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HomeMy WebLinkAboutRes2007-033 Sponsored by: Yoder ..... CITY OF SEWARD, ALASKA RESOLUTION 2007-033 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH CRW FOR PROFESSIONAL SERVICES FOR THE GATEWAY TO FOREST ACRES WATER STORAGE TANK PROJECT AND APPROPRIATING FUNDS WHEREAS, in 2000 the public works staff commissioned CR W to do the design study report and the preliminary water storage tank design; and WHEREAS, the preliminary design work was 35% completed in October of 200 1; and WHEREAS, then city manager Scott Janke directed staffto forego further design work and apply for construction funds from ADEC through the Municipal Grants Program; and WHEREAS, due to incomplete design work, the City was not successful in obtaining grant funds to proceed with this project; and WHEREAS, ADEC has been awarding construction grant funds to projects with pre- ..... approved design work; and WHEREAS, staff requested and received a proposal from CRW to finish the design of the 500,000 gallon storage tank; and WHEREAS, completion of the design and submittal and approval by ADEC is necessary to re-apply to ADEC for grant funding. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manger is hereby authorized to enter into a Professional Services Agreement with CRW Engineering to complete the Water Storage Tank Design Project. Section 2. Funds in the amount of $132,485 are hereby appropriated from the water enterprise retained earnings account no. 701-0000-3050 to account 701-7400-5930 for the final design of the Water Storage Tank Project. Section 3. This resolution shall take affect immediately upon its adoption. PASSED AND APPROVED by the City Council ofthe City of Seward, Alaska, this 9th day ...... of April, 2007. CITY OF SEWARD, ALASKA RESOLUTION 2007-033 ..... AYES: NOES: ABSENT: ABSTAIN: ATTEST: THE CITY OF SEWARD, ALASKA ~>V~ ~/+ Vanta Shafer, Mayor Dunham, Valdatta, Thomas, Schafer, Bardarson, Amberg, Shafer None None None (City Seal) 4 ~ ..J ',...."", ,.. A"'l Of 812/1/",,- "fi:'~1-ii~Oii4~~~o\ ~ -~.. ~ · f SEAL i 0 5 \ . - ~ _:.. ~ . - iI6 .1'1 "" c.t" 'l- .. ~ '\ \J~"'...'NI: 1 ,\~~..,~~ ~ "'~ '1i'~.,...Io'" ~:i.-.t "'1, ~ OF p..\.. ....~... ""II.n"" I i ....- Council Agenda Statement Meeting Date: April 9, 2007 Through: Marvin Yoder, Interim City Manager From: W.C. Casey, Public Works Director Agenda Item: Professional Services Agreement BACKGROUND & JUSTIFICATION: In 2000, Public Works staff, in conjunction with the Gateway to Forest Acres water line project, commissioned CRW to do a water storage tank design study report, followed by a “preliminary” design. The water storage tank design study report was completed and incorporated into the Water and Sewer System Modeling and Analyses (June 2000). The water storage tank preliminary design work was 35% complete in October of 2001 when CRW made a presentation to the City Council at a work session. Then-city manager Scott Janke directed staff to forego further design work and apply for construction funds from ADEC through the Municipal Grants and Loan Program. In preparation for the 2008 State of Alaska Municipal Grant cycle, staff is requesting to enter into a contract with CRW for design of a 500,000 gallon water tank. The City of Seward Public Works personnel submitted a grant questionnaire for the 2007 grant cycle, and unfortunately, did not score at a level to qualify for funding. We feel that our best opportunity to garner grant funding for this important project is to finish the design work, submit and receive ADEC approval, and increase our grant questionnaire scoring by having this project ready for construction. The reality is, ADEC has been awarding construction grant funds only to those projects that have pre-approval of the design work. Other considerations that ADEC weighs heavily, are public health issues. Currently, Seward’s lack of storage is not considered a “public health issue” at ADEC. Operational protocol has been established to prevent a “public health issue” related to the community’s lack of water storage. Staff requested and received in March 2007, a proposal from CRW to finish the design of the 500,000 gallon storage tank. At this time, completion of the design and submittal and approval by ADEC is necessary before grant construction funds are likely to be awarded to the City. CRW has included in their submittal cost breakdowns and time lines associated with finishing the engineering and design work. At this time, it seems reasonable and appropriate to complete tasks 1 thru 4 at a cost of $132,485. These tasks appear to be the items most likely to improve the City’s chances of obtaining grant funds for construction. CONSISTENCY CHECKLIST : Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. City of Seward Resolution 2007- ____________________________ FISCAL NOTE: Funding in the amount of $132,485 is available in the water reserve fund but was not anticipated in the 2007 budget, and will therefore require appropriation. Approved by Finance Department: ________________________ RECOMMENDATION: City Council approve Resolution 2007____, authorizing the City Manager to enter into a professional services agreement with CRW for engineering services for an amount not-to-exceed $132,485, and appropriate funds in the amount of $132,485 from the water enterprise fund retained earnings account, to account no. 701-7400-5930 for the engineering and final design of the Water Storage Tank Project.