS AND REPORTS A proclamation was read for Earthquake Dll.yi;! The Boys and Girls Club were presentti~;~~ a procl~mation. H~ad"rr~ii't-.r.....'.'.......JI..... ,...0.. ....u....s.eBi~.......'......,.2...........2.. 2 . ;~~i}ifi,Efegislation currently which stated under certain stipulati~)lS, a municip~~~pouldp~~.an ?rdinance where the money would go directly to them, instea4p~the state. ThistS~lwOuldQ~?':q.~ard next Tuesday. ..............,. ....' ...:.,...... Pub1i~"'Yorks - Yod~t~xpected an agreement with QAP for paving 4th Avenue and a sewer and water project'to come to the council soon. Dairy Hill Culvert project funds would be directed to the lift station fuIids' ;......-....'.........'..'.........., '~'~!"~:'~"': .," .:...... '. The Mary Lowell Center replat final hearings occurred last week in the borough and the Board of Adjustment had 30 days to deliberate and come to a final answer. In response to council, Yoder stated the bond package for the Long Term Care Facility was moving forward. Yoder was hoping to talk to DOT soon to address the language issue on the dock funding. Meetings continued to occur regarding the levee and a solution would soon come forward. Chamber of Commerce Report. Chamber Director Laura Cloward stated the chamber recently participated in a joint work session with PACAB and it was a very productive meeting. It was good to begin establishing the lines between the two committees and Cloward felt this would ::2S City of Seward, Alaska March 27, 2007 City Council Minutes Volume 37, Page help out with city projects and the overall development of the city. The Chamber continued to have several hits on their website. From their research, it looked like it would be a very successful year in economic development. Cloward didn't think the high cost of fuel prices would deter the number of campers, but predicted visitors would fly into Anchorage and drive down, rather than drive from the lower 48. Fish restoration efforts continued with new 2007 decals for sale. Other Reports, Announcements and Presentations The Seward Chamber of Commerce gave a report on Sewar4'~$()cean Festival in May. PUBLIC HEARINGS Resolution Requiring a Public Hearing "":',,.. .-., ....,.--.<,.....' Resolution 2007-025. in support of the adoption of tJie. City of Seward Enie~g~p.cy Operations Plan, revised March 2007. Notice of the public hr~~being pp~ted and publish.~~required by law was noted and the public hearing was opened. NO;9Ileappel\f~.to address the (3ouncil and the public hearing was closed.> .. \,:,-::,:: Fire Chief Dave Squires stated'UIl.cJ~r directives bytij~;president in 2004, the city was required to update and reform their emergencyj?l~~.;>~o maintairleIi~t~.ility for grants and disaster funds,-the-cityllacLcontracted out to develop a new,j.ttlP.roved plan t(}adhere to the new directives. Motion (Dunham! Amberg) "'" .... ......,_...'.,'u >",'," '.- .. ,_,,." ',-,i ,'~';;,-, iApp~6~~Jlesolution 2007-025 , '''~''.'...'::':.'::'..--'''..' Schafer aske~if';j~e planW;l.iS user friendl)', Squires stated he hoped so, and an exercise would be occurringtote&~tbe plan&oon. If it wasn'~,4he city had the opportunity to change it. Motion Passe~. . Unanimous NEW B{JSINESS Resolutiofis Resolution 2007..~~~. authorizing the city manager to enter into an agreement with Resurrection Ren'tal~.top;J,"ovide portable toilet service. Councilmember Bardarson asked for a ruling on a conflict of interest. Mayor Shafer ruled Bardarson a conflict did exist and Bardarson left the dais. Yoder stated this was the same contract used in the past, and recommended approval. Motion (DunhamN aldatta) Approve Resolution 2007-028 Schafer felt the city was getting a good deal on this contract. Valdatta agreed but felt Bardarson didn't have a conflict of interest, as Resurrection Rentals was the only bidder. 36 City of Seward, Alaska March 27, 2007 City Council Minutes Volume 37, Page Motion Passed Yes: Schafer, Dunham, Amberg, Valdatta, Mayor Shafer Abstain: Bardarson Resolution 2007-029. authorizing the city manager to enterinto two purchase agreements for wire products, for a total amount not to exceed $108,545. Yoder stated this purchase did go out to bid, but the only respo~~~j\V~s not complete. After this, he felt the city should select the vendor based on quotes in ord.~ffo genhe supplies needed. Motion (Dunham/Bardarson) Approv~~esolU1!~p,2007 -029 ..:'........".:-........ ......:.........'..-.................. -,' .. .<:~-. 'i' Amberg was concerned with the contingency cla,useciiitlle resolutiOI1.iii~~datta responded it was different with materials, as prices could fluctua~~, Motion Passed Un~moll:S:. . Resolution 2007-030. authorizing the ~~.~ manager to el1t~~;~~to a settlement agreement with mEW for grievance COS 06-01 for all'~~'!Ilt not to excee<<l;~~~,265.53. '.....................:..:>:.:'...'.'.:.....'................................................ .."..........................'...'....... .......:_. "': ',_C_":-r:":,,,_:,,':':,;, -':" ,....:.:.::. Yoder stated this was a grievance settle~ght,~j);~~Q a ruling~g~nst the city. _ _....._"._..;c.~.__:'._:_~~, Motion (DunhamlSchaf~r). :'," "',_:".i":,/.,;.., ,," _', :.." ""'.,, ','-_ C'-'''._'>':'_'',' . '. Approve Resolution 2007-030 .':':'.<'.:'.":'.':.".:".'-:."'.". ..:..:......' .: "}< .... Valdatta felt that me fact that/the city was snQrt on man power should have been included in the arbitrator's findi~gs.'..'.... ,. . ..... ;..c,' ,':'" ',.'::<';:>::::"'~ ,.:-.'..'..:..........,:...... :'..:....'....:..-:.'....':..:...:'.....:..:.'-.:^;.......':.:.:....'. .........., .".-.. ,.....:'.:.,:...:.'::..<...:.. . _'" . _,." ,'" C:;',-,' . ,.... ~- .-'. ..... ,. ',C ..-....,.,..- ........,'......,...,.,-............... . Du~~i~~~~$d and;,(~~1c~issettl~nietit\Vas an accumulation of several grievances, and he felt grie~llIlces never W~~~i~;vay.t>~am was irritated the city had to settle this. This issue was a larg$89~,~to the city. He fi~p~d the ci~99uld pinpoint why they had so many grievances and solve the proble'rtlo Motion Passed .... Unanimous Resolution 2007 -031~;).~!lJ.ofizing the city manager to enter into an agreement with Air T ec, Inc for an amount not toeiceed $60,504.00 for the construction phase of the #1 Lift Station Mitigation Project, arid appropriating funds. Yoder stated this was a proj ect that had grant money from the grant mitigation of the October flood for repair to the lift station. As mentioned prior, the Dairy Hill Culvert repair project was dropped and funding was moved to the lift station project. The city didn't have that funding as of yet, and this was asking for the remainder of the money to fmish up the project. Motion (ValdattalBardarson) Approve Resolution 2007-031 31 City of Seward, Alaska March 27, 2007 City Council Minutes Volume 37, Page Motion Passed Unanimous OTHER NEW BUSINESS INFORMATIONAL ITEMS AND REPORTS (No action required) COUNCIL COMMENTS Valdatta complimented the new Chevron display. He felt.~ecity needed to promote the winter fisheries with gray cod and Pollock. He asked for a work ~es;$1Q;n to discuss this issue more. Dunham was displeased that Seward no longer had~PdStmark 'aitc.l;~~~ed a letter be written by the mayor to ask for it back. Today was the mark of tp.e1964 earthquake;:{~~am remarked on school funding issues. The King Crab Festival this wyekend was very successrul;,~punham asked where the city stood on fish restoration, as this wastb.~last yeatto take a stand ons~~issue. Mayor Shafer stated she had afternoon tea with M~Jlarry, who presented on her writings of the history of Seward. She intended to write a letter to the\S~~ard Postmaster and would follow up on it. CITIZENS' COMMENTS - None COUNCIL AND ADMINJS'I'M TION RES~QNSE TO CITIZENS' COMMENTS - None ADJOURNMENT The Jean Lewis' City Clerk Vanta Shafer Mayor (City Seal) 3'~ 107 835 5926 PWS Regional Clbzens 11 :31 :29 a.m. 03-23-2007 2/2 .~, io <It 11. L ,,,~ ~~.. _ J ~ Regional Citizens' Advisory Council / ~Citizens promoting environmentally safe operation of the Alyeska terminal and associated tankers.' In Anchorage: 3709 Spenard Road / Suite 100/ Am.:hordge, Alaska 99503/ (907) 277-7222 / FAX (907) 277-4523 In Valdez: P.O. Box 3069 / 130 South Meals / Suite 202 /Valdez, Alaska 99666 / (907) 834-5000 / FAX (907) 835-5926 March 21, 2007 MEMBERS Vanta Schaefer City of Seward A~; PO Box 167 CaraIIlerca Seward, AK 99664 Alaska Wildu_ Dear Ms. Schaefer: RccrMtlon'" Tourlm Auoc:icrtion Chugach Alaska Corporation City of CoI'doWl City of Hom&r Cily of KOdIoIc City of seldavln C/1y of Seward City of Valdez CIIy of Whlttlll' CoctmunIly of ChencsIa Bov eo-mly of Totitlck Corclova District fishermen Unitccl lWIlli PaIi...wa BOI'Ollflh lCodlok Island Borough The Prince William Sound Region~ Citizens' Advisory Coundl (PWSRCAC) is writing to advise yuu that John French's term on our Board of Directors expires at our May 2-4,2007, annual meeting in Valdez. The dedicated seat for the Oty of Seward is its opportunity to influence decisions having profound implications for oil transportation safety in Alaska, and for the state's oll spill . prevention and response capabilities. We greatly value your parLl.cipatlon. City of Seward would best be served by a representative who: understands her/his community, its needs, concerns and perspectives; . has a rudimentary fami Itarity with oil transportation issues; . has a home and wurk schedule flexible enough. to allow'travel; . is committed to our mission of promoting environmentally safe operation of the Alyeska tel'minal and assodated tankers; and . . seeks opportunities to foster cooperaUve relationships with cit1~ens, industry and regulatory agencies. A PWSRCAC director can expect to devote an average of 10 hours a month on PWSRCAC business. The fun Board conducts three 2-day meetings in January, May, and September. In addition, annual budgel and planning meetings are held, as well as special meetings and opportunities to partiCipate In committees or work groups. PWSRCAC staff provides support to board members whenever possible. Please notify ul'l1n writing, no later than April 9, 2007, of your selected individual for' the City of Seward's next two-year term on the PWSRCAC board lbis individual will then be expected to attend our May 2-4, 2007, meeting for confirmation. If John French will continue to be your representative, we ask that you still notify PWSRCAC in writing. if you have further questions about the PWSRCAC or the responsibilities of its directors, please don'l hesltale lo call. Thauk you for your cooperation, and we look forward to the City of Seward's continued valuable contribution. -,~..,.: Sincerely, ~dlGll ViII:':"~:;:::a:p J . on SpHIItcgi~~-:::::::; EnvlrolVl\8ll'al Coalition Executive Assistant Princs WUlIlllll .5ovIlIl Cc: John French AquacuI1ura Corporation G PrIn\Ild on Rooydod Papor 3~ "* ** *~IBE~ "* "* A13"". Industrial Dovelopment and Export Authority I~) ALASKA .sF. ) ENERGY AUTHORITY FOR RELEASE: January 18. 2007 For more information contact: Becky Gay at 269-3024 Rural Energy Conference to be in Fairbanks this April The Alaska Energy Authority (AEA) is coordinating and sponsoring another Rural Energy Conference to be held at the Fairbanks Westmark Hotel. It will take place Tuesday - Thursday, April 24 - 26, 2007. This year's conference theme is "Managing the High Cost of Power 2007." The rural energy conferences are held every 18 months, with the last one in Valdez in October 2005. There, for the first time, a legislative plenary session was held on energy issues. Members of the 24th Legislature, led by Speaker of the House Representative John Harris of Valdez, participated in a legislative panel discussion discussing rural energy issues in Alaska's future. "AEA's Valdez conference was a great opportunity for me to get updated on what people are doing all over the state to lower the cost of energy", said Speaker of the House John Harris. "I look forward to the Fairbanks conference. I expect it to be another great opportunity to hear from energy experts and utility professionals working on behalf of Alaska." Representative Harris, who is serving his second term as Speaker of the House in the 25th . --~~-tegislature~isinvttedt(fadateSSthe conference againtliisyear. Uther invited speakers include Governor Sarah Palin, George Cannelos, the Federal Co-Chair of the Denali Commission, Mayor Jim Whittaker of the Fairbanks North Star Borough and Mark Hamilton, President of the University of Alaska. Technical sessions will concentrate on three areas, Management and Economics, Current Technologies and Forward/Future Technologies. Topics include utility management, wind, geothermal and hydro projects, end-use efficiency, new fuels and biodiesel, training, SCADAlcontrols, permitting, oil-fired heating, coal and coal bed methane and power cost equalization. As an added event, there will be a site visit to Chena Hot Springs Resort, with transportation and a reception provided. Attendees will tour the new geothermal power plant -Alaska's first geothermal power plant-which went into operation last August and has since won national and international awards for top renewable energy project. The Chena plant was built with a combination of private funds, federal grants and an AEA Power Project Fund loan The University of Alaska is co-sponsoring the Rural Energy Conference and will handle all arrangements related to registration. Sponsors and speakers arrangements are handled by AEA. More information will be available soon, but make your travel arrangements now for best resu Its. ### 813 West Northern Lights Boulevard · A.nchorage, ,-'\Iaska 99503~2495 wm', .aidea.OIg · 90:'269-3000 · F,-\X 9071269-3044 · Toll Free L-\Iaska Only) 888/300..8534 . \\'\V\v.,1kene's\ ,'wthoy L\O .l ." -. . ~ RtJRA L E NER6:X .;~ , ' l 1~ ',. .i ~o:o~L.;~.; ~. iO';!i/' .~.? , g. ~~'....i .. Con.ference ' Attention Ru ral Alaskans!!!!!!!!! Travel grant opportunities are currently available! Rural Energy Conference "Managing the High Cost of Energy" The Westmark Hotel - Fairbanks, Alaska April 24-26, 2007 Who should attend? Rural Utility Managers, Tribal and Community leaders, Powerplant and tank farm Operators, State and Federal Agencies, University and Laboratory Researchers, Equipment Suppliers. Recent recipi,ents of utility projects are encouraged to attend. '. What will you learn? The newest technologies available as well as the opportunity to network with other communities that face the same challengelS as yours! ,Why should I attend? You will have the opportunity network, talk face to face with funding agencies, find out about training opportunities, and discover why and how to incorporate changes in your community! . How do I apply? Fill out the enclosed paperwork. Complete the registration ~---~ -----7form-andfollow registration mstructionsJisted on it. Send your form and fees to Fairbanks. Next, fax your travel grant agreement, W-9, and a copy of registration form to Rebecca Garrett at 907-269-3044. You will be contacted shortly. Travel grant amounts are fixed ba$ed out of a major hub community. You can be reimbursed for travel to and from the conference. as well as hotel cost (in. Fairbanks) up to the orant amount listed below. All rural communities are . welcome to apply. HUB CITY GRANT AMOUNT Barrow $700 Dutch Harbor/Cold Bav 1500 Kodiak, Dillinoham 700 Nome, Kotzebue.1rethel ;800 Kina Salmon 700 Anchoraae 350 Juneau, Sitka, and Ketchikan 700 . Fairbanks 300 Please fax your application, signed agreement form, registration form,' and W-9 NO LATER THAN 4:00 PM Friday April t1, 2007 TO: Alaska Energy Authority c/o Rebecca Garrett 907-269-3044 _ For questions call 1-888-300-8534 Determinations will be made upon receipt of completed paperwork package. This travel fund is made possible through the generous sponsorship of the Denali Commission. Grants will be distributed on a first comelfirst serve basis. L\ \ irURA L04'fRG* ..~:'f:t~':.. ;,~(i)' c'oater.ence..' Managing the High Cost of Energy Fairbanks, Alaska April 24-26, 2007 Conference Travel Grant Agreement with Alaska Energy Authority As a recipient of the Conference. Travel Grant, IMle hereby agree to the following: . The community or individual will pay for up-front travel expenses, but with the understanding that the Alaska Energy Authority will reimburse the entity or person paying the travel !3xpenses for a portion of the travel expenses, in the amount stated in the Travel Grant Flier. This grant is subject to the availability of funds committed by the Alaska Energy Authority for travel grantj;. ~ . Within 30 days after the conference (May 29, 2007), the purchaser will send to Alaska Energy Authority copies of ALL ticket receipts, the name of the traveler, the name of the purchaser of the ticket(s) (individual or organization), a mailing address for reimbursement, the purchaser's Federal Identification Number (for organization-paid tickets) or the individual's Social Security Number (for self-paid tickets). We understand that a reimbursement check may not be aVlililable for up to four weeks. after submittal of the request. . . The participant must provide all information requested by Alaska Energy Authqrity and must attend all significant events of the conference (plenary sessions and technical sessionj;) throughout the length of his/her stay in Fairbanks. To account for the attendance, the participant will be required to check in upon entry at the registration booth on a daily basis. This record keeping process will assist the Travel Grant program manager meet the reporting requirements of the prognam. . It is understood that this grant agreement may become null and void at the eV!3nt that the participant leaves the conference without the explicit approval or authorization of the Conference organizers. As a result, the loss of the travel grant would mean that the community or individual is responsible for all ticket expenses and is not entitled to any reimbursements from this program. STATEMENT OF UNDERSTANDING: By signing below, I hereby understand and agree to all the points referenced in this Conference Travel Grant Agreement. . SIGNED: Sig nature of Traveler Date Printed Name Date Signature of Payor of Travel Expenses Printed Name and Title 'L\~ f# Alaska 2007 Alaska Rural Energy Conference Fairbanks, Alaska April 24 - 26, 2007 RURAl: ENERGY :":~'tJ.~.- . ~t8 .mt"':!i" .1" J.~""~~T' I :,.~ . ~~~::.: .;~ t::~~.r;:;:.~..~nf:exerice:.. REGISTRATION FORM Name I PosltionfTItle I Company I ! Department Address City State. Zip Phone Fax a-mail Please indicate which topics are of interest to'You: (mark all that apply): o Diesel Generation o Funding Opportunities o All o Alternative Energy o Utility Management o Energy Efficiency o Other o $200 Postmarked by March 16th, 2007 o $150 Student 1 Fees: o $250 Postmarked after March 16th, 2007 o $100 Daily o $300 At the Door (cash or checks only) o Sponsor! Exhibitor (see cover sheet) o I will be attending the Welcoming Receptic)n at the Museum on Tuesday night. o $40.00 I will be attending the Chena Hot Springs site visit! reception on Tuesday night. o $20.00 each I will be bringing guests to the (0 Museum OR 0 Chena Hot Springs) reception. Total Fees: $ - ~-,. -- .-... ....--. Payment: 0 Cash (only at conference door) 0 Dept. JV to: o Credit Card (only prior to conference) 0 Check #: . . Name on Card: Expiration Date: Card #: o Visa 0 Master Card I Signature: . I Cancellation Policy: All cancellations must be made in writing and received at the AETOL office by March 23, 2007 Fax. e-mail and telephone cancellations cannot be I accepted. An administrative fee of $25.00 will be assessed on all cancellations. Cancellations after Apn110. 2007 and' no-shows are not eligible for refunds. Q Do you have any specific physical or dietary needs? 0 No 0 Yes THIS FORM, WITH CREDIT CARD INFORMATION, MAY BE FAXED TO AEDTL AT (907) 474-7979, OR E-MAILEO TO FY AETOL@UAF.EDU Checks (made payable to the University of Alaska Fairbanks or UAF) along with this form should be mailed to: AETDL - Rural Energy Conference 2007 Po. 80x755910 Fairbanks. AK 99775-5910 BY SUBMISSION OF THIS FORM I HEREBY AGRelt to RELEASE AETDLI AEA, AS WELL AS EMPLOYEES OF EACH ORGANIZATION FROM ANY CLAIM, LIABILITY, OR DEMAND OF ANY KIND THAT MAY RESULT FROM THE TRANSMISSION, SROADCAST. OR PUBLICATION OF ANY DATA OR IMAGES PRESENTED AT THE ENERGY CONFERENCE. Office Use Only: Pmt. Type Cash Chk To G & CS Receipt . Must be approved by Dennis Witmer Dept JV Rec'd date Deposit Billed Database Registration Compo l\~ A conference designed for rural energy managers. energy service ,& equrpment providers, Government agencies. national laboratories, technology develop.ers,. housing authorities, University researchers, students, and all other i"nterestecl parties. state & national leaders and [ndustry experts have been invited. Share Ideas and expand your networks! .........u.................-=_~~._;.:.&r'...s......~~.r::.~='''''':.'Io:;.,..,....,.~,:.",...:.:.'...r~.'''.1"'...'......"..,---.."'.,.,..-..,..n.u.~'f.1,._....."'.,,~-=.;...~~~- R. 'E. ....G. ,IS. TE.R. . N. .0. .WIII . ,........ ..... . .. .. II! The conference is. being held at theWestmark Fa,irbanks Hotel. Special room rates have been made available' for $59..00 per night Westmark Fairbanks Hotel and Conference Center 813 Noble Street Fairbanks! Alaska 99701-4977 Phone: (907) 456..7722 Fax:(907}451~7478 Make your reservations now as special rate rooms are limited. Be sur,e to mention the IIRural Energy Conference. Please- check out the Arctic Energy Technology Deve-topment La.boratory's website for upcoming car rental and airfare discounts. www.uaf.edu/aetdl ...:.:.o.:........:;...;...J.::;...:.:.=_;;'O;O"-:O;';:~=~-.,:;..:'.;.;.;,;::.:.::;:..~=;;..';"::;:..-:--.....'::.~:'...;..'...-...-:-:.~,:,..-...~~~~._-=~O;. ,:.:.,. ..;.:. ......;">..:..........:..:.-:...,.... ::..; '.~. ,....... :.~...-"~ '. .:....::. ,..:-:.;;-:....,.'., .... c.:;~...-.:_.,....:.,a.=::lI;:~.=~...,...~="'.:. ........=..:.._-=-..,~='!O'l.....::.~;:.:;;:.=.:I...!':!':,:..;.':;.:...".:.'--..:.::.::...:..;;:.;:...--"~':"".'.-..~.'.'~:'~ JOIN US IN FAIRBANKS Pleas visit our website at WW\IV.uaf.edufaetdm for details. You may contact AETDL at (907) 41.4-1929 or email tyaetdJ,@uaf.edu r,,::..I") 1..~I1; "...'ur;. FAIRBANKS . ,. 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Q) c W 'C C III C/J E (/)-a:J W'C<J) co~:J .1Il 'S; ::E <coe: w !:: .2 >...- ClCo. o 8 ....- Q.) :l1V0:: ~~E Egg g.cC? ~~a;> ~I-(D pr U~ Uf u;,;uop DlCil11\. ....i:ll II I ,;lLUIUY. ..,"', n.' Karin Sturdy Page loft To: Jean Lewis; Marvin Yoder Cc: 'Stauble, Mark · Subject: Boardwalk Replacement Benny Benson Attachments: Cap bud Lagoon Boardwalk Rebuild 07.XLS Hi Jean, Thanks for the update on Councilmember Bob Valdatta's question regarding the replacement of the "Rotary" portion of the Benny Benson lagoon boardwalk. As I have previously reported, the official word from Rotary was that they were no longer interested in the project A letter asking for written clarification on this point was sent to the Seward Rotary Club in August of 2006 and a copy was made available to Mr. Valdatta. There was no written response, as requested. However, in December or January I met with a different Rotary volunteer who was involved deeply in the original construction project, although he is not the Rotary president this year. He indicated that there was indeed still interest in the project. We have not heard further on the project since then because of the recent and on-going changes in leadership within Rotary. (I am told selection of new Rotary leadership is to occur tomorrow. ) Last fall we asked Tryck, Nyman & Hayes (who had been doing Harbor estimates) to provide a rough estimate on contracting out the boardwalk replacement job. The price tag (depending on some variables) was $240,060. (See attached Excel spreadsheet) We submitted the project as part of the par1<s and recreation department's Capital Improvement Plan last fall. It was not funded. There is no funding for the project in our regular General Fund budget Prior to that. on August 14. 2006 I sent an email to your account to Councllmember Valdatta listing the various permits and letters of permission required to construct such a project in the Lagoon location. Further review of those letters issued in 1992 define that the expiration of these penn its anellor letters is three years from their issuance. In other words, since the pennission or penn it has expired, an agency or the City of Seward would need to reapply before construction were to begin. With the recent activities in updating the Parks & Rec Master Plan. the project has regained some notice from members of the general public. We suspect it will become a more discussed item as weather encourages outdoor recreation. It is an important project that should be budgeted and appropriately managed. Thanks for the opportunity to further update regarding this project. Karin Sturcly. Director - ---- _..~ - .- Sewwtl Paries & Recreation Department 224.4053 City of Seward. Alaska "Mountains of Recreation" The Future is Fantastic! www.cityof&eward.nelfsprd This communication may coni*' prl\IIleged or other confidentiallnfo/Tl'lalion. If received Chis communication In el1'Df. please reply to ttle sender indicating thai recipient, you should net print. copy, retransmit. disseminate or alherwise use' No virus found in this outgoing message. Checked by AVG. Version: 7.5.448/ Virus Database: 268.18.24/742 - ReleaSE L.\l, . IA. .......^'^"" -. - - -.- ~;~.r 1-\'1 ~\ l> ~~. {rwJ (f' r~7 o>>ro- ~ ~k · ~" {MrJ :l pr 02 07 03:00p I\8nn ~turay, uv,.."'" "iW_:!;~~IlI':;:;:::::;:::::::::::::::;:::;:;:;:: :~;;~i!iHli~iii;m:~:E~! ~j;i;i;;!l;;;;ii;l;i:i:!;i;l~i:i;m\!ljjl\!!l mmm~jl!!l:llllll!l ?It,t!iil;;Wj:!.1dT:~~~.jfi~R~.......... ::~~~f~~~~~~~!~~~~iJ:i:i:E:~:~:; DEPARTMENT: Parks & Recreation PRIORITY NUMBER: 4 . DESCRIPTION OF ITEM AND JUSTIFICATION (attach additional sheet if necessary) Lo8EOOO Boardwalk Rebuild The southern section of 182000 boardwalk: (which was intalled by Seward R.otmy) eXPerienced II fidlin.a of the driven pile, which cad$ed damaged and imnassable boardwalk. Parks and recreation staff amoved and closed the affected areas. The estimate to fmish cleanin2 the old site, drive new pile and complete the boardwalk in this estimated 6S feet section is 5240,060. This would reQuire extensive permits from various agencies including the Army Corps ofEngineetS and several State of Alaska offices, including a review from the Kenai Peninsula Borouidl. Replacement - R Expected Purchase Date Expected Useful Life Cost New N FY07 FY08 FY09 (# ofvears) R y I N I N 20 $240.060 .IF SOLD OR TRADED. ESTIMATED SALVAGE VALUE: o &. M lMPACT- ANNUAL 0 &. M COSTS/SAVINGS: o $500 to $1,000 COMMENTS: This is a well-use", portion of pedetrian and bike ttaffic. The new connecting bike path from Van Buren to Second will cause this missing section to be 'missed' even more by users. 'This estimate provided by TN&H based on various assumptions regarding construction. C:\l23RS\FORMS\CAPFORM. WK4 L\l pr 02 07 03:utip Blank I\8nn \:)luray, LJU,/"\" ri:l.g~ .1 0.1 &. Karin Sturdy From: Sent: To: Jean Lewis Tuesday, August 15, 2006 2:53 PM Dorene Lorenz; Jean Bardarson; Robert Thomas; steve Schafer; Vanta Shafer; Wmard Dunham (wilnbev@ak.net) Subject: FW: Boardwalk permits From: Karin SttIrdy Sent: Tuesday, August 15, 2006 9:23 AM To: Jean Lewis Cc: Mark Smuble; Oark Corbridge Subjed:: Boardwalk permits Dear Councilmember Bob Valdatl:a: While IWai noU"e director of parks and ree while the Rotary was constructing the Lagoon Boatdwall< extension in 1992, I did find a packefol-perrnits in the file. .. From the Department of the Army I a "minor discharges of dredged or fill" authorization, Part B (18), pursuant to 33 CFR 330 Appendix A .. From the Department of the Army I a "Letter of Pennission" "to construct a pile-supported boardWilIk..." .. From the Office of the Governor. a "ConcJusive Consistency Determination: letter noting the following: ... "US Army Corps Letter of Permission .. "US Army Corps of Engineers - Section 10 .. "Alaska Department of Fish and Game Trtle 16 Permit .. and reference to the review of the project by the Kenai Peninsula Borough I do not have copies of most of these references. but they obviously were issued and reviewed. We have been told that Rotary is no longer interested in the Lagoon Boardwalk project. I have drafted a letter this morning to Rotary. asking them to confinn that this is the case, so that the City should better know how to plan for its eventual replacement, if budgeted. We are seeking budget information that we may present the project to the City Council for their consideration. Thanks for your questions. Karin StuRJY. DIrector Seward Parks & Recreation Deplll1ment 224.4053 C~ or Seward. Alaska "Mounbllns of Recreation" The Future is Fantastic! www.cltyorseward.netfSprd This communicatiDn may contain privileged or other confidential information. If you are not the in1Bnded recipient or believe thaI you may have received this COImIJnication in error. please reply to the sendllf Indicating that fact and delete Ihe copy you received. If you are not the intended recipient. you sIlavld not print, COpy. retransmit. disseminate or otheIwise use the information. 8/1512006 L\.~ pr 02 07 03:06p \1!acler Karin Sturdy, DOPAK ~v f .""',"'tV\I<;I ,... , rage J. OI 1 Karin Sturdy From: Karin Sturdy Sent: Wednesday, Oelober05, 2005 9:30 AM To: 'fred_esposito@labOt.state.ak.us' Cc: Clark Corbridge Subject: Rotary Lagoon Boardwalk Good morning, Fred: I am hearing conflicting reports on the replacement of the Rotary portion of the Lagoon boardwalk. One rumor I am hearing is that Rotary has voted to disregard the project completely. The second rumor I hear is that Rotary would do the boardwalk, if someone else drove the piling. Could you please extend to me Rotary's official position on this project? Also, any thoughts you may have on whether or not their ourrent position is likely to change as time passes or other circumstances change would be appreciated. You can 'find me at 224.4053 or gturdy@cityofseward.net Thanks, Karin Sturdy, Director Seward Park, & Recreation Department City of Seward, Alaska "'Mountains of Recrutlon" ~..c:tt.Y.Q~rd.net/sprd This communication may contain privileged or cUler confidential information. If you are not the inlended recipient or believe that you IIIIIY have received this communiCation in enor, please reply to !he sender indicating that fact and delete the copy you receJved. If you are not Ihe intended recipient. you shOUld not print. copy, retransmit, disseminate or othelWise use the information. No virus found in Ulis outgoing message. Checked by A VG Anti-Virus. Version: 7.0.344 I Virus Database: 267.11.10/120 ~ Release Date: 10/512005 10/5/2005 L\~ Council Memorandum Meeting Date: April 9, 2007 From: Marvin Yoder, Interim City Manager Kristin Erchinger, Finance Director yflJU Through: Subject: Financial Reports for quarter ended December 31, 2006 Please find attached the preliminary un-audited revenue and expense/expenditure reports for the final quarter of2006, for the General Fund and the Harbor, SMIC, Parking, Electric, Water, and Wastewater Enterprise Funds. Following is a brief summary of the information contained in these reports: GENERAL FUND Overall, the General Fund ended the year with an annual deficit of $1,854,556. This reflects expenditures exceeding revenues by $1,371,693, and net transfers-out (transfers to other funds exceed transfersfrom other funds) of$482,863, as follows: Revenue Less Expenditures -----Net-prior to Transfers~.- -~~~ Transfers from other funds Transfers to other funds Annual Deficit $ 8,684,977 (l0,056.670) ... ~_u.{1,37t.693)__ ___ 1,749,857 (2.232.720) (1,854,556) This deficit reduces fund balance from $5,880,733 at 12/31/05, to an estimated $4,033,909 at 12/31/06, with approximately $1,413,298 being undesignatedfund balance available for future appropriation. Revenue Overall, General Fund revenues came in $707,630 (8.8%) higher in 2006 than in 2005. The largest increases were in investment earnings ($158,850), administrative fees from enterprise funds ($153,080), sales tax ($107,152), fish tax ($56,703), property tax ($56,416), the state jail contract ($39,004), and project management fees ($32,917). The increase also includes a "non-cash revenue" increase of$61 ,382, representing unrealized gains on investments. These unrealized gains reflect the change in market values due to interest rate volatility, and are not expected to be realized by the City since we typically hold investments to maturity. Some revenue sources declined from 2005 to 2006, including camping revenue ($45,338) and PILT payments from the Alaska Sealife Center ($20,923). Revenues in 2006 were 7.4% ($647,537) higher than budgeted, with the primary variances as follows: Revenues were higher in sales tax ($294,935), property tax ($49,875), bed tax ($38,223), fish tax ($45,266), and investment earnings ($220,150). Some revenue sources came in lower than budgeted (project management fees - $26,566; camping fees- $31,544; gravel sales - $58,757). The sales tax rate increased from 3% to 4% in July, 2004. When the 2006 Budget was prepared, the full impact of- this rate increase was unknown. Local businesses voiced concerns that an increase in tax rate would encourage sales to move outside of Seward, so budget estimates considered the potential impact of the loss of some sales. Overall, taxable sales were up 11.94% from 2005 to 2006, accounting for the increase in sales tax revenues. so ?/ Quarterly Financial Report Page Two The biggest increase in property tax revenues came from personal property tax (increased 14.3% or $30,199), and real property taxes came in 3.9% higher ($21,965) than the prior year. Investment earnings were higher than predicted in the General Fund because the City borrowed from other Funds to payoff the hospital PERS liability rather than to utilize General Fund reserves. Therefore, the increase in investment earnings in the General Fund is offset by lower investment earnings inthe Motor Pool and Electric MRRF Fund. Of the surplus General Fund revenues, $29,729 represents an unrealized gain on investments due to the requirement to mark investments to market value at year-end. This gain reflects interest rate fluctuations in the market. We do not expect to realize these gains since the City generally holds investments to maturity. Exoenditures On the expenditure side, General Fund expenditures were $1,948,380 higher in 2006 than in 2005. This was entirely due to an increase in retirement benefit payments, including the payoff of the Seward General Hospital PERS liability. Retirement benefit payments in 2006 were $1,976,382 higher than in 2005. From a budget perspective, the General Fund came in under budget by $456,406 (4.3%). The largest savings carne from salary and benefit savings due, in part, to delays in filling vacant positions in public safety and public works. Retirement contributions came in below budget by $129,850, based on a change in rates adopted by the Alaska Retirement Management Board, where contribution rates were less than anticipated. On a departmental basis, all departments came in under budget with the following exceptions: legal exceeded budget by $81,727; city manager, by $77,380; and contributions, by $2,050. Knowing there were cost savings in other departments, budget adjustments were not requested for these departments. The overage in the legal department has to do with four large legal matters, including Washington's Army ($22,467), Alaska Sealife Center contract revision ($20,843), planning and zoning issues ($30,379), and the long-term care facility ($11,735). The overage in the city manager's department was due to a three-month severance payment for the former city manager, and contracted services exceeding budget by $19,905 (conference center study and matching grant for VISTA). The overage in contributions was for additional payments to the Seward Chamber of Commerce for miscellaneous programs the City helped to sponsor. HARBOR ENTERPRISE FUND Revenues in the Harbor Fund were $375,752 (16.9%) higher in 2006 than in 2005, primarily due to increases in moorage ($141,249), investment earnings ($134,204), and land rents and leases ($59,997). The moorage increase reflects the addition of the float extension project completed in 2005. Investment earnings came in higher almost entirely due to higher levels of cash associated with pending harbor capital projects. On the budget side, revenueS came in $255,834 (9.8%) higher than budgeted due primarily to higher investment earnings ($155,984) and higher than projected moorage ($78,406 moorage and $22,807 transient moorage). Once again, investment earnings were assumed to be attributable to harbor capital projects so were not budgeted in the Harbor Fund, and slips were filled more quickly than anticipated after completion ofthe harbor expansion project, generating higher moorage fees. Expenses in the Harbor Fund were $243,544 (9.9%) higher in 2006 than in 2005, due to higher debt service costs on bonds ($167,646), power costs ($63,578), and salaries and benefits ($54,541). From a budgetary perspective, on the attached report, expenses appear to have corne in under budget by $44,933 (1.6%), but in actuality, expenses exceeded budget by $65,067. The discrepancy is due to the difference between budget-based accounting and accrual accounting. The City budgets for debt service principal (line 5810) as an expense, and then at year-end, based on generally accepted accounting principles, reclassifies these principal payments against the corresponding long-term liability. This has the effect of zeroing out the actual expense amount of$ll 0,000 in 2006, while keeping the budget in place.. The sole reason for exceeding the expense budget in 2006 is due to debt service interest payments exceeding budget by $111,234, as a result of refunding bonds in 2006. In the long-run, the bond refunding will yield long-term cost savings, but in the short~run, there was an adverse impact to debt service expenses. Excluding Harbor-related capital projects, the cash balance at year-end is $696,610, representing an increase over 2005 of $306,782. S\ Quarterly Financial Report Page Three 3 PARKING ENTERPRISE FUND The Parking Fund generated $188,358 in revenue in 2006, representing an increase of$5, 113 (2.7%) from the prior year. While investment earnings were higher than the prior year, parking fee revenues were lower by $1,306. Revenues came in lower than budgetary estimates by $22,641 (12.0%). Expenses in the Parking Fund totaled $126,530.97 (including non-cash depreciation of $5 ,209 .62), representing a very slight decrease of $241 from the prior year. Expenses came in under budget by $99,127 due to three primary factors. First, salary and benefit costs were $7,503 lower than budget. Second, the budget contemplated completion of sealing and striping the harbor parking lots (estimated cost $80,000), but that project was not completed due to the staging of equipment in the lots during construction of the Mile 0-8 Seward Highway Project. Third, capital equipment costs of $7,000 were capitalized at year-end (moved out of actual expense line 5930) and into fixed assets, so do not appear as expenses at year-end, while the budget of $5,000 remains in capital equipment (line item 5930). The cash balance at year-end is $278,695.13, representing an increase of $44,4.12 over 2005 SMIC EN TERPRISE FUND The SMIC Enterprise Fund saw a decrease in revenues from 2005 to 2006 of $273,397, with the majority of that decrease ($243,802) being attributable to reductions in amortization, which is a non-cash item representing the amortization of grant revenues over the useful life of the asset constructed with the grant. This essentially means that approximately one-quarter of the grant revenues that were being amortized, were fully amortized in 2005. Nearly every major category of revenue in the SMIC Fund decreased from the prior year including storage fees ($15,826 reduction), wharfage ($14,532 reduction), and labor and services ($9,347). Revenues came in $42,053 lower than anticipated in the budget, due primarily to lower than expected boat lifts, storage fees, wharfage fees, and land rents and leases. ___~___u__..__~___~ On the expense side, expenses came in $243,152 lower than the previous year. The~ decline in exPenses over 2005 is entirely due to a reduction in depreciation expense of $244,398, which is a non-cash item. Per the attached report, it would appear that expenses came in $245,553 lower than budgeted. However, this is once again due to the variation between budgetary and accrual accounting. Debt service principal costs of$147,574 were capitalized (removed from expense line item to fixed assets at year-end). Accounting for this change, expenses came in under budget by $97,979. Of this, $50,596 represents depreciation costs lower than expected (a non-cash item), and a savings of $51,198 in unspent contracted services. The cash balance in the SMIC Fund at year-end is a negative $21,319.84, which is $87 lower than in 2005. ELECTRIC ENTERPRISE FUND The Electric Enterprise Fund saw an increase in revenues from 2005 to 2006 of $1,990,986, but of this amount, $1,230,623 reflected grant reimbursements from FEMA resulting from the avalanche disaster. All major categories of revenue saw increases, with the largest increases in the residential customer class ($239,060) and Harbor Power Sales ($119,797 - resulting from the additional floats in the harbor). Revenues came in over budget by $1,632,738 due primarily to the FEMA grant of $1,230,623 which was not budgeted. Investment interest exceeded budget projections by $168,000 due to the higher interest rate environment. Excluding the FEMA grant, revenues in the Electric Fund exceeded budgetary estimates by 4.5%. Expenses in the Electric Fund were $2,317,658 higher in 2006 than in the prior year, due primarily to costs associated with operating the City's generators during the avalanche disaster. The following costs were higher due, in part, to the avalanche: fuel costs to operate the generators ($708,878); salary and benefit costs ($273,991); repairs and maintenance ($345,191); and operating supplies ($221,829). In addition, the costs of purchasing power were $681,154 higher than in 2005 due to the higher costs of fuel. Depreciation (non-cash) increased $46,392 from 2005. S~ Quarterly Financial Report Page Four y Expenses in the Electric Fund exceeded budget by $1,517,122 (or by $1,257,122 after adjusting to budgetary basis of accounting) due primarily to avalanche-related costs that were not anticipated in the budget process. The cash balance in the Electric Enterprise Fund at year-end is $2,394,025, which reflects a reduction of$1,253,813 from 2005. This is offset however, by an increase in electric capital project funds of approximately $550,000. WATER ENTERPRISE FUND Revenues in the Water Enterprise Fund were $7,844 (0.7%) higher in 2006 than in 2005, despite reductions in most revenue categories: small general service revenues down$3,477; large general service revenues down $227; industrial sales down $42,677; ship's water revenues down $7,925. Revenue increases were seen in residential sales ($13,455) and investment earnings ($35,000). If we exclude unrealized gain on investments of $7,731 (since those revenues will not materialize), revenues were actual even with the prior year. Revenues did come in higher than budgeted by $147,906 (13.2%) due primarily to investment earnings ($86,318). With the exception of industrial sales and ship'8 water, other categories of revenue exceeded projections. Expenses in the Water Fund were $53,797 (7.0%) higher than the previous year, with $17,884 representing non-cash depreciation. Since Water/Wastewater employees split their time between both the Water Enterprise Fund and the Wastewater Enterprise Fund. looking at the net salaries between the two funds is important. While overall expenses were higher in the Water Fund, they were $13,957 lower in the Wastewater Fund. The Water Fund had budgeted $150,000 for contracted services related to the Mile 0-8 water line replacement project, but spent only $11,000, leaving a budgetary surplus of $139,017, representing the reason that overall Water Fund expenses came in under budget by $101,013. Theyear-end cash balance in the Water Fund is $3,052,765.75, representing an increase of$225,815 over the prior year. WASTEWATER ENTERPRISE FUND Revenues in the Wastewater Enterprise Fund totaled $846,203 (when excluding non-cash amortization), and were $24,178 higher than in 2005. due primarily to higher residential sales ($10,692) and SMIC sales ($15,932). Revenues exceeded budget by $108,597 (10.2%) due to higher-than-expected performance in all customer classes, most notably residential sales ($19,636), SMIC sales ($18,800), and small general service sales ($17,041). Expenses in the Wastewater Fund were down $13,957 from 2005 due primarily to salary and benefits (employees shifted more of their time to the Water Fund in 2006 than in 2005). Total Expenses were $695,986, with 40.2% of those expenses being non-cash depreciation of $279,995. The wastewater expenses came in lower than budget by $160,681 (after adjusting for capitalization of expenses to fixed assets) due to the allocation ofless time to sewer-related functions, since staff focused most of their effort on the Third Avenue water main replacement project during the summer of2006. The primary savings was found in repair and maintenance costs ($59,716 under budget), contracted services ($26,883), and salarieslbenefits ($53,643). I would like to take this opportunity to thank the City Council for their patience in awaiting these financial reports. My heavy involvement in projects such as the long-term care facility and levee, resulted in failure to timely present these reports to the City Council, and this will remain, as it should be, a priority for me in the future. !:::>s b GENERAL FUND Budgeted Statement of Revenues, Expenditures, Other Financing Sources (Uses) and Changes in Fund Balance For Year-Ended December 31, 2006 Interest 2006 2006 Budget Actual Variance % Change 4,377,297 4,756,073 378,776 8.7% 850 373 -477 -56.2% 186,450 199,643 13,193 7.1% 995,924 1,063,092 67,168 6.7% 2,131,869 2,128,553 -3,316 -0.2% 21,000 16,073 -4,928 -23.5% 142,500 392,379 249,879 175.4% 181,550 128,791 -52,759 -29.1% $8,037,440 $8,684,977 $647,537 8.1% Revenue: Taxes Assessments Licenses and Permits Intergovernmental Charges for Services Fines and Bails Miscellaneous Total Revenue: Expenditures: General Government Library Debt Service 2,444,354 2,490,258 45,904 1.9% 2,819,760 2,607,869 -2II,891 -7.5% 1,617,066 1,419,452 -197,614 -12.2% 1,079,526 1,037,621 -41,905 -3.9% 335,077 332,576 -2,501 -0.7% 2,217,293 2,168,894 -48,399 -2.2% $10,513,076 $10,056,670 -$456,406 -4.3% -$2,475,636 -$1,371,693 $1,103,943 -44.6% Public Safety Public Works Parks and Recreation T ota! Expenditures: Excess of revenues over expenditures Other financing sources (uses): Operating transfers (to) other funds Operating transfers from other funds Net other fmancing sources (uses) -2,158,986 1,644,971 -514,015 -2,232,720 1,749,857 -482,863 3.4% 6.4% -6.1% Annual surplus ( deficit) -$2,989,651 -$1,854,556 -38.0% Fund balance at beginning of year 5,888,465 Fund balance at end of year Designated for Working Capital Needs Designated for Insurance Reserves Designated for Matching Grants Designated for PERS Forward Funding Designated for Hospital Cash Flow Undesignated T ota! Fund Balance 1,500,000 519,418 50,000 51,193 500,000 1,413,298 $4,033,909 5L\ GENERAL FUND Expenditure Totals by Department (Budget) For Year-Ended December 31, 2006 l,; 2006 2006 DEPARTMENT Budget Actual Variance %Chg General Government: Mayor/Council 296,617 257,594 -39,023 -13.2% Legislative 67,327 50,182 -17,145 -25.5% Legal 160.000 241,727 81,727 5I.I% City Manager 349,927 427,307 77,380 22.1% Management Information Systems 185,298 179,917 -5,381 -2.9% City Oerk 202,016 191,712 -10,304 -5.1% Finance 594,894 593,940 -954 -0.2% Community Development I93,575 165,437 -28,138 - 14.5% General Services 95,750 81,442 - I 4.308 -14.9% Contributions 298,950 301,000 2,050 0.7% T oeal General Government $2,444,354 $2,490,258 $45,904 1.9% Public Safety: Police 1,412,039 1,335,749 -76,290 -5.4% Jail 500,148 467,384 -32,764 -6.6% AniIDal Control 85,980 T1;4% "8,484 -9.9% Fire 499,694 468,410 -31.284 -6.3% Engineering & Construction 201,621 177,250 -24,371 -12.1% Building Inspection 120,278 81.580 -38,698 -32.2% T oeal Public Safety $2,819,760 $2,607,869 -$2II,891 -7.5% Public Works: Roads and StreetS 952,467 785,547 -166,920 -17.5% City Shop 390,123 370,534 -19,589 -5.0% Municipal Building 274,476 263,372 -11,104 -4.0% T oeal Public Works $1,617,066 $1,419,452 -$197,614 -12.2% Parks and Recreation SportS, Recreation, Comm. Schools 230,744 216,824 -13,919 -6.0% Teen & Youch Center 252,908 241,320 -11,588 -4.6% Campgrounds & Parks 595,874 579,477 -16,398 -2.8% T oeal Parks lit Recreation $1,079,526 $1,037,621 -$4 I, 90S -3.9% Library $335,077 $332,576 -$2,501 -0.7% Debt Service $2,217,293 $2,168,894 -$48,399 -2.2% TOTALS: $10.513,076 $10.056.670 -$456,406 -4.3% _.- .::;~ -;r fUND: 101 - General fund DEPT: I) - General Revenue & Expenditure Variances by Line IteA &l Sub ZOOS 2006 Actual Adua 1 200b Bdg/Act Bdg/Ac t led Atd Account Nal'le Actual Actual Vaf'iante t eng Buuset Vaf'iance t Change ~--- ------------------- ------ ---- -- ----- ------ ----....---....- -------- --------- ---------- -------- H1G 11)()Real Property T $ 538,672 $ 581,905.05 f 43,293 8.04 U 5bC ,000 f 21,965 J,77 t HiO ZOOPersonl Pf'opert 22B,076 241,198.75 13,123 5.75 211,000 30 r 199 12.52 HiO ZlOVehicle Regist. ZO,1S5 24,111.25 3,957 19.06 11,000 (1,189) 19.26) ~lZO 100City Sales Tax 3,411,283 3,518.435.15 101,152 3.14 3.ZZ3.S00 294,935 8.38 ~130 300Hotelfftotel Roo Z84,b5b 310.570.24- 25.115 9.10 272,347 38,223 12.31 4180 100AssessAent Prin 221 245.39 24 11. 00 600 (355) ( 144.50 4180 200Asse5sAent Iote 151 121.12 (241 116.061 250 (1231 196.6b) 4190 100Ta;.: Pen/lnteres 1,804 1,479.27 0241 (11.981 },OOO 0,520 ( 102,801 4Z30 100Taxi Perl'lits 1,270 120.00 (350) (21,561 '1',200 (Z801 (30.431 4230 ZOOBuilding Perl'lit 47,251 78,23B.7b 30,~5B 65.48 85,QOO 16.1611 (8.641 4230 300Dog licenses 545 ..no.co S"/C; 96.33 150 320 29,91 ..... 4230 400D"V- Drivers li 27,013 21,115.00 43 0.16 Z5.uOO Z,115 1.80 4230 401DMV - r.otor Ven 61,582 67,500.30 5,~18 9.61 47,000 20,500 30.31 4230 500l'lisc PerRi t 7,00.5 4,245.00 (Z,76(11 m.40i 1,500 13,2551 116.681 4230 600Business llcens 19,5M 20.553.59 1,054 5.40 20,,000 554 2.69 4330 175PILT-AK Sealife 96 , 119 75,256.00 {ZO, 923 i (21. 75 I 80,000 14,(44) 16.l01 4330 900P.I.l.T. - Othe 435 2,451.53 2.022 464 . 48 ,41:1\ 2.00B 81.69 ow'.. 4350 1l0Alaska Liquor T 15,150 17,500.00 2,350 15.51 10.000 1,500 8.51 4350 130Alaska Raw fish 314.304 :311,007.59 56.'703 18.04 320,000 51,008 13.15 4350 13ifish Res,Landin '1,620 257.97 (9rJbZ} (97.32) 6,000 (5.142) 12.225.85) 4350 110Jail Contra~t 390,038 429,f)41.56 37.004 10.00 408,611 20.431 4.16 4350 180Dispatch Contra 48 , 500 48,500.00 48.S!)!) 4350 190KPB 911 Dispate 48.000 48.000.00 48,000 4350 192NPS Dispatch Co 1.500 3.000,00 1 r5i)C 100.00 2,000 1.000 33.33 4360 ZOIUse, Gran is 5.bZZ (5,6221 W10. 00 } 4360 40Library Grants 2.105 1.307.00 5,202 241.13 7,307 100.00 HbC SOfire Dept. Gran 11,026.00 11,026 0,391 4.635 42.03 HI0 110Copying Charge 25,901 25,955.14 54 O.:U 21,000 4,955 19.09 4410 120Sales Tax Credi ;f,OO/) 4.000.00 4,QUO 4410 30020nin9 Fees 1,700 390.00 \1,310\ ( 77 . 061 1 , 60{) 11.2101 t310.261 4410 410Project "anage~ 15,517 4B.434.08 32.917 212.14 7S.0Qf) (2b.566) (54.851 4410 nOAal'lln - SIHe 58.000 61:..017.00 B,017 13.93 bb,078 III 4410 500AdAin - Harbor ?~. .......~ 240,999.00 30,462 H.\)7 246,999 '-Job,:);U 4410 SOIAdl'lin. - Parkin 6,500 7,405.00 905 13.92 7,405 4410 510Adl'lin - Electri 565,559 644,:559.00 7 B ,770 13.93 644,359 4410 520Aol'lin - Water 155.355 176,992.00 21 r bJ? 13.93 176.992 4410 530AdAin - Sewer 94,989 108,218.00 13,::m '7 tl7 10B,218 !..I-c fJ 4410 5bOAdllin - Jail "'7 .'t......,. bJ,B01.00 {13,29'2 } (17.24) 63,801 i. ,l}'f.J 4410 900Adl'lin. - Other 326 13Z6} (1(}(). 001 4420 110"i5C. Dog Fees 1,825 1.b35.CO (190 i (lO.41l Zf5-{)~) (8bS} (52.91) 4420 250"isc. Jail Reve 930 951. 20 11 L.2B ;'<'" 201 21.15 r1JJJ 4420 215I'!is(. Police Re 30,190.12 30.19l 1 Z, 112 18,019 59.85 4420 400"isc Dispatchin 10,000 9,999.96 10,000 4430 150Shop Dept Work 29 ,685 41,635.79 11 ,950 A: ~1 '1;" 22rOOO 19 ,Edt! 47.16 ,.t;, ,"'... 4-410 lOP&R: Pub Ii ( Use 5,2B6 4,75<1.32 iS26l 19.9bl 10,200 (5,4411 ( 114.32l 4470 20P&R: Punch cards 16r558 11.756.58 1,199 7.24 20 f 20f) 12,4431 (13.761 4470 30P&R: Class Regi 40,286 42,154.95 1,8t8 4.64 39,500 2,655 0.30 SlD ~ rUND~ 101 - General tUI... DEPT: 0 - General Revenue & Expenditure Variances by Line IteA SL Sub Z(l05 200!l Act Uia 1 Aduo i 2006 Ddg/Act Ddg/Act \cct Acct Account Nal'le Actuai Actual Varianc! I Chg Budget Varianc! % Chang! ....-- -------_...._-_..~--_........- ---------- ------------- ---------- ----_._-- --------.... ---------- -------- 1410 40P&R: Facilit1 R $ 269 $ 170.94 $ i98} Db.50l%$ 1,600 $ (1,429i (836.00)1 141Q SOPIR: lourna~ent 5,966 1.812.33 1.846 30.94 5,600 2,212 28.32 ~470 60P&R: Special Ev 12,984 13,423.16 440 3.311 13.500 177) !0.5fl mo SOPIR: Shower Fee 13,569 11,75b.83 (1,812 ) (13.361 13,150 !1 ,993) Ilb.95} 4470 11OP&R:Pavil ion F 753 779. b'1 26 3.51 780 WO.OO 4410 120P&R: Caftping Fe 266,030 221,909.43 (44.121) {lb. 58) 260,000 08,091> m.16} 4470 121"ini-Service Ca 198,764- 197,547.16 {1 ,211 i (0.61) 191.\}1)0 6,547 3.31 4470 150P1R: Mist. inco 1,1 ()4 872.05 12J2l m.Oii 2,20C H,JZ61 (152.21) 4470 IbOP&R Work Order 960 1,020.08 60 6.21 2,500 H.480) 1145.08) 4490 100library Service J,O:W 3,407.80 318 12.46 3,000 408 11. 97 4490 110Library Circula S,161 4.949.46 (218 ) (4.211 4,800 149 3.02 4490 120Lib. Misc. Reve 405 320.00 (liS) (20.99) 320 100.00 4510 GFines - Seneral 23,206 ib,On.SO (7.134 ) <30.741 21,000 (4,928) DO.bb} 4610 lOSt Invest~ent I 152,338 301,022.28 148,684- 91.60 90,000 211.022 10.10 4610 30er Interest on 19.813 49.811.81 29,999 151.41 2,500 47,312 94.98 4610 120GF Penalty &Int 31.049 i1,816.07 ( 19,533) (62.b7) 50,000 t38,184} 1323.15} 4620 100SF Land Rent & 22 ,1 GO 26.904.16 4,8.04 21. 74 23,205 3,699 13.75 4620 160Jail Facility R 6,000.00 ",ClOO b,OOO 4620 200"unicipal BIdS 67,418 86,966.04 19,548 29.00 70.000 16,966 19.51 4630 PY legal Recove 1~1\ (130) !l00.001 jv 4640 100Surplus Equip~e 20.722.bZ 20,123 4,000 16,123 80.70 4670 . __ Unr'ealiJeJLLll(;~ m,b531 29,129.0b 61,382 193.92 29,129 100.00 4680 100Federal Project 15.491 12,169.33 (3.322 ) (21.44) 2,a83 9.287 16.31 4680 200State Project f i34,591 118,282.95 116,3(8) m.l2) 139,539 (21,256) 111.97) 4690 100Sarbage Contrac 64,347 60,139.49 14,208l (6.541 65,000 (4.861l (8.08) 4690 200SVAC "aintenanc 1.800 Z,400.\lO bOO D.3J 2,400 4690 400Srilvel Sales 52 . 320 41,243.00 <11,077) (21.m 100,QOO (58,151) (142.41) 4690 500City Clerk fees j1::'l 255.50 104 68.49 250 b 2.15 ,;.'W'4 41190 600Coll./Doubtful 1,123 1,916.65 194 11.25 2,500 (58}) riO.44) 4690 910Vending Machine 2,010 1,886.50 (123) (b.12) 2,400 (514) (27 .lll 4880 420Turn on Fees 1113 (183) ( 100. 00 ) 4880 490Misc. Revenue Z ,125 227 .16 (1,897 ) {89.3il 5,000 (4,773) (2,101.091 ---------- ------------- ----....----- -----_._- --------- ---------- -------- 490 $ {.976,J47 i 8,b84,976.32 $ 108.830 8.89 Z$ 8,03i,440 $ b47,537 7.4b I ---------- ------------- ---------- -------- --------- ---------- -------- ---------- ------------- ---------- -------- ...-------- ---------- -------- s~ OJ BC FND 04-Apr-07 01:24 PM FUND: 101 - General Fund Revenue & Expenditure Variances by Line IteR GL Sub ZOOS 2006 Ad ua 1 Actua 1 2006 Bdg/Act BdglAct ICCt flcct Account Nal'll! Actua 1 Ac t ail. 1 Var i ance X Chg Budget Variance Z Change .--- ------------------- ---------- ------------- ---------- -------- ---------- ---------- -------- :110 General Propert $ 787.503 $ 647.875.05 * 60,:n2 7.b7 4$ 198,000 $ 49,875 5.8& 1 ~ 1120 Sales Tax Rever! 3.411 ,281 3,518,435.15 107.152 3.14 3,223,500 294.935 8.38 1130 Other Taxes 284,b5b 310,510;24 25,915 9.10 272.347 38,223 12.31 1180 Assessl'Ient Reve 313 372.51 SSG (417) (llS.181 H90 Penal ties and i 1,804 1,419.27 i324) m.98l 3,000 (1,521l HOl.80) 1230 Licenses & Perl'l 164,256 199,642.65 35,381 2:1.54 186,450 13.193 b.61 1330 P.l.L.T. 96.614 17,713.53 (18,901) !l9.5bl 80,450 (Z,Db) 13.52) 1350 lntrgvrnp,ntl Re 827.112 917,307.12 90.195 10.90 849,111 Ml,196 7.43 mo Sf Grant Revenu 7,72.7 18,333.00 10,606 131. 26 6,391 11.942 65.14 '410 General bOVernl'l 1,221,507 1,392,630.22 171,123 14.01 1,415,452 (22,822 } 11.b41 '420 Public Safety 12,155 42,176.88 30.022 235.37 25,362 17,415 40.71 4430 Pub Ii\: Works 29,685 41,635.79 11 ,950 40.26 22,000 19.636 47.16 4470 Recreation 562 , 529 519.962.53 142,5661 (7.57) 560,05(1 (40,087) 17.71) 4490 Li brary 8,603 8,677.26 75 0.87 (,800 877 10.11 '4510 fi nes 23,20b 16,012.50 (7,134 j 130.741 21,000 (4,9281 i30.b61 4610 SF Interes! Rev 203,800 362,b50.1b 158,850 17.94 142.500 22(),!50 60.7! 4620 Rents and Royal 89,518 119.870.20 30,353 33.91 99.205 20,665 17 .24 4630 PY Lega I RecDve 130 (1301 ilOO.OOl 4640 Sales fixed Ass 20,122.62 20,123 4,000 16.723 80.70 4670 Unrea lized Loss m,llS)) 29,729.06 6 1 ,382 193. 92 29,129 100.00 4680 Spet ProJ Reven 150.082 130.452.28 i19,bJOl i13.08} 142.421 ( 11, 9b91 19.m 4690 Other "is\: Reve 122,351 107,841.14 (14,5101 ( 11.8bl liZ,55Q 164,7091 (60.001 4880 IHst. Operating Z,JOB 227.1 6 12,0811 (ffO.!.!!) 5,000 i4,773) (2,101. Olfl -------,....-- ------------- ---------- .-------- ---------- ---------- -------- 410 $ 7,976,147 $ 8,684,976.32 $ 708,830 8.89 U B,037,440 $ 647,537 7.46 % ---------- ------------- ---------- -------- -..------,...- ---------- -------- ---------- ------------- ---------- -------- ---------- ---------- -------- 5010 Sa lad es $ 2,724,944 $ ],003,504.50 $ 278,560 10,,22 ~$ ],240,47i $ IZ36.cr731 !7.89}Z 5020 Over Hi'll! 123,518 157,385.55 33,867 27.42 127,575 29,811 18.94 5022 Standby Til'le 5,b72 b, 028. 47 3"''' 6.29 6,521 (4931 18.m '" 5030 Unel'lploYl'lent Wa ZZ , 120 15,582.35 {71137i m.m 26,504 (1 11, 'Il2l \10.091 5040 Leave Hl'le 265,275 305,25b.48 39,981 15.07 J07,23b i1 ,980) {0.651 5050 In Lieu of F"ICA 9,904 9,216.61 (627) Ib.:m 8,BtF! 388 4.18 5060 Retireftent Belle 441. 364 2,320,877.86 1.879,514 425.84 2,344.127 (23.25Q I ! 1. (0) 5070 Heal th Insuranc 638,794 714,474.89 75.681 11.85 762,9!;'\) (48,485 ) Ib.791 506& Workers' COl'lp 117 ,BOO 1(1),235.06 (17 ,S1l5l (14; 911 146,828 (46.5931 (46.48) 5090 l'Iedicare 59 tOb2 65,597 .86 t"S35 11.07 64.t,07 991 1. 51 5110 Audit ~2 ,250 43,300.00 1.050 2.49 50.0UO (b.7001 {1S.471 5120 Advertising 33,502 31,349.12 (2,213) (ii.591 35.350 { 4,001l (12. Tbl 5130 Subscripti onslli 12.727 16,351.83 ],624 28.48 19,705 (3,3531 {20.511 5140 TravellSubsiste 87,696 107,748.95 20,053 22.S7 101,444- 6,305 5.85 5150 COftl'lunications b 7 db1 7Z, b:U .1 9 5.4bO 8.13 61,874 10.747 14.80 5160 Educa tionlT ra in 24,016 29,083.02 5,067 21.10 53.Q75 (Z3.9921 182.49) 5110 legal 189,935 241,727.33 51 , 7~3 27.27 160,000 81,721 33,81 5190 Oiher Spec Ser~ 9,462 7,435.29 (Z,Oib} m.4Z1 11.850 {4. U5l {59.38i 5310 Utilities 3?B,:m 2lf1.443.1Z ISb,B77l { 16.331 269,000 22.443 7.10 SJ30 Heating Fuel 38!3B2 52,348.14 1'3r96b 3b.39 ;c ~ J~Hi 16,048 30.116 Sb 5\ 60 ac RDM 03-Apr-01 05:37 p~ I~ FUND: 401 - Sl\i It Boat Harbor lnterpflSIi! funu Revenue & Expendi ture Variances by Line rtel'! SL Sub 2005 2006 Actual Actual 2000 BdgJ Ad Bdg/Act icct. Acct Accollr.t Hal'll' Actual Actual Vari ance t Chg Budget Variance l Change ._-- ---------...--------- ---------- .------------ - ---------- -------- --------- ---------- -------- ;470 Janitorial SUp? $ 5,122 1; 5.725.37 $ 604 1 L 79 :$ b.OOO $ (2151 \4.80)1 i490 Postage/l1i sc.rr b,101 5.000,82 i 1,100 I (Z5.311 11 .500 16,499) ( 129.%) i500 Equip!'!en! Renta 270.00 Z70 3.000 \2.730) {l,Oll.lll i530 Motor Pool Rent 51.043 51.043.00 51.043 ib50 Depreciation Ex 976.833 973,970.86 (2,8621 10. Z9i 913.970 5660 Bad Debt Expens 17 ,119 21,483.75 4,365 Z5.50 lZ,(lOI) 9.484 44.14 5615 Harbor Overhead 841,952 914.331.00 72,379 8.60 914.331 5676 Harbor A 11 Dca ti 1715,487 ) 1764,663.00) 149.316 ) 16.90) nH,865) 2 5680 P.Ll.T. 151,453 128,894.77 122,559) 114.89} 118,272 IO,bZ3 8.24 5681 Reclass PIlT 10 (151.453) H26.894.77) 22,559 14.89 111 B, 212 j (10,623) (8.241 5110 Cust Records/Co 14.376 19,051.20 4,681 32.56 10,000 9.057 41.53 5780 Interest Expens 500 (SOOI 5790 !'lisc. Expenses 1,566 1,467.58 19S1 lb.Z7! 2,500 (1 , (;:J.2l m.31l 5810 Principal 110,000 (110,OOOl 5820 Interest 154.3Z9 321,974.50 167.640 108.b3 210,741 li1 , 234 34.55 ---------- ------------- ---------- -------- --------- ---------- -_._----- CTcta 1 Expenses $ 2.441.372 S 2,084,916.19 $ 243.544 9.98 U Z. 729,849 $ (44,933l n.b7l1 ---------- ------...------ ---------- -------- -----_._-- ---------- -- ------ ----...----- ---------...--- ---------- --_._---- --_._----- ---------- -------- b\ ~~ BC RDM 03-Apr-O? 05:37 P" fY FUND: 417 - 5.I1.I.C. Ente'l' . . Revenue & Expendi t ure Variances by lint: . ;"';, GL Sub Z005 :W06 Adual Actual 2006 jjli:;'. " icct Acct Account Nal'll! Actual ~ctual Variance I ellS Budget Variance J. wi-;"'ii~;. ---- ---------,---------- ------....--- ------------- -...--....----- -------- --------- ---------- -------- fOOO Ef' In teres t Rev $ (2,77]) $ 5.404.91 $ 8,178 294.94 'If $ 5.405 100.00 1 ~b10 Unrea Hzed Loss 415.44 415 415 100.00 ~700 Al'Iortization of 1 .Oil. 139 167.331.36 l243,802l {N.W 167,338 (1) f162 !loorase Ell 906 3,493.32 (3,473 i 149. as) 5.500 (L,0071 C51.441 H64 Boat Lift fees 104,021 106,115.00 2,094 2.01 115,000 (8,8SS1 (8.371 nbb Storage fees 110.120 94.294.00 (15,8Zb i 04.37) 115,000 {ZO,70bl (21.96) i7b9 Wharfage 17 .394 2,862.09 {H,S32) (B3.551 12,000 (9,1381 <319.211 mo Land Rents I Le 66.409 68,371.50 1,962 2.95 16.512 18,141 ) (11.91) 1771 Labor and Servi 9,760 412.50 i9,3471 (95.711 500 {88~ (21.20 HaO Misc. Harhor Re 1,255 {1,Z55l {lOu.OOI HaS Harbor Power Sa 5,904 11.090.80 2.187 24.57 10,000 1,091 9.84 ---------- ------------- ---------- -------- ---...----- ---------... -------- 490 $ 1,:B3,194 $ 1.059,79b.92 $ {'Z73,397 I (20.51lX$ 1,101.850 $ (42,O53~ 0.97)1 -..----.---- ------------- ----- ----- -------- --------- ---...------ ----...--- --------~- -------_._---- ---------- -------- ------_._- ---------- ..------- 5010 Salaries ;, 43.027 .. 44, SOUl9 $ 1,782 4.14 %$ 31.2% $ 13,513 30.16 2; 5020 Overtil'le 2.700 2,442.69 i25111 (9.54) 2,.557 (114) (4.68l 5040 Leave Tit'll' 4,449 4,305.22 11441 13.Z4) J,213 l,On 25.31 5060 Retirel'lent Bene },216 7,470.49 4,254 132.29 3,556 3,914 52.40 5070 Health Insuranc: 11 , 054 10,198.22 (8861 n.99) 8,J!71 2,121 20.86 5080 Workers' COPlp 4,744 4,788.40 45 0.95 3.078 ' "II fI 35~ 72 i J f .t..., 5090 l1edic:are bbb 725.74 60 9.02 637 89 12.23 5120 Adv~rtisin9 1,000 i1 ,OOO} 5140 Travs lJ5ubsiste 1,000 \1 .(00) 5150 COl'll'luni c:a Hans 20 lidS (]) i17.0l! SM 1483} 12,844.04) 5170 Legal 9.168 16,419.02 6,651 b8.08 10,000 6.419 39.10 5310 Uti li ties 10,508 10,784.68 27"1 2.64 8,500 2,285 21.18 ., 5320 POirier for Resa 1 17 ,OSO 14,090.14 (2.9901 m.SO) 15,000 (910) 16.4bl 5330 Heating Fuel 5,9QO b,325.30 4"" 1.20 8,000 i1 ,615l 126.48) ">I 5370 Insurance 15,414 11 , 688 .1 B (3,786) lZ4.471 19,700 (8,0121 (68.55) 5380 I'laintenance & R 25.421 )0,308.43 4,887 19.22 :57 .0(1(1 16,092) (ZZ.OBl 5390 Contracted Ser-v i7 ,914 3,801.91 <14.112) (78.781 55,000 (51,1981 !1,346.64) 5440 Opera ting SUP? 1 2,:376 1,101.14 {1,2761 153.691 5,500 14,399} l399.48) 5450 !;as & Lube 1,875 4,027.20 2,152 114.78 4.000 27 0.68 5460 Equip,Furn,Tool 686 64.B7 (621) (!to. 54! 2,500 (2,435) (3,753.86J 5490 Postase/Kisc.fr 3,454 1 , 991 . 7J (1,487 ) (42.671 L,50i) (50Z} 125.14) 5650 Deprec:iation Ex 1 , 130 ,827 886,429.01 (244.39,5) iZl.bll 937,025 (50,596) i5.7ll 5b75 Harbor Overhead 249,632 268,696.00 1 11 , 004 7.64- 26B,69t 5676 Harbor Allocati !lO! ,560) <105,088.00l \3,5281 n.47) 005,089 ) 1 5680 P.I.L.T. 20.674 17,461.42 D.HZ) OS.541 20,600 (3,139) m.971 5681 . Redus PI LT to lZO,o74l 07,461.42) 3,212 15.54 (20,600 l 3.139 17.97 5780 Interes t Expens 104.83 105 105 100.00 5810 Principal 147.574 (147,5141 5820 Interest 21.M2 12,435.59 19.36bl (42.96) 12,682 1246J (!.98) 5830 Al'lortDefLoss93B 38,425 38,424.94 38.425 5840 Al'lort. Bend Issue 2,410 2,409.96 2,410 ---------- ---_._-------- ----- ---_.- -------- --------- ---------- -------- OTDtal Expenses $ 1,521,930 ~ 1.278,777.76 $ (243.152) 115.91lJ!$ 1,524,:531 $ (245.5531 !19.20}I ---------- ------------- ---------- -------- ---_. ----- ---------- -------- ---------- ------------- ---------- -------- --------- ---------- -------- (Q~ JS BC RDM OJ-Apr-07 05:31 PM FUND: 501 - Electric FunG Revenue & Expenditure Variances by Line IteM GL Sub 2005 ZOOt.; Act ua l Actual 2Q06 BdS/Ad DdS/Act ,cd Acct Account Nal'le Actual Act ua I Variance X Cng BurlSS! Variance l Change .--- ----------------....-- ---------- ----------.--- ----- ----- -_._----- ---- ----- ---------- -- ------ 1180 Assessl'llmt Reve $ 3,098 ~ 2.462.70 S lb35i l20.50m 1,500 t 963 39.09 I fOOO EF Interest Rev 158,265 :1:34,994.71 76,129 48.48 67,500 167.495 71.28 ~b40 Sales Fixed Ass 621.00 621 621 100.QO 1610 Unrealized Loss 10,004;29 16,004 16,004 100.00 1680 Spec Proj Reven 33.015 1.263,698.12 1, Z:Hl, 62:3 3 . no . 65 29.131 1.234,561 91.69 1690 Other !'Iisc Reve 130 ( nO} ! 100. 00) 1700 Al'lorthation of 712.064 798.811.16 26,753 3.47 756,227 42.590 5.33 1110 Al'lort.Bond Prel'l 7.226.73 7,227 7,221 10Q.00 '801 Residentia 1 Sal 2,275,845 2,514,908.42 239,060 10.50 2,424,lI.i 90,715 3.61 ~a02 SG Service 1,316,083 1,346,459.18 30,377 2.31 1,349,021 C3,168) IO.24l ~803 LG Service Sale 2.943,021 3,059,242.71 116,222 3.95 ),125.186 Ibb,543) (2.18) ~805 lndustrial Sale 584,189 689.902.43 105,113 18.10 600,lb9 89,733 13.01 ~8Ob Harbor POller Sa 61,017 1&0, 8D. 95 119,197 196.34 119,180 61. 634 34.09 4801 Street & Yard L n,bil 72,117.39 165 0.23 72,16b 611 a.54 4880 !lisc. Operating 95,203 117,062.07 22, 459 23.59 127,42a 19,766) 18.301 ---------- ------------- -----.---.....- -------- ...-------- ---------... -------- 410 ~ a,314,bOS S 10,305,590.86 $ 1,990,986 23.95 %$ 8,672,853 t 1,632,738 15.84 1 ---------- ------------- ---------- -----_._- --------- ------...--- -------- ---------- ------------- -------;--- -------- --------- ---------- -------- SOH) Salaries $ 4b3 , 136 $ 529, 231U 5 $ 66,103 14.21 %$ 691,646 , (162,408) (30.69)1. 5020 Overt il'le 71, 915 115,277.44 103,363 143.13 44,342 130 ,935 74.10 5022 Standby TiPle 66 .820 72,929.77 6,109 9.14 104,9b9 02,039 ) 143.931 5025 Electric l'leal A 7,629 13,611,89 5,989 78.5Q J,lm 9,b95 71.19 5030 UnePlployt'lent Wa i ,436 3,002.24 1.567 109.14 1,000 LrOO2 66.69 5040 Leave Hl'Il! 37,292 44,784.99 7,493 20.09 61,110 (lb,325i <36.45) 5060 Retirel'lent Bene 111 ,051 163,526.19 52,475 47.25 120,389 43 , 131 Zb.3B 5070 Health Insuranc 91,353 116,110.47 25,358 27.16 120,769 !4,O59) 0.48) 5080 Workers' COl'lp 33,913 44,783.88 10,8H 31.8Z 41,793 (3,009) {b.7Z1 5090 lIedicare ZZ . 595 29,607.64 7,Q13 31. 04 13,294 16,314 55.10 5091 Union Benefi ts 17, 365 23,565.92 b,201 35.71 20,000 3,566 15.13 5095 Salol !len.w/o c (158.4311 (110.928.67i !1B,491l \11.b7l \1Z5,OOCn 151,929i (29.351 5120 Advertising 624 695.10 71 11.38 2,,000 (1,305) (187.73) 5130 Subscriptions/D 24,129 25,251.38 522 2$11 Z6,OOO (749) (2.96) 5140 Trave llSubsiste 93,184 116.490.30 ZZ,106 24.21 4S.(l()(J 71,490 61.31 5150 COl'll'lunications 9,818 8,311.00 {l,5b1l (15. Sbl 10,001) (l,bl19) (20.321 5160 Education/Train 6,973 11,584.00 4,611 66.13 14,50(< (Z,9161 (25.17) 5110 Legal 67,719 179,928.95 112,210 165.10 56,OGij 12Vf29 b8.88 5172 CY Legal Reeo...! (2,148) Zrl4B 100.00 5180 Engineering 25,057 (Z5,VS7 ) \l00.(0) 5190 Other Spec Serf 10,\)00 9,999.% 165,174 (155,174) (1,551.75) 5310 Utili ties 40,679 47,811.81 71133 17.54 48,500 (b881 ( 1.44) 5320 Power for Res.1l 3,309,570 3,'190, 723.9b 681 , 154 20.58 3,408,500 582.224- 14.59 5330 Heating fuel Zr'fZ3 2,622.7i 13(0) \10, Z71 4,000 (1,371) iS2.51l 5350 Fuel for Genera 36,260 745,138.13 iOB.87B 1,954.99 90,000 655,138 8T .92 5360 Rents : Leases 29,;i29 34,1164.61 5,43b 18.41 42,BOO (7,8351 m.41) 5370 Insurance 68,71il 59,540.57 (9rl15l (13.351 65,000 (5,4S9l (9.17) 5380 Maintenance I R 129,176 474.366.59 345,191 2b7~23 ! If 1 ,SOl) 282,B67 59.63 ~L\ I~ BC RD~ OJ-Apr-07 05:37 PH FUND: 501 - Electric fund Re.enue ~ Expenditure Variances by Line IteA Sl Sub ryt~l~=- 2006 Ad ua 1 Actua 1 lOCh BdS/Act B d91 AC t r.. '...~\.;' <..i ;cc:t Acct Account Nal'le Al:tual Actual Variance % enS Budget Variance I: Change .--- --------------------- ---------- ------------- ----- --......- -------- --------.... ----..----- -------- ,390 Contracted Serv $ 84 , (111 $ 59,124.89 $ (24,886l 129.6211$ 14S'()6! $ (85,936) { 145.35JZ ;420 Vehicle Supplie 152 6,162.97 6,011 3,954.59 11000 5,1b3 83.77 i440 Opera ti ng SUP? I 165,933 387,76Z.50 221,829 LB. 69 197,100 190,663 49.17 ;445 Oper.SupP.l<l/o c (129 .330 ) (217,821.01) (8a,491) (68.42l (285,0001 67 , 179 30.84 i450 bas & lube Ib,901 62,ll7.IH 45,226 261.60 16,000 46,127 74.25 i455 Testing 5,000 (5,000) i460 Equip ,furn ,Tool 11,676 15,193.70 3,515 30.,'13 16,750 11, S5b) (10.24) ,465 Safety Equip/Su 791 949.91 159 20.06 950 100.00 i490 Postage/lH sc.Fr 24,987 22,402.13 (2,584) (10.341 13,500 8,902 39.74 ;500 Equipl'lent Renta 28,053 ),995.73 (Z4,057 ) 185.7bi 8,000 (4,0041 1100.ZU ,530 lIotor Pool Rent 75.588 75,588.00 75,58a ;590 UtiL Deposi t T 978 1,289.40 311 31.83 i ,000 289 22.44 . :650 Depreciation Ex 1,257,288 1,30'3,680.01 40,392 3.69 1,232,512 71, 168 5.46 iObO Bad Debt Expens 33,099 1],858.50 ! 19,241l (58.131 15,000 1l,142) (8.24) :670 GenI Govt Adl'lin 565,589 644,359.00 78,110 13.93 044,359 i660 P.LL.T. 599,565 736.151.25 136,586 22.711 625,479 11(), 67Z IS.0J ;681 Reclass PILT to (599,565) (73b,151.251 (136,586 ) (22.781 1625,479 l (110,672) 05.03l i170 Cust Records/Co 32,286 40,155.09 7 , 86'~ 24.31 20,00() 20,155 50.19 i790 Hisc. Expenses 9,882 4,367.35 14,515) 150.83) 8,500 (4,1331 (94.63) ;810 Principal 210,000 1210,0001 i820 Interes t 138,065 76,557.08 ill! ,50Bl (44.S5i 87 ,500 !10,9431 \14.29) i830 APlortDefLoss93B 20,000 (20,000) i840 Al'lor t . Bond Issue 4,904.21 4.'104 4,904 100.00 :930 Capital Equipl'le J(l,l}OO !30 , 000 ) ---------- ------------- --------,_... -------- ------.--- ------ ---- -------- OTotal Expenses $ b,n~,544 $ 9,252, Z01.57 $ 2,317,658 33.42 !$ 7,735,079 f 1,517,122 16.40 I ------ ---- ....------------ ---------- -------- --------- ------,---- -------- ---------- ------_._----- ---------- -------- --------- ---------- -------- bS r lolD lo'l lob BC RDH 03-Apr-07 05:37 PM 20 FUND: 703 - Wastewater Enterprise Fund Revenue & Expenditure Variances by line Itel'! SL Sub 2005 2006 Act ua 1 Actuai 200& Bdg! Act RegiAct irct lied Account Mal'!l! Ac:tua 1 Ac t ua 1 Variance i: ChS BUGget Variance & Change .--- ------------------- ---------- ------------- -----....-...- -------- -----...........- ---------- -------- i681 Reelass PILTto $ Ull ,934) $ (65.378.33) It (3,4441 !5.5ldU (58,241)) $ (i,13111 \10.9211 ~ i170 Cust Records/Co 2,804 5,395.98 2,592 92.42 2,000 ],396 62.94 mo lIisc. Expenses 609 170.00 (439) (72.09) 1,000 18JO) 1488.24) iSlO Principal 55,117 1:55,117l \820 Interest 9,455 /',818.90 lZ,Bel (27.88) 6.983 0641 12.41) )850 Lass on Fi xed (; 1,994040 1,994 1,994 WO.OO )925 Infrastructure 20,000 \20,(00) ---------- ------------- _..~-------- -------- --------- ---------- -------- OTotal Expenses t 709,943 '$ 695,986.42 $ { 13,9571 (1.9711$ 931,784 $ (235.7981 (33.S8lt ------ ---- ...------------ ----.------ -------- --------- ---------- -------- ---------- ....------------ ---------- --.---- -- -...------- ---------- -------- b~ April 2007 Monthly Planner 1 2 3 4 5 6 7 Special State Election 12:00 PM PACAB Meeting 7:30 PM P & Z Meeting 8 9 10 11 12 13 14 15 16 17 18 19 20 21 6:30 PM P & Z Work Session 12:00 PM PACAB Work Session 7:00 PM Fish & Game Advisory Meeting 9:00 AM -1:00 PM Social Security Representative 6:30 PM Historic Preservation Meeting 22 25 26 27 28 29 30 iD